San Marino public meetings in 2024

City Council Regular Meeting

The San Marino City Council will meet to certify the November 5, 2024, election results and reorganize its leadership by selecting a new mayor and vice mayor. The meeting also includes approving amendments to service contracts and receiving financial reports.

• Certification of November 5, 2024, election results (Resolution R-24-33)
• Reorganization of City Council leadership (Mayor and Vice Mayor selection)
• Amendment No. 2 with Dudek for Culvert Replacement Program design services
• Amendment No. 2 with Economics, Inc. for solid waste consulting services
• Appointment of a member to the Public Safety Commission

The City Council certified the November 5, 2024 election results and adopted Resolution No. R-24-33. Newly elected members Hunter Chang and John Chou were sworn in, and the council reorganized, appointing Shepherd Romey as Mayor and Tony Chou as Vice Mayor. The council also approved the consent calendar, including contract amendments and appointments.

• Certified Nov. 5 election results, adopted Resolution R-24-33 (5-0)
• Appointed Shepherd Romey as Mayor (5-0)
• Appointed Tony Chou as Vice Mayor (5-0)
• Approved consent calendar items 9-15 (5-0)
• Approved Amendment No. 2 with Dudek for culvert design services through Dec. 31, 2025
• Approved Amendment No. 2 with Economics, Inc. for solid waste consulting through Dec. 31, 2025
• Appointed Brian Davis to Public Safety Commission (partial term to May 31, 2026)
• Approved minutes of Nov. 13 and Nov. 20, 2024 meetings

Special Planning Commission Meeting

The Planning Commission will consider three consent‑calendar items. It will approve the minutes from the November 25, 2024 special meeting, adopt a resolution to approve a conditional use permit and variance for 2920 Huntington Drive, Unit 288, and adopt a denial resolution for a design‑review application at 1797 Euclid Avenue. The meeting also includes a Director’s Report and opportunities for public comment.

• Approve minutes of the special meeting held on November 25, 2024
• Adopt Resolution PCR 24‑13 approving Conditional Use Permit (CUP 24‑04) and Variance (VAR 24‑04) at 2920 Huntington Drive, Unit 288
• Adopt Resolution PCR 24‑14 denying Design Review Case DR 23‑66 at 1797 Euclid Avenue

The San Marino Planning Commission held a special meeting and approved three consent calendar items unanimously. It approved minutes from November 25, 2024, adopted Resolution PCR 24-13 approving Conditional Use Permit CUP 24-04 and Variance VAR 24-04 at 2920 Huntington Drive, Unit 288, and adopted Resolution PCR 24-14 denying Design Review Case DR 23-66 at 1797 Euclid Avenue. All votes were 3-0.

• Approved minutes of November 25, 2024 special meeting (3-0)
• Adopted Resolution PCR 24-13 approving CUP 24-04 and VAR 24-04 at 2920 Huntington Drive, Unit 288 (3-0)
• Adopted Resolution PCR 24-14 denying Design Review Case DR 23-66 at 1797 Euclid Avenue (3-0)

Recreation Commission

The Recreation Commission will consider three staff‑recommended actions: approving the minutes from the May 13, 2024 meeting, receiving and filing the Director and Recreation Manager Report, and approving the proposed 2025 Calendar of Events, which includes discontinuing the Rock Lacy! Youth Rock Band Competition and planning a Lacy Park 100‑year anniversary celebration.

• Approve minutes of the regular meeting of May 13, 2024
• Receive and file the Director and Recreation Manager Report
• Approve 2025 Calendar of Events and discontinue the Rock Lacy! Youth Rock Band Competition
• Plan a milestone celebration for Lacy Park’s 100‑year anniversary

The San Marino Recreation Commission approved the proposed 2025 Calendar of Events and directed staff to discontinue the Rock Lacy! Youth Rock Band Competition, replacing it with a milestone celebration for Lacy Park's 100-year anniversary. The commission also elected Commissioner Wu as Chair and Commissioner Tsai as Vice Chair, and approved the minutes of the May 13, 2024 meeting. All votes were unanimous.

• Approved 2025 Calendar of Events, discontinuing Rock Lacy! Youth Rock Band Competition and planning Lacy Park 100-year anniversary celebration (5-0)
• Elected Commissioner Wu as Chair (5-0)
• Elected Commissioner Tsai as Vice Chair (5-0)
• Approved minutes of May 13, 2024 regular meeting (5-0)

Special Design Review Committee Meeting

The Design Review Committee will hold a special meeting to review three residential projects. The committee will consider approvals for window and door replacements and a recommendation to continue a case regarding a home addition.

• 2764 Cumberland Road: Proposed 838 square-foot one-story rear addition and removal of one heritage tree
• 1852 Warwick Road: Proposed replacement of wood, vinyl, and aluminum clad windows with Andersen 100 Series Fibrex windows
• 2829 Carlaris Road: Proposed window and door replacements

The San Marino Design Review Committee held a special meeting on December 4, 2024, and took action on three design review cases. It approved the window and door replacement at 2829 Carlaris Road (DR 24-12 & DR 24-67) with conditions allowing either squared-off or arched shutters and white or black windows. The committee continued two other cases: the addition at 2764 Cumberland Road (DR 24-36) to a date uncertain, and the window replacement at 1852 Warwick Road (DR 24-53 & DR 24-87) to the January 15, 2025 meeting. All votes were 5-0.

• Approved window/door replacement at 2829 Carlaris Road with shutter and color options (5-0)
• Continued addition at 2764 Cumberland Road to a date uncertain (5-0)
• Continued window replacement at 1852 Warwick Road to January 15, 2025 meeting (5-0)
• Approved minutes of November 19, 2024 special meeting (5-0)

Special Planning Commission Meeting

The San Marino Planning Commission will consider four design‑review applications and a conditional use/variance request. Staff recommends denying the two‑story home at 1797 South Euclid Avenue and approving the other three residential projects and the acupuncture clinic permit. The commission will also vote to adopt the October 23, 2024 meeting minutes.

• Denial of Design Review Case DR 23‑66 for a two‑story home at 1797 South Euclid Ave (removal of 2 heritage trees)
• Approval of Design Review Case DR 22‑03 for a one‑story home at 1364 Wembley Road (removal of 2 heritage trees)
• Approval of Design Review Case DR 23‑112 for a two‑story home at 2034 East California Ave (removal of 1 heritage tree)
• Approval of Conditional Use Permit CUP 24‑04 and Variance VAR 24‑04 for an acupuncture clinic at 2920 Huntington Drive Unit 288
• Approval of the regular meeting minutes from October 23, 2024

The Planning Commission denied a design review for a new home at 1797 South Euclid Avenue and approved a conditional use permit for acupuncture at 2920 Huntington Drive. Two other residential design reviews were continued to a date uncertain.

• Denied Design Review Case No. DR 23-66 for a new home at 1797 South Euclid Avenue (5-0)
• Approved Conditional Use Permit Case No. CUP 24-04 and Variance Case No. VAR 24-04 for acupuncture use at 2920 Huntington Drive Unit No. 288 (5-0)
• Continued Design Review Case No. DR 22-03 for 1364 Wembley Road to a date uncertain (5-0)
• Continued Design Review Case No. DR 23-112 for 2034 East California Avenue to a date uncertain (5-0)
• Approved October 23, 2024, regular meeting minutes (5-0)

City Council Adjourned Regular Meeting

The City Council will consider adopting ordinances to update the city's zoning map and municipal code to align with the General Plan Housing Element and state law. The body will also discuss a contract extension for the San Marino Tennis Foundation and changes to the City Manager's authority to pay claims.

• Ordinance No. O-24-1416: Amending municipal code to implement state law regarding accessory dwelling units
• Ordinance No. O-24-1415: Amending the official zoning map and multiple municipal code sections for housing element consistency
• Amendment to the Concession Agreement with San Marino Tennis Foundation to extend the term through December 31, 2026
• Ordinance No. O-24-1417: Amending Municipal Code Section 2.06.03 regarding the City Manager's authority to pay claims

The City Council adopted three ordinances updating municipal codes regarding accessory dwelling units, zoning maps, and the City Manager's authority to pay claims. The Council also extended a concession agreement with the San Marino Tennis Foundation.

• Adopted Ordinance No. 0-24-1416 to implement state law on accessory dwelling units (5-0)
• Adopted Ordinance No. 0-24-1415 updating the official zoning map and municipal code for General Plan Housing Element consistency (5-0)
• Approved extending the San Marino Tennis Foundation concession agreement through December 31, 2026 (5-0)
• Adopted Ordinance No. 0-24-1417 amending City Manager authority to pay claims (5-0)

Special Design Review Committee Meeting

The Design Review Committee will hold a special meeting to consider approval for three residential design cases. Staff recommends approval for all three projects, noting they are exempt from CEQA.

• DR 24-50: Two new driveway gates and one pedestrian gate at 2248 South Oak Knoll Avenue
• DR 21-12: Modification of the front facade at 2200 Lorain Road
• DR 24-12 & DR 24-67: Window and door replacements at 2829 Carlaris Road
• Approval of minutes from the November 6, 2024 special meeting

The Design Review Committee approved the installation of two driveway gates and one pedestrian gate at 2248 South Oak Knoll Avenue (Case DR 24-50) by a 5-0 vote. Two other design review cases were continued: DR 21-12 at 2200 Lorain Road was continued to a date uncertain, and DR 24-12/DR 24-67 at 2829 Carlaris Road was continued to the December 4, 2024 meeting. The committee also approved minutes from the November 6, 2024 special meeting with amendments.

• Approved Design Review Case DR 24-50 for two driveway gates and one pedestrian gate at 2248 South Oak Knoll Avenue (5-0)
• Continued Design Review Case DR 21-12 at 2200 Lorain Road to a date uncertain (5-0)
• Continued Design Review Cases DR 24-12 and DR 24-67 at 2829 Carlaris Road to December 4, 2024 (5-0)
• Approved minutes items 1, 2, and 4 from November 6, 2024 with amendments (5-0)
• Approved minutes item 3 from November 6, 2024 (4-0, Chou abstained)

City Council Regular Meeting

The San Marino City Council will consider adopting a new housing element and updating zoning codes to comply with state law, along with approving contracts for engineering services and a sewer rate study. The meeting also includes a public hearing on an ordinance regarding accessory dwelling units.

• Public hearing on Ordinance O-24-1416 regarding accessory dwelling units
• Public hearing on Ordinance O-24-1415 amending zoning codes and adopting the 2021-2029 Housing Element
• Award of on-call stormwater engineering services to John L Hunter and Associates and Dudek (up to $150,000 each)
• Award of professional services agreement to Raftelis for a Sewer Rate Study ($52,949)
• Approval of updated salary schedules for FY 2024-2025

The City Council adopted the 6th Cycle Housing Element update, an addendum to the Negative Declaration, and updated the General Plan Land Use map, while introducing Ordinance No. O-24-1415 to amend zoning codes for consistency with state housing law. The council also introduced Ordinance No. O-24-1416 to implement state law on accessory dwelling units. All votes were unanimous (5-0).

• Adopted Resolution No. PR 24-29 approving Housing Element update and zoning map changes (5-0)
• Introduced Ordinance No. O-24-1415 for first reading, amending zoning code and adding mixed-use, density bonus, and by-right articles (5-0)
• Introduced Ordinance No. O-24-1416 to implement state ADU law (5-0)
• Approved consent calendar items 4-21, including contracts, agreements, and appointments (5-0)
• Approved amended City Manager employment agreement with Philippe Eskandar (5-0)
• Awarded stormwater engineering contracts to John L Hunter and Associates and Dudek, $150,000 each (5-0)
• Approved sewer rate study contract with Raftelis for $52,949 (5-0)
• Approved purchase of electric riding mower for $35,062.99 (5-0)

Special Design Review Committee Meeting

The San Marino Design Review Committee will consider four design review applications and a denial request. Staff recommends approval for projects at 1404 Wilson Avenue, 2404 Mission Street, and 870 Orlando Road, and denial for the project at 2635 South Oak Knoll Avenue. The committee will also vote to approve the minutes from the September 18 and October 2, 2024 meetings.

• Approval of Design Review Case DR 24‑37 at 1404 Wilson Avenue for Owens Corning TruDefinition shingles (Golden Meadow color)
• Approval of Design Review Case DR 24‑44 at 2404 Mission Street to install a front‑yard fence
• Denial of Design Review Case DR 24‑54 at 2635 South Oak Knoll Avenue for CertainTeed Presidential Shake TL Solaris (Charcoal Black)
• Approval of Design Review Case DR 23‑119 at 870 Orlando Road for a new driveway gate
• Approval of minutes from the regular meetings held on September 18, 2024, and October 2, 2024

The Design Review Committee approved four residential projects: roof shingles at 1404 Wilson Avenue, a front-yard fence at 2404 Mission Street, roof shingles at 2635 South Oak Knoll Avenue, and a driveway gate at 870 Orlando Road. Each approval passed with a 5-0 vote, though Chair Chou recused himself from the vote on the Oak Knoll Avenue item. The committee also approved amended minutes from previous meetings.

• Approved DR 24-37 at 1404 Wilson Avenue for roof shingles on barn only (5-0)
• Approved DR 24-44 at 2404 Mission Street for front-yard fence with lighting and finish conditions (5-0)
• Approved DR 24-54 at 2635 South Oak Knoll Avenue for roof shingles (5-0, Chair recused)
• Approved DR 23-119 at 870 Orlando Road for new driveway gate with color condition (5-0)
• Approved amended minutes for Sept 18 and Oct 2, 2024 meetings (5-0)

Library Board of Trustees

The San Marino Library Board of Trustees will vote to approve the minutes from the September 23, 2024 meeting. It will also receive and file the Director and Library Manager Report, the FY 2023‑24 California State Library Report (with a recommendation for City Council ratification), and a preview of the 2025 Open House. All items are routine agenda items for this special meeting.

• Approve minutes of the regular meeting of September 23, 2024
• Receive and file the Director and Library Manager Report
• Receive and file the FY 2023‑24 California State Library Report and recommend ratification by the City Council
• Receive and file the preview of the 2025 Open House

The San Marino Library Board of Trustees approved the minutes from their September 23, 2024 regular meeting and received, filed, and recommended the FY 2023-24 California State Library Report for City Council ratification. The board also received various reports from the Chair, trustees, liaisons, and library staff, and previewed the 2025 Open House.

• Approved the minutes of the regular meeting of September 23, 2024 (4-0)
• Received and filed the FY 2023-24 California State Library Report and recommended it for City Council ratification (4-0)

City Council Adjourned Regular Meeting

The City Council will discuss a contract for police body-worn and in-car cameras and a donation for the Lacy Park Playground Replacement Project. The body is also reviewing budget carryovers and a construction agreement for trash capture devices.

• Contract with LensLock, Inc. for police cameras not to exceed $294,337.10
• Acceptance of $75,000 donation from Rotary Club of San Marino for Lacy Park Playground Replacement Project
• Construction agreement with G2 Construction, Inc. for trash and debris capture devices for $100,000
• Notice of Completion for Year 3 of the Annual Sidewalk Replacement Program
• Resolution R-24-28 to commit $321,603 in the Donations Fund balance

The San Marino City Council approved a contract with LensLock, Inc. for police body-worn and vehicle-mounted cameras, not to exceed $294,337.10, and accepted a $75,000 Rotary Club donation for the Lacy Park playground replacement project, increasing its first-phase budget to $325,000. The council also approved the consent calendar, including a $100,000 construction agreement for catch basin trash capture devices, and adopted a side letter with the police officers association. The meeting included a closed session on labor negotiations with no reportable action.

• Approved LensLock body-worn and in-car camera contract up to $294,337.10 (4-0)
• Accepted $75,000 Rotary Club donation for Lacy Park playground, increased budget to $325,000 (4-0)
• Approved $100,000 construction agreement with G2 Construction for catch basin trash capture devices (consent)
• Accepted Year 3 sidewalk replacement program as complete (consent)
• Approved FY 2023-24 budget carryovers and FY 2024-25 re-budgets (consent)
• Adopted Resolution R-24-28 committing $321,603 in Donations Fund reserves (consent)
• Adopted side letter with San Marino Police Officers Association on MOU modifications (consent)

Regular Planning Commission Meeting

The San Marino Planning Commission will hold a public hearing to consider adopting Ordinance No. O-24-1416, which amends Municipal Code sections 23.01.01 and 23.02.25 to implement state law on accessory dwelling units. Staff also recommends reviewing Resolution No. PCR-24-12 for a draft ADU ordinance and Resolution No. PR-24-11 for a housing element update, zoning map updates, and approval of Ordinance No. O-24-1415. The commission will also approve the minutes from the special meeting on October 15, 2024.

• Adopt Ordinance No. O-24-1416 amending Municipal Code sections 23.01.01 and 23.02.25 for accessory dwelling units
• Review Resolution No. PCR-24-12 recommending City Council adopt a draft ADU ordinance
• Consider Resolution No. PR-24-11 recommending housing element update, official zoning and land‑use map updates, and approval of Ordinance No. O-24-1415
• Approve minutes of the special meeting held on October 15, 2024

The San Marino Planning Commission voted 5-0 to recommend City Council adoption of an ordinance aligning accessory dwelling unit rules with state law, and separately approved a resolution recommending adoption of the 6th Cycle Housing Element update, zoning map changes, and related code amendments. Both items passed unanimously. The commission also approved the minutes of the October 15, 2024 special meeting.

• Adopted Resolution No. PCR-24-12 recommending City Council adopt ADU ordinance (5-0)
• Approved Resolution No. PCR 24-11 recommending Housing Element update, zoning map changes, and Ordinance No. O-24-1415 (5-0)
• Approved minutes of October 15, 2024 special meeting (5-0)

Public Safety Commission

The Public Safety Commission will consider staff recommendations to receive and file reports from the Police Department (including a LensLock camera report and a monthly report), the Fire Department, and the Parks and Public Works Department. The commission will also vote to approve the minutes from its September 16, 2024 meeting. These items are listed under New Business.

• Receive and file LensLock Body‑Worn and Vehicle‑Mounted Cameras staff report for Police Department
• Receive and file Fire Department Monthly Report
• Receive and file October 2024 Parks and Public Works Department Report
• Receive and file Police Department Monthly Report
• Approve minutes of the Public Safety Commission meeting of September 16 2024

The Public Safety Commission voted unanimously to receive and file staff reports on the Lenslock body-worn and vehicle-mounted cameras for the Police Department, the Fire Department monthly report, the Parks and Public Works Department report, and the Police Department monthly report. The commission also approved the minutes from the September 16, 2024 meeting. All motions passed without opposition.

• Received and filed Lenslock body-worn and vehicle-mounted cameras staff report (4-0)
• Received and filed Fire Department monthly report (4-0)
• Received and filed Parks and Public Works Department monthly report (5-0)
• Received and filed Police Department monthly report (5-0)
• Approved minutes of September 16, 2024 regular meeting (5-0)

Special Planning Commission Meeting

The Planning Commission will consider staff recommendations to approve Design Review Case DR‑21‑66 and DR‑24‑77 for a new two‑story home at 1825 El Molino Avenue, including removal of five established trees and three heritage trees. The commission will also adopt minutes from the September 25 meeting and adopt Resolution PCR 24‑10 for a Certificate of Appropriateness at 708 Winston Avenue.

• Design Review approval for 1825 El Molino Ave (new two‑story home, tree removal)
• Adopt minutes of the September 25, 2024 Planning Commission meeting
• Adopt Resolution PCR 24‑10 for Certificate of Appropriateness at 708 Winston Ave

The San Marino Planning Commission voted 5-0 to continue Design Review Cases DR 21-66 and DR 24-77 for a new two-story home at 1825 El Molino Avenue, including removal of five established and three heritage trees, to a date uncertain. The commission also approved the minutes of the September 25, 2024 regular meeting. No other substantive decisions were made.

• Continued Design Review Cases DR 21-66 and DR 24-77 at 1825 El Molino Avenue to a date uncertain (5-0)
• Approved minutes of September 25, 2024 regular meeting (5-0)

City Council Special Meeting

The San Marino City Council holds a special meeting on October 9, 2024. After a brief open session, the council will recess to a closed session to confer with legal counsel about existing litigation. The discussion will cover five workers’ compensation claims: 23-173577, 22-166453, 21-158525, 23-173125, and 23-175803.

• Closed‑session conference with legal counsel on existing litigation
• Workers’ Compensation Claim No. 23-173577 (Richard Ward)
• Workers’ Compensation Claim No. 22-166453 (Aaron Blonde’)
• Workers’ Compensation Claim No. 21-158525 (Michael White)
• Workers’ Compensation Claim No. 23-173125 (David Tannehill)

The San Marino City Council met in special session and immediately recessed to closed session to discuss five existing workers' compensation litigation matters against the city. After reconvening, the council reported no reportable action and adjourned. No substantive decisions were made in open session.

• Held closed session on 5 workers' compensation claims (unanimous)
• Reported no reportable action from closed session

City Council Regular Meeting

The San Marino City Council will consider approving a $57,129 construction agreement for electric vehicle charging stations and exchanging $1 million in local funds for $750,000 from Pasadena. The meeting also includes a public hearing on a Mills Act property contract and the approval of several contracts and reports.

• Public hearing: Mills Act contract for 708 Winston Avenue
• Award EV charging station construction contract to ABM Electrical & Lighting Solutions
• Authorize $1M to $750K fund exchange with City of Pasadena
• Approve contract renewal with Hinderliter, De Llamas & Associates
• Authorize special event permit agreement with San Marino Motor Classic

The City Council approved a Mills Act contract for the property at 708 Winston Avenue, adopting Resolution No. R-24-27. The council also approved the consent calendar, including a $1,000,000 Proposition A fund exchange with Pasadena and a $57,129 electric vehicle charging station construction contract. All votes were unanimous except for the fund exchange, which passed 4-1.

• Approved Mills Act contract for 708 Winston Avenue (5-0)
• Approved $1,000,000 Proposition A fund exchange with Pasadena (4-1)
• Awarded $57,129 EV charging station contract to ABM Electrical & Lighting Solutions (5-0)
• Approved contract renewal with Hinderliter, de Llamas and Associates through Nov 11, 2027 (5-0)
• Authorized special event permit agreement with San Marino Motor Classic through Dec 31, 2029 (5-0)
• Approved Designation of Applicant's Agent Resolution for non-state agencies (5-0)
• Received and filed Cash and Investment Report for August 2024 (5-0)
• Received and filed Monthly Disbursements Report for September 2024 (5-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings to consider approval for several residential and commercial design changes. These include requests for new signage, gate installations, and home additions.

• New commercial sign at 910 Huntington Drive
• Removal of stonework and window sills at 2295 Melville Drive
• Two driveway gates and one pedestrian gate at 2248 South Oak Knoll Avenue
• Two new driveway gates at 425 Plymouth Road
• Legalization of a 186 square-foot addition and 80 square-foot terrace conversion at 1199 Adair Street

The Design Review Committee approved three design review cases: a new commercial sign at 910 Huntington Drive (with a 10% size reduction), stone and window sill removal at 2295 Melville Drive, and two new driveway gates at 425 Plymouth Road. A request for two driveway gates and a pedestrian gate at 2248 South Oak Knoll Avenue failed on a 2-2 vote, then was continued to a date uncertain. The committee also approved a 186-square-foot addition and terrace conversion at 1199 Adair Street on a 3-1 vote, and could not vote on September 18 meeting minutes due to lack of quorum.

• Approved DR 24-35: new commercial sign at 910 Huntington Drive, reduced ~10% in size (4-0)
• Approved DR 24-27: removal of stone work and window sills at 2295 Melville Drive (4-0)
• Denied DR 24-50: two driveway gates and one pedestrian gate at 2248 South Oak Knoll Avenue (2-2)
• Continued DR 24-50 at 2248 South Oak Knoll Avenue to a date uncertain (4-0)
• Approved DR 24-34: two new driveway gates at 425 Plymouth Road (4-0)
• Approved DR 20-07: legalize 186 sq ft addition and 80 sq ft terrace conversion at 1199 Adair Street (3-1)
• September 18 meeting minutes not approved due to lack of quorum; to return at next meeting

City Council Adjourned Regular Meeting

The City Council will discuss the final design and bidding for the Mission Street Beautification Project. The body is also considering an ordinance to prohibit artificial turf and synthetic grass within the city.

• Ordinance No. O-24-1413 to prohibit artificial turf and synthetic grass
• Mission Street Beautification Project design and bidding for sidewalk replacement and street tree lighting
• Contract renewal for plan check services with Vandorpe Chou Associates, Inc. (VCA)
• Memorandum of Agreement with San Gabriel Valley Council of Governments for the Regional Food Recovery Program
• Amendment #1 to agreement with Imperial County Office of Education for network services at Crowell Public Library

The City Council adopted an ordinance prohibiting the installation of artificial turf and synthetic grass. The council also directed staff to proceed with the final design and bidding for the Mission Street Beautification Project.

• Prohibited artificial turf and synthetic grass via Ordinance No. O-24-1413 (4-1)
• Directed staff to proceed with final design and bidding for Mission Street Beautification Project (5-0)
• Approved contract renewal for plan check services with Vandorpe Chou Associates, Inc. (5-0)
• Authorized participation in San Gabriel Valley Regional Food Recovery Program (5-0)
• Approved Amendment #1 for network services at Crowell Public Library (5-0)
• Adopted Resolution No. R-24-26 updating the City Conflict of Interest code (5-0)

Regular Planning Commission Meeting

The San Marino Planning Commission will consider an appeal of the denial of Design Review Case No. DR 22‑38 at 1342 Bedford Road, which proposes a new deck railing above an existing attached garage. Staff recommends finding the project exempt from CEQA, confirming it meets all findings, and approving it with conditions. The commission will also vote on continuing Design Review Case No. DR 23‑39 at 1345 Woodstock Road for a new second story and facade change, and will approve the minutes from the August 28, 2024 meeting.

• Appeal of denial for Design Review Case DR 22‑38 (deck railing) at 1342 Bedford Road – staff recommends CEQA exemption and approval with conditions
• Recommendation to continue Design Review Case DR 23‑39 (new second story and facade change) at 1345 Woodstock Road
• Approval of minutes from the regular meeting of August 28, 2024

The San Marino Planning Commission held a regular meeting on September 25, 2024. The commission voted to continue consideration of Design Review Case No. DR 23-39 at 1345 Woodstock Road and Design Review Case No. DR 22-38 at 1342 Bedford Road to a date uncertain. They also approved the minutes from the August 28, 2024, regular meeting.

• Continued Design Review Case No. DR 23-39 at 1345 Woodstock Road to a date uncertain (5-0)
• Continued Design Review Case No. DR 22-38 at 1342 Bedford Road to a date uncertain (3-0)
• Approved the minutes of the August 28, 2024, regular meeting (4-0)

Library Board of Trustees

The Library Board of Trustees will consider several routine items, including approving the minutes from the July 22, 2024 meeting and receiving the Director and Library Manager Report. Staff recommends the Board approve the 2025 library closure calendar and ask the City Council to approve it. The Board will also receive a recap of the 2024 Summer Reading Club and discuss nominating a trustee as the Friends of the Crowell Public Library liaison.

• Approve minutes of the regular meeting of July 22, 2024
• Receive and file the Director and Library Manager Report
• Approve the 2025 Library Closure Calendar and request City Council approval
• Receive and file the Recap of the 2024 Summer Reading Club
• Nominate a trustee as the Friends of the Crowell Public Library liaison

The San Marino Library Board of Trustees approved the 2025 library closure calendar and requested City Council approval. The board also approved the minutes from the July 22, 2024 meeting and nominated Trustee Domier as the Friends of the Crowell Public Library liaison. All motions passed unanimously.

• Approved minutes of July 22, 2024 regular meeting (5-0)
• Approved 2025 Library closure calendar and requested City Council approval (5-0)
• Nominated Trustee Domier as Friends of the Crowell Public Library liaison (5-0)

Regular Design Review Committee Meeting

The San Marino Design Review Committee will consider and act on four design review cases: approval of a window replacement at 2829 Carlaris Road (DR 24‑12), denial of a front entry door replacement at the same address (DR 24‑67), approval of a shake TL installation at 1070 Huntington Drive (DR 24‑52), and approval of an illuminated channel‑letter wall sign at 2549 Huntington Drive Unit 102 (DR 24‑28). The committee will also approve the minutes from the September 4, 2024 meeting and present certificates of recognition to former committee members.

• Approve window replacement at 2829 Carlaris Road (DR 24‑12)
• Deny front entry door replacement at 2829 Carlaris Road (DR 24‑67)
• Approve shake TL installation at 1070 Huntington Drive (DR 24‑52)
• Approve illuminated channel‑letter wall sign at 2549 Huntington Drive Unit 102 (DR 24‑28)
• Approve minutes of the September 4, 2024 meeting

The San Marino Design Review Committee voted to approve a roof installation at 1070 Huntington Drive and an illuminated wall sign at 2549 Huntington Drive Unit No. 102. The committee also voted to continue design review cases for 2829 Carlaris Road to a date uncertain, and approved the minutes from the September 4, 2024 meeting with corrections.

• Continued Design Review Case Nos. DR 24-12 & DR 24-67 at 2829 Carlaris Road to a date uncertain (3-0)
• Approved Design Review Case No. DR 24-52 at 1070 Huntington Drive for roof shingle installation (3-0)
• Approved Design Review Case No. DR 24-28 at 2549 Huntington Drive Unit No. 102 for a wall sign with conditions (3-0)
• Approved minutes of the regular meeting of September 4, 2024 with corrections (3-0)

Public Safety Commission

The Public Safety Commission will consider implementing safety improvements for four citywide school zones based on a Transtech evaluation. The body will also discuss removing specific crosswalks at the Duarte Road and Rose Avenue intersection and review the 2024 Local Hazard Mitigation Plan.

• Implementation of Transtech's recommended improvements for four school zone areas
• Proposed removal of crosswalks at the south and east legs of Rose Avenue and Duarte Road
• Review of the 2024 Local Hazard Mitigation Plan public draft
• September 2024 monthly reports from Police, Fire, and Parks and Public Works departments

City Council Regular Meeting

The City Council will hold a public hearing to decide whether to extend the existing interim ordinance that bans artificial turf and synthetic grass in San Marino. Staff recommends adopting an urgency ordinance to extend the moratorium and introducing a related ordinance amending the municipal code. The Council will also vote on contracts for irrigation controllers ($63,693.13) and police vehicle outfitting ($36,397.72), and approve several financial reports and the July meeting minutes.

• Public hearing to extend the artificial turf moratorium and first reading of Ordinance No. O-24-1413
• Approve procurement of irrigation controllers and output boards for city medians – $63,693.13
• Approve purchase of police vehicle outfitting from 10‑8 Retrofit, Inc. – $36,397.72
• Approve Resolution authorizing transfer of Safe Clean Water funds with LA County Flood Control District
• Approve July 2024 City Council minutes

The City Council voted 4-1 to extend the urgency interim ordinance imposing a moratorium on artificial turf and synthetic grass installations. It then introduced Ordinance No. O-24-1413 on first reading, which would prohibit artificial turf and synthetic grass citywide, with an amortization period requiring removal of non-compliant turf within 6 years. The council also approved consent calendar items including irrigation controller procurement, police vehicle outfitting, and a Measure W fund transfer agreement.

• Extended artificial turf moratorium via Urgency Ordinance O-24-1414-U (4-1)
• Introduced Ordinance O-24-1413 prohibiting artificial turf, with 6-year amortization (5-0)
• Approved $63,693.13 for irrigation controllers and output boards (consent)
• Approved $36,397.72 for police vehicle outfitting (consent)
• Approved Resolution R-24-25 for Measure W fund transfer (consent)
• Received and filed cash and investment reports for June and July 2024 (consent)
• Received and filed monthly disbursements reports for July and August 2024 (consent)
• Approved minutes of July 10 and July 26, 2024 meetings (consent)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings to consider approval for several local property improvements. These include home additions, a new garage, and a commercial sign.

• 2125 Roanoke Road: 481 sq ft covered patio and 273 sq ft one-car garage
• 2572-2574 Mission Street: Non-illuminated aluminum channel letter sign for Missionwell Collective
• 1715 South El Molino Avenue: Driveway and pedestrian gates in the front yard
• 2444 Sherwood Road: 733 sq ft one-story rear addition and whole-house window replacement

The San Marino Design Review Committee approved three design review cases and continued one to a future date. All approvals were unanimous (5-0). The committee approved a covered patio and garage at 2125 Roanoke Road with added conditions, a non-illuminated sign at 2572-2574 Mission Street as proposed, and a pedestrian gate at 1715 South El Molino Avenue while denying the driveway gate. The committee continued the addition and window replacement at 2444 Sherwood Road to a date uncertain.

• Approved DR 24-02 at 2125 Roanoke Road for a 481 sq ft covered patio and 273 sq ft garage, with conditions for a 6-ft chain link fence around trees #1 and #2 and shortened metal gate (5-0)
• Approved DR 23-100 at 2572-2574 Mission Street for a non-illuminated aluminum channel letter sign for Missionwell Collective as proposed (5-0)
• Approved DR 24-06 at 1715 South El Molino Avenue for a pedestrian gate only; driveway gate denied (5-0)
• Continued DR 24-07 and DR 24-65 at 2444 Sherwood Road for a 733 sq ft addition and whole-house window replacement to a date uncertain (5-0)
• Approved minutes of August 21, 2024 meeting (4-0, Lee abstained)

Regular Planning Commission Meeting

The San Marino Planning Commission will consider an ordinance to prohibit the installation of artificial and synthetic grass in the city. The body will also review a Mills Act application and approve the minutes from the previous month.

• Consideration of ordinance to ban artificial and synthetic grass
• Review of Mills Act application for 708 Winston Avenue
• Approval of July 24, 2024, Planning Commission minutes
• Adoption of denial for Conditional Use Permit at 1212 Roanoke Road
• Adoption of approval for Variance at 1560 Wilson Avenue

The San Marino Planning Commission voted 5-0 to recommend the City Council approve a Mills Act contract for 708 Winston Avenue and approved the Certificate of Appropriateness for exterior changes. It also voted 5-0 to recommend an ordinance banning artificial turf and synthetic grass, with modifications to eliminate exceptions. The commission adopted resolutions updating the pre-approved roofing material list, denying a conditional use permit at 1212 Roanoke Road, and approving a variance at 1560 Wilson Avenue. Minutes from July 24, 2024, were approved with one abstention.

• Recommended Mills Act contract and approved Certificate of Appropriateness for 708 Winston Ave (5-0)
• Recommended Ordinance O-24-1413 prohibiting artificial turf and synthetic grass, with exceptions removed (5-0)
• Adopted Resolution PCR 24-05 updating pre-approved roofing material list (5-0)
• Adopted denial Resolution PCR 24-06 for CUP 23-08 and DR 23-117/DR 24-49 at 1212 Roanoke Rd (5-0)
• Adopted approval Resolution PCR 24-08 for Variance VAR 24-02 at 1560 Wilson Ave (5-0)
• Approved July 24, 2024 meeting minutes (5-0, Mequet abstained)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings to consider approval for three residential design projects. Staff recommends approval for all three cases, including window installations and a home addition.

• DR 23-103: Installation of windows not on the pre-approved list at 1970 Lombardy Road
• DR 24-11: 105 sq ft second-story addition and 300 sq ft open trellis with outdoor fireplace at 1590 Circle Drive
• DR 24-39 & DR 24-60: Replacement of steel windows with aluminum-clad wood windows, exterior doors, and one skylight at 816 Sierra Madre Boulevard

The San Marino Design Review Committee approved three design review cases at its August 21, 2024 meeting. All approvals were unanimous (4-0) with one member absent. The committee also approved the minutes from the previous meeting.

• Approved DR 24-39 & DR 24-60 at 816 Sierra Madre Blvd for window/door replacement and skylight (4-0)
• Approved DR 23-103 at 1970 Lombardy Rd for window installation with condition to use Arcadia windows on east side (4-0)
• Approved DR 24-11 at 1590 Circle Dr for second-story addition and trellis with outdoor fireplace (4-0)
• Approved minutes of August 7, 2024 meeting (3-0, one abstention)

Regular Design Review Committee Meeting

The Design Review Committee will hold a public hearing to consider a project involving a new concrete masonry unit block wall and the removal of one heritage tree. The committee will also review minutes from the July 17, 2024 meeting.

• Case No. DR 24-20: Proposed concrete masonry unit block wall and removal of one heritage tree at 2440 Cumberland Road

The Design Review Committee approved Design Review Case No. DR 24-20 for a new concrete masonry unit block wall and removal of one heritage tree at 2440 Cumberland Road, with added conditions to preserve existing hedges and coordinate tree replacement with the City's Urban Forester. The motion passed 4-0. The committee also approved the minutes of the July 17, 2024 meeting.

• Approved DR 24-20 for block wall and heritage tree removal at 2440 Cumberland Rd (4-0)
• Added conditions: preserve Podocarpus hedges, replace if damaged; work with Urban Forester on tree replacement (one 36-inch Crepe Myrtle in front, one Bronze Loquat or similar in rear)
• Approved minutes of July 17, 2024 regular meeting (4-0)

City Council Adjourned Regular Meeting

The City Council will consider a CEQA exemption and approve plans for the Street Rehabilitation Program Project No. 22‑9271/23‑9271, awarding the construction contract to Onyx Paving Company, Inc. for $7,171,000 and a professional services contract to Z&K Consultants for $199,996, with authority to approve contingencies up to $358,500. The Council will also concur with the City Manager’s selection of Hillary Guirola‑Leon as Finance Director and appoint her as Interim Treasurer. Finally, the Council will adopt Resolution No. R‑24‑24 to amend the job classification for the Police Clerk Typist II position.

• Find CEQA exemption and approve plans for Street Rehabilitation Project No. 22‑9271/23‑9271; award construction contract to Onyx Paving Company, Inc. for $7,171,000
• Award Professional Services Agreement to Z&K Consultants for construction management and inspection services, $199,996
• Authorize Parks and Public Works Director/City Engineer to approve change orders and contingencies not exceeding $358,500
• Concur with hiring Hillary Guirola‑Leon as Finance Director and appoint her as Interim Treasurer
• Adopt Resolution No. R‑24‑24 amending the job classification for Police Clerk Typist II

The City Council approved a $7,171,000 construction agreement with Onyx Paving Company, Inc. for street rehabilitation projects, rejected all other bids, and awarded a $199,996 construction management contract to Z&K Consultants. The council also concurred with the City Manager's selection of Hillary Guirola-Leon as Finance Director and Interim Treasurer, and adopted a resolution amending the Clerk Typist II job classification.

• Approved $7,171,000 street rehabilitation contract to Onyx Paving Company, Inc. (5-0)
• Rejected all other bids for street rehabilitation projects
• Awarded $199,996 construction management and inspection contract to Z&K Consultants (5-0)
• Authorized up to $358,500 in contingencies for the street rehabilitation project (5-0)
• Concurred with hiring Hillary Guirola-Leon as Finance Director and appointed her Interim Treasurer (4-0)
• Adopted Resolution No. R-24-24 amending Clerk Typist II job classification (4-0)

Regular Planning Commission Meeting

The Planning Commission will consider approvals for new home construction and a side yard patio variance. The body will also review a request to continue a design review case and adopt a resolution for a project on South Euclid Avenue.

• Proposed two-story home and 3-car garage at 1212 Roanoke Road
• Proposed detached covered patio variance at 1560 Wilson Avenue
• Design review for two-story home and removal of 2 heritage trees at 1797 South Euclid Avenue
• Resolution No. PCR 24-05 for design review at 1826 South Euclid Avenue

The San Marino Planning Commission denied Conditional Use Permit No. CUP 23-08 and related design reviews for a new two-story home with a detached 3-car garage at 1212 Roanoke Road, voting 5-0 without prejudice. The commission also approved a variance for a detached covered patio at 1560 Wilson Avenue with a condition on roofing material, and continued a design review case for a new home at 1797 South Euclid Avenue. Consent items included approval of meeting minutes and a resolution for design review cases at 1826 South Euclid Avenue.

• Denied CUP 23-08, DR 23-117, and DR 24-49 for 1212 Roanoke Road (5-0)
• Approved Variance VAR 24-02 for 1560 Wilson Avenue with added roofing condition (4-0, Leitner abstained)
• Continued Design Review Case DR 23-66 for 1797 South Euclid Avenue (5-0)
• Approved minutes of June 26, 2024 meeting with correction (5-0)
• Approved Resolution PCR 24-05 for DR 23-75 and DR 24-22 at 1826 South Euclid Avenue (5-0)

Library Board of Trustees

The Library Board of Trustees will reorganize its leadership by selecting a Chair and Vice Chair. The board will also discuss a furniture restoration and replacement plan and nominate two members to a related ad hoc committee.

• Selection of Library Board Chair and Vice Chair
• Nomination of two Trustees to the Furniture Ad Hoc Committee
• Update on Library furniture restoration and replacement plan
• Approval of May 20, 2024 special meeting minutes

The San Marino Library Board of Trustees met and approved the minutes of the May 20, 2024 special meeting. They also appointed two trustees to a Furniture Ad Hoc Committee and reorganized the board by electing Kathy Osegueda as Chair and Debra Sadun as Vice Chair.

• Approved minutes of May 20, 2024 special meeting (4-0)
• Appointed Chair Domier and Trustee Chien to Furniture Ad Hoc Committee (4-0)
• Elected Kathy Osegueda as Chair (4-0)
• Elected Debra Sadun as Vice Chair (4-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings to consider approval for two residential projects. The committee will also review minutes from the June 19, 2024, meeting.

• 1395 Bedford Road: Proposed 1,099 square-foot one-story addition, tree removal, and window replacement
• 2125 Roanoke Road: Proposed 533 square-foot covered patio and 231 square-foot one-car garage

The committee approved a one-story addition and window replacements at 1395 Bedford Road with specific conditions. A request for a patio and garage at 2125 Roanoke Road was continued to a date uncertain.

• Approved DR 23-85 & DR 24-47 for 1,099 sq ft addition and window replacement at 1395 Bedford Road (5-0)
• Continued DR 24-02 for covered patio and garage at 2125 Roanoke Road to a date uncertain (5-0)
• Approved June 19, 2024 meeting minutes (5-0)

City Council Special Meeting

The San Marino City Council will meet in closed session to discuss existing and anticipated litigation. One matter involves workers' compensation claims, while another concerns a notice from the California Housing Defense Fund regarding the city's Housing Element. The notice alleges the plan fails to comply with state law.

• Existing litigation: Dwayne Carlton workers' compensation claims
• Anticipated litigation: California Housing Defense Fund (CalHDF) notice regarding Housing Element compliance

The City Council met in closed session to discuss existing litigation regarding a workers' compensation claim and anticipated litigation related to CalHDF. Upon reconvening to open session, the Council reported that no reportable action was taken on these items.

City Council Regular Meeting

The City Council will consider a design review for a home addition at 1408 Wilson Avenue. The meeting also includes the review of the Summer 2024 public tree removal list and several monthly financial reports.

• Design review for a first and second story 418 square-foot addition at 1408 Wilson Avenue
• Summer 2024 Public Tree Removal List
• Cash and Investment Report for May 2024
• Monthly Disbursements Report for June 2024
• Approval of June 2024 meeting minutes

The City Council split 2-2 on a motion to deny an appeal and approve a 418 square-foot addition at 1408 Wilson Avenue; per municipal code, the Planning Commission's original decision stands. The Council also approved several administrative reports and previous meeting minutes.

• Denied appeal and approved addition at 1408 Wilson Avenue (Tie 2-2; Planning Commission decision stands)
• Received and filed May 2024 Cash and Investment Report (5-0)
• Received and filed June 2024 Monthly Disbursements Report (5-0)
• Approved minutes for June 12 special meeting, June 12 regular meeting, and June 28 adjourned meeting (5-0)

City Council Adjourned Regular Meeting

The City Council will consider a measure to extend the existing Public Safety Special Tax for four years at the November 5, 2024, election. The meeting also includes discussions on municipal election preparations, a $150,000 donation, and city fleet management agreements.

• Public hearing regarding a measure to extend the Public Safety Special Tax for four years
• Resolutions calling for the November 5, 2024, General Municipal Election
• Acceptance of a $150,000 donation from the Huntington Library, Art Museum, and Botanical Gardens
• Master Equity Lease Agreement with Enterprise Fleet Management, Inc. for new fleet vehicles
• Amendment to the agreement between the City and Los Angeles County for paramedic services

The San Marino City Council voted 4-0 to adopt Resolution No. R-24-22, ordering that a measure extending the City's existing Public Safety Special Tax for four years go before voters at the general municipal election on Tuesday, November 5, 2024, and directing the City Attorney to prepare an impartial analysis. The council also adopted three election-related resolutions (R-24-11, R-24-12, R-24-13) covering the calling of the November 5, 2024 election, county services, and candidate statement regulations. Other actions included accepting a $150,000 donation from the Huntington Library, Art Museum, and Botanical Gardens for the Capital Projects Fund, approving a fleet lease agreement with Enterprise Fleet Management, Inc. with new leasing not to exceed $165,000, and approving four consent calendar items. Council Member Talt was absent from the meeting.

• Adopted Resolution No. R-24-22 placing a 4-year extension of the existing Public Safety Special Tax on the November 5, 2024 ballot (4-0, Talt absent)
• Adopted Resolutions R-24-11, R-24-12, and R-24-13 for the November 5, 2024 General Municipal Election (4-0, Talt absent)
• Accepted a $150,000 donation from the Huntington Library, Art Museum, and Botanical Gardens into the Capital Projects Fund (4-0, Talt absent)
• Approved Master Equity Lease and Assignment Agreements with Enterprise Fleet Management, Inc.; new fleet leasing not to exceed $165,000 (4-0, Talt absent)
• Approved consent calendar Items 5-8 (3-0, Talt absent)
• Item 5: Approved Amendment Number One to the Los Angeles County paramedic services agreement
• Item 6: Received and filed the Fire Management Shared Services Agreement review (July 2021-June 2024)
• Item 7: Adopted the Family Assistance Center Annex into the Emergency Operations Plan; Item 8: Approved disposal of surplus equipment by public auction

Regular Planning Commission Meeting

The Planning Commission will consider a design review for a new two-story home with a detached garage and front wall. The project also includes the removal of one heritage tree. Additionally, the commission will conduct a reorganization to nominate a new Chair and Vice-Chair.

• Design Review Case No. DR 23-75 & DR 24-22: New two-story home at 1826 South Euclid Avenue
• Removal of one heritage tree at 1826 South Euclid Avenue
• Planning Commission reorganization for 2024-2025 term nominations

The San Marino Planning Commission approved Design Review Case Nos. DR 23-75 and DR 24-22 to build a new two-story home with a detached 2-car garage, a new front wall, and removal of one heritage tree at 1826 South Euclid Avenue. The approval added conditions that the entry door be reduced to 7 feet with an arched top and that the rear balcony railing not project past the door threshold by more than 10 inches. The commission also approved the May 22, 2024 minutes and reorganized, naming Commissioner Boyle as Chair and Commissioner Dustin as Vice Chair for 2024-2025.

• Approved Design Review Case Nos. DR 23-75 & DR 24-22 for a new two-story home, detached 2-car garage, new front wall, and removal of one heritage tree at 1826 South Euclid Avenue, with added conditions on the entry door and rear balcony railing (4-0)
• Approved minutes of the May 22, 2024 regular meeting (3-0, Mequet abstained)
• Nominated Commissioner Boyle as Chair of the Planning Commission for the 2024-2025 term (4-0)
• Nominated Commissioner Dustin as Vice Chair of the Planning Commission for the 2024-2025 term (4-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings regarding a metal screen replacement on Tura Lane and metal roofing installation on Westhaven Road. Staff recommends denial for both of these projects. The committee will also consider a time extension request for 1555 Wilson Avenue.

• Proposed metal screen replacement at 2700 Tura Lane (Staff recommends denial)
• Proposed charcoal gray metal roofing at 1333 Westhaven Road (Staff recommends denial)
• Time extension request for projects at 1555 Wilson Avenue
• Approval of June 5, 2024 meeting minutes

The Design Review Committee approved a metal screen replacement at 2700 Tura Lane with specific design and safety conditions. The committee unanimously denied a request for charcoal gray metal roofing at 1333 Westhaven Road. Additionally, the committee granted a one-year time extension for three design review cases at 1555 Wilson Avenue.

• Approved Design Review Case DR 24-09 (metal screen at 2700 Tura Lane) with conditions (3-2 vote)
• Denied Design Review Case DR 24-24 (metal roofing at 1333 Westhaven Road) without prejudice (5-0 vote)
• Extended time for Design Review Cases DR 22-68, DR 23-14, and DR 23-46 (1555 Wilson Avenue) by one year (5-0 vote)
• Approved minutes from June 5, 2024 meeting (3-0 vote)

Public Safety Commission

The Public Safety Commission will consider a staff recommendation to remove existing crosswalks at the Rose Avenue and Duarte Road intersection. The agenda also includes receiving annual and monthly reports from the fire, police, and public works departments.

• Removal of crosswalks at Rose Avenue and Duarte Road intersection
• San Marino Fire Department 2023 Annual Report
• Reorganization of the Public Safety Commission to select a Chair and Vice Chair
• June 2024 Parks and Public Works Department Report
• Presentation of certificate to Al Boegh for service on the commission

City Council Special Meeting

The City Council will meet in closed session to discuss legal matters with counsel. This includes one matter of existing litigation regarding a workers' compensation claim and two matters involving anticipated litigation.

• Existing litigation: Workers’ Compensation Claim No. 22-162356 (Nicholes Maza)
• Two matters of anticipated litigation with significant exposure to the City

The San Marino City Council convened for a special meeting on June 12, 2024, to discuss existing and anticipated litigation in closed session. The Council reported no action taken on the closed session items and adjourned the meeting.

• Discussed existing litigation regarding Nicholes Maza (Workers' Compensation Claim No. 22-162356) with no reportable action
• Discussed two matters of anticipated litigation with no reportable action

City Council Regular Meeting

The City Council will review a resolution to adopt updated Vehicles Miles Traveled (VMT) thresholds. The agenda also includes a proposal to increase fees for issuing concealed weapon permits. Additionally, the council will consider agreements for crossing guard services and Dial-A-Ride extensions.

• Resolution R-24-21 regarding updated Vehicles Miles Traveled (VMT) thresholds
• Agreement with All City Management Services, Inc. for crossing guard services
• Amendment to the Dial-A-Ride agreement with the City of Pasadena
• Resolution R-24-10 to increase fees for concealed weapon permits
• Addendum to the pool use agreement with San Marino Unified School District

The San Marino City Council unanimously approved updated Vehicle Miles Traveled thresholds and found the action exempt from CEQA. The council also approved a consent calendar extending Dial-A-Ride services with Pasadena through 2027, increasing concealed weapon permit fees, and authorizing a crossing guard services agreement.

• Approved Resolution R-24-21 updating VMT thresholds (4-0)
• Approved consent calendar items 3-13 (4-0)
• Authorized addendum to pool use agreement with San Marino Unified School District
• Approved Amendment 3 extending Pasadena Dial-A-Ride services through June 30, 2027
• Adopted Resolution R-24-10 increasing fees for concealed weapon permits
• Received and filed April 2024 Cash and Investment Report
• Received and filed May 2024 Monthly Disbursements Report
• Approved agreement with All City Management Services, Inc. for crossing guard services (4-0)

Regular Design Review Committee Meeting

The San Marino Design Review Committee is reviewing applications for new driveway gates at 2240 Lorain Road and 2111 East California Boulevard. The agenda also includes committee reorganization and the approval of minutes from May 15, 2024.

• New driveway gate installation at 2240 Lorain Road (DR 23-56)
• New driveway gate installation at 2111 East California Boulevard (DR 23-45)
• Approval of May 15, 2024, meeting minutes
• Design Review Committee reorganization

The committee approved the installation of new driveway gates at two residential addresses. The board also reorganized its leadership for the 2024-2025 term.

• Approved driveway gate at 2240 Lorain Road with sidewalk gap repair condition (5-0)
• Approved driveway gate at 2111 East California Boulevard (5-0)
• Approved May 15, 2024 meeting minutes (5-0)
• Nominated Rick Chou as Chair for 2024-2025 term (5-0)
• Nominated Committee Member Cheng as Vice Chair for 2024-2025 term (5-0)

City Council Adjourned Regular Meeting

The City Council will consider the proposed operating and capital budget for fiscal year 2024-25. The agenda also includes adopting new employee union agreements and a $300,000 payment for the San Marino Center renovation project. Additionally, several appointments to city advisory boards are up for approval.

• Adoption of MOUs with City Employees, Firefighters, and Police Officers' associations
• Proposed FY 2024-25 operating and capital budget
• $300,000 retention payment for San Marino Center Renovation Project
• Fee change for Bus/Van/Valet Parking Permits
• Appointments to Planning Commission and Design Review Committee

The San Marino City Council adopted the Operating and Capital Budget for Fiscal Year 2024-25 along with related resolutions on fees, salary schedule, and a new job classification. It also adopted memoranda of understanding with the City Employees', Firefighters', and Police Officers' associations, plus resolutions on unrepresented employee compensation and IAFF medical expense reimbursements. The council approved a $300,000 partial release of retention to CABD Construction for the San Marino Center Renovation and appointed members to several advisory bodies. All votes were unanimous among the four members present; Council Member Chou was absent.

• Adopted MOUs with City Employees', Firefighters', and Police Officers' associations (4-0)
• Adopted Resolution No. R-24-16 approving compensation plan for unrepresented employees (4-0)
• Adopted Resolution No. R-24-20 approving IAFF Medical Expense Reimbursement Plan contributions effective July 1, 2024 (4-0)
• Adopted FY 2024-25 Operating and Capital Budget via Resolution No. R-24-17 (4-0)
• Adopted Resolution No. R-24-19 adding Fee S-073 Bus/Van/Valet Parking Permits (4-0)
• Adopted Resolution No. R-24-14 setting FY 2024-2025 Salary Schedule (4-0)
• Adopted Resolution No. R-24-15 approving Part-Time Special Projects Coordinator job classification (4-0)
• Approved $300,000 partial retention release to CABD Construction and items for San Marino Center Renovation; upper rooftop screening discussion continued (4-0)

Regular Planning Commission Meeting

The Planning Commission will consider a continuance for a design review at 1826 South Euclid Avenue. The commission will also consider adopting a modified resolution regarding pre-approved roofing materials.

• Design review for a new two-story home and detached garage at 1826 South Euclid Avenue
• Proposed removal of one heritage tree at 1826 South Euclid Avenue
• Adoption of Resolution No. PCR 24-05 regarding pre-approved roofing material list

The San Marino Planning Commission adopted Resolution No. PCR 24-05 approving the Pre-Approved Roofing Materials, Colors, and Application List with amendments to the composition shingle roofing precondition. The commission also continued Design Review Case Nos. DR 23-75 and DR 24-22 for a new two-story home at 1826 South Euclid Avenue to a date uncertain, and approved the minutes of the April 24, 2024 regular meeting. No public comments were received, and the meeting adjourned at 6:20 p.m. to June 26, 2024.

• Continued Design Review Case Nos. DR 23-75 & DR 24-22 (new two-story home, detached 2-car garage, new front wall, removal of 1 heritage tree at 1826 South Euclid Avenue) to a date uncertain (5-0)
• Adopted Resolution No. PCR 24-05 approving the Pre-Approved Roofing Materials, Colors, and Application List, amended to replace 'property' with 'structure' and clarify the ADU exclusion applies to ADUs 800 square-feet or smaller (5-0)
• Approved minutes of the April 24, 2024 regular meeting (5-0)

Special Library Board of Trustees

The San Marino Library Board of Trustees will hold a special meeting to review the upcoming Summer Reading Club. The agenda includes a presentation recognizing Lois Derry and various liaison reports. The board will also consider approving minutes from previous meetings.

• Presentation of Certificate of Recognition to Lois Derry
• Preview of Summer Reading Club
• Approval of January 22, 2024, and April 15, 2024, meeting minutes

The Library Board approved the minutes from the January 22 and April 15 meetings. City Manager Eskandar presented a Certificate of Recognition to Trustee Lois Derry on behalf of the City Council. Board members discussed library operations, including budget inquiries and upcoming events, but no new policies or contracts were adopted.

• Approved minutes for Jan 22 regular and Apr 15 special meetings (5-0)
• Presented Certificate of Recognition to Trustee Lois Derry
• Discussed children's book budget and Computer Room Renovation funds
• Reviewed Summer Reading Club plans and Teen Advisory Group value

Public Safety Commission

The Public Safety Commission will review an annex to the city's Emergency Operations Plan regarding a Family Assistance Center. The meeting also includes reviews of paramedic service amendments and monthly reports from the police, fire, and public works departments.

• Review of Family Assistance Center Annex to Emergency Operations Plan
• Fire Management Shared Services Agreement review (July 2021 to June 2024)
• Amendment to agreement with Los Angeles County for paramedic services
• Police Department monthly report
• Fire Department monthly report

The Public Safety Commission recommended that the City Council continue the Fire Management Shared Services Agreement and approve an amendment for paramedic services with Los Angeles County. The commission also received and filed several departmental monthly reports and an emergency operations plan annex.

• Received and filed Family Assistance Center Annex to Emergency Operations Plan (3-0)
• Recommended continuation of Fire Management Shared Services Agreement to City Council (3-0)
• Recommended approval of LA County paramedic services agreement amendment to City Council (3-0)
• Received and filed Police Department Monthly Report (3-0)
• Received and filed Fire Department Monthly Report (3-0)
• Received and filed May 2024 Parks and Public Works Department Report (3-0)
• Approved April 15, 2024 meeting minutes (3-0)

Regular Design Review Committee Meeting

The committee will review a request for siding installation at 2745 Shakespeare Drive and a new deck railing at 1342 Bedford Road. Additionally, the body will consider approving meeting minutes from April and May.

• Design Review Case DR 24-19: Installation of CertainTeed Landmark TL siding at 2745 Shakespeare Drive
• Design Review Case DR 22-38: Installation of a new deck railing above an existing attached garage at 1342 Bedford Road
• Approval of meeting minutes from April 17, 2024, and May 1, 2024

The San Marino Design Review Committee denied two design review applications without prejudice. Case DR 24-19 at 2745 Shakespeare Drive was denied 5-0, and Case DR 22-38 at 1342 Bedford Road was denied 3-2. The committee also approved the minutes from previous meetings.

• Denied Design Review Case DR 24-19 at 2745 Shakespeare Drive (5-0)
• Denied Design Review Case DR 22-38 at 1342 Bedford Road (3-2)
• Approved minutes from April 17, 2024 meeting (5-0)
• Approved minutes from May 1, 2024 meeting (5-0)

Recreation Commission

The Commission will consider entertainment options for a multicultural summer concert. They will also receive updates regarding the 4th of July parade theme, grand marshal selection, and committee nominations.

• Multicultural Summer Concert: Philippine Folk Arts / Dance and Caribbean Reggae genre
• 4th of July Parade: Selection process for Grand Marshal and call for two committee members
• Preview of Summer Programming report

The Commission recommended specific cultural performers and musical genres for the multicultural summer concert. It also nominated two commissioners to the 4th of July Parade Committee and approved previous meeting minutes.

• Recommended Philippine Folk Arts / Dance and a Caribbean Reggae band for the multicultural concert (4-0)
• Nominated Commissioner Tsai and Commissioner Wu to the 4th of July Parade Committee (4-0)
• Approved minutes from March 11, 2024 and April 18, 2024 (4-0)

City Council Special Meeting

The San Marino City Council will hold a special meeting on May 8, 2024. During closed session, the Council will meet with legal counsel regarding two matters of significant exposure to litigation against the City, one involving CalRecycle.

• Closed session discussion regarding anticipated litigation related to CalRecycle
• Closed session discussion regarding an undisclosed matter of potential litigation

The City Council held a special meeting on May 8, 2024, consisting primarily of a closed session. No reportable actions were taken during the session.

City Council Regular Meeting

The City Council will review several professional service agreements, including design work for alley and parking lot improvements. The meeting also includes discussions on police equipment reports, street project lists, and various municipal software procurements.

• $64,930 award to NV5 for FY 2023-24 Alley and Parking Lot Improvement Program design
• $42,500 bus transportation services agreement with Mission School Transportation, Inc.
• $11,900 procurement of Apollo by Biblionix integrated library system software
• Renewal of San Marino Police Department military equipment ordinance and policy
• Adoption of SB1 street projects list for Fiscal Year 2024-25

The San Marino City Council approved a $64,930 professional services agreement with NV5 for design work on the FY 2023-24 Alley and Parking Lot Improvement Program, and approved Items 2 through 13 on the consent calendar in a single vote. Those items included a $42,500 bus transportation agreement, library and scheduling software purchases, a $8,954.60 stormwater cost-share payment, and adoption of resolutions on police military equipment and SB1 street projects. The meeting also included five proclamations and adjourned at 7:00 p.m. in memory of Stephen Sherrill.

• Approved $64,930 professional services agreement with NV5 for alley and parking lot design (5-0)
• Approved consent calendar Items 2-13 in one motion (4-0, Council Member Lo recorded as absent on this vote)
• Approved $42,500 bus transportation agreement with Mission School Transportation, Inc., with four one-year extensions
• Approved $11,900 Year 1 procurement of Apollo by Biblionix library system software
• Authorized InTime Solutions scheduling software agreement and appropriated $11,360 from COPS Fund reserves
• Approved $8,954.60 stormwater cost-share agreement with San Gabriel Valley Council of Governments
• Adopted Resolution No. R-24-07 reviewing police military equipment report and renewing Ordinance 0-22-1390 and Policy 705
• Approved Resolution No. R-24-06 adopting FY 2024-25 SB1-funded street project list

Regular Design Review Committee Meeting

The Design Review Committee will meet to consider two public hearing items regarding residential property improvements. The committee will also review the minutes from the April 17, 2024 meeting.

• Design Review Case No. DR 23-56: Installation of a new driveway gate at 2240 Lorain Road
• Design Review Case No. DR 22-38: Installation of a new deck railing above an existing attached garage at 1342 Bedford Road
• Approval of the April 17, 2024 meeting minutes

The committee voted to continue the review of a driveway gate installation and a deck railing project. A motion to deny the deck railing project failed. Approval of the meeting minutes was also continued to a future date.

• Continued Design Review Case No. DR 23-56 (driveway gate at 2240 Lorain Road) to a date uncertain (4-0)
• Denied Design Review Case No. DR 22-38 (deck railing at 1342 Bedford Road) failed (2-2)
• Continued Design Review Case No. DR 22-38 (deck railing at 1342 Bedford Road) to May 15, 2024 (4-0)
• Continued approval of minutes to May 15, 2024 (4-0)

City Council Adjourned Regular Meeting

The City Council will review a presentation regarding the proposed FY 2024-25 operating budget. Staff recommends that the Council provide direction to the City Manager on this budget. The agenda also includes a resolution regarding Industrial Disability Retirement determinations.

• Presentation of the FY 2024-25 proposed operating budget by department
• Adoption of Resolution No. R-24-09 delegating authority for Industrial Disability Retirement determinations

The City Council adopted a resolution regarding industrial disability retirement determinations. Council also received a presentation on the proposed FY 2024-25 operating budget and provided direction to staff.

• Adopted Resolution No. R-24-09 delegating authority for Industrial Disability Retirement determinations (5-0)
• Approved Item 2 of the consent calendar (5-0)

City Council Special Meeting

The City Council is holding a special meeting to conduct closed sessions with legal counsel. These discussions involve one matter regarding the initiation of litigation and one matter involving significant exposure to litigation related to CalHDF.

• Conference with legal counsel regarding initiating litigation
• Conference with legal counsel regarding anticipated litigation related to CalHDF

The San Marino City Council held a special meeting that included a closed session with legal counsel. The council discussed initiating litigation and anticipated litigation exposure related to CalHDF. The council reported no reportable action from these discussions and adjourned.

• Closed session held with legal counsel (no reportable action)
• Meeting adjourned at 1:09 p.m.

Regular Planning Commission Meeting

The San Marino Planning Commission will consider several residential construction and design review applications. The agenda includes requests for new homes on Wembley Road and Roanoke Road, as well as a request regarding demolition at 1212 Roanoke Road. Additionally, the commission will review an update to the city's pre-approved roofing material list.

• Design review for a new one-story home at 1364 Wembley Road
• Construction of a two-story home and tree removal at 1212 Roanoke Road
• Request to allow demolition of a residence at 1212 Roanoke Road prior to permit approval
• Adoption of the Pre-Approved Roofing Material List and Policy Update

City Council Special Meeting

The City of San Marino is holding a staff and consultant-run meeting to discuss the 6th Cycle Housing Element Update. The meeting includes a solicitation of public input on the housing update process.

• 6th Cycle Housing Element Update community conversation

Library Board of Trustees

The Board of Trustees reviewed the proposed FY 2024-25 budget and staff report. Members discussed the library's objectives, specifically the goal of refreshing the collection by one-third annually. No formal votes or decisions were recorded.

Special Recreation Commission

The Recreation Commission will meet to discuss the proposed budget for fiscal year 2024-25. Staff has recommended that the Commission review the proposal and provide feedback.

• FY 2024-25 Proposed Budget review

The Commission reviewed the proposed budget for the 2024-25 fiscal year. No formal votes or final decisions were recorded regarding the budget or other agenda items during this meeting.

• Discussed FY 2024-25 proposed budget (no action taken)
• Discussed credit card processing fees (no action taken)
• Discussed 4th of July Parade staffing (no action taken)
• Discussed Kit Crew logistics (no action taken)

Regular Design Review Committee Meeting

The San Marino Design Review Committee will consider several applications for residential roofing installations and a new front yard wall. The committee will also review a time extension request for projects at 1727 Euston Road.

• Roofing installation: 2375 Sherwood Road
• Roofing installation: 2370 Coniston Place
• Roofing installation: 2355 Sherwood Road
• Roofing and front yard wall: 1491 Vandyke Road
• Time extension request: 1727 Euston Road

Special Library Board of Trustees

The Library Board of Trustees will meet to discuss the proposed budget for fiscal year 2024-25. Staff recommends that the Board review the document and provide feedback.

• FY 2024-25 proposed budget review

Public Safety Commission

The Public Safety Commission will review the San Marino Police Department military equipment annual report. The commission is also tasked with reviewing a proposal to renew City Ordinance O-22-1390 and Police Department Policy 705.

• Resolution No. R-24-07: Review of police military equipment annual report and renewal of Ordinance O-22-1390 and Policy 705
• Police Department monthly report
• Fire Department monthly report
• Parks and Public Works Department monthly report
• Approval of March 18, 2024 meeting minutes

City Council Regular Meeting

The City Council will consider establishing a weekend admission fee for non-residents at Lacy Park. The agenda also includes awarding a janitorial services contract and authorizing the purchase of two drone systems.

• Proposed weekend admission fee for non-residents at Lacy Park
• $246,110 contract award to Base Hill, Inc. for citywide janitorial services
• $33,117.13 purchase of two Skydio, Inc. UAS systems using COPS Fund
• Adoption of the 2024 City Investment Policy
• Notice of completion for Storm Drain Trash Capture Filter Program project

The San Marino City Council adopted Resolution No. R-24-08 establishing a weekend admission fee for non-residents at Lacy Park, passing 5-0. The council also awarded a multi-year janitorial services agreement to Base Hill, Inc. for an amount not to exceed $246,110 through June 30, 2026, and approved consent calendar items 3 through 9, including the 2024 Investment Policy, purchase of two drone systems, and a recreation software contract extension. All votes recorded were unanimous with no abstentions or absences.

• Adopted Resolution No. R-24-08 establishing a weekend admission fee for non-residents at Lacy Park (5-0)
• Awarded multi-year janitorial/custodial services agreement to Base Hill, Inc., not to exceed $246,110 through June 30, 2026 (5-0)
• Approved consent calendar items 3 through 9 (4-0)
• Adopted Resolution No. R-24-05 adopting the 2024 Investment Policy
• Authorized purchase of two UAS systems from Skydio, Inc. for $33,117.13 using COPS Fund monies
• Approved Amendment No. 1 with CivicPlus, LLC extending the CivicRec software agreement through May 6, 2029
• Accepted Storm Drain Trash Capture Filter Program Project No. 46-8026 by G2 Construction, Inc. as complete
• Received and filed February 2024 Cash and Investment Report and March 2024 Disbursement Report

City Council Special Meeting

The City Council is convening a special meeting to conduct several closed session items. These include discussions with labor negotiators and legal counsel regarding existing and anticipated litigation.

• Conference with labor negotiators representing Police, Fire, and City Employees' associations
• Discussion of existing litigation: Candice Torres v. City of San Marino
• Discussion of existing litigation: Timothy Tebbetts workers’ compensation claim
• Discussion of four matters of anticipated litigation

The City Council met in closed session to discuss labor negotiations and litigation. Upon reconvening to open session, the Council reported that no reportable action was taken on any items.

Regular Design Review Committee Meeting

The committee will review several design cases involving home additions and material installations. Items include a roof project, a rear residence addition, and a two-story addition with an attached garage.

• Roofing installation at 1867 Twin Palms Drive
• 455 square-foot one-story addition at 1545 Kensington Road
• Two-story addition and new attached garage at 1551 Pasqualito Drive
• Approval of March 6, 2024 meeting minutes

The Committee approved three design review cases for residential roofing, an addition, and a two-story addition with a garage. Each approval included specific conditions regarding materials, window consistency, or tree preservation.

• Approved DR 24-10 for simulated wood shake roofing at 1867 Twin Palms Drive (5-0)
• Approved DR 22-67 for a 445 sq-ft rear addition at 1545 Kensington Road (4-0)
• Approved DR 21-84 for a two-story addition and garage at 1551 Pasqualito Drive (5-0)
• Approved March 6, 2024 meeting minutes (4-0)

Special Planning Commission Meeting

The Planning Commission will review a proposed draft of the Pre-Approved Roof Materials, Colors, and Application List. The commission is asked to provide direction for staff as they prepare a final list for the next regular meeting.

• Review of pre-approved roofing material list and policy update

The Planning Commission approved the addition of roofing materials recommended by the Design Review Committee. Proposed policy changes regarding roofing materials were deferred for discussion at a future meeting.

• Approved additional roofing materials from the Design Review Committee (5-0)
• Tabled proposed policy changes for discussion at the next available meeting

City Council Adjourned Regular Meeting

The City Council will review draft capital equipment and construction plans for fiscal year 2024-25. The Council will also consider a resolution for public safety special tax levies. Additionally, the agenda includes accepting funds for irrigation upgrades on city medians.

• Review of draft FY 2024-25 capital equipment and construction plans
• Approval of resolution for $3,528,294 in public safety special tax levies
• Acceptance of $22,000 from Metropolitan Water District of Southern California for irrigation upgrades on city medians

The San Marino City Council approved Resolution No. R-24-02 establishing Public Safety Special Tax Levies for Fiscal Year 2024-25, voting 4-0 with one member absent. The council also accepted $22,000 from the Metropolitan Water District of Southern California for irrigation upgrades on City landscaped medians. The council reviewed draft Fiscal Year 2024-25 capital equipment and construction plans and a 5-year forecast; no decision on that item is recorded. The meeting adjourned in memory of Former Mayor/Council Member Dick Ward.

• Approved Resolution No. R-24-02 establishing FY 2024-25 Public Safety Special Tax Levies (4-0, one absent)
• Accepted $22,000 in Metropolitan Water District Member Agency Administered Incentive Program funds for irrigation upgrades on City landscaped medians (4-0, one absent)
• Reviewed draft FY 2024-25 capital equipment and construction plans and 5-year forecast; no action recorded

Regular Planning Commission Meeting

The Planning Commission will consider several public hearings regarding new home constructions and tree removals. The agenda also includes the adoption of approval resolutions for previous design reviews and conditional use permits.

• Design Review DR 22-03: New one-story home and removal of (2) heritage trees at 1364 Wembley Road
• Design Review DR 23-75 & DR 24-22: New two-story home and removal of (1) heritage tree at 1826 South Euclid Avenue
• CUP 23-06 & Design Review DR 23-118 & DR 24-17: Attic conversion and new garage at 885 Roanoke Road
• Resolution PCR 24-02: Approval for design reviews at 1215 Saint Albans Road
• Resolution PCR 24-03: Approval for CUP 23-07 and Design Review DR 23-116 at 2060 Huntington Drive, Suite 5

The San Marino Planning Commission approved a conditional use permit and design review for converting an attic into livable space at 885 Roanoke Road, with one commissioner voting against. The commission also continued two other design review cases involving new home constructions and tree removals to future dates. Additionally, the commission adopted approval resolutions for projects at 1215 Saint Albans Road and 2060 Huntington Drive.

• Approved CUP 23-06 and DR 23-118/DR 24-17 for 885 Roanoke Road attic conversion (3-1)
• Continued DR 22-03 for 1364 Wembley Road new home to April 24, 2024 (4-0)
• Continued DR 23-75 & DR 24-22 for 1826 South Euclid Avenue new home to date uncertain (4-0)
• Adopted Resolution PCR 24-02 approving DR 23-07 and DR 23-109 at 1215 Saint Albans Road (4-0)
• Adopted Resolution PCR 24-03 approving CUP 23-07 and DR 23-116 at 2060 Huntington Drive (4-0)
• Approved February 28, 2024 meeting minutes (4-0)

Public Safety Commission

The commission will review the Hazard Mitigation Plan public meeting and updates on the FY 2023-24 Capital Improvement Plan. Additionally, staff will present monthly reports from the Police, Fire, and Parks and Public Works departments.

• Hazard Mitigation Plan public meeting
• FY 2023-24 Capital Improvement Plan status update
• Proposed FY 2024-25 capital equipment and new construction requests
• Police Department monthly report
• Fire Department monthly report

City Council Regular Meeting

The City Council will discuss selecting priority initiative proposals for the upcoming fiscal year work plan. The meeting also includes several consent calendar items regarding municipal code amendments, staff classifications, and budget adjustments.

• Discussion on FY 2024-25 priority initiative proposals
• Ordinance No. O-24-1411 to implement state law regarding accessory dwelling units
• Resolution No. R-24-04 amending unrepresented employees salary and benefits schedule ($15,695)
• Acceptance of $20,000 donation from the Chinese Club of San Marino for Police and Fire departments
• Three-year Microsoft 365 licensing agreement with Dell Corporation (up to $105,454.80 total)

The City Council adopted an ordinance to implement state law regarding accessory dwelling units. The council also approved several administrative resolutions, accepted a $20,000 donation for public safety, and authorized a software licensing agreement.

• Adopted Ordinance No. 0-24-1411 regarding accessory dwelling units (4-0)
• Adopted Resolution No. R-24-03 amending Police Records Clerk and Library Assistant job classifications (4-0)
• Adopted Resolution No. R-24-04 and appropriated $15,695 for sick leave policy (4-0)
• Accepted $20,000 donation from Chinese Club of San Marino for Police and Fire departments (4-0)
• Authorized Microsoft 365 licensing agreement with Dell Corporation up to $105,454.80 (4-0)
• Approved San Marino Schools Foundation street pole banners from April 1 to June 30, 2024 (4-0)
• Waived Special Event Permit fees for the 2024 JP Blecksmith Run (4-0)
• Approved minutes from February 14, February 23, and February 23 special meetings (4-0)

City Council Special Meeting

The City Council will meet in closed session to discuss two matters of significant exposure to litigation against the City. The Council will also meet with labor negotiators representing police, fire, and city employees.

• Conference with legal counsel regarding anticipated litigation
• Labor negotiations with San Marino Police Officers’ Association
• Labor negotiations with San Marino Firefighters’ Association
• Labor negotiations with San Marino City Employees’ Association

The San Marino City Council held a special meeting on March 13, 2024. The council recessed into closed session to discuss anticipated litigation and labor negotiations with police, fire, and city employee unions. Upon reconvening, the council reported no action was taken on these items and adjourned the meeting.

• Closed session held for litigation and labor negotiations
• No reportable action taken in closed session
• Meeting adjourned at 6:06 p.m.

Recreation Commission

The San Marino Recreation Commission will review and provide feedback on an infographic regarding how to rent the Community Center. The agenda also includes receiving a report from the Director and Recreation Manager and approving minutes from the February 12, 2024, meeting.

• Review of 'How to Rent the Community Center in 4 Easy Steps' infographic
• Approval of February 12, 2024, meeting minutes
• Director and Recreation Manager Report

The Commission approved the minutes from the February 12, 2024 meeting. Members also voted to support the continued use of the community center rental infographic, provided that the Commission's edits and feedback are incorporated.

• Approved February 12, 2024 meeting minutes (3-0)
• Supported continued use of 'How to Rent the Community Center in 4 Easy Steps' infographic with recommended edits (3-0)

Regular Design Review Committee Meeting

The committee will hold public hearings for a wall extension at 1395 Belhaven Road and a 383 square foot addition at 2440 Lorain Road. Staff recommends approval for both projects.

• Wall extension at 1395 Belhaven Road (Case DR 22-48)
• One-story, 383 square foot addition at 2440 Lorain Road (Case DR 23-105)
• Approval of February 21, 2014 meeting minutes

The committee denied a request to extend a street-facing side yard wall at 1395 Belhaven Road. It approved a 383 square-foot one-story addition at 2440 Lorain Road with conditions. The minutes from the February 21, 2024 meeting were also approved.

• Denied Design Review Case No. DR 22-48 for wall extension at 1395 Belhaven Road (4-1)
• Approved with conditions Design Review Case No. DR 23-105 for addition at 2440 Lorain Road (5-0)
• Approved February 21, 2024 meeting minutes (5-0)

Regular Planning Commission Meeting

The Commission will consider design reviews for a new two-story home and a medical use establishment. Additionally, the body will determine parking requirements for an adult enrichment center.

• Design Review (DR 23-07 & DR 23-109) for a new two-story home at 1215 Saint Albans Road
• Conditional Use Permit (CUP 23-07) and Design Review (DR 23-116) for medical use at 2060 Huntington Drive, Suite 5
• Parking requirement determination for an Adult Enrichment Center at 2600 Mission Street, Suite 100
• Approval of Resolution No. PCR 24-01 for Design Review Case No. DR 23-101 at 2250 Melville Drive

The San Marino Planning Commission approved Design Review Case Nos. DR 23-07 and DR 23-109 to build a new two-story home with an attached 3-car garage and a new front wall at 1215 Saint Albans Road. The Commission also approved Conditional Use Permit No. CUP 23-07 and Design Review No. 23-116 for a medical use and new sign at 2060 Huntington Drive Suite 5, with an added condition. In addition, the Commission determined parking requirements for an adult enrichment center at 2600 Mission Street Suite 100, approved the January 24, 2024 meeting minutes, and adopted Approval Resolution No. PCR 24-01 for Design Review Case No. DR 23-101 at 2250 Melville Drive. All votes were unanimous (5-0) with Commissioners Chiao and Dustin absent.

• Approved Design Review Case Nos. DR 23-07 and DR 23-109 for a new two-story home with attached 3-car garage and front wall at 1215 Saint Albans Road (5-0)
• Approved Conditional Use Permit No. CUP 23-07 and Design Review No. 23-116 for a medical use and new sign at 2060 Huntington Drive Suite 5, with an added condition (5-0)
• Determined parking requirements for an adult enrichment center at 2600 Mission Street Suite 100 (5-0)
• Approved the regular meeting minutes of January 24, 2024 (5-0)
• Adopted Approval Resolution No. PCR 24-01 for Design Review Case No. DR 23-101 at 2250 Melville Drive (5-0)

Special Public Safety Commission

The Public Safety Commission will review traffic condition reports for Rose Avenue and Duarte Road. Staff recommends implementing recommended improvements from Transtech for both locations. The agenda also includes receiving various departmental monthly reports.

• Traffic improvements for Rose Avenue from San Gabriel Blvd to Del Mar Avenue
• Traffic changes for Duarte Road from San Gabriel to Lorain
• Fire Department Annual Inspection report
• Local Hazard Mitigation Plan community kick-off meeting overview
• February 2024 Parks and Public Works monthly report

The Public Safety Commission approved the implementation of proposed traffic improvements for Rose Avenue and Duarte Road. The commission also received and filed several departmental reports and a hazard mitigation plan overview.

• Recommended implementation of Rose Avenue traffic improvements (3-0)
• Recommended implementation of Duarte Road traffic improvements (3-0)
• Received and filed Fire Department Annual Inspection Report (3-0)
• Received and filed Local Hazard Mitigation Plan Kick-Off Meeting overview (3-0)
• Received and filed Police Department Monthly Report (3-0)
• Received and filed Fire Department Monthly Report (3-0)
• Received and filed Parks and Public Works Department Monthly Report (3-0)

City Council Special Meeting

The City Council will meet in a closed session to discuss one matter of significant exposure to litigation against the City. The Council will also meet with labor negotiators regarding the San Marino Police Officers’ Association, San Marino Firefighters’ Association, San Marino City Employees’ Association, and unrepresented employees.

• Discussion of anticipated litigation
• Labor negotiations with police, fire, and city employee associations

The San Marino City Council held a special meeting on February 23, 2024, and recessed into closed session to discuss one anticipated litigation matter and labor negotiations with four employee groups. The council reconvened in open session and reported no reportable action on either item. No public comments were given, and the meeting adjourned at 11:52 a.m. No substantive decisions were made.

• Closed session held on one anticipated litigation matter (Gov. Code 54956.9(d)(2)); no reportable action
• Closed session held on labor negotiations with police, fire, city employees, and unrepresented employees; no reportable action
• Adjourned special meeting at 11:52 a.m.

City Council Adjourned Regular Meeting

The City Council will conduct a public hearing regarding an ordinance to implement state law for accessory dwelling units. Additionally, the Council will review mid-year financial reports and consider several fund transfers from General Fund Reserves.

• Public hearing for Ordinance No. O-24-1411 regarding accessory dwelling units
• $2,000,000 transfer to the Capital Projects Fund
• $500,000 transfer to the City’s Pension Section 115 Trust
• Second Quarter Financial Report (October 2023 through December 2023)
• Disposal of surplus vehicles and equipment via public auction

The City Council introduced an ordinance to implement state law regarding accessory dwelling units. The Council also approved budget amendments, including transfers from General Fund Reserves to capital projects and pensions.

• Introduced Ordinance No. 0-24-1411 regarding accessory dwelling units (5-0)
• Approved transfer of $2,000,000 to Capital Projects Fund (5-0)
• Approved transfer of $500,000 to City’s Pension Section 115 Trust (5-0)
• Approved budget amendments as noted in staff report (5-0)
• Received and filed Q2 financial report (5-0)
• Approved disposal of surplus vehicles and equipment via public auction (5-0)

Joint Meeting of the City Council and Library Board of Trustees

The San Marino City Council and Library Board of Trustees are holding a joint special meeting to discuss several library priorities. The discussion includes potential changes to evening operating hours and the expansion of the city's video security system.

• Consideration of adjusting library evening hours
• Proposal to expand video security system to include Community Services Campus and library facilities
• Consideration of a long-term maintenance plan for the library

The City Council and Library Board of Trustees discussed operations for the Crowell Public Library. The Council directed staff to adjust library hours of operation and proceed with a video security system project. The Council also expressed support for including library maintenance in future annual budget processes.

• Directed staff to move forward with adjusting library hours of operation
• Directed staff to move forward with the security camera project
• Expressed support for including library building maintenance in future capital program funding

Regular Design Review Committee Meeting

The committee will review several design requests, including a new circular driveway and two commercial signs. The meeting also includes the approval of previous meeting minutes.

• New circular driveway at 2030 S. Oak Knoll Avenue (Tarbet)
• New commercial sign at 2549 Huntington Drive (Hsieh)
• New commercial sign installation at 2285 Huntington Drive (Peltier)

The Committee approved three design review cases with conditions, including a new circular driveway and two commercial signs. The minutes from the February 21, 2024, meeting were also approved as amended.

• Approved circular driveway at 2030 S. Oak Knoll Avenue (DR 22-20) with conditions (5-0)
• Approved commercial sign at 2549 Huntington Drive (DR 23-95) with conditions (5-0)
• Approved commercial sign at 2285 Huntington Drive (DR 23-108) with conditions (5-0)
• Approved February 21, 2024 meeting minutes as amended (5-0)

City Council Regular Meeting

The City Council will consider an appeal regarding a residential addition at 1408 Wilson Avenue. The meeting also includes reviewing a citywide traffic circulation study and potential intersection improvements.

• Appeal of design review for a first and second story addition at 1408 Wilson Avenue
• Review of the Revised Citywide Traffic Circulation Study and Traffic Task Force report
• Analysis of intersection improvements at San Marino Avenue/Huntington Drive, Los Robles Avenue/Mission Street, and Sierra Madre Boulevard/Robles Avenue
• Rejection of all bids for the Streetlight Replacement Program Project No. 23-9274
• Receipt of January 2024 monthly disbursements and December 2023 cash and investment reports

The City Council rejected all bids for the Streetlight Replacement Program. It also voted to hold a new hearing within 75 days on an appeal regarding a home addition at 1408 Wilson Avenue. Additionally, the Council authorized staff to begin reviewing intersection improvements and implementing 'quick fix' traffic safety measures.

• Rejected all bids for Streetlight Replacement Program Project No. 23-9274
• Ordered new hearing within 75 days for Wilson Avenue addition appeal (3-0)
• Authorized staff review of intersection improvements and 'quick fix' traffic measures (3-1)
• Received and filed Revised Citywide Traffic Circulation Study
• Received and filed Monthly Disbursements Report for January 2024
• Received and filed Cash and Investment Report for December 2023
• Approved minutes from January 10, January 26, and special meeting of January 26

City Council Special Meeting

The San Marino City Council will hold a special meeting to discuss two matters of existing litigation against the city. These discussions are scheduled to take place during a closed session with legal counsel.

• Discussion of John Incontro v. City of San Marino (WCAB Case No.: ADJ12473128)
• Discussion of Muhlrad v. City of San Marino (Case No.: 2:21-cv-05491-JAK-JPR)

The City Council met in closed session to confer with legal counsel regarding two existing litigation matters. Upon reconvening to open session, the Council reported that no reportable action was taken.

• No reportable action taken regarding litigation cases Incontro v. City of San Marino and Muhlrad v. City of San Marino

Recreation Commission

The Recreation Commission will review the proposal for the City to continue the 4th of July parade. This includes considering a potential start time for staff to discuss with the City Council.

• 4th of July parade management and start time consideration

The Commission approved the minutes from November 13, 2023. Members also voted to support a proposal regarding 4th of July parade management for referral to Council Liaisons.

• Approved November 13, 2023 meeting minutes (4-0)
• Supported 4th of July parade management proposal for referral to Council Liaisons (4-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings for roofing projects at 2570 Lorain Road and 1852 Alpine Drive. The committee will also review the minutes from the January 17, 2024 meeting.

• Roofing installation at 2570 Lorain Road (Country Gray)
• Roofing installation at 1852 Alpine Drive (Moire Black)
• Approval of January 17, 2024 meeting minutes

The committee approved two design review cases for the installation of fiberglass shingles at residential properties. The minutes from the January 17, 2024, meeting were also approved.

• Approved Design Review Case No. DR 23-122 at 2570 Lorain Road with conditions (4-0)
• Approved Design Review Case No. DR 24-01 at 1852 Alpine Drive with conditions (4-0)
• Approved January 17, 2024 meeting minutes (3-0)

City Council Special Meeting

The City Council will meet in closed session regarding anticipated litigation against the city. They will also confer with negotiators representing police, fire, and city employee associations. Additionally, they will discuss existing litigation in Muhlrad v. City of San Marino.

• Anticipated litigation against the City
• Labor negotiations for police, fire, and city employee associations
• Existing litigation regarding Muhlrad v. City of San Marino

The San Marino City Council held a special meeting on January 26, 2024, and voted 5-0 to add one additional anticipated litigation item to its closed session agenda. The Council then met in closed session on three items: anticipated litigation (two matters plus the added item), labor negotiations with four employee groups, and one existing litigation matter, Muhlrad v. City of San Marino. The minutes record no reportable action from closed session, and the meeting adjourned at 12:28 p.m.

• Approved adding one additional anticipated litigation item to the closed session agenda (5-0)
• Met in closed session on anticipated litigation, labor negotiations, and existing litigation; no reportable action

City Council Adjourned Regular Meeting

The City Council will discuss potential priority initiatives for the FY 2024-25 process budget. The meeting also includes several items for the consent calendar regarding city maintenance and equipment.

• Discussion of FY 2024-25 Process Budget Overview and Priority Initiatives
• Maintenance Services Agreement with G2 Construction, Inc. for $100,000 to install catch basin trash and debris capture devices
• Purchase of a skid-steer loader from Bobcat for $55,742.47 using Capital Equipment Fund reserves
• Approval of the 2024 City Council Delegate and Alternate list

The San Marino City Council approved a $100,000 maintenance agreement with G2 Construction, Inc. for catch basin trash capture devices. They also authorized the purchase of a skid-steer loader from Bobcat for $55,742.47 using Capital Equipment Fund reserves. Additionally, the council approved the 2024 list of delegates to agency boards and discussed FY 2024-25 budget priorities.

• Approved $100,000 maintenance services agreement with G2 Construction, Inc.
• Approved $55,742.47 purchase of skid-steer loader from Bobcat
• Approved 2024 City Council delegate and alternate list
• Discussed FY 2024-25 budget priority initiatives
• Consent calendar approved (5-0)

Regular Planning Commission Meeting

The San Marino Planning Commission will review several design review cases and landscape plan modifications. The agenda includes an appeal regarding the installation of shingles at 2250 Melville Drive and a discussion on story poles at 1215 Saint Albans Road. Staff recommendations are provided for all items.

• Appeal for denial of design review (DR 23-101) at 2250 Melville Drive
• Landscape plan modification for 1733 Euston Road (DR 21-26)
• Discussion on story pole modifications at 1215 Saint Albans Road
• Approval of December 4, 2023, meeting minutes

The Planning Commission approved an appeal to allow specific fiberglass shingles at 2250 Melville Drive and a landscape plan modification at 1733 Euston Road. The commission also requested new story poles for a project at 1215 Saint Albans Road.

• Approved appeal for installation of CertainTeed Presidential Shake Solaris shingles at 2250 Melville Drive (4-0)
• Approved modification to landscape plan for DR 21-26 at 1733 Euston Road (4-0)
• Requested applicant install new story poles for DR 23-07 & DR 23-109 at 1215 Saint Albans Road (4-0)
• Approved December 4, 2023 special meeting minutes (4-0)

Special Public Safety Commission Meeting

The commission will meet to receive and file monthly updates from the Police, Fire, and Parks and Public Works departments. The agenda also includes a report on traffic-related items and approval of meeting minutes from November and December 2023.

• Update on traffic-related items
• Police Department monthly report
• Fire Department monthly report
• Parks and Public Works monthly report
• Approval of November 20, 2023, and December 18, 2023, meeting minutes

Library Board of Trustees

The Library Board of Trustees will review various liaison reports and the Director's report. Members will also discuss and select priority topics for a joint meeting with the City Council scheduled for February 23.

• Approval of November 27, 2023, meeting minutes
• Development of agenda for February 23 joint meeting with City Council
• Director and Library Manager Report

The Library Board approved the minutes from the November 27, 2023 meeting. The Board also voted to select four specific topics for discussion at the upcoming joint meeting with the City Council on February 23. These topics include adjusting library evening hours, installing video surveillance, developing a deferred maintenance plan, and reviewing part-time staff compensation.

• Approved minutes from November 27, 2023 meeting (5-0)
• Selected four priority topics for joint City Council meeting (5-0)

Regular Design Review Committee Meeting

The committee will review a proposed one-story addition at 1275 Kenilworth Avenue and exterior facade and window replacements at 1560 Old Mill Road. Members will also discuss color options for an updated roofing material list.

• Proposed 62 square-foot, one-story addition at 1275 Kenilworth Avenue (Lopez)
• Proposed exterior facade improvements and window replacement at 1560 Old Mill Road (Kaminski)
• Color options for the pre-approved roofing material list update

The committee approved a small addition at 1275 Kenilworth Avenue and exterior improvements at 1560 Old Mill Road. Members also recommended that the Planning Commission expand the pre-approved roofing materials and color list.

• Approved Design Review Case No. DR 23-88 for a 62 sq-ft addition at 1275 Kenilworth Avenue (4-0)
• Approved Design Review Case Nos. DR 23-94 and DR 23-124 for facade and window work at 1560 Old Mill Road (5-0)
• Recommended Planning Commission add more roofing products and colors to the pre-approved list (5-0)
• Approved December 6, 2023 meeting minutes (3-0)

City Council Regular Meeting

The City Council will discuss several infrastructure and administrative items, including a major lift station improvement project. Other business includes appointing an interim finance director and approving police vehicle purchases.

• Lift Station Improvement Project: $2,276,000 construction agreement to CWS Systems, Inc.
• Lift Station Improvement Project: $230,000 professional services agreement to Z&K Consultants
• Appointment of Terry Shea as Interim Finance Director
• Purchase of one police vehicle from National Auto Fleet for $64,810.58
• Extension of auditing services with Lance, Soll & Lunghard, LLP through December 31, 2025

The San Marino City Council approved the Lift Station Improvement Project No. 21-8022, awarding a $2,276,000 construction agreement to CWS Systems, Inc. and rejecting all other bids. The council also approved a $230,000 construction management agreement with Z&K Consultants, a $45,500 amendment with Dudek, and capped contingencies at $100,000 instead of the proposed $250,600. It appropriated an additional $1,420,581 from CIP fund balance reserves, less than the $1,571,181 originally proposed. The council also approved Items 2 through 8 on the consent calendar, including an interim finance director appointment and a police vehicle purchase.

• Approved Lift Station Improvement Project No. 21-8022 as CEQA-exempt (Class 1, Existing Facilities) (5-0)
• Awarded $2,276,000 construction agreement to CWS Systems, Inc.; rejected all other bids (5-0)
• Awarded $230,000 construction management agreement to Z&K Consultants (5-0)
• Approved $45,500 Amendment No. 3 with Dudek for construction support (5-0)
• Capped project contingencies at $100,000, reduced from proposed $250,600 (5-0)
• Appropriated $1,420,581 from CIP fund balance reserves, reduced from proposed $1,571,181 (5-0)
• Approved consent calendar Items 2-8, including Interim Finance Director appointment and $64,810.58 police vehicle purchase (5-0)
• Waived further readings of ordinances and resolutions (5-0)