Clarkdale public meetings in 2023

Town Council

The Town Council meeting scheduled for December 26, 2023, has been cancelled. No items were decided or discussed.

Planning Commission

The Planning Commission is holding a work session to discuss the roles and responsibilities of the commission. No formal decisions are scheduled for this meeting.

• Discussion of Planning 101: Roles and Responsibilities of the Planning Commission

Parks and Recreation Commission

The Parks and Recreation Commission meeting scheduled for December 13, 2023, was cancelled. No items were decided or discussed.

Town Council

The Town Council will discuss and potentially act on a design and engineering proposal for the secondary Bitter Creek Bridge. The body will also consider a liquor license application and an amendment to the town code regarding meeting schedules.

• Proposal from Ardurra Group Inc. for Bitter Creek Bridge design and engineering not to exceed $1,402,500
• Southwest Wine Center liquor license application for Series 18 In-State Craft Distiller
• Ordinance #423 to amend Town Code Article 2-4-1 regarding Council meeting days and times
• Strategic Alliance for Volume Expenditures (SAVE) Cooperative Purchasing Agreement
• Discussion of opt-out policy and fees for cellular water meters

Town Council

The Town Council will hold a special meeting to discuss water rights and the town's position on pending or contemplated litigation. These items are scheduled for discussion and possible action in both executive and public sessions.

• Discussion and possible action on water rights
• Discussion and possible action on the town's position on pending or contemplated litigation

General

The Public Safety Personnel Retirement System (Police) will meet to discuss the acceptance of a new officer into the pension system and the adoption of revised board procedure rules. The board will also discuss training requirements for members and secretaries.

• Acceptance of Police Officer Gabidson Boisrond into the Public Safety Personnel Retirement System (PSPRS)
• Adoption of revised Model Uniform Rules of Local Board Procedure pursuant to A.R.S. § 38-847(F)
• Discussion of training requirements for local board members and secretaries

Design Review Board

The Design Review Board meeting scheduled for December 6, 2023, was cancelled. No items were decided or discussed.

Historic Preservation Commission

The Historic Preservation Commission will discuss and potentially act on a final draft of the Historic Preservation Ordinance. This action would initiate the Zoning Ordinance text amendment process. The body will also receive an update on the Town Park bandstand.

• Final draft of the Historic Preservation Ordinance
• Zoning Ordinance text amendment process
• Update on the bandstand/gazebo in Town Park

Town Council

The Town Council meeting scheduled for November 28, 2023, was cancelled. No items were decided or discussed.

Design Review Board

The Design Review Board and Historic Preservation Commission are holding a joint special meeting. They will discuss and possibly act on a request regarding the Arizona Copper Art Museum.

• Public hearing and possible action on removing historic display windows and doors at the Miller building (901 Main Street) and replacing them with plywood or oriented strand board

Planning Commission

The regular meeting of the Planning Commission scheduled for November 21, 2023, was cancelled.

Town Council

The Town Council will discuss and possibly act on several infrastructure and equipment expenditures. The meeting includes a proposal to set water and wastewater rates and a request to ratify a state mutual aid compact.

• Purchase of a backhoe, mower, mini-excavator and trailer from RDO Equipment Co. for $268,982.85
• Proposal for $104,225 from Ardurra Engineering for 6" sewer main realignment on Third North Street
• Transfer of $15,000 from Unrestricted Streets Contingency to Sidewalks for repairs
• Notice of Intent to set water and wastewater rates
• Ratification of the State of Arizona Mutual Aid Compact (AZMAC)

Parks and Recreation Commission

The Parks and Recreation Commission will meet to discuss and possibly act on the 2023 holiday event plan and the Town Park restroom renovation project. The body will also receive updates on several park projects and discuss the Trails Master Plan.

• 2023 Holiday event plan
• Town Park restroom renovation project
• Caballero Park construction and ribbon cutting
• Copper Penny Park pickleball fencing
• Selna Mongini Park project

Historic Preservation Commission

The Historic Preservation Commission will meet to approve previous meeting minutes and receive updates on two specific items. No action will be taken on the ordinance or the bandstand/gazebo updates.

• Update on the Historic Preservation Ordinance
• Update on the bandstand/gazebo

Town Council

The Town Council will hold a work session to discuss the town's water and wastewater utility systems. This includes a presentation from Dan Jackson of Economists.com regarding a rate study and a discussion of the study's recommendations.

• Presentation on water and wastewater rate study by Dan Jackson of Economists.com
• Discussion of water and wastewater rate study recommendations
• Discussion regarding water and wastewater utility systems

Design Review Board

The regular meeting of the Design Review Board scheduled for November 1, 2023, was cancelled.

Town Council

The Town Council and Historic Preservation Commission are holding a joint work session. The body will discuss the final drafts of two reports concerning local historic assets.

• Discussion of the engineer's report for the Gazebo/Bandstand
• Discussion of the final draft of the Historic Building Assessment

Town Council

The Town Council will discuss and possibly act on professional service agreements with Ardurra for the town's Water and Wastewater Master Plan and the Selna Mongini Park Project. The meeting also includes a review of personnel policy amendments and a presentation on the new town website analytics.

• Agreement with Ardurra for the Town's Water and Wastewater Master Plan
• Professional Services Agreement with Ardurra Group Inc. for the Selna Mongini Park Project
• Proposed changes to the Town's Personnel Policy and Procedural Manual
• Proclamations for Domestic Violence Awareness Month and Extra Mile Day
• Executive session regarding water rights agreements and pending or contemplated litigation

General

The Public Safety Personnel Retirement System (Police) is meeting to manage board membership and pension system participants. The board will consider the acceptance of 2021 and 2022 annual actuarial reports and discuss legal requirements for independent counsel.

• Appointment of Human Resources Director Angela Benavides as Board Secretary
• Acceptance of 2021 and 2022 annual actuarial valuation reports
• Acceptance of Police Officers Aaron King, Tristin Leach, and Jordan Taylor into the pension system
• Withdrawal of Police Officer Jacqueline Montijo from the pension system
• Discussion on state law requiring the board to hire independent legal counsel

Planning Commission

The Planning Commission meeting scheduled for October 17, 2023, was cancelled. No items were decided or discussed.

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for October 11, 2023, was cancelled.

Town Council

The Town Council will discuss and potentially act on the Town Manager's annual performance evaluation and employment agreement renewal. The body will also consider updates to the Town Code regarding the Town Attorney and revisions to the Financial Operations Guide.

• Town Manager Annual Performance Evaluation Letter of Findings
• Renewal of the Town Manager employment agreement
• Ordinance #422: Amending Town Code Chapter 3, Section 2-5 regarding the use of AMRRP Attorneys at no charge
• Revisions to the Financial Operations Guide (FOG)
• Discussion of 2022-2023 Legislative Session related to Community Development

Town Council

The Town Council will meet to discuss and possibly take action on several legal and infrastructure items. The agenda includes a potential executive session for legal advice before returning to a public session.

• Kathy Raley v. Town of Clarkdale: V1300CV2021-80377
• Water Rights
• Town's Position on Pending or Contemplated Litigation
• Centerville Rd

Design Review Board

The Design Review Board meeting scheduled for October 4, 2023, was cancelled. No items were decided or discussed.

Historic Preservation Commission

The Historic Preservation Commission will meet to discuss the current status of the Historic Preservation Ordinance. The commission will also review minutes from the September 5, 2023, meeting.

• Discussion regarding the status of the Historic Preservation Ordinance
• Approval of minutes from the September 5, 2023, regular meeting

Town Council

The Town Council will discuss and potentially act on updating the town fee schedule and several intergovernmental agreements. The body is also reviewing quotes for public works equipment and sewer repairs.

• Resolution #1704 to update the Town Fee Schedule for Community Development, Parks and Recreation, Public Works, and Police
• Purchase of a Chevy 5500 dump truck from Midway Chevrolet for Public Works
• Sewer main repair quote from SJ Anderson Company for the line under Town Park
• Intergovernmental Agreement with the State of Arizona for Broadway Overlay Phase 2
• Request to waive APS permit fees for an electrical extension to the arsenic treatment plant

Town Council

The Town Council will hold a special meeting to discuss and act upon the Town Manager's annual evaluation. This item may be discussed in executive session before returning to a public session for action.

• Town Manager Annual Evaluation

Planning Commission

The Planning Commission meeting scheduled for September 19, 2023, has been cancelled.

Parks and Recreation Commission

The Parks and Recreation Commission will discuss and potentially take action on the 2023 Halloween event plan. The body will also receive updates on various parks and programs and discuss the Trails Master Plan and kayaking safety.

• 2023 Halloween event planning
• Updates on Track K, Selna Mongini, Caballero, and Copper Penny parks
• Discussion on Clarkdale Trails Master Plan
• Discussion on Verde River kayaking safety
• Approval of minutes from May 10, 2023 and August 16, 2023

Town Council

The Town Council will hold a special meeting to discuss the Centerville Road extension. This includes a possible vote to enter executive session regarding deed restrictions and a property sale offer for 771 Calle Medina.

• Offer of sale from property owner for 771 Calle Medina for Centerville Road extension
• Centerville Road extension
• Discussion of deed restrictions

Town Council

The Town Council will discuss and potentially act on agreements for retail recruitment services and grant applications for transportation improvements. The body will also consider budget transfers and a memorandum of understanding regarding stormwater assessment.

• Agreement with Retail Strategies for research, analysis, and retail recruitment consulting
• Ratification of ADOT Transportation Alternatives Program grant for a sidewalk and bike lane on Clarkdale Parkway
• Memorandum of Understanding with the Nature Conservancy for a recharge optimization assessment
• Deed of Gift of chairs and a bank teller wall section to the Clarkdale Historical Society and Museum
• Letter of Support for Yavapai Ranch Phase 3 FY25 Land and Water Conservation Fund

The council approved the consent agenda items, including minutes, budget transfers, and a Memorandum of Understanding with the Nature Conservancy, by a 5‑0 vote. It authorized a $55,000 consulting agreement with Retail Strategies and created a work group to review the 89A Overlay. The council also ratified a grant application for sidewalks and bike lanes on Clarkdale Parkway and supported the Yavapai Ranch Phase 3 conservation fund, each by unanimous vote.

• Approved consent agenda items A‑C (minutes, FY22‑23 budget transfers, MOU with Nature Conservancy) 5‑0
• Deed of Gift to Historical Society pulled from consent; no decision made
• Approved $55,000 consulting agreement with Retail Strategies and authorized work group for 89A Overlay review 5‑0
• Ratified ADOT Transportation Alternatives Program grant application for sidewalks and bike lane on Clarkdale Parkway 5‑0
• Approved support letter for Yavapai Ranch Phase 3 FY25 Land and Water Conservation Fund 5‑0
• Adjourned meeting 5‑0

Design Review Board

The Design Review Board meeting scheduled for September 6, 2023, was cancelled.

Historic Preservation Commission

The Historic Preservation Commission will meet to review a draft Historic Preservation Ordinance. The body will also receive staff progress updates on the Bitter Creek Bridge and the Bandstand.

• Discussion of draft Historic Preservation Ordinance
• Staff progress update for Bitter Creek Bridge
• Staff progress update on the Bandstand
• Approval of July 18, 2023 meeting minutes

The Commission approved the draft minutes from the July 18, 2023, meeting. No other substantive actions were taken, though staff provided progress updates on several projects.

• Approved July 18, 2023 meeting minutes (4-0)

Town Council

The Town Council meeting scheduled for August 22, 2023, has been cancelled.

Parks and Recreation Commission

The Parks and Recreation Commission will hold a work session to discuss the Trails Master Plan. Taylor Broyhill with Logan Simpson will present current progress and a Preliminary Routes Map.

• Presentation of the Trails Master Plan (TMP) progress
• Review of the Preliminary Routes Map

Planning Commission

The Planning Commission meeting scheduled for August 15, 2023, was cancelled. No items were decided or discussed.

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for August 9, 2023, was cancelled.

Town Council

The Town Council is holding a special meeting to discuss and possibly act upon the renewal of the Town Manager's contract. This item may be discussed in executive session before returning to a public session for action.

• Town Manager contract renewal

Town Council

The Town Council will discuss and possibly act on the property tax levy for the fiscal year ending June 30, 2024. The body will also consider a Memorandum of Agreement with the Arizona State Parks Board regarding the Tuzigoot River Access Point.

• Ordinance #421: Adoption of the Property Tax Levy for the fiscal year ending June 30, 2024
• Memorandum of Agreement between Arizona State Parks Board and the Town of Clarkdale for the Tuzigoot River Access Point
• Special event liquor license recommendation for Clarktoberfest

The Town Council approved a primary property tax levy of 1.415 for the upcoming fiscal year. Additionally, the Council entered into an agreement with the Arizona State Parks Board regarding river access. New municipal staff and a police officer were also introduced and sworn in.

• Approved Ordinance #421 establishing a primary property tax levy of 1.415 for the fiscal year ending June 30, 2024 (5-0)
• Approved Memorandum of Agreement with Arizona State Parks Board for the Tuzigoot River Access Point (5-0)
• Approved July 25, 2023 meeting minutes (5-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for August 2, 2023, was cancelled.

Historic Preservation Commission

The scheduled regular meeting of the Historic Preservation Commission for August 1, 2023, was cancelled.

Town Council

The Town Council will conduct a public hearing and a special meeting to adopt the final budget for the fiscal year ending June 30, 2024. The body will also consider a liquor license application and discuss the Centerville Road Extension.

• Public hearing and adoption of Resolution #1698 for the Fiscal Year 2023-2024 Final Budget
• Liquor license application for Hermosillo Hot Dog's at 1000 Main Street
• Discussion and action regarding the Centerville Road Extension
• Executive session for legal advice regarding Town properties

The Town Council approved the final budget for the 2023-2024 fiscal year. Other actions included approving a liquor license for a local restaurant and authorizing a property condemnation for a road extension.

• Adopted Fiscal Year 2023-2024 Final Budget of $35,724,945 (5-0)
• Recommended approval of Series 12 liquor license for Hermosillo Hot Dog's at 1000 Main Street (5-0)
• Authorized Town Manager to execute voluntary condemnation at 751 Calle Medina for Centerville Road Extension (5-0)
• Approved draft minutes from July 11, 2023 meeting (5-0)
• Approved proceeding as directed in executive session regarding legal advice for Town properties (5-0)

Municipal Property Corporation

The Municipal Property Corporation will meet to discuss board member terms and approve previous meeting minutes. The body is considering authorizing the Town Attorney to file the Arizona Corporation Commission Annual Report.

• Approval of minutes from the August 3, 2022 annual meeting
• Discussion regarding terms of office for board members
• Authorization for Town Attorney Stephen W. Polk to file the Arizona Corporation Commission Annual Report

The Municipal Property Corporation approved the minutes from the August 3, 2022, annual meeting. The board also authorized Town Attorney Stephen W. Polk to file the Arizona Corporation Commission Annual Report.

• Approved minutes from August 3, 2022 meeting (3-0)
• Authorized Stephen W. Polk to file the Arizona Corporation Commission Annual Report (3-0)

Historic Preservation Commission

The commission will discuss several town assets and regulations, though no action will be taken on these items. The body is also scheduled to act upon the approval of minutes from three previous meetings.

• Review of Town Code 17-8-2: Historic Preservation Commission
• Discussion of Broadway Phase II Improvements
• Discussion of condemned structures in the Town of Clarkdale
• Discussion of Bitter Creek Bridge
• Discussion of the Historic Preservation Ordinance and the Bandstand

The Commission approved the draft minutes from March 7, April 18, and June 6, 2023. The remainder of the meeting consisted of discussion items with no formal actions taken.

• Approved draft minutes from March 7, April 18, and June 6, 2023 (5-0)

Planning Commission

The regular meeting of the Clarkdale Planning Commission scheduled for July 18, 2023, was cancelled.

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for July 12, 2023, was cancelled.

Town Council

The Town Council will discuss the status of the Broadway Phase II project and consider awarding bids for EPA lead and copper rule compliance and an infrastructure improvement study. The body will also act on a facility use agreement with Made in Clarkdale, LLC.

• EPA Lead and Copper Rule Revision Compliance bid from Hazen & Sawyer
• Infrastructure Improvement Plan and Development Fee Study bid
• Highway User Revenue Fund Exchange Project - Broadway Phase II (CIP T-01) status presentation
• Made in Clarkdale, LLC 2023/2024 Facility Use Agreement

The Town Council awarded a compliance bid for the EPA Lead and Copper Rule Revision to Hazen & Sawyer. Council also rejected all bids for the Infrastructure Improvement Plan and Development Fee Study to allow for a reissued request for qualifications. Additionally, a facility use agreement for Made in Clarkdale, LLC was approved.

• Approved draft minutes from June 13 and June 27, 2023 (5-0)
• Approved 2023-2024 Facility Use Agreement for Made in Clarkdale, LLC (3-0)
• Awarded EPA Lead and Copper Rule Revision Compliance bid to Hazen & Sawyer (5-0)
• Rejected all bids for Infrastructure Improvement Plan and Development Fee Study (5-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for July 5, 2023, was cancelled.

Historic Preservation Commission

The regular meeting of the Historic Preservation Commission scheduled for July 4, 2023, was cancelled.

Town Council

The Town Council will discuss and possibly act on the tentative budget for the fiscal year ending June 30, 2024. The body is also considering several resolutions regarding infrastructure and town holidays.

• Adoption of the tentative budget for fiscal year ending June 30, 2024
• Intergovernmental Agreement with the State of Arizona for the replacement of the bridge over Bitter Creek Wash
• Resolution #1696 to establish Juneteenth as an officially observed town holiday
• Second Amendment to the Crossroads at Mingus Development Agreement regarding Tract K Park
• Use of contingency and capital project funding in the Wastewater Fund

The Town Council approved a tentative budget of $35,724,945 for the fiscal year ending June 30, 2024. Other key actions included establishing Juneteenth as a paid town holiday and approving a bridge replacement agreement with the State of Arizona.

• Approved tentative FY 2024 budget of $35,724,945 (4-0)
• Established Juneteenth as an officially observed paid town holiday starting in 2024 (4-0)
• Approved Intergovernmental Agreement with State of Arizona to replace Bitter Creek Wash bridge (4-0)
• Approved Second Amendment to Crossroads at Mingus Development Agreement contingent on letter of credit (4-0)
• Approved use of contingency and capital project funding in the Wastewater Fund (4-0)
• Approved Resolution #1695 designating the Chief Fiscal Officer for 2024 (4-0)
• Tabled Made in Clarkdale, LLC 2023/2024 Facility Use Agreement

Town Council

The Town Council is hosting an intergovernmental dinner for regional mayors, councilmembers, managers, and county supervisors. The event is intended for networking and discussion on shared issues.

• Intergovernmental Dinner for Verde Valley Town and City officials

Planning Commission

The Planning Commission meeting scheduled for June 20, 2023, has been cancelled.

Parks and Recreation Commission

The regular meeting scheduled for June 14, 2023, was cancelled. The cancellation was due to a lack of agenda items.

Town Council

The Town Council will receive a budget proposal for the fiscal year ending June 30, 2024. The body will also consider the purchase of the Fisher Property and a cost-sharing agreement for a valve installation on Park Road.

• Budget Proposal Presentation for the Fiscal Year Ending June 30, 2024
• Purchase of Fisher Property (parcel number 400-06-020)
• MOU with Hopi Tribe Economic Development Corporation for a Pressure Reducing Valve on Park Road
• Ratification of application to WIFA for a Water Conservation Grant Fund grant
• Facility Use Agreements for Made in Clarkdale, Inc. and Friends of Clark Memorial Library

The Town Council approved the purchase of the Fisher Property from Yavapai County and ratified a water conservation grant application. The Council also approved a facility use agreement for the Friends of Clark Memorial Library and a cost-sharing agreement with the Hopi Tribe Economic Development Corporation.

• Approved purchase of Fisher Property (APN 400-06-020) from Yavapai County for $1,000 (5-0)
• Approved Memorandum of Understanding with Hopi Tribe Economic Development Corporation for Pressure Reducing Valve installation on Park Road (5-0)
• Approved ratification of Water Conservation Grant application to WIFA (5-0)
• Approved 2023-2024 Facility Use Agreement for Friends of Clark Memorial Library (5-0)
• Approved May 9, 2023 meeting minutes with date correction (5-0)
• Removed Made in Clarkdale 2023/2024 Facility Use Agreement from consideration

Design Review Board

The regular meeting of the Design Review Board scheduled for June 7, 2023, was cancelled.

Town Council

The Town Council is holding a special meeting to potentially enter executive session for legal advice. The discussion focuses on deed restrictions and a deed of gift involving town property and the Clarkdale Historical Society and Museum.

• Deed Restrictions on Town of Clarkdale Municipal Property
• Deed of Gift with Clarkdale Historical Society and Museum

Historic Preservation Commission

The Historic Preservation Commission will discuss a pre-final draft of the Historic Preservation Ordinance. The body will also receive updates regarding the renovation of the bandstand/gazebo.

• Presentation of the pre-final draft of the Historic Preservation Ordinance
• Update on bandstand/gazebo renovation from Assistant Town Manager Ruth Mayday
• Comments regarding the bandstand/gazebo from Mayor Prud'homme-Bauer

The Commission reviewed a pre-final draft of the Historic Preservation Ordinance (HPO) featuring revised design guidelines and hardship certificate requirements. No formal votes were taken on the ordinance or other agenda items.

• No motion submitted for approval of March 7 and April 18, 2023 minutes

Town Council

The scheduled regular meeting of the Clarkdale Town Council for May 23, 2023, has been cancelled.

Planning Commission

The Planning Commission meeting scheduled for May 16, 2023, was cancelled. No items were decided or discussed.

Parks and Recreation Commission

The Parks and Recreation Commission will discuss and potentially take action on the Old-Fashioned 4th of July Celebration and playground considerations for Caballero Park. The body will also receive updates on town parks and the Clarkdale Trails Master Plan.

• Action on Clarkdale's Old Fashioned 4th of July Celebration event elements
• Action on Caballero Park playground considerations
• Discussion on Clarkdale Trails Master Plan progress
• Discussion on Verde River Education Program
• Updates on Copper Penny Park and Selna Mongini Park

The Parks and Recreation Commission approved the event elements for the Old-Fashioned 4th of July Celebration and the Caballero Park playground design. The commission also approved the meeting minutes from March 8, 2023.

• Approved draft minutes from March 8, 2023
• Approved Clarkdale’s Old-Fashioned 4th of July Celebration event elements
• Approved Caballero Park playground as presented

Town Council

The Town Council is meeting for a work session to discuss the preliminary budget for fiscal year 2023-2024.

• FY 2023-2024 preliminary budget work session

Town Council

The Town Council will discuss and potentially act on several infrastructure and facility projects. Key items include contracts for park improvements, street design, and the replication of a historic bandstand.

• Contract award to Arizona Recreation Design, Inc. for the Caballero Park Improvement project
• Proposed contract with Ardurra for Broadway Street Improvements - Phase II design
• Woodruff Construction proposal for the demolition and replication of the historic bandstand in Town Park
• Ratification of Police Department's application for a Department of Justice COPS Hiring Program Grant
• Dedication of the Mountain Gate Well to the Town of Clarkdale

The Town Council approved a contract to demolish and rebuild the historic bandstand in Town Park. The decision followed a review of structural rot and termite damage. Other approved items included park improvements and street design contracts.

• Approved demolition and replication of historic bandstand and ADA ramp for $214,902
• Approved Caballero Park Improvement project contract with Arizona Recreation Design, Inc. (5-0)
• Approved contract with Ardurra for Broadway Street Improvements Phase II design (5-0)
• Ratified Police Department's application for COPS Hiring Program Grant (5-0)
• Approved dedication of Mountain Gate Well to the Town of Clarkdale (5-0)
• Approved APS Utility Easements for Clarkdale Memorial Clubhouse electrical pole (5-0)
• Approved April 25, 2023 meeting minutes (5-0)

Town Council

The Town Council will hold a special meeting to potentially enter an executive session for legal advice. The discussion focuses on deed restrictions regarding Town of Clarkdale municipal property.

• Executive session for legal advice regarding deed restrictions on Town of Clarkdale municipal property

Design Review Board

The regular meeting of the Design Review Board scheduled for May 3, 2023, was cancelled.

Historic Preservation Commission

The regular meeting of the Historic Preservation Commission scheduled for May 2, 2023, was cancelled.

Town Council

The Town Council will conduct an all-day work session to discuss the preliminary budget for fiscal year 2023-2024. This session is scheduled for discussion and possible action.

• FY 2023-2024 preliminary budget work session

Town Council

The Town Council will receive updates on the Magistrate Court and the Bicycle Advisory Committee. The body will also review results from an ASU Project Cities Program community survey and consider a proclamation for Sexual Assault Awareness Month.

• Proclamation declaring April as Sexual Assault Awareness Month
• Annual Magistrate Court update from Judge Catherine Kelley
• Bicycle Advisory Committee update from Jen Mabery of Yavapai County Health Services
• ASU Project Cities Program Community Survey results presentation by Janelle Siefert

The Town Council approved a proclamation for Sexual Assault Awareness Month and the minutes from the April 11 meeting. The Council also received updates regarding the Magistrate Court, the Bicycle Advisory Committee, and ASU Project Cities Program survey results.

• Approved proclamation declaring April as Sexual Assault Awareness Month (5-0)
• Approved April 11, 2023 regular meeting minutes (5-0)

Historic Preservation Commission

The Historic Preservation Commission will hold a special meeting to discuss a draft Historic Preservation Ordinance. This item is for discussion only, and no action will be taken during the meeting.

• Discussion of Draft Historic Preservation Ordinance with Town Council, Planning Commission, and Design Review Board

The commission held a discussion regarding a draft Historic Preservation Ordinance with the Town Council, Planning Commission, and Design Review Board. No formal actions were taken during the meeting. Staff will revise the draft to address member concerns regarding demolition and certificates of hardship.

Planning Commission

The Planning Commission meeting scheduled for April 18, 2023, was cancelled. No items were decided or discussed.

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for April 12, 2023, was cancelled.

Town Council

The Town Council will discuss and possibly act on two primary land-related matters. These include the Centerville Road Extension regarding the Fisher Property and a land swap with the Verde Canyon Railroad.

• Centerville Road Extension - Fisher Property
• Verde Canyon Railroad land swap pursuant to A.R.S. § 9-407

Town Council

The Town Council will discuss and potentially act on a proposal for water infrastructure and Clubhouse facility rate adjustments. The meeting includes the introduction of two prosecutors and a proclamation for Fair Housing Month.

• Proposal from Fann Environmental for Arsenic Treatment Plant Backwash Tank replacement for $222,142
• Proposed Clubhouse facility process improvements and rate adjustment
• Dedication of land for Centerville Road right-of-way and public utility easement
• Proclamation designating April as Fair Housing Month
• Introduction of Prosecutors Mark Drutz and Josh Butner

The Town Council approved a proposal from Fann Environmental to replace the Arsenic Treatment Plant Backwash Tank. Other actions included designating April as Fair Housing Month and approving land dedication for the Centerville right-of-way.

• Approved $222,142 proposal from Fann Environmental for Arsenic Treatment Plant Backwash Tank replacement (5-0)
• Approved proclamation designating April as Fair Housing Month (5-0)
• Approved dedication of land for Centerville Road right-of-way and public utility easement (5-0)
• Approved March 28, 2023 meeting minutes (5-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for April 5, 2023, was cancelled. No items were decided or discussed.

Historic Preservation Commission

The scheduled regular meeting of the Historic Preservation Commission for April 4, 2023, was cancelled.

Town Council

The Town Council will discuss and possibly act on several intergovernmental agreements and local ordinances. Key items include updates to building and fire codes and the adoption of a fair housing policy.

• Resolution #1693 to adopt a Fair Housing Policy
• Ordinance #421 to amend the 2018 International Building Code and International Fire Code
• Resolution #1692 for an IGA with Verde Valley Fire District for Fire Code Enforcement
• IGA with the City of Cottonwood for Regional Transportation Service through June 30, 2024
• Ratification of applications to Senators Kelly and Sinema for Congressionally Directed Spending Funds

The Town Council approved a new Fair Housing Policy and an agreement with the Verde Valley Fire District for fire code enforcement. The council also ratified funding applications to U.S. Senators and approved a regional transportation agreement. One ordinance regarding building and fire code amendments was pulled for future discussion.

• Approved Resolution #1693 adopting a Fair Housing Policy (5-0)
• Approved Resolution #1692 and IGA with Verde Valley Fire District for Fire Code Enforcement (5-0)
• Ratified applications to Senators Kelly and Sinema for Congressionally Directed Spending Funds (5-0)
• Approved IGA with City of Cottonwood for Regional Transportation Service through June 30, 2024 (5-0)
• Approved PSPRS Pension Funding Policy for Fiscal Year ending June 30, 2024 (5-0)
• Approved March 14, 2023 meeting minutes (5-0)
• Tabled Ordinance #421 regarding International Building Code and International Fire Code amendments

Planning Commission

The regular meeting of the Town of Clarkdale Planning Commission scheduled for March 21, 2023, was cancelled.

Town Council

The Town Council will meet to discuss and possibly take action on the 2023-2024 Strategic Planning for the Town of Clarkdale. Town Manager Susan Guthrie will lead the discussion.

• 2023-2024 Strategic Planning for the Town of Clarkdale

Town Council

The Town Council will discuss and potentially act on a resolution to designate the Upper Verde River and its tributaries as a 'Wild and Scenic River'. The body will also consider rejecting all bids for the Caballero Park Improvement Plan and discuss property acquisition for the Centerville Road Extension.

• Resolution #1691: Supporting Wild and Scenic Protection for the Upper Verde River and its Tributaries
• Request to reject all bids for the Caballero Park Improvement Plan
• Centerville Road Extension Property Acquisition
• Proclamation to recognize the Verde Valley Stand Down on March 22
• Annual update from Verde Valley Fire District Chief Danny Johnson

The Town Council approved a resolution requesting Congress designate the Upper Verde River and its tributaries as a Wild and Scenic River. Council also authorized property acquisitions for the Centerville Road Extension and rejected all bids for the Caballero Park Improvement Plan due to budget and completeness issues.

• Approved Resolution #1691 supporting Wild and Scenic Protection for the Upper Verde River and its tributaries (5-0)
• Authorized acquisition of appraised portion of 781 Calle Medina and offer to owner of 771 Calle Medina for Centerville Road Extension (5-0)
• Rejected all bids for Caballero Park Improvement Plan to allow for reissuing with possible revisions (5-0)
• Approved Proclamation for Verde Valley Stand Down (5-0)
• Approved Feb. 28, 2023 meeting minutes (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission will consider a partnership with the Verde River Institute for a public monitoring and education program. The body will also discuss the Parks and Recreation Strategic Plan and restroom inventory at Clarkdale Park.

• Potential partnership with Verde River Institute Public Monitoring and Education Program
• Discussion of Parks and Recreation Strategic Plan S.W.O.T. analysis results
• Review of Clarkdale Park restroom inventory and styles
• Updates on Verde River @ Clarkdale and Caballero Park
• Updates on sponsorships and Concerts in the Park

The commission reviewed a proposal to partner with the Verde River Institute for a free Public Monitoring and Education Program. The meeting also included discussions on the Parks and Recreation Strategic Plan and the current inventory of park restrooms.

• Approved minutes from the February 8, 2023 meeting (5-0)

Historic Preservation Commission

The Historic Preservation Commission will select a Chair and Vice Chair for one-year terms. The body will also review a draft Historic Preservation Ordinance and related zoning code amendments. Additionally, the commission will receive an update on the bandstand renovation.

• Selection of Commission Chair
• Selection of Commission Vice Chair
• Presentation of draft Historic Preservation Ordinance and zoning code amendments
• Update on bandstand renovation

The Commission approved meeting minutes from January and February 2023. Members elected Terry Gibson as Chair and Matthew Guebard as Vice Chair for one-year terms. No action was taken on the proposed Historic Preservation Ordinance or the bandstand renovation.

• Approved Jan. 3 and Feb. 7, 2023 minutes with revisions (5-0)
• Elected Terry Gibson as Chair for a one-year term (5-0)
• Elected Matthew Guebard as Vice Chair for a one-year term (5-0)

Design Review Board

The Design Review Board meeting scheduled for March 1, 2023, was cancelled.

Town Council

The Town Council will discuss and potentially act on several resolutions, including a legislative response policy and regional appointments. The body is also considering a contract for 911 deflection services and the acceptance of opioid settlement funds.

• Request to sign on for opioid settlement funds that could bring $434 million into Arizona
• Contractual Agreement for Collaboration in Crisis Mobile Services with Spectrum Healthcare Group, Inc.
• Resolution #1689 to adopt the Legislative Response Policy
• Resolution #1690 regarding appointments to regional organizations and committees
• Proclamations for National Teen Dating Violence Awareness and National Vietnam War Veterans Day

The Town Council approved a contractual agreement for crisis mobile services to assist with 911 deflection. Council also adopted a legislative response policy and agreed to receive funds from five opioid settlement agreements.

• Approved contractual agreement for Collaboration in Crisis Mobile Services with Spectrum Healthcare Group, Inc. (5-0)
• Approved Resolution #1689 to adopt the Legislative Response Policy (5-0)
• Approved request to sign on to receive funds from five opioid settlement agreements (5-0)
• Approved Resolution #1690 for appointments to regional organizations and committees (5-0)
• Approved minutes from the Feb. 14, 2023 meeting (5-0)

Planning Commission

The Planning Commission meeting scheduled for February 21, 2023, was cancelled. No items were decided or discussed.

Town Council

The Town Council will discuss and potentially act on several infrastructure and service contracts. This includes selecting a trails master plan consultant and appointing representatives to regional committees.

• Ratification of $85,138 emergency expenditure for Broadway Road repairs
• Proposal from G & G Construction for Historic Bandstand rehabilitation
• Professional Services Contract with Ardurra for Town Engineer Services
• Selection of a Parks and Recreation Trails Master Plan consultant
• Disposal of surplus or obsolete Town personal property

Parks and Recreation Commission

The Parks and Recreation Commission will review reports on various park projects and discuss strategic planning. The body will consider the selection of a Trails Master Plan vendor and review S.W.O.T. analysis results for the Parks and Recreation Strategic Plan.

• Reports on Copper Penny Park Pickleball
• Reports on Verde River @ Clarkdale
• Reports on Caballero Park and Concerts in the Park
• Discussion on Trails Master Plan vendor selection
• Discussion on Parks and Recreation Strategic Plan S.W.O.T. analysis

The Commission approved the minutes from the January 11, 2023, meeting. Other business consisted of staff reports on park improvements and discussions regarding the Trails Master Plan and Strategic Plan; however, no other formal actions were taken.

• Approved minutes from Jan. 11, 2023 meeting (5-0)

Historic Preservation Commission

The Historic Preservation Commission will meet to review a presentation on the goals and process of a proposed Historic Preservation Ordinance update. The meeting also includes the approval of previous meeting minutes.

• Presentation by Jon Froke of Froke Urban Planning LLC regarding the Historic Preservation Ordinance update

The commission heard a presentation on the proposed Historic Preservation Ordinance (HPO) and received public comment. No substantive decisions were made during the meeting.

• Tabled approval of Jan. 3, 2022 minutes

Design Review Board

The Design Review Board meeting scheduled for February 1, 2023, was cancelled. No items were decided or discussed.

Town Council

The Town Council will discuss land acquisitions and subdivision plats. The body is deciding on the condemnation of a specific property for a road extension and reviewing annual financial audits.

• Mutual Agreement to condemn 751 Calle Medina for Centerville Road Extension
• Public hearing and action on Black Hills West Minor Subdivision Final Plat (no. 093582)
• Action on The Plateau at Clarkdale final condominium plat (no. 093160)
• Ratification of a SMART Fund grant application for a bridge to cross Bitter Creek
• Resolution #1688 regarding partial abandonment of the Radley property subdivision

The Town Council approved the final plats for the Black Hills West Minor Subdivision and The Plateau at Clarkdale condominium. The Council also authorized the condemnation of a property for the Centerville Road Extension and approved the annual financial audit.

• Approved Black Hills West Minor Subdivision final plat (5-0)
• Adopted Resolution #1688 for partial abandonment of the Radley property subdivision (5-0)
• Approved The Plateau at Clarkdale final condominium plat and development agreement (5-0)
• Approved annual audited financial statements and expenditure limitations report (5-0)
• Approved voluntary Mutual Agreement to condemn 751 Calle Medina for Centerville Road Extension (5-0)
• Ratified SMART Fund grant application for a bridge over Bitter Creek (5-0)
• Approved Jan. 10, 2023 meeting minutes (5-0)
• Approved Town Manager's Evaluation Letter of Findings (5-0)

Planning Commission

The Planning Commission will select its Chair and Vice Chair. The body will also receive staff updates on several local development projects and discuss the role of the commission regarding the Historic Preservation Ordinance.

• Selection of Planning Commission Chair
• Selection of Planning Commission Vice Chair
• Broadway Road Improvement update
• Taawaki Inn site and construction plans update
• Newstand on Main Street progress update

The Planning Commission approved the minutes from October 18, 2022, and voted to retain its current leadership. Staff provided progress updates on the Broadway Road, Taawaki Inn, Newstand, and Plateau projects. The commission discussed the future role of the Historic Preservation Ordinance.

• Approved meeting minutes from Oct. 18, 2022 (5-0)
• Retained Ida de Blanc as Chair (5-0)
• Retained Carol Johnson as Vice Chair (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission approved the 2023 Concerts in the Park dates and elected its Chairperson and Vice Chairperson. The body also approved the minutes from the November 9, 2022 meeting.

• Approved 2023 Concerts in the Park dates: May 20, June 10, July 15, Aug. 12, Aug. 26, Sep. 9, Sep. 23 (5-0)
• Approved Allyn Backus as Chairperson (5-0)
• Approved Cheryl Kessel as Vice Chairperson (5-0)
• Approved Nov. 9, 2022 meeting minutes (5-0)

Town Council

The Town Council will hold a special meeting to discuss and possibly take action on the annual evaluation of the Town Manager. The Council will also consider the acquisition of property for the Centerville Road Extension.

• Town Manager annual evaluation
• Centerville Road Extension property acquisition

Town Council

The Town Council will meet to determine how to designate Opioid Settlement Funds awarded to the town by Yavapai County. The body will also witness an oath of office for a newly promoted officer and review routine consent items.

• Designation of Opioid Settlement Funds from Yavapai County
• Oath of Office for Lead Officer Derek Johnston
• Ratification of the State of Arizona Procurement Office Purchasing Cooperative Agreement
• Introduction of Prosecutors Mark Drutz and Josh Butner

The Town Council approved a request from Yavapai County to receive a default percentage of Opioid Settlement Funds. The Town is responsible for allocating these funds to an approved strategy and providing annual reports to Yavapai County Community Health Services.

• Approved receipt of 0.072% of Opioid Settlement Funds (5-0)
• Approved Dec. 13, 2022 meeting minutes (5-0)
• Ratified State of Arizona Procurement Office Purchasing Cooperative Agreement (5-0)

Design Review Board

The Design Review Board will hold a public hearing and consider an application for signage at 1000 Main Street. The board will also review minutes from the October 5, 2022 meeting.

• Application No. 093651: Wall, projecting, and A-frame signage for Hermasillo Hot Dogs at 1000 Main Street

The Board approved the A-frame and hanging signs for Hermosillo Hot Dogs at 1000 Main Street. The wall sign was not approved and must return to the Board at a later time. The Board also approved the minutes from the October 5, 2022, meeting.

• Approved A-frame and hanging signs for Hermosillo Hot Dogs (5-0)
• Stipulated that the wall sign for Hermosillo Hot Dogs must return to the Board at a different time
• Approved draft minutes from Oct. 5, 2022, meeting (5-0)

Historic Preservation Commission

The Historic Preservation Commission will receive progress updates on several local development projects. The body will also hear a presentation from a consultant regarding the timeline and scope of the Historic Preservation Ordinance update.

• Broadway Road improvement update
• Taawaki Inn site and construction plan update
• Main Street Newstand construction drawings update
• Plateau project progress update
• Historic Preservation Ordinance overview by John Froke of Froke Urban Planning LLC

The Commission approved the minutes from the November 1, 2022 meeting. Members received staff updates on the Broadway Road, Taawaki Inn, Newstand, and Plateau projects. No other substantive actions were taken.

• Approved Nov. 1, 2022 meeting minutes (5-0)