Prosser public meetings in 2024

Meeting Cancellation Notice

The Prosser City Council cancelled its regular meeting that was to be held on Tuesday, December 24, 2024 at 7:00 p.m. in the Council Chambers at 1002 Dudley Avenue. No agenda items were considered. The next Work Session is set for Tuesday, January 7, 2025 at 7:00 p.m. in the same location.

Planning Commission Meeting

The Planning Commission will meet to discuss and provide direction regarding a Planned Area Development moratorium. The body will also review and approve meeting minutes from five previous dates between June and November 2024.

• Discussion regarding Planned Area Development (Moratorium)

Budget and Finance Committee Meeting

The Budget and Finance Committee will approve the minutes from the November 26, 2024 meeting, discuss claim checks for the period ending December 10, 2024, and review payroll checks for the period ending November 30, 2024. The committee will also hear a presentation on donations, public information, and community involvement activities. The next meeting is scheduled for January 14, 2025.

• Approve November 26, 2024 meeting minutes
• Discuss claim checks for period ending December 10, 2024
• Discuss payroll checks for period ending November 30, 2024
• Presentation on donations, public information, and community involvement
• Schedule next meeting for January 14, 2025

Regular City Council Meeting

The Prosser City Council will approve the 2025 budget, authorize a $909,391 fuel tax grant for Alexander Ct. Phase 1 improvements, and appoint a new Building Official. The meeting will also include approval of payroll and claim payments totaling nearly $2 million.

• Approve 2025 Budget (Ordinance)
• Approve TIB Fuel Tax Grant Agreement ($909,391 for Alexander Ct. Phase 1)
• Approve HLA Engineering as consulting City Engineer for 2025
• Approve appointment of Nick Alsbury as Building Official
• Approve payroll and claim payments ($1,975,907.44 total)

Meeting Cancellation Notice

The Prosser Board of Adjustment has cancelled its regular meeting scheduled for December 5, 2024. The next meeting is scheduled for January 2, 2025.

City Council Work Session

The council held a work session to hear a presentation from HLA Engineering on current water and sewer capacities and projected future availability, with no action required. Staff presented the draft Prosser Recreation and Open Space (PROS) Plan, funded by a grant from the Recreation and Conservation Office, for discussion only. The council reviewed community survey results for the City Hall/Police Station Replacement Project and sought staff direction on next steps.

• HLA Engineering presentation on water and sewer capacity and future planning (no action)
• Draft Prosser Recreation and Open Space (PROS) Plan presentation (discussion only, grant funded)
• Review of community survey data for City Hall/Police Station Replacement Project (discussion, staff direction)

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee will approve the minutes from the November 12, 2024 meeting. It will then discuss claim checks prepared for the period ending November 26, 2024, followed by a review of payroll checks for the period ending November 15, 2024. The committee will schedule its next meeting for December 10, 2024 and then adjourn.

• Approve November 12, 2024 meeting minutes
• Discuss claim checks for the period ending November 26, 2024
• Discuss payroll checks for the period ending November 15, 2024
• Set next meeting date for December 10, 2024
• Adjournment

Regular City Council Meeting

The council will consider and adopt several ordinances and resolutions, including the 2025 budget and a water system plan. It will also approve payroll and claim check payments totaling over $363,000, plus a $12,063.04 tourism reimbursement. Additional items include a facility use agreement for the Senior Citizens Club and a professional service agreement with the Boys & Girls Clubs.

• Approve payroll checks and electronic payments of $62,278.85 for the period ending Nov 15, 2024
• Approve claim checks and electronic payments of $301,132.84 for the period ending Nov 26, 2024
• Approve tourism and promotional reimbursable expenses of $12,063.04 for 2024
• Adopt Ordinance to approve the 2025 city budget
• Adopt Resolution to adopt the Water System Plan (Project No. 21129)

Special City Council Meeting

The Prosser City Council will review the City Hall/Police Station Replacement Project, presenting four location alternatives with estimated expenses between $7.8 million and $11.1 million. The agenda includes cost details such as debt service payments, property tax levy increases, and projected operations costs. Community survey results and comments will be considered before a decision at the December 3 council meeting.

• Presentation of four project alternatives (Benton County Courthouse & PD at 7th & Bennett, Courthouse & PD at 8th & Bennett, etc.)
• Estimated total project expenses: $7,833,021.00; $11,086,667.00; $7,806,381.00; $8,375,150.00
• Debt service payments (30 yrs at 4.5%): $68,500; $271,000; $69,000; $115,000
• Property tax excess levy increases: $29.08; $115.05; $29.29; $48.82
• Community survey results and comments to be reviewed before next steps

Special Planning Commission Meeting

The Special Planning Commission will meet to discuss updates to the Comprehensive Plan, including the 2024 Land Use Designation Map, Chapter 17 (PAD Review), and Chapter 18. All three items are listed as discussion‑only with next‑step recommendations. No formal decisions or votes are scheduled for these items at this meeting.

• Comprehensive Plan Land Use Map Update 2024 – discussion only
• Chapter 17 Update 2024, including PAD Review – discussion only
• Chapter 18 Update 2024 – discussion only

Regular City Council Meeting

The Prosser City Council meeting on Nov 12, 2024 will consider several ordinances and resolutions, including setting the 2025 property tax levy and ad valorem tax rates. Council members will also vote on payroll and claim payments totaling $1,627,589.61, approve a special event permit for the 2nd Annual Tree Lighting at the Prosser Train Depot Parking Lot, and adopt LTAC funding agreements for historic downtown, a balloon rally, a wine network, and the Chamber of Commerce. Additional items include a water‑right transfer application, an update to the Building Official position description, a 2.9% cost‑of‑living adjustment for non‑represented staff, and an updated city fee schedule.

• Approve payroll checks 602582‑602585 and electronic payments totaling $183,126.49.
• Approve claim checks 29129‑29237 and electronic payments totaling $1,444,463.12.
• Adopt ordinances setting the 2025 property tax levy and ad valorem tax rates.
• Approve LTAC funding agreements: $3,300 for Historic Downtown Prosser, $7,900 for Great Prosser Balloon Rally, $46,800 for Prosser Wine Network, $173,721 for Prosser Chamber of Commerce.
• Approve special event permit for the 2nd Annual Tree Lighting on Nov 29, 2024 at the Prosser Train Depot Parking Lot.

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee will discuss payroll checks for October 31 and claim checks for November 12. The meeting is scheduled for Tuesday, November 12, 2024, at 6:30 PM in Council Chambers.

• Approve October 22, 2024 meeting minutes
• Discuss payroll checks for period ending October 31
• Discuss claim checks for period ending November 12
• Review accountability audit status
• Review CIAW loss history report

Board of Adjustment Meeting

The Board of Adjustment will hold a public hearing to decide on a conditional use permit for an electronic sign at 2008 Miller Ave and a variance for a garage setback at 1026 Gum Street. Staff recommends approving both requests.

• Public hearing for electronic sign at 2008 Miller Ave
• Public hearing for garage setback variance at 1026 Gum Street
• Approval of previous Board minutes
• Public comment deadline at 4:00 p.m. the day of the meeting

City Council Work Session

The Prosser City Council work session will hear the Police Department quarterly report and a new Building Department staff hire. Council members will hold public hearings on several components of the 2025 Proposed Budget and then discuss the overall budget, a funding request for City Park playground safety railing improvements, and the Lodging Tax Advisory Committee funding recommendation.

• Review of the 2025 Proposed Budget (Finance Department)
• Funding request for City Park playground safety railing improvements
• Funding recommendation for the Lodging Tax Advisory Committee (LTAC)
• Public Hearing #2 on the 2025 Proposed Budget
• Public Hearing on the 2025 Proposed Budget Capital Facilities Plan

Regular City Council Meeting

The Prosser City Council will consider a public hearing to continue the Planned Area Development (PAD) Chapter 17.20 moratorium and direct staff to revise the proposal. Council members will also review payroll and claim payments totaling $319,046.16, approve tourism reimbursements of $11,917.83, and discuss a resolution accepting a High Visibility Enforcement grant. Additional items include discussion of a proposed police limited‑commission ordinance and a review of the 2025 proposed budget.

• Approve payroll and electronic payments of $19,164.97 for the period ending Oct 15 2024
• Approve claim checks totaling $299,881.19 for the period ending Oct 22 2024
• Approve tourism and promotional reimbursable expenses of $11,917.83 for 2024
• Public hearing to continue PAD Chapter 17.20 moratorium
• Resolution to accept High Visibility Enforcement (HVE) Mobilizations Grant interagency agreement

Budget and Finance Committee Meeting

The Budget and Finance Committee will approve the minutes from the October 8, 2024 meeting. It will then discuss claim checks for the period ending October 22, 2024 and payroll checks for the period ending October 15, 2024. The meeting also includes updates on the 2025 budget development, the 2024 inventory audit, the 2024 budget position, and the 2023 accountability audit.

• Approve October 8, 2024 meeting minutes
• Review claim checks for period ending Oct 22, 2024 (including payment to Desert Valley Powersports for a police side‑by‑side vehicle)
• Review payroll checks for period ending Oct 15, 2024
• Discuss HR support and labor negotiations from Kevin Wesley
• Finance Director update on 2025 budget development, 2024 inventory audit, 2024 budget position, and 2023 accountability audit

Planning Commission Meeting

The Prosser Planning Commission will hold a public hearing on the River Road Residences Planned Area Development (PAD) Preliminary Plat, a 59‑lot residential subdivision. Staff recommends the Commission reject Benton County’s request for full‑width street improvements on North River Road, citing the Nolan/Dolan test. Commissioners will consider the proposed street connections to North River Road, Emick Lane, Petra Ave, and South Nunn Road, and the requirement that adjacent parcels provide their own street improvements.

• Public hearing on River Road Residences PAD Preliminary Plat (59‑lot subdivision)
• Proposed access from North River Road with future stub connections to Emick Lane, Petra Ave, and South Nunn Road
• Benton County comment that North River Road is inadequate and request for full‑width street improvements
• Staff recommendation to reject the request for off‑site improvements based on the Nolan/Dolan test
• Requirement that any development on adjacent parcels must provide required street connections

Special City Council Meeting

The Prosser City Council will tour city facilities and discuss potential locations for a project. The meeting begins at 5:30 PM at 1002 Dudley Avenue.

• Council tour of City Facilities/Court House Campus
• Council tour of old City Hall/Police Station at 601 7th Street
• Council tour of Quonset Hut/old Heard property at Bennett Avenue
• Council tour of Court House at 620 Market Street
• Discussion of proposed site locations

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee will meet on Oct 8, 2024 to approve the Sep 24, 2024 meeting minutes. It will discuss claim checks prepared for City Council approval covering the period ending Oct 8, 2024, and review payroll checks for the period ending Sep 30, 2024. The next committee meeting is scheduled for Oct 22, 2024.

• Approve September 24, 2024 meeting minutes
• Discuss claim checks for the period ending October 8, 2024
• Discuss payroll checks for the period ending September 30, 2024
• Schedule next meeting for October 22, 2024

Regular City Council Meeting

The Prosser City Council will vote on a consent agenda that includes payroll checks totaling $187,196.87 and claim checks totaling $722,744.60. It will also consider a resolution declaring the Zone 2.5 Watermain Improvements (HLA Project No. 23144C) complete and approve the use of budget savings for server hardware and software purchases. The meeting includes a discussion of the 2025 proposed budget and a proclamation for Red Ribbon Week.

• Approve payroll check numbers 602577‑602581 for $187,196.87 (period ending Sep 30, 2024)
• Approve claim check numbers 28985‑29058 for $722,744.60 (period ending Oct 8, 2024)
• Adopt resolution accepting the Zone 2.5 Watermain Improvements, HLA Project No. 23144C as complete
• Approve use of City Administrator budget savings for purchase of server hardware, software, and payroll/HR equipment
• Review and discuss the 2025 proposed budget with department heads and the public

Meeting Cancellation Notice

The Prosser Board of Adjustment cancelled its regular meeting that was scheduled for October 3, 2024 at 6:00 p.m. in the City Council Chambers at 1002 Dudley Avenue. The next Board of Adjustment meeting is set for November 7, 2024 at 6:00 p.m. in the same location. No other agenda items were listed.

City Council Work Session

The City Council is conducting its first public hearing for the 2025 proposed budget and reviewing revenue sources. The session includes budget discussions for the Finance, Administration/Clerk, Council, and IT departments.

• Public Hearing #1 for the 2025 Proposed Budget
• Public Hearing on 2025 Proposed Budget Revenue Sources
• Request for the City to co-host a Downtown Trick-or-Treat event with a $1,500 candy budget
• Historic Downtown Prosser Association quarterly report
• Proposed General Fund revenue estimate of $7,083,800 for 2025

Budget and Finance Committee Meeting

The Budget and Finance Committee will discuss claim checks for the period ending September 24, 2024, and payroll checks for the period ending September 13, 2024. The committee will also consider approving the meeting minutes from September 10, 2024.

• Claim checks for the period ending September 24, 2024
• Payroll checks for the period ending September 13, 2024
• Payment of $17,287.51 to Kimley-Horn and Associates Inc for Trickle Filter Project
• Payment of $10,702.00 to Kimley-Horn and Associates Inc for Prosser Pros Plan
• Payment of $9,331.75 to Kimley-Horn and Associates Inc for ASR Feasibility Study

Regular City Council Meeting

The City Council will discuss the 2025 proposed budget and consider several land use items, including the Merlot Meadows and Bella Vista subdivisions. The body will also review a grant for a Comprehensive Plan update and a commitment to zero roadway fatalities.

• Approval of Merlot Meadows Preliminary Plat and Inclusionary Housing Density Bonus
• Approval of Final Plat Phase III Bella Vista Subdivision
• Acceptance of a $62,500 Periodic Update Grant from the Department of Commerce
• Payment of claim checks totaling $181,007.86 and payroll of $17,989.22
• Consideration of a contract with the Wesley Group for labor negotiation services

Planning Commission Meeting

The Planning Commission will consider recommendations for the Bella Vista Phase III final plat and the Merlot Meadows preliminary plat. The body will also discuss amendments to the inclusionary housing ordinance to make it less restrictive.

• Final Plat for Bella Vista Subdivision Phase III
• Proposed amendments to Chapter 18.95 inclusionary housing ordinance
• Public Hearing for Merlot Meadows Preliminary Plat and Inclusionary Housing Density Bonus
• Public Hearing for River Road Residences Preliminary Plat 2024 (recommended for continuance to Oct 17, 2024)
• Discussion on 2024 Comprehensive Plan Update Public Participation Plan

Regular City Council Meeting

The council will vote on a $60,950 bid award to Granite Construction for surfacing improvements on Roza Vista Drive and Roza Vista Place (Project 2024-04 PW). It will also adopt an ordinance updating the city’s credit‑card policy and approve the Prosser High School Homecoming fireworks display scheduled for October 4, 2024. Additional items include routine payroll and claim‑check payments and a discussion of proposed changes to the inclusionary housing ordinance (Chapter 18.95).

• Approve Prosser High School Homecoming fireworks display for October 4, 2024
• Award $60,950 contract to Granite Construction for Roza Vista Dr. and Roza Vista Pl. surfacing improvements (Project 2024-04 PW)
• Adopt Ordinance updating Municipal Code Chapter 2.95 – City Credit Card Policy
• Discuss proposed amendments to Inclusionary Housing Ordinance (Chapter 18.95) to reduce restrictions and add zoning
• Consent agenda payments: payroll $243,014.63 and claim checks $1,107,010.43

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee will consider approval of the August 27, 2024 meeting minutes. It will discuss claim checks prepared for the period ending September 10, 2024 and payroll checks for the period ending August 31, 2024. The committee will also receive a brief update on the 2025 budget development, the 2023 audit, and the 2025 insurance renewal.

• Approve August 27, 2024 meeting minutes
• Discuss claim checks for period ending September 10, 2024
• Discuss payroll checks for period ending August 31, 2024
• Update on 2025 budget development process
• Update on 2023 audit and 2025 insurance renewal

Meeting Cancellation Notice

The Prosser Board of Adjustment cancelled its regular meeting that was scheduled for September 5, 2024 at 6:00 p.m. in the City Council Chambers at 1002 Dudley Avenue. The next Board of Adjustment meeting is now scheduled for October 3, 2024 at 6:00 p.m. in the same location. No agenda items were decided or discussed at this cancelled meeting.

City Council Work Session

The Prosser City Council will hold a work session to review proposed changes to the municipal code regarding credit card policy and continue discussion on an updated model for the City Hall and Police Station project. The meeting also includes a proclamation for Fetal Alcohol Spectrum Disorder Awareness Month and a presentation on the Boys & Girls Club.

• Review proposed changes to Prosser Municipal Code Chapter 2.95 (Credit Card Policy)
• Continue review of updated City Hall/Police Station background and criteria model
• Mayor and City Council to proclaim September 2024 as Fetal Alcohol Spectrum Disorder Awareness Month
• Boys & Girls Club to present quarterly report and construction update
• Executive session to discuss real estate site selection or acquisition

Budget and Finance Committee Meeting

The Budget and Finance Committee will meet to discuss claim checks for the period ending August 27, 2024, and payroll checks for the period ending August 15, 2024. The body will also consider the approval of meeting minutes from August 13, 2024.

• Claim checks for Basin Disposal, Inc. for garbage billing ($151,514.54)
• Claim checks for Benton County Corrections for jail operations ($12,510.17)
• Claim checks for Kimley-Horn and Associates Inc. for ASR Feasibility Study ($19,445.13)
• Claim checks for Nexus Planning Services, LLC for Climate Change Planning Grant ($23,254.00)
• Payroll checks for the period ending August 15, 2024

Regular City Council Meeting

The Prosser City Council will consider a resolution to adopt a public participation plan for updating the Comprehensive Plan and Land Use Map. The council will also vote on consent agenda items authorizing payroll payments of $17,989.22 and claim checks totaling $371,025.88, and will review the June and July 2024 financial statements. Additional discussion will cover a possible right‑of‑way vacation on Gap Road and the ongoing City Hall/Police Station site criteria model.

• Approve payroll and electronic payments of $17,989.22 for the period ending Aug 15, 2024
• Approve claim checks numbered 28799‑28849 totaling $371,025.88 for the period ending Aug 27, 2024
• Consider resolution approving a public participation plan for updates to the Comprehensive Plan and Land Use Map
• Review options to vacate the right‑of‑way on Gap Road between Wine Country Road and Merlot Drive
• Continue review of the updated City Hall/Police Station Background, Site and Criteria Model

Special City Council Meeting

The special council meeting will include a discussion and a tour of the Benton County Emergency Services (BCES) dispatch center. No formal decisions or actions are listed on the agenda. The meeting follows standard procedure with call to order, roll call, and adjournment.

• Tour of Benton County Emergency Services (BCES) dispatch center

Regular City Council Meeting

The Prosser City Council will vote on a consent agenda that includes payment of claim checks totaling $1,575,666.20 and payroll checks totaling $260,672.95. The council will also consider several resolutions: surplusing city property, accepting completion of the Chardonnay Avenue and Merlot Drive sidewalk repairs (HLA Project No. 24035C), accepting completion of the Wine Country Road Lower Valley Pathway Connection (HLA Project No. 24036C), approving a $100,000 funding agreement for a mower with the Washington State Recreation and Conservation Office, and approving an interlocal agreement with the Grandview and Sunnyside School Districts. In addition, council members will review and discuss the City‑Wide Safety Plan.

• Approve payment of claim checks 28685‑28798 totaling $1,575,666.20
• Approve payment of payroll checks 602545‑602560 totaling $260,672.95
• Approve $100,000 funding agreement with Washington State Recreation and Conservation Office for mower purchase
• Resolution to accept Chardonnay Avenue and Merlot Drive sidewalk repairs (HLA Project No. 24035C) as complete
• Resolution to accept Wine Country Road Lower Valley Pathway Connection (HLA Project No. 24036C) as complete

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee meeting on August 13, 2024 will approve the July 23, 2024 meeting minutes. The committee will review claim checks prepared for the period ending August 13, 2024 and payroll checks for the period ending July 31, 2024. No other agenda items are listed. The next meeting is set for August 27, 2024.

• Approve July 23, 2024 meeting minutes
• Discuss claim checks for period ending August 13, 2024
• Discuss payroll checks for period ending July 31, 2024
• Schedule next meeting for August 27, 2024

Special Planning Commission Meeting

The Planning Commission will consider recommending approval of the Final Plat for Bella Vista Subdivision Phase III. The meeting also includes a 90-minute presentation on walkability by expert Dan Burden.

• Recommendation for approval of Final Plat for Bella Vista Subdivision Phase III
• Prosser Walkability Presentation by Dan Burden

Meeting Cancellation Notice

The Prosser City Council has cancelled its Work Session scheduled for August 6, 2024. The next Regular City Council meeting is scheduled for August 13, 2024.

Meeting Cancellation Notice

The Prosser Board of Adjustment cancelled its regular meeting scheduled for August 1, 2024. The next meeting is scheduled for September 5, 2024.

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee met on July 23, 2024 at 6:30 p.m. in the City Council Chambers at 1002 Dudley Avenue. The committee will approve the minutes from the July 9, 2024 meeting, review claim checks for the period ending July 23, 2024, and review payroll checks for the period ending July 15, 2024. The agenda also includes a slot for other items and sets the next meeting for August 13, 2024.

• Approve July 9, 2024 meeting minutes
• Discuss claim checks for the period ending July 23, 2024 (Accounts Payable)
• Discuss payroll checks for the period ending July 15, 2024
• Other items (no specific items listed)
• Next meeting scheduled for August 13, 2024

Regular City Council Meeting

The Prosser City Council will vote on a consent agenda to pay claim checks totaling $301,352.18 and payroll checks of $18,293.62. Council members will also consider resolutions to update the Transportation Benefit District Plan, revise the city's financial policies, and ratify the emergency removal of an abandoned vessel. A public hearing will be held on a material change to the Transportation Benefit District policy.

• Approve payment of claim checks #28617‑28684 and electronic payments totaling $301,352.18
• Approve payroll check and electronic payments totaling $18,293.62
• Consider resolution updating the Prosser Transportation Benefit District Plan
• Consider resolution updating the City's Financial Policies
• Public hearing on Transportation Benefit District Material Change Policy

Meeting Cancellation Notice

The Prosser Planning Commission cancelled its regular meeting that was scheduled for July 18, 2024 at 6:00 p.m. in the City Council Chambers at 1002 Dudley Avenue. The next Planning Commission meeting is set for August 15, 2024 at 6:00 p.m. in the same location.

Special Board of Adjustment Meeting

The Prosser Board of Adjustment will hold a public hearing on a variance request to increase fence height at 3017 th Street. The applicant seeks a 4‑foot variance and proposes a trellis up to 10 feet to screen a neighboring auto‑dealership. The board will also discuss a vacancy on the Board of Adjustment. The meeting will be conducted remotely via GoToMeeting with a dial‑in option.

• Variance request for a 4‑foot fence height at 3017 th St, Prosser
• Proposed trellis up to 10 ft along the fence line for site screening
• Public hearing to receive comments on the fence‑height variance
• Discussion of a vacancy on the Board of Adjustment
• Remote meeting via GoToMeeting (access code 256‑602‑349) with phone dial‑in

Regular City Council Meeting

The City Council will consider a rezone and preliminary plat for the Farmland Estates Subdivision. The meeting also includes discussions on walkability proposals and road paving projects.

• Rezoning of Green Plan Construction, LLC property to Commercial General District
• Ordinance amendment adding "Congregate Living" to the Commercial Thoroughfare Zone
• Discussion of hot mix asphalt paving for Roza Vista Drive and Roza Vista Place
• Funding discussion for safety improvements at Old Inland Empire Hwy and Wine Country Road
• Appointment of Jackie Kimble to the Board of Adjustment

Budget and Finance Committee Meeting

The committee will conduct a routine review of payroll checks for the period ending June 30, 2024, and claim checks for the period ending July 9, 2024. The meeting also includes the approval of minutes from the June 25, 2024, meeting.

• Review of payroll checks totaling $270,166.71 for the period ending June 30, 2024
• Review of claim checks including a $15,685.99 payment for Home Depot and various testing services
• Review of claim checks including a $4,166.66 payment to the Boys & Girls Club

Meeting Cancellation Notice

The Prosser Board of Adjustment has cancelled its regular meeting scheduled for July 4, 2024. The next meeting is scheduled for August 1, 2024, at 6:00 p.m. in the City Council Chambers.

• Cancellation of the July 4, 2024, Board of Adjustment meeting

Special City Council Meeting

The Prosser City Council will consider ordinances regarding health insurance reimbursement and a sunset provision for the Mayor's compensation. The meeting also includes the confirmation of Rachel Shaw as Deputy City Administrator. Additionally, the council will review several ordinances to repeal outdated funds and discuss future city hall planning.

• Ordinance for Mayor's health insurance reimbursement up to $450 per month
• Ordinance providing a sunset provision for the Mayor's compensation
• Confirmation of Rachel Shaw as Deputy City Administrator/City Clerk
• Repeal of several outdated funds, including the Advance Travel Fund and Revenue Sharing Fund
• Review of 'Congregate Living' use in the Commercial Thoroughfare Zone

Regular City Council Meeting

The City Council will hold a public hearing on the 2025-2030 Six-Year Transportation Improvement Program. The council also plans to review ordinances regarding city administration reorganization and Mayor compensation. Additionally, officials will receive an overview of Benton County Emergency Services.

• Public hearing for the 2025-2030 Six-Year Transportation Improvement Program (STIP)
• Resolution to accept the Old Inland Empire Highway project as complete
• Ordinances regarding city administration reorganization and Deputy City Administrator duties
• Action to set Mayor compensation and remove the position from the Salary Commission
• Approval of $372,013.72 in claim checks and electronic payments

Budget and Finance Committee Meeting

The committee will review accounts payable claim checks and payroll for recent periods. The meeting also includes presentations on pre-budget preparation work and garbage and recycling survey results.

• Review of accounts payable claim checks ending June 25, 2024
• Review of payroll checks totaling $20,659.27 for the period ending June 14, 2024
• Presentation of pre-budget preparation work
• Presentation of garbage and recycling survey results

Planning Commission Meeting

The commission is considering the Farmland Estates Preliminary Plat, which involves a six-lot subdivision and road dedication. The proposal includes rezoning lots 2, 3, 4, 5, and 6 from Residential Medium Density to Commercial General. Approval depends on including specific street connections for Scott Road and implementing phasing.

• Six-lot subdivision and road dedication for Farmland Estates
• Rezoning of lots 2, 3, 4, 5, and 6 to Commercial General (CG)
• Requirement for Scott Road to be shown as connected to the south

Special Planning Commission Meeting

The commission will review a text amendment to allow “Congregate Living” in the Commercial Thoroughfare Zone. They will also consider a proposal for a 6-lot subdivision that includes rezoning five lots to Commercial General.

• Text amendment to add “Congregate Living” to the Commercial Thoroughfare Zone
• Proposed 6-lot subdivision and road dedication
• Rezoning of lots 2, 3, 4, 5, and 6 to Commercial General (CG)
• Development Agreement for streets, lighting, and utilities

Budget and Finance Committee Meeting

The Budget and Finance Committee will review claim checks for the period ending June 11, 2024. The meeting also includes a discussion of payroll checks from late May.

• Review of US Bank credit card charges through May 2024
• Approval of May 28, 2024 meeting minutes
• Discussion of payroll checks for the period ending May 31, 2024

Regular City Council Meeting

The Prosser City Council will meet to discuss updates to the City's Personnel Policy Manual and appointive offices. The council will also consider additional compensation for the Public Works Director. Staff will present reports on grant administration and library quarterly usage.

• Ordinance to update the City's Personnel Policy Manual
• Additional compensation for the Public Works Director
• Payment of claims totaling $877,154.06
• Special Event Permit for Prosser Wine Music Festival on June 22, 2024
• Resolution regarding Prosser Well No. 2 and Well No. 3 replacement

Meeting Cancellation Notice

The Prosser Board of Adjustment cancelled its regular meeting scheduled for June 6, 2024. The next meeting is scheduled for July 4, 2024, at 6:00 p.m. in the City Council Chambers.

• Cancellation of the June 6, 2024, regular meeting
• Next meeting scheduled for July 4, 2024

City Council Work Session

The council will discuss amendments to Personnel Policy 401 concerning employee pay rates and out-of-class compensation. They will also review a special event permit for the Prosser Wine Music Festival at Vintners Village. Additionally, the session includes a review of the replacement project model for City Hall and the Police Station.

• Special Event Permit application for Prosser Wine Music Festival
• Proposed amendment to Personnel Policy 401 regarding employee pay rates
• Review of City Hall and Police Station replacement project criteria

Budget and Finance Committee Meeting

The City of Prosser Budget and Finance Committee will discuss payroll checks for the period ending May 15, 2024, and claim checks for expenses through May 28, 2024. The committee will also approve minutes from its May 14 meeting. This agenda covers routine financial processing rather than new policy or spending proposals.

• Review payroll checks totaling $20,659.27 for the May 15 pay period across Building, Clerk, Finance, Police, and Public Works departments.
• Review claim checks covering city expenses for the period ending May 28, 2024.
• Approve minutes from the May 14, 2024 Budget and Finance Committee meeting.

Regular City Council Meeting

The Prosser City Council will process routine payments, approve an ADA planning contract, and amend the 2024 budget to spend ADA grant funds. Members will also consider a settlement with the Kennewick Irrigation District, review a six-year state transportation plan that includes ADA ramp improvements, and discuss updates to municipal code regarding council compensation. These items determine local infrastructure funding, regional water relations, and city governance rules.

• Ordinance amending the 2024 budget to spend ADA Action Plan Grant funds and update confiscation accounts.
• Task Order Agreement No. 2024-04 with HLA Engineering for ADA Action Plan professional services.
• Proposed settlement agreement with Kennewick Irrigation District authorizing the Mayor to sign.
• Draft Six-Year STIP 2025-2030 outlining 14 road and accessibility projects, including ADA ramp improvements.
• Special Event Permit for the Sacred Heart Parish Festival on August 10 & 11 at Prosser City Park.

Planning Commission Meeting

The Planning Commission will continue its review of proposed changes to Chapter 18 of the Zoning Ordinance, specifically regarding the Industrial Arts Zone. The commission will also discuss whether a formal process should be established for making special meeting requests.

• Review of proposed changes to the Industrial Arts Zone
• Discussion on a potential formal process for special meeting requests
• Approval of the April 18, 2024, Planning Commission meeting minutes

Regular City Council Meeting

The City Council will consider a funding agreement with the USDOT for an ADA Action Plan and an ordinance to amend special event permit fees. The agenda also includes quarterly reports from the Police Department and the Prosser Economic Development Association.

• $187,550 federal funding agreement for the ADA Action Plan
• Ordinance amending 2024 Special Event Permit fees
• Agreement with Prosser Piranhas Swim Team for use of the Aquatic Center
• Fireworks ban waiver request for the Prosser Scottish Festival Anvil Launch
• Approval of $1,082,546.83 in claim checks and electronic payments

Budget and Finance Committee Meeting

This meeting is primarily procedural, focusing on the review of recent city expenditures and payroll. The committee will also approve minutes from the April 23, 2024, meeting.

• Review of claim checks for the period ending May 14, 2024
• Approval of April 23, 2024, meeting minutes
• Review of payroll checks for the period ending April 30, 2024
• Review of US Bank credit card statements for April 2024

City Council Work Session

The Council will discuss the final locations for two new Benton Franklin Transit bus stops within city limits. Members will also review proposed updates to the Six Year STIP 2025-2030, which includes an ADA Ramp Improvement Project. Additionally, the council will consider updates to the Personnel Policy Manual and city appointive offices.

• Discussion of two new Benton Franklin Transit (BFT) bus stop locations
• Review of proposed Six Year STIP 2025-2030, including an ADA Ramp Improvement Project
• Pixelsoft Films proposal for Historic Downtown visualization ($4,800 - $6,500)
• Proposed updates to the City's Personnel Policy Manual
• Review of proposed changes to city appointive offices and duties

Meeting Cancellation Notice

The Community Development Director has issued a notice that the Prosser Board of Adjustment meeting scheduled for May 2, 2024, is cancelled. The next meeting is scheduled for June 6, 2024, at 6:00 p.m. in the City Council Chambers.

• Cancellation of the May 2, 2024, Board of Adjustment meeting

Budget and Finance Committee Meeting

The committee will review claim checks for the period ending April 23, 2024. The agenda also includes a discussion of payroll checks totaling $20,659.27 for the period ending April 15, 2024, and approval of minutes from the April 9 meeting.

• Approval of April 9, 2024, meeting minutes
• Review of accounts payable claim checks through April 23, 2024
• Discussion of payroll checks totaling $20,659.27 for the period ending April 15, 2024

Regular City Council Meeting

The Prosser City Council will consider a new franchise ordinance for Ziply Fiber Pacific, LLC and a land use amendment with Spectrum Pacific West, LLC. The council will also review funding amendments for the Prosser Wine Network and Prosser Chamber Commerce. Additionally, reports will be provided regarding new hires in the Water Department.

• Ordinance adopting a franchise agreement with Ziply Fiber Pacific, LLC
• Third amendment to land use agreement with Spectrum Pacific West, LLC
• $5,000 funding increase for Prosser Wine Network special event operations
• $5,000 funding increase for Prosser Chamber Commerce marketing services
• Master Facility Lease Agreement between the City and Prosser Chamber of Commerce

Planning Commission Meeting

The commission will discuss proposed changes to Chapter 18 of the city's zoning code. These updates include new residential density levels, definitions for accessory dwelling units, and the creation of an Industrial Arts Zone. If agreed upon, staff will prepare final drafts for public hearings in June or July.

• Draft changes to Chapter 18 zoning code
• Proposed creation of an Industrial Arts Zone (IA)
• Updates to residential density and accessory dwelling unit regulations
• Approval of February 15 and March 21, 2024, meeting minutes

Budget and Finance Committee Meeting

This meeting consists of routine financial reviews, including claim checks ending April 9, 2024, and payroll checks for the period ending March 31, 2024. The committee will also approve the minutes from the March 26, 2024, meeting.

• Approval of March 26, 2024, meeting minutes
• Review of accounts payable claim checks ending April 9, 2024
• Discussion of payroll checks for the period ending March 31, 2024

Regular City Council Meeting

The Prosser City Council will consider infrastructure contracts for pathway connections and sidewalk repairs. The meeting includes a presentation on the Ben-Franklin Transit Annual Service Plan and discussions regarding US Cellular small cell deployment locations. Additionally, the council will review special event permit fees and a fiber franchise ordinance.

• Bid award to ESF Solutions, LLC for Wine Country Road pathway connection ($64,777.00)
• Bid award to ESF Solutions, LLC for sidewalk repairs ($111,222.00)
• Service agreement with American Tree Trimmers for on-call tree services
• Discussion of US Cellular small cell deployment locations
• Franchise Ordinance with Ziply Fiber Pacific, LLC

Meeting Cancellation Notice

The Prosser Board of Adjustment has cancelled its regular meeting scheduled for April 4, 2024. The next meeting is scheduled for May 2, 2024, at the City Council Chambers.

• Cancellation of the April 4, 2024, regular meeting

Special City Council Meeting

The Prosser City Council will vote on confirming Mayor Vegar’s appointment of John Markus as Police Chief. Staff will also present a Basin Disposal, Inc. report on local garbage and recycling services, including current disposal rates and state organics legislation. Additionally, the council will review funding recommendations from the Lodging Tax Advisory Committee. Two public works projects are listed but no details were provided in the agenda packet.

• Confirmation of John Markus as Prosser Police Chief following an internal recruitment process.
• Basin Disposal, Inc. presentation on residential and commercial waste collection costs and recycling market rates (e.g., -$74 to -$80 per ton).
• Review of Lodging Tax Advisory Committee funding recommendations by Finance Director Toni Yost.
• Public Works updates on the Wine Country Road Lower Yakima Valley Pathway Connection Project and Chardonnay Avenue & Merlot Drive Sidewalk Repairs Project (details not provided in agenda).

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee will review claim checks for late March, discuss payroll records, approve minutes from its prior meeting, and receive an update on Local Transportation Assistance Committee (LTAC) grant applications. These routine financial reviews track city expenditures before they are presented to the full City Council.

• Approve minutes from the March 12, 2024 meeting
• Review claim checks for the period ending March 26, 2024
• Discuss payroll records for the period ending February 15, 2024
• Receive status update on LTAC grant applications

Regular City Council Meeting

The Prosser City Council will hold a closed hearing to consider rezoning a parcel at 1504 Wine Country Road from medium-density to high-density residential use. Members will also vote on a $145,900 contract with Kimley Horn to update the city's parks and recreation plan, and approve a $325,000 state climate planning grant agreement. Staff will additionally discuss proposed locations for new Benton Franklin Transit bus stops within city limits.

• Closed hearing on site-specific rezone at 1504 Wine Country Road from RM to RH zoning
• $145,900 contract with Kimley Horn for the PROS Plan update
• $325,000 interagency agreement with WA State Dept of Commerce for climate planning grant
• Consent agenda approval of payroll ($16,598.03) and vendor claims ($818,139.85)
• Discussion on selecting two new Benton Franklin Transit bus stop locations

Planning Commission Meeting

The Prosser Planning Commission will hold a public hearing and take action on a site-specific rezone request for the property at 1504 Wine Country Road. The applicant seeks to change the zoning from Residential Medium Density (RM) to Residential High Density (RH) so an existing duplex can legally become a four-unit building, pending compliance with local building, fire, and parking codes. City staff recommends approval. No other substantive agenda items are listed for this meeting.

• Public hearing and action on site-specific rezone at 1504 Wine Country Road from RM to RH zoning
• Applicant seeks approval to legally convert a duplex into a four-plex subject to building/fire code compliance
• Corner lot located at 9th Street and Wine Country Road, measuring .31 acres
• One comment letter received regarding the proposal

Regular City Council Meeting

The City Council will consider an agreement with HLA Engineering for the Aquifer Storage Recovery feasibility study and a Department of Ecology grant. The agenda also includes discussions regarding property maintenance code changes and the City Hall replacement project. Staff will also present updates on motor vehicle theft statistics.

• Task Order Agreement No. 2024-03 with HLA Engineering for ASR Feasibility Study
• Resolution for Third Amended Interlocal Agreement for Benton County Emergency Service
• Approval of payroll payments totaling $218,035.03
• Approval of claim checks totaling $841,216.51
• Discussion of Zone 2.5 Waterline Extension Improvements

Budget and Finance Committee Meeting

The committee will review claim checks for the period ending March 12, 2024. Members will also discuss payroll checks for the period ending February 29, 2024. The agenda includes approving minutes from the February 27, 2024 meeting.

• Review of claim checks for the period ending March 12, 2024
• Review of payroll checks for the period ending February 29, 2024
• Approval of February 27, 2024 meeting minutes

Meeting Cancellation Notice

The Prosser Board of Adjustment has cancelled its regular meeting scheduled for March 7, 2024. The next meeting is scheduled for April 4, 2024.

Special City Council Meeting

The Prosser City Council is holding a special meeting to conduct council training. Deanna Davis, Manager of Benton County Emergency Management, will lead training on FEMA IS-100 and 200 National Incident Management System (NIMS).

• FEMA IS-100 & 200 NIMS training

Budget and Finance Committee Meeting

The Prosser Budget and Finance Committee meeting consists of routine procedural reviews. The committee will approve minutes from February 13, 2024, and discuss claim checks ending February 27, 2024, as well as payroll checks ending January 15, 2024.

• Approval of February 13, 2024, meeting minutes
• Review of claim checks for the period ending February 27, 2024
• Review of payroll checks for the period ending January 15, 2024

Regular City Council Meeting

The council will consider a master lease agreement with the Prosser Chamber of Commerce and a chlorine purchase contract with Northstar Chemical. The meeting includes an update on the City Hall/Police Station replacement project and a presentation on Flock Safety technology. Additionally, the council will review new policies for electronic entrance signs.

• Master Facility Lease Agreement with Prosem Chamber of Commerce
• Chlorine Purchase Award and Contract to Northstar Chemical
• City Hall/Police Station Replacement Project Update
• Public Hearing regarding Surplus Property
• Approval of $217,185.89 in claim checks and electronic payments

Special City Council Meeting

The Prosser City Council has scheduled a special meeting for February 20, 2024. The agenda includes standard procedural items and an executive session to discuss two personnel-related matters.

• Executive session regarding applicant qualifications or employee performance

Budget and Finance Committee Meeting

The committee reviewed January 2024 payroll and accounts payable, including a Fulcrum inspection of City Hall and the Police Station. Finance Director Yost presented an updated draft of the Credit Card Policy for review.

• Review of January 2024 payroll checks
• Discussion of claim checks including Fulcrum inspection of City Hall and Police Station at 7th and Bennett
• Presentation of updated draft Credit Card Policy
• Proposed amendment to include disciplinary notices in employee personnel files for policy violations

Regular City Council Meeting

The City Council will consider several items including a lease agreement for the Farmers Market and an ordinance to close City Hall for safety training. The agenda also includes a budget amendment for the Wine Country Road Pathway Project and the rejection of recent park planning bids.

• Lease agreement with Historic Downtown Prosser Association for $570 annually
• Sponsorship request for Salmon Summit West at Crawford Park
• Ordinance for City Hall closure on March 21, 2024, for active shooter response training
• Budget amendment to establish the Wine Country Road Pathway Project Fund (305)
• Rejection of all bids for Parks, Recreation & Open Space Planning Service

City Council Work Session

The City Council will review several items including a proposed lease agreement for the Farmers Market and an ordinance to amend the 2024 budget. Discussion also includes a request for park use by the Benton Conservation District and updates on the City Hall/Police Station project.

• Facility Lease Agreement between the City and Historic Downtown Prosser Association for $1,140
• Sponsorship request from Benton Conservation District to utilize Crawford Park on May 7, 2024
• Ordinance to amend the 2024 Budget to establish the Wine Country Road Pathway Project Fund (305)
• Ordinance for City Hall closure on March 21, 2024 for active shooter response training
• City Hall/Police Station project update regarding site location identification

Meeting Cancellation Notice

The City of Prosser Community Development Director has issued a notice that the regular meeting of the Board of Adjustment scheduled for February 1, 2024, is cancelled. The next meeting is scheduled for March 7, 2024.

• Cancellation of the February 1, 2024, Board of Adjustment meeting
• Rescheduling of the next meeting to March 7, 2024

Budget and Finance Committee Meeting

The committee will review claim checks for the period ending January 23, 2024, and payroll checks for the period ending January 12, 2024. Additionally, the committee is reviewing a draft credit card policy.

• Review of accounts payable through January 23, 2024
• Review of payroll through January 12, 2024
• Discussion of draft Credit Card policy

Regular City Council Meeting

The City Council will review a bid for the Prosser Aquatics Center heater project and discuss the Benton County Solid Waste Management Plan. The meeting also includes reports from the School District, Prosser Thrive Coalition, West Benton Fire Rescue, and Prosser Police Department.

• Bid award to Apollo Mechanical Contractors for $110,588.12 for Prosser Aquatics Center Heater Replacements
• Discussion of the Benton County Solid Waste Management Plan 2024-2029
• Approval of payroll payments totaling $18,412.70
• Approval of claim checks and electronic payments totaling $252,596.71
• Authorization of $6,585.83 for Tourism and Promotional Reimbursable Expenses

Meeting Cancellation Notice

The Prosser Planning Commission has cancelled its regular meeting scheduled for January 18, 2024. The next meeting is set for February 15, 2024.

Regular City Council Meeting

The City Council will review an amendment to the 2024-2029 Six-Year Transportation Improvement Plan and consider a resolution for the Creason Ridge preliminary plat subdivision. The agenda also includes a public hearing regarding the transportation plan amendment.

• Amendment to the 2024-2029 Six-Year STIP to add the Wine Country Road to Lower Valley Pathway Sidewalk Connection project
• Resolution approving the replat of the Creason Plat (CREASON RIDGE)
• Land Use License with FLOCK Safety for traffic camera installation on City property
• Approval of claim checks totaling $1,383,053.40
• Resolution accepting the Clarifier Effluent Pipe Replacement Project as complete

Budget and Finance Committee Meeting

The Budget and Finance Committee met to review claim checks and payroll for the period ending January 9, 2024. The meeting included a review of utility payments, fuel costs, and various departmental expenditures.

• Review of accounts payable including Benton PUD electric bills and various fuel purchases
• Review of payroll checks for the period ending December 31, 2023, totaling $250,743.17
• Discussion of claim checks for Pitney Bowes lease payments
• Approval of December 12, 2023, meeting minutes

Meeting Cancellation Notice

The Prosser Board of Adjustment has cancelled its regular meeting scheduled for January 4, 2024. The next meeting is scheduled for February 1, 2024, at 6 p.m.

Special City Council Meeting

The Prosser City Council will meet to elect a Mayor Pro-Tem and review appointments to various boards and commissions. The agenda also includes a discussion on installing traffic cameras via a land use license with FLOCK Safety.

• Bid award to Yesco for the Proにつきまして Prosser City Entrance Sign Project in the amount of $113,111.05
• Funding for the Prosser Entrance Sign Project not to exceed $15,000 via Lodging Tax Advisory Committee recommendation
• Election of Mayor Pro-Tem for a two-year term expiring January 1, 2026
• Consideration of a Land Use License with FLOCK Safety for traffic cameras on City property
• Oath of office ceremony for Mayor Gary Vegar and several Council members