Southlake public meetings in 2025

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing to discuss a special exception request for a residential accessory structure. The board will also consider the approval of minutes from the November 13, 2025, meeting.

• Public hearing for ZBA25-0016: request to reduce property line setbacks for a residential accessory structure at 4021 Hilltop Drive

Library Board

The Southlake Library Board will approve minutes from its September 24, 2025 meeting, adopt a calendar of meeting dates for the new fiscal year, and elect a Vice‑Chair. The board will also discuss an employee engagement survey and plans for library holiday events. The meeting includes a public forum for non‑agenda remarks.

• Approve Library Board minutes from September 24, 2025
• Set calendar of meeting dates for the new fiscal year
• Elect a Vice‑Chair for the Library Board
• Discuss Employee Engagement Survey
• Discuss Library Holiday Events

The Library Board approved the minutes from the September 24, 2025 meeting. It adopted a schedule of seven board meetings for fiscal year 2026, listing specific dates. The board elected Lori Burr as Vice Chair. No other motions were decided; remaining items were discussed.

• Approved September 24, 2025 minutes (vote 6-0)
• Approved FY2026 meeting dates: Jan 28, Feb 25, Mar 25, Apr 22, May 27, Aug 26, Sep 23 (vote 6-0)
• Elected Lori Burr as Vice Chair (vote 6-0)

Southlake Arts Council

The Southlake Arts Council will consider two artist contracts: up to $125,000 for a 70th‑anniversary piece by Eric Dowdle and up to $200,000 for a work by Brandon Taylor at the Municipal Service Center. The meeting also includes a public forum for non‑agenda comments, an update on the Public Art Program, and APEX updates.

• Recommend approval of a contract with Eric Dowdle (Dowdle Studios) not to exceed $125,000 for anniversary art
• Recommend approval of a contract with Brandon Taylor (23 Design Co) not to exceed $200,000 for art at the Municipal Service Center
• Public Art Program update
• APEX updates
• Public Forum – three‑minute limit for non‑agenda remarks

Parks and Recreation Board

The Parks and Recreation Board will approve the minutes from its November 10, 2025 meeting. It will then consider recommendations for facilities utilization agreements with several local youth sports organizations, including Dragon Youth Football, Grapevine Southlake Soccer Association, Southlake Carroll Lacrosse Association, Dragon Youth Baseball, Southlake Girls Softball Association, Lady Dragon Lacrosse, and Miracle League of Southlake. The board will also receive updates on a volleyball matching‑funds inquiry, the Recreation and Athletics Taskforce, and general parks and recreation matters.

• Recommendation on a Facilities Utilization Agreement with Dragon Youth Football
• Recommendation on a Facilities Utilization Agreement with Grapevine Southlake Soccer Association
• Recommendation on a Facilities Utilization Agreement with Southlake Carroll Lacrosse Association
• Recommendation on a Facilities Utilization Agreement with Dragon Youth Baseball
• Update on Volleyball Matching Funds Inquiry

Southlake Youth Action Commission

The Southlake Youth Action Commission will meet to approve minutes from November and discuss the 2026 Tree Planting Initiative and YAC registration updates.

• Approve minutes from November 10, 2025 meeting
• Discuss 2026 Tree Planting Initiative
• Discuss YAC Registration Update

Recreation and Athletics Task Force

The Recreation and Athletics Task Force meeting scheduled for Dec 8, 2025 was cancelled due to lack of quorum. The agenda had listed discussion of athletic field rental options and use requirements, the rental fee structure, and a policy for provision of athletics facilities (rentals). No decisions were made.

• Athletic Field Rental Options and Use Requirements
• Athletic Field Rental Fee Structure
• Policy for Provision of Athletics Facilities – Rentals

City Council

The City Council will discuss several infrastructure projects and land use requests. The body is deciding on engineering and maintenance contracts and reviewing site plans and zoning changes for various properties.

• Engineering agreement with Bartlett & West, Inc. for Dove Elevated Storage Tank repainting not to exceed $390,000
• Funding agreement with TxDOT for SH 114 and North White Chapel Blvd improvements not to exceed $527,430
• Radio tower maintenance expenditures to the City of Colleyville not to exceed $160,000
• Public hearing for White’s Chapel Methodist Church site plan at 185 S. White Chapel Boulevard
• Zoning change and site plan for The Overlook of the Willow Tree Gardens at 240 N. Carroll Avenue

The Southlake City Council adopted the full consent agenda, which included an advanced funding agreement with the Texas Department of Transportation for Phase 3 improvements at State Highway 114 and North White Chapel Boulevard, limited to $527,430. The council also approved several development actions, such as the White’s Chapel Methodist Church site plan, a zoning change for the Willow Tree Gardens project, and a nomination to the Tarrant Appraisal District Board. All items were approved unanimously.

• Approved Consent Agenda items 4A‑4K, including engineering services agreement (up to $390,000) (5‑0)
• Approved Resolution No. 25‑044, TxDOT advanced funding agreement for SH‑114/White Chapel improvements (up to $527,430) (5‑0)
• Approved annual NETCO radio tower maintenance expenditure to City of Colleyville (up to $160,000) (5‑0)
• Approved variance and plat extension for Stanfield Addition at 880‑950 Davis Blvd (5‑0)
• Approved plat revisions for The Oaks at 2140 E. Highland St., 2160 E. Highland St., and 1440 N. Kimball Ave (5‑0)
• Approved site plan ZA25‑0069 for White’s Chapel Methodist Church (9,942 sq ft building) (5‑0)
• Approved Ordinance No. 480‑810A, ZA25‑0068, 1st reading zoning change and site plan for Overlook of Willow Tree Gardens (5‑0)
• Approved Resolution No. 25‑049 nominating Keziah Farrar to Tarrant Appraisal District Board (under consent) (5‑0)

City Council

The City Council will discuss several infrastructure projects and plat revisions. The meeting includes a public hearing for a site plan at White’s Chapel Methodist Church and a first reading for a zoning change at 240 N. Carroll Avenue.

• Engineering services for Dove Elevated Storage Tank repainting not to exceed $390,000
• TxDOT funding for SH 114 and N. White Chapel Blvd improvements not to exceed $527,430
• NETCO radio tower maintenance payment to City of Colleyville not to exceed $160,000
• Public hearing for White’s Chapel Methodist Church site plan at 185 S. White Chapel Boulevard
• Zoning change and site plan for The Overlook of the Willow Tree Gardens at 240 N. Carroll Avenue

Planning and Zoning Commission

The Southlake Planning and Zoning Commission will hold a work session and a regular session. It will approve the minutes from the October 9, 2025 meeting and approve a plat for Lots 50 and 51 at 2530 Johnson Road. The commission will consider a zoning change and site plan for The Overlook of the Willow Tree Gardens development at 240 N. Carroll Avenue, a site plan for White’s Chapel Methodist Church at 185 S. White Chapel Boulevard, and a plat revision for The Oaks at 2140 and 2160 E. Highland Street and 1440 N. Kimball Avenue. Public hearings are scheduled for the latter three items.

• Approve minutes for the Planning and Zoning Commission meeting held on October 9, 2025
• Approve plat for Lots 50 and 51, J.J. Freshour No. 521 Addition at 2530 Johnson Road
• Consider zoning change and site plan for The Overlook of the Willow Tree Gardens at 240 N. Carroll Avenue
• Consider site plan for White’s Chapel Methodist Church at 185 S. White Chapel Boulevard
• Consider plat revision for The Oaks at 2140 and 2160 E. Highland Street and 1440 N. Kimball Avenue

Planning and Zoning Commission

The Sign Board will meet to approve minutes from the previous meeting and consider a variance for a sign at 2820 E. Southlake Boulevard. The agenda includes executive sessions and administrative comments.

• Approving minutes from October 9, 2025 Sign Board Meeting
• Consideration of Sign Variance SV2 5-0012 for Craftway Kitchen at 2820 E. Southlake Boulevard
• Executive Session for attorney consultation
• Administrative Comments
• Chairman Comments

City Council

The Southlake City Council will consider a consent agenda that includes several routine approvals, such as a variance for a residential sidewalk at 2530 Greenbough Lane and a $133,600 contract with Notification Systems of America, Inc. for access control equipment at the Municipal Service Center and Public Safety Training Tower. The council will also adopt resolutions casting votes for the Tarrant and Denton Appraisal District Boards and will select design alternatives for the Town Hall Plaza Park project. Additional items include encroachment agreements for screening walls and a waterline project at 2665 N. White Chapel Blvd.

• Approve variance ZA25-0065 for a 5‑foot sidewalk at 2530 Greenbough Lane.
• Approve contract with Notification Systems of America, Inc. up to $133,600 for access control systems at the Municipal Service Center and Public Safety Training Tower.
• Approve encroachment and joint use agreements for screening walls at 240 N Carroll Avenue and 2008 Wheeler Drive.
• Approve encroachment agreement with Oncor Electric for waterline, storm drain, and roadway within a 60‑foot electric transmission easement at 2665 N. White Chapel Blvd.
• Adopt Resolutions No. 25‑047 and 25‑048 casting votes for the Tarrant and Denton Appraisal District Boards.

The meeting minutes for the Southlake City Council on 2025-11-18 could not be retrieved. The source indicates the file was missing, so no substantive decisions, approvals, or votes are documented. Consequently, there are no recorded actions to report.

City Council

The Southlake City Council will hold a work session followed by a regular session to discuss agenda items, including economic development negotiations and a Veterans of Foreign Wars proclamation. The council will also consider a contract for access control systems and approve encroachment agreements for utility projects.

• Contract with Notification Systems of America for access control systems (up to $133,600)
• Encroachment agreement for screening wall at 240 N Carroll Avenue
• Encroachment agreement for screening wall and fence at 2008 Wheeler Drive
• Encroachment agreement for Oncor Electric at 2665 N. White Chapel Blvd
• Variance to Subdivision Ordinance No. 483 at 2530 Greenbough Lane

Building Board of Appeals

The Building Board of Appeals will meet to handle administrative tasks and board organization. The agenda consists of procedural items and member orientation.

• Approval of October 28, 2024 meeting minutes
• Appointment of a Vice Chair
• New Board Member Orientation
• Review of the Rules of Procedure

Advisory Commission on Persons with Disabilities

The Advisory Commission on Persons with Disabilities will consider cancelling its December 22, 2025, meeting. The body will also review the city's adaptive programs and services framework.

• Cancel December 22, 2025, meeting
• Review adaptive programs and services framework
• Approve October 27, 2025, meeting minutes
• Public forum for non-agenda items

The Advisory Commission on Persons with Disabilities approved the October 27, 2025 meeting minutes with a 6‑0 vote. It also voted to cancel the scheduled meeting on December 22, 2025, again by a 6‑0 vote. No other actions were decided.

• Approved October 27, 2025 minutes (vote 6‑0)
• Cancelled December 22, 2025 meeting (vote 6‑0)

Zoning Board of Adjustment

The Southlake Zoning Board of Adjustment will hold a regular session and may enter executive session to consult the City Attorney. The board will approve the minutes from the October 30, 2025 meeting. A public hearing will be held on a special exception (ZBA25-0015) for domestic employee or family quarters on Lot 9R, Block B, Lakewood Ridge Addition, located at 4488 Soda Ridge Rd., currently zoned SF-1A.

• Potential executive session to consult the City Attorney under Texas Government Code §551.071.
• Approval of minutes from the October 30, 2025 Zoning Board of Adjustment meeting.
• Public hearing on Special Exception ZBA25-0015 for domestic employee/family quarters at 4488 Soda Ridge Rd., Lot 9R, Block B, Lakewood Ridge Addition, currently SF-1A zoning.

The Zoning Board approved the minutes from the October 30, 2025 meeting by a 4‑0 vote. It also approved Special Exception ZBA25-0015 for domestic employee or family quarters at 4488 Soda Ridge Rd., subject to an engineer’s flood‑risk review and inspection of previously unpermitted work, again by a 4‑0 vote. The meeting was then adjourned.

• Approved October 30, 2025 minutes (4-0-0)
• Approved Special Exception ZBA25-0015 for 4488 Soda Ridge Rd., subject to flood review and inspection of unpermitted work (4-0-0)
• Adjourned meeting

Senior Advisory Commission

The Senior Advisory Commission will elect its Vice‑Chair and Secretary. The commission will also receive FY25 updates from the Senior Activity Center, Metroport Meals on Wheels, and Call a Ride Southlake, and discuss proposed speakers and meeting dates for 2026.

• Election of Senior Advisory Commission Vice‑Chair and Secretary (decision)
• Senior Activity Center FY25 update (discussion)
• Metroport Meals on Wheels FY25 update (discussion)
• Call a Ride Southlake FY25 update (discussion)
• 2026 Yearly Review – proposed speakers (discussion)

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (S.K.I.L.) group will meet at the Southlake Town Hall to discuss team projects and leadership strategies. The agenda includes a business speaker on leadership and concludes with an adjournment. No city council action is scheduled.

• Business speaker on leadership
• Team projects discussion
• Team strategies for project development

Parks and Recreation Board

The Parks and Recreation Board will approve minutes from the October 13, 2025 meeting, hold a public forum for citizen comments, and conduct an executive session to seek city‑attorney advice on Open Meetings Act and social‑media issues. The board will then discuss the North Park Turf Project fencing improvements, receive an update from the Recreation and Athletics Taskforce, and provide a general Parks and Recreation update.

• Approve minutes from the Parks & Recreation Board meeting held on October 13, 2025
• Executive session to seek city‑attorney advice on the Open Meetings Act and social‑media considerations
• Discussion of North Park Turf Project – fencing improvements
• Recreation and Athletics Taskforce update
• Parks and Recreation general update

The Parks and Recreation Board approved the minutes from the October 13, 2025 meeting with no changes. A motion was made by Vice‑Chair Paul Venesky and seconded by Board Member Patrick Mundlin. All seven board members voted aye and the motion carried.

• Approved October 13, 2025 meeting minutes (7‑0 vote)

Metroport Teen Court Advisory Board

The board will meet to appoint a Chair and Vice-Chair for fiscal year 2026. Members will also receive updates regarding Teen Court and Youth Diversion for FY25.

• Appointment of Teen Court Advisory Board Chair and Vice-Chair for FY26
• Staff updates on Teen Court and Youth Diversion FY25

The board unanimously approved the September 8, 2025 meeting minutes. Marjorie Lewis was re‑appointed as Chair for FY26, and Chuck Taggart was appointed Vice‑Chair, both by unanimous vote. The meeting was then adjourned.

• Approved September 8, 2025 minutes (unanimous)
• Re‑appointed Marjorie Lewis as Chair (unanimous)
• Appointed Chuck Taggart as Vice‑Chair (unanimous)
• Adjourned meeting (unanimous)

Recreation and Athletics Task Force

The Recreation and Athletics Task Force will meet to review feedback and the decision process. The body will discuss cost recovery for athletic field use and policies for the provision of athletic facilities.

• Cost recovery related to athletic field use
• Review of current FUA rates and recommended changes
• Policy for Provision of Athletic Facilities (FUA’s)

Southlake Youth Action Commission

The Southlake Youth Action Commission will elect a Chair, Vice-Chair, and Secretary. The commission will also discuss hosting elections and several community projects.

• Election of Commission Chair, Vice-Chair, and Secretary
• Planning for elections with the City Secretary’s Office
• Date selection for Adopt-a-Street
• Home for the Holidays update
• YAC Summit update

The commission approved the minutes from the October 13 meeting and the Board Retreat minutes, each with a 7‑0 vote. Members elected Maya Perera as Chair, Vyas Vishnukumar as Vice‑Chair, and William Zhang as Secretary, also by a 7‑0 vote. No other actions were decided.

• Approved October 13, 2025 meeting minutes (vote 7-0)
• Approved October 13, 2025 Board Retreat minutes (vote 7-0)
• Elected Maya Perera Chair, Vyas Vishnukumar Vice‑Chair, William Zhang Secretary (vote 7-0)

Southlake Parks Development Corporation

The Southlake Parks Development Corporation will consider funding recommendations for capital equipment and landscaping services. The body will also discuss a sales tax report.

• Funding for capital equipment from Ford Audio-Video Systems LLC not to exceed $680,000
• Funding for landscaping services with O’Donnel’s Landscape Services, LLC (dba Yellowstone Landscape) not to exceed $446,000

City Council

The City Council will discuss intersection options for North Carroll Avenue and Lake Wood Drive. The body is deciding on several contracts, an economic development agreement, and a public hearing regarding recreation program standards for children.

• Florence Elevated Storage Tank Repaint Project contract with O&J Coatings, Inc. not to exceed $925,000
• Public hearing for Ordinance No. 1297 regarding 2026 Standards of Care for elementary age children's recreation programs
• Economic development agreement with NL Southlake LLC (dba Dakota’s Steakhouse)
• Encroachment and Joint Use Agreement for a retaining wall at 900 Davis Boulevard
• Discussion of North Carroll Avenue and Lake Wood Drive intersection options

The Southlake City Council voted unanimously to approve all items on the consent agenda, including meeting minutes, a meeting cancellation, excused absences, a retaining‑wall agreement, a storage‑tank repaint contract, an economic‑development agreement, and two employee‑handbook resolutions. The Council also approved Ordinance No. 1297, the second reading of the 2026 standards of care for elementary recreation programs. All actions were recorded with a 7‑0 vote.

• Approved minutes from the Oct 21, 2025 meeting (7‑0)
• Cancelled the Dec 16, 2025 regular city council meeting (7‑0)
• Excused absences of Councilmember Randy Robbins and Planning & Zoning Chair Daniel Kubiak (7‑0)
• Approved encroachment and joint‑use agreement for a retaining wall at 900 Davis Blvd (7‑0)
• Awarded the Florence Elevated Storage Tank repaint contract to O&J Coatings, Inc., up to $925,000 (7‑0)
• Approved economic development agreement with NL Southlake LLC, DBA Dakota’s Steakhouse (7‑0)
• Approved Resolution No. 25‑045 amending employee‑handbook holidays (7‑0)
• Approved Ordinance No. 1297, 2nd reading, adopting 2026 recreation program standards (7‑0)

City Council

The Southlake City Council will consider a consent agenda that includes an encroachment agreement for a retaining wall at 900 Davis Boulevard, a $925,000 construction contract for the Florence Elevated Storage Tank Repaint Project, and an economic development agreement with NL Southlake LLC (Dakota’s Steakhouse). The council will also hold a public hearing on Ordinance No. 1297, second reading, adopting 2026 standards of care for elementary recreation programs. Executive session topics include legal advice, real‑property deliberations, and economic‑development negotiations.

• Approve encroachment and joint‑use agreement for a retaining wall across a 15‑foot sanitary sewer easement at 900 Davis Boulevard
• Award construction contract for the Florence Elevated Storage Tank Repaint Project to O&J Coatings, Inc., not to exceed $925,000
• Consider economic development agreement with NL Southlake LLC, dba Dakota’s Steakhouse
• Public hearing on Ordinance No. 1297 (2nd reading) adopting 2026 Standards of Care for elementary recreation programs
• Cancel the December 16, 2025 regular City Council meeting

Zoning Board of Adjustment

The Zoning Board of Adjustment will approve the minutes from its September 11, 2025 meeting and address administrative comments. It will hold a public hearing on a special exception (ZBA25-0014) to permit accessory buildings larger than normally allowed on Lot 17, Block 3, Southlake Meadows Phase 1, located at 901 Charleston Drive, which is currently zoned Residential Planned Unit Development (RPUD). The board may also convene an executive session to seek advice from the City Attorney if needed.

• Approval of September 11, 2025 ZBA meeting minutes
• Administrative comments
• Public hearing on ZBA25-0014 special exception for accessory structures at 901 Charleston Drive
• Potential executive session to consult City Attorney

The board approved the minutes from the September 11, 2025 Zoning Board meeting by a 4‑0 vote. It also approved a special exception (ZBA25-0014) to allow a 900‑sq‑ft pool cabana at 901 Charleston Drive, with the condition that the permit submittal substantially match the plans presented, again by a 4‑0 vote.

• Approved September 11, 2025 meeting minutes (vote 4-0-0)
• Approved special exception ZBA25-0014 for 900‑sq‑ft pool cabana at 901 Charleston Drive, condition permit matches plans (vote 4-0-0)

Southlake Arts Council

The council will elect a Vice‑Chair and Secretary. It will recommend approval of a contract with artist Eric Dowdle, dba Dowdle Studios, for up to $120,000 to install artwork for the city’s 70th anniversary. The council will also approve a public‑art display permit for the CISD student artwork exhibit and reschedule its November meeting to Tuesday, November 18, 2025.

• Election of the Southlake Arts Council Vice‑Chair and Secretary
• Recommend approval of a contract with Eric Dowdle (Dowdle Studios) up to $120,000 for 70th‑anniversary art installation
• Approve the Public Art Display Permit for the CISD Student Artwork Exhibit
• Reschedule the November meeting to Tuesday, November 18, 2025

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will discuss FY 2026 strategic priorities and economic development incentives. The board is considering several annual expenditures for security, construction, and equipment at The Marq Southlake.

• Expenditure with Davidson Reconstruction Inc. for facility services at The Marq Southlake not to exceed $655,000
• Expenditure with Marathon Fitness for equipment at The Marq Southlake not to exceed $290,000
• Expenditure with Tactical Systems Network LLC for security at The Marq Southlake not to exceed $215,000
• Expenditure with Sunbelt Pools Inc. for aquatic equipment at The Marq Southlake not to exceed $125,000
• Executive session to discuss economic development incentive programs for Project No. 2025-01 and Project No. 2024-01

Advisory Commission on Persons with Disabilities

The Advisory Commission on Persons with Disabilities will review current program funding and the results of the Fiscal Year 2026 Draft Strategic Priorities Survey. The body will also discuss a citizen satisfaction survey and logo concept updates.

• Review of current programs and funding follow-up
• Discussion of Fiscal Year 2026 Draft Strategic Priorities Survey results
• Review of draft logo concept updates
• Discussion of Citizen Satisfaction Survey
• Executive session to seek legal advice regarding the Open Meetings Act and Ordinance No. 635-D

The Advisory Commission on Persons with Disabilities approved the September 29, 2025 meeting minutes with a 7‑0 vote. The commission changed the November 2025 meeting date from the 24th to the 17th. Staff were directed to adopt Logo Concept 1 for the commission’s branding. No other actions were taken.

• Approved September 29, 2025 minutes (vote 7-0)
• Changed November meeting date to Nov 17, 2025
• Directed staff to use Logo Concept 1

Corridor Planning Committee

The Corridor Planning Committee will review and make recommendations on several commercial and office developments. The body will also discuss a Master Plan Update for Southlake Town Square to guide future development.

• Proposed 11,563 square-foot office building at 1360 N. Carroll Ave.
• Proposed commercial development on 3.5 acres at 2530 & 2580 W. Southlake Blvd.
• Proposed office development on 2.8 acres at 360 Randol Mill Ave.
• Proposed zoning amendment and site plan for The Overlook at 240 N. Carroll Ave.
• Proposed 18-acre senior living development at N. Carroll Ave. and E. Highland St.

Library Board

The Southlake Library Board will approve minutes from its September 24, 2025 meeting, set the meeting calendar for the new fiscal year, and elect a Vice‑Chair if the City Council has not appointed one. The board will also discuss a citizen satisfaction survey, a German American exhibit, a STEAM‑tastic bilingual story time, and a Home for the Holidays program, and receive an update from the Library Foundation of Southlake.

• Approve Library Board minutes from the September 24, 2025 meeting
• Set a calendar of meeting dates for the new fiscal year
• Elect a Vice‑Chair, if not appointed by the City Council
• Discussion of Citizen Satisfaction Survey, German American Exhibit, STEAM‑tastic Bilingual Story Time, and Home for the Holidays
• Library Foundation of Southlake update

City Council

The Southlake City Council will approve the minutes from the October 7 meeting and take several consent agenda actions, including denying Oncor Electric Delivery Company's rate change application. Council members will adopt new standards of care for elementary recreation programs and approve a plat revision for the Hideaway Jones Addition at 500 E. Bob Jones Road. Public hearings will be held on zoning changes for properties on N. White Chapel Boulevard and Shady Oaks Drive.

• Approve Resolution No. 25-043, denying Oncor Electric Delivery Company LLC's application to change rates within the City.
• Approve Ordinance No. 1297, 1st Reading, adopting the 2026 Standards of Care for recreation programs for elementary age children.
• Approve ZA25-0064, Plat Revision for Hideaway Jones Addition at 500 E. Bob Jones Road (current zoning SF-1A).
• Public hearing on Ordinance No. 480-837, zoning change for 1800 and 1900 N. White Chapel Blvd (AG to ECZ).
• Public hearing on Ordinance No. 1269-F, amendment to the Consolidated Future Land Use Plan for 1835 Shady Oaks Drive (Office Commercial to Medium Density Residential).

The council approved the minutes from the October 7 meeting and denied Oncor Electric Delivery Company's rate change application. It adopted the first reading of Ordinance 1297 for 2026 recreation program standards, approved a plat revision for the Hideaway Jones Addition, and approved Resolution 25-041 to decertify a portion of water service certificates. The council withdrew Ordinance 480-836, approved sign variances for Lambert Home Headquarters, and approved Ordinance 480-837 changing the zoning of the Trademark Southlake site to an Employment Center district.

• Approved minutes from Oct. 7, 2025 (6-0)
• Denied Oncor Electric Delivery Co. rate change application (Resolution 25-043) (6-0)
• Adopted first reading of Ordinance 1297, 2026 recreation standards (6-0)
• Approved plat revision ZA25-0064 for Hideaway Jones Addition (6-0)
• Approved Resolution 25-041 to decertify water service CCN portion (6-0)
• Withdrew Ordinance 480-836 zoning change for N. White Chapel Blvd. (6-0)
• Approved sign variances SV25-0011 for Lambert Home Headquarters (6-0)
• Approved Ordinance 480-837 zoning change for Trademark Southlake to Employment Center district

City Council

The City Council will hold public hearings on zoning changes for properties on N. White Chapel Blvd and Shady Oaks Drive. The body will also consider a rate change application from Oncor Electric Delivery Company LLC and discuss economic development incentives in executive session.

• Resolution No. 25-043: Denying Oncor Electric Delivery Company LLC's application to change rates
• Ordinance No. 480-837: Zoning change to Employment Center Zoning for 1800 and 1900 N. White Chapel Blvd
• Ordinance No. 480-839: Zoning change to Single Family Residential for 1835 Shady Oaks Drive
• Ordinance No. 1269-F: Land use change to Medium Density Residential for 1835 Shady Oaks Drive
• Resolution No. 25-041: Decertifying a portion of water service CCN No. 10101 to remove overlap with Town of Westlake

Senior Advisory Commission

The Senior Advisory Commission meeting on October 14, 2025 will consider approval of the September 9, 2025 meeting minutes, provide a public forum for non‑agenda comments, and include an informational update from the Fire Department. No other decisions are scheduled. The meeting is at The Marq Southlake, Legends Hall – Executive Board Room, 285 Shady Oaks Drive.

• Approve the September 09, 2025 Senior Advisory Commission meeting minutes
• Fire Department Update (informational discussion)

Parks and Recreation Board

The Parks and Recreation Board will approve minutes from the September 8, 2025 meeting and hold a public forum for citizen comments. The board will consider a recommendation on the 2026 Standards of Care Ordinance No. 1297. Additional discussion will include updates from the Recreation and Athletics Taskforce, a recap of the TRAPS North Parks Maintenance Rodeo, and a general Parks and Recreation update. The meeting will conclude with adjournment.

• Approve minutes from the September 8, 2025 Parks & Recreation Board meeting
• Recommendation on the 2026 Standards of Care Ordinance No. 1297
• Recreation and Athletics Taskforce update
• TRAPS North Parks Maintenance Rodeo recap
• General Parks and Recreation update

The Parks and Recreation Board unanimously approved the minutes from the September 8, 2025 meeting. It also unanimously approved a recommendation to adopt the 2026 Standards of Care Ordinance No. 1297.

• Approved September 8, 2025 meeting minutes (6-0)
• Approved recommendation for 2026 Standards of Care Ordinance No. 1297 (6-0)

Southlake Youth Action Commission

The Southlake Youth Action Commission will meet to conduct introductions and an ice breaker activity. The body will also review its calendar and bylaws.

• Approval of May 12, 2025, meeting minutes
• Bylaw review and expectations
• Calendar review

The Southlake Youth Action Commission approved the minutes from its May 12, 2025 meeting. The motion passed unanimously with a 7‑0 vote. No other actions were taken before the meeting was adjourned.

• Approved May 12, 2025 meeting minutes (7-0)

Southlake Youth Action Commission

The Southlake Youth Action Commission will convene a board retreat on October 13, 2025 at The Marq Southlake – Legends Hall. Commissioners will discuss introductions, review the calendar, conduct a team‑building activity, hold a mission workshop, design a T‑shirt, and work on strategic priorities for 2025‑2026. No formal decisions are indicated; the agenda consists of discussion items.

• Introductions
• Calendar Review
• Team Building Activity
• 2025‑2026 SYAC Mission Workshop
• 2025‑2026 Strategic Priorities Workshop

The Southlake Youth Action Commission met on Oct. 13, 2025 for a board retreat. Members introduced themselves, reviewed the calendar, and participated in team‑building, mission, t‑shirt design, and strategic‑priorities workshops. The meeting was adjourned at 3:15 p.m. No formal actions, approvals, or votes were recorded.

Planning and Zoning Commission

The Planning and Zoning Commission will consider approving the minutes from its September 18, 2025 meeting. It will also hold a public hearing to consider ZA25‑0064, a plat revision for the Hideaway Jones Addition located at 500 E. Bob Jones Road, currently zoned SF‑1A. No other substantive items are on the agenda.

• Approve minutes for the Planning and Zoning Commission meeting held on September 18, 2025
• Public hearing on ZA25-0064, plat revision for Hideaway Jones Addition at 500 E. Bob Jones Road (current zoning SF-1A)

The Planning & Zoning Commission voted 5‑0‑0 to approve the minutes from the September 18, 2025 meeting. It also approved the plat revision ZA25‑0064 for the Hideaway Jones Addition at 500 E. Bob Jones Road, also by a 5‑0‑0 vote. The commission noted that the next Planning & Zoning meeting scheduled for October 23, 2025 will be cancelled.

• Approved September 18, 2025 meeting minutes (5-0-0)
• Approved plat revision ZA25-0064 for Hideaway Jones Addition (5-0-0)
• Cancelled Planning & Zoning meeting scheduled for October 23, 2025

Planning and Zoning Commission

The Southlake Sign Board will first approve the minutes from its September 4, 2025 meeting. It will then consider item SV25-0011, a sign variance request for Lambert Home Headquarters located at 1710 N. White Chapel Blvd. The meeting also includes executive sessions for attorney consultation as required by the Open Meetings Act.

• Approve minutes from the September 4, 2025 Sign Board Meeting
• Consider SV25-0011: sign variances for Lambert Home Headquarters at 1710 N. White Chapel Blvd.
• Executive session to seek City Attorney advice on posted agenda subjects

The council approved several consent‑agenda items, including the meeting minutes, a sidewalk variance (ZA25‑0065), a $133,600 equipment purchase, and multiple encroachment agreements. It also approved the natural‑grass option for the Town Hall Plaza Park and decided not to pursue further restroom/amenity design, with all votes 7‑0. Resolutions casting votes for the Tarrant and Denton appraisal district boards were approved under consent.

• Approved minutes from the November 4, 2025 council meeting (7‑0)
• Approved variance ZA25‑0065 for a 5‑foot sidewalk at 2530 Greenbough Lane (7‑0)
• Approved purchase of equipment and services from Notification Systems of America, Inc. up to $133,600 (7‑0)
• Approved encroachment and joint‑use agreement for a screening wall at 240 N Carroll Avenue (7‑0)
• Approved encroachment and joint‑use agreement for a screening wall and iron fence at 2008 Wheeler Drive (7‑0)
• Approved encroachment agreement with Oncor Electric for waterline and storm drain at 2665 N. White Chapel Blvd (7‑0)
• Approved natural‑grass option for the Town Hall Plaza Park project (7‑0)
• Approved decision to halt further restroom/amenity design for the park, directing staff to locate potential watering feature sites (7‑0)

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (S.K.I.L.) program will hold a meeting at Southlake Town Hall to introduce participants and program expectations. A quorum of the City Council is not expected to attend.

• Program introduction and student introductions
• Charles Schwab team presentations
• Meeting held at 1400 Main Street, 2nd Floor Council Chambers

City Council

The Southlake City Council will consider items in a work session (no action) and then hold an executive session for legal advice, real‑property and economic‑development deliberations. In the regular session, the council will approve a consent agenda that includes minutes, fee‑schedule amendments, and an encroachment and joint‑use agreement for a bridge at 519 N. Kimball Avenue. Several zoning changes will be heard, notably for 2530 Johnson Road and Carrus Care Southlake, with first and second readings of other development plans.

• Approve Encroachment and Joint Use Agreement for a vehicular and pedestrian bridge at 519 N. Kimball Avenue
• Approve Resolution No. 25-035 amending the City Fee Schedule
• Public hearing on zoning change for 2530 Johnson Road (Agricultural to Residential Planned Unit Development)
• Public hearing on zoning change for Carrus Care Southlake at 600‑660 W. Southlake Blvd (Detailed Site Plan District)
• First reading of zoning change for 1965 and 1975 N. White Chapel Blvd (Agricultural to Residential Planned Unit Development)

The City Council voted 3‑4 to reject the amendment that would change the underlying future land use designation for 2530 Johnson Road from low‑density to medium‑density residential. Earlier, the council unanimously approved a Memorandum of Understanding for Project No. 2024‑01 (7‑0) and adopted the consent agenda items, including minutes, grant authority, fee schedule amendment, encroachment agreement and several plat extensions (7‑0). The council also approved a zoning change for the same property to RPUD and approved sign variances and a two‑lot plat showing.

• Approved MOU for Project No. 2024‑01 (7‑0)
• Approved consent agenda items (minutes, grant resolution, fee schedule amendment, encroachment agreement, extensions, etc.) (7‑0)
• Approved zoning change for 2530 Johnson Road to RPUD (vote not recorded)
• Approved sign variance for Paragon Plastic Surgery at 1130 N Carroll Ave (vote not recorded)
• Approved two‑lot plat showing for lots 14 and 15 at 1900 N Carroll Ave and 1100 Primrose Ln (vote not recorded)
• Denied amendment to change underlying land use from low‑density to medium‑density for 2530 Johnson Road (3‑4)

City Council

The Southlake City Council will convene a work session followed by a regular session to discuss legal advice, real‑property acquisition, and economic‑development incentives in executive session. A consent agenda will approve minutes, fee‑schedule amendments, an encroachment agreement for a bridge at 519 N. Kimball Avenue, and extensions of two plat cases. The council will conduct public hearings on several zoning and land‑use amendments, including changes for 2530 Johnson Road and Carrus Care Southlake. Resolutions will nominate candidates to the Denton and Tarrant Appraisal District Boards.

• Approve Resolution No. 25-035 amending the City Fee Schedule.
• Approve Encroachment and Joint Use Agreement for a bridge at 519 N. Kimball Avenue.
• Public hearing on Ordinance No.1269-E to change land‑use designation for 2530 Johnson Road to medium‑density residential.
• Public hearing on Ordinance No.480-838 to rezone 2530 Johnson Road from Agricultural to Residential Planned Unit Development.
• Public hearing on Ordinance No.480-445b for Carrus Care Southlake at 600‑660 W. Southlake Blvd.

Advisory Commission on Persons with Disabilities

The Southlake Advisory Commission on Persons with Disabilities will approve the minutes from its August 25, 2025 meeting. Commissioners will review current programs and funding, discuss draft strategic priorities for fiscal year 2026, and examine draft logo concepts. The public forum allows three‑minute remarks but no agenda items will be acted on.

• Approve minutes of the August 25, 2025 meeting
• Review of current programs and funding
• Discuss fiscal year 2026 draft strategic priorities
• Review draft logo concepts

The Advisory Commission on Persons with Disabilities approved the minutes from its August 25, 2025 meeting. A public forum was held during which a resident announced a new Down syndrome facility, Gigi's Playhouse, to open in Grapevine in late spring. No other substantive actions were recorded.

• Approved August 25, 2025 meeting minutes

Library Board

The Southlake Library Board will approve minutes from its August 27, 2025 meeting and discuss public library benchmark comparisons. The board will also receive a Librarian’s Report and an update from the Library Foundation of Southlake. A public forum will allow residents to speak on non‑agenda items, but no action will be taken on those remarks.

• Approval of Library Board minutes from the August 27, 2025 meeting
• Discussion of public library benchmark comparisons
• Librarian’s Report
• Update from the Library Foundation of Southlake
• Public forum for resident comments (no action taken)

The board scheduled its next meeting for October 22, 2025 at 6:30 p.m. in the Parkwood Training Center. The meeting was adjourned at 7:23 p.m. No decisions, approvals, or denials were recorded.

Southlake Arts Council

The Southlake Arts Council will consider approval of the public art display permit for the Paul Vigiletti Exhibit scheduled for January 2026 and will approve the minutes from the August 26, 2025 meeting. The agenda also includes a public forum for non‑agenda remarks. Additional discussion items cover artist finalist submissions, the upcoming fall exhibit, the public art program, and APEX updates.

• Approve minutes from the August 26, 2025 Southlake Arts Council meeting
• Approve public art display permit for the Paul Vigiletti Exhibit (January 2026)
• Review MSC Call to Artist finalist submissions
• Discuss plans for the fall exhibit
• Provide update on the public art program and APEX

The Arts Council instructed staff to reach out to the two finalists of the upcoming exhibit and ask them to submit revised proposals for the October meeting. No votes or formal approvals were recorded.

• Staff directed to contact finalists and request revised proposals (no vote)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding land use and zoning changes for 1835 Shady Oaks and a preliminary plat for 410 and 414 Shady Lane. The body will also consider a plat for 1900 N. Carroll Ave. and 1100 Primrose Lane.

• CP25-0003: Proposed land use change from Office Commercial to Medium Density Residential for 1835 Shady Oaks
• ZA25-0057: Proposed zoning change from Agricultural to Single Family Residential for 1835 Shady Oaks
• ZA25-0058: Preliminary Plat for 410 and 414 Shady Lane
• ZA25-0060: Plat for 1900 N. Carroll Ave. and 1100 Primrose Lane

The commission approved the September 4 meeting minutes (4‑0‑1). It adopted an amendment to the Consolidated Future Land Use Plan to change 1835 Shady Oaks to Medium Density Residential (5‑0‑0). It also rezoned the same property to SF‑20A Single Family Residential (5‑0‑0). A preliminary plat for 410 and 414 Shady Lane was denied (5‑0‑0), and a plat for Lots 14 and 15 at 1900 N. Carroll Ave and 1100 Primrose Lane was approved (5‑0‑0).

• Approved minutes for Sept. 4, 2025 meeting (4-0-1)
• Approved amendment CP25-0003 to change land use at 1835 Shady Oaks to Medium Density Residential (5-0-0)
• Approved zoning change ZA25-0057 to rezone 1835 Shady Oaks to SF-20A Single Family Residential (5-0-0)
• Denied preliminary plat ZA25-0058 for 410 and 414 Shady Lane (5-0-0)
• Approved plat ZA25-0060 for Lots 14 and 15 at 1900 N. Carroll Ave and 1100 Primrose Lane (5-0-0)

City Council

The Southlake City Council will hold a public hearing on the Fiscal Year 2026 budget and tax levy. The meeting includes the adoption of community service agreements and the approval of preliminary plats for residential developments.

• Public hearing on FY2026 budget and tax rate
• Approval of community service agreements with Call A Ride, GRACE, and MMOW
• Preliminary plat for The Oaks residential development
• Public hearing on franchise agreement with Tri-County Electric Cooperative
• Public hearing on zoning change for 2530 Johnson Road

The council approved the full consent agenda, including bylaws and community service agreements, with a 7‑0 vote. It also approved a franchise agreement for Tri‑County Electric Cooperative (7‑0) and a site plan for a professional office building at 1420 W. Kirkwood Blvd (7‑0). The FY2026 budget and revised FY2025 figures were adopted (5‑2), along with a property tax levy increase to $0.295 per $100 assessed value (5‑2) and ratification of that tax rate (5‑2). Finally, the council directed the City Manager to discuss an incentive agreement for Project No. 2025‑01 and authorized FY2026 purchases.

• Approved Consent Agenda items 4A‑4L (7‑0)
• Approved Ordinance No. 1292 granting franchise to Tri‑County Electric Cooperative (7‑0)
• Approved Site Plan ZA25‑0044 for 1420 W. Kirkwood Blvd office building (7‑0)
• Approved Ordinance No. 1296 FY2026 budget and FY2025 revised figures (5‑2)
• Approved Ordinance No. 1295 tax levy increase to $0.295 per $100 assessed value (5‑2)
• Approved Ratification of tax rate reflected in FY2026 budget (5‑2)
• Approved Resolution No. 25‑033 authorizing FY2026 purchases (unanimous)
• Directed City Manager to discuss incentive agreement for Project No. 2025‑01 (7‑0)

City Council

The Southlake City Council will consider and vote on the FY2026 Annual Budget and the accompanying Tax Levy Ordinance. Executive Session items include deliberations on three economic development incentive projects (2017-03, 2024-01, 2025-01). The council will also act on several consent agenda items, such as community service agreements and a preliminary plat for The Oaks. Additional public‑hearing items include a franchise agreement with Tri‑County Electric Cooperative and a site plan for a professional office building on Kirkwood Blvd.

• Ordinance No. 1296, 2nd Reading – approval of FY2026 Annual Budget (public hearing)
• Ordinance No. 1295, 2nd Reading – Tax Levy Ordinance (public hearing)
• Executive Session – deliberation of economic development incentive programs Project No. 2017-03, 2024-01, and 2025-01
• Consent agenda – approval of Community Services Agreements with Call A Ride Southlake, GRACE, Metroport Meals on Wheels, SafeHaven of Tarrant County, and Southlake Community Band
• ZA25-0056 – Preliminary Plat for The Oaks at 2160 E. Highland St and 1440 N. Kimball Ave (first reading)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings regarding two requests for special exception uses. Both items involve residential accessory buildings that exceed permitted size or setback requirements.

• ZBA25-0012: Request for accessory building size and setback reduction at 1606 Mockingbird Lane
• ZBA25-0013: Request for accessory building size exception at 2645 Park Grove Loop

The board approved the minutes from the August 14, 2025 meeting by a 4-0-0 vote. It also approved a special exception for an accessory building at 1606 Mockingbird Lane, also 4-0-0. A second special exception for an 810‑sq‑ft pavilion at 2645 Park Grove Loop was approved 4-0-0, with the applicant required to provide an HOA approval letter.

• Approved August 14, 2025 ZBA minutes (4-0-0)
• Approved special exception ZBA25-0012 for 1606 Mockingbird Lane (4-0-0)
• Approved special exception ZBA25-0013 for 2645 Park Grove Loop, HOA letter required (4-0-0)

Senior Advisory Commission

The Senior Advisory Commission will meet to discuss updates from the Police Department and the Senior Activity Center. The commission will also consider the approval of meeting minutes from June 10, 2025.

• Approval of June 10, 2025, meeting minutes
• Police Department update
• Senior Activity Center Q3 update from Soheila Phelps and Dan Nino

The Senior Advisory Commission met on September 9, 2025. The commission approved the minutes from the June 10, 2025 meeting. The motion was made by Meddings, seconded by Schumacher, and passed unanimously with a 5‑0 vote. No other actions were decided.

• Approved June 10, 2025 meeting minutes (5-0)

Parks and Recreation Board

The Parks and Recreation Board will review FY2025 and FY2026 strategic priorities, receive a task force update, and hear a Town Hall Plaza Park update. The board will also discuss a parks rodeo update. No formal decisions are listed on this agenda.

• Approve minutes from August 11, 2025 Parks & Recreation Board meeting
• Task Force Update
• Town Hall Plaza Park Update
• Review FY2025 and FY2026 Strategic Priorities
• Parks and Recreation Update – Parks Rodeo

The Parks and Recreation Board approved the minutes of its August 11, 2025 meeting with no changes or corrections. No other actions or votes were recorded.

• Approved minutes from August 11, 2025 meeting (unanimous, no changes)

Metroport Teen Court Advisory Board

The board will receive updates on Teen Court and youth diversion. Members will also consider the schedule of meeting dates for fiscal year 2026.

• Teen Court and Youth Diversion update
• Consideration of FY 2026 meeting dates

The board unanimously approved the minutes from the June 23, 2025 meeting. The board also unanimously approved the schedule of upcoming meeting dates: November 10, 2025; January 12, 2026; March 9, 2026; May 4, 2026; and September 14, 2026. The meeting was adjourned at 5:59 p.m. after a unanimous motion to adjourn.

• Approved June 23, 2025 meeting minutes (unanimous)
• Approved upcoming meeting dates: Nov 10 2025, Jan 12 2026, Mar 9 2026, May 4 2026, Sep 14 2026 (unanimous)
• Adjourned meeting at 5:59 p.m. (unanimous)

Planning and Zoning Commission

The Southlake Sign Board will hold a work session and regular meeting to discuss past City Council actions and review agenda items. The board will consider approving minutes from the August 21, 2025 meeting and review sign variances for a property at 1710 N. White Chapel Blvd.

• SV25-0011: Sign Variances for Lambert Home Headquarters at 1710 N. White Chapel Blvd.
• Approval of minutes from August 21, 2025 Sign Board Meeting

The Planning and Zoning Commission approved the minutes from the August 21, 2025 Sign Board meeting. The motion was made by Springer, seconded by Cannova, and passed with three ayes, zero nays, and one abstention. No other substantive actions were taken; a request to table a sign variance for Lambert Home Headquarters was noted but no decision was recorded.

• Approved August 21, 2025 Sign Board meeting minutes (3-0-1)

Planning and Zoning Commission

The Planning and Zoning Commission will consider several zoning changes, site plans, and a land use plan amendment. These items include proposals for professional offices, employment centers, and residential developments.

• ZA25-0044: Site Plan for Kirkwood Professional Office Building at 1420 W. Kirkwood Blvd
• ZA25-0045: Zoning change from Agricultural to Employment Center Zoning for Trademark Southlake at 1800 and 1900 N. White Chapel Blvd
• CP25-0002: Amendment to change land use from Low Density to Medium Density Residential for 2530 Johnson Road
• ZA25-0052: Zoning change from Agricultural to Residential Planned Unit Development for 2530 Johnson Road
• ZA25-0056: Preliminary Plat for The Oaks at 2160 E. Highland Street and 1440 N. Kimball Avenue

The Southlake Planning & Zoning Commission approved the minutes from the August 21 meeting. It approved the site plan for the Kirkwood Professional Office Building and zoning changes for the Trademark Southlake and The Oaks developments. It denied a proposed amendment to the Consolidated Future Land Use Plan and a zoning change for 2530 Johnson Road. All votes were unanimous, with one abstention on the minutes approval.

• Approved minutes for Aug 21 meeting (4-0-1)
• Approved ZA25-0044 site plan for Kirkwood Professional Office Building (5-0-0)
• Approved ZA25-0045 zoning change to ECZ for Trademark Southlake (4-0-0)
• Denied CP25-0002 amendment to Consolidated Future Land Use Plan (5-0-0)
• Denied ZA25-0052 zoning change to RPUD for 2530 Johnson Road (5-0-0)
• Approved ZA25-0056 preliminary plat for The Oaks (5-0-0)

City Council

The Southlake City Council will hold a regular meeting on September 2, 2025, to discuss and vote on the Fiscal Year 2026 budget, tax levy ordinance, and multiple zoning changes. The meeting includes public hearings for ordinances, resolutions, and site plans, as well as an executive session for legal and personnel matters.

• Approve FY2026 Operating Budget and amended FY2025 Crime Control and Prevention District budget
• First reading of Tax Levy Ordinance (Ordinance No. 1295)
• First reading of FY2026 Annual Budget Ordinance (Ordinance No. 1296)
• Zoning change and site plan approvals for properties at 1480 W. Kirkwood Blvd., 1947 E. Continental Blvd., 100 Clariden Ranch Rd., 731 Zena Rucker Rd., 1211-1213 Brumlow Ave., 2120-2150 E. SH 114, and 380 S. Nolen Dr.
• Tabled zoning change for Carillon Parc Plaza District at E. SH 114 and N. White Chapel Blvd.

The Southlake City Council adopted the August 19, 2025 meeting minutes and approved a settlement resolution and a franchise agreement with Tri-County Electric Cooperative. It also approved several site plans, encroachment agreements, and zoning changes for properties on Kirkwood Blvd., Continental Blvd., Clariden Ranch Rd., and Zena Rucker Rd. All listed actions were approved unanimously where vote counts were recorded.

• Approved minutes from August 19, 2025 meeting (7-0)
• Approved Resolution No. 25-031 settling 2025 ATMOS rate review (7-0)
• Approved Ordinance No. 1292, first reading, franchise agreement with Tri-County Electric Cooperative (7-0)
• Approved Site Plan ZA25-0032 for Kolbe Building at 1480 W. Kirkwood Blvd. (7-0)
• Approved Encroachment and Joint Use Agreement for raised curb at 1480 W. Kirkwood Blvd. (7-0)
• Approved Specific Use Permit (Resolution 25-029) for accessory building at 1947 E. Continental Blvd. (7-0)
• Approved Zoning Change and Site Plan (Ordinance 480-363A) for Clariden School at 100 Clariden Ranch Rd. (7-0)
• Approved Zoning Change and Site Plan (Ordinance 480-788A) for Pecan Creek Professional Center at 731 Zena Rucker Rd.

City Council

The Southlake City Council will hold a work session followed by a regular session to discuss a proposed Fiscal Year 2026 budget, approve zoning changes and site plans for various developments, and deliberate on economic development incentive programs.

• Approve Fiscal Year 2025 Crime Control and Prevention District budget and Fiscal Year 2026 Operating Budget
• Approve Tri-County Electric Cooperative franchise agreement (Resolution No. 25-031)
• Approve 2025 Atmos Rate Review Mechanism Filing settlement (Resolution No. 25-031)
• Public hearings for zoning changes and site plans including The Clariden School, Pecan Creek Professional Center, and SEMA Headquarters
• Table zoning change for Carillon Parc Plaza District (Ordinance No. 480-564F)

Library Board

The Southlake Library Board will hold its regular meeting on August 27, 2025, at the Southlake Training Center. The board will discuss the summer reading program review and the proposed budget for fiscal year 2026. No formal decisions are listed on the agenda.

• Approval of June 4, 2025, Library Board minutes
• Summer Reading Review discussion
• Proposed Fiscal Year 2026 Library Budget discussion

The board approved the minutes from the regular Library Board meeting held June 4, 2025. After a brief amendment discussion about attendance, the motion moved by Theaker and seconded by Nelson passed with a 5‑0 vote.

• Approved June 4, 2025 Library Board minutes (5-0)

Southlake Arts Council

The Southlake Arts Council will meet to review and select finalists for the MSC Call to Artists submissions. The body will also discuss the Fall Exhibit, Celebrate Southlake, and provide updates on the Public Art Program and APEX.

• Selection of finalists for MSC Call to Artists submissions
• Discussion of Celebrate Southlake
• Discussion of Fall Exhibit
• Public Art Program update
• APEX updates

The Southlake Arts Council approved the minutes from the June 24, 2025 meeting with a 4‑0 vote. The council directed staff to contact the two Call‑to‑Artists finalists and request revised proposals for the September meeting. Staff were asked to keep the same craft booths for Celebrate Southlake and to obtain additional photos from artist Greg Davis for the fall exhibit. No further actions were required for the Public Art Program update or APEX event update.

• Approved June 24, 2025 meeting minutes (4-0)
• Directed staff to contact two Call‑to‑Artists finalists and request revised proposals
• Directed staff to keep the same craft booths for Celebrate Southlake
• Directed staff to contact Greg Davis for additional photos for the fall exhibit
• Public Art Program update – no action required
• APEX updates – no action required

Advisory Commission on Persons with Disabilities

The commission will discuss the purpose and responsibilities of Ordinance 1228D and establish meeting logistics. Members will consider approving the commission's bylaws and electing a Vice-Chair and Secretary.

• Discussion of Ordinance 1228D
• Approval of the Advisory Commission on Persons with Disabilities Bylaws
• Election of Vice-Chair and Secretary

The commission approved its bylaws with a unanimous 7‑0 vote. Members elected Holly Birnbach as Vice‑Chair and Mark Flores as Secretary, each approved unanimously. The board agreed to schedule regular meetings at 6:30 p.m. on the fourth Monday of each month. They also decided to hold future meetings at The Marq Southlake.

• Approved bylaws for the Advisory Commission on Persons with Disabilities (7-0)
• Elected Holly Birnbach as Vice‑Chair (7-0)
• Elected Mark Flores as Secretary (7-0)
• Set regular meeting time at 6:30 p.m. on the fourth Monday of each month (agreement)
• Designated The Marq Southlake as meeting location (agreement)

Planning and Zoning Commission

The Southlake Planning and Zoning Commission will hold a work session at 6:00 p.m. followed by a regular session at 6:30 p.m. on August 21, 2025. The meeting includes a public hearing on a zoning change for two properties on N. White Chapel Blvd. and a site plan and specific use permit for the SEMA Headquarters at 380 S. Nolen Dr. The commission will also consider a plat for two lots on Woodsey Ct.

• ZA25-0053: Plat for Lots 19 & 20, H. Decker No. 438 Addition, 1207 & 1209 Woodsey Ct.
• ZA25-0035: Zoning change from AG to RPUD for 1965 & 1975 N. White Chapel Blvd.
• ZA25-0051: Site plan for SEMA Headquarters, 380 S. Nolen Dr. (PUBLIC HEARING)
• ZA25-0054: Specific use permit for SEMA Headquarters accessory building, 380 S. Nolen Dr. (PUBLIC HEARING)

The commission unanimously approved the minutes from the August 7 meeting. It approved a plat showing for Lots 19 and 20 at Woodsey Court and site plans for the SEMA Headquarters, each with a 5‑0 vote. It denied the zoning change and development plan for 1965 and 1975 N. White Chapel Blvd. by a 4‑1 vote.

• Approved minutes for August 7 meeting (5-0-0)
• Approved ZA25-0053 plat showing for Lots 19 and 20 at Woodsey Ct (5-0-0)
• Denied ZA25-0035 zoning change and development plan for 1965/1975 N. White Chapel Blvd (4-1-0)
• Approved ZA25-0051 site plan for SEMA Headquarters at 380 S. Nolen Dr (5-0-0)
• Approved ZA25-0054 specific use permit for accessory building at SEMA Headquarters (5-0-0)

Planning and Zoning Commission

The Southlake Sign Board will hold a regular session to consider three sign variance requests for local businesses and a medical office. The meeting includes procedural items such as approving past minutes and administrative comments.

• SV25-0006: Variances for 280 Sports Complex at 280 Commerce Street, Suite 105
• SV25-0007: Sign variances for Burger King at 125 N Kimball Avenue
• SV25-0010: Sign variance for Paragon Plastic Surgery at 1130 N Carroll Avenue, Suite 110

The Southlake Planning and Zoning Commission approved the minutes from the August 7 meeting. It approved a variance for the 280 Sports Complex sign, requiring the applicant to present three design options. A variance for Burger King was approved by a 3‑2 vote, with two members voting no. A variance for Paragon Plastic Surgery was approved unanimously.

• Approved August 7 meeting minutes (5-0)
• Approved SV25-0006 sign variance for 280 Sports Complex, subject to staff report (5-0)
• Approved SV25-0007 sign variance for Burger King, subject to staff report (3-2)
• Approved SV25-0010 sign variance for Paragon Plastic Surgery, subject to staff report (5-0)

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will meet to approve prior meeting minutes, receive staff reports on sales tax and economic activity, and hold an executive session to deliberate economic development incentive terms for Project No. 2025-01. No formal decisions are listed on the agenda.

• Executive session to discuss economic development incentive terms for Project No. 2025-01
• Financial reports including sales tax report
• Economic and development activity report

The Southlake Community Enhancement and Development Corporation board approved the minutes from the August 4, 2025 meeting with a unanimous 4‑0‑0 vote. No other actions were decided; the meeting included an executive session on an economic development incentive program and staff financial reports.

• Approved August 4, 2025 meeting minutes (4-0-0)

City Council

The City Council will review the FY 2026 Proposed Budget and hold a public hearing regarding a proposal to adopt a tax increase. The meeting also includes several zoning changes, site plan approvals, and a contract award for infrastructure improvements.

• Public hearing to consider a proposal to adopt a tax increase
• Contract award to Quality Excavation, LLC for Randol Mill Avenue Waterline and Sidewalk Improvements not to exceed $2,450,000
• Request for solid waste rate adjustments with Community Waste Disposal, LP
• Zoning changes and site plans for Carrus Care Southlake, The Clariden School, Pecan Creek Professional Center, Southlake Classic Pet Retreat, and Scooters Superstore
• Public hearing for a specific use permit for an accessory building at 1947 E. Continental Blvd

City Council

The City Council will review the FY 2026 Proposed Budget and hold a public hearing regarding a proposal to adopt a tax increase. The meeting also includes several zoning changes, site plan approvals, and a contract award for infrastructure improvements.

• Public hearing to consider a proposal to adopt a tax increase
• Contract award to Quality Excavation, LLC for Randol Mill Avenue Waterline and Sidewalk Improvements not to exceed $2,450,000
• Zoning changes and site plans for Carrus Care Southlake, The Clariden School, Pecan Creek Professional Center, Southlake Classic Pet Retreat, and Scooters Superstore
• Request for solid waste rate adjustments with Community Waste Disposal, LP
• Public hearing for a specific use permit for an accessory building at 1947 E. Continental Blvd

The council approved a contract to construct the Randol Mill Avenue waterline and sidewalk improvements, awarded to Quality Excavation, LLC for up to $2,450,000. They also approved new employment and severance agreements for the City Manager and City Secretary, authorizing the mayor to execute them, with a 7‑0 vote. Additional approvals included a sidewalk variance at 2508 Rolling Lane, several plat revisions, and ordinances updating the industrial wastewater pretreatment program and approving a shade canopy at Eubanks Intermediate School, each passing unanimously.

• Approved $2,450,000 contract for Randol Mill Ave waterline & sidewalk (Quality Excavation, LLC) – consent agenda
• Approved employment and severance agreements for City Manager and City Secretary – 7‑0 vote
• Approved variance ZA25-0047 for 5‑foot residential sidewalk at 2508 Rolling Lane – consent agenda
• Approved plat revision ZA25-0048 for Falcon Way (lots 2 & 3) – consent agenda
• Approved preliminary plat ZA25-0049 for The Hideaway at 500 E. Bob Jones Rd – consent agenda
• Approved shade canopy site plan ZA25-0040 for Eubanks Intermediate School – 7‑0 vote
• Approved amendment to Chapter 9.5, Article 3 (Ordinance No. 1294) updating industrial wastewater pretreatment – 7‑0 vote
• Approved Resolution No. 25-028 supporting funding for wastewater pretreatment program – 7‑0 vote

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings to consider several variance and special exception requests. These include lot coverage and setback adjustments for agricultural land and a request for domestic employee quarters in a residential district.

• ZBA25-0011: Variances for lot area, dimensions, and setbacks at 1900 N. Carroll Ave. and 1100 Primrose Lane
• ZBA25-0009: Variances for setbacks and lot coverage at 3269 and 3270 Lake Dr.
• ZBA25-0010: Special Exception for domestic employee or family quarters at 4609 Saddleback Lane
• ZBA25-0007: Request to indefinitely table a setback reduction for a building at 1200 Stanhope Ct.
• ZBA25-0006: Withdrawal of variance requests for 1900 N. Carroll Ave.

The Zoning Board approved the meeting minutes and then took several actions on pending cases. It tabled case ZBA25-0007 indefinitely, withdrew case ZBA25-0006, and approved variances for properties at 1900 N. Carroll Ave., 3269 & 3270 Lake Dr., and 4609 Saddleback Lane. The approval for 1900 N. Carroll Ave. was granted with specific conditions.

• Approved meeting minutes (5-0-0)
• Tabled case ZBA25-0007 indefinitely (5-0-0)
• Withdrawn case ZBA25-0006 (5-0-0)
• Approved variances for 1900 N. Carroll Ave. with conditions (4-1-0)
• Approved variances for 3269 & 3270 Lake Dr. (5-0-0)
• Approved special‑exception for 4609 Saddleback Lane (5-0-0)

S.P.I.N. (Southlake Program for the Involvement of Neighborhoods)

The Southlake Program for the Involvement of Neighborhoods (SPIN) holds a town-hall forum to discuss three residential subdivisions and a vacant-home conversion to a small business. No formal votes are scheduled; the meeting is informational and open to public comment.

• 3-lot subdivision proposed at 2530 Johnson Rd in SPIN Neighborhood #11
• 16-lot subdivision proposed on Arthur Janes property (Jane’s Creek) at 1318-1360 N. Peytonville Ave. and 1352-1354 Post Oak Trail in SPIN Neighborhood #5
• Conversion of 1170 N. White Chapel Blvd. from vacant home to Southlake Sno small business

Parks and Recreation Board

The Parks and Recreation Board will meet to elect a vice-chair and secretary, consider proposed changes to the FY 2026 fee schedule, and discuss updates to the General Fund and SPDC operating budgets, capital improvements budget, and task force reports. The meeting also includes a public forum for non-agenda items.

• Election of Parks and Recreation Board Vice-Chair and Secretary
• Recommendation of approval for proposed changes to the FY 2026 Fee Schedule
• Discussion of FY 2026 General Fund and SPDC Operating Budget Update
• Discussion of Capital Improvements Budget Update
• Discussion of Recreation and Athletics Task Force Update

The Parks and Recreation Board approved the minutes from the May 12, 2025 meeting. The board elected Paul Venesky as Vice‑Chair and Deanna Kienast as Secretary. It also approved the proposed changes to the FY 2026 fee schedule.

• Approved May 12, 2025 meeting minutes (5-0)
• Elected Paul Venesky as Vice‑Chair and Deanna Kienast as Secretary (5-0)
• Approved FY 2026 fee schedule changes (5-0)

Planning and Zoning Commission

The Sign Board will review three requests regarding signage in Southlake. The board is considering variances for two businesses and a master sign plan for a residential development.

• SV25-0008: Variances to the Southlake Town Square Master Sign Plan for Hooky Entertainment at 1450 Plaza Place
• SV25-0009: Sign Variances for Activate Games at 2707 E. Southlake Blvd., Suite 140
• MSP25-0001: Master Sign Plan for Residences at Southlake at 351 Central Avenue

The commission approved the minutes from the May 22, 2025 sign board meeting. It also approved sign variances for Hooky Entertainment (SV25-0008) and Activate Games (SV25-0009) with unanimous votes. The Master Sign Plan for Residences at Southlake (MSP25-0001) was approved by a 5‑2 vote.

• Approved May 22, 2025 sign board meeting minutes (7-0-0)
• Approved SV25-0008 sign variances for Hooky Entertainment (7-0-0)
• Approved SV25-0009 sign variances for Activate Games (7-0-0)
• Approved MSP25-0001 Master Sign Plan for Residences (5-2-0)

Planning and Zoning Commission

The Sign Board will review requests for sign variances and a master sign plan for three different locations. The meeting includes a work session and a regular session with opportunities for executive session consultation with the City Attorney.

• SV25-0008: Variances to the Southlake Town Square Master Sign Plan for Hooky Entertainment at 1450 Plaza Place
• SV25-0009: Sign Variances for Activate Games at 2707 E. Southlake Blvd., Suite 140
• MSP25-0001: Master Sign Plan for Residences at Southlake at 351 Central Avenue
• Approval of minutes from the May 22, 2025, Sign Board Meeting

The commission approved the minutes from the June 5, 2025 meeting. It denied the specific‑use permit (ZA25-0038) for an accessory building at 1947 E. Continental Blvd. It approved seven site‑plan and zoning items, including a shade canopy for Eubanks Intermediate School and amendments to the zoning ordinance. All approvals passed with a 7‑0‑0 vote.

• Approved June 5, 2025 Planning & Zoning minutes (7-0-0)
• Denied ZA25-0038 specific‑use permit for 1947 E. Continental Blvd. (5-0-2)
• Approved ZA25-0040 site plan for Eubanks Intermediate School shade canopy (7-0-0)
• Approved ZA25-0041 zoning change and site plan for The Clariden School (7-0-0)
• Approved ZA25-0042 zoning change and site plan for Pecan Creek Professional Center (7-0-0)
• Approved ZA25-0043 zoning change and site plan for Southlake Classic Pet Retreat (7-0-0)
• Approved ZA25-0046 zoning change and site plan for Scooters Superstore (7-0-0)
• Approved Ordinance No. 480‑HHHHH (ZA25-0050) amendments to the zoning ordinance (7-0-0)

Southlake Parks Development Corporation

The Southlake Parks Development Corporation will meet to consider funding for park security upgrades and the FY 2026 operating budget. The body will also elect a Vice President and Secretary.

• Funding for Parks Door Lock Replacements and Upgrades from NSA Inc. not to exceed $85,000
• Proposed FY 2026 SPDC Operating Budget
• Election of SPDC Vice President and Secretary
• Sales Tax Report discussion

The Southlake Parks Development Corporation approved the FY 2026 operating budget with a 5-0 vote. It also approved up to $85,000 for park door lock replacements and upgrades. The board elected Frances Scharli as Vice President and Magdalena Battles as Secretary, and approved the prior meeting minutes, all by unanimous vote.

• Approved FY 2026 SPDC Operating Budget (5-0)
• Approved $85,000 for park door lock replacements and upgrades (5-0)
• Elected Frances Scharli as Vice President (5-0)
• Elected Magdalena Battles as Secretary (5-0)
• Approved minutes from June 3, 2025 meeting (5-0)

City Council

The Southlake City Council will meet to discuss a proposed tax-rate increase and set a public hearing for August 19, 2025. The agenda also includes updates on contracts, ordinances, and zoning changes, with several items tabled for future meetings. An executive session will address legal advice on a screening wall, the 287(g) Program, and economic development incentives.

• Renew $1.54M contract with Apex Concrete Construction Inc for citywide concrete services
• Suspend Oncor’s requested rate change via Resolution No. 25-027
• Approve $110K consultant agreement for E. Highland Street to SH114 Frontage Road Project
• Table zoning change for Carillon Parc Plaza District (northeast corner of E. SH114 and N. White Chapel Blvd)
• Consider proposal to adopt tax increase and set public hearing for August 19, 2025

The City Council unanimously approved all items on the consent agenda, including contract renewals, resolutions, and several ordinances. It also approved a proposal to adopt a tax increase and scheduled a public hearing on the rate for the August 19, 2025 meeting. No other ordinances, resolutions, or public items were considered.

• Approved minutes from the June 17, 2025 meeting and June 26, 2025 workshop (4A)
• Excused Councilmember Chuck Taggart's absence (4B)
• Approved Resolution 25-026 authorizing interlocal agreements (4C)
• Approved Resolution 25-027 suspending Oncor's rate change (4D)
• Approved Apex Concrete Construction contract renewal up to $1,540,000 (4E)
• Approved encroachment and joint‑use agreement at 1808 Jubilee Lane (4F)
• Approved Ordinance 1294, 1st reading, updating industrial wastewater pretreatment (4G)
• Approved consultant agreement with Jerry Hodge & Associates up to $110,000 (4H)

City Council

The City Council will discuss a proposal to adopt a tax increase and set a public hearing for August 19, 2025. The body will also consider several contract renewals and an update to the Industrial Wastewater Pretreatment Program.

• Proposal to adopt a tax increase
• Contract renewal with Apex Concrete Construction Inc not to exceed $1,540,000
• Professional consultant agreement with Jerry Hodge and Associates not to exceed $110,000
• Ordinance No. 1294 to update the Industrial Wastewater Pretreatment Program
• Resolution No. 25-027 to suspend Oncor's requested rate change

Tax Increment Reinvestment Zone (T.I.R.Z.) Number One Board of Directors

The Tax Increment Reinvestment Zone Number One Board of Directors will review budget figures for Fiscal Year 2025 and the proposed budget for Fiscal Year 2026. The board will also discuss the status of current TIRZ Number One projects.

• Proposed Fiscal Year 2026 Budget Overview
• Revised budget figures for Fiscal Year 2025
• Tax Increment Reinvestment Zone Number One Project Status Update

The board approved the minutes from the January 7, 2025 Tax Increment Reinvestment Zone Number One meeting with a 6-0 vote. No action was taken on the FY 2026 budget overview or project status updates, which were discussed only. The meeting was adjourned at 5:09 p.m.

• Approved Jan 7, 2025 meeting minutes (6-0)

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will review operating budgets for Fiscal Years 2025 and 2026. The body is also considering a contract for project management services for a local road project.

• Consultant agreement with Jerry Hodge and Associates for E. Highland Street to SH114 Frontage Road Project (not to exceed $110,000)
• Amended Fiscal Year 2025 Operating Budget
• Fiscal Year 2026 Operating Budget and Capital Improvement Plan

Crime Control and Prevention District Board of Directors

The Crime Control and Prevention District Board will hold a public hearing to consider the amended Fiscal Year 2025 and the Fiscal Year 2026 operating budgets. The board will also receive updates on the district sales tax and the School Resource Officer program.

• Public hearing for amended FY 2025 and FY 2026 operating budgets
• Update on Crime Control and Prevention District Sales Tax
• Update on School Resource Officer program
• Approval of May 13, 2025, meeting minutes

The Southlake Crime Control and Prevention District Board approved the minutes from the May 13, 2025 meeting by a 6‑0 vote. It also approved the amended FY2025 budget and adopted the FY2026 operating budget, also by a 6‑0 vote. No other actions were taken; the board received updates on sales‑tax collections and the school resource officer program.

• Approved May 13, 2025 meeting minutes (6-0)
• Approved amended FY2025 budget and adopted FY2026 budget (6-0)

City Council

The City Council will conduct a summer workshop to discuss long-term planning and operational efficiency. The session includes a discussion on major events and city infrastructure. An executive session is scheduled to discuss the acquisition of real property.

• Acquisition of real property for public purposes
• Planning for Southlake’s 70th Birthday and FIFA World Cup 2026
• Parkwood Site Planning for Veterans Memorial and future civic uses
• Recreation and athletics facility planning and field optimization
• Financial outlook and operational efficiency

The council voted 6-1 to authorize the City Manager to negotiate and execute a letter of intent and related contract documents to acquire real property for future parks and recreation facilities. The acquisition will be coordinated with the Southlake Parks Development Corporation. No other actions were decided at this workshop.

• Authorized City Manager to negotiate land acquisition for future parks (6-1)

Southlake Arts Council

The Southlake Arts Council will meet to consider the FY 2026 Public Art Fund Budget and Public Art Display Permits. The council will also discuss the Fall Exhibit and provide updates on the Municipal Service Center and Public Art Program.

• Recommendation to approve the FY 2026 Public Art Fund Budget
• Approval of Public Art Display Permits for FY 2026
• Fall Exhibit discussion
• Municipal Service Center update
• Review of Dowdle Art Puzzle Featured Emblems

The Southlake Arts Council approved the minutes from the May 27, 2025 meeting. It voted to cancel the July 22, 2025 council meeting. The council recommended approval of the FY 2026 Public Art Fund budget and approved the FY 2026 public art display permits. All votes were unanimous, 5‑0.

• Approved May 27, 2025 meeting minutes (5-0)
• Cancelled July 22, 2025 Arts Council meeting (5-0)
• Recommended approval of FY 2026 Public Art Fund budget (5-0)
• Approved FY 2026 Public Art Display permits (5-0)

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will review budget items for the FY 2026 Economic Development and Capital Improvement Program and The Marq. The board will also hold an executive session to deliberate on economic development negotiations for Project No. 2024-01.

• Executive session regarding economic development incentive program Project No. 2024-01
• Review of FY 2026 Economic Development and Capital Improvement Program budget items
• Discussion of FY 2026 The Marq budget items
• The Marq Southlake financial highlights and membership sales report
• Sales tax report

The Southlake Community Enhancement and Development Corporation board approved the minutes from its May 27, 2025 meeting with a 6‑0 vote. An executive session was held to discuss an economic‑development incentive program. The board reviewed FY 2026 economic‑development and The Marq Southlake budget items and received financial and sales‑tax reports, but no further actions were voted on.

• Approved May 27, 2025 CEDC meeting minutes (6-0)

Metroport Teen Court Advisory Board

The board will receive staff updates regarding the Teen Court Program and a budget presentation. The meeting also includes the approval of minutes from the March 3, 2025 meeting.

• Teen Court Program Update
• Budget Presentation
• Approval of March 3, 2025 meeting minutes

The Metroport Teen Court Advisory Board approved the minutes from the March 3, 2025 meeting with a unanimous vote. The next meeting was set for Monday, September 8, 2025. The board adjourned the meeting at 6:34 pm.

• Approved March 3, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Corridor Planning Committee

The Corridor Planning Committee will review and make recommendations on several zoning changes and development proposals. These include a 40-acre mixed-use project and multiple residential subdivisions. The body will also discuss specific business use requests and site improvements.

• Proposed 40-acre mixed-use development at 1800 and 1900 N. White Chapel Blvd. and W. S.H. 114
• Proposed Dove Landing development on 26 acres at 550 W. S.H. 114
• Zoning change for Southlake Classic Pet Retreat at 1211 and 1213 Brumlow Ave.
• Proposed addition of a spa at 731 Zena Rucker Rd.
• Proposed residential subdivisions at 1440 N. Kimball Ave./2160 E. Highland St., 2530 Johnson Rd., and 1318-1360 N. Peytonville Ave./1352-1354 Post Oak Trl.

City Council

The City Council will vote on several contracts for the Municipal Service Center and Public Safety Training Tower project. The meeting also includes public hearings for multiple zoning changes and specific use permits.

• Guaranteed Maximum Price for Municipal Service Center and Public Safety Training Tower not to exceed $26,770,000
• Lightning detection systems and services with Perry Weather, Inc. not to exceed $83,106
• Ceremonial renaming of FM 1938 from FM 1709 north to city limits as 'Gary Fickes Way'
• Specific Use Permit for Hispanic Heritage Celebration in Southlake Town Square
• Specific Use Permits for EV charging spaces at 380 S. Nolen Dr. and 1825-1855 Mustang Ct.

The council voted 7‑0 to let the City Manager negotiate and sign a power supply agreement with TXU Energy Retail Company for service from Dec. 1 2026 to Nov. 30 2034. It also approved all consent‑agenda items (4A‑4K), including an $83,106 lightning‑detection contract and other routine expenditures. The council denied a zoning change for 401 Keen Ct. and approved a specific‑use permit for the Hispanic Heritage Celebration, a revised development plan for Kirkwood East, and a site plan for Versacor Managed Pest Solutions. Additional amendments to construction‑manager and professional‑services agreements for the Municipal Service Center were also approved.

• Authorized City Manager to negotiate and execute electricity supply agreement with TXU Energy Retail Co. (7‑0)
• Approved consent agenda items 4A‑4K, including $83,106 lightning detection contract and other routine items (7‑0)
• Denied zoning change and site plan for 401 Keen Ct. (Ordinance 480‑784A) (7‑0)
• Approved specific use permit for Hispanic Heritage Celebration in Southlake Town Square (7‑0)
• Approved revised development plan for Kirkwood East (1400‑1540 W. Kirkwood Blvd.) (7‑0)
• Approved site plan for Versacor Managed Pest Solutions at 485 Cherry Ln. (7‑0)
• Approved amendment to construction‑manager at‑risk agreement for Municipal Service Center, up to $26,770,000 (7‑0)
• Approved amendment to professional services agreement with Ramel Company, LLC, up to $520,485 (7‑0)

City Council

The City Council will decide on several construction contracts and zoning changes. The body will also hold public hearings for a mass gathering permit and electric vehicle charging spaces.

• Guaranteed Maximum Price for Municipal Service Center and Public Safety Training Tower not to exceed $26,770,000
• Lightning detection systems and services with Perry Weather, Inc. not to exceed $83,106
• Ceremonial renaming of FM 1938 to 'Gary Fickes Way'
• Public hearing for Hispanic Heritage Celebration mass gathering in Southlake Town Square
• Specific Use Permits for EV charging spaces at 380 S. Nolen Dr. and 1825-1855 Mustang Ct.

Zoning Board of Adjustment

The Zoning Board of Adjustment will meet to handle administrative matters. The primary substantive item on the agenda has been tabled to a future date.

• Approval of May 15 minutes (administratively tabled to April 4, 2025)
• ZBA25-0006: Variances for 1900 N. Carroll Ave. (administratively tabled to August 14, 2025)

Senior Advisory Commission

The Senior Advisory Commission will meet to discuss the Annual Report from the Director of Economic Development and Tourism. The body will also consider the approval of meeting minutes from May 13, 2025.

• Discussion of Economic Development and Tourism Annual Report presented by Daniel Cortez
• Approval of May 13, 2025, meeting minutes

The Senior Advisory Commission approved the minutes from its May 13, 2025 meeting. The motion was made by Vice Chair Greta Schumacher, seconded by William Meddings, and passed with a 5-0 vote. No other actions were taken.

• Approved May 13, 2025 meeting minutes (5-0)

S.P.I.N. (Southlake Program for the Involvement of Neighborhoods)

The Southlake Program for the Involvement of Neighborhoods (SPIN) will hold a town hall forum. The meeting focuses on a proposal for a mixed-use development project.

• Proposed mixed-use development at 1900 N. White Chapel Blvd. including retail, restaurants, office, hotel, and single family residential

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on multiple zoning changes and site plans. The body is considering permits for a mass gathering and electric vehicle charging spaces, as well as development plans for various commercial properties.

• Specific Use Permit for Hispanic Heritage Celebration in Southlake Town Square
• Zoning Change and Site Plan for Carrus Care Southlake at 600-660 W. Southlake Blvd.
• Revised Development Plan for Kirkwood East at 1400-1540 W. Kirkwood Blvd.
• Site Plan for Versacor Managed Pest Solutions at 485 Cherry Ln.
• Specific Use Permits for EV charging spaces at 380 S. Nolen Dr. and 1825-1855 Mustang Ct.

The Planning & Zoning Commission approved the minutes from the May 22, 2025 meeting. It approved a specific use permit for the Hispanic Heritage Celebration mass gathering in Southlake Town Square. The commission denied a zoning change and site plan for Carrus Care Southlake. It also approved several site plans and specific use permits, including electric‑vehicle charging stations at SEMA Headquarters and Mustang Court Business Park.

• Approved meeting minutes for May 22, 2025 (4-0-0)
• Approved Specific Use Permit for Hispanic Heritage Celebration (4-0-0)
• Denied Zoning Change and Site Plan for Carrus Care Southlake (3-1-0)
• Approved Revised Development Plan for Kirkwood East (5-0-0)
• Approved Site Plan for Kolbe Building (5-0-0)
• Approved Site Plan for Versacor Managed Pest Solutions (4-0-0)
• Approved Specific Use Permit for EV Charging at SEMA Headquarters (5-0-0)
• Approved Specific Use Permit for EV Charging at Mustang Court Business Park (5-0-0)

Library Board

The Library Board will meet to discuss the Library Summer Reading Program and the future of funding from the Texas State Library and Archives Commission. The meeting also includes reports from the Librarian and the Library Foundation of Southlake.

• Discussion of Library Summer Reading Program
• Discussion of Texas State Library and Archives Commission Funding Future
• Librarian’s Report
• Library Foundation of Southlake Update

The Library Board unanimously approved the minutes from the April 23, 2025 meeting (6-0). The Board also approved a motion to congratulate Library Communication Coordinator Andrew Burnett for receiving the Spirit of Southlake Award. No other formal actions were taken during the meeting.

• Approved April 23, 2025 meeting minutes (6-0)
• Approved motion to honor Andrew Burnett with Spirit of Southlake Award

Southlake Parks Development Corporation

The Southlake Parks Development Corporation will consider recommending three separate agreements for park improvements and safety systems. The body will also review a sales tax report.

• Engineering Services Agreement with Kimley-Horn and Associates Inc. for Town Hall Plaza Park not to exceed $1,775,370
• Engineering Services Agreement with Baird, Hampton & Brown (BHB) for Athletic Fields Turf Conversion Phase ll not to exceed $204,562
• Expenditures for Parks Lightning Detection Systems and Services with Perry Weather, Inc. not to exceed $83,106

The board approved the minutes from the March 4, 2025 meeting unanimously. It also approved three engineering services agreements: Baird, Hampton & Brown for Athletic Fields Turf Conversion Phase II ($204, 562), Kimley‑Horn and Associates for the Town Hall Plaza Park project ($1, 775,370), and Perry Weather, Inc. for parks lightning detection systems ($83, 106). All approvals were unanimous with a 6- 0 vote.

• Approved minutes from March 4, 2025 meeting (6- 0)
• Approved $204, 562 engineering services contract for Athletic Fields Turf Conversion Phase II (6- 0)
• Approved $1, 775,370 engineering services contract for Town Hall Plaza Park (6- 0)
• Approved $83, 106 expenditure for parks lightning detection systems (6- 0)

City Council

The City Council will vote on several professional service contracts and zoning changes. The meeting includes public hearings for land use and zoning requests at 1835 Shady Oaks Dr. and 1901 W. Kirkwood Blvd.

• Engineering agreement with Kimley-Horn and Associates Inc. for Town Hall Plaza Park not to exceed $1,775,370
• Engineering agreement with Baird, Hampton & Brown for Athletic Fields Turf Conversion Phase II not to exceed $204,562
• Pavement analysis survey agreement with Applied Research Associates not to exceed $170,000
• Audio and video services contract with Eagle AVL not to exceed $60,000
• Public hearings for zoning changes at 1835 Shady Oaks Dr. and 1901 W. Kirkwood Blvd.

The City Council approved the consent agenda items with a 7‑0 vote, including the June 20, 2025 meeting minutes, a plat revision for Linmar Estates, an audio/video services contract up to $60,000, rejection of all ice‑rink bids, and an engineering services agreement up to $204,562. The council then denied Ordinance 1269‑D, amending the Shady Oaks land‑use plan, by a 4‑3 vote, and also denied Ordinance 480‑830 changing Shady Oaks zoning. No other substantive actions were taken.

• Approved June 20, 2025 meeting minutes (Consent 4A) – vote 7‑0
• Approved plat revision for Linmar Estates at 2665 & 2735 N. White Chapel Blvd. (Consent 4B) – vote 7‑0
• Approved award of audio/video services contract to Eagle AVL, up to $60,000 (Consent 4C) – vote 7‑0
• Approved rejection of all bids for the Ice Rink for City Events project (Consent 4D) – vote 7‑0
• Approved engineering services agreement with Baird, Hampton & Brown, up to $204,562 (Consent 4E) – vote 7‑0
• Denied Ordinance 1269‑D, Shady Oaks land‑use amendment – vote 4‑3
• Denied Ordinance 480‑830, Shady Oaks zoning change to RPUD – denied (no vote recorded)

City Council

The City Council approved several high-value construction contracts for road and intersection improvements. The council also granted a zoning change for the Liberty Commons project and a specific use permit for electric vehicle charging stations.

• Contract for Continental Blvd & Union Church Rd intersection and West Continental Blvd & S. Peytonville roundabout to McMahon Contracting, LP not to exceed $9,750,000
• Contract for N. Carroll Avenue mobility improvements to Tejas Cutters, LLC not to exceed $1,050,000
• Engineering services agreement with Kimley-Horn and Associates, Inc. not to exceed $1,750,000
• Zoning change for Liberty Commons at 1963 W. Southlake Blvd and 200 S. Peytonville Ave for 14 residential lots and office/retail space
• Specific Use Permit for electric vehicle charging spaces at 1035 E. Southlake Blvd

Zoning Board of Adjustment

The Zoning Board of Adjustment will meet to consider minutes and administrative comments. All scheduled public hearing items regarding variances and special exceptions have been tabled to future dates.

• Tabled: Variances for 1900 N. Carroll Ave. (ZBA25-0006)
• Tabled: Special Exception Use for setback reduction at Stanhope Ct. (4aA 4aQ05.0007)

Southlake Arts Council

The Southlake Arts Council will meet to review submissions for Southlake Presents and the Public Works Municipal Service Center Call to Artist. The council will also discuss artist selection for the Fall Exhibit and receive updates on the Public Art Program and APEX.

• Southlake Presents Review
• Public Works Municipal Service Center Call to Artist Review
• Fall Exhibit Artist Selection Discussion
• Public Art Program Update
• APEX Updates

The Southlake Arts Council approved the April 22, 2025 meeting minutes by a 6‑0 vote. The council directed staff to start earlier, more frequent advertising for the next Southlake Presents Art Reception, to incorporate suggested edits into the Call to Artist draft and publish it, and to contact artist Greg Davis for the Fall Exhibit.

• Approved April 22, 2025 minutes (vote 6-0)
• Directed staff to begin earlier, increased‑frequency advertising for the next Southlake Presents Art Reception
• Directed staff to incorporate Council edits into the Call to Artist draft and publish it
• Directed staff to initiate contact with Greg Davis for the Fall Exhibit

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will meet to approve prior meeting minutes, review a draft 2025 Business Climate Survey framework, and receive staff reports on financial highlights, membership sales, and economic activity. No formal decisions are scheduled.

The board voted to approve the minutes from the March 25, 2025 CEDC meeting. The motion passed with five ayes, zero nays, and one abstention. No other substantive actions were decided at this meeting. The meeting was adjourned at 6:35 p.m.

• Approved March 25, 2025 meeting minutes (5-0-1)

Planning and Zoning Commission

The Sign Board will meet to discuss a sign variance request and approve previous meeting minutes. The session includes a work session and a regular session with potential executive sessions for attorney consultation.

• SV25-0005: Sign Variance for OuchOrtho Pediatric Orthopedics at 431 East State Highway 114, Suite 120
• Approval of May 8, 2025, Sign Board Meeting minutes

The Planning and Zoning Commission approved the minutes from the May 8, 2025 sign board meeting by a 7‑0 vote. It also approved sign variance SV25‑0005 for OuchOrtho Pediatric Orthopedics at 431 East State Highway 114, Suite 120, approving the letter‑style sign but denying the requested color change, with a 5‑2 vote. No other actions were taken.

• Approved May 8, 2025 sign board meeting minutes (7-0-0)
• Approved sign variance SV25-0005 for OuchOrtho (letter style approved, color variance denied) (5-2-0)

Planning and Zoning Commission

The Southlake Planning and Zoning Commission will hold a work session and regular meeting to review zoning cases and administrative items. The body will consider three zoning change and site plan requests, all of which require public hearings. No decisions are scheduled; the meeting is primarily informational and procedural.

• ZA25-0028: Zoning change and site plan for Carroll Senior High School at 1501 W. Southlake Blvd
• ZA25-0029: Plat revision for Linmar Estates at 2665 and 2735 N. White Chapel Blvd
• ZA25-0037: Zoning change and site plan for 401 Keen Ct

The Planning & Zoning Commission approved the minutes from the May 8, 2025 meeting by a 7‑0 vote. It approved the plat revision for Linmar Estates (ZA25-0029) subject to staff reports with a 7‑0 vote. It also approved the zoning change and site plan for 401 Keen Ct. (ZA25-0037) subject to staff reports by a 4‑3 vote. The Carroll Senior High School zoning change (ZA25-0028) was withdrawn and not acted upon.

• Approved May 8, 2025 meeting minutes (7-0)
• Approved plat revision for Linmar Estates, ZA25-0029, subject to staff reports (7-0)
• Approved zoning change and site plan for 401 Keen Ct., ZA25-0037, subject to staff reports (4-3)
• Carroll Senior High School zoning change, ZA25-0028, withdrawn – no action

City Council

The City Council will vote on several road construction and engineering contracts. The meeting includes public hearings for zoning changes and a specific use permit for electric vehicle charging spaces.

• Contract for Continental Blvd & Union Church Rd at Davis Blvd and West Continental Blvd & South Peytonville Roundabout to McMahon Contracting, LP not to exceed $9,750,000
• Contract for N. Carroll Avenue Mobility Improvements to Tejas Cutters, LLC not to exceed $1,050,000
• Engineering services agreement with Kimley-Horn and Associates, Inc. not to exceed $1,750,000
• Public hearing for Electric Vehicle Charging Spaces at 1035 E. Southlake Blvd
• Public hearing for Liberty Commons zoning change at 1963 W. Southlake Blvd and 200 S. Peytonville Ave

The council approved several consent agenda items, including a $9.75 M contract for Continental Boulevard and Union Church Road improvements, a $1.05 M contract for the N. Carroll Avenue mobility project, and a $1.75 M engineering services agreement. It also approved a specific‑use permit for electric‑vehicle charging spaces at 1035 E. Southlake Blvd. (5‑1 vote) and adopted zoning changes and site plans for the Liberty Commons development (6‑0 vote). All motions passed without opposition except the EV permit, which had one dissenting vote.

• Approved consent agenda items 4A‑4E, including contracts up to $9.75 M (unanimous Ayes)
• Awarded N. Carroll Avenue Mobility Improvements contract to Tejas Cutters, LLC, up to $1,050,000 (unanimous Ayes)
• Awarded Continental Blvd & Union Church Rd improvements contract to McMahon Contracting, LP, up to $9,750,000 (unanimous Ayes)
• Approved engineering services agreement with Kimley‑Horn & Associates, Inc., up to $1,750,000 (unanimous Ayes)
• Approved Specific Use Permit for EV charging spaces at 1035 E. Southlake Blvd. (5‑1 vote)
• Approved Ordinance 480‑832 (RPUD zoning for 14 single‑family lots) (6‑0 vote)
• Approved Ordinance 480‑833 (office‑retail zoning for four office buildings and a restaurant) (6‑0 vote)
• Excused Councilmember Chuck Taggart’s absence from the June 3, 2025 meeting (unanimous Ayes)

City Council

The City Council held a regular session to swear in new members for Council Places 3, 4, and 5. The body also reviewed a monthly financial report for April 2025 and discussed various city reports and consent items.

• Administration of Oath of Office for Frances Scharli (Place 3), Austin Reynolds (Place 4), and Chuck Taggart (Place 5)
• Approval of preliminary plat for Linmar Estates at 2735 and 2665 N. White Chapel Blvd
• Review of April 2025 financial report showing $108.6M+ in new construction permit values YTD
• Proclamation declaring May as Water Safety Month
• Discussion of zoning change and development plan for Carillon Parc Plaza District (ZA24-0042)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing on ZBA25-0005, a request for special exception uses including a domestic employee or family quarters and a reduction in setback for an accessory structure at 430 Shady Oaks Dr. The board will also consider approval of minutes from the April 24 meeting. A variance item (ZBA25-0006) previously tabled is being administratively tabled to May 29, 2025. The board may also convene in executive session to consult with the city attorney.

• Public hearing: ZBA25-0005 – special exception for domestic employee/family quarters and setback reduction at 430 Shady Oaks Dr.
• Administrative table of ZBA25-0006 – variance request for front, side, rear yard setbacks and lot coverage at 1900 N. Carroll Ave. (now tabled to May 29, 2025)
• Approval of April 24, 2025 ZBA meeting minutes

The Zoning Board approved the minutes from the April 24, 2025 meeting by a 5‑0‑0 vote. It also approved a special exception (ZBA25‑0005) for 430 Shady Oaks Dr. to allow domestic employee/family quarters and a reduced setback for an accessory structure, with the condition that windows on the north and west sides be 6 feet above the floor line. Both actions were approved unanimously.

• Approved April 24, 2025 minutes (5-0-0)
• Approved special exception ZBA25-0005 for 430 Shady Oaks Dr. with window condition (5-0-0)

City Council

This agenda is a procedural notice of possible quorum for City Council orientation sessions and a State of the City event on May 13-14, 2025. No specific decisions or discussions are listed; the document only certifies posting and quorum notice.

Crime Control and Prevention District Board of Directors

The board voted 6‑0 to approve the minutes from the October 8, 2024 meeting. It also voted 6‑0 to approve the 2024 Crime Control and Prevention District Annual Report. No other actions were taken.

• Approved October 8, 2024 meeting minutes (6-0)
• Approved FY2024 Crime Control and Prevention District Annual Report (6-0)

City Council

This agenda is a notice that a quorum of the Southlake City Council may be present during orientation sessions and the State of the City on May 13-14, 2025. No specific decisions, discussions, or action items are listed; the document is purely procedural boilerplate.

Senior Advisory Commission

The Senior Advisory Commission will discuss updates from Call a Ride Southlake and Metroport Meals on Wheels, along with an end-of-year roundtable discussion. The consent agenda includes approval of the April 8 meeting minutes. No votes on ordinances or contracts are scheduled.

• Call a Ride Southlake report by Chairman Ernie Meyers
• Metroport Meals on Wheels report by Director Mary King
• Roundtable discussion on end-of-year report
• Approval of April 8, 2025 meeting minutes

The Senior Advisory Commission approved the minutes from the April 8, 2025 meeting. The motion was made by Meddings, seconded by Schumacher, and passed with a 6-0 vote. No other actions were decided at this meeting.

• Approved April 8, 2025 meeting minutes (6-0)

S.P.I.N. (Southlake Program for the Involvement of Neighborhoods)

The SPIN Town Hall Forum will consider a proposed zoning change to fencing requirements for Carroll Senior High School at 1501 W. Southlake Blvd. The meeting includes a video introduction by the mayor and public discussion of the item. A quorum of the city council or other boards may or may not be present.

• SPIN2025-05: Proposed zoning change for fencing requirements at Carroll Senior High School, 1501 W. Southlake Blvd.

Metroport Teen Court Advisory Board

The Metroport Teen Court Advisory Board will hear a staff update on the Teen Court program and a budget presentation. The board will also consider approving minutes from the March 2025 meeting and review upcoming dates.

• Teen Court Program Update from staff
• Budget Presentation from staff
• Approval of March 3, 2025 meeting minutes
• Teen Attorney Senior Night scheduled for May 20, 2025
• Next meeting set for September 8, 2025

Southlake Youth Action Commission

The Southlake Youth Action Commission will consider approving minutes from the April 14 meeting, hear a presentation on Town Hall Plaza Park from the Director of Community Services, and conduct an end-of-year review. No votes on ordinances or budget items are scheduled.

• Approve minutes from April 14, 2025, meeting
• Presentation on Town Hall Plaza Park by Director of Community Services David Miller
• SYAC End of Year Review discussion

The Southlake Youth Action Commission approved the minutes from its April 14, 2025 meeting. The motion was made by John Fahoum, seconded by Misha Rizvi, and passed with a 7‑0 vote. No other actions or decisions were taken at this meeting.

• Approved April 14, 2025 meeting minutes (vote 7-0)

Parks and Recreation Board

The Parks and Recreation Board will consider approving April meeting minutes, hold a public forum, and discuss two items: a Community Services Marketing Overview and a Parks and Public Art Tour (offsite). No votes on ordinances or contracts are scheduled.

• Approve minutes from April 14, 2025 meeting
• Community Services Marketing Overview discussion
• Parks and Public Art Tour discussion (offsite)

The Parks and Recreation Board approved the minutes from the April 14, 2025 meeting with a 6‑0 vote. No other actions were taken; the public forum had no speakers and the board received a marketing overview and a public art tour. The meeting was adjourned at 8:03 p.m.

• Approved consent agenda items, including April 14, 2025 minutes (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a work session to discuss agenda items and may enter executive session for legal advice. During the regular session, the commission will consider approval of meeting minutes and a final plat, then hold public hearings on two items: a specific use permit for electric vehicle charging spaces and a zoning change with concept/site plan for Dakota’s Southlake.

• Public hearing on Resolution No. 25-020, Specific Use Permit for Electric Vehicle Charging Spaces at 1035 E. Southlake Blvd
• Public hearing on ZA25-0026, zoning change and concept/site plan for Dakota's Southlake at 1901 W. Kirkwood Blvd
• Consent agenda: final plat approval for Brumlow East at 1719 E. Continental Blvd and 1451–1537 Brumlow Ave

The Planning & Zoning Commission approved the minutes from the April 17, 2025 meeting (6‑0‑1). It approved the final plat for Brumlow East (ZA25‑0024) with a unanimous 7‑0‑0 vote. The commission also approved a specific use permit for electric‑vehicle charging spaces at 1035 E. Southlake Blvd. (ZA25‑0021) by a 7‑0‑0 vote. Finally, it approved a zoning change and site plan for Dakota’s Southlake at 1901 W. Kirkwood Blvd. (ZA25‑0026) with a 6‑1‑0 vote.

• Approved April 17, 2025 minutes (6-0-1)
• Approved final plat for Brumlow East, ZA25-0024 (7-0-0)
• Approved specific use permit for EV charging spaces, ZA25-0021 (7-0-0)
• Approved zoning change and site plan for Dakota’s Southlake, ZA25-0026 (6-1-0)

Planning and Zoning Commission

The Southlake Sign Board will hold a work session and regular session. The only substantive item is a public hearing on a sign variance request (SV25-0004) for Consolidated Electrical Distributors Inc. at 1825 Mustang Court, Suite 100. The board will also consider approving minutes from the February 20, 2025 meeting.

• Consider sign variance SV25-0004 for CED — Consolidated Electrical Distributors Inc. at 1825 Mustang Court, Suite 100
• Approve minutes from the February 20, 2025 Sign Board Meeting

The Southlake Planning and Zoning Commission approved the minutes from the February 20, 2025 sign board meeting with a unanimous vote. The commission also approved sign variance SV25-0004 for Consolidated Electrical Distributors at 1825 Mustang Court, subject to the staff report and a proposed sign location change, by a 6‑1 vote.

• Approved minutes from Feb 20, 2025 sign board meeting (7-0-0)
• Approved sign variance SV25-0004 for Consolidated Electrical Distributors, 1825 Mustang Court (6-1-0)

Capital Improvement Advisory Committee

The Capital Improvements Advisory Committee will evaluate the implementation of the 10-year Capital Improvements Plan for water, sewer, and roadway projects. The body will also consider approving a semi-annual report on these projects for the City Council.

• Evaluation of 10-year Capital Improvements Plan for Water, Sewer and Roadway projects
• Approval of semi-annual report to City Council regarding Capital Improvements Plan implementation
• Approval of November 21, 2024 meeting minutes

City Council

The City Council approved a zoning change and specific use permit to allow The Novus Academy private school at 2250 E. Continental Blvd. The Council also adopted amendments to the Transition Zoning District (TZD) ordinance regarding residential lot sizes and building setbacks.

• Approved zoning change and site plan for 2250 E. Continental Blvd. to allow a private school
• Approved Specific Use Permit for The Novus Academy at 2250 E. Continental Blvd.
• Approved amendments to Zoning Ordinance No. 480, Section 47 (Transition Zoning District)
• Established minimum lot sizes of 20,000 to 30,000 square feet for new residential abutting old residential in TZD
• Set building setbacks for non-residential TZD uses at 50 feet for one-story buildings plus 20 feet per additional story

City Council

The City Council will administer the Oath of Office for Places 3, 4, and 5 and consider several zoning changes and land use amendments. The body will also hold a public hearing regarding the issuance of Tax and Water and Sewer System Revenue Certificates of Obligation.

• Ordinance No. 1293: Issuance of Tax and Water and Sewer System Revenue Certificates of Obligation, Series 2025
• Ordinance No. 1269-D and 480-830: Land use and zoning changes for 1835 Shady Oaks Dr.
• Ordinance No. 480-831: Zoning change for 500 E. Bob Jones Rd. to Single Family Residential District
• Ordinance Nos. 480-832 and 480-833: Zoning change for Liberty Commons at 1963 W. Southlake Blvd. and 200 S. Peytonville Ave.
• Appointment of Kara Carreras and Lindsay Kinzie as Associate Judges of the Municipal Court of Record

The Southlake City Council approved the consent agenda items (minutes, absence excuse, preliminary plat and zoning change) with a 6‑0 vote. It also approved Ordinance No. 1293 authorizing tax, water and sewer revenue certificates, and appointed Kara Carreras and Lindsay Kinzie as associate judges, each by a 6‑0 vote. The amendment to the Future Land Use Plan for 1835 Shady Oaks (Ordinance 1269‑D) was tabled to the June 3, 2025 meeting.

• Approved Consent Items 4A‑4D (6‑0)
• Approved Ordinance No. 1293 authorizing tax, water & sewer revenue certificates (6‑0)
• Approved Ordinance No. 1290 appointing Kara Carreras as associate judge (6‑0)
• Approved Ordinance No. 1291 appointing Lindsay Kinzie as associate judge (6‑0)
• Tabled Ordinance No. 1269‑D amendment to Future Land Use Plan to June 3, 2025
• Administered Oath of Office for Council Places 3, 4, and 5

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings on three requests: a rear-yard variance at 703 Chaucer Ct., multiple setbacks and lot-coverage variances at 1900 N. Carroll Ave., and a special exception for a reduced setback for an accessory building at 1200 Stanhope Ct. The board will also consider approving minutes from the March 27 meeting.

• Variance to rear-yard requirement (35 ft vs. required) at 703 Chaucer Ct., Lot 9 Cambridge Place
• Variances for front, side, rear yards and lot coverage at 1900 N. Carroll Ave. (AG district)
• Special exception for reduced setback for a residential accessory building at 1200 Stanhope Ct.
• Approval of March 27, 2025 meeting minutes

The board unanimously approved the minutes from the March 27 meeting. It also unanimously approved a variance for 703 Chaucer Ct (case ZBA25-0004). The board unanimously tabled the variances request for 1900 N. Carroll Ave (case ZBA25-0006) to be considered at the May 15 meeting. The same case was again unanimously tabled for the May 29 meeting.

• Approved March 27 minutes (5-0-0)
• Approved variance ZBA25-0004 for 703 Chaucer Ct (5-0-0)
• Tabled case ZBA25-0006 for May 15 meeting (5-0-0)
• Tabled case ZBA25-0006 for May 29 meeting (5-0-0)

Library Board

The Southlake Library Board will hold a regular meeting on April 23, 2025, with discussions focused on the Library Volunteer Program, Library Notary Service, Non-resident Cardholders, and a Budget Discussion. The agenda also includes approval of prior meeting minutes, the Librarian’s Report, and an update from the Library Foundation of Southlake. No votes on specific expenditures or policy changes are scheduled.

• Discussion of the Library Volunteer Program
• Discussion of the Library Notary Service
• Discussion of Non-resident Cardholders
• Budget Discussion
• Library Foundation of Southlake Update

The board approved the minutes from the March 26, 2025 meeting, correcting grammar. No other motions were adopted; the board discussed volunteer programs, notary services, non‑resident card pricing, budget funding, usage statistics, and foundation activities. The next meeting was scheduled for June 4, 2025.

• Approved March 26, 2025 minutes (unanimous ayes: Treichler, Theaker, Burr; motion by Nelson, second by Green)

Southlake Arts Council

The Southlake Arts Council will hold a regular meeting with discussions on the DPS West Dedication Ceremony recap, Southlake Presents event preparations, Public Works Municipal Service Center, Public Art Program update, and APEX updates. No votes or financial actions are scheduled; the agenda is primarily updates and discussion items.

• DPS West Dedication Ceremony Recap
• Southlake Presents Preparation
• Public Works Municipal Service Center Discussion
• Public Art Program Update
• APEX Updates

The Southlake Arts Council approved the minutes from the March 25, 2025 meeting with a 7‑0 vote. Council members directed staff to double‑check that the installed lighting properly illuminates the art piece at night. They also instructed staff to bring an initial Call to Artist draft to the next meeting. No public comments were received during the forum.

• Approved March 25, 2025 minutes (7-0)
• Directed staff to double‑check lighting illumination on art piece
• Directed staff to bring Call to Artist draft to next meeting

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on two items: a zoning change and development plan for Liberty Commons, a proposed residential development at 1963 W. Southlake Blvd and 200 S. Peytonville Ave., and a preliminary plat for Linmar Estates at 2735 and 2665 N. White Chapel Blvd. The consent agenda includes a final plat for the Municipal Service Center and Public Safety Training Tower and a withdrawn specific use permit for a commercial school.

• Public hearing on ZA25-0018: Zoning Change, Development Plan and Site Plan for Liberty Commons (requested RPUD zoning)
• Public hearing on ZA25-0019: Preliminary Plat for Linmar Estates at 2735 and 2665 N. White Chapel Blvd.
• Consent: Final Plat for Southlake M.S.C. and P.S.T. Addition at 1630-1638 Brumlow Ave.
• Consent: Withdrawn ZA25-0023 Specific Use Permit for Little Music Maker at 559 Silicon Dr., Suite 100
• Approve minutes of April 3, 2025 meeting

City Council

The Southlake City Council will hold a work session to hear the Southlake Youth Action Commission annual report and discuss agenda items, followed by a regular session with public hearings and votes. Key items include second readings for a zoning change and specific use permit for a private school at 2250 E. Continental Blvd, amendments to the Transition Zoning District (TZD), and first readings for land use and zoning changes at 1835 Shady Oaks Dr and 500 E. Bob Jones Rd. The council will also appoint two associate municipal judges, confirm the appointment of a fire chief, and consider eliminating the Alliance for Community Engagement. An executive session is scheduled for legal advice on litigation and economic development negotiations.

• Second reading and public hearing for zoning change to S-P-1 Detailed Site Plan and Specific Use Permit for The Novus Academy private school at 2250 E. Continental Blvd
• Second reading and public hearing for amendments to Zoning Ordinance Section 47, Transition Zoning District (TZD)
• First reading for land use plan amendment and zoning change from Agricultural to Residential Planned Unit Development at 1835 Shady Oaks Dr
• First reading for zoning change from Agricultural to Single Family Residential at 500 E. Bob Jones Rd
• Appointment of Kara Carreras and Lindsay Kinzie as Associate Municipal Judges and confirmation of Shannon Langford as Fire Chief

The Southlake City Council unanimously approved several consent agenda items, including the minutes from the April 1 meeting and the cancellation of July 1 and July 15 meetings. The council also approved a zoning change and site‑plan for 2250 E. Continental Blvd., and a specific use permit for The Novus Academy at that location. In addition, amendments to the Transition Zoning District were approved, all with a 6‑0 vote.

• Approved minutes from the April 1, 2025 regular city council meeting (6‑0)
• Excused Mayor Pro Tem Randy Williamson’s absences on May 6 and May 20, 2025 (6‑0)
• Cancelled the July 1 and July 15, 2025 regular city council meetings (6‑0)
• Approved zoning change and site‑plan for 2250 E. Continental Blvd. to S‑P‑1 district (6‑0)
• Approved specific use permit for The Novus Academy private school at 2250 E. Continental Blvd. (6‑0)
• Approved amendments to the Transition Zoning District ordinance (6‑0)

City Council

The City Council is reviewing the Monthly Financial Report for March 2025, which includes General Fund revenue and expenditure analysis. The report covers property tax collections, sales tax trends, and new construction permit values. An investment report from Hilltop Securities Asset Management is also provided.

• FY 2025 YTD property tax collections of $27,686,607
• FY 2025 YTD new construction permit values exceeding $99.9 million
• FY 2025 YTD General Fund expenditures of $24,269,034
• FY 2025 YTD General Fund revenue of $39,927,380

Southlake Youth Action Commission

This is a procedural meeting of the Southlake Youth Action Commission, primarily focused on preparing for a presentation to the City Council, receiving a public speaking workshop, and discussing an intern day update. No votes on ordinances, rezoning, or contracts are scheduled.

• Approve minutes from March 10, 2025 meeting
• Discussion: City Council Presentation Prep
• Discussion: Public Speaking 101 with Community Relations Manager Vicky Schiber
• Discussion: Intern Day Update
• Discussion: City Resources

The Southlake Youth Action Commission approved the minutes from its March 10, 2025 meeting with a 7‑0 vote. The commission also practiced its upcoming City Council presentation, received public‑speaking guidance, received an Intern Day update, and reviewed city resource tools, but no further actions were decided.

• Approved March 10, 2025 meeting minutes (vote 7-0)

Parks and Recreation Board

The Parks and Recreation Board will meet to discuss next steps for Town Hall Plaza Park and review public art. The meeting includes an overview of public art and a tour of parks and public art.

• Discussion of Town Hall Plaza Park next steps
• Public Art Overview
• Parks and Public Art Tour

The Parks and Recreation Board unanimously approved the minutes from the February 10, 2025 meeting. The board also approved holding a Parks and Public Art Tour on May 12, 2025. No other actions were taken.

• Approved minutes from Feb 10, 2025 meeting (vote 7‑0)
• Approved Parks and Public Art Tour for May 12, 2025 (motion carried)

Senior Advisory Commission

The Senior Advisory Commission will consider approving minutes from March 11, 2025, hear a guest speaker from Community Services, receive an update on the Senior Activity Center, and hold a roundtable discussion on opportunities to support Southlake's senior community.

• Approve March 11, 2025 meeting minutes
• Guest speaker Milenka Lopez, Community Services Business Manager and Arts Council Liaison
• Senior Activity Center update by Soheila Phelps and Dan Nino
• Roundtable discussion on supporting Southlake's senior community

The Senior Advisory Commission approved the minutes from the March 11, 2025 meeting with a 6‑0 vote. No revisions were requested. All other agenda items were discussion only and no votes were taken. The meeting was adjourned at 2:36 p.m.

• Approved March 11, 2025 meeting minutes (6-0)

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (S.K.I.L.) meeting on April 8 will feature an overview of safety and security in Southlake followed by a behind-the-scenes tour of the DPS Headquarters. This is an informational session for youth, not a decision-making body; the agenda contains no ordinances, contracts, or public hearings.

• Overview of Safety & Security in Southlake
• Behind the Scenes Tour of DPS Headquarters at 600 State Street

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several items, including a proposed amendment to the city's Future Land Use Plan and a zoning change to allow residential development at 1835 Shady Oaks. The commission will also consider a rezoning for 500 E. Bob Jones Rd and a specific use permit for outdoor sales and services for Camp Gladiator at 800 S. Kimball Ave. Approval of the March 6, 2025 meeting minutes is also on the agenda. The work session includes an executive session for legal consultation.

• CP25-0001: Amendment to the Future Land Use Plan for 1835 Shady Oaks from Office Commercial to Medium and Low Density Residential
• ZA25-0005: Zoning change from AG Agricultural to RPUD Residential Planned Unit Development for 1835 Shady Oaks (tabled from Feb 20)
• ZA25-0014: Zoning change from AG to SF-1A Single Family Residential for 500 E. Bob Jones Rd
• ZA25-0015: Specific Use Permit for Outdoor Sales and Services for Camp Gladiator at 800 S. Kimball Ave
• Approval of minutes from March 6, 2025 Planning and Zoning Commission meeting

The Southlake Planning & Zoning Commission approved the March 6 meeting minutes (5‑0‑2). It also approved a future land‑use plan amendment for 1835 Shady Oaks (7‑0‑0), zoning changes for 1835 Shady Oaks and 500 E. Bob Jones Rd. (6‑1‑0 each), and a specific use permit for Camp Gladiator at 800 S. Kimball Ave. (7‑0‑0). All motions were made by Forman and seconded by either Phalen or Springer.

• Approved March 6, 2025 Planning & Zoning minutes (5‑0‑2)
• Approved CP25‑0001 future land‑use amendment for 1835 Shady Oaks (7‑0‑0)
• Approved ZA25‑0005 zoning change to RPUD for 1835 Shady Oaks (6‑1‑0)
• Approved ZA25‑0014 zoning change to SF‑1A for 500 E. Bob Jones Rd. (6‑1‑0)
• Approved ZA25‑0015 specific use permit for Camp Gladiator at 800 S. Kimball Ave. (7‑0‑0)

City Council

The City Council will hold public hearings on zoning changes and a specific use permit for a wrestling school. The body is also deciding on several city expenditures for HVAC repairs, signage, and audio-video equipment.

• Zoning change and development plan for 2300 W. Continental Blvd.
• Specific Use Permit for a wrestling school at 545 S. Nolen Dr., Ste. 250
• Zoning change and site plan for 2250 E. Continental Blvd.
• Expenditures for Ford Audio-Video Systems LLC not to exceed $163,926
• Expenditures for Priority Signs & Graphics not to exceed $100,000

The City Council unanimously approved the consent agenda items (4A‑4H), including minutes, a newspaper designation, an ordinance amendment, and expenditures up to $95,000 for HVAC and $100,000 for signage. It also approved a zoning change for 2300 W. Continental Blvd., converting the parcel from Agricultural to Transition Zoning (6‑0). Additional approvals were a specific‑use permit for a commercial wrestling school and a first‑reading zoning change for 2250 E. Continental Blvd., each passed 6‑0.

• Approved Consent Agenda items 4A‑4H (including minutes, newspaper designation, ordinance amendment, HVAC $95K, signage $100K, variance, and excused absences) – 6‑0
• Approved Ordinance No. 480‑828, ZA25‑0001: zoning change 2300 W. Continental Blvd. from "AG" to "TZD" – 6‑0
• Approved Resolution No. 25‑016, ZA25‑0007: specific‑use permit for commercial wrestling school at 545 S. Nolen Dr. – 6‑0
• Approved Ordinance No. 480‑833, ZA25‑0008 (1st reading): zoning change for 2250 E. Continental Blvd. to "S‑P‑1" Detailed Site Plan district – 6‑0
• Approved variance extending validity of plat ZA24‑0004 for Malik Estates Addition – 6‑0
• Authorized expenditures with Texas Air Systems LLC up to $95,000 for HVAC parts and repairs – 6‑0
• Authorized expenditures with Priority Signs & Graphics up to $100,000 for wayfinding signage replacement – 6‑0
• Tabled Ordinance No. 480‑564F, ZA24‑0042 (Carillon Parc Plaza zoning change) for future consideration – 6‑0

City Council

The City Council approved several infrastructure contracts and zoning changes. The body also canceled the May 3, 2025, general election due to unopposed candidates.

• Contract awarded to Felix Construction for Shady Lane and Lonesome Dove lift stations not to exceed $2,400,000
• Design services contract with RPGA Design Group for Municipal Service Center and Public Safety Training Tower not to exceed $2,700,000
• Approval of $25,000 in matching funds for Watermere at Southlake Park gazebo refurbishment
• Zoning change approved for 2665 and 2735 N. White Chapel Blvd. from Agricultural to Residential Planned Unit Development
• Zoning change approved for 2300 W. Continental Blvd. from Agricultural to Transition Zoning District

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings on two property owner requests: a special exception to reduce the setback for an accessory building at 4383 Soda Ridge Rd., and a variance to reduce the required rear yard depth at 703 Chaucer Ct. Both involve single-family residential properties. The meeting also includes approval of previous minutes and possible executive session discussion with the city attorney.

• Public hearing on ZBA25-0003: special exception to reduce setback for a residential accessory building at 4383 Soda Ridge Rd. (Lot 2R, Block C, Lakewood Ridge Addition)
• Public hearing on ZBA25-0004: variance to reduce required rear yard from 35 feet on a cul-de-sac lot at 703 Chaucer Ct. (Lot 9, Block 2, Cambridge Place Phase I)

The Zoning Board approved the minutes from the March 13 meeting by a 5‑0 vote. It approved a special exception (ZBA25‑0003) for 4383 Soda Ridge Rd, reducing the rear yard setback to 20 ft, also by a 5‑0 vote. The board tabled the variance request (ZBA25‑0004) for 703 Chaucer Ct to the April 24 meeting, again with a 5‑0 vote.

• Approved March 13 minutes (5-0-0)
• Approved special exception ZBA25-0003 for 4383 Soda Ridge Rd, 20‑ft rear yard setback (5-0-0)
• Tabled variance ZBA25-0004 for 703 Chaucer Ct to April 24, 2025 (5-0-0)

Library Board

The Southlake Library Board will hold a regular meeting on March 26, 2025. Key discussion items include introducing the LIDA App and the FY2026 Budget Discussion. The board will also consider approving the minutes from the February meeting and receive reports from the Librarian and Library Foundation.

• Approval of February 26, 2025 meeting minutes
• Discussion of the LIDA App
• FY2026 Budget Discussion
• Librarian's Report
• Library Foundation of Southlake Update

The Library Board approved the minutes from the February 26, 2025 meeting with a 6‑0 vote. No other actions or approvals were taken during the March 26 session. The meeting was then adjourned.

• Approved February 26, 2025 board meeting minutes (6-0)

Southlake Arts Council

The Southlake Arts Council will meet to discuss the DPS West installation and dedication ceremony. The body will also review the Southlake Presents art jury and selection process and receive updates on the Public Art Program and APEX.

• DPS West Installation and Dedication Ceremony
• Southlake Presents Art Jury and Selection
• Public Art Program Update
• APEX Updates

The Southlake Arts Council approved the February 25, 2025 meeting minutes with a 7-0 vote. The council reviewed art submissions and selected 14 pieces from 10 artists for the Southlake Presents Exhibit. The selected works will be hung on May 2, 2025, and displayed at the exhibit on May 4, 2025.

• Approved February 25, 2025 minutes (vote 7-0)
• Selected 14 pieces from 10 artists for Southlake Presents Exhibit
• Directed staff to hang the selected art on May 2, 2025

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will consider an amendment to the Fiscal Year 2025 Replacement Fund Budget. The meeting includes staff reports on the Open Rewards Program and financial activity.

• Proposed funding for capital equipment from Ford Audio-Video Systems LLC not to exceed $163,926
• Approval of February 25, 2025 meeting minutes
• Southlake Open Rewards Program update
• The Marq Southlake financial highlights and membership sales report
• Sales tax and economic development activity reports

The board approved an amendment to the FY2025 Replacement Fund Budget to purchase capital equipment from Ford Audio-Video Systems, LLC, up to $163,926. The motion passed unanimously, 5‑0‑0. The board also approved the minutes from the February 25, 2025 meeting, also by a 5‑0‑0 vote.

• Approved amendment to FY2025 Replacement Fund Budget for equipment purchase up to $163,926 (5-0-0)
• Approved February 25, 2025 meeting minutes (5-0-0)

S.P.I.N. (Southlake Program for the Involvement of Neighborhoods)

The Southlake Program for the Involvement of Neighborhoods (SPIN) will hold a town hall forum to discuss two development applications. The meeting includes a video introduction of the SPIN program by Mayor Shawn McCaskill.

• Proposed 7-lot residential development at 500 E. Bob Jones Rd. (SPIN2025-03)
• Proposed 26-acre multi-use development at 550 W. SH 114 and Dove Rd. (SPIN2025-04)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing on ZBA25-0002, a request for variances from front yard, side yard, rear yard, and lot coverage requirements on property at 1900 N. Carroll Ave. in the Agricultural district. The board will also consider approving the minutes from the February 27 meeting and may enter executive session for legal advice.

• Public hearing on variance request (ZBA25-0002) to reduce front yard from 40 feet, side yard from 25 feet, rear yard from 40 feet, and lot coverage from 10% at 1900 N. Carroll Ave.
• Consideration of minutes from the February 27, 2025 meeting.
• Possible executive session to consult with the City Attorney on posted matters.

The Zoning Board of Adjustment unanimously denied a request for variances to setback and lot coverage requirements at 1900 N. Carroll Ave. The applicant sought relief from front, side, and rear yard setbacks and the 10% lot coverage limit under the Agricultural zoning. The denial was without prejudice, meaning the applicant may reapply in the future.

• Approved minutes of Feb. 27, 2025 meeting (4-0)
• Denied variances ZBA25-0002 for 1900 N. Carroll Ave. (4-0)

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (S.K.I.L.) youth program is holding a meeting to introduce members, review plans for Business Literacy Day, attend Chamber of Commerce sessions, and finalize a group project. No formal city council or board decisions are on the agenda.

• Overview of Business Literacy Day (educational initiative)
• Southlake Chamber of Commerce Sessions (guest or workshop)
• Final group project (likely a capstone activity)

Senior Advisory Commission

The Senior Advisory Commission will hold a routine meeting with discussion items including a guest speaker from Community Services, a workplan update, and a roundtable. No votes on ordinances, contracts, or fee changes are scheduled.

• Approve February 11, 2025 meeting minutes
• Guest speaker Fince Espinoza, Deputy Director of Community Services
• Workplan update discussion
• Roundtable discussion

The Senior Advisory Commission met on March 11, 2025, and approved the minutes from its February 11, 2025 meeting by a 5-0 vote. The meeting also included a guest presentation by Deputy Director Fince Espinoza, a work plan update, and a roundtable discussion on volunteer opportunities. No other substantive decisions were made.

• Approved February 11, 2025 meeting minutes (5-0)

S.P.I.N. (Southlake Program for the Involvement of Neighborhoods)

The Southlake Program for the Involvement of Neighborhoods (SPIN) will hold a town hall forum. The body is discussing proposed amendments to Zoning Ordinance No. 480 regarding the Transition Zoning District (TZD).

• Proposed amendments to Zoning Ordinance No. 480 (Transition Zoning District)

Southlake Youth Action Commission

The Southlake Youth Action Commission will meet to approve prior meeting minutes and discuss several planning items. The commission will select dates for the Adopt-a-Street program and choose a department for Intern Day. They will also prepare a presentation for the City Council and receive an overview of Environmental Services from Environmental & Regulatory Supervisor Madisson Dunn.

• Approve minutes from February 10, 2025 meeting
• Select Adopt-a-Street program dates
• Select Intern Day department
• Prepare City Council presentation
• Overview of Environmental Services with Supervisor Madisson Dunn

The Southlake Youth Action Commission approved the minutes from its February 10, 2025 meeting by a 7-0 vote. They selected April 7, 2025 for the Spring Adopt-a-Street event. Intern Day department selections were discussed and will be finalized at the next meeting. The commission also prepared for a City Council presentation scheduled for April 15 at 5:30 PM.

• Approved February 10, 2025 meeting minutes (7-0)
• Selected April 7, 2025 for Spring Adopt-a-Street

Planning and Zoning Commission

The agenda consists of procedural boilerplate for a work session and regular session. The commission will recap City Council actions and may enter executive session for legal consultation.

The Planning and Zoning Commission approved all four items on the regular agenda. It approved a Specific Use Permit for a commercial wrestling school at 545 S. Nolen Dr., a zoning change and site plan for 2250 E. Continental Blvd., a Specific Use Permit for The Novus Academy private school at the same address, and amendments to the Transition Zoning District ordinance. All votes were unanimous (5-0), except the Novus Academy SUP which was recorded as 8-0. The meeting also included approval of the February 18, 2025 minutes.

• Approved SUP for wrestling school at 545 S. Nolen Dr. (5-0)
• Approved zoning change to S-P-1 and site plan for 2250 E. Continental Blvd. (5-0)
• Approved SUP for The Novus Academy private school at 2250 E. Continental Blvd. (8-0)
• Approved TZD ordinance amendments with specific options (5-0)
• Approved February 18, 2025 meeting minutes (5-0)

City Council

The Southlake City Council will hold public hearings on zoning changes for two properties and a helipad for Methodist Southlake Medical Center. The consent agenda includes contracts for lift station improvements ($2.4M) and design services for a municipal service center and training tower ($2.7M), as well as a resolution to cancel the May 3, 2025 general election due to unopposed candidates. The council will also discuss next steps for Town Hall Plaza Park and meet in executive session on legal and economic development matters.

• Public hearing on rezoning 2300 W. Continental Blvd from Agricultural to Transition Zoning District
• Public hearing on rezoning Schelling Property (2665/2735 N. White Chapel Blvd) to Residential Planned Unit Development
• Public hearing on site plan for a helipad at Methodist Southlake Medical Center (335/421 E. S.H. 114)
• Consent item: $2,400,000 contract for Shady Lane and Lonesome Dove Lift Stations Improvements to Felix Construction
• Consent item: $2,700,000 addendum for design services for Southlake Municipal Service Center and Public Safety Training Tower

The City Council approved a zoning change and development plan for the Schelling Property at 2665 and 2735 N. White Chapel Blvd., changing it from Agricultural to Residential Planned Unit Development, in a 4-2 vote. The council also approved a zoning change for 2300 W. Continental Blvd. from Agricultural to Transition Zoning District, which requires a third reading due to a prior denial. A helipad site plan for Methodist Southlake Medical Center was approved unanimously. The consent agenda, including a $2.4 million contract for lift station improvements and a $2.7 million design services addendum, was approved 6-0.

• Approved Ordinance No. 480-829, zoning change for Schelling Property to R-PUD, 4-2.
• Approved Ordinance No. 480-828, zoning change for 2300 W. Continental Blvd. to TZD, 6-0 (third reading required).
• Approved site plan for helipad at Methodist Southlake Medical Center, 6-0.
• Approved consent agenda including Resolution 25-013 certifying unopposed candidates and Resolution 25-014 canceling the May 3, 2025 election.
• Approved $2,400,000 contract for Shady Lane and Lonesome Dove lift station improvements to Felix Construction.
• Approved $2,700,000 addendum for design services for Municipal Service Center and Public Safety Training Tower.
• Tabled Carillon Parc Plaza District zoning change to April 1, 2025.
• Withdrawn zoning change for 1965 and 1975 N. White Chapel Blvd. after prior denial.

City Council

This meeting approved an ordinance requiring helmets for e-bike riders under 18, approved a zoning change for Chapel Crossing Phase 2 to allow an ambulatory surgery center, denied two residential rezoning requests, and approved a residential planned unit development for the Schelling property. The council also received a year-one update on the pickleball facility.

• Approved Ordinance 735B requiring helmets for e-bike riders under 18
• Approved zoning change for Chapel Crossing Phase 2 (245/275 W. SH 114) allowing ambulatory surgery center in a 30,000 sq ft building
• Denied zoning change for 1965/1975 N. White Chapel Blvd from AG to SF-20A single-family residential
• Denied zoning change for 2300 W. Continental Blvd from AG to TZD, with interest in SF-20 four-lot option
• Approved zoning change for Schelling Property (2665/2735 N. White Chapel Blvd) from AG to R-PUD residential planned unit development

Southlake Parks Development Corporation

The Southlake Parks Development Corporation will consider a recommendation for matching funds to refurbish a gazebo. The body will also review a sales tax report.

• Matching funds request from Watermere at Southlake Condominium Association for gazebo refurbishment not to exceed $25,000
• Sales Tax Report discussion

The Southlake Parks Development Corporation approved a recommendation to provide matching funds not to exceed $25,000 to the Watermere at Southlake Condominium Association for refurbishing the Watermere at Southlake Park Gazebo. The board also approved the minutes from the January 21, 2025 meeting. A sales tax report was presented for discussion only, with no action taken.

• Approved SPDC matching funds request up to $25,000 for Watermere at Southlake Park Gazebo refurbishment (7-0)
• Approved minutes from January 21, 2025 SPDC meeting (6-0, 1 abstention)

Audit Committee

The Audit and Finance Committee will meet to discuss the 2024 Annual Comprehensive Financial Report. This report provides a detailed accounting of the city's financial activities for the previous year.

• Discussion of 2024 Annual Comprehensive Financial Report

Metroport Teen Court Advisory Board

The board will interview scholarship candidates and discuss the results of those interviews. The meeting includes a formal action to approve the scholarship recipients.

• Interviews for scholarship candidates
• Approval of scholarship recipients

The Metroport Teen Court Advisory Board approved scholarship awards totaling $3,000 to four students: $1,000 to Madeline Shepherd, $800 to Riddhima Shanker, and $600 each to Oscar Weber and Kaitlyn Wang. The board also unanimously approved the minutes from the January 13, 2024 meeting. No other substantive decisions were made; the meeting included a staff presentation on referrals and discussion of the scholarship candidates.

• Approved $1,000 scholarship for Madeline Shepherd (majority, Tim Raine abstained)
• Approved $800 scholarship for Riddhima Shanker (majority, Tim Raine abstained)
• Approved $600 scholarship for Oscar Weber (majority, Tim Raine abstained)
• Approved $600 scholarship for Kaitlyn Wang (majority, Tim Raine abstained)
• Approved minutes from January 13, 2024 meeting (unanimous)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings regarding special exception uses and variances for two residential properties. The board will also consider the approval of minutes from the January 30, 2025 meeting.

• ZBA24-0012: Special exceptions and height variance for accessory buildings and quarters at 3400 Hillside Drive
• ZBA25-0001: Special exception for domestic employee or family quarters at 1901 E. Highland St.

The Zoning Board of Adjustment approved two special exception use requests for accessory structures. The first (ZBA24-0012) allows a 1,582 sq ft detached structure with a 20-ft rear setback and 28-ft height at 3400 Hillside Dr. The second (ZBA25-0001) allows a casita remodel with living quarters at 1901 E Highland St. Both were approved unanimously (5-0).

• Approved ZBA24-0012 special exception use and variance for accessory structure at 3400 Hillside Dr (5-0)
• Approved ZBA25-0001 special exception use for domestic quarters at 1901 E Highland St (5-0)
• Approved January 30, 2025 meeting minutes (4-0)

Library Board

The Southlake Library Board will discuss the Library Annual Report and Accreditation Application, as well as a Technical Services Overview. They will also consider approving minutes from the January 22, 2024 meeting and hear updates from the Librarian and the Library Foundation. A public forum allows residents to address the board on non-agenda topics.

• Library Annual Report & Accreditation Application discussion
• Library Technical Services Overview
• Approval of January 22, 2024 minutes
• Librarian's Report
• Library Foundation of Southlake Update

The Southlake Library Board unanimously approved the minutes from its January 22, 2025 meeting. Members received presentations on the Technical Services overview, the annual accreditation report, and the January circulation statistics, but took no other formal votes. No public comments were made.

• Approved minutes from January 22, 2025 meeting (6-0)

Southlake Arts Council

The Southlake Arts Council will consider approving a Public Art Display Permit for the Southlake Historical Society's summer exhibit. They will also discuss updates on the DPS West installation and dedication ceremony, a recap of Strokes of Art in the Square, and the Public Art Program and APEX updates.

• Approve Public Art Display Permit for Southlake Historical Society Summer Exhibit
• Discussion: DPS West Installation and Dedication Ceremony
• Discussion: Strokes of Art in the Square Recap
• Discussion: Public Art Program Update
• Discussion: APEX Updates

The Southlake Arts Council approved a public art display permit for the Southlake Historical Society summer exhibit, with a 6-0 vote. The council also approved the minutes from the January 28, 2025 meeting. Staff was directed to install the DPS West Art project in early April if scheduling allows.

• Approved minutes from January 28, 2025 meeting (6-0)
• Approved Public Art Display Permit for Southlake Historical Society Summer Exhibit (6-0)
• Directed staff to install DPS West Art project first week of April if artist and City Council available

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will consider approving previous meeting minutes and review commercial site assessments. The board will also receive quarterly reports on economic development, tourism, and finances.

• Commercial site assessments for Kimball Oaks
• Commercial site assessments for Carroll Pointe
• FY25 Q1 Economic, Hospitality, and Events reports
• Southlake Open Rewards program update
• The Marq Southlake financial highlights and membership sales report

The Southlake Community Enhancement and Development Corporation board approved the minutes from its November 21, 2024 meeting with a 4-0-1 vote (one abstention). The board also received financial and economic development updates, including a sales tax report showing December revenue 7% above the prior year (likely to be adjusted to around 1% after an audit), and an economic development activity report citing an overall valuation impact of $86,929,623 in FY25 Q1.

• Approved minutes from Nov. 21, 2024 CEDC meeting (4-0-1)

Planning and Zoning Commission

The Sign Board will meet to discuss and potentially approve sign variances for specific commercial locations. The board will also review minutes from the February 6, 2025, meeting.

• SV25-0002: Sign Variances for Lusso Labs and Minerva Labs at 1203 S. White Chapel Blvd., Ste. 100 and 150
• SV25-0003: Sign Variances for Rise Souffle at 2001 W. Southlake Blvd., Ste. 155

The Southlake Sign Board approved all three items on the agenda. It approved the minutes from the February 6, 2025 meeting, and granted sign variances for Lusso Labs and Minerva Labs, and for Rise Souffle, all by 7-0 votes. No executive session was held.

• Approved minutes from February 6, 2025 Sign Board meeting (7-0)
• Approved sign variances SV25-0002 for Lusso Labs and Minerva Labs at 1203 S. White Chapel Blvd., Ste. 100 and 150, subject to staff report (7-0)
• Approved sign variances SV25-0003 for Rise Souffle at 2001 W. Southlake Blvd., Ste. 155, subject to staff report, noting approval of sign option two and the menu board sign (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on a land use amendment and zoning change for 1835 Shady Oaks Dr to allow residential development, a helipad for Methodist Southlake Medical Center, and a plat revision. The consent agenda includes approval of minutes and a final plat for WillowTree Gardens.

• Public hearing on land use amendment for 1835 Shady Oaks Dr from Office Commercial to Medium/Low Density Residential
• Public hearing on zoning change and concept plan for 1835 Shady Oaks Dr from AG to S-P-2, SF-1A, and SF-20A
• Public hearing on site plan for a helipad at Methodist Southlake Medical Center (335 and 421 E. S.H. 114)
• Public hearing on plat revision for Lots 3R-1 and 3R-2 at 925 and 935 S. Kimball Ave
• Consent agenda: final plat for WillowTree Gardens at 240 N. Carroll Ave and portions of E. Southlake Blvd

The Planning and Zoning Commission approved a site plan for a helipad at Methodist Southlake Medical Center, subject to staff conditions. They also approved the final plat for WillowTree Gardens and a plat revision on S. Kimball Ave. A land use plan amendment and zoning change for 1835 Shady Oaks were tabled to April 3 at the applicant's request.

• Approved minutes of Feb 6, 2025 meeting (7-0)
• Approved final plat for WillowTree Gardens at 240 N. Carroll Ave (7-0)
• Approved helipad site plan for Methodist Southlake Medical Center (7-0)
• Tabled CP25-0001 land use plan amendment for 1835 Shady Oaks to April 3 (7-0)
• Tabled ZA25-0005 zoning change for 1835 Shady Oaks to April 3 (7-0)
• Approved plat revision for Lots 3R-1 and 3R-2 at 925/935 S. Kimball Ave (7-0)

S.K.I.L. (Southlake Kids Interested in Leadership)

The February 19 Southlake Kids Interested in Leadership (S.K.I.L.) meeting has been cancelled because of possible inclement weather and is rescheduled for April 8, 2025. The original agenda included an overview of safety and security in Southlake and a behind-the-scenes tour of DIPS Headquarters, but no decisions or discussions will take place at the cancelled meeting.

City Council

The City Council will hold a work session at 5:30 PM to discuss all agenda items, followed by a regular session that includes public hearings on an ordinance to require helmets for e-bikes and a zoning change for Chapel Crossing Phase 2. First readings will be considered for three property rezonings, and the council will vote on adopting the FY 2025-2029 Capital Improvements Program. An executive session is scheduled for legal advice, real property acquisition, and economic development negotiations.

• Second reading of Ordinance 735B amending the bicycle helmet ordinance to include e-bikes (public hearing)
• Second reading of Ordinance 480-667B for Chapel Crossing Phase 2 zoning change at 245 and 275 W. S.H. 114 (public hearing)
• First reading of zoning change for 1965 and 1975 N. White Chapel Blvd from AG to SF-20A
• First reading of zoning change for 2300 W. Continental Blvd from AG to Transition Zoning District
• Approval of FY 2025-2029 Capital Improvements Program

The Southlake City Council approved a zoning change and concept plan for Chapel Crossing Phase 2, allowing an ambulatory surgery center and a larger building at 245 and 275 W. S. H. 114. The council denied rezoning requests for properties at 1965/1975 N. White Chapel Blvd. and 2300 W. Continental Blvd., but approved a zoning change for the Schelling Property at 2665/2735 N. White Chapel Blvd. The council also approved the FY 2025-2029 Capital Improvements Program and an ordinance extending bicycle helmet requirements to e-bike riders under 18.

• Approved Ordinance No. 735B extending bicycle helmet requirement to e-bike riders under 18 (6-0)
• Approved Ordinance No. 480-667B for Chapel Crossing Phase 2 zoning change and concept plan (6-0)
• Denied Ordinance No. 480-827 for rezoning at 1965/1975 N. White Chapel Blvd. (6-0)
• Denied Ordinance No. 480-828 for rezoning at 2300 W. Continental Blvd. (6-0)
• Approved Ordinance No. 480-829 for Schelling Property rezoning to R-PUD (4-2)
• Approved FY 2025-2029 Capital Improvements Program (6-0)
• Approved consent agenda including preliminary plat for Cardinal Court Addition and tree services contracts (6-0)

City Council

The City Council is reviewing the January 2025 monthly financial report, which includes year-to-date general fund revenue of $27.48 million versus expenditures of $16.37 million, resulting in a $11.12 million surplus. The report also covers sales tax, property tax, permit revenue trends, and an investment portfolio update for the quarter ending December 31, 2024. No votes or decisions are scheduled.

• General fund year-to-date surplus of $11,116,485 through January 2025
• Sales tax collections year-to-date are 7.6% higher than FY 2024 and 0.4% higher than FY 2023
• Property tax YTD collections of $21.43 million are 1.0% above FY 2024 YTD levels
• New construction permit values YTD total $69.4 million, down 10.8% from FY 2024
• Investment portfolio report for Q4 2024 provided by Hilltop Securities

Zoning Board of Adjustment

The Southlake Zoning Board of Adjustment will hold a public hearing on a request for a special permit and variance at 3400 Hillside Drive, involving a domestic employee family quarters, oversized accessory buildings, and a height variance. The board will also consider approving minutes from the January 2025 meeting (administratively tabled to March 2025) and may enter executive session to consult with the city attorney.

• ZBA24-0012: Special permit under Sections 44.12(1), (2), (7) for domestic employee quarters, oversized accessory buildings, and an accessory building forward of the principal building; plus a variance to Section 11.5.j for accessory building height exceeding 20 feet, at 3400 Hillside Drive in Grace Estates Addition (SF-1A zoning). Public hearing.
• Executive session authorized under Section 551.071 for attorney consultation.
• Approval of January 2025 meeting minutes (administratively tabled to March 13, 2025).

Senior Advisory Commission

The Senior Advisory Commission will meet to discuss FY 2024 accomplishments and the FY 2025 work plan. The meeting includes a guest presentation from the Deputy Director of Library Services and discussions on senior-related community initiatives.

• Guest speaker Cynthia Pfledderer, Deputy Director of Library Services
• Review of FY 2024 accomplishments and FY 2025 work plan
• Discussion on Naturally Occurring Retirement Communities (NORC)
• Feedback regarding Monday Luncheon
• Approval of January 14, 2024, meeting minutes

The Senior Advisory Commission approved the minutes from its January 14, 2025 meeting with a unanimous 6-0 vote. The meeting also included a presentation from the Deputy Director of Library Services and a review of strategic priorities, with no other formal decisions made.

• Approved January 14, 2025 meeting minutes (6-0)

S.P.I.N. (Southlake Program for the Involvement of Neighborhoods)

The Southlake Program for the Involvement of Neighborhoods (SPIN) will hold a town hall forum. The meeting focuses on a proposal for a 21-acre development in SPIN Neighborhood #5.

• Proposed one-acre and half-acre single-family residential lots accessing Shady Oaks Dr.
• Proposed office development accessing E. State Highway 114
• Project location: approximately 21 acres at 1835 Shady Oaks Dr.

Southlake Youth Action Commission

The Southlake Youth Action Commission will consider approving January meeting minutes and discuss selecting dates for the Spring Adopt-a-Street program. Members will also discuss a public art and park tour with Vicky Schiber. The meeting is largely procedural and planning-focused.

• Approve minutes from January 13, 2025, meeting
• Select Spring Adopt-a-Street dates
• Discuss Public Art and Park Tour with Vicky Schiber

The Southlake Youth Action Commission approved the minutes from its January 13, 2025 meeting by a 6-0 vote. The commission selected February 24 as the date for the Spring Adopt-a-Street cleanup, with a second cleaning date to be determined later. Members also participated in a Public Art and Park Tour led by Vicky Schiber.

• Approved January 13, 2025 meeting minutes (6-0)
• Selected February 24 for Spring Adopt-a-Street cleanup

Parks and Recreation Board

The Parks and Recreation Board will consider a matching funds request from Watermere at Southlake Condominium Association for replacing their park gazebo, up to $25,000. The board will also discuss a Year 1 Pickleball Update and receive reports from youth associations, tennis center, and park facility rentals. A public forum allows residents to address non-agenda items.

• Matching funds request for Watermere at Southlake Park Gazebo replacement, not to exceed $25,000
• Consent agenda includes approval of minutes from the joint SPDC and Parks & Recreation Board meeting on January 21, 2025
• Discussion item: Year 1 Pickleball Update
• Reports from Southlake Youth Associations, Southlake Tennis Center, and Park Facility Rentals

The Parks and Recreation Board approved a matching funds request from the Watermere at Southlake Condominium Association for replacing the Watermere at Southlake Park gazebo, with the city's contribution not to exceed $25,000. The board also approved the minutes from the January 21, 2025 joint meeting. No other substantive decisions were made; the remaining agenda items were informational reports and updates.

• Approved SPDC matching funds request for Watermere gazebo replacement up to $25,000 (5-0)
• Approved minutes of January 21, 2025 joint SPDC and Parks Board meeting (5-0)

Planning and Zoning Commission

The Sign Board will hold a work session and regular session, including an executive session for legal advice. The main action item is a sign variance request for Petfolk, located at 2645 E. Southlake Blvd., Suite 140. The board will also consider approving minutes from the previous meeting.

• Consider SV25-0001, sign variance for Petfolk at 2645 E. Southlake Blvd., Suite 140
• Approve minutes from January 23, 2025 Sign Board meeting

The Southlake Sign Board held a brief regular session on February 6, 2025. It approved the minutes from the January 23, 2025 meeting unanimously (6-0). The only substantive item, a sign variance request for Petfolk at 2645 E. Southlake Blvd., Suite 140, was tabled. No other decisions were made.

• Approved minutes from January 23, 2025 Sign Board meeting (6-0)
• Tabled sign variance SV25-0001 for Petfolk at 2645 E. Southlake Blvd., Suite 140

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings to consider four zoning and development requests. The body will also review minutes from the January 23, 2025 meeting.

• ZA24-0050: Zoning change from Agricultural to Single Family Residential for 1965 and 1975 N. White Chapel Blvd.
• ZA25-0001: Zoning change from Agricultural to Transition Zoning District for 2300 W. Continental Blvd.
• ZA25-0002: Zoning change from Agricultural to Residential Planned Unit Development for 2665 and 2735 N. White Chapel Blvd.
• ZA25-0003: Preliminary Plat for Cardinal Court Addition at 2080 E. Dove Road

The Planning and Zoning Commission denied a zoning change and concept plan for 1965 and 1975 N. White Chapel Blvd. (ZA24-0050) and denied a zoning change for 2300 W. Continental Blvd. (ZA25-0001), recommending a four-lot alternative. It approved the Schelling Property residential PUD (ZA25-0002) and the Cardinal Court Addition preliminary plat (ZA25-0003), both subject to staff reports. The commission also approved the January 23, 2025 meeting minutes.

• Denied ZA24-0050 zoning change to SF-20A at 1965/1975 N. White Chapel Blvd (4-2)
• Denied ZA25-0001 zoning change to TZD at 2300 W. Continental Blvd, recommending four lots (4-2)
• Approved ZA25-0002 Schelling Property R-PUD at 2665/2735 N. White Chapel Blvd (6-0)
• Approved ZA25-0003 Cardinal Court Addition preliminary plat at 2080 E. Dove Road (6-0)
• Approved minutes of January 23, 2025 meeting (6-0)

City Council

The City Council will meet in executive session to discuss terms of an economic development incentive program (Project No. 2017-03), then reconvene for possible action. The consent agenda includes ordering a May 3 general election for Council Places 3, 4, and 5, a first reading of an ordinance updating the bicycle helmet law to cover e-bikes, and a tabled second reading for a zoning change and development plan at Carillon Pare Plaza District. The City Manager will also report on a Gold Star Award for Keep Southlake Beautiful.

• Deliberation on economic development incentive program – Project No. 2017-03
• Resolution No. 25-005 ordering a general election on May 3, 2025 for Council Places 3, 4, and 5
• Ordinance No. 735B, 1st Reading, amending the Bicycle Helmet Ordinance to include e-bikes
• Tabled 2nd Reading: Ordinance No. 480-564F, zoning change and development plan for Carillon Pare Plaza District near E. S.H. 114 and N. White Chapel Blvd.
• Keep Southlake Beautiful receives Gold Star Award

The Southlake City Council approved a site plan for a 32,000 sq. ft. medical office building at 451 E. S.H. 114, and approved the first reading of a zoning change for Chapel Crossing Phase 2 to allow an ambulatory surgery center. The council also denied sign variances for Perspire Sauna Studio, approved sign variances for Rosebud Steakhouse, and made several commission appointments.

• Approved site plan for Southlake Medical Office Building at 451 E. S.H. 114 (5-0)
• Approved first reading of zoning change for Chapel Crossing Phase 2 (5-0)
• Denied sign variances for Perspire Sauna Studio at 2251 E. Southlake Blvd. (5-0)
• Approved sign variances for Rosebud Steakhouse at 2102 E. SH 114 (5-0)
• Approved consent agenda including election order and e-bike helmet ordinance (5-0)
• Appointed John Slocum and Sanjay Veerabathina to Senior Advisory Commission (5-0)
• Appointed David Cunningham to Planning and Zoning Commission (4-1)
• Appointed Frances Scharli to Southlake Parks Development Corporation (5-0)

City Council

The City Council will deliberate the terms of an economic development incentive program (Project No. 2017-03) and consider action following an executive session. They will also vote on ordering a May 3 general election for Council Places 3, 4, and 5, a first reading to include e-bikes under the bicycle helmet ordinance, and a tabled zoning change for the Carillon Pare Plaza District. The consent agenda includes routine items such as approving previous minutes and a report on the Keep Southlake Beautiful Gold Star Award.

• Deliberation of economic development incentive program terms – Project No. 2017-03
• Resolution No. 25-005 ordering a May 3, 2025 General Election for City Council Places 3, 4, and 5
• Ordinance No. 735B (1st reading): amending Bicycle Helmet Ordinance to include electric bicycles (e-bikes)
• Ordinance No. 480-564F (2nd reading, tabled): Zoning Change and Development Plan for Carillon Pare Plaza District (northeast corner of E. S.H. 114 and N. White Chapel Blvd.)
• City Manager's Report: Keep Southlake Beautiful receives Gold Star Award

City Council

The City Council is holding a strategic priority workshop to discuss infrastructure and development updates, including key capital projects and the Town Hall Plaza Park. They will also review performance management topics such as the Board and Commission Program and a financial analysis of the Sustainability Plan. No votes or decisions are scheduled; this is a discussion-only session.

• Discussion of Key Capital Projects Update
• Discussion of Town Hall Plaza Park
• Review of Board and Commission Program
• Sustainability Plan Financial Analysis and Plan
• Focus areas: Safety & Security, Infrastructure & Development, Partnerships & Volunteerism, Performance Management

The City Council held a strategic priority workshop with no formal votes. They provided direction on Town Hall Plaza Park enhancements, the boards and commissions program (including Alliance for Community Engagement, Southlake Sister Cities, and chair tenure), and discussed capital projects and development. No formal decisions were made; updates will be brought to future meetings.

• Provided direction on Town Hall Plaza Park enhancements
• Provided direction on boards and commissions program, including Alliance for Community Engagement, Southlake Sister Cities, and chair tenure
• Discussed key capital projects update
• Discussed commercial and residential development relative to build-out

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing to consider special exceptions and a variance for a residential accessory building. The board will also address the minutes from the January 16 meeting.

• Public hearing for ZBA24-0011: accessory building size, setback reduction, and height variance at 1115 Harbor Haven
• Administrative tabling of ZBA24-0012 regarding 3400 Hillside Drive to February 13, 2025

The Zoning Board of Adjustment approved a special exception and variance for a detached garage at 1115 Harbor Haven, allowing a larger accessory building and a height variance. The applicant revised the design to reduce height and avoid setbacks. The board also tabled a separate case for 3400 Hillside Drive to February 13, 2025.

• Approved ZBA24-0011: special exception and variance for 4,967 sq ft detached garage at 1115 Harbor Haven (4-0)
• Tabled ZBA24-0012: special exception and variance for accessory building at 3400 Hillside Drive to February 13, 2025 (4-0)
• Approved minutes of January 16, 2025 meeting (4-0)

Southlake Arts Council

The Southlake Arts Council will meet to consider recommending approval of the City of Southlake Mural Policy. The body will also discuss reports and updates regarding public art installations and programs.

• Recommendation for approval of the City of Southlake Mural Policy
• Veterans Memorial Focus Group Report
• DPS West Installation and Dedication Ceremony
• MSC Art initial discussion
• Public Art Program and APEX updates

The Southlake Arts Council approved the City of Southlake Mural Policy, recommending it to the City Council. The council also discussed the Veterans Memorial Focus Group report, directing staff to analyze it and submit recommendations. Updates were given on the DPS West art installation, Municipal Service Center art, and the Public Art Program.

• Approved minutes from October 22, 2024 meeting (6-0)
• Approved City of Southlake Mural Policy as written (7-0)

Planning and Zoning Commission

The Southlake Sign Board will hold a work session and regular session to discuss and potentially approve variances to existing master sign plans for two businesses. A public hearing is scheduled for each variance request. The board will also consider approving minutes from its November 2024 meeting.

• SV24-0016: Variances to the Kimball Oaks Master Sign Plan for Perspire Sauna Studio at 2251 E. Southlake Blvd., Suite 100
• SV24-0017: Variances to the District 114 Master Sign Plan for Rosebud Steakhouse at 2102 E. SH 114, Suite 119
• Approval of minutes from the November 21, 2024 Sign Board meeting

The Southlake Sign Board approved the November 21, 2024 meeting minutes (6-0). It denied SV24-0016, a variance request for Perspire Sauna Studio at 2251 E. Southlake Blvd., Suite 100 (6-0). It approved SV24-0017, a variance request for Rosebud Steakhouse at 2102 E. SH 114, Suite 119, subject to the staff report and the applicant's commitment to bring a smaller vertical sign option (6-0).

• Approved minutes from November 21, 2024 Sign Board meeting (6-0)
• Denied SV24-0016 variances for Perspire Sauna Studio (6-0)
• Approved SV24-0017 variances for Rosebud Steakhouse, subject to staff report and smaller sign option (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several zoning and site plan requests. Key items include a zoning change and concept plan for Chapel Crossing Phase 2 on W. S.H. 114, a zoning change from Agricultural to Single-Family Residential for two properties on N. White Chapel Blvd, and a site plan for a medical office building on E. S.H. 114. A request for a Specific Use Permit for a commercial school at Texas Sandlot Baseball Club has been withdrawn.

• Withdrawal of specific use permit for Texas Sandlot Baseball Club at 2870 Exchange Blvd
• Consider zoning change from AG to SF-20A for 1965 and 1975 N. White Chapel Blvd
• Consider site plan for Southlake Medical Office Building at 451 E. S.H. 114
• Consider zoning change and concept plan for Chapel Crossing Phase 2 at 245 and 275 W. S.H. 114
• Approval of minutes from November 21, 2024 meeting

The Planning and Zoning Commission approved a site plan for the Southlake Medical Office Building at 451 E. S.H. 114 (5-1), tabled a zoning change for 1965 and 1975 N. White Chapel Blvd. to the February 6 meeting at the applicant's request (6-0), and approved a zoning change and concept plan for Chapel Crossing Phase 2 at 245 and 275 W. S.H. 114 (6-0). A specific use permit for Texas Sandlot Baseball Club was withdrawn by the applicant. The commission also approved the November 21, 2024 meeting minutes (6-0).

• Approved site plan for Southlake Medical Office Building at 451 E. S.H. 114 (5-1)
• Tabled zoning change for 1965 and 1975 N. White Chapel Blvd. to Feb. 6, 2025 (6-0)
• Approved zoning change and concept plan for Chapel Crossing Phase 2 at 245 and 275 W. S.H. 114 (6-0)
• Withdrawn: Specific Use Permit for Texas Sandlot Baseball Club at 2870 Exchange Blvd.
• Approved minutes of Nov. 21, 2024 meeting (6-0)

Library Board

The Southlake Library Board will discuss Library Communication and Marketing, receive updates on the Libby digital library service, and hear reports from the Librarian and Library Foundation. The board will also consider approval of previous meeting minutes.

• Discussion of Library Communication and Marketing
• Update on Libby Digital Library
• Library Foundation of Southlake Update
• Approval of December 11, 2024 meeting minutes

The Southlake Library Board approved the minutes from the December 11, 2024 meeting with an amendment correcting a board member's name. The board also received presentations on library marketing, the Libby digital library, and a librarian's report on circulation statistics. No other formal decisions were made.

• Approved December 11, 2024 minutes as amended (4-0)

City Council

The City Council holds a work session to discuss agenda items, then a regular session with a consent agenda that includes routine approvals. The consent agenda features an engineering services agreement for T.W. King Pump Station Phase 1 design not to exceed $1,150,000 and SPDC funding for Pioneer Athletics equipment up to $120,000. The council also goes into executive session to discuss litigation, economic development incentives, and personnel matters. No public hearings or ordinances are scheduled.

• Approve Engineering Services Agreement with Freese and Nichols for T.W. King Pump Station Phase 1 Final Design not to exceed $1,150,000
• Approve Southlake Parks Development Corporation funding with Pioneer Athletics for equipment and materials not to exceed $120,000
• Table site plan for Southlake Medical Office Building at 451 E. S.H. 114 to the February 4 meeting
• Preliminary plat for Brumlow East at 1719 E. Continental Blvd. and 1451-1537 Brumlow Ave.
• Executive session to discuss economic development incentive program (Project No. 2017-03) and City Manager personnel matters

The City Council approved a one-year extension of the City Manager's contract with compensation adjusted to the 65th percentile of the market, effective February 1, 2025 (5-0). The council also approved all consent agenda items, including a $1.15M engineering agreement for the T.W. King Pump Station and a $120,000 parks equipment funding agreement. A preliminary plat for the Brumlow East development was approved with a 4-1 vote, including a variance to extend the plat's validity to four years. Councilmember Amy Torres-Lepp resigned effective immediately.

• Approved City Manager contract extension and compensation adjustment (5-0)
• Approved consent agenda items 4A-4G, including $1.15M engineering agreement and $120,000 parks funding (5-0)
• Approved preliminary plat for Brumlow East with 4-year validity variance (4-1)
• Tabled site plan for Southlake Medical Office Building to February 4, 2025 meeting
• Accepted resignation of Councilmember Amy Torres-Lepp

Southlake Parks Development Corporation

The Southlake Parks Development Corporation, jointly with the Park & Recreation Board, will consider two action items: a recommendation to fund up to $120,000 for equipment and materials from Pioneer Athletics, and a recommendation on the proposed FY 2025-2029 SPDC Capital Improvement Program Priorities, which includes a public hearing. The board will also discuss a sales tax report. Consent items include approval of previous meeting minutes.

• Approve minutes from Nov 5, 2024 (SPDC) and Nov 11, 2024 (Park Board) - consent
• Public Forum for non-agenda items (3-minute limit per speaker)
• Consider SPDC funding up to $120,000 for equipment and materials from Pioneer Athletics
• Consider FY 2025-2029 SPDC Capital Improvement Program Priorities with public hearing
• Discussion of Sales Tax Report (SPDC only)

The Southlake Parks Development Corporation and Parks & Recreation Board held a joint meeting and approved all agenda items. The SPDC approved funding up to $120,000 for equipment and materials from Pioneer Manufacturing Company (dba Pioneer Athletics), and both boards approved the proposed FY 2025-2029 Capital Improvement Program priorities. Minutes from prior meetings were also approved, and a sales tax report was presented for discussion only.

• Approved SPDC minutes from Nov 5, 2024 (7-0)
• Approved Parks Board minutes from Nov 11, 2024 (6-0)
• Approved $120,000 SPDC funding for Pioneer Athletics equipment (7-0)
• Approved FY 2025-2029 Capital Improvement Program priorities (SPDC 7-0, Parks Board 6-0)

City Council

The Southlake City Council will receive the December 2024 monthly financial report, which shows year-to-date general fund revenue ($10.8M) below budget and expenditures ($11.6M) exceeding revenue. The report also indicates property tax collections ($7.3M) are 32.6% lower than the same period in FY2024, while permit revenues are above budget. Council will also vote on approving the minutes from the January 7, 2025 meeting, which includes a failed motion on a zoning change for Carroll Crossing.

• Monthly financial report for December 2024 shows YTD general fund deficit of $754,369
• Property tax YTD collections ($7,295,347) are 32.6% lower than FY2024 and below budget
• Permit revenues YTD ($558,445) are 20.2% higher than FY2024 and above budget
• Approval of minutes from January 7, 2025 meeting, which includes a failed motion to approve zoning change and development plan for Carroll Crossing at 1963 W Southlake Blvd and 200 S Peytonville Ave
• Consent agenda from January 7 includes an engineering services agreement with Kimley Horn for E. Highland Realignment ($175,000)

Parks and Recreation Board

The Southlake Parks Development Corporation (SPDC) and Park & Recreation Board will hold a joint meeting to discuss long-term capital priorities. The SPDC will also consider funding for equipment and review a sales tax report.

• Public hearing on proposed FY 2025-2029 SPDC Capital Improvement Program Priorities
• Funding recommendation for equipment and materials from Pioneer Manufacturing Company (dba Pioneer Athletics) not to exceed $120,000

The Southlake Parks Development Corporation and Parks & Recreation Board held a joint meeting on January 21, 2025. The SPDC approved funding up to $120,000 for equipment and materials from Pioneer Manufacturing Company (dba Pioneer Athletics). Both bodies also approved the proposed FY 2025-2029 SPDC Capital Improvement Program priorities. Meeting minutes from prior meetings were approved, and a sales tax report was presented with no action required.

• Approved SPDC funding up to $120,000 for Pioneer Athletics equipment and materials (7-0)
• Approved FY 2025-2029 SPDC Capital Improvement Program priorities (SPDC 7-0, PB 6-0)
• Approved SPDC minutes from November 5, 2024 (7-0)
• Approved Parks Board minutes from November 11, 2024 (6-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings on two special exception requests for residential accessory buildings that exceed permitted size and require setback reductions. One case also seeks a height variance. The board will also consider approving minutes from the October 24, 2024 meeting.

• Consider approval of minutes from October 24, 2024 Zoning Board of Adjustment meeting
• Public Hearing for ZBA24-0010: special exception for accessory building size and setback at 1219 Whispering Lane
• Public Hearing for ZBA24-0011: special exception for accessory building size, setback, and height variance at 1115 Harbor Haven

The Zoning Board of Adjustment approved a special exception for a 1,280-square-foot detached garage at 1219 Whispering Lane, allowing a reduced side setback of 15 feet instead of the required 20 feet. The board tabled a separate request for a large accessory garage at 1115 Harbor Haven, which sought multiple variances including size, setback, and height. Both items were decided by unanimous 5-0 votes.

• Approved special exception ZBA24-0010 for 1,280 sq ft garage at 1219 Whispering Lane with 15-ft setback (5-0)
• Tabled special exception ZBA24-0011 for 5,000 sq ft garage at 1115 Harbor Haven (5-0)

Corridor Planning Committee

The Corridor Planning Committee will review and make recommendations on four development proposals: an office project on 3.9 acres at 2001 N. Shady Oaks Dr., a 26-acre development at 550 W. S.H. 114, a Saucy restaurant at 101 N. Kimball Ave., and a proposed use at 600 W. Southlake Blvd., Suite 120. No final decisions are being made — the committee's recommendations will be forwarded to the City Council for action.

• Office development on 3.9 acres at 2001 N. Shady Oaks Dr.
• 26-acre development at 550 W. S.H. 114
• Proposed Saucy restaurant at 101 N. Kimball Ave.
• Proposed use at 600 W. Southlake Blvd., Suite 120

Senior Advisory Commission

This is a regular meeting of the Senior Advisory Commission. The commission will hear a Q1 report on the Senior Center, a community services report from the Pickleball Manager, and discuss FY2024 accomplishments and the FY2025 work plan for strategic priorities. Consent agenda includes approval of previous meeting minutes.

• Senior Center Q1 Report by Senior Services Coordinator and Senior Recreation Specialist
• Community Services Report by Pickleball Manager Eric Clay
• Discussion of SAC Strategic Priorities: FY2024 accomplishments and FY2025 work plan
• Approval of November 12, 2024 meeting minutes

The Senior Advisory Commission met on January 14, 2025, and approved the minutes from the November 12, 2024, meeting by a 6-0 vote. The commission also heard presentations on the Senior Center Q1 report, a pickleball community services report, and the FY 2024 accomplishments and FY 2025 work plan, but took no votes on these discussion items.

• Approved November 12, 2024, meeting minutes (6-0)

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (SKIL) program meets for group presentations on a Planning & Zoning tabletop exercise and a budget exercise. Members will also receive an overview of the final SKIL project. The meeting is a youth leadership activity, not a formal city council decision-making session.

• Planning & Zoning Tabletop Exercise Group Presentations
• Budget Exercise Group Presentations
• Overview of Final SKIL Project

Metroport Teen Court Advisory Board

The Metroport Teen Court Advisory Board will hear a staff update on the Teen Court program, approve previous meeting minutes, and discuss a scholarship application. The meeting also includes a public forum for non-agenda items.

• Discussion of scholarship application
• Approval of minutes from November 4, 2024 meeting
• Staff update on Teen Court program

The Metroport Teen Court Advisory Board met on January 13, 2025, and unanimously approved the minutes from the November 4, 2024 meeting. The board discussed the scholarship application but made no changes. The next meeting is scheduled for March 3, 2025, and the Volunteer/Scholarship Reception will be in April (date TBD) in Colleyville. No other substantive decisions were made.

• Approved minutes from November 4, 2024 meeting (unanimous)
• Discussed scholarship application; no changes suggested
• Scheduled next meeting for March 3, 2025
• Scheduled Volunteer/Scholarship Reception for April (date TBD) in Colleyville

Southlake Youth Action Commission

The Southlake Youth Action Commission will hold a routine meeting to approve minutes from its December 9, 2024 meeting and receive a programming presentation from Coordinator Jason Ellison. No votes on ordinances, contracts, or fees are scheduled.

• Approve minutes from December 9, 2024 meeting
• Programming presentation by Programs Coordinator Jason Ellison

The Southlake Youth Action Commission approved the minutes from its December 9, 2024 meeting by a 6-0 vote. The commission also heard a presentation from Recreation Programs Manager Jennifer Blackstock about Southlake Recreation programs and volunteer opportunities for students. No other substantive decisions were made.

• Approved minutes from December 9, 2024 meeting (6-0)

Planning and Zoning Commission

The January 9, 2025 Planning and Zoning Commission meeting was cancelled because of inclement weather. All agenda items are forwarded to the January 23 meeting, except Item 8 which goes directly to City Council on January 21.

• Item 8 forwarded to City Council on Jan. 21, 2025
• Remaining items rescheduled to Jan. 23, 2025 meeting

Planning and Zoning Commission

The January 9, 2025 Sign Board meeting was cancelled due to inclement weather. All agenda items, including two variance requests and approval of previous minutes, will be considered at the next meeting on January 23, 2025.

• SV24-0016: Variances to Kimball Oaks Master Sign Plan for Perspire Sauna Studio at 2251 E. Southlake Blvd., Suite 100
• SV24-0017: Variances to District 114 Master Sign Plan for Rosebud Steakhouse at 2102 E. SH 114, Suite 119
• Approval of minutes from November 21, 2024 Sign Board Meeting

City Council

The City Council will hold public hearings and vote on second readings of two zoning changes: Carroll Crossing at 1963 W Southlake Blvd. and Dakota's at 1901 W. Kirkwood Blvd. The council will also discuss an economic development incentive program and pending litigation in executive session. A consent agenda includes approval of an engineering services agreement for E. Highland Realignment up to $175,000 and other routine items.

• Second reading and public hearing for zoning change to TZD for Carroll Crossing at 1963 W Southlake Blvd. and 200 S. Peytonville Ave.
• Second reading and public hearing for zoning change to S-P-2 for Dakota's at 1901 W. Kirkwood Blvd.
• Executive session to deliberate economic development incentive program (Project No. 2021-02) and pending litigation (two lawsuits).
• Consent: Engineering Services Agreement with Kimley Horn for E. Highland Realignment, not to exceed $175,000.
• Consent: Purchase of software support and hosting from Data Transfer Solutions, not to exceed $57,000.

The City Council denied a zoning change for the Carroll Crossing development at 1963 W Southlake Blvd. and 200 S. Peytonville Ave. after a public hearing with many opponents; the motion failed 3-3 with one recusal. The Council approved a zoning change for Dakota's at 1901 W. Kirkwood Blvd., changing from NRPUD to S-P-2 with C-3 uses, 7-0. All consent agenda items were approved 7-0, including the E. Highland realignment engineering agreement and software support purchase.

• Approved consent agenda items 4A-4I (7-0), including minutes, meeting cancellations, expenditures, software purchase, engineering agreement, and encroachment agreements
• Denied Ordinance No. 480-825, Carroll Crossing zoning change and development plan (3-3, motion failed)
• Approved Ordinance No. 480-826, Dakota's zoning change from NRPUD to S-P-2 with C-3 uses (7-0)
• Approved sign variances for The Residences at Southlake (7-0)

City Council

The City Council approved updates to the Industrial Wastewater Pretreatment Program and granted a specific use permit for a commercial school. The council also approved a funding agreement with TxDOT for road improvements and a merit increase for the City Secretary.

• Resolution No. 24-044: Advanced funding agreement with TxDOT for SH 114 and W. Dove Road improvements not to exceed $524,980
• Resolution No. 24-043: Specific use permit for Core Moves Performance commercial school at 1602 Hart St., Suite 202
• Ordinance No. 836-A: Amendment to City Code updating the Industrial Wastewater Pretreatment Program
• Management agreement with Roxy Tennis LLC for Southlake Tennis Center from January 1, 2025 to December 31, 2027
• 5% merit increase for the City Secretary's contract effective January 1, 2025

Tax Increment Reinvestment Zone (T.I.R.Z.) Number One Board of Directors

The Tax Increment Reinvestment Zone Number One Board of Directors will consider approving minutes from August 2024, recommending a Chair appointment to the City Council, electing a Vice-Chair for 2025, and approving the 2024 Annual Report. They will also discuss project status updates. The meeting is largely procedural and organizational.

• Approval of minutes from August 6, 2024 TIRZ #1 Board meeting
• Recommendation to City Council for appointment of Chair for 2025
• Election of Vice-Chair for 2025
• Approval of 2024 Annual Report for TIRZ #1
• Discussion of TIRZ #1 project status update

The TIRZ Number One Board of Directors met and approved all items on the agenda. They unanimously approved the minutes from the August 6, 2024 meeting, reappointed Randy Williamson as Chair and Amy Torres-Lepp as Vice-Chair for 2025, and approved the 2024 Annual Report. The board also heard a project status update on Town Square from David Ayer of Kite Realty, but no action was taken on that item.

• Approved minutes from August 6, 2024 meeting (7-0)
• Approved appointment of Randy Williamson as Chair for 2025 (7-0)
• Approved appointment of Amy Torres-Lepp as Vice-Chair for 2025 (7-0)
• Approved 2024 Annual Report for TIRZ Number One (7-0)