San Marino public meetings in 2021

Special Design Review Committee Meeting

The Design Review Committee is reviewing a request to re-pave a circular driveway and add walkways at 1300 Virginia Rd. The proposal would result in impervious coverage of approximately 35% of the front yard.

• Case DRC21-53: Request for granite cobblestone paving (1,681 sq. ft.), concrete steps (372 sq. ft.), and a stone pathway (69 sq. ft.) at 1300 Virginia Rd.
• Staff recommendation to approve the project provided a landscape plan is submitted including at least one new 36-inch box tree.

City Council Special Meeting

The City Council is discussing regulations for two-unit residential developments and urban lot splits in single-family zones to comply with state laws SB 9 and SB 35. The body is also reviewing personnel classifications and a land use initiative.

• Urgency Ordinance No. O-21-1385-U regarding two-unit residential developments and urban lot splits
• Resolution No. R-21-32 supporting the Brand-Huang-Mendoza Tripartisan Land Use Initiative
• Human Resources Director classification with a monthly salary range of $11,958-$15,181
• Resolution No. R-21-34 adopting the Salary Schedule
• Concurrence on the hiring of a Community Development Director

The San Marino City Council unanimously adopted Urgency Ordinance No. O-21-1385-U, which permits two-unit residential developments and urban lot splits in single-family zones, and introduced Ordinance No. O-21-1386 for first reading. The council also adopted Resolution No. R-21-35 setting design standards and directing staff to return to the Planning Commission for further review. Additionally, the council approved a resolution supporting a state land use initiative, created a Human Resources Director position with a salary range of $11,958-$15,181 per month (3-2 vote), adopted the salary schedule (4-1), concurred with the hiring of Isidro Figueroa as Community Development Director, and continued hybrid meetings under AB 361.

• Adopted Urgency Ordinance No. O-21-1385-U allowing two-unit residential developments and urban lot splits in single-family zones (5-0)
• Introduced Ordinance No. O-21-1386 for first reading, with waiver of full reading (5-0)
• Adopted Resolution No. R-21-35 adopting design standards and directing Planning Commission review (5-0)
• Adopted Resolution No. R-21-32 supporting the Brand-Huang-Mendoza Tripartisan Land Use Initiative (5-0)
• Approved Human Resources Director classification with monthly salary range $11,958-$15,181 (3-2)
• Adopted Resolution No. R-21-34 adopting the Salary Schedule (4-1)
• Concurred with City Manager's hiring of Isidro Figueroa as Community Development Director (5-0)
• Adopted Resolution No. R-21-33 to continue hybrid public meetings under AB 361 (consent calendar, 5-0)

City Council Special Closed Session Meeting

The City Council is holding a special closed session meeting. The body will discuss one matter regarding the potential initiation of litigation and the appointment of a Community Development Director.

• Discussion of one matter of potential initiation of litigation
• Appointment of Community Development Director

The City Council met in a special closed session to discuss anticipated litigation and the appointment of a Community Development Director. No reportable action was taken on either item, and the meeting adjourned without any public decisions.

City Council Regular Meeting

The City Council will select a new Mayor and Vice Mayor during this meeting. The agenda also includes reviewing the annual audit, quarterly financial reports, and authorizing participation in national opioid settlements.

• Reorganization of the City Council to select a Mayor and Vice Mayor
• Annual Comprehensive Financial Report for fiscal year ended June 30, 2021
• First Quarter Financial Report (July 2021 through September 2021)
• Resolution No. R-21-31 to continue hybrid public meetings via teleconference
• Installation of street pole banners for Chinese New Year

The City Council unanimously selected Susan Jakubowski as Mayor and Steve Talt as Vice Mayor. The council also approved the consent calendar, including adopting Resolution R-21-31 to continue hybrid public meetings, approving Chinese New Year banners, and opting into national opioid settlements. The annual audit and first-quarter financial report were received and filed.

• Susan Jakubowski elected Mayor (5-0)
• Steve Talt elected Vice Mayor (5-0)
• Adopted Resolution R-21-31 to continue hybrid public meetings (5-0)
• Approved Chinese New Year street pole banners, Jan 10-Mar 1, 2022 (5-0)
• Opted into national opioid settlements, County of LA to administer (5-0)
• Received and filed annual audit for FY ended June 30, 2021 (5-0)
• Received and filed Q1 financial report (5-0)

City Council Special Meeting

The San Marino City Council is holding a special meeting on December 8, 2021, primarily to recess into closed session. The closed session will cover two items: a conference with labor negotiators regarding unrepresented employees, and a conference with legal counsel concerning one potential litigation matter. No other substantive public business is on the agenda.

• Closed session: conference with labor negotiators (City Manager Marlowe, unrepresented employees)
• Closed session: conference with legal counsel on anticipated litigation (one matter)

The San Marino City Council met in special session and immediately recessed to closed session to discuss labor negotiations with unrepresented employees and potential litigation. After reconvening, the council reported no reportable action and adjourned. No substantive decisions were made in open session.

• Held closed session on labor negotiations with unrepresented employees
• Held closed session on anticipated litigation (one matter)
• Reported no reportable action from closed session

Public Safety Commission Meeting

The Public Safety Commission will meet via teleconference to receive and file reports from the Police, Fire, and Public Works departments. The commission is also expected to approve the minutes from the November 1, 2021, meeting.

• Police report noting a 17.36% decrease in Part 1 crimes compared to November 2020
• Report of 14 residential burglaries since September 2021
• Update on the placement of 8 new Flock Safety Cameras approved by City Council
• Police announcement that overnight parking violations will be waived from December 18 to January 2, 2022
• Traffic report identifying Huntington Drive as the top collision location with five incidents in November

Planning Commission Meeting

The Planning Commission is considering an ordinance and resolution to implement state laws SB 9 and SB 35. These measures would allow two-unit residential developments and urban lot splits in single-family residential zones and establish objective design standards for residential uses in the C-1 zone.

• Proposed ordinance adding Section 23.02.33 and Article 06 to the Municipal Code for two-unit developments and urban lot splits
• Proposed objective design standards for residential uses in the C-1 zone (SB 35)
• Proposed design and configuration standards for two-unit residential developments (SB 9)
• Withdrawal of a tree removal permit appeal for 804 Oxford Rd.

Library Board of Trustees Meeting

The Library Board of Trustees will review and finalize its meeting schedule for the 2022 calendar year. The meeting also includes a report from the Director and City Librarian.

• Review and finalization of the 2022 Board of Trustees meeting schedule
• Director and City Librarian Report

The Board approved the 2022 meeting calendar as written, to be submitted to the City Manager. Members discussed changing financial reports to a quarterly summary format, with a new donation report to be prepared by staff for January discussion. No formal action was taken on the report changes. The Board also heard updates on hiring for the City Librarian and Adult Services Librarian II positions.

• Approved the 2022 meeting calendar as written, to be submitted to the City Manager.
• Approved the minutes of the October 25, 2021 meeting.
• Discussed moving to quarterly financial reports and a new donation report, with staff to prepare a proposal for January.
• Heard that the City Librarian recruitment received 63 applications, with interviews starting November 29.
• Noted that the Adult Services Librarian II position posting was being finalized.
• Discussed the San Marino Center renovation, which is close to going out to bid.
• Agreed to consider a virtual Brown Act training after reviewing a flyer from the City Clerk.
• Discussed the need to update the strategic plan, with staff noting it would be addressed next fiscal year.

City Council Adjourned Regular Meeting

The City Council is discussing a resolution to implement a mandatory COVID-19 vaccine mandate for employees represented by the San Marino Firefighters Association. The body is also considering ordinances regarding Grad Night land use and the feeding of peafowl.

• Resolution No. R-21-28: Mandatory vaccine mandate for San Marino Firefighters Association employees
• Ordinance No. O-21-1384: Amending Municipal Code Sections 23.01.01 and 23.03.01 regarding Grad Night use in the C-1 Zone
• Ordinance No. O-21-1382: Prohibiting and issuing citations for the feeding of peafowl

The San Marino City Council adopted Resolution No. R-21-28, implementing a mandatory vaccine mandate for employees represented by the San Marino Firefighters Association. The council also approved the consent calendar, which included adopting two ordinances: one amending municipal code sections on Grad Night use in the C-1 Zone and another prohibiting and citing for feeding peafowl. All votes were unanimous (4-0) with Council Member Huang absent.

• Adopted Resolution No. R-21-28, mandatory vaccine mandate for SMFFA employees (4-0)
• Approved consent calendar (4-0)
• Adopted Ordinance No. O-21-1384, amending Grad Night use in C-1 Zone (4-0)
• Adopted Ordinance No. O-21-1382, prohibiting feeding peafowl (4-0)

City Council Special Meeting

The City Council is deciding which redistricting map to recommend to the Los Angeles County Redistricting Commission. The choice will determine how San Marino and other San Gabriel Valley cities are grouped into electoral districts for County Supervisors.

• Resolution No. R-21-29: Submitting preferred district choice for County Supervisor electoral districts
• Option 1: Support for Map B (Foothill Communities Option)
• Option 2: Support for Map D (San Gabriel Valley Communities Option)

The City Council held a special meeting and adopted Resolution No. R-21-29, submitting the city's preferred district choice to the Los Angeles County Redistricting Commission for county supervisor electoral districts. Council members gave direction to Vice Mayor Jakubowski on the city's redistricting preferences. No public comments were made during the item, though one emailed comment from Donovan Janus was read into the record due to technical difficulties.

• Adopted Resolution No. R-21-29, submitting the city's preferred district choice to the LA County Redistricting Commission
• Directed Vice Mayor Jakubowski on the city's redistricting preferences

Design Review Committee Meeting

The Design Review Committee is reviewing three applications for home modifications in the R-1 zone. The body will consider a second-story addition, a window replacement project, and a larger addition with exterior modifications.

• DRC21-15: Proposed 92 square-foot second-story addition at 626 Chaucer Rd.
• DRC21-56: Installation of non-pre-approved windows at 1505 Circle Dr.
• DRC21-25 & 21-73: Proposed 418 square-foot first and second story addition at 1408 Wilson Ave.

City Council Special Closed Session Meeting

The City Council is convening for a special closed session to discuss legal and labor matters. The agenda includes discussions regarding potential litigation and negotiations with the San Marino Firefighters’ Association.

• Conference with legal counsel regarding one matter of significant exposure to potential litigation
• Conference with labor negotiators representing the San Marino Firefighters’ Association

The San Marino City Council met in a special closed session on November 10, 2021, to discuss anticipated litigation and labor negotiations with the Firefighters' Association. No reportable action was taken on either item, and the meeting adjourned at 6:00 p.m.

• Held closed session on anticipated litigation (no reportable action)
• Held closed session on labor negotiations with Firefighters' Association (no reportable action)

City Council Regular Meeting

The City Council will discuss amending municipal codes regarding Grad Night use in the C-1 Zone and prohibiting the feeding of peafowl. The body is also considering a mandatory organics disposal reduction ordinance to comply with state regulations.

• Ordinance O-21-1384: Grad Night use in the C-1 Zone
• Ordinance O-21-1382: Prohibition and citation for feeding peafowl
• Ordinance O-21-1383: Mandatory organics disposal reduction (SB 1383)
• Resolution R-21-25: Application for Proposition 68 Per Capita Grant funds
• Resolution R-21-26: Commitment of $304,036 in Donations Fund balance

The City Council introduced Ordinance No. O-21-1384 on first reading, amending municipal code sections to allow Grad Night use in the C-1 zone. The council also approved a Proposition 68 grant application, adopted several resolutions, and re-appointed Scott Kwong to the Vector Control District board. A peafowl feeding ordinance was amended to limit the prohibition to peafowl and re-introduced for first reading.

• Introduced Ordinance O-21-1384 on Grad Night use in C-1 zone (5-0)
• Approved Resolution R-21-25 for Proposition 68 grant application (5-0)
• Adopted Resolution R-21-24 to continue hybrid public meetings (5-0)
• Adopted Ordinance O-21-1383 on mandatory organics disposal (5-0)
• Accepted 2020 Street Rehabilitation Project as complete (5-0)
• Adopted Resolution R-21-26 committing $304,036 in Donations Fund reserves (5-0)
• Re-appointed Scott Kwong to Vector Control District board (5-0)
• Amended and re-introduced Ordinance O-21-1382 on peafowl feeding prohibition (5-0)

City Council Special Meeting

The City Council is considering Resolution No. R-21-28 to implement a mandatory vaccine mandate for employees represented by the San Marino Firefighters Association (SMFFA). This action follows an impasse in negotiations regarding a Los Angeles County Department of Public Health order. The proposed policy would apply to classifications including Firefighter/Paramedics, Fire Engineers, and Fire Captains.

• Adoption of Resolution No. R-21-28: Mandatory vaccine mandate for SMFFA employees

The San Marino City Council held a special meeting on Nov. 10, 2021, and took one action: it voted unanimously to continue discussion of Resolution No. R-21-28, which would implement a mandatory vaccine mandate for employees represented by the San Marino Firefighters Association. The item was postponed to the next regular meeting on Nov. 17, 2021, at 6:00 p.m. No other substantive decisions were made.

• Continued Resolution No. R-21-28 (vaccine mandate for SMFFA employees) to Nov. 17, 2021 (5-0)

Design Review Committee Meeting

The Design Review Committee is reviewing five applications for residential modifications. These include requests for non-standard roofing materials, driveway gates, and a second-story addition.

• DRC21-57: Proposed non-approved roofing material at 1950 Marino Terrace
• DRC21-58: Proposed roofing material at 640 Winthrop Rd
• DRC19-85: Proposed roofing material at 1455 Bellwood Rd
• DRC21-29: Proposed front yard driveway gates and pilasters at 2030 Lombardy Rd
• DRC21-15: Proposed 92 square-foot second-story addition at 626 Chaucer Rd

Public Safety Commission Meeting

The Public Safety Commission will review monthly reports from the police, fire, and public works departments. The body will also discuss potential updates to the Police Department's policies regarding beards and tattoos.

• Discussion of Police Department Beard and Tattoo policies
• Police report showing Part 1 crimes decreased by 20.57% in September 2021 compared to September 2020
• Police report of 12 residential burglaries and 11 larcenies in September 2021
• Fire Department report on the Homebound 65+ Vaccination Program providing boosters to 24 residents
• Approval of meeting minutes from October 4, 2021

The Public Safety Commission met and received and filed the monthly reports from the Police, Fire, and Parks and Public Works departments, as well as a report on possible Police Department beard and tattoo policies. The commission also approved the minutes from the October 4, 2021 meeting. All motions passed unanimously with Vice Chair Firestone absent.

• Received and filed Police Department report for September (5-0)
• Received and filed Fire Department report for September (5-0)
• Received and filed Parks and Public Works Department report for September and October (5-0)
• Approved minutes of October 4, 2021 meeting (5-0)
• Received and filed Police Department Beard and Tattoo Policy Report (5-0)

City Council Adjourned Regular Meeting

The City Council is considering the submission of the Draft Housing Element to the State Department of Housing and Community Development. The meeting also includes discussions on organic waste disposal regulations and citywide traffic studies.

• Authorization to submit the Draft Housing Element to the State HCD
• First reading of Ordinance No. O-21-1383 regarding mandatory organics disposal reduction
• Agreement Amendment No. 3 with Iteris for a citywide traffic circulation study through April 30, 2022
• Fourth Amendment to the City Manager employment agreement

The San Marino City Council directed staff to submit the Draft Housing Element to the state HCD, introduced an ordinance for mandatory organics disposal reduction, approved an amendment to extend the traffic study contract, and approved a fourth amendment to the City Manager's employment agreement. All votes were recorded, with some dissents.

• Approved submission of Draft Housing Element to state HCD (5-0)
• Introduced Ordinance No. O-21-1383 on organics disposal reduction (4-1)
• Approved Amendment No. 3 with Iteris for traffic study through April 30, 2022 (5-0)
• Approved Fourth Amendment to City Manager Employment Agreement (4-1)

Planning Commission Meeting

The Planning Commission is considering design reviews for two new residences and an ordinance regarding permitted uses in the C-1 General Commercial Zone for San Marino High School graduation events. The body will also hear a tree removal permit appeal and an extension request.

• Design review for a 2,700 sq ft residence and detached garage at 2460 Cumberland Rd
• Modification of exterior color for a 3,825 sq ft residence at 1625 Old Mill Rd
• Ordinance amending C-1 General Commercial Zone permitted uses for San Marino High School graduation events
• Appeal of a tree removal permit at 804 Oxford Rd
• Extension request for Design Review No. DRC19-25 at 1215 Patton Way

Library Board of Trustees Meeting

The Library Board of Trustees will meet via teleconference to seat new Council-appointed Trustees and select a Chairperson and Vice Chairperson for FY 2021-2022. The Board will also discuss the possibility of resuming in-person meetings.

• Appointment of new Council-appointed Trustees
• Selection of Chairperson and Vice Chairperson for FY 2021-2022
• Discussion on resuming in-person Trustee meetings
• City Manager's update on the mission statement
• Review of Budget & Donation Monitor Detail Reports

The San Marino Library Board of Trustees elected Trustee Steve Domier as Chairperson and former Chairperson Liz Hollingsworth as Vice Chairperson, both by unanimous votes. The board also approved the minutes from the September 27, 2021 meeting. No other substantive decisions were made; remaining items were informational reports and discussions.

• Approved minutes of September 27, 2021 meeting (5-0)
• Elected Trustee Domier as Chairperson (5-0)
• Elected Trustee Hollingsworth as Vice Chairperson (5-0)

Special Design Review Committee Meeting

The Design Review Committee is meeting to discuss and potentially approve five design review cases involving commercial and residential property modifications. The body will also consider roofing products for the city's pre-approved materials list.

• DRC21-43: Replacement of a cabinet sign face at 2060 Huntington Dr.
• DRC21-53: Request to maintain nonconforming front-yard paving at 1300 Virginia Rd.
• DRC21-46: Installation of roofing material at 2375 Ridgeway Rd.
• DRC21-21 & 21-69: 325-square-foot addition and exterior modifications at 1540 Avonrea Rd.
• DRC21-06: 505-square-foot addition at 1925 Montrobles Pl.

City Council Regular Meeting

The City Council will discuss implementing a neighborhood traffic calming program based on a 2021 citywide study. The body is also deciding on pedestrian safety modifications and several professional service contracts.

• Approval of striping and signing for pedestrian safety at Huntington Drive and Sierra Madre Boulevard and along Granada Avenue
• Acceptance of a $25,000 donation from the Rotary Club of San Marino for the Lacy Park Rose Arbor
• Professional design services agreement with NCE for street rehabilitation not to exceed $80,900
• Amendment of $25,000 with 4LEAF, Inc. for Housing Element and Safety Element updates
• Approval of the Fall 2021 public tree removal list

The City Council approved striping and signing modifications to improve pedestrian safety at the northwest corner of Huntington Drive at Sierra Madre Boulevard and along Granada Avenue, excluding channelizers and two specific recommendations. The council also approved a four-year special event agreement with the San Marino Motor Classic, accepted a $25,000 donation for the Lacy Park Rose Arbor, and approved the Fall 2021 tree removal list. All motions passed unanimously except the Motor Classic agreement, which passed 4-1 with Council Member Shepherd Romey dissenting.

• Approved striping/signing modifications for pedestrian safety at Huntington/Sierra Madre and Granada Ave, excluding channelizers and recommendations 6-7 (5-0)
• Approved 4-year agreement with San Marino Motor Classic for Lacy Park use, $6,260 annual fee, and accepted $25,000 donation for Rose Arbor (4-1)
• Approved Fall 2021 public tree removal list (5-0)
• Received and filed Q4 FY2020-21 financial report (5-0)
• Directed staff to complete traffic calming program with Iteris and return to Council (5-0)
• Awarded $80,900 design services contract to NCE for street rehabilitation (consent)
• Adopted Resolution R-21-22 to continue hybrid public meetings under AB 361 (consent)
• Appointed Annie Han as City Treasurer for second term (consent)

City Council Special Meeting

The City Council is meeting in closed session to discuss legal matters and a personnel evaluation. No items are scheduled for decision or discussion in open session.

• Closed session regarding one matter of potential litigation against the City
• Closed session regarding one matter of potentially initiating litigation
• Performance evaluation of the City Manager

The San Marino City Council met in special session and immediately recessed to closed session to discuss anticipated litigation and a performance evaluation for the City Manager. Upon reconvening, the Council reported no reportable action on any of the closed session items. The meeting was adjourned without any substantive public decisions.

• Held closed session on anticipated litigation (Gov. Code 54956.9(d)(2)) - no reportable action
• Held closed session on potential litigation (Gov. Code 54956.9(d)(4)) - no reportable action
• Held closed session for City Manager performance evaluation (Gov. Code 54957) - no reportable action

Special City Council Meeting

The City Council is convening a special meeting to enter a closed session. The purpose of the session is to hold conferences with labor negotiators.

• Closed session conference with San Marino Police Officers’ Association
• Closed session conference with San Marino Firefighters’ Association
• Closed session conference with San Marino City Employees’ Association
• Closed session conference with San Marino Unrepresented Employees

The San Marino City Council met in special session on October 8, 2021, and immediately recessed to closed session to discuss labor negotiations with multiple employee associations. After reconvening, the council reported no reportable action on the item. The meeting adjourned shortly after.

• Held closed session for labor negotiations with police, fire, city employees, and unrepresented employees
• Reported no reportable action from closed session

Public Safety Commission Meeting

The Public Safety Commission will receive and file monthly reports from the Police, Fire, and Public Works departments. The commission is also asked to approve the minutes from the September 7, 2021 meeting.

• Police report noting a 31.66% decrease in Part 1 crimes compared to August 2020
• Police report of 13 larcenies and one residential burglary in August 2021
• Police personnel update: 28 of 30 sworn positions filled
• Fire Department discussion to revive the Mobile Vaccination for Homebound 65+ Population program
• Approval of September 7, 2021 meeting minutes

Library Board of Trustees Meeting

The Library Board of Trustees will meet via teleconference to approve previous minutes and receive reports from board liaisons. The meeting includes verbal introductions of staff from the City Manager and a verbal update from the Director.

• Approval of minutes from July 26, 2021
• San Marino Center renovation update report
• Budget and CIP liaison report
• Crain Art Gallery liaison report
• Marketing and Publicity liaison report

The San Marino Library Board of Trustees met via teleconference and approved the minutes from the July 26, 2021 meeting, with a correction to a typo in Director Throne's name. The board also received reports on library operations, including updates on the City Librarian recruitment, the San Marino Center renovation, and upcoming programs. No other formal decisions were made.

• Approved July 26, 2021 minutes with typo correction (4-0)

City Council Adjourned Regular Meeting

The City Council is holding a workshop to review an updated site inventory list for the city's Housing Element. The body will also consider several contracts, grant agreements, and a code amendment regarding Grad Night events.

• Discussion of updated Housing Element site inventory list including properties on Huntington Drive
• Proposed agreement with CPS HR Consulting for DEI facilitator not to exceed $37,620 plus travel
• Office of Traffic Safety grant agreement for TRIP and STEP projects not to exceed $119,100
• Proposed code amendment regarding Grad Night events
• Discussion of objective design standards for SB 35 streamlined housing projects

The City Council made several decisions on the Housing Element draft, including setting a 50% affordable housing requirement for project units, removing references to mixed use and 2405 Huntington Drive, removing San Marino Community Church from the site inventory, and removing several Huntington Drive properties from the inventory. The Council also approved a DEI facilitator contract with CPS HR Consulting, an OTS grant agreement for traffic programs, and the appointment of an interim Community Development Director.

• Set 50% of project units to be affordable to lower- and moderate-income households (5-0)
• Struck references to mixed use and 2405 Huntington Drive from Housing Element (5-0)
• Removed San Marino Community Church at 1750 Virginia Road from Housing Element (3-0, 2 recused)
• Removed 810, 840, 860, 900, 910, 932, 936 Huntington Drive from site inventory (5-0)
• Approved DEI facilitator agreement with CPS HR Consulting up to $37,620 plus travel (5-0)
• Authorized OTS grant agreements up to $119,100 for traffic programs (5-0)
• Approved Resolution R-21-21 appointing Alex Hamilton as Interim Community Development Director (5-0)

Planning Commission Meeting

The Planning Commission will consider a design review for a new 2,700 square-foot single-family residence and detached garage. The body will also discuss artificial turf standards and resolve findings for several other property permits.

• Design Review DRC21-28HP: New one-story home and two-car garage at 2460 Cumberland Rd.
• Discussion regarding standards for artificial turf
• Resolution of findings for Conditional Use Permit CUP20-10 at 1448 Bradbury Rd.
• Resolution of findings for Design Reviews DRC20-71HP and DRC20-72 at 2775 Gainsborough Dr.
• Resolution of findings for tree removal permit appeals at 1716 and 1470 Lorain Rd.

Design Review Committee Meeting

The Design Review Committee is reviewing three applications for residential updates. These include requests to use non-pre-approved window and roofing materials and a proposal for a second-story addition.

• DRC21-37: Request to install non-pre-approved Fleetwood Series 250-T aluminum windows at 1225 Mesa Rd.
• DRC21-52: Request to install a non-pre-approved roofing color at 1329 Cambridge Rd.
• DRC21-17 & 21-61: Proposal for a 1,029 square-foot second-story addition and non-pre-approved window materials at 1434 Park Pl.

City Council Special Meeting

The City Council is holding a special meeting to enter a closed session. The body will meet with legal counsel regarding two specific litigation matters against the City.

• Discussion of litigation: Dwayne Carlton v. City of San Marino
• Discussion of litigation: Robert Cervantes v. City of San Marino

The San Marino City Council met in special session, recessed to closed session to discuss two existing litigation matters against the city, and reconvened with no reportable action. The meeting was procedural only, with no substantive decisions made.

• Held closed session on two litigation cases (no reportable action)

City Council Regular Meeting

The City Council will consider a code amendment for a potential Starbucks drive-thru and an ordinance prohibiting the feeding of peafowl. The body is also reviewing the General Plan update and budget carryovers.

• Proposed code amendment for a drive-thru Starbucks at 2424 Huntington Drive
• Ordinance No. O-21-1382 to prohibit and cite the feeding of peafowl
• Appropriation of $5,897 from General Fund Reserves for a Recreation Manager position
• Public hearing on Design Review appeals for 2275 Oak Knoll Ave
• Adoption of the 2021 Pavement Management Plan update

The City Council voted 4-1 to direct staff to return with a resolution approving design review applications DRC19-27HP and DRC19-28 for 2275 Oak Knoll Ave., with a stipulation for a textured finish and close coordination on the brick finish. The council also approved several General Plan update motions, including adding design as an element, creating a 15-member ad hoc committee, and appointing liaisons. Additionally, the council introduced an ordinance to prohibit feeding peafowl, approved budget carryovers and a personnel amendment, and approved the consent calendar except for item 14, which was continued.

• Approved motion to direct staff to return with a resolution approving DRC19-27HP and DRC19-28 with stipulations (4-1).
• Approved motion to add design as an element and combine transportation into circulation for the General Plan update.
• Approved motion to create a single-purpose ad hoc committee of up to 15 community members.
• Approved motion to appoint Mayor Ude and Council Member Shepherd Romey as project liaisons.
• Introduced Ordinance No. O-21-1382 prohibiting feeding of peafowl (first reading).
• Approved FY 2020-21 carryovers, FY 2021-22 re-budgets, and personnel budget amendment (including $5,897 appropriation).
• Approved consent calendar items except item 14, which was continued to a future meeting.
• Approved contract renewal for plan check services with VCA Code Group.

Special Public Safety Commission Meeting

The Public Safety Commission is meeting to receive and file departmental reports from the Police, Fire, and Public Works departments. The session includes a review of crime statistics and traffic enforcement activities for June and July 2021.

• Police report noting a 32.39% decrease in Part 1 crimes compared to July 2020
• Report of 11 larcenies in June and 10 in July
• Use of Flock Safety Cameras resulting in 10 arrests across six incidents
• Radar traffic trailer placements at Gainsborough Drive, Sierra Madre Boulevard, Robles Avenue, West Drive, San Marino Avenue, Sherwood Road, and Montrobles Place
• Fire Department report on August performance metrics and COVID-19 response

City Council Special Meeting

The City Council is meeting to conduct a closed session regarding labor negotiations. The session involves representatives from several city employee organizations.

• Conference with labor negotiators for the San Marino Police Officers’ Association
• Conference with labor negotiators for the San Marino Firefighters’ Association
• Conference with labor negotiators for the San Marino City Employees’ Association
• Conference with labor negotiators for San Marino Unrepresented Employees

The San Marino City Council met in special session and immediately recessed to closed session to discuss labor negotiations with four employee organizations. Upon reconvening, the council reported no reportable action and adjourned. No substantive decisions were made in open session.

• Held closed session for labor negotiations with police, fire, city employees, and unrepresented employees
• Reported no reportable action from closed session

Design Review Committee Meeting

The Design Review Committee is reviewing requests for home additions, a driveway gate, and a non-standard roofing material. Staff recommendations include approving two additions and one gate, while suggesting a continuation for a roofing project to explore alternative materials.

• 1496 Bradbury Rd.: Proposal for stone-coated steel roofing material not on the City's Pre-Approved list
• 626 Chaucer Rd.: Proposed 92 square-foot second-story addition
• 2280 Sherwood Rd.: Proposed 1,120 square-foot second-story addition
• 2435 Sherwood Rd.: Proposed 5-foot tall wrought iron driveway gate

Planning Commission Meeting

The Planning Commission is considering several design reviews for new single-family homes and conditional use permits for business and landscaping requests. The body will also address a tree removal permit appeal and a permit extension request.

• Design Review DRC20-40HP: Proposed 2,750 sq ft home and garage at 2230 El Molino Pl.
• Design Review DRC20-71HP and 20-72: Proposed 5,144 sq ft home and 600 sq ft garage at 2775 Gainsborough Rd.
• CUP21-01: Request for 740 sq ft antique retail business at 2347 Huntington Dr. (Staff recommends filing withdrawn letter).
• CUP20-10: Request to install artificial turf in front yard at 1448 Bradbury Rd.
• Appeal of tree removal permit determination at 1716 Lorain Rd.

Design Review Committee Meeting

The Design Review Committee is reviewing several residential modification requests, including patio covers, home additions, and roofing or window materials. The body will also address the reorganization of the committee.

• Proposed 408 square-foot patio cover at 990 Afton Rd.
• Proposed 200 square-foot single-story addition at 2200 Lorain Rd.
• Roofing material requests for 630 Alegria Pl., 2290 Lorain Rd., and 2916 Somerset Pl.
• Request to install non-pre-approved window material at 1225 Mesa Rd.
• Reorganization of the Design Review Committee

City Council Special Meeting

The City Council is holding a workshop to provide direction on the Draft Housing Element before it is submitted to the state. A primary focus is the removal of Carver Elementary School from the sites inventory list following an objection from the school district.

• Discussion on removing Carver Elementary School from the Housing Overlay Zone
• Identification of replacement properties for the sites inventory, such as church sites or 2920 Huntington Drive and 375 Huntington Drive
• Revision of the "missing middle" program to exclude properties identified as individual eligible properties in the City Wide historic survey

The City Council held a special meeting focused on the Housing Element Workshop. They voted to remove Carver Elementary and Del Mar Field from the list of available sites for housing development. Both motions passed, with the second vote occurring after Council Member Huang recused himself.

• Removed Carver Elementary from available housing sites (5-0)
• Removed Del Mar Field from available housing sites (3-1, Huang recused)

City Council Adjourned Regular Meeting

The City Council is discussing the establishment of an independent non-profit foundation to raise funds for community assets, specifically to offset costs for the San Marino Center remodel. The body is also reviewing streetscape designs for Mission Street and revisions to the commercial filming policy.

• Proposed support for a non-profit San Marino Community Asset Fundraising Foundation
• Selection of design options for the Mission Village Streetscape Beautification Project
• Discussion of revisions to the commercial filming policy ordinance
• Concurrence on hiring a Community Services Director
• Additional compensation for the Acting Community Services Director not to exceed $10,000

The City Council voted to support the creation of an independent nonprofit foundation to raise funds for San Marino community assets, and selected Mayor Ude and Council Member Talt as liaisons. The council also approved moving forward with public safety and pedestrian improvements for the Mission Street streetscape project, and concurred with the City Manager's hiring of Cathi Johnson as Community Services Director with up to $10,000 in additional compensation for the acting director.

• Supported establishment of nonprofit community asset fundraising foundation (3-2)
• Selected Mayor Ude and Council Member Talt as liaisons for foundation initiative
• Approved moving forward with Mission Street streetscape public safety and pedestrian improvements (3-0)
• Concurred with hiring Cathi Johnson as Community Services Director (4-0)
• Approved up to $10,000 additional compensation for Acting Community Services Director (4-0)

Planning Commission Meeting

The Planning Commission will hold a public hearing regarding a conditional use permit for a retail business. The body will also hear an appeal for a tree removal permit and review design cases.

• Conditional Use Permit CUP21-01 for a 740 square-foot antique retail business at 2347 Huntington Dr.
• Appeal of a tree removal permit determination at 1470 Lorain Rd.
• Resolution of findings for Design Review Case Nos. DRC21-24HP and 21-39 at 1705 Sharon Pl.
• Discussion of Planning Commissioners Academy training

Special Library Board of Trustees Meeting

The Board of Trustees discussed the potential merger of the Library and Recreation divisions under a single Community Services Department. Members also addressed the development of a new mission statement for the Crowell Public Library.

• Discussion of library mission statement subcommittee formation
• Proposed fee changes: holds increasing from $0.50 to $1.00 and damaged material replacement rising from $15 to $20
• San Marino Center renovation update regarding landscaping and sustainability
• Report on postcard printing costs totaling $2,174
• Update on Summer Reading Club statistics and outdoor programming

The Library Board of Trustees held a special teleconference meeting, approving the minutes from the June 28, 2021 meeting. No substantive policy decisions were made; the meeting consisted of reports from the chair, city council liaison, and staff, including updates on library staffing, the FY 2021-22 budget, and the San Marino Center renovation. The board also scheduled a subcommittee meeting to review the library's mission statement.

• Approved minutes of June 28, 2021 meeting (4-0)
• Scheduled mission statement subcommittee meeting for August 4 at 9:30 a.m. via Zoom

Design Review Committee Meeting

The Design Review Committee is reviewing several requests for home additions, roofing changes, and fencing. The body will decide on project approvals, some of which involve legalizing existing structures or using non-approved materials.

• 2707 E. California Blvd: Proposed 230 square-foot single-story addition and new roofing material
• 2030 Lombardy Rd: Proposed front yard fencing and motorized driveway gates up to 5 feet 6 inches
• 640 Winthrop Rd: Proposed roofing material and color not on the City's Pre-Approved List
• 2410 Cumberland Rd: Proposed 1,435 square-foot first- and second-story addition
• 2570 Canterbury Rd and 2215 Ashbourne Dr: Requests to legalize existing yard walls, fences, and gates

City Council Regular Meeting

The City Council will hold a workshop to review the Housing Element Administrative Draft and hear a public hearing regarding design review appeals for 2275 Oak Knoll Ave. The body will also consider several contracts, including a legal services agreement and a Dial-A-Ride extension with Pasadena.

• Public hearing on design review appeals DRC19-27HP and DRC19-28 for 2275 Oak Knoll Ave.
• Authorization of $2,580,081.00 to prepay CalPERS FY 2021-22 unfunded accrued liability amortization payments.
• Approval of a three-year contract extension with the City of Pasadena for Dial-A-Ride services.
• Approval of a $355 permit fee for the Gooden Center of Pasadena to host a 5K run at Lacy Park on October 30, 2021.
• Re-budgeting of $10,660 for Fire Station HVAC Upgrades and apparatus doors for FY 2021-22.

The San Marino City Council approved a legal services agreement with Burke, Williams & Sorensen, LLP for city attorney and related services. The council also continued a design review appeal for 2275 Oak Knoll Ave. to September 8, and approved several consent calendar items including a $2.58 million CalPERS prepayment and a Dial-A-Ride contract extension.

• Approved legal services agreement with Burke, Williams & Sorensen, LLP (4-0)
• Continued design review appeal for 2275 Oak Knoll Ave. to September 8 (3-1)
• Approved relocation of palm tree from 1660 Shenandoah Road to Lacy Park (3-1)
• Rejected revisions to street tree policy requiring council approval for replacements (2-2)
• Approved consent calendar including CalPERS prepayment of $2,580,081
• Approved removal of oak tree at 2580 Lorain Road
• Approved Dial-A-Ride contract extension with City of Pasadena
• Approved temporary closure of Lacy Park for Run for Recovery event on Oct 30

City Council Special Meeting

The City Council is holding a special meeting to enter a closed session. The body will discuss a public employee appointment for the position of Community Services Director.

• Closed session regarding the appointment of a Community Services Director

The San Marino City Council met in special session on July 14, 2021, and immediately recessed to closed session to discuss the appointment of a Community Services Director. After reconvening, the council reported no reportable action on the item. The meeting was adjourned at 5:59 p.m.

• Held closed session to discuss Community Services Director appointment
• Reported no action from closed session
• Adjourned special meeting at 5:59 p.m.

Special Public Safety Commission Meeting

The Public Safety Commission will review several city reports including a pavement management plan and a citywide traffic circulation study. The meeting also includes discussions on the San Marino wayfinding program and pedestrian visibility at Granada Avenue.

• San Marino Wayfinding Program sign fabrication
• Draft 2021 Pavement Management Plan
• Pedestrian Visibility Review of Granada Avenue at Sherwood Road
• Draft Citywide Traffic Circulation Study
• Police Department Unmanned Aircraft System Policy

The Public Safety Commission reorganized, appointing Jeff Boozell as Chair and Victoria Firestone as Vice Chair. The commission received and filed reports from the Police, Fire, and Parks and Public Works departments, and approved the minutes from the June 7, 2021 meeting. It also received and filed the Police Department's Unmanned Aircraft System Policy report and discussed the San Marino Wayfinding Program, with comments to be documented in the minutes.

• Appointed Jeff Boozell as Chair (moved by Chang, seconded by Boegh, passed unanimously).
• Appointed Victoria Firestone as Vice Chair (moved by Boozell, seconded by Ramirez, passed unanimously).
• Received and filed the Police Department report for June (moved by Boegh, seconded by Ramirez, passed unanimously).
• Received and filed the Fire Department report for June (moved by Chang, seconded by Boegh, passed unanimously).
• Received and filed the Parks and Public Works Department report for June (moved by Boegh, seconded by Firestone, passed unanimously).
• Documented comments and recommendations on the Wayfinding Program in the July 6, 2021 minutes (moved by Boegh, seconded by Ramirez, passed unanimously).
• Approved the minutes of the June 7, 2021 meeting (moved by Boegh, seconded by Ramirez, passed unanimously).
• Received and filed the Police Department Unmanned Aircraft System Policy report (moved by Ramirez, seconded by Firestone, passed unanimously).

Special Library Board of Trustees

The Crowell Public Library Board of Trustees will discuss the library's mission statements and consider a proposal to resume in-person meetings. The agenda also includes reports from the City Librarian and Management Analyst.

• Discussion of Crowell Public Library mission statements
• Consideration of resuming in-person Trustee meetings
• City Librarian update report
• Management Analyst report

The Library Board of Trustees approved the amended minutes from the May 24, 2021 meeting. The board discussed forming a subcommittee to develop a new library mission statement, with the City Council as the final approver, but no formal action was taken. The board also discussed the library's placement under the Community Services Department, with Trustee Derry expressing opposition. No other substantive decisions were made; the meeting was largely informational.

• Approved amended minutes of May 24, 2021 meeting (4-0)
• Discussed forming a mission statement subcommittee; no formal action taken
• Deferred decision on resuming in-person meetings to a later meeting

City Council Special Meeting

The City Council is meeting to discuss a request from the City Club to waive a permit fee for the 2021 Independence Day VIP Pavilion. The decision follows a previous council direction to host the annual Independence Day celebration.

• Request to waive $145 Lacy Park group activity fee for City Club's 2021 VIP Pavilion

The San Marino City Council approved a comprehensive fee study update and adopted Resolution R-21-10 establishing a new master fee schedule effective September 1, 2021, with a reduced non-resident surcharge from $500 to $200. The council also adopted Resolution R-21-20 approving the salary schedule, approved time-and-a-half pay for employees working July 4, 2021, and approved an extension of the Iteris traffic study agreement through October 31, 2021. Additionally, the council directed staff to research additional roofing materials and waived the Lacy Park permit fee for the City Club's VIP Pavilion.

• Adopted Resolution R-21-10 establishing updated master fee schedule (5-0)
• Amended fee schedule to reduce non-resident surcharge from $500 to $200 (5-0)
• Adopted Resolution R-21-20 approving salary schedule (5-0)
• Approved time-and-a-half pay for SMCEA and part-time employees on July 4, 2021 (5-0)
• Directed staff to research additional roofing materials and report back (3-2)
• Approved Amendment No. 2 with Iteris extending traffic study through Oct 31, 2021 (5-0)
• Waived Lacy Park group activity fee for City Club's 2021 VIP Pavilion (5-0)

City Council Adjourned Regular Meeting

The City Council is considering the adoption of a comprehensive fee study and an updated Master Fee Schedule for all city departments effective September 1, 2021. The meeting also includes discussions on employee pay, roofing materials, and a traffic study extension.

• Adoption of updated Master Fee Schedule based on Revenue & Cost Specialists, LLC study
• Proposed increase of General Plan Maintenance fee from 7.0% to 9.5%
• Proposed increase of Non-Resident Surcharge for Emergency Medical Transport from $200 to $500
• Approval of time-and-one-half incentive pay for SMCEA employees for July 4th event
• Agreement extension with Iteris for citywide traffic circulation study through October 31, 2021

The City Council approved the comprehensive fee study update and adopted Resolution R-21-10, establishing a new master fee schedule for all city departments effective September 1, 2021. They also amended the motion to reduce the non-resident surcharge from $500 to $200. Additionally, the Council approved incentive pay for employees working on July 4, 2021, and adopted the salary schedule.

• Approved the Fee Study and adopted Resolution R-21-10 for the updated master fee schedule effective September 1, 2021.
• Amended the fee schedule to reduce the non-resident surcharge from $500 to $200.
• Approved time and one half pay for SMCEA and unrepresented part-time employees working on July 4, 2021.
• Directed staff to research additional roofing materials with a five-year proven use and report back after Planning Commission review.
• Adopted Resolution R-21-20 approving the Salary Schedule.
• Approved Amendment No. 2 with Iteris extending the traffic circulation study through October 31, 2021.
• Waived the Lacy Park group activity fee for the City Club's 2021 VIP Pavilion.

Planning Commission Meeting

The Planning Commission will consider three public hearings regarding conditional use permits and design reviews. Key items include a request to enlarge the Rose Garden Tea Room and a request for alcohol sales at a restaurant.

• Modification to CUP20-19 to add 240 square feet to the Rose Garden Tea Room at 1151 Oxford Rd.
• CUP21-03 for on-site sales and consumption of beer and wine at a restaurant at 2148 Huntington Dr.
• Design Review Case Nos. DRC21-24HP and DRC21-39 for a new single-story residence and garage at 1705 Sharon Pl.

Design Review Committee Meeting

The Design Review Committee is reviewing four applications for residential and commercial property changes. The committee will determine if the projects are compatible with their neighborhoods and exempt from CEQA environmental review.

• 30 Kewen Pl.: proposed front yard wall, fencing, driveway gate, and pedestrian gate
• 2300 Huntington Dr.: proposed 51.7 square-foot illuminated wall sign
• 2151 Roanoke Rd.: proposed roofing material not on the City's Pre-Approved Roofing Materials List
• 2707 E. California Blvd.: proposed 230 square-foot single-story addition, exterior modifications, and non-approved roofing material

City Council Special Meeting

The City Council is holding a special meeting to conduct a closed session. The body will discuss the appointment of a City Attorney and related actions.

• Closed session regarding the appointment of the City Attorney

The San Marino City Council met in special session and immediately recessed to closed session to discuss the appointment of a City Attorney. After reconvening, the Council reported no reportable action on the item. The meeting was adjourned shortly thereafter.

• Held closed session to discuss City Attorney appointment (no reportable action)

City Council Regular Meeting

The City Council will hear appeals regarding design reviews and conditional use permits for properties on Oak Knoll Ave and Bradbury Rd. The body is also considering a historic landmark designation and Mills Act contract for 1779 Lombardy Road. Additionally, the Council will review financial reports and several service contracts.

• Appeal of Design Review Nos. DRC19-27HP and DRC19-28 for 2275 Oak Knoll Ave.
• Appeal of Conditional Use Permit No. CUP20-10 for 1448 Bradbury Rd.
• Historic landmark designation and Mills Act Contract for 1779 Lombardy Road.
• Acceptance of $100,000 donation from the Huntington Library, Art Museum, and Botanical Gardens.
• Acceptance of $2,000 donation from the East Meets West Parent Education Club.

The San Marino City Council approved appropriating $75,000 for the 2021 Fourth of July event at Lacy Park, authorizing the City Manager to spend up to that amount and execute related agreements. The council also approved several other items, including a historic designation and Mills Act contract for 1779 Lombardy Road, a fire dispatch agreement with neighboring cities, and an opposition letter to Assembly Bill AB 1401. A motion to add the July 4th item to the agenda passed 4-1, with Vice Mayor Jakubowski dissenting.

• Appropriated $75,000 for 2021 Fourth of July event at Lacy Park (5-0)
• Adopted Resolution R-21-19 for historic designation and Mills Act contract at 1779 Lombardy Road (5-0)
• Remanded Conditional Use Permit CUP20-10 to Planning Commission for further findings (5-0)
• Set appeal of Design Review DRCI9-27HP and DRC19-28 for de novo hearing within 75 days (4-1)
• Authorized fire dispatch service agreement with Burbank, Glendale, and Pasadena (5-0)
• Authorized Mayor to sign opposition letter to AB 1401 (5-0)
• Accepted $100,000 donation from Huntington Library for Capital Projects Fund (5-0)
• Approved animal care/control services contract with Pasadena Humane Society (5-0)

Public Safety Commission Meeting

The commission will review several public safety reports, including updates from the Police, Fire, and Public Works departments. Discussion items include the San Marino Wayfinding Program and proposed changes to safety striping at Sierra Madre Boulevard and Huntington Drive.

• Review of safety striping at Sierra Madre Boulevard and Huntington Drive
• Discussion regarding the San Marino Wayfinding Program
• Police Department Traffic Safety Plan report
• Police Department Use of Force Policies and Procedures report
• Fire Department Annual Report

The Public Safety Commission unanimously approved recommendations for safety striping at Sierra Madre Boulevard and Huntington Drive, including repainting the white striped island, adding a 'BUS ONLY' legend, and installing raised pavement markers. The commission also received and filed monthly reports from Police, Fire, and Public Works, approved prior meeting minutes, and discussed the Wayfinding Program, directing staff to return at a future meeting.

• Approved safety striping recommendations at Sierra Madre Blvd & Huntington Dr (unanimous)
• Received and filed Police Department report for May (unanimous)
• Received and filed Fire Department report for May (unanimous)
• Received and filed Parks and Public Works Department report for May (unanimous)
• Approved minutes of April 22 and May 3, 2021 meetings (unanimous)
• Received and filed Fire Department 2020 Annual Report (unanimous)
• Received and filed Police Department Traffic Safety Plan report (unanimous)
• Received and filed Police Department Use of Force Policies and Procedures report (unanimous)

City Council Adjourned Regular Meeting

The City Council is meeting to discuss the adoption of the Fiscal Year 2021-22 Operating and Capital Budget and the establishment of an appropriations limit. The body will also consider creating a Diversity, Equity, and Inclusion (DEI) Task Force and updating the city's master fee schedule.

• Proposed appropriation of $45,000 from General Fund Reserves for a DEI task force facilitator
• Public hearing for an updated Master Fee Schedule effective August 1, 2021
• Adoption of the proposed Operating & Capital Budget for Fiscal Year 2021-22
• Resolution R-21-18 to establish the appropriations limit for Fiscal Year 2021-22
• Closed session regarding the appointment of a City Attorney

The San Marino City Council created a Diversity, Equity, and Inclusion Task Force and appropriated $45,000 from General Fund Reserves for a trained facilitator. The council also approved the FY 2021-22 operating and capital budget, removing $40,000 for communications, and continued the fee study update to a later meeting. A proclamation recognized Asian American and Pacific Islander Heritage Month.

• Created DEI Task Force and appropriated $45,000 for facilitator (5-0)
• Approved FY 2021-22 budget, removing $40,000 for communications (3-1)
• Continued fee study update to next statutorily possible meeting (4-0)
• Approved appropriations limit for FY 2021-22 (3-0-1)
• Presented proclamation for Asian American and Pacific Islander Heritage Month
• Presented proclamation to Chinese Club of San Marino

Planning Commission Meeting

The Planning Commission will hold a public hearing regarding a conditional use permit for a recreational court. The body will also consider an appeal for a tree removal permit and a declaration of public nuisance.

• Conditional Use Permit No. CUP20-11 for a recreational court at 1591 Virginia Rd.
• Appeal of a tree removal permit determination at 1060 Roanoke Rd.
• Declaration of public nuisance at 775 Winthrop Rd.

Special Library Board of Trustees Meeting

The Library Board of Trustees will meet via teleconference to discuss the library's mission and vision statements. The board will also consider approving meeting minutes from March and April 2021.

• Discussion of Crowell Public Library's mission and vision statements
• Approval of meeting minutes from March 22, 2021 and April 26, 2021
• City Librarian update report
• Management Analyst's report
• San Marino Center Renovation update report

The San Marino Library Board of Trustees held a special meeting on May 24, 2021, approving the amended minutes from March 22 and the minutes from April 26. The board discussed the library's reopening on June 1, revised hours, and the need for clearer branding of the library and recreation divisions in city communications. No formal decisions were made on these topics; they were directed for further discussion at the June meeting.

• Approved amended minutes of March 22, 2021 (4-0)
• Approved minutes of April 26, 2021 (4-0)
• Discussed library reopening on June 1 and revised hours
• Discussed branding clarity for library and recreation divisions
• Discussed mission statement review for library and recreation
• Discussed HVAC and ventilation improvements for city buildings
• Noted board meeting time change to 8:00 a.m. approved by Council

Design Review Committee Meeting

The Design Review Committee is reviewing four applications for residential changes, including roofing materials, fencing, and home additions. Staff recommendations range from denial of a specific roofing material to approval of additions and walls.

• DRC21-13: Proposed roofing material at 1496 Bedford Rd. (Staff recommends denial)
• DRC21-10: Proposed front yard wall, fencing, and gates at 30 Kewen Pl.
• DRC20-20: Proposed single-story rear addition at 1448 Vandyke Rd.
• DRC21-20: Proposed single-story rear addition at 625 Plymouth Rd.

City Council Special Meeting

The City Council is holding a special meeting to enter a closed session. The purpose of the session is to discuss the appointment of a City Attorney and related actions.

• Closed session regarding Public Employee Appointment for City Attorney

The San Marino City Council met in special session and recessed into closed session to discuss the appointment of a City Attorney. After reconvening, the Council reported no reportable action on the item. The meeting was adjourned without any substantive public decisions.

• Held closed session on City Attorney appointment (no reportable action)

City Council Regular Meeting

The City Council will consider updating the municipal code regarding film permits and decide on a letter of support for the San Marino Unified School District Parcel Tax (Measure E). The body will also review several resolutions concerning street projects, investment policies, and land-use appeals.

• Proposed Ordinance No. O-21-1381 relating to film permits
• Resolution R-21-13 for FY 2021-22 street projects funded by SB 1
• Acceptance of a $20,000 donation from the Chinese Club of San Marino
• Resolution R-21-14 denying a project appeal for 2404 Mission Street
• Resolution R-21-15 adopting the 2021 Investment Policy

The City Council authorized a letter in support of Measure E, which would renew the San Marino Unified School District parcel tax. It also discussed the film permit process, directing staff and assigning liaisons, and approved the consent calendar, including resolutions on street projects, investment policy, and a denied appeal. The council accepted a $20,000 donation from the Chinese Club of San Marino and approved a motor officer training agreement.

• Authorized letter in support of Measure E parcel tax renewal (5-0)
• Adopted Resolution R-21-15 adopting 2021 Investment Policy (5-0)
• Approved Resolution R-21-13 for FY 2021-22 SB1 street projects (5-0)
• Adopted Resolution R-21-14 denying appeal of CUP and design review at 2404 Mission Street (5-0)
• Adopted Resolution R-21-12 regarding film permit appeal denial (5-0)
• Accepted $20,000 donation from Chinese Club of San Marino (5-0)
• Approved Release and Hold Harmless Agreement for Redlands Police Department motor course (5-0)
• Approved minutes of four prior meetings (5-0)

City Council Special Meeting

The City Council is reviewing a proposal to replace the current RecTrac software with CivicRec for the Community Services Department. The new system would manage recreation class registration, facility rentals, and participant refunds. The Council is also seeking direction on the proposed FY 2021-22 budget for community services and capital improvements.

• Proposed three-year contract with CivicPlus for CivicRec software totaling $40,855.85
• Proposed appropriation of $8,500 from General Fund Reserves for the first payment
• Presentation of FY 2021-22 proposed budget for Community Services Department operational expenditures
• Presentation of the City's Capital Improvement Plan

The City Council approved the procurement of CivicRec management software for the Community Services Department at a total cost of $40,855.85, and appropriated $8,500 from General Fund Reserves for the first payment under a three-year contract. The motion passed unanimously. The Council also reviewed the proposed FY 2021-22 operating budget for the Community Services Department and provided direction, but no formal action was taken on the budget.

• Approved CivicRec software procurement for $40,855.85 (5-0)
• Appropriated $8,500 from General Fund Reserves to Account No. 101-60-4150-0500 for first payment (5-0)
• Reviewed FY 2021-22 Community Services Department proposed budget, no formal action

Design Review Committee Meeting

The Design Review Committee will review several residential modification requests, including a home addition at 1569 Virginia Rd. and exterior modifications at 1045 Rosalind Rd. The committee will also consider commercial signage for 2300 Huntington Dr. and color changes for 615 La Mirada Ave.

• Residential addition and new detached garage at 1569 Virginia Rd.
• Commercial signage installation at 2300 Huntington Dr.
• Second-story balcony addition at 1045 Rosalind Rd.
• Exterior material color changes at 615 La Mirada Ave.
• Extension request for design review case DRC18-59 at 615 La Mirada Ave.

Public Safety Commission Meeting

The Public Safety Commission will receive and file monthly reports from the Police, Fire, and Public Works departments. The meeting includes a review of March 2021 crime statistics and fire department performance metrics.

• Police report noting an 18.84% decrease in Part 1 crimes compared to March 2020
• Report of $10,000 donation from the San Marino Chinese Club to the Fire Department
• Police traffic trailer placements at Garfield Ave/Callita Pl, Huntington Dr/Chelsea Rd, 2800 block of Huntington Dr, and Sierra Madre Blvd/Huntley Cir
• Fire Department update on the conclusion of the Mobile Vaccination for Homebound 65+ Population program
• Approval of minutes from the April 5, 2021 meeting

The Public Safety Commission met on May 3, 2021, and received and filed the Police, Fire, and Parks and Public Works Department reports for April. The commission also approved the minutes from the April 5, 2021 meeting. All motions passed unanimously with Vice Chair Jeff Boozell absent. No public comments were made, and no substantive policy decisions were taken.

• Received and filed April Police Department report (5-0)
• Received and filed April Fire Department report (5-0)
• Received and filed April Parks and Public Works Department report (5-0)
• Approved minutes of April 5, 2021 meeting (5-0)

City Council Adjourned Regular Meeting

The City Council will consider whether to host a scaled-down Independence Day celebration at Lacy Park. Additionally, the Council will receive a presentation regarding the proposed FY 2021-22 operating budget by department.

• Discussion of a potential July 4th event with an estimated net cost of $62,000
• Presentation of the FY 2021-22 proposed operating budget

The San Marino City Council voted 3-2 to cancel the 2021 Fourth of July event as traditionally held and directed the City Manager to report back on alternate community engagement plans. The council also reviewed the FY 2021-22 proposed operating budget and provided direction and guidance, though no formal action was taken on the budget.

• Canceled 2021 Fourth of July event as traditionally held (3-2)
• Directed City Manager to report back on alternate community engagement plans
• Reviewed FY 2021-22 proposed operating budget and provided direction

Planning Commission Meeting

The Planning Commission is considering three design and use permits for residential projects. The body will also hear an appeal regarding a tree removal permit and discuss accessory structures.

• Design Review DRC19-44HP: Single-story residence and detached two-car garage at vacant lot between 527 and 585 Winthrop Rd.
• Design Review DRC20-57HP: New single-story residence with attached two-car garage at 2920 Sheffield Rd.
• Conditional Use Permit CUP20-11: Construction of a recreational court at 1591 Virginia Rd.
• Appeal of a tree removal permit determination at 1060 Roanoke Rd.
• Discussion on accessory structures as they relate to design review.

Special Library Board of Trustees Meeting

The Library Board of Trustees discussed upcoming budget presentations to the City Council and proposed shifts in digital subscription services. Staff also provided updates on capital improvement projects, including window tinting and library reopening plans.

• Proposed cancellation of Gale database subscriptions to save approximately $15,000 annually
• Plan to purchase Press Reader and Hoopla subscriptions using savings from discontinued resources
• Window tinting project underway for the main room and children's area windows
• FY 21-22 preliminary budget presentation scheduled for City Council on May 7 or May 9, 2021
• Foundation raised $25,400 according to year-end newsletter updates

The San Marino Library Board of Trustees tabled approval of the March 22, 2021 minutes due to inaccuracies, pending revision. The board also received reports on budget, programming, and library operations, but took no other formal votes.

• Tabled approval of March 22, 2021 minutes pending revision (5-0)

Special Public Safety Commission Meeting

The Public Safety Commission is meeting to review and provide direction on the proposed operating budget for public safety departments for fiscal year 2021-22. The session includes a draft budget submission specifically for the Fire Department.

• Proposed FY 2021-22 Fire Department budget of $6,120,075
• Proposed $5,329,550 personnel budget for Fire Department (2.9% increase)
• Proposed $790,525 for Fire Department services and supplies (6.8% increase)
• Budget increase of $5,800 for Verdugo Fire Communications dispatch services
• Budget increase of $16,760 for 911 direct connect line services

The Public Safety Commission voted unanimously to recommend that the City Council accept the Draft FY 2021-22 Public Safety Department Budgets as presented, and also recommended an analysis of employee retention and recruitment before the FY 2022-23 budget. No public comments were made, and no other substantive decisions were taken.

• Recommended City Council accept Draft FY 2021-22 Public Safety Department Budgets (6-0)
• Recommended analysis of employee retention and recruitment prior to FY 2022-23 budget (6-0)

Design Review Committee Meeting

The Design Review Committee will consider several projects, including residential additions and new commercial signage. Items include a home addition at 835 Sussex Rd. and signage requests for Huntington Drive properties.

• One-story addition at 835 Sussex Rd.
• Commercial signage installation at 2010 Huntington Dr.
• Commercial signage installation at 2405 Huntington Dr.
• First and second story addition at 1275 St. Albans Rd.
• Front yard wall, fencing, and gates at 30 Kewen Pl.

City Council Special Meeting

The City Council is reviewing a Draft Housing Strategy to update the city's Housing Element for 2021–2029. This update is required by state law to address the city's Regional Housing Need Allocation of 397 units.

• Review of Draft Housing Strategy and policy options
• Discussion of Regional Housing Need Allocation (RHNA) of 397 units (240 affordable)
• Analysis of state laws including AB 686, AB 72, AB 1397, and SB 166
• Review of the 'No Net Loss' law (SB 166) regarding low-income housing sites
• Discussion of streamlined ministerial approval process under SB 35

The City Council held a special meeting to review Housing Element policy options and provided direction to staff. No formal votes or final decisions were made; the item was a workshop for discussion and guidance.

• Reviewed Housing Element policy options and provided direction to staff

City Council Regular Meeting

The City Council will consider several items including a street rehabilitation program, public safety tax levies, and COVID-19 expense appropriations. The meeting also includes discussions on film permit appeals and conditional use permits.

• Street Rehabilitation Program Project No. 20-9271 construction agreement for $2,624,685
• Construction inspection services contract for $81,032
• Public Safety Special Tax Levy for Fiscal Year 2021-22
• Appropriation of $100,000 for COVID-19 related costs
• Appropriation of $5,000 for the Peafowl Abatement Program

The City Council voted 3-1 to deny the appeal for film permits at two Cambridge and Winston properties but approve it for Melville and Virginia Road, with conditions. It also unanimously denied three permits (CUP20-05, CUP20-16, DRC20-29HP) for 2404 Mission Street with prejudice. The council approved the FY 2021-22 Public Safety Special Tax Levy with a zero percent increase, and awarded a $2,624,685 street rehabilitation contract to Sully-Miller Contracting Company.

• Approved film permit appeal for Melville and Virginia Road, denied for Cambridge and Winston (3-1, Jakubowski abstained)
• Denied CUP20-05, CUP20-16, and DRC20-29HP at 2404 Mission Street with prejudice (5-0)
• Approved Resolution R-21-11 for Public Safety Special Tax Levy, striking 5% to 0% (5-0)
• Awarded $2,624,685 construction contract to Sully-Miller Contracting for Street Rehabilitation Project 20-9271 (5-0)
• Awarded $81,032 inspection services agreement to Z&K Consultants (5-0)
• Appropriated $100,000 for COVID-19 costs from General Fund Reserves (5-0)
• Appropriated $5,000 for Peafowl Abatement Program (5-0)
• Approved letter of support for Assembly Bill 818 on disposable wipes labeling (5-0)

City Council Special Meeting

The San Marino City Council will convene a special meeting on April 14, 2021. The agenda includes a closed session for the Council to confer with labor negotiators regarding the San Marino Unrepresented Employees.

• Closed session: Conference with labor negotiators (San Marino Unrepresented Employees)

The City Council held a special meeting that consisted solely of a closed session to discuss labor negotiations. No substantive decisions were made in open session; the only action was giving direction to the city negotiators during the closed session.

• Gave direction to City Negotiators in closed session (unanimous)

Design Review Committee Meeting

The Design Review Committee is reviewing applications for home additions and non-standard roofing materials. The body will decide on compatibility with legal neighborhoods and environmental impacts for several residential projects.

• 2198 Roanoke Rd.: Proposed first and second story addition and new detached garage
• 1569 Virginia Rd.: Proposed first and second story addition and new detached garage
• 2765 Lorain Rd.: Request to install DECRA Shake XD roofing material (staff recommends denial)
• 1496 Bedford Rd.: Request to install roofing material not on the City's Pre-Approved list
• 835 Sussex Rd.: Proposed one story addition to an existing residence

Public Safety Commission

The Public Safety Commission will review a draft citywide traffic circulation study and neighborhood traffic calming program. The meeting also includes reports from the Police, Fire, and Public Works departments.

• Review of Draft Citywide Traffic Circulation Study
• Police Department February 2021 update
• Fire Department February 2021 performance metrics
• Mobile Vaccination Program for homebound residents 65+
• Approval of March 1, 2021 meeting minutes

The Public Safety Commission received and filed the March Police, Fire, and Parks and Public Works department reports, and approved the minutes from the March 1, 2021 meeting. A draft citywide traffic circulation study was presented by Director Throne and Iteris, Inc. representatives. The commission scheduled a special meeting for April 22, 2021 at 6:00 p.m. to discuss the Fiscal Year 2021-22 Public Safety Department budgets.

• Received and filed the Police Department report for March.
• Received and filed the Fire Department report for March.
• Received and filed the Parks and Public Works Department report for March.
• Approved the minutes of the March 1, 2021 Public Safety Commission meeting.
• Scheduled a special meeting on April 22, 2021 at 6:00 p.m. to discuss the Fiscal Year 2021-22 Public Safety Department budgets.

City Council Adjourned Regular Meeting

The City Council will receive and file a 2021 stormwater system condition assessment report. Members will also review the draft FY 2021-22 capital construction budget and 5-year capital improvement plan to provide guidance.

• 2021 Stormwater System Condition Assessment Report by Dudek
• Draft FY 2021-22 Capital Improvement Plan and 5-year forecast
• Proposed culvert replacement under Lacy Park for FY 2021-22 design and FY 2022-23 construction
• Stormwater assessment contract cost of $149,895
• Consultant estimate of $2 million annual capital expense for drainage culvert rehabilitation

The City Council voted to receive and file the 2021 stormwater system condition assessment and to consider the consultant's and department's recommendations for future capital improvements. The Council also reviewed the draft FY 2021-22 capital construction budget and 5-year capital improvement plan, providing direction and guidance. No other substantive decisions were made.

• Approved receiving and filing the 2021 stormwater system condition assessment, with direction to consider recommendations for future capital improvements.
• Reviewed the draft FY 2021-22 capital improvement plan and 5-year forecast, providing direction and guidance.

Planning Commission Meeting

The Planning Commission is considering several residential design reviews and a conditional use permit. The body will also review a request for a local historical landmark designation and an appeal regarding a tree removal permit.

• Design Review DRC19-57HP: New two-story residence at 1215 Saint Albans Rd.
• Design Review DRC 20-57HP: New single-story residence at 2920 Sheffield Rd.
• CUP20-17 and DRC20-67: One-story addition at 2731 Gainsborough Dr.
• Local Historical Landmark Designation request for 1779 Lombardy Rd.
• Appeal of a tree removal permit determination for 1060 Roanoke Rd.

Special Library Board of Trustees Meeting

The Library Board of Trustees will meet via teleconference to approve February minutes and receive reports from various liaisons. The board is scheduled to receive a budget update presentation for fiscal year 2021-22 from the Director and City Librarian.

• FY 2021-22 Budget Update presentation
• Approval of February 22, 2021 meeting minutes
• San Marino Center renovation update report
• Director and City Librarian's informational report

The San Marino Library Board of Trustees approved the amended minutes from the February 22, 2021 meeting, correcting the Foundation's fundraising total to $26,900. The board discussed plans for a gradual library reopening tied to county health tiers, pending City Manager approval, and heard updates on capital projects, e-book services, and the FY 21-22 preliminary budget.

• Approved the amended minutes of the February 22, 2021 Library Board of Trustees meeting.
• Discussed plans for a gradual library reopening tied to county health tiers, pending City Manager approval.
• Heard that the window tinting project will be rebid for inside surface installation on clerestory windows.
• Discussed switching e-book providers to Cloud Library but found it more expensive than Overdrive.
• Planned to discontinue some Gale database subscriptions and purchase Press Reader and Hoopla subscriptions.
• Noted the FY 21-22 preliminary budget will be presented at the April meeting and go to City Council on May 9.

City Council Special Meeting

The City Council will hold a public hearing to receive and file the 2020 Housing Element Annual Progress Report. The body will also review the draft FY 2021-22 capital equipment plan and 5-year forecast.

• 2020 Housing Element Annual Progress Report (reporting 17 housing units permitted/started in 2020)
• Draft FY 2021-22 Capital Equipment Plan and 5-year forecast

The City Council voted unanimously to receive and file the 2020 Housing Element Annual Progress Report and authorized staff to submit it to the state Office of Planning and Research and the Department of Housing and Community Development before the April 1, 2021 deadline. The council also reviewed the draft FY 2021-22 capital equipment plan and 5-year forecast, providing direction and guidance. No public comments were made during the meeting.

• Approved receiving and filing the 2020 Housing Element Annual Progress Report and authorized staff to submit it to OPR and HCD before April 1, 2021.
• Reviewed the draft FY 2021-22 capital equipment plan and 5-year forecast and provided direction and guidance.

Design Review Committee Meeting

The Design Review Committee is reviewing three cases involving commercial signage and residential expansions. The body will determine if the proposed projects are compatible with their respective neighborhoods and existing structures.

• Proposed 36-square-foot backlit commercial sign at 2405 Huntington Dr.
• Proposed second story addition to a residence at 1465 Rubio Dr.
• Proposed first and second story addition and new attached garage at 2174 Melville Dr.

City Council Regular Meeting

The City Council will consider appeals regarding denied film permits for four residences and a conditional use permit for 2404 Mission Street. The body is also discussing local zoning authority and the 2014 Housing Element Annual Progress Report.

• Appeal of film permit denials for 1725 Virginia Road, 1445 Cambridge Road, 912 Winston Avenue, and 2103 Melville Drive
• Appeal of Conditional Use Permits and Design Review for 2404 Mission Street
• Construction agreement of $55,224 to Global Diversified Voltage Services for streetlight replacement
• Proposed one-year waiver of Conditional Use Permit fees for new or expanding restaurants and grocery stores
• Adoption of Cybersecurity, Earthquake, and Extreme Heat/Power Interruption annexes to the Emergency Operations Plan

The San Marino City Council continued the appeal of a denied film permit for four residences to the April 14 meeting, requiring the appellant to obtain written consent from specified neighbors. The council also set a de novo hearing within 40 days for the appeal of conditional use permits at 2404 Mission Street. Additionally, the council approved Resolution No. R-21-09 supporting local zoning authority and continued the 2014 Housing Element Annual Progress Report to a special meeting on March 17, 2021.

• Continued film permit appeal to April 14, 2021, requiring written consent from specified neighbors.
• Set de novo hearing for CUP appeals at 2404 Mission Street within 40 days.
• Continued 2014 Housing Element Annual Progress Report to March 17, 2021 special meeting.
• Approved Resolution No. R-21-09 supporting local zoning authority.
• Approved consent calendar except item 15, including disbursements, cash/investment reports, minutes, COVID-19 update, CUP fee waiver extension, streetlight replacement contract, emergency operations annexes, nuisance ordinance, county services agreement, school banners, and audit services agreement.
• Approved street pole banners for San Marino Motor Classic (July 10-August 23, 2021) with half cost reimbursement, with Council Member Shepherd Romey dissenting.

Design Review Committee Meeting

The Design Review Committee is reviewing four cases involving commercial signage and residential exterior changes. Staff recommendations include approving signage for businesses on Mission Street and Huntington Drive, while continuing or requesting alternatives for two residential projects.

• 2640 Mission St.: Proposed exterior modifications and a 6-square-foot antique bronze backlit sign
• 2010 Huntington Dr.: Proposed illuminated and non-illuminated wall signs for Mathnasium
• 1045 Rosalind Rd.: Proposed exterior modifications and addition to a two-story residence
• 2765 Lorain Rd.: Proposed installation of roofing material not on the City's Pre-Approved list

Public Safety Commission Meeting

The Public Safety Commission is meeting to review the draft capital equipment expenditures and capital construction program for fiscal year 2021-2022. The body will also receive monthly reports from the police, fire, and public works departments.

• Review of Fiscal Year 2021-2022 Draft Capital Equipment Expenditures and Capital Construction Program
• Police Department report including January 2021 crime statistics and updates on the Motor Officer Program
• Fire Department report including January monthly performance metrics and COVID-19 updates
• Public Works Department report
• Approval of meeting minutes from February 1, 2021

The Public Safety Commission received and filed the February police, fire, and parks/public works reports. It approved the February 1, 2021 meeting minutes. The commission recommended to the City Council that the Fire Department Command Vehicle be replaced and that Police Department Detective Vehicles be included in the Fiscal Year 2021-2022 Draft Capital Equipment and Improvement Plan, and affirmed the plan with those amendments. All votes were unanimous, with Commission Member Firestone absent.

• Received and filed the February Police Department report.
• Received and filed the February Fire Department report.
• Received and filed the February Parks and Public Works Department report.
• Approved the minutes of the February 1, 2021 Public Safety Commission meeting.
• Recommended to the City Council to replace the Fire Department Command Vehicle in Fiscal Year 2021-2022.
• Recommended to the City Council to include Police Department Detective Vehicles in the Fiscal Year 2021-2022 Draft Capital Equipment and Improvement Plan.
• Affirmed the Draft Capital Equipment and Improvement Plan with the recommended amendments.

City Council Special Meeting

The City Council is meeting to consider adopting Resolution No. R-21-08 to revise the 2020 Investment Policy. The proposed change adds an exception for funds held in trusts for employee retiree health benefits to allow for the implementation of a CERBT Trust.

• Resolution No. R-21-08 to adopt the Revised 2020 Investment Policy
• Proposed exception to Section 2.0 Scope for employee retiree health benefit trusts
• Reported total cash and investments of $33,703,494 as of December 31, 2020

The San Marino City Council held a special meeting on February 26, 2021, and approved Resolution No. R-21-08, adopting the revised 2020 Investment Policy. The motion passed with four votes in favor and one against. No public comments were made during the meeting.

• Adopted Resolution No. R-21-08, the revised 2020 Investment Policy (passed 4-1, with Council Member Shepherd Romey voting no).

City Council Adjourned Regular Meeting

The City Council is discussing the establishment of a CalPERS trust account to prefund other post-employment benefits (OPEB). The body is also reviewing mid-year financial forecasts and the implementation of a city wayfinding program.

• Proposed one-time contribution of $500,000 or $750,000 to open a CERBT Section 115 Trust
• Proposed transfer of funds from General Fund Reserves to Capital Projects Fund Reserves
• Approval of the San Marino Wayfinding Program including district naming and sign design
• Purchase of nine automated license plate reader cameras from Vigilant Solutions, LLC not to exceed $70,199

The City Council approved four items: establishing a CalPERS retiree benefit trust with a $500,000 initial contribution (Resolution R-21-06 and R-21-07), receiving the FY 2020-21 mid-year financial review and transferring $2.9 million from General Fund reserves to Capital Projects, approving the San Marino Wayfinding Program design and procurement, and authorizing the purchase of nine automated license plate readers from Vigilant Solutions for up to $70,199 using a Homeland Security grant. All motions passed, with Council Member Shepherd Romey voting no on the CalPERS trust item.

• Approved Resolution R-21-06 and R-21-07 to join CalPERS CERBT and make a $500,000 initial contribution (4-1, Shepherd Romey no).
• Approved transfer of $2,900,000 from General Fund Reserves to Capital Projects Fund Reserves (5-0).
• Approved naming of commercial districts and design of posts/signs for Wayfinding Program, directing staff to procure a contractor (5-0).
• Authorized City Manager to sign subrecipient agreement with LA County and purchase nine ALPR cameras with 4 years data hosting from Vigilant Solutions, not to exceed $70,199 (5-0).

Planning Commission Meeting

The Planning Commission is conducting a workshop to discuss San Marino's assigned share of 397 housing units for 2021–2029. The body is also reviewing updates to the City's Safety Element to address climate adaptation and wildfire activity.

• Conditional Use Permit CUP20-19 to renovate and enlarge the Rose Garden Tea Room at 1151 Oxford Rd.
• Design Review DRC 19-44HP for a single-story residence and two-car garage between 527 and 585 Winthrop Rd.
• Request for local historical landmark designation for 1779 Lombardy Rd.
• Proposal to reintroduce natural wood shake and wood shingle to pre-approved roof materials.
• Resolution of findings for 2275 S. Oak Knoll Ave. (CUP19-9, DRC19-27HP, DRC19-28, and DRC19-97).

Special Library Board of Trustees Meeting

The Library Board of Trustees will meet to approve minutes from the January 25, 2021, meeting. The board will also receive reports from the City Librarian and the Management Analyst.

• Approval of January 25, 2021 meeting minutes
• Director and City Librarian's report
• Management Analyst's report
• San Marino Center renovation update report

The San Marino Library Board of Trustees met virtually and took no formal votes on policy, but approved minutes and received staff reports. The Board supported using $5,000 in reserve funds for children's services books and summer programs, and discussed budget concerns due to reduced Friends donations. No major decisions were made; most items were informational.

• Approved minutes of January 25, 2021 meeting (unanimous)
• Received and filed Director and City Librarian update report (unanimous, roll call)
• Received and filed Management Analyst report (unanimous)
• Supported use of $5,000 in reserve funds for children's services books and summer programs (discussion, no formal vote)

Design Review Committee Meeting

The Design Review Committee will review several residential addition and remodel projects. Items include a one-story addition at 835 Sussex Rd., a two-story project at 1360 Granada Ave., a two-story addition at 1565 Chelsea Rd., and a multi-part project at 2198 Roanoke Rd.

• One-story addition at 835 Sussex Rd.
• First and second story addition/remodel at 1360 Granada Ave.
• First and second story addition at 1565 Chelsea Rd.
• First and second story addition, exterior modifications, and new detached garage at 2198 Roanoke Rd.

City Council Regular Meeting

The City Council will discuss adding a full-time Code Enforcement Officer to the budget and amending municipal codes regarding public nuisance proceedings. The body is also deciding on several infrastructure contracts and ordinances related to food delivery fees and tree preservation.

• Proposed $32,948 appropriation for an additional full-time Code Enforcement Officer
• Professional design services agreement of $73,075 to Dudek of Encinitas for lift station improvements
• Procurement of two 9-1-1 dispatch center consoles from Russ Bassett Corporation for $38,899.96
• Ordinance O-20-1375 to regulate third party food delivery service fees
• Upgrade of radio equipment with encryption boards from Foothill Communications not to exceed $17,267

City Council Special Meeting

The City Council is holding a special meeting to enter a closed session. The body will discuss one case regarding a potential threat of litigation related to a worker’s compensation claim.

• Closed session regarding one worker’s compensation claim litigation case

The San Marino City Council held a special meeting on February 10, 2021, with all members present. After a closed session to discuss potential litigation, the Council unanimously approved a settlement with all Council Members present. No other substantive decisions were made.

• Approved settlement in potential litigation case (unanimous)

Design Review Committee Meeting

The Design Review Committee will review multiple applications for residential additions, exterior modifications, and business signage. Items include a proposed home addition on Granada Ave and various commercial sign installations.

• Residential addition and remodel at 1360 Granada Ave.
• Commercial signage installation at 2405 Huntington Dr.
• Exterior modifications and business signage at 2640 Mission St.
• One- and two-story residential addition at 1161 Virginia Rd.
• Exterior home modifications at 2050 E. California Blvd.

Public Safety Commission Meeting

The Public Safety Commission is meeting to receive reports from the Police, Fire, and Public Works departments. The body will also review the Fiscal Year 2021-2022 municipal budget schedule and a status update on capital equipment and construction.

• Police Department report noting a 14.78% increase in Part 1 crimes compared to 2019
• Fiscal Year 2021-2022 municipal budget schedule
• FY 2020-2021 capital improvement plan status update report
• Police Department update on new vehicles and the creation of a Motorcycle Team
• Approval of meeting minutes from January 4, 2021

City Council Adjourned Regular Meeting

The City Council is meeting to set goals for the FY 2021-22 budget and discuss updated code enforcement procedures. The body will also consider a salary schedule for part-time librarians and the budgetary impact of community engagement programming.

• Resolution No. R-21-03 to adopt the salary schedule for part-time Librarian 1 employees
• Proposed $380K increase in operating budget to support community engagement programming
• Discussion of a Draft Code Enforcement Policies and Procedure Manual
• FY 2021-22 budget overview and goal-setting session

The San Marino City Council met on January 29, 2021, and took several actions. It received and filed a report on code enforcement procedures, adopted Resolution No. R-21-03 for the salary schedule but only to the extent it mandates a required minimum wage increase, affirmed the continuation of community engagement programming with an understanding of an additional $380,000 budget impact, and held a goal-setting session for FY 2021-22. All motions passed unanimously.

• Received and filed code enforcement procedures report (5-0)
• Adopted Resolution No. R-21-03 for salary schedule, limited to minimum wage increase (5-0)
• Affirmed community engagement programming, accepting $380,000 budget impact (5-0)
• Added future agenda items: LA County Sanitation District presentation, Artificial Turf Recommendations, Sponsorship Rights

Planning Commission Meeting

The Planning Commission is considering permits for new residences at 2275 S. Oak Knoll Ave. and 1705 Sharon Pl. The body will also discuss a local historical landmark designation and a public nuisance declaration.

• Proposed two-story residence and detached garage at 2275 S. Oak Knoll Ave.
• Proposed single-story residence with three variances at 1705 Sharon Pl.
• Request for local historical landmark designation at 1779 Lombardy Rd.
• Declaration of public nuisance at 2924 Gainsborough Dr.
• Resolution of findings for projects at 2285 Huntington Dr., 1831 Windsor Rd., and 2150 Melville Dr.

Special Library Board of Trustees Meeting

The Library Board of Trustees will review the 2021 meeting calendar and discuss upcoming capital improvement projects for the Crowell Public Library. The agenda also includes discussions on adult services programming and the use of a $5,000 reserve allocation for Children's Services.

• Review of 2021 Board of Trustees meeting calendar
• Ratification of the FY 2019-2020 Annual Public Library Survey
• Discussion of FY 21-22 Capital Improvement Plan projects for Crowell Public Library
• Recommendations for Adult Services programming through June 30, 2021
• Direction on the use of a $5,000 reserve allocation for Children's Services

The Library Board of Trustees approved changing its regular meeting time from 7:30 a.m. to 8:00 a.m. on the fourth Monday of each month, directing staff to prepare a resolution for City Council approval. The board also ratified the fiscal year 2019-2020 Annual Public Library Survey filed with the State Library. No other formal actions were taken; other items were informational reports or discussions.

• Approved changing regular meeting time to 8:00 a.m. on fourth Monday (4-0-1, Mollno abstained)
• Ratified FY 2019-2020 Annual Public Library Survey (5-0)

Design Review Committee Meeting

The Design Review Committee is reviewing several residential modification requests, including home additions and fencing. The body will decide on approvals for projects on Virginia Road, Sussex Road, and S. Los Robles Ave, while continuing others to a later date.

• 1470 Virginia Rd.: Proposed front yard fencing, driveway gate, pedestrian gate, and pilasters
• 835 Sussex Rd.: Proposed one story addition to an existing single-story residence
• 1750 S. Los Robles Ave.: Proposed exterior modifications to an existing residence
• 1408 Wilson Ave.: Proposed first and second story addition and non-approved roofing material
• Discussion on reintroducing natural wood shake and wood shingle to the City's pre-approved roof materials list

City Council Regular Meeting

The City Council will hold a public hearing regarding a conditional use permit appeal for 2404 Mission Street. The body is also considering ordinances related to third-party food delivery fees, tree preservation, and roofing materials.

• Appeal of Conditional Use Permits and Design Review for 2404 Mission Street
• Ordinance No. O-20-1376-U and O-20-1375 regulating third-party food delivery service fees
• Amendment No. 2 to Crane Architectural Group agreement for San Marino Center renovation: $45,900
• Appropriation of $5,000 for the Peafowl Abatement Program
• Acceptance of $5,332 donation from the Macfarland Family Foundation

The City Council introduced and passed Ordinance No. O-20-1375 regulating third-party food delivery service fees, but the accompanying Urgency Ordinance No. O-20-1376-U failed to get the required four-fifths supermajority vote. The council also continued a conditional use permit appeal, reintroduced a tree preservation ordinance, introduced a roofing materials ordinance, approved gym upgrades, and approved a tree removal list with exclusions.

• Adopted Ordinance No. O-20-1375 regulating third-party food delivery fees (3-2)
• Urgency Ordinance No. O-20-1376-U failed (3-2, needed 4 votes)
• Continued appeal of CUP20-05, CUP20-16, DRC20-29HP to a future date (5-0)
• Reintroduced Ordinance No. O-20-1369 amending tree preservation ordinance (4-1)
• Introduced Ordinance No. O-21-1380 amending building code for roofing materials (5-0)
• Approved $16,400 for gym upgrades and maintenance (5-0)
• Approved Fall 2020 tree removal list excluding trees 4, 18, 21, 26, 30 (4-0-1)
• Approved Amendment No. 2 with Crane Architectural Group for $45,900 (3-2)

City Council Special Meeting

The City Council is holding a special meeting conducted via teleconference. The session is primarily dedicated to closed-door discussions regarding legal matters and labor negotiations.

• Potential litigation regarding a worker's compensation claim
• Potential litigation regarding a proposed project at 2404 Mission Street
• Existing litigation: California-American Water Company application to increase revenues (Application 19-07-004 2)
• Labor negotiations with City Employees’, Firefighters’, and Police Officers’ Associations, and Unrepresented Employees

Design Review Committee Meeting

The Design Review Committee is reviewing applications for home additions and roofing materials. The body will decide on the compatibility of these projects with their respective neighborhoods and existing structures.

• 1715 Westhaven Rd.: Proposed one- and two-story addition
• 1620 Rubio Dr.: Proposed first and second-story addition and exterior modifications
• 1505 Circle Dr.: Proposed first and second-story addition and exterior modifications
• 1465 Rubio Dr.: Proposed second story addition
• 2225 Homet Rd. and 1460 Park Pl.: Proposed roofing material installations

Public Safety Commission Meeting

The Commission will receive and file monthly reports from the Police, Fire, and Public Works departments. The Police Department report notes a 14.15% increase in Part 1 crimes compared to 2019, specifically highlighting increases in larcenies and auto thefts.

• Police Department report covering November 2020 crime and traffic data
• Fire Department monthly performance metrics
• Public Works Department report
• Approval of December 7, 2020 meeting minutes

The commission voted unanimously to receive and file the December police, fire, and public works department reports, and approved the minutes from the December 7, 2020 meeting. No other substantive decisions were made.

• Received and filed Police Department report (5-0)
• Received and filed Fire Department report (5-0)
• Received and filed Parks and Public Works Department report (5-0)
• Approved minutes of December 7, 2020 meeting (5-0)