Seaside public meetings in 2025

Tourism Advisory Committee

The committee will meet to discuss budget requests and the finalization of the 2026 official Seaside Travel Guide. The session will also include a financial review and staff updates on tourism statistics.

• Review of budget requests
• Final edits and production timeline for the 2026 official Seaside Travel Guide
• Discussion on Tourism Grant Applications
• Review of the Tourism Advisory Committee's purpose, powers, and duties document
• Update on the KGW weather cam placement at the Lanai at the Cove

Convention Center Commission

The Seaside Convention Center Commission will approve minutes from the September 11 and October 9, 2025 meetings. It will review budget and finance reports, including accounts receivable and expense overages. The commission will also hear the advertising/marketing report and the general manager’s update. Finally, it will discuss the city council board/commission review and consider the 2026‑27 budget request.

• Approve September 11, 2025 meeting minutes
• Approve October 9, 2025 meeting minutes
• Review budget/finance reports (accounts receivable, expense overbudget)
• Approve advertising/marketing and sales report
• Consider 2026‑27 budget request and city council board/commission recommendations

Library Board

The Library Board will meet to review library policies and plan a furnishings refresh. The board is also considering a draft job description for a Teen Library Board Member.

• Draft job description for Teen Library Board Member
• Library Policy review for updates
• Planning for library furnishings refresh
• Planning for all boards gathering

The Library Board approved the November meeting minutes. A $7,000 allocation for library programs was added to the 2026 budget and a new process for gathering a library “wishlist” was adopted. New board member Penny York was welcomed to manage the bookstore. No other formal votes were recorded.

• Approved November meeting minutes (unanimous)
• Committed at least $7,000 to library programs in the 2026 budget
• Adopted a new process to collect library ‘wishlist’ needs
• Welcomed new board member Penny York to manage the bookstore

City Council

The City Council will hold a work session to prioritize policies and projects. The regular meeting includes a discussion on the appointment process for the Ward 4 council vacancy and a recognition of outgoing councilor David Posalski.

• Payment of bills totaling $64,941.16
• Liquor license application recommendation for Worldmark, Seaside
• Appointment process for City Council Ward 4 vacancy
• Vacancies for Airport Advisory Committee, City Tree Board, Community Center Commission, Planning Commission, and Transportation Advisory Commission
• Clatsop Economic Development Resources (CEDR) report

The council approved the meeting agenda and the consent agenda. It nominated Stephen Christofor to the City Tree Board and reappointed members to the Budget Committee, Library Board, and Tourism Advisory Committee. All motions passed with a 6‑1 vote, with Councilor Seamus McVey absent.

• Approved meeting agenda (6-1)
• Approved consent agenda (6-1)
• Nominated Stephen Christofor to City Tree Board (6-1)
• Reappointed William Montero and Kathy Kleczek to Budget Committee (6-1)
• Reappointed Meaghan Hughes to Library Board (6-1)
• Nominated David Posalski to Tourism Advisory Committee (6-1)
• Reappointed Sadie Mercer to Tourism Advisory Committee (6-1)

Parks Advisory Committee

The committee will discuss the status of 2025 park projects for submission to the Mayor and City Council. The meeting includes a report on the November 29 cleanup of Mill Ponds Natural History Park and a discussion on the Neal Maine plaque dedication.

• 2025 Park Projects Update for Mayor and City Council
• Report on November 29 cleanup of Mill Ponds Natural History Park
• Neal Maine Plaque/Dedication planning

Community Center Commission

The Community Center Commission will discuss ongoing facility issues, including a rusted door safety concern and a parking lot flooding problem that will be tied to a storm drain with costs still being calculated. Commissioners will also review notes from the September 4 by‑law workshop and consider revisions to align with the 2017 ordinance. The meeting will address the recent resignation of a commissioner and the need to fill the vacancy.

• Rusty door safety issue – part ordered, awaiting arrival after over five years
• Parking lot flooding – city to tie to storm drain; repair price being calculated for budgeting
• By‑law Project – review of September 4 workshop suggestions and revisions to align with 2017 ordinance
• Commission vacancy – resignation of Molly Irons accepted; need to appoint a new member

City Council

The Seaside City Council will consider Ordinance 2025-06, which amends Chapter 102 to set rules, permits, penalties and enforcement for camping, lying and sleeping on public and private property. The council will also discuss additional funding for the Chamber of Commerce Independence Day fireworks, a work‑session discussion on ICE‑related initiatives, and several board vacancies. A consent agenda includes payment of $411,146.96 for outstanding bills.

• Ordinance 2025-06 – amendment to Chapter 102 on camping, lying and sleeping; public hearing and motions for first and second readings
• Fireworks funding – motion to allocate $40,500 (after an initial $25,000 proposal) for the Seaside Chamber of Commerce 2026 Independence Day fireworks
• Work session discussion of initiatives related to ICE activity in Seaside (50‑minute segment)
• Consent agenda payment of $411,146.96 for outstanding city bills
• Vacancies announced for Airport Advisory Committee, City Tree Board, Community Center Commission, Planning Commission, and City Council Ward 4

The council approved the meeting agenda and the consent agenda. It moved for a third reading and then adopted Ordinance 2025-06, which sets rules for camping, lying, and sleeping on public and private property. Council members voted to cancel the December 22, 2025 council meeting. Staff were directed to post factual ICE‑related information on the city’s social media platforms and to follow a new appointment process for the Ward 4 council seat.

• Approved meeting agenda (6-1)
• Approved consent agenda (6-1)
• Moved for third reading of Ordinance 2025-06 (5-2)
• Adopted Ordinance 2025-06 (5-2)
• Cancelled Dec 22, 2025 council meeting (6-1)
• Directed staff to post ICE‑related factual information on city social media (no vote recorded)
• Set timeline and procedures for Ward 4 council appointment process (no vote recorded)
• Announced multiple board and committee vacancies (informational, no vote)

Tourism Advisory Committee

The Tourism Advisory Committee met to approve a $5,000 grant for Beach Books' 20th anniversary celebration. Members discussed expanding the committee to seven members and drafting a vision statement. They also considered adding a new KGW weather camera for Seaside. Financial and visitor statistics were reviewed, and upcoming tourism advertising campaigns were noted.

• Approval of $5,000 grant to Beach Books for its 20th anniversary celebration
• Discussion of expanding TAC membership to seven and drafting a vision statement
• Recommendation to pursue a new KGW weather camera for Seaside
• Review of tourism commercial schedules on KIRO, KING, and KGW stations

Planning Commission

The Planning Commission will hold a work session to review a presentation on the draft Comprehensive Plan. The body will also receive a kick-off presentation from the Housing Code Update Steering Committee regarding the Seaside Zoning Ordinance.

• Draft Comprehensive Plan presentation
• Housing Code Update Steering Committee kick-off presentation

The commission heard an overview of the city’s comprehensive plan from Scott Fregonese of 3J Consulting. He also announced that 3J will take on the housing code update project. No formal approvals, votes, or actions were recorded in the minutes.

City Tree Board

The Seaside City Tree Board will meet on November 12, 2025 at City Hall, 989 Broadway. The board will review old business, including reports from other city tree boards and a comparison of duties of the existing Seaside Tree Board. In new business, the board will discuss its mission, vision, and values statements.

• Review reports from members of various cities' tree boards
• Compare duties of the existing Seaside Tree Board
• Discuss the Tree Board mission statement
• Discuss the Tree Board vision statement
• Discuss the Tree Board values statement

City Council

The City Council will hold a public hearing on Ordinance 2025-06 regarding camping, lying, and sleeping on public and private property. The body will also consider a revised public comment policy and discuss sponsoring Chamber of Commerce fireworks.

• Ordinance 2025-06: Regulations and permits for camping, lying, and sleeping on public and private property
• Resolution #4081: Revised Public Comment Policy for City Council meetings
• Payment of bills totaling $171,169.93
• Public hearing on camping regulations
• Discussion on sponsoring Chamber of Commerce fireworks

The Seaside City Council appointed Mark Hopman to the Convention Center Commission (7‑0). It adopted Resolution #4081, revising the public‑comment policy (7‑0). Ordinance 2025‑06 on camping regulations received its first reading (6‑1) and second reading (5‑2). The council approved $40,500 to fund the 2026 Independence Day fireworks, added an overflow site for homeless camping to the priority list (7‑0), and authorized red‑card information kiosks at City Hall (7‑0).

• Appointed Mark Hopman to Convention Center Commission (7‑0)
• Adopted revised public comment policy, Resolution #4081 (7‑0)
• First reading of Ordinance 2025‑06 on camping regulations (6‑1)
• Second reading of Ordinance 2025‑06 on camping regulations (5‑2)
• Added overflow site for homeless camping to priority list (7‑0)
• Approved $40,500 funding for 2026 Independence Day fireworks (5‑2)
• Authorized red‑card information kiosks at City Hall (7‑0)

Parks Advisory Committee

The Parks Advisory Committee reviewed and approved the October 2 meeting minutes and discussed adopting AI assistance for future minutes. Members updated on park projects, including the Seltzer Park shower installation and bench additions, and coordinated cleanup efforts at the Vietnam Veterans Memorial park. The group outlined steps to design, fund, and install a $600 plaque honoring Neal Maine at Estuary Park. Additional plans were noted for a sensory walk at Mill Pond in the spring.

• Review and approval of October 2 meeting minutes
• $600 plaque for Neal Maine dedication at Estuary Park, to be designed and funded by informal donors
• Contracting for Seltzer Park shower project and provision of benches and towel rack
• Cleanup and replanting at Vietnam Veterans Memorial park, including weed control with a vinegar‑based solution
• Planning a sensory walk event at Mill Pond for late spring after park reopens

Improvement Commission

The Improvement Commission will discuss allocating funds from the Urban Renewal Fund to cover repairs to the Wahanna Ball Field parking lot. The repairs, costing $12,621.60, were completed by Bayview Asphalt after the lot was damaged during a 2023 culvert project.

• Request to move $12,621.60 in repair expenses from the General Fund to the Southeast Seaside Urban Renewal Fund
• Discussion of Urban Renewal Budget Committee vacancy
• Fall Improvement Commission Update
• Approval of June 9, 2025 meeting minutes

The Improvement Commission approved the June 9, 2025 meeting minutes. It also approved moving the Wahanna Ballfield parking lot repair expenses into the Southeast Seaside Urban Renewal Fund. No vote tallies were recorded in the minutes.

• Approved June 9, 2025 meeting minutes (no vote tally noted)
• Approved moving Wahanna Ballfield parking lot repair expenses to Southeast Seaside Urban Renewal Fund (no vote tally noted)

Community Center Commission

The Commission will discuss a vacancy and elect a new chair. The body will also review financial reports and provide updates on facility maintenance and the bylaw project.

• Election of a new Commission Chair
• Discussion of Commission Vacancy
• Review of notes from 9/4/2025 Bylaw Project workshop
• Update on parking lot flooding
• Update on rusty door safety issue

Library Board

The Seaside Library Board reviewed reports and debated officer term lengths, voting for four‑year terms and considering re‑election limits. It examined a proposed $30,000 allocation to refresh furnishings, including reupholstering chairs, adding flexible seating, and possibly moving the computer lab to the atrium. The board also outlined plans for a patron survey, an all‑boards gathering, and future community events.

• $30,000 allocation for library furnishings refresh (chairs, flexible furniture, computer lab relocation)
• Vote for four‑year officer terms and discussion of term‑limit policies
• $150 honorarium for movie‑night performer
• Plan to develop a patron survey on furniture and space reconfiguration
• Brainstorming an all‑boards gathering that would include Cannon Beach library

The board approved the October 2025 minutes without changes. It directed the board to report back on the format for programming updates. Members unanimously agreed to move the next meeting to December 9, 2025 at 4 PM. No other formal actions were taken.

• Approved October 2025 minutes (no changes)
• Directed board to report back on programming update format
• Unanimously moved next meeting to Dec 9, 2025 at 4 PM

City Council

The City Council will consider the third reading and adoption of Ordinance 2025-07. This ordinance establishes a property tax exemption program for nonprofit corporations providing housing for low-income persons.

• Ordinance 2025-07: Property tax exemption program for nonprofit low-income housing
• Affordable housing development on N. Holladay Drive by Related NW

The council approved the meeting agenda unanimously (6‑0). It moved to read Ordinance 2025‑07, the property tax exemption program, third reading by title only and adopted it, each with a 6‑0 vote. No public comments were received.

• Approved agenda (6-0)
• Moved to read Ordinance 2025-07 third reading by title only (6-0)
• Adopted Ordinance 2025-07 property tax exemption program (6-0)

City Council

The Seaside City Council will vote on a revised public comment policy (Resolution #4081) and consider two ordinances: one amending camping regulations (Ordinance 2025-06) and another creating a property tax exemption program for nonprofit corporations that provide low‑income housing (Ordinance 2025-07). The council will also approve the consent agenda, which includes payment of bills totaling $456,525.97, and note several board and commission vacancies.

• Resolution #4081 – adopt revised public comment policy for City Council meetings
• Ordinance 2025-06 – amend Chapter 102 to regulate camping, lying, and sleeping on public and private property
• Ordinance 2025-07 – adopt property tax exemption program for nonprofit low‑income housing providers
• Consent agenda payment of $456,525.97 for city bills
• Vacancies announced for Airport Advisory Committee, City Tree Board, Community Center Commission, Planning Commission, and Convention Center Commission

The council approved the meeting agenda and the consent agenda unanimously. They nominated Mark Hopman to the Convention Center Commission with a 7‑0 vote. The council directed staff to update the public comment policy and to submit the camping ordinance for the next meeting. Ordinance 2025‑07 received a first reading approval (7‑0) and a second reading approval (6‑1), while a motion to have the city attorney review it was rejected (3 Y, 4 N).

• Approved meeting agenda (7-0)
• Approved consent agenda (7-0)
• Approved nomination of Mark Hopman to Convention Center Commission (7-0)
• Directed staff to update public comment policy for next meeting
• Directed staff to submit camping ordinance (Ordinance 2025-06) for next meeting
• Approved first reading of Ordinance 2025-07 (7-0)
• Approved second reading of Ordinance 2025-07 (6-1)
• Motion to require city attorney review of Ordinance 2025-07 rejected (3 Y, 4 N)

City Tree Board

The Seaside City Tree Board will meet on October 22, 2025 at City Hall. Members will hear reports from other municipalities’ tree boards and ordinances. The board will discuss a review of its own structure, objectives, and bylaws.

• Reports from other cities’ tree boards and ordinances
• Review of the Seaside Tree Board’s set‑up
• Discussion of the board’s goals
• Examination of the board’s bylaws

Tourism Advisory Committee

The committee voted to award a $3,000 grant to the Seaside Downtown Development Association for the Halloween Happenin’s event. It also approved guidelines for a new Community Arts and Vitality Grant Program that requires funded projects to remain in Seaside. Members discussed expanding the committee to seven members with two at‑large seats and noted the personnel budget for 2025‑2026 needs attention.

• $3,000 grant awarded to Seaside Downtown Development Association for Halloween Happenin’s
• Approval of Community Arts and Vitality Grant Program guidelines (projects must stay in Seaside)
• Proposal to expand the Tourism Advisory Committee to seven members, adding two at‑large positions
• Review of four TAC grant applications and fireworks funding for the Chamber of Commerce
• Financial review flagged the 2025‑2026 personnel budget as insufficient

Convention Center Commission

The Seaside Convention Center Commission will approve the September 11, 2025 minutes and the budget/finance report, which notes a potential insurance and supplies over‑budget. It will also approve the advertising/marketing report that includes updates on contracts, addendums, and federal funding cancellations. The general manager will report on recent hires and equipment arrivals. New business includes discussion of recording meetings on YouTube and membership continuity.

• Approval of September 11, 2025 meeting minutes
• Budget/finance report indicating possible insurance and supplies over‑budget
• Advertising/marketing report covering contract updates and federal funding cancellations
• General manager report on hiring Triston Scott and arrival of tables and rolling carts
• New business discussion of YouTube‑recorded meetings and future member terms

City Council

The Seaside City Council will vote on Resolution #4080 to amend council procedural rules, Resolution #4081 to adopt a revised public comment policy, and Ordinance 2025-06 to establish new camping, lying, and sleeping regulations. The consent agenda includes payment of bills totaling $424,889.95. The meeting also notes vacancies on several boards and commissions.

• Resolution #4080 – amend Rule 4.10 on motions to reconsider
• Resolution #4081 – adopt revised public comment policy
• Ordinance 2025-06 – new regulations for camping, lying, and sleeping on public and private property
• Consent agenda payment of bills – $424,889.95
• Vacancies – Airport Advisory Committee, City Tree Board, Community Center Commission, Planning Commission (2), Convention Center Commission

The City Council approved the amended agenda and the consent agenda unanimously. Council members reappointed Chris Rose to the Planning Commission with a 7‑0 vote. The council read and adopted Resolution #4080, amending council rules of procedure, also by a 7‑0 vote. Staff were instructed to revise the public‑comment policy per Resolution #4081, and the camping ordinance was sent back for future review.

• Approved amended agenda (7-0)
• Approved consent agenda (7-0)
• Reappointed Chris Rose to Planning Commission (7-0)
• Adopted Resolution #4080 amending council rules (7-0)
• Directed staff to revise public‑comment policy (Resolution #4081)
• Deferred decision on Ordinance 2025-06 (camping) to a future meeting
• Announced vacancy on Airport Advisory Committee
• Announced vacancy on City Tree Board

Library Board

The Library Board approved the draft ordinance that sets qualifications, terms, and onboarding requirements for board members. The board also adopted a new mission statement and chose a white‑background logo with a sun. Members voted against ordering library board business cards.

• Draft ordinance establishing the Library Board approved (qualifications, residency, term limits, onboarding addendum)
• New mission statement approved
• Logo design approved: white background with a sun, preferred over black background
• Decision not to purchase library board business cards
• Furnishings refresh for the library discussed

The Library Board approved the September 2025 meeting minutes without changes. The board voted to set officer terms at four years, with consensus to allow re‑election rather than impose strict term limits. No other formal motions were adopted.

• Approved September 2025 meeting minutes (unanimous)
• Approved four-year officer terms (vote passed)

Planning Commission

The Seaside Planning Commission will hold a public hearing on application 769-25-000085-PLNG, a request by Evergreen Energy Group, LLC to review a Highway 101 Overlay Zone for a gas station and convenience store on vacant lots near the intersection of Highway 101 and 14th Avenue. The agenda also includes a conditional use extension request for Restoration House at 208 N Holladay and a work‑session presentation on a Middle Housing Code update. Standard procedural items such as call to order, roll call, approval of minutes, and public comment registration are also listed.

• Public hearing on application 769-25-000085-PLNG for a gas station and convenience store near Hwy 101 and 14th Ave (vacant lots, .68 acre, General Commercial C‑3)
• Conditional Use extension request for Restoration House, 208 N Holladay
• Middle Housing Code Update presentation in the work session
• Public comment registration methods (in‑person, Zoom, written)
• Standard agenda items: call to order, roll call, approval of minutes, conflict‑of‑interest declaration

Planning Commission

The Planning Commission will hold a public hearing regarding a request to build a gas station and convenience store. The body will also consider a conditional use extension for a property on N Holladay. A work session will follow to introduce middle housing code updates.

• Public hearing for Evergreen Energy Group, LLC to construct a gas station and convenience store near Highway 101 and 14th Avenue
• Conditional Use extension request for Restoration House at 208 N Holladay
• Work session on Middle Housing Code updates with Scott Fregonese of 3J Consulting

The commission voted 5‑0 to approve Evergreen Energy Group’s Highway 101 Overlay Zone Review for a gas station and convenience store, subject to five amended conditions. Commissioners Kleczek and Kraft were absent and recused, while Montero, Rose, Mitchell, and Stahmer voted aye. The commission also approved the Restoration House’s conditional‑use extension and a modification to its site plan.

• Approved Highway 101 gas station overlay zone review (5‑0 vote, 5 conditions amended)
• Approved Restoration House conditional‑use extension
• Approved modification to Restoration House site plan

Parks Advisory Committee

The Seaside Parks Advisory Committee will vote to accept the corrected AI report of September 4, 2025, which will be sent to the City Recorder. Members will receive updates on the Neal Maine sign for the Estuary Park viewing platform. A follow‑up report on the September 13 Mill Ponds clean‑up and a report on Mill Ponds fencing will be presented. The committee will discuss new member Sandy Ward’s offer to organize weeding and replanting at Seltzer Park.

• Vote to accept corrected AI Report of Sept 4 2025 (to be sent to City Recorder)
• Update on Neal Maine sign for Estuary Park Viewing Platform
• Follow‑up report on Sept 13 Mill Ponds clean‑up
• Report on Mill Ponds fencing and related conditions
• Discussion of new member Sandy Ward’s volunteer weeding/replanting at Seltzer Park

Community Center Commission

The Community Center Commission will review updates on a rusted door safety issue, parking lot flooding, and the ongoing by‑law project. It will also address the resignation of Chair Molly Irons and elect a new commission chair. The meeting includes a review of the monthly financial report showing revenues of $110,180 and expenses of $144,605.

• Rusty door safety issue update
• Parking lot flooding update
• By‑law project review
• Molly Irons resignation
• Election of new commission chair

City Council

The Seaside City Council will hold a public hearing and vote on Ordinance 2025-05, which proposes vacating a portion of 3rd Avenue west of Holladay Drive for the Restoration House. The council will also review a liquor license application from Worldmark Seaside and discuss asphalt repairs for the Wahanna Ball Field parking lot. A consent agenda includes payment of $476,025.65 for city bills, and several board and commission vacancies will be noted.

• Ordinance 2025-05 – vacation of a portion of 3rd Avenue west of Holladay Drive (public hearing and possible adoption)
• Liquor License Application – Worldmark Seaside
• Wahanna Ball Field Parking Lot Asphalt Repairs
• Consent agenda payment of $476,025.65 for city bills
• Vacancies on Airport Advisory Committee, City Tree Board, Community Center Commission, and Convention Center Commission

The council adopted Ordinance 2025-05, vacating a portion of 3rd Avenue for the Restoration House, with a 6‑0 vote. It also recommended approval of the Worldmark Seaside liquor license, passing 5‑1. Additionally, the council reappointed two members to the Convention Center Commission and approved the consent agenda, each by a 6‑0 vote.

• Adopt Ordinance 2025-05 (vacate portion of 3rd Ave) – passed 6-0
• Recommend approval of Worldmark Seaside liquor license – passed 5-1
• Reappoint Tom Jensen and Robert Fuller to Convention Center Commission – passed 6-0
• Approve consent agenda – passed 6-0
• Approve meeting agenda – passed 6-0

Transportation Advisory Commission

The Transportation Advisory Commission will review updates on the striping project, noting that a new pre‑heater machine has increased productivity and work has begun on the southern side of town. They will discuss plans for a selected paving project on certain streets in early fall to avoid traffic issues. The commission will also hear about the design and bidding phase for the Avenue ‘U’ parking lot, which may include additional work. Finally, they will address ongoing repairs and replacements of town signs.

• Striping project – new pre‑heater machine increases productivity; work started on southern side of town
• Selected paving project – planning paving of selected streets in early fall to avoid traffic issues
• Avenue ‘U’ parking lot – design and bidding phase, possible additional work
• Sign updates – ongoing repair and replacement of town signs

Tourism Advisory Committee

The Seaside Tourism Advisory Committee met to approve a $3,000 award from a $5,000 grant request submitted by Winter Waters. The committee also discussed a chainsaw‑carved seal sculpture proposal and chose not to act on it. Members voted to continue promoting Painted Rock Beach with mindful messaging. Ongoing work on the committee’s purpose, powers and duties was noted for future meetings.

• Award $3,000 grant to Winter Waters (grant request $5,000)
• Reviewed seal art proposal for chainsaw‑carved seal sculptures – no action taken
• Decided to continue promoting Painted Rock Beach with mindful messaging
• Continued discussion on TAC purpose, powers and duties – online document to be created
• Reviewed tourism grant applications and other old business items

City Tree Board

The Seaside City Tree Board will meet to discuss updates on the Arboretum Project and review tree board operations from other cities. The meeting is a workshop with no formal votes scheduled.

• Arboretum Project Updates
• Review of other cities' Tree Boards and Ordinances
• Guest attendance by Seaside Museum President Leah Griffith

Convention Center Commission

The commission will discuss City Council board and commission review recommendations. Members will also review the convention center's outlook for the second half of 2025 and the year 2026.

• City Council Board/Commission Review/Recommendations
• Convention Center Outlook for late 2025 and 2026
• Budget and finance report approval
• Advertising, marketing, and sales report approval
• General Manager's report approval

City Council

The City Council will hold a public hearing regarding Ordinance 2025-05 to vacate a portion of 3rd Avenue west of Holladay Drive. The meeting also includes a work session on the FEMA Floodplain Environmental Impact Statement and a proclamation for Latin American Heritage Month.

• Ordinance 2025-05: Vacation of a portion of 3rd Avenue for the Restoration House
• Payment of bills totaling $951,331.62
• Liquor License Application for The Taste of India
• Property Abatement at 525 N. Wahanna Road
• Vacancies on Airport Advisory Committee, Parks Advisory Committee, and City Tree Board

The City Council approved a liquor license for The Taste of India with a 6‑0 vote. The council also voted to table the property abatement at 525 N. Wahanna Road and to approve Ordinance 2025‑05 (vacation of a portion of 3rd Avenue) for first reading, each by 6‑0. The agenda amendment and the consent agenda were likewise approved unanimously.

• Approved Liquor License for The Taste of India (6-0, Posalski absent)
• Tabled Property Abatement at 525 N. Wahanna Road (6-0, Posalski absent)
• Approved Ordinance 2025-05 first reading (vacation of 3rd Ave) (6-0, Posalski absent)
• Approved agenda amendment (6-0, Posalski absent)
• Approved consent agenda (6-0, Posalski absent)

Parks Advisory Committee

The Seaside Parks Advisory Committee will hold a regular meeting to vote on a new secretary and receive updates from liaisons. The committee will also discuss volunteer opportunities for the Mill Ponds cleanup event on September 13 and hear a presentation on restoring the Mill Ponds Natural Heritage Program site.

• Vote on Julia Weinberg as new PAC secretary
• Mill Ponds Clean Up event scheduled for Saturday, September 13
• Presentation on healing the Mill Ponds Natural Heritage Program site

Community Center Commission

The Seaside Community Center Commission will hold its regular meeting to discuss routine operations, including updates on a rusty door, parking lot flooding, and a draft bylaw review. The commission will also receive reports from the City Council liaison and staff, covering financial status and ongoing projects.

• Review draft bylaws for the Community Center Commission
• Rusty door update at the Community Center
• Parking lot flooding update at the Community Center
• Review of August 2025 financial report (7.91% of revenues used)
• City Council liaison report from Tita Montero

Library Board

The Seaside Library Board will discuss and vote on a newly crafted mission statement and review a new library logo design. The board will also continue reviewing library policies and draft recommendations for formally establishing the Library Board via ordinance.

• Vote on newly crafted library mission statement
• Review new library logo design
• Library policy review in preparation for updates
• Draft recommendation for ordinance formally establishing the Library Board

The Library Board adopted a new mission statement and approved several draft recommendations for the ordinance formally establishing the board, including onboarding addendum, member qualifications, term limits, and duties. The board also approved the preferred logo design and declined to order business cards. The library policy review was postponed to a future meeting.

• Approved new mission statement (no vote tally recorded)
• Approved onboarding addendum requirement for board applications
• Approved member qualifications: 1 year residency, 1 year city tax payment, library card in good standing
• Approved limit of one board member residing outside city limits (5 members total)
• Approved limit of one board member per household
• Approved term limits: two consecutive 4‑year terms and reapplication after first term
• Approved duties referencing city ordinances and policies
• Declined to order library board business cards

Library Board

The Seaside Library Board will meet to review a draft recommendation for an ordinance that would formally establish the board. Additionally, board member Cathey Ryan will give a presentation on the role of advisory boards.

• Draft recommendation for Ordinance formally establishing the Library Board
• Presentation on the role of advisory boards by Cathey Ryan

The board reviewed recommendations for the purpose, structure, and qualifications of library board members. No votes or formal approvals were recorded. Topics included application addenda, term limits, residency requirements, and the board’s advisory role to the city council.

Planning Commission

The commission voted to approve application 769-25-000024-PLNG, allowing RDA Project Management LLC to build 36 apartment units on vacant lots near Avenue P and Irvine St. The motion passed with a 6‑0 vote; Commissioners Stahmer, Hyder and Vice Chairperson Kleczek were absent. No other actions were taken at the meeting.

• Approved conditional use for 36 apartment units at Avenue P and Irvine St (6‑0)

City Tree Board

The Seaside City Tree Board will hold a workshop to review progress on the Arboretum Project, including plant material updates and signage changes, and to discuss input on a Tree Board Review. The meeting will also address the resignation of member Lisa Morley.

• Arboretum Project updates on plant material and signage
• Tree Board Review discussion
• Lisa Morley’s resignation

City Council

The council voted 6‑0 to amend Ordinance 2025-04 by removing FEMA pre‑implementation language, and then voted 6‑0 to adopt the ordinance as amended. Council members also approved the meeting agenda and consent agenda unanimously (6‑0 each). The council agreed to review options for the property at 525 S. Wahanna with Mr. Loke over the next thirty days, and a tie vote left the Parks Advisory Committee vacancy unresolved.

• Approved meeting agenda (6-0)
• Approved consent agenda (6-0)
• Amended Ordinance 2025-04 to remove FEMA language (6-0)
• Adopted Ordinance 2025-04 as amended (6-0)
• Agreed to review options for 525 S. Wahanna property with Mr. Loke (30‑day review)
• Parks Advisory Committee vacancy vote resulted in a tie; decision postponed

Parks Advisory Committee

The Parks Advisory Committee will meet to review reports from the City Council and Public Works. The body will discuss administrative matters including meeting minutes and committee vacancies.

• Discussion on transcribing AI versus secretarial minutes
• Council review of committees and boards
• New vacancy on the Parks Advisory Committee
• Search for a new PAC secretary

Community Center Commission

The commission will meet to review draft bylaws and receive updates on facility maintenance. The body will also review the current financial report and welcome new commissioners.

• Review of draft bylaws
• Update on parking lot flooding
• Update on rusty door replacement
• Review and acceptance of financial report

Library Board

The board will review library policies and a draft recommendation for an ordinance to formally establish the Library Board. The meeting will also include reports from the Library Director and Assistant Director.

• Draft recommendation for Ordinance formally establishing the Library Board
• Library Policy review for updates
• Discussion of $8,500 estimate for roof cleaning and treatment
• Review of library job descriptions

The board approved the July 1, 2025 meeting minutes. It scheduled a special meeting at 3 PM on September 2, 2025 to discuss draft recommendations for an ordinance formally establishing the Library Board. The regular board meeting was set for 4 PM on September 2, 2025. No new business was taken.

• Approved July 1, 2025 meeting minutes (motion by Eve Marx, seconded by Kathleen Teeple)
• Scheduled special board meeting at 3 PM on September 2, 2025 to review draft ordinance recommendations
• Set regular Library Board meeting for 4 PM on September 2, 2025
• No new business taken

City Tree Board

The City Tree Board is meeting to discuss the final stages of the Arboretum Project, which is scheduled for completion on September 1, 2025. Members are reviewing tree vouchers, specific plant species, and signage updates.

• Arboretum Project completion date: September 1, 2025
• Review of tree species including Vine Maple, Strawberry Tree, Venus Dogwood, and Japanese Snowbell
• Discussion of signage and post updates
• Tree Board review with input from Victoria and Tita

City Council

The council approved a temporary camping policy, authorized a homeless‑camp management agreement, allocated contingency funds to the fire department, and adopted a collective‑bargaining amendment for a 24‑hour firefighter shift. It also filled vacancies on the Parks Advisory Committee and Planning Commission, approved the vacation of a city property, and granted a merit increase to City Manager Kyle. All motions passed with votes ranging from 5‑1 to 7‑0. No items were denied.

• Adopted Resolution #4073 temporary camping policy (6-0)
• Adopted Resolution #4076 agreement with Clatsop Community Action for homeless camp management (6-0)
• Approved Resolution #4078 use of contingency funds for Seaside Fire and Rescue (6-0)
• Adopted Resolution #4079 amendment to collective bargaining for 24-hour firefighter shift (6-0)
• Appointed Kevin Hyder to Planning Commission (6-0)
• Nominated Penny York for Parks Advisory Committee and closed application process (7-0)
• Adopted Resolution #4077 vacation of Third Avenue property (6-0)
• Approved merit increase for City Manager Kyle (6-0)

Transportation Advisory Commission

The commission will receive updates on a striping project and selected street paving. The body will also discuss the design and bidding phase for the Avenue ‘U’ parking lot and ongoing sign repairs.

• Striping project scheduled for late July to early August
• Selected street paving planned for early fall
• Avenue ‘U’ parking lot design and bidding phase
• Town-wide sign updating and repairing

Tourism Advisory Committee

The committee will review monthly tourism statistics and a staff update. Members are scheduled to discuss seal art, Painted Rock Beach, and a review of the committee's purpose, powers, and duties.

• Review of Tourism Grant Applications
• Discussion of Seal Art
• Discussion of Painted Rock Beach
• Review of TAC Purpose, Powers & Duties

City Tree Board

The Seaside City Tree Board is meeting to coordinate the completion of the Arboretum Project by September 1, 2025. Members will discuss landscaping estimates, tree lists, and city participation in site preparation.

• Arboretum Project completion deadline of September 1, 2025
• Review of Caesar's Landscaping Estimate
• Discussion of tree list including Vine Maple, Strawberry Tree, Venus Dogwood, and Japanese Snowbell
• Signage updates and city clean-up tasks including a manhole cover at 6th and Necanicum
• Review of the Tree Board as part of a city-wide board and committee review

City Council

The council approved Resolution #4075, authorizing demolition of the city‑owned building at 1115 Broadway. It also appointed Kevin Hyder and Padraic Ansbro to the Community Center Commission, nominated Sandy Ward to the Parks Advisory Committee, and nominated Kevin Hyder to the Planning Commission. The council directed staff to add an ADA‑accessible ramp to the council chambers and agreed to move forward with option two for the Royal View Water Tank Project. The first reading of Ordinance 2025‑04 was approved.

• Approved Resolution #4075 authorizing demolition of 1115 Broadway (6-0)
• Appointed Kevin Hyder to Community Center Commission (6-0)
• Appointed Padraic Ansbro to Community Center Commission (6-0)
• Nominated Sandy Ward to Parks Advisory Committee (6-0)
• Nominated Kevin Hyder to Planning Commission (6-0)
• Directed staff to add ADA accessible ramp to Council Chambers (6-0)
• Approved first reading of Ordinance 2025-04 (6-0)
• Council agreed to move forward with option two for Royal View Water Tank Project (no vote recorded)

Community Center Commission

The commission will discuss the adoption of a proposed vision statement and conduct a work session on a bylaw project. The meeting includes a review of a comprehensive evaluation of the committee's purpose, powers, and duties requested by the City Manager.

• Review and adoption of proposed vision statement
• Work session on Bylaw Project
• Discussion on meeting recording and live streaming requirements
• Updates on parking lot flooding and rusty door
• Review of financial report showing total expenses of $3,656

Library Board

The Seaside Library Board will meet to discuss a draft recommendation for an ordinance to formally establish the board's purpose, powers, and membership. The board will also review library policies in preparation for updates.

• Draft recommendation for Ordinance formally establishing the Library Board
• Library Policy review for updates

The Library Board approved the minutes from the May 6, 2025 meeting. A newly appointed full‑time staff member’s hours were officially increased. The board decided to recover and refresh existing furniture rather than purchase new pieces. The board also noted that it will evaluate its purpose and make recommendations to City Council at the August meeting.

• Approved May 6, 2025 meeting minutes (no vote tally recorded)
• Increased hours for newly appointed full‑time staff member
• Decided to refresh existing library furniture instead of replacing it
• Set a $8,500 estimate for roof cleaning and will explore other options
• Committed to evaluate the board’s purpose and present recommendations to City Council in August

City Council

The council unanimously adopted a budget adjustment for 2024‑2025, approved the Lease to Locals housing pilot, and approved special procurement for the Royal View Tank painting. It also authorized electronic‑only public notice for solicitations, established an Ad Hoc Committee on E‑Foil and surfing, and directed police and CCA staff to issue one‑day temporary camping permits. An ordinance to replace Chapter 152 was tabled, and a decision on a temporary camping policy was postponed pending review.

• Adopted Resolution #4069 adjusting the 2024‑2025 budget (7‑0)
• Adopted Resolution #4070 Lease to Locals pilot program (7‑0)
• Adopted Resolution #4071 special procurement for Royal View Tank painting (7‑0)
• Adopted Resolution #4072 electronic‑only public notice for solicitations (7‑0)
• Adopted Resolution #4074 establishing an Ad Hoc Committee on E‑Foil and surfing, appointing members (7‑0)
• Approved police department and CCA staff to issue one‑day temporary camping permits
• Tabled Ordinance 2025‑04 (repealing/replacing Chapter 152) until next meeting (7‑0)
• Postponed decision on temporary camping policy (Resolution #4073) pending review

Tourism Advisory Committee

The committee is meeting to review monthly tourism statistics and the 2026 Travel Guide. Members will also discuss tourism grant applications and a review of the committee's purpose, powers, and duties.

• Review of 2026 Travel Guide
• Tourism Grant Applications
• Review of TAC Purpose, Powers & Duties
• Approval of $3,750.00 grant for DachSand 2025
• Discussion of Hwy 101 and Holladay Sign design options

Convention Center Commission

The Convention Center Commission will meet to review budget, finance, and marketing reports. The body will also discuss City Council recommendations regarding the board and commission's purpose and operations.

• Review of budget and finance reports
• Review of advertising, marketing, and sales reports
• City Council Board/Commission Review and Recommendations
• Discussion of surveys in correspondence

City Council

The council approved the 2025-2026 City of Seaside Budget, the Seaside Road District budget, and the State Revenue Sharing resolution. It also adopted Ordinance 2025-03 extending the Downtown Maintenance District and reappointed several board members. The council approved the temporary closure of Mill Ponds Park and authorized acquisition of property at 2333 N. Holladay Drive. Additionally, the council adopted the 2025-2026 Strategic Blueprint and directed staff to create a large public poster of the document.

• Adopted 2025-2026 City of Seaside Budget (7-0)
• Adopted 2025-2026 Seaside Road District Budget (7-0)
• Adopted Ordinance 2025-03 extending Downtown Maintenance District (7-0)
• Approved temporary closure of Mill Ponds Park until March 1, 2026 (7-0)
• Authorized acquisition of property at 2333 N. Holladay Drive (7-0)
• Adopted 2025-2026 City Council Strategic Blueprint (7-0)
• Reappointed Jeff Bowman to City Tree Board (7-0)
• Appointed Julia Weinberg to Parks Advisory Committee (7-0)

Improvement Commission

The Improvement Commission will hold a public hearing to adopt the 2025-2026 Seaside Urban Renewal Budget. The proposed budget includes funding for a wastewater pump station replacement on Wahanna Road.

• Resolution IC#133: Adoption of $5,013,489 Urban Renewal Budget
• Appropriation for wastewater pump station replacement on Wahanna Road
• Approval of March 5, 2025, meeting minutes

The Improvement Commission approved the minutes from the March 5, 2025 meeting by a 9‑0 vote. It then adopted Resolution IC#133, the 2025‑2026 Seaside Urban Renewal Budget, also by a 9‑0 vote. No public comments were made during the hearing.

• Approved March 5, 2025 minutes (9-0)
• Adopted Resolution IC#133 – 2025‑2026 Urban Renewal Budget (9-0)

Parks Advisory Committee

The committee will discuss a recommendation regarding the closure of Mill Ponds. Members will also review details for the Summer Sunday in the Parks event and a committee vacancy.

• Recommendation on Mill Ponds closure
• Summer Sunday in the Parks June 22, 2025, event details
• Updated 'It’s All Connected: Your Guide to Seaside’s Parks' guide
• City Council review of Committees and Boards
• Parks Advisory Committee vacancy

Community Center Commission

The commission will continue its mission and vision statement exercise and review a letter from Spencer to establish a response timeline. The body will also review financial reports and discuss a potential date change for the July meeting.

• Review of financial report showing total revenues of $85,724 and total expenses of $106,650 YTD
• Discussion of mission and vision statement exercise
• Review and discussion of letter from Spencer to formulate responses
• Proposed date change for the July 2nd meeting

Planning Commission

The Planning Commission will hold a public hearing regarding Ordinance 2025-04, which seeks to repeal and replace the city's current Flood Damage Prevention Ordinance. The update aims to maintain membership in the National Flood Insurance Program and incorporate FEMA's Pre-Implementation Compliance Measures. The commission will make a recommendation to the City Council on whether to approve the request.

• Public hearing on Ordinance 2025-04 to update the Flood Damage Prevention Ordinance
• Discussion regarding Design Review Board during the post-meeting work session

The commission approved the May 6, 2025 minutes as written. It then passed two unanimous motions recommending that the City Council adopt the Oregon Model Code for flood ordinances (769‑25‑000035‑PLNG) and also adopt the site‑by‑site specific habitat assessment language included in the same ordinance. No other actions were taken.

• Approved May 6, 2025 minutes (adopted as written)
• Recommended adoption of Oregon Model Code (769‑25‑000035‑PLNG) to City Council (unanimous)
• Recommended adoption of site‑by‑site habitat assessment language (769‑25‑000035‑PLNG) to City Council (unanimous)

Tourism Advisory Committee

The Seaside Tourism Advisory Committee reviews old and new business including highway sign ownership, tourism grants, and brainstorms PR/TV ideas for regional exposure. The committee also receives updates on visitor center traffic, digital engagement, and lodging stats.

• DachSand 2025 tourism grant discussed
• Hwy 101 and Holladay Sign ownership status reviewed
• PR/TV brainstorming session for Portland morning TV features
• Visitor Center foot traffic up 28.4% year-over-year
• Coast region lodging revenue down 12.1% in Q3 2024-25

City Tree Board

The board will review the Seaside Arboretum Project, including plot map changes and landscaping estimates. The meeting includes a review of previous minutes from January and March.

• Review of Caesar’s Landscaping and Tree List estimates
• Discussion of plot map changes regarding tents and staff parking
• Updates on signage and City participation
• Coordination of planting help from students and Pacificorp

City Council

The council unanimously reappointed Molly Irons to the Community Center Commission and nominated Julia Weinberg to the Parks Advisory Committee. It also upheld the Planning Commission’s approval of the Highway Overlay Zone variance for the Pacifica Apartment Development. Several resolutions were adopted, adjusting solid waste, water, and sewer rates, and establishing an intergovernmental agreement with Oregon State Parks. Ordinance 2025‑03 extending the Downtown Maintenance District assessment received first and second readings.

• Reappointed Molly Irons to Community Center Commission (7-0)
• Nominated Julia Weinberg to Parks Advisory Committee (7-0)
• Upheld Planning Commission variance for Pacifica Apartment Development (7-0)
• Adopted Resolution #4057 adjusting solid waste collection rates (7-0)
• Adopted Resolution #4058 intergovernmental agreement with Oregon State Parks (7-0)
• Adopted Resolution #4059 amending water access/demand charges, option B (7-0)
• Adopted Resolution #4060 amending sewer service user rates (7-0)
• First and second reading of Ordinance 2025‑03 extending Downtown Maintenance District assessment (7-0)

Community Center Commission

The commission will review the financial report, hear updates from the City Council Liaison and staff, and continue developing its mission and vision statements. No new business is scheduled for this meeting.

• Approval of minutes from March 5, 2025
• Review of financial report for FY 24-25
• City Council Liaison report from Councilor Tita Montero
• Staff report from Director of Development Darren Gooch
• Old business: continued mission/vision statement exercise

Library Board

The Seaside Library Board will review library policies in preparation for updates, and hear reports from the library director, assistant director, and Friends and Foundation. The meeting includes approval of previous minutes and community engagement discussion. No votes on ordinances or contracts are scheduled.

• Library policy review for updates
• Approval of April 1, 2025 meeting minutes
• Reports from library director and Friends and Foundation
• Community engagement discussion

Planning Commission

The Planning Commission will decide on a consent agenda item to approve four non-illuminated wall graphics for the Seaside Museum. A work session immediately following will focus on whether to establish a Design Review Board, covering its purpose, scope, membership, and design standards.

• Consent agenda: approval of four 3'11"×5' aluminum wall graphics on the south wall of the Seaside Museum at 570 Necanicum Dr., no public hearing required
• Work session: discussion on creating a Design Review Board, including scope (commercial, multifamily, historic districts), authority (advisory or decision-making), and membership

The commission approved the April 1, 2025 meeting minutes with amendments. It also approved the consent agenda, including the mural for the Seaside Museum, by a 4‑0 vote. No ordinances were considered. Commissioners discussed a future tourism district and advisory committee for the June meeting.

• Approved April 1, 2025 meeting minutes (amended)
• Approved consent agenda for Seaside Museum mural (4-0)

Parks Advisory Committee

The Seaside Parks Advisory Committee will review draft minutes from its April 3 meeting, discuss ongoing park projects such as shower installation at Seltzer Park and fencing for trees in Broadway Park, and plan the Summer Sunday in the Parks event scheduled for June 22, 2025. The committee will also address a vacancy on the Parks Advisory Committee.

• Shower installation at Seltzer Park
• Summer Sunday in the Parks event on June 22, 2025
• Fencing for three replacement Spruce trees in Broadway Park
• Vacancy on Parks Advisory Committee
• Update to 'It’s All Connected: Your Guide to Seaside’s Parks'

City Council

The council unanimously approved the meeting agenda. It also unanimously approved the consent agenda. A motion to move glass recycling to the Visitors Bureau, move cardboard recycling to the south side of the Convention Center, and close the Seaside Recycling Depot on May 31, 2025 was approved unanimously.

• Approved meeting agenda (7-0)
• Approved consent agenda (7-0)
• Approved moving glass recycling to Visitors Bureau (7-0)
• Approved moving cardboard recycling to south side of Convention Center (7-0)
• Approved closure of Seaside Recycling Depot on May 31, 2025 (7-0)

Budget Committee

The Seaside Budget Committee will meet to discuss budget methodology and requests, then vote on a motion to approve the city budget for the 2025-2026 fiscal year. The meeting also includes approval of minutes from the April 16 session.

• Motion to approve the Seaside City Budget for 2025-2026
• Discussion of budget methodology and budget requests
• Prior meeting approved State Revenue Sharing of $358,140
• Prior meeting approved Road District Budget of $1,772,727
• Prior meeting set property tax rates: $0.3036/$1,000 for Road District and $3.1696/$1,000 for city

Transportation Advisory Commission

The Commission will discuss updates on the Avenue G intersection and North Lincoln corridor parking and safety issues, select new roadway locations, and review a Transportation Management Plan for the next 12 months. No formal votes or decisions are listed; the meeting focuses on discussion and public input.

• Update on Avenue G intersection visibility and proposed parking removal
• Update on North Lincoln corridor parking restrictions and intersection safety at 6th & Lincoln
• Discussion on selecting new roadway locations for future projects
• Review of Transportation Management Plan covering overall roadway sections for next 12 months
• Traffic Concerns open forum for public comment

Tourism Advisory Committee

The committee is reviewing the placement of federal grant-funded EV charging stations and the ownership of a sign at Hwy 101 and Holladay Dr. The body is also managing tourism marketing, including a new website and regional advertising campaigns.

• Proposed EV charger location at the Dog Park north of the Rec Center parking lot
• Investigation into ownership of the sign at Hwy 101 and Holladay Dr.
• Approval of updated TAC Grant Program guidelines and application timeframe
• Launch of a new mobile-optimized tourism website with custom mapping
• Discussion on busking permits currently being reviewed by City Council

Improvement Commission

The Budget Committee of the Seaside Urban Renewal Agency will meet to discuss and potentially approve the Fiscal Year 2026 budget and a tax rate plan for the Southeast Seaside Urban Renewal District. The meeting includes election of officers, a budget message, public comments, and approval of prior minutes.

• Discussion and possible approval of the Seaside Urban Renewal Agency budget for FY2026
• Motion to request the Southeast Seaside Urban Renewal District select 'Part 4: Other Reduced Rate Plans' and request '100% from Division of Tax' per ORS 457.445(1)
• Election of Budget Committee Chair and Secretary
• Public comment period on the proposed budget
• Budget message from Finance Director Zach Fleck

The Urban Renewal Budget Committee approved the Seaside Urban Renewal Agency budget for fiscal year 2025 in the amount of $5,013,489. The committee also approved a request for the Southeast Seaside Urban Renewal District to apply for a 100% tax‑reduction under ORS457.445 (Part 4: Other Reduced Rate Plans). No public comments were received and the meeting adjourned at 3:18 PM.

• Approved Seaside Urban Renewal Agency FY 2025 budget of $5,013,489 (All Approved)
• Approved request for 100% tax‑reduction under ORS457.445 for Southeast Seaside Urban Renewal District (All Approved)

Budget Committee

The Budget Committee will hold public comments and hearings regarding the City of Seaside and Road District budgets. The body will deliberate on the budget request vetting process and potential approvals for fiscal year 2026-2027 spending and tax levies.

• Proposed property tax levy for Seaside Road District at $0.3036 per $1,000 of Assessed Value
• Proposed property tax levy at $3.1696 per $1,000 of Assessed Value
• Approval of the City of Seaside Budget for the 2026-2027 Fiscal Year
• Approval of the Road District Budget
• Public hearing on the State of Oregon Revenue Sharing Program

City Council

The City Council recommended approval of a liquor license for The Wine & Beer Haus and approved a liquor license for Steady Groove LLC/The Lyons Den, each passing unanimously. It also voted 4‑3 to withdraw the previously offered funding for trash removal at an unsanctioned homeless camp. Additional actions included approving the consent agenda and reappointing two members to the Parks Advisory Committee.

• Approved consent agenda and March 24, 2025 minutes (7-0)
• Reappointed Pam Bierly and Jim Kuhn to Parks Advisory Committee (7-0)
• Recommended approval of liquor license for The Wine & Beer Haus LLC (6-0)
• Approved liquor license for Steady Groove LLC/The Lyons Den (6-0)
• Withdrawn funding offer for trash removal at unsanctioned homeless camp (4-3)

Convention Center Commission

The Seaside Convention Center Commission will meet to approve the minutes from March 20, 2025, and consider motions to accept the budget/finance report, advertising/marketing/sales report, and general manager's report. Attached documents show March economic impact of $4,497,278 from 27 usage days, including 10 conferences and 3 civic events. The financial report lists payments received and upcoming bookings, with notable items such as $51,649.66 from a Bridge & Tunnel Inspectors Conference and a cancellation of the PNW Incident Workshop.

• Approval of financial report showing $31,465.78 received from CVNW Annual Conference and $51,649.66 due for Bridge & Tunnel Inspectors Conference
• Approval of sales report with new bookings: SEIU Local 503 Stewards Conference 2027 and ORPA Annual Conference 2026
• Cancellation of PNW Incident Business & Dispatchers Workshop (April 29–May 2, 2025)
• March economic impact of $4,497,278 reported in general manager's report
• Approval of minutes from March 20, 2025

Budget Committee

The Budget Committee is meeting to review a presentation of the proposed budget. The agenda consists primarily of procedural items and the budget presentation.

• Proposed Budget Presentation

Parks Advisory Committee

The Seaside Parks Advisory Committee will review and approve March minutes, receive updates from Councilman Posalski and Public Works Director Stull, and discuss old business including a shower installation at Seltzer Park, cleanup near Mill Pond Natural History Park, and planning for the Summer Sunday in the Parks event on June 22. New business includes considering whether to hold public meetings for North Forty Park.

• Shower installation at Seltzer Park
• Major clean up near Mill Pond Natural History Park
• Summer Sunday in the Parks event June 22, 2025
• Posters for June 22 event
• Discussion of public meetings for North Forty Park

Community Center Commission

The Seaside Community Center Commission will meet on April 2, 2025, to continue working on its mission and vision statement, a task carried over from the previous meeting. The agenda also includes routine items: approval of March minutes, review of the financial report, and reports from the City Council liaison and staff. No new business is scheduled.

• Continue the mission/vision statement exercise begun at the March 5 meeting
• Review the financial report showing 65.19% revenue and 71.47% expense utilization year-to-date
• Receive a report from City Council Liaison Tita Montero
• Receive a staff report from Director of Development Darren Gooch
• Approve the March 5, 2025 meeting minutes

Library Board

The Library Board will meet to review the completed redesign of the library website. The board will also discuss IMLS and staff report refreshes.

• Review of completed library website redesign
• Discussion regarding IMLS
• Discussion on reports from library staff refresh

Planning Commission

The Planning Commission will hold a public hearing on a Highway Overlay Zone review for a 69-unit affordable housing project on vacant lots south of 941 24th Ave. They will also consider final plat approval for the Cross Creek Subdivision and discuss recommending a Tourism District and Design Review Committee to the City Council.

• Public hearing for 769-25-000011-PLNG: 69 affordable housing units by Related NW, with access from N. Holladay Dr. and emergency egress onto Hwy 101
• Final plat review for Cross Creek Subdivision (769-23-00030-PLNG)
• Discussion on recommending a Tourism District in downtown Seaside and a Design Review Committee to City Council

The commission unanimously approved application 769-25-000011-PLNG for 69 affordable housing units, adding condition 6 requiring a gated emergency vehicle egress onto Highway 101. The commission also approved Chair Montero to sign the final plat for the Cross Creek Subdivision once the final agreement is in place, with a 6‑0 vote and the chair abstaining. The commission discussed a possible tourism district and advisory committee but deferred further action to future meetings.

• Approved 769-25-000011-PLNG affordable housing project with gated emergency egress condition (unanimous)
• Approved Chair Montero to sign final plat for Cross Creek Subdivision pending final agreement (6-0, chair abstained)
• Discussed establishing a downtown tourism district and advisory committee (no decision)
• Scheduled joint work session with City Council on June 30 (no decision)
• Continued tourism district discussion at May 4 meeting (no decision)

City Council

The council adopted Resolution 4056, authorizing a loan from the water fund through the Oregon Infrastructure Finance Authority to repaint and repair the Royal View water tank, passing 7‑0. It also approved a $25,000 commitment for the 2025 Independence Day fireworks show (4‑3) and a $5,000 commitment for trash removal at an unsanctioned homeless camp, with the property owner required to repay (5‑2). The May 26, 2025 Memorial Day council meeting was cancelled (7‑0). A follow‑up discussion on the fireworks funding was scheduled for no later than November 1, 2025 (7‑0).

• Approved agenda (7-0)
• Approved consent agenda (7-0)
• Adopted Resolution 4056 authorizing water‑fund loan for Royal View water tank repair (7-0)
• Committed $25,000 to Seaside Chamber for 2025 Independence Day fireworks (4-3)
• Scheduled follow‑up fireworks discussion by Nov 1 2025 (7-0)
• Cancelled May 26 2025 Memorial Day council meeting (7-0)
• Approved $5,000 for trash removal at unsanctioned homeless camp, with repayment condition (5-2)

Convention Center Commission

The Commission will meet to discuss budget and finance reports, advertising and marketing updates, and the General Manager's report. The meeting includes reviews of recent event bookings and operational updates.

• Review of budget and finance reports
• Review of advertising, marketing, and sales updates
• General Manager's report on staff training and 2025-26 budget requests
• Discussion of potential replacement of West Entry Doors
• Review of correspondence regarding system updates expected by end of March

Tourism Advisory Committee

The Seaside Tourism Advisory Committee will consider updates on EV charger installations and a proposed holiday sign on Highway 101. The committee also previously discussed moving the Tourism Grant Program timeline to align with budget approvals and hired Little Bird PR on a 5-month contract.

• EV Chargers Update – discussion on new or planned installations
• Hwy 101 and Holiday Sign – proposed signage along Highway 101
• Tourism Grant Program – consideration of shifting grant deadlines after Budget Committee approval
• Hired Little Bird PR on a 5-month contract (discussed in previous minutes)
• Oregon Coast Visitors Association summer shuttle from Beaverton to coastal towns including Seaside

Budget Committee

The Seaside Budget Committee will review and discuss the allocation of funds to 13 non-profit organizations. This follows presentations made at the March 12 meeting. No specific dollar amounts are listed on the agenda.

• Approval of March 12, 2025 meeting minutes
• Review of non-profit fund allocations
• Discussion of allocation amounts for 13 organizations including Clatsop CASA, David's Chair, Deliver Light, Helping Hands, North Coast Land Conservancy, Clatsop Community Action, Our Lady of Victory – Sunday Supper, El Centro Northwest, Restoration House, South County Community Food Bank, Sunset Park and Recreation, Seaside Hall, St. Vincent Food Pantry

City Tree Board

The City Tree Board is meeting to review updates on the Arboretum Project, including plot maps and signage. The board will also discuss a wildflower meadow and potential tree planting projects with the high school.

• Arboretum Project updates regarding plot maps, signage, and Caesar’s Landscaping work
• Proposed Heritage Trees project
• Proposed high school tree planting project with Public Works
• Wildflower meadow seed source and seeding schedule
• Tree and shrub removals

City Council

The Seaside City Council approved the preliminary plat for the Vista Ridge 2 subdivision, a 15-unit development off Aldercrest in the Sunset Hills area, subject to eight conditions including fire sprinklers, stormwater plans, and a variance for cul-de-sac length. The council also adopted Ordinance 2025-02, repealing a 1921 ordinance that regulated development west of the prom. Additionally, the council accepted the city's clean audit report and appointed Bill Montero to the Budget Committee.

• Approved Vista Ridge 2 subdivision preliminary plat with conditions (5-1)
• Adopted Ordinance 2025-02 repealing Ordinance 867 (6-0)
• Accepted City of Seaside audit report with unmodified opinion (6-0)
• Appointed Bill Montero to Budget Committee (6-0)
• Approved consent agenda and payment of bills (6-0)

Parks Advisory Committee

The Parks Advisory Committee will review mission and vision statements and receive updates on park projects. The meeting includes reports from the City Council and Public Works, as well as the introduction of new Public Works Director Paul Stull.

• Shower installation information for Seltzer Park
• Park bench plans for Broadway and Cartwright Parks play areas
• Updates to 'It’s All Connected: Your Guide to Seaside’s Parks'
• Planning for the June 21st Park to Parks Event
• Review of PAC Mission and Vision statements

Community Center Commission

The commission will continue refining its mission and vision statements, discuss the results of the Fascination Tournament, and receive financial and staff reports.

• Continue mission/vision statement exercise
• Follow-up on Fascination Tournament (net profit $4,111)
• Review financial report showing 56.2% revenue and 64.5% expenses
• Staff report on building usage (1,698 visits) and maintenance updates

Improvement Commission

The Seaside Improvement Commission will elect a chair and vice chair, approve minutes from June 2024, and hold an orientation for new members. The commission will also review the current year's funding levels and preliminary projections for next year. They will discuss project summaries for the Southeast Seaside Urban Renewal Plan, which includes infrastructure and business support projects.

• Election of chair and vice chair
• Approval of minutes from June 24, 2024 regular meeting
• Orientation for new commissioners on role and responsibilities
• Financial update: review of current year funding and preliminary next-year projections
• Project summaries for Southeast Seaside Urban Renewal Plan

The commission approved the minutes of the March 5, 2025 regular meeting and elected Sadie Mercer as Chair and Kathleen Macdonald as Vice Chair. New members received orientation, and staff provided a financial update and project summaries for the Southeast Seaside Urban Renewal Plan. No other substantive decisions were made.

• Approved minutes of March 5, 2025 regular meeting
• Elected Sadie Mercer as Chair
• Elected Kathleen Macdonald as Vice Chair

Library Board

The Library Board will discuss the Library Director's report, which includes budget requests for a $25,000 HVAC evaluation and a $30,000 furnishings refresh, as well as a proposal to convert a youth assistant position to full-time. They will also receive an update on the merger of the Friends and Foundation into the Seaside Library Friends and Foundation, with a permanent board expected by July 31, 2025. New business includes community engagement about new Spanish materials, and unfinished business covers the library website redesign expected to launch in March.

• Budget request: $25,000 for HVAC system evaluation
• Budget request: $30,000 for library furnishings refresh
• Request to convert 29-hour Youth Services Assistant to full-time 40-hour benefitted position
• Merger of Seaside Library Foundation and Friends of the Seaside Library into Seaside Library Friends and Foundation
• Library website redesign expected to launch in March 2025

Planning Commission

The agenda for this meeting consists solely of references to PDF documents (agenda packets and a staff report addendum). No specific proposals, decisions, or discussion items are described in the provided text. The meeting appears to be procedural or administrative in nature.

• PC AGENDA AND PACKET 111 03-04-2025 (PDF).PDF
• PC STAFF REPORT ADDENDUM 03-04-2025 (PDF).PDF
• PC AGENDA AND PACKET 03.04.25 03-05-2025 (PDF).PDF
• PC AGENDA AND PACKET 104 03-04-2025 (PDF).PDF
• PC AGENDA AND PACKET 105 03-04-2025 (PDF).PDF

The Seaside Planning Commission unanimously approved a modification to a conditional approval for a hotel above a restaurant at 821 Broadway St., allowing seven hotel rooms instead of six and revising the parking lot layout. The approval includes amendments requiring solar panel bollard lights in the parking lot and a 4-foot maximum height for landscaping, with the landscape plan due by the end of September. No one spoke in opposition.

• Approved modification 769-24-000080-PLNG for 7 hotel rooms and parking lot changes (unanimous)
• Added condition 2: solar panel bollard lights in parking lot
• Added condition 5: 4 ft. max landscaping height, landscape plan by end of September

City Council

The provided agenda text for the Seaside City Council meeting on February 24, 2025, lists only PDF filenames and does not include any specific agenda items or actions to be discussed or decided.

Tourism Advisory Committee

The committee is discussing a transition to a new PR firm called Little Bird on a six-month trial. Members are also reviewing the expansion of the Tourism Grant Program to include community art projects.

• Six-month trial for new PR firm Little Bird
• Expansion of Tourism Grant Program to include Arts
• Reduction of poly-bagged 2025 Visitor Guides from 20,000 to 15,000
• Appointment of Ruth Swenson as Chair and Sadie Mercer as Vice Chair
• North Coast Shuttle information item

Convention Center Commission

The Seaside Convention Center Commission will hold a regular meeting to approve minutes from January 9th, 2025, and hear reports on budget/finance, advertising/marketing/sales, and the general manager's update. The agenda includes standard procedural motions and discussion of upcoming events and bookings.

• Approval of January 9th, 2025 meeting minutes
• Budget/finance report and motion to approve
• Marketing report noting 7,957 January website visitors and a geofencing campaign
• General manager's report highlights January economic impact of $1,816,097 and a dip in room tax
• Booking report shows 253 contracted event days in 2025, with events through 2033

Parks Advisory Committee

The Seaside Parks Advisory Committee will hold a regular meeting to approve December 2024 minutes, nominate and elect officers for the upcoming term, and receive a report from Interim Public Works Director Ed Arden on parks business including updates on the shower at Seltzer Park and budget items. The committee will also review past events and plan future park events. No major ordinances or contracts are on the agenda.

• Election of officers for the committee
• Update on shower at Seltzer Park from Interim Director Ed Arden
• Review of past Parks Advisory Committee events and activities
• Plans for future park events
• Welcome to Council Liaison Dave Posalski

Community Center Commission

The Community Center Commission will review financial reports and discuss a draft mission statement for the center. The meeting also includes updates on a February event and a city council update on a vacant commission seat.

• Review of FY 24-25 financial reports showing 48.33% revenue and 56.46% expense utilization
• Discussion of draft mission statement for the Community Center
• Update on Fascination Tournament scheduled for February 26, 2025, with increased entry fee to $35/person ($140/team)
• City Council update on applications to fill a vacant seat on the Commission

Library Board

The Seaside Library Board meets to discuss and potentially adopt a new draft mission, vision, and values statement. Old business includes the library website redesign and onboarding of new board members. New business covers welcoming new board members and a council liaison. Reports from the director highlight budget requests for an HVAC evaluation (approx. $25,000) and new furnishings, as well as an upcoming annual report to city council.

• Discuss draft mission, vision, and values working document
• Welcome new board members and council liaison; make appointments
• Budget request for HVAC evaluation (~$25,000) and library furnishings
• Library website redesign update
• Policy manual revision initiated by city manager

Planning Commission

The Seaside Planning Commission approved a conditional use permit for Angela Van Agtmael and Marvin McCoy to build a 792 sq. ft. accessory dwelling unit (ADU) on their vacant lot at 877 and 879 N Lincoln. The motion passed 6-0 with Commissioner Stahmer absent. No other substantive decisions were made; the meeting also included approval of prior minutes and a brief discussion about the Transportation System Plan.

• Approved conditional use permit 769-24-000086-PLNG for ADU at 877/879 N Lincoln (6-0)
• Adopted minutes from January 7, 2024, as written

Tourism Advisory Committee

The Seaside Tourism Advisory Committee reviewed financial updates, old business including the Fox 12 weather cam and Wheel the World accessibility assessments, and new business such as the 2025 Travel Guide updates and appointment of a chair and vice chair. The committee voted to request $25,000 from the city for a parallel public art grant. The meeting also covered staff reports, visitor statistics, and promotional efforts.

• Committee voted to request $25,000 for a parallel public art grant as part of the TAC Grant Program discussion
• Fox 12 weather cam electrical work complete; contract to begin in January 2025
• Wheel the World accessibility assessments completed at 50 sites including 8 hotels
• 2025 Seaside Travel Guide distribution changes: will now be placed at Multnomah Falls and Oregon rest areas
• Appointment of Chair and Vice Chair as new business

City Tree Board

The Seaside City Tree Board will approve December meeting minutes, receive an update on the Arboretum Project after a $4,450 grant was approved, and discuss future initiatives including Heritage Trees, a Tree Plotter Inventory, and a high school tree planting project. A new board member will be welcomed, and organization for Arboretum work will be assigned.

• Arboretum Project grant approved for $4,450; presentation of grant monies on Jan 21 at the Museum
• Discussion of next projects: Heritage Trees, Tree Plotter Inventory (ODF), High School Tree Planting with Public Works
• New board member Rosemary Baker-Monaghan to be welcomed
• Organization for Arboretum work assigned to Pam Fleming and Ed Arden
• Review and approval of December 2024 meeting minutes

Convention Center Commission

The Seaside Convention Center Commission will vote on approving December 2024 minutes, a budget/finance report, an advertising/marketing/sales report, and the general manager's report. The general manager's report notes a November economic community impact of $1,062,111 and highlights implementation of a new online booking system. The agenda also includes correspondence regarding surveys and a date change for the Almost New Year's Roundup event.

• Motion to approve minutes from December 12, 2024
• Motion to approve budget/finance report
• Motion to approve advertising/marketing/sales report, including an addendum changing dates for Almost New Year's Roundup from December 26–28 to December 19–21, 2025
• General manager's report citing $1,062,111 economic community impact in November 2024 and a new online booking system
• Correspondence item: surveys

Community Center Commission

The Commission will discuss a mission and vision statement exercise and review financial reports. Members will also determine the date for the next Fascination Tournament.

• Mission/Vision statement exercise
• Selection of Fascination Tournament date (February 26 or 27)
• City Council update on Commission vacancy applications
• Review of financial reports showing total expenses of $63,861 YTD

Library Board

The Seaside Library Board will review and potentially act on a draft 3D printing policy and procedures at its January 7 meeting. The board also receives reports on recent programs, the library's role during a December power outage, and the upcoming 'One Book One Seaside' event. Minutes from December 10 are to be approved.

• 3D printing policy draft: $0.10 per gram, prohibited items include weapons and obscenity, free reprint on failure
• Library served as warming/charging center during Dec. 18 power outage, saw 30% increase in foot traffic
• 'One Book One Seaside' community read in April 2025 featuring 'James' by Percival Everett; 50 copies purchased
• Oregon Passport Program: Seaside cardholders can get reciprocal cards at other participating libraries
• Library website redesign in progress; new phones installed

Planning Commission

The Planning Commission will deliberate on a request to subdivide a 6.2-acre site near Aldercrest St., Hemlock St., and Forest Dr. into 15 lots, with variances to cul-de-sac length and sidewalk requirements. A new public hearing will consider a conditional use permit to construct two apartments above a professional office building. The commission will also elect officers and approve minutes.

• Deliberations on 769-24-000017-PLNG: subdivision of 6.2-acre Vista Ridge Tract G into 15 lots with variances
• Public hearing on 769-24-000085-PLNG: conditional use for two apartments above office building
• Election of Planning Commission officers
• Approval of December 3, 2024 meeting minutes
• Declaration of potential conflicts of interest

The Seaside Planning Commission approved a request to subdivide a 6.2-acre site near Aldercrest St., Hemlock St., and Forest Dr. into 15 lots, including variances for cul-de-sac length and sidewalk requirements, with a 4-1 vote. The commission also approved a conditional use permit for two apartments above a new professional office building, voting 6-0.

• Approved subdivision 769-24-000017-PLNG into 15 lots with variances (4-1, Chair Montero dissenting, Kleczek recused)
• Approved conditional use for two apartments above office building 769-24-000085-PLNG (6-0)