Dover public meetings in 2020

Development Advisory Committee (DAC)

The Development Advisory Committee is reviewing a resubmission of an expired Conditional Use Site Plan for 101-1001 Cassidy Drive. The proposal involves constructing six additional manufacturing and warehousing buildings on a 10-acre parcel.

• Review of C-21-01 Cassidy Commons site plan resubmission
• Construction of six additional 9,950 SF manufacturing/warehousing buildings
• Request for waivers regarding bicycle parking, curbing, and sidewalks

Council Committee of the Whole

All Council and Council Committee of the Whole meetings scheduled for the week of December 28, 2020, have been canceled so that city officials and employees can spend the holidays with their families. The agenda contains no business items, only the cancellation notice and holiday wishes.

• All Council and Council Committee of the Whole meetings canceled for the week of December 28, 2020

City Council Meetings

All City Council and Council Committee of the Whole meetings scheduled for the week of December 28, 2020, have been canceled so that the Mayor, Council, and employees can spend the holidays with their families. No business items are scheduled for this meeting period.

• Cancellation of all Council and Committee of the Whole meetings for the week of December 28, 2020

Home Events

The Dover Planning Commission will hold public hearings on two conditional use applications: a child day care at 113 North West Street and a 54-unit apartment complex at 1080/1106 Bay Road. The meeting also includes routine items like minutes approval, updates on the 2019 Comprehensive Plan, and scheduling for 2021.

• C-20-04: Conditional use for Kid Clouds Child Day Care, up to 12 children, at 113 North West Street (RG-1 zone)
• C-20-05: Conditional use for Bay Pointe Apartments, two buildings totaling 54 units, at 1080 and 1106 Bay Road (C-4 zone)
• Waiver request for arterial street buffer and rear emergency access at Bay Pointe
• Cash-in-lieu of recreation area construction for Bay Pointe
• Update on implementation of 2019 Comprehensive Plan

Historic District Commission

The Historic District Commission meeting scheduled for December 17, 2020, has been canceled. The next meeting is scheduled for January 21, 2021.

• Meeting canceled

Board of Adjustment

The Dover Board of Adjustment has cancelled its regular meeting scheduled for December 16, 2020. The next meeting is scheduled for January 20, 2021. This notice is procedural only, with no items to be discussed.

• Meeting cancelled for December 16, 2020
• Next meeting scheduled for January 20, 2021 at 9:00 AM

Council Committee of the Whole

The Dover Council Committee of the Whole will consider three actionable items: purchasing two aerial bucket trucks for $420,000, deciding whether to launch an emergency COVID-19 relief electric fund, and accepting a cash-in-lieu payment for active recreation area at Bay Pointe Apartments. The meeting is held remotely via WebEx, and public comments are welcome.

• Purchase of two Altec TA50 aerial bucket trucks for $420,000 total ($209,936 and $210,064) to replace Trucks #772 and #759
• Emergency COVID-19 Relief Economic Retention Electric Fund (deferred from Nov 10) - staff recommends finalizing application materials and starting allocations Jan 12, 2021
• Bay Pointe Apartments (1080 and 1106 Bay Road) - staff recommends accepting $30,084 cash-in-lieu for 6,679 SF deficit of required 10,000 SF active recreation area
• Quarterly review of Police Training Budget (July-September) as informational item

The Council Committee of the Whole recommended approval of an Emergency COVID-19 Relief Economic Retention Electric Fund, directing staff to finalize application materials and start allocations on January 12, 2021. The committee also recommended acceptance of a cash-in-lieu donation for active recreation at Bay Pointe Apartments. The purchase of Sourcewell trucks was deferred to a later date.

• Recommended approval of COVID-19 utility relief fund (unanimous)
• Recommended acceptance of $30,084 cash-in-lieu for recreation deficit (unanimous)
• Deferred Sourcewell truck purchase to future meeting (unanimous)

Economic Development Committee

The Dover Economic Development Committee is meeting remotely to receive updates from the Downtown Dover Partnership on small business resources, from Kent County Realtors on the real estate market, and from City Planning on city initiatives. Public comments are welcome on agenda items.

• Update on small businesses and resources by Tina Bradbury of Downtown Dover Partnership
• Real estate market update by Monica LeBlanc of Kent County Realtors
• City update by Dave Hugg of Dover Planning

City Council Meetings

The Dover City Council will hold public hearings and final votes on two rezoning ordinances, consider awarding contracts for a water master plan update and police department chiller replacement, and discuss a new annexation/rezoning request. The meeting also includes routine consent items, monthly reports, and an executive session.

• Rezoning of 35 and 39 North New Street from RG-3 to RG-1 (NCALL)
• Rezoning of 630 West Division Street from C-3 to IO (Silver Linings Holding Corp.)
• Contract award to Whitman, Requardt & Associates for Water Master Plan update ($143,501)
• Contract award to Service Unlimited for police chiller/cooling tower/pumps replacement ($362,952)
• First reading of ordinance to rezone 228 Mifflin Road from RS-1 to R8

DDP Merchant Committee

The Dover Downtown Partnership Merchant Committee is meeting via Zoom to discuss routine business, including approving November minutes, hearing public comments, and sharing merchant news. They will review outcomes from Black Friday and Shop Small Saturday, discuss the Merchant Window Contest, and gather feedback on December's First Friday to plan future events. Updates on community policing and parking solutions are also on the agenda.

• Review of Black Friday and Shop Small Saturday outcomes
• Merchant Window Contest discussion
• December First Friday feedback and future planning
• Community policing update
• Parking solutions update

Development Advisory Committee (DAC)

The Development Advisory Committee will hold a virtual applicant meeting to review and comment on two applications ahead of the Planning Commission's December 21 meeting. The items are a conditional use for a child day care and a conditional use site plan for a 54-unit apartment complex. Public comment is not accepted at this meeting; it will be taken at the Planning Commission meeting.

• C-20-04: Conditional use for Kid Clouds Child Day Care at 113 North West Street, serving up to 12 children, zoned RG-1
• C-20-05: Bay Pointe Apartments at 1080 and 1106 Bay Road, two buildings with 54 total units, zoned C-4
• Waiver request for arterial street buffer reduction at Bay Pointe Apartments
• Cash-in-lieu of recreation area construction for Bay Pointe Apartments
• Lot consolidation of three parcels totaling 3.302 acres for Bay Pointe Apartments

City Council Meetings

This is a special meeting of the Dover City Council, held remotely, with the primary purpose of entering executive session to discuss the City Manager search. The council may take action resulting from that discussion. No other substantive business is on the agenda.

• Executive session to discuss personnel for City Manager search
• Potential action following executive session

Development Advisory Committee (DAC)

The Dover Development Advisory Committee will virtually review two conditional use applications: a day care at 113 North West Street and a 54-unit apartment complex at 1080/1106 Bay Road. The committee provides technical review before Planning Commission decisions.

• C-20-04: Conditional use for Kid Clouds Child Day Care, up to 12 children, at 113 North West Street (RG-1 zone)
• C-20-05: Conditional use for Bay Pointe Apartments, two buildings totaling 54 units, at 1080 and 1106 Bay Road (C-4 zone)
• Lot consolidation of three parcels for Bay Pointe Apartments
• Waiver request: reduction of arterial street buffer for Bay Pointe
• Cash-in-lieu of recreation area construction for Bay Pointe

Downtown Dover Partnership Board

The Downtown Dover Partnership Board of Directors will meet via Zoom to approve minutes, receive a police report from the Community Policing Unit, and discuss an executive session with three unspecified items. The board will also hear committee reports, including a Main Street assessment with a guest from the Division of Small Business, and receive updates from the city. The agenda is largely routine, with no major decisions or public hearings listed.

• Police report by Sgt. Peer, Community Policing Unit
• Executive session with three items
• Main Street assessment with guest Patty Cannon, Main Street State Coordinator
• Parking committee report
• City updates from Mayor, City Council, City Manager, Planning

Council Committee of the Whole

The Dover Council Committee of the Whole will consider two contract awards: one for updating the city's Water Master Plan and another for replacing the police department's chiller, cooling tower, and pumps. The committee will also discuss an emergency COVID-19 relief economic retention electric fund. Public comments are welcome.

• Award contract to Whitman, Requardt & Associates for Water Master Plan update, $143,501
• Award contract to Service Unlimited for police department chiller/cooling tower/pumps replacement, $362,952
• Discussion of Emergency COVID-19 Relief Economic Retention Electric Fund

The Council Committee of the Whole recommended awarding a $143,501 contract to Whitman, Requardt & Associates for updating the City of Dover Water Master Plan, and approved a $362,952 contract to Service Unlimited for police department chiller and cooling tower replacement. A proposed COVID-19 relief electric fund was deferred to the December 15 committee meeting.

• Recommended awarding $143,501 contract to Whitman, Requardt & Associates for Water Master Plan update (unanimous)
• Recommended awarding $362,952 contract to Service Unlimited for police chiller/cooling tower/pumps replacement (unanimous)
• Deferred COVID-19 relief electric fund discussion to December 15, 2020 (unanimous)

Construction and Property Maintenance Code Board of Appeals

The Construction and Property Maintenance Code Board of Appeals will hold an electronic meeting to consider two appeals of property maintenance citations and fines. The board will hear appeals for properties at 725 Carol Street and 8 South New Street. The agenda includes only these two appeal items and adjournment.

• Appeal of citation and fines for 725 Carol Street (Joshua Fontello) under 2009 IPMC Section 304.2 (protective treatment)
• Appeal of citation and fines for 8 South New Street (James Sloven) under Chapter 114 (weeds) and 2009 IPMC

The board unanimously voted to forgive all fines for 725 Carol Street due to lack of communication, and for 8 South New Street, it upheld a $100 fine and suspended a second $100 fine until January 1, 2021, contingent on the owner providing proof of work. The board also adopted the agenda and adjourned.

• Forgave fines for 725 Carol Street (unanimous)
• Upheld $100 fine for 8 South New Street (unanimous)
• Suspended $100 fine for 8 South New Street until Jan 1, 2021, contingent on proof of work (unanimous)
• Adopted meeting agenda (unanimous)

Home Events

The City Manager Selection Committee is continuing its recessed meeting from November 20, 2020, to conduct a city manager interview. The committee will recess into executive session to discuss the candidate's qualifications and related documents, as permitted by Delaware law. No public decisions are scheduled; the meeting is expected to adjourn after the closed session.

• Continuation of recessed meeting from November 20, 2020
• Executive session to interview city manager candidate
• Remote meeting via WebEx with public call-in information

City Council Meetings

The Dover City Council will meet remotely to review committee reports and several contract awards. Key items include decisions on SCADA equipment technology, pump station engineering, and a computer wiring upgrade for the police station.

• Contract award to Freemire & Associates, Inc. for SCADA equipment upgrade ($197,118)
• Contract award to Remington & Vernick Engineers for College Road Pump Station Upgrade ($17,523)
• Change order for Water Treatment Plant Process Improvement Project construction support ($39,000)
• Contract award to Assurance Media, LLC. for Police Station Computer Wiring Upgrade ($122,654.22)

Home Events

The City Manager Selection Committee is meeting remotely to conduct interviews for the city manager position. The interviews will be held in executive session, which is closed to the public, to discuss candidates' qualifications and personnel files. The meeting is otherwise procedural, with no other substantive items on the agenda.

• Executive session for city manager interviews
• Remote meeting via WebEx with public call-in information

Historic District Commission

The Dover Historic District Commission will hold a virtual meeting to review new permit applications and elect its 2021 Chairman and Vice-Chairman. The body will also discuss the implementation of the 2019 Comprehensive Plan and updates to the Certified Local Government grant program. Additionally, the commission will adopt minutes from previous meetings and present a summary of 2020 architectural review certificates.

• Election of Chairman & Vice-Chairman
• Review of Permits Referred to Commission
• Update on Wireless Communications Facilities Ordinance #2020-13
• Update to Design Standards and Guidelines for the City of Dover Historic District Zone
• Information on FFY2020 CLG Grant Application

Board of Adjustment

The Dover Board of Adjustment's regular meeting scheduled for November 18, 2020, is cancelled. The next meeting is scheduled for December 16, 2020, at 9:00 AM.

• Meeting cancelled for November 18, 2020
• Next meeting scheduled for December 16, 2020 at 9:00 AM

DDP Parking Committee

The DDP Parking Committee is meeting to discuss parking permits for January 1, 2021, and to receive updates on the outcome of the DDP Dover parking solutions RFI. The committee will also launch the development phase of the parking solutions project with Colonial Parking Inc. Public comments are scheduled.

• Parking permits for Jan. 1, 2021
• Update on DDP Dover parking solutions RFI outcome
• Launch of parking solutions project development phase with Colonial Parking Inc.

DDP Design Committee

The Dover Design Committee is meeting to handle routine business: approving October minutes, receiving updates on the Façade Grants program and the Birds mural plaque, and discussing the holiday window contest. Public comments will be taken. The agenda is largely procedural with no major decisions or new proposals listed.

• Approval of October meeting minutes
• Façade Grants program update
• Birds mural plaque update
• Holiday window contest discussion
• Public comments period

Home Events

The Dover Planning Commission will hold public hearings and make recommendations to City Council on two rezoning applications, a site development plan, and a text amendment establishing short-term rental regulations. The meeting will be held virtually via WebEx due to the COVID-19 pandemic. Written comments are accepted by mail or email.

• Rezoning Z-20-02: NCALL parcels at 35 and 39 N. New Street from RG-3 to RG-1 (Ordinance #2020-15)
• Rezoning Z-20-03: Silver Linings Holding Corp. parcel at 630 W. Division Street from C-3 to IO (Ordinance #2020-16)
• Site plan S-20-12: Walker Pavilion at 101 Mont Blanc Boulevard – new 24,657 SF office building
• Text amendment MI-20-04: Short Term Rental Use regulations, licensing, fees (Ordinance #2020-05)
• Approval of minutes from October 19, 2020

Home Events

The Joint General Employee Pension Plan Board, Police Pension Plan Retirement Committee, and OPEB Board will meet remotely to adopt minutes and receive quarterly performance reviews from Milliman, Inc. for the quarter ending September 30, 2020. The staff recommends acceptance of the reports. Public comments are welcome.

• Adoption of minutes from August 11, 2020 joint meeting and September 10, 2020 special meeting
• Quarterly performance review of General Employee Pension Plan (Q3 2020)
• Quarterly performance review of Police Pension Plan (Q3 2020)
• Quarterly performance review of OPEB Plan (Q3 2020)

The joint pension and OPEB boards met and adopted the agenda and prior meeting minutes. They accepted the quarterly performance review for the General Employee Pension Plan and the OPEB Plan, but deferred acceptance for the Police Pension Plan due to lack of quorum. No other substantive decisions were made.

• Adopted agenda by unanimous consent
• Adopted August 11, 2020 joint meeting minutes as amended (unanimous)
• Adopted September 10, 2020 special General Employee Pension Plan Board minutes (unanimous)
• Accepted Q3 2020 performance review for General Employee Pension Plan (unanimous)
• Deferred acceptance of Q3 2020 performance review for Police Pension Plan (no quorum)
• Accepted Q3 2020 performance review for OPEB Plan (unanimous)

DDP Merchant Committee

The Dover Development Partnership Merchants Committee is meeting to discuss routine business including public comments, October minutes, and merchant updates. They will also cover the December Merchant Window Contest, feedback on November First Friday, community policing concerns, parking solutions progress, and plans for Shop Small Saturday.

• Merchant Window Contest in December organized by DDP Design Committee
• November First Friday feedback
• Community policing concerns and update
• Parking solutions progress
• Shop Small Saturday plans

Council Committee of the Whole

The Dover Council Committee of the Whole will meet remotely to consider three utility-related action items: awarding a contract for a SCADA technology upgrade, awarding a contract for engineering design support for the College Road Pump Station, and approving a change order for construction support services at the water treatment plant. The committee will also receive an informational update on a proposed revision to the reciprocal borrowing agreement. No other major policy decisions are on the agenda.

• Award contract to Freemire & Associates for SCADA Equipment Technology Upgrade, ITB #21-0009WW, $197,118
• Award contract to Remington & Vernick Engineers for College Road Pump Station Upgrade Engineering Design, RFP #21-0010WW, $17,523
• Approve amendment to construction support services by Duffield Associates for Water Treatment Plant Process Improvement Project, $39,000
• Informational item: Proposed revision to the Reciprocal Borrowing Agreement

City Council Meetings

This is a special meeting of the Dover City Council held remotely. The council will adopt the agenda and then recess into executive session to discuss pending litigation and personnel matters, as permitted by Delaware law. No public decisions or votes are scheduled.

• Executive session for pending litigation
• Executive session for personnel discussion

City Council Meetings

The Dover City Council will hold a regular meeting with final readings of two ordinances: one amending zoning and fee regulations for wireless communications facilities, and another carrying forward project budget balances. The council will also consider budget amendments totaling $177,900 for a Community Policing Unit, authorize a contract with BerryDunn for ERP project management, and approve a revised prioritization of state capital transportation projects. Several reports and appointments are on the agenda, along with an executive session for legal and personnel matters.

• Final reading of Ordinance #2020-13: zoning amendments for wireless communications facilities and related fees
• Final reading of Ordinance #2020-14: project carry-forward budget balances and budget amendments
• Budget amendment of $177,900 for Community Policing Unit (FY2021)
• Authorization for Controller/Treasurer to contract with BerryDunn for ERP project management
• Revised 2020 prioritization of City of Dover State Capital Transportation Program (CTP) projects

The Dover City Council adopted Ordinance #2020-13, establishing uniform standards for wireless communications facilities, and Ordinance #2020-14, approving project carry-forward budget balances and amendments. The council also approved a $177,900 budget amendment for the Community Policing Unit and authorized a contract with BerryDunn for ERP project management. All votes were unanimous with Councilmember Cole absent.

• Adopted Ordinance #2020-13, zoning text amendments for wireless communications facilities (unanimous, Cole absent)
• Adopted Ordinance #2020-14, project carry-forward budget balances and proposed budget amendments (unanimous, Cole absent)
• Approved $177,900 budget amendment for Community Policing Unit (unanimous, Cole absent)
• Authorized contract with BerryDunn for ERP project management (unanimous, Cole absent)
• Approved Revised 2020 Prioritization of State Capital Transportation Program projects (unanimous, Cole absent)
• Approved appointment of Dr. Shanita A. Powell to MPO Public Advisory Committee (unanimous, Cole absent)
• Accepted monthly reports and Quarterly Capital Investment Plan (unanimous, Cole absent)

City Council Meetings

This special meeting is largely procedural, with the council entering executive session to interview city manager candidates and discuss appointing an acting city manager. After the closed session, the council may take action on these personnel matters. No other business is listed.

• Executive session for city manager interviews
• Discussion of appointing an acting city manager
• Potential action on appointments after executive session

Development Advisory Committee (DAC)

The Dover Development Advisory Committee (DAC) will hold a virtual applicant meeting to review and comment on four applications that will go before the Planning Commission on November 16, 2020. The items include two rezoning requests, a site development plan for a new office building, and a text amendment to regulate short-term rentals. Public comment is not accepted at this meeting; it will be taken at the Planning Commission meeting.

• Rezoning of 35 and 39 N. New Street from RG-3 to RG-1 (Ordinance #2020-15)
• Rezoning of 630 W. Division Street from C-3 to IO with COZ-1 overlay (Ordinance #2020-16)
• Site development plan for a 24,657 SF office building at 101 Mont Blanc Boulevard (S-20-12)
• Text amendment for short-term rental licensing and regulations (Ordinance #2020-05)

Development Advisory Committee (DAC)

The Dover Development Advisory Committee is meeting virtually to review and make recommendations on two rezoning applications, a site development plan for a new office building, and a text amendment establishing regulations for short-term rentals. The committee's recommendations will inform the Planning Commission's decisions.

• Rezoning Z-20-02: NCALL parcels at 35 and 39 N. New Street from RG-3 to RG-1
• Rezoning Z-20-03: 630 W. Division Street from C-3 to IO, subject to COZ-1
• Site plan S-20-12: Walker Pavilion, 24,657 SF office building at 101 Mont Blanc Boulevard
• Text amendment MI-20-04: Short-term rental licensing and regulations (Ordinance #2020-05)

Downtown Dover Partnership Board

The Downtown Dover Partnership Board of Directors is meeting via Zoom to approve minutes, hear a police report, and discuss property updates, including the Dover Interfaith Mission for Housing and marketing of S. Governor's property for redevelopment. Committee reports and city updates are also on the agenda.

• Police report by PFC Adalberto Aviles, Community Policing Unit
• Property updates: Dover Interfaith Mission for Housing, S. Governor's property marketing for redevelopment
• Executive Committee report on investment
• Committee reports: Parking, Design, Marketing & Promotions, Organization
• City updates from Mayor, City Council, City Manager, Planning

Home Events

The City Manager Selection Committee is meeting to conduct interviews for the City Manager position. The entire meeting will be held in executive session to discuss candidate qualifications and confidential personnel documents, as permitted by Delaware law. No public action is scheduled.

• Executive session for City Manager interviews
• Discussion of individual citizen's qualifications for employment
• Review of confidential personnel documents

Board of Adjustment

The Dover Board of Adjustment will hold a virtual meeting to consider one new business item: a variance request from Verizon Wireless to exceed the maximum building height for a proposed telecommunications monopole at 801 Otis Drive. The board will also handle routine matters such as approving the agenda and minutes.

• Variance V-20-05: Verizon Wireless requests 105-ft monopole, 30 ft above the 75-ft limit, at 801 Otis Drive (C-3 zone)
• Public participation via WebEx or written comments to Planning Office

Home Events

The Dover Planning Commission will hold public hearings on two new site development applications: a 457,500 SF manufacturing facility at 1436 New Burton Road and a 9,000 SF warehouse at 679 Horsepond Road. The commission will also review a proposed text amendment to the Zoning Ordinance regulating wireless communications facilities. A third application, the Bayhealth staff parking lot expansion, has been postponed to a future meeting.

• Public hearing on S-20-08: 457,500 SF manufacturing facility (US Corrugated of Delaware) at 1436 New Burton Road, with waiver requests for parking, sidewalk, and curbing
• Public hearing on S-20-09: 9,000 SF warehouse at 679 Horsepond Road, with waiver requests for sidewalk, bicycle parking, and parking spaces
• Review of Ordinance #2020-13: text amendment for Wireless Communications Facilities, adding new Article 5 Section 23 to Zoning Ordinance
• Postponement of S-20-10: Bayhealth staff parking lot expansion (453 new spaces) at Scull Property
• Proclamation for National Community Planning Month

Historic District Commission

The Dover Historic District Commission is meeting virtually to handle routine business, including approving minutes and receiving staff reports. The main substantive items are updates on a federal grant for updating design standards and discussion of a new grant application. No new permit applications were received.

• Update on FFY2019 CLG Grant for design standards and guidelines
• Discussion of FFY2020 CLG Grant application, with intent to apply due Oct 16 and full application due Oct 30
• Summary of applications for 2019 and 2020
• Summary of Architectural Review Certificates for 2020
• No permits referred to the Commission

Council Committee of the Whole

The Dover Council Committee of the Whole will discuss and potentially direct staff on several items, including a proposed $8.42 million budget amendment ordinance, a partial library reopening plan, and park security measures at Schutte Park. The committee will also hear updates on grants, a pay-for-performance system, and master plans for major parks. This is a discussion and direction-setting meeting, not a final vote on most items.

• Proposed Ordinance #2020-14: Budget amendments totaling $8,420,300 for FY2021
• Library reopening plan: partial capacity reopening proposed for week of November 1
• Schutte Park security: signage, gates, and security cameras recommended
• Grants: FY2020 Edward Byrne JAG (joint with Smyrna PD & Kent County) and FY2021 Fund to Combat Violent Crime
• Pay-for-performance evaluation system for non-bargaining employees, pilot starting July 1, 2021

DDP Merchant Committee

The Dover DDP Merchants Committee approved the September minutes unanimously. They decided to eliminate the People's Choice award for the Merchant Window Contest, with the next contest in December organized by the DDP Design Committee. The committee also discussed October First Friday feedback, tourism planning, and community policing updates, including a new grant for additional officers and the resignation of City Manager Donna Mitchell.

• Approved September minutes (unanimous)
• Eliminated People's Choice award for Merchant Window Contest
• Scheduled next Merchant Window Contest for December, organized by DDP Design Committee
• Set next meeting for November 12, 8:30 a.m.

Home Events

The City Manager Selection Committee is meeting to review applications for the City Manager position. The agenda includes a recess into executive session to discuss applicant qualifications and confidential documents, followed by adjournment. No public decisions are scheduled.

• Review of applications for City Manager
• Executive session under 29 Del. C. §10004(b)(1) and (b)(6)

Council Committee of the Whole

The Dover Council Committee of the Whole will meet remotely to discuss and potentially act on several items, including a COVID-19 update, a body camera update, a parking ordinance, and a drinking water grant application. The meeting is split into two committees: Safety Advisory and Transportation, and Legislative, Finance, and Administration. Staff recommendations are provided for most items, but no final votes are taken at this committee level.

• COVID-19 Safety Update by Wesley College President Robert E. Clark II
• Update on Body Cameras
• Proposed Ordinance #2020-12 amending Chapter 106 (parking, abandoned vehicles, downtown parking)
• Resolution for Drinking Water Matching Planning Grant application
• Proposed Ordinance #2020-05 amending Chapter 22 (lodginghouses and rental dwellings)

The Council Committee of the Whole met on September 29, 2020, and recommended confirming the continuation of the 2019 Prioritization of City of Dover State Capital Transportation Program (CTP) Projects, as recommended by staff. The committee also recommended approval of proposed Ordinance #2020-12 (amending parking regulations) and proposed Ordinance #2020-05 (amending lodginghouse and rental dwelling regulations), as well as proposed Resolution No. 2020-12 (application for a Drinking Water Matching Planning Grant). All recommendations were made unanimously and will be forwarded to the full City Council for final action.

• Recommended confirming the 2019 CTP project prioritization list (unanimous)
• Recommended approval of Ordinance #2020-12 amending parking regulations (unanimous)
• Recommended approval of Ordinance #2020-05 amending lodginghouse and rental dwelling regulations (unanimous)
• Recommended approval of Resolution No. 2020-12 for Drinking Water Matching Planning Grant application (unanimous)
• Approved agendas for both committee meetings (unanimous)
• Adjourned both committee meetings and the full Committee of the Whole (unanimous)

City Council Meetings

The Dover City Council approved Resolution 2020-11, allowing Robbins Hose Company No. 1 to issue up to $757,900 in bonds for a new fire pumper/rescue. The council also gave first reading to a zoning ordinance for wireless communications facilities and a fire department ordinance, and approved a model license agreement for small wireless facilities on city poles. Several proclamations were read, and multiple appointments and reappointments to city boards were approved.

• Approved Resolution 2020-11 authorizing Robbins Hose Co. No. 1 to issue up to $757,900 in bonds for a new fire apparatus (unanimous).
• Approved a Model Master License Agreement for small wireless facilities attached to city-owned poles (unanimous).
• Gave first reading to Ordinance 2020-13, amending zoning for wireless communications facilities; public hearing set for Nov. 9.
• Gave first reading to Ordinance 2020-11, amending fire department rules; final action set for Oct. 12.
• Approved amendments to the City's Purchasing Policy (unanimous).
• Approved restoring the Dover Human Relations Commission's intake form and allowing non-binding mediation (unanimous).
• Approved reappointments to the Dover Human Relations Commission and other city boards (unanimous).
• Deferred a presentation on the Wilmington Hope Commission to the next committee meeting (unanimous).

Downtown Dover Partnership Board

The Downtown Dover Partnership Board will meet via Zoom to discuss and potentially act on the FY2021 budget, bank accounts, and capital on hand. They will also receive a police report from Sgt. Christopher Peer, review property updates including taxes, leases, and redevelopment marketing, and hear committee and city updates. Public comment is scheduled.

• FY2021 budget review and action
• Property taxes 2018 and EZ Pass/S. Governor's Ave. refinance
• Loockerman Way Plaza new land use agreement
• Property leases: Auto Parts/Daycare
• S. Governor's property marketing for redevelopment

Home Events

The Dover Planning Commission will hold a public hearing and review a proposed minor subdivision for the Eden Hill Farm TND property, splitting 14.119 acres into three parcels plus residual. The meeting also includes routine items like minutes approval, updates, and officer elections.

• Public hearing on SB-20-02: Minor subdivision of 14.119 acres at Eden Hill Farm, south of W. North Street and around Banning Street
• Draft Bicycle and Pedestrian Plan available for review until 10/4/2020
• Nomination and election of Vice-Chairman (deferred from prior meetings)
• Appointment of Architectural Review Oversight Subcommittee
• Approval of August 17, 2020 minutes

Board of Adjustment

The Dover Board of Adjustment will not hold its regular meeting on September 16, 2020. The next scheduled meeting is set for October 21, 2020 at 9:00 AM. This agenda contains only procedural notice of cancellation and rescheduling, with no items for decision or discussion.

• Meeting cancelled for September 16, 2020
• Next meeting scheduled for October 21, 2020 at 9:00 AM

City Council Meetings

The Dover City Council will consider whether to renew its library services agreement with Library Systems and Services, with staff recommending termination and either issuing an RFP or hiring two employees directly. The agenda also includes routine consent items like minutes, proclamations, monthly reports, and appointments, plus a final reading of an ordinance on voter registration requirements. An executive session is scheduled for discussions on property acquisitions, litigation, and personnel.

• Consideration of renewing library services agreement with Library Systems and Services; staff recommends termination and RFP or hiring Brian Sylvester and Megan Johnson as City employees
• Final reading of Ordinance #2020-10 amending Chapter 34 Elections, Article II Voter Registration, Section 34-31 Requirements
• Appointments: Kelli Leiter Lord to Planning Commission (term to expire June 1, 2023); Tiffany L. Steger to Construction and Property Maintenance Code Board of Appeals (term to expire May 10, 2021)
• Special election to fill vacancy for Second Fire Line Captain at Robbins Hose Company, term to expire December 31, 2020
• Semi-annual inspection report by City Manager for Robbins Hose Company

Development Advisory Committee (DAC)

The Development Advisory Committee will hold a virtual applicant meeting to review and comment on a minor subdivision application for the Eden Hill Farm TND property. The application proposes splitting 14.119 acres into three new parcels plus a residual, including a skilled nursing facility. Public comment is not accepted at this meeting; it will be taken at the Planning Commission meeting on September 21, 2020.

• Minor subdivision SB-20-02 for Dover Medical Properties, LLC
• Property located south of W. North Street and on both sides of Banning Street
• Proposed split of 14.119 acres into three parcels plus residual
• Lot 3 includes The Center at Eden Hill skilled nursing facility
• Planning Commission meeting scheduled for September 21, 2020

Municipal

The Silver Lake Commission will meet electronically to discuss Kent County Public Works sewer main updates and maintenance crew reports. The agenda also includes discussions regarding the Park & Playground Improvement Project.

• Kent County Public Works, Sewer Main Update
• Parks Projects and Maintenance Crew Updates
• Park & Playground Improvement Project (Silver Lake Park projects)

The Silver Lake Commission met via Webex and approved the previous meeting's minutes. Kent County Public Works reported that contractor George & Lynch completed sewer line installation from Silver Lake Park to Oak Lane, with reconnection and restoration to follow. The commission discussed park projects, including new lighting, a completed volleyball court, and a University of Delaware beach project agreement. No formal votes were taken on these items; the only action was approving the minutes.

• Approved meeting minutes as presented (motion by Carter, second by Lewis, passed without objection)
• Heard update on sewer main installation and restoration work by George & Lynch
• Discussed potential paving of Lewis Mill Drive, to be reviewed with Public Works director
• Noted completion of volleyball court and new lighting on east side of Silver Lake
• Discussed University of Delaware beach project agreement, with deliverables expected in late fall
• Agreed to hold off on a fall cleanup event, with a possible spring cleanup coordinated with lake drawdown

Development Advisory Committee (DAC)

The Development Advisory Committee will meet virtually on September 2, 2020, to review a proposed minor subdivision plan for the Eden Hill TND property owned by Dover Medical Properties, LLC. The plan would split 14.119 acres into three new parcels plus a residual lot, including a skilled nursing facility and open space. Public participation is available via phone or WebEx.

• Review of SB-20-02, a minor subdivision for Dover Medical Properties, LLC
• Property located south of W. North Street, east and west sides of Banning Street
• Split of 14.119 acres into three parcels plus residual
• Lot 2 includes open space with pedestrian connections and landscaping
• Meeting held virtually via WebEx due to COVID-19

Council Committee of the Whole

This agenda is a cancellation notice. The Dover Council Committee of the Whole will not hold its scheduled meeting on August 25, 2020, at City Hall Council Chambers. No items will be discussed or decided at this meeting.

• Meeting cancelled for August 25, 2020

City Council Meetings

The Dover City Council will hold a regular meeting on August 24, 2020, via WebEx. They will vote on consent agenda items, including the adoption of minutes, presentations on housing and tornado updates, and committee reports. Key actions include a recommendation to negotiate body camera deals, a proposed extension of the hotel tax deadline, and a first reading of an ordinance on elections. The council will also evaluate a contract for the Garrison Oak substation design.

• Contract award to Aubrey Silvey Enterprises, Inc. for Garrison Oak substation design/engineering (RFP #20-0028EL)
• Proposed Ordinance #2020-10 (Chapter 34 - Elections) first reading
• Hotel tax deadline extension: collect without penalties if not paid by September 1, 2020
• Body camera vendor negotiation recommendation
• Housing development plans for South New and Queen Streets by Habitat for Humanity and NCALL

City Council approved the federal COPS grant application for five additional police officer positions, directing that the funding and positions be dedicated to a community policing budget unit. All future items after the budget is approved must be brought back as a budget amendment. Council also approved the Governing Policy for Energy Commodity Risk Management with no changes, and accepted the results of the 1st District special election won by Gerald L. Rocha, Sr.

• Approved federal COPS grant for 5 new community policing officer positions (unanimous)
• Approved Governing Policy for Energy Commodity Risk Management with no changes (unanimous)
• Approved 2020 Special 1st District election results; Gerald L. Rocha, Sr. won with 364 votes (unanimous)
• Approved awarding Garrison Oak substation design/engineering contract to Aubrey Silvey Enterprises (unanimous)
• Approved first reading of Ordinance #2020-10 amending Chapter 34 Elections (unanimous)
• Approved Scott W. Cole's reappointment to Dover Public Library Advisory Commission (unanimous)
• Accepted July 2020 monthly reports and quarterly Capital Investment Plan (unanimous)
• Recommended collecting lodging tax as scheduled without penalties if not paid by September 1st (unanimous)

Historic District Commission

The Dover Historic District Commission meeting scheduled for August 20, 2020, has been canceled. The next meeting is set for September 17, 2020.

• Meeting canceled for August 20, 2020
• Next meeting scheduled for September 17, 2020

Board of Adjustment

The Dover Board of Adjustment will not hold its regular meeting on August 19, 2020. The next scheduled meeting is set for September 16, 2020 at 9:00 AM. This agenda contains only a cancellation notice and no items for discussion or decision.

• Meeting cancelled for August 19, 2020
• Next meeting scheduled for September 16, 2020 at 9:00 AM

Election Board

The Dover Board of Elections is auditing the results of the 2020 Special Municipal Election. The audit will take place on August 19, 2020, at 10:00 a.m. in the City Hall Conference Room. The results of the audit will be made available for public review.

• Audit of 2020 Special Municipal Election results
• Meeting at 10:00 a.m. on Wednesday, August 19, 2020
• Location: City Hall Conference Room, 15 Loockerman Plaza, Dover, DE
• Results to be made available for public review

The Election Board reviewed surveillance footage confirming six absentee ballots were dropped off before 8:00 p.m., then voted unanimously to certify and accept the election results. The meeting was otherwise procedural, with no other substantive decisions.

• Adopted agenda by unanimous consent
• Certified 2020 Special Municipal Election results (unanimous)

Election Board

The City of Dover's Absentee Election Judges will hold a public meeting to open absentee ballots for the 2020 Special Municipal Election. The meeting takes place at 2:00 p.m. on Tuesday, August 18, 2020, at the Elks Lodge #1903, 200 Saulsbury Road, Dover, Delaware. The list of absentee ballot returners will be available for public and challenger review, and challenges must be made before a ballot envelope is opened.

• Public meeting to open absentee ballots for the 2020 Special Municipal Election
• Meeting at 2:00 p.m. on August 18, 2020 at Elks Lodge #1903, 200 Saulsbury Road
• List of absentee ballot returners available for public and challenger review
• Challenges to ballots must be made before the envelope is opened

Home Events

The Dover Planning Commission is holding a virtual meeting to review several development applications, including a conditional use for a daycare, an update on a car wash project, and continued review of the Landing Square site. They will also honor a departing member and elect new officers.

• Public hearing for C-20-03: Love Drives Child Daycare at 151 Greenhill Avenue, a 12-child daycare in an R-7 zone, with waiver requests for sidewalk, bike parking, and curbing.
• Update on S-19-22: Tommy Express Car Wash at Carver Road, including site access changes to Saulsbury Road and interconnection to properties at 987-991 Forest Street.
• Continued review of C-20-02: Landing Square at 600 Bay Road, after denial of 80-unit apartment building; considering waiver for arterial street buffer and tree mitigation plan.
• Resolution honoring Deborah Edwards for service on the Planning Commission.
• Nomination and election of officers (Chairman and Vice-Chairman) and appointment of Architectural Review Oversight Subcommittee.

The Dover Planning Commission approved a conditional use for a 12-child daycare at 151 Greenhill Avenue (6-1), accepted revisions to the Tommy Express Car Wash site plan (7-0), and approved the Landing Square office building plan with a 77.9% impervious coverage cap (7-0). The commission also elected Mrs. Maucher as Chair and appointed Mr. Roach to the Architectural Review Oversight Subcommittee.

• Approved C-20-03 Love Drives Child Daycare conditional use (6-1)
• Approved S-19-22 Tommy Express Car Wash site plan revisions (7-0)
• Approved C-20-02 Landing Square office building with 77.9% impervious cap (7-0)
• Elected Mrs. Maucher as Planning Commission Chair (7-0)
• Appointed Mr. Roach to Architectural Review Oversight Subcommittee (7-0)
• Postponed Vice-Chair election until Mrs. Malone returns (7-0)

DDP Marketing and Promotions Committee

The Merchants Committee is meeting via Zoom to discuss downtown business support, including updates on the Capital Key campaign, a Merchant Window Contest, and WBOC promotion ideas. The agenda also includes a webinar to help merchants with online presence, discussion on business reopening, and First Friday events through the end of the year.

• Capital Key campaign update
• Merchant Window Contest planning (Sept/Oct, judges, People's Choice voting)
• WBOC promotion ideas
• Webinar to assist merchant online presence
• Discussion on business reopening

Home Events

The joint pension and OPEB boards will meet remotely to adopt minutes, elect chairs, review quarterly performance reports from Milliman, Inc., and consider extending consulting services for two years. They will also set future meeting dates. Public comments are welcome.

• Quarterly performance reviews for General Employee, Police, and OPEB plans (June 30, 2020)
• Annual review of investment policy for all three plans
• Extension of consulting services (RFP #17-0036FN) for an additional two years
• Election of chairs for General Employee Plan Board and OPEB Board
• Future meeting dates: Nov 12, 2020; Feb 11, 2021; Apr 15, 2021; Aug 12, 2021

Council Committee of the Whole

The Dover Council Committee of the Whole meeting scheduled for August 11, 2020, at 6:00 p.m. in City Hall Council Chambers has been cancelled. No agenda items will be considered at this time. The notice indicates the meeting will not be held.

• Meeting cancelled for August 11, 2020
• No agenda items listed for consideration

City Council Meetings

This agenda is a cancellation notice. The regular City Council meeting scheduled for August 10, 2020, at 7:30 p.m. in City Hall Council Chambers will not take place. No items will be considered or discussed.

• Meeting cancelled

Development Advisory Committee (DAC)

The Development Advisory Committee will virtually review a conditional use application for a large family daycare home at 151 Greenhill Avenue. The meeting is on July 29, 2020 at 9:00 AM via WebEx, with public participation by phone or online. The applicant seeks to serve 12 children in an existing one-story building zoned R-7.

• Conditional use review for Love Drives Child Daycare (C-20-03)
• Location: 151 Greenhill Ave, Tax Parcel ED-05-068.18-02-10.01-000
• Applicants: Melodie and Roderick Morris; owner Adam D'Alessandro
• Virtual meeting July 29, 2020 at 9:00 AM; public dial-in and WebEx available
• Comments due to Planning Office via email

City Council Meetings

The Dover City Council will meet remotely to consider routine and non-controversial items on the consent agenda, including a proposed ordinance on lodginghouses and rental dwellings, a cash-in-lieu donation for recreation at Landing Square Apartments, and several committee recommendations. The meeting also includes presentations on a PILOT agreement, the police department's annual report, and staff introductions. An executive session is scheduled for discussions on real property, litigation, and personnel.

• Proposed Ordinance #2020-05 (Staff Substitute #2) amending building regulations for lodginghouses and rental dwellings, referred back to staff
• Acceptance of $98,387.52 cash-in-lieu for recreation area at Landing Square Apartments, 600 Bay Road
• Renaming New Street Park to Bishop L.T. Blackshear Park
• Reappointments to Board of Adjustment, Election Board, and Historic District Commission
• Proposed cancellation of August meetings

Home Events

The Dover Planning Commission denied the conditional use application for an 80-unit apartment building at Landing Square (600 Bay Road), citing that the apartments were not in harmony with the surrounding zoning. The commission also deferred action on the remaining aspects of the site plan (office building, restaurants, parking) to allow the applicant to revise the proposal. Additionally, the commission approved a maintenance plan for the wetland mitigation area for the new Dover Middle Schools project and deferred officer elections until August.

• Denied conditional use for 80-unit apartment building at 600 Bay Road (7-0)
• Deferred action on remaining site plan elements (office, restaurants, parking) for Landing Square (7-0)
• Approved wetland mitigation maintenance plan for New Dover Middle Schools (6-0, Roach recused)
• Approved resolution honoring Frederick Tolbert (7-0)
• Deferred election of Planning Commission officers until August (7-0)
• Deferred appointment of Architectural Review Oversight Subcommittee until August (7-0)
• Approved agenda and minutes of May 18, 2020 sessions (6-0 each)

Board of Adjustment

The Dover Board of Adjustment members are invited to a virtual training webinar on managing boards during the COVID-19 pandemic, hosted by the University of Delaware's Institute for Public Administration. This is a training session only, not an official board meeting, so no decisions or official actions will be taken.

• Virtual training webinar on managing boards during COVID-19 pandemic
• Event hosted by Institute for Public Administration, University of Delaware
• No official board action will be taken

Historic District Commission

The City of Dover Historic District Commission meeting scheduled for July 16, 2020 has been canceled. The next scheduled meeting will be held on Thursday, August 20, 2020. This agenda contains only procedural notice of cancellation and rescheduling, with no items for discussion or decision.

• Meeting canceled for July 16, 2020
• Next meeting scheduled for August 20, 2020

Council Committee of the Whole

The Council Committee of the Whole referred Staff Substitute #2 for Ordinance #2020-05, which would regulate short-term rentals (e.g., Airbnb), back to staff for further revisions. The decision was made after discussion about residency requirements, occupancy limits, and fair housing concerns. The committee also approved a cash-in-lieu recreation donation for an apartment complex, recommended forwarding a letter to the Delaware Congressional Delegation about a wetland pond, and approved renaming New Street Park.

• Referred short-term rental ordinance (SS#2 for Ordinance #2020-05) back to staff (unanimous)
• Approved $98,387.52 cash-in-lieu recreation donation for Landing Square Apartments (unanimous)
• Recommended forwarding letter to Delaware Congressional Delegation about Pat Lynn Drive wetland (unanimous)
• Approved renaming New Street Park to Bishop L.T. Blackshear Park (unanimous)
• Approved revised Library Reopening Plan with soft opening August 3 (unanimous)
• Approved Water Production Division operational plan (unanimous)
• Accepted Summer Park Activities Update (unanimous)

Development Advisory Committee (DAC)

The Development Advisory Committee will virtually review a conditional use site plan for Landing Square at 600 Bay Road. The plan revises Phase 2 to replace a retail building with a 20,000 SF office building and add an 80-unit apartment building, which requires a conditional use. The meeting is for agency review; public comment is not accepted.

• C-20-02 Landing Square at 600 Bay Road: replace retail with 20,000 SF office building
• Add 80-unit apartment building (requires Conditional Use)
• Waiver request: reduction of arterial street buffer
• Reconfirmation: tree mitigation plan
• Consideration: active recreation plan and cash-in-lieu of recreation area construction

DDP Design Committee

The Dover Design Committee is meeting via Zoom to discuss updates on downtown reopening, façade grants, and the 2020 work plan. They will also consider an AARP grant application for a mural and plan a mural unveiling event. The agenda includes routine items like roll call and approval of minutes.

• Downtown opening update
• Façade Grants update
• Work Plan 2020 update
• Mural, AARP grant application
• Murals unveiling event

Development Advisory Committee (DAC)

The Development Advisory Committee is reviewing a Conditional Use Site Plan Application to revise the Phase 2 area of the Landing Square project. The proposal includes replacing a multi-tenant retail building with a 20,000 SF office building and adding an 85-unit apartment building.

• Conditional Use Site Plan for 85-unit apartment building at 560 & 600 Bay Road
• Proposal to replace north retail building with a 20,000 SF office building
• Waiver request to reconfirm reduction of Arterial Street Buffer
• Request for consideration of Active Recreation Plan and Cash-in-Lieu of Recreation Area Construction

Downtown Dover Partnership Board

The Downtown Dover Partnership Board selected Colonial Parking Inc. as the vendor to manage downtown parking, with the City Solicitor preparing a proposal for council approval. The board also accepted the May 2020 meeting minutes and received updates on the Bradford Street construction project and the Dover Interfaith Mission for Housing's purchase of 630 W. Division Street.

• Selected Colonial Parking Inc. as parking management vendor
• Accepted May 2020 meeting minutes (all in favor, no opposed)
• Approved new land-use agreement for Loockerman Way Plaza
• Received approval from City of Dover for tax abatement for Inner-City Cultural League property
• Noted DIMH property under contract for $1.5M with $10,000 deposit

Construction and Property Maintenance Code Board of Appeals

The Construction and Property Maintenance Code Board of Appeals will hold an electronic meeting to hear appeals from property owners regarding vacant building registration fees and weed-related property maintenance citations. The agenda includes four appeal cases, with one previously deferred due to the COVID-19 state of emergency.

• Appeal of registration fee for 135 Lotus Street (Ronald D. LaSana & Constance R. Maher), deferred from September 18, 2020
• Appeal of registration fee for 108 West Loockerman Street (Hogan J. & Sung S. Lee)
• Appeal of weed citation and fines for 44 South Governors Avenue (Nicholas Calvano)
• Appeal of weed citation and fines for 448 North State Street (Alan P. & Janis T. Gaddis)
• Appeal of decision and vacant building registration fee for 40 Ridgely Street (Robert A. & Nancy M. Kauffman)

The Construction and Property Maintenance Code Board of Appeals approved several appeals, dismissing citations and fines for weed violations at 44 South Governors Avenue and 448 North State Street, and waiving vacant building registration fees for 135 Lotus Street and 40 Ridgely Street. The board also granted a three-month extension for the vacant building fee at 108 West Loockerman Street. All decisions were unanimous.

• Approved appeal of registration fee for 135 Lotus Street contingent on listing delivery (unanimous)
• Dismissed weed citation and fine for 44 South Governors Avenue (unanimous)
• Dismissed weed complaint for 448 North State Street (unanimous)
• Wiped out case and waived vacant building fee for 40 Ridgely Street contingent on signed lease (unanimous)
• Granted 3-month extension for vacant building fee at 108 West Loockerman Street (unanimous)

Council Committee of the Whole

The Council Committee of the Whole recommended awarding a $205,665 sewer replacement contract to Teal Construction, Inc. and approved a one-year extension of the NAES operations contract. The Motor Vehicle Record Review Policy was referred back to staff after concerns about exemptions for police officers and union negotiations. The FY2021 audit program was accepted with additions.

• Recommended awarding $205,665 sewer replacement contract to Teal Construction, Inc. (unanimous)
• Recommended one-year NAES contract extension through June 30, 2021 (unanimous)
• Referred Motor Vehicle Record Review Policy back to staff (unanimous)
• Accepted FY2021 audit program with additions (unanimous)

City Council Meetings

The Dover City Council will hold its regular meeting electronically, with final readings of the 2020/2021 budget and a rolled-back tax ordinance, and will consider several consent agenda items including property tax exemptions for churches and nonprofits. The council will also discuss the City Manager search, a special election for a fire chief vacancy, and a downtown parking MOU. The meeting includes an executive session for legal and personnel matters.

• Final reading of Ordinance #2020-08 (Rolled Back Tax) and #2020-09 (2020/2021 Budget)
• Authorize City Manager to negotiate with Whitman, Requardt & Associates for architectural/engineering services for five recreation projects (RFP #20-0024CM)
• Approval of tax exemptions for Mount Zion AME Church, Delaware State University Foundation, New Harvest Baptist Church, Capitol Baptist Church, and Downtown Dover Partnership
• Special election to fill vacancy for Fourth Assistant Fire Chief (Robbins Hose Company)
• Appointment of Erika D. Crawford to Ethics Commission

City Council adopted the 2020/2021 budget ordinance (Ordinance #2020-09) by a 7-2 roll call vote, appropriating $50,736,400 for the general fund. The final budget added $83,300 to the police department budget for training and consultant services. Council also adopted a rolled-back property tax rate of $.4050 per $100 of assessed value for 2020/2021, a 7.95% decrease from the prior rate.

• Adopted FY2020/21 budget ordinance #2020-09, $50.7M general fund (7-2)
• Adopted rolled-back tax rate of $.4050 per $100 assessed value (unanimous)
• Approved special election for 1st District council vacancy on Aug 18, 2020 (Polce not voting, Neil abstaining)
• Approved all Board of Assessment Appeals exemption recommendations (unanimous)
• Approved $83,300 addition to police budget for training (part of budget vote)
• Approved use of headhunter for city manager search (unanimous)
• Approved continuation of Downtown Dover Partnership parking MOU discussion (unanimous)
• Approved Whitman, Requardt & Associates for recreation project design services (unanimous)

Board of Adjustment

The Dover Board of Adjustment will hold a virtual meeting to review and comment on two variance applications. One is a continuation of a request by the Delaware Department of Corrections to enlarge a monument sign at 245 McKee Road. The other is a new request by Rev. G. Derrick Hodge to increase fence heights at 5 Pine Street. The meeting also includes routine items like approving the agenda and minutes.

• Variance V-20-02: increase sign height from 7 ft to 8 ft and sign area from 32 SF to 42.5 SF at 245 McKee Road (Delaware Department of Corrections)
• Variance V-20-04: increase fence height from 3 ft to 5 ft in corner visibility setback and from 4 ft to 5 ft in front yard at 5 Pine Street (Rev. G. Derrick Hodge)
• Public participation via WebEx only; dial-in number provided
• Next regular meeting scheduled for July 15, 2020

DDP Merchant Committee

The Dover Downtown Partnership Merchants Committee is meeting via Zoom to discuss business support activities, including updates on signage, a key ring campaign, and feedback on June First Friday. They will also address merchant reopening strategies in light of recent protests and the mandatory curfew, and plan a July First Friday fly-over on Loockerman Street.

• Update on base door and window signage
• Update on 'Capital Key' key ring tab campaign
• June First Friday feedback and proposed July First Friday Fly-over Loockerman
• Merchant Window Contest theme for July/summertime
• Discussion of merchant re-opening strategies, recent protest, and mandatory curfew

Council Committee of the Whole

The Dover Council Committee of the Whole is meeting electronically to discuss several items, including a youth soccer program grant, architectural and engineering services for five recreation projects, a downtown parking solution, a joint COVID-19 grant with Kent County, and the city manager search process. The committee will also review COVID-19 operating procedures. Most items are for discussion or recommendation, with staff recommendations noted for the recreation RFP and the CESF grant.

• Presentation by Delaware Union on youth soccer program and potential grant
• Evaluation of RFP #20-0024CM for architectural and engineering services for five recreation projects; staff recommends Whitman, Requardt & Associates, LLP (Wilmington DE/Baltimore, MD), with optional modular building design for $20,000 deduction
• Downtown Dover Partnership parking solutions; recommendation to proceed with MOU for comprehensive parking solution
• FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) joint grant submittal with Kent County; staff recommends approval
• City manager search: discussion of consultant vs. in-house, job description qualifications, scoring rubric, offer process, travel expenses, and interview committee

City Council Meetings

This is a special electronic City Council meeting dedicated to reviewing the Fiscal Year 2021 recommended budget. The council will hear presentations on overall budget highlights, major funds (General, Electric, Water, Wastewater), a stormwater utility recommendation, and department summaries. Public comments are welcome. The meeting also includes an executive session for legal, personnel, and property discussions.

• Fiscal Year 2021 Recommended Budget presentation
• Major fund highlights: General, Electric, Water, Wastewater
• Stormwater Utility Recommendation
• Executive session on site acquisitions, collective bargaining, and personnel

The Dover City Council unanimously adopted the Fiscal Year 2021 operating budget as presented, which includes water and wastewater rate increases offset by an increased electric PCA credit. The budget also includes no property tax increase, no new full-time positions, and reduced capital transfers due to revenue uncertainty. The stormwater utility recommendation was removed from the agenda for later discussion.

• Adopted FY2021 operating budget as presented (unanimous)
• Removed Stormwater Utility Recommendation from agenda for later discussion
• Approved agenda as amended (unanimous)

Downtown Dover Partnership Board

The Downtown Dover Partnership Board of Directors will meet virtually to discuss routine business including approving minutes, receiving a police report, and hearing committee updates. Key action items include property updates, board nominations, FY 2020 budget review, proposed FY 2021 budget and workplan, and an annual report presentation. The board will also hear about parking, Dover Strong fundraisers and grants, and updates from the city manager and planning department.

• Approval of April 2019 minutes
• FY 2020 budget review through April
• Proposed FY 2021 budget and workplan
• Board of Directors FY nominations
• Dover Strong fundraisers and grants to merchants

Development Advisory Committee (DAC)

The Development Advisory Committee (D.A.C.) has canceled its Staff meeting on Wednesday, May 27, 2020, and its Applicant meeting on Wednesday, June 3, 2020. Both 10:00 AM meetings were canceled due to a lack of applications for consideration. The Planning Office can be contacted with questions.

• Staff D.A.C. meeting of May 27, 2020 canceled
• Applicant D.A.C. meeting of June 3, 2020 canceled
• Cancellations due to lack of applications
• Contact Planning Office for questions

Board of Assessment Appeals Committee

The Board of Assessment Appeals is meeting electronically to hear appeals on property assessments. The agenda includes one residential appeal and several commercial appeals, with deliberations scheduled afterward. Note that two commercial appeals were moved to the May 26 agenda.

• Residential appeal by Neighborhood Property Management LLC for 49, 51, 57 S Queen Street
• Commercial appeals for properties including 769/771 Walker Road, 309 S State Street, 422 S DuPont Highway, 50 Greentree Drive, 1365 N DuPont Highway (Macys, Sears, Mall), Silver Lake Boulevard land, and 123 N DuPont Highway
• Deliberations at 2:30 P.M.
• Meeting held electronically with dial-in and web link provided

City Council Meetings

This agenda announces that the regular City Council meeting scheduled for May 25, 2020, is cancelled; no meeting will take place. The document contains no items for discussion or decision.

Board of Adjustment

The Dover Board of Adjustment will hold a virtual meeting to review one variance application from the Delaware Department of Corrections for a larger monument sign at 245 McKee Road. A second application for a rear-yard setback variance at 8 Bent Stick Way has been withdrawn. The meeting also includes routine approval of minutes and a reminder of the next meeting date.

• Variance V-20-02: increase sign height from 7 ft to 8 ft and sign area from 32 SF to 42.5 SF at 245 McKee Road (DOC facility)
• Variance V-20-03 (withdrawn): reduce rear setback from 30 ft to 25 ft at 8 Bent Stick Way
• Virtual meeting via WebEx; public can call 1-408-418-9388, access code 715 665 453

Home Events

The Dover Planning Commission recommended approval to City Council for the annexation and rezoning of 78.60 acres at 1385-1389 McKee Road to RG-2 (General Residence) and C-2A (Limited Commercial) zones, with the frontage subject to the Corridor Overlay Zone. The commission also approved updates to the Tommy Express Car Wash site plan, a cash-in-lieu payment for a minor subdivision, and a conditional use permit for warehouses on Rosemary Road. All votes were unanimous (7-0 or 8-0).

• Recommended approval of AX-20-02 annexation and rezoning of 78.60 acres at 1385-1389 McKee Road to RG-2 and C-2A (8-0)
• Approved updates to S-19-22 Tommy Express Car Wash site plan at Carver Road (7-0)
• Approved $4,250 cash-in-lieu payment for active recreation area for SB-20-01 subdivision at 1504-1506 College Road (7-0)
• Recommended approval of AX-20-01 annexation and rezoning of 0.21 acres at 1448 N. Little Creek Road to R-8 (7-0)
• Approved C-20-01 Rosemary Road Warehouses conditional use with waivers for sidewalk, curbing, and tree mitigation (7-0)

Home Events

The Dover Planning Commission approved the site development master plan for the new Dover Middle Schools at 1 Pat Lynn Drive, with a condition requiring the Capital School District to submit a wetland maintenance plan within 30 days. The commission also recommended approval of the annexation and rezoning of 679 Horsepond Road to C-3 (Service Commercial) with the Airport Environs Overlay Zone, and granted a one-year extension for the Kraft Foods minor subdivision plan. All votes were unanimous (7-0 or 6-0 with recusals/absences).

• Approved S-20-02 New Dover Middle Schools master plan with condition for wetland maintenance plan (6-0, Roach recused)
• Recommended approval of AX-20-03 annexation and rezoning of 679 Horsepond Road to C-3 with AEOZ (7-0)
• Approved SB-19-01 extension for Kraft Foods minor subdivision plan (7-0)
• Deferred action on filling Planning Commission Chair vacancy until July/August meeting (7-0)

DDP Merchant Committee

The Dover Development Partnership Merchants Committee is holding its regular monthly meeting via Zoom. The agenda includes updates on fundraisers, a merchant survey, and a presentation from the Central Delaware Chamber of Commerce on assisting members with reopening businesses. The meeting is open to public comments and will approve April minutes. No formal votes or binding decisions are listed on this agenda.

• Presentation by Dina of the Central Delaware Chamber of Commerce on reopening business assistance
• Update on DDP fundraisers for merchants
• Update on key ring tab for merchant promotions
• Merchant survey discussion
• Public comments period

Council Committee of the Whole

The City of Dover has announced that there will be no Council Committee of the Whole Meeting held on May 12, 2020. The notice confirms the cancellation of the session originally scheduled for 6:00 p.m. at City Hall Council Chambers. No specific agenda items were listed for consideration because the meeting was not held.

• Cancellation of the May 12, 2020 Council Committee of the Whole meeting

City Council Meetings

The Dover City Council held its annual meeting, electing William F. Hare as Council President/Vice-Mayor for 2020/2021. The Council unanimously extended Emergency Ordinance #2020-06 for another 30 days, waiving certain requirements during the COVID-19 state of emergency. It also approved the 2020-2024 CDBG Consolidated Plan and the FY20 Action Plan, and referred a proposed short-term rental ordinance back to staff for further review.

• Elected William F. Hare as Council President/Vice-Mayor for 2020/2021 (unanimous)
• Extended Emergency Ordinance #2020-06 for 30 days to June 13, 2020 (unanimous)
• Approved 2020-2024 CDBG Consolidated Plan and FY20 Action Plan (unanimous)
• Adopted Resolution No. 2020-03 approving CDBG plan and application (unanimous)
• Adopted Resolution No. 2020-04 authorizing banking signatures (unanimous)
• Referred short-term rental ordinance (Staff Substitute #1) back to staff (unanimous)
• Referred 911 supervisor replacement matter to committee pending legal opinion (unanimous)
• Set public hearing for Electric Fund Budget on June 8, 2020 (unanimous)

Municipal

The Silver Lake Commission is holding a special virtual meeting to review the Capital School District site plan. Public comment is not accepted at this meeting; it will be taken at the Planning Commission meeting on May 18, 2020.

• Review of Capital School District Site Plan

The Silver Lake Commission voted unanimously to approve the site plan for the new Dover Middle Schools, a 238,000 sq ft facility housing two middle schools with shared facilities, for presentation to the City of Dover Planning Commission on May 18. The plan includes a reduction of over 2 acres of impervious surfaces, compliance with 2019 DNREC regulations, and keeping development out of the 100-foot wetland buffer. The commission also asked the school district to consider a future pedestrian access point on the Senator Way side.

• Approved the new Dover Middle Schools site plan for the May 18 Planning Commission (unanimous)
• Requested the school district consider opening the fence on the Senator Way side for future sidewalk access

City Council Meetings

This is a special electronic meeting of the Dover City Council. The only substantive item is the consideration of candidates for Council President, including opening statements and a question-and-answer period. The agenda is otherwise limited to adoption of the agenda and adjournment.

• Council President candidate opening statements
• Council President candidate questions and answers

The Dover City Council held a special meeting by video conference to hear from candidates for Council President, Mr. Sudler and Mr. Hare. The Council unanimously approved a voting procedure for the Council President election at the Annual Meeting, as suggested by Mr. Slavin, where the City Solicitor would individually call each Council member to obtain their vote. No other substantive decisions were made; the meeting was primarily for candidate presentations and discussion.

• Approved agenda as amended to add Discussion of Voting Procedure (unanimous)
• Approved voting procedure for Council President election at Annual Meeting (unanimous)

Development Advisory Committee (DAC)

The Dover Development Advisory Committee will hold a virtual meeting on April 29, 2020, to review a previously distributed site development master plan for the new Dover Middle Schools and a new annexation and rezoning request. The meeting is open to the public via WebEx.

• S-20-02: Master plan for new Dover Middle Schools at 1 Pat Lynn Drive, including phased construction (238,500 SF building, sports fields, future additions) on 44.71 acres zoned IO, with waiver request for partial elimination of curbing.
• AX-20-03: Annexation and rezoning request for 2.00 acres at 679 Horsepond Road from BG to C-3 and AEOZ, Ordinance #2020-07.

Council Committee of the Whole

The Dover Council Committee of the Whole meeting scheduled for April 28, 2020, at 6:00 p.m. in City Hall Council Chambers has been cancelled. No meeting will be held on that date. The agenda is a cancellation notice only and contains no items for discussion or decision.

• Meeting cancelled for April 28, 2020

Downtown Dover Partnership Board

The Downtown Dover Partnership Board met via Zoom on April 22, 2020. The primary agenda item was a summary and recommendation from the parking committee regarding a Request for Information (RFI). No other specific decisions, contracts, or ordinances were listed on the agenda.

• Parking committee RFI summary and recommendation presented by Todd Stonesifer

DDP Parking Committee

The DDP Parking and Safety Committee is meeting via Zoom to discuss downtown Dover parking. The agenda includes public comments, approval of minutes, a summary of the RFI process for parking solutions, and vendor selection. This is a working meeting focused on improving parking convenience and safety.

• Public comments
• Minutes from January and March 2020
• Summary of RFI for Downtown Dover Parking Solutions
• Vendor selection

Community Development Board

The City of Dover is holding a second audio public hearing on April 22, 2020, at 10:00 am to collect comments on the proposed 2020-2024 Consolidated Plan and the 2020 Action Plan. This hearing replaces an April 17 session that was disrupted by technical difficulties. Written comments will be accepted until 5:00 PM on May 4, 2020. The hearing covers the use of federal Community Development Block Grant funds.

• Second audio public hearing scheduled for April 22, 2020, at 10:00 am due to technical issues on April 17
• Comments sought on the proposed 2020-2024 Consolidated Plan and 2020 Action Plan
• Written comments accepted until 5:00 PM on May 4, 2020
• Conference call details: dial (302) 760-4953, meeting number 7175#, access code 11805#
• Accommodations for vision, hearing, or physical impairments available via Planning Office at 736-7196

Home Events

The City of Dover Planning Commission will not meet on Monday, April 20, 2020. The next meeting date has not been determined. Public notice will be re-advertised when a new date is decided.

Consolidated Plan Advisory Group

The City of Dover will hold an audio public hearing on April 17, 2020, to accept citizen comments on the proposed 2020-2024 Consolidated Plan and projected use of funds for the 2020 Action Plan under the Community Development Block Grant Program. Written comments will be accepted until May 4, 2020. The plan is federally funded and supports community development activities in eligible Dover communities.

• Audio public hearing scheduled for April 17, 2020 at 10:00 AM
• Comments accepted on 2020-2024 Consolidated Plan and 2020 Action Plan
• Written comments close at 5:00 PM on May 4, 2020
• Conference call access: (302) 760-4953, Access Code 11805#
• Accommodations available by calling Planning Office at 736-7196

Community Development Board

The Dover Planning Office is proposing to amend the 2019 Action Plan to allocate $163,211 in CARES Act funding, administered with the Delaware Department of Health and Social Services, for COVID-19 response. The funds would provide hotel/motel vouchers, essential services, and up to three months' rent to prevent and rapidly rehouse homelessness. A public comment period runs from April 15 to April 20, 2020, after which the city may modify the proposal.

• Proposed amendment to FY19 Action Plan with $163,211 CARES Act allocation
• Partnership with Delaware Department of Health and Social Services
• Funding for hotel/motel vouchers for homeless families and individuals
• Up to 3 months' rent to prevent homelessness and rapidly rehouse individuals
• Public comment period April 15–20, 2020, directed to Tracey N. Harvey

Historic District Commission

The City of Dover Historic District Commission meeting scheduled for April 16, 2020 has been cancelled. The next scheduled meeting will be held on May 21, 2020. No business items are listed for this cancelled meeting.

Board of Adjustment

The City of Dover Board of Adjustment will not hold its regular meeting on Wednesday, April 15, 2020. The date for the next meeting has not yet been determined. Residents with questions are directed to contact the Department of Planning and Inspections or visit the city website for updates.

• Regular meeting on April 15, 2020, is cancelled
• Next meeting date is currently undetermined

Council Committee of the Whole

This agenda is a cancellation notice. The Dover Council Committee of the Whole will not meet on April 14, 2020, as stated in the agenda. No items will be discussed or decided at this meeting.

• Meeting cancelled for April 14, 2020

DDP Design Committee

The Dover Design Committee will meet by conference call to approve February minutes, finalize its 2020 work plan, and discuss the Spring Into Action event and a potential mural or art project with a possible grant request. The agenda is routine business with no specific decisions or dollar amounts listed.

• Final review of 2020 Work Plan
• Discussion of Spring Into Action event
• Mural or other art project 2020 and potential grant request
• Approval of February minutes

Development Advisory Committee (DAC)

The Development Advisory Committee (DAC) meeting scheduled for April 1, 2020, was cancelled, as was the April 8 applicant meeting. The Planning Office will continue technical review of the submitted application, with comments accepted electronically. The agenda's only substantive item is a master plan application for the New Dover Middle Schools, which remains under review.

• Cancellation of DAC meeting for April 1, 2020, and applicant DAC meeting for April 8, 2020
• Anticipated cancellation of Planning Commission meeting on April 20, 2020
• Review of S-20-02: New Dover Middle Schools master plan at 1 Pat Lynn Drive, including phased construction (Phase 1: 238,500 SF school building; Phase 2: sports fields and two 2,300 SF buildings; Phase 3: 19,500 SF addition; Phase 4: two 8,800 SF additions) on 44.71 acres zoned IO, with waiver request for partial elimination of curbing

Downtown Dover Partnership Board

The Downtown Dover Partnership Board of Directors meeting scheduled for March 25, 2020, has been cancelled. The next meeting is set for April 22, 2020, at 7:30 a.m. in the City Hall Conference Room. No other business is listed on this agenda.

• March 25, 2020 board meeting cancelled
• Next meeting: April 22, 2020, 7:30 a.m., City Hall Conference Room

DDP Design Committee

The Design Committee meeting scheduled for March 25, 2020 has been cancelled. The next meeting date is to be determined. No other business is listed on the agenda.

• Meeting cancelled

City Council Meetings

The Dover City Council has canceled its special meeting scheduled for March 23, 2020. The cancellation is in compliance with the Governor's stay-at-home order to protect the health and safety of residents, staff, and elected officials. Consequently, the planned executive session on personnel matters will not take place.

• Meeting canceled due to Governor's stay-at-home order
• Planned executive session on personnel matters will not occur

City Council Meetings

The March 23, 2020 regular City Council meeting was canceled in compliance with the Governor's stay-at-home order. The agenda included routine consent items, an emergency ordinance waiving requirements during the COVID-19 state of emergency, and postponement of annexation/rezoning hearings. No decisions were made at this meeting.

• Emergency Ordinance #2020-06 waiving certain Charter, Code, Policy and Procedure requirements during COVID-19 state of emergency
• Postponement of public hearing and final action on annexation/rezoning for 1448 North Little Creek Road and 1385-1389 McKee Road
• Contract award recommendation: Kuhn Construction Company for Puncheon Run Pump Station Improvements, $732,200
• Cash-in-lieu of recreation area construction donation of $4,250 for 1504 and 1506 College Road
• Purchase of replacement IBM Power System S914 Server (sole source vendor)

Home Events

The Dover Human Relations Commission meeting scheduled for March 19, 2020, was canceled in the interest of health and safety. All agenda items will be moved to the next meeting. The agenda included a community collaboration with the NAACP and a discussion on intake form revisions and disbursement.

• Meeting canceled; all items moved to next meeting
• Community Collaboration with NAACP (Anne Smith)
• Discussion on Intake Form revisions and disbursement

DDP Economic Development and Restructuring Committee

The Economic Vitality & Development Committee meeting scheduled for March 18, 2020, has been cancelled. No items were discussed or decided. The next meeting date is to be determined.

Board of Adjustment

The Dover Board of Adjustment meeting scheduled for March 18, 2020, was cancelled due to the state of emergency declared in Delaware. Two variance applications, originally on the agenda, will be rescheduled for the April 15, 2020 meeting. The agenda includes a request by the Delaware Department of Corrections for a sign variance at 245 McKee Road and a request by Liborio Watergate, LLC for a rear yard setback variance at 8 Bent Stick Way.

• Meeting cancelled due to state of emergency; applications postponed to April 15, 2020
• V-20-02: Delaware Department of Corrections seeks sign height increase from 7 ft to 8 ft and sign area increase from 32 SF to 42.5 SF at 245 McKee Road
• V-20-03: Liborio Watergate, LLC requests rear yard setback reduction from 30 ft to 25 ft at 8 Bent Stick Way
• Contact Planning Office at (302) 736-7196 for status of agenda items

Home Events

The Dover Planning Commission meeting scheduled for March 16, 2020, was cancelled due to the State of Delaware's emergency declaration on public gatherings. All agenda items, including old business, new business, and new applications, will be postponed and rescheduled for the April 20, 2020 meeting. The agenda includes updates on a car wash site plan, a minor subdivision, two annexation requests, and a conditional use for warehouses.

• S-19-22 Tommy Express Car Wash at Carver Road: update on revisions to site development plan and lot consolidation for a 4,504 SF car wash on 2.07 acres
• SB-20-01 Minor Subdivision at 1504 and 1506 College Road: review of cash-in-lieu payment for active recreation area for subdivision into 5 lots
• AX-20-01 Annexation and rezoning of 0.21 acres at 1448 N. Little Creek Road from RMH to R-8 (Ordinance #2020-02)
• AX-20-02 Annexation and rezoning of 78.60 acres at 1385-1389 McKee Road to RG-2 and C-2A (Ordinance #2020-03)
• C-20-01 Rosemary Road Warehouses: conditional use for four warehouse buildings totaling 30,955 SF at 131 Rosemary Road, with waiver requests

City Council Meetings

This City Council workshop meeting has been canceled. The agenda that was planned included discussions on diversity, affirmative action, committee reviews, economic development, and council operations, but none of these items will be considered at this time.

• Diversity and Inclusion Report
• Affirmative Action Plan
• Economic Development - Long Range Vision
• Council Compensation
• Broadcasting Council Committee of the Whole Meetings

Council Committee of the Whole

The Dover Council Committee of the Whole will meet on March 10, 2020, to discuss and potentially act on several items, including awarding a construction contract for the Puncheon Run Pump Station improvements, accepting a cash-in-lieu donation for recreation area at 1504 and 1506 College Road, and purchasing a replacement server. The meeting includes three committee sessions: Utility, Parks/Recreation, and Legislative/Finance/Administration.

• Evaluation of bids for Puncheon Run Pump Station Improvements, with staff recommending award to Kuhn Construction Company for $732,200 (Bid #20-0017PW)
• Report from Silver Lake Commission
• Presentation from the Hope Commission
• Review of Active Recreation Area Plans for 1504 and 1506 College Road, with staff recommending acceptance of $4,250 cash-in-lieu donation
• Purchase of replacement IBM Power System S914 Server from sole source vendor

The Council Committee of the Whole met and made several recommendations. It unanimously recommended awarding the Puncheon Run Pump Station Improvement contract to Kuhn Construction Company for $732,200. It also unanimously recommended accepting a $4,250 cash-in-lieu of recreation area construction donation for properties at 1504 and 1506 College Road. The committee recommended authorizing the purchase of a replacement IBM Power System S914 server, with staff directed to provide answers to cost concerns. A presentation from the Wilmington HOPE Commission was accepted.

• Recommended awarding Puncheon Run Pump Station Improvement contract to Kuhn Construction Company for $732,200 (unanimous)
• Recommended accepting $4,250 Cash-in-Lieu of Recreation Area Construction donation for 1504 and 1506 College Road (unanimous)
• Recommended authorizing purchase of replacement IBM Power System S914 server, with staff to answer cost questions (unanimous)
• Accepted report from Wilmington HOPE Commission (unanimous)

City Council Meetings

The Dover City Council is meeting to vote on several items, including approving up to three new water wells for the Dover International Speedway's Firefly Music Festival site, two annexation requests, and authorizing a contract for a classification and compensation study. The council will also set dates for property assessment appeals and receive monthly reports. An executive session is scheduled to discuss property acquisitions, litigation, and personnel matters.

• Resolution No. 2020-02: Approve up to 3 new wells (max 150 ft deep) at Lot 18, 1229 Persimmon Tree Lane for Firefly Music Festival
• Annexation requests: 1448 North Little Creek Road (Holly L. Mayer) and 1385-1389 McKee Road (MEB Properties, LLC)
• Authorize City Manager to negotiate agreement with Segal Waters Consulting for classification/compensation study
• Proposed Ordinance #2020-05 amending lodginghouse and rental dwelling regulations (referred back to staff)
• Set property assessment appeals for May 18-June 4, 2020

The Dover City Council voted unanimously to refer Proposed Ordinance #2020-05, which would amend regulations for short-term rentals, back to staff for reconsideration. The decision followed extensive discussion about enforcement concerns, neighborhood impacts, and the need to balance economic benefits with quality-of-life protections. The council also approved several other items, including a resolution for new wells at Dover International Speedway and a contract for a compensation study.

• Referred Ordinance #2020-05 (short-term rentals) back to staff for revisions (unanimous)
• Approved Resolution No. 2020-02 for up to 3 new wells at Dover International Speedway (unanimous)
• Authorized City Manager to negotiate with Segal Waters Consulting for compensation study (unanimous)
• Approved annexation requests for 1448 N. Little Creek Rd. and 1385-1389 McKee Rd. (unanimous)
• Approved 2020 Property Assessment Appeals schedule for May-June (unanimous)
• Accepted monthly reports for January 2020 (unanimous)
• Approved minutes of Jan. 13 and Feb. 24 meetings (unanimous)

Municipal

The Silver Lake Commission is meeting to approve January minutes and receive updates from Kent County Public Works on a sewer main, plus general public works and parks maintenance reports. The commission will also discuss a spring clean-up event featuring canoe and kayak activity, and handle any new business.

• Kent County Public Works sewer main update
• Public works updates
• Parks projects and maintenance crew updates
• Spring clean up event (canoe & kayak activity)
• Council committee as a whole discussion

Council Committee of the Whole

This special Council Committee of the Whole meeting was cancelled because a quorum was not present. The agenda had been set to review Community Development Block Grant (CDBG) applications from several housing organizations, including Milford Housing Development Corporation, Dover Interfaith Mission for Housing, and others. No decisions were made because the meeting did not occur.

• Meeting cancelled due to lack of quorum
• CDBG application review scheduled for Milford Housing Development Corporation (homeowner rehab, emergency repair)
• CDBG application review scheduled for Dover Interfaith Mission for Housing (operations, renovations)
• Other scheduled applicants: Central Delaware Housing Collaborative, NCALL Research, Homeownership Assistance Program

Development Advisory Committee (DAC)

The Development Advisory Committee is holding a staff meeting to review three applications that will be considered by the Planning Commission on March 16, 2020. The agenda includes two annexation and rezoning requests and one conditional use site plan application. Public comment is not accepted at this staff meeting; the public may comment at the subsequent Planning Commission meeting.

• Annexation and rezoning of 0.21 acres at 1448 N. Little Creek Road from Kent County RMH to Dover R-8 zoning
• Annexation and rezoning of 78.60 acres at 1385-1389 McKee Road from Kent County RS1 to Dover RG-2 and C-2A zoning
• Conditional use site plan for four warehouse buildings totaling 30,955 SF at 131 Rosemary Road

Construction and Property Maintenance Code Board of Appeals

The Construction and Property Maintenance Code Board of Appeals will consider an appeal of a decision related to an annual housing inspection citation for the property at 1001 White Oak Road, B31, owned by Joni Monk. The board may also adjust the agenda as permitted by state law.

• Appeal of Property Maintenance Code citation (Section 22-221) for 1001 White Oak Road, B31
• Annual housing inspection decision under appeal
• Meeting held at City Hall Conference Room, 15 Loockerman Plaza, Dover, DE

The Dover Construction and Property Maintenance Code Board of Appeals upheld staff findings in an appeal by Joni Monk regarding an annual housing inspection at 1001 White Oak Road, B31. The board voted unanimously to uphold the staff's decision after hearing testimony about the inspection and rental situation. No other substantive decisions were made.

• Upheld staff findings in appeal of annual housing inspection at 1001 White Oak Road, B31 (unanimous)

Council Committee of the Whole

The Council Committee of the Whole recommended referring Proposed Ordinance #2020-05, which would amend regulations for short-term rentals and strike the Safe Communities provision, back to staff for reconsideration. The committee also recommended approval of several other items, including new wells for the Dover International Speedway, two annexation requests, temporary staffing for ERP projects, and a compensation study contract. All recommendations were made unanimously.

• Referred short-term rental ordinance #2020-05 back to staff (unanimous)
• Recommended approval of up to 3 new wells at Dover International Speedway Lot 18 (unanimous)
• Recommended forwarding annexation for 1448 North Little Creek Road to Planning Commission (unanimous)
• Recommended forwarding annexation for 1385-1389 McKee Road to Planning Commission (unanimous)
• Recommended authorizing temporary staffing for ERP projects (~$51,000) (unanimous)
• Recommended authorizing agreement with Segal Waters Consulting for compensation study (unanimous)

Historic District Commission

The Dover Historic District Commission will review a demolition permit referral for a vacant commercial building at 229 South Governors Avenue, and receive updates on the CLG grant for design standards and the 2019 Comprehensive Plan. No new applications are on the agenda.

• Review of demolition permit #20-47 for 229 South Governors Avenue, a vacant commercial/vehicle service building in the Historic District Overlay Zone
• Update on FFY2019 CLG Grant for updating Design Standards and Guidelines for the Historic District Zone
• Status update on adoption and certification of Dover's 2019 Comprehensive Plan

Home Events

The Dover Human Relations Commission is meeting to discuss routine administrative matters, including its 2019 annual report, an intake form, proposed brochure revisions, and a strategic plan for 2020-2023. The agenda is procedural with no major policy decisions or public hearings.

• 2019 Annual Report to City Council
• Discussion on intake form
• Proposed revisions to DHRC brochure mission statement
• Council action on Strategic Plan 2020-2023

The Dover Human Relations Commission met on February 20, 2020, and unanimously recommended acceptance of its 2019 Annual Report to City Council. The commission tabled proposed revisions to its brochure and mission statement, and voted to continue discussing the intake form at a future meeting after reviewing Philadelphia's version. No final decisions were made on the intake form's design or distribution.

• Recommended acceptance of 2019 Annual Report to City Council (unanimous)
• Tabled proposed revisions to DHRC Brochure - Mission Statement (unanimous)
• Continued intake form discussion to next meeting (unanimous)

Board of Adjustment

The Dover Board of Adjustment will not hold its regular meeting on February 19, 2020. The next scheduled meeting is March 18, 2020, at 9:00 AM in the Council Chambers of City Hall, 15 Loockerman Plaza, Dover, Delaware.

• Meeting cancelled for February 19, 2020
• Next meeting scheduled for March 18, 2020 at 9:00 AM

DDP Economic Development and Restructuring Committee

This is a routine meeting of the Merchants Committee, a business group supporting the downtown Business Improvement District. The agenda covers updates on the February window contest, feedback on a promotional piece, planning for First Friday and a mixer, and discussion of a workplan for fiscal year 2021, including familiarization tours and summer bus tours. No formal decisions or public hearings are listed.

• February Window Contest outcome and April theme discussion
• Feedback on Shop Downtown Dover! promotional piece
• First Friday March planning
• Next Mixer date and location
• September 21-23 Fam Tour and summer bus tours

Home Events

The Dover Planning Commission meeting scheduled for February 18, 2020, has been cancelled. The next meeting is set for March 16, 2020. No other business is listed on this agenda.

Home Events

The joint pension boards met and unanimously accepted the quarterly performance reviews for the General Employee Pension Plan, Police Pension Plan, and OPEB Plan for the quarter ending December 31, 2019. The meeting also included adoption of the agenda and minutes from the November 14, 2019 meeting. No other substantive decisions were made.

• Adopted meeting agenda (unanimous)
• Adopted minutes of November 14, 2019 joint meeting (unanimous)
• Accepted Q4 2019 performance review for General Employee Pension Plan (unanimous)
• Accepted Q4 2019 performance review for Police Pension Plan (unanimous)
• Accepted Q4 2019 performance review for OPEB Plan (unanimous)

Council Committee of the Whole

The Dover Council Committee of the Whole met to review three standing committees. The Parks, Recreation, and Community Enhancement Committee considered budget amendments for the Community Development Block Grant. The Utility Committee discussed proposed rate changes and streetlight analysis. The Legislative, Finance, and Administration Committee reviewed personnel policies, an ADP contract extension, and a building code ordinance.

• Approval of proposed Budget Amendments totaling $154,209.73 for Fiscal Year 2019 CDBG Action Plan
• Discussion of Proposed Utility Rate Changes
• Authorization to extend Automatic Data Processing, Inc. (ADP) contract through December 31, 2020
• Adoption of Ordinance #2020-04 amending Chapter 22, Section 22-1 regarding the Construction and Property Maintenance Code Board of Appeals
• Acceptance of proposed amendments to Personnel Policy (Employee Handbook) Discrimination and Harassment Section

The Council Committee of the Whole approved staff's recommendation for proposed budget amendments totaling $154,209.73 to the 2019 Community Development Block Grant (CDBG) Action Plan, reallocating funds to the women's shelter and homeownership program. The committee also recommended approval of amendments to the Personnel Policy (Discrimination and Harassment Section) and the City of Dover Travel Policy. Proposed Ordinance #2020-04, amending the Construction and Property Maintenance Code Board of Appeals, was referred back to staff for further work and to be brought back in March.

• Approved $154,209.73 in CDBG budget amendments for FY 2019 (unanimous)
• Approved amendments to Personnel Policy - Discrimination and Harassment Section (unanimous)
• Approved amendments to City of Dover Travel Policy (unanimous)
• Referred Ordinance #2020-04 (Construction and Property Maintenance Code Board of Appeals) back to staff for revisions (unanimous)
• Approved extending ADP payroll processing contract through December 31, 2020 (unanimous)
• Recommended directing staff to work with Citelum on a strategic lighting proposal (unanimous)

Economic Development Committee

The Economic Development Committee will discuss updates on data collection, the ICSC conference, and gap analyses. The body will also review the 2019 Economic Review. No specific decisions, contracts, or ordinances are listed on the agenda.

• Discussion of Gap Analyses presented by Rick Ferrell
• Review of the 2019 Economic Report
• Update on Data Collection Economic Assessments
• Discussion regarding the International Council of Shopping Centers (ICSC) Conference

The Dover Economic Development Committee received updates from Kent Economic Partnership (KEP) Executive Director Linda Parkowski on a deeper economic analysis by Rockport for Dover, Smyrna, and Milford, and a retail gap analysis by consultant Rick Ferrell for all Kent County municipalities. The committee also discussed plans to attend the ICSC conference in Washington, D.C., and reviewed a map of commercial retail hot spots in Dover. No formal votes were taken on these items; the only actions were the unanimous adoption of the agenda and adjournment.

• Adopted the meeting agenda unanimously
• Adjourned the meeting unanimously
• Heard update on Rockport economic analysis deeper dive for Dover, Smyrna, and Milford
• Heard update on retail gap analysis by Rick Ferrell for all Kent County municipalities
• Discussed plans for Dover and Smyrna to attend ICSC conference in Washington, D.C.

City Council Meetings

The Dover City Council will hold a regular meeting with public hearings on two zoning ordinances, consider a $1,037,893.90 street and alley contract, and take final action on budget amendments. The agenda also includes routine reports, a fire department annual report, and an executive session for legal and personnel matters.

• Public hearing on Ordinance #2019-19 amending RG-O zoning regulations
• Public hearing on Ordinance #2019-22 to rezone 4 Lakeview Drive from R-7 to RG-1
• Award of FY 2020 Street & Alley Program contract to George & Lynch, Inc. for $1,037,893.90
• First reading of Ordinance #2020-02 to rezone 1448 North Little Creek Road from RMH to R-8
• First reading of Ordinance #2020-03 to rezone 1385-1389 McKee Road to RG-2 and C-2A

City Council Meetings

This is a special City Council meeting held immediately after the regular meeting, with less than seven days' notice due to the timing of received information. The agenda is limited to entering executive session to discuss a legal opinion on property transfer or acquisition, followed by possible action. No substantive decisions are listed on the public agenda.

• Executive session under 29 Del. C. §10004(b)(4) for legal advice on property transfer or acquisition
• Potential action resulting from the executive session

At a special meeting on February 10, 2020, Dover City Council unanimously approved a motion to assign the deed and its restrictions for the former Dover Public Library building to the State of Delaware. The action followed an executive session where members considered the deed restrictions. The motion was made by Mr. Polce, seconded by Mr. Neil, and carried unanimously.

• Approved assigning the deed and restrictions for the former Dover Public Library to the State of Delaware (unanimous)
• Approved the meeting agenda (unanimous consent)
• Approved recessing into executive session for legal strategy (unanimous)
• Approved adjournment (unanimous)

Development Advisory Committee (DAC)

The Development Advisory Committee (DAC) has cancelled its meetings scheduled for January 29 and February 5, 2020, due to no applications being submitted for consideration. The Planning Office announced the cancellations in a memo dated January 22, 2020.

• Cancellation of Staff DAC meeting on January 29, 2020 at 10:00 AM
• Cancellation of Applicant DAC meeting on February 5, 2020 at 10:00 AM
• Reason: lack of applications for consideration

Council Committee of the Whole

The Dover Council Committee of the Whole will meet to discuss and potentially act on several items. The Utility Committee will consider accepting water and wastewater infrastructure from the Leander Lakes Apartment Complex and receive an update on water main breaks. The Safety Advisory and Transportation Committee will evaluate bids for the FY 2020 Street and Alley Program, with a staff recommendation to award a $1,037,893.90 contract to George & Lynch, Inc., and will also reconsider the prioritization of state capital transportation projects, receive a quarterly update on the Bicycle and Pedestrian Subcommittee, and consider discharging that subcommittee.

• Dedication of water and wastewater infrastructure at Leander Lakes Apartment Complex
• Award of $1,037,893.90 contract to George & Lynch, Inc. for FY 2020 Street and Alley Program (Bid #20-0014PW)
• Reconsideration of CTP project prioritization, including Loockerman Street/Forest Street Intersection
• Quarterly update on Bicycle and Pedestrian Subcommittee
• Discharge of Bicycle and Pedestrian Subcommittee

The Council Committee of the Whole recommended sunsetting the Bicycle and Pedestrian Subcommittee, with a roll call vote of 6-3, and creating an informal committee to advise the City Manager. They also recommended awarding a $1,037,893.90 street and alley contract to George & Lynch, Inc., and approved switching the priority of two transportation projects. The committee accepted water and wastewater infrastructure for the Leander Lakes Apartment Complex.

• Recommended sunsetting Bicycle and Pedestrian Subcommittee (6-3)
• Recommended awarding FY20 Street & Alley Program contract to George & Lynch, Inc. (unanimous)
• Recommended switching Loockerman Street/Forest Street Intersection and Crawford Carroll Avenue Extension priorities (unanimous)
• Recommended accepting water and wastewater infrastructure for Leander Lakes Apartment Complex (unanimous)

City Council Meetings

This is a special meeting of the Dover City Council, held primarily to recess into executive session. The closed session is authorized to discuss pending and potential litigation, as well as attorney services for potential litigation, under Delaware law. The agenda is otherwise procedural, with no public business items listed.

• Executive session for pending litigation
• Executive session for potential litigation
• Discussion of attorney services for potential litigation
• Possible action following executive session

City Council Meetings

The Dover City Council is holding a special meeting to conduct public hearings on four properties deemed violations of the Dangerous Building Ordinance. Staff recommends declaring the buildings dangerous, ordering demolition by February 22, 2020, and authorizing the city to demolish and recover costs via liens if owners fail to act. The agenda contains only this item and adjournment.

• Public hearings on dangerous building violations for 115 North Kirkwood Street, 726 Slaughter Street, 309 MacArthur Drive, and 749 Oak Drive
• Staff recommends declaring buildings dangerous and ordering demolition by February 22, 2020
• If owners fail to demolish within 10 days, Building Inspector to cause demolition
• Costs of demolition to be charged as municipal liens or added to tax duplicate

City Council Meetings

The January 22, 2020 meeting of the Police Athletic League (PAL) Committee was cancelled. The agenda listed routine items such as program updates, old business, strategic planning, and announcements, but no substantive decisions or discussions occurred.

• Meeting cancelled
• Agenda items included PAL program updates, old business, strategic planning, and announcements

Home Events

The Dover Planning Commission will hold public hearings and reviews on several development applications, including a revised implementation plan for the Eden Hill Farm Traditional Neighborhood Design project, a rezoning request for a property on Lakeview Drive, a text amendment to allow barbershops in the RG-O zone, and a minor subdivision on College Road. The commission will also receive updates on City Council actions and the 2019 Comprehensive Plan.

• Eden Hill Farm TND revised plan: 180 apartment units, two clubhouses, 665 total lots
• Rezoning of 4 Lakeview Drive from R-7 to RG-1 (0.63 acres)
• Text amendment to allow barbershops in RG-O zone (Ordinance #2019-19)
• Minor subdivision of 1504 & 1506 College Road into 5 lots with cash-in-lieu of recreation
• Update on City of Dover 2019 Comprehensive Plan

Home Events

The Dover Human Relations Commission unanimously approved revisions to its strategic plan, extending the plan's timeframe to 2020-2023 and updating the document's body accordingly. The commission also deferred discussion of an intake form to its February 20, 2020 meeting and deferred brochure revisions until the strategic plan is approved by City Council.

• Approved revising strategic plan years to 2020-2023 (unanimous)
• Approved revising years in the body of the strategic plan to 2020-2023 (unanimous)
• Approved the revised strategic plan (unanimous)
• Deferred intake form discussion to February 20, 2020 meeting (unanimous)
• Deferred brochure revisions until strategic plan approved by City Council (unanimous)

Historic District Commission

The January 16, 2020 meeting of the Dover Historic District Commission was cancelled. The next scheduled meeting will be held on February 20, 2020. No business items are listed for this meeting.

Council Committee of the Whole

The Dover City Council Committee of the Whole meets to discuss a dog park at Towne Point School and review a Diversity and Inclusion Study. The Legislative, Finance, and Administration Committee considers adopting Ordinance #2020-01 for FY2020 budget amendments and authorizing the use of $125,000 in Kent County Reciprocal Borrowing Funds for the Dover Library.

• Discussion of a Dog Park at Towne Point School
• Adoption of Ordinance #2020-01 for Fiscal Year 2020 budget amendments
• Authorization to send a letter detailing proposed uses for $125,000 in Kent County Reciprocal Borrowing Funds for the Dover Library
• Presentation of a Diversity and Inclusion Study
• Discussion of the City of Dover Affirmative Action Plan

City Council Meetings

The Dover City Council unanimously adopted Ordinance #2019-21, the 2019 Comprehensive Plan, and submitted it to the Governor for certification. The Council also unanimously approved Mayor Christiansen's appointment of Thomas Johnson as the new Chief of Police. Additionally, the Council approved a one-year library management contract with Library Systems & Services, LLC for up to $200,000, and adopted Ordinance #2019-20 amending the downtown tax abatement program.

• Adopted 2019 Comprehensive Plan (Ordinance #2019-21) unanimously
• Approved Thomas Johnson as Chief of Police (unanimous)
• Authorized library management contract with Library Systems & Services, LLC up to $200,000 (unanimous)
• Adopted Ordinance #2019-20 amending downtown tax abatement (unanimous)
• Adopted Resolution 2020-01 supporting Wesley College (unanimous, Slavin abstaining)
• Referred Bicycle and Pedestrian Subcommittee discussion to Safety Advisory and Transportation Committee (unanimous)
• Approved consent agenda and monthly reports (unanimous)
• Approved Capital Investment Plan quarterly report (unanimous)

City Council Meetings

This special meeting is primarily to recess into executive session to discuss personnel matters regarding City Manager Donna S. Mitchell, specifically her performance. The council may take action after the closed session. The meeting is scheduled to adjourn by 7:00 p.m.

• Executive session under 29 Del. C. §10004(b)(9) for personnel discussion of City Manager Donna S. Mitchell
• Potential action following executive session

The City Council held a special meeting, recessed into executive session to discuss personnel matters, and unanimously approved City Manager Donna S. Mitchell's retirement. The approval includes counting her prior service from June 1978 through July 1989 (11 years) toward her retirement benefits. No other substantive decisions were made.

• Adopted meeting agenda (unanimous)
• Recessed into executive session for personnel matters (unanimous)
• Approved City Manager Donna S. Mitchell's retirement (unanimous)
• Approved inclusion of 11 years of prior service (1978-1989) in retirement benefit calculation (unanimous)

DDP Merchant Committee

The Dover Downtown Partnership Merchants Committee is meeting to discuss routine business: approving December minutes, hearing public comments, and getting feedback from members. They will also talk about holiday sales results, the Shop Downtown Dover! promotional passport, a WBOC Small Town Series segment, and themes for the February-July 2020 window decorating contest.

• Holiday sales review
• Shop Downtown Dover! promotional passport discussion
• WBOC Small Town Series segment
• Downtown Merchant Window Decorating Contest themes for February-July 2020
• December social media presentation recap

Municipal

The commission received an update on the December 19 sewage spill at Silver Lake Park, where a force main failed, discharging sewage into the park but not the lake. The park remains closed while the county investigates the extent of pipe damage and continues soil testing. No formal decisions were made; the commission discussed signage and communication improvements and agreed to coordinate a spring cleanup event.

• Approved September 2019 minutes with correction (unanimous)
• Agreed to coordinate spring cleanup event with Parks & Recreation
• Agreed to include request for property owner repair info in lake drawdown notices

Development Advisory Committee (DAC)

The Dover Development Advisory Committee will hold an applicant meeting to review three items ahead of the Planning Commission meeting: a rezoning request for a 0.63-acre property, a text amendment to allow barbershops in the RG-O zone, and a minor subdivision plan. Public comment is not accepted at this meeting.

• Rezoning application Z-20-01 for 4 Lakeview Drive: 0.63 acres from R-7 to RG-1, owner William E. Ardito, Ordinance #2019-22
• Text amendment MI-20-01 (Ordinance #2019-19): add barbershops as conditional use in RG-O zone, rename section heading
• Minor subdivision SB-20-01: split 1.79 acres at 1504 & 1506 College Road into 5 lots, owner Steven D. Heiges

DDP Marketing and Promotions Committee

The DDP Parking and Safety Committee is meeting to review the implementation of its 2020 near-term plan and to finalize a Request for Information (RFI) on downtown Dover parking solutions. The group will provide final input on the RFI, with a target date of January 15 to open it for public response. The meeting includes routine items like public comments and volunteer selection for minutes.

• Update on implementation of 2020 near-term plan
• Final input on RFI for downtown Dover parking solutions
• Target date to open RFI to public response: January 15, 2019 (as stated in agenda)