Clarendon Hills public meetings in 2023

Village Board

The Village Board is meeting to discuss and potentially adopt an ordinance regulating charter buses that drop off 10 or more passengers who will not reboard. The proposed rules would require operators to apply for approval from the Chief of Police at least five days in advance.

• Ordinance No. 23-12-47 regarding charter buses and unscheduled stops
• Proposed fine of at least $750 per passenger for violations of Section 31.20
• Proposed fine of $750 per offense for unlawful operation of buses under Section 41.57
• Requirement for a detailed plan on how disembarking passengers will be cared for, housed, and fed

TIF District Joint Review Board

The TIF Joint Review Board will meet to approve previous meeting minutes and review the Annual TIF Report. The meeting includes a designated question and answer period for board members.

• Approval of December 13, 2022 meeting minutes
• Review of Annual TIF Report

TIF District Joint Review Board

The TIF Joint Review Board will meet to review the annual report for the Clarendon Hills Ogden Avenue TIF District. The meeting includes a question and answer period for board members.

• Review of Annual TIF Report

Village Board

The Village Board is discussing and deciding on several administrative updates, including a 2024 water rate increase and personnel manual changes. A primary focus is the relocation of Little Creperie to 95 Park Avenue to facilitate a new coffee shop development at 100 Park Avenue.

• TIF grant of $83,005 for improvements at 95 Park Avenue and $7,500 for Little Creperie moving costs
• Ordinance to increase water service fees for 2024
• Ordinance amending retirement age for police officers and firefighters
• Approval of the 2024 Centennial Calendar and Budget
• Updates to Personnel Policies including Paid Leave for All and bereavement leave

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals/Plan Commission canceled its regular monthly meeting scheduled for December 7, 2023, because there are no current cases or items for review. The next scheduled meeting will be on Thursday, January 4, 2024, at 7:00 pm. This is a procedural cancellation notice with no decisions or discussions on the agenda.

• Meeting canceled due to no cases or items for review
• Next meeting scheduled for January 4, 2024 at 7:00 pm
• Contact Community Development Director Ed Cage at ecage@clarendonhills.us or 630-286-5412 for questions

Village Board

The Village Board is meeting for a special goal setting session. The board will discuss issues identified by staff and the board to establish future objectives.

• Discussion of staff identified issues
• Discussion of board identified issues

Village Board

The Village Board will conduct a public hearing and vote on the calendar year 2024 budget and tax levy. The meeting also includes discussions on public safety retirement ages and several bond abatements.

• Public hearing for the CY 2024 Annual Budget of $23,371,927
• Proposed TIF grant of $55,055 for improvements and $7,500 for moving costs for Little Creperie at 95 Park Avenue
• Engineering agreements with Christopher B. Burke Engineering, Ltd. for the 2024 Road Program ($109,600) and Five Corners Storm Sewer Lining Project ($55,600)
• Proposed ordinance amending retirement age for police officers and firefighters
• Salt purchase agreements with Compass Minerals America Inc. ($37,588.80) and Cargill Inc. ($34,747.20)

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission will consider a village-initiated text amendment to the zoning code, specifically Section 20.10.3-Table 10.1 (off-street parking requirements) and Section 20.14.5.E (planned unit development procedure), along with any other necessary changes. The meeting also includes approval of prior minutes and public comments.

• Case Z515: text amendments to off-street parking requirements (Section 20.10.3-Table 10.1)
• Case Z515: text amendments to PUD procedure (Section 20.14.5.E)
• Approval of minutes from September 7, 2023

Village Board

The Clarendon Hills Village Board is meeting to discuss the proposed CY2024 budget, including a 5% property tax increase and a 4.5% water rate increase, along with a Chamber of Commerce TIF grant request and a new community development intern position. The board will also consider consent agenda items such as employee wage ordinances and claims payments, and a resolution to waive bidding for copier purchases. The meeting includes a proclamation recognizing the 2023 Planting Partners.

• CY2024 Budget discussion: 5% property tax increase, 4.5% water rate increase, $50,000 Centennial Celebration, $125,000 Fire Sprinkler Grants for Ogden Ave TIF
• Chamber TIF Request: $52,500 for shared Director and Events Manager position
• Ordinance establishing CY2024 wages and salaries for full-time and part-time/paid-on-call firefighters/paramedics
• Approval of claims totaling $1,065,617.19 (Claims No. 23-09-01M, 23-09-02M, 23-10-01, 23-10-02)
• Resolution waiving bidding and approving purchase of 5 Bizhub copiers from Konica Minolta for $29,927.11

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees is holding a regular meeting to handle routine financial and administrative matters. They will review the accountant's report, approve bills, discuss cash management policy, and hear investment updates. The board will also consider transferring assets, approving the actuarial valuation and tax levy request, and setting 2024 meeting dates.

• Approval of bills and monthly financial report
• Discussion of cash management policy and 2024 withdrawal instructions
• Quarterly investment report from Sawyer Falduto Asset Management
• Discussion/possible action on transfer of assets from Chicago Trust Account
• Review/approve actuarial valuation and tax levy request

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission has canceled its regular monthly meeting scheduled for October 5, 2023, because there are no current cases or items for review. The next scheduled meeting will be on Thursday, November 2, 2023, at 7:00 pm. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting canceled due to no cases or items for review
• Next meeting scheduled for November 2, 2023 at 7:00 pm
• Contact: Community Development Director Ed Cage at ecage@clarendonhills.us or 630-286-5412

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is meeting to conduct routine business, including electing a board secretary, approving minutes and financial reports, and reviewing trustee training records. No major policy decisions or large expenditures are on the agenda.

• Special election for Firefighter Pension Board Secretary
• Approval of minutes from April 14, 2023 regular meeting
• Treasurer's report and approval of bills
• Investment performance report
• Review of trustee training records

Village Board

The Clarendon Hills Village Board is meeting to discuss and vote on several land-use items, including a proposed hydroponic farm in shipping containers at 100 Byrd Court and the purchase of 5506 Virginia Avenue for $395,000 for economic development. The board will also consider consent agenda items such as claims payments, a special use permit, and a professional services agreement, plus non-consent items including vehicle purchases. An executive session is scheduled to discuss employee salaries, personnel matters, and real property.

• Special use permit for hydroponic farm PUD at 100 Byrd Court (two shipping containers, 8 parking spaces)
• Ordinance authorizing purchase of 5506 Virginia Avenue for $395,000
• Resolution approving professional services agreement with Ryan, LLC up to $60,000
• Resolution waiving bidding to purchase 2024 Chevrolet Tahoe SSV up to $65,000
• Resolution waiving bidding to purchase 2024 Ford F-450 up to $115,000

Downtown Design Review Commission

The Downtown Design Review Commission will hear a presentation from the Village Engineer on a traffic study for a proposed community plaza at the northwest corner of Prospect Avenue and Park Avenue. The study analyzes two design alternatives for reconfiguring the intersection and includes recommendations on pedestrian safety improvements. No formal decisions are on the agenda; the item is for discussion only.

• Presentation of Centennial Plaza- Prospect Ave Traffic Study report from Village Engineer
• Two alternatives for reconfiguring southbound Prospect Avenue right turn lane to create plaza space
• Recommendation to relocate Park Avenue midblock crossing to the all-way stop intersection
• Consideration of a raised crosswalk at Prospect Avenue midblock crossing (estimated 46% pedestrian crash reduction)
• Replacement of 8 impacted parking stalls in both alternatives

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission will hold a public meeting to consider a Planned Unit Development (PUD) application for 100 Byrd Court. The petitioner seeks to place two shipping container farms for growing lettuce and leafy greens under the permitted use of Greenhouse/Nursery, and also requests a use exception for eight specified parking spaces. The board will also approve minutes from the July 20, 2023 meeting.

• Case PUD514/100 Byrd Court: PUD request for two shipping container farms
• Use exception under Section 20.14.5 for 8 specified parking spaces
• Approval of minutes from July 20, 2023

The Zoning Board of Appeals/Plan Commission recommended approval of a Planned Unit Development (PUD) for two shipping container farms to grow leafy greens. The recommendation includes six specific conditions regarding screening, hours, and operations.

• Approved July 20, 2023 meeting minutes (4-0, 1 abstention)
• Recommended approval of PUD for container farms at 100 Byrd Court (5-0) with conditions: limited to applicant Don Knoll, 6-foot fence screening, public art graphics on containers, no point of sale, operational hours limited to 7am-8pm weekdays and 8am-4pm Saturdays, and submission of security/safety/maintenance details

Village Board

The Clarendon Hills Village Board will discuss a proposed 5-story mixed-use development at 104 Walker Avenue, including a concept PUD site plan and elevations. The board will also consider raising demolition permit fees to $8,600, changing the meeting schedule to once a month, and approving several contracts and claims.

• Discussion of 5-story mixed-use PUD at 104 Walker Ave with outdoor pergola/seating area
• Ordinance to increase demolition permit fee to $8,600 effective Jan 1, 2024
• Ordinance to change regular board meetings to third Monday (second Monday in Jan/Nov)
• Contract with Rope Inc. for Village Hall door replacement up to $62,288.22
• Approval of claims totaling $1,157,727.16

The Village Board approved an increase in building demolition fees to fund road repairs. Other key actions included updating the board meeting schedule and approving several public safety and infrastructure contracts.

• Increased demolition permit fees to $8,600 effective Jan 1, 2024 (6-0)
• Approved $62,288.22 contract with Rope Inc. for ADA-compliant Village Hall doors (6-0)
• Approved purchase of Ford Utility Police Interceptor for up to $55,000 (6-0)
• Approved $28,440 contract with Sandoval Fences for train crossing pedestrian fencing (6-0)
• Approved $28,909.83 change order for Burlington Avenue Water Main project (6-0)
• Amended municipal code to allow 15-minute parking zones downtown (6-0)
• Changed Village Board meetings to the third Monday of each month (6-0)
• Approved Plat of Consolidation for 242 Powell St (6-0)

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission is meeting to consider a request to consolidate two lots at 242 Powell Street into a single lot. The petitioner seeks approval of a Plat of Consolidation under the village's minor subdivision procedures. The agenda includes only this new business item, along with routine items like minutes approval and public comments.

• Case P513: Plat of Consolidation for Lots 6 and 7 of the Arthur T. Mcintosh Re-subdivision at 242 Powell Street
• Request to create Final Plat of Minor Subdivision to consolidate into Lot 1 of the Chung Re-subdivision
• Review under Section 19.2.2 (minor subdivision definition) and 19.4.6 (minor subdivision procedure)

The Zoning Board of Appeals/Plan Commission recommended approval of a plat of consolidation for two lots at 242 Powell Street to allow for a home addition. The board also reached a consensus to move its meeting schedule to the first Thursday of the month.

• Recommended approval of lot consolidation at 242 Powell Street (6-0)
• Approved June 15, 2023 meeting minutes (unanimous voice vote)
• Consensus reached to move ZBA/PC meetings to the first Thursday of the month

Village Board

The Clarendon Hills Village Board is meeting to discuss and vote on several financial and land-use items, including a $50,000 TIF incentive agreement to help relocate a State Farm office and bring a Sparrow Coffee shop to 100 Park Avenue. The board will also consider tax changes, a road construction bid, and other routine approvals.

• TIF incentive agreement with Rusty Scheel of State Farm for $50,000 to facilitate Sparrow Coffee at 100 Park Ave
• Ordinance to eliminate specialty motor vehicle license fees effective July 1, 2024
• Ordinance to increase Places for Eating Tax to 2% effective January 1, 2024
• Ordinance to increase demolition permit fees to $8,600 effective January 1, 2024
• Resolution awarding Ann-Byrd-Eastern paving contract to ALamp Concrete Contractors for $1,274,576.90

The Board approved a $1.27M road paving contract and a $50,000 TIF incentive for downtown development. To offset the elimination of motor vehicle licenses, the Board increased the 'Places for Eating' tax. A proposed increase to single-home demolition fees was deferred.

• Approved $1,274,576.90 contract to ALamp Concrete Contractors, Inc. for Ann-Byrd-Eastern Paving Project
• Approved $50,000 TIF incentive agreement with Rusty Scheel of State Farm for 100 Park Ave
• Approved elimination of motor vehicle licenses and fees effective July 1, 2024
• Approved increase of Places for Eating tax to 2% effective January 1, 2024
• Approved ordinance allowing food trucks for licensed liquor establishments on specific nights
• Deferred action on increasing single-home demolition fees from $2,511 to $8,600
• Approved $1,238,681 fund balance transfer from General Fund to Capital Projects Fund
• Approved emergency HVAC work with Fire and Ice for $48,398

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is holding a regular meeting to conduct routine business, including electing a board secretary, approving minutes and bills, and reviewing financial and investment reports. The board will also review trustee training records and may discuss personnel matters in executive session.

• Special election for Fire Pension Board Secretary
• Approval of minutes from April 14, 2023 meeting
• Treasurer's report and approval of bills
• Investment performance report
• Review of trustee training records

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees is holding a regular meeting to handle routine financial and administrative matters. They will review the accountant's and investment reports, consider a cash management policy, approve trustee training expenses, and act on membership applications. The board will also discuss asset transfers, officer elections, and other administrative items.

• Presentation and approval of bills
• Discussion/possible action on cash management policy
• Applications for membership: Andrew Putna and Anthony Franchetti
• Discussion/possible action on transfer of assets from Chicago Trust Account
• Board officer elections

The Board approved monthly financial reports and disbursements totaling $364,354.52. Members also established new cash management targets for the Schwab account and elected board officers.

• Approved $364,354.52 in disbursements (3-0)
• Authorized transfer of Clarendon Hills Bank and Trust balance to Schwab account (3-0)
• Set Schwab account target balance at $90,000 and maximum at $120,000 (3-0)
• Authorized reallocation of member and City contributions to Schwab Money Market account (3-0)
• Accepted Andrew Putna and Anthony Franchetti as Tier II participants (unanimous)
• Elected Talerico (President), Spelman (VP), Leinweber (Secretary), and Michalek (Asst. Secretary) (unanimous)
• Maintained Trustee Michalek as FOIA Officer and OMA Designee (unanimous)
• Approved Written Decision and Order for Jeffry Pasteris (3-0)

Village Board

The Clarendon Hills Village Board will discuss a concept planned unit development (PUD) for six townhomes at 421 Park Avenue, which would include stormwater retention as a public benefit. The board is seeking direction on whether this is an appropriate use of the PUD process. The agenda also includes approval of claims totaling $396,922.02 and a recess to executive session for pending litigation, possible real property purchase, and IRMA risk management review.

• Discussion of 421 Park Ave PUD concept for six townhomes with stormwater retention
• Approval of Claims No. 23-05-01M for $48,647.54
• Approval of Claims No. 23-06-01M for $90,258.50
• Approval of Claims No. 23-06-02 for $257,015.98
• Executive session for pending litigation, possible real property purchase, and IRMA risk management

The Village Board approved a consent agenda including three sets of claims totaling $435,940. The Board held a pre-conceptual discussion regarding a proposed six-unit townhome development at 421 Park Avenue and provided direction to the developer to move the plan toward the Zoning Board. The meeting also included the recognition of retiring Village Manager Kevin Barr.

• Approved June 5, 2023 meeting minutes
• Approved Claims No. 23-05-01M for $48,647.54
• Approved Claims No. 23-06-01M for $90,258.50
• Approved Claims No. 23-06-02 for $257,015.98
• Directed developer of 421 Park Ave townhomes to proceed toward Zoning Board review

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission will consider a variance request for a residential addition at 259 Churchill Place. The petitioner seeks relief from side yard setback requirements under Section 20.4.3 of the Zoning Ordinance. The meeting also includes approval of prior minutes and public comment.

• Variance request Case Z512 for 259 Churchill Place to allow addition within required side yard setback
• Approval of minutes from March 16, 2023 meeting

The Zoning Board of Appeals approved a variance for a residential addition at 259 Churchill Place to match an existing non-conforming setback. The board also approved the minutes from the March 16, 2023, meeting.

• Approved variance for addition at 259 Churchill Place to match 2.44-foot side yard setback (5-0)
• Approved March 16, 2023, minutes (4-0)

Village Board

The Clarendon Hills Village Board will hold a public hearing on Special Service Area No. 35 (SSA 35) for a road resurfacing project that includes installing concrete ribbons. The board will also consider several consent agenda items, including an ordinance to change meeting procedures, approval of the 2022 audit, a redevelopment agreement for the Mycroft development, and agreements for Burlington Avenue resurfacing and a Prospect Avenue feasibility study. Appointments to various commissions and a summer meeting schedule will also be discussed.

• Public hearing on SSA 35 for road resurfacing; $362,160 financed via loan, residents taxed up to $0.20 per $100 EAV for 15 years
• Ordinance amending meeting order of business and eliminating regular standing advisory committee meeting dates
• Approval of claims totaling $415,163.99
• Redevelopment agreement for Mycroft Mixed Use Development Phase 2 (221-231 Burlington Avenue)
• Resolution for Burlington Avenue resurfacing local fund match amendment of $208,688; engineering services agreement for Prospect Avenue closing design at $10,000

The Board approved several appointments to Village commissions and boards. A public hearing was held regarding the establishment of Special Service Area Number 35 for road resurfacing. The Board also confirmed the summer meeting schedule.

• Appointed Temporary Chairperson Trustee DeAngelis (5-0)
• Adjourned Public Hearing on Special Service Area Number 35 (5-0)
• Approved appointments for Local Liquor Commission, Zoning Board of Appeals/Plan Commission, Downtown Design Review Commission, Police Pension Fund Board, and Firefighters’ Pension Fund Board (5-0)
• Confirmed summer board meeting dates for June 20, July 17, August 21, and September 18
• Recessed to Standing Committee Meetings (5-0)

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees is holding a special meeting to discuss and possibly act on post-consolidation services from Sawyer Falduto Asset Management, LLC, and the transfer of assets from a Chicago Trust Account. Public comment is also scheduled.

• Discussion/possible action on post-consolidation services from Sawyer Falduto Asset Management, LLC
• Discussion/possible action on transfer of assets from Chicago Trust Account
• Public comment period

The Board approved a proposal for post consolidation services from Sawyer Falduto Asset Management, LLC. The Board also directed legal counsel to address account fees with Chicago Trust to facilitate an asset transfer to IPOPIF.

• Approved post consolidation services proposal from Sawyer Falduto Asset Management, LLC at $500 monthly rate (5-0)
• Directed Attorney LaBardi to respond to Chicago Trust regarding account fees for asset transfer to IPOPIF

Village Board

The Clarendon Hills Village Board will hold its regular meeting on May 15, 2023, where newly elected officials will be sworn in and the board will consider approving a new employment agreement for Village Manager Zachery Creer, effective July 1, 2023. The board will also vote on a ground lease extension with the U.S. Postal Service and approve two claims ordinances totaling $241,594.66.

• Oath of office for Village President Eric Tech and Trustees Omar Chaudhry, Ralph DeAngelis, Mark Peterson, Steve Tuttle, and John Weicher
• Resolution to approve employment agreement with Zachery Creer as Village Manager (start date July 1, 2023)
• Resolution to approve third amendment to current Village Manager Barr employment agreement
• Ground lease extension with U.S. Postal Service for $7,320 annually
• Claims Ordinance No. 23-04-02M for $54,443.28 and No. 23-05-02 for $187,151.38

The Village Board swore in a new President, Clerk, and Trustees before appointing Zach Creer as Village Manager effective July 1, 2023. The Board also approved two claims ordinances and a lease agreement with the U.S. Postal Service.

• Approved Claims Ordinance No. 23-04-02M for $54,443.28 (6-0)
• Approved Claims Ordinance No. 23-05-02 for $187,151.38 (6-0)
• Adopted Recognition Resolutions for outgoing Trustees and Village Clerk (6-0)
• Approved new Village Board Standing Committee assignments (6-0)
• Approved reappointments of Principal Appointed Officers and village attorney (6-0)
• Extended Village Manager Barr's contract to June 30, 2023 (6-0)
• Approved employment agreement for Zach Creer as Village Manager effective July 1, 2023 (6-0)
• Approved lease agreement with U.S. Postal Services for 318 Park Ave lot at $7,320 annually (6-0)

Village Board

The Clarendon Hills Village Board will consider a resolution authorizing $232,481.47 in Motor Fuel Tax funds for the Burlington Avenue road project, along with approving claims totaling over $963,000. The board will also discuss a TIF request for 100 Park Avenue and vote on an intergovernmental agreement with Hinsdale for sharing fire department services. Several items are on the consent agenda, including releasing certain executive session minutes.

• Resolution for Burlington Avenue road project improvement under Illinois Highway Code for $232,481.47
• Approval of claims No. 23-05-01 in the amount of $945,686.98
• Approval of claims No. 23-04-01M in the amount of $17,374
• Intergovernmental agreement with Hinsdale for sharing fire department services
• Discussion of TIF request for 100 Park Avenue

The Village Board appointed a new Director of Community Development and approved several financial claims and resolutions via a consent agenda. This included an intergovernmental agreement with Hinsdale for ambulance transport billing and a fund reallocation for downtown revitalization.

• Appointed Edmond Cage as Director of Community Development effective May 15, 2023 (4-0)
• Approved Resolution R-23-15 to release certain Executive Session minutes for public inspection (4-0)
• Approved Resolution R-23-16 to reimburse General Fund $232,481.47 from Motor Fuel Tax Fund for Downtown Revitalization Project (4-0)
• Approved Claims No. 23-04-01M for $17,374 (4-0)
• Approved Claims No. 23-05-01 for $945,686.98 (4-0)
• Approved Resolution R-23-17 for an intergovernmental agreement with Hinsdale regarding mutual ambulance transport billing (4-0)
• Approved meeting minutes from April 17, 2023 (4-0)

Village Board

The Clarendon Hills Village Board is meeting to consider several agenda items, including adopting zoning text amendments, approving a deputy clerk stipend and a switch to a self-published municipal code, and extending a landscaping contract. The board will also discuss ambulance fees and the Mycroft Phase 2 project. Public comments are invited.

• Adoption of ordinance amending Section 20.8.2 of the Municipal Code regarding zoning regulations
• Approval to add a $2,500 annual Deputy Clerk stipend and move to self-published Village Code with Municode
• Approval of claims totaling $53,017.81 and $280,427.77
• Resolution waiving bidding and extending landscaping services with Allscape Inc. for $13,200 annually
• Discussion on ambulance fee update and Mycroft Phase 2

The Board adopted text amendments to Section 20.8.2 of the Zoning Code and extended a landscaping contract with Allscape Contractors Inc. Other actions included approving a Deputy Village Clerk stipend and transitioning to a self-published Village Code via Municode.

• Approved zoning text amendments to Section 20.8.2 (Ordinance No. 23-04-07)
• Approved $13,200 one-year landscaping contract extension with Allscape Contractors Inc. (6-0)
• Approved $2,500 annual Deputy Village Clerk stipend
• Approved transfer of codification services to Municode
• Approved Proclamation declaring April 28, 2023, as Arbor Day (6-0)
• Approved Claims No. 23-03-03M for $53,017.81
• Approved Claims No. 23-04-02 for $280,427.77
• Consensus to pay utility interconnection costs for 231-231 Burlington Avenue using TIF funds

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is holding a routine meeting to approve minutes and bills, review financial and investment reports, and elect officers for the coming year. No major policy decisions or public hearings are on the agenda.

• Approval of minutes from January 20, 2023 meeting
• Treasurer's report and approval of bills
• Investment performance report
• Election of President and Secretary for term 05-01-2023 through 04-30-2024

The Board approved the Treasurer's report for the first quarter of 2023 and the minutes from January 20, 2023. Brian Leahy was appointed as President for the term of May 1, 2023, through April 30, 2024. Secretary Tandle submitted her resignation effective May 15, 2023.

• Approved January 20, 2023 meeting minutes (3-0)
• Approved Q1 2023 Treasurer's Report (3-0)
• Appointed Brian Leahy as President for May 1, 2023 to April 30, 2024 (3-0)

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees is holding a regular meeting to review financial reports, approve bills, and discuss investment statements. They will also certify board election results, review a resolution for authorized agents, and consider updates to banking agreements. The meeting includes routine items like approving minutes and public comment.

• Approval of bills including Illinois Department of Insurance Compliance Fee
• Discussion/possible action on Cash Management Policy
• Certify Board Election Results – Active and Retired Member Positions
• Review/approve Resolution for Authorized Agents and Account Representatives from IPOPIF
• Review letter of credit and updated local bank account collateralization agreements

The Board certified the reelection of Trustees Madeline Spelman and Rick Talerico to two-year terms. The Board also approved monthly financial reports and disbursements totaling $49,015.85.

• Approved January 9, 2023 meeting minutes (voice vote, one abstention)
• Approved Monthly Financial Report and $49,015.85 in disbursements (5-0)
• Certified reelection of Madeline Spelman (active member) and Rick Talerico (retired member) to terms expiring May 13, 2025 (5-0)
• Approved Resolution 2023-01 reappointing Trustees Spelman and Talerico as authorized agents for IPOPIF (5-0)

Village Board

The Clarendon Hills Village Board will meet to discuss and vote on several items, including establishing Special Service Area No. 35 to fund road reconstruction on Ann Street and Byrd Court, issuing a fireworks permit for Hinsdale Golf Club, and discussing outdoor dining and temporary 15-minute parking restrictions. The board will also consider approving claims totaling over $200,000 and zoning text amendments.

• Establishing Special Service Area No. 35 for road work on Ann Street and Byrd Court, with a public hearing set for June 5, 2023
• Authorization of fireworks permit for Hinsdale Golf Club on July 4, 2023 (rain date July 5)
• Discussion on 2023 outdoor dining in public on-street parking spaces downtown
• Discussion on temporary 15-minute parking restrictions on Prospect and Park
• Approval of claims totaling $201,759.97

The Village Board approved the proposal to establish Special Service Area Number 35 for road reconstruction on Ann Street and Byrd Court. The Board also granted a fireworks permit for Hinsdale Golf Club and gave first consideration to zoning code text amendments.

• Approved permit for Hinsdale Golf Club fireworks display on July 4, 2023 (6-0)
• Adopted Ordinance No. 23-04-06 proposing Special Service Area Number 35 for Ann Street and Byrd Court road improvements (6-0)
• Approved claims No. 23-03-02M for $55,202 (6-0)
• Approved claims No. 23-04-01 for $146,557.97 (6-0)
• Granted first consideration to text amendments for Zoning Code Section 20.8.2 (6-0)
• Appointed Trustee Lannert as Temporary Chairperson (6-0)
• Concurred with staff recommendation to install temporary 15-minute parking signs at Clarendon Hills Hardware and Brama La Pizza

Board of Fire And Police Commissioners

The Clarendon Hills Board of Fire and Police Commissioners will hold a standard meeting on March 22, 2023, to approve the previous month's minutes and accept public comment. The agenda contains no specific proposals, contracts, or ordinances. The meeting concludes with a closed session to discuss the appointment or employment of specific employees.

• Approval of February 22, 2023 Minutes
• Closed session for discussion of employee appointment or employment

The Board of Fire and Police Commissioners approved the minutes from February 22. The board also voted to remove a specific applicant from a 2022 list. A closed session was held to discuss employee appointments or employment.

• Approved February 22nd minutes
• Struck applicant #4 from the January 19, 2022 list (3-0)

Village Board

The Village Board approved a settlement agreement with Crown Castle Fiber, LLC for the installation of small cell wireless telecommunications equipment. Other approved actions included funding for road resurfacing and updates to purchasing and emergency aid agreements.

• Approved settlement agreement with Crown Castle Fiber, LLC for small wireless facilities (5-1)
• Approved $77,000 local fund match for Burlington Avenue Resurfacing Project (6-0)
• Approved Intergovernmental Agreement for the 2022 MABAS Master Agreement (6-0)
• Approved amendments to Personnel Policies and Procedures Manual to eliminate purchase orders for items $5,000 and above (6-0)
• Approved claims totaling $183,653.98 (6-0)
• Approved March 6, 2023 meeting minutes (6-0)

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals/Plan Commission will hold a continued public hearing on Case Z511, a text amendment to the Use Matrix (Section 20.8.2) of the Zoning Regulations. The amendment would permit certain non-retail/restaurant uses on the ground floor of B-1 zoned buildings with a 40-foot setback from S. Prospect Ave, with a special rule for the 100 Park Ave property. Staff recommends approval of the modified text.

• Continued public hearing on Case Z511, a text amendment to Section 20.8.2 (Use Matrix)
• Amendment would permit certain non-retail/restaurant uses on ground floor of B-1 district with 40-foot setback from S. Prospect Ave
• Special setback rule for 100 Park Ave property, measured from Park Ave frontage
• Amendment would make Specialty Food Service a permitted use in B-1 and B-2 districts
• Staff recommends approval of the proposed text amendments

The Zoning Board of Appeals and Plan Commission recommended that the Village Board approve text amendments to Section 20.8.2 of the Zoning Regulations. The changes aim to discourage entrance lobbies and encourage active storefronts on primary frontages.

• Approved February 16, 2023 minutes (4-0)
• Recommended approval of Case Z511 zoning text amendments to the Village Board (5-0)

Village Board

The Village Board postponed a settlement agreement regarding small cell wireless facilities to allow for further review of the contract language and exhibits. Other actions included creating a new liquor license for the Chamber of Commerce and approving a lead service line replacement plan.

• Postponed settlement agreement with Crown Castle Fiber, LLC to March 20, 2023 (6-0)
• Approved Ordinance No. 23-03-05 creating a 'Class CC' annual liquor license for the Chamber of Commerce (6-0)
• Approved Professional Services Agreement with Engineering Enterprises, Inc. for a Lead Service Line Replacement Plan not to exceed $29,893 (6-0)
• Approved claims totaling $484,437.59 (6-0)
• Approved February 21, 2023 meeting minutes (6-0)

Board of Fire And Police Commissioners

The Clarendon Hills Board of Fire and Police Commissioners is holding a regular meeting. The agenda includes approval of minutes, public comment, and other business, followed by a closed session to discuss the appointment or employment of specific public employees. No substantive decisions or proposals are listed on the open agenda.

• Approval of October 27, 2023 minutes
• Public comment period
• Closed session under 5ILCS 120/2(c)(1) for employee appointment/employment discussion

The Board approved the removal of specific candidates from the existing list to exhaust it. Chief Dalen reported that background checks are underway for two other interested candidates.

• Approved October 27, 2022, minutes
• Approved striking candidates #1, 2, 5, and 7 from the existing list to exhaust it (3-0)

Village Board

The Board approved a salary adjustment for Village Manager Barr and the purchase of a 2023 Jeep Wrangler. A settlement agreement with Crown Castle LLC regarding small cell wireless technology was tabled until March 6, 2023.

• Approved salary increase and bonus for Village Manager (Omnibus Vote)
• Approved purchase of 2023 Jeep Wrangler for $43,205 plus fees (4-0)
• Approved $23,400 plus 10% contingency for storm sewer work at Hinsdale Golf Club (Omnibus Vote)
• Approved $140,520 MFT Resolution for maintenance (Omnibus Vote)
• Approved ordinance amending domestic animal impoundment rules (Omnibus Vote)
• Approved first consideration of 'Class CC' liquor license for Chamber of Commerce (Omnibus Vote)
• Approved claims totaling $317,335.19 (Omnibus Vote)
• Tabled Crown Castle LLC settlement agreement to March 6, 2023 (4-0)

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals/Plan Commission will hold a public hearing on a proposed text amendment to the B-1 Use Matrix (Section 20.8.2). The amendment would allow certain non-retail/restaurant uses, such as offices, medical/dental clinics, and personal services, on the ground floor of buildings in the B-1 district, provided they are set back at least 40 feet from S. Prospect Ave and have no entrance from that frontage. It also proposes making Specialty Food Service a permitted use in B-1, B-2, and B-3 districts. The board will vote on whether to recommend approval to the Village Board.

• Public hearing on Case Z511: text amendment to Section 20.8.2 (Use Matrix) for B-1 district
• Proposal to allow offices, medical/dental clinics, and personal services on ground floor if setback 40 ft from S. Prospect Ave and no entrance from that frontage
• Specialty Food Service (e.g., coffee roaster, cheesemonger) to become permitted in B-1, B-2, B-3 districts
• Affected properties include 2-4 S. Prospect, 31 S. Prospect, 211 Railroad, 88 Park, 100 Park
• Approval standards under Section 20.14.2E(2) to be considered

The Zoning Board of Appeals/Plan Commission voted to continue a proposed text amendment regarding ground floor uses and setbacks in B-1 and B-2 districts. The decision allows for further refinement of setback rules specifically for the 100 Park Ave property.

• Approved November 17, 2022 minutes (4-0)
• Continued Case Z511 text amendment to 3/16/23 meeting (5-0)

Village Board

The Clarendon Hills Village Board will consider several consent agenda items, including a $329,368.98 change order for the Downtown Revitalization-Train Station Improvement Project, an ordinance declaring $174,000 in surplus Ogden Avenue TIF funds for distribution to taxing districts, and a request to waive the liquor license fee for a Knights of Columbus event. The board will also approve routine claims and recognize the outgoing Chamber of Commerce president.

• Resolution approving $329,368.98 change order to John Burns Construction contract for train station project, raising total to $7,058,915.67
• Ordinance declaring $174,000 surplus in Ogden Avenue TIF District and authorizing payment to DuPage County Treasurer for distribution
• Approval to waive liquor license fee and issue Class T temporary license to Knights of Columbus for March 11 St. Patrick's Day dinner at Notre Dame Parish
• Approval of claims totaling $658,704.81 (Claims No. 23-01-02M for $273,256.37 and No. 23-02-01 for $385,448.44)
• Resolution honoring outgoing Chamber of Commerce President Derek Berg

The Village Board approved a contract change order for the Downtown Revitalization-Train Station Improvement Project and authorized the return of TIF surplus funds. The Board also issued a temporary liquor license for a parish event and recognized a former Chamber of Commerce president.

• Approved $329,368.98 contract adjustment for John Burns Construction Company (5-0)
• Approved return of $174,000 Ogden Avenue TIF District surplus to taxing bodies (5-0)
• Approved temporary liquor license and fee waiver for Knights of Columbus Saint Patrick’s Day dinner (5-0)
• Approved claims No. 23-01-02M for $273,256.37 (5-0)
• Approved claims No. 23-02-01 for $385,448.44 (5-0)
• Approved resolution acknowledging Derek Berg for contributions as Chamber of Commerce President (5-0)
• Approved January 17, 2023 meeting minutes (5-0)

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is holding a rescheduled regular meeting to approve prior minutes, review financial statements including the treasurer's report and investment performance, and discuss personnel matters. The agenda is largely routine, with no major decisions or public hearings listed.

• Approval of minutes from October 7, 2022 meeting
• Treasurer's report and approval of bills
• Investment performance report
• Firefighters' Pension Investment Fund transfer information

The Board approved the minutes from October 7, 2022, and the estimated fourth-quarter 2022 financial report. Members also approved quarterly expenses for legal services, investment banking, and membership dues. Treasurer Potempa confirmed pension funds were transferred to the Firefighter Pension Investment Fund of Illinois.

• Approved October 7, 2022 meeting minutes (3-0)
• Approved Q4 2022 Treasurer's Report with estimated fund balance of $1,674,235 (3-0)
• Approved Q4 2022 expenses including $1,011.52 for legal services, $484 for investment banking, and $795 for dues (3-0)

Zoning Board of Appeals / Plan Commission

The Village of Clarendon Hills Zoning Board of Appeals/Plan Commission has cancelled its regular monthly meeting scheduled for January 19, 2023, because there are no cases or items for review. The next scheduled meeting will be held on Thursday, February 16, 2023, at 7:00 pm. This notice was posted on January 11, 2023.

• Meeting cancellation for January 19, 2023
• Next meeting scheduled for February 16, 2023, at 7:00 pm

Village Board

The Village Board approved engineering services for water main and road projects and authorized the sale of surplus phone equipment and a vehicle. The Board also endorsed the DuPage Mayors and Managers Conference 2023 Legislative Action Program.

• Approved $134,900 engineering contract for 2023 Water Main Replacement Project
• Approved $69,965 engineering contract for Eastern Avenue, Ann Street, and Byrd Court project
• Authorized sale of 29 surplus landline telephones via online auction
• Authorized sale of surplus Ford F-150 pickup truck via online auction
• Endorsed the DuPage Mayors and Managers Conference 2023 Legislative Action Program
• Approved first consideration of ordinance to return $174,000 Ogden Avenue TIF surplus to taxing bodies
• Decided to engage CBBEL to assess options for lining or replacing a storm sewer beneath Hinsdale Golf Club
• Approved claims totaling $419,448.63

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees will hold a regular meeting on January 9, 2023, to discuss and possibly act on several items, including approving regular retirement benefits for Jeffry Pasteris, annual cost-of-living adjustments for pensioners, a cash management policy, and trustee training fees. The agenda also includes routine items like minutes approval, financial and investment reports, and legal updates.

• Approve regular retirement benefits for Jeffry Pasteris
• Approve annual cost of living adjustments for pensioners
• Discussion/possible action on cash management policy
• Approval of trustee training registration fees and reimbursable expenses
• Review trustee term expirations and election procedures

The Board approved a new Cash Management Policy including specific target balances and recurring withdrawals. It also approved the 2023 Cost of Living Adjustments for pensioners and the retirement benefits for Jeffry Pasteris.

• Approved Cash Management Policy including $90,000 recurring withdrawal from IPOPIF effective February 2023 (4-0)
• Approved 2023 Cost of Living Adjustments for pensioners (4-0)
• Approved regular retirement benefits for Jeffry Pasteris (4-0)
• Approved $33,498.05 in disbursements from Vendor Check Report (4-0)
• Denied release of closed session meeting minutes at this time (4-0)
• Approved October 10, 2022 meeting minutes (unanimous)
• Approved March 14, 2022 disability hearing transcript (4-0)
• Decided not to move forward with new collateralization agreement for BMO Harris account