Clarendon Hills public meetings in 2022

Village Board

The Village Board approved a $33,783 contract for board room AV upgrades and increased building permit fees by 5%. The Board also updated zoning regulations for residential fences and conditionally adopted new ambulance service rates.

• Approved $33,783 agreement with Sound Incorporated for AV equipment and maintenance
• Approved 5% increase in building permit fees and increase of administrative fees from 5% to 10%
• Conditionally approved ambulance service rates (GEMT) pending State of Illinois approval (5-1)
• Approved zoning text amendments to Section 20.9.6 regarding residential fence placement and design
• Approved letter of support to DuPage County Health Department for a Central Receiving Center
• Approved claims totaling $920,704.34 across three sets of payments
• Canceled January 3, 2023 meeting and rescheduled it for January 17, 2023

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission has cancelled its regular monthly meeting scheduled for December 15, 2022, because there are no cases or items for review. The next scheduled meeting will be on Thursday, January 19, 2023, at 7:00 pm. This notice is procedural only and contains no decisions or discussions.

• Meeting cancelled due to no cases or items for review
• Next meeting scheduled for January 19, 2023 at 7:00 pm
• Contact: Community Development Director Jonathan Mendel at jmendel@clarendonhills.us or 630-286-5412

TIF District Joint Review Board

The Clarendon Hills Downtown TIF District Joint Review Board is holding a special meeting to review the annual TIF report and approve the minutes from the December 14, 2021 meeting. The meeting is open to the public and includes a question-and-answer period.

• Review of Annual TIF Report
• Approval of December 14, 2021 meeting minutes
• Public comments during 'Addresses from the Audience'

Village Board

The Village Board approved the 2023 annual budget and authorized the 2022 property tax levy. The Board also approved several tax abatements for general obligation bonds and authorized the sale of a surplus ambulance. Other items including fee increases and zoning amendments received first consideration.

• Approved calendar year 2023 budget of $22,861,770
• Authorized 2022 property tax levy with an estimated 2% increase
• Approved 11 ordinances abating taxes for General Obligation Bonds
• Approved sale of surplus 2007 International Medtec Ambulance to Village of LaGrange for $25,000
• Approved First Amendment to Redevelopment Agreement for 10-14 S. Prospect Avenue, increasing reimbursement to $191,355.50
• Approved 2023 wages and salaries for non-union and paid-on-call firefighter/paramedic employees
• Adopted resolution to release certain Executive Session minutes for public inspection
• Accepted proposed 2023 Village Board meeting schedule

Village Board

The Village Board approved a $50,000 grant to fund the Clarendon Hills Chamber of Commerce Events Director position for 2023. Other actions included authorizing a utility tax settlement with ComEd and approving several public works contracts.

• Approved $50,000 grant for Chamber of Commerce Events Director (4-1, 1 abstention)
• Authorized settlement agreement with ComEd and Azavar Audit Solutions for $25,556
• Approved sale of surplus 2015 and 2018 Ford Explorers via online auction
• Approved $4,804.40 change order for TriCore Environmental water main work
• Approved Terra Engineering proposal for pedestrian gate improvements not to exceed $14,659
• Approved $207,375.72 in claims (No. 22-11-02)
• First consideration of 2023 budget and 2022 tax levy ordinances
• First consideration of 11 ordinances to abate taxes for General Obligation Bonds

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission will hold a public hearing on a proposed text amendment to the fence regulations (Section 20.9.6) that would allow fences up to 6 feet tall along certain frontages on Ogden Ave., Chicago Ave., and 55th St. The board initiated this amendment at its September 15, 2022 meeting. The board will consider a recommendation to the Village Board on the proposed change.

• Public hearing on Case Z510: text amendment to Section 20.9.6 (Fences) to permit 6-foot fences along Ogden Ave., Chicago Ave., and 55th St. frontages
• Approval of minutes from September 15, 2022 meeting
• Staff recommends approval of the proposed fence text amendment

The Zoning Board of Appeals/Plan Commission recommended a text amendment to fence regulations with a condition for clarifying language. The board also voted to initiate a text amendment to increase building use flexibility for B-1 zoning.

• Approved September 15, 2022 minutes (5-0)
• Recommended approval of Case Z510 fence regulation text amendment with condition for clarifying text (5-0)
• Initiated text amendment to increase B-1 zoning building use flexibility (5-0)

Village Board

The Board directed changes to the 2023 budget regarding water rates and reservoir maintenance. Through an omnibus vote, the Board approved a salt purchase agreement, a water protection plan, and amendments to a downtown grant program.

• Directed 2% annual water rate increase starting 2024 and removal of $160,000 for reservoir maintenance from 2023 budget
• Approved Proclamation Recognizing the 2022 Planting Partners (6-0)
• Approved temporary liquor license for Notre Dame Parish Christmas Block Party (6-0)
• Adopted Resolution R-22-41 amending Downtown TIF Aesthetic and Capital Property Improvement Grant Program (6-0)
• First consideration of ordinance to sell surplus 2015 and 2018 Ford Explorers via online auction (6-0)
• Adopted Resolution R-22-42 to purchase bulk rock salt from Cargill Inc. for $34,632 (6-0)
• Adopted Resolution R-22-43 for Source Water Protection Plan agreement with Engineering Enterprises, Inc. not to exceed $15,056 (6-0)
• Approved claims totaling $304,995.41 (6-0)

Village Board Committees

The Public Safety Committee will discuss increasing ambulance fees, potentially adopting a new state-approved rate that could significantly boost revenue. The discussion includes whether to balance bill residents and non-residents, and how to maintain reciprocity with Hinsdale. The committee will make recommendations to the Village Board.

• Ambulance fee schedule review: current fees range from $750 (BLS resident) to $1,300 (ALS-2 nonresident), plus mileage
• Proposed adoption of GEMT rate of $5,697 per transport, with 50% remitted to the state
• Discussion of balance billing for residents and non-residents
• Hinsdale approved similar changes, charging $3,052 GEMT rate, no balance billing for residents
• Potential revenue increase: $71,125 in 2021 for 25 Medicaid calls

Board of Fire And Police Commissioners

The Clarendon Hills Board of Fire and Police Commissioners is meeting to approve prior minutes, hear public comments, and discuss other business. The board will then enter a closed session to discuss the appointment or employment of specific public employees. The agenda is mostly procedural, with the closed session being the only substantive item.

• Approval of February 15, 2022 minutes
• Public comment period
• Closed session under 5ILCS 120/2(c)(1) for personnel matters

The Board approved the minutes from February 15, 2022, and voted to remove one individual from the current hiring list. Chief Dalen reported a vacancy following the retirement of Officer Pasteris.

• Approved February 15, 2022 minutes
• Struck candidate #3 from the current hiring list (3-0)

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission has cancelled its October 20, 2022 meeting because the only agenda item, a Planned Unit Development (PUD) preliminary plan review for a day care center at 421 Park Ave, was rescinded by the applicant. The application is cancelled, and any future application would start the zoning process anew. The next regular meeting is scheduled for November 17, 2022.

• Meeting cancelled for October 20, 2022
• Case Z507 – PUD preliminary plan for day care center at 421 Park Ave withdrawn
• Day care center not a permitted or conditional use in R-1 zoning
• Next meeting: November 17, 2022, 7:30 pm

Village Board

The Village Board approved the consent agenda, which included a $1,606.86 TIF grant for a new sign at Salon Sapphire, text amendments to zoning regulations, authorization to sell surplus light poles from the train station project, and an $11,000 engineering contract to inspect a storm sewer at Five Corners. No items were pulled for separate discussion. The board also discussed resident concerns about Crown Castle's small cell technology applications and scheduled a November 7 budget review.

• Approved $1,606.86 TIF grant for Salon Sapphire sign (6-0)
• Adopted text amendments to zoning code sections 20.2.3, 20.8.2, 20.8.3, 20.9.4, 20.9.6, 31.1, and S31.1 (6-0)
• Authorized sale of surplus train station light poles via online auction (6-0)
• Approved $11,000 engineering contract with CBBEL for storm sewer inspection at Five Corners (6-0)
• Approved claims totaling $331,839.92 (6-0)
• Approved minutes of October 3, 2022 meeting (6-0)

Village Board Committees

The Clarendon Hills Finance Committee is meeting to review the proposed capital budgets for the upcoming fiscal year, focusing on the Capital Project Fund, Water Fund, Motor Fuel Tax Fund, and TIF funds. The discussion will cover major expenditures like fire vehicles, road projects, and the Blackhawk Heights water project, with the goal of providing feedback before the full Village Board reviews the overall budget.

• Review of Capital Project Fund (Fund 65) and Water Fund (Fund 20) budgets
• Fire vehicle purchases: ambulance and pumper truck in 2022, ladder truck and remaining pumper in 2024
• American Rescue Plan funds totaling $1,192,154 received in 2021 and 2022
• Blackhawk Heights water project design in 2026, construction in 2029
• Downtown TIF and Ogden Avenue TIF discussions, including potential return of funds to taxing bodies

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, consider approving retirement benefits for two individuals, and discuss policy items such as cash management and fiduciary liability insurance renewal. The agenda includes routine items like minutes approval and trustee training updates, as well as possible actions on the actuarial valuation and tax levy request.

• Approval of retirement benefits for Jeffry Pasteris and deceased surviving spouse benefits for Soom Sahlin
• Discussion/possible action on cash management policy
• Approval of trustee training registration fees and reimbursable expenses
• Discussion/possible action on fiduciary liability insurance renewal
• Review/approve actuarial valuation and tax levy request

The board voted to request a tax levy of $731,881 from the Village, based on the actuarial valuation. It also approved fiduciary liability insurance renewal for $3,141 and adopted the Municipal Compliance Report. A retirement benefit calculation for Jeffry Pasteris was tabled due to a salary discrepancy.

• Approved $731,881 tax levy request from Village (5-0)
• Approved fiduciary liability insurance renewal for $3,141 (5-0)
• Adopted Municipal Compliance Report (5-0)
• Approved July 11, 2022 regular meeting minutes (unanimous)
• Accepted monthly financial report and approved $29,743.41 in disbursements (4-0, Talerico absent)
• Maintained Cash Management Policy with no changes (5-0)
• Acknowledged IPOPIF Investment Performance Review (5-0)
• Approved trustee training registration fees for IPPFA seminars (5-0)

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is holding its regular quarterly meeting. The agenda includes approval of prior meeting minutes, review of financial statements, the treasurer's report, approval of bills, and an investment performance report. Personnel matters and continuing education are also listed, followed by an executive session.

• Approval of minutes from July 8, 2022 meeting
• Treasurer's report and approval of bills
• Investment performance report
• Personnel matters discussion
• Executive session

The board approved the minutes of the July 8, 2022 meeting, the Treasurer's Report for Q3 2022 showing revenues of $35,715 and expenditures of $955, and the Q3 2022 Investment Performance Report. No bills or personnel matters were considered. The board noted the fund is 102% funded, so no fire tax levy recommendation will be made to the Village Board.

• Approved minutes of July 8, 2022 meeting (3-0)
• Approved Treasurer's Report for Q3 2022 (3-0)
• Accepted Q3 2022 Investment Performance Report (3-0)

Village Board

The Clarendon Hills Village Board is meeting to vote on several ordinances and resolutions, including a $40,000 police patrol vehicle purchase, a liquor license for Wasabi Restaurant, and amendments to zoning application fees and park/school impact fees. They will also discuss appointments to the Liquor Commission and an ambulance sale update. The agenda includes both consent items and a non-consent item requiring a roll call vote.

• Purchase of a 2022 Ford utility Police Interceptor from Currie Motors for up to $40,000 (waiving bidding process)
• Ordinance to increase Class C and Class H liquor licenses for Wasabi Restaurant at 31 S. Prospect Avenue
• Ordinance amending zoning application fees (Schedule S20)
• Ordinance amending Chapter 52 Park & School Impact Fees
• Approval of claims totaling $87,066.68

The Village Board approved several ordinances and resolutions, including new liquor licenses for Wasabi Restaurant & Bar, a nondiscrimination policy, zoning fee schedule amendments, and park/school impact fee changes. The board also authorized waiving competitive bidding to purchase a 2022 Ford Police Interceptor for up to $40,000 and supported selling a 2007 ambulance to LaGrange. All votes were unanimous (6-0).

• Approved appointment of Trustee Tuttle to Local Liquor Commission (6-0)
• Adopted nondiscrimination ordinance for persons with disabilities and limited English proficiency (Consent Agenda)
• Approved Class C and Class H liquor licenses for Wasabi Restaurant & Bar (Consent Agenda)
• Authorized special event permit for 2022 Witches Ride (Consent Agenda)
• Approved license agreement and temporary liquor license for Halloween Walk and After Party (Consent Agenda)
• Adopted zoning fee schedule amendments (Consent Agenda)
• Adopted park and school impact fee amendments (Consent Agenda)
• Approved waiver of bidding and purchase of 2022 Ford Police Interceptor up to $40,000 (6-0)

Village Board

The Clarendon Hills Village Board will consider reducing the elected Village Clerk's annual compensation from $13,000 to $5,000 effective May 2023, and will vote on several contracts and ordinances, including a $30,075 tree removal contract and a $31,160 janitorial contract amendment. The board will also discuss zoning application fees, ambulance rates, and a nondiscrimination ordinance.

• Ordinance reducing Village Clerk compensation to $5,000/year effective May 2023
• Resolution authorizing $31,160 annual janitorial contract amendment with Danmar of Woodridge, IL
• Resolution waiving bidding and accepting $30,075 proposal from T & M Tree Service to remove 45 trees
• Ordinance amending zoning application fees (Schedule S20)
• Intergovernmental agreement with Illinois Dept. of Healthcare and Family Services for ambulance rates

The Village Board appointed Dorothy Foster to fill a vacant trustee seat through April 2023. The board approved a consent agenda including ordinances on publishing requirements, janitorial contract amendment, nondiscrimination policy, ambulance rate IGA, zoning fee schedule, park/school impact fees, right-turn restrictions, parking zone changes, and snow removal contract extension. Non-consent items authorized a Comcast telecom contract up to $30,000 annually for five years and a $30,075 tree removal contract with T & M Tree Service.

• Appointed Dorothy Foster as Village Trustee through April 30, 2023 (4-0)
• Approved consent agenda including 13 items (4-0)
• Authorized Comcast telecom contract up to $30,000/year for 5 years (4-0)
• Approved $30,075 tree removal contract with T & M Tree Service (4-0)
• Adopted ordinance amending right-turn restrictions at Woodstock & Chicago Avenues (consent)
• Adopted ordinance changing parking zone on west Prospect Avenue (consent)
• Approved snow removal contract extension with Beverly Snow and Ice (consent)
• Approved janitorial contract amendment with Danmar for $31,160 annually (consent)

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission will hold a public hearing on two village-initiated text amendments to Chapter 20 (Zoning Regulations). Case Z508 proposes changes to the Use Matrix, Fences, and Permitted Encroachments sections, including prohibiting certain uses in B-3/O-T districts, allowing offices above ground floor in B-1, and adjusting shed and window well setbacks. Case Z509 proposes amendments related to Group Homes. The board will make a recommendation to the Village Board.

• Case Z508: Public hearing on text amendments to Sections 20.8.2 (Use Matrix), 20.9.4 (Permitted Encroachments), 20.9.6 (Fences)
• Proposal to prohibit commercial kennels, animal shelters, contractor offices, self-storage, outdoor storage, and vehicle operation facilities in B-3 and O-T districts
• Proposal to permit medical/dental offices and general offices above the ground floor in B-1 district
• Proposal to reduce shed setback from 10 feet to 7.5 feet rear and 2.5 feet side, and allow window wells up to 3 feet into setbacks
• Case Z509: Village-initiated text amendment on Group Homes

The Zoning Board of Appeals/Plan Commission voted 6-0 to recommend approval of text amendments (Case Z508) to the village code, including changes to the use matrix, fence regulations, and permitted encroachments, with a condition to add medical and professional offices in the L-O district. The board also voted 6-0 to initiate a separate fence code amendment allowing up to 6-foot fences along Ogden Ave and 55th Street frontages. Additionally, the board voted 6-0 to recommend approval of text amendments (Case Z509) regulating group homes. The July 21, 2022 minutes were approved 6-0.

• Approved recommendation of text amendments to Section 20.8.2, 20.9.6, 20.9.4 (Case Z508) with condition to add medical/professional offices in L-O district (6-0)
• Initiated fence code amendment to permit up to 6-foot fences along Ogden Ave and 55th Street frontages (6-0)
• Approved recommendation of text amendments for group home regulations (Case Z509) (6-0)
• Approved July 21, 2022 meeting minutes (6-0)

Economic Development Commission

The Economic Development Commission will discuss redevelopment opportunities in the village's three main commercially zoned areas: Downtown, Ogden Ave, and 55th Street. The discussion is a policy review of current land development laws and potential future changes, using 2021 aerial photos as visual aids. No formal decisions are on the agenda; it is a discussion item only.

• Discussion of B-1, B-2, B-3 & O-T zoned redevelopment opportunities
• Areas covered: Downtown, Ogden Ave, 55th Street
• Review of 2021 aerial photos of commercial zones
• Approval of minutes from April 4, 2022 meeting

The Economic Development Commission discussed redevelopment opportunities in Clarendon Hills' three main commercial areas and passed a motion supporting a downtown development bulk and market analysis. Commissioners expressed satisfaction with outdoor dining and downtown improvements, and discussed potential zoning changes for 401 55th Street. No formal votes were taken on specific projects or ordinances.

• Approved minutes of April 7, 2022 meeting (unanimous)
• Passed motion supporting downtown development bulk and market analysis (voice vote)

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission has cancelled its regular monthly meeting scheduled for August 18, 2022, due to lack of quorum. No items were discussed or decided. The next scheduled meeting is Thursday, September 15, 2022, at 7:30 pm.

• Meeting cancelled for lack of quorum
• Next meeting scheduled for September 15, 2022 at 7:30 pm

Village Board Committees

The Clarendon Hills Local Liquor Commission is meeting to consider a Class C and Class H liquor license application from Thassos, Inc. for Thassos Authentic Greek Restaurant at 1 Walker Avenue. The police department found no issues in the background check and recommends approval. The board is also expected to adopt an ordinance increasing the number of available Class C and Class H licenses to accommodate this new license.

• Liquor license application by Thassos, Inc. for Thassos Authentic Greek Restaurant at 1 Walker Ave
• Ordinance to increase Class C licenses from 3 to 4 and Class H licenses from 5 to 6
• Approval of October 18, 2021 Local Liquor Commission minutes

Village Board

The Clarendon Hills Village Board is meeting to consider placing a binding referendum on the November 8, 2022 ballot asking whether the Village Clerk should become an appointed rather than elected position. The board will also vote on a consent agenda that includes awarding a $1,839,790 contract for the Burlington Avenue water main replacement project, liquor license approvals, and several ordinance amendments. A separate non-consent item authorizes the purchase of police squad computers for up to $36,000.

• Resolution to place Village Clerk appointment referendum on Nov. 8, 2022 ballot
• Award $1,839,790 contract to Mauro Sewer Construction for Burlington Avenue water main replacement
• Waive liquor license fee for Knights of Columbus Octoberfest at Notre Dame Parish
• Amend liquor license ordinance to change number of Class C and Class H licenses
• Purchase Panasonic Toughbook MDTs from CDS Office Technologies for up to $36,000

The Village Board approved a $1,839,790 contract for the Burlington Avenue Water Main Replacement Program, adopted resolutions for a referendum on making the Village Clerk an appointed position, and approved liquor licenses for Thassos Authentic Greek Restaurant. The board also approved purchases of police equipment and a pump, and made several ordinance changes. All votes were unanimous.

• Awarded $1,839,790 contract to Mauro Sewer Construction for Burlington Avenue water main replacement (unanimous)
• Adopted resolution to place referendum on Nov. 8 ballot to make Village Clerk appointed (unanimous)
• Approved Class C and H liquor licenses for Thassos Authentic Greek Restaurant (unanimous)
• Approved $36,000 purchase of seven Panasonic Toughbook MDTs from CDS Office Technologies (unanimous)
• Approved $23,514 plus 10% contingency for low-flow pump from Flow-Technics (unanimous)
• Approved automatic aid agreement with Westmont Fire Department (unanimous)
• Approved first consideration of ordinance prohibiting right turns on red at Woodstock and Chicago Avenues (unanimous)
• Approved first consideration of ordinance adding three parking spaces on Prospect Avenue (unanimous)

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals/Plan Commission will continue its review of Case Z507, a request for a Planned Unit Development (PUD) preliminary plan to allow a day care center at 421 Park Ave, a property zoned R-1 Single Family Residential where day care is not a permitted use. The applicant, Tayyaba and Ahsan Ahmad, proposes a two-phase operation: Phase 1 for 48 children in the existing 2,500 sqft building, and Phase 2 expanding to 7,500 sqft for 83 children. The board will also consider public comments and staff recommendations, including limiting approval to Phase 1 only.

• Case Z507: PUD preliminary plan for day care center at 421 Park Ave, R-1 zoning, two-phase occupancy (48 then 83 children)
• Applicant proposes remodeling existing 2,500 sqft office building, adding fire suppression, fencing, and outdoor play area
• Police Department comments: reservation of 10 on-street parking spaces excessive, only 2 allowed; staff parking at Park Ave Park pavilion not permitted
• Staff recommends limiting PUD approval to Phase 1 only due to unknowns in Phase 2 plan
• Public comments received prior to June 16, 2022 meeting, including concerns about traffic, stormwater, and external impacts

The Zoning Board of Appeals/Plan Commission approved a continuance for the preliminary PUD review of a day care center at 421 Park Ave to the October 20, 2022 meeting, allowing the applicant time to meet with neighbors. The board also discussed staff-proposed zoning text amendments, including fence code changes, and learned that the Village Board had directed staff to initiate the legislative process for most proposed changes, except allowing 6-foot fences in corner side yards. No other substantive decisions were made.

• Approved continuance of Case Z507 PUD day care review to Oct. 20, 2022 (5-0)
• Approved June 16, 2022 meeting minutes (5-0)
• Adjourned meeting at 7:50 pm (unanimous voice vote)

Village Board

The Clarendon Hills Village Board will consider appointing Steve Tuttle to fill a vacant trustee seat, approve a $41,900 Downtown TIF grant for property improvements at 3-5 Golf Avenue, and vote on ordinances to reduce liquor license counts and adjust motor vehicle license fees. The board will also discuss strategic planning items, including a possible referendum to make the Village Clerk position appointed, and proposed zoning code amendments.

• Appointment of Steve Tuttle as Village Trustee to fill vacancy
• Ordinance reducing Class C and Class H liquor licenses (1 Walker Avenue)
• Resolution authorizing $41,900 TIF grant for 3-5 Golf Avenue
• Ordinance amending motor vehicle license fees
• Discussion on making Village Clerk position appointed via referendum

The Village Board approved a $48,604 Downtown TIF Improvement Grant for the property at 3-5 Golf Avenue, increasing the original $41,900 by 16% to cover general contractor fees. The Board also approved the consent agenda, which included ordinances revoking two liquor licenses, amending senior vehicle sticker fees, and approving claims. Additionally, the Board supported a referendum to make the Village Clerk position appointed and reduce its compensation to $5,000 per year after the April 2023 election.

• Approved $48,604 TIF grant for 3-5 Golf Avenue (5-0)
• Approved consent agenda including liquor license revocation, vehicle sticker fee amendment, and claims (5-0)
• Appointed Steven Tuttle as Village Trustee (5-0)
• Appointed Thomas Szurgot to Downtown Design Review Commission and Anthony DeLongis to ZBA/PC (5-0)
• Canceled August 1, 2022 Village Board meeting
• Supported referendum to make Village Clerk appointed and reduce compensation to $5,000/year
• Authorized staff to bring zoning text amendments to ZBA/PC for review

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, consider a cash management policy, and act on a disability application. The board will also elect officers and discuss other administrative matters.

• Discussion/Possible Action – Cash Management Policy
• Approval of Trustee Training Registration Fees and Reimbursable Expenses
• Applications for Membership – Peter Van Daal and Jared Gerstenkorn
• Status of Disability Application – Aaron Shirley
• Deceased Pensioner – Adrian DeVries/Approval of Surviving Spouse Benefits – Maureen DeVries

The Clarendon Hills Police Pension Fund Board approved the disability Decision and Order for Aaron Shirley, accepted two new Tier II members, and elected officers. It also approved a surviving spouse benefit, a records management contract, and routine financial reports.

• Approved disability Decision and Order for Aaron Shirley (5-0)
• Accepted Jared Gerstenkorn into pension fund as Tier II member effective March 28, 2022 (unanimous)
• Accepted Peter Van Daal into pension fund as Tier II member effective January 3, 2022 (unanimous)
• Approved surviving spouse benefit for Maureen DeVries at $3,884.03/month (5-0)
• Engaged Lauterbach & Amen for records management up to $2,500 (5-0)
• Elected officers: Talerico President, Spelman Vice President, Leinweber Secretary, Michalek Assistant Secretary (unanimous)
• Maintained Michalek as FOIA Officer and OMA Designee (unanimous)
• Approved monthly financial report and disbursements of $46,717.94 (5-0)

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is holding a regular meeting to approve minutes, review financial statements including the treasurer's report and investment performance, and discuss personnel matters. The board will also review trustee training records and may enter executive session.

• Approval of minutes from April 22, 2022 meeting
• Treasurer's report and approval of bills
• Investment performance report
• Review of trustee training records
• Possible executive session

The Clarendon Hills Firefighters' Pension Fund Board approved the Treasurer's Report and the Quarterly Investment Performance Report for Q2 2022, both unanimously. The board also approved the minutes from the April 22, 2022 meeting. No other substantive decisions were made; the meeting was largely routine and procedural.

• Approved minutes of April 22, 2022 meeting (3-0)
• Approved Treasurer's Report for Q2 2022 (3-0)
• Accepted Quarterly Investment Performance Report for Q2 2022 (3-0)

Village Board

The Clarendon Hills Village Board is meeting to consider several consent agenda items, including a new police collective bargaining agreement, a liquor license for a new restaurant at 1 Walker Avenue, and a $1.79 million fund balance transfer. The board will also discuss reappointments to two commissions and hear public comments. The meeting is rescheduled from June 20 due to the Juneteenth holiday.

• Resolution approving police labor agreement with Metropolitan Alliance of Police Chapter 108, retroactive to Jan 1, 2022 through Dec 31, 2024, with wage increases of 3.5%, 3.0%, and 3.25%
• Ordinance amending liquor license code to add one Class C and one Class H license for proposed restaurant at 1 Walker Avenue
• Approval of $1,785,236 transfer from General Fund to Capital Projects Fund per fund balance policy
• Approval of claims totaling $747,969.72
• Reappointments to Downtown Design Review Commission and Zoning Board of Appeals/Plan Commission

The Village Board unanimously approved a new collective bargaining agreement with the Metropolitan Alliance of Police Chapter #108, retroactive to January 1, 2022, and expiring December 31, 2024. They also approved an ordinance adjusting Class C and Class H liquor licenses to accommodate the new Capri restaurant at 1 Walker Avenue, and transferred $1,785,236 from the General Fund to the Capital Projects Fund. All votes were unanimous (6-0).

• Approved new police union contract (Resolution R-22-26) (6-0)
• Approved liquor license ordinance for Capri restaurant (Ordinance 22-06-10) (6-0)
• Approved $1,785,236 fund balance transfer to Capital Projects Fund (6-0)
• Approved claims totaling $747,969.72 (6-0)
• Reappointed Mike Abraham and Robin Randall to Downtown Design Review Commission (6-0)
• Reappointed Karin Hanke and Jeff Keiner to Zoning Board of Appeals/Plan Commission (6-0)
• Adopted resolution honoring Trustee Jorissen for seven years of service (6-0)

Village Board

The Clarendon Hills Village Board is holding a special strategic planning session to discuss issues that could affect the CY 2023 budget. Topics include potential regulation of short-term rentals, the future of the elected clerk position, recording and posting of public meetings, and the disposition of surplus funds in the Ogden TIF. The board will also consider long-term meeting formats and AV equipment upgrades.

• Discussion of potential regulation of short-term rentals, including an existing Airbnb on Chicago Avenue
• Options for clerk position: keep elected clerk with reduced stipend or pursue referendum for appointed clerk
• Staff recommends maintaining current practice of audio recording only certain public meetings
• Ogden TIF surplus projected up to $700,000; staff recommends returning funds to taxing bodies
• Planning for 100-year anniversary in 2024, with possible 2023 budget items like banner flags ($3,000) and garden flags ($10,000)

The Village Board held a strategic planning session and reached consensus on several staff-identified issues, but took no formal votes or binding actions. Key agreements included maintaining digital meeting options, exploring an appointed Clerk position, winding down the Ogden TIF, and moving forward with planning for the 100-year anniversary. Several items were deferred for further research, such as short-term rentals, impact fees, and demolition fees.

• Consensus to maintain digital meeting option with upgraded system
• Consensus to explore making Clerk an appointed position
• Consensus to wind down Ogden TIF
• Consensus to move forward with 100-year anniversary planning
• Consensus to complete sidewalk on Woodstock
• Consensus to create formal sidewalk and tree maintenance plan
• Consensus to not create a formal 'no mow' program
• Consensus to bring back impact fees with more research and a cap

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals and Plan Commission is reviewing a preliminary plan for a two-phase day care center at 421 Park Avenue. The meeting also includes requests for fence height variations at 37 Gilbert Avenue and 285 Middaugh Road.

• Preliminary Plan review for a Day Care Center at 421 Park Ave
• Variation request for a 6-foot tall fence at 37 Gilbert Avenue
• Variation request for 4-foot and 6-foot fences at 285 Middaugh Road

The Zoning Board of Appeals/Plan Commission approved a continuance for the day care center PUD review (Case Z507) to July 21, 2022. A fence height variation at 37 Gilbert Ave (Case Z505) was denied because the 3-1 vote did not meet the quorum requirement. A fence height variation at 285 Middaugh Rd (Case Z506) was approved 4-0. The May 19, 2022 minutes were approved 4-0.

• Approved continuance for Case Z507 (day care PUD) to July 21, 2022 (4-0)
• Denied fence height variation at 37 Gilbert Ave (3-1, failed quorum)
• Approved fence height variation at 285 Middaugh Rd (4-0)
• Approved May 19, 2022 minutes (4-0)

Village Board

The Village Board will consider adopting an ordinance granting a conditional use for a restaurant drive-through at 401 55th Street, following a ZBA recommendation and first consideration. The board will also vote on consent agenda items including pavement patching and salt purchase, and discuss outdoor dining and road projects.

• Conditional use for drive-through restaurant at 401 55th Street (O-T District)
• Pavement patching contract to Chicagoland Paving Contractors, Inc. for $125,000
• Salt purchase agreement with Morton Salt Inc. for $36,422.40
• Claims approval: $48,654.73 and $127,741.55
• Outdoor dining areas map affirmation for downtown

The Village Board denied a conditional use permit for a drive-through at a restaurant at 401 55th Street, with a 3-3 vote (Trustees Lannert, Lazar, and President Austin opposed). The Board approved a $125,000 pavement patching contract with Chicagoland Paving Contractors, Inc., and authorized a $36,422.40 bulk rock salt purchase from Morton Salt, Inc. The Board also agreed to continue discussions with residents about completing the Ann Street and Byrd Ct. road project.

• Denied conditional use for drive-through at 401 55th St (3-3, motion failed)
• Approved $125,000 pavement patching contract with Chicagoland Paving Contractors (5-0)
• Authorized $36,422.40 bulk rock salt purchase from Morton Salt (5-0)
• Approved consent agenda including claims and prior minutes (5-0)
• Agreed to continue Ann Street/Byrd Ct. road project discussions with residents

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals and Plan Commission are conducting a nonbinding review of a proposed Planned Unit Development (PUD) for a day care center. The project involves a two-phase expansion of an existing building to accommodate up to 85 children. This meeting serves as the second step in the PUD process to provide direction for a formal preliminary plan submittal.

• Concept Plan review for a Day Care Center at 421 Park Ave.
• Phase 1 proposal: Remodel existing 2,500 sqft building for 48 children
• Phase 2 proposal: Expand building to 7,500 sqft and add outdoor play space
• Requirement for new fire suppression, safety improvements, and perimeter fencing

The Zoning Board of Appeals/Plan Commission held a concept plan review for a proposed day care center at 421 Park Ave, to be developed as a Planned Unit Development (PUD) in an R-1 Single Family Residential District. No formal decision was made; the applicant must address staff and commissioner comments—covering traffic, security, buffering, and stormwater—in the next step, the formal PUD Preliminary Plan. The board also approved the March 17 and April 21, 2022 minutes by a 4-0 vote.

• Approved March 17 and April 21, 2022 minutes (4-0)
• Reviewed day care PUD concept at 421 Park Ave; no action taken

Village Board

The Clarendon Hills Village Board will meet to consider several routine items, including a conditional use permit for a drive-through restaurant at 401 55th Street, approval of claims totaling over $400,000, and the release of certain executive session minutes. The board will also vote on a temporary liquor license for Daisy Days and a fireworks permit for Hinsdale Golf Club.

• First consideration of ordinance granting conditional use for drive-through restaurant at 401 55th Street
• Approval of claims: $50,340.75 and $351,278.38
• Authorization to issue Class T liquor license for 2022 Daisy Days, with fee waiver
• Authorization of fireworks permit for Hinsdale Golf Club on July 4, 2022
• Resolution to release certain executive session minutes for public inspection

The Village Board gave first consideration to an ordinance granting a conditional use for a drive-through restaurant at 401 55th Street, despite a 4-3 ZBA/PC recommendation and resident opposition. The motion passed 4-2, with Trustees Lannert and Lazar voting no. The board also approved the consent agenda, including the annual financial report, a temporary liquor license for Daisy Days, and a fireworks permit for Hinsdale Golf Club.

• Approved first consideration of conditional use for drive-through restaurant at 401 55th St. (4-2)
• Adopted Resolution R-22-23 authorizing release of certain executive session minutes
• Authorized Class T temporary liquor license and fee waiver for Daisy Days 2022
• Authorized fireworks permit for Hinsdale Golf Club on July 4, 2022
• Approved claims totaling $401,619.13
• Accepted Comprehensive Annual Financial Report for 2021
• Adopted Ordinance 22-05-09 authorizing donation/sale of abandoned property

Village Board

The Clarendon Hills Village Board is meeting to consider several items, including a resolution to increase Village Manager Kevin Barr's base salary by 3% to $174,890 and provide a $3,400 bonus. The board will also discuss a policy on outdoor dining in public parking spaces, review the first quarter treasurer's report, and consider an ordinance to adjust wages for part-time and paid-on-call firefighter/paramedics. The agenda includes a consent agenda with routine approvals and an executive session for salary and collective bargaining discussions.

• Resolution to amend Village Manager's employment agreement: base salary increase to $174,890 and $3,400 bonus
• Ordinance amending wages for part-time and paid-on-call firefighter/paramedics for 2022
• Discussion on permitting outdoor dining in on-street public parking spaces downtown
• Approval of claims totaling $51,802.83
• Acceptance of 1st Quarter Treasurer's Report for 2022

The Village Board approved an ordinance amending wages for part-time and paid-on-call firefighter/paramedics, changing overtime to a 40-hour work week retroactive to April 24, 2022, and increasing pay by $3 per hour. The board also approved the consent agenda, including a resolution increasing the Village Manager's base salary and providing a bonus, and authorized first consideration of an ordinance for donating or auctioning abandoned property. No non-consent items were considered.

• Approved Ordinance 22-05-08 amending firefighter/paramedic wages, 40-hour overtime, $3/hr pay increase (unanimous)
• Approved Resolution R-22-22 increasing Village Manager's base salary and providing bonus (unanimous)
• Approved claims No. 22-05-01 for $51,802.83 (unanimous)
• Accepted 1st Quarter Treasurer's Report (unanimous)
• Gave first consideration to ordinance authorizing donation/sale of abandoned property (unanimous)
• Approved minutes of April 18, 2022 meeting (unanimous)
• Consensus to cancel July 5 and September 6, 2022 meetings if no pressing business

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is meeting to handle routine business: approving minutes, reviewing financial statements and bills, and electing officers for the coming year. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Election of President and Secretary for term 05-01-2022 through 04-30-2023
• Approval of minutes from January 7, 2022 meeting
• Treasurer's report and approval of bills
• Investment performance report

The Clarendon Hills Firefighters' Pension Fund Board approved the Q1 2022 Treasurer's Report and the Quarterly Investment Performance Report, and reappointed Brian Leahy as President and Dawn Tandle as Secretary for May 2022-April 2023. The board also agreed to leave a $20,214 balance in a Schwab money market account pending transfer to the consolidated IFPI Fund.

• Approved minutes of Jan 7, 2022 meeting (3-0)
• Approved Q1 2022 Treasurer's Report (3-0)
• Accepted Q1 2022 Investment Performance Report (3-0)
• Reappointed Brian Leahy as President and Dawn Tandle as Secretary for May 1, 2022-April 30, 2023 (3-0)
• Consensus to leave $20,214 in Schwab money market account for now

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals and Plan Commission are reviewing a request for a conditional use to allow a restaurant drive-through facility. The meeting continues a previous discussion regarding public safety, traffic impacts, and vehicle access at the intersection of 55th Street and Western Avenue.

• Public hearing for Case Z503: Request for a conditional use for a restaurant drive-through at 401 55th Street
• Staff recommendation to approve the conditional use with a condition that the Western Avenue access drive be limited to right-in only for southbound traffic
• Review of revised traffic study and site plan dated March 21, 2022

The Zoning Board of Appeals/Plan Commission voted 4-3 to recommend approval of a conditional use permit for a restaurant drive-through at 401 55th Street, with conditions including a right-in-only driveway from southbound Western Ave and relocating the trash enclosure to the southerly side of the site. The recommendation is based on findings that the proposal meets the five conditional use approval standards. The vote followed extensive public comment and discussion, with opponents citing traffic safety and neighborhood compatibility concerns.

• Recommended approval of conditional use for restaurant drive-through at 401 55th St (4-3)
• Condition: right-in-only driveway from southbound Western Ave
• Condition: trash enclosure moved to southerly side of site
• No minutes to approve
• No new business

Village Board

The Clarendon Hills Village Board will consider several administrative items, including a two-year IT services contract with Proxit Inc. for $81,012 annually, an ordinance formalizing the assistant village manager position, and a wage amendment for part-time and paid-on-call firefighter/paramedics. The board will also recognize a resident's golf championship and swear in a new police officer.

• Two-year IT services agreement with Proxit Inc. for $81,012 per year
• Ordinance amending Village Code to codify assistant village manager role
• Ordinance amending wages for part-time and paid-on-call firefighter/paramedics for 2022
• Approval of claims totaling $360,692.47
• Proclamation recognizing Michael Jorski for winning Drive, Chip and Putt Championship

The Village Board approved a two-year IT services contract with Proxit Inc. for $81,012 annually and adopted an ordinance codifying the Assistant Village Manager role. A proposed wage and salary change for part-time and paid-on-call firefighter/paramedics was tabled until May 2, 2022, pending additional cost data. The board also approved a proclamation and the consent agenda, including claims of $360,692.47.

• Approved two-year IT services contract with Proxit Inc. at $81,012/year (unanimous)
• Adopted ordinance establishing Assistant Village Manager as secondary appointive office (unanimous)
• Tabled ordinance amending firefighter/paramedic wages and salaries until May 2, 2022
• Approved proclamation recognizing Michael Jorski for Drive, Chip and Putt win (unanimous)
• Approved consent agenda including claims of $360,692.47 (unanimous)
• Administered Oath of Office to Police Officer Peter van Daal

Economic Development Commission

The Economic Development Commission is discussing the potential use of public on-street parking spaces for outdoor dining in the downtown area. The discussion includes reviewing business surveys, parking occupancy counts, and necessary legislative amendments.

• Discussion regarding permitting outdoor dining to occupy on-street public parking
• Review of community interest through direct business surveys
• Evaluation of parking occupancy counts during peak downtown hours
• Assessment of Section 8.4E legislation for potential amendments

Village Board

The Clarendon Hills Village Board is meeting to consider and likely adopt several ordinances, including a water rate increase, a real estate transfer compliance stamp, and regulations for small wireless facilities. The board will also discuss codifying the Assistant Village Manager position and approve claims totaling over $500,000. Public comments are invited.

• Water rate increase to $14.60 per 1,000 gallons (residents) and $16.50 (non-residents), effective March 1, 2022
• Ordinance adding Chapter 62 for real estate transfer compliance stamp (no fee)
• Ordinance amending code for small wireless facilities permitting and regulation
• Ordinance codifying Assistant Village Manager position and duties
• Approval of claims: $431,161.01 and $74,656.86

The Village Board approved three ordinances on second reading: a 4.5% water rate increase effective May 1, 2022, a new requirement for real estate transfers to obtain a transfer certificate ensuring water bills are paid, and amendments to small cell wireless facility regulations. All votes were unanimous (6-0). The board also approved the consent agenda, including claims totaling $505,817.87.

• Adopted Ordinance 22-04-04 amending water rates, increasing by 4.5% (6-0)
• Adopted Ordinance 22-04-05 adding Chapter 62 requiring transfer certificates for real estate sales (6-0)
• Adopted Ordinance 22-04-06 amending small cell wireless facility regulations (6-0)
• Approved consent agenda including minutes, first consideration of Assistant Village Manager ordinance, and claims (6-0)
• Approved claims No. 22-03-03M for $431,161.01 and No. 22-04-01 for $74,656.86 (6-0)

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees is holding a regular meeting to handle routine pension fund business. They will review financial and investment reports, approve bills, and discuss the status of a disability application. The board will also consider several policy items, including a records management engagement letter and cash management policy.

• Review and approval of monthly financial report and bills from Lauterbach & Amen, LLP
• Quarterly investment review and potential securities transactions with Great Lakes Advisors
• Status of disability application for Aaron Shirley
• Discussion of engagement letter for records management with Lauterbach & Amen, LLP
• Certification of board election results for active member position

Village Board

The Clarendon Hills Village Board will consider several items, including a resolution to waive bidding and authorize up to $2,219,000 for a new pumper and aerial ladder truck from Pierce MacQueen Equipment LLC, and first consideration of a water rate increase ordinance. The board will also discuss outdoor seating standards and bonding for vehicle purchases, and vote on consent agenda items such as personnel manual updates, a liquor license for the summer concert series, and a landscaping contract extension. Public comments are invited during the meeting.

• Resolution to waive bidding and purchase a pumper and aerial ladder from Pierce MacQueen Equipment LLC for up to $2,219,000
• First consideration of ordinance amending water service fees (water rate increase)
• First consideration of ordinance adding Chapter 62 on real estate transfer (property compliance transfer stamp)
• Authorization of Class T liquor license for Dancin' in the Street Summer Concert Series with fee waiver
• Resolution to extend landscaping services contract with Allscape Inc. at $13,200 annually

The Village Board approved a resolution waiving competitive bidding and authorizing the purchase of a Pierce pumper and aerial ladder truck from MacQueen Equipment LLC for up to $2,219,000, with Trustee Jordan voting no. The board also approved a one-year extension of the landscaping contract with Allscape Inc. for $13,200. Several ordinances were introduced for first consideration, including water rate increases, a real estate transfer certificate requirement, and small cell wireless facility regulations. The consent agenda, including the personnel manual amendments and a temporary liquor license for the summer concert series, was approved unanimously.

• Approved $2.219M fire truck purchase from Pierce/MacQueen (5-1)
• Approved $13,200 one-year landscaping contract extension with Allscape (6-0)
• Approved consent agenda including personnel manual amendments and Dancin' in the Street liquor license (6-0)
• Introduced ordinance for 4.5% water rate increase (first consideration)
• Introduced ordinance requiring water bill payment before real estate transfer (first consideration)
• Introduced ordinance regulating small cell wireless facilities (first consideration)

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals and Plan Commission will hold a public hearing regarding a request for a conditional use to allow a drive-through facility. The proposal includes a 6,300 square foot multi-tenant commercial building featuring a Dunkin/Baskin Robbins at the corner of 55th Street and Western Avenue.

• Case Z503: Request for a conditional use for a restaurant drive-through facility at 401 55th Street
• Proposed 6,300 square foot multi-tenant commercial building with an accessory parking lot
• Staff recommendation to limit the Western Avenue access drive to right-in only for southbound traffic

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees has called a special meeting for March 14, 2022. The primary purpose of the session is to conduct a disability hearing regarding Aaron Shirley.

• Disability Hearing – Aaron Shirley

Village Board

The Village Board is considering a cost-neutral PPO health insurance option for employees and discussing potential water rate increases. The agenda also includes reviewing a new compliance process for real estate transfers to ensure unpaid utility bills are resolved before property sales.

• Authorization of a cost-neutral PPO health care plan option for Village employees
• Amendment to Danmar janitorial services contract increasing annual amount to $30,960
• Discussion regarding a compliance stamp or certification for real estate transfers
• Discussion regarding potential water rate increases
• Resolution to authorize tree purchases from the Suburban Tree Consortium up to $40,000

The Village Board reached a consensus to purchase a new pumper truck and ladder truck, directing staff to draft a resolution and provide proposals. The Board also agreed to increase the budgeted water rate increase from 3% to 4.5% and directed staff to draft an ordinance. Several resolutions were adopted, including a minor subdivision plat approval, a Complete Streets Policy, and a tree purchase authorization.

• Consensus to purchase new pumper and ladder trucks (unanimous)
• Agreed to increase water rate increase to 4.5% and draft ordinance (consensus)
• Approved PPO health insurance option for employees (consensus)
• Adopted Resolution R-22-13 amending janitorial contract to $30,960 (consensus)
• Adopted Resolution R-22-14 granting minor subdivision plat approval for 417 57th Ct. and 5708 Western Ave (consensus)
• Adopted Resolution R-22-15 adopting Complete Streets Policy (consensus)
• Adopted Resolution R-22-16 adopting Quality Based Selection Policy (consensus)
• Adopted Resolution R-22-17 authorizing tree purchase up to $40,000 (unanimous)

Village Board

The Village Board is reviewing several items including a grant to fund a new employee for the Clarendon Hills Chamber of Commerce. The agenda also includes discussions on a TIF redevelopment amendment and various local service agreements.

• $41,000 grant to the Clarendon Hills Chamber of Commerce for an administrative position
• Third Amendment to the Tierra Distillery TIF Redevelopment Agreement at 211 Burlington Avenue
• Reimbursement to Hinsdale Golf Club for stormwater improvements not to exceed $134,950
• Approval of claims totaling $185,347.63
• Annual Motor Fuel Tax (MFT) resolution in the amount of $140,520

The Village Board approved a consent agenda containing multiple items, including a $41,000 grant to the Clarendon Hills Chamber of Commerce for an events director position, a temporary liquor license for the Knights of Columbus, a third amendment to the Tierra Distilling redevelopment agreement, a professional services agreement with Municipal Services Associates for small cell consulting, acceptance of fire department planning goals, reimbursement to the Hinsdale Golf Club for stormwater improvements, a budget amendment, and the annual Motor Fuel Tax resolution. All votes were unanimous (5-0) with Trustee Lannert absent.

• Approved $41,000 grant to Chamber of Commerce for events director (5-0)
• Approved temporary liquor license for Knights of Columbus St. Patrick's Day dinner (5-0)
• Approved Third Amendment to Tierra Distilling redevelopment agreement for fire hydrant (5-0)
• Approved professional services agreement with Municipal Services Associates for small cell consulting (5-0)
• Accepted fire department planning goals from Feb 17, 2022 memo (5-0)
• Approved $134,950 reimbursement to Hinsdale Golf Club for stormwater improvements (5-0)
• Approved budget amendment increasing Capital Fund by $135,000 (5-0)
• Approved annual Motor Fuel Tax resolution for $140,520 (5-0)

Zoning Board of Appeals / Plan Commission

The Zoning Board of Appeals/Plan Commission is reviewing a request for a minor subdivision plat to permit a land area swap between two properties. Staff recommends approval of the swap, noting it complies with R-1 Single-Family Residential District standards.

• Case No 504: Minor Plat of Subdivision for 5708 Western Avenue and 417 57th Court

The Zoning Board of Appeals/Plan Commission unanimously approved Case No. 504, a minor subdivision at 417 57th Ct and 5708 Western Ave. The commission also approved the December 16, 2021 meeting minutes. No other new or old business was discussed.

• Approved the December 16, 2021 meeting minutes unanimously.
• Approved Case No. 504, a minor subdivision at 417 57th Ct & 5708 Western Ave, unanimously.
• Adjourned the meeting at 7:55 pm by unanimous voice vote.

Village Board

The Village Board is deciding to increase the sworn police force to 14 officers and authorize the use of contingency funds for related costs. The board also approves an ordinance creating a new liquor license class for the Park District and accepts a fire study update as the department's guiding document. Additionally, the board approves approximately $528,441 in financial claims and an employment agreement for the Village Manager.

• Approval to increase sworn police officers to 14 and authorize contingency fund usage
• Adoption of ordinance creating Class PD liquor license for Park District events
• Approval of Claims No. 22-01-01M in the amount of $261,471.04
• Approval of Claims No. 22-02-01 in the amount of $266,969.96
• Acceptance of Fire Study Update dated 1/21/2022 as the guiding document

The Village Board approved a consent agenda that included a new employment agreement for Village Manager Kevin Barr, despite public criticism over his comments about the fire chief. The board also approved increasing sworn police officers from 13 to 14, endorsed the DuPage Mayors and Managers Conference legislative program, and created a new liquor license class for the Park District. A fire department goals memorandum was tabled to the next meeting.

• Approved new employment agreement for Village Manager Barr (unanimous)
• Approved increasing sworn police officers from 13 to 14 (unanimous)
• Adopted resolution endorsing DMMC 2022 Legislative Action Program (unanimous)
• Adopted ordinance creating Class PD liquor license for Park District (unanimous)
• Accepted 4th Quarter Treasurer's Report (unanimous)
• Approved claims totaling $528,441 (unanimous)
• Tabled fire department goals memorandum to Feb 22 meeting
• Approved $41,000 funding for Chamber events director from TIF funds

Village Board

The Village Board will hold a special meeting to conduct business including an executive session. The board also intends to address specific employment actions.

• Executive Session to discuss employee appointment, compensation, or discipline
• Employment actions

The Clarendon Hills Village Board met in special session on February 2, 2022, and voted unanimously to recess into executive session to discuss employee matters. After reconvening, no employment actions were taken, and the board adjourned. The minutes record no substantive public decisions.

• Recessed into executive session to discuss employee matters (6-0)
• Reconvened the public meeting after executive session
• Adjourned the meeting with no further business (6-0)

Zoning Board of Appeals / Plan Commission

The Clarendon Hills Zoning Board of Appeals/Plan Commission has canceled its regular monthly meeting scheduled for January 20, 2022. The next scheduled meeting will be held on Thursday, February 17, 2022, at 7:30 pm. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting cancellation notice for January 20, 2022
• Next meeting scheduled for February 17, 2022 at 7:30 pm

Village Board

The Clarendon Hills Village Board will consider several public safety and public works items, including a $90,630 purchase of officer-worn and in-car cameras from Motorola, a $103,750 streetscape design contract, and road salt purchases. They will also discuss the DuPage Mayors and Managers Conference legislative priorities and a stormwater management utility. The meeting includes consent agenda items and public comment periods.

• Purchase of 15 officer-worn cameras, 7 in-car cameras, and 5-year evidence storage from Motorola for $90,630 (waiving bidding)
• Engineering services agreement with Christopher B. Burke Engineering for Ann Street and Eastern Avenue streetscape design, $103,750
• Road salt purchase agreements with Compass Minerals America Inc. for $38,942.40 and $29,265.60
• Intergovernmental police agreement to join DuPage Metropolitan Enforcement Group (DUMEG) for $6,760 annually
• Purchase of streetlights and poles from Twin Supplies, LTD. for $31,704

Police Pension Board

The Clarendon Hills Police Pension Fund Board of Trustees is holding a regular meeting to handle routine financial and administrative matters. They will review monthly financial reports, approve bills, and discuss investment performance. The board will also consider cost-of-living adjustments for pensioners and various policy updates, including cash management and investment policy.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Quarterly investment review and potential securities transactions with Great Lakes Advisors
• Contribution refund application for James Shaw
• Status update on disability application for Aaron Shirley
• Approve annual cost of living adjustments (COLAs) for pensioners

The Clarendon Hills Police Pension Fund Board approved the 2022 cost-of-living adjustments for pensioners as calculated by Lauterbach & Amen, and also approved a contribution refund of $34,331.52 to James Shaw. The board accepted the monthly financial report and quarterly investment review, and acknowledged the IPOPIF asset transfer date of May 2, 2022. All votes were unanimous.

• Approved 2022 Cost of Living Adjustments (5-0)
• Approved James Shaw's contribution refund of $34,331.52 (5-0)
• Accepted monthly financial report and approved disbursements of $59,029.84 (5-0)
• Accepted quarterly investment review as filed (5-0)
• Acknowledged IPOPIF transfer date and authorized execution of exhibits (5-0)
• Approved October 18, 2021 meeting minutes (5-0)

Board of Fire And Police Commissioners

The Clarendon Hills Board of Fire and Police Commissioners is meeting for a routine agenda: approving prior minutes, taking public comment, and discussing other business. The board will then enter a closed session under state law to discuss the appointment or employment of specific public employees. No major decisions or proposals are listed on the open agenda.

• Approval of January 13, 2022 minutes
• Public comment period
• Closed session to discuss appointment or employment of specific employees (5ILCS 120/2(c)(1))

The Board of Fire and Police Commissioners approved minutes from January 13, 2022, and voted unanimously to remove James Pavlik from the hiring list because he did not continue with the hiring process. The meeting included a closed session to discuss employee appointments. No other substantive decisions were made.

• Approved January 13, 2022 minutes (unanimous)
• Removed James Pavlik from hiring list (3-0)

Board of Fire And Police Commissioners

The Clarendon Hills Board of Fire and Police Commissioners is meeting to approve minutes, hear public comments, and discuss other business. The board will also enter a closed session to discuss the appointment or employment of specific employees, as permitted by state law.

• Approval of October 27, 2021 minutes
• Public comment period
• Closed session under 5ILCS 120/2(c)(1) for employee appointment/employment discussion

The Board of Fire and Police Commissioners met and approved the October 27, 2021 minutes. No public comment or other business was conducted. The board entered a closed session to discuss employee appointments, then adjourned without further action.

• Approved October 27, 2021 minutes (unanimous)
• Held closed session under 5ILCS 120/2(c)(1) for employee appointments
• Adjourned meeting at 5:48 PM (unanimous)

Village Board Committees

The Public Safety Committee will review the status of fire department vehicles, including the scheduled replacement of Ladder 86 and a pumper. The Village Manager's memo outlines options: purchasing two new vehicles at an estimated $2.1 million, delaying purchase, or exploring sharing equipment with neighboring communities like Hinsdale. The committee will discuss these options and determine future action.

• Fire Department Vehicle Status Review
• Discussion of $2.1 million purchase for two vehicles
• Option to share ladder truck with Hinsdale per 2010 agreement
• Potential $30,000 consultant for vehicle purchase analysis
• Approval of November 19, 2020 meeting minutes

Fire Pension Board

The Clarendon Hills Firefighters' Pension Board is meeting to handle routine business: approving prior meeting minutes, reviewing financial statements and bills, discussing an investment fund transfer, and addressing personnel matters. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approval of minutes from October 8, 2021 regular meeting
• Treasurer's report and approval of bills
• Investment performance report
• Discussion of Firefighters' Pension Investment Fund transfer dated January 4, 2022
• Personnel matters (unspecified)

The Clarendon Hills Firefighters' Pension Fund Board approved the Q4 2021 Treasurer's Report, expenditures, and investment performance report. The board also noted that pension assets are being transferred to the Illinois Firefighters' Pension Investment Fund, with completion expected by end of January 2022. No other substantive decisions were made.

• Approved minutes of October 8, 2021 meeting (3-0)
• Approved Q4 2021 Treasurer's Report with estimated revenues of $68,012 and expenditures of $7,790 (3-0)
• Approved Q4 2021 expenditures of $790 for memberships and $373 for professional services (3-0)
• Accepted Q4 2021 Investment Performance Report (3-0)