Charlottesville public meetings in 2024

City Council

City Council and School Board will hold a joint work session to discuss FY 2026 City Schools budget priorities and estimates. No votes or decisions are scheduled; the meeting is for presentation and discussion only.

• Joint budget work session for FY 2026 City Schools budget priorities and estimates

The City Council and School Board held a joint work session to review the FY26 City Schools budget priorities and estimates. The preliminary total budget is $7.9 million above the regular baseline allocation, with a $5.3 million compensation and benefits estimate that excludes collective bargaining costs. No formal decisions were made; the agenda was adopted unanimously and staff will provide a later report on capital improvement projects.

• Agenda adopted unanimously
• FY26 budget priorities and estimates presented by Superintendent
• Staff to provide comprehensive capital improvement project report at later time

Human Rights Commission

The Human Rights Commission will hold a hybrid regular meeting to discuss proposed amendments to the Charlottesville Human Rights Ordinance and to its own rules and procedures. The agenda includes officer nomination committee updates, a work plan check-in, and public comment periods. No final votes are scheduled; the meeting focuses on planning and drafting.

• Discussion of proposed amendments to Charlottesville Human Rights Ordinance
• Amendments to HRC Rules and Procedures
• Officer Nomination Committee update
• Work plan check-in
• Public comment periods (in-person and virtual)

The Human Rights Commission unanimously approved proposed changes to the Charlottesville Human Rights Ordinance and to its own Rules and Procedures, both by 7-0 votes. No public comments were made, and no updates were provided on the reparations inquiry. The 2025 Annual Planning Meeting is tentatively set for March 22, 2025, and the next regular meeting is January 16, 2025.

• Approved proposed amendments to Charlottesville Human Rights Ordinance (7-0)
• Approved proposed changes to HRC Rules and Procedures (7-0)
• Tentatively scheduled 2025 Annual Planning Meeting for March 22, 2025
• Cancelled January 2, 2025 work session; next meeting January 16, 2025

Housing Advisory Committee

The Housing Advisory Committee is holding a procedural meeting to defer approval of November minutes to January 2025 and discuss plans for the next meeting and the 2025 schedule. No substantive decisions or public hearings are on the agenda.

• Defer November 2024 minutes to January 15, 2025 meeting
• Open discussion led by Chair
• Set agenda and 2025 meeting schedule

Board of Architectural Review

The Board of Architectural Review will discuss and possibly decide on a certificate of appropriateness for a three-story apartment building at 1609 Gordon Avenue. Several pre-application conferences (no formal action) are also on the agenda, including a multi-story residential building at 1000 Wertland Street and another at 200 West Main Street. The board will also receive an update on City Council's review of café design guidelines.

• Cert. of Appropriateness for three-story apartment building at 1609 Gordon Avenue (deferred item)
• Cert. of Appropriateness for paved terrace at 128 Madison Lane (consent agenda)
• Pre-application conference for alterations to house and site at 606 Lyons Court
• Pre-application conference for addition to existing dwelling at 745 Park Street
• Update on Council’s review of café design guidelines

The Board of Architectural Review approved a Certificate of Appropriateness for a three-story apartment building at 1609 Gordon Avenue, with conditions including a louvered garage screen instead of climbing plants and a review of the EIFS material finish. The motion passed 6-1 with one abstention. The board also held pre-application conferences for projects at 606 Lyons Court, 745 Park Street, 1000 Wertland Street, and 200 West Main Street, but took no formal action on those.

• Approved CoA for 1609 Gordon Ave apartment building with conditions (6-1, 1 abstention)
• Approved consent agenda including Nov 19 minutes and 128 Madison Lane terrace (8-0)
• Held pre-application conference for 606 Lyons Court house alterations; straw poll favored pediment removal (5-3)
• Held pre-application conference for 745 Park Street addition; broad support expressed
• Held pre-application conference for 1000 Wertland St affordable housing project
• Held pre-application conference for 200 West Main St residential project; no CoA application expected for a year

City Council

The City Council will consider appropriating $7.6 million in transit grant funding and reallocating unspent American Rescue Plan Act funds. The meeting also includes resolutions for public safety, transportation, and a pedestrian bridge.

• Public hearing for $7,571,300 in transit grant funding
• Resolution to reallocate unspent American Rescue Plan Act funds
• Resolution to allocate $393,456.60 for Pollocks Branch Pedestrian/Trail Bridge
• Resolution to allocate $200,000 for Fontaine Fire Station Parking Lot repairs
• Ordinance amending bus and truck parking hours between midnight and 6:00 a.m.

The Charlottesville City Council approved initial membership in the Charlottesville-Albemarle Regional Transit Authority (CARTA) and reallocated $3.76 million in unspent ARPA funds to the Salvation Army Center of Hope expansion and public safety payroll. The council also adopted an ordinance restricting overnight parking of buses and trucks, and approved several resolutions and appointments. A public hearing on a $7.57 million transit grant was carried to the January 6 meeting.

• Approved initial membership in Charlottesville-Albemarle Regional Transit Authority (5-0)
• Approved reallocation of $3,759,774.43 in ARPA funds to Salvation Army Center of Hope and public safety payroll (5-0)
• Adopted ordinance amending City Code Section 15-144 on overnight parking of buses and trucks (4-1)
• Approved revisions to Architecture Design Control District Design Guidelines for outdoor cafes (5-0)
• Appointed members to boards and commissions including Airport Commission, Housing Advisory Committee, and YMCA Board (5-0)
• Adopted consent agenda including $389,312 HOPWA grant appropriation and $200,000 Fontaine Fire Station parking lot repair (5-0)
• Carried $7,571,300 transit capital grant appropriation to January 6 meeting
• Certified closed session for board appointments (5-0)

Historic Resources Committee

The committee will discuss plans for the 2026 Mall 50th Anniversary and updates to walking tour maps. Members will also review historic marker installations at Court Square and various other sites.

• Establishment of a sub-committee for Mall 50th Anniversary 2026
• Updates on walking tour maps and reprint plans
• Discussion of Court Square DHR marker location and unveiling event
• Status updates on Johnson Elementary, Carver Inn, and Mall plaques
• Identification of Bridge Builders and Greenbook sites

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will hold a hybrid meeting to approve minutes, receive reports, and discuss the recruitment of an independent counsel. The public may attend in-person or online.

• Approval of minutes
• Independent Counsel Recruitment
• Executive Director and Management Analyst Report
• Amendments Committee Report
• Public comment period

The Charlottesville Police Civilian Oversight Board approved revisions to a draft Request for Information (RFI) for independent counsel recruitment and voted to forward it to the Office of the City Attorney. The board also approved forwarding amendments to Section 2-453 of the enabling ordinance (board membership appointment and terms) to the city attorney for review, and created an amendments committee to review the ordinance. All votes were unanimous.

• Approved revised wording in RFI Section 3, subsection 3 (Conflicts of Interest) (unanimous)
• Approved forwarding revised RFI to Office of the City Attorney (unanimous)
• Approved forwarding amendments to Section 2-453 to Office of the City Attorney (unanimous)
• Approved creation of an amendments committee to review the ordinance (unanimous)

Retirement Commission

The Retirement Commission will meet to approve previous minutes, discuss a contract for investment advisory services, and review updates on the 457b plan and disability retirement.

• Approval of October meeting minutes
• Discussion of Investment Advisory Services contract
• Super catch up contributions in 457b Plan
• Disability Retirement discussion
• Investment Update

The Retirement Commission approved adding a Secure 2.0 provision to the City's 457b plan, allowing participants aged 60-63 to make additional catch-up contributions starting in 2025. The Commission also approved adding Kai Pacheco to the Investment Sub-Committee to discuss the upcoming Dahab Associates contract renewal. An amendment to the 401a plan for disability retirement for injured public safety officers is in process, with more details to come. The Commission discussed but did not decide on using Roberts Rules of Order as a guide for meetings.

• Approved Secure 2.0 catch-up contribution provision for 457b plan (unanimous)
• Approved adding Kai Pacheco to Investment Sub-Committee (unanimous)
• Approved October 2024 meeting minutes (unanimous)

General

The Charlottesville Economic Development Authority approved its FY2024 annual audit and annual report, elected officers for 2025, and approved a resolution for a $50,000 grant pass-through for Maury Avenue Center remediation. The board also discussed a future performance agreement for the 501 Cherry Avenue affordable housing project and a fee schedule review.

• Approved consent agenda including October 8, 2024 minutes and financial reports (unanimous)
• Accepted FY2024 Annual Audit report (unanimous)
• Accepted FY2024 Annual Report (unanimous)
• Elected Addison Barnhardt as Chair and Jay O'Donnell as Vice-Chair for CY2025 (unanimous)
• Approved resolution for Maury Avenue Center Performance Agreement with $50,000 grant pass-through (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to consider the proposed 5-year Capital Improvement Program for FY 2026-2030. The commission will also review site plans and a department work plan.

• Public hearing on FY 2026-2030 Capital Improvement Program covering affordable housing, education, public safety, facilities, transportation, parks, and technology
• Site Plan review for 2117 Ivy Road
• Entrance Corridor review for Barracks Road Shopping Center
• NDS Work Plan Presentation

The Planning Commission held a public hearing and approved the FY 2026-2030 Capital Improvement Program (CIP), a five-year plan totaling just under $186 million, with several amendments. Approved amendments included increased funding for a strategic housing fund/land bank, a comprehensive facility plan for city schools, solar PV programs, school maintenance, Safe Routes to School improvements, and a competitive process for large affordable housing expenditures. The overall CIP motion passed 6-0 with one abstention.

• Approved FY 2026-2030 CIP with amendments (6-0, 1 abstention)
• Approved amendment to increase funding for strategic housing fund/land bank (6-0, 1 abstention)
• Approved amendment to create funding for city schools' comprehensive facility plan (7-0)
• Approved amendment to increase funding for city and schools solar PV program (7-0)
• Approved amendment to increase funding for schools maintenance lump sum projects (4-3)
• Approved amendment to reduce funding for school improvement priority projects in out years (4-3)
• Approved amendment to create line item for Safe Routes to School improvements (7-0)
• Approved amendment to create line item for large affordable housing expenditures with competitive selection (6-0, 1 abstention)

Sister Cities Commission

The Sister Cities Commission will meet to discuss long-term goals and the SCI State Conference. The body will receive updates on website revisions and a traveling trunk recommendation. Members will also provide reports on partner cities in Guatemala, France, Italy, Ghana, and Bulgaria.

• Discussion of CSCC Long-term Goals
• Website Revision Update by Claire Denton-Spalding and Murray Susen
• Traveling Trunk Recommendation by Edward Herring and Claire Denton-Spalding
• Reports on partner cities: Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven

Tree Commission

The Charlottesville Tree Commission will review a staff report covering several planting initiatives, including a request for quotations to install 133 trees along right‑of‑ways and highway interchanges. Commissioners will also discuss ongoing invasive‑plant control work, a major ReLeaf Cville planting effort, and the draft FY24 State of the Forest report. The meeting includes updates from the Arbor, Codes and Practices, and Education & Advocacy committees, as well as recruitment and bylaws considerations for 2025.

• RFQ to install 133 trees around city limits, focusing on rights‑of‑way and highway interchanges; installation mid‑December to early January
• Mulching of approximately 9 acres at Butterfly Greenway Dec 2–Dec 13, with vine treatments completed at Disc Golf Course and Sherwood Avenue
• ReLeaf Cville planting of 10‑15 trees in Meade Park and additional trees in the Woolen Mills neighborhood
• Invasive plant control and containment strategy on city properties, including early‑December tree planting in mulched areas
• Discussion of the FY24 State of the Forest draft, recruitment of new members, and potential bylaws revisions in January 2025

City Council

The City Council will consider several resolutions to appropriate and reallocate funds for public health and infrastructure. The body will also review a budget briefing on housing and infrastructure and vote on an ordinance regarding overnight parking for buses and trucks.

• Appropriation of $240,000 for the Charlottesville/Albemarle Recovery Court
• Appropriation of $408,437 from the Opioid Abatement Authority Collaborative Partnership Grant
• Reallocation of $253,697 for the Meadow Creek Trail and Bridges Project
• Appropriation of $155,000 for the Rugby Avenue Trail CIP
• Ordinance amending City Code Section 15-144 regarding parking of buses and trucks between midnight and 6:00 a.m.

Planning Commission

The Charlottesville Planning Commission is holding a work session to discuss the Capital Improvement Program. The meeting also includes a closed session regarding pending litigation.

• Capital Improvement Program discussion
• Closed meeting regarding pending litigation

General

The Parks and Recreation Advisory Board will elect a vice chair and schedule meetings for December and January. The board will also introduce the new Deputy Director of Parks and discuss the FY'26 proposed budget.

• Election of Vice Chair
• Move January’s Board Meeting to January 23rd
• Introduction of Katie Lockhart as Deputy Director of Parks
• FY'26 Proposed Budget discussion
• Jenkins Park Update

Human Rights Commission

The Human Rights Commission will meet to finalize a letter on the Effective Right to Counsel, receive updates from the chair and staff, and hear from the Officer Nomination Committee. The meeting also includes public comment periods and approval of minutes from prior meetings.

• Finalize Effective Right to Counsel Letter
• Officer Nomination Committee update
• Approval of minutes from October 17 and November 7, 2024 meetings
• Public comment periods (in-person and virtual)
• Work plan check-in and confirmation of next work session on December 5

Housing Advisory Committee

The Housing Advisory Committee will receive a staff update on the proposed Land Bank Ordinance and discuss the Affordable Dwelling Unit Monitoring and Procedures Manual. The committee will also consider approving minutes from the October 16 meeting.

• Land Bank Ordinance update led by Deputy City Manager James Freas
• Discussion of Affordable Dwelling Unit (ADU) Monitoring and Procedures Manual
• Approval of October 16, 2024 Regular HAC Meeting Minutes

Board of Architectural Review

The Board of Architectural Review will review a Certificate of Appropriateness for exterior alterations at 946 Grady Avenue, an individually protected property owned by Dairy Central Phase 1, LLC. It will also review a Certificate of Appropriateness for an art installation on the south and west elevations of 301 East Main Street in the Downtown ADC District. Additional agenda items include a design consultation for emergency egress stairs at 116 West Jefferson Street and preliminary discussions of a hotel and residential projects, but no formal actions are planned for those.

• Certificate of Appropriateness #24-11-02 – 946 Grady Avenue exterior alterations
• Certificate of Appropriateness #24-11-03 – 301 East Main Street art installation
• Consultation on emergency egress stairs design – 116 West Jefferson Street
• Preliminary discussion – multi‑story hotel at 218 West Market Street
• Pre‑application conference – multi‑story residential building at 200 West Main Street

City Council

The City Council will hold a business session with action items including a $7.6 million supplemental appropriation for capital grants, an ordinance amending the Police Civilian Oversight Board composition, and a parking restriction ordinance. Consent agenda items include several grant appropriations and a resolution authorizing a housing authority corporation. A budget briefing on organizational excellence and equity is also scheduled.

• Supplemental appropriation of $7,571,300 in Federal, State, and Local Capital Grant funding (1st reading)
• Ordinance amending Police Civilian Oversight Board composition (deferred from October 21)
• Ordinance amending parking restrictions for buses and trucks between midnight and 6:00 a.m. (1st reading)
• Resolution authorizing Charlottesville Redevelopment and Housing Authority to create a corporation or LLC (2nd reading)
• Resolution to appropriate $408,437 from Opioid Abatement Authority Collaborative Partnership Grant (1st reading)

Police Civilian Oversight Board

The Police Civilian Oversight Board will meet to consider amendments to its enabling ordinance and discuss recruitment of independent counsel. The agenda also includes reports from the Executive Director and Management Analyst, approval of minutes, and a public comment period. No votes on specific cases are listed.

• Discussion of amendments to the board's enabling ordinance
• Recruitment of independent counsel for the board
• Report from Executive Director and Management Analyst
• Opportunity for public comment (in-person and virtual)

Sister Cities Commission

The Charlottesville Sister Cities Commission is meeting to discuss and potentially approve project proposals for the Virginia Festival of the Book and the IX Farmer's Market Program. They will also review a draft 2025-2028 Strategic Plan and an update on the 2025 Grant Application Program. City reports on sister cities in Guatemala, France, Italy, Ghana, and Bulgaria will be presented.

• Project Proposal: Virginia Festival of the Book
• Project Proposal: IX Farmer's Market Program
• CSCC 2025-2028 Strategic Plan discussion
• 2025 Grant Application Program update
• City reports on Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven

Planning Commission

The Planning Commission will review minutes from past meetings and consider a consent agenda item regarding an Electronic Meeting Participation Policy. The meeting is hybrid, held at the Council Chambers and online.

• Review of past meeting minutes (September 2024, November 2022, August 2022)
• Consent agenda item: Subdivision and Site Plan for 1025 Park Street
• Action item: Electronic Meeting Participation Policy
• Future meeting: Capital Improvement Program work session on November 26
• Future meeting: Public hearing on Capital Improvement Program on December 10

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will hold a work group session to discuss proposed changes to board residency requirements and other amendments to the enabling ordinance. The board will also discuss recruitment of an independent counsel and a request for information (RFI). No final decisions are expected as this is a work session.

• Proposed changes to board residency requirements
• Other amendments to the enabling ordinance
• Independent counsel recruitment and request for information (RFI)

Historic Resources Committee

The committee is discussing the planning of VA 250 events and the update of walking tour maps. Members will also review the identification and interpretation of historic sites in coordination with Parks & Rec.

• VA 250 regional committee and grant work
• Updates and reprint plans for walking tour maps
• Marker updates for Johnson Elementary, Court Square, and Carver Inn
• Interpretation of sites including Jenkins Park and Key Rec Center
• Research on local cemeteries and residences of U.S. Colored Troops

Human Rights Commission

The Human Rights Commission will discuss and hold a public hearing vote on Case 2020-2. Commissioners will also review city policy recommendations and draft a response letter. A work‑plan check‑in and new business items are scheduled. Public comment is allotted in two separate sections for in‑person and virtual attendees.

• Case 2020-2 discussion and public hearing vote
• Discussion of city policy recommendations and drafting of a letter
• Work plan check‑in
• New business items
• Public comment periods for in‑person and virtual participants

Tree Commission

The Tree Commission is reviewing staff reports on tree planting and invasive plant control. The body will discuss potential resolutions to protect all city trees and the structure of the State of the Forest report.

• Hiring of Eocene Environmental Group to update the urban forestry management plan
• Planting of 130-140 trees along city rights of way, schools, and parks
• Discussion of a resolution for protecting all city trees
• Grant application with Piedmont Housing Alliance for environmental upgrading in housing projects
• Grant application for Phase I of the Downtown Mall Tree Management Plan

City Council

The City Council will vote on several resolutions to appropriate grant funds for homeless solutions, behavioral health, and youth services. The body will also hold a public hearing regarding accessibility enhancements for the Pollocks Branch Trail Bridge.

• Appropriation of $90,321.98 in CDBG-CV funds
• Appropriation of $93,564 from the Virginia Homeless Solutions Program Grant
• Appropriation of $115,400.58 from the Supreme Court of Virginia Behavioral Health Docket Grant
• Public hearing for $55,527.91 for Pollocks Branch Trail Bridge Accessibility Enhancements
• Resolution authorizing Charlottesville Redevelopment and Housing Authority (CRHA) to create a Corporation or LLC

Planning Commission

The Charlottesville and Albemarle County Planning Commissions will meet jointly to discuss the 'Resilient Together' presentation. No public comment will be accepted, and the meeting is scheduled for 5:30pm on October 29, 2024.

• Joint work session on 'Resilient Together' presentation
• No public comment accepted
• Meeting location: Room 241, County Office Building (401 McIntire Road)

Youth Council

The Charlottesville Youth Council will meet to approve previous minutes, select a recorder, and continue its Youth Participatory Action Research (YPAR) process.

• Select a recorder
• Review and approve minutes from previous meeting
• Continue YPAR process

Retirement Commission

The Retirement Commission will meet to approve previous minutes and review the annual actuarial report from SageView Consulting. The agenda includes a session on parliamentary procedure and new business.

• Approval of September meeting minutes
• Review of annual actuarial report from SageView Consulting
• Parliamentary Procedure training session
• New business discussion

City Council

The City Council will discuss community interventions and 2025 legislative priorities. The body is deciding on several funding resolutions and ordinances, including a lease at 1520 E. High Street and a C-PACE financing program.

• Resolution appropriating $379,000 for Carlton Mobile Home Park
• Resolution for Golf Maintenance Equipment Replacement - $350,000
• Ordinance establishing the Commercial Property Assessed Clean Energy (C-PACE) program
• Public hearing and resolution to authorize a lease at 1520 E. High Street
• Ordinance for 240 Stribling Avenue Planned Unit Development Proffer Amendment

Human Rights Commission

The Human Rights Commission is meeting to plan and draft management and administration documents. The body will discuss city policy recommendations and the formation of an Officer Nomination Committee.

• City Policy Recommendations
• Formation of Officer Nomination Committee
• Work Plan check in
• Approval of 09-19-2024 and 10-03-2024 meeting minutes

Housing Advisory Committee

The committee will review draft minutes from the August 21 and September 18 HAC meetings. It will discuss the Land Bank Ordinance, covering the entity’s structure, staffing needs, bonding capacity, funding sources, and board composition. The body will also consider financial incentives for inclusionary zoning. A public comment period is scheduled before adjournment.

• Review draft minutes from the August 21, 2024 HAC meeting
• Review draft minutes from the September 18, 2024 HAC meeting
• Discuss the Land Bank Ordinance – entity type, staffing, bonding, funding, and board selection
• Discuss financial incentives for inclusionary zoning
• Public comment

Board of Architectural Review

The Charlottesville Board of Architectural Review will consider two Certificates of Appropriateness: one for revisions to a design at 1301 Wertland Street and another for a new apartment building at 1609 Gordon Avenue. The board will also hold a work session to develop a recommendation for the City Council on adopting revised café space design guidelines. Minutes from the September 17, 2024 meeting will be approved as a consent agenda item.

• Certificate of Appropriateness #24-10-01 – revisions to approved design at 1301 Wertland Street
• Certificate of Appropriateness #24-10-02 – new apartment building at 1609 Gordon Avenue
• Work session to recommend adoption of revised café space design guidelines to City Council
• Approval of September 17, 2024 meeting minutes (consent agenda)
• Public comments on matters not on the agenda (limited to 3 minutes per speaker)

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will meet to approve minutes, discuss a Flock camera pilot study, review executive reports, and consider amendments to its enabling ordinance.

• Approval of minutes
• Flock Pilot Study and Policy
• Executive Director and Management Analyst Report
• Independent Counsel Recruitment
• Amendments to Enabling Ordinance

City Council

Charlottesville City Council will hold its October 7 meeting to discuss transit metrics, a land bank update, and vote on routine claims and grants. The consent agenda includes second readings for a $65,000 insurance claim, a $257,024 victim assistance grant, and a $500,000 historic preservation grant. Two public hearings will consider a Commercial Property Assessed Clean Energy program and a Planned Unit Development amendment at 240 Stribling Avenue.

• Resolution to appropriate $65,000 insurance claim for The Avon Fuel Station Replacement Project (2nd reading)
• Resolution to appropriate $257,024 Victim Witness Assistance Program Grant funds (2nd reading)
• Resolution to appropriate $500,000 State Historic Resources Grant Funds to Jefferson School African American Heritage Center (2nd reading)
• Public Hearing and Ordinance establishing Commercial Property Assessed Clean Energy (C-PACE) financing program (1 of 2 readings)
• Public Hearing and Ordinance for 240 Stribling Avenue Planned Unit Development Proffer Amendment (1 of 2 readings)

Human Rights Commission

The Human Rights Commission is meeting for a work session to develop management and administration documents. The body will discuss draft city policy recommendations and the completion of the HRC Annual Work Plan.

• Drafting of city policy recommendations
• Completion of the HRC Annual Work Plan

Sister Cities Commission

The Sister Cities Commission will receive a report on the 80th Anniversary of the Liberation of Besancon celebration in France. The body will also hear a grantee report regarding the Sisters Revolution public media podcast and discuss website updates.

• Report on France trip for the 80th Anniversary of the Liberation of Besancon
• Grantee report from Benjamin Bernard on Sisters Revolution public media podcast
• CSCC Website Update by Claire Denton Spalding and Murray Susen
• City representative reports for Huehuetenango, Besancon, Poggio a Caiano, and Winneba

Tree Commission

The Tree Commission is reviewing staff reports on tree planting projects and invasive plant strategies. The body is discussing a resolution to grant preservation status to all public trees and reviewing a downtown tree replacement plan.

• RFQ to install 153 trees around city limits, focusing on Rights of Way and highway interchanges
• Downtown Tree Replacement Plan projects for 3rd street and fountain accessibility
• Invasive plant control targeting Butterfly Greenway, Meadow Creek Disc Golf, and Sherwood Road entrance to GreenLeaf Park
• ReLeaf Cville planting 20-30 trees in Riverview Park, Meade Park, and Woolen Mills Rights of Way
• Proposed resolution for all public trees to have preservation status

Youth Council

The Charlottesville Youth Council will meet to review City Council's strategic priorities, establish expectations, and set goals for the 2024-2025 term.

• Overview of City Council’s Strategic Priorities
• Goal setting for the Youth Council
• Introduction to YPAR process
• Meet and greet with partner organizations
• Monthly meeting requirements for Youth Council business

Retirement Commission

The Retirement Commission will meet to approve previous minutes and receive reports and administrative updates. The agenda consists of procedural items and new business.

• Approval of August meeting minutes
• Report from Dahab
• Administrative updates

Planning Commission

The Charlottesville Planning Commission is holding a work session to discuss the Capital Improvement Program and the Development Code. No formal votes or decisions are listed on the agenda.

• Capital Improvement Program discussion
• Development Code discussion

Neighborhood Development

The Department of Neighborhood Development Services is holding a public review meeting for a Final Site Plan submitted by Timmons Group on behalf of UP Campus Development. The meeting allows residents to review the site plan for a proposed mixed-use building.

• Public review of Final Site Plan for 2117 Ivy Road
• Proposed development on 1.02 acres zoned CX-8 Corridor Mixed-Use
• Project site has frontage on Ivy Road and Copeley Road

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Board will review the August meeting minutes, introduce new staff, and hear updates on the Carver Recreation Center, a fiscal year 2026 capital improvement request, and dog-friendly park marketing. The board will also discuss a relocation matter and the FY’26 budget.

• Review August 2024 board meeting minutes
• Introduction of new staff
• Presentation on Carver Recreation Center
• FY 26 Capital Improvement Plan request
• Dog in Park marketing update

Human Rights Commission

The Human Rights Commission will hold a hybrid meeting to review past minutes, receive public comments, and plan its work sessions for September through February. The agenda focuses on administrative updates and does not include formal decisions or ordinances.

Housing Advisory Committee

The Housing Advisory Committee met to review the City’s Land Bank proposal, including its legal form, funding mechanisms, and governance. Members examined options for the Land Bank as a standalone city entity or within an existing nonprofit, and considered bonding capacity and financing sources. The committee also discussed board composition, compensation, and lived‑experience seats. No formal decisions were recorded, but the discussion will inform City Council review.

• Consideration of the Land Bank as a new city entity versus placement within an existing nonprofit
• Discussion of funding sources such as Community Reinvestment Act money, revolving credit lines, grants, and private capital
• Examination of bonding capacity and whether the Land Bank could issue bonds directly or through another authority
• Review of board selection, including council appointment, lived‑experience slots, and possible compensation
• Exploration of the Land Bank’s potential roles, including acting as a developer or partnering with for‑profit developers

The Housing Advisory Committee held a discussion-focused meeting with no formal votes. Key topics included the upcoming City Council work session on the Land Bank Ordinance (October 7), exploring a PILOT program with UVA, and reviewing the ADU Manual. The committee agreed to postpone approval of the previous meeting's minutes to the next meeting.

• Postponed approval of 8/21 meeting minutes to next meeting
• Scheduled discussion of Land Bank Ordinance next steps
• Agreed to explore PILOT program with UVA
• Planned to invite Deputy City Manager Eden Ratliff to a future meeting
• Set next steps for ADU Manual review

Board of Architectural Review

The Board of Architectural Review will consider two Certificates of Appropriateness for exterior property changes. The meeting also includes a work session to discuss design guidelines for outdoor cafe spaces.

• BAR # 24-09-02: Remove stucco panels and install EIFS at 1309 West Main (Graduate Hotel)
• BAR # 24-09-01: Modify fence height at 409 Park Street
• Work Session: Design Guidelines for Café Spaces (Chapter V, Section E)

The Board approved a Certificate of Appropriateness for a fence at 409 Park Street, allowing the front-yard section to remain at its constructed height (38 inches) rather than the staff-required 40 inches, with a recommendation to cut the last post level with the fence. The board also discussed design guidelines for Downtown Mall café spaces, aiming to revise them by January 2025, and noted a temporary vestibule at a West Main restaurant would require a formal CoA.

• Approved CoA for fence at 409 Park St as constructed (7-0), with recommendation to cut last post level
• Approved consent agenda including minutes and CoA for 1309 West Main (7-0)
• Discussed revising café space design guidelines, targeting City Council approval by January 2025
• Agreed on 36-inch height limit for new railings and no solid panels in café spaces
• Consensus to require high-quality durable materials and compatible (not uniform) café space designs
• Noted temporary vestibule at West Main restaurant would need formal CoA; BAR expressed concerns

City Council

The Charlottesville City Council and Albemarle County Board of Supervisors are holding a joint meeting. The bodies will review revenue sharing and partnership lists and receive updates on regional transit.

• Review of City of Charlottesville Use of Revenue Sharing Report
• Review of Albemarle County and City of Charlottesville Partnership List
• Land Use and Environmental Planning Committee (LUEPC) Report
• Regional Transit Authority update
• Report on Champaign-Urbana, Illinois Mass Transit District site visit

The Charlottesville City Council and Albemarle County Board of Supervisors met jointly to discuss revenue sharing, partnerships, the Land Use and Environmental Planning Committee report, and the formation of a Regional Transit Authority. No formal decisions or votes were taken; the meeting was informational and discussion-focused.

• No formal decisions or votes taken during the joint meeting

City Council

The Charlottesville City Council will hold its regular meeting on September 16, 2024, with a focus on second readings of resolutions and ordinances, including funding allocations for homelessness programs, fire safety, and historic preservation. The meeting also includes a public hearing on accessibility enhancements at Jordan Park and a funding agreement for Carlton Mobile Home Park.

• Resolution appropriating $76,840 from the 2024 Energy Efficiency and Conservation Block Grant (EECBG)
• Resolution appropriating $250,000 in State Pass-Thru Funding for Tonsler League
• $470,805 Virginia Homeless Solutions Program Grant for housing programs
• Public Hearing on $25,000 Parks & Recreation Accessibility Enhancements Project at Jordan Park
• Funding Agreement for Carlton Mobile Home Park (requires 4/5 vote)

Historic Resources Committee

The committee is meeting to coordinate the update of downtown walking tour maps and the placement of historic markers. Members will also prepare a statement for City Council regarding the Memory Project findings and descendant community comments on Court Square.

• Planning for downtown walking tour map updates and reprints
• Preparation of HRC statement to Council regarding Court Square and the Memory Project
• Location and timeline confirmation for markers at Johnson Elementary, Court Square, and Carver Inn
• Coordination with Parks & Rec on history for Jenkins Park and Key Rec Center
• Staff updates on Drewary Brown Bridge and Swan Tavern report

Sister Cities Commission

The Sister Cities Commission is meeting for an annual retreat to review committee memberships and plan programs for 2025. The session includes updates on city representatives for partner cities in Guatemala, Ghana, France, Italy, and Bulgaria.

• Planning for 2025 programs
• Website review
• 2025 Poggio Delegation Visit (Italy)
• Book Program (Guatemala)
• Nominations for committee memberships and officers

The minutes are largely procedural, with no substantive decisions recorded. The commission discussed routine matters but took no formal votes or approvals.

Planning Commission

The Planning Commission will hold a public hearing regarding a request to amend the proffer statement for the 240 Stribling Avenue PUD. The proposal seeks to allow some affordable units to be built in the Flint Hill PUD and to lower the affordability requirement for two units from 60% to 50% Area Medium Income.

• Public hearing: 240 Stribling PUD Proffer Amendment (PL-24-0061)
• Special Exception Request: 113 West Main Street
• Site Plan: VERVE PUD – Stadium Road and JPA
• Site Plan & Subdivision: Azalea Springs
• Electronic Meeting Participation Policy

The Planning Commission voted 6-0 to recommend City Council approve a proffer amendment for the 240 Stribling Avenue PUD, allowing up to 8 of 26 required affordable units to be built at the Flint Hill development and lowering affordability to 50% AMI for at least 2 units. The Commission also voted 6-0 to recommend approval of a Special Exception Permit for a fenced courtyard at 113 West Main Street. Both recommendations now go to City Council for final decisions.

• Recommended approval of 240 Stribling PUD proffer amendment allowing up to 8 affordable units at Flint Hill (6-0)
• Recommended approval of Special Exception Permit for fenced courtyard at 113 West Main Street (6-0)
• Approved consent agenda including VERVE PUD site plan and Azalea Springs site plan/subdivision (6-0)
• Re-elected Hosea Mitchell as Chair and Carl Schwarz as Vice-Chair (6-0)

Human Rights Commission

The Human Rights Commission is holding a special meeting to orient new commissioners. The session is intended to ensure the continuity of services provided by the Commission.

• Orientation presentation for new Human Rights Commissioners

City Council

The Charlottesville City Council will consider adopting Ranked Choice Voting for the 2025 primary election and appropriating funds for various community programs, including $76,840 for energy efficiency and $470,805 for homeless solutions.

• Ranked Choice Voting ordinance for June 2025 primary
• Appropriation of $452,704 for Juvenile Community Crime Control Act Grant
• Appropriation of $470,805 for Virginia Homeless Solutions Program Grant
• Appropriation of $250,000 for Tonsler League
• Ordinance to repeal City Code sections 18-24(b) and 18-25(f)

Tree Commission

The commission will hear a staff report covering the city’s negotiations with two consulting firms for an Urban Forest Management Plan grant and the upcoming request for quote for tree installations. It will discuss the Downtown Mall Tree Management Plan that will be presented to City Council and the Board of Architectural Review this fall. Additional topics include invasive plant control updates, a proposal for hybrid/in‑person meetings, and subcommittee reports.

• City negotiating with two consulting firms before awarding an Urban Forest Management Plan grant.
• Request for Quote for tree installations to be submitted early September and awarded late September.
• Downtown Mall Tree Management Plan to be presented to City Council and BAR this fall.
• Herbicide applications completed for invasive plant control; mulching planned for Butterfly Greenway and Azalea Park West.
• Proposal for optional hybrid/in‑person Tree Commission meetings requiring a written bylaws amendment.

The Charlottesville Tree Commission met on August 6, 2024, and approved the July minutes. No formal votes or decisions were made; the meeting focused on staff updates, committee reports, and discussions about a potential external website, communication strategies, and planning for the State of the Forest presentation to City Council in January 2025. The commission also discussed a possible work session with council and considered a hybrid meeting format for future meetings.

• Approved July minutes (no amendments)
• Discussed creating an external website for the commission (no decision)
• Discussed communication outlets and partner organizations (no decision)
• Planned State of the Forest presentation for January 2025 City Council meeting
• Considered requesting a work session with City Council (no formal request made)

Retirement Commission

The Retirement Commission is meeting to conduct fiduciary training and review a defined contribution investment presentation from CapTrust. The body will also discuss its bylaws and approve minutes from the June 2024 meeting.

• Defined Contribution Investment Presentation by CapTrust
• Fiduciary Training
• Review of Bylaws

Planning Commission

The Charlottesville Planning Commission will hold a work session on August 27, 2024, at 5 pm in the NDS Conference room (610 East Market Street). The agenda consists of a discussion of state legislative items. Public comments may be submitted in writing at the meeting or emailed during the meeting.

• State Legislative Items Discussion

City Council

The City Council will hold a closed meeting to interview applicants for the Planning Commission. After certification of the closed session, the Council will consider any motions and votes on actions before adjourning. The public can view the open portions via the city’s streaming platform.

• Interview selected applicants to the Planning Commission (closed meeting)
• Certification of the closed meeting
• Motion and vote on any Council actions
• Adjournment of the meeting

City Council

The City Council is holding a special meeting to conduct interviews for selected applicants to the Police Civilian Oversight Board (PCOB). This portion of the meeting will be held in a closed session.

• Interviews for Police Civilian Oversight Board (PCOB) applicants

Housing Advisory Committee

The committee will receive a staff update from the City Manager’s Office regarding landbank recommendations and related City Council work sessions. Members will also review the committee's annual work calendar.

• Staff update on HAC’s Landbank Recommendation
• Review of HAC Annual Work Calendar
• Approval of July 17 Regular HAC Meeting Minutes

General

The Parks and Recreation Advisory Board will meet to receive information on several topics. The agenda includes a presentation on the Master Plan update and discussions regarding dog parks and garden plot rules.

• Master Plan Update presentation
• Garden Plot Rules
• Dog Parks

Board of Architectural Review

The Board of Architectural Review is meeting to consider Certificates of Appropriateness for various residential and commercial exterior projects. The board will also receive a presentation regarding a tree study for the Downtown Mall.

• New house at 0 Park Street (modified design)
• Two-story rear porch at 627 Cabell Avenue
• Addition and alterations to primary elevation at 809 Locust Avenue
• Entry portico at 7 Gildersleeve Wood
• Removal of commercial entry doors and installation of garage door at 316 East Main Street

City Council

The Charlottesville City Council will hold its August 19, 2024 meeting to approve routine minutes, second readings of grant resolutions totaling $9M, and a public hearing on housing program reports. The meeting includes public comment periods and a vote on ranked-choice voting implementation for the 2025 primary election.

• Appropriate $420,000 EPA Clean School Bus Program rebates (2nd reading)
• Appropriate $7,120,650 DOT PHMSA Natural Gas Distribution Infrastructure grant (2nd reading)
• Appropriate $1,400,000 for Parking Fund (2nd reading)
• Public hearing on CDBG/HOME program reports and 2025-2026 priorities
• Ordinance to increase City Council member salaries (2nd reading) and adopt ranked-choice voting for 2025 primary

Human Rights Commission

The Human Rights Commission is meeting to plan and draft management and administration documents. The body will discuss state-level legislative priority recommendations and review its annual work plan for October through February.

• State-level legislative priority recommendations
• Review of Annual Work Plan for October-February
• Approval of 08-01-2024 Work Session Minutes

Planning Commission

The Charlottesville Planning Commission will hold a hybrid meeting on August 13, 2024, starting with a pre-meeting at 5:00 p.m. and the regular session at 5:30 p.m. No public hearings are scheduled, and the meeting includes routine items such as approval of past minutes and presentations on public art and street trees.

• Approval of minutes from February 14, 2023, March 13, 2023, January 10, 2023, and June 11, 2024
• Presentation on Public Art initiative
• Presentation on Street Tree Project

Historic Resources Committee

The Historic Resources Committee is meeting to prepare a statement for City Council regarding the Memory Project and descendant community comments on Court Square. The body will also review the Downtown Walking Tour Map and discuss identifying local Civil Rights sites.

• Preparation of HRC comment to City Council regarding Court Square and the Memory Project
• Review of online access and distribution for the Downtown Walking Tour Map
• Update on the Johnson Elementary replacement marker
• Compilation of Civil Rights events and people to be linked via GIS to parcels
• Staff updates on Drewary Brown Bridge, McKee Block, and Pen Park

Sister Cities Commission

The Charlottesville Sister Cities Commission is meeting to review 2025 grant applications and program updates. Members will also provide reports on sister city relationships in Guatemala, France, Italy, Ghana, and Bulgaria.

• 2025 CSCC Grant Application Review
• Grantee Report from Darnell Walker regarding MisMatch Around The World Project
• Reports on sister cities: Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven

Tree Commission

The Tree Commission is reviewing staff reports on forest management and invasive plant control. Members will discuss the development of a new website and communication outlets. The body may vote on a bylaws amendment regarding hybrid meetings.

• Selection of a contractor for the Urban Forest Management Plan
• Completion of Downtown Mall Tree Management Plan by Wolf/Josey
• Ground cover installations by Shenandoah Habitats
• Proposed January 2025 City Council presentation on State of the Forest
• Vote on bylaws amendment for hybrid meetings

City Council

The City Council is reviewing several funding appropriations, including grants for natural gas safety and school buses. The body will also consider land acquisitions for parks and trails and a salary increase for Council members.

• Appropriation of $7,120,650.00 from the DOT PHMSA Natural Gas Distribution Infrastructure & Safety Modernization grant
• Forgivable loan of $750,000 to Virginia Supportive Housing for 80 affordable units at 405 Premier Circle
• Public hearing on an ordinance to increase City Council Member salaries
• Land acquisitions for park and open space use at 0 Grove Road, 0 Cedar Hill Road, and 0 Rialto Street
• Appropriation of $420,000 in EPA Clean School Bus Program rebates

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on an appeal by the petitioner regarding a homestay permit application at 932 Monticello Avenue. The petitioner claims the Zoning Administrator failed to act on the 2024 application and asks that the Notice of Violation be reversed and the permit issued. The board will also review minutes from the July work session.

• Public hearing on BZA 24-07-001: appeal of denied homestay permit at 932 Monticello Avenue
• Request to reverse Notice of Violation and direct issuance of 2024 Homestay Permit
• Review of July work session minutes

Human Rights Commission

The Charlottesville Human Rights Commission is holding a regular meeting to discuss administrative matters, hear public comments, and conduct a work session. The main agenda items include a legislative priorities panel with speakers from various human rights organizations and elected officials, an annual work plan check-in, and approval of previous meeting minutes. The meeting is a limited public forum focused on planning and drafting management documents.

• Legislative priorities panel with speakers from Housing Opportunities Made Equal of Virginia, Virginia Beach HRC, Alexandria HRC, Fairfax County Office of Human Rights, and state legislators
• Approval of minutes from four prior meetings (May 16, June 6, June 20, June 27)
• Annual work plan check-in
• Public comment periods with 16 slots of up to 3 minutes each

Housing Advisory Committee

The Housing Advisory Committee will review and approve the June 20 meeting minutes, discuss topics for its FY24/25 workplan, and consider committee recruitment, orientation, and process improvements. The meeting is largely procedural, with no major decisions expected beyond adopting the minutes and setting future agenda items.

• Approval of June 20, 2024 meeting minutes
• Discussion of FY24/25 workplan topics including member recruitment, orientation, and process improvement
• Staff update on land bank recommendation process
• Public comment period

City Council

The Charlottesville City Council is meeting to consider several ordinances and resolutions, including funding for affordable housing and redevelopment projects. Key items include a $750,000 forgivable loan for Virginia Supportive Housing to redevelop 405 Premier Circle into 80 permanent affordable units, and grants to subsidize the South First Street and Sixth Street redevelopment projects. The council will also hear public comments on the Parks and Recreation Master Plan for Court Square and Market Street Parks.

• Ordinance authorizing $750,000 forgivable loan to Virginia Supportive Housing for 405 Premier Circle redevelopment into 80 affordable units (1st reading)
• Ordinance authorizing public funding for South First Street Phase Two Redevelopment Project (2nd reading)
• Ordinance authorizing public funding for Sixth Street Redevelopment Project (1st reading)
• Resolution to appropriate $100,000 for Summer Food Service Program (2nd reading)
• Resolution to appropriate $123,614 for Victims of Crime Act Grant (1st reading)

Historic Resources Committee

The Historic Resources Committee will discuss the distribution of a downtown walking tour map and updates on descendant community engagement. The committee will also review plans for several historical markers, including those regarding Court Square and the Carver Inn.

• Discussion of Downtown Walking Tour Map distribution
• Update on Sales of Enslaved People in Court Square marker delivery and unveiling
• Review of The Carver Inn marker following VDHR approval
• Status update on Johnson Elementary replacement marker
• Identification of local Civil Rights events, places, and people for GIS linking

Police Civilian Oversight Board

The board will discuss a Memorandum of Understanding regarding the Executive Director's role in monitoring Internal Affairs Investigations. The meeting also includes a discussion on compelled statements by police officers.

• Memorandum of Understanding regarding Executive Director role in Internal Affairs Investigations
• Discussion of Compelled Statements by Police Officers

Sister Cities Commission

The Commission will review 2025 grant applications and receive a report from Les Amities Musicales. Members will also provide updates on various sister cities including Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven.

• 2025 CSCC Grant Application Review
• Les Amities Musicales grantee report
• City reports for Guatemala, France, Italy, Ghana, and Bulgaria

Tree Commission

The commission will receive updates on the Downtown Mall Tree Management Plan and recent tree installation surveys. Staff reports also cover the completion of herbicide treatments for invasive vegetation and upcoming tree planting logistics.

• Downtown Mall Tree Management Plan presentation to City Council in August
• Invasive Vegetation Control budget is exhausted; operations resume September 2024
• Jarmena Landscapes secured the city watering contract through October
• RFQ for fall tree planting logistics to be issued in September 2024

City Council

The Charlottesville City Council will hold a public hearing and consider authorizing up to $65 million in bonds for public improvement projects, along with $25 million in refunding bonds. The council will also review a $100,000 appropriation for a summer food program, approve a lease for the International Rescue Committee at 410 Old Lynchburg Road, and consider funding for the South First Street Phase Two Redevelopment Project. Several routine reports and proclamations will be presented during the meeting.

• Public hearing on issuing up to $65,000,000 in general obligation bonds for public improvement projects
• Ordinance approving public funding for the South First Street Phase Two Redevelopment Project
• Resolution to approve a lease agreement with the International Rescue Committee at 410 Old Lynchburg Road
• Resolution to appropriate $100,000 for the Virginia Department of Education Summer Food Service Program
• Reports on the Sidewalk Priority List, Local Energy Alliance Program, and United Way

Human Rights Commission

The Commission is holding a special meeting to plan, develop, and draft management documents. The work session includes a review of draft amendments to the Charlottesville Human Rights Ordinance.

• Review of draft amendments to the Charlottesville Human Rights Ordinance

Retirement Commission

The Retirement Commission will meet to approve the minutes from the May 2024 meeting and review its bylaws. The agenda includes a section for new business.

• Approval of May 2024 meeting minutes
• Review of commission bylaws

City Council

The City Council and the Charlottesville Redevelopment and Housing Authority Board of Commissioners are holding a special joint meeting. The agenda includes a presentation regarding strategic planning, redevelopment, and new initiatives.

• CRHA Strategic Planning update
• CRHA Redevelopment update
• CRHA New Initiatives update

Housing Advisory Committee

The Housing Advisory Committee approved a Land Bank Ordinance intended to convert vacant or tax-delinquent properties into affordable housing. The ordinance includes requirements for a 2/3 board vote for certain property dispositions and establishes procedures for property acquisition and taxation.

• Approval of the Land Bank Ordinance
• Requirement of a 2/3 vote by the Land Bank board for non-affordable housing uses
• Provision for the Land Bank to receive up to 50% of real property taxes on conveyed property for up to 10 years
• Establishment of a process where the City Manager reviews the ordinance before it goes to City Council

General

The board will review several information items including athletics and master plan updates. Discussion topics include the FY25 CIP request process, garden plot rules, and dog-related issues.

• Athletics presentation
• Master Plan update
• FY25 CIP Request Process discussion
• Review of Garden Plot Rules
• Discussion of dog issues

Human Rights Commission

The Human Rights Commission will review proposed amendments to the Charlottesville Human Rights Ordinance. The meeting also includes a discussion regarding Charlottesville Police Department involvement on May 4th.

• Review of proposed amendments to the Charlottesville Human Rights Ordinance
• Discussion of questions regarding CPD involvement on May 4th
• Annual Work Plan check-in

City Council

The City Council will review several second-reading ordinances and resolutions. Key items include establishing new utility rates, service fees, and connection fees, as well as a forgivable loan for the Kindlewood/Friendship Court Phase 2 redevelopment.

• Ordinance to establish new gas, water, and sanitary sewer rates and service fees
• Ordinance to establish a connection fee for new gas service
• Forgivable loan to Piedmont Housing Alliance for Kindlewood/Friendship Court Phase 2 housing
• Appropriation of $130,713 for the City Climate Protection Program via LEAP
• Appropriation of $172,182 from the Virginia Department of Social Services

Historic Resources Committee

The committee is discussing potential recommendations regarding slavery and Court Square to present to City Council. Members are also planning a marker unveiling at Court Square anticipated for August or September.

• Discussion of HRC recommendations regarding slavery and Court Square
• Planning for a marker unveiling at Court Square (anticipated Aug/Sept)
• Update on the Downtown Walking Tour Map
• Check-in on identifying local Civil Rights events, places, and people via GIS

Police Civilian Oversight Board

The board will discuss standard operating procedures for information sharing and work toward a mission statement. The meeting also includes interviews for the Management Analyst position.

• Standard Operating Procedure for Information Sharing
• Management Analyst Interviews
• Closing the Gap – Toward a Mission Statement

Charlottesville Economic Development Authority

The authority will hear a presentation on a regional Comprehensive Economic Development Strategy. The meeting also includes a progress update regarding an application to GO Virginia for Project VITAL: Region 9 Charlottesville Biotech Accelerator.

• Presentation of a regional Comprehensive Economic Development Strategy
• Status update on Project VITAL: Region 9 Charlottesville Biotech Accelerator

Planning Commission

The Planning Commission will review an entrance corridor review for VERVE – JPA involving Stadium Road, Emmet Street, and Montebello Circle. The meeting also includes a consent agenda item for the 2005 Jefferson Park Avenue site plan.

• Entrance Corridor Review: VERVE – JPA (Stadium Road, Emmet Street, Montebello Circle)
• Site Plan: 2005 Jefferson Park Avenue

Human Rights Commission

The Commission is meeting to plan, develop, and draft management and administration documents. The session includes a legislative panel focused on housing, homelessness, and wraparound services. Members will also discuss the HRC Annual Work Plan.

• Housing, Homelessness, and Wraparound Services Legislative Panel
• HRC Annual Work Plan

Sister Cities Commission

The commission will review the 2025 budget and the grants program. Members will also receive updates on various sister city relationships including Huehuetenango, Besancon, Poggio, Winneba, and Pleven.

• Approval of 2025 Budget
• Grants Program Review and Approval
• City Reports for Huehuetenango, Besancon, Poggio, Winneba, and Pleven

Tree Commission

The commission is reviewing updates on invasive plant containment strategies and tree watering schedules. Staff are also preparing a formal request to City Council regarding an Urban Wood networking program.

• Review of three proposals for the Urban Forest Management Plan composition
• Invasive plant control via chemical applications by Rx Fire in June-July
• Potential invasive plant targeting at Moore’s Creek, Riverview Park, and Quarry Park
• Planning for summer tree installations primarily in Rights-of-Way (ROW)
• Proposed Urban Wood program involving wood donations, storage, and upcycling

City Council

The City Council will review several financial resolutions, including fund appropriations for social services and climate protection. The agenda includes public hearings regarding new gas service connection fees and updated water, gas, and sewer rates.

• New utility rates and service fees for city gas, water, and sanitary sewer
• Connection fee for new gas service
• Forgivable loan to Piedmont Housing Alliance for Kindlewood/Friendship Court Phase 2
• Appropriation of $438,617 for CDBG and $83,016 for HOME programs
• Appropriation of $130,713 for the City Climate Protection Program via LEAP

Social Services Advisory Board

The Social Services Advisory Board will conduct a regular meeting including reports from the Chair and Director. The agenda includes an overview of the department's programs and services.

• Approval of the March 2024 Meeting Minutes
• Overview of the Department's Programs and Services

Sister Cities Commission

The commission is reviewing the 2024/2025 budget recommendations and proposed criteria for its grants program. Members will also receive status updates on several current grant awards and discuss the rollout of the upcoming grants and scholarship cycles.

• 2024/2025 Budget Recommendations
• Proposed Criteria for SCC Grants Program
• Status of 2023/2024 Grant Awards
• Rollout of 2024/2025 Grants Cycle
• Travel Scholarship Program updates

Police Civilian Oversight Board

The Police Civilian Oversight Board will meet to hear a presentation regarding use of force training. The presentation will be delivered by Chief Michael Kochis and Commonwealth’s Attorney Joseph Platania.

• Use of Force Training presentation by Chief Michael Kochis and Joseph Platania

Board of Architectural Review

The Board of Architectural Review will review applications for a mural at 207 14th Street, NW and a door installation at 130 Madison Lane. The board will also hold a preliminary discussion regarding a multi-story residential building project at Wertland and 10th Street.

• Mural application for 207 14th Street, NW
• Door installation at 130 Madison Lane
• Multi-story residential building discussion at Wertland and 10th Street
• Railing/fence approval for 113 West Main Street
• Brick wall repair discussion for 605 16th Street NW

City Council

The City Council will consider a resolution for $1,295,000 in housing assistance for low- and moderate-income homeowners. The council also holds public hearings regarding a zoning text amendment and the 2024-25 Annual Action Plan for CDBG and HOME programs.

• $1,295,000 grant for low- and moderate-income homeowner housing assistance
• Public hearing for zoning text amendment ZT24-01-01 regarding property acquisition
• Public hearing for 2024-25 Annual Action Plan including $438,617 in CDBG funds
• Appropriation of approximately $83,016 in HOME funds
• Report on the Downtown Mall Action Plan

City Council

Three Charlottesville City Council members will travel to Champaign-Urbana, Illinois, from May 16–18, 2024. The trip aims to gain knowledge about the Champaign-Urbana Mass Transit District to support local transit improvement and sustainability goals. No other public business will be conducted during this period.

• Travel to study the Champaign-Urbana Mass Transit District

General

The meeting contains no scheduled action items for decision. The board will review April minutes and receive updates on the Master Plan, CIP, and aquatic facilities.

• Master Plan Update
• CIP Update
• Adaptive Department presentation
• Dog in Parks update
• Oakwood Cemetery discussion

Human Rights Commission

The Commission is meeting to plan, develop, and draft management and administration documents. The work session includes a review of proposed amendments to the Charlottesville Human Rights Ordinance and planning for expert and legislative priority panels.

• Review of proposed amendments to the Charlottesville Human Rights Ordinance
• Planning for first expert panel
• Planning for July legislative priorities panel
• Annual Work Plan check-in

Housing Advisory Committee

The Housing Advisory Committee will review the Land Bank recommendation process and previous meeting minutes. The committee is scheduled to discuss specific sections of the Land Bank Ordinance, including property use, disposition, and advisory board governance.

• Land Bank Ordinance: Section 1 language refinement
• Land Bank Ordinance: Discussion and decision on RFPs for property use and disposition
• Land Bank Ordinance: Discussion and decision on Advisory Board governance
• Review of proposed changes and ordinance timeline

Planning Commission

The Planning Commission will consider a draft Annual Action Plan for the 2024-25 program year. This plan includes funding recommendations for community development, public services, and affordable housing. The City anticipates approximately $410,000 in HUD funds for CDBG and $98,000 for HOME programs.

• Public hearing for PY2024-25 CDBG and HOME Annual Action Plan
• Anticipated $410,000 in HUD funding for Community Development Block Grant (CDBG)
• Anticipated $98,000 in HUD funding for HOME Investment Partnerships Program

Historic Resources Committee

The committee will discuss recommendations regarding slavery and Court Square to present to City Council. Members will also review requests for historical markers at Zion Union Church and the Carver Inn. Additionally, the meeting includes an update on the Downtown Walking Tour Map.

• Discussion of recommendations regarding slavery and Court Square
• Review of a marker request for Zion Union Church on 4th Street NE
• Update on draft text for the Carver Inn historical marker
• Progress update on the Downtown Walking Tour Map
• Check-in on compiling Civil Rights history data for GIS mapping

Youth Council

The Youth Council will conduct a worksession regarding a research project and the Annual YC Report. The meeting is scheduled for May 8, 2024, at the Office of Human Services.

• YC research project
• Annual YC Report

Sister Cities Commission

The Commission will review committee assignments, budget updates, and grant status. Members will also receive reports regarding sister cities including Huehuetenango, Besancon, Poggio, Winneba, and Pleven.

• Review of Committee Assignments and appointments
• Program Committee updates for 2024-2025
• City reports for Huehuetenango, Besancon, Poggio, Winneba, and Pleven

Tree Commission

The Tree Commission will review current goals and define the scope of its subcommittees. Staff reports include updates on grant awards, tree watering contracts, and invasive species control at Quarry Park and JW Parkway.

• RFP advertised for a contractor related to a recent grant award
• RFQ out for a contract to water approximately 365 trees through May-September
• Mulching completed at Quarry Park (2.5 acres) and JW Parkway (1.5 acres)
• Discussion of subcommittee priorities for Education/Advocacy, Arbor, and Codes and Zoning

City Council

The City Council will review several resolutions regarding fund appropriations and tax rates. Key items include a $1,295,000 grant for low- and moderate-income homeowner housing assistance and various infrastructure studies.

• $1,295,000 grant for low- and moderate-income homeowner housing assistance
• $600,000 Dogwood Memorial Foundation state grant pass-thru funding
• $394,256 for Multi-Modal Improvements FY21
• $40,000 for Hydraulic Road shared use path study
• Ratification of Meals and Lodging Tax Rates for FY 2025

Housing Advisory Committee

The committee is meeting to discuss the entity, governance, and name of a land bank. The agenda also includes a review of the April 17, 2024, meeting minutes.

• Discussion of land bank entity
• Discussion of land bank governance
• Discussion of land bank name
• Review of April 17, 2024 meeting minutes

Sister Cities Commission

The commission is meeting to review budget expenditures and upcoming priorities. The agenda includes discussions on local programs, delegation visits, and grant awards for the 2024-2025 period.

• Review of current budget commitments and funds
• Discussion of 2024-2025 city representative and delegation visits
• Proposed budget draft

Retirement Commission

The Retirement Commission will discuss mortality tables used for survivor calculations and the interest rate for member contributions. The meeting also includes the approval of minutes from the March 2024 meeting.

• Mortality table for survivor calculations
• Discussion of interest rate for member contributions
• Approval of March 2024 meeting minutes

Retirement Commission

The Investment Sub-Committee will meet to approve minutes from the October 2023 meeting and review the electronic meeting policy.

• Approval of October 2023 Sub-Committee Meeting minutes
• Review of electronic meeting policy

Youth Council

The Youth Council will continue working on a research project with facilitation from Youth Nex staff. Members will also review the timeline for a May 20th Council presentation and discuss recruitment efforts for the 2024-25 school year.

• Research project discussion with Youth Nex staff
• Review of May 20th Council presentation timeline
• Recruitment review for 2024-25 school year additions

Minority Business Commission

The Minority Business Commission will review minutes from the January 18, 2024 meeting. The agenda includes updates regarding the Entrepreneur Resource Guide, GO Startup Program, and Office of Economic Development initiatives.

• Entrepreneur Resource Guide discussion
• GO Startup Program update
• Office of Economic Development updates including Piedmont Pitch and Tom Tom Festival
• Procurement Update

General

The Parks and Recreation Advisory Board meeting consists of informational presentations and administrative reviews. There are no action items scheduled for this meeting.

• Presentation: Cultivate Charlottesville
• Presentation: Program Department
• Master Plan Update
• CIP Update

Human Rights Commission

The Human Rights Commission will conduct a work session focused on administrative and planning matters. Discussion topics include a presentation on COIA, FOIA, and VPRA, as well as planning for a homelessness expert panel.

• Planning for Homelessness Expert Panel
• Annual Workplan check in
• COIA/FOIA/VPRA presentation

Housing Advisory Committee

The Housing Advisory Committee will review minutes from recent HAC and Policy Subcommittee meetings. The committee is also scheduled to receive a Policy Subcommittee update and discuss the Land Bank Ordinance.

• Review of March 20, 2024 HAC meeting minutes
• Review of April 9, 2024 Policy Subcommittee meeting minutes
• Policy Subcommittee update
• Land Bank Ordinance discussion

Community Development Block Grant Task Force

The taskforce will review previous minutes and discuss the mission and purpose of the group. Members are scheduled to discuss scoring for CDBG and HOME programs and review preliminary funding recommendations.

• Review of previous session minutes
• Discussion of CDBG and HOME scoring
• Review of preliminary funding recommendations

Board of Architectural Review

The Board of Architectural Review will hold a preliminary discussion regarding a new hotel project at 218 West Market Street. The board will also consider an application to modify roofing materials at 101 East Jefferson Street to accommodate solar panels. Additionally, the meeting includes continued discussion on design guidelines.

• Preliminary discussion of a new hotel at 218 West Market Street with six to seven stories
• Request to use standing-seam metal roofing instead of asphalt shingles at 101 East Jefferson Street
• Approval of March 19, 2024 meeting minutes
• Continued discussion on Design Guidelines

City Council

The Charlottesville City Council will conduct second readings for the FY2025 budget and annual tax rate ordinances. The agenda also includes several funding appropriations for transportation projects and community programs. Additionally, the council will consider updates to personal property tax relief thresholds.

• Second reading of the FY2025 Budget Ordinance and Annual Appropriation
• Increasing Personal Property Tax Relief threshold from $1,000 to $1,500
• Appropriating $130,059.50 for the Rugby Avenue Bicycle & Pedestrian Trail Project
• Allocating $600,000 via Dogwood Memorial Foundation state grant pass-thru funding
• Appropriation of $40,000 for a Hydraulic Road shared use path study

Historic Resources Committee

The committee will discuss the Memory Project presentation to draft recommendations for City Council regarding slavery and Court Square. Members will also hear a Parks & Rec presentation on drainage issues at Oakwood Cemetery. Staff updates include information on 10th and Page and the proposed C.H. Brown Historic District.

• Drafting HRC recommendations to City Council regarding slavery and Court Square
• Parks & Rec presentation on drainage issues at Oakwood Cemetery
• Staff update on the proposed C.H. Brown Historic District
• Update on the Downtown Walking Tour Map

Sister Cities Commission

The commission will review the March 12, 2024 minutes and receive administrative updates regarding finance and communications. The meeting also includes a report on the 2024 CSCC Grantees and several scheduled activity updates.

• 2024 CSCC Grantees Report (A Tale of Two Cities Podcast)
• Besancon Delegation Visit, April 12-17, 2024
• “Les Amities Musicales” Concert, April 14, 2024
• “Sister Revolutions” Podcast Launch, April 15, 2024
• Mapping our Sister City event, April 20, 2024

Police Civilian Oversight Board

The Board will discuss recommendations regarding the Professional Traffic Stops General Order and progress on Standard Operating Procedures. The meeting also includes updates on a Management Analyst search and the status of Flock Camera acquisition.

• Board Recommendations on Professional Traffic Stops General Order
• Progress with Standard Operating Procedures and Ordinance Amendments
• Management Analyst Search
• Status of Flock Camera acquisition

Community Development Block Grant Task Force

The CDBG & Home Taskforce is reviewing its mission, purpose, and City Council priorities. Members will discuss composite scoring methods and review preliminary funding recommendations.

• Review of previous session minutes
• Discussion of composite scoring
• Preliminary funding recommendations

Housing Advisory Committee

The Housing Advisory Committee Policy Subcommittee will discuss a land bank entity and its governance. The meeting also includes time for public comment.

• Land bank entity discussion
• Land bank governance discussion

Planning Commission

The Planning Commission will consider a proposed amendment to the Charlottesville Development Code regarding property acquisition by government agencies. The commission will also conduct an Entrance Corridor Review for VERVE at Stadium Road, Emmet Street, and Montebello Circle.

• Public hearing for zoning text amendment ZT24-01-01 regarding code conformity during property acquisition
• Entrance Corridor Review: VERVE – JPA, Stadium Road, Emmet Street, Montebello Circle

Sister Cities Commission

The Grants & Scholarships Committee is reviewing the status of previous grant awards from Besançon and Huehuetenango. The committee will also discuss proposed criteria, timelines, and marketing plans for the upcoming grants and travel scholarships cycle.

• Review of Besançon Grantee updates
• Review of Huehuetenango Grantee updates
• Discussion of new Grants Cycle criteria
• Updates on Travel Scholarships Program
• Planning of host family timelines and promotion

City Council

The City Council is conducting a budget work session to conclude the Fiscal Year 2025 budget development process. This meeting serves as a final wrap up of the budget discussions held throughout the year.

• FY25 Budget Wrap Up work session

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The agenda includes a work session focused on the HRC Annual Work Plan.

• HRC Annual Work Plan discussion

Community Development Block Grant Task Force

The scheduled meeting for April 3, 2024, has been postponed. The delay is due to the anticipated release of final CDBG and HOME program allocations for 2024-25 by HUD.

• Meeting postponement pending HUD allocation releases

City Council

The City Council will review the FY2025 Budget Ordinance and Annual Appropriation. The meeting includes several second readings for various city resolutions and ordinances, as well as first readings for new funding requests.

• FY2025 Budget Ordinance and Annual Appropriation (1 of 2 readings)
• $150,000 USDA Forest Service grant for Urban Forest Management Planning (2nd reading)
• $130,059.50 for Rugby Avenue Bicycle & Pedestrian Trail Project (1 of 2 readings)
• $40,000 from Batten Foundation to Department of Human Services (1 of 2 readings)
• $21,458 from Library of Virginia Circuit Court Records Preservation Grants Review Board (2nd reading)

Tree Commission

The commission will receive staff updates on invasive species control, tree replacements, and grant awards. Members will also discuss the 2024 priority spreadsheet and potential subcommittee structures.

• Update on Downtown Mall Project recommendation phase
• Completion of mulching at Free Bridge (1.8 acres) and JW Parkway (1.5 acres)
• Planting of 210 trees/shrubs in management unit with Rivanna Conservation Alliance
• Replacement of dead trees and planting of 15–20 additional trees on City Properties
• Discussion regarding the overhaul of the Urban Forestry website

City Council

The City Council is conducting a budget work session focused on the Capital Improvement Program. This meeting is part of the Fiscal Year 2025 budget development process.

• Capital Improvement Program budget work session

Retirement Commission

The Charlottesville Retirement Commission will review the virtual meeting policy and discuss retiree COLA. The commission will also approve the minutes from the February 2024 meeting.

• Virtual meeting policy review
• Retiree COLA
• Approval of February 2024 meeting minutes

General

The March 27, 2024, meeting of the CDBG & HOME Taskforce has been postponed. The postponement is due to the anticipated release of final program allocations for 2024-25 by HUD.

• Meeting postponed until April 3, 2024

City Council

The Charlottesville City Council will hold a work session focused on decarbonization. The session includes a report on the Decarbonization Study and a period for discussion.

• Decarbonization Study report

Social Services Advisory Board

The board will conduct regular business including reports from the Chair and Director. The meeting includes an overview of the Care Portal System.

• Overview of the Care Portal System

General

The board will review previous meeting minutes and introduce new members. Discussion items include updates on Jenkins Park, aquatic facilities, the Master Plan, and Capital Improvement Program (CIP) status.

• Introduction of new Board Members
• Jenkins Park findings report
• Aquatic update
• Master Plan update
• Oakwood Cemetery discussion

City Council

The City Council will hold a Community Budget Forum regarding the Fiscal Year 2025 budget development. The session includes a presentation and a public hearing on the City Manager's proposed budget.

• Public hearing on the City Manager's Proposed FY 2025 Budget

Housing Advisory Committee

The committee is planning a series of discussions to develop recommendations for a potential land bank entity. Members are establishing a timeline to address legal frameworks, mission objectives, governance, and community engagement.

• Land Bank Ordinance Recommendation discussion
• Proposal to use a policy subcommittee to develop preliminary recommendations between March and June

Community Development Block Grant Task Force

The CDBG & HOME Taskforce will review mission objectives, program guidance, and application artifacts. The meeting includes nominations for taskforce officers and a group discussion regarding the reviewed materials.

• Nominations for taskforce officer(s)
• Review of HUD National Objectives and Council Priorities
• Review of CDBG & HOME eligible activities
• Review of application template, evaluation criteria, and scoring rubric

Board of Architectural Review

The Board of Architectural Review is reviewing applications for various property modifications. These include a new house at 0 Park Street and porch changes at 807 Rugby Road. The meeting also includes discussions on design guidelines.

• New house construction at 0 Park Street
• Front porch modification at 807 Rugby Road
• Door, window, and driveway changes at 712 Ridge Street
• Alterations and rear addition at 747 Park Street
• Discussion on Design Guidelines

City Council

The City Council will hold public hearings regarding the proposed FY 2025 budget tax rates for real estate, lodging, and meals. The meeting also includes several resolutions for grant appropriations, housing funds, and infrastructure projects.

• Public hearing on Real Estate Tax Rate for the Proposed FY 2025 Budget
• Public hearing on Lodging Tax Rate for the Proposed FY 2025 Budget
• Public hearing on Meals Tax Rate for the Proposed FY 2025 Budget
• $150,000 USDA Forest Service grant for Charlottesville Urban Forest Management Planning
• $21,458 Library of Virginia Circuit Court Records Preservation Grant

City Council

The Charlottesville City Council is conducting a budget work session regarding outside and non-profit agencies. This meeting is part of the Fiscal Year 2025 budget development process.

• Budget work session for outside and non-profit agencies

Community Development Block Grant Task Force

The taskforce will discuss the mission and purpose of the CDBG and HOME programs. Members will review application templates, evaluation criteria, and received requests for funding.

• Review of CDBG and HOME application templates
• Review of evaluation criteria and rubric
• Overview of received funding requests

Police Civilian Oversight Board

The board will discuss progress on standard operating procedures and amendments to the ordinance. Members will also review options for training sessions.

• Progress with Standard Operating Procedures
• Amendments to Ordinance
• Options for Training Sessions
• Introduction of New Members

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will review the FY25 budget and a performance agreement for Friendship Court Phase 2. The agenda also includes an update on the S&P Global Building lease and an overview of the Economic Development Strategic Plan.

• Review and approval of the FY25 Budget
• Resolution Friendship Court Phase 2 Performance Agreement
• S&P Global Building Lease Update
• Economic Development Strategic Plan Goal 5 overview

Sister Cities Commission

The Commission will review previous minutes and receive an introduction for new Commissioner Salvatore Moschella. The meeting includes updates on various sister cities, including a visit to Besancon scheduled for April 12-17, 2024.

• Introduction of new Commissioner Salvatore Moschella
• Proposal to host State Conference on November 16
• Besancon first visit scheduled for April 12-17, 2024
• Update on the rewrite of the Grants Program

Planning Commission

The Planning Commission will review a site plan and subdivision for the Flint Hill PUD. The agenda also includes reports from the University, the Chair, and the Department of NDS.

• Site Plan/Subdivision – Flint Hill PUD

Human Rights Commission

The Commission is meeting to develop and draft management, administration, and work plan documents for the coming year. The session includes reviewing public poll results and discussing focus areas based on the Human Rights Ordinance.

• Creation of a work plan for the upcoming year
• Review of 2023 work overview
• Discussion of HRC Focus Area selections

Historic Resources Committee

The committee will review the Downtown Walking Tour Map version 10 and discuss updates regarding slavery and Court Square engagement. Members will also discuss site surveys, historic marker applications, and design guideline updates.

• Review of Downtown Walking Tour Map version 10
• Update on nominating 620 Ridge Street for individual listing
• Carver Inn marker application review
• Slavery at Court Square VDHR review board agenda update
• Johnson Elementary marker discussion

Bike & Pedestrian Advisory Committee

The committee discussed a potential project to promote and improve regional bicycle maps. Staff provided updates regarding transportation planning and safe routes to school. Members also discussed features of the Belmont Bridge project, including concrete separators for bike lanes.

• Potential project: Promoting & Improving the Region’s Bicycle Maps
• Staff updates from transportation and bike/pedestrian coordinators
• Discussion regarding concrete separators at Belmont Bridge
• Approval of February 1, 2024 meeting notes

City Council

The City Council is conducting a budget work session focused on Fiscal Year 2025 revenues and expenses. This meeting is part of the ongoing FY 2025 budget development process.

• FY 2025 Budget Work Session: Revenues and Expenses

City Council

The City Council will review presentations of the proposed 2025 City Budget and the adopted 2025 School Board Budget. The agenda also includes second readings for resolutions regarding housing at Cherry Avenue and Park Street. Additionally, the council will consider amendments to rental relief limits for elderly and disabled residents.

• $215,000 CDBG fund reprogramming for Blue Ridge Area Food Bank Cold Storage Project
• Resolutions supporting development at 501-A and 501-B Cherry Avenue
• Ordinance amending rental relief limits for elderly and disabled persons
• Presentation of the proposed FY2025 City Budget
• $16,636.84 C.H.E.R.P. grant award resolution

Tree Commission

The Tree Commission will receive an update on a recent grant award and mulching at the Free Bridge Property. The meeting includes discussions on invasive plant control projects and the Urban Forestry website overhaul.

• Mulching of 1.8 acres at Free Bridge Property by Rx Fire
• Planting of approximately 200-300 trees with assistance from RCA
• Invasive plant control projects for John Warner Parkway, Oak Street (Oakwood Cemetery), and Quarry Park
• Update on recent grant award project scope

Retirement Commission

The Retirement Commission will meet to approve previous minutes and receive a presentation from MissionSquare. The agenda also includes a discussion regarding virtual meeting policy and an administrative update.

• MissionSquare presentation
• Virtual meeting policy discussion

Sister Cities Commission

The Commission is reviewing the itinerary and logistics for an upcoming delegation visit. Discussions include event updates, host family arrangements, and transportation needs.

• Review of draft itinerary for April Besancon Delegation Visit
• Updates on CSCC Welcome Dinner and Community Reception venue selection
• Planning for Sender Concert Reception and Sister Revolutions Podcast Event/UVA
• Logistics regarding host families, transportation, and Monticello visit
• Concierge assistance for Deputy Mayor Gharet

City Council

The Charlottesville City Council will hold a work session to receive a report on alternative fuels. The meeting also includes public comment and standard procedural items.

• Report: Alternative Fuels Study

Housing Advisory Committee

The committee will meet to elect a secretary and discuss the Land Bank. The meeting also includes the approval of minutes from the January 17, 2024, regular meeting.

• Election of a Secretary
• Land Bank discussion

Board of Architectural Review

The Board will consider a Certificate of Appropriateness for entry doors at 222-224 Court Square. Members will also hold preliminary discussions regarding an apartment building on Gordon Avenue and alterations at 747 Park Street.

• Certificate of Appropriateness: Entry doors at 222-224 Court Square
• Preliminary Discussion: Apartment building at 1609 Gordon Avenue
• Preliminary Discussion: Alterations and rear addition at 747 Park Street

City Council

The City Council will review several proposals including property purchases and fund appropriations. The meeting includes presentations on ranked choice voting and scholarship programs. Additionally, the council will consider updates to rental relief limits for elderly and disabled residents.

• Resolution to approve $215,000 for Blue Ridge Area Food Bank Cold Storage Project
• Resolution for City purchase of 405 Avon Street and 405 Levy Avenue properties
• Appropriation of $45,073 in Opioid Abatement Funds
• Ordinance amending rental relief limits for elderly and disabled persons
• Resolution for C.H.E.R.P. Grant Award of $16,636.84

General

The meeting consists of administrative tasks and information-only presentations. Topics include the Master Plan, garden plots, and capital improvement projects. No action items are scheduled for this session.

• Adoption of January 2023 minutes
• Dogs in Park update
• Master Plan Update
• Garden Plots information
• CIP & Project Update

Human Rights Commission

The Commission will discuss its Annual Planning Meeting and prepare for future work sessions scheduled for March 2024. The meeting includes updates from the Chair and staff reports.

• Discussion of 03-07-2024 Work Session
• Discussion of 03-21-2024 Regular Meeting
• Discussion of Annual Planning Meeting

Charlottesville Economic Development Authority

The Board will review the Economic Development Strategic Plan regarding Pathways for Opportunity. Discussion also includes lease addendums for 112 E. Main Street and a request to manage the 0 E. High St lease.

• Economic Development Strategic Plan - Goal 3: Pathways for Opportunity Overview
• Resolution – addendum to 112 E. Main Street Lease
• Request to manage 0 E. High St Lease
• Resolution – appointing assistant secretary

Planning Commission

The Planning Commission will conduct entrance corridor reviews for 2117 Ivy Road and VERVE Charlottesville. The agenda also includes a preliminary site plan for 501 Cherry Avenue. No public hearings are scheduled for the joint session with City Council.

• Entrance Corridor Review – 2117 Ivy Road
• Preliminary Discussion - Entrance Corridor Review – VERVE Charlottesville
• Preliminary Site Plan – 501 Cherry Avenue

Sister Cities Commission

The commission will review previous committee minutes and introduce new commissioner Cherry Stewart. The meeting includes updates on the Besancon student exchange and upcoming visit, while other city updates remain unavailable.

• Introduction of new Commissioner Cherry Stewart
• Recommendation to establish a non-profit support organization
• Besancon Student Exchange (Feb. 11-18, 2024)
• Besancon First Visit (April 12-17, 2024)
• Les Amitiés Musicales Grant Project

City Council

The School Board and City Council are conducting a joint budget work session. The meeting includes a presentation regarding the budget as part of this collaborative session.

• Joint Budget Work Session with City Council

Tree Commission

The commission will review staff reports regarding recent grant awards and soil sampling results for trees on the downtown mall. The meeting also includes discussions on tree planting data, forest status, and new member applications.

• Rx Fire awarded Invasive Plant Control/Containment Bid
• Soil sampling and Level III assessments completed on downtown mall trees
• Upcoming projects include John Warner Parkway and a property near High Street
• Membership application deadline is February 9th

City Council

The City Council will consider several items including a rezoning request for 108 Lankford Avenue and the adoption of two development manuals. The agenda also includes a second reading for the appropriation of $4,181,000 to acquire the Avon/Levy Property.

• Appropriation of $4,181,000 to acquire Avon/Levy Property for future redevelopment
• Rezoning request for 108 Lankford Avenue from R-1S to R-3
• Special Use Permit Application for 108 Lankford Avenue
• Adoption of the Development Review Procedures Manual
• Adoption of the Affordable Dwelling Unit Monitoring and Procedures Manual

City Council

The City Council will conduct a budget work session regarding Fiscal Year 2025. The agenda includes public hearings for an updated fee schedule and a development code amendment.

• Ordinance to adopt updated Neighborhood Development Services fee schedule
• Development Code Amendment to remove retail in residential districts
• Second quarter FY24 Financial Report presentation
• December 2023 Investment Report presentation

Bike & Pedestrian Advisory Committee

The committee will receive updates from the Transportation Planning Manager and the Bike Pedestrian Coordinator. Discussions include Safe Routes for Schools and a review of existing bicycle and pedestrian plans. The meeting also includes announcements regarding local trail programs and mobility alliances.

• Review of Virginia Bicycle Facility Inventory
• Jefferson Area Bike and Pedestrian Plan (2019)
• Charlottesville Bike and Pedestrian Master Plan (2015)
• Safe Routes for Schools update
• Approval of January 1, 2023 meeting notes

City Council

The City Council is conducting an in-person retreat at CitySpace. The agenda includes discussions on local governance, council procedures, FOIA training, city budgeting, and strategic planning.

• Review of Council Procedures
• FOIA Training
• City Budgeting discussion
• Strategic Planning session

Retirement Commission

The Commission will review the December 2023 meeting minutes and receive a presentation from Dahab. The agenda includes a closed session regarding investment strategies and a recommendation for Cost of Living Adjustments (COLA).

• Dahab presentation
• Closed Session: Discussion of Investment Strategies
• COLA recommendation

Planning Commission

The Planning Commission will hold a work session regarding the Development Manual Review and Development Code follow up. The meeting is scheduled for January 23, 2024, at CitySpace.

• Development Manual Review
• Development Code follow up

Social Services Advisory Board

The board will review the Energy Assistance Program and the VLSSE Legislative Road Map. The meeting includes reports from the Chair and Director, as well as the welcoming of new board members.

• Overview of the Energy Assistance Program
• VLSSE Legislative Road Map

City Council

The City Council will review proposals for rezoning properties on Stadium Road and Ivy Road. The agenda also includes a proposal to use ARPA funds for the redevelopment of the Avon/Levy property.

• $4,000,000 ARPA funding appropriation for Avon/Levy Property redevelopment
• Zoning Map Amendment for properties on Stadium Road
• Rezoning of land at Ivy Road and Copeley Road
• $750,000 appropriation to Virginia Supportive Housing for Premier Circle PSH
• $16,768 SCAAP Grant appropriation for Albemarle Charlottesville Regional Jail

Minority Business Commission

The Minority Business Commission will meet to approve previous meeting minutes and receive updates on the Office of Economic Development and procurement. The agenda also includes a discussion period and public comment.

• Approval of October 19, 2023 Meeting Minutes
• Office of Economic Development (OED) Update
• Procurement Update

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will hold elections for Chair and Vice Chair. The meeting also includes updates on Meadowcreek, CIP projects, dogs in parks, and a Mall Tree Study.

• Elections for Chair and Vice Chair
• Meadowcreek update
• CIP & Project Update
• Dogs in Park discussion
• Mall Tree Study

Human Rights Commission

The Commission will conduct elections for Chair and Vice Chair. The meeting includes a work session and town hall discussion regarding the ADA Transition Plan.

• Election of Chair (Nominee: Ernest Chambers)
• Election of Vice Chair (Nominee: Wolfgang Keppley)
• ADA Transition Plan Information Session
• ADA Transition Plan Town Hall Discussion

Board of Architectural Review

The Board of Architectural Review will consider a certificate of appropriateness for canopies, decks, and patios at 416-418 West Main Street. The meeting also includes a preliminary discussion regarding new construction and site redevelopment at 715-729 West Main Street.

• Certificate of Appropriateness: Canopies, decks, and patios at 416-418 West Main Street
• Preliminary Discussion: New construction and site redevelopment at 715-729 West Main Street
• Design Guidelines work session

Historic Resources Committee

The Charlottesville Historic Resources Committee will discuss updates for the Downtown Walking Tour Map. The committee will also check in on efforts to identify mid-20th century local Civil Rights events, places, and people. Other agenda items include updates on historical markers and staff reports.

• Downtown Walking Tour Map update
• Mid-20th century Civil Rights identification check-in
• Historical markers updates
• Herman Key Rec Center Memorial discussion
• Engagement of Descendant Community: Slavery and Court Square

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will meet to elect officers and consider a resolution to repeal PCOB bylaws. The agenda also includes reviewing relevant city and state policies.

• Resolution Repealing PCOB Bylaws
• Election of Officers
• Review of City and State Policies

City Council

The School Board and City Council will hold a joint work session. The agenda includes an update on the Charlottesville-Albemarle Technical Education Center (CATEC), an introduction to Knight School, and discussion regarding a Pre-K Center.

• Charlottesville-Albemarle Technical Education Center (CATEC) update
• Knight School introduction
• Pre-K Center discussion

Planning Commission

The Planning Commission and City Council will consider the FY 2025-2029 Capital Improvement Program. The Commission will also hold public hearings for two large-scale residential redevelopment projects involving planned unit developments.

• FY 2025-2029 Capital Improvement Program consideration
• Verve Charlottesville PUD rezoning with $6,800,000 affordable housing contribution
• 2117 Ivy Road PUD rezoning with $3,250,000 affordable housing contribution
• 108 Lankford Avenue rezoning and special use permit vote

Bike & Pedestrian Advisory Committee

The Committee will vote on a new Chair and receive updates on the 2023 Bike/Ped Masterplan progress and 2024 priorities. Updates will also be provided regarding Safe Routes to School and neighborhood monthly walks. The agenda includes announcements from PEC and the Rivanna Trails Foundation.

• Vote on a new Chair
• 2023 Bike/Ped Masterplan progress and 2024 priorities
• Safe Routes to School updates
• Neighborhood monthly walks information
• Request for bike parking input

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The session includes a discussion regarding updates to the 2024 Legislative Agenda.

• 2024 Legislative Agenda updates and discussion

Sister Cities Commission

The commission will review updates regarding sister city relationships and grant funding. Discussions include a planned delegation visit to Besancon in April 2024 and various committee updates.

• Besancon delegation visit, April 12 - 17, 2024
• Update on Sender Grant Award
• Update on Besancon Grant funding
• CHS Student Exchange expense approval

City Council

The City Council will review budget presentations for Constitutional Officers and approve routine items. The council is also considering funding for IT infrastructure and jail programs.

• $750,000 allocation to Virginia Supportive Housing for Premier Circle PSH
• $169,970 for Information Technology Data Center HVAC replacement
• $16,768 SCAAP Grant funding for Albemarle Charlottesville Regional Jail
• Establishment of 2024 regular meeting schedule

Tree Commission

The Tree Commission will discuss updates on tree installations and invasive plant control strategies. Staff reported that the City received a $300,000 grant to fund an updated Urban Forest Management Plan and canopy assessment.

• $300,000 Inflation Reduction Act Grant for urban forest management
• Jarmena Landscapes tree installation project (182 trees)
• Shenandoah Habitats seedling installations at Fry Springs, Forest Hills Park, Azalea Park, and Rivanna Trail
• Downtown Tree Replacement Plan assessment by Wolf/Josey
• Invasive Plant Control/Containment Strategy updates