San Marino public meetings in 2023

Public Safety Commission

The Commission will review a report regarding contract awards to CWS Systems, Inc. and Z&K Consultants for the Lift Station Improvement Project. The meeting also includes receiving monthly reports from the Police, Fire, and Parks and Public Works departments.

• Contract awards for the Lift Station Improvement Project
• Police Department Monthly Report
• Fire Department Monthly Report
• December 2023 Parks and Public Works Department Report

City Council Regular Meeting

The San Marino City Council will consider CDBG funding for senior outreach and ADA sidewalk replacements, approve several emergency equipment contracts, and take a second reading on an ordinance establishing development standards for multi-family residential projects in the Historical and Cultural Zone. These actions determine local infrastructure upgrades, fire and police resource allocations, and future construction guidelines for residents.

• Ordinance O-23-1409 (Second Reading): Adds development and objective design standards for multi-family residential projects in the Historical and Cultural Zone.
• Resolution R-23-31: Public hearing on FY 2024-25 Community Development Block Grant funds for senior outreach and ADA compliant sidewalk replacement.
• Fire department equipment: Purchase of 3M Scott self-contained breathing apparatus ($224,238.28) and Stallion Air Centaur fill station ($82,686.39).
• Police vehicle purchase from National Auto Fleet for $64,810.58.
• Irrigation controllers for Lacy Park: Procurement and installation for $43,595.

City Council Special Meeting

The San Marino City Council will hold a special meeting to conduct closed sessions. These sessions include discussions with labor negotiators representing police, fire, and city employee associations. The Council will also meet with legal counsel regarding two matters of anticipated litigation.

• Conference with labor negotiators for police, fire, and city employee associations
• Discussion with legal counsel regarding two matters of anticipated litigation

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings on six different property projects. These include home additions, window replacements, and a new rear yard wall. Staff has recommended approval for all presented items.

• 925 square-foot addition at 1255 Lorain Road
• 635 square-foot addition at 1545 Kensington Road
• Window replacements at 1835 Palmas Drive
• Plan modifications at 3365 Monterey Road
• Window and door replacements at 1785 West Drive

Special Planning Commission Meeting

The Planning Commission will consider a conditional use permit and design review for the property at 2265 Huntington Drive. The commission will also review minutes from the November 21, 2023, special meeting.

• Conditional Use Permit No. CUP 23-04 and Design Review Case No. DR 23-96 at 2265 Huntington Drive
• Approval of minutes from the November 21, 2023, special meeting
• Adoption of Resolution No. PCR 23-17

Library Board of Trustees

The San Marino Library Board of Trustees will meet to receive various reports and approve meeting minutes. The agenda includes a recommendation to recommend the fiscal year 2022-23 California State Library Report for City Council ratification.

• Approval of October 23, 2023, meeting minutes
• Review of fiscal year 2022-23 California State Library Report
• Director and Library Manager Report

Special Planning Commission Meeting

The Planning Commission will consider design reviews for a new two-story home on Saint Albans Road and tenant improvements at 2265 Huntington Drive. The commission will also review a recommendation to update municipal code regarding accessory dwelling units.

• Design Review (DR 23-07 & DR 23-109) for a new two-story home and 3-car garage at 1215 Saint Albant Road
• Conditional Use Permit (CUP 23-04) and Design Review (DR 23-96) for interior improvements at 2265 Huntington Drive
• Resolution recommending City Council adopt Ordinance No. O-23-1411 regarding accessory dwelling units
• Adoption of Resolution PCR 23-19 for design review at 1408 Wilson Avenue
• Adoption of Resolution PCR 23-20 for design review at 465 Buena Vista Street

Public Safety Commission

The Commission will review a $306,924.67 request for new breathing apparatus and a fill station for the Fire Department. The meeting also includes discussions on local hazard mitigation services and parking safety on Huntington Drive.

• Proposed purchase of SCBA and fill station totaling $306,924.67
• Selection of Atlas Planning Solutions for local hazard mitigation plan services
• Discussion regarding angled parking safety on Huntington Drive
• Discussion regarding school district drop off and pick up updates
• Monthly reports from Police, Fire, and Parks and Public Works departments

Regular Design Review Committee Meeting

The committee will review multiple design cases involving roofing replacements, a new retaining wall, and facade changes. Staff recommendations include approvals for some residential projects and denials for others.

• Roof replacement at 2405 Ridgeway Road using CertainTeed Presidential Shake
• New retaining wall installation at 2460 Cumberland Road
• Proposed facade changes at 2830 Wallingford Road (staff recommends denial)
• Shingle installation at 1780 Homet Road
• Roof replacement at 2660 Huntington Drive

Recreation Commission

The Commission will review proposed wall art and photo displays for the Community Center. Members will also review draft Code of Conduct Guidelines.

• Proposed wall art and photo displays in the Customer Service Hallway and Fireside Room at the Community Center
• Draft Community Center Code of Conduct Guidelines
• Approval of September 11, 2023, meeting minutes

City Council Special Meeting

The City Council will meet in a special closed session to conduct conferences with labor negotiators. The discussion involves representatives from several employee organizations.

• Conference with San Marino Police Officers’ Association
• Conference with San Marino Firefighters’ Association
• Conference with San Marino City Employees’ Association
• Conference with Unrepresented Employees

City Council Meeting

The City Council is considering an ordinance regarding design standards for multi-family residential projects in the Historical and Cultural Zone. The meeting also includes a review of a parking requirement appeal for a proposed restaurant at 2277 Huntington Drive.

• First reading of Ordinance No. O-23-1409 regarding development standards in the Historical and Cultural Zone
• Conditional Use Permit appeal for El Dorado restaurant at 2277 Huntington Drive to determine parking requirements and alcohol sales
• Three-year, $71,200 professional services agreement with OpenGov for procurement and contract management software
• Authorization for San Gabriel Valley Council of Governments to apply for the SB 1383 Local Assistance Grant
• Adoption of a Side Letter of Agreement with the San Marino City Employees' Association regarding a 9/80 work schedule

Regular Design Review Committee Meeting

The Design Review Committee will discuss a revised list of materials for pre-approved roofing. The committee is also scheduled to approve minutes from the October 18, 2023, meeting.

• Public hearing regarding the pre-approved roofing material list update
• Approval of minutes from the October 18, 2023, regular meeting

Joint Meeting of the City Council and Public Safety Commission

The City Council and Public Safety Commission will hold a special joint meeting to conduct a general discussion on priority topics. The discussion focuses on the roles and responsibilities of the Commission and methods for communicating with the City Council.

• Discussion regarding potential changes to Public Safety Commission roles and responsibilities
• Review of preferred communication methods between the Commission and City Council
• Implementation of Commission statements in staff reports to capture conclusions or recommendations

City Council Adjourned Regular Meeting

The San Marino City Council will discuss and vote on extending a moratorium on artificial turf installation. Other items include approving policies for community events, revising street tree procedures, and amending the municipal code.

• Public hearing to extend moratorium on artificial turf installation
• Approval of Resolution R-23-28 adopting Community Calendar Approval Policy
• Adoption of Lacy Park Closure for Major Events Policy
• Revisions to City Street Tree Policy and Procedures
• Amending Municipal Code Sections 23.02.14 and 23.15.04.1

City Council Special Meeting

The San Marino City Council is holding a special meeting to conduct a closed session. The council will meet with legal counsel regarding one matter of existing litigation against the city.

• Conference with legal counsel regarding Muhlrad v. City of San Marino (Case No. 2:21-cv-05491-JAK-JPR)

Regular Planning Commission Meeting

The Planning Commission will hold public hearings regarding home additions and new constructions. The agenda also includes a determination for a corner lot front yard and the adoption of several approval resolutions.

• Appeal for 418 square foot addition at 1408 Wilson Avenue
• New one-story home construction and heritage tree removal at 465 Buena Vista Street
• New two-story home with 3-car garage and three heritage tree removals at 2134 South Oak Knoll Avenue
• Front yard determination for the corner lot at 900 Orlando Place
• Adoption of approval resolutions for various design reviews and a conditional use permit

Library Board of Trustees

The Library Board of Trustees will meet to approve the minutes from September 25, 2023, receive the Director and Library Manager Report, and discuss the procurement of new integrated library system software for the library division. The agenda is largely routine, with reports from liaisons and public comment opportunities.

• Approval of minutes from September 25, 2023 meeting
• Receive and file Director and Library Manager Report
• Discussion of procurement of new integrated library system software
• Reports from Crain Art Gallery, Friends of the Crowell Public Library, and San Marino Public Library Foundation liaisons

Regular Design Review Committee Meeting

The committee will hold public hearings regarding multiple design review cases involving roof replacements, garage door modifications, and window replacements. Staff has provided recommendations for approval on all listed items.

• Roof replacement at 615 Winthrop Road using CertainTeed Presidential Shake TL in Country Gray
• Garage door replacement and column removal at 1390 Westhaven Road
• Roof replacement at 2355 Adair Street using CertainTeed Presidential Shake TL in Shadow Gray
• Roof replacement at 907 Roxbury Road using CertainTeed Presidential TL Solaris in Charcoal Black
• Window replacements at 1835 Palmas Drive

Public Safety Commission

The commission will meet to receive and file monthly reports from the Police, Fire, and Parks and Public Works departments. The meeting also includes the approval of minutes from the July 17, 2023, regular meeting.

• Police Department Monthly Report
• Fire Department Monthly Report
• October 2023 Parks and Public Works Department Report
• Approval of July 17, 2023, meeting minutes

City Council Regular Meeting

The City Council will hold a public hearing on an ordinance to allow ministerial approval for adding up to two bedrooms in existing single-family homes. The Council will also discuss waste franchise negotiations, budget adjustments, and new parking requirements near public transit.

• Public hearing for Ordinance O-23-1407 to allow reconfiguration of space for up to two additional bedrooms in R-1 zones
• Amendment to Economics contract to increase maximum expenditure from $30,000 to $210,000 for waste franchise negotiations
• Resolution R-23-26 to commit $245,604 from the Donations Fund balance
• Increase in annual contribution to Coyote Management Implementation Plan from $10,000 to $10,600
• Purchase of a John Deere backhoe for $71,317.35

City Council Special Meeting

The City Council will hold a special meeting to conduct closed sessions regarding existing and anticipated litigation. The Council will also meet with labor negotiators representing police, fire, and city employee associations.

• Conference with legal counsel regarding Muhlrad v. City of San Marino
• Discussion of five matters of significant exposure to litigation
• Discussion of one matter regarding potentially initiating litigation
• Labor negotiations with San Marino Police Officers’ Association, Firefighters’ Association, and City Employees’ Association

City Council Adjourned Regular Meeting

The San Marino City Council will discuss and introduce ordinances related to parking requirements near public transit and reconfiguring space within existing single-family units. The council also plans to approve a traffic safety grant agreement.

• First reading of Ordinance No. O-23-1406 regarding parking requirements
• First reading of Ordinance No. O-23-1407 allowing ministerial approval for reconfiguring space within single-family units
• $83,040 OTS Grant Agreement for traffic safety enforcement

Joint Meeting of the City Council and Recreation Commission

The City Council and Recreation Commission will hold a joint special meeting to discuss priority topics. The discussion includes the potential for a new recreation needs assessment and program plan, as well as exploring partnerships with the San Marino Unified School District to expand city programs.

• Discussion of a possible recreation needs assessment and program plan
• Exploration of using School District facilities like athletic fields and gymnasiums for city programs

Library Board of Trustees

The San Marino Library Board of Trustees will meet to reorganize its leadership and review several reports. The board is also scheduled to consider the 2024 library closure calendar for City Council approval.

• Reorganization of the Library Board of Trustees to select a Chairperson and Vice Chairperson
• Approval of the 2024 Library Closure Calendar
• Approval of meeting minutes from July 24, 2023
• Review of the Director and Library Manager Report
• Preview of Open House

Regular Design Review Committee Meeting

The committee will hold public hearings regarding several property modifications, including additions and exterior changes. The agenda also includes the approval of minutes from the September 6, 2023, meeting.

• Proposed 576 sq-ft addition to primary dwelling and 279 sq-ft garage addition at 1545 Kensington Road
• New street-facing side yard fence and retaining wall with landscaping at 1410 Hampton
• Front porch addition, facade change, and new windows at 1725 Durklynn Court
• Roof replacement with PolyFresko G highly reflective white APP cap sheet at 1625 Charlton Road

Public Safety Commission

The Commission will review monthly reports from the Police, Fire, and Parks and Public Works departments. The meeting also includes a discussion regarding potential topics for an upcoming joint meeting with the City Council.

• September 2023 Police Department Report
• Fire Department Monthly Report
• September 2023 Parks and Public Works Department Report
• Approval of July 17, 2023 meeting minutes
• Discussion of topics for upcoming joint meeting with City Council

City Council Regular Meeting

The San Marino City Council will discuss and vote on a temporary ban on installing artificial turf. They will also approve an agreement amendment with Dudek for $80,400 to extend design services for the culvert replacement program.

• Adoption of Urgency Ordinance No. O-21-1385-U establishing a temporary moratorium on artificial turf installation
• Approval of Agreement Amendment No. 1 with Dudek for $80,400 to extend design services through December 31, 2024

Recreation Commission

The Recreation Commission will meet to review the 2023 4th of July event recap and select priority discussion topics for an upcoming joint meeting with the City Council on September 29. The agenda also includes a commission reorganization to select a new Chairperson and Vice Chairperson.

• Selection of priority topics for the September 29 Joint City Council and Recreation Commission meeting
• Review of the 2023 4th of July Event Recap
• Reorganization of the Recreation Commission to select a Chairperson and Vice Chairperson
• Approval of June 12, 2023, meeting minutes

The Recreation Commission selected topics for a joint meeting with the City Council on September 29. The commission also approved previous meeting minutes and reorganized its leadership.

• Approved minutes of the June 12, 2023 special meeting (5-0)
• Selected 3-year Recreation needs assessment, program plan, Stoneman property, Lacy Park master plan, new programming, and City-owned recreation facilities as joint meeting topics (5-0)
• Nominated Eddie Yen for Chairperson (5-0)
• Nominated Cori Solan for Vice Chairperson (5-0)

Regular Design Review Committee Meeting

The committee will review multiple design cases, including requests for new signage, roofing replacements, and window removals. Staff recommendations include approvals for most items and a denial for one commercial signage project.

• Roof replacement at 2405 Ridgeway Road using CertainTeed Presidential Solaris TL
• Denial recommendation for new commercial signage at 2285 Huntington Drive
• New wall sign installation at 2395 Huntington Drive (Wells Fargo)
• Front yard impervious coverage approval at 2131 S. Oak Knoll Avenue
• Removal of three leaded glass windows at 3365 Monterey Road

The Committee approved new commercial signage for Wells Fargo and SM Court LLC, as well as residential modifications for impervious coverage and window removal. One commercial signage request was denied, and a roof replacement case was continued.

• Continued Design Review Case No. DR 23-44 (roof replacement at 2405 Ridgeway Road) to a date uncertain (5-0-1)
• Denied Design Review Case No. DR 22-32 (commercial signage at 2285 Huntington Drive) without prejudice (5-0-1)
• Approved Design Review Case No. DR 23-21 (wall sign at 2395 Huntington Drive) (5-0-1)
• Approved Design Review Case No. DR 23-25 (impervious coverage at 2131 S. Oak Knoll Avenue) with conditions (5-0-0)
• Approved Design Review Case No. DR 23-62 (removal of three leaded glass windows at 3365 Monterey Road) with conditions (4-1-0)
• Approved Design Review Case No. DR 23-65 (wall sign at 2134 Huntington Drive) with conditions (5-0-0)
• Approved minutes of the August 16, 2023 regular meeting (5-0-0)

Regular Planning Commission Meeting

The Planning Commission will consider a design review for a new two-story home at 1825 El Molino Avenue. The commission will also review recommendations for ordinances regarding transit-related parking and bedroom reconfigurations in single-family zones.

• Design Review DR 21-66: New two-story home and removal of fifteen trees at 1825 El Molino Avenue
• Ordinance O-23-1406: Proposed parking requirements within a half-mile of public transit
• Ordinance O-23-1407: Ministerial approval for reconfiguring space to add up to two bedrooms in R-1 zones
• Resolution PCR 23-08: Adoption of Conditional Use Permits CUP 22-05 and CUP 22-06 at 2277 Huntington Drive

The Planning Commission recommended two ordinances to the City Council regarding transit parking and bedroom additions. The commission also adopted a resolution for conditional use permits at 2277 Huntington Drive and continued a design review case for 1825 El Molino Avenue.

• Recommended approval of Ordinance O-23-1406 regarding parking requirements near public transit (5-0)
• Recommended approval of Ordinance O-23-1407 regarding bedroom additions in R1 zones (5-0)
• Adopted Approval Resolution No. PCR 23-05 for CUP 22-05 & CUP 22-06 at 2277 Huntington Drive (5-0)
• Continued Design Review Case No. 21-66 at 1825 El Molino Avenue to a date uncertain (5-0)
• Approved July 26, 2023 meeting minutes (5-0)

Regular Design Review Committee Meeting

The committee will review multiple applications for replacing existing wood shake roofs with composition shingles. The agenda includes recommendations for approval of three projects and a recommendation for denial of one project.

• Roof replacement at 1828 Warwick Road (DR 23-31)
• Roof replacement at 1795 West Drive (DR 23-57)
• Proposed denial of roof replacement at 1234 Roanoke Road (DR 23-61)
• Roof replacement at 1377 Waverly Road (DR 23-64)
• Approval of August 2, 2023, meeting minutes

The Committee approved a roof replacement for 1795 West Drive with conditions. Two other design review cases were continued to later dates, and one application was withdrawn by the applicant.

• Approved with conditions Design Review Case No. DR 23-57 for roof replacement at 1795 West Drive (5-0)
• Continued Design Review Case No. DR 23-31 for 1828 Warwick Road to a date uncertain (5-0)
• Continued Design Review Case No. DR 23-64 for 1377 Waverly Road to September 6, 2023 (5-0)
• Case No. DR 23-61 for 1234 Roanoke Road withdrawn by applicant
• Approved August 2, 2023 regular meeting minutes (4-0)

Regular Design Review Committee Meeting

The committee will review requests for a new fence and gate, a 400-square-foot home addition, and a roof replacement. The meeting also includes discussions regarding updates to the pre-approved roofing materials list.

• Denial recommendation for a new fence and driveway gate at 2215 Ashbourne Drive
• Approval consideration for a 400-square-foot addition at 1917 S Euclid Avenue
• Approval consideration for a wood shake roof replacement at 2405 Ridgeway Road
• Discussion on updating the pre-approved roofing material list
• Discussion regarding story pole modifications for 1255 Lorain Road

The committee approved a home addition and a story pole requirement exemption. Two other design review cases regarding a fence and a roof replacement were continued to later dates.

• Approved 400 square-foot rear addition at 1917 S. Euclid Avenue (DR 23-22 & DR 23-63) (5-0)
• Approved with conditions the exemption of story poles requirement for 1255 Lorain Road (DR 22-06) (5-0)
• Continued Design Review Case No. DR 20-33 for fence and driveway gate at 2215 Ashbourne Drive (5-0)
• Continued Design Review Case No. DR 23-44 for roof replacement at 2405 Ridgeway Road to a date uncertain (4-0, 1 abstention)
• Approved minutes of June 21, 2023 and July 19, 2023 meetings (5-0)

City Council Adjourned Regular Meeting

The City Council is considering an ordinance to allow multifamily development in the C-1 Commercial Zone. The meeting also includes votes on new fee schedules and several vehicle and equipment purchases.

• Adoption of Ordinance No. O-23-1405 to allow multifamily development in the C-1 Commercial Zone
• Approval of Community Services Department Schedule of Fees for Service for FY 2023-24
• Purchase of a 2024 Chevrolet Silverado for the Fire Department for $75,132.45
• Purchase of two electric riding mowers for $58,790

Regular Planning Commission Meeting

The Planning Commission approved conditional use permits for alcohol sales and parking at 2277 Huntington Drive. A design review for a new home at 1733 Euston Road was continued to a date uncertain. The commission also adopted a resolution for a design review at 1424 Bradbury Road.

• Approved Conditional Use Permit Nos. CUP 22-05 & CUP 22-06 for alcohol sales and parking at 2277 Huntington Drive (El Dorado) with conditions (4-1)
• Continued Design Review Case Nos. 21-26 & DR 22-69 at 1733 Euston Road to a date uncertain (5-0)
• Adopted Approval Resolution No. PCR 23-09 for Design Review Case No. DR 21-55 and 22-54 at 1424 Bradbury Road (5-0)
• Approved June 28, 2023 meeting minutes (5-0)

Library Board of Trustees

The Library Board of Trustees will meet to reorganize leadership and review several reports. The board is considering a request to close the Crowell Public Library on March 15-16, 2024, for the Delicious Destinations event.

• Reorganization of the Library Board of Trustees to select a Chairperson and Vice Chairperson
• Request to close the library on March 15-16, 2024, for the Delicious Destinations event
• Approval of May 22, 2023, meeting minutes
• Recap of Summer Reading Club

The Board approved the minutes from the May 22, 2023, special meeting. The reorganization of the Board to select a Chairperson and Vice Chairperson was tabled until September. No other substantive decisions were made.

• Approved minutes of the May 22, 2023 special meeting (4-0)
• Tabled reorganization of the Library Board of Trustees

Regular Design Review Committee Meeting

The committee will review multiple public hearing items involving residential additions and commercial signage. The agenda also includes the approval of meeting minutes from June 21, 2023.

• Single-story addition at 1360 Granada Avenue
• Two new illuminated channel letter wall signs at 980 Huntington Drive
• Window replacements at 2560 Canterbury Road
• 925 square-foot addition at 1255 Lorain Road
• 1,159 square-foot addition at 1555 Wilson Avenue

The Committee approved several home additions, window replacements, and commercial signage. Two residential addition projects were continued to a future date.

• Approved 305 sq ft addition at 1360 Granada Avenue (5-0)
• Approved two illuminated channel letter wall signs at 980 Huntington Drive (5-0)
• Approved window replacements at 2560 Canterbury Road (5-0)
• Continued addition project at 1255 Lorain Road to a date uncertain (5-0)
• Approved 1,159 sq ft first-story addition at 1555 Wilson Avenue (5-0)
• Approved painted wall sign at 2571 Mission Street (4-1)
• Continued 264 sq ft addition project at 2574 Monterey Road to a date uncertain (5-0)
• Continued June 21, 2023 meeting minutes to August 02, 2023 (5-0)

Public Safety Commission

The Commission will review the Community Development Department’s Vacant Home Initiative and discuss the 2023 4th of July Event. The meeting also includes receiving monthly reports from the Police, Fire, and Parks and Public Works departments.

• Presentation of the Community Development Department’s Vacant Home Initiative
• Discussion of the 2023 4th of July Event
• Police Department Monthly Report
• Fire Department Monthly Report
• Parks and Public Works Monthly Report

City Council Meeting

The City Council is reviewing an ordinance to allow multifamily housing in the C-1 Commercial Zone per state law. The agenda also includes a request to add a Fire Division Chief position and a contract for a housing element update.

• First reading of Ordinance No. O-23-1405 regarding multifamily development in C-1 zones
• $181,000 professional services agreement with Mobius Planning for Housing Element Update
• Request to add one Fire Division Chief position with $224,291 in additional FY 2023-24 appropriations
• Adoption of Ordinance No. O-23-1404 for long-term caregiver parking permits

City Council Adjourned Regular Meeting

The City Council will meet to discuss several financial and administrative items. Proposed actions include approving a five-year subscription for Flock Safety and accepting a donation from the Huntington Library.

• Acceptance of $100,000 donation from the Huntington Library, Art Museum, and Botanical Gardens
• Approval of Flock Safety five-year subscription not to exceed $505,850
• Proposed $156,000 appropriation for Stoneman Facility Upgrades
• Adoption of resolutions to update employee salary and benefits schedules
• Authorization to prepay CalPERS unfunded accrued liability payments totaling $2,878,594

The City Council approved a five-year subscription with Flock Safety and accepted a $100,000 donation from the Huntington Library, Art Museum, and Botanical Gardens. The Council also authorized funding for facility upgrades at Stoneman Recreation and updated employee salary schedules. Additionally, new design standards for multi-family residential projects in the C-II zone were adopted.

• Approved five-year Flock Safety subscription not to exceed $505,850 (5-0)
• Accepted $100,000 donation from Huntington Library, Art Museum, and Botanical Gardens (5-0)
• Appropriated $156,000 for Stoneman Facility Upgrades (5-0)
• Adopted Resolution No. R-23-23 and R-23-24 updating salary schedules and approved $25,695 in additional appropriations (5-0)
• Authorized $2,878,594 prepayment of FY 2023-24 CalPERS unfunded accrued liability (5-0)
• Adopted Ordinance No. O-23-1402 regarding multi-family residential development standards in the C-II zone (5-0)
• Adopted Ordinance No. O-23-1403 and Resolution No. R-23-16 regarding advisory body attendance standards (5-0)

Joint Meeting of the City Council and Design Review Committee

The City Council and Design Review Committee will hold a special joint meeting. The agenda consists of a general discussion between the two bodies.

• General discussion between the Design Review Committee and City Council

The joint meeting consisted of a general discussion between the City Council and the Design Review Committee regarding committee-related items. No substantive motions were made or votes taken.

Regular Planning Commission Meeting

The Planning Commission will review a resolution recommending that the City Council adopt an ordinance to allow multifamily development in the C-1 zone. The agenda also includes design review appeals and reconstruction requests for residential properties.

• Resolution PCR 23-07: Recommending multifamily development in the C-1 commercial zone
• Design Review Appeal (1424 Bradbury Drive): 587 square-foot addition and facade changes
• Design Review (3325 Monterey Road): Reconstruction of a two-story home with a one-car garage
• Planning Commission reorganization

The Planning Commission recommended that the City Council adopt Ordinance O-23-1405 to allow multifamily development in the C-1 commercial zone. The commission also approved a design review appeal for a home addition on Bradbury Drive and reorganized its leadership.

• Recommended approval of Ordinance O-23-1405 to City Council (5-0)
• Approved Design Review Case No. 21-55 and 22-54 at 1424 Bradbury Drive (5-0)
• Continued Design Review Case No. 22-21 at 3325 Monterey Road to a date uncertain (5-0)
• Nominated Vice-Chair Cheng as Chair (5-0)
• Nominated Commissioner Boyle as Vice-Chair (5-0)
• Approved May 24, 2023 meeting minutes (5-0)

Special Design Review Committee Meeting

The Design Review Committee will meet to review two design cases involving window and door alterations. The committee will also discuss a potential joint meeting with the City Council.

• Design Review Case DR 23-03: Window and door replacements at 620 S. Allen Avenue
• Design Review Case DR 22-59: Window replacements at 2560 Canterbury Road
• Discussion regarding a joint meeting between the Design Review Committee and City Council
• Approval of minutes from the June 7, 2023, regular meeting

The Committee approved design alterations for window and door replacements at 620 S. Allen Avenue. A request for window replacements at 2560 Canterbury Road was continued to a date uncertain. The committee also reorganized its leadership.

• Approved Design Review Case No. DR 23-03 for window and door replacements at 620 S. Allen Avenue with conditions (5-0)
• Continued Design Review Case No. DR 22-59 for window replacements at 2560 Canterbury Road to a date uncertain (5-0)
• Approved minutes of the June 7, 2023 special meeting (5-0)
• Nominated Vice-Chair Mequet as Chair (5-0)
• Nominated Committee Member Chou as Vice-Chair (5-0)

Public Safety Commission

The commission will meet to receive and file monthly reports from the Police, Fire, and Parks and Public Works departments. The agenda also includes the approval of minutes from the May 15, 2023, meeting.

• Police Department Monthly Report
• Fire Department Monthly Report
• June Parks and Public Works Department Report
• Approval of May 15, 2023, meeting minutes

The Commission received and filed monthly reports from the Police, Fire, and Parks and Public Works departments. The minutes from the May 15, 2023, meeting were also approved. No other substantive actions were taken.

• Received and filed Police Department report (3-0)
• Received and filed Fire Department report (3-0)
• Received and filed Parks and Public Works report (3-0)
• Approved May 15, 2023 meeting minutes (3-0)

City Council Meeting

The City Council will consider the proposed operating and capital budget for fiscal year 2023-24, including a new salary schedule. Other items include appointing Philippe Eskandar as City Manager and reviewing ordinances regarding multi-family residential development standards.

• Adoption of the FY 2023-24 Operating and Capital Budget
• Appointment of Philippe Eskandar as City Manager effective July 1, 2023
• Five-year Flock Safety subscription agreement not to exceed $505,850
• On-call traffic engineering services contracts totaling up to $225,000
• Bus transportation services agreement with Mission School Transportation, Inc. for $36,825

The City Council appointed Philippe Eskandar as City Manager and adopted the FY 2023-24 Operating and Capital Budget. Several ordinances were introduced for first reading, and multiple professional service agreements were awarded. The council also approved the disposal of a surplus ambulance.

• Appointed Philippe Eskandar as City Manager and approved employment agreement (4-0)
• Adopted FY 2023-24 Operating and Capital Budget, salary schedule, and new job classifications (4-0)
• Introduced Ordinance No. O-23-1402 regarding multi-family residential development standards for first reading (4-0)
• Introduced Ordinance No. O-23-1404 regarding long-term parking permits for caregivers for first reading (4-0)
• Awarded traffic engineering contracts to Transtech Engineers, Inc. ($150,000) and Hartzog & Crabill, Inc. ($75,000) (4-0)
• Adopted Resolution No. R-23-19 updating records management policy to retain audio/video for 5 years (4-0)
• Awarded $36,825 bus transportation contract to Mission School Transportation, Inc. (4-0)
• Approved sale of 2008 Road Rescue Ambulance to the City of Pasadena (4-0)

Special Recreation Commission Meeting

The Recreation Commission will review plans for the multicultural summer concert, including proposed musical genres and cultural performances. The meeting also includes a preview of July Parks and Recreation Month plans.

• Consideration of Dancing Storytellers: Indian Mythology and Spanish Flamenco for cultural performances
• Proposal of Latin Jazz as the music genre for the multicultural concert
• Preview of July is Parks and Recreation Month plans
• Review of Director and Recreation Manager Report
• Approval of May 8, 2023, meeting minutes

The Recreation Commission approved the minutes from May 8, 2023. The body recommended specific cultural performances and music for the upcoming multicultural concert, including backup options. Staff provided reports on the recent Camp Out and plans for Parks and Recreation Month in July.

• Approved May 8, 2023 minutes (5-0)
• Recommended Dancing Storytellers: Indian Mythology and Spanish Flamenco as cultural performances (5-0)
• Recommended a Latin Jazz band for the multicultural concert (5-0)
• Agreed on West African Dance Ensemble, Philippine Folk, and Brazilian Folkloric as backup performances
• Agreed on Mariachi and Caribbean Reggae as backup music genres

Special Design Review Committee Meeting

The Design Review Committee will hold a public hearing regarding the modification of Design Review Case No. DR 21-60. Staff recommends approving the proposed project and finding it exempt from CEQA.

• Public hearing for modification of Design Review Case No. DR 21-60 at 2727 Fleur Drive
• Approval of meeting minutes from January 5, 2022, through May 17, 2023

The Design Review Committee approved a modification for Design Review Case No. DR 21-60 at 2727 Fleur Drive. The committee also approved minutes from several previous meetings held between January and May 2022, as well as the May 17, 2023, adjourned meeting.

• Approved modification of Design Review Case No. DR 21-60 at 2727 Fleur Drive (5-0)
• Approved minutes for meetings on Jan 5, Mar 2, Apr 6, May 4, and May 18, 2022 (4-0)
• Approved minutes for adjourned meeting of May 17, 2023 (3-0)

Regular Planning Commission Meeting

The San Marino Planning Commission will hold public hearings on two items: recommending a new ordinance establishing development and design standards for multi-family residential projects, and considering an appeal of a denied design review for a rear addition at 1424 Bradbury Drive. The consent calendar includes approving April minutes and adopting a denial resolution for a tree removal permit.

• Ordinance No. O-23-1402 adding Article 20 to Municipal Code Chapter 23 for multi-family residential development standards
• Appeal of Design Review Case No. 21-55 & 22-54 at 1424 Bradbury Drive for a 647 sq ft rear addition and front facade changes
• Adoption of Denial Resolution No. PCR 23-06 for Tree Removal Permit Case No. TRP 23-130 at 2965 Lorain Road
• Approval of minutes from April 26, 2023 meeting

The Planning Commission recommended that the City Council adopt Ordinance No. O-23-1402 regarding development and objective design standards for multifamily residential projects. The commission also approved a tree removal permit denial and continued a design review appeal.

• Recommended City Council adopt Ordinance No. O-23-1402 for multifamily residential design standards (5-0)
• Continued Design Review Case No. 21-55 and 22-54 at 1424 Bradbury Drive to a date uncertain (5-0)
• Approved Denial Resolution No. PCR 23-06 for tree removal permit Case No. TRP 23-130 at 2965 Lorain Road (5-0)
• Approved April 26, 2023 meeting minutes (5-0)

Special Library Board of Trustees Meeting

The Library Board of Trustees will hold a special meeting to receive updates and reports. The agenda includes a presentation from the San Marino Public Library Foundation and a preview of the Summer Reading Club.

• Presentation: San Marino Public Library Foundation updates from Executive Director Cindy Chan
• Approval of minutes from February 27, 2023, and April 17, 2023
• Preview of Summer Reading Club

The Board approved the minutes from the February 27, 2023 regular meeting and the April 17, 2023 special meeting. The session included reports on the Crain Art Gallery and the San Marino Public Library Foundation, as well as a preview of the Summer Reading Club.

• Approved minutes of the February 27, 2023 regular meeting (5-0)
• Approved minutes of the April 17, 2023 special meeting (5-0)

Adjourned Regular Design Review Committee Meeting

The Design Review Committee will consider several public hearings regarding property modifications. Items include a single-story addition, commercial wall signs, and various roofing replacements or modifications.

• 627 square-foot single-story addition at 1360 Granada Avenue
• Two new wall signs for an existing commercial space at 980 Huntington Drive
• Roofing material modification at 2200 Lorain Road
• Wood shake roof replacement at 1430 Westhaven Road
• One-year time extension request for 2198 Roanoke Road

The committee approved roofing material modifications at 2200 Lorain Road and a roof replacement at 1430 Westhaven Road. A one-year time extension was granted for a project at 2198 Roanoke Road. Two other design review cases were continued to a date uncertain.

• Approved with conditions roofing material modification at 2200 Lorain Road (4-0)
• Approved with conditions roof replacement at 1430 Westhaven Road (4-0)
• Approved one-year time extension for DR 20-56 at 2198 Roanoke Road (4-0)
• Continued DR 21-85 & DR 23-15 at 1360 Granada Avenue to a date uncertain (4-0)
• Continued DR 23-17 at 980 Huntington Drive to a date uncertain (4-0)
• Approved May 3, 2023 meeting minutes (4-0)

Public Safety Commission

The Public Safety Commission will review monthly reports from the Police, Fire, and Parks and Public Works departments. The commission will also discuss upcoming appointment cycles and a potential reorganization of its meeting schedule.

• Traffic Task Force presentation
• Police Department monthly report
• Fire Department monthly report
• May Parks and Public Works Department report
• Discussion of next year's PSC appointments

City Council Regular Meeting

The City Council will consider a resolution to eliminate the mandatory vaccine mandate for various city employees. The agenda also includes several contract amendments for the San Marino Community Center project and appointments to advisory bodies.

• Resolution to rescind vaccine mandates for unrepresented and SMPOA/SMFFA employees
• Contract amendments for San Marino Community Center including $275,000 for CSI Fullmer
• Approval of SB1-funded street projects for fiscal year 2023-24
• Appointment of members to the Design Review Committee and Library Board of Trustees
• $47,100 amendment for the Lift Station Improvement Program with Dudek

The City Council adopted Resolution No. R-23-15 to remove the mandatory vaccine mandate for various employee groups. The council also approved several design and abatement contracts for the San Marino Community Center and appointed members to city advisory bodies.

• Adopted Resolution No. R-23-15 eliminating mandatory vaccine mandate for employees (5-0)
• Approved $275,000 design agreement with Corporate Business Interiors for Community Center (4-1)
• Approved Community Center contract increases for Crane Architectural Group ($15,360), Kelly Sutherlin McLeod Architecture ($21,480), and Griffin Structures ($65,000) (4-1)
• Authorized $39,672 for hazardous materials abatement from Vista Environmental (4-1)
• Appointed Christa Lakon, Ric Chou, Suzanne Torgeson, and Kimberlee Misek to Design Review Committee (5-0)
• Appointed Steve Domier, Vivi Wahl, and Sandy (Chiao) Wu to Library Board of Trustees (5-0)
• Adopted Resolution No. R-23-10 for the 2023 Investment Policy (5-0)
• Approved $47,100 agreement amendment with Dudek for Lift Station Improvement Program (5-0)

Recreation Commission

The Commission will discuss proposed changes to the Facility Use and Rental Guidelines document for final approval by City leadership. The meeting also includes a preview of summer programming and reports from the Director and Recreation Manager.

• Review and discussion of draft Facility Use and Rental Guidelines document
• Preview of Summer Programming
• Director and Recreation Manager Report
• Approval of March 13, 2023, and April 18, 2023, meeting minutes

The Recreation Commission voted unanimously to support staff's recommended changes to the Facility Use and Rental Guidelines, which will be submitted to city leadership for final approval. The commission discussed details such as soft reservations, application processes, security costs, and alcohol policies. No public comments were made during the meeting.

• Approved minutes from March 13, 2023 and April 18, 2023 (4-0)
• Supported staff's recommended changes to Facility Use and Rental Guidelines and submittal to city leadership (4-0)

Regular Design Review Committee Meeting

The committee will review applications for a roof replacement at 567 La Paz Drive and window and door replacements at 620 S. Allen Avenue. Members will also discuss recommendations for San Marino Community Center signage.

• Roof replacement at 567 La Paz Drive using CertainTeed Presidential Shake TL
• Window and door replacements with design alterations at 620 S. Allen Avenue
• Review of San Marino Community Center signage
• Approval of meeting minutes from various dates in 2022 and 2023

The Design Review Committee approved a roof replacement at 567 La Paz Drive (DR 23-27) with CertainTeed Presidential Shake TL in Shadow Gray or Country Gray. A second application for window and door replacements at 620 S. Allen Avenue (DR 23-03) was continued to a date uncertain. The committee also discussed signage for the San Marino Community Center and approved minutes from prior meetings.

• Approved roof replacement at 567 La Paz Drive (DR 23-27) (5-0)
• Continued window and door replacement at 620 S. Allen Avenue (DR 23-03) to a date uncertain (5-0)
• Discussed San Marino Community Center signage; no formal action recorded
• Continued approval of minutes from Jan 1, 2022; Mar 2, 2022; Apr 6, 2022; May 4, 2022; and May 18, 2022 to June 7, 2023 (5-0)
• Approved minutes from April 19, 2023 meeting (5-0)

City Council Adjourned Regular Meeting

The City Council will review departmental presentations for the proposed FY 2023-24 operating budget, including police, community services, and fire. Staff recommends the Council provide direction to the Acting City Manager regarding this proposal.

• Presentation of FY 2023-24 proposed operating budget for Police, Community Services, and Fire departments

The City Council received presentations on the proposed FY 2023-24 operating budgets for the Police, Community Services, and Fire departments. Council provided direction to staff regarding these proposals. No reportable action was taken during the closed session.

• Provided direction to staff on proposed FY 2023-24 operating budgets

City Council Special Meeting

The San Marino City Council will hold a special meeting to conduct business regarding public employment. The Council is scheduled to enter a closed session to discuss the City Manager.

• Closed session discussion regarding City Manager (Government Code 54957)

The City Council held a special meeting on April 26, 2023, consisting primarily of a closed session. No reportable actions were taken during the meeting.

Regular Planning Commission Meeting

The Planning Commission will hold a public hearing regarding an appeal for a tree removal permit at 2965 Lorain Road. The commission will also consider approving a design review resolution for 1360 Bradbury Road.

• Public hearing for denial of tree removal permit TRP 23-130 at 2965 Lorain Road
• Adoption of Resolution No. PCR 23-05 for design review case 22-70 at 1360 Bradbury Road
• Approval of March 22, 2023, meeting minutes

The Planning Commission denied a permit to remove one candle nut tree at 2965 Lorain Road. The commission also approved the March 22, 2023 meeting minutes and a design review resolution for 1360 Bradbury Road.

• Denied Tree Removal Permit Case No. TRP 23-130 at 2965 Lorain Road (5-0)
• Approved March 22, 2023 regular meeting minutes (5-0)
• Approved Approval Resolution No. PCR 23-05 for Design Review Case No. DR 22-70 at 1360 Bradbury Road (5-0)

City Council Adjourned Meeting

The City Council will review a presentation of the proposed FY 2023-24 operating budget by department. Staff recommends that the Council provide direction to the City Manager regarding this budget proposal.

• Presentation of FY 2023-24 proposed operating budget by department

The City Council received presentations from the Finance Director and staff regarding the proposed FY 2023-24 operating budgets. The Council provided direction to staff on these budgets. No formal votes or approvals were recorded.

• Provided direction to staff regarding proposed FY 2023-24 operating budgets

City Council Special Meeting

The San Marino City Council held a special meeting to conduct business in closed session. The council scheduled a discussion regarding public employment specifically related to the City Manager position.

• Closed session discussion regarding City Manager employment

The City Council met in closed session to discuss the City Manager position. No reportable actions were taken during the meeting.

City Council Special Meeting

The San Marino City Council will hold a special meeting on April 19, 2023. The council will recess to a closed session regarding public employment for the City Manager.

• Closed session discussion regarding City Manager (Government Code 54957)

Regular Design Review Committee Meeting

The committee will review two design cases involving residential construction projects. These include a two-story addition at Euston Road and a window replacement on Huntington Drive.

• Two-story addition, appearance alteration, and new pavings at 1727 Euston Road
• Removal and replacement of existing ATM with a new window at 2549 Huntington Drive
• Approval of April 5, 2023 meeting minutes

The Committee approved a two-story addition and alterations for a home on Euston Road. It also approved the removal and replacement of an ATM with a new window on Huntington Drive.

• Approved Design Review Case No. DR 21-83, DR 23-11 and 23-16 for 1727 Euston Road with conditions (4-1)
• Approved Design Review Case No. 23-26 and DR 23-28 for 2549 Huntington Drive (5-0-1)
• Approved April 05, 2023 meeting minutes (5-0)

Special Recreation Commission Meeting

The San Marino Recreation Commission will meet to review and provide feedback on the proposed budget for fiscal year 2023-24. The meeting also includes opportunities for commissioner reports and the distribution of written communications.

• Review of FY 2023-24 proposed budget

The Commission reviewed the proposed FY 2023-24 budget and discussed personnel increases and programming shifts. No formal votes were recorded for the budget or other items during this meeting.

Special Library Board of Trustees Meeting

The Library Board of Trustees will meet to discuss the upcoming fiscal year budget. Staff has recommended that the Board review the proposal and provide feedback.

• FY 2023-24 proposed budget review

The Board of Trustees reviewed the proposed FY 2023-24 budget and discussed challenges regarding the hiring and retention of part-time staff. No formal votes or decisions were recorded during the meeting.

Public Safety Commission Meeting

The Commission will review and provide feedback on the proposed operating budgets for fiscal year 2023-24. The meeting also includes the presentation of a police utilization study and various department reports.

• Review of proposed Fiscal Year 2023-24 operating budgets
• San Marino Police Utilization Study report
• Police Department monthly report
• Fire Department monthly report
• April Parks and Public Works Department report

City Council Special Meeting

The City Council will hold a special meeting to conduct closed session discussions. These sessions include reviews of existing and anticipated litigation, as well as matters regarding public employment for the City Manager role.

• Existing litigation: Justin Mi v. City of San Marino (LASC Case No. 21STCP01830)
• Discussion of two matters regarding anticipated litigation
• Public employment discussion regarding the City Manager position

The City Council met in closed session to discuss existing litigation, anticipated litigation, and the City Manager position. No reportable actions were taken during the meeting.

City Council Regular Meeting

The City Council will hold a public hearing to consider approving a mixed-use project at 2404 Mission Street. The council will also discuss renaming the San Marino Center to the San Marino Community Center.

• Public hearing for Resolution No. R-23-12 regarding a mixed-use project at 2404 Mission Street
• Resolution to rename San Marino Center to San Marino Community Center
• Proposal to reduce hiring age to 16 for certain part-time recreational staff
• Request to waive special event permit fees for July 4th community events
• Authorization to dispose of surplus vehicles and equipment via public auction

Regular Design Review Committee Meeting

The committee will review a project for a structure addition, tree removal, and alterations at 1831 Windsor Road. Members will also discuss updates regarding pre-approved roof material colors and applications.

• Design Review Case No. 22-49 and 22-63: 449 square-foot addition, removal of two trees, and structural alterations at 1831 Windsor Road
• Discussion on Ad Hoc Committee recommendation for pre-approved roof materials colors and application list update
• Approval of March 15, 2023, meeting minutes

The Design Review Committee approved a project at 1831 Windsor Road involving a 449 square foot addition and the removal of two trees. The committee also approved the minutes from the March 15, 2023, meeting. A discussion was held regarding pre-approved roof materials, and staff were given direction on when to return with more information.

• Approved Design Review Case No. DR 22-49 and 22-63 for 449 sq ft addition and removal of two trees at 1831 Windsor Road with conditions (3-0)
• Approved March 15, 2023, meeting minutes with changes (3-0)

City Council Adjourned Regular Meeting

The San Marino City Council will review the draft capital construction budget and five-year forecast for fiscal year 2023-24. The Council is asked to approve or reject proposed expenditures and provide guidance on moving future projects into the current fiscal year.

• Review of draft FY 2023-24 Capital Improvement Plan and 5-year forecast

The City Council reviewed the draft FY 2023-24 Capital Improvement Plan and 5-year forecast. Council members provided direction to staff regarding items to be included in the budget.

• Gave staff direction on items for the Capital Improvement Program (CIP) budget

City Council Adjourned Regular Meeting

The City Council will review a draft capital equipment budget and 5-year forecast. They will also consider adopting an ordinance to extend objective design standards to all multifamily residential projects in the C-1 zone.

• Adoption of Ordinance No. O-23-1401 regarding multifamily residential projects in the C-1 zone
• Review of draft FY 2023-24 Capital Equipment Plan and 5-year forecast
• Presentation of life saving awards to police and fire personnel

The City Council adopted Ordinance No. O-23-1401 to apply Objective Residential Design Standards to all multifamily residential projects in the C-1 zone. The Council also provided staff direction regarding the FY 2023-24 Capital Equipment Plan and 5-year forecast.

• Adopted Ordinance No. O-23-1401 extending objective design standards to all multifamily residential projects in the C-1 zone (5-0)
• Gave staff direction on items for the Capital Improvement Program (CIP) budget

Regular Planning Commission Meeting

The Planning Commission will consider a request to continue a home reconstruction project at 3325 Monterey Road. The meeting also includes an appeal regarding roofing materials at 1360 Bradbury Road and several resolution approvals.

• Continuance for design review (DR 22-21) to reconstruct a two-story home at 3325 Monterey Road
• Appeal of denial for design review (DR 22-70) regarding composition shingles at 1360 Bradbury Road
• Denial resolution (PCR 23-02) for design reviews at 2134 South Oak Knoll Avenue
• Approval resolution (PCR 23-03) for conditional use and design reviews at 2370 Monterey Road
• Approval resolution (PCR 23-04) for design reviews at 1423 Bradbury Road

The Planning Commission approved an appeal for the installation of composition shingles at 1360 Bradbury Road. The commission also adopted resolutions for projects at 2134 S. Oak Knoll Ave, 2370 Monterey Road, and 1423 Bradbury Road. One design review case for a home reconstruction was continued to April.

• Approved appeal for Design Review Case No. DR 22-70 at 1360 Bradbury Road (3-2)
• Continued Design Review Case No. DR 22-21 for 3325 Monterey Road to April 26, 2023 (5-0)
• Approved Denial Resolution No. PCR 23-02 for 2134 S. Oak Knoll Ave (5-0)
• Approved Approval Resolution No. PCR 23-03 for 2370 Monterey Road (5-0)
• Approved Approval Resolution No. PCR 23-04 for 1423 Bradbury Road (5-0)
• Approved February 22, 2023 meeting minutes (5-0)

Public Safety Commission

The Public Safety Commission will review a revised citywide traffic circulation study and task force recommendations. The meeting also includes updates on the 2022-23 capital improvement plan and upcoming equipment and construction requests.

• Revised Citywide Traffic Circulation Study from Iteris
• Traffic Task Force Report
• FY 2022-23 Capital Improvement Plan status update
• FY 23-24 capital equipment and construction requests
• Police, Fire, and Parks/Public Works monthly reports

The Public Safety Commission forwarded a traffic circulation study to the City Council with a recommendation to take no action on Iteris's suggestions. The commission also forwarded proposed FY 23-24 capital improvements to the City Council for approval.

• Recommended City Council receive and file the Citywide Traffic Circulation Study but take no action to implement Iteris recommendations (4-0)
• Forwarded proposed FY 23-24 capital improvements to City Council for approval (4-0)
• Received and filed FY 22-23 capital improvement plan status update (4-0)
• Received and filed Police Department monthly report (4-0)
• Received and filed Fire Department monthly report (4-0)
• Received and filed Parks and Public Works report (4-0)
• Approved minutes from January 16, 2023 meeting (4-0)

Regular Design Review Committee Meeting

The committee will consider two residential roofing projects and discuss city window replacement procedures. The meeting also includes the approval of previous meeting minutes.

• Roof replacement at 2575 Wallingford Road (DR 23-08)
• Roof installation at 1752 Russet Lane (DR 23-24)
• Discussion of City window replacement procedures and pre-approved material list
• Approval of March 1, 2023 meeting minutes

Recreation Commission

The Commission will review a draft document regarding facility use and rental guidelines. Other items include the approval of January 9, 2023 minutes and updates on the Recreation Division's FY 2022-23 goals.

• Review and discussion of draft Facility Use and Rental Guidelines document
• Approval of January 9, 2023 meeting minutes
• Status update on Recreation Division's FY 2022-23 Goals and Objectives (Work Plan)
• Director and Recreation Manager Report

The Commission approved the minutes from the February 13, 2023 meeting. Members discussed the draft facility use and rental guidelines and the San Marino Center project timeline. The Commission directed staff to bring the rental guidelines back for further discussion in April.

• Approved February 13, 2023 minutes (4-0)
• Executed Step 2 and tabled draft facility use and rental guidelines for April 10 meeting (4-0)

City Council Special Meeting

The City Council will meet in a closed session to consult with legal counsel. The discussion includes two matters of existing litigation against the City and two matters regarding significant exposure to litigation.

• Existing litigation: Justin Mi v. City of San Marino (LASC Case No. 21STCP01830)
• Existing litigation: John Incontro v. City of San Marino (WCAB Case No. ADJ12473128)
• Anticipated litigation involving two matters of significant exposure

The City Council met in closed session to discuss existing and anticipated litigation. No reportable actions were taken during the meeting.

City Council Regular Meeting

The San Marino City Council will hold a public hearing on extending objective design standards to multifamily projects in the C-1 zone and on adopting the CDBG project for FY 2023-24. The Council will also vote on a $3.6 million public safety parcel tax levy, a $109,230 fireworks contract, and several other items.

• First reading of Ordinance O-23-1401 extending objective design standards to all multifamily residential projects in the C-1 zone
• Public hearing and adoption of Resolution R-23-05 for CDBG funds for Senior Outreach Program and ADA sidewalk replacement in FY 2023-24
• Approval of $3,596,800 public safety special tax levy for FY 2023-24 (Resolution R-23-07)
• Award of 3-year, $109,230 contract to Pyro Spectaculars, Inc. for 4th of July fireworks show
• Approval of $6,245 modification to Lacy Park entry/exit gates using donation funds from San Marino Motor Classic

The City Council established the Fiscal Year 2023-24 Public Safety Special Tax with a 3% increase. Other key actions included awarding a fireworks contract and approving park modifications using donation funds.

• Approved Public Safety Special Tax for FY 2023-24 with a 3% increase (3-2)
• Approved $6,245 for Lacy Park entry/exit gate modifications (5-0)
• Awarded 3-year fireworks contract to Pyro Spectaculars, Inc. for $109,230 (5-0)
• Adopted Resolution No. R-23-05 for FY 2023-24 CDBG project funds (5-0)
• Introduced Ordinance No. O-23-1401 for multifamily design standards in C-I zone (5-0)
• Adopted Resolution No. R-23-06 to transfer $165,400 to CDBG revolving grant fund (5-0)
• Approved $18,980 budget amendment for gym equipment (5-0)
• Authorized transportation reimbursement agreement amendment with San Marino Unified School District (5-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings on five design review cases, including a new front porch, roof replacements, a two-story home addition, and new signage for a commercial space. The committee will also discuss the city's window replacement procedures and pre-approved materials list.

• New front porch at 534 South Berkeley Avenue (Kaleff)
• Roof replacement with Presidential Shake TL shingles at 1360 Bradbury Road (Afsharian)
• Two-story addition and exterior alterations at 1727 Euston Road (Chan)
• New wall, directional, and parking signs at 2300 Huntington Drive (CIC San Marino)
• Roof replacement with GAF Timberline shingles at 2575 Wallingford Road (Chang)

The committee approved a new front porch at 534 S. Berkeley Avenue and new signage and an ATM surround at 2300 Huntington Drive. A request for specific roofing shingles at 1360 Bradbury Road was denied. Several other cases were continued to future dates.

• Approved DR 22-41 for new front porch at 534 S. Berkeley Avenue (5-0)
• Denied DR 22-70 for composition shingles at 1360 Bradbury Road (4-1)
• Continued DR 21-83, DR 23-11 & DR 23-16 for addition at 1727 Euston Road to a date uncertain (5-0)
• Approved DR 22-28 & DR 23-13 for signs and ATM surround at 2300 Huntington Drive with conditions (5-0)
• Continued DR 23-08 for roof replacement at 2575 Wallingford Road to March 15, 2023 (5-0)
• Approved February 15, 2023 meeting minutes (5-0)

Library Board of Trustees

The Library Board of Trustees will discuss two proposed Capital Improvement Plan projects for the library division and may suggest new ones. The board will also receive reports from the director, chair, trustees, and liaisons, and approve minutes from the January 23, 2023 meeting.

• Discussion of FY 2023-24 Capital Improvement Plan projects for the Library Division
• Approval of minutes from January 23, 2023
• Director and Library Manager report
• Crain Art Gallery liaison report
• Friends of the Crowell Public Library liaison report

The Board approved the minutes from January 23, 2023, and supported staff recommendations for two Capital Improvement Plan projects for FY 2023-24. Members also discussed the San Marino Center project timeline and the potential for a fine-free library policy.

• Approved January 23, 2023 minutes (5-0)
• Supported staff recommendations for two FY 2023-24 CIP projects (5-0)

Special City Council Meeting

The San Marino City Council is holding a special meeting with a single closed-session item: a conference with legal counsel regarding two existing lawsuits. The cases are Justin Mi v. City of San Marino and Arcadia, et al. v. So. Cal. Edison Corp. No public action or discussion is scheduled.

• Closed session to discuss Justin Mi v. City of San Marino (LASC Case No. 21STCP01830)
• Closed session to discuss Arcadia, et al. v. So. Cal. Edison Corp. (Santa Barbara Superior Court Case No. 20 CV 02026)

The City Council held a special meeting to discuss two matters of existing litigation in closed session. No reportable action was taken on these items.

City Council Adjourned Regular Meeting

The San Marino City Council will discuss and give direction on priority initiatives for the FY 2023-24 work plan and budget, receive an update on DEI Task Force recommendations, and consider adopting a resolution to terminate the local COVID-19 emergency. A presentation of a City Tile to Brandon Tsay is also scheduled.

• Discussion on FY 2023-24 priority initiatives proposals for budget and work plan
• Update on DEI Task Force recommendations
• Consideration of Resolution No. R-23-08 to terminate the local COVID-19 emergency
• Presentation of City Tile to Brandon Tsay

The City Council adopted Resolution No. R-23-08 to end the local emergency concerning the COVID-19 virus. The Council also received an update on DEI Task Force recommendations and discussed FY 2023-24 priority initiatives.

• Adopted Resolution No. R-23-08 proclaiming the termination of the local COVID-19 emergency (5-0)
• Received and filed the DEI Task Force Initiative Update
• Presented a City tile and proclamation to Brandon Tsay

Joint Meeting of the City Council and Planning Commission

The San Marino City Council and Planning Commission will hold a special joint meeting on February 24, 2023. The only item on the agenda is a general discussion between the two bodies and remarks from the City Attorney on upcoming agenda items. No decisions or votes are scheduled.

• General discussion between Planning Commission and City Council on upcoming agenda items
• Remarks from the City Attorney on upcoming agenda items

The City Council and Planning Commission met for a general discussion regarding upcoming agenda items. No substantive decisions were made during this meeting.

Regular Planning Commission Meeting

The San Marino Planning Commission will hold public hearings on four items: three residential design review projects and a resolution recommending the City Council adopt an ordinance extending objective design standards to all multifamily residential projects in the C-1 commercial zone. The commission will also consider approving minutes from the January 25, 2023 meeting.

• Design review for a new two-story home with attached 3-car garage at 2134 S Oak Knoll Avenue
• Conditional use permit and design review for a first- and second-story addition at 2370 Monterey Road, with conditions on window obscurity
• Design review to remove a street-visible window and add a second story at 1423 Bradbury Road
• Resolution recommending City Council adopt Ordinance O-23-1401 extending objective design standards to all multifamily projects in C-1 zone

The Planning Commission denied a proposal for a new two-story home at 2134 S. Oak Knoll Avenue. The commission approved two other residential additions and recommended that the City Council adopt an ordinance extending objective design standards to multifamily projects in the CI zone.

• Denied Design Review Case Nos. DR 21-88, DR 23-09, DR 23-10 for new home at 2134 S. Oak Knoll Avenue (5-0)
• Approved CUP 21-06 and DR 21-44, DR 21-45 for home additions at 2370 Monterey Road (4-1)
• Approved DR 22-71 and DR 23-23 with conditions for home addition at 1423 Bradbury Road (5-0)
• Recommended City Council adopt Ordinance No. 0231401 regarding multifamily objective design standards in CI zone (5-0)
• Approved January 25, 2023 special meeting minutes (5-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings on four residential design modification requests, including window and door changes, a new circular driveway, and two roofing projects. Staff recommends approval for all four items, each found exempt from CEQA review.

• Design modifications of windows and doors at 1025 Avondale Road (Purnell)
• New circular driveway with landscaping at 2030 S. Oak Knoll Avenue (Tarbet)
• Installation of Presidential Shake TL composition shingles at 1360 Bradbury Road (Afsharian)
• Installation of CertainTeed Presidential Shake TL shingles at 1681 Lorain Road (Wong)

The Committee approved design modifications for windows and doors at 1025 Avondale Road and roofing installation at 1681 Lorain Road. A request for a new circular driveway at 2030 S. Oak Knoll Avenue was continued to a date uncertain.

• Approved Design Review Case No. DR 21-79 for window and door modifications at 1025 Avondale Road (5-0)
• Continued Design Review Case No. DR 22-20 for a circular driveway at 2030 S. Oak Knoll Avenue to a date uncertain (5-0)
• Continued Design Review Case No. DR 22-70 for roofing at 1360 Bradbury Road to March 1, 2023
• Approved Design Review Case No. DR 23-05 with conditions for roofing at 1681 Lorain Road (5-0)
• Approved February 1, 2023 regular meeting minutes (5-0)

Recreation Commission

The Recreation Commission will discuss renaming the San Marino Center to the San Marino Community Center, and if approved, will ask the City Council to formalize the change. The Commission will also review proposed Capital Improvement Plan projects for the Recreation Division and discuss a priority initiative to rebuild a sense of community. Staff reports and minutes from the January 9 meeting are also on the agenda.

• Consider name change from San Marino Center to San Marino Community Center, with potential City Council resolution
• Discussion of FY 2023-24 Capital Improvement Plan projects for the Recreation Division
• Review of FY 2023-24 Priority Initiative – Rebuild a Sense of Community
• Approval of minutes from January 9, 2023 meeting
• Director and Recreation Manager report to be received and filed

The Recreation Commission approved staff recommendations for two FY 2023-24 Capital Improvement Plan projects. The commission also requested that City Council change the name of the San Marino Center to the San Marino Community Center.

• Approved minutes from January 9, 2023 (3-0)
• Supported staff recommendations for two FY 2023-24 CIP projects (3-0)
• Requested City Council approve name change from San Marino Center to San Marino Community Center (3-0)

City Council Special Meeting

The San Marino City Council is holding a special meeting on February 8, 2023, at 5:00 PM. The entire meeting will be a closed session to discuss two legal matters: an existing lawsuit against the city and a matter of significant exposure to anticipated litigation.

• Closed session to discuss existing litigation: Justin Mi v. City of San Marino, LASC Case No. 21STCP01830
• Closed session to discuss anticipated litigation with significant exposure to the city
• No public business or action items are on the agenda

The City Council held a special meeting that primarily consisted of a closed session to discuss existing and anticipated litigation. No reportable actions were taken during the session.

City Council Regular Meeting

The San Marino City Council will consider adopting fees for concealed weapon permits, accepting a $2,000 donation from the San Marino Community Athletics Association, and receiving the Police Department's Crime Suppression Plan. The council will also review mid-year financial reports and consider a $3,500,000 transfer from General Fund Reserves to the Capital Projects Fund.

• Consideration of Resolution R-23-03 to adopt fees for carrying a concealed weapon (CCW) permits
• Acceptance of $2,000 donation from San Marino Community Athletics Association for track meet supplies
• Receive and file San Marino Police Department Crime Suppression Plan
• Receive and file FY 2022-23 Mid-Year Financial Review and approval of $3,500,000 transfer to Capital Projects Fund
• Approval of $8,100 budget amendment and $21,285 appropriation for a medical cart for the Fire Department

The City Council approved a $3.5 million transfer from General Fund Reserves to the Capital Projects Fund. Other key actions included adopting fees for concealed weapon permits and authorizing a temporary closure of Lacy Park for a 5K event.

• Approved $3.5M transfer from General Fund Reserves to Capital Projects Fund (5-0)
• Adopted Resolution No. R-23-03 to add fees for concealed weapon permits (5-0)
• Accepted $2,000 donation from San Marino Community Athletics Association (5-0)
• Authorized temporary closure of Lacy Park on March 26, 2023 (5-0)
• Approved $8,100 budget amendment and $21,285 appropriation for a medical cart (5-0)
• Approved installation of San Marino Schools Foundation street pole banners (5-0)
• Adopted Resolution No. R-23-04 to continue hybrid public meetings (5-0)
• Received and filed Police Department Crime Suppression Plan

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings on three residential projects: a first- and second-story addition at 980 Roxbury Road, a front porch addition at 534 South Berkeley Avenue, and a plan modification at 2605 Sycamore Drive. Staff recommends approval for all three, finding them exempt from CEQA. The committee will also approve minutes from prior meetings.

• Public hearing on first- and second-story addition at 980 Roxbury Road (DR 21-86)
• Public hearing on front porch addition at 534 South Berkeley Avenue (DR 22-41)
• Public hearing to modify approved plans at 2605 Sycamore Drive (DR 23-06)
• Approval of minutes from December 7, 2022 and January 18, 2023 meetings

The Committee approved a first and second-story addition at 980 Roxbury Road and plan modifications at 2605 Sycamore Drive. A request for a front porch addition at 534 South Berkeley Avenue was continued to a date uncertain.

• Approved Design Review Case No. DR 21-86 for first and second-story addition at 980 Roxbury Road with conditions (5-0)
• Continued Design Review Case No. DR 22-41 for front porch addition at 534 South Berkeley Avenue to a date uncertain (5-0)
• Approved Design Review Case No. DR 23-06 to modify approved plans at 2605 Sycamore Drive (5-0)
• Approved meeting minutes from December 7, 2022, and January 8, 2023 (5-0)

Adjourned Regular Meeting

The San Marino City Council will hold a discussion to identify potential priority initiatives for the FY 2023-24 budget. No votes or decisions are scheduled; the item is a discussion only.

• Discussion of FY 2023-24 Budget Overview and Priority Initiatives

The City Council met to discuss priority initiatives for the FY 2023-24 budget overview. No formal votes or final decisions were recorded in the minutes.

• Discussed FY 2023-24 budget overview and priority initiatives

Regular Planning Commission Meeting

The Planning Commission voted to continue appeals for design reviews at 1408 Wilson Avenue and 1424 Bradbury Drive to uncertain dates. The commission also approved a one-year time extension for a project at 2275 S. Oak Knoll Avenue.

• Continued appeal for Design Review Case Nos. DR 21-25 & 21-73 at 1408 Wilson Avenue (4-1)
• Continued appeal for Design Review Case Nos. DR 21-55 & 22-54 at 1424 Bradbury Drive (5-0)
• Approved November 21, 2022 special meeting minutes (5-0)
• Approved one-year time extension for Design Review Case Nos. DR 19-27 & DR 19-28 at 2275 S. Oak Knoll Avenue (5-0)
• Approved time extension of Design Review Case Nos. DR 19-27 & DR 19-28 for one year regarding Resolution No. PCR 22-10 at 2060 Huntington Drive (5-0)

Library Board of Trustees

The Library Board of Trustees will meet to receive reports from the Chair, Trustees, and liaisons for the Crain Art Gallery, San Marino Center renovation, Friends of the Library, and Library Foundation. The Board will consider approving the minutes from November 28, 2022, and receive the Director and Library Manager Report. The main action item is a review of the Library Division's proposed Schedule of Fees for Service for Fiscal Year 2023-24.

• Review and analysis of the Library Division Schedule of Fees for Service for FY 2023-24
• Approval of minutes from November 28, 2022
• San Marino Center Renovation Update Report
• Reports from Friends of the Crowell Public Library and San Marino Public Library Foundation liaisons
• Director and Library Manager Report to be received and filed

The Board approved the recommended library service fees for the 2023-24 fiscal year and the minutes from November 28, 2022. Members discussed the possibility of eliminating overdue fines, with staff tasked to provide a recommendation next month.

• Approved FY 2023-24 Schedule of Fees for Service (3-0)
• Approved November 28, 2022 meeting minutes (3-0)
• Removed San Marino Center Renovation Update from future agendas

Regular Design Review Committee Meeting

The committee will review a request to replace wood shakes with composition shingles at 1765 Hilliard Drive. They will also consider a new wall sign for an existing commercial space at 2283 Huntington Drive.

• Roofing replacement at 1765 Hilliard Drive
• New wall sign for commercial space at 2283 Huntington Drive
• Approval of December 7, 2022 meeting minutes

The Committee approved a request for specific composition shingles at 1765 Hilliard Drive. A request for a new wall sign at 2283 Huntington Drive was continued to a date uncertain. Approval of the November 7, 2022, meeting minutes was continued to February 1, 2023.

• Approved Design Review Case No. DR 22-50 for composition shingles at 1765 Hilliard Drive with conditions (5-0)
• Continued Design Review Case No. DR 22-57 for a new wall sign at 2283 Huntington Drive to a date uncertain with conditions (5-0)
• Continued approval of November 07, 2022, meeting minutes to February 01, 2023 (5-0)

Public Safety Commission

The Public Safety Commission will review and comment on a revised draft citywide traffic circulation study before it goes to the City Council. They will also discuss the San Marino Police Department Crime Suppression Plan and consider Resolution No. R-23-03, which would amend the city's fee schedule to adopt fees for issuing concealed weapon (CCW) permits. The commission will receive monthly reports from the Police and Fire Departments and a Parks and Public Works update, and approve minutes from the December 19, 2022 meeting.

• Review of revised draft citywide traffic circulation study
• Discussion of San Marino Police Department Crime Suppression Plan
• Consideration of Resolution No. R-23-03 to adopt fees for CCW permits
• Police Department monthly report
• Fire Department monthly report

The Public Safety Commission recommended a resolution to adopt fees for concealed weapon permits, subject to City Attorney review. The commission also endorsed the Police Department's Crime Suppression Plan and received a draft traffic circulation study.

• Recommended Resolution No. R-23-03 for concealed weapon permit fees to City Council (5-0)
• Endorsed Police Department Crime Suppression Plan and recommended sharing with City Council (5-0)
• Received and held revised draft Citywide Traffic Circulation Study (5-0)
• Received and filed Police Department monthly report (5-0)
• Received and filed Fire Department monthly report (5-0)
• Received and filed December through January Parks and Public Works Update (5-0)
• Approved December 19, 2022 meeting minutes (5-0)

City Council Special Meeting

The San Marino City Council is holding a special meeting with a closed session to discuss one existing lawsuit (Vanessa Golden v. City of San Marino), the appointment of a City Manager, and one potential litigation matter. No public action items are on the open-session agenda.

• Closed session discussion of existing litigation: Vanessa Golden v. City of San Marino (WCAB No. ADJ15306838)
• Closed session discussion of public employment: City Manager position
• Closed session discussion of one anticipated litigation matter

The City Council adopted the 2022 editions of the California Building Standards Codes and approved several public safety expenditures. The council also accepted a donation for children's library materials and updated the city salary schedule.

• Adopted Ordinance No. O-22-1400 and Resolution No. R-22-50 for 2022 California Building Standards Codes (5-0)
• Approved $24,375.25 from Donation Fund for law enforcement equipment (5-0)
• Approved agreement with The Counseling Team International for public safety behavioral health services, not to exceed $80,540 (5-0)
• Accepted $1,013.86 donation from San Marino Women’s Club for children's materials (5-0)
• Adopted Resolution No. R-23-02 approving the updated FY 2022-2023 Salary Schedule (5-0)
• Adopted Resolution No. R-23-01 to continue hybrid public meetings per AB 361 (5-0)
• Authorized one-year contract extension for Intelesys IT Management Services (5-0)
• Ratified the FY 2021-22 California State Library Report (5-0)

City Council Regular Meeting

The City Council will hold a public hearing to consider adopting the 2022 editions of the California Building Standards Codes, including amendments to the San Marino Municipal Code. They will also review a first-quarter financial report, approve law enforcement equipment purchases using donation funds, and authorize a behavioral health services agreement for public safety personnel.

• Public hearing to adopt Ordinance No. O-22-1400 (second reading) for 2022 California Building Standards Codes
• Approve $24,375.25 from Donation Fund for law enforcement equipment
• Approve agreement with The Counseling Team International for behavioral health services up to $80,540 over 3.5 years
• Receive and file first-quarter financial report (July–September 2022)
• Adopt Resolution No. R-23-01 to continue hybrid public meetings under AB 361

The City Council met in closed session to discuss existing litigation, public employment regarding the City Manager, and anticipated litigation. The Council reported that no reportable action was taken on these items.

Recreation Commission

The San Marino Recreation Commission will meet Monday, January 9, 2023 at 6:00 PM in the Barth Room of Crowell Public Library. The main action item is a review of the Recreation Division's proposed fee schedule for Fiscal Year 2023-24 to ensure prices are fair and reasonable. The Commission will also consider approving minutes from November 14, 2022 and receive a Director and Recreation Manager report.

• Review and analysis of Recreation Division Schedule of Fees for Service for FY 2023-24
• Approval of minutes from November 14, 2022 meeting
• Director and Recreation Manager report to be received and filed
• Meeting held in-person at Barth Room, Crowell Public Library, 1890 Huntington Drive
• Public comment accepted by email until 3:00 PM day of meeting or via Zoom

The Commission approved the minutes from November 14, 2022. Members also voted to support staff recommendations for the Fiscal Year 2023-24 Schedule of Fees for Service following discussions on pool rentals and program pricing.

• Approved minutes from November 14, 2022 (4-0)
• Supported staff recommendations for FY 2023-24 Schedule of Fees for Service (4-0)