Chester County public meetings in 2024

County Commissioners

The Board of Commissioners will consider approving the 2025 budget and the 2025 real estate tax rate. The meeting includes a large volume of contract approvals for legal services, public safety equipment, and healthcare support.

• Proposed 2025 Budget of $730,325,993.00
• Resolution BOC-63-24 authorizing the 2025 Real Estate Tax Rate
• Contract with Radio Maintenance Inc for $1,698,814.99 for fire and EMS paging systems
• Bid award for Pocopson Home flooring replacement for $60,145.00
• Contract with Skanska USA Building, Inc for $727,395.00 for Coroner Facility construction management

The Chester County Board of Commissioners approved the 2025 budget of $730,325,993.00 by a 2-1 vote, with Commissioner Moskowitz and Chair Maxwell voting in favor and Commissioner Eric Moskowitz voting against. They also approved Resolution BOC-63-24 setting the 2025 real estate tax rate by the same 2-1 vote. The board unanimously accepted the Chester County Trails Master Plan and closed a Community Conservation Partnerships grant project. Numerous residents expressed concerns about the budget during public comment, but no changes were made.

• Approved 2025 budget of $730,325,993.00 (2-1)
• Approved Resolution BOC-63-24 for 2025 real estate tax rate (2-1)
• Approved Resolution BOC-64-24 accepting Trails Master Plan and closing grant project (unanimous)
• Approved consent agenda including flooring bid at Pocopson Home ($60,145.00)
• Approved contracts and grants agendas
• Approved resolutions BOC-59-24 through BOC-62-24 (finance, grant, hospital support, lease)
• Approved HR agenda, budget change 20-24, and vouchers

Prison Board

The Prison Board of Inspectors will adopt its agenda and consider updates on prison security, human‑resource matters, and two contracts. One contract is a $3,706,811.80 agreement with R. Brooks Mech Heating & AC, LLC for HVAC replacements at the prison. The other is a $0.00 contract with SAVIN for maintenance of the statewide victim‑information system. The board will also review vouchers submitted by the controller and hear public comments.

• Contract with R. Brooks Mech Heating & AC, LLC – $3,706,811.80 for HVAC replacements
• Contract with SAVIN – $0.00 for maintenance of the victim information system
• Warden’s report
• Prison security improvements update
• Human resource matters: hires, rehires, ends of employment, retirements

The Chester County Prison Board of Inspectors approved the minutes, agenda, hires/rehires, ends of employment, retirements, contracts, and vouchers as submitted. Warden Holland presented the November 2024 monthly report, noting an average daily inmate population of 713 and updates on security improvements. No public comment was made.

• Approved minutes from November 20, 2024 meeting (unanimous)
• Adopted December 18, 2024 agenda (unanimous)
• Approved hires and rehires (unanimous)
• Approved ends of employment (unanimous)
• Approved retirements (unanimous)
• Approved contracts (unanimous)
• Approved vouchers as submitted by Controller (unanimous)

Board of Elections

The Chester County Board of Elections unanimously approved Resolution BOE-11-24, recertifying the official results of the November 5, 2024 General Election. The board also approved the minutes from the November 22, 2024 meeting and adopted the agenda. No public comment was offered, and no other substantive decisions were made.

• Approved Resolution BOE-11-24 recertifying Nov. 5 general election results (unanimous)
• Approved minutes from Nov. 22, 2024 Board of Elections meeting (unanimous)
• Adopted Dec. 9, 2024 meeting agenda (unanimous)

County Commissioners

The Commissioners will consider Resolution BOC‑58‑24, which would rescind the county’s ban on open burning. The ban was originally adopted as Resolution No. BOC‑52‑24 on October 25 2024 and extended on November 20 2024 as Resolution No. BOC‑57‑24. If approved, the ban would be removed.

• Resolution BOC‑58‑24 – rescind the county’s open‑burning ban (adopted Oct 25 2024, extended Nov 20 2024)

The Chester County Board of Commissioners voted unanimously to approve Resolution BOC-58-24, rescinding the ban on open burning in the county. The meeting also included routine approvals of the agenda and previous meeting minutes, with no public comment or commissioner reports.

• Approved Resolution BOC-58-24 rescinding the open burning ban (unanimous)
• Approved the December 9, 2024 meeting agenda (unanimous)
• Approved the November 20, 2024 meeting minutes (unanimous)

Board of Elections

The Chester County Board of Elections will adopt Resolution BOE-10-24, which certifies the official results of the November 5, 2024 General Election and the recount and recanvass of the United States Senate race. The agenda includes standard procedural items such as public comment, adoption of the agenda, and adjournment. No old business items are listed.

• Resolution BOE-10-24: Certify official results of the Nov 5, 2024 General Election and recount of U.S. Senate race

Salary Board

The Salary Board will discuss expanding the E pay ranges. It will also consider approving attached position changes and position inactivations. No old business items are listed.

• Expand E pay ranges
• Approve attached position changes
• Approve attached position inactivations

County Commissioners

The Board of Commissioners will receive a presentation of the preliminary 2025 budget. The meeting also includes a consent agenda with numerous service contracts, grant applications, and budget adjustments.

• Preliminary 2025 Budget presentation by CFO Julie Bookheimer
• Contract with CoreStates, Inc. for $728,360.00 for Coroner Facility Design Services
• Contract amendment with Rimini Street, Inc. for $499,502.00 for PeopleSoft and Oracle Support Services
• Grant application for $500,000.00 from Pennsylvania Housing Finance Agency for homelessness efforts
• Grant application for $425,000.00 from Pennsylvania Fish and Boat Commission for Chambers Lake at Hibernia County Park

Prison Board

The Prison Board of Inspectors will review updates on security, personnel, and several contracts. It will consider an amendment to extend warranty services for X‑Ray and Body Inspection Systems at a cost of $33,040.00, and a new contract with Johnson Controls for card reader installation valued at $207,991.50. The board will also consider an amendment to a $37,500 grant for expanding a Medically Assisted Treatment program. Additional items include vouchers and public comment.

• Amendment with Secure Technology Value Solutions, Inc. – $33,040.00 to extend warranty/maintenance on X‑Ray and Body Inspection Systems (term 12/18/2024‑06/21/2027)
• Contract with Johnson Controls – $207,991.50 for card reader installation at the prison and correctional center (term 12/18/2024‑until complete)
• Amendment to grant from Pennsylvania Commission on Crime and Delinquency – $37,500.00 for 2022 COSSUP expansion of Medically Assisted Treatment program (term 10/01/2023‑09/30/2025)
• Human resource matters: hires, rehires, and ends of employment
• Vouchers as submitted by Controller

Board of Elections

The Chester County Board of Elections will consider two resolutions. The first resolution (BOE-08-24) appoints poll workers for the 2024 General Election. The second resolution (BOE-09-24) appoints and authorizes individuals to serve on the Return Board to assist with vote tabulation for the 2024 General Election.

• Resolution BOE-08-24 – appoint poll workers for the 2024 General Election
• Resolution BOE-09-24 – appoint and authorize Return Board members for the 2024 General Election

Retirement Board

The Retirement Board will meet to review performance and administration updates. The board will discuss and potentially take action regarding a Cost of Living Adjustment for retirees.

• Discussion and possible action on Cost of Living Adjustment for retirees

County Commissioners

The Chester County Commissioners will adopt the agenda and consent items, then consider several contract approvals, grant awards, and budget changes. A key budget change transfers $30,000,000 from the American Rescue Plan Fund to the General Fund. Additional actions include a $1,000,000 contract for the Villas of West Whiteland affordable‑housing project and a $354,821 community‑development contract for rapid‑rehousing services.

• $30,000,000 transfer from American Rescue Plan Fund to General Fund (budget change)
• $1,000,000 contract with VWW Associates, LP for Villas of West Whiteland Affordable Housing
• $354,821 Community Development contract with Human Services, Inc. for Continuum of Care Rapid Rehousing
• $127,057 HUD grant for Continuum of Care Planning activities
• $200,000 contract amendment with Coatesville 2nd Century Alliance for staff positions

Prison Board

The Prison Board of Inspectors will discuss several agenda items, including a contract amendment with Biotech Solutions, Inc. for $12,012 to extend the Grease Biodegradation System at Pocopson Home and the prison for 2025. The board will receive the Warden’s report, an update on prison security improvements, and human‑resource matters such as hires, promotions, terminations, and retirements. Vouchers submitted by the controller will also be reviewed before adjournment.

• Contract amendment with Biotech Solutions, Inc.: $12,012 to extend Grease Biodegradation System (2025)
• Warden’s report
• Prison security improvements update
• Human resource matters – hires, rehires, promotions, terminations, retirements
• Review of vouchers submitted by controller

Salary Board

The Chester County Salary Board will meet on October 9, 2024. The board will consider approving the attached new positions, position changes, and position inactivations. No other business items are listed.

• Approve attached new positions
• Approve attached position changes
• Approve attached position inactivations

County Commissioners

The Board of Commissioners will vote on several high-value contracts for prison services and infrastructure. The meeting includes approvals for healthcare and food services for the prison and youth center, as well as bridge reconstruction grants.

• Contract with PrimeCare Medical, Inc. for prison and youth center health care services: $30,560,698.00
• Contract amendment with Aramark Services, Inc. for food services: $3,907,693.00
• Authorization of eminent domain for replacement of County Bridge No. 205 Spring City over Stony Run
• Bid award for Prison Hot Water Heater Replacement in Wood Shop: $201,000.00
• Grant application to HUD for Pathways to Removing Obstacles to Housing: $2,188,194.00

General

The Chester County Board of Elections will consider Resolution BOE-07-24, which authorizes changes to polling locations for the 2024 General Election. The meeting also includes routine items such as the call to order, announcements, minutes from the May 13, 2024 meeting, and public comment periods. No old business items are listed.

• Resolution BOE-07-24: authorize polling location changes for the 2024 General Election

Prison Board

The Prison Board of Inspectors will review updates on prison security, personnel matters, and several contracts. Contracts include a $3,907,693 amendment with Aramark for food services, a $30,560,698 contract with PrimeCare Medical for health care, a $24,050 de‑escalation training contract with Lincoln Center for Family and Youth, and a $20,544 amendment with LexisNexis for inmate law library access. The board will also address promotions, retirements, and other human‑resource issues.

• Amendment with Aramark Services, Inc. – $3,907,693 for food services at the Prison, Youth Center, and Pocopson Home (10/01/2024–09/30/2025)
• Contract with PrimeCare Medical, Inc. – $30,560,698 for health care services (10/01/2024–09/30/2027)
• Contract with Lincoln Center for Family and Youth – $24,050 for comprehensive de‑escalation training (starting 10/09/2024)
• Amendment with RELX, Inc. d/b/a LexisNexis – $20,544 to extend online law library materials for inmates (12/01/2024–11/30/2026)

County Commissioners

The Chester County Board of Commissioners will adopt a consent agenda that includes routine approvals and several contract amendments. New business items include multiple contract awards and two grant awards, notably a $28.68 million renewal for Children, Youth, and Families programs. A budget adjustment of $33,549 will fund portable radios for Emergency Services. All items will be voted on at the September 24 meeting.

• Contract with Montgomery Technology Systems, LLC for a perimeter intrusion detection system – $826,600
• Contract amendment with IntelliSys Solutions Group, LLC for recruitment/retention consultant services – $815,800
• Grant award renewal with Pennsylvania Department of Human Services for Children, Youth, and Families – $28,682,308
• Contract amendment with CM3 Building Solutions for automation controls and mechanical systems – $74,202
• Budget change for Emergency Services to purchase Harris portable radios – $33,549

County Commissioners

The meeting includes a consent agenda of routine items and approvals of numerous contracts and grants. Commissioners will consider Resolution BOC-44-24 to increase the county’s price‑per‑acre limit for purchasing agricultural conservation easements. Additional agenda items cover employee handbook policy changes, budget adjustments, and several large service contracts.

• Resolution BOC-44-24: authorize increase of the County’s price‑per‑acre cap for agricultural conservation easements
• Contract with Willis Towers Watson Northeast for employee benefits consulting services, amount $510,000
• Contract with Weatherproofing Technologies, Inc. for prison roof replacement, amount $1,937,346.58
• Grant award of $800,000 from Pennsylvania Housing Finance Agency for coordinated entry call center and homelessness services
• Resolution BOC-42-24: authorize lease of space in the Historic Courthouse to the Chester County Conference and Visitors Bureau

The Chester County Board of Commissioners approved revisions to the Holidays and Floating Holidays policies, and Resolution BOC-44-24 raising the Price per Acre cap for agricultural conservation easements. They also approved the consent agenda, contracts, and grants agendas, and adopted the meeting agenda. Public comment included concerns and support for mail-in voting procedures.

• Approved Employee Handbook changes to Holidays Policy 40301.1 and Floating Holidays Policy 40301.2 (unanimous)
• Approved Resolution BOC-44-24 increasing Price per Acre cap for agricultural conservation easements (unanimous)
• Approved consent agenda including minutes, cooperation agreement, resolutions BOC-38-24 through BOC-43-24, contracts, grants, HR agenda, budget change, and vouchers
• Approved Contracts Agenda
• Approved Grants Agenda
• Adopted meeting agenda

Prison Board

The Prison Board of Inspectors will review the minutes from the July 24 meeting, discuss personnel matters, and consider a contract for a perimeter security system. The board will also address vouchers submitted by the controller.

• Contract with Montgomery Technology Systems, LLC: $826,600.00
• Perimeter Intrusion Detection System installation
• Warden's Report
• Human Resource Matters (Hires, Rehires, Retirements)
• Vouchers submitted by Controller

The Chester County Prison Board of Inspectors approved the minutes from the July 24, 2024 meeting, adopted the agenda, and approved hires/rehires, ends of employment, retirements, contracts, and vouchers as submitted by the Controller. Warden Holland presented the monthly report for July 2024, noting an average daily inmate population of 716 and various operational updates. Public comment included concerns about vendor selection, exterior yard improvements, and staffing.

• Approved minutes from July 24, 2024 meeting (unanimous)
• Adopted agenda for August 28, 2024 meeting (unanimous)
• Approved hires and rehires (unanimous)
• Approved ends of employment (unanimous)
• Approved retirements (unanimous)
• Approved contracts (unanimous)
• Approved vouchers as submitted by Controller (unanimous)

County Commissioners

The Chester County Board of Commissioners will vote on a resolution authorizing eminent domain to replace County Bridge No. 175 on Creek Road over Pickering Creek. They will also adopt a consent agenda that includes routine items, several multi‑million‑dollar contracts for bridge engineering, bridge replacements, and infrastructure maintenance, and approve grant awards from HUD for homeless services. Additional items include a Right‑to‑Know Law policy recommendation and budget adjustments for several departments.

• Resolution BOC‑37‑24: eminent‑domain authority for Replacement of County Bridge No. 175
• Contract $3,600,000 with Traffic Planning and Design, Inc. for bridge engineer and program management services
• Cooperation Agreement with Piasecki Aircraft Corp. and Heliplex, LLC
• Grant awards from HUD totaling $507,044 for homeless management, permanent supportive housing, and rapid rehousing
• Budget Change 14‑24: $101,643 for Public Defender Indigent Defense Grant Program

Salary Board

The Salary Board will meet to consider recommendations for the approval of new positions and changes to existing positions. The agenda does not list specific job titles or salary amounts.

• Approval of new positions
• Approval of position changes

Retirement Board

The Chester County Retirement Board will convene on August 1, 2024, to approve the minutes from the May 2, 2024 meeting and receive a performance update report. The meeting is a standard procedural session with opportunities for public comment.

• Approval of May 2, 2024 minutes
• Performance Update Report presentation
• Public comment period on agenda items

Prison Board

The Prison Board of Inspectors will receive updates on prison security improvements and the Warden's report. The board is scheduled to review a new Inmate Welfare Fund Policy and address human resources matters including transfers and ends of employment.

• Prison security improvements update
• New Inmate Welfare Fund Policy
• Warden's report
• Human resources transfers and ends of employment
• Vouchers submitted by Controller

Salary Board

The Salary Board is meeting to consider recommendations for position changes and inactivations. The board will also discuss position reclassifications effective July 27, 2024.

• Position changes
• Position inactivations
• Position reclassifications effective July 27, 2024

County Commissioners

The Chester County Board of Commissioners will meet on July 17, 2024 to approve routine minutes, contracts, budget changes, and grants. The most consequential items are a $23.1 million renewal of human-services funding and a $7 million allocation for a Coroner Facility purchase. No substantive policy decisions are scheduled.

• $23,141,779 grant renewal with Pennsylvania Department of Human Services for mental health, substance use, and homeless services
• $7,000,000 budget allocation for Coroner Facility purchase
• $1,113,700 contract amendment with RTM, LLC for Truancy Prevention Program
• $525,000 contract amendment with Cornell Abraxas Group, LLC for residential placement services
• Authorization to bid Pole Barn #1 Rehabilitation/Replacement at Warwick County Park

County Commissioners

The Chester County Commissioners will review several routine business items, including appointments and budget changes. The meeting includes decisions on large-scale service contracts for behavioral health and construction. Additionally, the board will consider a property purchase to extend the Chester Valley Trail.

• $7,856,917 contract with Woods Services, Inc. for Behavioral Health Mobile Crisis Response
• $4,140,345 construction services contract with Lobar Site Development Corporation
• Property purchase to extend the Chester Valley Trail (Resolution BOC-25-24)
• $611,255 contract amendment for Brandywine Valley Active Aging senior center services
• Proposed revisions to the Workplace Lactation Policy in the employee handbook

Prison Board

The Chester County Prison Board of Inspectors will review the May 29, 2024, meeting minutes and receive a warden's report. The agenda includes updates on prison security improvements and human resources matters such as hires and retirements.

• $3,590 grant from Pennsylvania Counties Risk Pool for inmate security measures
• Update on prison security improvements
• Human resources matters including hires, rehires, and retirements
• Review of vouchers submitted by the Controller

County Commissioners

The Board of Commissioners will vote on numerous contract renewals and new agreements across departments including Human Services, Transit, and Public Health. The agenda also includes a report on the 2024 first quarter budget status.

• $3,651,374 contract with Holcomb Associates for Community Residential Rehabilitation
• HUD grant renewals totaling over $3.7 million for housing and homelessness prevention
• $907,000 grant for the construction of a Chester Valley Trail segment
• $1,860,549 contract with Salisbury Behavioral Health for clinical services
• Resolution BOC-21-24 regarding an Industrial Development Authority project for Hinterhof Farm LLC

Salary Board

The Salary Board will consider recommendations to approve new positions, position changes, and position inactivations. The specific details of these actions are contained in attached documents not included in the agenda text.

• New positions
• Position changes
• Position inactivations

Prison Board

The Prison Board of Inspectors will discuss prison security improvements and personnel matters. The board will also review a contract for inmate commissary services.

• Contract with Keefe Commissary Services for inmate commissary services ($0 cost)
• Update on prison security improvements
• Review of human resources matters including hires, promotions, and ends of employment
• Approval of April 29, 2024 meeting minutes

County Commissioners

The Board of Commissioners will vote on a consent agenda containing numerous contract amendments and new agreements. Items include a $1 million grant cooperation agreement and several early intervention service contracts. The meeting also addresses budget adjustments for Public Health and Emergency Services.

• $1,875,000 contract for Herdeg Property Acquisition
• $1,000,000 cooperation agreement for a Redevelopment Assistance Capital Program grant
• $466,000 contract with ARC of Chester County for Early Intervention Services
• $149,028.42 contract for Electric Vehicle Charging Stations
• Revisions to the Health Department's Lead Poisoning Rules and Regulations

Board of Elections

The Chester County Board of Elections will consider Resolution BOE-06-24 to certify the official results of the April 23, 2024 Primary Election. The agenda also includes a report from the Voter Services Director and approval of minutes from the April 19, 2024 meeting.

• Resolution BOE-06-24 to certify April 23, 2024 Primary Election results
• Voter Services Director Report
• Approval of April 19, 2024 meeting minutes

County Commissioners

The Board of Commissioners will consider approving a new Procurement Manual and several service contracts. The agenda includes a resolution to purchase real property for a coroner facility. The meeting also covers budget changes and grant renewals across multiple departments.

• Resolution BOC-18-24 authorizing the purchase of real property for a coroner facility
• Contract with Open Hearth, Inc. for $902,482.00 for the Housing Options Program
• Contract amendment with Eagleville Hospital for $600,000.00 for rehabilitation services
• Contract with Secure Technology Value Solutions, Inc for $325,660.00 for prison inspection systems
• Grant award renewal with Liberty Mid-Atlantic for $89,300.00 for drug intelligence

Salary Board

The Chester County Salary Board will meet to review recommendations for new positions and changes to existing positions. Specific details regarding these items are contained in attached documents not included in this agenda text.

• Approval of new positions
• Approval of position changes

Retirement Board

The meeting includes the adoption of the agenda and approval of March 19, 2024, minutes. The board will also receive a performance update report.

• Approval of March 19, 2024, meeting minutes
• Performance Update Report

Prison Board

The Chester County Prison Board of Inspectors will discuss several personnel and security matters. The agenda includes the appointment of Howard Holland as warden and an update on prison security improvements. The board will also review a contract for X-ray and body inspection systems.

• Appointment of Howard Holland as warden
• $325,660.00 contract with Secure Technology Value Solutions, Inc. for X-ray and body inspection systems
• Update on prison security improvements
• Review of the Chester County Intermediate Punishment Plan

County Commissioners

The Board of Commissioners will consider adopting the Chester County Heritage Tourism Plan and appointing an Acting Chief Clerk. The agenda includes contract amendments for senior services and drug and alcohol programs. The board will also address budget changes involving $3.7 million in ARPA funds.

• Adoption of the Chester County Heritage Tourism Plan
• Appointment of Julie Bookheimer as Acting Chief Clerk
• $300,000 grant award for the Home Modification Program
• Budget transfer of $3.7 million from ARPA funds to the General Fund
• $104,716.11 contract for agricultural land preservation

Board of Elections

The Chester County Board of Elections will consider several appointments related to the 2024 Primary Election. This includes appointing poll workers and members of the return board to assist with election computation. The board will also address the appointment of a Chief Clerk and an acting official.

• Appointment of Chief Clerk
• Resolution BOE-03-24: Appointing Julie Bookheimer as Acting Chief Clerk
• Resolution BOE-04-24: Appointing poll workers for 2024 Primary Election
• Resolution BOE-05-24: Appointing return board members for 2024 Primary computation

County Commissioners

The Chester County Commissioners are reviewing several new contracts and grant applications. Items include funding for residential placement services, prison security upgrades, and energy efficiency projects.

• $1,671,500 contract with AdvantageCare Rehabilitation for Pocopson Home services
• $800,000 contract amendment with CHOR Youth & Family Services for residential placement
• $479,860 grant application to the US Department of Energy for solar panels and electric vehicles
• $129,837.33 contract with S.J. Thomas Company for security mesh installation at the prison
• $300,000 contract amendment with LCH Health and Community Services for a vaccination program

Salary Board

The Chester County Salary Board is meeting to review recommendations for new positions, position changes, inactivations, and reactivations. The specific details of these personnel actions are contained in attachments referenced in the agenda.

• New positions
• Position changes
• Position inactivations
• Position reactivations

County Commissioners

The Board of Commissioners will review various contract amendments and new business items. This includes funding for bridge engineering, agricultural land preservation, and emergency services. The meeting also covers several grant applications for trail extensions and community programs.

• $1,000,000 grant application for Chester Valley Trail Phase II design
• $528,058.25 contract for AgConnect Services implementation
• $261,900 contract for agricultural land preservation in New London Township
• $150,000 contract for emergency rental and housing stability services
• $109,713.64 contract amendment for County Bridge #207 rehabilitation

Prison Board

The Chester County Prison Board of Inspectors is meeting to discuss routine business, including a warden's report, prison security improvements, and human resources matters. The board will consider two contracts: one for security mesh installation and another for policy publication services. The agenda also includes public comment periods and approval of previous minutes.

• Contract with S.J. Thomas Company, Inc. for $129,837.33 to install security mesh at Chester County Prison
• Contract with Lexipol, LLC for $194,859.13 for policy manuals, training bulletins, and a web-based platform over five years
• Presentation on the E3 (Exit, Enter, Employ) Program by Jill Stoltzfus
• Update on prison security improvements
• Hires, rehires, and ends of employment

Retirement Board

The Chester County Retirement Board will review performance and actuarial updates regarding retirement funds. The agenda also includes a review of minutes from previous meetings and a fee amendment for Allspring.

• Allspring Fee Amendment
• Performance Update Report
• Actuarial Update

Board of Elections

The Board of Elections will consider Resolution BOE-02-24 to authorize polling location changes for the 2024 Primary Election. The agenda also includes a report from the Voter Services Director and approval of minutes from previous meetings.

• Resolution BOE-02-24 regarding 2024 Primary Election polling location changes
• Voter Services Director Report
• Approval of December 14, 2023, and January 2, 2024 meeting minutes

County Commissioners

The Board of Commissioners will consider an ordinance to authorize up to $85,000,000 in general obligation bonds. The agenda also includes several contract approvals for infrastructure, public safety, and human services. Additionally, the board will review various budget changes and grant amendments.

• Ordinance authorizing up to $85,000,000 in nonelectoral debt through general obligation bonds
• Resolution for tax-exempt revenue bonds up to $14,500,000 for Delaware Valley Friends School
• Contract with Column Construction, Inc. for Bridge #244 replacement totaling $1,575,391.57
• Contract amendment with Blue Raster LLC for GIS consulting and development for $200,000.00
• Contract for razor wire installation along prison fence lines for $125,463.00

Salary Board

The Salary Board will consider several personnel-related items, including new positions and inactivations. The board is also reviewing a proposal to increase all 2024 pay ranges by 2% effective March 23, 2024. Additionally, the board will consider eliminating L & D Ranges and expanding E Ranges.

• Approval of new positions, position changes, and inactivations
• Elimination of L & D Ranges and expansion of E Ranges effective March 9, 2024
• Proposed 2% increase to all 2024 pay ranges effective March 23, 2024

Prison Board

The Prison Board of Inspectors is reviewing several contracts and grant updates. These include security improvements such as fence work and perimeter detection system design. The board is also considering expansions to medication-assisted treatment and inmate GED education funding.

• $125,463 contract with Pro Max Fence Systems, LLC for razor wire installation
• $103,334 amendment to PrimeCare Medical, Inc. for medication-assisted treatment services
• $499,842 grant from PA Commission on Crime and Delinquency to expand MAT program
• $56,170 contract amendment for perimeter intrusion detection system design
• $21,447.55 grant amendment for inmate GED education

County Commissioners

The Chester County Commissioners are reviewing several contract amendments and grant awards. Key items include funding for inpatient behavioral health, emergency communications upgrades, and prison HVAC improvements. The board will also address various budget adjustments across multiple county departments.

• $1,753,746 contract amendment with Haven Behavioral Services of West Chester
• $1,262,064.50 contract amendment with Nokia of America Corporation for emergency communications upgrades
• $906,062 grant award from the PA Commission on Crime and Delinquency for prison HVAC ventilation
• Contract amendments for various emergency rental and utility assistance programs
• Budget changes for several departments, including a $2.5 million transfer to the General Fund

County Commissioners

The Board of Commissioners is reviewing multiple contract amendments, new service agreements, and budget reallocations. Items include funding for mental health services, prison security upgrades, and trail development.

• Contract with Open Hearth, Inc. for $235,050.00 for rental and hotel assistance
• Contract with Holcomb Associates, Inc. for $237,259.00 for supportive housing
• Contract with Unlimited Technology, Inc. for $118,687.00 for prison cameras
• Grant application to US EPA for $6,250,000.00 for Climate Pollution Reduction
• Budget transfer of $599,349 from American Rescue Plan Act Fund to General Fund

Salary Board

The Salary Board will review several items regarding personnel changes. These include recommendations to approve new positions, position changes, inactivations, and reactivations.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations
• Approval of position reactivations

County Commissioners

The Board of Commissioners will hold a public hearing on the Watersheds 2045 Plan and vote on certifying $2,309,493.52 for agricultural easements. The agenda also includes several contract amendments and budget changes across various county departments.

• Public Hearing on Watersheds 2045 Plan
• Certification of $2,309,493.52 for agricultural easement purchases
• Merakey Chester County contract amendment for $1,498,452.00
• LCH Health and Community Services vaccination program contract for $300,000.00
• Pennsylvania Department of Human Services grant award amendment for $506,146,935.00

Prison Board

The Prison Board will discuss prison security improvements, personnel matters, and a new contract for installing cameras and fence line upgrades.

• Contract with Unlimited Technology Inc. for $118,687 to install roof and fence line cameras

County Commissioners

The Board of Commissioners is meeting to approve routine business, including various department contracts and personnel appointments. The agenda includes significant budget adjustments for several departments and the adoption of new employee handbook policies.

• Resolution BOC-03-24: Authorizing additional costs for County Bridge #21 construction
• Contract with DWD Mechanical Contractor Inc. for HVAC, boiler, and plumbing services totaling $350,000.00
• Contract with Metropolitan Communications, Inc. for paging infrastructure maintenance ($453,274.25)
• Grant application for community-based training to reduce firearm suicide risk ($175,400.00)
• Budget change to align non-departmental interest budget with anticipated earnings ($3,100,000.00)

Salary Board

The Salary Board will review recommendations regarding several personnel actions. These include requests for new, changed, inactivated, and reactivated positions.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations
• Approval of position reactivations

County Commissioners

The Board of Commissioners is conducting an organizational meeting to establish leadership and administrative roles for the year. This includes electing a Chair and Vice Chair, appointing key county officials, and establishing banking authority.

• Election of Commissioner Chair
• Election of Commissioner Vice Chair
• Appointment of Chief Clerk
• Appointment of County Solicitor, Deputy Solicitor, and Assistant Solicitors
• Appointment of Chief Assessor and Emergency Management Coordinator

Salary Board

The Chester County Salary Board is holding its annual meeting to elect officers, adopt meeting rules and the 2024 schedule, and approve authorized positions across county departments. This is largely procedural, with no specific dollar amounts or policy changes listed.

• Election of Salary Board Vice Chair
• Election of Salary Board President Pro Tempore
• Confirmation of 2024 meeting schedule
• Adoption of meeting rules and regulations
• Annual approval of authorized positions for all county departments

Prison Board

The Prison Board of Inspectors is conducting its annual organizational meeting. The agenda focuses on electing board officers and confirming the 2024 meeting schedule.

• Election of Chair, Vice Chair, Secretary, and President Pro Tempore
• Confirmation of the 2024 meeting schedule
• Adoption of meeting rules and regulations

Retirement Board

The board is conducting its annual organizational meeting to establish leadership and procedures for 2024. The agenda focuses on internal administrative tasks rather than specific retirement fund decisions.

• Election of Retirement Board Vice Chair
• Election of Retirement Board President Pro Tempore
• Confirmation of the 2024 meeting schedule
• Adoption of board rules and regulations

Board of Elections

The Board of Elections met to conduct organizational business for the 2024 term. The agenda focused on electing leadership, confirming the annual meeting schedule, and adopting meeting rules.

• Election of Board of Elections Chair
• Election of Board of Elections Vice Chair
• Adoption of Board of Elections Meeting Rules and Regulations
• Appointment of Board of Elections Chief Clerk
• Adoption of resolution for an acting Chief Clerk