Defiance public meetings in 2023

City Council

This agenda is procedural boilerplate: the December 26, 2023 regular City Council meeting is cancelled, with no public hearing, special guest, or study session scheduled. All committee meetings for December are also marked as 'NO MEETING.' The next regular scheduled meeting is January 9, 2024.

• Regular meeting cancelled for December 26, 2023
• No public hearings or special guests scheduled
• All December committee meetings (Committee of the Whole, Building & Lands, Economic Development, Finance & Budget, Police & Fire, Public Relations, Public Utilities, Sewer & Sanitation, Streets & Sidewalks, Waterworks) are cancelled
• Traffic Commission and Board of Control meetings also cancelled for December
• Next regular meeting scheduled for January 9, 2024

City Council

At this special meeting, the Defiance City Council will hold first readings on two ordinances: one amending the 2023 appropriations to add $1,200,574.42 across various funds, and another authorizing transfers of funds for December 2023. No public hearings or study sessions are scheduled. The meeting is limited to these two pieces of legislation.

• Supplemental appropriations totaling $1,200,574.42, including $220,000 to the General Fund, $232,500 to the Police & Fire Fund, and $560,000 to the Water Treatment Plant Fund
• Water Treatment Plant Fund increase of $535,000 for chemicals and $25,000 for retirement/conversion
• Police Department overtime increase of $115,000 and ARPA Police funding of $112,000
• Fire and Rescue Trust Fund receives $86,222.03 for fire damage repair
• Fund transfers include $556,250 from General Fund to Police & Fire Fund and $41,849 from Sewer Capital Improvement Fund to Water Treatment Plant Fund

City Council

At this special meeting, the Defiance City Council will hold first readings on two ordinances: one amending the 2023 appropriations to add $1,114,352.39 across various funds, and another authorizing December 2023 fund transfers. No public hearings or study sessions are scheduled. The meeting is limited to these two pieces of legislation.

• Supplemental appropriations totaling $1,114,352.39, including $220,000 to the General Fund, $232,500 to the Police & Fire Fund, and $560,000 to the Water Treatment Plant Fund
• Water Treatment Plant Fund receives $535,000 for chemicals and $25,000 for retirement/conversion
• Police Department gets $112,000 in ARPA funds and $115,000 for overtime; Fire Department gets $5,500 for radio contract
• Fund transfers include $556,250 from General Fund to Police & Fire Fund, and $46,812 from Commerce Drive Fund to WPC Fund
• Transfers also include $41,849 from Sewer Capital Improvement Fund to WTP Fund and $33,678 from General Fund to WTP Fund

Planning Commission

The Planning Commission will review site plans and permit requests for two new commercial developments. The body will also vote on its internal leadership positions for 2024.

• Conditional use permit and site plan review for a new Dunkin' restaurant at 1119 Ralston Avenue
• Conditional use permit and site plan review for a day care center and preschool at 101 West Rosewood Ave.
• Variance request for 101 West Rosewood Ave. to reduce front yard setback to 24’8”
• Variance request for 101 West Rosewood Ave. to reduce parking to 8 spaces from the required 24
• Variance request for 101 West Rosewood Ave. to reduce activity area setbacks

City Council

The Defiance City Council will hold first readings on several ordinances, including a collective bargaining agreement with the firefighters' union and compensation adjustments for nonbargaining personnel. The meeting is largely procedural, with no public hearings or study sessions scheduled, and committee meetings are all cancelled.

• First reading: collective bargaining agreement with Local 918, International Association of Firefighters
• First reading: ordinance setting 2024 compensation for nonbargaining personnel, with raises up to 13% for some positions
• First reading: contract for sludge hauling from Water Pollution Control site
• First reading: contract for design services for Ottawa Avenue Corridor Improvements
• First reading: contract for design services for Wastewater Treatment Plant improvements

Civil Service Commission

The Defiance Civil Service Commission will meet to approve minutes from its October 2, 2023 meeting and discuss new business, including an equipment operator position and the fire chief job description. The meeting is scheduled for December 12, 2023 at 5:15 p.m. at 631 Perry Street.

• Approval of minutes from October 2, 2023 meeting
• Discussion of equipment operator position
• Review of fire chief job description

City Council

The Defiance City Council will hold a regular meeting with first readings of three ordinances: a contract for a surveillance and key control system for city parks, approval of a final development plan for 492 Domersville Road, and the 2024 appropriations ordinance totaling $56,184,683.54. The meeting also includes special guests discussing a fireworks ordinance and signage code. No public hearings or study sessions are scheduled.

• First reading: ordinance authorizing contract for surveillance and key control system for city parks
• First reading: ordinance approving final development plan for 492 Domersville Road
• First reading: 2024 appropriations ordinance totaling $56,184,683.54
• Special guest: Ralph Hahn on fireworks ordinance
• Special guest: Trish Speiser on signage code

City Council

The City Council is reviewing two ordinances during this meeting. One ordinance concerns a contract for widening and paving Ginter Road, while the other authorizes an electricity supply contract for the electric aggregation program.

• Ordinance for the widening and paving of Ginter Road
• Ordinance for a twenty-month third-party electricity supply contract

City Council

This agenda announces that the City Council's regular meeting for November 21, 2023, is cancelled, with no public hearings, special guests, or study sessions scheduled. All committee meetings are also marked as 'NO MEETING' for November. The next regular meeting is set for November 28, 2023, and the city offices will be closed on November 23 for Thanksgiving.

• No public hearing scheduled
• No special guest
• All committee meetings cancelled for November
• Next regular meeting: November 28, 2023
• City offices closed November 23, 2023

Planning Commission

The Planning Commission will consider variance requests for residential properties and a final PUD overlay review. The body is deciding on specific zoning exceptions and a multi-family and commercial development project.

• Variance request for a covered porch at 408 East High Street
• Variance and conditional use permit for a garage conversion at 702 Gibson Street
• Final PUD Overlay review for townhomes, convenience store, retail, and self-storage at 492 Domersville Road

Civil Service Commission

The November 2023 Civil Service Commission meeting has been cancelled. An alternate meeting date will be announced later.

• November 2023 meeting cancelled
• Alternate meeting date to follow

City Council

The Defiance City Council is holding a regular meeting with three first-reading ordinances: authorizing a 20-month electric aggregation service agreement with Dynegy Energy Services, approving a tax incentive for JWZ Properties in Community Reinvestment Area No. 3, and ratifying a collective bargaining agreement with Patrolmen Local 166. No public hearings or special guests are scheduled. The meeting also includes citizen concerns and committee assignments.

• First reading: ordinance authorizing 20-month electric aggregation service agreement with Dynegy Energy Services, LLC
• First reading: ordinance approving tax incentive agreement for JWZ Properties, LLC in Community Reinvestment Area No. 3
• First reading: ordinance ratifying collective bargaining agreement with Patrolmen Local 166, IUPA, AFL-CIO
• No public hearings or special guests scheduled

City Council

The Defiance City Council is holding a regular meeting with several first readings, including ordinances to award retention incentive grant funds to fire and police first responders, amend the East River Drive wetland restoration project, and authorize multiple fund transfers for 2023. No public hearings or special guests are scheduled. The agenda also lists committee assignments, all marked as no meetings.

• First reading: ordinance amending Section 509.08 of the Codified Ordinances
• First reading: ordinance awarding retention incentive grant funds to Fire Division first responders, declared an emergency
• First reading: ordinance awarding retention incentive grant funds to Police Division first responders, declared an emergency
• First reading: ordinance amending Ordinance No. 8373 for East River Drive Wetland Restoration Project, declared an emergency
• First reading: two ordinances authorizing fund transfers for 2023, including $397,250 from General Fund to Police & Fire Fund

City Council

This agenda is procedural boilerplate: the October 31, 2023 regular City Council meeting is cancelled, with no public hearings, special guests, or study sessions scheduled. All committee meetings for October are also cancelled. The next regular meeting is scheduled for November 7, 2023.

• Regular meeting cancelled for October 31, 2023
• All committee meetings (Committee of the Whole, Building & Lands, Economic Development, Finance & Budget, Police & Fire, Public Relations, Public Utilities, Sewer & Sanitation, Streets & Sidewalks, Waterworks) cancelled for October
• Traffic Commission and Board of Control meetings also cancelled for October
• Next scheduled meeting: November 7, 2023

City Council

Defiance City Council is holding its regular meeting on October 24, 2023. The main business is first readings of ordinances to authorize a contract for the Carpenter Road water tower painting project and to apply for state funding for it, plus consenting to ODOT improvements on State Routes 66, 281, and 18. The council will also hear a monthly update from the CIC executive director and approve replacement pages to the city code.

• First reading: ordinance authorizing application for Ohio Water Development Authority cooperative agreement for Carpenter Road water tower painting project
• First reading: ordinance authorizing contract for Carpenter Road water tower painting project
• First reading: ordinance consenting to ODOT improvements to State Route 66, State Route 281, and State Route 18 within city limits
• First reading: ordinance approving current replacement pages to the Defiance Codified Ordinances
• Special guest: CIC Executive Director Erika Willitzer monthly update

City Council

The City Council is processing replacement pages for the Traffic and General Offenses Codes. These updates include revised sections regarding vehicle impoundment and the establishment of private tow-away zones.

• Replacement of Traffic Code pages 17 through 22F, 39, 40, 55 through 64, 71 through 74B, 77, 78, 80A through 80D, 95 through 100, 103 through 106D, 109, 110, 133, 134, and 143 through 152
• Replacement of General Offenses Code pages 3 through 6, 13 through 14B, 17 through 20, 33 through 46B, 49 through 54, 55 through 58, 60C through 60G, 76E through 76H, 77, 78, 81 through 83, 93, 94, 99 through 100B, 103, 104, 107, 108, 115 through 120F, 124A through 130B, 132G, 132H, 139, 140, 147, 148, 157, 158, and 163 through 164H
• Updated regulations for impounding vehicles on private residential or agricultural property
• New requirements for establishing private tow-away zones, including signage dimensions and content
• A $5.00 per day storage charge for vehicles kept on premises owned or leased by the Municipality

City Council

This agenda is procedural boilerplate: the October 17, 2023 regular City Council meeting is cancelled, with no public hearings, special guests, or study sessions scheduled. All committee meetings (Committee of the Whole, Building & Lands, Economic Development, Finance & Budget, Police & Fire, Public Relations, Public Utilities, Sewer & Sanitation, Streets & Sidewalks, Waterworks) are also marked 'NO MEETING' for October. The next regular meeting is set for October 24, 2023, and the Board of Control continues its regular Monday and Thursday meetings.

• Regular meeting cancelled for October 17, 2023
• Next regular meeting scheduled for October 24, 2023
• All standing committee meetings cancelled for October
• No public hearings or special guests on agenda
• Board of Control meetings continue Mondays and Thursdays

Planning Commission

The Defiance Planning Commission will consider two variance and conditional use requests — one for auto sales at 622 Clinton Street and one to convert a garage into a mother-in-law suite at 702 Gibson Street — plus a final PUD overlay review for a mixed-use development at 492 Domersville Road that was tabled in August. The meeting also includes approval of prior minutes and appointment of a CRA representative.

• Variance request to allow auto sales/rental on lot smaller than 2-acre minimum at 622 Clinton Street (applicant James D. Derrow)
• Variance requests to allow accessory dwelling unit without owner-occupied principal dwelling and exceed 35% gross floor area limit at 702 Gibson Street (applicant Lola G & People, LLC)
• Final PUD overlay review for 8.5-acre site at 492 Domersville Road for townhomes, convenience store, retail, and self-storage (applicant Scott Ayres)
• Approval of September 18, 2023 meeting minutes
• Appointment of CRA representative from Planning Commission

City Council

The Defiance City Council will hold a regular meeting on October 10, 2023, with first readings of four ordinances. The most significant items are proposed increases to water and sewer rates, effective January 1, 2024, through 2027, to cover operational and debt service costs. The council will also consider a revolving loan fund waiver for the Bicentennial Alley project and additional compensation for rehired retired employees.

• First reading: Ordinance to increase water rates from $59.57 to $62.82 per 1,000 cubic feet (2024-2027) and adjust readiness-to-serve charges
• First reading: Ordinance to increase sewer commodity charges from $5.41 to $5.59 per 100 cubic feet (2024-2027) and adjust readiness-to-serve charges
• First reading: Ordinance to submit a revolving loan fund waiver request for Bicentennial Alley off W. 2nd Street
• First reading: Ordinance authorizing additional compensation for retired employees rehired into prior positions
• No public hearings or special guests scheduled

City Council

The Defiance City Council is holding a regular meeting with a third reading of an ordinance to vacate a right-of-way between Ottawa Terrace lots and Eastside Park, and a first reading of a contract for downtown Clinton Street corridor pedestrian improvements. A study session on water/sewer rates is also scheduled. No public hearings are listed.

• Third reading: ordinance vacating right-of-way between Lots 53-65, Ottawa Terrace Addition, and Eastside Park
• First reading: ordinance authorizing contract for Downtown – Clinton Street Corridor Pedestrian Improvements, declared an emergency
• Study session: water/sewer rates
• Proclamation to Mr. Pessefall as Community Santa Claus 2009
• Alley vacation request at Haig Street, rear of lots adjacent Eastside Park, applicant Scott Brown

Civil Service Commission

The Defiance Civil Service Commission is holding a special meeting to approve minutes from the previous meeting and discuss new business regarding entry-level or lateral transfer police officer positions. This is a routine administrative meeting with no other substantive items on the agenda.

• Approval of minutes from September 18, 2023 meeting
• Discussion of entry-level/lateral transfer police officer hiring

City Council

The Defiance City Council is holding a regular meeting with a public hearing (none scheduled), a special guest presenting a new comprehensive plan, and several first and second readings. Key items include vacating a right-of-way on Haig Street, renewing a contract for indigent defense legal services, adopting the comprehensive community action plan, and accepting tax levy rates from the Budget Commission.

• Second reading: ordinance to vacate right-of-way between Ottawa Terrace Lots 53-65 and Eastside Park, Haig Street
• First reading: contract renewal with Defiance County for indigent defense legal services in Municipal Court
• First reading: resolution adopting the Defiance Comprehensive Community Action Plan
• First reading: resolution accepting Budget Commission tax rates and authorizing levies (General Fund $736,000, Police Pension $105,000, Fire Pension $105,000)

City Council

This is a regular meeting of the Defiance City Council, but the agenda is entirely procedural. There are no public hearings, special guests, study sessions, or committee meetings scheduled, and no substantive items are listed for discussion or decision.

• No public hearings scheduled
• No special guests
• All committee meetings marked as NO MEETING
• Next regular meeting set for September 26, 2023

Planning Commission

The Defiance Planning Commission will consider four planning items, including three variance requests and a final PUD overlay review for a mixed-use development. The meeting also includes approval of the previous month's minutes and public input.

• Variance for accessory building at 225 Riverdale Drive (1,280 sq ft, 560 sq ft over limit)
• Variance for accessory building at 1137 Columbus Avenue (1,280 sq ft, 560 sq ft over limit)
• Conditional use permit and sign variance for dog grooming/boarding at 818 Nicholas Street (sign 15 sq ft vs 2 sq ft max)
• Final PUD overlay review for 8.5 acres at 492 Domersville Road (townhomes, convenience store, retail, self-storage)

Civil Service Commission

The Defiance Civil Service Commission is meeting to approve minutes from the August 22, 2023 meeting and discuss new business regarding a Collections Supervisor position. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of minutes from August 22, 2023 meeting
• Discussion of Collections Supervisor position

City Council

The Defiance City Council is holding a regular meeting with two ordinances on the agenda. One is a second reading to vacate a right-of-way between Ottawa Terrace Lots 53-65 and Eastside Park, and the other is a first reading to authorize the purchase of an aerial platform vehicle for the Fire Division. No public hearings or study sessions are scheduled.

• Second reading: ordinance vacating right-of-way between Lots 53-65, Ottawa Terrace Addition, adjacent to Eastside Park
• First reading: ordinance authorizing purchase of an aerial platform vehicle for the Fire Division, declared an emergency
• Alley vacation request for Haig Street rear lots adjacent to Eastside Park, applicant Scott Brown, 501 Haig Street

City Council

The Defiance City Council is holding a regular meeting with several first readings of ordinances, including a lease agreement with the Defiance Development and Visitors' Bureau for right-of-way on Clinton and West 3rd and 4th Streets, a vacation of right-of-way in Ottawa Terrace Addition and Eastside Park, a grant application for road improvements on Elliott Road and Cleveland Avenue, and a vehicle purchase. A third reading will consider vacating right-of-way between Lots 43 and 44 in Phelps' Addition. A special guest will discuss the Downtown Façade Program and RIBFEST update. No public hearings or study sessions are scheduled.

• Third reading: ordinance vacating right-of-way between Lots 43 and 44 in Phelps' Addition
• First reading: lease agreement with Defiance Development and Visitors' Bureau for right-of-way on Clinton and West 3rd and 4th Streets (emergency)
• First reading: ordinance vacating right-of-way between Lots 53-65 in Ottawa Terrace Addition and Eastside Park
• First reading: ordinance directing city administrator to apply for Ohio Public Works Commission grant for Elliott Road and Cleveland Avenue improvements (emergency)
• First reading: ordinance authorizing purchase of a leased vehicle

City Council

The Defiance City Council regular meeting for August 29, 2023, is cancelled with no public hearings, special guests, or study sessions. All committee meetings for August are also marked as no meeting. The next regular meeting is scheduled for September 5, 2023.

• No public hearings scheduled
• No special guests
• All committee meetings cancelled for August
• Next regular meeting September 5, 2023

Civil Service Commission

The agenda for the Defiance Civil Service Commission meeting on August 22, 2023, could not be retrieved. The website returned an error stating the PDF file was not found. No agenda items or decisions are available.

• Agenda PDF file not found on city website

The Civil Service Commission established the written and assessment requirements for Police Lieutenant promotional testing. The board also extended the current Police Sergeant promotional list for an additional year.

• Approved June 27 and July 17, 2023 meeting minutes
• Approved using National Testing Network for written Police Lieutenant testing and Ohio Association of Chiefs of Police for the assessment center
• Set Police Lieutenant testing requirements: 70% minimum written score to qualify for assessment; final score based on 55% assessment and 45% written scores plus seniority credit
• Approved opening Lieutenant testing to Patrolmen with three years experience if at least two Sergeants waive interest
• Approved extension of the Police Sergeant Promotional List for a second year

City Council

The Defiance City Council is holding a regular meeting with several first and second readings of ordinances. Key items include accepting the annexation of 1.289 acres from Richland Township, approving a final development plan for 309 Latchaw Drive, ratifying special counsel for the Maumee River waterline crossing litigation, and awarding a design contract for the Jefferson Avenue waterline replacement. No public hearings or study sessions are scheduled.

• Second reading: ordinance vacating right-of-way between Lot 43 and Lot 44 in Phelps' Addition
• Second reading: ordinance accepting annexation of 1.289 acres in Richland Township
• First reading: final development plan for 309 Latchaw Drive
• First reading: ratifying Bricker Graydon LLP as special counsel for Maumee River waterline crossing litigation
• First reading: professional services contract for Jefferson Avenue waterline replacement design

Planning Commission

The Defiance Planning Commission will review three planning items: a variance request for an accessory building, an alley vacation request, and a final PUD overlay review for a mixed-use development. The PUD overlay was previously tabled and will be reconsidered. Public input and discussion are scheduled.

• Variance request for 840 sq ft accessory building at 1813 Ayersville Avenue (120 sq ft over limit)
• Alley vacation request along Haig Street adjacent to Eastside Park
• Final PUD overlay review for 492 Domersville Road: townhomes, convenience store, retail, self-storage
• Approval of July 17, 2023 meeting minutes

The Commission approved two variances for an accessory building at 1813 Ayersville Avenue and recommended the vacation of an alley on Haig Street to City Council. A final PUD overlay review for a mixed-use project at 492 Domersville Road was let lie.

• Approved variance for accessory use within side yard setback at 1813 Ayersville Avenue (unanimous)
• Approved variance for accessory use exceeding 720 s.f. at 1813 Ayersville Avenue (unanimous)
• Approved Alley Vacation Request at Haig Street and recommended to City Council (unanimous)
• Approved motion to 'Let it Lie' regarding Final PUD Overlay Review at 492 Domersville Road (unanimous)
• Approved July 17, 2023, meeting minutes (unanimous)

City Council

This agenda is procedural boilerplate. The August 15 regular meeting is canceled, with no public hearing, special guest, study session, or committee meetings scheduled. The next regular meeting is set for August 22, 2023.

• No public hearing scheduled
• No committee of the whole or standing committee meetings
• Next regular meeting: August 22, 2023
• Board of Control meets Mondays and Thursdays at 631 Perry Street

City Council

The Defiance City Council is holding a regular meeting with several first readings of ordinances, including rezoning two properties, approving preliminary plans, vacating a right-of-way, accepting an annexation, and awarding a waterline replacement contract. No public hearings or study sessions are scheduled, and all committee meetings are cancelled.

• Rezone 492 Domersville Road from O-R to O-R Mixed-Use PUD Overlay
• Rezone 309 Latchaw Drive from O-R to O-R Mixed-Use PUD Overlay
• Vacate right-of-way between Lot 43 and Lot 44 in Phelps' Addition
• Annex 1.289 acres in Richland Township
• Award contract for waterline replacement and resurfacing in Darbyshire Neighborhood (emergency)

City Council

The Defiance City Council is holding a regular meeting with two public hearings for rezoning, conditional use permits, and site plan reviews. The first is for an assisted living facility at 309 Latchaw Drive, and the second is for a mixed-use development at 492 Domersville Road. No legislation or study session is scheduled.

• Public hearing: rezoning for PUD overlay, conditional use permit, and site plan review for assisted living facility at 309 Latchaw Drive (21.889 acres, main building and 5 townhomes with 6 residences each)
• Public hearing: rezoning for PUD overlay, conditional use permit, and site plan review for multi-family townhomes, convenience store, retail space, and self-storage at 492 Domersville Road (8.5 acres)
• No legislation on the agenda
• All committee meetings are cancelled for August

City Council

The Defiance City Council is holding a regular meeting with a first reading of a resolution expressing support for an Enterprise Zone Agreement between Defiance County and Arps Dairy, Inc. The agreement would grant an 80% real property tax exemption for 10 years on $2 million in building improvements as part of a larger $5.935 million project to relocate and expand operations to 136 Fox Run. The council will also hold a study session on the city's cash position from revenue and expense. No public hearings or special guests are scheduled.

• First reading of resolution supporting Enterprise Zone Agreement with Arps Dairy for 80% tax abatement over 10 years
• Arps Dairy to invest $2,000,000 in building improvements, $500,000 in moving expenses, $1,000,000 in equipment, and $535,000 for contingencies and trucks
• Project to create 5 new full-time jobs and retain 28 existing positions
• Arps Dairy to make annual donations to Defiance County Infrastructure Fund equal to 3% of tax savings or $100 minimum
• Study session on cash position from revenue and expense

City Council

This is a notice that the Defiance City Council regular meeting scheduled for Tuesday, July 18, 2023, is cancelled — no public hearing, special guest, or study session is listed. All committee meetings (Committee of the Whole, Building & Lands, Economic Development, Finance & Budget, Police & Fire, Public Relations, Public Utilities, Sewer & Sanitation, Streets & Sidewalks, Waterworks) are also marked 'NO MEETING' for July. The next regular scheduled meeting is July 25, 2023. The agenda is purely procedural boilerplate with no substantive items.

• Regular meeting cancelled for July 18, 2023
• All ten council committees show no meeting in July
• Next regular meeting scheduled for July 25, 2023
• Board of Control meetings posted for Mondays and Thursdays at 631 Perry Street

Civil Service Commission

The Defiance Civil Service Commission is meeting to discuss entry-level and lateral transfer fire testing. The agenda contains only this one new business item, with no other substantive matters listed.

• Entry Level/Lateral Transfer Fire Testing

The Commission expired the existing firefighter candidate list and established new testing requirements for entry-level and lateral transfer firefighters. Both processes utilize the National Testing Network with a deadline of August 21, 2023.

• Declared existing firefighter list expired as of July 21, 2023 (All aye)
• Approved entry-level firefighter/paramedic testing via National Testing Network with August 21, 2023 deadline (All aye)
• Set entry-level passing scores at 60% for Reading, Math, Human Relations, and Mechanical sections, and 50% for Public Safety Self Assessment (All aye)
• Approved separate testing and interview process for Lateral Transfer Firefighter candidates with August 21, 2023 deadline (All aye)

Planning Commission

The Defiance Planning Commission will consider five planning items at its July 17, 2023 meeting. These include two variance requests, an alley vacation, and two final PUD overlay reviews for an assisted living facility and a mixed-use development. The commission will also approve the minutes from the June 19, 2023 meeting.

• Variance request at 1698 Hopkins Street to build an accessory building larger than 720 sq ft and within side yard setback
• Variance request and site plan review at 435 Agnes Street for storage units without required perimeter screening
• Alley vacation request between 1019-1025 Jackson Street
• Final PUD overlay review at 309 Latchaw Drive for an assisted living facility with main building and 5 townhomes (21.889 acres)
• Final PUD overlay review at 492 Domersville Road for multi-family townhomes, convenience store, retail, and self-storage (8.5 acres)

The Planning Commission approved a Final PUD Overlay for an assisted living facility and a variance for an oversized accessory building. It denied a variance for perimeter screening and a request to delay sidewalk construction for a storage unit project. An alley vacation was recommended to Council, while one PUD review for multi-family and retail use was tabled.

• Approved variance for accessory building over 720 sq ft at 1698 Hopkins Street (Unanimous)
• Denied variance for perimeter screening at 435 Agnes Street (Unanimous)
• Approved site plan for 435 Agnes Street with required screening (Unanimous)
• Denied request to delay sidewalk construction at 435 Agnes Street (Unanimous)
• Approved alley vacation at 1019-1025 Jackson Street and recommended to Council (Unanimous)
• Approved Final PUD Overlay for assisted living facility at 309 Latchaw Drive and recommended to Council (Unanimous)
• Tabled Final PUD Overlay review for 492 Domersville Road until next meeting (Unanimous)
• Approved June 19, 2023 meeting minutes (Unanimous)

Civil Service Commission

The Defiance Civil Service Commission is holding a special meeting to discuss and potentially act on a firefighter reinstatement and the hiring of entry-level or lateral transfer police officers. The agenda also includes approval of minutes from the April 17, 2023 meeting. No other substantive items are listed.

• Firefighter reinstatement
• Entry Level/Lateral Transfer Police Officer
• Approval of minutes from April 17, 2023

The Commission expired existing police officer lists due to a lack of candidates and established new testing and application procedures for entry-level and lateral transfer officers. Additionally, the board approved the conditional reinstatement of a firefighter.

• Approved April 17, 2023 meeting minutes (unanimous)
• Approved Jay Grzechowiak for the eligibility for hire list pending a passed FFM test (unanimous)
• Declared existing Entry Level and Lateral Transfer Police Officer lists expired (unanimous)
• Approved entry-level police testing via National Testing Network with a Sept. 1, 2023 deadline (unanimous)
• Approved lateral transfer police testing and interview process with a Sept. 1, 2023 deadline (unanimous)

Planning Commission

The Defiance Planning Commission will review two rezoning and conditional use permit requests for a 21.9-acre assisted living facility at 309 Latchaw Drive and an 8.5-acre mixed-use development at 492 Domersville Road, along with a sign variance at 651 Clinton Street. They will also hear a presentation on the 2023 Comprehensive Plan and approve the previous meeting's minutes.

• Rezoning and conditional use permit for 21.889-acre assisted living campus at 309 Latchaw Drive (Ally Development Co.)
• Rezoning and conditional use permit for 8.5-acre mixed-use project at 492 Domersville Road (Scott Ayers)
• Sign variance request at 651 Clinton Street to allow 6.5-foot height (max 2.5 feet) and 87.75 sq ft signs (allowed 27.5 sq ft)
• Presentation of 2023 Comprehensive Plan by Glenn Grisdale of Reveille LTD
• Approval of May 15, 2023 meeting minutes

The Commission recommended the 2023 Comprehensive Plan to City Council and approved plans for a senior housing complex and a mixed-use development. A variance request for signage at 651 Clinton Street was discussed, but the provided record ends before a decision was reached.

• Recommended 2023 Comprehensive Plan for City Council approval (Unanimous)
• Approved preliminary plan, PUD Overlay, and recommended approval to City Council for assisted living facility at 309 Latchaw Drive (Unanimous)
• Approved Conditional Use Request for 309 Latchaw Drive (Unanimous)
• Approved Site Plan for 309 Latchaw Drive with sidewalk addition (Unanimous)
• Recommended preliminary plan and PUD to City Council for development at 492 Domersville Road (Unanimous)
• Approved Conditional Use Request for 492 Domersville Road (Unanimous)
• Approved Site Plan for 492 Domersville Road (Unanimous)
• Approved May 15, 2023, meeting minutes (Unanimous)

City Council

The Defiance City Council is holding a regular meeting with a second reading of an ordinance creating an audio-visual technician position, first readings on annexing Richland Township territory and establishing services and zoning for it, and a study session on motorized/electric scooter regulations. No public hearings or special guests are scheduled. Committee meetings are all cancelled.

• Second reading: ordinance creating Audio-Visual Technician position
• First reading: ordinance consenting to annexation of Richland Township territory (emergency)
• First reading: resolution declaring services and zoning for annexed territory
• Study session: regulation of motorized/electric scooters
• All committee of the whole meetings cancelled

City Council

This agenda is procedural boilerplate. The May 16, 2023 regular meeting of Defiance City Council is cancelled, with no public hearings, special guests, or study sessions scheduled. All committee meetings are also marked as 'NO MEETING' for May. The next regular meeting is scheduled for May 23, 2023.

• No public hearing
• No special guest
• All committee meetings cancelled for May
• Next regular meeting May 23, 2023

Planning Commission

The Planning Commission approved three variances for Jesse and Sarah Woods to construct a 30’ x 50’ garage. The approvals allow for an accessory building without a principal building, a building exceeding 720 square feet, and placement within the side yard setback.

• Approved April 17, 2023, meeting minutes (unanimous)
• Approved variance for accessory use without a principal use at 12820 Dohoney Road (unanimous)
• Approved variance for accessory use within the side yard setback at 12820 Dohoney Road (unanimous)
• Approved variance for accessory use in excess of 720 s.f. at 12820 Dohoney Road (unanimous)

Civil Service Commission

The May 2023 Civil Service Commission meeting has been cancelled because there are no agenda items to address. The next regular meeting is scheduled for June 19, 2023 at 5:15pm.

• Meeting cancelled due to lack of agenda items
• Next regular meeting scheduled for June 19, 2023 at 5:15pm

City Council

The Defiance City Council is holding a regular meeting with three first-reading ordinances: creating an audio-visual technician position, awarding a professional services contract for Webster Street infrastructure improvements, and awarding a pavement marking contract. No public hearings or study sessions are scheduled, and all committee meetings are cancelled.

• First reading: ordinance creating audio-visual technician position
• First reading: ordinance awarding professional services contract for Webster Street infrastructure improvements (declared emergency)
• First reading: ordinance awarding pavement marking contract citywide (declared emergency)

City Council

Defiance City Council's May 2, 2023 regular meeting includes a third reading of an ordinance to vacate the right-of-way between lots in Holgate's Addition, and a first reading of a supplemental appropriations ordinance amending the 2023 budget by $1,695,827.08. The appropriations cover items like police cruisers, street construction, and office supplies. No public hearings or study sessions are scheduled.

• Third reading: ordinance vacating right-of-way between Lot 6 and part of Lots 1 and 2 in Holgate's Addition
• First reading: supplemental appropriations ordinance amending 2023 budget by $1,695,827.08
• Alley vacation request at 129-139 East Sessions Avenue by Tom Thomas
• $1,560,069.04 for street construction on Commerce Drive (with $750,000 reimbursable grant)
• $49,380.56 for police cruisers

City Council

The Defiance City Council is holding a regular meeting with a public hearing (none scheduled), a special guest discussing bicentennial events, and several ordinance readings. The most consequential item is a second reading of an ordinance to vacate a right-of-way in Holgate's Addition, and a first reading of an ordinance amending Section 151.04 of the codified ordinances. The agenda also includes an alley vacation request for 129-139 East Sessions Avenue. Most committee meetings are cancelled for April.

• Second reading: ordinance vacating right-of-way between Lot 6 and part of Lots 1 and 2 in Holgate's Addition
• First reading: ordinance amending Section 151.04 of the Codified Ordinances
• Alley vacation request for 129-139 East Sessions Avenue (applicant: Tom Thomas)
• Special guest: Kirstie Mack, Executive Director of DDVB, to discuss bicentennial celebration events
• Citizen concerns (5 minutes per speaker)

City Council

This is a regular City Council meeting with no public hearings, special guests, or study sessions listed. The agenda consists of opening comments, citizen concerns, and liaison assignments, with all committee-of-the-whole meetings marked as 'NO MEETING' for April. The next regular meeting is scheduled for April 25, 2023.

• No public hearings or special guests on the agenda
• All council committees (e.g., Finance & Budget, Police & Fire) have no meetings in April
• Citizen concerns: 5 minutes per speaker, name and address required
• Next regular meeting: April 25, 2023
• Board of Control meets Mondays and Thursdays at 1:30 p.m. and 9:00 a.m.

Planning Commission

The Planning Commission approved a request to exceed the maximum allowable size for an accessory structure at 344 Northwood Drive. The Commission denied a variance request for signage area at 651 Clinton Street, meaning the signs must be removed if not appealed. The March 20, 2023, meeting minutes were also approved.

• Approved variance for 1,912 sq ft accessory structure at 344 Northwood Drive (unanimous)
• Denied variance to exceed maximum allowable sign area at 651 Clinton Street (unanimous)
• Approved March 20, 2023, meeting minutes (unanimous)

Civil Service Commission

The Defiance Civil Service Commission is meeting to approve the minutes from its March 13, 2023 meeting and to discuss new business regarding an Administrative Secretary and an Audio/Visual Technician. No votes or decisions are listed on the agenda.

• Approval of minutes from March 13, 2023 meeting
• Discussion of Administrative Secretary position
• Discussion of Audio/Visual Technician position

The Commission approved updated job descriptions and an oral interview process for the Administrative Secretary position. It also approved the job description for a new part-time Audio/Visual Technician role.

• Approved March 13, 2023 meeting minutes (unanimous)
• Approved revised job description for Administrative Secretary (unanimous)
• Accepted revised Evaluation Form for Administrative Secretary (unanimous)
• Approved oral interview testing process for Administrative Secretary with 60% minimum passing score (unanimous)
• Approved job description for Audio/Visual Technician (unanimous)

City Council

The Defiance City Council is holding a regular meeting with a public hearing on a right-of-way vacation in Holgate's Addition and a special guest presentation on Housing First policies for the homeless. The council will also consider a request to vacate an alley between 129 and 139 East Sessions Avenue. No study session or committee meetings are scheduled.

• First reading: ordinance vacating right-of-way between Lot 6 and part of Lots 1 and 2 in Holgate's Addition
• Special guest: Marissa Bramble on Housing First policies for the homeless
• Alley vacation request for alley between 129 and 139 East Sessions Avenue, applicant Tom Thomas

City Council

The Defiance City Council is holding its regular meeting on April 4, 2023. The agenda includes first readings of three ordinances: designating the city administrator as signature authority for USDA contracts, authorizing shelter house and sidewalk improvements at Kingsbury Park, and authorizing the law director to join a settlement with several pharmaceutical companies. No public hearings or study sessions are scheduled.

• First reading: ordinance designating city administrator as signature authority for USDA contracts
• First reading: ordinance authorizing contract for shelter house and sidewalk improvements at Kingsbury Park
• First reading: ordinance authorizing law director to execute participation agreement for settlement with Teva Pharmaceuticals, Allergan, CVS, Walgreens, and Walmart

City Council

The Defiance City Council is holding a regular meeting with first readings of four ordinances: renewing the electric aggregation certification, amending the refuse contract with Werlor, Inc. to add recycling carts and extend the contract to 2042, authorizing the 2023 street resurfacing program, and approving a tax incentive agreement with Apache Acquisitions, LLC. A study session on low-speed vehicle expansion is also scheduled. No public hearings or special guests are listed.

• First reading: ordinance to renew electric aggregation certification
• First reading: ordinance to amend contract with Werlor, Inc. for recycling carts and extend refuse contract to June 30, 2042
• First reading: ordinance authorizing 2023 street resurfacing program contract, declared an emergency
• First reading: ordinance approving tax incentive agreement with Apache Acquisitions, LLC for a 10-year, 80% property tax exemption on a $260,000 remodel at 20390 CR 424
• Study session on expansion of low-speed vehicles

City Council

This is a regular City Council meeting with no public hearings, special guests, or study sessions. All committee meetings are marked as 'NO MEETING' for March, and the agenda contains only procedural items like citizen concerns and liaison assignments. The next regular meeting is scheduled for March 28, 2023.

• No public hearings scheduled
• No committee meetings for March
• Citizen concerns limited to 5 minutes with name and address for the record
• Next regular meeting set for March 28, 2023

Planning Commission

The Defiance Planning Commission will review two requests: a variance for signs at 651 Clinton Street that violate the sign code, and a request to vacate an alley at 129-139 East Sessions Avenue. The meeting also includes approval of the previous meeting's minutes and public input.

• Variance request for signs at 651 Clinton Street to exceed mounting height, letter size, and sign area limits
• Alley vacation request for alley between 129 and 139 East Sessions Avenue
• Approval of February 21, 2023 meeting minutes

The commission approved a request to vacate an alley on East Sessions Avenue and granted one of three requested sign variances for a property on Clinton Street. Two other sign variances were let to lie.

• Approved variance for mounting height of 10-14’ above pavement at 651 Clinton Street
• Let it lie on variance for letter height exceeding 16” at 651 Clinton Street
• Let it lie on variance for sign area at 651 Clinton Street
• Approved alley vacation request at 129-139 East Sessions Avenue (recommended to City Council)
• Approved February 21, 2023, meeting minutes

City Council

The Defiance City Council is holding a regular meeting with several first-reading ordinances, including authorizing a maintenance truck purchase, approving a watershed improvement plan settlement with the state, and entering agreements for Clinton Street pedestrian safety improvements. A third reading concerns vacating rights-of-way in the Williamstown Addition and other areas. No public hearings or special guests are scheduled.

• Third reading: ordinance vacating rights-of-way between lots 49-50, 51-52, 61-64 of Williamstown Addition, portions of Broadway and Ralston Avenues, and other specified lots
• First reading: ordinance authorizing contract for a maintenance truck for Water Pollution Control Division
• First reading: ordinance approving integrated watershed improvement plan as part of settlement with State of Ohio, declared emergency
• First reading: ordinance authorizing project agreement with State of Ohio and professional services agreement for Clinton Street pedestrian safety improvements, declared emergency

Civil Service Commission

The Defiance Civil Service Commission is meeting to approve the minutes from its February 13, 2023 meeting and to discuss new business regarding hiring for an Entry Level/Lateral Transfer Firefighter and a Water Pollution Control Maintenance Mechanic. No decisions are noted on the agenda; these items are listed for discussion.

• Approval of minutes from February 13, 2023 meeting
• Discussion of Entry Level/Lateral Transfer Firefighter position
• Discussion of Water Pollution Control Maintenance Mechanic position

The Commission expired the existing firefighter candidate list and established new testing and certification requirements for entry-level and lateral transfer firefighters. It also approved the oral interview process for filling a Water Pollution Control Maintenance Mechanic vacancy.

• Approved February 13, 2023 minutes and added Water System Supervisor as a fourth interviewer for Equipment Operator II oral interviews (Unanimous)
• Declared existing firefighter candidate list expired (Unanimous)
• Approved entry-level firefighter/paramedic testing via National Testing Network with April 3, 2023 deadline (Unanimous)
• Approved separate testing and interview process for lateral transfer firefighter candidates (Unanimous)
• Approved oral interview process and advertising for Water Pollution Control Maintenance Mechanic (Unanimous)

City Council

The Defiance City Council is holding a regular meeting with three first-reading ordinances. The most notable is a proposed job creation incentive program for A Packaging Group Ohio, Inc. The council will also consider a contract for Armory Building roof repairs and a street vacation in the Williamstown Addition. No public hearings or study sessions are scheduled.

• First reading: ordinance establishing a job creation incentive program for A Packaging Group Ohio, Inc.
• First reading: ordinance authorizing a contract for repair and replacement of the Armory Building roof, declared an emergency
• First reading: ordinance vacating rights-of-way between lots 49-50, 51-52, 61-64 of Williamstown Addition, portions of Broadway and Ralston Avenues, and other specified lots

City Council

The Defiance City Council regular meeting scheduled for Tuesday, February 21, 2023, is canceled, with no public hearing, special guest, or study session listed. All committee meetings (Committee of the Whole, Building & Lands, Economic Development, Finance & Budget, Police & Fire, Public Relations, Public Utilities, Sewer & Sanitation, Streets & Sidewalks, Waterworks) are also marked as no meeting. The next regular scheduled meeting is February 28, 2023. Citizen concerns are noted as a standard agenda item, but no substantive business is listed.

• Regular meeting canceled for February 21, 2023
• No public hearing scheduled
• All committee meetings canceled for February
• Next regular meeting set for February 28, 2023
• Citizen concerns item remains on agenda

Planning Commission

The Planning Commission approved a request to vacate several alleys and portions of Broadway and Ralston Avenues. The request was recommended to City Council for final approval.

• Approved January 17, 2023, meeting minutes (unanimous)
• Approved alley vacation request at 220 N. Clinton Street and recommended to City Council (unanimous)

City Council

The Defiance City Council will hold a regular meeting with a first reading of an ordinance authorizing a contract for the purchase and installation of grounding rods at city traffic signals. No public hearings or study sessions are scheduled.

• First reading of ordinance for grounding rods at traffic signals, declared an emergency

Civil Service Commission

The Defiance Civil Service Commission is meeting to approve minutes from its November 2022 meeting and discuss new business involving four city job classifications: Network Technician, Grounds Maintenance Worker, Equipment Operator I, and Equipment Operator II. The agenda is otherwise procedural, with no specific decisions or dollar amounts listed.

• Approval of minutes from November 21, 2022 meeting
• Discussion of Network Technician position
• Discussion of Grounds Maintenance Worker position
• Discussion of Equipment Operator I position
• Discussion of Equipment Operator II position

The Civil Service Commission approved the creation of a new Network Technician position and updated job descriptions for Grounds Maintenance Workers and Equipment Operators. The board also expired several eligibility lists and established new oral interview testing processes for these roles.

• Approved creation of Network Technician position at classification 'J' (All Aye)
• Approved oral interview testing for Network Technician with 70% minimum passing score (All Aye)
• Approved updated Grounds Maintenance Worker job description for Water Pollution Control (All Aye)
• Declared Grounds Maintenance Worker eligibility list expired (All Aye)
• Approved oral interview testing for Grounds Maintenance Worker with 60% minimum passing score (All Aye)
• Approved removal of CDL requirement from Equipment Operator I job description (All Aye)
• Declared Equipment Operator eligibility list expired (All Aye)
• Approved oral interview testing for Equipment Operator I and II with 60% minimum passing scores (All Aye)

City Council

The City Council will hold a regular meeting on February 7, 2023, at 7:00 PM in Council Chambers. The agenda includes the swearing-in of Finance Director Kim Sprague, a presentation from the Community Improvement Corporation (CIC) executive director, and first readings of ordinances for a geospatial survey equipment contract, city hall window replacement, repaving of 1441 Quality Drive, and a utility truck for hydrant repairs. No public hearings or study sessions are scheduled. All committee meetings for February are cancelled.

• Swearing-in of Finance Director Kim Sprague by Judge Rohrs
• First reading: ordinance authorizing contract for geospatial survey equipment (emergency declared)
• First reading: ordinance authorizing contract for purchase and installation of new windows for City Hall building
• First reading: ordinance authorizing contract for repaving entrance and parking lot at 1441 Quality Drive
• First reading: ordinance authorizing purchase of utility truck for hydrant repairs (emergency declared)

City Council

The Defiance City Council will hold first readings on four ordinances at this regular meeting. These include a hazard mitigation grant agreement with the Ohio EMA, an application for state funds for the Ayersville Avenue Sidewalk Connectivity Project, a contract for fourteen body-worn cameras, and the purchase of two police cruisers with equipment. A resolution supporting an enterprise zone agreement involving Fort Winchester Investment Partners and Decked, LLC is also up for first reading.

• First reading of ordinance authorizing a $240,862 Hazard Mitigation Grant Agreement with the Ohio Emergency Management Agency (federal share $216,775.80, local share $24,086.20)
• First reading of ordinance authorizing application to ODOT for the Ayersville Avenue Sidewalk Connectivity Project
• First reading of ordinance awarding a contract for the purchase of fourteen body worn cameras
• First reading of ordinance authorizing the purchase of two police cruisers and related equipment
• First reading of a resolution expressing support for an Enterprise Zone Agreement with Defiance County, Fort Winchester Investment Partners, LLC, and Decked, LLC

City Council

This is a notice that the January 17, 2023 regular meeting of the Defiance City Council is cancelled. No public hearing, special guest, study session, or committee meetings are scheduled. The next regular meeting is set for January 24, 2023.

• No meeting held on January 17, 2023
• All committee meetings (Finance, Police, Streets, etc.) are cancelled for January
• Board of Control meetings cancelled for January 16 and 19
• Next regular council meeting scheduled for January 24, 2023

Planning Commission

The Defiance Planning Commission will hold its January 17, 2023 meeting, starting with administrative items: noting Drew Shindler's reappointment, electing officers for 2023, and approving prior minutes. The main business is two site plan reviews: one for a .398-acre parcel at 945 N. Clinton Street in the College Overlay, and another for a 135.53-acre parcel at 211 Carpenter Road where an 80' x 130' multipurpose building is planned. Public input will be taken before adjournment.

• Reappointment of Drew Shindler to new term
• Election of Chairperson, Vice-Chairperson, Clerk, and Secretary for 2023
• Site plan review for 945 N. Clinton Street (College Overlay, .398 acres)
• Site plan review for 211 Carpenter Road (135.53 acres, 80' x 130' multipurpose building)
• Approval of November 21, 2022 meeting minutes

The Planning Commission approved site plan reviews for a new T-Mobile retail store and a multipurpose building for KCC Investment Properties. The commission also appointed its 2023 leadership and approved the previous meeting's minutes.

• Approved site plan for T-Mobile retail space at 945 N. Clinton Street (unanimous)
• Approved site plan for 80’ x 130’ multipurpose building at 211 Carpenter Road (unanimous)
• Appointed Ms. Clady Rosebrook as Chairperson (4-0)
• Appointed Mr. Hoffman as Vice-Chairperson (4-0)
• Appointed Ms. Warncke as Clerk (unanimous)
• Appointed Ms. Seimet as Secretary (unanimous)
• Approved November 21, 2022, meeting minutes (unanimous)