Gilbert public meetings in 2025

Council Agendas

The Gilbert City Council will hold a regular meeting on December 22, 2025. The agenda includes a consent agenda, open forum, and discussions on a second reading of an ordinance regulating driveways, a tree rebate request, the hiring of the City Clerk/Treasurer, and security at City Hall.

• Second reading of Ordinance 352 on driveways
• Tree rebate request at 207 Gretten Street
• Resolution 2025-12-01 for City Clerk/Treasurer hiring
• Discussion on City Hall security
• Open forum for public comments

Council Minutes

The Gilbert City Council will hold a second reading of Ordinance 352, which addresses driveway and driveway approach regulations. The council will also consider a tree rebate request for 207 Gretten Street, a resolution to approve employment and compensation for the City Clerk/Treasurer, and a discussion on security at City Hall. Additional items include setting the date and time of the next council meeting and general discussion among members.

• Second reading of Ordinance 352 regulating driveways and driveway approaches
• Tree rebate request for 207 Gretten Street
• Resolution 2025-12-01 approving employment and compensation for City Clerk/Treasurer
• Discussion on security at City Hall
• Setting date and time of the next council meeting

The council voted to deny Ordinance 352, which would have regulated driveways and driveway approaches. The council also approved Resolution 2025-12-01, employing the City Clerk/Treasurer and setting compensation. No other motions recorded vote outcomes.

• Denied Ordinance 352 regulating driveways (0-4)
• Approved Resolution 2025-12-01 hiring City Clerk/Treasurer (4-0)

Planning Commission Agendas

The Gilbert Planning Commission will approve the meeting agenda and minutes from the September 11, 2025 meeting, provide an open forum for citizen comments, and discuss the final plat for the Upland Trail Subdivision 4" addition. The meeting will conclude with any other business.

• Approve agenda and September 11, 2025 meeting minutes
• Open forum for citizen comments
• Consider Upland Trail Subdivision 4" addition, final plat
• Other business

Planning Commission Minutes

The Gilbert Planning Commission will first approve the meeting agenda and the minutes from the September 11, 2025 meeting. An open forum will allow citizens to address topics not on the agenda. The commission will then review and decide on the final plat for the Upland Trail Subdivision 4" addition. The meeting will close with any other business.

• Approve agenda and September 11, 2025 minutes
• Open forum for citizen comments
• Consider Upland Trail Subdivision 4" Addition final plat
• Other business

The commission unanimously approved its meeting agenda and the minutes from the September 11, 2025 meeting. It voted to recommend that the city council approve the Upland Trail Subdivision 4th Addition final plat, pending a performance bond. The meeting was then adjourned.

• Approved meeting agenda (unanimous)
• Approved September 11, 2025 minutes (unanimous)
• Recommended city council approve Upland Trail Subdivision 4th Addition final plat pending performance bond (4-0)
• Adjourned meeting (unanimous)

Council Agendas

The Gilbert City Council will hold a first reading of Ordinance 352, which would regulate driveways and driveway approaches. Council members will also discuss a Resource Recovery 28E agreement with the City of Ames. Additional items include the sale of a Toro mower, a tax‑abatement application for 338 Cedar Drive, and the posting of a City Clerk position. The meeting also includes public input, committee reports, and routine approvals.

• First reading of Ordinance 352 regulating driveways and driveway approaches
• Discussion of Resource Recovery 28E Agreement with the City of Ames
• Consideration of selling a Toro mower
• Review of 338 Cedar Drive tax abatement application
• Posting for City Clerk position

Council Minutes

The Gilbert City Council will swear in the 2026 mayor and council members, approve routine items, and discuss several actions. Items include the first reading of Ordinance 352 regulating driveways, a Resource Recovery 28E agreement with the City of Ames, and a tax abatement application for 338 Cedar Drive. The council will also consider selling a Toro mower, posting a City Clerk position, and city‑hall security measures.

• First reading of Ordinance 352 regulating driveways and driveway approaches
• Resource Recovery 28E Agreement with City of Ames
• Sale of Toro mower
• 338 Cedar Drive tax abatement application
• Posting for City Clerk position

The council approved the consent agenda items, the first reading of Ordinance 352 regulating driveways, the sale of a Toro mower on GovDeals, and a tax abatement for 338 Cedar Drive. It also approved posting the City Clerk position with applications due Dec. 12, 2025. The meeting was adjourned. No other actions were taken.

• Approved consent agenda items (MCU (4))
• Approved first reading of Ordinance 352 regulating driveways (MCU (4))
• Approved sale of Toro mower on GovDeals website (MCU (4))
• Approved tax abatement application for 338 Cedar Drive (MCU (4))
• Approved posting for City Clerk position, applications due Dec. 12, 2025 (MCU (4))
• Adjourned meeting (MCU (4))

Council Agendas

The Gilbert City Council will hold its regular meeting on November 10, 2025 at 6:30 PM in the Council Chambers at City Hall. Council members will discuss and may take action on several items, including options for Main Street Reconstruction Phase 3 and a related change order. Other topics include a Resource Recovery 28E agreement with the City of Ames, an outdoor warning siren, and a curb stop at 320 Hawthorne Circle. The meeting also includes an open forum for public comments and various committee reports.

• Main Street Reconstruction Phase 3 options
• Change Order #1 for Main Street Reconstruction Phase 3
• Resource Recovery 28E Agreement with City of Ames
• Outdoor warning siren
• 320 Hawthorne Circle curb stop

Council Minutes

The City Council will meet to discuss and potentially take action on several infrastructure projects and agreements. Key items include road reconstruction options and a resource recovery agreement with the City of Ames.

• Main Street Reconstruction Phase 3 options and Change Order #1
• Resource Recovery 28E Agreement with City of Ames
• CIT Sewer Solution quote for sanitary sewer rehab work
• Tax abatement application for 501 Hawthorne Street
• Curb stop at 320 Hawthorne Circle

The November 10, 2025 meeting presented motions on a consent agenda, a Main Street change order, a warning siren, curb stop components, a sewer work quote, and a tax abatement. The minutes do not indicate whether any of these motions were approved, denied, or tabled. The council also adjourned the meeting. No substantive decisions were documented.

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will review and approve the minutes from the October 19, 2025 meeting and the agenda for today. Old business includes a debrief of the Beggar’s Night Scavenger Hunt and discussion of the Pond Project and Christmas Light Contest. New business introduces a plan for a Winter Outdoor Social and updates on youth and adult sports activities. The board will also consider items for the Public Works maintenance list before scheduling the next meeting.

• Review and Approval of 10/19/2025 Meeting Minutes
• Beggar’s Night Scavenger Hunt Debrief
• Pond Project discussion
• Plan Winter Outdoor Social
• Items for Public Works maintenance list

Parks & Recreation Board Minutes

The Parks and Recreation Commission will review and approve minutes from a previous meeting and discuss plans for a winter outdoor social. The board will also receive updates on youth and adult sports activities.

• Review and Approval of 10/19/2025 Meeting Minutes
• Plan Winter Outdoor Social
• Update on Youth Sports Activities
• Update on Adult League
• Items for Public Works maintenance list

The commission approved the October 19, 2025 minutes after a motion by Kiojai and second by Jaquis. They also approved the November 9, 2025 agenda on a motion by Thompson, seconded by Kiojai. The Winter Outdoor Social was tabled until next year. The next meeting is scheduled for January 18, 2026.

• Approved October 19, 2025 minutes (motion by Kiojai, seconded by Jaquis)
• Approved November 9, 2025 agenda (motion by Thompson, seconded by Kiojai)
• Winter Outdoor Social tabled until next year

Parks & Recreation Board Agenda

The Parks and Recreation Commission will hold its monthly meeting to review meeting minutes, discuss ongoing projects like cement and shade structures, and receive updates on youth and adult sports activities.

• Review and approval of September 21, 2025 meeting minutes
• Cement project update
• Shade structures for the Pond
• Update on Youth Sports Activities - Bjustrom
• Update on Adult League - Kiojai

Parks & Recreation Board Minutes

The commission is meeting to discuss updates on the cement project, trees, and pond shade structures. The board will also receive reports on youth and adult sports activities and identify maintenance items for Public Works.

• Cement project update
• Shade structures for the pond
• Beggar’s Night Scavenger Hunt and Christmas Light Contest
• Youth sports activities update
• Walking path bridges maintenance list

The Parks & Recreation Commission approved the September 21, 2025 meeting minutes and the October 19, 2025 agenda. The meeting was then adjourned at 8:56 p.m. No other formal actions were taken.

• Approved September 21, 2025 minutes (motion by Kiojai, seconded by Thompson)
• Approved October 19, 2025 agenda (motion by Thompson, seconded by Kiojai)
• Adjourned meeting at 8:56 p.m. (motion by Kiojai, seconded by Thompson)

Council Agendas

The City Council will meet to discuss several infrastructure and administrative updates. Key items include insurance renewals and potential changes to park and driveway specifications.

• Possible action on a stop sign at the exit of Upstill Park
• Possible appointment of Leta Jaquis to the Parks & Recreation Board
• Possible action on museum improvements
• Possible action on driveway width revision
• Possible action on Wellmark health, dental, and vision insurance renewals

Council Minutes

The Gilbert City Council will discuss several items, including a possible stop sign at the exit of Upstill Park, the appointment of Leta Jaquis to the Parks & Recreation Board, and improvements to the local museum. Additional topics include a driveway width revision and renewals of dental, vision, and Wellmark health insurance. The meeting also includes open public comments and committee reports.

• Discussion and possible action on a stop sign at the exit of Upstill Park
• Discussion and possible appointment of Leta Jaquis to the Parks & Recreation Board
• Discussion and possible action on museum improvements
• Discussion and possible action on driveway width revision
• Discussion and possible action on dental & vision insurance renewal

The council approved the consent agenda items, including minutes and the revenue report. It adopted a three‑way stop at Ammerman Street, appointed Leta Jaquis to the Parks and Recreation Board, and authorized insurance renewals for 2026. All motions were carried unanimously.

• Approved consent agenda items (minutes, revenue report) (unanimous)
• Approved three‑way stop at Ammerman Street (unanimous)
• Approved appointment of Leta Jaquis to Parks and Recreation Board (unanimous)
• Approved Gilbert Historical Society improvements to 209 Main Street (unanimous)
• Approved changes to proposed driveway width revision (unanimous)
• Approved Delta Dental and Delta Vision renewals for 2026 (unanimous)
• Approved continuation of Wellmark health insurance plan and 2026 renewal rates (unanimous)
• Approved adjournment (unanimous)

Parks & Recreation Board Agenda

The Parks and Recreation Commission will review and approve the previous meeting minutes and agenda. It will discuss old business including a cement project update and shading structures for the pond, as well as Halloween ideas for Beggar’s Night. New business will cover additional pond project ideas, setting Halloween events, and planning the Christmas light contest, including dates, voting, and prizes. The board will also provide updates on youth and adult sports activities and consider items for the Public Works maintenance list.

• Cement project update at the pond
• Shading structures for the pond
• Halloween ideas for Beggar’s Night (Witches walk, scavenger hunt, hot cocoa stand)
• Christmas light contest planning (dates, voting, prizes)
• Items for Public Works maintenance list

Parks & Recreation Board Minutes

The Parks and Recreation Commission will review and approve the previous meeting minutes and agenda. It will discuss updates on the cement work and shading structures at the pond, as well as ideas for Beggar’s Night Halloween activities. New business includes finalizing Halloween events and setting dates, voting procedures, and prizes for the Christmas light contest. The board will also receive updates on youth and adult sports programs and consider items for the Public Works maintenance list.

• Cement project update at the pond
• Shading structures for the pond
• Halloween ideas for Beggar’s Night (witches walk on Upstill Trail, house scavenger hunt, hot cocoa stand)
• Christmas light contest planning (dates, voting method, prizes)
• Items for Public Works maintenance list

The commission approved the August 17, 2025 minutes and the September 21, 2025 agenda. No other formal actions were taken; the board discussed ongoing projects and upcoming events. The meeting was adjourned on a motion by Thompson, seconded by Moore.

• Approved August 17, 2025 minutes (motion by Thompson, seconded by Jens)
• Approved September 21, 2025 agenda (motion by Jens, seconded by Thompson)
• Adjourned meeting (motion by Thompson, seconded by Moore)

Council Agendas

The City Council will meet to discuss several infrastructure and development items. The body will consider a bid for road repairs and a request for a building addition.

• Bid from Manatts for road repairs on Thompson Ave
• RFP for Maintenance Building Addition
• Site plan and drawing review for Pudenz Clinic at Gilbert LTD Subdivision Lot 1
• Homecoming parade street closure request
• Format of posting code online

Council Minutes

At its special meeting, the Gilbert City Council will hold an open forum for public comments and discuss several items. Topics include a request to close streets for the homecoming parade, a request for proposals for a maintenance building addition, a review of the Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan, the format for posting the city code online, and Manatts' bid for road repairs on Thompson Avenue. The council will consider possible actions on each item. The meeting also includes routine approval of the agenda.

• Homecoming parade street closure request
• RFP Maintenance Building Addition
• Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan review
• Format of posting city code online
• Manatts bid for road repairs on Thompson Ave

The council approved the consent agenda and a set of motions. It authorized street closures for the October 2 homecoming parade, approved a $204,951 request for proposals for a maintenance building addition, and adopted a site plan for the Gilbert LTD Subdivision. The council also approved online code hosting and a $13,520.25 road repair contract for Thompson Ave, then adjourned the meeting.

• Approved consent agenda (4)
• Approved street closures for Oct 2 homecoming parade (4)
• Approved RFP by D&B Agro-Systems, Ltd. for maintenance building addition, $204,951.00 (4)
• Approved site plan for Gilbert LTD Subdivision – Lot 1 Pudenz Clinic (4)
• Approved online hosting by Simmering & Cory for city code (4)
• Approved Phase 1/Area #1 road repairs on Thompson Ave, $13,520.25 by Manatts (4)
• Approved motion to adjourn (4)

Planning Commission Agendas

The Gilbert Planning Commission will meet to review a site plan for the Pudenz Clinic. The commission will also approve the meeting agenda and minutes from the April 17, 2025, meeting.

• Consideration of Gilbert LTD Subdivision — Lot 1 Pudenz Clinic Site Plan

Planning Commission Minutes

The Gilbert Planning Commission will approve its meeting agenda and the minutes from the April 17, 2025 meeting. It will hold an open forum for citizen comments on any topic. The commission will consider the Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan. Any additional items will be addressed under other business.

• Approve agenda and minutes from April 17, 2025
• Open forum for citizen comments
• Consider Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan
• Other business

The commission approved its agenda and the minutes from the April 17, 2025 meeting. It voted to recommend that the city council approve the Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site, subject to addressing all engineer comments except the fire turn‑around and the 6‑inch water service line. The commission then adjourned the meeting.

• Approved agenda and April 17, 2025 minutes (unanimous)
• Recommended city council approve Gilbert LTD Subdivision Lot 1 Pudenz Clinic site, pending engineer comments (3‑0‑1)
• Adjourned meeting (unanimous)

Council Agendas

The City Council will hold a public hearing to discuss the proposed disposition of an interest in real property. The meeting is scheduled for September 8, 2025, at 6:30 PM in the Council Chambers.

• Public hearing for disposition of real property at 213 Main Street (Lots 3, 4, 5, 6, and 7, Block 7)

Council Agendas

The Gilbert City Council will hold a public hearing and discuss the disposition and purchase agreement for real property at 213 Main Street. The body will also review the FY 2024-2025 Street Finance Report and discuss various city operations.

• Public hearing and possible action on the purchase agreement and disposition of 213 Main Street
• Possible approval of Resolution 2025-09-01 regarding the FY 2024-2025 Street Finance Report
• Possible action on a homecoming parade street closure request
• Discussion on driveway width revision
• Possible action on selling Public Works Equipment including a manhole exhaust, locator, and trash pumps

Council Minutes

The Gilbert Planning Commission will meet to review a site plan for the Pudenz Clinic. The commission will also approve the meeting agenda and previous minutes.

• Consideration of Gilbert LTD Subdivision — Lot 1 Pudenz Clinic Site Plan

The council approved the purchase agreement and final disposition of the city’s interest in 213 Main Street, selling the property to Hot Canyon LLC. Additional actions included awarding the 2025 Citizen of the Year, appointing a fire board representative, applying for a community foundation grant and ordering a new outdoor warning siren, and approving the sale of several public‑works items. The FY 2024‑2025 Annual Street Finance Report was also approved.

• Approved purchase agreement for 213 Main Street with Hot Canyon LLC (passed)
• Approved Resolution 2025‑09‑02 disposing city’s interest in 213 Main Street (aye‑ Mahoney, Rydl, Sitzmann, Wilson; nay‑ none; absent‑ Anderson)
• Awarded 2025 Citizen of the Year to Bob and Connie Terrones (passed)
• Appointed Troy Buchman as city representative to the Gilbert Fire Board (passed)
• Approved application for Story County Community Foundation grant and order of new outdoor warning siren (passed)
• Approved sale of Public Works items (manhole exhaust, locator, trash pumps) on GovDeals (passed)
• Approved FY 2024‑2025 Annual Street Finance Report (aye‑ Mahoney, Rydl, Sitzmann, Wilson; nay‑ none; absent‑ Anderson)
• Approved consent agenda items (minutes, claims/revenue report) (passed)

Parks & Recreation Board Agenda

The commission will review the total budget for 2025-2026 and consider new projects for the fiscal year. Members will also discuss fall and winter event planning and receive updates on youth and adult sports leagues.

• 2025-2026 total budget and funds from previous year
• Pond amenity and trail sign installation updates
• Fall and winter event planning, including a Christmas lighting contest
• Youth and adult sports league updates
• Public Works maintenance list items

Parks & Recreation Board Minutes

The Parks and Recreation Commission will review meeting minutes and discuss the 2025-2026 budget, pond amenities, and fall/winter event planning. The board will also receive updates on youth and adult sports.

• Review and approval of July 13, 2025 meeting minutes
• Discussion of 2025-2026 fiscal year budget
• Planning for fall/winter events and school start activities
• Updates on Youth Sports and Adult League activities
• Review of pond amenity and trail sign installation

The Gilbert Parks and Recreation Commission approved the July 13, 2025 meeting minutes and the August 17, 2025 agenda, each by motion. No other formal decisions or votes were recorded in the meeting.

• Approved July 13, 2025 minutes (motion passed, seconded by Moore)
• Approved August 17, 2025 agenda (motion passed, seconded by Thompson)

Council Agendas

The City Council will discuss and potentially act on infrastructure projects, employee salaries for FY 2025-2026, and grants to local societies. The meeting includes a second reading of an ordinance to set water and sanitary sewer rates.

• Ordinance 351: Setting water and sanitary sewer rates
• Resolution 2025-07-02: Setting employee salaries for FY 2025-2026
• Resolution 2025-07-07: Disposition of city interest in 213 Main Street
• North Gretten St. pavement bid
• Liquor License application for Thirsty Pigs LLC

Council Minutes

The Gilbert City Council will meet to review routine claims, discuss grants for local organizations, and consider actions on equipment sales, road closures, and infrastructure projects. Several resolutions for FY 2025-2026 employee salaries and community grants will be reviewed, along with ordinance updates on water rates and liquor licensing.

• Discussion on selling Public Works Equipment (Stihl edger, water tank, winter decorations)
• Possible approval of grants to Gilbert Cemetery Society, Historical Society, and Events, Inc.
• Second reading of Ordinance 351 setting water and sanitary sewer rates
• Liquor License application for Thirsty Pigs LLC
• Discussion on Steel St. road closure request

The council approved a $33,123 pavement and dirt‑removal contract for the intersection north of the roundabout, and a $14,100 contract to install new shop doors. It also approved a $6,510 contract to update city hall computers, a steel‑street road closure for August 23, and the sale of surplus equipment on GovDeals.com. Additionally, the council adopted the FY 2025‑2026 salary resolution and authorized multiple grants totaling $3,520.

• Approved $33,123 pavement and dirt‑removal bid (4‑0)
• Approved $14,100 contract for new shop doors (4‑0)
• Approved $6,510 contract to update city hall computer and server (4‑0)
• Approved Steel Street road closure Aug 23, 2025 (4‑0)
• Approved sale of Stihl edger, water tank, and winter decorations on GovDeals.com (4‑0)
• Approved issuance of RFP for public‑works shop addition, proposals due Sep 16, 2025 (4‑0)
• Approved Resolution 2025‑07‑02 setting salaries for FY 2025‑2026 (4‑0)
• Approved $1,520 grant to Gilbert Cemetery Association (4‑0)

Council Agendas

The City Council will review employee salaries for FY 2025-2026 and consider grants for the Gilbert Cemetery Society, Historical Society, and Gilbert Events, Inc. The body will also discuss infrastructure projects and the disposition of city interest in 213 Main Street.

• Resolution 2025-07-02: Setting employee salaries for FY 2025-2026
• Resolution 2025-07-07: Proposal for the disposition of city interest in 213 Main Street
• Main Street Phase 3 project update from City Engineer
• North Gretten St. pavement bid
• Grants for Gilbert Cemetery Society, Gilbert Historical Society, and Gilbert Events, Inc.

Council Minutes

The City Council will discuss infrastructure updates and consider several resolutions. Key items include setting employee salaries for FY 2025-2026 and authorizing grants to local societies and events.

• Resolution 2025-07-02: Setting employee salaries for FY 2025-2026
• Grants for Gilbert Cemetery Society, Gilbert Historical Society, and Gilbert Events, Inc.
• Main Street Phase 3 project update from City Engineer
• Resolution 2025-07-07: Disposition of city's interest in 213 Main Street
• Bids for north Gretten St. pavement and Public Works shop door

The Gilbert City Council met on July 28, 2025, but no quorum was present, so no votes or approvals occurred. Council members discussed the Main Street Phase 3 reconstruction delay, driveway width items, a wash‑bay RFP draft, and a bid for Gretten Street paving, but all were deferred. Requests to suspend the tree‑removal rebate program and other resolutions were noted but not acted upon.

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will meet to discuss planning for Gilbert Days activities and review remaining funds from the previous year. The board will also receive updates on youth and adult sports leagues.

• Planning for Gilbert Days pickleball tournament and water war
• Review of last year's remaining P & R funds
• Updates on Youth Sports Activities and Adult League
• Discussion of picnic tables and garbage receptacles
• Review of walking path signage

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission is meeting to discuss planning for Gilbert Days activities and the use of remaining funds from the previous year. The board will also review updates on youth and adult sports leagues.

• Planning for Gilbert Days pickleball tournament and water war
• Review of remaining Parks & Recreation funds from last year
• Updates on youth sports activities and adult leagues
• Discussion of picnic tables and garbage receptacles
• Review of walking path signage

The Parks & Recreation Commission approved the May 18, 2025 minutes and the July 13, 2025 agenda. No other motions were adopted. The next meeting is set for August 17, 2025. The meeting adjourned at 8:44 p.m.

• Approved May 18, 2025 minutes (motion by Jens, seconded by Moore)
• Approved July 13, 2025 agenda (motion by Moore, seconded by Thompson)

Council Agendas

The City Council will meet to discuss utility rates, employee salaries for FY 2025-2026, and an amended employee handbook. The body will also review road closure requests and a funding request from Gilbert Events, Inc.

• First reading of Ordinance 351 regarding water and sanitary sewer rates
• Resolution 2025-06-03 to approve amended and restated Employee Handbook
• Professional Services Agreement with Northland Securities, Inc.
• Resolution 2025-07-01 to authorize the transfer of cash between funds
• Road closure requests for 2025 GHS Homecoming Parade and Open Flame

Council Minutes

The City Council will discuss several road closure requests and a funding request from Gilbert Events, Inc. The body is also considering updates to the Employee Handbook and the setting of salaries for FY 2025-2026.

• First reading of Ordinance 351 regarding water and sanitary sewer rates
• Resolution 2025-06-03 to approve amended and restated Employee Handbook
• Professional Services Agreement with Northland Securities, Inc.
• Resolution 2025-07-01 to authorize transfer of cash between funds
• Road closure requests for 2025 GHS Homecoming Parade and Open Flame

The council unanimously approved the consent agenda, several road closures, a $1,000 grant for Gilbert Days, $12,500 for the Tree Removal Rebate Program, and a 4% salary increase for city employees. It also passed the amended employee handbook, the first reading of the water and sewer rate ordinance, tasks under the Northland Securities agreement, and a cash‑transfer resolution.

• Approved consent agenda items (unanimous, 4 votes)
• Approved Homecoming Parade road closure for Oct 2 2025 (unanimous, 4 votes)
• Approved Open Flame road closure on Second St. Aug 9 2025, 5‑11 pm (unanimous, 4 votes)
• Approved $1,000 grant to Gilbert Events, Inc. for Gilbert Days (unanimous, 4 votes)
• Approved $12,500 to continue Tree Removal Rebate Program FY 2025‑2026 (unanimous, 4 votes)
• Approved 4% increase to employee salaries for FY 2025‑2026 (unanimous, 4 votes)
• Approved amended Employee Handbook (aye‑4, nay‑0, absent‑1)
• Approved first reading of Ordinance 351 setting water and sanitary sewer rates (unanimous, 4 votes)

Zoning Board Minutes

The Zoning Board of Adjustment will meet to discuss and potentially take action on a variance application. The meeting includes a public hearing regarding a specific property address.

• Public variance hearing for 106 Ammerman Street

The board approved the meeting agenda and minutes from the prior meeting. A public hearing on the variance request was opened and then closed. The board voted to deny the variance for the driveway extension at 106 Ammerman Street. The meeting was then adjourned.

• Approved agenda and May 27 minutes (unanimous)
• Opened public hearing on 106 Ammerman St variance (unanimous)
• Closed public hearing on 106 Ammerman St variance (unanimous)
• Denied variance for driveway extension at 106 Ammerman St (4-0)
• Adjourned meeting (unanimous)

Zoning Board Agendas

The Gilbert Zoning Board of Adjustment will hold a public hearing to review a variance application. The board is considering a request to change driveway width requirements for a specific property.

• Variance application for driveway width at 106 Ammerman Street (Parcel No. 05-09-210-050)

Zoning Board Agendas

The Gilbert Zoning Board of Adjustment will meet on June 26, 2025, to consider a public variance hearing for a property at 106 Ammerman Street. The agenda also includes approval of minutes from the previous meeting and an open forum for public comments.

• Public variance hearing for 106 Ammerman Street
• Approval of June 26 agenda and May 27 minutes

Council Agendas

The Gilbert City Council is holding a workshop to discuss the creation of a Capital Improvement Plan. The session includes a consultation with Snyder & Associates.

• Discussion on creating a Capital Improvement Plan with Snyder & Associates

Council Agendas

The Gilbert City Council will meet to consider contracts for public improvements and animal services for FY 2025-2026. The body will also discuss the Employee Policy Handbook and rules regarding bikes on public trails.

• Resolution 2025-06-01: Contract for public improvements
• Resolution 2025-06-02: Animal Service Contract with Story County Animal Control for FY 2025-2026
• Resolution 2025-06-03: Approval of Employee Policy Handbook
• Proposed salary increase for concession stand cleaning
• Discussion on electric bikes and dirt bikes on public trails

Council Minutes

The City Council will discuss and potentially approve contracts for public improvements and animal services for FY 2025-2026. The body will also review an updated Employee Policy Handbook and discuss regulations for bikes on public trails.

• Resolution 2025-06-01: Contract for public improvements
• Resolution 2025-06-02: Animal Service Contract with Story County Animal Control for FY 2025-2026
• Resolution 2025-06-03: Approval of Employee Policy Handbook
• Proposed salary increase for concession stand cleaning
• Discussion on electric bikes and dirt bikes on public trails

The council approved a contract for public improvements and authorized the notice to proceed. It also approved an Animal Services contract with Story County Animal Control for fiscal year 2025‑2026. A $15‑per‑week salary increase for the concession‑stand cleaning position was adopted. Items on driveway width specifications, the employee handbook, and an ordinance for off‑road vehicles were tabled until the July meeting.

• Approved public‑improvements contract (Resolution 2025‑06‑01) – passed (aye: Anderson, Mahoney, Sitzmann; abstain: Rydl; absent: Wilson)
• Approved Animal Services Contract with Story County Animal Control (Resolution 2025‑06‑02) – passed (aye: Anderson, Mahoney, Rydl, Sitzmann; absent: Wilson)
• Approved $15/week salary increase for concession‑stand cleaning position – passed (MCU 4)
• Approved consent agenda items (minutes, claims/revenue report) – passed (MCU 4)
• Tabled driveway‑width specification discussion until July meeting
• Tabled Employee Handbook approval until July meeting
• Tabled electric‑bike, four‑wheeler, side‑by‑side, and golf‑cart ordinance discussion until July meeting
• Adjourned meeting – passed (MCU 4)

Zoning Board Minutes

The Gilbert Zoning Board of Adjustment will meet to approve the meeting agenda and minutes, hold a public variance hearing for a property at 208 Rothmoor Drive, and discuss a possible decision on the variance application. The meeting is open to public comments on non-agenda topics.

• Public Variance Hearing for 208 Rothmoor Drive
• Possible action on variance application at 208 Rothmoor Drive

The Zoning Board approved its agenda and the minutes from the October 26, 2023 meeting. It opened a public hearing on a variance request for 208 Rothmoor Drive, heard the applicant, and then closed the hearing. The board determined no vote was needed because a city‑council action from August 22, 1994 already set the required setbacks. The meeting was adjourned.

• Approved agenda for May 27, 2025 (All ayes)
• Approved minutes of October 26, 2023 meeting (All ayes)
• Opened public hearing on variance request for 208 Rothmoor Drive (All ayes)
• Closed public hearing on variance request for 208 Rothmoor Drive (All ayes)
• Determined no vote needed due to August 22, 1994 council action on Village North Second Addition setbacks (no vote required)
• Adjourned meeting (All ayes)

Zoning Board Agendas

The Zoning Board of Adjustment will hold a public hearing to consider a variance application. The request concerns the property located at 208 Rothmoor Drive.

• Variance application for 208 Rothmoor Drive (Parcel No. 05-09-250-130)

Zoning Board Agendas

The Zoning Board of Adjustment will hold a public hearing to discuss a variance application. The board will then determine whether to take action on the request for the property located at 208 Rothmoor Drive.

• Public variance hearing for 208 Rothmoor Drive

Council Agendas

The Gilbert City Council will consider requests for proposals regarding city-owned property at 213 Main Street. The body will also discuss a resolution to support a workforce housing tax incentive application for KJK Properties, LLC.

• RFPs for city-owned property at 213 Main Street
• Resolution 2025-05-03 regarding IEDA workforce housing tax incentive for KJK Properties, LLC

Council Minutes

The Gilbert City Council will consider requests for proposals regarding city-owned property at 213 Main Street. The body will also discuss a resolution to support a workforce housing tax incentive application for KJK Properties, LLC.

• RFPs for city-owned property at 213 Main Street
• Resolution 2025-05-03 regarding a workforce housing tax incentive application for KJK Properties, LLC

The council approved the consent agenda unanimously. It approved American Rescue/Hot Canyon LLC's proposal to purchase 213 Main Street with a $200,000 immediate payment or $250,000 over ten years, also unanimously. The council passed Resolution 2025-05-03 supporting a workforce housing tax incentive application, with four ayes, no nays and one absent member. The next regular council meeting is set for June 2, 2025.

• Approved consent agenda (unanimous)
• Approved American Rescue/Hot Canyon LLC purchase proposal – $200,000 immediate or $250,000 over 10 years (unanimous)
• Approved Resolution 2025-05-03 supporting workforce housing tax incentive (4 ayes, 0 nays, 1 absent)
• Adjourned meeting (unanimous)

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will review meeting minutes, discuss old business including pond amenities, the upcoming Fishing Derby on June 7, and walking path signage. New business includes an Eagle Scout project by Elijah Dahlstrom and coverage for chairperson Lacie Moore during maternity leave from June to October. The board will receive updates on youth sports activities and adult league from staff members.

• Review and approval of April 6, 2025 meeting minutes
• Fishing Derby scheduled for Saturday, June 7th
• Eagle Scout project presented by Elijah Dahlstrom
• Chairperson coverage plan for Lacie Moore's maternity leave (June–October)
• Updates on youth sports activities and adult league

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission will review minutes from April 6 and discuss old business including pond amenities, a June 7 fishing derby, and walking path signage. New business includes an Eagle Scout project proposal by Elijah Dahlstrom and coverage for Chairperson Lacie Moore during her maternity leave from June to October. The board will also receive updates on youth and adult sports activities.

• Review and approval of April 6, 2025 meeting minutes
• Discussion of pond amenities and walking path signage
• Fishing Derby scheduled for Saturday, June 7th
• Eagle Scout Project proposal from Elijah Dahlstrom
• Chairperson coverage for Lacie Moore's maternity leave (June–October)

The board approved the April 6, 2025 minutes and the May 18, 2025 agenda. Sai Kiojai will handle administration duties for Chairperson Lacie Moore while she is on maternity leave. No other formal motions were recorded.

• Approved April 6, 2025 minutes (motion by Kiojai, seconded by Thompson)
• Approved May 18, 2025 agenda (motion by Thompson, seconded by Kiojai)
• Sai Kiojai assigned to cover administration duties for Chairperson Moore during maternity leave

Council Agendas

The City Council will hold a public hearing to review the proposed drawings, specifications, contract form, and cost estimates for the Main Street Reconstruction - Phase 3 project.

• Public hearing on Main Street Reconstruction - Phase 3 drawings and specifications
• Review of estimate of cost for Main Street Reconstruction - Phase 3

Council Agendas

The Gilbert City Council will hold a public hearing on the proposed Main Street Reconstruction Phase 3 project and consider approving the associated drawings, specifications, and cost estimate. The council will also hold a public hearing on a budget amendment for FY 2024-2025 and discuss possible adoption. Other items include discussion on driveway widths, the sale of a city utility trailer, and a discussion on electric bikes and dirt bikes on public trails.

• Public hearing and possible approval of Resolution 2025-05-02 for Main Street Reconstruction Phase 3
• Public hearing and possible adoption of Resolution 2025-05-01 for Budget Amendment FY 2024-2025
• Discussion on driveway widths
• Discussion and possible action on sale of city 5'x10' utility trailer
• Discussion and possible action on electric bikes and dirt bikes on public trails

Council Agendas

The Gilbert City Council will hold a public hearing to amend the current fiscal year 2024-2025 budget. The amendment increases revenues from building permits, accrued interest, and an insurance dividend, and increases expenditures for the Main Street Phase 2 capital project, a community tree program, and additional principal payments on water and sewer loans. There is no increase in taxes.

• Budget amendment increases revenues by $346,340, including $157,200 from building permits
• Capital projects expenditure increased by $900,000 for Main Street Phase 2
• Community and economic development expenditure increased by $12,500 for a community tree program
• Business type/enterprise expenditures increased by $1,106,100 for additional water and sewer loan principal payments
• Public hearing scheduled for May 5, 2025 at 6:30 PM at Gilbert City Hall

Council Minutes

The City Council will hold public hearings regarding a budget amendment for FY 2024-2025 and the Main Street Reconstruction — Phase 3 project. Members will also discuss the sale and replacement of a city utility trailer and rules for bikes on public trails.

• Public hearing and possible approval of Resolution 2025-05-01 (FY 2024-2025 Budget Amendment)
• Public hearing and possible approval of Resolution 2025-05-02 (Main Street Reconstruction — Phase 3)
• Sale of city 5'x10' utility trailer and purchase of a replacement
• Discussion on electric bikes and dirt bikes on public trails
• Discussion on driveway widths

The council adopted the FY 2024-2025 budget amendment. It also approved the drawings, specifications, contract form and cost estimate for the Main Street Reconstruction – Phase 3 project. The city authorized the sale of a 5°10’ utility trailer and the purchase of an 18’ Lamar utility trailer for $4,450. No other substantive actions were taken.

• Approved FY 2024-2025 budget amendment (aye: Anderson, Mahoney, Rydl, Sitzmann; absent: Wilson)
• Approved Main Street Reconstruction – Phase 3 drawings, specifications, contract and cost estimate (aye: Anderson, Mahoney, Rydl, Sitzmann; absent: Wilson)
• Approved sale of 5°10’ utility trailer via GovDeals.com (unanimous)
• Approved purchase of 18’ Lamar utility trailer for $4,450 (unanimous)
• Opened and closed public hearing on budget amendment (procedural)
• Opened and closed public hearing on Main Street Phase 3 specifications (procedural)
• Directed clerk to check availability of June 9 for Capital Improvement Plan workshop (discussion)
• Councilmember Anderson to review bike ordinances and report at next meeting (discussion)

Council Agendas

The Gilbert City Council will hold a public hearing on the proposed Fiscal Year 2025-2026 budget and consider adopting it via Resolution 2025-04-04. Other discussion items include a road closure request by Gilbert Events, Inc., a commercial subdivision lot owned by Prairieland Homes, a CIT proposal for sewer rehabilitation work, and resource recovery. The meeting will also include open forum, committee reports, and general discussion.

• Public hearing on Fiscal Year 2025-2026 Proposed Budget, followed by possible adoption via Resolution 2025-04-04
• Road closure request by Gilbert Events, Inc.
• Discussion on Gilbert LTD Subdivision, 1st Addition – Lot 2 Commercial owned by Prairieland Homes
• CIT proposal for sewer rehabilitation work
• Discussion on Resource Recovery

Council Agendas

The City Council will conduct a public hearing to discuss the proposed budget for the fiscal year July 1, 2025, through June 30, 2026. Residents and taxpayers may present arguments for or against any part of the budget.

• Proposed total revenues and other sources of $3,048,796
• Proposed total all expenditures and transfers out of $4,491,409
• Estimated regular property tax levy rate of 12.71869 per $1000 valuation
• Estimated agricultural property tax levy rate of 3.00375 per $1000 valuation
• Proposed capital projects expenditure of $987,600

Council Minutes

The City Council will hold a public hearing and consider adopting the budget for Fiscal Year 2025-2026. The body will also discuss sewer rehabilitation and a road closure request.

• Public hearing on Fiscal Year 2025-2026 Proposed Budget
• Resolution 2025-04-04 Adopting Budget for FY 2025-2026
• Road closure request by Gilbert Events, Inc.
• Gilbert LTD Subdivision, 18th Addition — Lot 2 Commercial owned by Prairieland Homes
• CIT proposal for sewer rehabilitation work

The council approved the consent agenda, closed Main Street for Gilbert Days, and approved a subdivision site plan. It opened and then closed a public hearing on the FY 2025‑2026 budget, adopted that budget, and approved a sewer‑rehabilitation proposal costing $30,862.94. No other actions were taken.

• Approved consent agenda (5‑0)
• Approved closure of Main Street for Gilbert Days events (5‑0)
• Approved site plan for Gilbert LTD Subdivision, 1‑Addition‑Lot 2 Commercial (5‑0)
• Opened public hearing on FY 2025‑2026 proposed budget (5‑0)
• Closed public hearing on FY 2025‑2026 proposed budget (5‑0)
• Approved City Budget for FY 2025‑2026 (5‑0)
• Approved CIT proposal for sewer rehabilitation work ($30,862.94)
• No action taken on Resource Recovery updates

Planning Commission Agendas

The Planning Commission will consider a site plan for Lot 2 of Gilbert Commercial, owned by Prairieland Homes. Other agenda items include approval of previous meeting minutes and an open forum for public comment. No other substantive actions are on the agenda.

• Consideration of Gilbert Commercial, Lot 2 Site Plan (Prairieland Homes)
• Approval of minutes from March 27, 2025 regular meeting
• Open forum for public comment on non-agenda items

Planning Commission Minutes

The Gilbert Planning Commission will hold a regular meeting on April 17, 2025, to approve the agenda and previous minutes, hear public comments, and consider a site plan for Gilbert Commercial Lot 2, owned by Prairieland Homes. Other business may also be discussed.

• Consideration of Gilbert Commercial Lot 2 Site Plan (owned by Prairieland Homes)
• Approval of agenda and minutes from March 27, 2025 regular meeting
• Open forum for citizen comments on non-agenda items

The Planning Commission approved its agenda and the March 27, 2025 meeting minutes. It voted to recommend that the Gilbert City Council approve the Gilbert Commercial, Lot 2 Site Plan owned by Prairieland Homes. The meeting was then adjourned.

• Approved agenda and March 27, 2025 minutes (unanimous)
• Recommended City Council approve Gilbert Commercial, Lot 2 Site Plan (ayes: Sisson, Kester, Stephens, Price; nay: none; absent: Price)
• Adjourned meeting (unanimous)

Council Agendas

The City Council will meet to discuss a budget amendment for FY 2024-2025 and a site plan review for the Gilbert CSD District Office. The body will also consider a tax abatement application and a resolution regarding public improvements.

• Gilbert CSD District Office site plan review
• Tax abatement application for 222 Cedar Drive
• Resolution 2025-04-03: Public Hearing for FY 2024-2025 Budget Amendment
• Resolution 2025-04-02: Public Hearing Date for Public Improvements
• Resolution 2025-04-01: Waiving review of plat of survey

Council Minutes

The Gilbert City Council will hold a regular meeting on April 7, 2025, with a consent agenda and multiple discussion items. Key topics include a possible tax abatement application for 222 Cedar Drive, a site plan review for the Gilbert CSD District Office, and sewer maintenance. The council may also set public hearing dates for public improvements and a budget amendment.

• Resolution 2025-04-01 waiving review of plat of survey
• Gilbert CSD District Office site plan review
• Resolution 2025-04-02 setting public hearing for public improvements
• Sewer maintenance discussion and possible action
• Tax abatement application for 222 Cedar Drive

The council approved several items, including waiving a plat survey review and approving the Gilbert CSD District Office site‑plan review. It set May 5, 2025 at 6:30 p.m. as the public hearing date for both public‑improvement projects and the FY 2024‑2025 budget amendment, each passing unanimously. Additional actions approved were a sewer‑line repair spend, a tax abatement for 222 Cedar Drive, and the routine consent agenda. The meeting was adjourned.

• Approved waiver of plat survey review (5-0)
• Approved Gilbert CSD District Office site‑plan review (unanimous)
• Approved public hearing date for public improvements: May 5, 2025 at 6:30 p.m. (5-0)
• Approved public hearing date for FY 2024‑2025 budget amendment: May 5, 2025 at 6:30 p.m. (5-0)
• Approved spending within budget for sewer line repairs (unanimous)
• Approved tax abatement for 222 Cedar Drive (unanimous)
• Approved consent agenda items (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will review meeting minutes, discuss old business including a sports facility update and pond amenities, and plan the upcoming fishing derby. New business includes walking path signage. Updates on youth and adult sports activities are also on the agenda.

• Sports facility update by Thompson
• Pond amenities discussion
• Fishing derby logistics, prizes, and EMT coordination
• Walking path signage and trail boards
• Youth and adult sports activity updates

Parks & Recreation Board Minutes

The commission is meeting to review updates on sports facilities and pond amenities. Members will discuss logistics for a fishing derby and signage for walking paths. The board will also receive updates on youth and adult sports leagues.

• Sports facility update
• Fishing derby logistics, prizes, and EMT requirements
• Walking path signage and trail boards
• Youth sports activities update
• Adult league update

The Parks and Recreation Commission approved the February 16, 2025 minutes. The commission also approved the April 6, 2025 minutes. No other actions were voted on at this meeting.

• Approved February 16, 2025 minutes (motion by Thompson, seconded by Kiojai)
• Approved April 6, 2025 minutes (motion by Kiojai, seconded by Thompson)

Planning Commission Agendas

The Gilbert Planning Commission will meet on March 27, 2025, to consider a site plan for the Gilbert Community School District's new District Office. The agenda also includes approval of previous meeting minutes and an open forum for public comment on non-agenda items. No other substantive business is listed.

• Consideration of Gilbert CSD District Office Site Plan
• Approval of agenda and minutes from November 21, 2024 regular meeting
• Open forum for citizen comments on subjects not on the agenda

Planning Commission Minutes

The Gilbert Planning Commission will consider a site plan for the Gilbert Community School District's district office. The agenda also includes approval of the meeting agenda and prior minutes, as well as an open forum for public comment. No other substantive business is listed.

• Consideration of Gilbert CSD District Office Site Plan

The commission voted to approve its March 27 agenda and the November 21, 2024 meeting minutes. It then adopted a recommendation to the City Council to approve the Gilbert CSD District Office Site Plan, contingent on several omitted items being added. Finally, the commission adjourned the meeting.

• Approved agenda for March 27, 2025 meeting (all ayes)
• Approved minutes of November 21, 2024 meeting (all ayes)
• Recommended City Council approve Gilbert CSD District Office Site Plan with specified revisions (ayes: Sisson, Kester, Stephens; none nay; absent: Price)
• Adjourned meeting (all ayes)

Council Agendas

The Gilbert City Council will meet to discuss infrastructure updates and city assets. The body will consider a task order for Main Street Reconstruction Phase 3 and set a hearing date for the FY 2025-2026 budget.

• Task Order No. 25-01 with Strand Associates, Inc. for Main Street Reconstruction — Phase 3
• Resolution 2025-03-01 to set the date and time of the FY 2025-2026 budget hearing
• Update on 213 Main Street
• Lighting for pickleball courts
• Sale of a 2003 Chevy Silverado

Council Agendas

The Gilbert City Council is holding a public hearing on the proposed property tax levy for the 2025-2026 fiscal year. No other substantive items are on the agenda; the remainder is procedural (call to order, roll call, consent agenda, adjourn). The hearing allows public input before the council deliberates on the levy.

• Public hearing on City of Gilbert Proposed Property Tax Levy FY 2025-2026

Council Agendas

The Gilbert City Council will conduct a public hearing on the proposed property tax levy for fiscal year 2025-2026. The total proposed levy is $883,046, an increase of $60,299 from the current year. The hearing allows residents to present objections or support. Following this, the council will publish notice and hold a hearing on the proposed city budget.

• Proposed total property tax levy of $883,046 (up from $822,747)
• New property insurance levy of $39,779 to offset a deficit
• Consolidated General Fund levy decreasing from 7.82 to 7.60 per $1,000 valuation
• Residential property (actual value $100,000) would see a 12.73% tax increase to $664
• Commercial property (actual value $300,000) would see a 14.04% tax increase to $2,965

Council Minutes

The City Council will discuss a task order for Main Street Reconstruction — Phase 3 and the sale of a 2003 Chevy Silverado. The body will also consider setting a hearing date for the FY 2025-2026 budget.

• Task Order No. 25-01 with Strand Associates, Inc. for Main Street Reconstruction — Phase 3
• Resolution 2025-03-01 to set the date and time for the FY 2025-2026 budget hearing
• Proposed sale of a 2003 Chevy Silverado
• Lighting for pickleball courts
• Update on 213 Main Street

The council approved the consent agenda and several project motions, including a $75,000 task order for Phase 3 of the Main Street reconstruction and additional lighting at the pickleball courts. It also set April 21, 2025, at 6:30 p.m. for a public hearing on the FY 2025‑2026 city budget and approved the auction listing for a 2003 Chevy Silverado. The meeting was then adjourned.

• Approved consent agenda items (unanimous 5)
• Approved Fox Strand Task Order No. 25-01 for Main Street Phase 3, up to $75,000.00 (unanimous 5)
• Approved additional lighting at pickleball courts with Alliant Energy (unanimous 5)
• Approved listing of 2003 Chevy Silverado on GovDeals for auction (unanimous 5)
• Approved Resolution 2025-03-01 setting April 21, 2025, 6:30 pm public hearing on FY 2025‑2026 budget (5‑0)
• Approved motion to adjourn (unanimous 5)

Council Minutes

The City Council is meeting to conduct a public hearing regarding the proposed property tax levy for fiscal year 2025-2026.

• Public hearing on Proposed Property Tax Levy FY 2025-2026

The council approved the consent agenda and the public‑hearing agenda for March 24, 2025. It opened a public hearing on the proposed property‑tax levy for fiscal year 2025‑2026. The hearing was then closed, and the meeting was adjourned.

• Approved consent agenda (motion passed)
• Opened public hearing on FY 2025‑2026 property tax levy (motion passed)
• Closed public hearing (motion passed)
• Adjourned meeting (motion passed)

Council Agendas

The Gilbert City Council will consider approving consent agenda items, discuss an Eagle Scout project proposal, consider amendments to Fox Strand technical services agreements, discuss Phase 3 of the Main St. Reconstruction project, and consider a purchase agreement for a snowplow from Ascendance Truck Centers. They will also act on a liquor license renewal for Open Flame and set the next meeting date.

• Eagle Scout project proposal – Jordan Martinek
• Fox Strand Technical Services Agreement Amendment 1 and Task Order 23-01 Amendment 1
• Discussion on Phase 3 of Main St. Reconstruction project
• Purchase agreement with Ascendance Truck Centers for a snowplow
• Liquor license renewal for Open Flame

Council Minutes

The Gilbert City Council will hold a regular meeting on March 3, 2025. Key items include discussion of Phase 3 of the Main St. Reconstruction project, possible approval of a snowplow purchase agreement with Ascendance Truck Centers, and a liquor license renewal for Open Flame. The council will also consider an Eagle Scout project proposal and amendments to agreements with Fox Strand.

• Discussion on Phase 3 of Main St. Reconstruction project
• Possible action on purchase agreement with Ascendance Truck Centers for a snowplow
• Possible approval of Fox Strand Technical Services Agreement Amendment 1 and Task Order 23-01 Amendment 1
• Possible action on liquor license renewal for Open Flame
• Discussion and possible action on Eagle Scout project proposal by Jordan Martinek

The Gilbert City Council approved several items, including an Eagle Scout project, a technical services agreement amendment, a task order amendment, a $76,000 dump truck/snowplow purchase, and a liquor license. Discussion on Main Street Reconstruction Phase 3 was held but no action taken. The next meeting and public hearing on tax levies are set for March 24, 2025.

• Approved consent agenda, minutes, and claims/revenue report (3-0)
• Approved Eagle Scout Project in Banford Park by Jordan Martinek (3-0)
• Approved Fox Strand Technical Services Agreement Amendment 1 (3-0)
• Approved Fox Strand Task Order 23-01 Amendment 1 (3-0)
• Approved $76,000 purchase agreement with Ascendance Truck Centers for dump truck/snowplow (3-0)
• Approved liquor license for Open Flame subject to application correction (3-0)

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will review minutes from January 19, 2025, and discuss old business including a sports facility update, the upcoming Winter Social on February 23 featuring a soup, chili, and baking competition, and pond amenities that have been approved and ordered. New business includes GYS member involvement and selecting a date for a fishing derby. The board will also receive updates on youth and adult recreational sports leagues.

• Sports facility update by Thompson
• Winter Social on February 23: soup, chili & baking competition, order supplies, purchase winner prizes
• Pond amenities: approved by council and have been ordered
• Fishing derby: choose a date
• Items for Public Works maintenance list

Parks & Recreation Board Minutes

The commission is reviewing updates for sports facilities and youth and adult leagues. The board is also coordinating the February 23 Winter Social and planning a fishing derby.

• Winter Social February 23 including soup, chili, and baking competition
• Pond amenities approved by council and ordered
• Planning for a fishing derby date
• Updates on youth sports activities and adult leagues
• Items for Public Works maintenance list

The Gilbert Parks and Recreation Commission met on February 16, 2025, and approved the minutes from the January 19 and February 16 meetings. The commission decided to cancel the Winter Social due to lack of interest. Picnic tables and garbage receptacles for the pond area have been ordered after city council approval. No other substantive decisions were made; most items were updates on ongoing projects.

• Approved January 19, 2025 minutes (motion by Thompson, second by Kiojai)
• Approved February 16, 2025 minutes (motion by Thompson, second by Kiojai)
• Cancelled Winter Social due to lack of interest
• Ordered picnic tables and garbage receptacles for pond amenities (approved by city council)

Council Agendas

The Gilbert City Council will discuss a resolution setting a public hearing on the proposed tax rate levy for fiscal year 2025-2026. They will also consider several items related to the Main Street Reconstruction project, including Change Order #1, pay requests from Keller Excavating, Inc., and certificates of completion. Other items include a firewall update proposal from Oxen Technologies and a pond amenities proposal from the Parks and Recreation Board.

• Resolution 2025-02-01 setting date and time of hearing on proposed tax rate levy for FY2025-2026
• Change Order #1 on Main Street Reconstruction project
• Pay Request #7 and Pay Request #8 (release of retainage) by Keller Excavating, Inc. on Main Street Reconstruction
• Certificate of Substantial Completion on Main Street Reconstruction project
• Proposal by Oxen Technologies for firewall update at city hall

Council Minutes

The Gilbert City Council will discuss and possibly approve several items related to the Main Street Reconstruction project, including Change Order #1, pay requests, and certificates of completion. They will also consider a proposal for park pond amenities, set a hearing date for the proposed tax levy for fiscal year 2025-2026, and discuss a firewall update proposal and appointment of a MIPA board member. The meeting includes a consent agenda and public forum.

• Discussion and possible action on Gilbert Parks & Recreation Board pond amenities proposal
• Discussion and possible approval of Change Order #1 on Main St. Reconstruction project
• Discussion and possible approval of Pay Request #7 and Pay Request #8 (release of retainage) to Keller Excavating, Inc. on Main St. Reconstruction
• Discussion and possible approval of Resolution 2025-02-01 setting date and time of hearing on proposed tax levy for FY 2025-2026
• Discussion and possible action on proposal by Oxen Technologies for firewall update at city hall

The Gilbert City Council approved several items related to the Main Street Reconstruction project, including Change Order #1, Pay Request #7 for $172,511.06, and the Certificate of Substantial Completion. They also set a public hearing for March 24, 2025, on the proposed tax rate levy for FY 2025-2026, and approved the purchase of picnic tables and trash receptacles for Gilbert Pond. All votes were unanimous (3-0) except the tax hearing resolution, which passed 3-0 with two members absent.

• Approved purchase of picnic tables and trash receptacles for Gilbert Pond (3-0)
• Approved Change Order #1 on Main Street Reconstruction project (3-0)
• Approved Pay Request #7 of $172,511.06 to Keller Excavating (3-0)
• Approved Certificate of Substantial Completion on Main Street Reconstruction (3-0)
• Approved Engineer's Statement of Completion on Main Street Reconstruction (3-0)
• Approved release of retainage on Pay Request #8 of $67,429.54 to Keller Excavating (3-0)
• Approved Resolution 2025-02-01 setting March 24, 2025 public hearing on tax rate levy (3-0, 2 absent)
• Approved Oxen Technologies firewall update for city hall (3-0)

Parks & Recreation Board Agenda

The Parks and Recreation Commission will meet to review updates on sports facilities and youth and adult league activities. The board will also discuss amenities for the pond and the February 23 Winter Social.

• Sports Facility Update
• Winter Social February 23 (Soup, Chili & Baking Competition)
• Pond amenities including picnic tables, concrete pad, and trash cans
• Parks & Rec logo and social media updates
• Public Works maintenance list items

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission will review meeting minutes and discuss old business including an update on sports facilities, plans for a Winter Social on February 23 featuring a Soup, Chili & Baking Competition, and pond amenities such as picnic tables, a concrete pad, and trash cans. New business includes a parks and rec logo and social media update. The board will also receive updates on youth sports activities and adult leagues, and discuss items for the public works maintenance list.

• Sports facility update
• Winter Social on February 23 with Soup, Chili & Baking Competition
• Pond amenities including picnic tables, concrete pad, and trash cans
• Parks & Rec logo and social media update
• Youth sports activities and adult league updates

The Gilbert Parks and Recreation Commission approved the December 15, 2024 and January 19, 2025 meeting minutes. They discussed the sports facility project, noting a target area south of town near the new high school fields, and planned a winter social for February 23, 2025. They also selected garbage receptacles and two composite picnic tables for the pond area, with plans to discuss concrete pads with the city.

• Approved December 15, 2024 minutes (motion by Kiojai, second by Thompson)
• Approved January 19, 2025 minutes (motion by Thompson, second by Kiojai)
• Selected garbage receptacles and two composite picnic tables for pond area
• Scheduled winter social for February 23, 2025, 5-7pm at City Hall
• Set fishing derby for Fish Free weekend June 6-8

Council Agendas

The Gilbert City Council holds a special meeting to open bids for the purchase of city-owned property at 213 Main Street and discuss its future use. The Council will also consider creating a sub-committee to revise the Comprehensive Plan and Capital Improvement Plan. Public comments are invited during Open Forum.

• Bid opening for RFP 2025 Purchase of City Property at 213 Main Street
• Discussion on subsequent use of the property
• Possible action on creating a sub-committee for revising Comprehensive Plan and Capital Improvement Plan
• Open Forum for public comments on non-agenda items

Council Minutes

This special meeting of the Gilbert City Council includes discussion and bid opening for RFP 2025 regarding the purchase of city-owned property at 213 Main Street and its subsequent use. The council may also create a sub-committee to revise the Comprehensive Plan and Capital Improvement Plan. Public comment will be heard during open forum.

• Discussion and bid opening for RFP 2025 Purchase of City Property at 213 Main Street
• Possible creation of sub-committee for revising Comprehensive Plan and Capital Improvement Plan
• Open forum for public comments on non-agenda items
• General discussion among council members

The Gilbert City Council held a special meeting on January 18, 2025, and approved the consent agenda. They created a task force to review six qualified bids for the purchase of city property at 213 Main Street, with a final presentation to council in March 2025. A sub-committee was also formed to revise the Comprehensive Plan and Capital Improvement Plan. No public comments were made.

• Approved consent agenda and agenda for January 18, 2025 (3-0)
• Created task force to review bids for RFP 2025 purchase of 213 Main Street (3-0)
• Created sub-committee for revising Comprehensive Plan and Capital Improvement Plan (3-0)

Council Agendas

The Gilbert City Council will discuss and possibly act on several items including the Main St. Reconstruction project (Change Order #1, Pay Request #7, completion certifications, and Phase 3), the Gilbert/Franklin Fire Agency budget request, and a law enforcement services contract with Story County. Other items include a library contract proposal, first reading of a traffic code ordinance, and a tax abatement application.

• Discussion and possible action on Gilbert/Franklin Fire Agency budget request for FY 2025-2026
• Discussion and possible action on Gilbert Library/Bertha Bartlett Library contract proposal for FY 2025-2026
• Discussion and possible approval of Change Order #1, Pay Request #7, Certificate of Substantial Completion, and Engineer's Statement of Completion on Main St. Reconstruction project; also discussion on Phase 3
• Discussion and possible approval of 1st Reading of Ordinance 350 Amending the Traffic Code
• Discussion and possible approval of Resolution 2025-01-01 Approving Law Enforcement Services Contract with Story County for FY 2025-2026

Council Minutes

The Gilbert City Council will consider multiple items related to the Main Street Reconstruction project, including a change order, pay request, and certificates of completion. Also up for discussion are the FY 2025-2026 budget requests for the Gilbert/Franklin Fire Agency and the Bertha Bartlett Library, a law enforcement services contract with Story County, and a tax abatement application for 342 Cedar Drive. Several resolutions and an ordinance amendment are also on the agenda.

• Change Order #1 and Pay Request #7 for Keller Excavating on Main St. Reconstruction project
• Discussion and possible action on Gilbert/Franklin Fire Agency budget request for FY 2025-2026
• Discussion and possible action on Gilbert Library/Bertha Bartlett Library contract proposal for FY 2025-2026
• Resolution 2025-01-01 approving law enforcement services contract with Story County for FY 2025-2026
• Discussion and possible action on tax abatement application for 342 Cedar Drive

The Gilbert City Council approved a 3% increase to the Fire Agency's FY 2025-2026 budget, bringing it to $67,174.05, and approved library funding of $88,000 per year for the next two fiscal years. The council also approved the first reading of Ordinance 350 amending the Traffic Code, waived the second and third readings, and approved a law enforcement services contract with Story County for $84,987.98. Additionally, the council approved the Story County Hazard Mitigation Plan, a water plant firewall equipment purchase, and a tax abatement application for 342 Cedar Drive. Agenda items 4-8 related to the Main Street project were tabled.

• Approved 3% fire budget increase to $67,174.05 for FY 25-26 (4-0, Rydl abstained)
• Approved library funding of $88,000 per year for two fiscal years (4-0)
• Tabled agenda items 4-8 on Main Street project (4-0)
• Approved first reading of Ordinance 350 Amending Traffic Code (4-0)
• Waived second and third readings of Ordinance 350 (4-0)
• Approved Resolution 2025-01-01 law enforcement contract with Story County for $84,987.98 (4-0)
• Approved Resolution 2025-01-02 adopting Story County Hazard Mitigation Plan (4-0)
• Approved $2,495.00 for Jetco water plant firewall equipment (4-0)