San Marino public meetings in 2022

Public Safety Commission

The San Marino Public Safety Commission will receive and file routine reports from the Police, Fire, and Public Works departments. The main action item is selecting community members and commissioner(s) to serve on the Traffic Task Force. The commission will also approve the minutes from the November 21, 2022 meeting.

• Selection of community members and Public Safety Commissioner(s) to the Traffic Task Force
• Approval of minutes from the November 21, 2022 regular meeting
• Receive and file Police Department report
• Receive and file Fire Department Monthly Report
• Receive and file Public Works Department report

City Council Regular Meeting

The San Marino City Council will certify the November 8, 2022 election results and swear in re-elected Council Member Gretchen Shepherd Romey and newly elected members Tony Chou and Calvin Lo. The Council will then reorganize by selecting a new mayor and vice mayor. The meeting also includes a second reading of a CalPERS contract amendment for fire members and a first reading adopting the 2022 California Building Standards Codes.

• Adoption of Resolution R-22-47 certifying the November 8, 2022 election results
• Oath of office for re-elected Council Member Gretchen Shepherd Romey and newly elected members Tony Chou and Calvin Lo
• Reorganization of the City Council by selecting a mayor and vice mayor
• Approval of agreement with Bob Murray & Associates for City Manager recruitment, not to exceed $36,000
• Two-year contract renewal with 316 Engineering for sewer cleaning and maintenance, $370,240

The City Council appointed Vice Mayor Talt as Mayor and Council Member Huang as Vice Mayor. The council also approved a contract for city manager recruitment and certified the November 8, 2022, election results.

• Adopted Resolution No. R-22-47 certifying November 8, 2022 election results (5-0)
• Appointed Vice Mayor Talt as Mayor (5-0)
• Appointed Council Member Huang as Vice Mayor (5-0)
• Approved agreement with Bob Murray & Associates for City Manager recruitment not to exceed $36,000 (5-0)
• Approved $370,240 contract renewal with 316 Engineering and Construction, Inc. for collection system maintenance (5-0)
• Authorized purchase of police vehicle not to exceed $52,720 (5-0)
• Approved purchase of FARO Laser Scanner and computer not to exceed $55,693 (5-0)
• Approved waiving of reservation fees for the Chinese Club Lunar New Year Festival (5-0)

Regular Design Review Committee Meeting

The Design Review Committee will hold public hearings on eight design review cases. Staff recommends denial for three roofing projects at 865 Canterbury Road, 1335 Belhaven Road, and 2280 Melville Drive, and approval for five other projects involving roofing, window replacement, a commercial sign, and a home addition.

• Denial recommended for CertainTeed Presidential Shake TL shingles at 865 Canterbury Road (Country Gray) and 1335 Belhaven Road (Shadow Gray)
• Denial recommended for roof replacement at 2280 Melville Drive (Autumn Blend)
• Approval recommended for roof replacement at 1445 Lorain Road (Shadow Gray or Autumn Blend)
• Approval recommended for new wall sign at 2283 Huntington Drive (KT Enterprise LLC)
• Approval recommended for first- and second-story addition at 1850 South Euclid Avenue

Library Board of Trustees

The Library Board of Trustees will receive and file the fiscal year 2021-22 California State Library Report and recommend it for ratification by the City Council. They will also discuss planning for the 2023 open house. Other items include approval of October 24, 2022 minutes and receiving the Director and Library Manager Report.

• FY 2021-22 California State Library Report to be received and filed, then recommended for City Council ratification
• 2023 Open House planning presentation
• Approval of minutes from October 24, 2022 meeting
• Director and Library Manager Report to be received and filed
• Reports from Crain Art Gallery liaison, San Marino Center renovation, Friends of the Crowell Public Library, and San Marino Public Library Foundation

The Board approved the minutes from the October 24, 2022 meeting. Members also voted to file the FY 2021-22 California State Library Report and recommend it for City Council ratification. Staff provided updates on the San Marino Center renovation and 2023 Open House planning.

• Approved October 24, 2022 meeting minutes (3-0)
• Recommended FY 2021-22 California State Library Report for City Council ratification (3-0)

Special Planning Commission Meeting

The Planning Commission approved a conditional use permit for an art school at 2060 Huntington Drive. The commission also adopted a resolution to deny a design review case for 1405-1411 Circle Dr. Additionally, a temporary advisory committee was formed to update pre-approved roofing materials.

• Approved Conditional Use Permit No. CUP 22-03 for an art school at 2060 Huntington Drive, Suite 6 (5-0)
• Appointed a temporary advisory committee for pre-approved roofing material update (5-0)
• Adopted Denial Resolution No. PCR 22-11 for Design Review Case No. DR 22-11 at 1405-1411 Circle Dr. (5-0)
• Approved October 26, 2022 meeting minutes (5-0)

Public Safety Commission Meeting

The Public Safety Commission will consider appointing one commissioner to an ad hoc committee for selecting a consultant to design and build the Lacy Park playground replacement, and another to a new San Marino Traffic Task Force. The commission will also discuss moving its regular meetings from the Barth Room at Crowell Public Library to City Council Chambers. Staff recommends accepting monthly reports from the Police, Fire, and Parks departments.

• Appoint one member to ad hoc committee for Lacy Park Playground Replacement design/build consultant selection
• Create and appoint one member to the San Marino Traffic Task Force
• Discuss moving regular meetings from Barth Room at Crowell Public Library to City Council Chambers
• Approve minutes from the October 17, 2022 regular meeting
• Receive and file Police, Fire, and Parks & Public Works monthly reports

The Commission established a new Traffic Task Force and appointed two members to it. Additionally, the Commission appointed a member to the Lacy Park Playground Ad Hoc Committee and voted to move its regular meeting location to City Hall Council Chambers.

• Created San Marino Traffic Task Force (4-0)
• Appointed Justin Levy to San Marino Traffic Task Force (4-0)
• Appointed Dr. Michael Lin to San Marino Traffic Task Force (4-0)
• Appointed Jeff Boozell to Lacy Park Playground Ad Hoc Committee (4-0)
• Approved moving regular meeting location to Council Chambers at City Hall (4-0)
• Accepted and filed Police Department report (4-0)
• Received and filed Fire Department report (4-0)
• Received and filed Parks and Public Works Department report (4-0)

Regular Design Review Committee Meeting

The Design Review Committee will review two cases involving window modifications. These include a project to replace fifteen windows and add one new window, as well as a project to replace one existing window with a new one.

• Design Review Case No. 22-52: Replace 15 windows and add 1 new window at 690 Lombardy Place
• Design Review Case No. DR 22-53: Replace 1 existing window with a new window at 2437 Huntington Drive
• Approval of November 2, 2022 meeting minutes

The committee approved two design review cases for window replacements at residential addresses. The committee also approved the minutes from the November 2, 2022, meeting.

• Approved with conditions Design Review Case No. DR 22-52 at 690 Lombardy Place to replace 15 windows and add one new window (5-0)
• Approved with conditions Design Review Case No. DR 22-53 at 2437 Huntington Drive to replace one window (5-0, 1 abstention)
• Approved November 2, 2022, regular meeting minutes (5-0)

Recreation Commission Regular Meeting

The Recreation Commission will consider appointing two members to an ad hoc committee to select a consultation firm for the design and build of the Lacy Park playground replacement. The Commission will also receive and file reports on recent events and staff updates, and approve the minutes from the October 10, 2022 meeting.

• Appointment of two members to an Ad Hoc Committee for selection of a consultation firm for the design/build of the Lacy Park playground replacement
• Approval of minutes from October 10, 2022
• Receive and file Director and Recreation Manager Report
• Receive and file Trunk or Treat & Movie Night Event Debrief

The Recreation Commission appointed two members to an ad hoc committee to help select a firm for the design and build of the Lacy Park playground replacement. The commission also approved the minutes from the October 10, 2022 meeting.

• Appointed Roland Tam and Leslie Tsai to the Lacy Park Playground Ad Hoc Committee (5-0)
• Approved minutes from October 10, 2022 (5-0)

City Council Regular Meeting

The City Council will consider several new business items including employee salary schedules and a new library code of conduct. The meeting also includes reports on financial status and the city's COVID-19 response.

• Amendment to CalPERS contract for PEPRA fire members
• Salary and benefits schedule amendment for Fire Chief and Fire Division Chief ($39,502 appropriation)
• Hiring of Amber Shah as Parks & Public Works Director/City Engineer
• Ordinance regarding Crowell Public Library's Code of Conduct
• Approval of 2023 Crowell Public Library closure calendar

The City Council approved the hiring of Amber Shah as Parks & Public Works Director/City Engineer. The council also approved salary amendments for fire department leadership and introduced a new library code of conduct.

• Concurred on hiring Amber Shah as Parks & Public Works Director/City Engineer (5-0)
• Adopted Resolution No. R-22-44 and introduced Ordinance No. O-22-1398 to amend CalPERS contract for PEPRA fire members (5-0)
• Adopted Resolution No. R-22-46 amending Fire Chief and Fire Division Chief salary/benefits and approved $39,52 additional appropriations for FY 2022-2023 (5-0)
• Introduced Ordinance No. O-22-1399 for first reading to establish a Crowell Public Library Code of Conduct (5-0)
• Approved use of city landmarks, signage, and buildings for Sprite Halo LLC 'Blood Money' film permit (5-0)
• Adopted Resolution No. R-22-45 to continue hybrid public meetings pursuant to AB 361 (5-0)
• Approved Crowell Public Library 2023 closure calendar (5-0)
• Approved agreement amendment with Hinderliter de Llamas and Associates for business license software through November 11, 2024 (5-0)

Design Review Committee Meeting

The San Marino Design Review Committee will hold public hearings on four projects: a home addition at 1360 Granada Avenue, a home addition and garage rebuild at 1424 Bradbury Drive, a home addition at 1555 Kensington Road, and new signage for Pizzanista restaurant at 2461 Mission Street. Staff recommends approval for all four with conditions. The committee will also consider approving the minutes from its October 19, 2022 meeting.

• 1360 Granada Avenue: 628 sq-ft home addition, staff recommends approval with conditions on fencing, garage door material, and brick matching
• 1424 Bradbury Drive: 647 sq-ft addition and new 441 sq-ft detached garage, staff recommends approval with tree removal permit conditions
• 1555 Kensington Road: 454 sq-ft addition extending side elevation by more than 25%, staff recommends approval
• 2461 Mission Street (Pizzanista): new illuminated wall sign and blade sign, staff recommends approval with condition to turn off lights after hours

The committee denied two design review cases for 1424 Bradbury Dr. and approved a conditional project at 1555 Kensington Rd. Two other design review cases were continued to a date uncertain.

• Denied Design Review Case Nos. DR 21-55 and DR 22-54 for 1424 Bradbury Dr. (5-0, 1 abstention)
• Approved with conditions Design Review Case No. DR 22-30 for 1555 Kensington Rd. (5-0)
• Continued Design Review Case No. DR 21-85 for 1360 Granada Ave. to a date uncertain (5-0)
• Continued Design Review Case No. DR 22-31 for 2461 Mission St. to a date uncertain (5-0)
• Approved October 19, 2022, regular meeting minutes (5-0)

City Council Special Meeting

The San Marino City Council is holding a special meeting on October 28, 2022, at 8:45 a.m. The only item on the agenda is a closed session to confer with legal counsel regarding one matter of significant exposure to anticipated litigation. No other business is scheduled.

• Closed session: conference with legal counsel on anticipated litigation (Gov. Code § 54956.9(d)(2))

The City Council held a special meeting and entered closed session to discuss anticipated litigation. No reportable action was taken during the session.

City Council Adjourned Regular Meeting

The City Council will consider approving a Request for Proposal to hire a professional recruiting firm for the city manager search, and appoint an ad hoc committee to select the firm. Other items include amending the unrepresented employees salary schedule, changing the location of council and advisory body meetings, and approving a fall 2022 public tree removal list.

• Approval of RFP for city manager recruitment
• Adoption of Resolution R-22-43 amending unrepresented employees salary and benefits schedule for FY 2022-2024
• Adoption of Resolution R-22-42 rescinding Resolution R-22-34 and changing meeting location
• Approval of Fall 2022 public tree removal list

The City Council authorized the release of a Request for Proposal to hire a professional recruiting firm for a new City Manager. The Council also updated the salary and benefits schedule for unrepresented employees and approved a public tree removal list.

• Approved RFP to solicit a professional recruiting firm for City Manager search (4-0)
• Appointed Vice Mayor Talt and Council Member Shepherd Romey to the City Manager recruiting firm Ad Hoc Committee (4-0)
• Adopted Resolution No. R-22-43 amending Unrepresented Employees Salary and Benefits Schedule for July 1, 2022 through June 30, 2024 (4-0)
• Adopted Resolution No. R-22-42 changing meeting locations for the Design Review Committee and Planning Commission (4-0)
• Approved Fall 2022 public tree removal list, excluding tree number four (4-0)

Planning Commission Meeting

The Planning Commission will hear an appeal of a Design Review Committee denial for replacing slate roof tiles with composition shingles at a single-family residence. The applicant argues the denial was arbitrary and that the material is on the city's pre-approved list. The commission will also discuss the pre-approved roofing materials list and consider approving September meeting minutes.

• Appeal of Design Review Case DR 22-11 for 1405-1411 Circle Dr. to install CertainTeed Presidential TL composition shingles in Charcoal Black
• Discussion of the Pre-Approved Roofing Materials List
• Approval of minutes from September 28, 2022 regular meeting

The Planning Commission denied a design review permit for a project at 1405-1411 Circle Dr. Commissioners also directed staff to create a subcommittee to update the pre-approved roofing materials list. The minutes from the September 28, 2022 meeting were approved.

• Denied Design Review Permit No. DR 22-11 for 1405-1411 Circle Dr. (4-1)
• Directed staff to agendize a subcommittee for the pre-approved roofing material list update
• Approved September 28, 2022 meeting minutes (4-0)

Library Board of Trustees Meeting

The Library Board of Trustees will consider approving an updated Library Code of Conduct and recommend that the City Council codify it into the San Marino Municipal Code. The board will also receive reports on library operations, events, and the San Marino Center renovation, and approve minutes from the previous meeting.

• Request to update and recommend City Council codify the Library Code of Conduct into the San Marino Municipal Code
• Approval of minutes from September 26, 2022
• Director and Library Manager report including personnel updates, HVAC installation, and upcoming events
• San Marino Center renovation update report
• Friends of the Crowell Public Library and San Marino Public Library Foundation liaison reports

The Board unanimously approved an updated Library Code of Conduct and recommended that the City Council codify it into the municipal code. Discussion included enforcement of rules regarding personal belongings and trespassing, and a request to add 'safety' to the policy title. No other substantive decisions were made; the meeting was largely procedural and informational.

• Approved updated Library Code of Conduct and recommended City Council codify it (5-0)
• Approved minutes from September 26, 2022 (5-0)

Design Review Committee Meeting

The Design Review Committee will hold public hearings on three residential projects: a two-story addition at 1408 Wilson Avenue, a front elevation redesign at 840 Winthrop Road, and a roof material change at 2126 Roanoke Road. Staff recommends approval for all three, subject to design review. The committee will also consider approving minutes from the October 5, 2022 meeting.

• 1408 Wilson Avenue: 287 sq ft one-story and 131 sq ft second-story addition to a 2,522 sq ft home, continued from September 7, 2022
• 840 Winthrop Road: Redesign of front elevation including new concrete landing, front door, and window changes, continued from September 21, 2022
• 2126 Roanoke Road: Roof replacement with CertainTeed Presidential Shake TL in Shadow Gray, not on pre-approved list
• Approval of minutes from the October 5, 2022 regular meeting

The San Marino Design Review Committee approved three design review cases: 1408 Wilson Avenue (DR 21-25 & DR 21-73) on a 3-2 vote, 840 Winthrop Road (DR 22-36) unanimously, and 2126 Roanoke Road (DR 22-51) with conditions unanimously. The committee also approved the October 5, 2022 meeting minutes as amended. No public comments were received.

• Approved with conditions Design Review Case Nos. DR 21-25 and DR 21-73 for 1408 Wilson Avenue (Sigo Group Management, LLC) by a 3-2 vote (Cheng, R. Chou, T. Chou ayes; Lakon, Mequet noes).
• Approved Design Review Case No. DR 22-36 for 840 Winthrop Road (Calisher) by a 5-0 vote.
• Approved with conditions Design Review Case No. DR 22-51 for 2126 Roanoke Road (Farquhar) by a 5-0 vote.
• Approved as amended the October 5, 2022 regular meeting minutes by a 5-0 vote.

Public Safety Commission Meeting

The Public Safety Commission will receive and file monthly reports from the Police, Fire, and Public Works departments, and the 2022 City of San Marino Emergency Operations Plan. The police report details September 2022 crime statistics, including 9 residential burglaries (only 3 with alarms), 36 FLOCK alert notifications, and traffic enforcement updates. The commission will also approve minutes from the September 19, 2022 meeting.

• Police report: 9 residential burglaries in September, 8 at homes and 1 at a public school
• 36 FLOCK automated license plate reader alerts in September; one stolen vehicle recovered
• Police department has 28 sworn positions filled; 3 cadet vacancies remain
• City council requested a community traffic working group focused on school-area traffic
• 2022 City of San Marino Emergency Operations Plan to be received and filed

The meeting was largely procedural. The Commission received and filed reports from the Police, Fire, and Public Works departments. No substantive decisions were made; the minutes from a prior meeting were listed for approval but the date was left blank.

• Received and filed Police Department report
• Received and filed Fire Department report
• Received and filed Public Works Department report
• Approval of minutes listed but date not specified

City Council Regular Meeting

The City Council will discuss a new memorandum of understanding and salary schedule for the Police Officers’ Association. The body is also deciding on several infrastructure contracts and budget carryovers.

• Updated 2022 salary schedule for the Police Officers’ Association
• Agreement with Matrix Audio Visual Designs for Barth Room AV upgrades for $78,657
• Design services agreement with Nichols Consulting Engineers for street rehabilitation not to exceed $195,645
• Purchase of a command post trailer from Nappi Fabrication Designs not to exceed $67,518
• Application for Rubberized Pavement Grant Program funds and appropriation of $91,000

The City Council unanimously adopted a new Memorandum of Understanding with the Police Officers’ Association, along with an updated 2022 salary schedule and $396,307 in additional appropriations. They also approved FY 2021-22 budget carryovers, a $78,657 AV upgrade contract for the Barth Room, and a consent calendar including street rehabilitation design services, a command post trailer purchase, and other routine items. All votes were unanimous except the AV upgrade, which passed 4-1.

• Adopted Police Officers’ Association MOU and updated 2022 salary schedule with $396,307 appropriation (5-0)
• Approved FY 2021-22 budget carryovers and FY 2022-23 re-budgets (5-0)
• Authorized $78,657 agreement with Matrix Audio Visual Designs for Barth Room AV upgrades (4-1)
• Approved consent calendar items 4-14, including street rehabilitation design services up to $195,645, command post trailer purchase up to $67,518, and adoption of hybrid meeting resolution (5-0)
• Adopted Resolution R-22-31 adopting the 2022 Emergency Operations Plan (5-0)

Recreation Commission Meeting

The Recreation Commission will meet to review the FY 2022-23 planning timeline and a participation report covering programs and services from 2018-22. The body will also receive a report from the Director and Recreation Manager.

• FY 2022-23 Planning Timeline review
• 2018-22 Programs and Services Participation Report
• Installation of a new Tuff Shed gatehouse at Lacy Park
• Approval of September 12, 2022 meeting minutes
• Trunk or Treat & Movie Night event on October 28 at Lacy Park

The Recreation Commission held a regular meeting with no substantive votes or decisions. Commissioners discussed the Recreation Re-Envisioning Plan, contract class revenue splits, and potential community surveys. They also reviewed the FY 2022-23 planning timeline and a 2018-22 participation report, agreeing to gather community input for future meetings. The only action was unanimous approval of the previous meeting's minutes.

• Approved minutes from September 12, 2022 (5-0)

City Council Special Meeting

The City Council will convene for a special meeting including closed session items. The agenda includes discussions on the City Manager's performance evaluation, an appointment for an Acting City Manager, and a conference with legal counsel regarding anticipated litigation.

• Public employee performance evaluation: City Manager
• Public employee appointment: Acting City Manager
• Conference with legal counsel regarding one matter of significant exposure to litigation

The San Marino City Council held a special closed session to discuss the city manager's performance evaluation and an acting city manager appointment. After closed session, the council placed City Manager Marlowe on paid administrative leave and appointed Fire Chief Mario Rueda as Acting City Manager. No action was reported on the anticipated litigation item.

• Placed City Manager Marlowe on paid administrative leave
• Appointed Fire Chief Mario Rueda as Acting City Manager
• No reportable action on anticipated litigation item

Design Review Committee Meeting

The Design Review Committee is meeting to review two public hearing items. The body will consider a request for a business wall sign and a residential roofing material change.

• DR 21-76: Proposed 5.83 square foot non-illuminated wall sign for GE Property at 1765 S Los Robles Avenue
• DR 22-29: Proposed installation of CertainTeed Presidential Shake TL composition shingle roofing in Country Gray at 1275 Belhaven Road

The San Marino Design Review Committee approved two design review cases with conditions: DR 21-76 at 1765 S. Los Robles Avenue (GE Property) and DR 22-29 at 1275 Belhaven Road (Bermudez). The committee also approved the minutes from the September 21, 2022 meeting with an amendment to the adjournment time. No other substantive decisions were made.

• Approved Design Review Case DR 21-76 at 1765 S. Los Robles Avenue with conditions (4-1)
• Approved Design Review Case DR 22-29 at 1275 Belhaven Road with conditions (5-0)
• Approved September 21, 2022 meeting minutes as amended (5-0)

City Council Adjourned Regular Meeting

The City Council is meeting to discuss the adoption of Memorandums of Understanding for city employees and firefighters. The body will also consider an ordinance to correct the municipal code regarding design review and review a recap of the 2022 4th of July event.

• Adoption of MOUs with the Firefighters’ Association and City Employees’ Association
• Resolution No. R-22-38 approving a compensation plan for unrepresented employees
• Ordinance No. O-22-1397 to add back a section regarding matters subject to design review to Chapter 23 Article 15 of the Municipal Code
• Review of the 2022 4th of July Event Recap

The City Council unanimously adopted Memorandums of Understanding with the Firefighters' Association and City Employees' Association, and approved Resolution No. R-22-38 establishing a compensation plan for unrepresented employees. The Council also authorized $1,315,829 in additional appropriations for FY 2022-2023 personnel budgets. In other business, the Council introduced Ordinance No. O-22-1397 (first reading) to correct a section of the Municipal Code regarding design review, and received and filed a recap of the 2022 July 4th event.

• Adopted Memorandums of Understanding with the Firefighters' Association and City Employees' Association.
• Approved Resolution No. R-22-38, amending Resolution No. R-20-03 and approving a compensation plan for unrepresented employees.
• Approved $1,315,829 in additional appropriations for FY 2022-2023 full-time personnel budgets.
• Introduced Ordinance No. O-22-1397 (first reading) to correct Chapter 23 Article 15 of the Municipal Code regarding matters subject to design review.
• Received and filed the 2022 July 4th event recap.

City Council Special Meeting

The San Marino City Council will hold a special meeting to discuss a public employee performance evaluation. This discussion will take place during a closed session.

• Public employee performance evaluation for the City Manager

The San Marino City Council met in special session and immediately recessed to closed session to discuss a public employee performance evaluation for the City Manager. After the closed session, the council reported no reportable action. The meeting adjourned with no substantive decisions made.

Planning Commission Meeting

The Planning Commission will review an appeal regarding a denied request to remove eight Mexican Fan Palm trees and one Chinese Elm tree. Staff recommends denying the appeal while allowing the removal of three specific palm trees subject to certain replacement conditions.

• Tree Removal Permit Appeal (TRP 22-510) for 3011 Monterey Road
• Denial Resolution No. PCR 22-09 for Design Review Case No. DR 21-63 at 2174 Melville Dr.

The commission approved Tree Removal Permit TRP 22-510 for 3011 Monterey Road (5-0) and adopted Resolution PCR 22-09 for Design Review DR 21-63 at 2174 Melville Drive. Minutes from the August 24 meeting were also approved. No other substantive decisions were made.

• Approved Tree Removal Permit TRP 22-510 for 3011 Monterey Road (5-0)
• Adopted Resolution PCR 22-09 for Design Review DR 21-63 at 2174 Melville Drive (5-0)
• Approved minutes of August 24, 2022 meeting (5-0)

Library Board of Trustees Meeting

The Library Board of Trustees will review the FY 2021-22 budget and donation monitors. The Board is also asked to approve the library closure calendar for 2023 for City Council approval.

• Approval of July 25, 2022, meeting minutes
• Review of FY 2021-22 Budget and Donation Monitors
• Approval of the 2023 Library closure calendar
• Final report on 2016-21 Strategic Plan accomplishments

The San Marino Library Board of Trustees approved the minutes from July 25, 2022, and the Library closure calendar for 2023, which will also require City Council approval. Reports were given on the Crain Art Gallery exhibit, San Marino Center renovation groundbreaking, Friends of the Library updates, and the Literary Libations event. No public comments were made.

• Approved minutes from July 25, 2022 (5-0)
• Approved Library closure calendar for 2023, pending City Council approval (5-0)

Design Review Committee Meeting

The committee will review several residential design requests, including a roofing material change and two property additions or modifications. Staff has provided recommendations for the approval of all three public hearing items.

• DR 22-35: Roofing material replacement at 2945 Somerset Place
• DR 22-36: Front elevation redesign at 840 Winthrop Road
• DR 22-39: 95 square-foot addition at 760 Granada Avenue

The Design Review Committee approved two design review cases with conditions: DR 22-35 for 2945 Somerset Place and DR 22-39 for 760 Granada Avenue. A third case, DR 22-36 for 840 Winthrop Road, was continued to October 19, 2022. The committee also approved the minutes from the September 7, 2022 meeting.

• Approved Design Review Case DR 22-35 at 2945 Somerset Place with conditions (5-0)
• Continued Design Review Case DR 22-36 at 840 Winthrop Road to October 19, 2022 (5-0)
• Approved Design Review Case DR 22-39 at 760 Granada Avenue with conditions (5-0)
• Approved minutes of September 7, 2022 regular meeting (5-0)

Public Safety Commission Meeting

The Public Safety Commission will review monthly reports from the Police, Fire, and Parks & Public Works departments. The body is scheduled to discuss back-to-school safety and the process for carrying concealed weapon permits.

• Review of August 2022 Police Department report including crime statistics and FLOCK camera usage
• Discussion on back to school safety
• Review and comment on carrying a concealed weapon permit process
• Approval of August 15, 2022 meeting minutes
• Police report of 5 collisions on Huntington Drive in August 2022

The Public Safety Commission held a procedural meeting with no substantive decisions. They received and filed reports from the Police, Fire, and Parks departments, and approved the minutes from the previous meeting. No public comments or future agenda items were discussed.

• Received and filed Police Department report (4-0)
• Received and filed Fire Department report (4-0)
• Received and filed Parks and Public Works Department report (4-0)
• Approved minutes of August 15, 2022 meeting (4-0)

City Council Special Meeting

The City Council is holding a special meeting to enter a closed session. The body will meet with legal counsel to discuss one matter of significant exposure to litigation.

• Closed session conference with legal counsel regarding anticipated litigation

The City Council held a special meeting, immediately recessed to closed session to discuss one matter of anticipated litigation under Government Code Section 54956.9(d)(2). After reconvening, the council reported no action was taken on the item, then adjourned.

• Held closed session for anticipated litigation (no reportable action)

City Council Regular Meeting

The City Council will review several contract awards and equipment purchases. The body is also scheduled to discuss recommendations from the DEI Task Force.

• Purchase of Motorola handheld radios not to exceed $309,266
• Air conditioning compressor for Crowell Public Library chiller not to exceed $70,000
• 2020 State Homelandeland Security Program Grant for mobile command post of $67,518
• Community Services Guide production agreement with The Sauce Creative Services Corp for $47,400
• Appointment of Rick Chou and Suzanne Torgeson to the Design Review Committee

The City Council approved multiple consent calendar items including the purchase of Motorola handheld radios for up to $309,266, a $47,400 contract for community services guides, and a $67,518 grant for a mobile command post. They also adopted Resolution R-22-35 to continue hybrid public meetings under AB 361, approved a housing element update contract amendment, and appointed Rick Chou and Suzanne Torgeson to the Design Review Committee. The conflict of interest code update was continued to a future meeting.

• Approved purchase of Motorola handheld radios up to $309,266 (5-0)
• Awarded $47,400 contract to The Sauce Creative Services Corp for community guides (5-0)
• Authorized $67,518 grant agreement for mobile command post (5-0)
• Adopted Resolution R-22-35 to continue hybrid public meetings (5-0)
• Approved Amendment No. 1 with McNulty Consulting for housing element update (5-0)
• Appointed Rick Chou as regular member and Suzanne Torgeson as alternate to Design Review Committee (5-0)
• Approved $70,000 procurement of AC compressor for Crowell Public Library (5-0)
• Continued conflict of interest code update to future meeting (5-0)

Recreation Commission Meeting

The Recreation Commission will organize its leadership by selecting a Chairperson and Vice Chairperson. The body will also receive reports on the 4th of July event and general recreation management, including updates on the San Marino Center and Lacy Park.

• Selection of Chairperson and Vice Chairperson
• City Council approved $60,000 for the 'Home for the Holidays' event and Holiday House Bus Shelter refurbishment
• Transition of Lacy Park Gatehouse operations from Public Works to Community Services Department
• Review of 4th of July Event Recap
• Advisory body training presentation

The Commission elected Edward Yen as Chairperson (4-0) and Cori Solan as Vice Chairperson (3-0, with one abstention). Staff presented reports on the 4th of July event recap and general recreation updates. No substantive decisions were made beyond the officer elections.

• Elected Edward Yen as Chairperson (4-0)
• Elected Cori Solan as Vice Chairperson (3-0, Commissioner Wu abstained)

Design Review Committee Meeting

The committee will review several design requests including a roof material change at Circle Drive, home additions on Wilson Avenue, a business sign on South Los Robles Avenue, and window replacements on Lorain Road.

• Roofing material change: replacing slate with composition shingles at 1405-1411 Circle Dr.
• Residential additions: constructing one-story and second-story additions plus a garage expansion at 1408 Wilson Ave.
• Business signage: installing an illuminated 5.83 square foot blade sign at 1765 S Los Robles Ave.
• Window replacements: replacing casement windows with wood and leaded glass versions at 1160 Lorain Road.

The committee denied Design Review Case No. DR 22-11 for 1405-1411 Circle Dr. (Jones) with a 5-0 vote. Three other cases at 1408 Wilson Ave. and 1765 S. Los Robles Ave. were continued to a future meeting. The August 17, 2022 meeting minutes were approved.

• Denied Design Review Case No. DR 22-11 at 1405-1411 Circle Dr. (5-0)
• Continued Design Review Case Nos. DR 21-25, DR 21-73, and DR 22-43 at 1408 Wilson Ave.
• Continued Design Review Case No. DR 21-76 at 1765 S. Los Robles Ave.
• Approved August 17, 2022 regular meeting minutes

City Council Special Meeting

The City Council is meeting to discuss the adoption of a resolution to change where City Council and advisory body meetings are held. The council will also enter a closed session to meet with labor negotiators.

• Resolution No. R-22-34 to rescind Resolution No. R-20-25 and change meeting locations
• Closed session conference with San Marino Police Officers’ Association
• Closed session conference with San Marino Firefighters’ Association
• Closed session conference with San Marino City Employees’ Association
• Closed session conference with Unrepresented Employees

The City Council adopted Resolution R-22-34, rescinding Resolution R-20-25 and changing the location of City Council and advisory body meetings. The vote was unanimous (5-0). The Council also held a closed session on labor negotiations with no reportable action.

• Adopted Resolution R-22-34 rescinding R-20-25 and changing meeting location (5-0)
• Held closed session on labor negotiations with no reportable action

Planning Commission Meeting

The Planning Commission is considering a design review for a residential project involving first and second-story additions and a new detached garage. The commission will also vote on a resolution for a design review case at 970 Sherwood Rd.

• Design Review Case No. DR 21-63: 636 sq-ft one-story and 514 sq-ft second-story additions at 2174 Melville Drive
• Proposed demolition of 427 sq-ft garage and construction of 536 sq-ft detached two-car garage at 2174 Melville Drive
• Proposed removal of two Heritage Trees at 2174 Melville Drive
• Adoption of Approval Resolution No. PCR 22-08 for Design Review Case No. DR 21-78 at 970 Sherwood Rd

The San Marino Planning Commission denied Design Review Case No. DRC 21-63 for 2174 Melville Drive without prejudice, meaning the application can be resubmitted. The commission also approved Resolution No. PCR 22-08 for a design review at 970 Sherwood Road. No other substantive decisions were made.

• Denied without prejudice Design Review Case No. DRC 21-63 at 2174 Melville Drive (3-1)
• Approved Resolution No. PCR 22-08 for Design Review Case No. DR 21-78 at 970 Sherwood Road (4-0)

Design Review Committee Meeting

The Design Review Committee is reviewing two applications to replace existing roof tiles with composition shingles. Staff is recommending approval for one property and a continuance for another to clarify roofing material standards.

• DR 22-11: Proposal to replace natural slate with Charcoal Black composition shingles at 1405-1411 Circle Dr.
• DR 22-27: Proposal to replace concrete tile with Shenandoah color composition shingles at 1410 Granada Ave.
• Staff recommendation for 1410 Granada Ave to approve the project with a condition to install gutters.

The Design Review Committee approved a design review application for 1410 Granada Ave. (DR 22-27) with a 4-1 vote, with Vice-Chair Mequet dissenting. The committee also continued a separate case for 1405-1411 Circle Dr. (DR 22-11) by a unanimous 5-0 vote. The meeting was held via teleconference and included no public comments.

• Approved Design Review Case DR 22-27 at 1410 Granada Ave. with conditions (4-1)
• Continued Design Review Case DR 22-11 at 1405-1411 Circle Dr. (5-0)
• Approved minutes of the July 20, 2022 regular meeting (5-0)

Public Safety Commission Meeting

The Commission will receive and file monthly reports from the Police, Fire, and Parks & Public Works departments. The meeting also includes a discussion regarding back-to-school safety.

• Police Department monthly report
• Fire Department monthly report
• Parks & Public Works Department monthly report
• Discussion of back to school safety
• Approval of July 18, 2022 meeting minutes

The Public Safety Commission appointed members to subcommittees and received and filed reports from the Police, Fire, and Parks and Public Works departments. No action was taken on back-to-school safety, which was discussed. The minutes from the July 18, 2022 meeting were approved.

• Appointed Boozell and Feffer to Police Department Subcommittee
• Appointed Martinson to Fire Department Subcommittee
• Appointed Boegh and Chang to Parks and Public Works Subcommittee
• Received and filed Police Department report (4-0)
• Received and filed Fire Department report (4-0)
• Received and filed Parks and Public Works Department report (4-0)
• Approved minutes of July 18, 2022 meeting (4-0)

City Council Adjourned Regular Meeting

The City Council is considering several major construction agreements for the San Marino Center Renovation Project. Additional items include appointments to the Recreation Commission, park closures, and multiple ordinance updates.

• Award of $5,820,000 construction agreement to CABD Construction Inc. for San Marino Center Renovation Project No. 20-1000
• Award of $350,000 professional services agreement to Griffin Structures for construction management services
• Approval of Native American Monitoring Services Agreement with Kizh Nation Resources Management up to $50,000
• Appropriation of $1,606,504 from Capital Improvement Fund reserves for San Marino Center Renovation
• Temporary closure of Lacy Park on September 22 and November 3, 2022, for high school cross country meets

The City Council approved a $5.82 million construction contract with CABD Construction Inc. for the San Marino Center Renovation Project, along with a $350,000 construction management agreement with Griffin Structures and a Native American monitoring services agreement not to exceed $50,000. The vote was 3-2, with Council Members Huang and Shepherd Romey dissenting. The council also approved several consent calendar items, including a support letter for Senate Bill 616, adoption of ordinances on park restrooms, evictions, and film policy, and appointments to the Recreation Commission.

• Awarded $5.82M construction contract to CABD Construction Inc. for San Marino Center Renovation (3-2)
• Awarded $350K construction management agreement to Griffin Structures (3-2)
• Approved Native American Monitoring Services Agreement with Kizh Nation Resources Management up to $50K (3-2)
• Authorized Parks and Public Works Director to approve change orders up to $617K (3-2)
• Appropriated $1,623,613 from capital reserves for renovation project (3-2)
• Approved support letter for Senate Bill 616 (Piqui's Law) (5-0)
• Adopted Ordinance No. O-22-1395 on park restroom restrictions (5-0)
• Adopted Ordinance No. O-22-1396 repealing eviction ordinance (5-0)

Planning Commission Meeting

The Commission will review an appeal regarding a request to replace wood shingles with CertainTeed Landmark TL roofing at 970 Sherwood Road. The applicant is appealing a previous denial by the Design Review Committee.

• Design Review Case No. DRC 21-78: Roofing material replacement at 970 Sherwood Road
• Adoption of Denial Resolution No. PCR 22-03 for 2221 E. California Boulevard
• Adoption of Denial Resolution No. PCR 22-06 for 1865 S. Los Robles Avenue

The San Marino Planning Commission approved the appeal of Design Review Case No. DR 21-78 for 970 Sherwood Road, requiring the applicant to submit two bids for specific roof materials and comply with the Pre-Approved Roof Materials list. The commission also adopted denial resolutions for two other design review cases and approved the June 22, 2022 meeting minutes.

• Approved appeal of Design Review Case No. DR 21-78 at 970 Sherwood Road (5-0)
• Adopted Resolution No. PCR 22-03 denying Design Review Case No. DR 21-14HP at 2221 E. California Blvd. (5-0)
• Adopted Resolution No. PCR 22-06 denying Design Review Case No. DR 21-80 at 1865 S. Los Robles Ave. (5-0)
• Approved June 22, 2022 regular meeting minutes (5-0)

Library Board of Trustees Meeting

The Board of Trustees will select a new Chairperson and Vice Chairperson during this meeting. Members will also receive updates on the FY 2022-23 planning timeline and the upcoming Literary Libations fall fundraiser.

• Reorganization of the Library Board of Trustees to select a Chairperson and Vice Chairperson
• Review of the FY 2022-23 Planning Timeline
• Update on the Literary Libations fall fundraiser event

The San Marino Library Board of Trustees held a regular teleconference meeting on July 25, 2022. The board unanimously reelected Steve Domier as Chairperson and Debra Sadun as Vice Chairperson. It also approved the June 27, 2022 minutes and received and filed the Director and Library Manager Report and the FY 2022-23 Planning Timeline. No public comments were made, and no other substantive decisions were taken.

• Reelected Steve Domier as Chairperson (5-0)
• Reelected Debra Sadun as Vice Chairperson (5-0)
• Approved minutes of June 27, 2022 meeting (5-0)
• Received and filed Director and Library Manager Report (5-0)
• Received and filed FY 2022-23 Planning Timeline (5-0)

Design Review Committee Meeting

The committee will review several design applications including a new courtyard at 2727 Fleur Dr., commercial signage at 2398 Huntington Drive, and a roof replacement at 1405-1411 Circle Dr. Staff is also seeking clarification regarding composition shingle roofing compatibility with the neighborhood.

• Construction of a four-foot tall block wall, courtyard pavers, and driveway gate at 2727 Fleur Dr.
• Installation of two 28.5 square-foot illuminated acrylic wall signs for Cathy Bank at 2398 Huntington Drive
• Removal of natural slate roof tiles to install composition shingle roofing at 1405-1411 Circle Dr.
• Approval of the July 6, 2022, meeting minutes

Public Safety Commission Meeting

The Commission will review monthly reports from the Police, Fire, and Parks & Public Works departments. The agenda also includes a reorganization of the Public Safety Commission and approval of previous meeting minutes.

• Police Department monthly report for June 2022
• Fire Department monthly report
• Parks & Public Works Department monthly report
• Public Safety Commission reorganization
• Approval of May 2, 2022 meeting minutes

City Council Regular Meeting

The City Council adopted resolutions to hold a special municipal election on November 8, 2022, for a vacancy tax ballot measure, with modifications to the tax amount, use of funds, and exemptions. The council also approved participation in a mobile crisis unit pilot program, introduced ordinances repealing the eviction ordinance and updating film policy and park restroom restrictions, and approved a tree removal list with one exception. Several consent calendar items were approved, including a $2,954,941 CalPERS prepayment and a $30,000 library donation.

• Adopted Resolution R-22-31 calling Nov. 8 special election for vacancy tax (4-1)
• Adopted Resolution R-22-32 to consolidate election with statewide general (4-1)
• Approved participation in Mobile Crisis Unit Pilot Program (4-1)
• Introduced Ordinance O-22-1396 repealing eviction ordinance (first reading)
• Introduced Ordinance O-22-1393 amending film policy (first reading)
• Approved tree removal list except tree #9
• Introduced Ordinance O-22-1395 restricting park restrooms (first reading)
• Authorized $2,954,941 CalPERS prepayment

City Council Special Meeting

The San Marino City Council met in special session and immediately recessed into closed session to discuss labor negotiations with four employee organizations. No reportable action was taken, and the meeting adjourned without any substantive public decisions.

• Held closed session on labor negotiations with police, fire, city employees, and unrepresented employees (no reportable action)

Design Review Committee Meeting

The Design Review Committee is meeting to discuss a requested extension for a residential project and receive a presentation on recent housing legislation. The body will also review minutes from the June 15, 2022, meeting.

• Extension request for Design Review Case No. DRC 19-91 at 1270 Oxford Rd (Liang)
• City Attorney presentation regarding findings and recent housing legislation
• Approval of June 15, 2022, meeting minutes
• Community Development Director's report

The San Marino Design Review Committee approved a 9-month time extension for Design Review Case No. 19-91 at 1270 Oxford Rd., and approved the June 15, 2022 meeting minutes with a spelling correction. No other substantive decisions were made; the meeting included reports and a presentation but no public hearings or other actions.

• Approved 9-month time extension for Design Review Case No. 19-91 (5-0)
• Approved June 15, 2022 meeting minutes with spelling changes (5-0)

City Council Special Meeting

The City Council will meet in a closed session to conduct conferences with labor negotiators. The meeting is focused on discussions with various city employee organizations.

• Conference with San Marino Police Officers’ Association
• Conference with San Marino Firefighters’ Association
• Conference with San Marino City Employees’ Association
• Conference with Unrepresented Employees

The San Marino City Council met in special session on July 1, 2022, and immediately recessed into closed session to discuss labor negotiations with police, fire, city employees, and unrepresented employees. After reconvening, the council reported no reportable action from the closed session. The meeting was adjourned without any substantive public decisions.

• Held closed session on labor negotiations with police, fire, city employees, and unrepresented employees (no reportable action)

Library Board of Trustees Meeting

The Library Board of Trustees will discuss administrative reports and the ratification of the 2020-2021 California State Library Report. The board is also considering a request to close the library on October 15, 2022, to host the Literary Libations event.

• Proposed library closure on October 15, 2022, for Literary Libations
• Ratification of the fiscal year 2020-2021 California State Library Report
• Proposed change of meeting minutes format to "action"
• Advisory Body Training presentation

The Library Board of Trustees approved changing its meeting minutes format from 'summary' to 'action' minutes, citing staff time savings, and will request City Council approval. The board also ratified the FY 2020-2021 California State Library Report, approved closing the library on October 15, 2022 for the Literary Libations event, and received the Director and City Librarian Report. All votes were unanimous (5-0).

• Approved change to 'action' minutes format, requests City Council approval (5-0)
• Ratified FY 2020-2021 California State Library Report, recommends Council ratification (5-0)
• Approved library closure on October 15, 2022 for Literary Libations, requests Council approval (5-0)
• Received and filed Director and City Librarian Report (5-0)
• Approved minutes of May 23, 2022 meeting (5-0)

City Council Adjourned Regular Meeting

The City Council is meeting to concur with the City Manager's selection for a new Human Resources Director and provide compensation to the Acting Human Resources Director. The body will also consider resolutions regarding the general municipal election scheduled for November 8, 2022.

• Hiring selection for San Marino Human Resources Director
• Additional duty compensation for the Acting Human Resources Director
• Resolution No. R-22-26 regarding the November 8, 2022 general municipal election
• Resolution No. R-22-27 regarding the November 8, 2022 general municipal election
• Resolution No. R-22-28 regarding the November 8, 2022 general municipal election

The City Council concurred with the City Manager's selection of Lizette Guerrero as Human Resources Director and approved up to $25,000 in additional compensation for the Acting HR Director. The Council also approved three resolutions related to the November 8, 2022 General Municipal Election, including calling the election, requesting consolidation with the statewide election, and adopting candidate statement regulations.

• Approved hiring Lizette Guerrero as Human Resources Director (4-1)
• Approved additional compensation up to $25,000 for Acting HR Director (4-1)
• Approved Resolution R-22-26 calling General Municipal Election for Nov 8, 2022 (5-0)
• Approved Resolution R-22-27 requesting consolidation with statewide general election (5-0)
• Approved Resolution R-22-28 adopting candidate statement regulations (5-0)

Planning Commission Meeting

The Planning Commission is considering two design review cases for the demolition of existing homes and construction of new two-story single-family residences. The body will also vote on resolutions for projects on Canterbury Road and Mission Street.

• DR 21-14HP: Demolish 2,629 sq ft home and build 3,595 sq ft home at 2221 E. California Boulevard
• DR 21-80: Demolish 1,448 sq ft home and build 2,568 sq ft home at 1865 S Los Robles Avenue
• Resolution PCR 22-05 for design review at 2765 Canterbury Road
• Resolution PCR 22-07 for conditional use permit 21-07 and variance 22-02 at 2461 Mission Street
• City Attorney presentation on recent housing legislation

The San Marino Planning Commission denied two design review applications without prejudice: DR 21-14HP at 2221 E. California Boulevard and DR 21-80 at 1865 S. Los Robles Avenue. The commission also adopted resolutions approving design review DR 22-14 at 2765 Canterbury Road and conditional use permit/variance at 2461 Mission Street. All votes were recorded as specified in the minutes.

• Denied without prejudice Design Review Case DR 21-14HP at 2221 E. California Boulevard (5-0)
• Denied without prejudice Design Review Case DR 21-80 at 1865 S. Los Robles Avenue (3-2)
• Adopted Resolution PCR 22-05 approving Design Review Case DR 22-14 at 2765 Canterbury Road (4-0-1 abstention)
• Adopted Resolution PCR 22-07 approving Conditional Use Permit 21-07 and Variance 22-02 at 2461 Mission Street (5-0)

City Council Special Meeting

The City Council is meeting in a special session to discuss legal and employment matters in closed session. The agenda includes discussions on anticipated litigation, the Human Resources Director position, and labor negotiations.

• Closed session regarding initiation of litigation
• Closed session regarding public employment for the Human Resources Director
• Labor negotiations with San Marino Police Officers’ Association, San Marino Firefighters’ Association, San Marino City Employees’ Association, and Unrepresented Employees

The San Marino City Council met in special session and recessed into closed session to discuss anticipated litigation, the Human Resources Director position, and labor negotiations with several employee associations. After reconvening, the council reported no reportable actions and adjourned. No substantive public decisions were made.

• Held closed session on anticipated litigation, public employment, and labor negotiations
• Reported no reportable actions from closed session
• Adjourned special meeting at 1:21 p.m.

Design Review Committee Meeting

The Design Review Committee will consider several public hearing items regarding residential construction and modifications. These include home additions, roof material replacements, and a commercial wall sign.

• DR 21-63: 1,150 square-foot addition and new 536 square-foot garage at 2174 Melville Drive
• DR 21-77: Roofing material replacement at 2996 Sheffield Rd.
• DR 22-12: Roofing material replacement at 420 Pilgrim Pl.
• DR 22-13: 13 square-foot non-illuminated acrylic wall sign at 2516 Huntington Dr.
• DR 22-15: Roofing material replacement at 2116 Lorain Dr.

The San Marino Design Review Committee held a regular meeting on June 15, 2022, and acted on eight design review cases. It denied one case (DR 21-63 at 2174 Melville Drive) and approved seven others, several with additional conditions or comments. All votes were unanimous except for abstentions on three items.

• Denied Design Review Case DR 21-63 at 2174 Melville Drive (4-0, 1 abstention)
• Approved DR 21-77 at 2996 Sheffield Rd. with color conditions (5-0)
• Approved DR 22-12 at 420 Pilgrim Pl. with color conditions (5-0)
• Approved DR 22-13 at 2516 Huntington Dr. (5-0)
• Approved DR 22-15 at 2116 Lorain Dr. with non-precedential comment (3-0, 2 abstentions)
• Approved DR 22-16 at 2765 Huntington Dr. with color conditions (5-0)
• Approved DR 22-17 at 2998 Somerset Pl. with roofing color conditions (5-0)
• Approved DR 22-19 at 2390 Ridgeway Rd. with roofing color conditions (4-0, 1 abstention)

City Council Regular Meeting

The City Council will discuss accepting a $100,000 donation for capital projects and approving the final environmental report for the San Marino Center Improvement Project. The body will also consider several ordinances regarding emergency services, police equipment, and the Recreation Commission.

• Acceptance of $100,000 donation from the Huntington Library, Art Museum, and Botanical Gardens
• Approval of Resolution No. R-22-25 for the San Marino Center Improvement Project at 1800 Huntington Drive
• Ordinance No. O-22-1390 approving a policy for the use of military equipment by the SMPD
• Ordinance No. O-22-1391 updating the order of succession for the Director of Emergency Services
• Agreement Amendment No. 1 with Dudek for Lift Station Improvement Program design services through June 30, 2023

The City Council certified the Final Environmental Impact Report for the San Marino Center Improvement Project and approved the Preservation Alternative, adopting findings and a mitigation program, and authorizing the Parks and Public Works Director to advertise for construction bids. The motion passed 3-2. The council also accepted a $100,000 donation from the Huntington Library, Art Museum, and Botanical Gardens for the Capital Projects Fund, and approved several consent calendar items, including ordinances on hybrid meetings, emergency services succession, military equipment policy, and recreation commission updates.

• Adopted Resolution R-22-25 certifying EIR and approving Preservation Alternative for San Marino Center Improvement Project (3-2)
• Accepted $100,000 donation from Huntington Library for Capital Projects Fund (5-0)
• Adopted Resolution R-22-24 to continue hybrid public meetings under AB 361 (5-0)
• Adopted Ordinance O-22-1391 updating order of succession for Director of Emergency Services (5-0)
• Adopted Ordinance O-22-1390 implementing AB 481 and approving military equipment policy for SMPD (5-0)
• Approved Amendment No. 1 with Dudek for Lift Station Improvement Program design services through June 30, 2023 (5-0)
• Adopted Ordinance O-22-1392 and Resolution R-22-20 updating Recreation Commission and meeting time (5-0)
• Pulled Item 8 (California State Library Report) from agenda for later date

City Council Adjourned Regular Meeting

The City Council is meeting to discuss the adoption of the Operating and Capital Budget for Fiscal Year 2022-23. The body will also consider appointments to several city commissions and boards.

• Adoption of proposed Operating & Capital Budget for Fiscal Year 2022-23 (Resolution No. R-22-22)
• Establishment of the Appropriations Limit for Fiscal Year 2022-23 (Resolution No. R-22-23)
• Appointments to the Planning Commission, Design Review Committee, Library Board of Trustees, and Public Safety Commission

The City Council approved the FY 2022-23 operating and capital budget via Resolution R-22-22, and set the appropriations limit via Resolution R-22-23. It also appointed members to four commissions and committees. All votes were unanimous (4-0) with one member absent.

• Approved Resolution R-22-22 adopting FY 2022-23 budget (4-0)
• Approved Resolution R-22-23 establishing appropriations limit (4-0)
• Appointed Shelley Boyle, John Dustin, and Ching Chiao to Planning Commission (4-0)
• Appointed Raymond Cheng, Sharon Mequet, Joyce Gatsoulis-Batnij, and Tony Chou to Design Review Committee (4-0)
• Appointed Debra Sadun, Kathy Osegueda, Sandy Chiao, and Vivi Wahl to Library Board of Trustees (4-0)
• Appointed Jeffrey Boozell, Hunter Chang, Elizabeth Feffer, and Charles Martinson to Public Safety Commission (4-0)

Planning Commission Meeting

The Commission will consider several public hearings including a new residence construction at 1865 S Los Robles Avenue and a reconstruction project at 2765 Canterbury Road. Additionally, the board will review a request for on-site alcohol sales at a restaurant on Mission Street.

• Demolition of existing home and construction of a 2,679 square-foot residence at 1865 S Los Robles Avenue
• Reconstruction of a single-story residence with an 887 square foot addition at 2765 Canterbury Road
• Conditional Use Permit for beer and wine sales at 2461 Mission Street
• Variance request regarding distance requirements for alcohol consumption at 2461 Mission Street

The San Marino Planning Commission approved a design review for 2765 Canterbury Road and a conditional use permit with variance for 2461 Mission Street, and continued a conditional use permit for 1865 S Los Robles Avenue to a future meeting. All votes were recorded as shown in the minutes.

• Continued Conditional Use Permit No. 22-01 and Design Review Case No. DR 21-80HP for 1865 S Los Robles Avenue (5-0)
• Approved Design Review Case No. DR 22-14 for 2765 Canterbury Road (4-1-1, with one abstention)
• Approved Conditional Use Permit No. 21-07 and Variance No. 22-02 for 2461 Mission Street (5-0)

Library Board of Trustees Meeting

The Board of Trustees discussed concerns regarding the removal of alternate positions on city boards. Members also received reports on the Crain Art Gallery exhibits and the San Marino Center renovation.

• Discussion of City Council decision to remove alternate board positions
• Crain Art Gallery exhibit update featuring Verdugo Hills Art Association
• Report on donations from previous gallery exhibits totaling $1,970
• Update on San Marino Center redesign following an environmental impact report

The San Marino Library Board of Trustees met via teleconference and unanimously approved the minutes from the April 11, 2022 meeting. The board received reports on the Crain Art Gallery, the San Marino Center renovation, and updates from the Friends and Foundation. Staffing shortages were discussed, with a warning that operating hours might be modified if levels drop further.

• Approved minutes of April 11, 2022 meeting (5-0)

City Council Special Meeting

The City Council will meet in a special session to discuss labor negotiations. The meeting includes a closed session with representatives from city employee organizations.

• Closed session conference with labor negotiators regarding the San Marino Police Officers’ Association
• Closed session conference with labor negotiators regarding the San Marino Firefighters’ Association
• Closed session conference with labor negotiators regarding the San Marino City Employees’ Association
• Closed session conference with labor negotiators regarding Unrepresented Employees

The San Marino City Council held a special meeting on May 20, 2022, primarily to discuss labor negotiations in closed session. No public comments were made, and the council reported no action from the closed session. The meeting was adjourned shortly after reconvening.

• Held closed session for labor negotiations with police, fire, city employees, and unrepresented employees
• Reported no action from closed session

Design Review Committee Meeting

The committee will review several residential projects involving home additions, garage construction, gate replacements, and roofing material updates. The meeting also includes a presentation on advisory body roles and responsibilities.

• 2174 Melville Drive: Proposed 1,150 square-foot two-story addition and new 536 square-foot detached garage
• 2131 South Oak Knoll Avenue: Replacement of motorized driveway gates and pilaster changes
• 2046 S Oak Knoll Avenue: Replacement of front yard fence wrought iron and new security gate
• 1714 Hilliard Drive: Installation of composition shingle roofing material
• 2205 El Molino Drive: Installation of Charcoal Black composition shingle roofing material

The committee approved design review cases DR 21-50, DR 21-72, DR 22-02, and DR 22-05 as proposed or with conditions, and continued DR 21-63 to a date uncertain. All votes were unanimous among present members, with one abstention on DR 21-50. No public comments were made during the public comment periods.

• Continued DR 21-63 at 2174 Melville Drive to a date uncertain (5-0)
• Approved DR 21-50 at 2131 South Oak Knoll Avenue as proposed (5-0, 1 abstention)
• Approved DR 21-72 at 2046 South Oak Knoll Avenue as proposed (5-0)
• Approved DR 22-02 at 1714 Hilliard Drive with conditions (5-0)
• Approved DR 22-05 at 2205 El Molino Place with conditions (5-0)

City Council Special Meeting

The San Marino City Council will convene for a special meeting including a closed session. During this session, the Council will meet with legal counsel regarding two specific matters of existing litigation.

• Litigation: Justin Mi v. City of San Marino (LASC Case No. 21STCP01830)
• Litigation: Arcadia, et al. v. So. Cal. Edison Corp. (Santa Barbara Court Case No. 20 CV 02026)

The San Marino City Council met in special session and immediately recessed to closed session to discuss existing litigation, including Justin Mi v. City of San Marino and Arcadia, et al. v. So. Cal. Edison Corp. After reconvening, the council reported no reportable action. The meeting adjourned without any substantive decisions.

• Held closed session on existing litigation (no reportable action)

City Council Regular Meeting

The City Council will review several infrastructure projects including street rehabilitation and a multi-year sidewalk replacement program. Additional items include ordinances regarding police equipment use, recreation commission updates, and emergency services succession.

• Street Rehabilitation Program Project No. 21-9271: $3,532,222 to All American Asphalt
• Construction Inspection Services for Street Rehabilitation: $79,934 to Z&K Consultants
• Ordinance O-22-1390 regarding San Marino Police Department military equipment use
• Multi-year sidewalk replacement program Year 1 contract: $418,300 to CJ Concrete Construction, Inc.
• Resolution R-22-15 establishing the Fiscal Year 2022-23 Public Safety Special Tax Levy

The City Council approved a $3,532,222 construction agreement with All American Asphalt for the Street Rehabilitation Program Project No. 21-9271, including a 5% contingency, and a $79,934 inspection services agreement with Z&K Consultants. The council also approved the removal of 12 trees from the public tree removal list, introduced ordinances on military equipment policy, recreation commission updates, and emergency services succession, and approved several consent calendar items including a sidewalk replacement agreement and resolutions on hybrid meetings and public safety tax levy.

• Awarded $3,532,222 street rehabilitation contract to All American Asphalt (5-0)
• Awarded $79,934 construction inspection services to Z&K Consultants (5-0)
• Approved removal of trees 1, 3, 5, 6, 7, 10, 11, 16, 17, 19, 20, 24 and Lacy Park trees 1 and 2 (5-0)
• Removed tree 26 from removal list permanently (5-0)
• Introduced Ordinance No. O-22-1390 on military equipment policy (first reading) (5-0)
• Introduced Ordinance No. O-22-1392 updating Recreation Commission (first reading) (5-0)
• Introduced Ordinance No. O-22-1391 updating emergency services succession (first reading) (5-0)
• Approved multi-year sidewalk replacement agreement with CJ Concrete Construction, Year 1 amount $418,300 (5-0)

City Council Special Meeting

The City Council will hold a special meeting to enter a closed session. The purpose of the session is to conduct conferences with labor negotiators.

• Labor negotiations with San Marino Police Officers’ Association
• Labor negotiations with San Marino Firefighters’ Association
• Labor negotiations with San Marino City Employees’ Association
• Labor negotiations with Unrepresented Employees

The San Marino City Council met in special session and immediately recessed to closed session to discuss labor negotiations with four employee organizations. After reconvening, the council reported no reportable action from the closed session. The meeting was adjourned shortly thereafter, with no substantive decisions made.

• Held closed session on labor negotiations with police, fire, city employees, and unrepresented employees
• Reported no reportable action from closed session

Design Review Committee Meeting

The Design Review Committee will review several residential projects involving home additions, roof replacements, and driveway gate installations. These items include a single-story addition at 2200 Lorain Road and various roofing material changes across multiple properties.

• Addition of a 200 square-foot breakfast nook at 2200 Lorain Road
• Roofing material replacement at 1400 Winston Avenue
• First and second-story addition at 2198 Roanoke Rd.
• Installation of motorized driveway and pedestrian gates at 2030 Lombardy Road
• Roofing material replacement at 2320 Lorain Rd.

The Design Review Committee approved all five design review cases on the agenda, each with conditions of approval. The projects include a home at 2200 Lorain Road, a roof repair at 1400 Winston Avenue, a home at 2198 Roanoke Road, two combined cases at 2030 Lombardy Road, and a home at 2320 Lorain Road. All motions passed with no dissenting votes, though some members abstained on certain items.

• Approved DR 21-12 at 2200 Lorain Road with a condition (5-0, 2 abstentions)
• Approved DR 21-75 at 1400 Winston Avenue with conditions (5-0, 2 abstentions)
• Approved DR 20-56 at 2198 Roanoke Road with conditions (5-0, 1 abstention)
• Approved DR 21-29 & 22-18 at 2030 Lombardy Road with conditions (5-0)
• Approved DR 22-08 at 2320 Lorain Road with a condition (5-0)

Public Safety Commission Meeting

The Commission will review monthly updates from the Police, Fire, and Parks & Public Works departments. The agenda also includes the San Marino Fire Department 2021 Annual Report and approval of previous meeting minutes.

• Police Department Monthly Report
• Fire Department Monthly Report
• Parks & Public Works Department Monthly Report
• San Marino Fire Department 2021 Annual Report
• Approval of March 7, 2022 minutes

The Public Safety Commission received and filed reports from the Police, Fire, and Parks and Public Works departments, approved the April 4, 2022 meeting minutes, and received the Fire Department's 2021 Annual Report. All motions passed unanimously with no opposition.

• Received and filed Police Department report (5-0)
• Received and filed Fire Department report (5-0)
• Received and filed Parks and Public Works Department report (5-0)
• Approved minutes of April 4, 2022 meeting (5-0)
• Received and filed San Marino Fire Department 2021 Annual Report (5-0)

City Council Adjourned Regular Meeting

The City Council is meeting to provide direction on the proposed FY 2022-23 operating budget and the Phase 3 Re-envisioned Recreation Program Plan. The body will also consider amendments to city codes regarding board terms and a traffic study contract extension.

• Ordinance No. O-22-1387 to align board and commission term start dates and eliminate Public Safety Commission alternate positions
• Resolution No. R-22-10 to adjust advisory body meeting dates and start times
• Agreement Amendment No. 4 with Iteris to extend the citywide traffic circulation study through April 30, 2023
• Proposed FY 2022-23 operating budget presentations for Fire and Community Services departments
• Proposed Phase 3 of Re-envisioned Recreation Program Plan

The San Marino City Council unanimously adopted Ordinance No. O-22-1387, which aligns board and commission term start dates, adjusts meeting times, and eliminates alternate positions for the Public Safety Commission. The council also approved Amendment No. 4 to the Iteris agreement, extending the citywide traffic circulation study through April 30, 2023. Additionally, the council gave staff direction on the FY 2022-23 proposed operating budget for Fire and Community Services, and in closed session designated the City Manager as lead negotiator for labor negotiations.

• Adopted Ordinance No. O-22-1387 (5-0)
• Approved Resolution No. R-22-10 (5-0)
• Approved Amendment No. 4 with Iteris for traffic study (5-0)
• Gave staff direction on FY 2022-23 budget for Fire and Community Services
• Designated City Manager as lead negotiator (5-0)

Planning Commission Meeting

The Planning Commission will review a request for a conditional use permit to install a new driveway apron and parking spaces within the front yard of a single-family residence. Staff recommends denying the permit because the applicant declined to provide a required arborist report regarding existing trees.

• Conditional Use Permit No. CUP 22-02: New driveway apron and 658 square feet of concrete parking in front yard at 605 S. Santa Anita Avenue

The San Marino Planning Commission voted unanimously to deny Conditional Use Permit No. DR 22-02 for the property at 605 S. Santa Anita Avenue. The motion to deny was made by Commissioner Wright and seconded by Vice Chair Brody, with all five commissioners voting in favor. No other substantive decisions were made during the meeting.

• Denied Conditional Use Permit No. DR 22-02 for 605 S. Santa Anita Avenue (5-0)

City Council Special Meeting

The City Council will consider authorizing a temporary security officer contract. Additionally, staff will present the proposed FY 2022-23 operating budget by department for council direction.

• Approval of a temporary security officer contract not to exceed $340,600 per month from General Fund Reserves
• Presentation of the FY 2022-23 proposed operating budget by department

The City Council authorized the City Manager to select a vendor and enter into a not-to-exceed three-year contract for temporary security officer services, with up to $340,600 per month from General Fund Reserves for the remainder of the fiscal year. The motion passed 4-1, with Council Member Huang voting no. The council also gave staff direction on the FY 2022-23 proposed operating budget by department.

• Approved temporary security officer contract program, authorizing City Manager to select vendor and enter into 3-year contract (4-1)
• Appropriated up to $340,600 per month from General Fund Reserves for security services for remainder of fiscal year (4-1)
• Gave staff direction on FY 2022-23 proposed operating budget by department

City Council Special Meeting

The City Council will hold a special meeting on April 13, 2022. The agenda includes a closed session for the Council to confer with labor negotiators regarding several employee organizations.

• Closed session conference with San Marino Police Officers’ Association
• Closed session conference with San Marino Firefighters’ Association
• Closed session conference with San Marino City Employees’ Association
• Closed session conference with Unrepresented Employees

City Council Regular Meeting

The City Council will discuss implementing a mandatory vaccine mandate for employees represented by the San Marino Police Officers Association. The body is also reviewing several ordinances regarding city code, public nuisances, and park restrictions.

• Resolution No. R-22-18: Mandatory vaccine mandate for San Marino Police Officers Association employees
• Transfer of $2,300,000 from General Fund Reserves to Capital Projects Fund Reserves
• Ordinance No. O-22-1388: Restrictions on activities in Lacy Park, including smoking
• Agreement with LA County Department of Health Services for Measure B grant not to exceed $48,065
• Bus transportation services contract awarded to Mission School Transportation, Inc. for $35,500

Special Library Board of Trustees Meeting

The Library Board of Trustees will meet to discuss the proposed budget for fiscal year 2022-23. The board is also scheduled to review the Director and City Librarian Report and approve minutes from February 28, 2022.

• Review and feedback on FY 2022-23 proposed budget
• Approval of February 28, 2022 meeting minutes
• Director and City Librarian Report

The Library Board of Trustees held a special meeting to review the proposed FY 2022-23 Library budget, which includes a $254,000 General Fund revenue budget and a $41,000 Donations Fund revenue budget. The board discussed a proposed title change for City Librarian to Library Manager and a shift of $15,000 from the Adult Services book budget to Children's Services. No formal votes were taken on the budget; the board only provided feedback. The board did approve the minutes from the February 28, 2022 meeting with a typo correction.

• Approved minutes of February 28, 2022 meeting with typo correction (5-0)
• Reviewed proposed FY 2022-23 Library budget, no formal action taken
• Discussed proposed title change: City Librarian to Library Manager
• Discussed shifting $15,000 from Adult Services book budget to Children's Services

Design Review Committee Meeting

The committee will review five public hearing items involving residential construction and renovations. These include requests for home additions, garage constructions, and roof material replacements.

• Addition at 2200 Lorain Road (Leung)
• Roofing replacement at 1400 Winston Avenue
• Roofing replacement at 2675 Monterey Road (Garcia)
• Two-story addition and garage construction at 2174 Melville Drive (Chen & Pan/Tyler)
• Roofing replacement at 970 Sherwood Road (Blackmore and Leu)

The San Marino Design Review Committee met on April 6, 2022, and took action on five design review cases. It approved a project at 2675 Monterey Road and denied one at 970 Sherwood Road, while continuing cases at 2200 Lorain Road, 1400 Winston Avenue, and 2174 Melville Drive to future meetings. The committee also failed to approve a motion for 1400 Winston Avenue before a later motion to continue it passed.

• Continued DR 21-12 at 2200 Lorain Road to May 4, 2022 (4-0, 1 abstention)
• Approved DR 21-71 at 2675 Monterey Road with conditions (5-0)
• Denied DR 21-78 at 970 Sherwood Road (3-1, 1 abstention)
• Continued DR 21-75 at 1400 Winston Avenue to May 4, 2022 (4-0, 1 abstention)
• Continued DR 21-63 at 2174 Melville Drive to a date uncertain (4-0, 1 abstention)

Public Safety Commission Meeting

The Public Safety Commission will review a report regarding Assembly Bill 481 and the use of military equipment by the Police Department. The meeting also includes reviews of monthly reports from the Fire, Parks & Public Works, and Police departments, as well as a presentation of draft fiscal year 2022-23 budgets.

• Police Department report concerning Assembly Bill 481 (Military Equipment)
• Presentation of draft FY 2022-23 Police, Fire, Emergency Management, and Parks & Public Works budgets
• Police Department monthly report
• Fire Department monthly report
• Parks & Public Works Department monthly report

City Council Adjourned Regular Meeting

The City Council will review the draft FY 2022-23 Capital Improvement Plan and a 5-year forecast. The meeting includes discussions on security system purchases, aquatics program budgets, and new ordinances regarding public nuisances and activities in Lacy Park.

• Review of draft FY 2022-23 Capital Improvement Plan and 5-year forecast
• Purchase of camera surveillance and intercom system from AAA Network Solutions for $75,023
• Increase to FY 2021-22 Aquatics Program expenditure budget by $53,516
• First reading of Ordinance No. O-22-1389 regarding public nuisances and code violations
• First reading of Ordinance No. O-22-1388 regarding prohibited activities in Lacy Park

City Council Special Meeting

The City Council is meeting to consider the appointment of a retired annuitant to a director role. The body will review a recommendation to approve the appointment of Robert Newman.

• Resolution No. R-22-16: Appointment of Robert Newman as Interim Parks and Public Works Director

Planning Commission Meeting

The Planning Commission is reviewing a new home construction project and a resolution of denial for a previous application. The commission will consider a request to demolish an existing residence to build a larger two-story home.

• Resolution of Denial for Design Review DR 21-59 at 2765 Canterbury Road
• Design Review Case DR 21-14HP: demolition of a 2,629 square-foot residence at 2221 E. California Blvd.
• Proposed construction of a 3,595 square-foot two-story residence at 2221 E. California Blvd.
• Proposed removal of one Heritage Tree at 2221 E. California Blvd.

The San Marino Planning Commission denied Design Review Case No. DR 21-59 for 2765 Canterbury Road, with Commissioner Dustin abstaining. The commission also voted to continue Design Review Case No. DR 21-14HP for 2221 E. California Boulevard to the May meeting, requiring new public noticing. No public comments were made on either item.

• Denied Design Review Case No. DR 21-59 at 2765 Canterbury Road (4-0-1, Dustin abstaining)
• Continued Design Review Case No. DR 21-14HP at 2221 E. California Blvd to May meeting (5-0)

City Council Special Meeting

The City Council will consider the draft FY 2022-23 capital equipment plan and a five-year forecast. Additional items include a resolution regarding support for Ukraine, the hiring of a Human Resources Director, and the continuation of hybrid public meetings.

• Resolution No. R-22-12 affirming support for the people of Ukraine
• Review of draft FY 2022-23 capital equipment plan and 5-year forecast
• Presentation on capital construction lifecycle activities and challenges
• Hiring of William Coy as Human Resources Director
• Resolution No. R-22-13 to continue hybrid public meetings via teleconference

The San Marino City Council adopted a resolution supporting the people of Ukraine, approved the hiring of William Coy as Human Resources Director after an initial failed vote, and re-authorized hybrid public meetings under AB 361. The council also reviewed the draft FY 2022-23 capital equipment plan and received a presentation on capital construction lifecycle activities. No reportable action was taken in closed session.

• Adopted Resolution No. R-22-12 supporting the people of Ukraine (5-0)
• Concurred with City Manager's hiring of William Coy as Human Resources Director (3-2, after initial motion failed 2-2)
• Adopted Resolution No. R-22-13 to continue hybrid public meetings under AB 361 (4-0)
• Reviewed draft FY 2022-23 capital equipment plan and 5-year forecast (no formal action)
• Requested holistic review of Tree Preservation Ordinance for future agenda

City Council Special Meeting

The City Council will convene for a special meeting to conduct closed session discussions. These sessions include a discussion regarding the Human Resources Director and a conference with labor negotiators.

• Closed session discussion of Human Resources Director position
• Conference with San Marino Police Officers’ Association
• Conference with San Marino Firefighters’ Association
• Conference with San Marino City Employees’ Association
• Conference with Unrepresented Employees

City Council Regular Meeting

The City Council will discuss awarding a contract for a police department space study and a first reading of an ordinance to dissolve the Recreation Commission. The body is also considering several public safety software and equipment purchases.

• Professional architectural services agreement with Dewberry Architects, Inc. for $121,643
• Ordinance No. O-22-1387 to dissolve the Recreation Commission and align board term dates
• Agreement with Flock Group Inc. for nine automated license plate reader cameras not to exceed $24,750
• Agreement with Crossroads Software, Inc. for electronic citation and crash reporting software for $65,300
• Direction to staff to draft a vacant property tax ballot measure

Public Safety Commission Meeting

The Public Safety Commission will receive reports from the Police, Fire, and Parks & Public Works departments. The body is also scheduled to review Ordinance No. O-22-1387 regarding board and commission term dates and meeting times.

• Review of Ordinance No. O-22-1387 to align board/commission term start dates and decommission the Recreation Commission
• Police Department report noting a 28.21% decrease in Part 1 crimes compared to February 2021
• Police Department update on a proposal for nine new Flock ALPR cameras going to City Council on March 9, 2022
• Police Department report on top collision locations including Huntington Drive (9 collisions) and Los Robles Ave (5 collisions)
• Approval of minutes from February 7, 2021

The Public Safety Commission met on March 7, 2022, and took only routine procedural actions. It received and filed the Police, Fire, and Parks and Public Works department reports, approved the minutes from the February 7, 2022 meeting, and received and filed a report on Ordinance No. O-22-1387 regarding board and commission term start dates, decommissioning the Recreation Commission, and adjusting meeting times. All motions passed unanimously with no discussion or substantive decisions made.

• Received and filed Police Department report (4-0)
• Received and filed Fire Department report (4-0)
• Received and filed Parks and Public Works Department report (4-0)
• Approved minutes of February 7, 2022 meeting (4-0)
• Received and filed report on Ordinance No. O-22-1387 (4-0)

Design Review Committee Meeting

The committee will review four design cases involving wall extensions, gate and fence installations, window replacements, and roofing material changes. Staff has provided recommendations for each project regarding compatibility and environmental exemptions.

• Wall extension at 1045 Roanoke Rd.
• New side yard fence and two wooden gates at 1375 Winston Ave
• Window replacements at 1945 Saint Albans Rd.
• Composition fiberglass roofing installation at 1355 Pasqualito Dr.

The San Marino Design Review Committee approved three design review cases and continued one to a date uncertain. Case DR 21-62 (1045 Roanoke Rd.) was continued, while cases DR 21-65 (1375 Winston Ave.), DR 21-67 (1945 Saint Albans Rd.), and DRC 22-01 (1355 Pasqualito Dr.) were approved, with conditions for two of them. All votes were unanimous among present members, with one member absent.

• Continued Design Review Case DR 21-62 (1045 Roanoke Rd.) to a date uncertain (5-0)
• Approved Design Review Case DR 21-65 (1375 Winston Ave.) with a condition of approval (5-0, 1 abstention)
• Approved Design Review Case DR 21-67 (1945 Saint Albans Rd.) (5-0)
• Approved Design Review Case DRC 22-01 (1355 Pasqualito Dr.) with a condition of approval (5-0)

Library Board of Trustees Meeting

The Library Board of Trustees will review proposed Capital Improvement Plan projects and discuss potential new liaison roles for library organizations. The meeting also includes updates on the San Marino Center renovation and staff reports.

• Review of three proposed FY 22-23 Capital Improvement Plan projects
• Discussion of liaison roles for Friends of Crowell Public Library and San Marino Public Library Foundation
• Update on San Marino Center renovation and exterior redesign by Crane Architectural Group

The Library Board of Trustees approved moving the Barth Community Room audio/visual upgrade to fiscal year 2022-23 and adding a lighting project, directing staff to update the Capital Priority List for the May agenda. The board also agreed to cancel the March 28 meeting and hold a special meeting on April 11 to review the FY 2022-23 budget. No other substantive decisions were made; the meeting was largely informational.

• Approved moving Barth Community Room A/V upgrade to FY 2022-23 (4-0, Derry absent)
• Approved adding Barth Community Room lighting project to Capital Priority List (4-0, Derry absent)
• Directed staff to update Capital Priority List and place on May agenda (4-0, Derry absent)
• Authorized Chairperson or Vice Chairperson to email City Council about CIP consensus (4-0, Derry absent)
• Agreed to cancel March 28 meeting and hold special meeting April 11 for budget review
• Approved minutes of January 24, 2022 meeting (3-0, Mollno abstained, Derry absent)

City Council Adjourned Regular Meeting

The City Council will discuss priority initiatives for the FY 2022-23 work plan and budget. The agenda includes several items regarding financial policies, pension agreements, and public safety hiring.

• Selection of FY 2022-23 budget priority initiatives
• Resolution No. R-22-05 to amend Citywide Financial Policies
• One-time $1,000,000 contribution to the California Employers’ Pension Prefunding Trust (CEPPT)
• Tree maintenance and planting agreement with Mariposa Tree Management, Inc. ($229,195 for Year 1; $3,050,931 total estimated value)
• Temporary Contract Police Hiring Program not to exceed $130,000 per month

The City Council approved a $1,000,000 one-time contribution to the California Employers' Pension Prefunding Trust (CEPPT) and annual $100,000 contributions to the California Employers' Retiree Benefit Trust (CERBT) through FY 2024-25, totaling $400,000. The motion passed 3-1, with Vice Mayor Talt absent. The council also awarded a 7-year tree maintenance contract to Mariposa Tree Management, Inc. and approved a temporary police hiring program, both with majority votes. A resolution to amend citywide financial policies failed 2-3.

• Approved CEPPT participation with $1,000,000 one-time contribution and CERBT annual $100,000 contributions for FY 21-22, 23-24, 24-25 (3-1)
• Awarded multi-year tree maintenance and planting program to Mariposa Tree Management, Inc. with Year 1 amount of $229,195 and 7-year estimated value of $3,050,931 (5-0)
• Approved Temporary Contract Police Hiring Program for three years, up to $130,000 per month from General Fund Reserves (4-1)
• Failed to adopt Resolution No. R-22-05 amending Citywide Financial Policies (2-3)
• Gave staff direction on FY 2022-23 budget priority initiatives
• Requested future report on Metro Measure R funding discussion

City Council Special Meeting

The City Council is considering a proposal to make annual $100,000 contributions to the California Employers’ Retiree Benefit Trust (CERBT) through fiscal year 2024-25. These funds are intended to prefund retiree healthcare insurance premiums for city employees. The total proposed contribution amount over four years is $400,000.

• Annual $100,000 contribution to the CERBT Section 115 Trust with CalPERS
• Total of $400,000 in contributions through Fiscal Year 2024-25

The City Council approved a $1,000,000 one-time contribution to open a CalPERS pension prefunding trust (CEPPT) and annual $100,000 contributions to a retiree benefit trust (CERBT) through FY 2024-25, totaling $400,000. The motion passed 3-1, with Council Member Huang dissenting. The council also awarded a 7-year tree maintenance contract to Mariposa Tree Management, Inc. and approved a temporary police hiring program funded from reserves up to $130,000 per month.

• Approved CEPPT participation with $1M one-time contribution and CERBT annual $100,000 contributions (3-1)
• Awarded 7-year tree maintenance contract to Mariposa Tree Management, Inc., Year 1 amount $229,195 (5-0)
• Approved temporary police contract hiring program, up to $130,000/month from reserves (4-1)
• Failed to adopt Resolution R-22-05 amending Citywide Financial Policies (2-3)

City Council Special Meeting

The San Marino City Council is holding a special meeting to conduct a closed session. The council will meet with legal counsel regarding one matter of significant exposure to litigation.

• Conference with legal counsel regarding anticipated litigation

The San Marino City Council met in special session on February 9, 2022, and immediately recessed to closed session to discuss one matter of anticipated litigation. After reconvening, the council reported no action taken on the item. The meeting adjourned without any substantive decisions.

• Held closed session for anticipated litigation (no reportable action)

City Council Regular Meeting

The City Council will consider the 2021-2029 Housing Element update for the San Marino General Plan. The meeting also includes discussions on financial reports, crossing guard service agreements, and road safety modifications.

• Adoption of the 2021-2029 Housing Element Update of the San Marino General Plan
• Agreement with All City Management Services, Inc. for crossing guard services ($18,772)
• Striping and signing modifications on westbound Huntington Drive between Monterey Road and Westhaven Road
• Budget amendments for police vehicle purchase and outfitting ($6,400 total increase)
• Acceptance of donations from San Marino Community Athletics Association ($2,000) and San Marino Public Library Foundation ($3,725)

Public Safety Commission Meeting

The Public Safety Commission will review proposed changes to westbound safety striping on Huntington Drive between Monterey Road and Westhaven Road. The meeting also includes updates on the municipal budget, capital improvement plans, and various department reports.

• Review of safety striping on Huntington Drive between Monterey Road and Westhaven Road
• Donation to the Police and Fire Departments from the Chinese Club of San Marino
• FY 22-23 Municipal Budget Calendar report
• FY 2021-22 Capital Improvement Plan status update

The Public Safety Commission received and filed monthly reports from the Police, Fire, and Parks and Public Works departments, and approved the December 6, 2021 meeting minutes. The commission also requested staff and the traffic engineer follow up on safety striping on Huntington Drive and asked the City Council to continue the item on the February 9, 2022 agenda until the commission can review it. All motions passed unanimously with no abstentions.

• Received and filed Police Department report (5-0)
• Received and filed Fire Department report (5-0)
• Received and filed Parks and Public Works Department report (5-0)
• Approved minutes of December 6, 2021 meeting (5-0)
• Received and filed donation report from Chinese Club of San Marino (5-0)
• Requested staff and traffic engineer follow up on Huntington Drive safety striping and City Council continue item to Feb 9, 2022 agenda (5-0)
• Received and filed FY 22-23 Municipal Budget Calendar report (5-0)
• Received and filed Capital Improvement Plan Status Update report (5-0)

Design Review Committee Meeting

The Design Review Committee will hold public hearings regarding two property modification requests. These include commercial exterior updates and a residential roofing material change.

• DR 21-36: Proposed exterior modifications and an 81 sq. ft. illuminated sign for the Chinese Club of San Marino at 2417-2425 Huntington Drive
• DR 21-74: Proposed installation of CertainTeed Presidential TL Solaris composition shingle roofing at 2114 El Molino Place

City Council Adjourned Regular Meeting

The City Council will consider approving funds for the San Marino Center facade restoration. The meeting also includes a brainstorming session for upcoming fiscal year projects and a discussion on legislative advocacy.

• Amendment No. 3 to Crane Architectural Group agreement to increase compensation by $229,200
• Professional services agreement with Kelly Sutherlin McLeod Architecture, Inc. for $69,980
• Appropriation of $299,180 from Capital Improvement Fund reserves for San Marino Center Renovation
• FY 2022-23 budget overview and brainstorming session for capital and priority initiatives
• Report regarding statewide drought restrictions and provisions

The City Council approved Amendment No. 3 to the agreement with Crane Architectural Group, increasing compensation by $229,200, and awarded a $69,980 contract to Kelly Sutherlin McLeod Architecture for historic preservation services, with $299,180 appropriated from capital reserves. The motion passed 3-2. The Council also received and filed a report on statewide drought restrictions, gave direction to develop a legislative platform, and discussed budget priorities. No action was taken in closed session on litigation.

• Approved Amendment No. 3 to Crane Architectural Group agreement, increasing compensation by $229,200 (3-2)
• Approved professional services agreement with Kelly Sutherlin McLeod Architecture, Inc. for $69,980 (3-2)
• Appropriated $299,180 from capital reserves for San Marino Center Renovation (3-2)
• Received and filed report on statewide drought restrictions (4-0, Vice Mayor Talt absent)

Planning Commission Meeting

The Planning Commission is considering the adoption of the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan. This includes reviewing an initial study and negative declaration and recommending the update to the City Council. The commission will also review a design application for a new residence on Canterbury Road.

• Review of 2021-2029 Housing Element Update (6th Cycle) and Resolution PCR-22-01
• Design Review Case No. DR 21-59: Proposed 3,765 square-foot single-family residence and two-car garage at 2765 Canterbury Rd.

The commission voted 4-1 to forward comments to the City Council urging inclusion of an overlay solution and adoption of Resolution No. PCR 22-01 for the 2021-2029 Housing Element. It also voted 3-2 to deny Design Review Case No. DR 21-59 for 2765 Canterbury Rd. No other substantive decisions were made.

• Forwarded comments to City Council urging overlay solution and adoption of Resolution No. PCR 22-01 (4-1)
• Denied Design Review Case No. DR 21-59 at 2765 Canterbury Rd (3-2)

Library Board of Trustees Meeting

The Library Board of Trustees is reviewing a draft of a revised Donations Monitor. The Board is also considering an all-inclusive recruitment process for new trustees and alternates scheduled for April 2022.

• Review of the revised Donations Monitor draft
• Status update on Trustee and Alternate recruitments
• San Marino Center renovation update report
• Crain Art Gallery liaison report

The San Marino Library Board of Trustees approved a motion to immediately begin recruiting for alternate board member positions, rather than waiting for the citywide recruitment in April. The board also approved the November 22, 2021 meeting minutes with two revisions. No other formal decisions were made; the meeting included reports and discussions on the San Marino Center renovation, donations monitoring, and staff updates.

• Approved November 22, 2021 meeting minutes with two revisions (3-0)
• Approved immediate recruitment for alternate trustee vacancies (3-0)

City Council Special Meeting

The City Council is holding a special meeting primarily to conduct closed session discussions. These include negotiations for a property at 1120 Old Mill Road and labor discussions with police and fire associations.

• Real property negotiations for 1120 Old Mill Road with the Old Mill Foundation
• Labor negotiations with San Marino Police Officers’ Association
• Labor negotiations with San Marino Firefighters’ Association
• Discussion of two matters regarding anticipated litigation

The San Marino City Council met in special session and immediately recessed to closed session to discuss real property negotiations for 1120 Old Mill Road, labor negotiations with police and firefighter associations, and two anticipated litigation matters. After reconvening, the council reported no reportable action and adjourned. No substantive decisions were made in open session.

• Held closed session on property negotiation for 1120 Old Mill Road
• Held closed session on labor negotiations with police and firefighter associations
• Held closed session on two anticipated litigation matters
• Reported no reportable action from closed session

City Council Regular Meeting

The City Council will consider an ordinance to allow two-unit residential developments and urban lot splits in single-family zones. The body will also discuss a vaccine mandate for police officers and provide an update on the San Marino Center Improvement Project.

• Ordinance No. O-21-1386 regarding two-unit residential developments and urban lot splits in single-family zones
• Resolution No. R-22-02 regarding a mandatory vaccine mandate for San Marino Police Officers Association employees
• Professional design services agreement of $264,606 to Dudek of Encinitas for Lacy Park Box Culvert Replacement
• Purchase of six ALPR cameras from Vigilant Solutions, LLC not to exceed $51,789
• Acceptance of a $5,250 donation from the San Marino Police Foundation

The City Council adopted Resolution No. R-22-02, accepting the arbitrator's advisory recommendation for a mandatory vaccine mandate for employees represented by the San Marino Police Officers Association. The vote was 4-0 with one abstention. The council also approved a consent calendar including various contracts, donations, and equipment purchases, and adopted an ordinance on two-unit residential developments.

• Adopted Resolution No. R-22-02 accepting arbitrator's recommendation for mandatory vaccine mandate for SMPOA employees (4-0, Huang abstained)
• Adopted Ordinance No. O-21-1386 adding regulations for two-unit residential developments and urban lot splits in single-family zones (5-0)
• Approved $264,606 design services agreement with Dudek for Lacy Park Box Culvert Replacement Project (consent)
• Authorized purchase of six ALPR cameras from Vigilant Solutions for up to $51,789 (consent)
• Approved purchase of law enforcement equipment using COPS funds, appropriating $21,867.58 (consent)
• Accepted $5,250 donation from San Marino Police Foundation (consent)
• Approved contract extension with Intelesys for IT management services for one year (consent)
• Approved Notice of Completion for Year 4 of Multi-Year Sidewalk Replacement Program (5-0)

Design Review Committee Meeting

The Design Review Committee will consider a request for property at 2131 South Oak Knoll Avenue. The project involves replacing existing motorized driveway gates and modifying the stucco on pilasters.

• Public hearing for Design Review Case No. DRC21-50: 2131 South Oak Knoll Avenue

The San Marino Design Review Committee voted unanimously to continue Design Review Case No. DR 21-50 for 2131 South Oak Knoll Avenue to a date uncertain. No other substantive decisions were made during the meeting.

• Continued Design Review Case No. DR 21-50 to a date uncertain (5-0)