Charlottesville public meetings in 2023

Board of Architectural Review

The Board will elect a chair and vice-chair before reviewing several Certificate of Appropriateness applications. Discussions include the color palette for a new courthouse at the Levy site and a seasonal tent for El Barco restaurant.

• Election of BAR chair and vice-chair
• Certificate of Appropriateness: 1112 Park Street rear deck
• Certificate of Appropriateness: 350 Park Street courthouse building color palette
• Certificate of Appropriateness: 625 West Main Street seasonal tent
• Preliminary Discussion: 915 East High Street new construction

City Council

The City Council will review budget presentations and several grant funding resolutions. The agenda includes multiple ordinances regarding zoning, waivers, and property sales for the VERVE Charlottesville PUD project. Additionally, the council will consider a rezoning request for land near Ivy Road and Copeley Road.

• Zoning amendments for properties on Stadium Road and Jefferson Park Avenue
• $200,000 State Historic Resources Grant for Jefferson School African American Heritage Center
• $49,976 Chesapeake Bay Gateways Network Grant appropriation
• $27,486 Bureau of Justice Assistance grant appropriation
• Rezoning request for land at 2117 Ivy Road and Copeley Road

Sister Cities Commission

The provided text for the December 14, 2023, Sister Cities Commission meeting consists of unreadable numeric sequences. No specific topics, discussions, or decisions are documented in the source.

City Council

The Charlottesville City Council is holding a special work session to conduct deliberations regarding the draft zoning ordinance. This meeting is scheduled for 6:00 PM at the Council Chamber.

• Deliberations on Draft Zoning Ordinance

Police Civilian Oversight Board

The board will hear from a guest speaker regarding community justice and review a resolution to repeal current bylaws. Members will also discuss the Charlottesville Police Department General Order 110-00 concerning professional traffic stops.

• Resolution Repealing PCOB Bylaws
• Discussion of CPD General Order (110-00) Professional Traffic Stops
• Guest speaker: Ashley Cinalli-Mathews

Retirement Commission

The Retirement Commission will meet to approve the minutes from the October 2023 meeting and review an investment report for the CapTrust Defined Contribution Plan. The agenda also includes a section for new business.

• CapTrust Defined Contribution Plan Investment Report
• Approval of October 2023 meeting minutes

City Council

The City Council will hold a work session to deliberate on a draft zoning ordinance. This meeting is scheduled as a work session for council discussion.

• Deliberations on Draft Zoning Ordinance

Charlottesville Economic Development Authority

The Board will review the FY2023 Annual Audit and Annual Report. Members will also elect a Chair and Vice Chair for calendar year 2024.

• FY2023 Annual Audit Presentation
• FY2023 Annual Report
• Election of Chair and Vice Chair for CY 2024

Sister Cities Commission

The commission will review minutes from October 17 and November 9, 2023. Members will receive updates regarding Huehuetenango, Besancon, Winneba, and Poggio. Committee reports will cover finance, grants, education, and the 2024 calendar.

• Approval of October 17 and November 9 meeting minutes
• Updates on Huehuetenango next steps
• Upcoming visit from Besancon
• Finance and fundraising updates
• Review of the 2024 programs and events calendar

Human Rights Commission

The Commission will conduct a regular meeting focused on planning, developing, and drafting management and administration documents. The agenda includes updates from the Chair and OHR staff, as well as work session updates regarding nominations.

• Review of November 16, 2023, meeting minutes
• Chair update
• OHR staff report
• Nominating committee updates
• Confirmation of January 4, 2024, work session

Neighborhood Development

The Department of Neighborhood Development Services is holding a meeting to review a preliminary site plan for 501 Cherry Avenue. The proposed project includes 65 residential units and various retail and educational spaces. This meeting allows parties to become familiar with the site plan elements.

• Preliminary Site Plan for 501-507 Cherry Avenue, 0 5th ST SW, and 0 6th ST SW
• Proposed 65 residential units
• 7,290 square feet of grocery/general retail
• 15,856 square feet of retail/non-specific space
• 5,026 square feet of educational space

City Council

The Charlottesville City Council is holding a special meeting to conduct a public hearing. The session allows residents to present views regarding the draft Zoning Ordinance and proposed Zoning Map updates.

• Public hearing for the proposed Development Code/Zoning Ordinance
• Review of proposed Zoning Map updates

Tree Commission

The Tree Commission is reviewing staff reports on city-wide tree planting initiatives and invasive plant control strategies. Updates include recent contract awards for tree installations and the receipt of a $300,000 Inflation Reduction Act Grant.

• Award of $300,000 Inflation Reduction Act Grant to the City of Charlottesville
• Jarmena Landscaping won a bid to install 186 trees in various parks and neighborhoods
• Shenandoah Habitats will install between 900 and 1,000 seedlings on December 14
• Re Leaf Cville is planting approximately 75 trees in the Rose Hill neighborhood
• Invasive plant control efforts at locations including John Warner Parkway and Azalea Park West

City Council

The City Council will receive budget presentations for Information Technology, Public Safety, and the PCOB. The agenda includes multiple resolutions regarding grant appropriations and various ordinances related to the VERVE Charlottesville PUD project.

• Fire Department FY22 State Homeland Security Program Grant Award: $51,764.00
• Spay and Neuter Program state assistance and donation: $750
• Chesapeake Bay Gateways Network Grant: $49,976
• Bureau of Justice Assistance FY23 Edward Byrne Memorial Justice Assistance Grant: $27,486
• State Historic Resources Grant Funds for Jefferson School African American Heritage Center: $200,000

City Council

The City Council will hold a work session regarding the draft zoning ordinance. James Freas, Director of Neighborhood Development Services, will present special deliberations on the zoning map for council discussion.

• Presentation on Draft Zoning Ordinance and special deliberations on the zoning map

Planning Commission

The Planning Commission will hold a work session regarding the Capital Improvement Program. The meeting is scheduled for November 28, 2023, at 5pm.

• Capital Improvement Program

Social Services Advisory Board

The board will conduct regular business including reports from the Chair and Director. The meeting includes an overview of the Refugee Assistance Program.

• Overview of the Refugee Assistance Program

Board of Architectural Review

The Board will consider a Certificate of Appropriateness for the Albemarle County Courthouse 1938 Building. The project involves south entrance alterations at 410 East High Street. Staff will also provide updates on city streetlights, windows, and code revisions.

• Certificate of Appropriateness: 410 East High Street (Albemarle Co. Courthouse 1938 Building south entrance alterations)
• Update on City streetlights - LEDs
• Discussion of Design Guidelines update and DT Mall

City Council

The City Council will hear budget presentations regarding advocacy and transit. The agenda includes several second readings for grant appropriations and a resolution concerning the Albemarle Charlottesville Regional Jail renovation financing strategy.

• Budget Presentations: Advocacy and Transit
• Resolution: Victim Witness Assistance Program Grant ($258,342)
• Resolution: Supreme Court of Virginia Behavioral Health Docket Grant ($67,792)
• Resolution: Special Nutrition Program Child and Adult Care Food Program funding ($30,000)
• Resolution: Fire Department FY22 State Homeland Security Program Grant ($51,764.00)

Neighborhood Development

Mount View Properties, LLC has submitted a preliminary site plan for residential construction. The project involves building 59 units on approximately 1.94 acres across three properties. A public meeting is scheduled for November 16 at City Hall to review the plans and receive suggestions.

• Proposed 59 residential units
• 1221 Landonia Circle, 1133 Otter Street, and 1201 Landonia Circle
• Preliminary site plan review for Mount View Properties, LLC

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will receive updates on the Master Plan, the FY'25 proposed budget, and the Capital Improvement Program (CIP). The meeting also includes an introduction of a new board member.

• FY'25 Proposed Budget update
• Master Plan update
• Capital Improvement Program (CIP) update
• Introduction of a new Board Member

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The agenda includes a work session covering action updates and the Officer Nominating Committee.

• Review of October 19, 2023, meeting minutes
• Officer Nominating Committee discussion
• Public comment regarding November 20th and December 4th City Council meetings

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will discuss an amendment to the Friendship Court Performance Agreement Phase 1. The meeting also includes FOIA training and a review of recent treasurer reports and meeting minutes.

• Amendment to Friendship Court Performance Agreement Phase 1
• FOIA training
• September 2023 Treasurer Report
• October 10, 2023 Meeting Minutes

Planning Commission

The Planning Commission will hold a joint meeting with the City Council to consider several large-scale residential redevelopment projects. These include rezoning requests for properties on Jefferson Park Avenue, Lankford Avenue, and Ivy Road to allow for higher density or planned unit developments.

• Verve Charlottesville PUD: Rezoning 3.3 acres at 1709 Jefferson Park Avenue for a building with 524-550 residential units
• 108 Lankford Avenue: Rezoning and Special Use Permit for up to 48 new residential units
• 2117 Ivy Road PUD: Rezoning for a 10-story building containing 287 residential units
• Belmont Condominium: Subdivision and Site Plan review

Housing Advisory Committee

The Housing Advisory Committee is reviewing a final draft of recommendations for updating the City Zoning Ordinance. These proposals include modifications to previous Planning Commission recommendations regarding density and height bonuses. The committee also addresses concerns about potential downzoning in specific districts.

• Proposed 20% threshold for unit equivalency exemptions
• Creation of R-NA 'Core Neighborhoods' zoning category with density bonuses
• Height bonuses for affordable housing in R-NA, R-A, R-B, and R-C districts
• Recommendations for affordability terms for rentals and homeownership
• Opposition to downzoning CX/NX and DX districts to five stories

City Council

The City Council is holding a work session to review the Draft Zoning Ordinance - Affordable Housing and Accessory Dwelling Unit (ADU) Manual. James Freas, Director of Neighborhood Development Services, will present the draft for council discussion.

• Presentation of Draft Zoning Ordinance - Affordable Housing and Accessory Dwelling Unit (ADU) Manual

Sister Cities Commission

The Commission will review budget reports and travel fund requests for a city representative and CHS Band Supporters. The meeting includes discussions on proposed committee name changes and planning for the Huehuetenango visit. A Q&A session with Fred Blanton of Sister Cities International is also scheduled.

• Travel fund request for Nana Ghartey
• Travel scholarship request from CHS Band Supporters
• Proposed committee name changes
• Planning review for the Huehuetenango visit
• Q&A with Fred Blanton of Sister Cities International

Tree Commission

The commission is reviewing staff reports regarding tree replacement plans and invasive species control strategies. Discussions include upcoming tree plantings by community groups and Parks and Recreation contractors across several city parks and neighborhoods.

• Inflation Reduction Act Grant of $300,000 awarded to the City
• Invasive plant control strategy for locations including Quarry Park/UVA Foundation (46 acres)
• Re Leaf Cville planting of approximately 75 trees in Rose Hill neighborhood
• Shenandoah Habitats seedling planting at Fry Springs, Forest Hills Park, Azalea Park, and Rivanna Trail
• Charlottesville Area Tree Stewards installation of 22 trees at Rives Park

Police Civilian Oversight Board

The board will hear a presentation by Sam Heath and review the Executive Director’s report. Members will also discuss Flock procedures and the draft 2024 workplan.

• Presentation by Sam Heath (Evangelical Network, Equal Justice USA)
• Comments on Flock Procedures
• Draft PCOB Workplan Fiscal Year 2024
• Development of Board Recommendation on CPD G.O. 541.18 Professional Traffic Stops

City Council

The City Council will hold a work session to review a presentation on the Draft Zoning Ordinance - Parking. Following the presentation by the Director of Neighborhood Development Services, the Council will enter into discussion.

• Presentation of Draft Zoning Ordinance - Parking

Housing Advisory Committee

The committee will review a proposed RN-A and discuss core neighborhoods zoning comments. Members will also approve minutes from the October 4 and October 18, 2023, meetings.

• Review of Proposed RN-A
• Review of Zoning Proposal (Core Neighborhoods)
• Approval of October 4, 2023, HAC Policy Subcommittee Meeting Minutes
• Approval of October 18, 2023, HAC Regular Meeting Minutes

City Council

The City Council will hear budget presentations regarding operations. The agenda includes several second readings for ordinances and resolutions involving grant funding, city code amendments, and property acquisitions.

• Budget Presentations - Operations
• Ordinance to rezone property at 630 Cabell Avenue
• Appropriation of $240,000 for Adult Drug Treatment Court Grant Award
• Appropriation of $19,050 from FY22 State Criminal Alien Assistance Program (SCAAP) Grant
• Appropriation of $382,352 from FY23 Housing Opportunities for Persons with AIDS/HIV (HOPWA) Grant

City Council

The City Council is holding a work session to review the development code and zoning map for Core Neighborhood Districts. James Freas, Director of Neighborhood Development Services, will present the topic for council discussion.

• Presentation on Core Neighborhood Districts - Development Code and Zoning Map review

City Council

The City Council is holding a work session to discuss the Planning Commission's recommendations on updates to the Development Code and Zoning Map. This is a discussion item, not a final decision, and no votes are scheduled.

• Discussion of Planning Commission recommendations on Development Code updates
• Discussion of Planning Commission recommendations on Zoning Map updates

Minority Business Commission

The Charlottesville Minority Business Commission is meeting to approve previous minutes and receive updates on procurement and the Office of Economic Development. The agenda includes discussion and public comment, but no specific decisions or proposals are listed.

• Approve July 20, 2023 meeting minutes
• Procurement update
• OED update
• Public comment

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Committee met to review administrative items and receive information on the Master Plan, department status, and budget. No action items were scheduled for decision. The board also discussed bylaws.

• Adoption of Minutes from April 10, 2023
• Master Plan Presentation - PROS
• Department Update
• Budget Update
• Discussion of Bylaws

Human Rights Commission

The Charlottesville Human Rights Commission is holding a hybrid meeting to plan, develop, and draft its internal management and administration documents. The agenda includes a work session to discuss a zoning advocacy letter and updates on current actions. The meeting is open for public comment, with a limit of sixteen three-minute slots.

• Drafting management and administration documents for the Commission
• Work session discussion on a zoning advocacy letter
• Review of action updates
• Confirmation of next work session scheduled for November 2, 2023

Housing Advisory Committee

The Housing Advisory Committee will receive updates from its policy and governance subcommittees. The meeting includes a staff update on the Anti-Displacement Strategy and a review of previous meeting minutes. The committee is also reviewing recommendations for zoning code changes, including potential height bonuses for affordable housing.

• Updates from the Policy and Governance subcommittees
• Staff update regarding the Anti-Displacement Strategy
• Review of zoning recommendations for 'Core Neighborhoods' overlay
• Discussion of 4-story height bonuses for affordable housing in R-A, R-B, and R-C zones
• Approval of September 20, 2023, meeting minutes

Planning Commission

The Planning Commission will hold a work session to review topics related to the Zoning Ordinance Update. This includes deliberation on the Charlottesville Development Code and Zoning Map.

• Review of Charlottesville Development Code and Zoning Map

General

The Charlottesville Sister Cities Commission meeting includes reviews of remote participation and communications policies for adoption. Members will also discuss funding requests related to a Huehuetenango delegation visit and a CHS Band grant proposal. Additionally, the commission will conduct elections for the Communications Officer and Treasurer roles.

• Review of Remote Participation Policy for adoption
• Funding request for Huehuetenango delegation visit
• Grant budget amendment for Sister Revolutions podcast
• Grant proposal for CHS Band
• Election of Communications Officer and Treasurer

Board of Architectural Review

There are no formal submittals for review at this meeting. The Board will conduct a work session to discuss updates to the BAR Design Guidelines, ordinance revisions, and the DT Mall.

• Updates to the BAR Design Guidelines
• Ordinance revision update
• DT Mall discussion

City Council

The Council will review budget presentations regarding human needs and a decarbonization study update. The session includes several resolutions to appropriate various grants for public safety, housing, and infrastructure. Additionally, the Council will consider ordinances regarding pedestrian crosswalks and towing fees.

• $800,000 VDOT TAP funding for Meadow Creek Trail and Bridges
• $382,352 HOPWA Grant appropriation
• Ordinance requiring drivers to stop for pedestrians in crosswalks
• $240,000 Adult Drug Treatment Court Grant Award
• $16,942 Bulletproof Vest Partnership funds

Retirement Commission

The Investment Sub-Committee will meet to approve previous minutes and conduct a closed session regarding investment strategies. The discussion of investment strategies is subject to exclusion under § 2.2-3705.7 (24).

• Approval of January 2023 Sub-committee Meeting minutes
• Closed session: Discussion of Investment Strategies

City Council

The Charlottesville City Council is holding a special work session to discuss population growth and the housing market. James Freas, Director of Neighborhood Development Services, will provide a presentation for council discussion.

• Presentation on 'Population growth and the housing market'

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will discuss an update and extension for the lease at 112 W. Main St. The agenda also includes discussions regarding the St. Anne’s Belfield bond and the City Strategic Plan & EDSP.

• Lease update and extension at 112 W. Main St
• St. Anne’s Belfield bond discussion
• City Strategic Plan & EDSP discussion
• VIDA opportunity on December 11 and 12

Planning Commission

The Planning Commission will hold a joint public hearing regarding a rezoning request for 630 Cabell Avenue to allow a five-unit multifamily building. The Commission will also review several requests related to the VERVE Charlottesville PUD, including a street vacation at 409 Stadium Road and a large-scale redevelopment plan near Jefferson Park Avenue.

• Rezoning of 630 Cabell Avenue from R-3 and R-2U to R-3 for a five-unit building
• Review of Woodrow Street street vacation and zoning to PUD at 409 Stadium Road
• Zoning Map and Text Amendment for redevelopment of properties near Stadium Road into a PUD with 524 to 550 units
• Critical Slope Waiver request for Montebello Circle frontage
• Sidewalk Waiver request for approximately 300 feet of Montebello Circle frontage

Human Rights Commission

The Human Rights Commission is holding a work session to plan and draft management and administration documents. The meeting includes a discussion regarding a draft zoning advocacy letter.

• Drafting of a zoning advocacy letter

Planning Commission

The Planning Commission will hold a work session to review topics related to the Zoning Ordinance Update. This includes deliberation regarding the Charlottesville Development Code and Zoning Map.

• Deliberation on the Charlottesville Development Code and Zoning Map
• Review of topics associated with the Zoning Ordinance Update

City Council

The Charlottesville City Council is holding a special work session to discuss the topic of "Displacement." James Freas, Director of Neighborhood Development Services, will provide a presentation for council discussion.

• Presentation on "Displacement" by James Freas, Director of Neighborhood Development Services

City Council

The City Council will hold presentations for the budget kickoff and administration departments. The council will also vote on resolutions to appropriate several grants and funds. Additionally, the agenda includes reviews of permits and an appeal for properties on Jefferson Park Avenue and E. High Street.

• $800,000 VDOT TAP funding for Meadow Creek Trail and Bridges
• $452,704 Virginia Juvenile Community Crime Control Act Grant appropriation
• $16,942 Bureau of Justice Assistance Bulletproof Vest Partnership funds
• Special Use Permit at 1709 Jefferson Park Avenue
• Appeal regarding Planning Commission decision for 0 E. High Street

Board of Zoning Appeals

The Board of Zoning Appeals will conduct public hearings regarding variance requests for two properties. These requests involve reducing required rear and side yard setbacks to accommodate new decks.

• BZA 23-09-002: Variance request for 616 Hinton Avenue to reduce rear setback from 25 feet to 8 feet and side yard setback from 5 feet to 4 feet
• BZA 23-09-003: Variance request for 1001 King St to reduce required setbacks from 4 feet to 1 foot for a deck

City Council

This special work session includes presentations regarding how proposed zoning implements the community design objectives of the Comprehensive Plan. James Freas, Director of Neighborhood Development Services, and Code Studio will present their findings. The Council will then hold a discussion on these topics.

• Presentation on how proposed zoning implements community design objectives
• Community Design Outcomes presentation by Code Studio

Planning Commission

The Planning Commission will hold a work session regarding the Zoning Ordinance Update. The session includes deliberation on the Charlottesville Development Code and the Zoning Map.

• Deliberation on the Charlottesville Development Code and Zoning Map

Social Services Advisory Board

The board will conduct an election for Chair and Vice Chair positions. Members will also discuss meeting times and frequency.

• Election of Chair and Vice Chair
• Approval of July 2023 Meeting Minutes
• Discussion of Meeting Times & Frequency

Parks & Recreation Advisory Committee

The committee will review administrative minutes from December 15, 2022. Information items include updates on the Capital Improvement Program (CIP), the Master Plan, and golf operations.

• Adoption of December 15, 2022 minutes
• Current CIP Updates
• Master Plan update
• Golf Update

Human Rights Commission

The Human Rights Commission will meet to develop management and administration documents for the commission. The meeting includes a work session on legislative agenda recommendations and an OHR staff report. Public comment periods are provided for residents.

• Review of August 17, 2023, meeting minutes
• Legislative agenda recommendations
• OHR staff report
• Chair update

Parking Advisory Panel

The panel will review parking ticket issuance and garage utilization data from May through August. The meeting also includes a progress report on repairs to the Water and Market St Garages.

• May - August ticket issuance report
• May - August garage utilization graphs
• Progress report on Water and Market St Garage repairs

Planning Commission

The Planning Commission will hold a work session to review topics related to the Zoning Ordinance Update. This includes deliberation on the Charlottesville Development Code and Zoning Map.

• Review of Charlottesville Development Code and Zoning Map

Board of Architectural Review

The Board of Architectural Review will consider a certificate of appropriateness for the Albemarle County Courthouse and a recommendation to City Council regarding 104 Stadium Road. Staff will also discuss updates to Design Guidelines.

• Alterations to court entry at 410 East High Street
• Recommendation to remove IPP designation for 104 Stadium Road
• Design Guidelines updates

City Council

The City Council will review reports on food equity and housing sustainability. The council also plans to vote on rezoning, special use permits, and fire program funding.

• Rezoning of 501-507 Cherry Avenue, 0 5th Street SW, and 0 6th Street SW
• Special Use Permit for 501-507 Cherry Avenue, 0 5th Street SW, and 0 6th Street SW
• $209,603 appropriation for Fiscal Year 2024 Fire Programs Aid to Localities Funding
• Revenue bond financing authorization for St. Anne’s Belfield School
• Report on the City Food Equity Initiative from Cultivate Charlottesville

Planning Commission

The Planning Commission is holding a public hearing regarding proposed changes to the City's Zoning Ordinance and Zoning Map. The proposal includes creating a new Charlottesville Development Code to replace current ordinances and introducing new zoning district classifications and affordable dwelling unit regulations. The Commission will take action by making a recommendation to the City Council.

• ZT23-08-02: Ordinance to amend and reordain Chapter 34 of the Charlottesville City Code (Development Code)
• ZM23-0010: Ordinance to ordain a new official zoning map for the entire City
• Proposed addition of new zoning district classifications and affordable dwelling unit regulations

Charlottesville Economic Development Authority

The authority will consider a resolution for revenue bond financing requested by St. Anne’s Belfield, Inc. The meeting also includes updates on the BEACON project, ENVISION Grants, and the FY23 Audit.

• Resolution for revenue bond financing for St. Anne’s Belfield, Inc.
• BEACON project update
• ENVISION Grants update
• FY23 Audit review

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider a Special Use Permit for 1709 Jefferson Park Avenue. The proposal seeks to replace an 8-unit building with a 27-unit complex, increasing height from 45 to 70 feet and reducing parking from 38 to 22 spaces. The commission will also discuss a Zoning Ordinance Update.

• Special Use Permit for 1709 Jefferson Park Avenue to increase density and height
• Critical Slope Waiver request for 1709 Jefferson Park Avenue
• Resolution regarding findings for 0 East High Street
• Discussion of a Zoning Ordinance Update

The commission approved the nominating committee’s recommendations, electing Commissioner Mitchell as Chair and Commissioner Schwarz as Vice‑Chair. The motion passed 6‑0. Earlier, the commission also approved a closed session and certified that meeting, each passing unanimously. No other substantive actions were recorded.

• Approved motion to hold a closed session (unanimous ayes)
• Approved certification of the closed meeting (unanimous ayes)
• Elected Commissioner Mitchell as Chair and Commissioner Schwarz as Vice‑Chair (6‑0)

Sister Cities Commission

The Commission is meeting for an annual retreat to conduct elections and discuss upcoming programs. The agenda includes a vote on funding for the Huehuetenango, Guatemala delegation visit.

• Vote to approve up to $6,000 for the Huehuetenango delegation visit
• Adoption of CSCC Remote Participation Policy
• Proposal to change or establish various CSCC Committees
• Proposal for Title Change of Email Coordinator to Director of Communications and Community Engagement
• Discussion of programs involving Winneba, Ghana; Besancon, France; and Poggio, Italy

The Commission elected its 2023-24 officers and approved the August Full Commission meeting minutes. Members discussed potential committee restructuring and the process for hosting a delegation from Huehuetenango.

• Approved August Full Commission Meeting minutes (unanimous)
• Elected Edward Herring as Chair (unanimous)
• Elected Claire Denton-Spalding as Vice Chair (unanimous)
• Elected Sylvia New Strawn as Email Coordinator (unanimous)
• Elected Elizabeth Smiley as Secretary (unanimous)
• Deferred vote on $6,000 allocation for Huehuetenango delegation visit
• Tabled Committee Discussions due to time constraints

Historic Resources Committee

The committee will review updates for the Downtown Walking Tour Map and consider forming a subcommittee for online link reviews. Members will also discuss establishing a subcommittee to identify mid-20th century Civil Rights historic sites and review a draft marker for Court Square.

• Downtown Walking Tour Map subcommittee updates and new online link review subcommittee
• Review of draft DHR Marker for Court Square (application due October 20, 2023)
• Establishment of a subcommittee for mid-20th century Civil Rights history
• Adding historic information to the City Parks website

Tree Commission

The Tree Commission will review updates regarding the Downtown Tree Replacement Plan RFP and invasive plant control strategies. Staff will also report on recent tree planting mortality rates and upcoming large-scale planting projects.

• Upcoming RFQ for approximately 160 trees in various city parks and schools
• Invasive plant control at Fry Springs, Forest Hills, Azalea, and Rivanna Trail
• Re Leaf Cville planting of about 100 trees in the Rose Hill neighborhood
• Update on Downtown Tree Replacement Plan RFP options

The Commission approved the minutes from the July meeting. Members received staff updates on tree watering, the Downtown Mall RFP, and invasive vegetation control, and discussed updates to the Comprehensive Tree List and zoning codes.

• Approved July meeting minutes

Housing Advisory Committee

The Housing Advisory Committee is reviewing drafts of the City of Charlottesville Zoning Code and an Affordable Dwelling Unit (ADU) manual. The meeting includes a presentation by RKG Associates Inc regarding inclusionary zoning feasibility and rates of change.

• Review of Affordable Dwelling Unit Ordinance & Manual
• NDS Consultant presentation on Inclusionary Zoning Feasibility Analysis
• Discussion of Future Zoning Ordinance

City Council

The City Council will review resolutions to appropriate various grants for homelessness, school security, and fire programs. The council will also hold a first reading on a rezoning ordinance for properties on Cherry Avenue and 5th/6th Streets SW. A report on the city's strategic plan is also scheduled.

• Rezoning of 501-507 Cherry Avenue, 0 5th Street SW, and 0 6th Street SW
• $539,369 Virginia Homeless Solutions Program Grant appropriation
• $209,603 Fire Programs Aid to Localities Funding appropriation
• $150,000 School Resource Officer Incentive Grant Program appropriation
• $347,404 HOME-ARP FY 2023-2024 Action Plan appropriation

City Council unanimously adopted a consent agenda that appropriated several state and federal grants. These funds are designated for homeless solutions, school resource officers, safe routes to school, and affordable rental units.

• Appropriated $209,603 for FY 2024 Fire Programs Aid to Localities Funding
• Appropriated $539,369 from Virginia Homeless Solutions Program Grant
• Appropriated $150,000 for School Resource Officer Incentive Grant Program
• Appropriated $33,150 cash match for Safe Routes to School Non-infrastructure Grant
• Approved FY 2023-2024 HOME-ARP Action Plan for affordable rental units
• Appropriated approximately $347,404 in HOME-ARP funding
• Voted 5-0 to enter closed session regarding zoning ordinance and real estate transactions

Planning Commission

The Planning Commission and City Council will hold a joint work session to review topics related to the Zoning Ordinance Update. The session includes a review of the zoning ordinance approval process.

• Review of the zoning ordinance approval process

The joint work session focused on the timeline and procedures for adopting a new Zoning Ordinance. No formal votes were taken; the session served to coordinate public hearings and address specific regulatory concerns.

• Scheduled public hearing for proposed Zoning Ordinance for September 14, 2023
• Tentatively scheduled deliberation meetings for September 19 and September 26, 2023
• Postponed review of zoning regulations for short-term rentals
• Agreed to update clarification on height versus number of units and affordable unit costs

Retirement Commission

The Retirement Commission will review its nomination process and receive a financial update. The meeting also includes discussion regarding the Qualified Birth and Adoption Distribution Option.

• Review of Retirement Commission Nomination Process
• Financial Update
• Qualified Birth and Adoption Distribution Option

The Commission approved a new provision allowing 457b plan participants to withdraw up to $5,000 for birth or adoption expenses. It also approved an amendment to the City Code regarding eligibility for at-large members. The June 2023 meeting minutes were approved.

• Approved amendment to City Code allowing Optional Defined Contribution Plan participants to serve as at-large members (unanimous)
• Approved addition of provision to 457b plan allowing withdrawals up to $5,000 for birth or adoption within the past 12 months (unanimous)
• Approved June 2023 meeting minutes (unanimous, 2 abstentions)

City Council

The City Council will review several resolutions regarding fund appropriations for school security, energy efficiency, and homeless solutions. The agenda also includes a public hearing for the sale of 601 West Main Street and a resolution for property acquisition on Moores Creek.

• Reprogramming $111,749 in HOME Funds for Local Energy Alliance Program (LEAP)
• Appropriating $539,369 from the Virginia Homeless Solutions Program Grant
• Appropriating $150,000 for School Resource Officer Incentive Grant Program
• Appropriating $33,150 for Safe Routes to School Non-infrastructure Grant
• Public Hearing/Ordinance for 601 West Main Street Land Sale

City Council adopted a consent agenda that included reprogramming unspent HOME funds to support energy-efficiency home rehabilitations through the Local Energy Alliance Program (LEAP). The council also held a closed session to discuss real estate transactions for Sugar Hollow Reservoir and 0 East High Street.

• Approved reprogramming of approximately $111,749.90 in unspent HOME funds for LEAP energy-efficiency home repairs (5-0)
• Approved appropriation of $22,349.98 in local HOME match funds from CAHF (5-0)
• Approved appropriation of $539,369 from the Virginia Homeless Solutions Program Grant (5-0)
• Approved appropriation of $150,000 from the School Resource Officer Incentive Grant Program (5-0)
• Approved appropriation of $33,150 from the Safe Routes to School Non-infrastructure Grant (5-0)
• Voted 5-0 to enter closed session regarding Sugar Hollow Reservoir and 0 East High Street real estate transactions
• Adopted meeting agenda (5-0)

Charlottesville Economic Development Authority

The board will consider a presentation and public hearing regarding proposed revenue bond financing by St. Anne’s Belfield, Inc. The meeting also includes discussion and action on a proposed Electronic Meetings Policy.

• Revenue bond financing presentation by St. Anne’s Belfield, Inc.
• Public hearing for St. Anne’s Belfield, Inc. financing
• Proposed Electronic Meetings Policy discussion and action

The Authority approved a revenue bond request to assist with the renovation of Randolph Hall at St. Anne's Belfield. The board also adopted a new Electronic Meeting policy to allow for virtual attendance and meetings.

• Approved consent agenda including May 9 and July 19 minutes and April and May Treasurer reports (unanimous)
• Approved bond request from St. Anne's Belfield for Randolph Hall renovation (unanimous)
• Adopted Proposed Electronic Meetings Policy (unanimous)

Parks & Recreation Advisory Committee

The committee will receive presentations regarding Bennett’s Village and new Capital Improvement Program (CIP) requests. Other information items include a Meadowcreek report and a Master Plan update. No action items are scheduled for this meeting.

• Bennett’s Village presentation
• New CIP Requests
• Meadowcreek Report
• Master Plan Update
• Adoption of April 20, 2023 minutes

Human Rights Commission

The Commission is hosting a work session with a panel of experts to discuss state-level housing legislative priorities. These discussions will inform recommendations made to the City Council. The agenda also includes reviewing recent meeting minutes and staff reports.

• Housing legislation panel featuring representatives from AIM, CRHA, CLIHC, PACEM, Livable C-ville, and The Haven
• Review of July 20 and August 3 meeting minutes
• Chair update and OHR staff report

The Commission held a work session featuring presentations from four housing-related organizations regarding state-level legislative priorities. The Commission approved the minutes from the July 20 and August 3 meetings.

• Approved 07/20/2023 regular meeting minutes (5-0-2)
• Approved 08/03/2023 work session minutes with amendments (5-0-2)

Housing Advisory Committee

The committee will review minutes from the July 19 meeting and receive updates from two subcommittees. Discussions include the Land Bank Ordinance, permit fee structures, and committee by-laws.

• Land Bank Ordinance update
• Permit Fee Structure update
• By-Laws review

Board of Architectural Review

The Board will consider applications for building changes at 410 East High Street and 605 Grove Avenue. Discussion is also scheduled for the former Greyhound Bus Station on West Main Street. Staff will present updates to design guidelines regarding murals and café spaces.

• Alterations to court entry at 410 East High Street
• Side additions and roof dormer construction at 605 Grove Avenue
• Discussion of 310 West Main Street (former Greyhound Bus Station)
• Updates to design guidelines for café spaces and murals

The Board of Architectural Review approved a Certificate of Appropriateness for residential additions and a dormer at 605 Grove Avenue. The board also held an informal discussion regarding potential development at the former Greyhound Bus Station, though no actions were taken.

• Approved CoA for side additions and roof dormer at 605 Grove Avenue (9-0)
• Approved May 16, 2023 meeting minutes (7-0)
• Approved June 21, 2023 meeting minutes (7-0)
• Deferred County Courts Project to September meeting

General

The Charlottesville Historic Resources Committee is reviewing updates to the Downtown Walking Tour Map and discussing a potential marker for Court Square. Members will also discuss adding historical information to City Parks websites and identifying mid-20th century Civil Rights sites. Staff will provide updates on Pen Park magnetometer analysis and the Historic Survey Map.

• Downtown Walking Tour Map web version and accessibility updates
• Potential formation of a sub-committee for a Court Square DHR marker
• Adding historic information to City Parks websites
• Identification of mid-20th century Civil Rights events, places, and people
• Staff updates on Pen Park magnetometer analysis and vacant committee seats

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will hold a hybrid meeting on August 10, 2023. The agenda includes an Executive Director’s Report, the recruitment of hearing examiners, and public outreach efforts.

• Recruitment of Hearing Examiners
• Public outreach efforts
• Executive Director’s Report

Planning Commission

The Planning Commission and City Council will hold a joint meeting to review several development proposals. This includes a rezoning application for 501 Cherry Avenue to allow up to 118 units and approximately 26,400 square feet of commercial space. The meeting also covers the draft FY2023 HOME-ARP Action Plan and site plan reviews.

• Rezoning and Special Use Permit for 501 Cherry Avenue to increase density from 21 to 87 units per acre
• Draft FY2023 HOME-ARP Action Plan with approximately $340,000 in estimated funding
• Review of preliminary site plan for roads, trails, and parks at 0 E High St.
• Final Site Plan for Belmont Heights at 1000 Monticello

The Planning Commission established a nominating committee to find a new chair. Staff reported that a consolidated draft zoning ordinance is being finalized for upcoming review. The meeting included extensive public testimony opposing the Dairy Market expansion project.

• Formed nominating committee consisting of Chairman Solla-Yates and Commissioner Habbab to find a new chair

City Council

The City Council will consider several resolutions regarding fund appropriations and special use permits. The council also plans to refer the Zoning Ordinance rewrite to the Planning Commission. Reports on regional transit governance and land use will be presented.

• Referring the Zoning Ordinance rewrite to the Planning Commission
• Appropriating $285,665 for Washington Park to Madison Avenue Trail
• Approving a Special Use Permit at 218 West Market Street
• Reallocating $33,827.85 of ARP funds to Department of Human Services
• Appropriating $100,000 for the Summer Food Service Program

City Council unanimously adopted a consent agenda including several fund appropriations and a right-of-way agreement. The Council also voted to refer the Zoning Ordinance rewrite to the Planning Commission for review and recommendation.

• Approved resolution referring Zoning Ordinance rewrite to Planning Commission (5-0)
• Appropriated $56,316.53 for City Traffic Assets Insurance Reimbursement (unanimous)
• Appropriated $100,000 for VDOE Special Nutrition Program Summer Food Service Program (unanimous)
• Reallocated $33,827.85 of ARP funds to the Department of Human Services (unanimous)
• Approved Right-of-Way Encroachment Agreement for 1117 Preston Avenue (unanimous)
• Appropriated $285,665 VDOT grant for Washington Park to Madison Avenue Trail (unanimous)

Human Rights Commission

This work session focuses on planning and drafting administrative documents for the Commission. Members will discuss a recommendation regarding the Charlottesville Salvation Army expansion and plans for an August 17, 2023, panel session.

• Drafting City Council Recommendation for Charlottesville Salvation Army Expansion
• Planning for August 17, 2023, panel session
• Developing group meeting norms

The Human Rights Commission voted to send a letter to City Council recommending the expansion of the Salvation Army, including language requiring the services be equitable and accessible to all protected classes. The Commission also established the format for an upcoming community provider panel session.

• Approved recommendation letter for Salvation Army expansion (7-0)
• Decided to invite Councilor Payne to the 08/17/23 panel as a non-speaker
• Decided not to invite three Charlottesville departments to speak at the 08/17/23 panel
• Established 08/17/23 panel format as six 10-minute slots for legislative recommendations

Sister Cities Commission

The Commission will discuss establishing objectives for a friendship with Huehuetenango and consider a retroactive motion regarding that partnership. Members will also provide feedback on the Winneba Delegation visit.

• Discussion of parameters for Huehuetenango friendship
• Retroactive motion for Huehuetenango effective July 1, 2021
• Feedback on the Winneba Delegation visit
• Approval of Besancon and Education Joint Committee meeting minutes

The Commission voted unanimously to retroactively formalize a Friendship City relationship with Huehuetenango, Guatemala, effective July 1, 2021. Members discussed the potential for a delegation visit in October 2023 and the need to vet the relationship before recommending official Sister City status to City Council.

• Approved July Commission Meeting minutes (passed with one abstention)
• Approved Education & Besançon Committee meeting minutes with edits (passed unanimously)
• Approved retroactive offer of Friendship to Huehuetenango, Guatemala effective July 1, 2021 (passed unanimously)
• Decided to invite Fred Blanton of SCI-Va to the October meeting

General

The City of Charlottesville is holding a public hearing to collect comments on a proposed draft updated pay structure and compensation policy for unaffiliated employees. Draft documents, including pay bands and a master jobs list, are available for inspection.

• Proposed draft unaffiliated employee updated pay structure
• Proposed updated compensation policy
• Review of draft master jobs list and pay bands

Social Services Advisory Board

This meeting consists of administrative and procedural items for the Social Services Advisory Board. The board will discuss the Chair and Vice Chair Nominating Committee and potential changes to meeting frequency.

• Welcome new board member
• Approval of March 2023 Meeting Minutes
• Discussion on Chair & Vice Chair Nominating Committee
• Discussion of meeting times and frequency

City Council

The Charlottesville City Council is holding a special town hall meeting. The event provides the public an opportunity to meet and greet City Manager-select Sam Sanders. Questions for Mr. Sanders may be submitted to the Clerk of Council by noon on July 20.

• Town hall meeting with City Manager-select Sam Sanders

The City Council held a special town hall meeting to introduce Samuel Sanders, Jr., who begins his role as City Manager on August 1, 2023. Mr. Sanders discussed goals for departmental support and public engagement and answered pre-submitted questions on city services and infrastructure.

Human Rights Commission

The Human Rights Commission will host a presentation and Q&A regarding the Charlottesville Salvation Army Expansion. The meeting also includes updates from housing group liaisons and planning for an expert panel in August.

• Presentation on Charlottesville Salvation Army Expansion
• Review of June 15, 2023, meeting minutes
• Reports from Commission liaisons to housing groups
• Planning for an expert panel regarding legislative agenda recommendations

The Commission held a Q&A session with Capt. Mark Van Meter regarding a proposed $22 million expansion of the Salvation Army's Ridge St. location. Commissioners questioned the organization on LGBTQ+ equity, language access, and intake policies. No formal vote on recommending the project to City Council was recorded.

• Approved regular meeting minutes from 06/15/2023 (5-0-2)

Housing Advisory Committee

The meeting is for the preliminary review of a Final Site Plan for a commercial hotel development. The proposal by Albemarle Suites LLC includes approximately 2.54 acres of land.

• Proposed 121-unit commercial hotel at 0 India Road
• Final Site Plan submitted by Collins Engineering on behalf of Albemarle Suites LLC
• Development includes frontage on Hillsdale Drive

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will hold a presentation and discussion regarding the Economic Development Strategic Plan. The agenda consists of this item and standard procedural matters.

• Presentation & Discussion of the Economic Development Strategic Plan

The board held a work session to review an overview of the Economic Development Strategic Plan completed with Resonance Consultancy Inc. No formal votes or decisions were recorded during the session.

City Council

The Charlottesville City Council will review several items including a police firearms buyback ordinance and various fund appropriations. The agenda also includes an appeal regarding apartment construction at 2005 Jefferson Park Avenue.

• $285,665 VDOT grant for Washington Park to Madison Avenue Trail
• Charlottesville Police Department Firearms Buyback Program ordinance
• Lease agreement with Blue Ridge Area Coalition for the Homeless at 100 5th Street NE
• $100,000 appropriation for the Summer Food Service Program
• Appeal regarding apartment construction at 2005 Jefferson Park Avenue

City Council approved the employment agreement for Sam Sanders to serve as City Manager. The council also approved a certificate of appropriateness for an apartment building at 2005 Jefferson Park Avenue and appointed two members to the Redevelopment and Housing Authority.

• Approved employment agreement for City Manager Sam Sanders (5-0)
• Approved Certificate of Appropriateness for apartment building at 2005 Jefferson Park Avenue (5-0)
• Appointed Alice Washington and Javier Rodales to the Charlottesville Redevelopment and Housing Authority (unanimous)
• Appropriated $175,000 for Fontaine Avenue Fire Station Alerting System (unanimous)
• Approved Police Department Firearms Buyback Program and Destruction of Surrendered Firearms Ordinance (unanimous)
• Appropriated $56,316.53 in City Traffic Assets Insurance Reimbursement (unanimous)
• Appropriated $100,000 for VDOE Special Nutrition Program Summer Food Service Program (unanimous)
• Reallocated $33,827.85 of ARP funds to the Department of Human Services (unanimous)

Planning Commission

The Charlottesville Planning Commission and City Council will hold a joint work session. The meeting focuses on reviewing topics related to the Zoning Ordinance Update. This includes discussions regarding residential districts and Module Three.

• Residential District Discussion (R-A, R-B, R-C etc.)
• Module Three review

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will review the status of complaints and the SIVIL backlog. The meeting includes a presentation by Anna Mendez from The Haven and discussion regarding the recruitment of hearing examiners. The Board will also address a recommendation for a dash camera pilot study.

• Recommendation: Pilot Study of Dash Camera Usage and Effectiveness
• Report on the status of complaints and review requests
• Update on the SIVIL backlog
• Recruitment of hearing examiners
• Guest presentation by Anna Mendez, Executive Director of The Haven

The Board approved the meeting agenda and the minutes from April 13 and May 11, 2023. Chief of Police Michael Kochis reported that he adopted the PCOB recommended definition for Biased-Based Policing. The Board received reports on police complaints and training programs available starting Fall 2023.

• Approved agenda (unanimous)
• Approved April 13, 2023, and May 11, 2023, minutes (unanimous)

City Council

The Charlottesville City Council will hold a special meeting in the form of a press conference. The purpose of this meeting is to announce their selection for the position of City Manager.

• Announcement of City Manager selection

Sister Cities Commission

The Commission aims to review and select key activities for fiscal year 2024. The agenda includes a request for support and funding regarding the Ghana Delegation. Additionally, the Chairman proposed changes to meeting formats and report submission timelines.

• Selection of key activities for FY 24
• Request for support and funding for the Ghana Delegation
• Proposed change to submit reports in writing five days before meetings
• Education and Besancon committee meetings

The Commission approved funding for a four-person delegation from Winneba visiting Charlottesville from July 25 to August 2, 2023. The body also approved minutes from three previous meetings and discussed structural changes to monthly meeting formats.

• Approved $3,000 for Winneba delegation travel expenses (unanimous by eligible voters)
• Approved February 7, 2023 Communications & Outreach Committee minutes (unanimous)
• Approved April 4, 2023 Grants Committee/Travel Scholarship Program evaluation minutes (unanimous)
• Approved June 6 full Commission meeting minutes (unanimous by eligible voters)

Tree Commission

The commission will discuss updates to the Downtown Tree Replacement Plan RFP and ongoing invasive plant control efforts. Staff reported on tree watering for recent installations and upcoming chemical treatments in various city parks. The meeting also includes reports on canopy preservation and ordinance re-writes.

• Update on Downtown Tree Replacement Plan RFP
• Invasive plant control using goats at Fry Springs and Washington Park
• Chemical treatments and mulching at Forest Hills Park, Azalea Park, and trails from Jordan Park to 5th Station
• Review of suggestions for Modules 1-3 ordinance/code re-writes

The commission approved the minutes from the May meeting. Staff provided updates on the Downtown Tree Replacement Plan, invasive plant control, and a $300,000 grant application for urban forest management. Subcommittees discussed tree planting lists and zoning rewrite suggestions.

• Approved May meeting minutes

Planning Commission

The Commission will review a special use permit for The Salvation Army to expand its facility at 207 and 211 Ridge Street. This proposal includes increasing emergency shelter beds from 58 to 114. The meeting also includes a discussion regarding the Zoning Ordinance Update.

• Special use permit for Salvation Army expansion at 207 & 211 Ridge Street
• Discussion of Zoning Ordinance Update
• Final Subdivision for Seminole Square Shopping Center/Hillsdale Apartments
• Site Plan for Hillsdale Place on Hydraulic Road

The Planning Commission appointed Commissioner Mitchell as interim Vice-Chair. The body also approved a consent agenda including a final subdivision and a site plan. The meeting included a joint session with City Council to hear a special use permit request for The Salvation Army, though the final outcome of that request is not recorded in the provided text.

• Appointed Commissioner Mitchell as interim Vice-Chair (6-0)
• Approved Consent Agenda including Seminole Square Shopping Center/Hillsdale Apartments final subdivision and Hillsdale Place site plan (5-0 with one abstention)

Planning Commission

The Charlottesville Planning Commission and City Council will hold a joint work session. The meeting includes a continued review of the zoning map as part of the Zoning Ordinance Update.

• Zoning Map Review (continued from May work session)
• Topics of review for the Zoning Ordinance Update

Retirement Commission

The Retirement Commission will review the Investment Policy Statement for Defined Contribution Plans and the nomination process. The meeting also includes approval of minutes from the May 2023 meeting.

• Review of Investment Policy Statement for Defined Contribution Plans
• Review of Retirement Commission Nomination Process
• Approval of May 2023 meeting minutes

The Commission re-adopted the current Investment Policy Statement for Defined Contribution plans without changes. Members also moved to seek legal guidance on broadening eligibility for at-large Commission positions.

• Approved May 2023 meeting minutes (unanimous)
• Re-adopted Investment Policy Statement for Defined Contribution plans with no changes (unanimous)
• Approved motion to ask City Attorney about broadening Section 19-57 language for at-large position eligibility (unanimous)
• Cancelled July meeting

Social Services Advisory Board

The Social Services Advisory Board will review reports from the Director and members. The agenda also includes approving March 2023 minutes and discussing meeting schedules.

• Approval of March 2023 Meeting Minutes
• Discussion of meeting times and frequency
• Director's Report
• Members' Report

City Council

The Charlottesville City Council has called a special meeting to discuss options for the City Manager position. The council will vote to move into a closed session for this discussion.

• Motion and vote to enter closed session to discuss City Manager choices

The City Council held a special meeting to discuss and interview prospective candidates for the City Manager position. The council convened and later certified a closed session for these personnel discussions.

• Voted 5-0 to convene in closed session to interview City Manager candidates
• Voted 5-0 to certify that only lawfully exempted public business was discussed in closed session

Board of Architectural Review

The Charlottesville Board of Architectural Review is reviewing several exterior project applications. Items include a request for signage preservation on East Main Street and a recommendation regarding setbacks at 207-211 Ridge Street. Staff will also discuss updates to the zoning rewrite and Downtown Mall designations.

• Signage preservation at 122 E Main Street
• Modified setbacks and parking requirements for 207-211 Ridge Street
• Landscaping application for 180 Rugby Road
• Redevelopment discussion for 207-211 Ridge Street
• Updates on the zoning rewrite and Downtown Mall designations

The Board of Architectural Review approved a Certificate of Appropriateness for landscaping at 180 Rugby Road. The project includes brick piers with limestone caps, steps, pavers, and two areas of artificial turf in the front yard.

• Approved April 18, 2023 meeting minutes (7-0)
• Approved landscaping project at 180 Rugby Road including brick piers and artificial turf

City Council

The Charlottesville City Council will consider several resolutions regarding grant funding and property acquisitions. The agenda includes a first reading of an ordinance for a police firearms buyback program. The council will also review amendments to city utility rates and service fees.

• Ordinance to establish new utility rates and service fees for gas, water, and sanitary sewer
• Resolution appropriating $7,323,087 in Federal Transit Administration and State Capital Funding
• Ordinance for a Charlottesville Police Department Firearms Buyback Program
• Agreement with CRHA for the Dogwood Properties Portfolio and an $850,000 promissory note
• Resolution appropriating $5,300,000 to the City School Board for CATEC acquisition

City Council adopted a consent agenda that appropriated several million dollars for transit, streetscapes, and emergency equipment. The Council also appointed multiple members to various city boards and commissions.

• Appointed 14 individuals to city boards and commissions (5-0)
• Appropriated $7,323,087 in Federal and State grants for transit operating costs (5-0)
• Appropriated $5,000,000 UVA donation for Emmet Street and Fontaine Avenue Streetscape Projects (5-0)
• Appropriated $645,450 for emergency shelter generator upgrades at Charlottesville High School (5-0)
• Appropriated $447,000 ARPA grant for law enforcement equipment (5-0)
• Appropriated $137,500 for the acquisition of 100 Harris Road for affordable housing (5-0)
• Appropriated $40,000 insurance reimbursement for Avon Fuel Station Replacement Project (5-0)

City Council

The Charlottesville City Council has called a special meeting to discuss candidates for the City Manager position. The council will vote on whether to enter a closed session to conduct this discussion.

• Motion and vote to enter closed session regarding City Manager choices

The City Council met in a special session to consider prospective candidates for the City Manager position. The discussion took place in a closed session as authorized by Virginia Code Section 2.2-3711(A)(1).

• Approved motion to convene in closed session to discuss City Manager candidates (5-0)
• Certified that only lawfully exempted public business was discussed in closed session (5-0)

Human Rights Commission

The Human Rights Commission is meeting to plan and draft management and administration documents. The agenda includes a work session on housing advocacy priorities and an OHR staff report.

• Draft Resolution A23-1 Housing Advocacy Priorities
• Approval of May 4, 2023 Work Session minutes
• OHR Staff Report
• Chair Update

The Commission approved Resolution A23-1 regarding housing advocacy priorities after making two amendments to the text. Members also agreed to sign a zoning coalition letter and rescheduled a July work session.

• Approved Resolution A23-1 Housing Advocacy Priorities (7-0-0)
• Approved work session minutes from 05/04/2023 (4-0-3)
• Approved regular meeting minutes from 05/18/2023 (6-0-1)
• Approved Chair signing a zoning coalition letter on behalf of the Commission
• Cancelled 07/06/23 work session and moved it to the 07/20/23 regular meeting

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider a Special Use Permit for 218 West Market Street. This application requests changes to required building stepbacks for a mixed-use development. The commission will also discuss updates to the Zoning Ordinance.

• Special Use Permit for 218 West Market Street
• Lochlyn Hill Phase 4 major subdivision
• Zoning Text Initiation for Individual Protected Property
• Zoning Ordinance Update discussion
• Preliminary discussion of 2117 Ivy Road

The commission conducted a regular meeting consisting primarily of reports from commissioners and city departments. No substantive zoning or planning decisions were voted on during the session.

• Passed motion of consideration for Commissioner Russell's service (7-0)

City Council

The Charlottesville City Council will hold a special meeting on June 8, 2023. The agenda includes a motion and vote to enter into a closed session to discuss candidates for the position of City Manager.

• Motion and vote to enter into closed session regarding City Manager candidates

The City Council held a special meeting to consider prospective candidates for the City Manager position. The council convened and later certified a closed session for this purpose. No other substantive decisions were recorded.

• Approved motion to convene in closed session to discuss City Manager candidates (5-0)
• Certified that only lawfully exempted business was discussed during closed session (5-0)

Police Civilian Oversight Board

The Board will review revisions to the Bias-Based Policing General Order presented by Chief Michael Kochis. The meeting also includes an Executive Director’s report covering the May Internal Affairs Report, SIVIL Backlog, and complaint processing improvements.

• Presentation of Citation to Major Tito Durrette
• Revisions to Bias-Based Policing General Order
• Review of May Internal Affairs Report
• Discussion of SIVIL Backlog
• Draft Hearing Examiner Desk Book

The provided minutes consist of encoded text and procedural fragments. No substantive decisions, votes, or policy changes were recorded in the document.

Sister Cities Commission

The Charlottesville Sister Cities Commission will vote on interim leadership positions for July 1 through September 30, 2023. The commission will also consider retroactively approving Huehuetenango as a Friendship City.

• Vote for Interim Chair (July 1 – September 30, 2023)
• Vote for Interim Email Account Coordinator Reporter (July 1 – September 30, 2023)
• Discussion and vote to retroactively approve Huehuetenango as a Friendship City
• Discussion of CSCC Annual Report

The Commission appointed Edward Herring as Interim Chair and designated Kimberly Hayes and Sylvia New Strawn as interim email co-coordinators. Members approved the May 2 meeting minutes and scheduled the next meeting for July 12. The body also discussed the status of the Huehuetenango friendship relationship and upcoming reports to City Council.

• Approved May 2 CSCC meeting minutes (unanimous)
• Appointed Edward Herring as Interim Chair effective June 6 to September 30, 2023 (unanimous)
• Appointed Kimberly Hayes and Sylvia New Strawn as interim email co-coordinators effective July 1 to September 30, 2023 (unanimous)
• Deferred vote on February 7 Outreach Committee meeting minutes
• Deferred vote on April 4 Grants Committee meeting minutes
• Granted 2022 grantee Henry Pollard an extension until June 20 to submit reimbursement receipts

Tree Commission

The commission will review staff updates regarding downtown tree replacement and invasive plant control strategies. The meeting also includes reports on a $300,000 federal grant application for urban forest management.

• $300,000 IRA Grant application for urban forest management
• Update on RFP for Downtown Tree Replacement Plan
• Invasive Plant Control/Containment Strategy work in city limits
• Arbor Committee report on Comprehensive Tree List
• Codes and Practices Module 3 re-writes

City Council

The Charlottesville City Council will hold a special meeting on June 5, 2023. The council will consider a motion and vote to enter a closed session to interview candidates for the position of City Manager.

• Motion and vote to enter closed session to interview candidates for City Manager

The City Council met for a special session to interview candidates for the City Manager position. The council voted to convene in a closed session for these interviews and later certified that only exempt public business was discussed.

• Approved motion to convene in closed session for City Manager candidate interviews (5-0)
• Certified that only lawfully exempted public business was discussed in closed session (5-0)

City Council

The City Council will consider establishing new utility rates and service fees for city gas, water, and sanitary sewer. The agenda also includes several large-scale funding appropriations for transit, school acquisitions, and streetscape projects. A public hearing is scheduled regarding a sewerline easement for the CODE Building project.

• Establishing new utility rates and service fees for city gas, water, and sanitary sewer
• $5,000,000 UVA donation for Emmet Street and Fontaine Avenue Streetscape Projects
• $5,300,000 appropriation to the Charlottesville City School Board for CATEC acquisition
• $7,323,087 in supplemental Federal Transit and State Capital Funding
• Public hearing regarding a sewerline easement on West Main Street and Water Street

The City Council met for a special session to interview candidates for the City Manager position. The council voted to convene in a closed session for these interviews and later certified that only exempt public business was discussed.

• Approved motion to convene in closed session for City Manager candidate interviews (5-0)
• Certified that only lawfully exempt business was discussed during closed session (5-0)

City Council

The Charlottesville City Council will hold a special meeting on June 1, 2023. During this meeting, the council will vote to enter a closed session to interview candidates for the City Manager position.

• Interviewing candidates for the City Manager position

The City Council met for a special session to interview candidates for the City Manager position. The interviews were conducted in a closed session as authorized by Virginia Code. No other substantive decisions were recorded.

• Approved electronic participation by Councilor Pinkston (4-0)
• Voted to convene in closed session for City Manager candidate interviews (5-0)
• Certified that only lawfully exempted public business was discussed in closed session (5-0)

Retirement Commission

The Retirement Commission will discuss member contribution interest rates and review the Investment Policy Statement for Defined Contribution Plans. The commission will also receive an update on Defined Benefit Plan investment performance.

• Interest rate for member contributions
• Investment Policy Statement review for Defined Contribution Plans
• Defined Benefit Plan investment performance update

The Commission approved a 3% interest rate for active member contribution accounts for June 30, 2023. The body also approved the April 2023 meeting minutes and noted a transition back to in-person meetings.

• Approved member contribution interest rate of 3% for June 30, 2023 (unanimous)
• Approved April 2023 meeting minutes (unanimous)

Planning Commission

The Charlottesville Planning Commission and City Council will hold a joint work session to review topics related to the Zoning Ordinance Update. The session includes discussions regarding Module Three and a review of the Zoning Map.

• Review of Zoning Ordinance Update Module Three
• Zoning Map Review

The Planning Commission and City Council held a work session to review zoning map transitions and historic district policies. No formal votes were taken; the session focused on discussing potential zoning changes and the role of the Board of Architectural Review (BAR).

City Council

City Council held a two-day strategic planning work session to define the city's vision and mission. The council ranked governing roles and identified potential strategic outcome areas for future planning. No formal votes or legislative actions were taken.

• Ranked governing roles with 'Representative – Constituent Advocate' as the top priority
• Identified potential strategic outcome areas including affordable housing, public safety, and economic prosperity
• Drafted preliminary Vision and Mission statements and directional statements for outcome areas

City Council

City Council participated in a two-day strategic planning retreat to re-examine the city's vision, mission, and organizational values. The session focused on identifying strategic outcome areas and ranking the roles of elected officials. No formal votes or policy decisions were recorded.

• Agreed on a ranking of governing body roles, placing Representative – Constituent Advocate first and Strategic/Vision – Big Picture Thinker last

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a variance request for 1506 Rialto Street. The applicants seek to install a new awning that would reduce the required side yard setback from five feet to zero feet.

• Variance request (BZA 23-05-001) for an awning at 1506 Rialto Street

The Board of Zoning Appeals granted a variance to allow a new awning to be installed with a zero-foot side yard setback. The decision allows the replacement of a deteriorating, non-conforming structure within the same footprint.

• Approved variance for 1506 Rialto Street to reduce side yard setback from 5 feet to 0 feet (3-0)
• Approved March 2023 meeting minutes (3-0)

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The agenda includes reviewing the CY2022 HRC and OHR Annual Report and updating commission rules and procedures.

• Review of CY2022 HRC and OHR Annual Report
• Updates to HRC Rules and Procedures
• Approval of previous meeting minutes
• OHR staff report

The Commission approved updates to its Rules & Procedures, including changes to meeting language and reporting requirements. Members also reviewed the CY2022 Annual Report and assigned liaisons to various housing-related organizations.

• Approved Committee Meeting minutes from 02/02/23 (5-0-3)
• Approved Regular Meeting minutes from 02/16/23 (5-0-3)
• Approved Committee Meeting minutes from 03/02/23 (4-0-4)
• Approved Regular Meeting minutes from 04/20/23 (5-0-3)
• Approved updated Rules & Procedures with discussed alterations (9-0-0)
• Decided not to meet for the 06/01/23 work session

Parking Advisory Panel

The Parking Advisory Panel will review ticket issuance and garage utilization reports for the period of February through April. The meeting also includes a progress report regarding repairs to the Water and Market St Garages.

• Progress report on Water and Market St Garage repairs
• February–April ticket issuance report
• February–April garage utilization graphs
• Approval of draft minutes from the February meeting

Board of Architectural Review

The Board approved a consent agenda item for a rear addition at 485 14th Street NW. The Board held a detailed discussion regarding a landscaping request for 180 Rugby Road, including the use of synthetic turf and brick piers, but the provided text ends before a final vote was recorded for that item.

• Approved Consent Agenda including rear addition at 485 14th Street NW (7-0)

City Council

The Council will review the draft Economic Development Strategic Plan and a defense industry economic impact study. The session also includes decisions on infrastructure funding and housing assistance grants.

• Public hearing for up to $16,000,000 in General Obligation Public Improvement Bonds
• $2,000,000 for Stribling Avenue Sidewalk and Buford School Reconfiguration projects
• $1,360,000 grant for housing assistance to low- and moderate-income homeowners
• Appeal regarding the demolition of a protected property at 104 Stadium Road
• Ordinance to increase the procurement bid bond limit from $100,000 to $200,000

Historic Resources Committee

The committee will review the Downtown Walking Tour Map for publication and discuss updates regarding Jenkins Park and River View Farm. Staff will also provide updates on the Downtown Mall National Register Listing and the restoration of a Coca-Cola ghost sign.

• Review of Downtown Walking Tour Map for publication
• Updates on Jenkins Park by Westhaven
• Updates on River View Farm/Ivy Creek Natural Area
• Downtown Mall National Register Listing update
• Restoration of Coca-Cola ghost sign

City Council

The Charlottesville City Council will hold a special meeting on May 12, 2023. The council will vote to enter a closed session to interview candidates for the position of City Attorney.

• Interviewing candidates for the City Attorney position

The City Council convened a special meeting to conduct interviews with executive search firms regarding the City Attorney position. The session was held in closed session as authorized by Virginia Code.

• Voted 5-0 to convene in closed session to interview executive search firms for Request for Quotes #23-56
• Voted 5-0 to certify that only lawfully exempted public business was discussed in closed session

Police Civilian Oversight Board

The board will introduce Executive Director Inez Gonzalez and discuss the status of complaints and review requests. The meeting also includes preparation for a review hearing and consideration of a bias-based policing recommendation.

• Introduction of Executive Director Inez Gonzalez
• Status of Complaints and Review Requests
• Training Module: Review Hearings
• Bias-Based Policing Recommendation
• Board Commendation for Captain Durrette

The Board unanimously approved recommended revisions to the Bias-Based Policing General Order. The Board also voted to issue a commendation to Major Durrette for his tenure as Interim Chief. Additionally, the Board introduced new Executive Director Inez Gonzalez.

• Approved recommended revisions to the Bias-Based Policing General Order (Unanimous)
• Approved commendation for Major Durrette (5-0, 2 abstentions)
• Approved meeting agenda (Unanimous)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will discuss a resolution regarding a sublease and master sublease at 700 E. Jefferson St. The meeting also includes the election of a vice-chair for the remainder of 2023.

• Resolution to approve Sublease and Master Sublease at 700 E. Jefferson St.
• Election of vice-chair for remainder of CY 2023

The Authority approved the 5th Amendment to the Sublease, the Sublease, and the Master Lease for S&P Global. The board also elected Addison Barnhardt as Vice-Chair for the remainder of 2023.

• Approved consent agenda including April 11, 2023 minutes and March 2023 Treasurer reports
• Approved Resolution for 5th Amendment to Sublease, Sublease, and Master Lease for S&P Global
• Elected Addison Barnhardt as Vice-Chair for the remainder of CY2023

Planning Commission

The Planning Commission will hold a preliminary discussion regarding 626+630 Cabell Ave. The commission is also scheduled to conduct a discussion on the Zoning Ordinance Update.

• Preliminary discussion for 626+630 Cabell Ave
• Discussion of Zoning Ordinance Update
• Approval of November 2021 meeting minutes

The Commission approved minutes from two November 2021 meetings. The session included reports on city projects and a preliminary discussion regarding a rezoning request for properties on Cabell Avenue.

• Approved November 9, 2021 Regular Meeting minutes (3-0, 2 abstentions)
• Approved November 23, 2021 Work Session minutes (3-0, 2 abstentions)

Human Rights Commission

The Human Rights Commission is holding a work session to plan and draft management and administration documents. The commission will discuss a draft resolution regarding housing advocacy priorities and a plan for commissioners to attend meetings of groups focusing on housing issues.

• Discussion of draft resolution regarding HRC housing advocacy priorities
• Plan for Commissioners to attend meetings of groups focusing on housing issues

The Human Rights Commission held a work session focused on planning housing advocacy and liaison assignments. No formal votes were taken; the commission discussed a draft resolution on housing priorities to be voted on at the next regular meeting and assigned members to attend various community organization meetings.

• Assigned Jeanette to CRHA Resident Services Committee meeting
• Assigned Wolfgang to Charlottesville Planning Commission meeting
• Suzanne will create a document listing commissioner liaison assignments
• Todd will test HRC Teams by uploading liaison documents
• Draft resolution on housing advocacy priorities to be voted on at next regular meeting

Sister Cities Commission

The Charlottesville Sister Cities Commission will consider a resolution regarding its meeting schedule and location. The commission will also vote on a Memorandum of Understanding (MOU) proposal for Huehuetenango. Committee updates will cover grants, education outreach, and budget matters.

• Vote on Huehuetenango MOU proposal
• Discussion of meeting schedule resolution
• CSCC application deadline of June 9
• Updates on Travel Scholarship and 2023 Grants Programs
• Report on Besancon trip

The Commission voted to recommend that City Council invite a delegation from Huehuetenango to visit in October 2023. Members also approved a month-to-month payment plan for the WIX website platform while researching new vendors. The body approved the March and April 17 meeting minutes.

• Recommended City Council invite a Huehuetenango delegation to visit in October 2023 (Unanimous)
• Approved paying for WIX website platform month-to-month until a new platform is chosen (Unanimous)
• Approved March meeting minutes as revised (Unanimous)
• Approved April 17 Travel Scholarship meeting minutes (Passed with abstentions)

Tree Commission

The Tree Commission will review staff updates regarding the Downtown Tree Replacement Plan RFP and recent planting completions. The meeting also covers funding applications for invasive species control in local parks.

• Bids received for Downtown Tree Replacement Plan RFP
• $100,000 funding application for Azalea and Pen Parks invasive control
• Completion of 162 tree plantings, mulching, and staking
• Upcoming contract for watering 2022 and 2023 tree plantings
• Potential grant application for Urban & Community Forestry via the Inflation Reduction Act

The Commission reviewed proposed ordinance updates including permit requirements for removing trees over 15 inches and preserved status for city-property trees. The January minutes were approved. No votes were taken on the proposed ordinance changes.

• Approved January minutes
• Proposed permit requirement for tree removals over 15 inches
• Proposed preserved status for all trees on city property

City Council

The City Council will discuss homelessness services and consider several funding resolutions. The agenda includes proposed awards for affordable housing and a $2,000,000 appropriation for sidewalk and school projects. Additionally, the council will review a transfer of over $1.7 million in ARP funds.

• Proposed $2,000,000 appropriation for Stribling Avenue Sidewalk and Buford School Reconfiguration Projects
• Resolutions to award affordable housing funds, including $225,000 to Habitat for Humanity
• Resolution transferring $1,710,854 of unallocated American Rescue Plan (ARP) funds
• $78,833 grant for the City Climate Protection Program with LEAP
• Ordinance to increase procurement bid bond limit from $100,000 to $200,000

Retirement Commission

The Retirement Commission will receive a presentation on Secure 2.0 from Barry Schmidt of CapTrust. The meeting also includes a discussion regarding the interest rate for member contributions and an update on the Large Cap Fund Manager.

• Secure 2.0 presentation by Barry Schmidt from CapTrust
• Discussion of interest rate for member contributions
• Large Cap Fund Manager Update
• Review of members whose terms end in June

The Commission approved the selection of Brown Advisory to replace Wells Capital as the large cap growth fund manager. Members received a presentation on Secure 2.0 and noted a 3% Cost of Living Adjustment for retirees approved by City Council. A vote on the member contribution interest rate was deferred to the May meeting.

• Approved January 2023 meeting minutes (unanimous)
• Approved hiring Brown Advisory as large cap growth fund manager (unanimous)

Planning Commission

The Charlottesville Planning Commission and City Council will hold a joint work session. The meeting focuses on reviewing topics related to the Zoning Ordinance Update, specifically Module Two.

• Discussion of Zoning Ordinance Update Module Two

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will review current project updates and a Master Plan Update. The meeting also includes the adoption of March 16, 2023 minutes and information regarding resuming in-person meetings in May.

• Adoption of March 16, 2023 minutes
• Current project updates
• Master Plan Update
• Resumption of in-person board meetings in May

Human Rights Commission

The Human Rights Commission will meet to plan and draft management and administration documents. The agenda includes discussions regarding commission rules, procedures, and a liaison proposal.

• Approval of March 16, 2023, and April 6, 2023, meeting minutes
• Discussion of HRC Rules and Procedures
• Review of the HRC Liaison Proposal
• OHR staff report

The Commission approved a plan to appoint liaisons to attend meetings of local housing organizations to identify action items and build relationships. The body also approved minutes from two previous meetings and discussed adopting 'Martha's Rules' for meeting procedures.

• Approved HRC Liaisons to Local Housing Organizations (6-0)
• Approved Annual Retreat minutes from 03/16/23 (7-0)
• Approved Committee Meeting minutes from 04/06/23 (4-0-3)

Board of Architectural Review

The Board of Architectural Review will consider several applications for exterior project modifications, including a roof canopy addition and landscaping plans. The meeting also includes discussions regarding support letters for archaeological grant requests.

• Height stepback modification at 218 West Market Street
• Roof canopy addition at 810 West Main Street
• Landscaping and tree planting plan for 506 Park Street
• Metal gate installation at 800 East Market Street

The Board of Architectural Review approved a consent agenda including a metal gate installation at Key Rec Center and a landscaping plan for 506 Park Street. The board also approved a height stepback modification for 218 West Market Street.

• Approved installation of metal gate at 800 East Market Street (Key Rec Center) (6-0)
• Approved height stepback modification for 218 West Market Street (6-0)
• Approved landscaping plan for 506 Park Street (6-0)
• Approved meeting minutes from Nov 15, 2022, Dec 20, 2022, Jan 18, 2023, and Feb 23, 2023 (6-0)

City Council

The City Council will consider several funding resolutions, including $7,886,856 in transit grants and $209,444 for an emergency shelter program. The agenda also includes second readings for zoning amendments and a new building permit fee schedule.

• $7,886,856 appropriation for Federal Transit Operating and Capital Grants
• $5,000,000 appropriation to CRHA for Dogwood Properties acquisition
• Zoning Text Amendment for Urban Corridor Mixed Use District (URB)
• New fee schedule for building permits and related fees
• $209,444 for the Runaway Emergency Shelter Program Grant

City Council adopted a consent agenda that included several funding appropriations for emergency shelters, youth programs, and transit. The council also approved a new building permit fee schedule and a zoning text amendment regarding Planned Unit Developments.

• Approved $7,886,856 for Federal Transit Operating and State and Federal Capital Grants (5-0)
• Approved $209,444 for Runaway Emergency Shelter Program Grant (5-0)
• Approved $40,000 from Batten Family Fund Grant for C.A.Y.I.P. (5-0)
• Approved $175,000 from Land and Water Conservation Fund for Moores Creek land acquisition (5-0)
• Adopted new fee schedule for building permits and related fees (5-0)
• Approved Zoning Text Amendment removing minimum acreage for PUDs in Urban Corridor Mixed Use Districts (5-0)
• Voted 5-0 to enter closed session for legal consultation and advice on court decisions
• Unanimously adopted the meeting agenda

Sister Cities Commission

The Charlottesville Sister Cities Commission held a special meeting to review 2023 Travel Scholarship applications. The commission will vote on approving the recipients presented by the Grants Subcommittee. Public comment was not permitted during this session.

• Vote to approve 2023 Travel Scholarship recipients
• Presentation of 2023 Travel Scholarship applications by the Grants Subcommittee

The Commission approved funding for three travel scholarship proposals totaling $6,000. The funds will support four Charlottesville High School students traveling to Poggio a Caiano and two individuals traveling to Winneba. Six other applications were denied for not meeting established criteria.

• Approved $4,000 for 4 Charlottesville High School students to travel to Poggio a Caiano (8-0)
• Approved $2,000 for 2 individuals to travel to Winneba (8-0)
• Appointed Kimberly Hayes as Chairperson of the Grants Committee

Historic Resources Committee

The committee will review the Downtown Walking Tour Map for publication and discuss Green Book initiatives. Staff also requested support for several archeological grants and funding for historical research projects.

• Review of Downtown Walking Tour Map for publication
• Letter of support request for McKee Block GPR Survey and Archeological Assessment ($5,000 grant request)
• Letter of support request for Swan Tavern Archeological Site analysis ($10,000 grant request)
• Funding request of $2,500 for ACHS summer interns researching Pen Park descendants
• Funding request of $5,000 for Rivanna Archeological Services excavation at Swan Tavern

Police Civilian Oversight Board

The board will review the status of complaints and review requests. Agenda items also include a training module on the Disciplinary Matrix and Code of Conduct, along with a recommendation regarding bias-based policing.

• Bias-based policing recommendation
• Training module: Disciplinary Matrix and Code of Conduct
• Status of complaints and review requests
• Board commendation for Captain Durrette
• Introduction of Chief Michael Kochis

Charlottesville Economic Development Authority

The authority is scheduled to review and approve the Fiscal Year 2024 budget. The agenda also includes discussions regarding S&P Global building lease adjustments and an update on the Economic Development Strategic Plan.

• Review and approval of the FY24 Budget
• S&P Global Building Lease Adjustments
• Update on Economic Development Strategic Plan

The Authority approved the FY2024 budget and the consent agenda including previous meeting minutes and treasurer reports. Action on S&P Global Building Lease adjustments was deferred until document language is finalized. Staff provided updates on the Economic Development Strategic Plan and an upcoming defense industry impact study.

• Approved February 14, 2023, meeting minutes and January/February 2023 Treasurer reports (unanimous)
• Deferred action on S&P Global Building Lease adjustments until documents are finalized (unanimous)
• Approved FY2024 Budget (unanimous)

City Council

The City Council will hold second readings for the FY2024 City Budget and Annual Tax Levy ordinance. The council will also consider a resolution to establish the 2023 Personal Property Tax Relief Percentage.

• Second reading of FY2024 City Budget and Annual Tax Levy ordinance
• Resolution establishing 2023 Personal Property Tax Relief Percentage

City Council approved the budget and annual appropriation of funding for the fiscal year ending June 30, 2024. Council also established the annual tax levy for tax year 2023 and set the personal property tax relief percentage.

• Adopted Ordinance to establish the annual tax levy for tax year 2023 (5-0)
• Adopted Ordinance approving budget and annual appropriation for FY2024 (5-0)
• Approved resolution for 2023 personal property tax relief: 33% relief for first $20,000 of value for vehicles over $1,000 and 100% relief for vehicles $1,000 or less (5-0)

Planning Commission

The Planning Commission and City Council will jointly review the draft FY23-24 action plan for CDBG and HOME programs. These funds, estimated at approximately $410,468 for CDBG and $98,161 for HOME, are intended to support economic development and housing needs for low- and moderate-income residents. The meeting also includes discussions on transportation updates and the zoning ordinance.

• CDBG and HOME funding action plan (approx. $410,468 and $98,161)
• Preliminary discussion for 1709 JPA
• Transportation updates presentation
• Zoning ordinance update discussion

The Commission recommended approval of the FY23-24 annual action plan for CDBG and HOME programs, which allocates estimated funds to various community services and housing projects. The body also held a preliminary discussion on a proposed 8-story residential development at 1709 Jefferson Park Avenue and received a transportation update regarding scooter regulations and safety planning.

• Recommended approval of FY23-24 CDBG/HOME annual action plan (7-0)
• Approved Consent Agenda minutes from October 21, 2021 (7-0)

Electoral Board

The Charlottesville Electoral Board will discuss election planning, including ballot printing and candidate filing. The meeting also includes a recap of the VEBA meeting.

• Election planning
• Ballot printing
• Candidate filing
• VEBA meeting recap

Community Policy and Management Team

The Charlottesville and Albemarle CPMT will consider FY24 CSA Provider Agreements and a local policy revision for DCSE clarification. The meeting also includes reviews of March 2023 financial reports and administrative memos.

• FY24 CSA Provider Agreements
• Local Policy Revision – DCSE clarification
• March 2023 financial reports
• Parent Representative applicant for Charlottesville CPMT
• Discussion of Non-Mandated Funds

City Council

The City Council is conducting a budget work session to finalize the FY 2024 budget. The meeting includes reviewing potential budget amendments and capital improvement project considerations.

• Jefferson School African American Heritage Center rent amendment of $186,993
• LED Streetlight Conversion Project consideration of $600,000
• Voter Registration - Additional Voter Notices - School Re-Naming of $12,000
• Public Defender budget amendment of $1,724

The City Council met to discuss final decisions for the Fiscal Year 2024 City Budget. Discussions included the Capital Improvement Program, operational costs, and funding for non-profit organizations. Remaining funds after allocations were set aside for the implementation of employee compensation study findings.

• Allocated remaining funds to employee compensation study findings implementation

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The agenda includes a work session regarding amendments to the commission's rules and procedures.

• HRC Rules & Procedures amendments

The Commission held a work session to review its Rules & Procedures and discuss strategies for addressing housing focuses. Members decided to compile a list of housing organizations to attend and report back on to inform their work plan.

• Decided to keep the Director's role as Secretary of the Commission as written in Section 2.2
• Decided to create a list of housing groups for Commissioners to attend and report on
• Agreed to present Martha's Rules and proposed Rules & Procedures changes at the 4/20 meeting

Sister Cities Commission

The Charlottesville Sister Cities Commission Grants Committee will discuss and vote on travel scholarship applications. The meeting is scheduled to take place via Zoom.

• Vote on travel scholarship applications

Tree Commission

The commission will review staff updates regarding the Downtown Tree Management Plan RFP and recent tree planting efforts. The meeting includes a presentation from Neighborhood Development Services and reports on recent controlled burns. New commissioners will also be introduced.

• Update on RFP for Downtown Tree Management Plan
• Introduction of new commissioners Susan McKinnon, JD Brown, and Tyler Miller
• Report on the first recognized controlled burn conducted by Central Urban Habitats
• Discussion regarding zoning re-writes in the Codes and Practices committee
• Earth Day tree planting event at Meade Park

The Tree Commission approved the designation of 8 street trees to Street Tree Preservation Status. Members discussed the RFP process for vendors and the donation of wood from Downtown Mall trees to the Downtown Association and UVA Sawmill Group.

• Approved January meeting minutes
• Approved 8 street trees for 'Street Tree Preservation Status'

City Council

The City Council will hold public hearings regarding the FY2024 city budget and a new building permit fee schedule. The council is also considering several funding appropriations and a lease agreement for Unity Field.

• Public hearing for the FY2024 City Budget and Annual Tax Levy
• $5,000,000 appropriation to Charlottesville Redevelopment and Housing Authority for Dogwood Properties
• $7,886,856 supplemental appropriation for federal transit operating and capital grants
• New fee schedule for building permits and related fees
• Lease agreement with Virginia Soccer Alliance, Inc. for Unity Field

Council approved a five-year lease of Unity Field to the Virginia Soccer Alliance and appropriated $350,000 for Moores Creek parkland acquisition. Several items, including the FY2024 budget and a $5 million housing acquisition, were carried to future meetings.

• Approved lease of Unity Field to Virginia Soccer Alliance (5-0)
• Appropriated $175,000 from Virginia Land Conservation Fund for Moores Creek Parkland Acquisition (5-0)
• Appropriated $175,000 from Land and Water Conservation Fund for Moores Creek Parkland Acquisition (5-0)
• Carried FY2024 City Budget and Annual Tax Levy to April 11 meeting
• Carried $5 million appropriation for Dogwood Properties acquisition to April 17 meeting
• Carried new building permit fee schedule to April 17 meeting
• Carried $7.8M transit grant appropriation to April 17 meeting
• Postponed vote on Regional Natural Hazard Mitigation Plan update to April 17

Police Civilian Oversight Board

The Police Civilian Oversight Board is holding a special meeting focused on member training. The session covers the legal aspects of police oversight, board powers, and complaint processing procedures.

• Training on Graham v. Connor legal standards
• Overview of board powers and responsibilities
• Discussion of FOIA, openness, and confidentiality
• Introduction to complaint processing and investigations

City Council

The City Council is holding a budget work session to discuss the FY 2024 Capital Improvement Plan. The council will also consider a resolution supporting Charlottesville City Schools' application for a construction grant.

• Resolution for Charlottesville City Schools SCAP Grant support
• FY 2024 Budget – Capital Improvement Plan discussion

City Council approved a resolution to support Charlottesville City Schools' application for a School Construction Assistance Program (SCAP) grant. The council also held a work session to discuss the Proposed FY 2024-2028 5-Year Capital Improvement Program Plan.

• Approved electronic participation for Councilor Pinkston (3-0)
• Approved resolution supporting Charlottesville City Schools' SCAP grant application (4-0)

Planning Commission

The Charlottesville Planning Commission and City Council will hold a joint work session to review topics related to the Zoning Ordinance Update. The agenda includes a presentation on Module Two and the Inclusionary Zoning Manual, as well as a discussion of Module One.

• Presentation on Module Two and the Inclusionary Zoning Manual
• Discussion regarding Module One of the Zoning Ordinance Update

Social Services Advisory Board

The Charlottesville Social Services Advisory Board is meeting virtually to conduct routine business. The agenda includes reports from the Vice Chair and Director, as well as an overview of Adult Protective Services.

• Approval of January 2023 Meeting Minutes
• Overview of Adult Protective Services
• Director's Report
• Vice Chair's Report

Retirement Commission

The Charlottesville Retirement Commission meeting on March 22, 2023, consists of a welcome and a closed session regarding investment strategies. No other business is listed on the agenda.

• Closed session regarding investment strategies

The Investment Sub-Committee met to discuss investment strategies of the Retirement Fund in a closed session. The commission unanimously certified that only lawfully exempted business was discussed.

• Approved motion to enter closed session to discuss investment strategies (unanimous)

City Council

The City Council will conduct a budget work session and community forum regarding the proposed FY 2024 budget. The meeting includes presentations from the City Manager and financial advisor, followed by a public hearing.

• Presentation of the proposed FY 2024 budget
• Public hearing on the City Manager's Proposed FY 2024 Budget
• Council discussion on budget items

City Council conducted a community budget forum and public hearing to receive input on the proposed FY24 budget. No formal votes or budget approvals were made during this session.

Board of Architectural Review

The Board of Architectural Review will consider several applications for certificates of appropriateness regarding exterior alterations, landscaping, and window replacements. The board will also hold a preliminary discussion regarding a proposed hotel at 843 West Main Street. Additionally, staff will provide an update on the Downtown Mall NRHP status.

• Exterior alterations at 204 Hartman’s Mill Road
• Landscaping at 506 Park Street
• Window replacement at 361 1st St N
• Rehabilitation of 130 Madison Lane
• Proposed hotel at 843 West Main Street

The Board approved a project to install synthetic slate roofing, reconstruct a historic roof railing, and renovate a patio at 130 Madison Lane. A landscaping request for 506 Park Street was deferred pending a comprehensive tree planting plan. A proposed hotel at 843 West Main Street was discussed in a preliminary session with no action taken.

• Approved synthetic slate roof, railing reconstruction, and patio renovation at 130 Madison Lane (8-0)
• Deferred landscaping application at 506 Park Street pending a site tree plan (7-0)
• Approved Consent Agenda including alterations at 204 Hartman’s Mill Road (6-0, 2 abstentions)
• Determined temporary grates should be used instead of railings for Downtown Mall fountain café spaces

City Council

The City Council will hold a public hearing regarding the proposed FY 2024 real estate tax rate. The agenda also includes an appeal for solar panels at First United Methodist Church and updates on decarbonization efforts. Additionally, the council will consider funding for Moores Creek Parkland acquisition.

• Public hearing on proposed FY 2024 real estate tax rate
• Resolution for opioid-related claims settlement (second reading)
• Appeal of solar panel project at First United Methodist Church
• Lease agreement with Albemarle Charlottesville Historical Society
• $175,000 appropriation from Virginia Land Conservation Fund for Moores Creek Parkland

City Council overturned a Board of Architectural Review denial to allow solar panels at 101 East Jefferson Street. The Council also approved a five-year lease for the Albemarle Charlottesville Historical Society and joined a multi-party opioid settlement.

• Approved solar panel installation at 101 East Jefferson Street (4-0)
• Approved five-year lease of 200 Second Street NE to Albemarle Charlottesville Historical Society (4-0)
• Approved participation in opioid-related claims settlement against Teva, Allergan, Walmart, Walgreens, and CVS (4-0)
• Appointed members to 8 boards and commissions (4-0)
• Adopted meeting agenda (4-0)
• Tabled two $175,000 Moores Creek Parkland Acquisition funding resolutions to April 3

Board of Zoning Appeals

The Board of Zoning Appeals will consider an application to amend a previously granted variance for 507 8th Street NE. The applicant seeks to reduce the required rear yard setback from 18 feet to 13 feet to accommodate a building addition.

• BZA 23-03-001: Request to reduce rear yard setback at 507 8th Street NE from 18 feet to 13 feet
• Review of October 2022 minutes

The Board of Zoning Appeals approved a request to further reduce the rear yard setback at 507 8th Street NE from 18 feet to 13 feet to allow for a home addition. The board also approved the meeting minutes from October 2022.

• Approved variance BZA 23-03-001 to reduce rear yard setback from 18 feet to 13 feet (3-0)
• Approved October 2022 meeting minutes (3-0)

Human Rights Commission

The Human Rights Commission is conducting an annual retreat to focus on strategic planning. The session includes a review of the 2022 Annual Report and specific human rights ordinances. This meeting is intended for developing management and administration documents for the Commission.

• 2022 Annual Report overview
• Review of Charlottesville Human Rights Ordinance Sec. 2-433 and Sec. 2-434
• 2023 Strategic Planning

The Commission held a strategic planning retreat to establish 2023 priorities. Members decided to focus on housing, specifically regarding rezoning, the loss of home ownership by Black residents, and information gathering from city experts. The Commission also agreed to replace standing committees with temporary ad-hoc committees as needed.

• Established 2023 annual focus on housing and community engagement
• Identified sub-focus on gathering information from city housing experts
• Identified sub-focus on gathering information regarding rezoning
• Identified sub-focus on addressing loss of ownership by Black homeowners in Charlottesville
• Decided to use temporary ad-hoc committees for specific action items instead of standing committees

City Council

The Charlottesville City Council is holding a budget work session focused on budget development. The discussion will cover the FY 2024 budget regarding outside and non-profit agencies.

• FY 2024 budget for outside and non-profit agencies

The City Council conducted a budget development work session to review funding requests for non-profit agencies and intergovernmental programs for Fiscal Year 2024. No formal votes were taken; the session consisted of staff presentations and public comment.

Retirement Commission

The Retirement Commission will meet on March 15, 2023. The agenda includes a closed session for the discussion of investment strategies.

• Closed session discussion of investment strategies

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider rezoning and a special use permit for 1120 Avon Street. The proposal includes a duplex and an eight-unit apartment building with one affordable unit. The commission will also discuss a zoning amendment regarding Planned Unit Developments in the Urban Corridor.

• Rezoning and Special Use Permit for 1120 Avon Street
• Zoning ordinance amendment for URB size changes
• Preliminary discussion for 501 Cherry Avenue
• Tree Commission presentation
• Discussion on Zoning Ordinance Update

The Planning Commission recommended approval of a zoning text amendment to allow parcels smaller than two acres in the Urban Corridor district to be rezoned as Planned Unit Developments. The commission also approved a Certificate of Appropriateness for an apartment project on Jefferson Park Avenue. A rezoning application for 1120 Avon Street was withdrawn.

• Recommended approval of zoning text amendment to Section 34-492 for PUD size changes (5-0)
• Approved Certificate of Appropriateness for 2005 Jefferson Park Avenue apartments (5-0)
• Withdrew Rezoning and Special Use Permit applications for 1120 Avon Street
• Approved Consent Agenda including 1801 Hydraulic Road (4-0, 1 abstention)

Historic Resources Committee

The Charlottesville Historic Resources Committee will discuss a quoted $9,970.00 contribution for a LiDAR survey of Pen Park. The meeting includes updates on the Downtown Walking Tour Map and potential markers for Green Book sites like Joker’s Barbershop. Members will also discuss identifying properties eligible for local historic designation.

• LiDAR survey contribution for Pen Park (quoted cost $9,970.00)
• Proposed marker for Joker’s Barbershop
• Downtown Walking Tour Map subcommittee updates
• Identification of properties meeting National Register Criteria

City Council

The Charlottesville City Council is conducting a budget development work session. The meeting will focus on discussing projected revenues and expenses for fiscal year 2024.

• Discussion of FY 2024 budget revenues and expenses

City Council met for a work session to discuss revenues and expenses for the Fiscal Year 2024 budget. Staff provided overviews of proposed new positions, General Fund expenditures, and departmental operations. No formal votes or decisions were recorded during this session.

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will meet to discuss the search for an Executive Director. The meeting also includes reviews of complaint statuses, training requirements, and pending policy recommendations.

• Executive Director Search
• Status of complaints and review requests
• Policy recommendation on bias-based policing
• Hearing Examiner Deskbook
• Internal board training requirements

Sister Cities Commission

The Charlottesville Sister Cities Commission will discuss public comment procedures and future communications. The meeting includes discussions regarding travel scholarship policies and branding effort funding. Members will also review expenses for the Besancon representative trip and a report from Huehuetenango.

• Discussion of Travel Scholarship Policy
• Funding request for Besancon representative trip expenses
• Funding for branding effort and promotional materials
• Report on Mr. Herring’s trip to Huehuetenango
• Media outreach for funded grants

The provided minutes for the March 7, 2023, meeting consist of encoded text and boilerplate formatting. No substantive decisions, votes, or policy actions were recorded in the document.

City Council

The City Council will review proposed Fiscal Year 2024 budgets for Charlottesville City Schools and the City. The agenda also includes an ordinance for re-precincting the city and a parkland acquisition appropriation.

• Proposed FY 2024 City and School budgets
• Ordinance for re-precincting the City of Charlottesville
• $175,000 appropriation for Moores Creek Parkland Acquisition
• $45,559.02 reimbursement for United Way Community Resource Hotline staff costs
• Critical Slope Waiver Application at 1000 Cherry Avenue (Buford Middle School)

Council approved an ordinance to redraw precinct boundaries and replace Tonsler and Alumni Hall polling places with Jackson Via Elementary School and Charlottesville High School. The board also appointed members to the Affordable Housing Fund and Police Civilian Oversight boards and approved a critical slope waiver for Buford Middle School.

• Approved ordinance to change precinct boundaries and voting places (5-0)
• Appointed Richard Fravel to the Charlottesville Affordable Housing Fund Committee (5-0)
• Appointed members to the CDBG and HOME Task Force (5-0)
• Established staggered terms for Police Civilian Oversight Board members (5-0)
• Appropriated $45,559.02 for United Way Community Resource Hotline staff costs (5-0)
• Granted critical slope waiver for Buford Middle School renovation and expansion (5-0)
• Tabled appropriation of $175,000 for Moores Creek Parkland Acquisition

General

The commission will receive updates on the Downtown Tree Management Plan RFP and new tree plantings starting in mid-March. The agenda also includes discussions regarding wood product donations and zoning re-writes.

• Update on RFP for Downtown Tree Management Plan
• New tree planting scheduled to start the second week of March
• Discussion of zoning re-writes in Codes and Practices committee
• Plan for wood products approved by City Council
• Tree nominations from the Arbor Committee

Human Rights Commission

The Human Rights Commission is meeting to plan management documents and committee work. The Housing Committee will discuss a draft letter to City Council regarding housing-related budget priorities. The Community Engagement Committee is planning an emergency housing expert panel.

• Drafting a letter to City Council regarding housing-related budget priorities
• Planning an emergency housing expert panel
• Review of February 2, 2023, meeting minutes

The Commission postponed the approval of the February 2, 2023, minutes. Members discussed edits to a draft letter to Council regarding housing budget priorities and explored using Microsoft Teams and Planner for project management.

• Postponed approval of 02/02/2023 minutes to 03/16/23 meeting

CSA Program Subcommittee

The Charlottesville/Albemarle CPMT CSA Program Subcommittee is meeting to discuss evidence-based practices training and the CHINS workgroup. The agenda includes updates from FAPT, CSA coordinators, and partner agencies. Members will also review focus areas including data review and service gaps.

• Evidence Based Practices Training / CHINS workgroup discussion
• Updates from FAPT and CSA Coordinators
• Review of Focus Areas such as Data Review and Service Gaps
• Trauma Informed Services report out from partner agencies

Planning Commission

The Charlottesville Planning Commission and City Council will hold a joint work session. The meeting focuses on reviewing topics associated with Module One of the Zoning Ordinance Update.

• Review of Zoning Ordinance Update Module One

Board of Architectural Review

The Board of Architectural Review will consider applications for a structure demolition, window installations, and building additions. The meeting also includes preliminary discussions regarding upper floor additions and a project update on Belmont Bridge.

• Demolition of structure at 104 Stadium Road
• Rear addition and porch at 1516 East Market Street
• Addition of upper floors at 214 West Water Street
• Window installation at 600 Lexington Ave
• Belmont Bridge project update

The Board of Architectural Review denied a request to demolish an Individually Protected Property at 104 Stadium Road. The board also approved a window installation and a rear addition project. A motion to maintain the current slate of officers was passed.

• Denied demolition of house and gardens at 104 Stadium Road (6-0)
• Approved rear addition, porch, and window replacements at 1516 East Market Street (6-0)
• Approved window installation at 600 Lexington Ave (5-0, 1 abstention)
• Approved motion to keep the same slate of officers (5-0, 1 abstention)

Parking Advisory Panel

The Parking Advisory Panel will review January ticket issuance reports and garage utilization graphs. The meeting includes updates on restaurant food pick-up spaces and repair progress for the Water and Market St Garages.

• January ticket issuance report update
• January garage utilization graphs
• Restaurant food pick-up on-street spaces update
• Water and Market St Garage repair progress report

City Council

The City Council will consider several resolutions regarding committee memberships and grant appropriations. This includes funding for transit equipment, school safety programs, and the BEACON’s Kitchen Project. The council will also review an appeal regarding a demolition permit at 507 Ridge Street.

• $500,000 appropriation for BEACON’s Kitchen Project
• $237,000 for Charlottesville Area Transit radio equipment
• $229,803 for Safe Routes to School Program grants
• Special Use Permit for Three Notch'd Brewery Expansion
• Demolition appeal for 507 Ridge Street

City Council appointed Leah Puryear to fill a vacant council seat and engaged the firm POLIHIRE to search for a new City Manager. The Council also approved several grants for housing, public safety, and community projects, and granted a special use permit for a brewery expansion.

• Appointed Leah Puryear to fill the City Council seat vacant by Sena Magill (4-0)
• Approved engaging POLIHIRE as the executive search firm for a new City Manager (4-0)
• Approved $3.77M in grants for affordable housing at 1025 Park Street A & B
• Approved $500,000 for BEACON’s kitchen project (4-0)
• Granted Special Use Permit for Three Notch'd Brewery expansion at 522 2nd Street SE
• Approved demolition of a cottage/shed at 507 Ridge Street (4-0)
• Appropriated $237,000 for Charlottesville Area Transit radio equipment
• Appropriated $229,803 for Safe Routes to School Program non-infrastructure grants

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will elect a Chair and Vice Chair. The meeting includes the adoption of December 2022 minutes and presentations regarding current projects and the Master Plan. Rivanna Conservation Alliance is also scheduled to present.

• Election of Chair and Vice Chair
• Adoption of December 2022 minutes
• Presentation by Rivanna Conservation Alliance
• Current project updates
• Master Plan update

Human Rights Commission

The Human Rights Commission will meet to discuss planning and drafting management and administration documents. The agenda includes an update from the Chair, an OHR staff report, and planning for the Annual Retreat.

• Approval of January 10, 2023, meeting minutes
• Annual Retreat Planning
• Ad-hoc committee updates
• OHR staff report

The Commission approved the minutes from the January 19, 2023, meeting. Members discussed OHR data collection, upcoming educational videos, and strategic planning for the annual retreat on March 16. No other substantive policy decisions were made.

• Approved January 19, 2023, meeting minutes (5-0-2)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will discuss an economic impact study for the Pavilion and review the S&P Global building lease recap and adjustments. The meeting also includes an update on the Economic Development Strategic Plan.

• Economic Impact Study for Pavilion
• S&P Global Bldg Lease Recap and Adjustments
• Update on Economic Development Strategic Plan

The Authority approved the December 13, 2022 meeting minutes and the November and December treasurer reports. The board reviewed an economic impact study for the Ting Pavilion and received updates on the Economic Development Strategic Plan.

• Approved December 13, 2022 meeting minutes (all present in favor)
• Approved November and December Treasurer reports (all present in favor)

Planning Commission

The commission will consider a Critical Slopes Waiver for Buford Middle School. The agenda also includes a discussion regarding a Zoning Ordinance Update and the 2005 Jefferson Park Avenue entrance corridor.

• Critical Slopes Waiver – Buford Middle School
• Entrance Corridor – 2005 Jefferson Park Avenue
• Discussion - Zoning Ordinance Update

The Commission approved a Certificate of Appropriateness for a multi-story building at 2005 Jefferson Park Avenue with specific conditions regarding materials and lighting. The board also approved a Critical Slopes Waiver for Buford Middle School. Commissioners provided initial feedback on the draft Zoning Ordinance Module 1 ahead of a future work session.

• Approved Critical Slopes Waiver for Buford Middle School (6-0, 1 abstention) with tree preservation condition
• Approved Certificate of Appropriateness for 2005 Jefferson Park Avenue
• Required durable synthetic stucco with drainage mats for 2005 JPA
• Mandated bicycle runnels for the multi-use path at 2005 JPA
• Prohibited up-lighting of landscaping at 2005 JPA
• Required dimmable parking garage lighting not exceeding 3,000K for 2005 JPA
• Required screening for ground-level mechanical equipment and utility boxes at 2005 JPA

City Council

The Charlottesville City Council will hold a special meeting to conduct interviews with executive search firms. These interviews are in response to the City's Request for Quotes #23-56. The meeting includes both open and closed sessions.

• Interviews with executive search firms regarding Request for Quotes #23-56

The City Council held a special meeting to interview executive search firms regarding Request for Quotes #23-56. The council convened in a closed session for these interviews and later certified that only lawfully exempted public business was discussed.

• Voted 3-0 to convene in closed session to interview executive search firms for Request for Quotes #23-56
• Voted 4-0 to certify that only lawfully exempted public business was discussed during the closed session

Historic Resources Committee

The Charlottesville Historic Resources Committee will hold its annual meeting to elect a Chair, Co-Chair, or Vice-Chair and establish a 2023 work program. The agenda also includes updates on the Downtown Walking Tour Map and a presentation regarding historic designations in the city.

• Election of Committee Chair, Co-Chair, or Vice-Chair
• Establishment of 2023 annual plan and work program
• Downtown Walking Tour Map subcommittee updates
• Presentation on historic designations in Charlottesville

General

The Charlottesville City Council has called a special meeting for February 10, 2023. The agenda includes conducting applicant interviews during a closed session. The meeting will conclude with the certification of the closed session.

• City Council applicant interviews

The City Council convened a special meeting to interview applicants for the City Council seat vacated by Sena Magill. The interviews were conducted in a closed session.

• Approved motion to convene in closed session to interview applicants for vacant City Council position (4-0)
• Certified that only lawfully exempted public business was discussed during closed session (4-0)

City Council

The City Council and School Board are meeting for a joint budget work session. No specific votes or decisions are listed on the agenda.

• Joint Budget Work Session

The Charlottesville City Council and School Board met for a joint work session to discuss the proposed Fiscal Year 2024 school budget. The session consisted of presentations and discussions; no formal votes or decisions were recorded.

Sister Cities Commission

The Outreach Subcommittee will discuss its purpose, objectives, and roles. The meeting includes a review of the outreach plan and identification of next steps.

• Review of the outreach plan
• Discussion of purpose and objectives
• Definition of roles and responsibilities

Sister Cities Commission

The Charlottesville Sister Cities Commission will review grant finalists and discuss the Travel Scholarship Policy. The meeting also includes updates regarding city representatives for Besancon, Poggio, Huehuetenango, and Winneba.

• Review of Grant Finalists
• Discussion of Travel Scholarship Policy
• Updates on City Representatives for Besancon, Poggio, Huehuetenango, and Winneba

The provided minutes consist of encoded characters and procedural fragments. No substantive decisions, approvals, or denials were recorded in the text.

City Council

The City Council will review several budget appropriations for infrastructure and transit equipment. Members will also hold public hearings regarding re-precincting the city and a hotel cafe lease. Additionally, the council will consider the use of speed cameras in school zones.

• $500,106 for improvements at 10th Street NW and Grady Avenue
• Public hearing on a lease for an outdoor cafe at 212 Ridge-McIntire Road
• $500,000 appropriation for BEACON’s Kitchen Project
• Consideration of speed cameras in school zones
• Special Use Permit request for the 345 US 250 Bypass Fire Station

City Council approved the installation of speed cameras near Clark Elementary, Johnson Elementary, and Buford Middle School. The council also granted a special use permit and critical slope waiver for a new fire station and approved a public right-of-way lease for an outdoor cafe.

• Approved use of speed cameras on Monticello Avenue and Cherry Avenue (4-0)
• Granted Special Use Permit for new 8,000 sq ft fire station at 345 US 250 Bypass
• Approved Critical Slope Waiver for 345 US 250 Bypass fire station project
• Approved lease of public right-of-way to Omni Charlottesville Virginia Corporation for outdoor cafe (4-0)
• Approved Comprehensive Signage Plan for 701 East High Street (4-0)
• Appropriated $500,106 for improvements at 10th Street NW and Grady Avenue
• Appropriated $61,500 for therapeutic docket program operations
• Tabled $500,000 appropriation for BEACON’s Kitchen Project to February 21

Community Policy and Management Team

The meeting includes an action item regarding a local policy revision for SPED transfers. Members will also review quarterly financials, December 2022 minutes, and financial reports. Additionally, the committee will receive updates on FAPT, CSA, and OCS communications.

• Local policy revision for SPED transfers
• Presentation of quarterly financials by Kevin Wasilewski and Robert Roach
• Review of December 2022 minutes and financial reports
• Discussion regarding non-mandated funds

The joint committee approved December and January minutes and financial reports for both the city and county. Members decided to update provider agreements to require feedback from families and clients. Several items, including SPED transfers and OCS communications, were tabled.

• Approved December minutes and financials
• Approved January county minutes and financials
• Approved January city minutes and financials
• Decided to add a statement to provider agreements requiring providers to gain and report family/client feedback
• Tabled SPED transfers for next meeting
• Tabled OCS Communications for March meeting

City Council

The City Council is conducting a budget work session focused on budget development. The agenda does not list specific individual items or topics for discussion.

City Council held a budget work session to discuss FY 2024 revenue and expenditure drivers. Council agreed on a $150,000 amount for the Council Strategic Initiatives Fund and decided not to advertise an increase in the real estate tax levy due to increased assessment values.

• Agreed to $150,000 for the Council Strategic Initiatives Fund
• Agreed not to advertise an increase in the real estate tax levy

Human Rights Commission

The meeting focuses on planning management documents and ensuring service continuity for the Commission. The Housing Committee will discuss affordable housing and City budget forums. The Community Engagement Committee will plan upcoming expert panels and town hall meetings.

• Affordable housing and the City budget forums
• Research question brainstorming and data exploration
• Planning for upcoming expert panels and town hall meetings

The Commission discussed organizing expert panels and town halls to inform future legislative recommendations to the City Council. Members reviewed a draft letter to the City requesting that the budget process prioritize affordable housing.

• Proposed annual calendar: first expert panel in May, first town hall in June, second expert panel in July, and second town hall in November
• Agreed to use a shared document to list potential experts for one-on-one meetings
• Proposed a letter to City Council regarding budget priorities for affordable housing
• Discussed using census data to research rent burden and discrimination trends

CSA Program Subcommittee

The subcommittee will discuss Evidence Based Practices Training and the CHINS workgroup. Updates are scheduled from FAPT, CSA Coordinators, and partner agencies. The agenda also includes reviews of focus areas such as data review and service gaps.

• Evidence Based Practices Training / CHINS workgroup
• FAPT and CSA Coordinator updates
• Review of Focus Areas including Data Review and Service Gaps
• Trauma Informed Services report out

Retirement Commission

The Retirement Commission will review 401a and 457b demographics and investments through presentations. The meeting also includes a follow-up discussion on retiree COLA and an update on the Large Cap Investment Fund Manager search.

• Presentation on 401a and 457b demographics from MissionSquare
• Presentation on 401a and 457b investments from CapTrust
• Retiree COLA follow up discussion
• Update on search for Large Cap Investment Fund Manager

The Commission approved a change to the Defined Contribution plan investment options. It also recommended that retirees receive half of the general employee COLA in the 2024 budget submission for City Council consideration.

• Approved December 2022 meeting minutes (unanimous)
• Approved replacing Goldman Sachs Small Cap Value Fund with Vanguard Small Cap Value Index (unanimous)
• Recommended retirees receive half of the general employee COLA in the 2024 budget submission (Brian Pinkston abstained)

Sister Cities Commission

The subcommittee will review the principal criteria for grant funding and discuss potential eliminations of proposals. Members will evaluate remaining proposals using evaluation scores and city representative input. The group will also review certain program policies and procedures.

• Review of principal criteria for grant funding
• Discussion of remaining grant proposals
• Review of liaison duties and dashboard policies

The provided minutes consist of encoded text and procedural markers. No substantive decisions, approvals, or denials were recorded in the document.

Planning Commission

The Charlottesville Planning Commission will hold a work session to review topics related to the Zoning Ordinance Update. The discussion includes critical slopes, flood plains, and entrance corridor overlay districts.

• Review of critical slopes
• Review of flood plain
• Review of entrance corridor overlay districts

Social Services Advisory Board

The Social Services Advisory Board will review reports from the Vice Chair, Director, and members. The meeting includes an overview of benefit programs community outreach. The board will also approve the November 2022 meeting minutes.

• Approval of November 2022 Meeting Minutes
• Overview of Benefit Programs Community Outreach

Human Rights Commission

The Human Rights Commission will conduct officer elections and receive reports from OHR staff. The meeting also includes updates from ad-hoc committees and the review of previous meeting minutes.

• Officer elections
• Ad-Hoc Committee updates
• OHR Staff Report
• Approval of 2022 meeting minutes

The Commission elected its leadership for the year and approved minutes from four previous meetings. Staff reported a record increase in incoming contacts for 2022 and discussed the progress of the annual report and upcoming outreach videos.

• Elected Jessica Harris as Chair (6-0)
• Elected Ernest Chambers as Vice Chair (6-0)
• Approved 08/18/22 Regular Meeting minutes (5-0-1)
• Approved 08/30/22 Community Engagement Committee minutes (3-0-3)
• Approved 11/03/22 Combined Committee minutes (3-0-3)
• Approved 15/15/22 Regular Meeting minutes (4-0-2)

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will elect officers and conduct interviews for the Executive Director position. The meeting also includes a review of complaints from October and November and a discussion on bias-based policing policies.

• Election of Officers
• Executive Director Interviews
• Status of Complaints and Review Requests (October and November)
• Review of Bias-Based Policing Policies and Procedures
• Setting 2023 priorities

Retirement Commission

The Charlottesville Retirement Commission is meeting to approve minutes from the December 2022 Sub-committee Meeting. The commission will also hold a closed session regarding investment strategies.

• Approval of December 2022 Sub-committee Meeting minutes
• Closed session discussion of investment strategies

Board of Architectural Review

The Board of Architectural Review will review applications for demolition, solar panels, and new construction. The agenda includes a request for solar panels at 101 East Jefferson Street and an apartment building project at 1301 Wertland Street. Staff will also lead discussions regarding the DT Mall NRHP listing update.

• Phased demolition of three buildings at 207-211 Ridge Street
• Solar panel installation at 101 East Jefferson Street
• New apartment building project at 1301 Wertland Street
• Preliminary discussion regarding rehabilitations at 747 Park Street

The Board approved a new apartment building at 1301 Wertland Street and the phased demolition of three buildings at 207-211 Ridge Street. A request to install solar panels at 101 East Jefferson Street was denied. The Board also held a preliminary discussion regarding rehabilitations at 747 Park Street.

• Approved new apartment building at 1301 Wertland Street with conditions for archaeological survey, structural protection, and lighting/landscaping adjustments (7-0)
• Denied solar panel installation at 101 East Jefferson Street (4-3)
• Approved phased demolition of three buildings at 207-211 Ridge Street, excluding the removal of the black oak tree (7-0)
• Approved February 15 and March 15, 2022 meeting minutes (6-0, 1 abstention)

City Council

The City Council will consider appointing members to two housing committees and reviewing an ordinance for re-precincting the city. The agenda also includes grant funding for improvements at 10th Street NW and Grady Avenue.

• Appointment of Charlottesville Housing Advisory Committee members
• Ordinance for re-precincting the City of Charlottesville
• $500,106 grant for improvements at 10th Street NW and Grady Avenue
• $192,453.98 bond appropriation for Woodland Drive subdivision
• Lease agreement with McGuffey Arts Associates, Inc. for 201 2nd Street NW

Council adopted the 2021 Comprehensive Plan, including new provisions for manufactured housing and the City's Climate Action Plan. The body also approved a five-year lease for the McGuffey Arts Association and appointed members to several housing advisory committees.

• Adopted the Comprehensive Plan (2021) including Climate Action Plan (4-0)
• Approved 5-year lease for McGuffey Arts Associates, Inc. at 201 2nd Street NW (4-0)
• Appropriated $192,453.98 in bond proceeds for Woodland Drive subdivision (4-0)
• Appointed Brian Pinkston to Albemarle Charlottesville Regional Jail Board (4-0)
• Appointed Juan Wade to Workforce Development Board, Virginia Career Works of the Piedmont (4-0)
• Appointed members to the Housing Advisory Committee (4-0)
• Appointed members to the Charlottesville Affordable Housing Fund Committee (4-0)
• Scheduled public hearing for re-precincting ordinance for February 6

Historic Resources Committee

The committee will hold its annual meeting to elect a Chair, Co-Chair, or Vice-Chair and establish a regular meeting schedule. Members will also discuss updates for the Downtown Walking Tour Map and develop an annual work program.

• Election of Chair, Co-Chair, or Vice-Chair
• Establishment of 2023 annual plan and committee heads
• Downtown Walking Tour Map subcommittee updates
• Discussion of ongoing projects including Vinegar Hill Park and Court Square Markers

Planning Commission

The Planning Commission and City Council will hold joint public hearings regarding two development applications. These include an expansion of production at Three Notch’d Brewery and a request to build a new fire station on 250 Bypass. The commission will also review a design overview for entrance corridors.

• Special Use Permit for Three Notch’d Brewery to expand production to 30,000 barrels per year
• Special Use Permit and Critical Slope Waiver for a new fire station at 345 250 Bypass
• Presentation on Entrance Corridor Design Review Overview
• Street Grade Waiver appeal

The Planning Commission recommended approval for a new 8,000 square foot fire station and a production increase for Three Notch’d Brewery. The commission also overturned a staff denial to grant a street grade waiver for a development at 240 Stribling Avenue.

• Recommended approval of Special Use Permit for Three Notch’d Brewery expansion to 30,000 barrels/year, conditioned on sewer facility adequacy (6-0)
• Recommended approval of Special Use Permit for new municipal fire station at 345 US 250 Bypass (6-0)
• Recommended approval of Critical Slope Waiver for 345 US 250 Bypass (6-0)
• Determined US-250 bypass fire station is substantially in accord with 2021 Comprehensive Plan (6-0)
• Approved street grade waiver for 240 Stribling Avenue allowing grades up to 10% (5-1)
• Approved minutes from September 21, 2021 Work Session (5-0)

General

The Charlottesville Electoral Board will meet to discuss the election of officers, reprecincting, and RCV. The agenda also includes standard procedural items such as the adoption of minutes.

• Election of Officers
• Reprecincting
• RCV

Community Policy and Management Team

The meeting includes the approval of December 2022 minutes and financial reports for both City and County. Members will also review routine expenses, OCS data, and various program activities.

• Approval of December 2022 minutes and financial reports
• Review of routine FC and FAPT approved expenses
• Presentation on OCS Data
• Updates on FAPT, CSA Coordinator, and Program Sub-Committee
• Discussion regarding SPED Transfers and Work Plan review

The Albemarle portion of the joint committee approved its minutes and financial reports, including foster care and FAPT expenses. The Charlottesville portion did not meet quorum and could not vote on approvals. The committee discussed data tracking, virtual service regulations, and streamlining special education transfers.

• Approved Albemarle minutes and financial reports
• Tabled review of work plan
• Tabled legislative updates
• Tabled new year discussion

Sister Cities Commission

The Charlottesville Sister Cities Commission will review updates from committees regarding grants, outreach, education, and budget. The meeting also includes updates from city representatives for Besancon, Poggio, Huehuetenango, and Winneba.

• Discussion of CSCC Outreach Strategy and Poster
• Updates on city representatives for Besancon, Poggio, Huehuetenango, and Winneba

The provided minutes for the January 4, 2023, meeting consist of encoded data and procedural fragments. No substantive decisions, votes, or approved actions were recorded in the text.

City Council

The Charlottesville City Council will review several ordinances and resolutions, including a second reading of the Fiscal Year 2023 budget amendment. The agenda also includes first readings for zoning amendments and a lease agreement for 201 2nd Street NW.

• Resolution to amend the Fiscal Year 2023 Budget
• Designation of Park Street site as a Revitalization Area
• Lease agreement with McGuffey Arts Associates, Inc. for 201 2nd Street NW
• Initiating a Zoning Text Amendment for Planned Unit Development
• Extending the Dockless Mobility Sharing System Permit for Veo Ride, Inc.

City Council approved a budget amendment increasing expenditures by over $22.9M, including $500,000 for affordable housing land acquisition. Council also granted a critical slope waiver for the Azalea Springs Subdivision and extended the Veo Ride scooter permit. A process to fill the seat vacated by Councilor Sena Magill was established.

• Approved FY2023 budget amendment increasing expenditures by $22,917,915.01 (5-0)
• Reallocated $500,000 from City Manager Strategic Initiatives to land acquisition for affordable housing (4-1)
• Approved critical slope waiver for Azalea Springs Subdivision (3-2)
• Approved 90-day permit extension for Veo Ride, Inc. through March 31, 2023 (5-0)
• Approved 2023 regular meeting calendar (5-0)
• Initiated zoning text amendment to eliminate 2-acre minimum for planned unit developments in Urban Mixed Use Corridor (5-0)
• Approved support for TJPDC Allocation Plan for HOME-ARP funding of $347,404.92 (5-0)
• Approved process to fill the Council seat vacated by Sena Magill (5-0)

Tree Commission

The Charlottesville Tree Commission is reviewing updates on the Downtown Tree Management Plan RFP and plans for Mall tree removals. The meeting includes the election of a new Chair, Vice Chair, and committee chairs. Members will also receive updates on tree planting and CIP requests.

• Update on RFP for Downtown Tree Management Plan
• Plan for Mall Tree Removals – Wood Products
• Election of Chair and Vice Chair
• Approval of Tree Conservation Nominations
• Update on CIP Request

The Tree Commission approved the nomination status of several urban trees and a letter of support for the Schneks Branch Project. The commission also passed a motion incorporating its comments into the Climate Action Plan.

• Approved October Minutes
• Approved incorporation of Tree Commission comments into Climate Action Plan
• Approved letter of support for Schneks Branch Project
• Approved nomination status for Ash on Jefferson Street, Elms on High Street, Dawn Redwoods on Preston Street, oaks in Forest Hills Park, and oak at Charlottesville High School