Defiance public meetings in 2024

City Council

The agenda indicates there is no meeting scheduled for December 24, 2024. All listed committees and the Traffic Commission also have no meetings scheduled for December.

City Council

The Defiance City Council holds a regular meeting with three first-reading ordinances: authorizing purchase of patient handling and emergency cardiac care equipment, authorizing transfers of funds (e.g., $397,250 from General Fund to Police & Fire Fund), and amending the 2024 appropriation ordinance by $1,323,642.67 across multiple funds. No public hearings or committee meetings are scheduled. The meeting includes a citizen concerns period.

• $1,323,642.67 appropriation amendment for current expenses and other expenditures
• $397,250 transfer from General Fund to Police & Fire Fund
• $467,924.44 appropriation for Sewer Capital Improvement Fund
• $260,499.98 for Police & Fire Fund (police and fire departments)
• First reading of ordinance authorizing purchase of patient handling and emergency cardiac care equipment

Planning Commission

The Defiance Planning Commission will hold a regular meeting to elect officers for 2025, approve prior meeting minutes, and act on several planning items. Four major applications include a conditional use permit for a bed-and-breakfast, a conditional use/variance for an oil change facility, a preliminary site plan for 31 townhouse structures (90 units), and a right-of-way vacation request.

• Election of Chairperson, Vice-Chairperson, and Clerk/Secretary for 2025
• Conditional use permit for a small venue with bed-and-breakfast at 500 Washington
• Conditional use permit, variance, and site plan review for a 10 Minute Oil Change at 1000 North Clinton (Northtowne Mall outlot)
• Preliminary site plan review for 31 townhouse structures totaling 90 residential units at 0 Rosewood
• Right-of-way vacation request for a portion of Executive Drive adjacent to Sherwood Forest lots

The Defiance Planning Commission approved three conditional use permits: a small venue and bed and breakfast at 500 Washington, a 10 Minute Oil Change at 1000 North Clinton (with a sign variance and site plan), and a 90-unit townhouse development at Rosewood (with site plan). It also approved a right-of-way vacation on Executive Drive. All votes were unanimous.

• Approved conditional use permit for venue/B&B at 500 Washington (unanimous)
• Approved conditional use permit for oil change at 1000 N. Clinton (unanimous)
• Approved sign variance for oil change (unanimous)
• Approved site plan for oil change contingent on engineer info (unanimous)
• Approved conditional use permit for 90-unit townhouses at Rosewood (unanimous)
• Approved site plan for townhouses pending engineer info (unanimous)
• Approved right-of-way vacation on Executive Drive (unanimous)
• Reappointed Mack as chair, Hoffman as vice-chair, Warncke as clerk, Seimet as secretary (unanimous)

Civil Service Commission

The Civil Service Commission is meeting to approve minutes from August 12, 2024. The body will also address new business regarding two specific positions.

• Engineering GIS Technician
• Administrative Secretary – Fire Department
• Approval of August 12, 2024 meeting minutes

The Defiance Civil Service Commission approved the hiring process for two positions: Engineering GIS Technician and Administrative Secretary for the Fire Division. Both positions will use oral interviews with specific interview panels and passing scores (70% for GIS Technician, 60% for Fire Secretary). The commission also approved an updated job description for the Fire Division secretary and the minutes from the August 12, 2024 meeting.

• Approved minutes from August 12, 2024 meeting (unanimous)
• Approved oral interview process for Engineering GIS Technician with 70% passing score (unanimous)
• Approved updated Administrative Secretary – Fire Division job description (unanimous)
• Approved oral interview process for Administrative Secretary – Fire Division with 60% passing score (unanimous)

City Council

City Council will hold a public hearing regarding a rezoning request for an event rental space. The body will also consider an ordinance to adjust compensation for non-bargaining personnel for the 2025 calendar year.

• Public hearing for rezoning 2705 SR 66 South from A-1 Agriculture to B-3 Highway and General Business for an indoor/outdoor event rental space
• Proposed 3% pay increase for full-time and permanent part-time non-bargaining employees effective January 1, 2025
• Proposed 2% pay increase for the City Administrator, Law Director, and Finance Director effective January 1, 2025

City Council

City Council will review a proposed ordinance to set appropriations for city expenses from January 1 through December 31, 2025. The meeting also includes first readings for professional services contracts and equipment replacement.

• Proposed 2025 appropriations for all funds totaling $59,795,883.58
• Professional services contract for property acquisition for the Ralston Avenue Roundabouts project
• Professional services contract for property acquisition for the Ottawa Avenue Corridor Improvements project
• Purchase of a gas membrane replacement for the Water Pollution Control Plant
• Proposed General Fund appropriations of $14,309,307.42

City Council

The Defiance City Council will hold first readings on four ordinances at its November 26 regular meeting. The most consequential item is an ordinance approving an agreement to supply potable water to the Brunersburg Water District. Other first readings include renewing a contract with Defiance County for indigent defense services in Municipal Court, purchasing a carbonic acid panel for the water treatment plant (emergency), and contracting for sandblasting/painting a clarifier tank at the water plant (emergency). All council committee meetings are cancelled for November.

• First reading: ordinance approving agreement to supply potable water to the Brunersburg Water District
• First reading: ordinance renewing contract with Defiance County for reimbursement of indigent defense legal services in Municipal Court
• First reading: ordinance authorizing purchase of a carbonic acid panel for the water treatment plant, declared an emergency
• First reading: ordinance authorizing contract for sandblasting and painting a clarifier tank at the water treatment plant, declared an emergency
• All council committee meetings (Committee of the Whole, Building & Lands, etc.) are listed as having no meeting in November

City Council

City Council will hold first readings on four ordinances: supplying potable water to Brunersburg Water District, renewing indigent defense reimbursement contract with Defiance County, purchasing a carbonic acid panel for the water treatment plant, and contracting for sandblasting and painting a clarifier tank at the water treatment plant. No public hearings or special guests are scheduled, and all committee meetings are canceled for November.

• First reading: ordinance for agreement to supply potable water to Brunersburg Water District
• First reading: ordinance authorizing renewal of contract with Defiance County for indigent defense services in Municipal Court (2025)
• First reading: ordinance authorizing purchase of a carbonic acid panel for the Water Treatment Plant (declared emergency)
• First reading: ordinance authorizing contract for sandblasting and painting a clarifier tank at the Water Treatment Plant (declared emergency)

City Council

The City Council holds a regular meeting with no public hearings, no special guests, and no study session. All committee meetings for November are cancelled. The agenda is largely procedural, with only citizen concerns and liaison assignments scheduled.

• No public hearings or special guests
• All eight committees (e.g., Finance & Budget, Police & Fire, Streets & Sidewalks) report no meetings in November
• Board of Control meeting times posted (Mondays and Thursdays at 1:30 PM or 9:00 AM)
• Citizen concerns limited to 5 minutes, name and address required

Planning Commission

The Defiance Planning Commission will consider a preliminary site plan for 90 townhouse units at 0 Rosewood, a variance and site plan review for an addition at Standridge Color Corp., and a conditional use permit for an event center at 1757 South Clinton Street. The Standridge Color request includes waiving 88 parking spaces and 8 bicycle parking spaces.

• Preliminary site plan review for 90 residential units (31 townhouse structures) at 0 Rosewood
• Variance request to waive 88 parking spaces for Standridge Color Corp. expansion at 1160 Integrity Drive
• Variance request to waive 8 bicycle parking spaces for same expansion
• Conditional use permit for an event center at 1757 South Clinton Street
• Approval of October 21, 2024 meeting minutes

Civil Service Commission

The November 2024 Civil Service Commission meeting has been cancelled due to a lack of agenda items. The next regular meeting is scheduled for December 16, 2024.

City Council

The City Council will hold a first reading of an ordinance authorizing monthly transfers of funds for the remainder of 2024. The ordinance includes transfers from the General Fund and utility funds to cover expenses and capital improvements. All committee meetings for November have been cancelled, leaving this ordinance as the sole substantive item.

• $397,250 transfer from General Fund to Police & Fire Fund #201
• $33,333 transfer from General Fund to Police Pension Fund #732
• $30,000 transfer from General Fund to Fire Pension Fund #733
• $46,808 transfer from WPC Fund to General Fund #101
• All eight standing committees report no meetings in November

City Council

The regular Defiance City Council meeting on Nov. 5 has no scheduled business items, public hearings, or special guests. Council members will instead hold a special Committee of the Whole meeting on Nov. 7 from 5–9 p.m. to review the 2025 budget, covering the general fund, capital fund, water and sewer funds, stormwater, and special revenue funds.

• Special Committee of the Whole meeting on Nov. 7 to discuss 2025 budget
• Budget review includes general fund, capital, water, wastewater, stormwater, and special revenue funds
• No regular committee meetings or public hearings on Nov. 5

City Council

The regular October 29 City Council meeting is cancelled with no hearings or guest speakers planned. The upcoming Committee of the Whole meeting on November 7 from 5–9 PM will discuss the 2025 budget across all funds. A Traffic Commission meeting on the same evening at 5 PM will hear an appeal regarding a driveway enlargement.

• Special Committee of the Whole meeting November 7 (5–9 PM) to discuss 2025 budget
• Traffic Commission meeting October 29 at 5 PM: appeal for driveway enlargement
• All committee meetings for October 29 listed as no meeting
• Board of Control meetings posted for Monday and Thursday at 631 Perry Street

City Council

Defiance City Council holds a regular meeting with second readings on two ordinances: accepting a donation of property at 102 Washington Avenue and annexing 16.289 acres from Richland Township. First readings include consenting to ODOT improvements on State Routes 66 and 15 and authorizing monthly fund transfers for 2024. A joint committee of the whole will discuss 2025 capital project priorities.

• Second reading: ordinance accepting donation of property at 102 Washington Avenue
• Second reading: ordinance accepting annexation of 16.289 acres in Richland Township
• First reading: ordinance consenting to ODOT improvements on State Route 66 and State Route 15 and authorizing reimbursement agreements
• First reading: ordinance authorizing monthly transfers of funds for the 2024 fiscal year
• Joint Finance/Water/Sewer committee to discuss 2025 capital project priorities

Planning Commission

The Planning Commission will consider three requests: a variance for a 6-foot fence at 951 Wilhelm Street, and conditional use permits with variances for two flagpoles (part of the Four Flags of Freedom Project) at 1200 Ralston Avenue and 25600 Elliott Road. The meeting also includes approval of the September 16, 2024 meeting minutes.

• Variance request at 951 Wilhelm Street to allow a 6-foot fence within 10 feet of a right-of-way intersection (code requires max 4 feet)
• Conditional use permit, variance, and site plan review for a flagpole at 1200 Ralston Avenue (Defiance Regional Medical Center) – requesting reduced setback and height over 50 feet
• Conditional use permit, variance, and site plan review for a flagpole at 25600 Elliott Road (Premier Bank) – requesting reduced setback and height over 50 feet
• Both flagpoles are part of the Four Flags of Freedom Project located along US 24

Civil Service Commission

The October 2024 meeting of the Civil Service Commission has been cancelled due to a lack of agenda items.

City Council

The agenda states there is no meeting for the Defiance City Council on this date. The next scheduled meeting is October 22, 2024.

City Council

City Council will hold a first reading for an ordinance to accept a donated property and another to annex land in Richland Township. The meeting includes a visit from DCTV Director of Operations Josh Busch.

• First reading: Ordinance accepting donation of property at 102 Washington Avenue
• First reading: Ordinance accepting annexation of 16.289 acres in Richland Township
• Special guest: Josh Busch, DCTV Director of Operations

City Council

City Council has a first reading of an ordinance to approve a 10-year lease with the 1039 Club Company for 7.883 acres at 111 Elliott Road, with annual rent of $16,500, to continue youth recreational baseball. No public hearings or study sessions are scheduled, and all committee meetings are cancelled for October.

• First reading of ordinance approving lease agreement for 111 Elliott Road property (7.883 acres) for youth baseball
• Lease term: January 1, 2025 to December 31, 2034, with $16,500 annual rent plus property tax reimbursement
• Easements granted for parking and utility access between city and 1039 Club Company
• No public hearings, study sessions, or committee meetings in October

City Council

The Defiance City Council will hold first readings on two resolutions: one to accept the Defiance County Budget Commission's alternate plan of apportionment, giving the city $214,672.22 (15.8% of undivided local government funds) and waiving hearings; another to accept the tax rates and levies as certified by the Budget Commission. No public hearings, study sessions, or committee meetings are scheduled. The meeting is largely procedural.

• First reading: Resolution accepting $214,672.22 from the Defiance County Budget Commission's alternate plan of apportionment of undivided local government funds
• First reading: Resolution accepting amounts and tax rates determined by the Budget Commission and authorizing necessary tax levies for fiscal year starting Jan 1, 2025
• All council committee meetings for September are listed as 'NO MEETING'
• No public hearing or study session on the agenda

Planning Commission

The Planning Commission will consider a variance request to reduce the rear yard setback from 4'4" to 3.3' at 400 Juliet Street to build an attached garage. Meeting minutes from August 19, 2024, are also scheduled for approval. The clerk will announce a community workshop on September 23.

• Variance request to reduce rear yard setback from 4'4" to 3.3' at 400 Juliet Street for attached garage
• Approval of August 19, 2024 Planning Commission meeting minutes
• Community workshop September 23 at Stroede Center for the Arts

The Defiance Planning Commission approved a variance to reduce the rear yard setback from 4'4" to 3'3" for a new garage addition at 400 Juliet Street. The motion passed with all voting members in favor, with Mayor McCann abstaining. The commission also approved the August 19, 2024 meeting minutes unanimously.

• Approved variance to reduce rear yard setback from 4'4" to 3'3" for garage at 400 Juliet St. (all aye, McCann abstained)
• Approved August 19, 2024 Planning Commission meeting minutes (unanimous)

Civil Service Commission

The September 2024 meeting of the Defiance Civil Service Commission has been cancelled due to a lack of agenda items. The next regular meeting is scheduled for October 21, 2024. No decisions or discussions will occur at this cancelled meeting.

City Council

The agenda for the September 10, 2024, meeting states there is no meeting. All listed committees and the Traffic Commission also have no meetings scheduled for September.

City Council

The Defiance City Council will hold a regular meeting with a special guest update on the Façade Enhancement Grant Program and 2025 funding. Second readings are scheduled for ordinances renaming Geneva Boulevard to Thomas E. Keller Boulevard and designating a portion of right-of-way as Bob Estle Way, as well as authorizing a grant application to the Ohio Department of Natural Resources. A first reading will consider a final development plan for 1850 North Clinton Street. All committee meetings are cancelled for September.

• Second reading: Ordinance renaming Geneva Boulevard as Thomas E. Keller Boulevard
• Second reading: Ordinance naming a portion of right-of-way as Bob Estle Way
• Second reading: Ordinance authorizing application for a Nature Works grant from ODNR
• First reading: Final development plan for property at 1850 North Clinton Street
• Special guest update on Façade Enhancement Grant Program and 2025 funding

City Council

City Council will hold a public hearing regarding a rezoning request for a 58.88-acre site to allow for multi-family housing and other residential uses. The body will also consider an agreement to accept sewage from the Ayersville Water & Sewer District.

• Public hearing for Final PUD Overlay (R-3 zoning) at 1850 North Clinton Street for Defiance Place Apartments
• Third reading of an ordinance to approve a wastewater treatment agreement with Ayersville Water & Sewer District
• First reading of an ordinance to rename Geneva Boulevard as Thomas E. Keller Boulevard
• First reading of an ordinance to name a right-of-way as Bob Estle Way
• First reading of an ordinance to apply for a Nature Works grant from the Ohio Department of Natural Resources

City Council

This is a regular meeting of the Defiance City Council. The agenda contains no public hearings, special guests, or committee meetings. The only listed business is citizen concerns and liaison assignments. All committee meetings for August are canceled.

• No substantive items on agenda

Planning Commission

The Planning Commission will vote on a rezoning request for 2705 SR 66 South from A-1 Agriculture to B-3 Highway and General Business to allow an indoor/outdoor event rental space. The meeting also includes approval of previous meeting minutes and public input.

• Rezoning request for parcel B014184000200 at 2705 SR 66 South from A-1 Agriculture to B-3 Highway and General Business for an event rental space
• Applicant: Julie Baden, 2716 SR 66 South, Defiance
• Approval of July 15, 2024 Planning Commission meeting minutes
• Public input and discussion period

City Council

City Council is reviewing a wastewater purchase agreement with the Ayersville Water & Sewer District. The body is also considering contracts for sewer replacement and alley construction, as well as grant applications for roadway improvements.

• Agreement to accept sewage from Ayersville Water & Sewer District with rates increasing from $3.39 (2024) to $5.59 (2027) per 100 cubic feet
• Contract for the construction of 'Bicentennial Alley' off Second Street
• Contract for sanitary sewer replacement on East 2nd Street
• OPWC grant applications for Ottawa Avenue improvements and Ralston Avenue roundabouts
• Vacation of rights-of-way between Martin Avenue and Madison Avenue, and on Rulf Street and King Street

Civil Service Commission

The Civil Service Commission will consider approval of minutes from July 15 and discuss new business regarding an Equipment Operator position. No other items are listed on the agenda. The meeting is largely procedural.

• Approval of minutes from July 15, 2024 meeting
• Discussion of Equipment Operator position

City Council

The City Council will hold second readings on vacating rights-of-way and first readings on several ordinances, including a wastewater treatment agreement with the Ayersville Water & Sewer District with gradually increasing rates from $3.39 to $5.59 per 100 cubic feet through 2027 then equalized. Also up for first reading are contracts for constructing Bicentennial Alley off Second Street and replacing sanitary sewer on East 2nd Street, as well as grant applications for Ottawa Avenue improvements and roundabouts on Ralston Avenue. The meeting includes presentations on the Defiance Research Alliance and an economic development update.

• Second reading: vacate rights-of-way between Martin and Madison avenues (East View Addition) and between 413/425 Rulf Street and 836 King Street (Kahlo's First Addition)
• First reading: approve wastewater treatment agreement with Ayersville Water & Sewer District (rates $3.39–$5.59/100 cf) and terminate prior contracts
• First reading: authorize contract for construction of Bicentennial Alley off Second Street (declared emergency)
• First reading: authorize contract for replacement of sanitary sewer on East 2nd Street (declared emergency)
• First reading: direct grant applications for Ottawa Avenue roadway/pedestrian improvements and Ralston Avenue roundabouts (Ohio Public Works Commission)

City Council

This regular meeting of the Defiance City Council has no scheduled public hearings, special guests, or committee meetings for July. The agenda consists only of citizen comments and a notice that all committee sessions are cancelled for the month. The next regular meeting is set for August 6, 2024.

• No public hearings, special guests, or study session scheduled
• All committee meetings (Building & Lands, Economic Development, Finance & Budget, Police & Fire, etc.) report 'NO MEETING' for July
• Citizen concerns period with 5-minute limit per speaker
• Board of Control meeting times listed for Monday and Thursday at 631 Perry Street

City Council

At this regular meeting, City Council will hold first readings on three ordinances: one to rezone 613 Gibson Street from office-residential to medium-density residential for a replacement single-family home, and two to vacate rights-of-way (alleys) on Martin/Madison avenues and on Rulf/King streets. No public hearings or special guests are scheduled. Committee meetings are all cancelled for July.

• First reading: rezone 613 Gibson Street from O-R to R-2 for a single-family dwelling to replace a demolished unit
• First reading: vacate rights-of-way between Martin Avenue and Madison Avenue in East View Addition
• First reading: vacate right-of-way between 413 & 425 Rulf Street and 836 King Street in Kahlo’s First Addition

City Council

The agenda indicates there is no meeting scheduled for the City Council of Defiance, Ohio on July 16, 2024. All listed committees and the Traffic Commission also have no meetings scheduled for July.

Planning Commission

The Planning Commission will consider a Final PUD Overlay for multi-family housing at 1850 North Clinton Street. The body will also review a variance request for a two-unit housing structure and two alley vacation requests.

• Final PUD Overlay review for multi-family housing on 58.88 acres at 1850 North Clinton Street
• Variance request for a two-unit housing structure at 1484 Candlewood to reduce side and rear yard setbacks
• Alley vacation request for 670 Martin Avenue
• Alley vacation request for 413 Rulf Avenue

Civil Service Commission

The provided document is a website landing page that failed to retrieve the specific agenda file for the July 15, 2024, meeting. No meeting items or decisions are listed.

City Council

The City Council will hold a public hearing regarding a rezoning request at 613 Gibson to construct a single-family dwelling. The council will also conduct a first reading of an ordinance to amend appropriations for 2024 expenses. Stephanie Miller will attend as a special guest.

• Rezoning request for 613 Gibson from Office-Residential to Residential
• First reading of an ordinance amending Ordinance No. 8549 for 2024 appropriations
• Presentation regarding the Present Tree City Award

City Council

The Defiance City Council will review a first reading for a settlement agreement with The Kroger Company. The council will also hold a second reading for an ordinance to amend Part 11 of the city's codified ordinances. No public hearings or study sessions are scheduled for this meeting.

• First reading: Ordinance authorizing a settlement agreement with The Kroger Company
• Second reading: Ordinance adopting an amended Part 11 of the Codified Ordinances

City Council

The Defiance City Council will hold its regular meeting on June 25, 2024. The council will consider a first reading for an ordinance amending Part 11 of the codified ordinances. Additionally, they will review an ordinance to authorize the purchase of a replacement pump for the Kingsbury Lift Station.

• First reading: Ordinance adopting an amended Part 11 of the codified ordinances
• First reading: Ordinance authorizing a replacement pump for the Kingsbury Lift Station

City Council

The Defiance City Council has no regular meeting scheduled for June 18, 2024. All listed committees also have no meetings scheduled for the month of June, with the next meeting set for June 25, 2024.

Planning Commission

The Planning Commission will review several variance requests and site plan reviews. This includes a final PUD overlay for 58.88 acres at 1850 North Clinton Street and signage changes at 651 Clinton Street. The agenda also includes building addition variances at Fox Run Drive and lot area reductions for City of Defiance conveyance.

• Final PUD overlay review for multi-family housing at 1850 North Clinton Street
• Signage variance request for 651 Clinton Street
• Site plan review and building addition variances at 136 Fox Run Drive
• Lot area reduction variances for City of Defiance conveyance at 2092-94 East Second Street

Civil Service Commission

The June 2024 meeting of the Defiance Civil Service Commission was cancelled due to a lack of agenda items. The next regular meeting is scheduled for July 15, 2024.

City Council

The City Council will consider a first reading of an ordinance regarding the 2024 Partnership Agreement with the Defiance and Paulding County Boards of Commissioners. This agreement involves the Maumee Valley South Chip Consortium. No public hearings or study sessions are scheduled for this meeting.

• First reading of an ordinance authorizing a partnership agreement for the Maumee Valley South Chip Consortium

City Council

The City Council will consider a resolution regarding annexation services and zoning restrictions. The agenda also includes first readings for a state block grant application, an amendment to the development plan at 309 Latchaw Drive, and a contract for drainage and pedestrian improvements.

• Resolution for annexation and zoning restrictions
• Application for Community Development Block Grant funds
• Amendment to development plan at 309 Latchaw Drive
• Contract for drainage and pedestrian improvements

City Council

The Defiance City Council will hold a regular meeting with a second reading on acquiring property at 204 East Second Street and first readings on several ordinances, including submitting charter amendments to voters in November, buying land for a septage receiving station, and setting the fire chief's salary. The council will also discuss a resolution consenting to annexation and establishing zoning restrictions. No public hearings or study sessions are scheduled.

• Second reading: ordinance to acquire real property at 204 East Second Street
• First reading: ordinance to submit charter amendments to the November 5, 2024 general election
• First reading: ordinance authorizing acquisition of 0.549 acres for a septage receiving station for $10,000
• First reading: ordinance establishing fire chief salary at $94,000 and vacation leave
• First reading: resolution consenting to annexation and establishing zoning restrictions

City Council

This is the regular City Council meeting for May 21, 2024. The agenda lists no public hearings, no special guests, and no study sessions. All committee meetings are marked as 'NO MEETING' for this date. The next meeting is scheduled for May 28, 2024.

• No public hearings scheduled
• No special guests scheduled
• All committee meetings cancelled for this date
• Next meeting set for May 28, 2024

Planning Commission

The Planning Commission will consider a PUD amendment for a residential expansion and a rezoning request for a single-family home. The body will also review variance requests for a monument sign height and size.

• PUD Overlay amendment for Phase 2 of development at 309 Latchaw Drive to add 5 townhomes
• Rezoning request from Office-Residential to Residential for 613 Gibson Street
• Variance request for 1723 Upton Street to increase monument sign height from 5 to 10 feet
• Variance request for 1723 Upton Street to increase building signage from 97.5 to 142 s.f.

Civil Service Commission

The Defiance Civil Service Commission is holding a special meeting to approve minutes from April 23, 2024, and discuss new business, including a WPC operator position and updated job descriptions. No votes or decisions are listed on the agenda.

• Approval of minutes from April 23, 2024 meeting
• Discussion of WPC operator position
• Review of updated job descriptions

City Council

City Council will hold a third reading of an ordinance authorizing a scope and services contract for the first two phases of a Parks and Riverfront Master Plan, and a first reading of an ordinance to acquire property at 204 East Second Street. No public hearings or study sessions are scheduled. Committee meetings are all cancelled for May.

• Third reading: ordinance authorizing scope and services contract for first two phases of Parks and Riverfront Master Plan
• First reading: ordinance authorizing acquisition of real property at 204 East Second Street
• Master plan includes phases for base inventory, preliminary planning/design, and final master plan
• Plan covers 17 existing parks, riverfront focus area, and connectivity improvements
• All committee meetings (e.g., Finance, Police & Fire, Streets) are cancelled for May

City Council

The City Council is holding a regular meeting with a second reading of an ordinance authorizing a scope and services contract for the first two phases of a Parks and Riverfront Master Plan, declared an emergency. The agenda also includes a committee-of-the-whole discussion on recommended changes to the zoning code. Most other committees have no meetings scheduled.

• Second reading: ordinance authorizing scope and services contract for first two phases of Parks and Riverfront Master Plan, declaring an emergency
• Committee of the Whole: discuss recommended changes to zoning code with Glenn Grisdale
• Charter review meeting scheduled for May 6, 2024, 5:30 p.m.
• No public hearing or special guest listed

Charter Review Committee

The Charter Review Committee is meeting to approve previous minutes and review all changes to the charter. This process determines potential updates to the city's governing document.

• Review of all charter changes

City Council

This agenda announces that the April 30, 2024 regular City Council meeting is cancelled, with no public hearings, special guests, or study sessions scheduled. All committee meetings for April are also cancelled. The next regular meeting is set for May 7, 2024, and a charter review session is scheduled for May 6 at 5:30 p.m. in the Front Conference Room at 631 Perry Street.

• Regular meeting cancelled for April 30, 2024
• Charter review session scheduled May 6, 2024, 5:30 p.m., Front Conference Room, 631 Perry Street
• Next regular meeting May 7, 2024
• All April committee meetings cancelled
• Board of Control meets Mondays and Thursdays at 1:30 p.m. and 9:00 a.m.

Charter Review Committee

The Charter Review Committee will meet to approve previous minutes and review matters from the last meeting. The body is scheduled to review Article VII and Article IX of the charter.

• Review of Article VII
• Review of Article IX

City Council

The Defiance City Council will hold first readings on three ordinances: one authorizing a scope and services contract for the first two phases of a Parks and Riverfront Master Plan, one authorizing a contract for waterline replacement on Jefferson Avenue, and one amending the 2024 appropriations ordinance. No public hearings or special guests are scheduled. The meeting also includes citizen concerns and committee reports.

• First reading: ordinance authorizing scope and services contract for first two phases of Parks and Riverfront Master Plan
• First reading: ordinance authorizing contract for construction of waterline replacement on Jefferson Avenue
• First reading: ordinance amending Ordinance No. 8549 to adjust 2024 appropriations
• Citizen concerns: 5-minute public comment period
• Charter review meeting scheduled for April 24, 2024

Civil Service Commission

The Civil Service Commission is holding a special meeting to discuss the Water Superintendent and Assistant Water Superintendent positions. The agenda also includes the approval of minutes from the March 19, 2024 meeting.

• Water Superintendent discussion
• Assistant Water Superintendent discussion
• Approval of March 19, 2024 meeting minutes

Charter Review Committee

The committee will meet to approve previous meeting minutes and conduct a review of Articles VI and VII of the city charter. The agenda includes a review of matters from the last meeting.

• Review of Article VI
• Review of Article VII

City Council

Defiance City Council is holding a special meeting with three ordinances on second reading, meaning they are likely to be voted on. The ordinances cover applying for a Water Supply Revolving Loan for waterline replacement on Jefferson Avenue, awarding a pavement marking contract, and setting 2024 compensation for non-bargaining personnel. The compensation ordinance includes a 110% salary increase for the Interim Water Superintendent, effective March 18, 2024.

• Application to Water Supply Revolving Loan Account Fund for waterline replacement along Jefferson Avenue
• Contract award for pavement marking throughout the city
• 110% salary increase for Interim Water Superintendent in Water Treatment Plant Division, effective March 18, 2024
• All three ordinances declared emergencies for immediate effect

Civil Service Commission

The April 2024 Civil Service Commission meeting has been cancelled because there are no agenda items to address. The next regular meeting is scheduled for May 20, 2023 at 5:15pm.

• Meeting cancelled due to lack of agenda items
• Next regular meeting scheduled for May 20, 2023 at 5:15pm

Planning Commission

The Planning Commission will consider site plan reviews and variance requests for developments on Elliott Road and Commerce Drive. The body will also review a variance request for a lot area reduction on Biede Avenue.

• Site plan review and variances for a 150,000 sf addition at 25401 Elliott Road
• Variance requests for 25401 Elliott Road regarding sidewalks, parking, bike spaces, and landscaping
• Site plan review and variances for Flag 1 of the Four Flags of Freedom Project at 25135 Commerce Drive
• Variance request for 25135 Commerce Drive regarding tower setback and pole sign height
• Variance request to reduce minimum lot area to less than one acre at 211 Biede Avenue

Charter Review Committee

The Charter Review Committee is meeting to discuss specific sections of the city charter. The body will review Articles III, IV, and V and address matters from the previous meeting.

• Review of Article III
• Review of Article IV
• Review of Article V

City Council

Defiance City Council's regular meeting on April 9, 2024, includes first readings of three ordinances: applying for a Water Supply Revolving Loan to replace waterlines on Jefferson Avenue, awarding a pavement marking contract, and setting 2024 compensation for non-bargaining personnel. A special guest will present downtown diagnostics. No public hearings or study sessions are scheduled.

• First reading: ordinance to apply for Water Supply Revolving Loan Account funds for Jefferson Avenue waterline replacement
• First reading: ordinance awarding a contract for citywide pavement marking
• First reading: ordinance increasing Interim Water Superintendent salary by 110% effective March 18, 2024
• Special guest: Kirstie Mack, Executive Director of DDVB, presenting downtown diagnostics
• Charter Review Committee meeting scheduled for April 10, 2024, 5:30 p.m. at 631 Perry Street

City Council

The Defiance City Council is holding a regular meeting with a third reading, as amended, of an ordinance that would amend Section 1519.04 of the city's codified ordinances. No public hearing, special guest, or study session is scheduled. All committee meetings for April are cancelled, and a charter review session is set for the prior day.

• Third reading as amended of ordinance amending Section 1519.04 of the Codified Ordinances
• Charter review meeting on April 1, 2024, at 5:30 P.M. in the Front Conference Room
• All April committee meetings cancelled
• Citizen concerns limited to 5 minutes with name and address for the record

Charter Review Committee

The Charter Review Committee is meeting to assign a chairperson and review Articles I and II of the city charter. The group will also determine the date and time for the next meeting.

• Assignment of a chairperson
• Review of Article I
• Review of Article II

City Council

The Defiance City Council is holding a regular meeting with no public hearings or special guests. The main business includes third reading of a right-of-way vacation, second reading of a zoning code amendment, and first readings of two emergency contracts for street resurfacing and a clarifier tank repair. Committee meetings are all cancelled for March.

• Third reading: ordinance vacating right-of-way between Agnes Avenue and Cleveland Avenue in Knapp & Hay's Addition
• Second reading as amended: ordinance amending Section 1519.04 of the Codified Ordinances
• First reading: contract for 2024 Street Resurfacing Program, declared emergency
• First reading: contract for clarifier tank repair at Water Treatment Plant, declared emergency

Civil Service Commission

The Civil Service Commission is meeting to approve minutes and discuss several personnel matters: police entry-level/lateral transfer testing, an equipment operator position, the water superintendent job description and hiring, and review of fire chief applications. These are discussion items, not final decisions.

• Approval of minutes from February 12, 2024 meeting
• Entry Level/Lateral Transfer Police Testing
• Equipment Operator position
• Water Superintendent job description and hiring
• Review Fire Chief applications

City Council

This is a regular meeting of the Defiance City Council, but the agenda contains only procedural items. No public hearings, special guests, or committee meetings are scheduled. The next meeting is set for March 26, 2024, and the Board of Control meeting on March 25, 2024, is cancelled.

• No public hearings scheduled
• No special guests
• All committee meetings marked as 'NO MEETING'
• Board of Control meeting on March 25, 2024, cancelled
• Next meeting scheduled for March 26, 2024

Planning Commission

The Planning Commission meeting scheduled for March 18, 2024, contains no agenda items. The meeting is listed as having no administrative or planning items for discussion.

City Council

The Defiance City Council is holding a regular meeting with several ordinance readings. They will consider a third reading of an amendment to the codified ordinances, a second reading to vacate right-of-way between Agnes and Cleveland Avenues, and first readings for the continued operation of the Defiance Outdoor Refreshment Area and an amendment promoting equal housing opportunity. No public hearings or study sessions are scheduled.

• Third reading: ordinance amending Section 1519.04 of the Codified Ordinances
• Second reading: ordinance vacating right-of-way between Agnes Avenue and Cleveland Avenue in Knapp & Hay's Addition
• First reading: ordinance approving continued operation of the Defiance Outdoor Refreshment Area
• First reading: ordinance amending Chapter 1357 promoting equal housing opportunity

City Council

The Defiance City Council is holding a regular meeting with no public hearings or special guests. The main item is the first reading of an ordinance to vacate the right-of-way between Agnes Avenue and Cleveland Avenue in Knapp & Hay's Addition. All committee meetings are cancelled for March.

• First reading: ordinance vacating right-of-way between Agnes Avenue and Cleveland Avenue in Knapp & Hay's Addition
• No public hearings scheduled
• No special guests
• All council committees (Building & Lands, Finance & Budget, Police & Fire, etc.) have no meetings in March
• Traffic Commission and Board of Control meetings also cancelled

City Council

The Defiance City Council is holding a regular meeting with two first readings: one to award a contract for waterline replacement and resurfacing of Webster Street, and another to ratify a collective bargaining agreement with the police sergeants and lieutenants union (Local 166). No public hearings or study sessions are scheduled, and all committee meetings are cancelled for February.

• First reading: ordinance awarding contract for waterline replacement and resurfacing of Webster Street, declared an emergency
• First reading: ordinance ratifying collective bargaining agreement with Sergeants and Lieutenants' Local 166, IUPA, AFL-CIO, declared an emergency
• Agreement covers January 1, 2024 through December 31, 2026
• No public hearings or study sessions scheduled
• All committee meetings cancelled for February

Planning Commission

The Planning Commission will consider a request for signage variances for US Energy and an alley vacation request from the George E. Taylor Estate. The body will also review a right-of-way dedication to extend Geneva Boulevard for KFM Foods.

• Signage variance request for US Energy at 310 W. Second Street regarding letter height and canopy limits
• Alley vacation request between Agnes Avenue and Cleveland Avenue
• Right-of-way dedication to extend Geneva Boulevard to serve KFM Foods

City Council

This is a special meeting of the Defiance City Council focused solely on the Reimagine Campaign. No public hearings, special guests, or study sessions are scheduled. All standing committee meetings for February are cancelled, and the agenda is otherwise procedural.

• Special meeting topic: Reimagine Campaign
• No public hearing scheduled
• No special guest scheduled
• All February committee meetings cancelled
• Board of Control meets Mondays and Thursdays at 631 Perry Street

City Council

Defiance City Council will hold first readings on three ordinances at its February 13, 2024 regular meeting. The main items are authorizing a $629,024 design contract for the Ralston Avenue roundabouts project, accepting a settlement from the Endo opioid bankruptcy, and applying for a $1,168,920 state loan for Webster Street waterline work. All three ordinances are declared emergency measures.

• Authorize $629,024 design contract with Strand Associates for Ralston Avenue roundabouts at Anthony Wayne Blvd and Latchaw Dr
• Accept Endo International opioid bankruptcy settlement; distribution amount to City not yet final
• Apply for $1,168,920 Ohio WSRLA loan for Webster Street waterline replacement and resurfacing
• All three ordinances declared emergency measures requiring 5 votes for immediate effect

Civil Service Commission

The Defiance Civil Service Commission is meeting to approve minutes from December 2023 and discuss new business, including an item related to the Fire Chief. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of minutes from December 12, 2023 meeting
• New business: Fire Chief

City Council

The Defiance City Council is holding a regular meeting with no public hearings or special guests. They will take a third reading of an ordinance amending Section 1519.04 of the codified ordinances, and first readings of ordinances accepting permanent easements along Webster Street and authorizing fund transfers for 2024. The fund transfer ordinance specifies a monthly transfer of $833 from the General Fund to the Splash Pad Trust Fund from January through September 2024.

• Third reading: ordinance amending Section 1519.04 of codified ordinances
• First reading: ordinance accepting permanent easements along Webster Street (declared emergency)
• First reading: ordinance authorizing fund transfers for 2024
• Transfer of $833/month from General Fund #101 to Splash Pad Trust Fund #405 (Jan–Sep 2024)

City Council

The Defiance City Council is holding a regular meeting on January 30, 2024, but the agenda is entirely procedural. There are no public hearings, special guests, or committee meetings scheduled, and the next meeting is set for February 6, 2024.

• No public hearings scheduled
• No special guests
• All committee meetings marked as 'NO MEETING'
• Next meeting: February 6, 2024
• Citizen concerns: 5 minutes, name and address for the record

City Council

The Defiance City Council is holding a regular meeting with several first-reading ordinances, including authorizing the purchase of a street sweeper, a contract for flow meter monitoring and data management, and payment to the Ohio Department of Transportation for resurfacing. They will also have a second reading of an ordinance amending Section 1519.04 of the codified ordinances. Additionally, the council will consider amendments to the 2024 appropriations ordinance and monthly fund transfers. No public hearings or special guests are scheduled.

• First reading: ordinance authorizing purchase of a street sweeper and declaring an emergency
• First reading: ordinance authorizing contract for monitoring and data management of flow meters and declaring an emergency
• First reading: ordinance authorizing and appropriating payment to Ohio Department of Transportation for resurfacing and declaring an emergency
• First reading: ordinance amending Ordinance No. 8549 to make appropriations for 2024, with changes totaling $2,836,279.47 across General Fund, Water Treatment Plant, Water Pollution Control, and Sewer Capital Improvement
• First reading: ordinance authorizing monthly transfers of funds for 2024

City Council

The January 16, 2024 regular meeting of the Defiance City Council is canceled, with no public hearings, special guests, or study sessions scheduled. All committee meetings for January are also marked as no meeting. The next regular council meeting is set for January 23, 2024.

• Regular meeting canceled for January 16, 2024
• No public hearings scheduled
• All council committee meetings for January are canceled
• Next meeting scheduled for January 23, 2024

Planning Commission

The meeting scheduled for January 15, 2024, contains no agenda items. The session is procedural boilerplate.

City Council

The Defiance City Council is holding its first regular meeting of 2024, with new council members being sworn in. The council will have first readings of three ordinances: one amending the zoning code (Section 1519.04), one amending the 2024 appropriations ordinance, and one authorizing fund transfers for 2024. No public hearings or study sessions are scheduled, and most committee meetings are cancelled.

• Swearing-in of new council members for Wards 1-4
• First reading: ordinance amending Section 1519.04 of the Codified Ordinances (zoning code)
• First reading: ordinance amending Ordinance No. 8549 for 2024 appropriations
• First reading: ordinance authorizing fund transfers for 2024
• Special guest: Patrolman Sanders and K-9 Kenzo