Clarkdale public meetings in 2022

Town Council

The scheduled regular meeting of the Clarkdale Town Council for December 27, 2022, has been cancelled.

Planning Commission

The Planning Commission meeting scheduled for December 20, 2022, was cancelled.

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for December 14, 2022, was cancelled.

Town Council

The Town Council will discuss a proposed land swap with Clarkdale Arizona Central Railroad LLC/Verde Valley Canyon Railroad and the acquisition of property for the Centerville Road Extension. The body will also appoint a Vice Mayor and review a facilities master plan from Yavapai College.

• Proposed land swap with Clarkdale Arizona Central Railroad LLC/Verde Valley Canyon Railroad
• Centerville Road Extension property acquisition
• Ordinance #420: Allowing Police Department to process and approve Special Event Liquor Licenses
• Resolution #1686: Urging Legislature to override the Aggregate Expenditure Limit for school districts
• Appointment of Vice Mayor for a two-year term

The Town Council approved a sales contract for 751 Calle Medina and appointed Debbie Hunseder as Vice-Mayor. The Council also passed resolutions regarding the Aggregate Expenditure Limit and the designation of the Chief Fiscal Officer, and updated the Town Code to allow the Police Department to process special event liquor licenses.

• Approved sales contract for 751 Calle Medina (5-0)
• Appointed Debbie Hunseder as Vice-Mayor for a two-year term (5-0)
• Approved Resolution #1686 urging Legislature to override Aggregate Expenditure Limit (5-0)
• Approved Resolution #1687 designating Finance Director Julie Goucher as Chief Fiscal Officer (5-0)
• Approved Ordinance #420 allowing Police Department to process Special Event Liquor Licenses (5-0)
• Approved updates to Financial Operations Guide Section 6: Procurement (5-0)
• Approved minutes from Nov. 8 and Nov. 10, 2022 meetings (5-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for December 7, 2022, was cancelled.

Historic Preservation Commission

The regular meeting of the Historic Preservation Commission scheduled for December 6, 2022, was cancelled.

Town Council

The scheduled regular meeting of the Town of Clarkdale Town Council for November 22, 2022, was cancelled.

Planning Commission

The Planning Commission meeting scheduled for November 15, 2022, was cancelled. No items were decided or discussed.

Town Council

The Town Council will meet to discuss and possibly act on an easement agreement for a cell tower site. The meeting also includes the administration of oaths of office for two council members elect.

• Resolution #1684: Easement Agreement with SBA Towers, IX, LLC for cell tower site on APN 400-06-003A
• Oath of Office for Council Member Elect Alicia 'Lisa' O'Neill
• Oath of Office for Council Member Elect Laura F. Jones

The Town Council approved an easement agreement with SBA Towers IX, LLC for a cell tower site. Additionally, the Oath of Office was administered to Council Member Elect Alicia 'Lisa' O'Neill and Laura F. Jones.

• Approved Resolution #1684 for cell tower easement with SBA Towers IX, LLC (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission will meet to review reports on park projects and events. The body will discuss proposed elements of the 2022 Parks and Recreation Strategic Plan, though no action will be taken on that item.

• Discussion of the 2022 Parks and Recreation Strategic Plan
• NACOG - CDBG Grant for Caballero Park report
• Selna-Mongini Park Remediation progress report
• Copper Penny Park Pickleball report
• Introduction of new Advisory Member Robyn Aasmundstad

The Commission approved the minutes from the October 12, 2022, meeting. Members discussed the 2022 Parks and Recreation Strategic Plan, identifying strengths and weaknesses of local park services, but took no formal action on the plan.

• Approved October 12, 2022 meeting minutes (5-0)

Town Council

The Town Council will hold a public hearing and consider Ordinance #419 to regulate short-term rentals and vacation rentals in Clarkdale. The body will also review a lease agreement for Selna-Mongini Park and hear a presentation on a tourism marketing grant.

• Public hearing and possible action on Ordinance #419 regarding Short-Term Rentals (STR) and Vacation Rentals
• Consideration of the Selna-Mongini Park Lease Agreement
• Presentation on Arizona Office of Tourism grant for 'Two Arizona Train Towns' marketing
• Special event liquor license recommendation for St. Thomas Episcopal Church chili cook-off

The Town Council approved Ordinance #419 to regulate short-term and vacation rentals as businesses, requiring business licenses and annual inspections. The council removed the proposed background check requirement from the ordinance. The council also approved the Selna-Mongini Park Lease Agreement.

• Adopted Ordinance #419 regulating Short-Term Rentals and Vacation Rentals, excluding background check requirements (5-0)
• Approved Selna-Mongini Park Lease Agreement (5-0)
• Approved Oct. 25, 2022 meeting minutes (5-0)
• Directed Public Works staff to find a solution for cemetery run-off flooding in Lamplighter Village

Design Review Board

The regular meeting of the Design Review Board scheduled for November 2, 2022, was cancelled.

Historic Preservation Commission

The Commission approved the minutes from the October 4, 2022, meeting. Members discussed consultant proposals for a Historic Preservation Ordinance and reviewed a SWOT analysis of the town's preservation efforts.

• Approved Oct. 4, 2022, minutes with quality control clarifications (4-0)

Town Council

The Town Council approved funding for the Town Bandstand restoration and appointed new advisory members to town commissions. The council also adopted a new Information Security Policy and retained a water attorney. A proposed Short-Term Rental ordinance was discussed but not decided.

• Approved Town Bandstand (Gazebo) renovations not to exceed $160,000 (5-0)
• Approved Ordinance #418 amending Town Code Chapter 17 regarding Board and Commission Advisory Members (5-0)
• Appointed Robyn Aasmundstand as Advisory Member to the Parks and Recreation Commission (5-0)
• Appointed Dan Biggins as Advisory Member to the Historic Preservation Commission (5-0)
• Approved adoption of a new Information Security Policy (5-0)
• Approved retaining Matthew Rojas as water attorney (5-0)
• Approved Oct. 11, 2022 meeting minutes (5-0)
• Tabled Short-Term Rental ordinance for further research and a future public hearing

Planning Commission

The Planning Commission voted 5-0 to approve the minutes from the July 19, 2022 regular meeting. The commission also welcomed new Commissioner Ellen Taylor, who replaced Laura Jones after Jones was appointed to the Town Council. Staff provided updates on the Radley Subdivision and the Plateau at Clarkdale Condominium Plat, but no action was taken on those items. The meeting included a discussion of planning and zoning roles and responsibilities, with no decisions made.

• Approved the minutes from the July 19, 2022 regular meeting (5-0 vote)

Parks and Recreation Commission

The Parks and Recreation Commission will meet to consider proposed elements of the 2022 Parks and Recreation Strategic Plan and the 2022 Winter Holiday Event Plan. The meeting includes updates on upcoming events, Selna Mongini Park, and Caballero Park and Trails.

• Proposed 2022 Parks and Recreation Strategic Plan
• Proposed 2022 Winter Holiday Event Plan
• Event updates regarding Selna Mongini Park and CDBG for Caballero Park and Trails
• Update on the Action Minutes Policy approved September 13, 2022

The Parks and Recreation Commission approved the draft minutes from the Sept. 14 meeting (4-0). They discussed updates to the 2022 Parks and Recreation Strategic Plan, agreeing on vision, mission, and values statements. The commission also discussed plans for the 2022 Winter Holiday event, including the Santa Comes to Clarkdale event.

• Approved Sept. 14, 2022, Parks and Recreation minutes (4-0)

Town Council

The Town Council will meet to discuss several municipal appointments and a flood control agreement. The agenda also includes a presentation from the Arizona Community Foundation of Sedona.

• Intergovernmental Agreement with Yavapai County Flood Control District for 2022-2023
• Resolution #1676: Design Review Board appointments
• Resolution #1677: Parks and Recreation Commission appointments
• Resolution #1678: Municipal Property Corporation appointment
• Resolution #1679: Planning Commission appointments

Design Review Board

The Design Review Board will hold a public hearing and consider an application for the Taawaki Inn. The board will also receive updates on action minutes and public comment policies.

• Public hearing and possible approval of application DRB-093581 for a two-story, 44 guest-room hotel at 441 S. Broadway St.
• Update on Action Minutes Policy approved by Council on Sept. 13, 2022
• Discussion of Attorney General's opinion regarding responses during Call to the Public

The Design Review Board unanimously approved a 44-room hotel proposed by the Hopi Tribe Economic Development Corporation at 441 S. Broadway St. The hotel, named 'Taawaki' (House of the Sun), will focus on Hopi culture, arts, and music. The board also approved the draft minutes from the Sept. 7, 2022 meeting by a 5-0 vote.

• Approved application DRB-093581 for the Taawaki Inn, a two-story, 44-room hotel at 441 S. Broadway St., by a 5-0 vote.
• Approved draft minutes from the Sept. 7, 2022 meeting by a 5-0 vote.

Historic Preservation Commission

The Historic Preservation Commission will discuss updates on the Historic Preservation Ordinance and the Action Minutes Policy. The body will consider approving amended reports for the Bandstand to forward to Town Council. There is also a discussion regarding a historic photo display in the clubhouse.

• Approval of amended Architect and Structural Engineer reports for the Bandstand
• Update on Historic Preservation Ordinance
• Update on Action Minutes Policy approved by Council on Sept. 13, 2022
• Discussion on historic photo display in the clubhouse

The Historic Preservation Commission approved amended Architect and Structural Engineer reports for the Bandstand and forwarded a recommendation to Town Council, with a stipulation to specify quality control in bidding documents. The Commission also approved minutes from two prior meetings. No other substantive actions were taken.

• Approved amended Architect and Structural Engineer reports for the Bandstand, forwarded to Town Council with stipulation for quality control specifications (4-0)
• Approved minutes from June 1, 2022 joint meeting with Design Review Board and Sept. 6, 2022 regular meeting (4-0)

Town Council

The Town Council will meet to consider a $100,000 marketing grant application and a proclamation for Domestic Violence Awareness Month. The Council also plans to discuss and take action regarding the Fisher Property and the Callee Medina property.

• Ratification of Arizona Office of Tourism Marketing Grant for $100,000
• Proclamation recognizing October as Domestic Violence Awareness Month
• Discussion and possible action regarding the Fisher Property
• Discussion and possible action regarding the Callee Medina property

The Town Council approved the consent agenda (minutes and a $100,000 tourism grant) and a proclamation for Domestic Violence Awareness Month, all by 4-0 votes. Council then voted 4-0 to enter executive session to discuss the Fisher and Callee Medina properties, and afterward directed staff to proceed as discussed.

• Approved consent agenda items A and B (minutes and $100,000 tourism grant) 4-0
• Approved proclamation for Domestic Violence Awareness Month 4-0
• Voted 4-0 to enter executive session for Fisher and Callee Medina property discussions
• Directed staff to move forward on Fisher Property as discussed in executive session 4-0
• Directed staff to move forward on Callee Medina property as discussed in executive session 4-0

Planning Commission

The Planning Commission meeting scheduled for September 20, 2022, has been cancelled. No actions or discussions will take place.

Parks and Recreation Commission

The Parks and Recreation Commission will discuss and possibly act on the Caballero Park Revitalization Plan and the development of a Clarkdale Trails Master Plan. The body will also consider approving values for the Parks and Recreation Strategic Plan.

• Caballero Park Revitalization Plan
• Clarkdale Trails Master Plan development
• Parks and Recreation Strategic Plan values
• 2022 Halloween Event Plan
• Land Water Conservation Fund (LWCF) Grant Update

The Parks and Recreation Commission approved the Caballero Park Revitalization Plan, which includes a playground, ramada, basketball court improvements, fencing, and Wi-Fi table. They also approved pursuing a comprehensive Trails Master Plan and the 2022 Halloween Event Plan, and approved the May 11 minutes. The Strategic Plan was tabled with no discussion.

• Approved Caballero Park Revitalization Plan (5-0)
• Approved staff pursuit of Clarkdale Trails Master Plan (5-0)
• Approved 2022 Halloween Event Plan (5-0)
• Approved May 11 Parks and Recreation minutes (5-0)
• Tabled Parks and Recreation Strategic Plan

Town Council

The Town Council will meet to discuss and possibly take action on a proposal from the Verde Canyon Railroad for a land swap. The meeting includes a possible executive session for legal advice and negotiation strategy regarding the real property.

• Discussion and possible action on a land swap proposal from Verde Canyon Railroad pursuant to A.R.S. § 9-407

Town Council

The Town Council will discuss and possibly act on a water meter project and a feasibility study for reclaimed water use. The body will also consider a grant ratification and a new policy for action minutes.

• Ratification of a $78,316 Arizona Office of Tourism Outdoor Recreation Revitalization Grant
• Approval of a Sole Source Badger Meter Quote for water meters
• Reuse Feasibility Study for reclaimed water to conserve potable water supply
• Action Minutes Policy for public meetings per A.R.S. §38-431.01(A)

The Town Council unanimously approved a sole-source purchase of Badger Meter water meters for $166,082.01 and authorized a Reuse Feasibility Study with Sunrise Engineering to explore using reclaimed water for irrigation and non-potable purposes. The consent agenda, including ratification of a $78,316 Arizona Office of Tourism grant, was also approved 5-0. No public comment was received, and no future agenda items were proposed.

• Approved consent agenda items A-C (minutes, action minutes policy, $78,316 tourism grant) 5-0
• Approved sole-source Badger Meter water meters purchase for $166,082.01 5-0
• Approved Reuse Feasibility Study with Sunrise Engineering 5-0

Design Review Board

The Design Review Board will hold a public hearing and consider an application for new signage and exterior paint colors. The board will also review minutes from the August 3, 2022, meeting.

• Public hearing and possible action on application DRB-093564 for new signage and exterior paint at 414 Peace Garden Path

The Design Review Board approved a new sign and exterior paint colors for a property at 414 Peace Garden Path. The application, DRB-093564, was approved unanimously (5-0) after a public hearing and staff presentation showing compliance with town codes. The board also approved the minutes from the August 3, 2022 meeting (5-0).

• Approved minutes from Aug. 3, 2022 meeting (5-0)
• Approved DRB application 093564 for new signage and paint colors at 414 Peace Garden Path (5-0)

Historic Preservation Commission

The Historic Preservation Commission will decide on the final language, graphics, and layout for the Clarkdale High School historical marker. The body will also discuss the Historic Preservation Ordinance and the display of historical photos in the Clubhouse.

• Final verbiage and graphics for the Clarkdale High School Arizona state-shaped historical marker
• Final draft layout for the Clarkdale High School sign topper
• Discussion on the Historic Preservation Ordinance and Design Guidelines
• Proposal to display historical photos in the Clubhouse

The Commission approved the final wording for a new Arizona-shaped historical marker for the Copper Art Museum/Clarkdale High School, and approved the sign topper layout for the same project, both with staff to finalize details. Minutes from June 1, 2022 were tabled due to missing commissioner comments, while minutes from August 2, 2022 were approved. No other substantive decisions were made.

• Approved final verbiage of Copper Art Museum/Clarkdale High School historical marker (5-0)
• Approved final draft layout for the sign topper for the Clarkdale High School Arizona state-shaped sign (5-0)
• Tabled minutes from June 1, 2022 due to missing commissioner comments
• Approved minutes from August 2, 2022 (5-0)

Town Council

The Town Council will discuss a 45-year land easement for SBA Communications cell towers. The body will also address the resignation of Town Prosecutor Andy Jolley and the appointment of a replacement. Additionally, the Council may adopt the official canvass of the August 2, 2022 primary election.

• SBA Communications Cell Tower Land Easement (45 years)
• Resolution #1675: Official canvass of the Aug. 2, 2022 primary election
• Resolution #1674: Designating Verde River @ Clarkdale as an official Blue Trail
• Appointment of a new Town Prosecutor
• Town Manager's Performance Evaluation Letter of Findings

The council approved a 45-year land easement with SBA Communications for a cell tower, accepted the resignation of Town Prosecutor Andy Jolley, and appointed Musgrove, Drutz, Kack & Flack, PC as the new town prosecutor. All votes were 5-0. The consent agenda, including approval of Aug. 9 meeting minutes, the town manager's evaluation letter, and Resolution #1674 designating the Verde River @ Clarkdale as an official Blue Trail, was also approved 5-0.

• Approved consent agenda items A-C (minutes, manager evaluation, Blue Trail designation) 5-0
• Approved Resolution #1675 adopting official canvass of Aug. 2 primary election 4-0 (one recusal)
• Approved SBA Communications cell tower land easement (45 years) 5-0
• Accepted resignation of Town Prosecutor Andy Jolley 5-0
• Appointed Musgrove, Drutz, Kack & Flack, PC as new Town Prosecutor 5-0

Planning Commission

The Planning Commission meeting scheduled for August 16, 2022, has been cancelled. No other items were listed for discussion or action.

Parks and Recreation Commission

The regular meeting scheduled for August 10, 2022, was cancelled due to a lack of agenda items.

Town Council

The Town Council will hold a special meeting to discuss and possibly take action on the six-month evaluation of the Town Manager and the appointment of a Town Prosecutor. The Council will also consider a 45-year land easement for SBA Communications cell towers.

• Six-month evaluation of the Town Manager
• Appointment of the Town Prosecutor
• SBA Communications Cell Tower Land Easement (45 years)

Town Council

The Town Council will consider adopting Ordinance #417 to set the property tax levy for fiscal year 2022-2023. The body will also hold a public hearing and vote on a conditional use permit for cell tower upgrades at 555 Miller Road.

• Ordinance #417: Adoption of the property tax levy for fiscal year 2022-2023
• Public hearing and vote on Conditional Use Permit (DRB-093530) for T-Mobile cell tower upgrades at 555 Miller Road
• Grant ratification for the Bridge Investment Federal Grant Program to study and design a bridge over Bitter Creek
• Utility easement for APS to install car charging stations and electrical feeds in the Town Complex
• Audit engagement with Colby & Powell, PLC for the FY22 Annual Financial Report

The council approved Ordinance #417, adopting the primary property tax levy for fiscal year 2022-2023, and approved a conditional use permit for T-Mobile cell tower equipment upgrades at 555 Miller Road. Both items passed 5-0. The consent agenda, including an APS utility easement, minutes approval, personnel policy amendments, and other routine items, was also approved unanimously.

• Approved Ordinance #417 adopting the primary property tax levy for FY 2022-2023 (5-0)
• Approved conditional use permit for T-Mobile cell tower upgrades at 555 Miller Road (5-0)
• Accepted consent agenda items A through G, including APS utility easement, minutes, personnel policy amendments, bridge grant ratification, transit funding support, budget transfers, and audit services (5-0)

Municipal Property Corporation

The Municipal Property Corporation of the Town of Clarkdale will meet to conduct corporate governance tasks. The body is deciding on the election of board officers and the appointment of a statutory agent for state filings.

• Election of Vice President and Secretary/Treasurer
• Appointment of Stephen W. Polk as statutory agent
• Authorization to file the Arizona Corporation Commission Annual Report
• Approval of minutes from the July 21, 2021 Annual Meeting

The Municipal Property Corporation approved minutes from July 2021, elected Kerrie Snyder as Vice Chair and Chell Smart as Secretary/Treasurer, appointed Stephen W. Polk as statutory agent, and authorized him to file the annual report with the Arizona Corporation Commission. All votes were 3-0.

• Approved minutes from July 21, 2021 meeting (3-0)
• Elected Kerrie Snyder as Vice Chair (3-0)
• Elected Chell Smart as Secretary/Treasurer (3-0)
• Appointed Stephen W. Polk as statutory agent for annual report filing (3-0)
• Authorized Stephen W. Polk to file Arizona Corporation Commission Annual Report (3-0)

General

The Public Safety Personnel Retirement System (Police) board is meeting to consider membership applications and board leadership. The body will discuss the 2021 actuarial valuation and the requirement to hire independent legal counsel.

• Approval of the 2021 Consolidated Actual Valuation Report
• Discussion on hiring independent legal counsel per amended A.R.S. § 38-847
• Membership application for Lawrence Jackson (hire date May 9, 2022)
• Election of a board Vice Chair
• Action on PSPRS Revised Model Uniform Rules of Local Board Procedure

Design Review Board

The Design Review Board will hold a public hearing and consider an application for signage and a sidewalk cafe permit. The request concerns two businesses located at 907 Main Street.

• Application DRB-093530 for window signage, A-frame signage, and a sidewalk cafe permit for Copper Cactus Coffee & Gifts and Stardust Books and Art at 907 Main Street

The Design Review Board approved a signage application and sidewalk cafe permit for Copper Cactus Coffee & Gifts and Stardust Books and Art at 907 Main Street. The vote was unanimous (5-0). The board also approved the minutes from the June 1, 2022 joint meeting with the Historic Preservation Commission.

• Approved June 1, 2022 joint meeting minutes (5-0)
• Approved signage application DRB-093530 for window signage, A-frame signage, and sidewalk cafe permit for Copper Cactus Coffee & Gifts and Stardust Books and Art (5-0)

Historic Preservation Commission

The Historic Preservation Commission will discuss and potentially act on the wording and graphics for a historical marker and the form of building plaques. The body will also consider a proclamation honoring Nancy Smith.

• Final draft layout of wording and graphics for the Copper Art Museum/Clarkdale High School historical marker
• Form of historic building plaques in Clarkdale's Historic District
• Proclamation to honor Nancy Smith for historical preservation contributions
• Discussion on displaying historic photos in the Clark Memorial Clubhouse

The Historic Preservation Commission approved the final wording for an Arizona-shaped historical marker for the Copper Art Museum/Clarkdale High School, with a stipulation to balance photos and text. They also tabled decisions on historic building plaques and displaying photos in the Clubhouse until the next meeting. Minutes from May 3, 2022, were approved, while June 1, 2022, minutes were tabled.

• Approved final verbiage for Copper Art Museum historical marker, with stipulation to balance photos and text (3-0)
• Approved minutes from May 3, 2022 (3-0)
• Tabled minutes from June 1, 2022, for missing commissioner comments
• Tabled historic building plaque design for next meeting (3-0)
• Tabled display of historic photos in Clubhouse until next meeting

Town Council

The Town Council will hold a public hearing regarding the primary tax levy and final budget for fiscal year 2022-2023. The body will then convene in a special meeting to act upon Resolution #1673 to adopt that budget.

• Public hearing on Fiscal Year 2022-2023 final budget and property tax levy
• Resolution #1673: Adoption of the Final Budget for Fiscal Year 2022-2023
• Resolution #1672: Appointment of Chell Smart to the Municipal Property Corporation
• Proclamation declaring August 2022 as Child Support Awareness Month
• Proclamation honoring Nancy Smith for historical preservation

The Clarkdale Town Council held a public hearing on the final budget and property tax levy, then unanimously approved Resolution #1673 adopting the FY 2022-2023 final budget. The council also approved consent agenda items including meeting minutes, a Child Support Awareness Month proclamation, and an appointment to the Municipal Property Corporation. A separate proclamation honoring Nancy Smith was approved unanimously.

• Approved Resolution #1673 adopting FY 2022-2023 final budget (5-0)
• Approved consent agenda items A, B, C, E (5-0)
• Approved proclamation honoring Nancy Smith (5-0)

Planning Commission

The Planning Commission will hold a public hearing and consider a Conditional Use Permit for SBA Communications. The proposal involves co-locating a T-Mobile wireless antenna on an existing monopole.

• Public hearing for SBA Communications Conditional Use Permit at 555 Miller Road
• Possible action on Application No. 093514 for T-Mobile antenna co-location

The Clarkdale Planning Commission approved a conditional use permit for SBA Communications to co-locate a T-Mobile antenna on an existing monopole at 555 Miller Road. The motion passed 5-0 with a stipulation that new equipment match the patina of the rusted monopole. The commission also approved the draft minutes from March 15, 2022, with a minor typo correction.

• Approved conditional use permit for T-Mobile antenna co-location at 555 Miller Road (5-0)
• Approved draft minutes from March 15, 2022, with minor typo correction (5-0)

Parks and Recreation Commission

The regular meeting scheduled for July 13, 2022, was cancelled due to a lack of agenda items.

Town Council

The Town Council meeting scheduled for July 12, 2022, was cancelled due to a lack of agenda items.

Design Review Board

The regular meeting of the Town of Clarkdale Design Review Board scheduled for July 6, 2022, was cancelled.

Historic Preservation Commission

The Historic Preservation Commission is meeting to discuss and potentially approve historical markers and signage. The body will consider a proclamation for Nancy Smith and the design of signage for Clarkdale's Historic District.

• Approval of language for a Proclamation honoring Nancy Smith
• Approval of final language for the Copper Art Museum/Clarkdale High School historical marker
• Approval of the historical signage design for Clarkdale's Historic District
• Funding status update for the Questers plaque
• Discussion regarding the Historic Marker Survey

The Historic Preservation Commission approved the May 3, 2022 minutes and tabled the June 1, 2022 minutes pending missing comments from two commissioners. No other substantive decisions were made; the meeting included a report on historic markers and discussion of future agenda items.

• Approved May 3, 2022 minutes (5-0)
• Tabled June 1, 2022 minutes (5-0)

Town Council

The Town Council will discuss and possibly act upon the adoption of the tentative budget for Fiscal Year 2022-2023. The meeting also includes the designation of the Chief Fiscal Officer and a destination marketing application.

• Adoption of Tentative Budget for Fiscal Year 2022-2023
• Resolution #1670: Designating Town Manager Susan Guthrie as Chief Fiscal Officer
• Resolution #1671: Authorizing Town Manager to submit Destination Marketing Organization Affidavit to Arizona Department of Tourism

The Clarkdale Town Council approved the Fiscal Year 2022-2023 Tentative Budget, Resolution #1671 authorizing the Town Manager to sign a Destination Marketing Organization affidavit, and Resolution #1670 designating the Town Manager as Chief Fiscal Officer. All votes were unanimous 5-0. No public comment was received, and no items were pulled from the consent agenda.

• Approved consent agenda including minutes of June 14, 2022 meeting and Resolution #1670 designating Town Manager as CFO (5-0)
• Approved Resolution #1671 authorizing Town Manager to sign Destination Marketing Organization affidavit (5-0)
• Approved Fiscal Year 2023 Tentative Budget (5-0)

Planning Commission

The scheduled regular meeting of the Town of Clarkdale Planning Commission for June 21, 2022, was cancelled.

Town Council

The Town Council will consider the 2022-2024 Strategic Plan and a draft budget proposal for fiscal year 2022-2023. The meeting includes a presentation on River Friendly Living by Friends of the Verde River and several routine reimbursement agreements.

• 2022-2024 Strategic Plan
• Fiscal Year 2022-2023 draft budget proposal
• Fiscal Year 2021-2022 budget transfers
• Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for FY 2022-2023
• Reimbursement agreements for Clarkdale Historical Society & Museum, Friends of Clark Memorial Library, and Made in Clarkdale

The Clarkdale Town Council approved the 2022-2024 Strategic Plan and accepted consent agenda items A, B, C, E, and F as written, including budget transfers, the PSPRS pension funding policy, and reimbursement agreements with Friends of Clark Memorial Library and Made in Clarkdale. Item D, the reimbursement agreement with Clarkdale Historical Society & Museum, was pulled and approved separately after Council Member O'Neill recused herself due to a conflict of interest. The meeting also included a presentation on River Friendly Living and a draft budget proposal for FY 2022-2023, but no action was taken on those items.

• Approved Strategic Plan 2022-2024 (4-0, Regner absent)
• Accepted consent agenda items A, B, C, E, F as written (4-0, Regner absent)
• Approved consent item D, reimbursement agreement with Clarkdale Historical Society & Museum (3-0, O'Neill recused, Regner absent)

Parks and Recreation Commission

The meeting scheduled for June 8, 2022, was cancelled due to a lack of agenda items.

Historic Preservation Commission

The regular meeting of the Historic Preservation Commission scheduled for June 7, 2022, was cancelled.

Design Review Board

The Design Review Board and Historic Preservation Commission are holding a joint meeting to discuss the restoration of three historic properties. The boards will consider a recommendation and possible approval for improvements to the former Newstand Bar and apartments.

• Public hearing for Application No. DRB-093478 regarding 909, 909 1/2, and 911 Main Street
• Proposed rehabilitation and restoration of the former Newstand Bar and apartments

The Design Review Board and Historic Preservation Commission jointly approved the renovation of the former Newstand Bar at 909, 909 1/2, and 911 Main Street. The project includes interior renovations, a rooftop bar, a new apartment, and parking improvements. The Historic Preservation Commission's approval included stipulations to preserve historical features.

• Approved DRB application for Newstand renovation (4-0)
• Approved HPC recommendation for Newstand application with stipulations (4-0)
• Stipulation: Remove two lights from entrance
• Stipulation: Retain original doors or replicate
• Stipulation: New window trim to match original
• Approved March 2, 2022 DRB minutes (5-0)

Town Council

The Town Council will discuss and possibly take action on an existing cell tower land lease. This includes a proposal from SBA Communications to prepay a 65-year easement on the lease site.

• Review of cell tower land lease with SBA Communications
• Offer by SBA Communications to prepay 65-year easement on existing cell tower lease site

Town Council

The Town Council will discuss a draft budget proposal for fiscal year 2022-2023 and hear a presentation on wildfire safety and mitigation from APS. The body will also hold a public hearing regarding changes to the town's purchasing ordinances.

• Public Hearing for Ordinance #416 regarding Town Code purchasing and bidding rules
• Budget Proposal for Fiscal Year 2022-2023
• APS presentation on wildfire safety and mitigation

The Clarkdale Town Council held a regular meeting on May 24, 2022, and took action on several items. The council unanimously approved the consent agenda, which included minutes from prior meetings. They also held a public hearing and unanimously adopted Ordinance #416, which amends the town's purchasing code sections. No public comments were received, and the meeting adjourned at 4:32 p.m.

• Approved consent agenda including minutes from April 26 and May 10 work sessions and May 10 regular meeting (5-0)
• Adopted Ordinance #416 amending purchasing code sections 3.3.2, 3.3.3, 3.3.8, and 3.3.9 (5-0)

Parks and Recreation Commission

The Clarkdale Parks and Recreation Commission will hold a regular hybrid meeting to discuss and possibly act on several items, including the Old-Fashioned 4th of July Celebration, a restroom facility at Lower TAPCO, and the 2022 River Adventure Day. The agenda also includes routine reports and approval of minutes from the March 12, 2022 meeting. Public comment is invited, and the meeting is open to the public.

• Discussion and possible action on Clarkdale's Old-Fashioned 4th of July Celebration event elements
• Discussion and possible action on implementing a restroom facility at Lower TAPCO
• Discussion and direction on the 2022 River Adventure Day event
• Approval of minutes from the March 12, 2022 regular meeting
• Reports on Town Park Gazebo and Play System, NACOG CDBG Grant for Caballero Park, and Concerts in the Park

The Parks and Recreation Commission approved the 4th of July celebration as presented, approved the design concept for the Lower TAPCO restroom facility, and discussed the 2022 River Adventure Day event. The minutes also include staff reports on park projects and events.

• Approved 4th of July celebration with all traditional components (3-0)
• Approved Lower TAPCO restroom design concept, requested staff investigate hand sanitizer options (3-0)
• Approved minutes of March 12, 2022 regular meeting (3-0)

Town Council

The Clarkdale Town Council is holding a regular meeting to discuss and possibly act on the FY 2022-2023 revenue, budget, and capital improvement plan, as well as the town's 2022-2023 strategic plan. The agenda contains only these two new business items, with no other substantive actions listed.

• FY 2022-2023 revenue, budget, and capital improvement (CIP) review
• Discussion of the Town of Clarkdale's 2022-2023 strategic plan

The Town Council held a budget work session to review the FY 2022-2023 revenue, budget, and capital improvement plan, including discussions on PSPRS, sales tax, grants, and supplemental approvals. The tentative budget is scheduled for adoption on June 28, 2022. The Council also conducted an exercise to finalize the Town's strategic plan, including mission, vision, values, goals, and strategies. No formal decisions were made; the session was for discussion and planning.

• Reviewed FY 2022-2023 revenue, budget, and CIP elements
• Discussed PSPRS, sales tax breakdown, grant funding, and supplemental approvals
• Conducted strategic plan exercise to finalize mission, vision, values, goals, and strategies
• Scheduled tentative budget adoption for June 28, 2022

Town Council

The Clarkdale Town Council is holding a regular meeting with discussion and possible action on several items, including a first addendum to the Patriot Disposal residential trash service agreement, revisions to the Town's Financial Operations Guide, and a revised proposal from Verde Sol Air to install a new heating and air conditioning system in the Clark Memorial Building auditorium. The agenda also includes routine items such as approval of minutes, claims, and reports from boards and commissions.

• First Addendum to Patriot Disposal Agreement (residential trash service)
• Revisions to the Town of Clarkdale Financial Operations Guide (FOG)
• Verde Sol Air proposal for new HVAC system in Clark Memorial Building auditorium
• Approval of minutes from April 26, 2022 Council meeting
• April 2022 check log and pay period reports

The Clarkdale Town Council approved revisions to the Financial Operations Guide, a revised proposal from Verde Sol Air for a new HVAC system in the Clark Memorial Building auditorium, and a first addendum to the Patriot Disposal trash service agreement. The Design Review Board update was discussion only, with no action taken. All votes were unanimous (5-0).

• Approved revisions to the Financial Operations Guide (5-0)
• Approved revised Verde Sol Air proposal for HVAC in Clark Memorial Building auditorium (5-0)
• Approved first addendum to Patriot Disposal residential trash service agreement (5-0)
• Approved minutes of April 26, 2022 meeting (5-0)

Town Council

The Clarkdale Town Council will hold a public hearing and consider approving the Preliminary Condominium Plat for the Plateau at Clarkdale multifamily housing development, submitted by Ralph Clemmer for Plateau Partners LLC. The council will also discuss and possibly approve the First Amendment to the re-stated Development Agreement for Crossroads at Mingus. Routine consent items include approval of the April 12, 2022 meeting minutes.

• Public hearing on Plateau at Clarkdale Preliminary Condominium Plat (application 093160)
• Possible approval of Plateau at Clarkdale Preliminary Condominium Plat (application 093376)
• First Amendment to re-stated Development Agreement with Crossroads at Mingus
• Special event liquor license recommendation for The Clarkdale Foundation
• Consent agenda: approval of April 12, 2022 meeting minutes

The Clarkdale Town Council unanimously approved the Preliminary Condominium Plat for the Plateau at Clarkdale, a multifamily housing development by Plateau Partners LLC, with stipulations including a development agreement and CC&R review. The council also approved a one-year extension for the Crossroads at Mingus development agreement. The consent agenda, including the April 12 minutes, was approved unanimously.

• Approved Preliminary Condominium Plat for Plateau at Clarkdale (5-0)
• Approved First Amendment to Development Agreement with Crossroads at Mingus (5-0)
• Approved consent agenda including April 12, 2022 minutes (5-0)

Town Council

The Clarkdale Town Council will hold a regular meeting to discuss and possibly act on several items, including a bid for drainage improvements on Old Jerome Highway, a financial audit presentation, and a fire district update. The consent agenda includes routine approvals, resolutions, and proclamations.

• Bid proposal from Rayburn Electric LLC for curb, gutter, and sidewalks along Old Jerome Highway from Mescal Springs Road to Rita Street
• Resolution #1669 to ratify application for Congressionally Directed Spending to replace Clark Memorial Clubhouse windows
• Proclamation declaring April 17-24, 2022 as Volunteer Appreciation Week
• Proclamation designating May 15-21, 2022 as Police Appreciation Week
• Proposal from Verde Sol Air for new HVAC system for Clark Memorial Building Auditorium

The Council approved a contract with Rayburn Electric LLC for curb, gutter, and sidewalk construction along Old Jerome Highway from Mescal Spur Road to Reta Street. The Verde Sol Air proposal for a new HVAC system at the Clark Memorial Building Auditorium was tabled until the April 26, 2022 meeting. The consent agenda items A through E were approved as written.

• Approved contract for Rayburn Electric LLC for curb, gutter, and sidewalk construction on Old Jerome Highway (5-0)
• Tabled Verde Sol Air HVAC proposal for Clark Memorial Building Auditorium until April 26, 2022 (5-0)
• Approved consent agenda items A-E, including minutes, Resolution #1668, Resolution #1669, and two proclamations (5-0)