Charlottesville public meetings in 2022

Board of Architectural Review

The meeting includes reviews for porch reconstruction at 116 West Jefferson Street and gutter replacements at 1513-1515 University Avenue. The board will also discuss a deferred application for a new residence on Ridge Street and updates regarding the Downtown Mall.

• Porch reconstruction and rear addition alterations at 116 West Jefferson Street
• Gutter replacement and new shingles at 1513-1515 University Avenue
• Proposed backyard shed demolition and new residence at 507 Ridge Street
• Exterior alterations for 300 Court Square
• Downtown Mall National Register of Historic Places update

The Board approved a new single-family residence at 0 3rd Street NE and exterior rehabilitations for the hotel at 300 Court Square. A request to demolish a contributing historic shed at 507 Ridge Street was denied.

• Approved porch reconstruction and rear addition alterations at 116 West Jefferson Street (6-0)
• Approved gutter and shingle replacement at 1513-1515 University Avenue (6-0)
• Denied demolition of contributing backyard shed at 507 Ridge Street (4-2)
• Approved new three-story residence and garage at 0 3rd Street NE (6-0)
• Approved exterior rehabilitations and terrace at 300 Court Square with conditions (6-0)

Police Civilian Oversight Board

The board will discuss the selection of a Police Chief and progress on the Executive Director search. The meeting also includes a review of bias-based policing policies and City Council action on operating procedures.

• Selection of Police Chief
• Progress on Executive Director Search
• Status of Complaints and Review Requests
• Review of Bias-Based Policing Policies
• City Council Action on Operating Procedures

City Council

The City Council will discuss reprecincting and review several ordinances and resolutions. Key items include funding for Washington Park Pool renovations and updates to the Police Civilian Oversight Board. The council will also hold public hearings regarding budget amendments and easement requests.

• $350,000 fund transfer for Washington Park Pool renovations
• $192,453.98 bond appropriation for Woodland Drive subdivision
• Police Civilian Oversight Board code and procedure updates
• Fiscal Year 2023 budget amendment public hearing
• Zoning map amendment for Mount View PUD

Council approved a zoning map amendment for the Mount View Planned Unit Development and adopted ordinances and operating procedures for the Police Civilian Oversight Board. The body also appointed members to several city boards and commissions and authorized the hiring of outside legal counsel.

• Approved zoning map amendment for Mount View PUD (4-0)
• Adopted ordinance amending City Code for Police Civilian Oversight Board (4-0)
• Approved operating procedures for Police Civilian Oversight Board (4-0)
• Approved resolution to retain outside legal counsel (4-0)
• Appointed members to various boards and commissions (4-0)
• Adopted Consent Agenda including 40-year lease for City/County Courts and $350,000 for Washington Park Pool (4-0)
• Appropriated $192,453.98 in bond proceeds for Woodland Drive subdivision (4-0)
• Tabled sidewalk waiver request for Mount View PUD

General

The board will review current project updates and a Master Plan update. No action items are scheduled for this meeting. The board will also adopt the minutes from November 17, 2022.

• Master Plan update
• Current Project Updates
• CIP updates
• Adoption of November 17, 2022, minutes

Human Rights Commission

The Human Rights Commission will meet to approve minutes from November 2022 meetings. The agenda also includes progress updates from the Community Engagement, Housing, and Officer Nominating committees.

• Approval of 11/03/22 Committee Meeting Minutes
• Approval of 11/17/22 Regular Meeting Minutes
• Community Engagement Committee updates
• Housing Committee updates
• Officer Nominating Committee updates

The Commission approved the regular meeting minutes from November 17, 2022. Members discussed upcoming virtual meeting limits, OHR data re-classification, and potential housing-focused town halls. No other substantive votes were taken.

• Approved regular meeting minutes from 11/17/2022 (5-0)
• Tabled committee meeting minutes from 11/03/2022
• Decided to cancel committee meetings on 1/6/23

Retirement Commission

The Retirement Commission will meet to review the October 2022 meeting minutes and a presentation regarding Real Estate PRISA. The agenda also includes a follow-up to training from November 16 and a recommendation for Cost-of-Living Adjustments (COLA).

• Real Estate PRISA presentation
• COLA recommendation
• Approval of October 2022 meeting minutes
• Follow up to November 16 training

General

The meeting includes updates from the County, University, and City. The committee will also conduct a discussion regarding the handoff to HAC 2.0.

• County update
• University update
• City update
• HAC 2.0 transition discussion

General

The HAC Policy Subcommittee is reviewing pending work products for delivery to Staff, Council, and HAC 2.0. The agenda includes reviews of tax relief proposals and affordable housing mobility.

• Review of Charlottesville Affordable Housing Mobility (LLRR fund)
• Review of RE Tax Relief Proposals
• Review of Land Bank work product
• Review of IAT work product

Retirement Commission

The Retirement Commission will hold a virtual meeting on December 13, 2022. The agenda is limited to a welcome and a closed session for the discussion of investment strategies.

• Closed session regarding investment strategies

The Investment Sub-Committee met to discuss Retirement Fund investment strategies in a closed session. The commission unanimously certified that only lawfully exempted business was discussed.

• Approved motion to enter closed session to discuss investment strategies (unanimous)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will review the FY 2022 annual audit and annual report. The agenda also includes the Jefferson Scholars Foundation 2017 Bond Modification Agreement and the election of the 2023 Chair and Vice Chair.

• Jefferson Scholars Foundation 2017 Bond Modification Agreement
• FY 2022 Annual Audit Presentation
• FY 2022 Annual Report
• Election of Chair and Vice Chair for CY 2023

Planning Commission

The Planning Commission and City Council will hold a joint public hearing to consider amending and re-enacting the City Comprehensive Plan. This includes reviewing new land use categories and integrating the Climate Action Plan. The meeting also includes consideration of the proposed 2024-2028 Capital Improvement Program.

• Public hearing for the amendment and re-enactment of the City Comprehensive Plan
• Consideration of the FY 2024-2028 Capital Improvement Program
• Zoning Ordinance Rewrite update on draft districts
• Critical Slopes Waiver for Azalea Springs
• Entrance Corridor Design Review Overview presentation

The Commission approved the proposed FY2024-2028 Capital Improvement Program with amendments to increase funding for invasive species removal and pedestrian infrastructure. It also recommended the re-enactment of the Comprehensive Plan to include the Climate Action Plan and manufactured housing provisions. Additionally, a critical slope waiver for the Azalea Springs development was recommended for approval.

• Approved FY2024-2028 Capital Improvement Program with amendments (6-0)
• Approved $75,000 for invasive species removal (6-0)
• Approved increased funding for sidewalks, bikes, and pedestrian infrastructure in out years 4 and 5 (6-0)
• Approved moving street light conversion to LED into the CIP (6-0)
• Approved requirement to make Stribling project 'shovel ready' (6-0)
• Recommended amendment and re-enactment of the Comprehensive Plan to include Climate Action Plan and manufactured housing (6-0)
• Recommended approval of critical slope waiver for Azalea Springs with 10 conditions (6-0)
• Approved minutes from September 27, 2022 joint work session (6-0)

Historic Resources Committee

The committee will review updates on the Downtown Walking Tour Map and engagement efforts for the Court Square/Slave Auction Block site. Members will also discuss potential marker types for the Herman Key Recreation Center. Staff will provide an update on the Downtown Mall NRHP nomination.

• Updates from the Downtown Walking Tour Map subcommittee
• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Discussion regarding a marker at Herman Key Recreation Center
• Update on the Downtown Mall NRHP nomination

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will discuss the selection of a Police Chief and progress on the Executive Director search. The meeting also includes a review of bias-based policing policies and an update on complaints and review requests.

• Selection of Police Chief
• Progress on Executive Director Search
• Status of Complaints and Review Requests
• Review of Bias-Based Policing policies
• City Council action on operating procedures

Sister Cities Commission

The commission will review minutes from recent meetings and discuss the attendance policy. Members will receive updates regarding programs in Besancon, Poggio, Huehuetenango, and Winneba. The meeting also includes discussions on the 2023 grant process and a brochure proposal.

• Request for funding of medical supply shipment to Winneba
• CERN trip update for Besancon
• Proposal for CSCC brochure
• Review of the 2023 grant process
• Update on Henry Pollard grant

The provided minutes for the December 6, 2022, meeting consist of encoded characters and do not contain legible records of decisions, approvals, or proposals. No substantive actions were documented in the text.

City Council

The council will review several items including the appointment of a new Chief of Police and zoning amendments for Mount View PUD. They are also considering fund transfers for Washington Park Pool renovations and grant approvals for nutrition programs.

• $350,000 transfer for Washington Park Pool renovations
• Appointment of the new Chief of Police
• Special Use Permit requests for 901 Seminole Trail and 1801 Hydraulic Road
• Amending the City/County Courts Memorandum of Agreement and a 40-year lease
• $50,000 grant for the Child and Adult Care Food Program

Council approved the appointment of Michael Kochis as the next police chief. The body also granted special use permits for a drive-through restaurant and a daycare facility, and expressed support for improving handicapped access to the Dogwood Vietnam Memorial.

• Approved appointment of Michael Kochis as Chief of Police (5-0)
• Approved Special Use Permit for drive-through restaurant at 901 Seminole Trail and 1801 Hydraulic Road (5-0)
• Approved Special Use Permit for daycare facility at 211 Albemarle Street (5-0)
• Approved $50,000 grant for Special Nutrition Program - Child and Adult Care Food Program (5-0)
• Approved resolution supporting handicapped access to Dogwood Vietnam Memorial (5-0)
• Affirmed 2023 TJPDC legislative positions, excluding sovereign immunity and Chesapeake Bay Preservation Act expansion (5-0)
• Affirmed City Council Proposed Legislative Positions for 2023 (5-0)
• Carried Mount View PUD zoning map amendment to Dec 19 (4-1)

General

The Charlottesville Electoral Board will meet to review the November election results. Discussion topics also include reprecincting and Ranked Choice Voting (RCV).

• November election recap
• Reprecincting discussion
• Ranked Choice Voting (RCV) discussion

The Electoral Board conducted a canvass of the November 8 General Election and reviewed 950 provisional ballots. The Board approved 902 ballots for counting and rejected 48. The process concluded with the canvass of the central absentee precinct and the signing of vote abstracts.

• Approved 902 provisional ballots to be counted (unanimous)
• Rejected 48 provisional ballots (unanimous)
• Voted to enter closed session on November 9 to determine provisional ballot validity (3-0)
• Voted to enter closed session on November 13 to determine provisional ballot validity (3-0)

Community Policy and Management Team

The Charlottesville and Albemarle Community Policy and Management Team will consider a local policy revision for Kin Gap. The meeting also includes reviews of November 2022 financial reports and updates on system activities.

• Local Policy Revision – Kin Gap
• Review of November 2022 minutes and financial reports
• Review of routine FC and FAPT approved expenses
• Updates on CSA Coordinator and OCS communications

The joint committee approved local policy revisions to include kinship subsidies for federal and state cases for both Charlottesville and Albemarle. Members also approved the previous meeting minutes and financial reports.

• Approved kinship subsidy policy revision for Albemarle County
• Approved kinship subsidy policy revision for Charlottesville City
• Approved Albemarle County minutes and financial reports
• Approved Charlottesville City minutes and financial reports

Social Services Advisory Board

The Social Services Advisory Board will review reports from the Chair and Director. The meeting also includes an overview of the Foster Care Prevention Program and Trauma Informed Care.

• Approval of September 2022 Meeting Minutes
• Overview of the Foster Care Prevention Program & Trauma Informed Care
• Members' Report
• Chair's Report
• Director's Report

Planning Commission

The Charlottesville Planning Commission will hold a work session on November 22, 2022. The agenda includes the Capital Improvement Program and a Housing Programs Update.

• Capital Improvement Program discussion
• Housing Programs Update

City Council

The City Council will review several resolutions to appropriate funds for justice grants, victim assistance, and nutrition programs. The council will also consider amendments to fire inspection requirements and the Human Rights Ordinance. Additionally, a resolution regarding local tax payment deadlines is on the agenda.

• Appropriation of $257,024 from the Victim Witness Assistance Program Grant
• Amendment to the CDBG Substantial Action Plan for $178,394.34
• Ordinance amending the Charlottesville Human Rights Ordinance
• Resolution extending the due date for 2nd-half local tax payments
• Appropriation of $50,000 for the Child and Adult Care Food Program

Human Rights Commission

The commission is meeting to develop management and administration documents for the body. The agenda includes discussions on commissioner terms and the formation of a nominating committee.

• Approval of October 20, 2022 minutes
• Discussion regarding commissioner terms
• Formation of a nominating committee
• Updates from ad-hoc committees and OHR staff reports

The Commission approved the October 2022 minutes and established a nominating committee to prepare ballots for 2023 leadership. Members discussed restructuring ad-hoc committees to focus on specific issues and decided to move December committee work to email.

• Approved minutes from 10/20/22 (4-0-2)
• Formed Nominating Committee with Wolfgang as Chair and Mary as member
• Andy and Lyndele volunteered for two-year terms
• Decided to move December committee work to email and cancel 12/1/22 meetings
• Supported retaining Housing and Community Engagement committees while removing the Equity in City Government committee

Board of Architectural Review

The Board of Architectural Review will consider several applications for Certificates of Appropriateness regarding landscaping, demolations, and additions. The agenda also includes preliminary discussions for exterior alterations at 300 Court Square and 204 Hartmans Mill Road. Additionally, the board will discuss mall trees with Parks and Rec.

• Demolition of drive-through/ATM kiosk and new landscaping at 402 Park Street
• Front porch alterations and a side addition at 914 Rugby Road
• Preliminary discussion for exterior alterations at 300 Court Square
• Discussion with Parks and Rec regarding Mall Trees

The Board of Architectural Review approved a side addition and porch reconstruction at 914 Rugby Road. The board deferred a decision on the demolition of a contributing structure at 507 Ridge Street to explore preservation options. Three consent agenda items for landscaping and demolition were also approved.

• Approved Consent Agenda items #22-11-01, #22-11-02, and #22-11-04 (5-0, 1 abstention)
• Deferred CoA #22-09-04 for new residence at 0 3rd Street NE (6-0)
• Deferred CoA #22-11-03 for demolition of backyard cottage at 507 Ridge Street (6-0)
• Approved CoA #22-11-05 for side addition and front porch at 914 Rugby Road (6-0)

Police Civilian Oversight Board

The board will discuss the status of complaints and review requests. Members will also review policies and procedures, plan for a town hall, and discuss progress on operating procedures.

• Status of complaints and review requests
• Review of policies and procedures
• Town hall planning
• Progress on operating procedures

Tree Commission

The Tree Commission discussed upcoming public meetings for Mall tree removals and potential uses for the resulting wood material. Staff presented budget requests for invasive plant control, mall trees, and hazard tree removals. Additionally, committees provided updates on city ordinance rewrites and urban forestry lists.

• Public meetings for Mall tree removals scheduled for October 27 and November 1 and 3
• Budget requests for invasive plant control, mall trees, and hazard tree removals
• Re-Leaf tree installations planned for November 2022 in the 10th and Page neighborhood
• Monitoring of the High Street Project involving 245 housing units
• Updates to the Master Tree List presented by the Urban Forester

Planning Commission

The Planning Commission and City Council will hold joint public hearings regarding two Special Use Permit applications. These include a proposed daycare facility at 211 Albemarle Street and a drive-through restaurant at 901 Seminole Trail and 1801 Hydraulic Road. The Commission intends to vote on recommendations following the hearings.

• Special Use Permit for daycare facility at 211 Albemarle Street
• Special Use Permit for drive-through restaurant at 901 Seminole Trail and 1801 Hydraulic Road
• Site Plan review for 1223 Harris Street
• Presentation on Multi-Modal Transportation Prioritization Method
• Presentation on Climate Action Plan

The Commission recommended approval for a daycare facility at 211 Albemarle Street and a drive-thru restaurant at 901 Seminole Trail. Members also discussed the city's Climate Action Plan and a proposed multimodal transportation prioritization tool. A debate occurred regarding whether a building count change at 240 Stribling constituted a substantial deviation from its PUD plan.

• Recommended approval of Special Use Permit for daycare at 211 Albemarle Street (7-0)
• Recommended approval of Special Use Permit for drive-thru restaurant at 901 Seminole Trail/1801 Hydraulic Road (7-0)
• Approved Consent Agenda including 1223 Harris Street site plan (7-0)

City Council

The Charlottesville City Council will vote on several grant allocations and ordinance amendments. The agenda includes second readings for real estate tax relief and various fund appropriations. The council will also review zoning requests and contract extensions.

• $700,000 appropriation for the Avon Fuel Station Replacement Project
• $107,203.32 for Jefferson School African American Heritage Center rent agreement
• Amendments to the Charlottesville Human Rights Ordinance
• $240,000 grant award for the Adult Drug Treatment Court
• Critical slope waiver request for Carlton Avenue and Walnut Street properties

Community Policy and Management Team

The Charlottesville and Albemarle CPMT will review October 2022 minutes and financial reports. The meeting includes a presentation on quarterly financials by Kevin Wasilewski and Robert Roach. Members will also discuss the chair rotation plan and how community violence has impacted their agencies.

• Approval of October 2022 minutes and financial reports
• Presentation of quarterly financials by Kevin Wasilewski and Robert Roach
• Discussion regarding the Chair Rotation Plan
• Agency updates on the impact of community violence

The joint committee approved the minutes and financial reports for both the City of Charlottesville and Albemarle County. Members reviewed FY'22 and early FY'23 financial trends and discussed strategies to address youth truancy.

• Approved City of Charlottesville minutes and financials
• Approved Albemarle County minutes and financials
• Decided to postpone drafting a parental copay policy pending a state workgroup model
• Agreed to pilot a chair rotation succession plan

Human Rights Commission

The meeting is for planning, developing, and drafting management and administration documents for the Commission. Work sessions are scheduled for the Housing, Community Engagement, and Equity in City Government committees.

• Housing Committee work session
• Community Engagement Committee work session
• Equity in City Government Committee work session

The Commission discussed organizing a panel of homelessness service providers for a January or February meeting to identify community needs. Members also decided not to send a representative to the November 7 City Council meeting regarding ordinance edits.

• Decided to aim for a housing panel meeting in January or February
• Decided not to send a Commission representative to the November 7 Council meeting

Sister Cities Commission

The subcommittee is meeting to determine funding allocations for the 2023 Grants Program. Members will also review program policies, procedures, and application revisions.

• Determining funding for the 2023 Grants Program
• Reviewing policies, procedures, calendar, and applications
• Setting dates for the 2023 program
• Assigning duties for the upcoming cycle

Retirement Commission

The Retirement Commission will meet to approve minutes from the September meeting and review an annual actuarial report from SageView Consulting. The commission will also address new business.

• Approval of September meeting minutes
• Annual actuarial report from SageView Consulting

The Commission approved the September 2022 meeting minutes. Members received the July 1, 2022 Valuation Report and the next actuarially determined contribution rates for the retirement and post-retirement benefit plans.

• Approved September 2022 meeting minutes (unanimous)

Electoral Board

The Charlottesville Electoral Board held a meeting on September 20, 2022, covering election planning, election officer appointments, and ranked-choice voting (RCV). No substantive decisions or votes were recorded in the minutes; the agenda items were discussed only.

General

The Parks and Recreation Advisory Board will receive information updates regarding downtown trees and the CIP. No action items or administrative matters are scheduled for this meeting.

• Information on Downtown Trees
• Information on CIP

The Parks and Recreation Advisory Board approved corrected minutes and discussed administrative items, including applicant interviews and a retreat rescheduled to January. Staff reported low staffing levels in aquatics and parks, and the board discussed CIP project priorities and the lack of funding for Kneedler Bridge.

• Approved minutes with spelling correction to 'Kneedler Bridge'
• Discussed scheduling applicant interviews for October
• Rescheduled retreat item to January 2023
• Noted lack of funding for Kneedler Bridge

Human Rights Commission

The Commission will discuss draft revisions to the Charlottesville Human Rights Ordinance and review annual legislative agenda recommendations. The meeting also includes staff reports and updates from ad-hoc committees.

• Draft Charlottesville Human Rights Ordinance Revisions
• Annual Legislative Agenda Recommendations
• Ad-Hoc Committee Updates
• Approval of September 15 and October 6 meeting minutes

The Human Rights Commission voted unanimously to adopt a revised Human Rights Ordinance for recommendation to City Council, including changes to definitions, reporting structure, and investigation procedures. The Commission also discussed and narrowed down legislative priorities for the upcoming General Assembly session, focusing on housing, transportation, law enforcement, and health equity.

• Approved revised Human Rights Ordinance for recommendation to Council (6-0)
• Approved memo summarizing ordinance changes for Council (6-0)
• Discussed and narrowed legislative priorities for General Assembly
• Chair to draft letter to Council on legislative priorities

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a request to reduce a corner-side setback from 17 feet to 10 feet. This variance is intended to accommodate a new addition to an existing property. The meeting also includes the review of February minutes.

• Variance request BZA 22-10-002 to reduce corner-side setback from 17 feet to 10 feet for a new addition

The Board of Zoning Appeals voted 4-0 to grant a variance reducing the corner-side setback from 17 feet to 10 feet at 2715 Jefferson Park Avenue, allowing the applicants to enclose and extend their existing porch for additional living space. The board found that the strict application of the ordinance would unreasonably restrict property utilization and that the hardship was not self-created. The variance makes the structure conforming on that side.

• Granted variance to reduce corner-side setback from 17 to 10 feet at 2715 Jefferson Park Avenue (4-0)
• Approved February 17, 2022 BZA meeting minutes (2-0, 2 abstentions)

Sister Cities Commission

The Charlottesville Sister Cities Commission will discuss updates from various sister cities, including Winneba, Besancon, Poggio, and Huehuetenango. The meeting includes reviews of 2023 travel funding requests and reports on international events. Committee updates regarding grants, outreach, and finance are also scheduled.

• 2023 travel funding requests for Winneba and Huehuetenango
• Peace Love Poetry report for Winneba
• Poggio concert update
• Hurricane Julia response for Huehuetenango
• 2023 grant process discussion

The meeting was largely procedural, with discussions on the 2023 budget and a proposed donation to Ukraine. No formal votes or final decisions were recorded in the minutes.

• Discussed the 2023 budget for the Sister Cities Commission.
• Discussed a potential donation to support Ukraine.
• No formal votes or final approvals were taken.

Board of Architectural Review

The Board of Architectural Review will consider several Certificates of Appropriateness for new construction, renovations, and solar panel installations. The meeting also includes discussions regarding building height step backs and the relocation of a historic structure.

• New residence at 0 3rd Street NE
• New apartment building at 1301 Wertland Street
• Exterior siding and trim rehabilitation at 1109 & 1121 Wertland Street
• Rooftop solar panel installation at 101 East Jefferson Street
• Façade modification for new building at 612 West Main Street

The Board of Architectural Review voted 2-4 to deny a Certificate of Appropriateness for rooftop solar panels at 101 East Jefferson Street, then voted 6-0 to defer the item to a future meeting. The board also approved a Certificate of Appropriateness for exterior siding and trim rehabilitation at 1109 and 1121 Wertland Street (6-0), and approved modified façade designs for 612 West Main Street (6-0). Two other items were deferred: a new residence at 0 3rd Street NE (7-0) and a new apartment building at 1301 Wertland Street (7-0).

• Approved exterior siding/trim rehab at 1109 & 1121 Wertland Street (6-0)
• Approved modified façade at 612 West Main Street (6-0)
• Denied rooftop solar panels at 101 East Jefferson Street (2-4)
• Deferred solar panel item to future meeting (6-0)
• Deferred new residence at 0 3rd Street NE (7-0)
• Deferred new apartment building at 1301 Wertland Street (7-0)

City Council

The City Council will hold a work session to discuss the FY2024 city budget development. The business session includes resolutions to appropriate various grants and funds, including amounts for fire programs and drug treatment courts. The council will also consider several ordinances regarding city tax amendments.

• $700,000 appropriation for the Avon Fuel Station Replacement Project
• $452,704 grant for the Virginia Juvenile Community Crime Control Act
• $240,000 grant for the Charlottesville/Albemarle Adult Drug Treatment Court
• Ordinance amendments regarding business, transient occupancy, and cigarette taxes
• Public hearing for a utility easement vacation at 209 Maury Avenue

Council adopted the consent agenda 5-0, including appropriations of $186,776 from the Virginia Fire Fund, $15,400 for SNAP E&T laptop loaner program, and $29,524 for utility bill assistance. They also approved a $31,516 wastewater leak credit for 525 Ridge Street and updated electronic participation rules. Several items were carried to the November 7 agenda, including $700,000 for the Avon fuel station replacement and $565,000 in ARP funds for housing.

• Approved electronic participation for Councilor Magill due to medical condition (4-0)
• Adopted consent agenda 5-0, including $186,776 Fire Fund appropriation, $15,400 SNAP laptop program, $29,524 utility assistance, $31,516 wastewater leak credit, and updated electronic participation rules
• Adopted ordinance vacating public utility easement at 209 Maury Avenue and accepting 0.018 acre right-of-way (5-0)
• Adopted ordinance clarifying business tax subclassification H (5-0)
• Adopted ordinance updating transient occupancy tax for lodging intermediaries (5-0)
• Adopted ordinance updating cigarette tax for Blue Ridge Cigarette Tax Board membership (5-0)
• Tabled real estate tax relief for elderly/disabled ordinance to November 7 for second reading
• Approved substitute resolution extending Dogwood Properties affordable housing loan through October 2027 (5-0)

Historic Resources Committee

The committee will conduct a work session regarding updates to the Downtown Walking Tour Map. Members will also receive an update on community engagement for the Court Square/Slave Auction Block site and discuss a marker for Herman Key Recreation Center.

• Downtown Walking Tour Map work session
• Court Square/Slave Auction Block site engagement update
• Marker at Herman Key Recreation Center

Police Civilian Oversight Board

The meeting includes updates from the Outreach Committee and the Executive Director. The board will also discuss town hall meeting status and progress on operating procedures.

• Outreach Committee Report
• Executive Director’s Report
• Town Hall Meeting Status
• Progress on Operating Procedures

The Board unanimously adopted a new Standard Operating Procedure (SOP) for virtual meetings, incorporating recent changes to Virginia's Freedom of Information Act (VFOIA). The Board also heard a presentation on a potential partnership with the Love No Ego Foundation to improve police-community relations and received updates on two pending civilian complaint reviews. No new complaints or compliments were received since the last meeting.

• Approved minutes from June and August meetings (unanimous)
• Amended agenda to allow a presentation on VFOIA changes (unanimous)
• Adopted new Standard Operating Procedure for virtual meetings (unanimous; Vice Chair Watson absent for vote)
• Discussed potential partnership with Love No Ego Foundation for community event (no formal vote)
• Received update on In Re Fogel case; report due by end of month
• Noted two pending review requests: N. Weaver (mediation) and T. Hepler/L. Ross (status unknown)
• Discussed Board's role in hiring new CPD Chief; Chair to email City Manager
• Discussed possible town hall meeting; no volunteers for organizing

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will consider resolutions regarding a lease at 112 W. Main St and ENVISION Grant support. The meeting also includes updates on the BEACON AFID Infrastructure grant application and Cville Match results.

• Lease resolution for 112 W. Main St
• ENVISION Grant support resolution
• BEACON AFID Infrastructure grant application update
• Cville Match Results announcement

Planning Commission

The Planning Commission and City Council will hold a joint public hearing regarding a Special Use Permit application for a car wash at 1113 5th Street SW. The Commission also plans to review subdivision plats, site plans, and a critical slope waiver.

• Special Use Permit for a car wash at 1113 5th Street SW
• Major Subdivision: Preston Commons (Robinson Place)
• Site Plan: Lyndhall Apartments at 64 University Way
• Critical Slope Waiver for Belmont Condominiums

The Planning Commission voted 6-0 to recommend approval of a critical slope waiver for the Belmont Condominiums project, a 130-unit mixed-use development near Carlton Avenue and Garden Street. The commission also voted 4-2 to recommend approval of a special use permit for a car wash at 1113 5th Street SW, with conditions including noise mitigation and pedestrian improvements. The consent agenda was approved 4-0 with two abstentions.

• Approved critical slope waiver for Belmont Condominiums (6-0) with conditions including phased erosion controls and 125% phosphorus removal
• Recommended approval of special use permit for Green Clean car wash at 1113 5th St SW (4-2) with conditions on noise, lighting, and traffic markings
• Approved consent agenda including minutes, Preston Commons subdivision, Lyndhall Apartments site plan, and 1113 5th St SW entrance corridor conformance (4-0, 2 abstentions)

Community Policy and Management Team

The Charlottesville and Albemarle CPMT will review September 2022 financial reports and minutes. The agenda includes a presentation on the housing crisis by Matthew Murphy. Action items include local policy revisions and provider agreement revisions.

• Presentation on the housing crisis by Matthew Murphy
• Local policy revision (city/county)
• Provider agreement revision (city)
• Review of routine FC and FAPT approved expenses
• Discussion regarding community violence impacts on agencies

The joint Albemarle and Charlottesville Community Policy and Management Team approved a local policy revision allowing Family Assessment and Planning Teams to continue meeting virtually. They also approved the consent agenda and provider agreement revisions for the city. The meeting included a presentation from Piedmont Housing Alliance on the severe shortage of affordable housing, with data showing only 7% of rentals under $1,000 and many voucher holders unable to find housing.

• Approved consent agenda for Charlottesville and Albemarle (unanimous)
• Approved local policy revision to allow virtual FAPT meetings for city and county (unanimous)
• Approved provider agreement revisions for the city (unanimous)
• Tabled program subcommittee update, OCS communications, chair rotation, and community violence discussion for November meeting

Human Rights Commission

The Human Rights Commission will meet to develop management and administration documents. The agenda includes work sessions for committees focused on housing, equity, and legislative matters. The Commission will also take action on the August 30, 2022, Community Engagement Committee minutes.

• Approval of August 30, 2022, Community Engagement Committee minutes
• Work session: Legislative Committee
• Work session: Housing Committee
• Work session: Community Engagement Committee
• Work session: Equity in City Government Committee

The Community Engagement Committee of the Human Rights Commission met virtually on October 6, 2022. No formal decisions were made; the meeting focused on updates from the Outreach Specialist regarding a legislative agenda poll, upcoming tabling events, and potential community workshops. Affordable housing was ranked highest in the poll, followed by mental health.

• No formal decisions or votes recorded; meeting was procedural and informational only

Neighborhood Development

The Neighborhood Development meeting will hold a site plan conference for the "0 E High Street" development. The proposal includes 245 multifamily residential units across three buildings on approximately 21 acres. This meeting allows the public to review plans and make suggestions during the planning stage.

• Proposed 245 multifamily residential units in three buildings
• Development includes a surface parking lot
• Site covers approximately 21 acres including 0 Caroline Avenue, 510 Caroline Avenue, and 532 Caroline Avenue

Tree Commission

The commission will review budget updates for invasive plant control and Downtown Mall maintenance. Staff will also provide updates on the Mall Tree RFP and hazard tree removal processes. Committee reports will cover ReLeaf initiatives and the Master Tree List.

• Budget updates for invasive plant control and Downtown Mall maintenance
• Update on the Mall Tree Request for Proposals (RFP)
• Timeline and process for Downtown Mall hazard tree removal
• ReLeaf volunteer updates for the 10th and Page neighborhood
• Progress on the Master Tree List

City Council

The City Council will hold public hearings on a proposed collective bargaining ordinance and air rights for a UVA pedestrian bridge. The agenda also includes resolutions to appropriate funds for transit, housing, and utility assistance. Additionally, the council will receive updates on the Charlottesville Climate Action Plan.

• Public hearing for City Manager's Proposed Collective Bargaining Ordinance
• $656,000 CARES funding appropriation for Charlottesville Area Transit
• $355,000 CSRAP funding for the acquisition of 818 Montrose Avenue
• Air rights conveyance to University of Virginia for Emmet Street pedestrian bridge
• $29,524.18 in ARPA funds for utility bill assistance

City Council voted 5-0 to adopt a collective bargaining ordinance for city employees, including amendments numbered 1 through 30. The ordinance adds a new article to Chapter 19 of the City Code authorizing collective bargaining with labor unions or employee associations. Council also approved several consent agenda items, including $355,000 for affordable housing acquisition at 818 Montrose Avenue and $656,000 in CARES Act funding for transit projects.

• Adopted collective bargaining ordinance (5-0)
• Approved $355,000 for CRHA acquisition of 818 Montrose Avenue for affordable housing (consent agenda)
• Approved $656,000 in CARES Act funding for Charlottesville Area Transit projects (consent agenda)
• Approved $100,000 TANF grant for workforce development (consent agenda)
• Approved $30,000 to TJPDC for regional transit governance study (consent agenda)
• Approved air rights conveyance to UVA for pedestrian bridge over Emmet Street (5-0)
• Tabled indefinitely vacation of unaccepted right-of-way at 321 6th Street SW
• Appointed Danny Shea to CACVB (5-0)

Retirement Commission

The Retirement Commission will meet to approve minutes from the August meeting and receive a report from Dahab. The agenda also includes a discussion regarding new FOIA provisions. The provided agenda contains limited specific details on these items.

• Approval of August meeting minutes
• Report from Dahab
• New FOIA provisions

The Charlottesville Retirement Commission met virtually on September 28, 2022, and unanimously approved the minutes from the August 2022 meeting. Greg McNeillie from Dahab presented the annual financial review of the retirement system portfolio and investment fees. The Commission requested a report on private equity for a future meeting and acknowledged new FOIA procedures for virtual meetings. The next meeting was scheduled for December 14 with a PRISA Real Estate presentation.

• Approved minutes from August 2022 meeting unanimously
• Requested Dahab to prepare a report on private equity asset class for future discussion
• Acknowledged new FOIA procedures for all-virtual meetings and use of city premises
• Confirmed member training for November 2 with details to follow
• Scheduled November/December meeting for December 14 with PRISA Real Estate presentation

Planning Commission

The Planning Commission and City Council will hold a work session to review updates to the Draft Zoning Diagnostic + Approach Report and the Draft Community engagement summary. The meeting includes an overview of Summer 2022 engagement activities and discussion regarding key questions.

• Updates to Draft Zoning Diagnostic + Approach Report
• Draft Community engagement summary
• Overview of Summer 2022 Engagement Activities and Input
• Discussion of key questions for the Planning Commission and City Council

The Planning Commission and City Council held a joint work session to discuss the Zoning Diagnostic and Approach Report and Inclusionary Zoning Analysis. No formal votes were taken; the session was for discussion and feedback on the proposed zoning rewrite, including parking minimums, minimum lot sizes, and an affordable housing overlay. The team sought a 'go ahead' to move into drafting the ordinance and map.

• No formal decisions or votes were recorded; the session was a work session for discussion and feedback.
• The team presented updates on the zoning rewrite and inclusionary zoning analysis for discussion.
• Key questions on parking minimums, minimum lot sizes, and an affordable housing overlay were discussed but not resolved.
• The team requested a 'go ahead' to proceed with drafting the ordinance and map, but no formal action was taken.

Social Services Advisory Board

The Social Services Advisory Board will hold a virtual meeting to review reports from the Chair and Director. The agenda also includes an overview of the VIEW program and approval of April 2022 minutes.

• Overview of the VIEW program
• Approval of the April 2022 Meeting Minutes

Parking Advisory Panel

The panel will review August garage utilization graphs and ticket issuance reports. The meeting includes a progress report on repairs to the Water and Market St Garages. Additionally, CPD Sgt. Lee Gibson will provide an overview of the parking enforcement program.

• E Jefferson St Lot monthly parking available at $100 per month per space
• August garage utilization graphs report
• August Ticket Issuance report and CPD parking enforcement overview
• Progress report on repairs to Water and Market St Garages

Sister Cities Commission

The commission is holding a retreat to review August minutes and propose an Email Account Coordinator position. Members will discuss strategies for raising the commission's profile through grants and events. The agenda also includes updates from city representatives and proposed committee memberships.

• Proposal for Email Account Coordinator Position
• Strategies for raising CSCC profile via grants and events
• Updates from Huehuetenango, Winneba, Besancon, and Poggio representatives
• Proposed committee memberships and officers

The meeting was largely procedural, with discussions on ongoing cultural exchange programs and potential partnerships. No substantive decisions or votes were recorded.

Board of Architectural Review

The Board of Architectural Review will consider several Certificates of Appropriateness, including an enclosed patio at 608 Preston Avenue and a mural at 113 West Main Street. The meeting also includes preliminary discussions for a new residence on 3rd Street NE and facade modifications at 612 West Main Street.

• Enclosed patio area at 608 Preston Avenue
• Mural at 113 West Main Street
• New apartment building at 1301 Wertland Street
• Preliminary discussion for a new residence on 3rd Street NE
• Discussion of facade modifications at 612 West Main Street

The Board of Architectural Review approved a Certificate of Appropriateness for a metal canopy at Random Row Brewery (608 Preston Ave) and a mural at 113 West Main St. A formal application for a new apartment building at 1301 Wertland St was deferred to a future meeting. Preliminary discussions were held for a new residence at 0 3rd St NE and material changes to an approved mixed-use building at 612 West Main St.

• Approved metal canopy at 608 Preston Ave (6-0)
• Approved mural at 113 West Main St, omitting QR code and pie chart (6-0)
• Deferred formal CoA for 1301 Wertland St apartment building to future meeting
• Held preliminary discussion for new residence at 0 3rd St NE (no action taken)
• Held preliminary discussion on material changes to 612 West Main St facade (no action taken)

City Council

The Charlottesville City Council will consider several funding appropriations for transit and rental assistance programs. The agenda includes public hearings regarding community development funds and a pedestrian bridge over Emmet Street. The council will also review speed limit changes and special use permits.

• $656,000 CARES funding appropriation for Charlottesville Area Transit
• Air rights conveyance to UVA for a pedestrian bridge over Emmet Street
• $675,000 CSRAP funding for property acquisition
• $355,000 CSRAP appropriation for 818 Montrose Avenue
• Speed limit reduction on a portion of Cherry Avenue

Council approved a special use permit for a 119-unit multifamily building at 2005/2007 Jefferson Park Avenue and 104 Observatory Avenue, allowing increased density, height, and reduced setbacks. The developer will contribute over $1 million to the city's Affordable Housing Fund. Council also reduced the speed limit on a portion of Cherry Avenue to 25 mph and approved several other resolutions including street acceptance and rental assistance funding.

• Approved special use permit for 119-unit building at 2005/2007 Jefferson Park Avenue (4-0)
• Approved $1,053,079.74 affordable housing contribution from JPA developer (4-0)
• Reduced speed limit on portion of Cherry Avenue to 25 mph (4-0)
• Approved 2021 Consolidated Annual Performance and Evaluation Report for CDBG/HOME funds (4-0)
• Established Council priorities for CDBG and HOME funds FY 2023-2024 (4-0)
• Accepted Harmony Ridge Lane and Alto Place into city street system (4-0)
• Approved Fifth Amended Grant Agreement for Charlottesville Supplemental Rental Assistance Program (3-0)
• Appropriated $675,000 in CSRAP funding for affordable housing property acquisition (4-0)

General

The Parks and Recreation Advisory Board will review administrative items including current member terms and applications. Information will be provided regarding new staff, summer programs, and CIP updates. No action items are scheduled for this meeting.

• Introductions of new staff
• Update on Summer Programs
• Updates on CIP-current and 2023

The Parks and Recreation Advisory Board heard that the Darden Towe board did not approve synthetic fields and lighting, making it an unfunded project. The board also noted $100,000 in CIP funding for ash trees and discussed plans for Benjamin Tonsler Park, including adding 14-15 parking spots and a future master plan. Minutes from the previous meeting were approved.

• Approved minutes from the previous meeting.
• Noted that Darden Towe board did not approve synthetic fields and lighting, leaving the project unfunded.
• CIP approved $100,000 for ash trees.
• Discussed Benjamin Tonsler Park: eliminating the circle, adding 14-15 parking spots, and creating a priority list before starting the process in 12 months.
• Heard that Greenbriar boardwalk repair has funding and a contractor, awaiting contractor availability.
• Noted that the master plan RFP has $150,000 allocated, with a goal to issue by end of August and execute by end of October.
• Discussed application process for a new board member.
• Meeting adjourned at 7:03 pm.

Human Rights Commission

The Human Rights Commission will review General Assembly legislation with Delegate Sally Hudson. The meeting includes discussions on HRC rules, procedures, and standard operating procedures for city boards. Members will also act on previous meeting minutes and the CY2021 annual report.

• Review of General Assembly legislation with Delegate Sally Hudson
• Discussion of HRC Rules & Procedures
• Review of Standard Operating Procedures for City Council-appointed Boards and Commissions
• Action on CY2021 HRC & OHR Annual Report & Council Memo
• Approval of previous meeting minutes

The Human Rights Commission approved its final annual report for the year and discussed new city policies affecting meeting procedures, including virtual meeting limits and public notice requirements. The commission also heard from Delegate Sally Hudson on housing, LGBTQ+ rights, and mental health care, and reviewed committee updates on outreach and housing data.

• Approved final annual report (5-0)
• Approved Housing Committee minutes from 6/28/2022 (2-0-4)
• Discussed new city policies on virtual meetings and public notice; no opposition expressed
• Set first Thursday of each month for committee meetings starting October 6
• Created legislative agenda standing committee with Mary, Wolfgang, and Jessica volunteering

Neighborhood Development

This meeting is a site plan conference to review the preliminary plans for 240 Stribling Avenue. The proposed residential project includes 73 townhouses and 96 units across two multifamily buildings. The session allows the public to become familiar with the development and offer suggestions.

• Preliminary site plan for a 12-acre Planned Unit Development
• Construction of 73 townhouses and 96 multifamily units
• New public and private roads including a connection to Morgan Court
• Development of green spaces and a public trail to Moores Creek

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will discuss the Economic Development Strategic Plan and provide updates on GO Hire, BRACE, and Cville Match programs. The agenda also includes a review of the Pavilion Economic Impact Study and the FY22 Audit.

• Economic Development Strategic Plan discussion
• Updates on GO Hire, BRACE, and Cville Match programs
• Pavilion Economic Impact Study review
• TJPDC EDA Grant for Regional Comprehensive Economic Development Strategy
• FY22 Audit review

The Charlottesville Economic Development Authority (CEDA) approved the June 14, 2022 meeting minutes and the May, June, and July 2022 Treasury Reports unanimously. The board discussed an upcoming RFP for an Economic Development Strategic Plan, received updates on GO Hire, BRACE, and Cville Match programs, and heard about a planned economic impact study for the Pavilion. No substantive decisions were made beyond the approvals.

• Approved June 14, 2022 meeting minutes (unanimous)
• Approved May, June, July 2022 Treasury Reports (unanimous)

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider a rezoning petition for the Mount View PUD development. The proposal includes up to 72 dwelling units across properties on St. Clair Avenue, Otter Street, and Landonia Circle. The plan also proposes potential space for daycare, parks, and retail uses.

• Rezoning petition for Mount View PUD (908 St. Clair Ave, 1133 Otter St, 1221 & 1201 Landonia Circle)
• Proposed creation of up to 72 dwelling units
• Provision of 4 affordable and 3 workforce affordable dwelling units
• FY 2022-2023 CDBG Substantial Action Plan Amendment

The Planning Commission voted 4-1 to recommend denial of the Mount View PUD rezoning application, which proposed 72 dwelling units on 3.4 acres near St. Clair Avenue and Otter Street. The motion cited inconsistency with the Comprehensive Plan, particularly regarding density, affordable housing proffers, and pedestrian connectivity. The Commission also approved the FY22-23 CDBG Action Plan amendment allocating $178,394.34 for a Jordan Park-Moore's Creek trail bridge and HVAC replacement at a group home.

• Recommended denial of Mount View PUD rezoning (4-1, 1 abstention) for inconsistency with Comprehensive Plan
• Approved FY22-23 CDBG Action Plan amendment ($178,394.34) for Jordan Park-Moore's Creek trail bridge and Arc of the Piedmont group home HVAC (6-0)
• Approved August 31, 2021 work session minutes (5-0, 1 abstention)
• Re-elected Chairman Lyle Solla-Yates and Vice-Chair Liz Russell (6-0)

Historic Resources Committee

The committee will hold a work session regarding updates for the Downtown Walking Tour Map. Members will also discuss engaging the descendant community for the Court Square/Slave Auction Block site. The meeting includes approval of August 2022 meeting notes.

• Downtown Walking Tour Map work session
• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Approval of August 2022 Meeting Notes

Police Civilian Oversight Board

The Board will review updates on oversight activities, including complaints and requests. The meeting also includes discussions regarding the status of hiring a new Chief and plans for a Town Hall meeting.

• Update on the In Re Fogel case
• Progress report on hiring a new Chief
• Review of oversight activity, including complaints and requests
• Discussion on objectives and scheduling for a Town Hall meeting
• Report on upcoming community outreach events

The Board approved a resolution requesting City Council authorization to create its own logo via a public design contest, with compensation for the winning designer. It also unanimously approved a good-cause extension for reviewing a late complaint, adopted a resolution codifying a neutral evaluation agreement for a complaint, and approved minutes and agenda from a prior meeting. The Board heard updates on its online complaint portal, officer interaction cards, and summer intern projects.

• Approved resolution to ask City Council for logo creation process (4-1-1)
• Approved good-cause extension for late complaint review (unanimous)
• Adopted resolution codifying neutral evaluation agreement for Jeff Fogel complaint (unanimous)
• Approved July prehearing conference minutes (unanimous)
• Approved amended agenda (unanimous)

City Council

The City Council will consider several resolutions, including a $2,697,398 appropriation for the Belmont Bridge Replacement Project. The agenda also includes a public hearing on a proposed collective bargaining ordinance and a resolution to end the local COVID-19 State of Emergency.

• Appropriation of $2,697,398 for the Belmont Bridge Replacement Project
• Public hearing on the City Manager's Proposed Collective Bargaining Ordinance
• Resolution to end the locally-declared State of Emergency for COVID-19
• Repeal of local vehicle license fees for certain motor vehicles and trailers
• Appropriation of $675,000 in CSRAP funding for property acquisition

Council voted 5-0 to end the local COVID-19 state of emergency declared March 12, 2020, and approved a 3-2 vote to repeal vehicle license fees for certain motor vehicles, trailers, and semi-trailers. Council also approved a resolution endorsing the Albemarle-Charlottesville Regional Jail Authority's application for a Community Based Corrections Plan Needs Assessment and Planning Study, and appointed Airea Garland and Wes Bellamy to the Charlottesville Redevelopment and Housing Authority.

• Approved ending local COVID-19 state of emergency (5-0)
• Approved repealing vehicle license fees for certain motor vehicles, trailers, and semi-trailers (3-2)
• Approved resolution endorsing ACRJ Community Based Corrections Plan Needs Assessment and Planning Study (5-0)
• Appointed Airea Garland and Wes Bellamy to CRHA (5-0)
• Adopted consent agenda including refund of $5,719.45 business license tax, $539,369 VHSP grant, $2,697,398 for Belmont Bridge Replacement, and ordinance raising tax refund threshold to $10,000 (5-0)
• Carried collective bargaining ordinance to October 3 meeting
• Tabled CSRAP Fifth Amended Grant Agreement to September 19
• Carried $675,000 CSRAP property acquisition resolution to September 19 consent agenda

Tree Commission

The Charlottesville Tree Commission will review a presentation regarding successful tree planting strategies. The meeting also includes committee reports on arbor recommendations and updates to the zoning ordinance.

• 'The First 5 Years: Planting Trees for Success' presentation
• Zoning Ordinance Update
• Recommendation letter for Garrett and 2nd Street trees
• ReLeaf Cville update

Community Policy and Management Team

The Charlottesville and Albemarle CPMT will meet to approve August 2022 minutes and financial reports. The agenda includes an action item for a DCSE local policy change. Members will also discuss the impact of affordable housing on systems and review the work plan.

• Approval of August 2022 minutes and financial reports
• DCSE local policy change approval
• Review of routine FC and FAPT approved expenses
• Discussion on affordable housing impact on systems
• Work plan review

The joint Community Policy and Management Team discussed a proposed local policy change for the Department of Social Services (DCSE) regarding copayments for services, but took no final action. Members agreed to gather more information from other localities and will revisit the issue at the October meeting. The meeting also included updates on hotel stays, rental assistance, and the housing crisis, with plans to invite a speaker on housing for the next meeting.

• Approved consent agenda for Charlottesville and Albemarle (motions passed)
• Deferred decision on local policy change for DCSE copayments to October meeting
• Agreed to gather additional information from other localities on copay practices
• Planned to invite Matthew Murphy to speak on housing crisis at October meeting
• Discussed succession plan for chair rotation, proposal to be brought to October meeting

Human Rights Commission

The Human Rights Commission Community Engagement Committee will hold a work session to discuss administrative matters. Topics include creating an HRC Teams space for document sharing and following up on Resolution A22-1. The committee will also discuss a community survey and upcoming events.

• Creating an HRC Teams space for document sharing
• Follow-up on Resolution A22-1
• Community survey discussion
• Upcoming events

The Human Rights Commission's Community Engagement Committee met virtually on August 30, 2022, and focused on planning a community survey to gather input on legislative priorities. No formal decisions were made; the committee discussed survey design, including questions about residency and optional contact information, and set a survey cutoff date of October 1, 2022. The survey will be open-ended and posted on the City website. The committee also addressed technical issues with document sharing via Teams and discussed upcoming events.

• Decided to create a community survey focused on legislative priorities, not general HRC feedback
• Set survey cutoff date as October 1, 2022
• Agreed to include only one demographic question: 'Are you a City of Charlottesville resident?'
• Decided to allow optional contact information without promising follow-up
• Chair Lyndele Von Schill will finalize survey intro paragraph and send to committee
• Director Todd will upload Resolution A22-1 to City website
• Outreach Specialist Victoria will create survey on Microsoft Forms and finalize events calendar

Retirement Commission

The Charlottesville Retirement Commission will meet to approve June minutes and welcome a new member. The agenda includes a presentation on the Target Date Fund by CapTrust.

• Approval of June meeting minutes
• Welcoming a new member
• Target Date Fund presentation by CapTrust
• Administrative updates

The Retirement Commission met virtually on August 24, 2022, and unanimously approved the minutes from the June 2022 meeting. The main substantive item was a presentation from CapTrust on the Defined Contribution Plans’ Target Date funds, including a comparison of T. Rowe Price funds with other fund families. Administrative updates included scheduling changes for future meetings.

• Approved minutes from June 2022 meeting (unanimous)

Police Civilian Oversight Board

The board will consider an extension request from Teresa Hepler, Esq. on behalf of a complainant. The meeting includes the Outreach Committee report and an update regarding the In Re Fogel case. Members will also discuss progress on operating procedures.

• Extension request from Teresa Hepler, Esq.
• Resolution to create PCOB logo
• Update on the In Re Fogel case
• Launch of the Sivil Complaints/Compliments Portal
• Progress on operating procedures

The board met twice, first for a pre-hearing on July 11 and then for a scheduled hearing on July 14. At the July 14 meeting, Chair Mendez announced the police department and complainant had agreed to informal resolution (ADR), so the hearing was not held. The board passed a resolution to continue the hearing pending the outcome of the ADR process. No public comments were made, and the meeting adjourned unanimously.

• Approved agenda amendment to reflect ADR announcement and resolution to continue hearing (unanimous)
• Passed resolution to postpone the review hearing pending informal resolution (unanimous)
• Board members opted not to recuse themselves despite complainant's request (July 11)
• Agreed to provide complainant with video if it exists (consensus, July 11)

Human Rights Commission

The commission will review the Language Access Plan Council Recommendation Letter and potential recommendations for the City Council's legislative agenda. The meeting also includes updates on ad-hoc committees and a community engagement flyer resolution.

• Resolution A22-1: Community Engagement & Vision Flyer
• Language Access Plan Council Recommendation Letter
• Recommendations to City Council for Legislative Agenda
• Review of June and July committee meeting minutes

The Human Rights Commission voted 5-0 to approve Resolution A22-1, a plain-language community engagement document. Commissioners also reviewed several committee minutes, discussed a Language Access Plan letter to City Council, and heard updates on outreach efforts including new brochures and upcoming events.

• Approved Resolution A22-1 (plain-language community engagement document) by a 5-0 vote
• Approved Community Engagement Committee meeting minutes from 06/08/2022 by a 2-0 vote with 3 abstentions
• Approved regular meeting minutes from 06/16/2022 by a 4-0 vote with 1 abstention
• Approved Equity in City Government Committee meeting minutes from 07/12/2022 by a 2-0 vote with 3 abstentions
• Approved Community Engagement Committee meeting minutes from 07/14/2022 by a 2-0 vote with 3 abstentions
• Postponed review of Housing Committee meeting minutes from 06/28/2022 due to no attending commissioners
• Decided to print flyers for community engagement tabling opportunities using City Manager's Office printer
• Agreed to send Language Access Plan letter and Resolution A22-1 to City Council via email

General

The Charlottesville and Albemarle CPMT will meet to nominate committee chairs and discuss a succession plan. The committee will also consider changing its meeting day and time to accommodate required in-person attendance. Members will review FAPT updates and routine expenses.

• Nomination of CPMT Chairs and discussion of succession plans
• Approval of private provider Representatives for FAPT
• Discussion on changing the meeting day and time
• Review of routine FC expenses and FAPT approved expenses

The joint Albemarle/Charlottesville CPMT retreat approved consent agendas, appointed new private provider representatives for FAPT, and elected chairs for both committees. The group also decided to change its meeting time to the first Thursday of the month from 9:00-10:30 AM, starting with an in-person meeting on September 1, 2022, at the 5th Street County Office Building. Several informational updates were provided, including on FAPT virtual meeting policies, housing challenges, and survey results.

• Approved consent agendas for Albemarle and Charlottesville CPMT (both motions passed)
• Approved Cassondra Winfrey as private provider rep for Charlottesville FAPT (motion passed)
• Approved Dana Scott as private provider rep for Albemarle FAPT (motion passed)
• Approved Misty Graves as Chair for Charlottesville CPMT (motion passed)
• Approved Mary Stebbins as Chair for Albemarle CPMT (motion passed)
• Decided to change meeting time to 1st Thursday of the month, 9:00-10:30 AM, starting September 1, 2022, in person at 5th Street County Office Building Room C

Board of Architectural Review

The Charlottesville Board of Architectural Review will review applications for building demolitions, roof replacements, and fountain grates. The meeting also includes a review of materials regarding the Courts Expansion at the Levy Site.

• Courthouse expansion at 350 Park Street
• Installation of grates at three Downtown Mall fountains
• Roof replacement for Key Recreation Center at 800 East Market Street
• Building demolition at 210 West Market Street
• Shed demolition and landscape alterations at 921 Rugby Road

Sister Cities Commission

The Commission will review July 2022 meeting minutes and receive reports regarding email communications and retreat planning. Members will also receive updates on city representatives for Huehuetenango, Winneba, Besancon, and Poggio. Committee progress on grants, outreach, education, and the annual budget report will be discussed.

• Concert planning for Poggio
• Annual Report to City Council from Budget & Finance committee
• Retreat planning and decisions
• Updates on Huehuetenango, Winneba, and Besancon

The Charlottesville Sister Cities Commission met on August 16, 2022, and approved the July minutes. They discussed plans for an in-person retreat, including location and meal options, and received updates on various sister city activities, such as a jazz musician exchange with Besançon scheduled for April 2023 and a proposed concert in early December. No formal votes were taken on substantive matters; most items were action items for future discussion.

• Approved July minutes (motion passed)
• Discussed retreat location options (Central Library, City Space, CHS annex)
• Discussed retreat meal options (Chinese takeout, Roots, Sticks, Pearl Island)
• Proposed new Email Coordinator position for future vote
• Scheduled jazz musician exchange with Besançon for April 2023
• Agreed to propose early December for Poggio concert at Carver Rec Center

Board of Architectural Review

The Board will review applications for certificates of appropriateness for several projects. These include a new courthouse building at 350 Park Street and fountain grates on the Downtown Mall. Other items involve roof replacements, demolitions, and landscape alterations.

• New courthouse building at 350 Park Street
• Installation of grates at three Downtown Mall fountains
• Roof replacement for Key Recreation Center at 800 East Market Street
• Building demolition at 210 West Market Street
• Shed demolition and landscape alterations at 921 Rugby Road

The Board of Architectural Review approved a Certificate of Appropriateness for the new courthouse building at the Levy Building (350 Park Street), with a condition that a separate CoA be submitted for the material palette. The board denied a request to install metal grates over three Downtown Mall fountains, citing inconsistency with the original Halprin design. It also approved demolition of the building at 210 West Market Street, contingent on documentation and an approved building permit for new construction. A roof replacement at the Key Recreation Center was discussed but no action was taken.

• Approved courthouse expansion CoA at Levy Building (6-0), with condition for separate palette review
• Denied fountain grates on Downtown Mall (6-0), citing design incompatibility
• Approved demolition of 210 West Market Street (6-0), contingent on documentation and new building permit
• No action on Key Recreation Center roof replacement (discussion only)

Electoral Board

The Charlottesville Electoral Board will discuss the calendar for the November election and the topic of Sunday voting. The meeting also includes the adoption of the agenda and minutes, as well as public comments.

• November Election Planning/Calendar
• Sunday Voting

City Council

The City Council will review a proposed collective bargaining ordinance and several land-use ordinances. The meeting includes discussions on the Belmont Bridge replacement project and various street designation requests.

• Rezoning of 415 10th Street NW from R-1S to B-2
• $539,369 Virginia Homeless Solutions Program Grant Award
• $2,697,398 appropriation for Belmont Bridge Replacement Project
• Special Use Permit for additional residential density at 1000 Monticello Road
• American Rescue Plan Fund Allocations

Council voted 4-1 to appropriate $14.8 million in American Rescue Plan funds for eligible local activities, including $10M for lost revenue, $750K for CACVB, $700K for Pathways Fund, $500K for Community Health Initiative, and $500K for Meadowcreek Trail. A proposed collective bargaining ordinance was presented and discussed but not voted on. Council approved a special use permit for 34 residential units at 1000 Monticello Road (3-2), with 7 affordable units required. Two honorary street designations were approved: Dr. Alvin Edwards Drive (5-0) and Vinegar Hill Boulevard (4-1).

• Approved $14.8M American Rescue Plan fund allocation (4-1)
• Approved special use permit for 34 units at 1000 Monticello Road (3-2)
• Approved honorary street name Dr. Alvin Edwards Drive (5-0)
• Approved honorary street name Vinegar Hill Boulevard (4-1)
• Approved vacating utility easements and altering right-of-way for Preston Place (5-0)
• Approved accepting 1,227 sq ft of right-of-way for Preston Place (5-0)
• Deferred Oak Street right-of-way vacation to October meeting
• Reappointed Laura Goldblatt to CRHA and appointed Dr. Aaron Mills to Thomas Jefferson Water Resources Protection Foundation Board (5-0)

Historic Resources Committee

The committee will discuss engaging the Descendant Community regarding the Court Square/Slave Auction Block site. Members will also hold a work session on updates for the Downtown Walking Tour Map.

• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Downtown Walking Tour Map Work Session
• Approval of July 2022 Meeting Notes

Planning Commission

The Planning Commission will discuss the Charlottesville Zoning and Diagnostic Report. The meeting also includes commissioners' reports and the appointment of a Nominating Committee. No joint meetings with City Council are scheduled for this session.

• Charlottesville Zoning and Diagnostic Report discussion
• Approval of July 12, 2022, meeting minutes
• Appointment of Nominating Committee

The Planning Commission held a discussion-only work session on the Charlottesville Zoning Diagnostic Report, receiving a staff presentation and public comments. No formal decisions or votes were taken on the report's content. The commission did approve the consent agenda, which included the July 12, 2022 meeting minutes, and appointed a nominating committee for new leadership.

• Approved consent agenda including July 12, 2022 minutes (6-0)
• Appointed Commissioners Stolzenberg and Mitchell to nominating committee for new Chair and Vice-Chair

Electoral Board

The agenda consists of procedural items, including the adoption of the agenda and previous minutes. The meeting also includes a session for the Reprecincting Committee.

• Adoption of minutes
• Reprecincting Committee Meeting

Tree Commission

The Tree Commission will discuss tree conservation strategies and committee priorities. The meeting includes a presentation on urban tree conservation and reports from the Environmental Sustainability Department. Members will also consider responses regarding the Zoning Ordinance and Fry Springs development.

• Approval of response to Zoning Ordinance Draft Diagnostic + Approach Report
• Approval of response to Fry Springs Development
• Mall Tree Study RFP discussion
• Nominations for Garrett and 2nd Street Trees

City Council

The City Council will present an overview of the FY2024 City Budget. The agenda includes public hearings for a plastic bag tax and American Rescue Plan Fund allocations. Council members will also consider rezoning 415 10th Street NW.

• Public hearing on Plastic Bag Tax ordinance
• Rezoning of 415 10th Street NW from R-1S to B-2
• $250,816 amendment for COVID Homelessness Emergency Response Program
• $250,000 appropriation for Summer Food Service Program
• Settlement of disputed real estate assessment for Omni Hotel

City Council approved a 5-cent disposable plastic bag tax effective January 1, 2023, and approved a settlement with the Omni Hotel resolving disputed real estate assessments for tax years 2020-2022. Council also approved several grant appropriations and a signage plan, while carrying items on American Rescue Plan fund allocations and a rezoning request to future meetings.

• Approved plastic bag tax ordinance (4-0)
• Approved Omni Hotel tax assessment settlement (4-0)
• Approved $250,816 COVID Homelessness Emergency Response Program grant (4-0)
• Approved $250,000 Summer Food Service Program grant (4-0)
• Approved $4,748 State Criminal Alien Assistance Program grant (4-0)
• Approved comprehensive signage plan for 920 E. High Street (4-0)
• Approved resolution supporting four TJPDC/MPO transportation grant applications (4-0)
• Carried American Rescue Plan fund allocations to August 15 meeting

Community Development Block Grant Task Force

The Community Development Block Grant/HOME Taskforce will meet to discuss housekeeping and CDBG scores. The agenda also includes a period for public comment.

• CDBG scores

Community Policy and Management Team

The joint committee will consider a local policy revision regarding private provider representatives for FAPT. The meeting includes reviews of routine expenses and updates on the CSA Coordinator and OCS communications. Members will also discuss moving future meetings to Thursdays.

• Local policy revision for FAPT private provider representatives
• Review of routine FC expenses for City and County
• Update on FAPT activities
• Discussion regarding changing meeting day/time to Thursdays

The joint Albemarle/Charlottesville CPMT approved consent agendas and local policy revisions for private provider reps for FAPT. They decided that any provider rate increases over 30% will be brought to CPMT for further discussion. Other items were informational or tabled, including a discussion on meeting date/time and a retreat debriefing.

• Approved consent agenda for Charlottesville and Albemarle (both motions passed)
• Approved local policy revision for private provider reps for FAPT (both motions passed)
• Set 30% threshold for provider rate increases to be reviewed by CPMT
• Tabled retreat debriefing discussion to August meeting
• Deferred decision on meeting date/time to August meeting

Parking Advisory Panel

The Parking Advisory Panel will review June garage utilization graphs and ticket issuance reports. The meeting also includes discussions regarding the City's purchase of a lot at 921 E Jefferson St and repairs to the Water and Market Street garages.

• City purchase of 921 E Jefferson St Lot
• Repairs to the Water and Market St Garages
• Approval of February and April meeting minutes
• Review of June garage utilization graphs
• Review of June Ticket Issuance report

Sister Cities Commission

The commission will receive updates from representatives for Huehuetenango, Winneba, Besancon, and Poggio. The meeting also includes a guest speaker from the Ixtatan Foundation and committee reports regarding budget, grants, outreach, and education.

• Approval of June 2022 meeting minutes
• Update on Henry Pollard’s “Teenage Life During COVID” Project
• Presentation by Elias Alonzo of the Ixtatan Foundation
• Budget & Finance annual report to City Council

The minutes contain no substantive decisions; the meeting was procedural, covering reports and discussions on sister city relationships and upcoming events. No votes or formal actions were recorded.

Board of Architectural Review

The Board of Architectural Review will consider several applications for exterior modifications, including solar panels and window replacements. The board will also review a recommendation to designate 415/415-B 10th Street NW as an Individually Protected Property. Staff updates on the zoning rewrite and Downtown Mall are also scheduled.

• Rooftop solar panels at 636 Park Street
• Window replacements and fire escape alterations at 500 Court Square
• Request for Individually Protected Property designation at 415/415-B 10th Street NW
• Pole sign installation at 550 East Water Street Suite 101
• New residence construction at 0 Preston Place

The Board of Architectural Review approved a Certificate of Appropriateness for a new single-family residence and garage at 0 Preston Place, with conditions including differentiating repurposed stone from existing retaining walls. The board also approved several other certificates, including porch and window work at 517 Rugby Road, brick infill at 159 Madison Lane, a pole sign at 550 East Water Street, and recommended City Council designate 415/415-B 10th Street NW as an Individually Protected Property. All votes were unanimous except the Preston Place approval, which passed 4-1.

• Approved new residence at 0 Preston Place with conditions (4-1)
• Approved porch repair and window sash replacements at 517 Rugby Road (5-0)
• Approved brick infill and repairs at 159 Madison Lane with conditions (5-0)
• Approved pole sign at 550 East Water Street with conditions (5-0)
• Recommended IPP designation for 415/415-B 10th Street NW (5-0)
• Approved consent agenda including solar panels, window replacements, landscaping, and exterior alterations (6-0)

City Council

The Charlottesville City Council will hold a special meeting to discuss prospective candidates for vacancies on various city-appointed boards and commissions. The council will also vote on motions to convene a closed meeting and certify the meeting.

• Consideration of candidates for City Council-appointed boards and commissions
• Vote to convene a closed meeting
• Vote on meeting certification

The City Council met in a special virtual session solely to hold a closed meeting on future appointments to boards and commissions and legal consultation. The council voted 4-0 to convene the closed session and later certified that only exempt matters were discussed. No substantive public decisions were made.

• Voted 4-0 to convene closed session under Va. Code 2.2-3711(A)(1) and (A)(8)
• Certified 4-0 that closed session complied with open meeting requirements

City Council

The council will consider several fund appropriations, including $250,816 for homelessness response and $250,000 for summer food programs. Additionally, the agenda includes special use permits for residential density at 1000 Monticello Road and 923 Harris Street. A transfer of $197,181 to the Office of Equity and Inclusion is also up for consideration.

• Public hearing for a Plastic Bag Tax ordinance
• $250,816 CDBG amendment for COVID Homelessness Emergency Response Program
• $250,000 appropriation for the Summer Food Service Program
• Special Use Permit for residential density at 1000 Monticello Road
• $197,181 transfer to the Office of Equity and Inclusion

The Charlottesville City Council approved a special use permit for 923 Harris Street, allowing increased residential density up to 62 dwelling units per acre, with conditions on building height, parking, and landscaping. The council also approved a $197,181 transfer to the Office of Equity and Inclusion, reconstituted the Planning Commission with staggered terms, and adopted a consent agenda including a $50,000 pool for business license tax refunds. Two items were deferred to August 15: the Oak Street right-of-way vacation and the 1000 Monticello Road special use permit.

• Approved 923 Harris St. special use permit for up to 62 DUA (3-1)
• Approved $197,181 transfer to Office of Equity and Inclusion (4-0)
• Approved Planning Commission reconstitution with staggered terms (4-0)
• Adopted consent agenda including $50,000 refund pool for business license tax (4-0)
• Deferred Oak Street right-of-way vacation to Aug 15 (4-0)
• Deferred 1000 Monticello Rd. special use permit to Aug 15 (3-1)
• Approved Andre Key to Community Policy and Management Team (4-0)
• Approved plastic bag tax public hearing for Aug 1 (no vote)

Human Rights Commission

The Community Engagement Committee will discuss a values statement and conduct administrative planning for the Commission. This meeting is intended to ensure the continuity of services provided by the Commission.

• Discussion of the Community Engagement Committee Values Statement

The Community Engagement Committee discussed creating a values statement and agreed to formalize it as a resolution for the full Commission. They also planned community event outreach, including a spreadsheet for sign-ups, and discussed social media FOIA concerns. No formal votes were taken.

• Agreed to draft a values statement resolution for the August HRC meeting
• Planned to create an Excel spreadsheet for event time slot sign-ups
• Discussed deleting outdated social media accounts due to FOIA issues
• Agreed to share FOIA guidance document with the Commission

Police Civilian Oversight Board

The Police Civilian Oversight Board will conduct a review hearing regarding a civilian complaint filed by Jeff Fogel. The board will hear statements from the complainant, witnesses, and Charlottesville Police Department representatives before deliberating and voting on findings.

• Review hearing for civilian complaint brought by Jeff Fogel
• Board vote on findings related to the complaint
• Discussion of the Review Report

Human Rights Commission

The meeting is for planning, developing, and drafting management and administration documents for the Human Rights Commission. The agenda includes a work session for new business and public comment periods.

• No specific ordinances, contracts, or rezonings are listed on this agenda.

The Equity in City Government Committee of the Human Rights Commission met virtually on July 12, 2022, but adjourned after six minutes due to a lack of agenda and membership. No substantive decisions were made. One public comment was received from a new Habitat for Humanity member interested in learning about City committees.

• Meeting adjourned early at 1:13 pm due to lack of agenda and membership

Planning Commission

The Planning Commission and City Council will hold a joint meeting regarding properties at 415 and 415-B 10th Street NW. Proposals include creating a historic overlay and rezoning the Old Trinity Church property from residential to commercial.

• Rezoning of 415 10th Street NW from R-1S to B-2
• Creation of a minor design control district at 415 and 415-B 10th Street NW
• Comprehensive Sign Plan Request for 920 E High Street

The Commission recommended City Council approve rezoning 415/415-B 10th Street NW from R-1S to B-2 with proffers, and add a historic overlay (Individually Protected Property) designation. The rezoning motion passed 6-0; the overlay motion passed 5-0 with one abstention. The consent agenda, including a sign plan for 920 East High Street, was approved 6-0.

• Recommended approval of rezoning 415/415-B 10th St NW from R-1S to B-2 with proffers (6-0)
• Recommended approval of historic overlay (IPP) for 415/415-B 10th St NW (5-0, 1 abstention)
• Approved consent agenda including sign plan for 920 East High Street (6-0)

Police Civilian Oversight Board

The Police Civilian Oversight Board is holding a special meeting for a prehearing conference. The agenda focuses on reviewing governing authorities and establishing the mechanics of upcoming hearings.

• Review of 2021 ordinance and Interim Hearing Procedures
• Establishment of hearing order and outcomes
• Definition of roles for Counsel, Representatives, and Hearing Examiner

Historic Resources Committee

The committee will discuss engaging the Descendant Community regarding the Court Square/Slave Auction Block site. The meeting also includes a work session on updates for a downtown walking tour map.

• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Downtown Walking Tour Map Work Session with subcommittee updates
• Approval of June 2022 Meeting Notes

Human Rights Commission

The Human Rights Commission Housing Committee will hold a work session regarding emergency housing and service provider referrals. The committee will also discuss the feasibility of testing in partnership with HOME.

• Emergency housing and service provider referrals
• Feasibility of testing in partnership with HOME

The Housing Equity Committee of the Human Rights Commission met virtually and discussed potential research into emergency housing and wraparound services, including a possible project with Code for Charlottesville. No formal decisions or votes were taken; the committee assigned next steps for members to review past reports and reach out to partners.

• No formal decisions or votes taken during the meeting
• Assigned Wolfgang to review past housing equity reports and contact Anthony Haro about a future meeting
• Assigned Mary to review past housing equity reports
• Assigned Todd to contact other Virginia OHRs about HOME testing and ask about sharing a system gaps diagram

Social Services Advisory Board

The Social Services Advisory Board will meet virtually to review departmental reports and approve April 2022 meeting minutes. The agenda includes an overview of the VIEW program.

• Approval of April 2022 Meeting Minutes
• Overview of the VIEW program
• Director's Report

Retirement Commission

The Retirement Commission will meet to approve minutes from the May 2022 meeting. The agenda includes updates on commission appointments and the implementation of a new contribution rate.

• Approval of May 2022 meeting minutes
• Update on implementation of new contribution rate
• Update on Commission appointments

The Retirement Commission met on June 22, 2022, and unanimously approved the minutes from the May 2022 meeting. Members received updates on the General Employee 401a plan contribution rate change, the 2022 meeting schedule (no July meeting), and the appointment of Lindsay Ideson to replace Joe Hatter. No new business was discussed, and the meeting adjourned at 8:47 AM.

• Approved May 2022 meeting minutes (unanimous)
• Noted Lindsay Ideson will replace Joe Hatter on the Commission

Board of Architectural Review

The Charlottesville Board of Architectural Review will consider several applications for certificates of appropriateness. Proposed projects include window replacements, solar panel installation, and the construction of a new single-family residence.

• Construction of a new single-family residence at 0 Preston Place
• Window replacements and fire escape alterations at 500 Court Square
• Rooftop solar panels at 636 Park Street
• Porch repair, chimney reconstruction, and window sash replacements at 517 Rugby Road
• Installation of a 4½-foot pole sign at 550 East Water Street Suite 101

The Board of Architectural Review approved the Certificate of Appropriateness for the new courthouse building at the Levy Building (350 Park Street) with a condition that a separate CoA be submitted for the material palette. The board denied a request to install metal grates over three Downtown Mall fountains, citing inconsistency with the original Halprin design. A roof replacement at the Key Recreation Center was discussed but no action was taken.

• Approved courthouse expansion CoA at Levy Building, contingent on separate palette review (6-0)
• Denied fountain grates at three Downtown Mall fountains (6-0)
• Approved demolition of 210 West Market Street, contingent on documentation and new building permit (6-0)
• Approved consent agenda including October 19, 2021 minutes (6-0)
• Discussed Key Recreation Center roof replacement options; no action taken
• Removed Item 6 from agenda for administrative approval

City Council

The Charlottesville City Council will hold a special meeting on June 21, 2022. During a closed session, the council will discuss potential candidates for various city-appointed boards and commissions. The agenda also includes legal consultation and a vote on meeting certification.

• Consideration of candidates for City Council-appointed board and commission vacancies
• Legal consultation regarding litigation
• Vote on meeting certification required by Va. Code 2.2-3712(D)

The City Council convened a special meeting solely to hold a closed session under Virginia Code for discussing board/commission appointments, legal compliance, and pending litigation. The motion to enter closed session passed 5-0, and the council certified the session's legality 5-0. No substantive public decisions were made; the meeting adjourned at 4:00 p.m.

• Convened closed session for appointments and legal consultation (5-0)
• Certified closed session compliance with FOIA (5-0)

City Council

The City Council will review an ordinance to establish new service fees for City gas, water, and sanitary sewer. The meeting also includes presentations on city-owned properties and the Rivanna Water and Sewer Authority Central Water Line Project. Additionally, the council will consider various property acquisitions and community development grant amendments.

• Ordinance establishing new utility rates and service fees for City gas, water, and sanitary sewer
• Resolution to establish a $50,000 fund for refunds to certain licensed City businesses
• Resolution appropriating $15,000 for the Local Emergency Management Performance Grant
• Public hearing regarding the purchase of Right-of-Way at 819 East Jefferson Street
• Resolution for the acquisition of property at 921 East Jefferson Street

The Charlottesville City Council approved the acquisition of property at 921 East Jefferson Street for $1,650,000, with a 4-1 vote. The council also approved a consent agenda including utility rate changes, grant appropriations, and board appointments, and denied a request to purchase a right-of-way at 819 East Jefferson Street. Several items were continued to future meetings, including the Planning Commission reconstitution and an ordinance for 321 6th Street.

• Approved acquisition of 921 E. Jefferson St. for $1,650,000 (4-1)
• Denied purchase of adjacent right-of-way at 819 E. Jefferson St. (4-1)
• Approved quitclaim of property line gap at 1110 Preston Ave. (5-0)
• Adopted consent agenda including utility rate changes and grant appropriations (5-0)
• Approved board and commission appointments (5-0)
• Approved donated memorial to August 12 and criteria for Downtown Mall trees (5-0)
• Continued item on vacation/purchase of right-of-way at 321 6th St. to July 18
• Postponed Planning Commission reconstitution to July 18

Human Rights Commission

The Human Rights Commission will meet to discuss administrative documents and receive committee updates. The commission is scheduled to review the minutes from the May 19, 2022, regular meeting. The agenda also includes OHR staff reports and updates from the Community Engagement Committee.

• Review of May 19, 2022, meeting minutes
• Community Engagement Committee updates
• OHR staff reports
• Scheduling future committee meetings or work sessions

The Human Rights Commission voted 7-0 to cancel its regular July meeting, opting for committee meetings and one-on-one sessions instead. The Commission also agreed to draft a letter to City Council expressing concerns about a public safety software analyst's participation in the Jan. 6 insurrection, with Chair Jessica Harris and Commissioner Wolfgang Keppley leading the drafting. Minutes from May 19 were approved 5-0-1.

• Approved minutes from 5/19/2022 (5-0-1)
• Voted to not hold a regular meeting in July (7-0)
• Agreed to draft a letter to Council regarding public safety analyst's Jan. 6 involvement
• Scheduled Housing committee meeting for 6/21/22 at 6:30pm
• Scheduled Equity in City Government Review committee for 7/12/22 at 1pm

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will hold a presentation on the ENVISION Grant. The meeting also includes an update regarding the S&P Global Building.

• ENVISION Grant presentation
• S&P Global Building Update
• Approval of March 8, 2022 minutes
• Review of February, March, and April 2022 Treasurer’s Reports

The Charlottesville Economic Development Authority met virtually and approved the March 8, 2022 meeting minutes and Treasury Reports for February, March, and April 2022. The board also heard presentations on a potential minority business grant with United Way and an update on the S&P Global lease. No other substantive decisions were made.

• Approved March 8, 2022 meeting minutes (unanimous)
• Approved Treasury Reports for February, March, and April 2022 (unanimous)

Sister Cities Commission

The commission will review the May 2022 meeting minutes and receive various reports. Updates are scheduled for several city representatives and multiple committees.

• Approval of May 2022 meeting minutes
• Secretary's report on CSCC vacancies and handbook
• City Representative updates for Huehuetenango, Winneba, Besancon, and Poggio
• Budget & Finance committee update regarding the Annual Report to City Council

The minutes are largely procedural, with no formal votes or substantive decisions recorded. The commission discussed ongoing sister city relationships, potential cultural exchanges, and planning for future events. No motions were made or approved during this meeting.

Planning Commission

The Planning Commission is reviewing applications for special use permits and a rezoning. These include requests for increased residential density at 1000 Monticello Road and 923 Harris Street. The commission will also consider changing the zoning of 415 10th Street NW to commercial.

• Special Use Permit for increased density at 1000 Monticello Road
• Special Use Permit for increased density at 923 Harris Street
• Rezoning of 415 10th Street NW from R-1S to B-2
• Preliminary Site Plan for 218 West Market Street
• Preliminary discussion regarding Lochlyn Hill, Block 4b

The Commission recommended approval of a Special Use Permit for a mixed-use building with 11 residential units (7 affordable) and a commercial space at 1000 Monticello Road, with conditions including a 10-year affordability period. It also recommended approval of a 7-unit mixed-use development at 923 Harris Street. The rezoning request for 415 10th Street NW (Old Trinity Church) was deferred by the applicant to add an Individually Protected Property designation. A preliminary discussion on Lochlyn Hill Block 4b was held with no formal action.

• Recommended approval of SUP for 1000 Monticello Road mixed-use building, 11 units, 7 affordable (5-1)
• Recommended approval of SUP for 923 Harris Street, 7-unit mixed-use building with parking reduction (5-1)
• Deferred rezoning application for 415 10th Street NW (Old Trinity Church) to add IPP designation
• Held preliminary discussion on Lochlyn Hill Block 4b; no formal action taken
• Approved consent agenda including minutes and preliminary site plan for 218 West Market Street (6-0)

General

The June 14, 2022, Charlottesville Electoral Board meeting agenda contains only procedural items. Specific discussion topics are currently listed as to be determined.

• Adoption of agenda
• Adoption of minutes
• Public comments

The Charlottesville Electoral Board approved the agenda and prior minutes unanimously. It discussed the purchase of new KnowInk electronic pollbooks, already ordered with delivery expected in late July, and reviewed a draft reprecincting map that keeps nine precincts but replaces Tonsler Park and Alumni Hall polling places with Charlottesville High School and Jackson Via Elementary School. The board made small boundary changes to improve population balance and voter convenience, and staff will formalize recommendations for public presentation and City Council consideration. No formal votes were taken on these discussion items.

• Approved agenda unanimously
• Approved May 10-11, 2022 minutes unanimously
• Discussed purchase of KnowInk electronic pollbooks, ordered with late July delivery
• Reviewed draft reprecincting map, retaining nine precincts with new polling places

Historic Resources Committee

The committee will discuss engaging the Descendant Community regarding the Court Square/Slave Auction Block site. Members will also receive updates on the Downtown Walking Tour Map from a subcommittee. Additionally, the committee will discuss membership term lengths and upcoming term endings.

• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Downtown Walking Tour Map subcommittee updates
• Discussion on HRC term-length and upcoming term endings
• Approval of May 2022 Meeting Notes

The Historic Resources Committee unanimously approved a motion to recommend that the Planning Commission and City Council initiate the process to designate 415 10th Street NW (the former Trinity Episcopal Church, parish hall, and rectory) as a locally designated historic property. The committee also approved its amended agenda and the May 2022 meeting notes, and discussed community engagement and the downtown walking tour map.

• Approved amended agenda (unanimous)
• Approved May 2022 meeting notes (unanimous, Slaughter abstaining)
• Adopted statement recommending historic designation for 415 10th Street NW (unanimous)

Police Civilian Oversight Board

The board will discuss the Executive Director's report, covering complaint status, training, and hearing examiner recruitment. The agenda also includes a summary of a recent retreat and a draft of the annual report.

• Status of complaints
• Recruitment of Hearing Examiner
• Annual Report Draft
• Summary of Retreat
• Mock Hearings Debrief

The Charlottesville Police Civilian Oversight Board approved minutes and agenda, created an Executive Committee and a Finance Committee, and authorized the Finance Committee to advise on a scenario-based training system purchase. The board also approved a closed retreat and discussed a tentative July hearing date for a pending case, with City Council indicating it would decide on operating procedures within 30 days after the hearing.

• Approved meeting minutes unanimously
• Approved meeting agenda unanimously
• Created Executive Committee (unanimous)
• Created Finance Committee (unanimous)
• Authorized Finance Committee to advise on training system purchase (unanimous)
• Approved closed retreat (unanimous)
• Adjourned meeting unanimously

Human Rights Commission

This meeting consists of procedural items and a work session for new business. No specific topics or projects were listed in the agenda text.

The Community Engagement Committee discussed and agreed to hold 4 in-person events (2 with the OHR and 2 on its own) and 4 virtual events to engage the community. The committee also decided to table detailed logistics until other committees meet, and selected a new chair, Lyndele Von Schill. No formal votes were taken; all items were discussion and planning.

• Agreed to hold 4 in-person events (2 with OHR, 2 alone) and 4 virtual events
• Tabled detailed event logistics until other committees meet
• Selected Lyndele Von Schill as new Community Engagement Committee chair
• Scheduled next committee meeting for 7/14/22 at 11am

Tree Commission

The Tree Commission will review a presentation on innovative tree conservation in cities. The meeting includes a discussion regarding Schenks Branch Tributary Stream Restoration. Committee reports on education, arbor, and codes priorities are also scheduled.

• Presentation: Innovative Tree Conservation in Cities
• Schenks Branch Tributary Stream Restoration discussion
• Education & Advocacy Priorities report
• Arbor Committee Priorities report
• Codes and Practices Priorities report

City Council

The City Council will consider several resolutions to appropriate federal and state funds for housing and community programs. The meeting includes a public hearing regarding the Proposed Utility Rate Report for FY2023. Members will also discuss regional water, sewer, and jail authority agreements.

• Public hearing on the Proposed Utility Rate Report for FY2023
• Appropriation of $433,471 in CDBG funds for the FY 2022-2023 Action Plan
• Appropriation of $141,000 from the Virginia Housing Solutions Program
• Extension of the City Manager contract with The Robert Bobb Group through December 31, 2022
• Appropriation of $84,576.88 in HOME Investment Partnership Program funds

The Charlottesville City Council approved a concurrent resolution extending the Rivanna Water and Sewer Authority's existence for an additional 50 years. Council also adopted the consent agenda, which included appropriations for HOPWA, Virginia Housing Solutions, United Way reimbursement, CDBG/HOME funds, and the FY2022-2023 Annual Action Plan. The utility rate report was carried to the June 21 consent agenda, and a special use permit for 2005/2007 Jefferson Park Avenue was rescheduled.

• Approved 50-year extension of Rivanna Water and Sewer Authority (5-0)
• Adopted consent agenda including $433,471 CDBG appropriation (5-0)
• Approved amended Regional Jail Authority service agreement (4-0-1, Payne abstained)
• Authorized deputy city managers to vote at Regional Jail meetings (5-0)
• Approved changes/cancellations to state-funded transportation projects (5-0)
• Carried utility rate report to June 21 consent agenda
• Rescheduled special use permit for 2005/2007 Jefferson Park Avenue
• Extended City Manager services contract with Robert Bobb Group through Dec 31, 2022

General

The Police Civilian Oversight Board is holding a special meeting and board retreat. The agenda includes an IT overview and laptop distribution. The board will also enter a closed session to discuss the performance of specific public officers and individual privacy matters.

• Laptop Distribution and IT Overview
• Closed session regarding performance of specific public officers
• Closed session regarding privacy of individual officers in personal matters

Retirement Commission

The Retirement Commission will review the April 2022 meeting minutes. The agenda includes an investment review of Defined Contribution Plans by Barry Schmitt from CapTrust and a discussion regarding interest rates for member contributions.

• Investment review of Defined Contribution Plans by Barry Schmitt from CapTrust
• Discussion of interest rate for member contributions
• Approval of April 2022 meeting minutes

The Retirement Commission approved crediting active member contribution accounts with 3% interest on June 30, 2022, per City Code. They also approved the April 2022 minutes, received an investment review from CapTrust, and agreed to cancel the July meeting unless urgent matters arise.

• Approved 3% interest credit on member contribution accounts for June 30, 2022 (unanimous)
• Approved April 2022 meeting minutes (unanimous, with Mary Ann Hardie abstaining)
• Agreed to cancel July 2022 meeting unless urgent matter arises

Planning Commission

The City Council will hold a special meeting and joint work session with the Planning Commission. The Council will consider a resolution to appropriate $1,500,000 for low-and moderate-income homeowner housing assistance. The joint session includes discussions on 5th Street design and VDOT project status.

• $1,500,000 grant for low-and moderate-income homeowner housing assistance
• 5th Street Design and Safety Improvements discussion
• VDOT Project Portfolio Status update

City Council

The City Council will hold a special meeting and joint work session with the Planning Commission. The council will consider a second reading of a resolution to appropriate $1,500,000 for housing assistance. The joint session includes discussions on 5th Street safety and VDOT project status.

• $1,500,000 appropriation for low-and moderate-income homeowner housing assistance
• 5th Street Design and Safety Improvements discussion
• VDOT Project Portfolio Status update

The Charlottesville City Council unanimously approved a resolution appropriating $1.5 million in public funds for the Charlottesville Homeownership Assistance Program (CHAP), which provides grants to low- and moderate-income homeowners facing rising costs. The program, effective July 1, 2022, offers grants ranging from $1,000 to $2,500 based on household income, with eligibility criteria including home value limits and residency requirements. The vote was 5-0.

• Approved $1.5M appropriation for housing assistance grants (5-0)
• Established CHAP grant amounts: $2,500 for income $0-$35k, $2,000 for $35k-$45k, $1,500 for $45k-$55k, $1,000 for $55k-$60k
• Set home value cap at $420,000 for eligibility
• Restricted grants to one per address and excluded those receiving elderly/disabled tax relief

General

The Parks and Recreation Advisory Board approved updated bylaws, keeping a designated student seat, removing a designated low-income seat, adding up to four new seats, and moving meetings to the third Thursday of each month. The board also received updates on aquatics programs, Smith Pool renovations, and the Tonsler Park planning process, and noted the city budget includes $105,000 for ash tree removal and $100,000 for tree planting.

• Approved meeting minutes
• Approved bylaws updates (keeping student seat, removing low-income seat, adding up to 4 seats, moving meetings to 3rd Thursday)
• Noted budget approval: $105,000 for ash tree removal and $100,000 for tree planting

Human Rights Commission

The commission will review minutes from the April 23, 2022, annual retreat. The meeting includes discussions regarding ad-hoc committee updates and the Strategic Action Plan for annual goals.

• Review of 04-23-2022 HRC Annual Retreat Minutes
• Ad-Hoc Committee updates
• Strategic Action Plan for annual goals discussion
• OHR Staff Report

The Human Rights Commission approved the April 24, 2022 retreat minutes with edits to standardize name references. The Commission discussed commemorating the fifth anniversary of the 2017 attacks, with general support for closing Heather Heyer Way to traffic for the day but opposition to closing parks. It also assigned retreat action items to subcommittees, including housing equity and community engagement.

• Approved 4/24/2022 retreat minutes with edits (5-0)
• Assigned retreat topics to subcommittees: Community Engagement, Housing Equity Assessment, Equity in City Government Review, HRC/OHR Capacity Expansion
• Discussed closing Heather Heyer Way to vehicular traffic for the 2017 anniversary; general approval, no formal vote
• Opposed closing parks for the anniversary, citing their role as community spaces
• Agreed to consider adding pedestrian safety as a human rights issue for future town halls

Neighborhood Development

This meeting is a site plan conference regarding the final site plan for Belmont Condominiums. The proposal includes 130 residential units and a new public road on 6.19 acres of property. The session allows the public to review plans and make suggestions during the planning stages.

• Proposed 130 residential units at Belmont Condominiums
• New public road off Carlton Avenue and Garden Street
• Development of 6.19 acres zoned NCC and R-2

Sister Cities Commission

The commission will review April 2022 meeting minutes and receive reports from the Secretary regarding membership and committee updates. Updates are scheduled for representatives from Winneba, Besancon, Poggio, and Huehuetenango. Committee reports will cover budget, grants, outreach, and education.

• Membership renewal and committee updates
• City representative updates (Winneba, Besancon, Poggio, and Huehuetenango)
• Report on the Bridge/Speak! Portrait Show
• Budget and finance updates

The minutes are largely procedural, with no formal votes or substantive decisions recorded. The commission discussed ongoing sister city relationships, upcoming events, and general administrative matters.

• No formal decisions or votes recorded

Board of Architectural Review

The Charlottesville Board of Architectural Review is reviewing two deferred applications for Certificates of Appropriateness. These include facade renovations at 310 East Main Street and modifications to the west elevation of 123 Bollingwood Road.

• Facade renovations/alterations at 310 East Main Street
• Modifications to the west elevation at 123 Bollingwood Road
• Approval of August 17, 2021 meeting minutes

The Board of Architectural Review approved two Certificates of Appropriateness. The first allows facade alterations at 310 East Main Street, including a decorative screen and new storefront, with conditions on materials and patterns. The second permits modifications to the west elevation of the Disney-Keith House at 123 Bollingwood Road, including a new sliding door and stoop. Both motions passed 8-0.

• Approved COA for facade alterations at 310 East Main St. (8-0)
• Approved COA for west elevation modifications at 123 Bollingwood Rd. (8-0)
• Approved consent agenda including August 17, 2021 minutes (8-0)

City Council

The City Council will hold public hearings regarding bond issuances and land acquisition for park and trail use. The agenda also includes several resolutions to appropriate state and federal funds for housing assistance and community programs.

• Public hearing on the issuance and sale of up to $26,000,000 in General Obligation Public Improvement Bonds
• Resolution for a $1,500,000 grant for housing assistance to low-and moderate-income homeowners
• Public hearing regarding land acquisition for park and trail use with Virginia Outdoors Foundation Grant funding
• Appropriation of $433,471 in CDBG funds for the FY 2022-2023 Annual Action Plan
• Resolution to appropriate $141,000 from the Virginia Housing Solutions Program for contracted services

The Charlottesville City Council approved a resolution authorizing up to $26 million in general obligation bonds for public improvement projects. The council also adopted the consent agenda, which included appropriations for the VIEW program, Child Abuse Prevention Month, and other grants. Several items were carried forward, including CDBG/HOME funding and a housing assistance grant.

• Approved $26M general obligation bond issuance (5-0)
• Adopted consent agenda including $38,025 VIEW program appropriation (5-0)
• Adopted consent agenda including $1,000 Child Abuse Prevention Month appropriation (5-0)
• Carried CDBG/HOME funding resolutions to June 6 consent agenda
• Carried $1.5M housing assistance grant to May 24 joint meeting
• Convened closed session for real property acquisition and police chief appointment (5-0)

Historic Resources Committee

The committee will discuss installing preliminary signage at Pen Park Cemetery to identify burials outside the cemetery walls. The meeting also includes updates on a downtown walking tour map and plans for engaging the Descendant Community regarding the Court Square/Slave Auction Block site.

• Discussion of preliminary signage for burials outside Pen Park cemetery walls
• Updates from the downtown walking tour map subcommittee
• Engagement of the Descendant Community for the Court Square/Slave Auction Block site
• Approval of April 2022 meeting notes

The Historic Resources Committee held a routine meeting with no formal votes on substantive items. Members discussed ongoing research on enslaved people at Court Square, progress on a downtown walking tour map, and proposed signage for Pen Park cemetery. The committee approved the agenda and April meeting notes unanimously.

• Approved meeting agenda (unanimous)
• Approved April meeting notes as amended (unanimous)

Police Civilian Oversight Board

The Police Civilian Oversight Board will discuss City Council operating procedures and receive an Executive Director's report. This report includes updates on complaint status, training plans, and summer internships. The meeting also features the introduction of a CPD 4th Amendment Analyst.

• Discussion of City Council operating procedures
• Introduction of Larry Jacobs, CPD 4th Amendment Analyst
• Executive Director's report on complaint status and training plans
• Progress update on committee formation
• Presentation of (tri)annual report

The Board unanimously approved the minutes and agenda, and discussed the status of its operating procedures, which have been submitted to City Council for the April 18th meeting. No formal decisions were made on complaints or new policies; the meeting focused on reports and planning.

• Approved meeting minutes (unanimous)
• Approved meeting agenda (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Charlottesville Planning Commission will hold public hearings on two special use permit applications for multifamily residential projects. The first seeks to build 119 units at 2005-2007 Jefferson Park Avenue and 104 Observatory Avenue, with increased density and height. The second proposes 7 units at 923 Harris Street, with a hearing to be repeated in June due to an advertising conflict. The commission will also review a new convenience store and gas canopy at 1150 5th Street SW.

• Special Use Permit SP22-00001 for 119-unit multifamily building at 2005-2007 Jefferson Park Ave and 104 Observatory Ave, requesting density increase from 21 to 70 DUA, height from 45 to 75 feet, rear setback reduction from 75 to 36 feet, and 22% parking reduction
• Special Use Permit SP22-00004 for 7-unit multifamily building at 923 Harris St, requesting density increase from 21 to 54 DUA
• Entrance Corridor Review for new convenience store and gas canopy at 1150 5th Street SW
• Consent agenda includes approval of minutes from July 13, 2021 regular meeting
• Future agenda items include zoning text amendments, rezoning at 0 Carlton Road, and special use permit for fire station on 250 Bypass

The Planning Commission voted 4-3 to recommend approval of a Special Use Permit for a 119-unit multifamily building at 2005/2007 Jefferson Park Avenue and 104 Observatory Avenue, allowing increased density, height, and reduced setbacks and parking. The Commission also approved a Certificate of Appropriateness for the project's entrance corridor impacts (7-0) and approved a separate convenience store/gas canopy at 1150 5th Street SW (6-0). The Harris Street SUP was deferred to June 2022 due to an advertising conflict.

• Recommended approval of SUP for 119-unit building at 2005/2007 JPA and 104 Observatory Ave (4-3)
• Approved Entrance Corridor Certificate of Appropriateness for JPA project (7-0)
• Approved Certificate of Appropriateness for convenience store/gas canopy at 1150 5th St SW (6-0)
• Deferred Harris Street SUP to June 2022 due to advertising conflict

General

The Charlottesville Electoral Board is meeting to discuss routine election administration matters, including ballot printing, redistricting, and preparation for upcoming elections. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Discussion of ballot printing
• Discussion of redistricting
• Discussion of election preparation

The Charlottesville Electoral Board unanimously approved a procurement action for KnowInk Poll Pad electronic pollbooks and two Poll Print ballot-on-demand printers, funded from the current fiscal year budget. The decision followed a vendor demonstration and discussion of the system's benefits for processing mail-in ballots and early voting. The board also discussed ongoing precinct boundary work and heard public comment about a potential polling place move.

• Approved procurement of KnowInk Poll Pad electronic pollbooks and two Poll Print printers (unanimous)
• Approved agenda without change (unanimous)
• Approved minutes of March 22, 2022 meeting (unanimous)

Tree Commission

The Tree Commission will introduce the new Urban Forester and hear the Heat Watch Charlottesville Report. The meeting also includes committee updates on zoning ordinances and upcoming tree planting events.

• Introduction of Urban Forester Steve Gaines
• Heat Watch Charlottesville Report presentation
• Review of zoning ordinance and Cville Plans Together schedule
• Update on Arbor Day tree planting at Clark School

City Council

The Charlottesville City Council will review ordinances regarding voter precinct locations and loan agreements. The council also plans to consider special use permits and funding appropriations from the Virginia Department of Social Services.

• Ordinance to move Central Absentee Voter Precinct from City Hall to CitySpace
• Amending the Friendship Court (Phase 1) Loan Agreement
• $38,025 appropriation for the VIEW Program
• Special Use Permit at 209 Maury Avenue
• Special Use Permit at 207 14th Street NW

The Charlottesville City Council denied a special use permit for a property at 207 14th Street NW, despite staff recommending approval, after the Planning Commission had voted 4-2 to deny it. The council also adopted the consent agenda, which included a special use permit for 209 Maury Avenue to increase density from 21 to 43 dwelling units per acre, and approved several other items. No other substantive decisions were made; the meeting included reports and a closed session.

• Denied special use permit at 207 14th St NW (3-2)
• Adopted consent agenda (5-0), including special use permit at 209 Maury Ave (density increase to 43 DUA)
• Approved ordinance moving Central Absentee Voter Precinct from City Hall to CitySpace (consent)
• Approved amendment to Friendship Court Phase 1 loan agreement, adding $394,841 (consent)
• Appropriated $38,025 for VIEW Program (consent)
• Appropriated $1,000 for Child Abuse Prevention Month (consent)
• Certified closed session (5-0)

Retirement Commission

The Retirement Commission will discuss the contribution rate for the 401a Plan for general employees and interest rates for member contributions. The meeting also includes a financial update and approval of March 2022 minutes.

• 401a Plan contribution rate for general employees
• Interest rate discussion for member contributions
• Financial update
• Review of members whose terms end in June

The Retirement Commission recommended changing contribution rates for general employees based on years of service, with rates rising from 8% to 10%. The motion passed with one opposing vote. The commission deferred a vote on the member contribution interest rate to the May meeting.

• Approved recommendation to City Manager for tiered contribution rates: 8% (0-4 yrs), 9% (5-9 yrs), 10% (10+ yrs) (1 opposed)
• Approved March 2022 meeting minutes unanimously
• Deferred vote on member contribution interest rate to May meeting

Parking Advisory Panel

The panel will review March parking utilization graphs and ticket issuance reports. Discussion includes the monthly parking rate increase approved for the FY23 budget. The meeting also covers scheduled repairs to the Water and Market St Garages.

• Monthly parking rate increase effective July 1
• Repairs to Water and Market St Garages starting July 2022
• Review of March parking lot and garage utilization graphs
• Review of March ticket issuance report

Social Services Advisory Board

The agenda consists of procedural items and departmental reports. The board will review reports from the Chair, Director, and members, and approve minutes from October 2021 and February 2022.

• Approval of October 2021 and February 2022 meeting minutes
• Members’ Report
• Chair’s Report
• Director’s Report

General

The Human Rights Commission is conducting an annual retreat to review work from 2021 and plan for the upcoming year. The session includes reviewing activities of both the HRC and the Office of Human Rights. Members will also focus on developing a strategic action plan and planning for future in-person meetings.

• Review of 2021 HRC work
• Review of 2021 OHR work
• Strategic planning for 2022 goals and action plans
• Planning for in-person meetings

Neighborhood Development

This meeting is a preliminary site plan conference for "The Vue from East Market." It provides the public an opportunity to review development plans and offer suggestions during the planning stages. The proposal includes 10 new townhomes on approximately 0.586 acres.

• Proposed construction of 10 new townhomes at 1101, 1105, 1107 E Market Street, and 206 11th Street NE
• Preliminary site plan conference for "The Vue from East Market"

Housing Advisory Committee

The meeting agenda consists of procedural items and general updates. The committee will hear updates from the City, County, and UVA, along with subcommittee reports.

• City update
• County/UVA update
• Subcommittee reports

General

The Charlottesville Sister Cities Commission will review updates regarding city representatives in Besancon, Poggio, and Huehuetenango. The meeting also includes discussions on budget funding and a vote on opening a Nextdoor account for outreach.

• Update on Kristen Szakos's trip to Besancon in May
• Report on the Storie Musicali program in Poggio
• Progress on financial support for the Poggio Music Contest Winner’s Trip
• Vote on opening a Nextdoor account for outreach
• Notice of open Commission seats starting June 2022

Board of Architectural Review

The Board of Architectural Review will review several applications for Certificates of Appropriateness. These include projects ranging from window replacements to new structures in historic districts. The board will also discuss a demolition extension related to the Courts Expansion at the Levy site.

• Gas pipe installation for a roof-top generator at 500 Court Square
• Storefront window replacement at 707 West Main Street
• Porch rehab and side addition at 313 Steephill Street
• Rear addition at 1901 East Market Street
• Discussion of demolition extension for the Courts Expansion – Levy site

The Board of Architectural Review approved a certificate of appropriateness for a gas pipe installation at 500 Court Square, with conditions on placement and color. It also approved a porch rehab and addition at 313 Steephill Street, and a rear addition at 1901 East Market Street. A storefront window replacement at 707 West Main Street was deferred after board members raised concerns about design compatibility.

• Approved gas pipe at 500 Court Square (6-0) with condition to mount next to downspout and submit color to staff
• Approved porch rehab and addition at 313 Steephill Street (6-0) allowing either of two designs
• Approved rear addition at 1901 East Main Street (6-0)
• Deferred storefront window replacement at 707 West Main Street (6-0) after board concerns
• Approved consent agenda item for new accessory structure at 864 Locust Avenue (6-0)
• Acknowledged support for archaeological excavations at courthouse site (6-0)

Electoral Board

The City of Charlottesville Electoral Board meeting scheduled for April 19, 2022, was cancelled. No business or discussion items were held.

• No items were scheduled due to the cancellation.

City Council

The City Council will review several funding allocations for affordable housing and infrastructure, including the Dairy Road Bridge Replacement. The agenda also includes a second reading of an ordinance to increase the city's meals tax. Additionally, members will discuss climate action and police oversight board procedures.

• $7,210,664.00 for Dairy Road Bridge Replacement project
• Ordinance to increase the city meals tax (2nd reading)
• Rezoning and $2.9 million sidewalk agreement for 240 Stribling Avenue
• $23,000,000 multifamily revenue bonds for Standard Midway Manor Venture LP
• Various allocations from the Charlottesville Affordable Housing Fund

General

The Parks and Recreation Advisory Board is reviewing administrative minutes and receiving information on various programs. No action items are scheduled for this meeting, but the board will receive updates on summer aquatics operations, Smith AFC, and Tonsler Park.

• Aquatics summer operations and programs update
• Smith AFC update
• Tonsler Park update
• Reports on Parks and Recreation facilities, programs, and projects

The Parks and Recreation Advisory Board approved its minutes with a spelling correction and reappointed Jeffrey Fracher. The board discussed updates on the Darden Towe project, Meade and Belmont playground renovations, CHS tennis courts, and bylaws, but took no formal votes on these items. No public matters were heard.

• Approved minutes with correction to 'Bennett's Village' spelling
• Reappointed Jeffrey Fracher (all in favor)

Police Civilian Oversight Board

The board will review the Executive Director's report regarding complaint status and training progress. The meeting also includes discussions on operating procedures, committee formation, and the triannual report.

• Executive Director's Report on complaints and training progress
• Selection of work-study student Ella Nelsen
• Status of Operating Procedures
• Committee Formation
• (Tri)annual Report review

The Charlottesville Police Civilian Review Board held two meetings in March 2022. At the March 23 special meeting, the board voted unanimously to approve its proposed Operating Procedures as amended, including a clause requiring board approval before the Executive Director declines an investigation and adopting the City Attorney's version of the Complaints Against Board Members article. The board also approved a special meeting on March 23 to finalize the document, with the goal of getting recommendations onto the City Council's April 4 agenda. No public comments were received at either meeting.

• Approved Operating Procedures as amended (unanimous)
• Approved special meeting on March 23 to finalize Operating Procedures (unanimous)
• Approved March 10 meeting minutes (unanimous)
• Approved March 10 agenda (unanimous)
• Approved March 23 agenda (unanimous)
• Adjourned March 10 meeting (unanimous)
• Adjourned March 23 meeting (unanimous)

Planning Commission

The Planning Commission and City Council are reviewing federal funding plans and several Special Use Permit applications. These include proposals for residential developments and a hotel conversion.

• CDBG and HOME funding totaling $518,047.88 for neighborhood improvements and housing
• Special Use Permit for 119 units at 2005 and 2007 Jefferson Park Avenue
• Special Use Permit to increase density at 209 Maury Avenue
• Special Use Permit for a 19-unit hotel at 207 14th Street NW

The Planning Commission recommended approval of a Special Use Permit for 209 Maury Avenue, allowing increased residential density from 21 to 43 dwelling units per acre, with conditions including a new sidewalk and a master parking plan. The Commission recommended denial of a Special Use Permit for a hotel at 207 14th Street NW, citing the loss of 21 affordable housing units. A third application for 2005 Jefferson Park Avenue was deferred at the applicant's request. The Commission also recommended approval of the CDBG/HOME funding plan for FY22-23.

• Recommended approval of CDBG/HOME 4th Year Action Plan FY22-23 (6-0)
• Recommended approval of SUP for increased density to 43 DUA at 209 Maury Avenue (6-0)
• Recommended denial of SUP for hotel conversion at 207 14th Street NW (4-2)
• Deferred SUP application for 2005 Jefferson Park Avenue at applicant's request

City Council

The Charlottesville City Council is meeting to approve the Fiscal Year 2023 budget and annual appropriation of funding. The council will also establish the Annual Tax Levy for Tax Year 2022 and consider an ordinance to increase the meals tax.

• Approval of FY 2023 budget and annual appropriation of funding
• Establishment of the Annual Tax Levy for Tax Year 2022
• Ordinance to increase the meals tax (first of two readings)
• Establishment of the 2022 Tax Year Tax Relief Percentage

The City Council unanimously adopted the FY2023 budget and annual appropriation, as well as the 2022 tax levy ordinance, both by 5-0 votes. The Council also approved a resolution setting the personal property tax relief rate at 32% for vehicles valued over $1,000 and 100% for vehicles valued at $1,000 or less. A proposed meals tax increase from 6% to 6.5% was added to the agenda and carried to a second reading at the April 18 meeting.

• Adopted FY2023 budget and annual appropriation (5-0)
• Adopted 2022 annual tax levy ordinance (5-0)
• Approved personal property tax relief rate of 32% for vehicles over $1,000 and 100% for vehicles $1,000 or less (5-0)
• Added and carried first reading of meals tax increase from 6% to 6.5% to April 18 meeting

Historic Resources Committee

The Charlottesville Historic Resources Committee is hosting a sponsored lecture by Dr. Anne C. Bailey regarding the history of slave auctions. No other business items are listed on this agenda.

• Lecture: 'Remembering the Victims of Slave Auctions' by Dr. Anne C. Bailey

Historic Resources Committee

The committee will discuss engaging the Descendant Community regarding the Court Square/Slave Auction Block site. Members will also receive updates on the Downtown Walking Tour Map from a subcommittee. The meeting includes a discussion to assess and revise HRC meeting procedures.

• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Downtown Walking Tour Map updates
• Review of HRC meeting procedures
• Approval of March 2022 Meeting Notes

The Historic Resources Committee approved its agenda and March 2022 meeting notes unanimously. No public comment was received. The committee discussed ongoing descendant community engagement for the Court Square/Slave Auction Block site, including a lecture by Dr. Anne Bailey and research by UVA graduate students. They also held a work session on the downtown walking tour map and discussed meeting procedures and staff updates on the new courthouse project.

• Approved agenda (unanimous)
• Approved March 2022 meeting notes (unanimous, with Mason and Keller abstaining)

City Council

The City Council is conducting a work session to conclude the FY2023 budget process. This meeting serves as a final wrap-up of budget development discussions.

• FY2023 Budget Wrap Up work session

The City Council held a budget work session to review the FY2023 proposed budget and Capital Improvement Plan amendments, discussing funding scenarios for projects like school reconfiguration and affordable housing. No formal decisions or votes were made during the session; councilors provided feedback and reached consensus on some decision points. Public comments were heard on topics such as tree planting, affordable housing, and tax rates.

• No formal votes taken during budget work session
• Council reviewed FY2023 budget and CIP amendments
• Discussed potential funding for school reconfiguration, Stribling Avenue sidewalk, Meadowcreek trail, and housing projects
• Heard update on Jefferson School African American Heritage Center lease renewal

Tree Commission

The Charlottesville Tree Commission will review updates on the Urban Forester position and the Canopy Study. The meeting includes a presentation regarding Public Utilities’ Energy Saving Trees Program. Members will also discuss arbor day activities and upcoming meetings with city staff.

• Presentation on Public Utilities’ Energy Saving Trees Program
• Update on Urban Forester recruitment and Canopy Study status
• Committee reports on Education, Advocacy, and Arbor Day
• Meeting with NDS and Public Works regarding zoning ordinance and Comp Plan

City Council

The City Council will hold public hearings on the FY2023 budget and a proposed increase to the local meal tax from 6% to 6.5%. The meeting also includes discussions on affordable housing and several funding appropriations for community programs.

• $7,210,664.00 appropriation for Dairy Road Bridge Replacement
• Proposed increase of the local meal tax from 6% to 6.5%
• Rezoning and special use permit requests for 1613 Grove Street Extended
• $425,000 allocation for CRHA South Phase Two via CAHF funds
• $200,000 appropriation for COVID Homelessness Emergency Response Program (CHERP)

The Charlottesville City Council approved a rezoning, special use permit, and critical slope waiver for the 1613 Grove Street Extended property, allowing construction of four low-rise apartment buildings with up to 43 dwelling units per acre. The votes were 4-1, with Councilor Payne dissenting. The Council also approved resolutions to restructure the Housing Advisory Committee and establish a new Charlottesville Affordable Housing Fund Committee, both by 5-0 votes. Several other items, including the FY2023 budget and a meals tax increase, were carried to future meetings.

• Adopted rezoning of 1613 Grove St. from R-2 to R-3 (4-1)
• Approved special use permit for 43 dwelling units per acre at 1613 Grove St. (4-1)
• Granted critical slope waiver for 1613 Grove St. (4-1)
• Approved restructuring of Housing Advisory Committee (5-0)
• Established Charlottesville Affordable Housing Fund Committee (5-0)
• Adopted consent agenda including $536,553.97 ARPA appropriation (5-0)
• Carried FY2023 budget and meals tax increase to April 12 special meeting
• Carried CAHF award recommendations to April 18 consent agenda

City Council

The City Council will hold a public hearing for the FY2023 City Budget and consider an amendment to increase the local meal tax. The agenda also includes several resolutions to appropriate various grant and state funds for housing, infrastructure, and community programs.

• Proposed increase of the local meal tax from 6% to 6.5%
• Appropriation of $7,210,664.00 for Dairy Road Bridge Replacement
• Public hearing for the FY2023 City Budget and annual appropriation
• Rezoning and special use permit requests for 1613 Grove Street Extended
• Allocation of $425,000 in CAHF funds for CRHA South Phase Two

City Council

The Charlottesville City Council is holding a two-day retreat. The agenda consists of facilitated discussions regarding city goals, strategies, and priorities.

• Discussion of city goals and strategies
• Identification of priorities and actionable items

City Council

The City Council is holding a two-day retreat focused on facilitated discussions regarding city goals and strategies. The agenda includes identifying consensus for priorities and actionable items.

• Discussion of City Council goals and strategies
• Identification of priorities and actionable items

Towing Advisory Board

The Towing Advisory Board will review proposed ordinance revisions provided by the city attorney office. Members will also discuss complaints regarding towing on private lots and identify lots with non-compliant signage. Additionally, the board will discuss a potential next audit of towing operations.

• Review of proposed ordinance revisions from the city attorney office
• Discussion of complaints regarding towing activity on private lots
• Identification of lots with non-compliant signage for recommendation
• Discussion of a potential next audit of towing operations

City Council

The City Council is conducting a work session regarding the FY2023 Budget and the Capital Improvement Program. This meeting is being held electronically in accordance with local ordinance.

• FY2023 Budget - Capital Improvement Program work session

The City Council held a budget work session to discuss the proposed FY2023-27 Capital Improvement Program (CIP), including Planning Commission recommendations and potential amendments. No formal votes or decisions were made; the session was for discussion and feedback. Councilors agreed to submit last-minute change requests by April 4.

• No formal decisions or votes taken during the work session
• Council agreed to send last-minute change requests by April 4

Housing Advisory Committee

The HAC Policy Subcommittee will review Virginia statutes regarding real estate tax deferrals and income tax exemptions. The meeting includes discussions on documentation requirements and program elements for low-income homeowners and landlords.

• Overview of real estate tax deferral programs for low-income owners and landlords
• Discussion of partial income tax exemptions for property improvements in designated zones
• Review of assessment reductions for landlords renting to low-income tenants
• Discussion regarding required documentation for program applicants

Housing Advisory Committee

The Housing Advisory Committee Allocations Subcommittee is meeting to review 2022 CAHF applications. The agenda also includes reviewing minutes and providing an opportunity for public comment.

• Review of 2022 CAHF Applications

Human Rights Commission

The Human Rights Commission Community Engagement Committee is hosting a town hall to collect public feedback. The meeting focuses on gathering comments regarding emergency housing and the quality of affordable, public, and subsidized housing.

• Public discussion regarding emergency housing
• Public discussion regarding quality of affordable, public, and subsidized housing

Retirement Commission

The Retirement Commission will discuss the oversight of Defined Contribution plans. The meeting also includes a discussion regarding the contribution rate for the 401a Plan for general employees.

• Oversight of Defined Contribution plans
• Contribution rate for 401a Plan for general employees
• Approval of February 2022 meeting minutes

The Retirement Commission approved a motion to temporarily transition assets managed by Allspring to the SSGA index fund until a new Large Cap Growth fund manager is selected. The Commission also decided that HR staff will continue daily administration of the 401a and 457b plans, with the full Commission overseeing investments. A proposal to increase the General Employee 401a contribution rate from 8% to 10% for employees with 10+ years of service was discussed but not decided, with more information requested for the next meeting.

• Approved temporary transition of Allspring assets to SSGA index fund (unanimous)
• Decided HR staff continues daily administration of 401a/457b plans; Commission oversees investments
• Tabled 401a contribution rate increase proposal (8% to 10%) pending more information

City Council

The City Council held a community budget forum for the FY2023 budget, hearing public comments on school reconfiguration, tax increases, affordable housing, and other priorities. Council affirmed that the $10 million per year recommendation for affordable housing is a commitment, not just a goal. No formal votes were taken; the meeting was for public input and budget discussion.

• Affirmed $10M/year affordable housing as a commitment (unanimous consensus)
• Heard public comments on FY2023 budget, including school reconfiguration and tax increases
• Discussed potential $0.10 real estate tax increase and 0.5% meals tax increase (no vote)
• Received police department budget briefing, noting 27 vacant positions

Police Civilian Oversight Board

The Police Civilian Oversight Board held a special meeting on March 23, 2022. The agenda included a discussion regarding proposed operating procedures and public comments.

• Discussion of Proposed Operating Procedures

Electoral Board

The Charlottesville Electoral Board will discuss HART election equipment upgrades and staff training. The agenda also includes a review of the VEBA annual meeting and a registrar meeting with Dem Tech.

• HART Election Equipment Upgrade and Staff Training
• Registrar Meeting with Dem Tech
• VEBA Annual Meeting Review

Community Development Block Grant Task Force

This meeting covers CDBG background information and a review of scores. Public comment is also part of the agenda.

• CDBG background
• Review of scores

City Council

The City Council will hold public hearings regarding the first FY2023 budget and real estate tax rate. The agenda includes several funding appropriations for transit, flood resilience, and homelessness programs. Additionally, the council will consider rezoning requests for Grove Street Extended and Stribling Avenue.

• Public hearing for the FY2023 budget and real estate tax rate
• $2.9 million infrastructure agreement with Belmont Station, LLC for a sidewalk on Stribling Avenue
• Rezoning request for 1613 Grove Street Extended
• $980,599 appropriation for Charlottesville Area Transit
• $200,000 appropriation for the COVID Homelessness Emergency Response Program (CHERP)

City Council

The City Council will hold public hearings regarding the first FY2023 Budget and the Real Estate Tax Rate. The agenda includes several funding appropriations for transit, flood resilience, and homelessness programs. Additionally, the council will consider rezoning requests for properties on Grove Street Extended and Stribling Avenue.

• Public hearing for the first FY2023 Budget and Tax Rate
• $2.9 million infrastructure funding agreement with Belmont Station, LLC for a sidewalk on Stribling Avenue
• Rezoning request and special use permit for 1613 Grove Street Extended
• $980,599 appropriation to Charlottesville Area Transit from the Virginia Department of Rail and Public Transportation
• $200,000 appropriation for the COVID Homelessness Emergency Response Program Funding (CHERP)

City Council

The City Council will conduct a work session regarding the FY2023 budget for outside and nonprofit agencies. The meeting is being held electronically.

• FY2023 Budget Work Session – Outside and Nonprofit Agencies

The City Council held a budget work session to discuss proposed FY2023 funding for outside and nonprofit agencies, including the Vibrant Community Fund (VCF) process. No formal votes or decisions were made; the session was informational, with staff presentations and public comments. Council requested follow-up reports on equity agreements and other lease agreements.

• No formal decisions made; budget work session only
• Requested staff report on 'Equity Agreement' for JSAAHC
• Requested staff report on lease, rental, and property agreements

Human Rights Commission

The Human Rights Commission is meeting to handle administrative planning and document drafting. The agenda includes reviewing proposed changes to the Commission's rules and procedures and discussing the draft 2020 annual report.

• Proposed revisions to HRC Rules & Procedures
• Review of draft CY2020 HRC & OHR Annual Report
• Planning for the April 23, 2022, HRC Retreat
• Planning for the March 24, 2022, Town Hall Meeting
• Approval of February 2022 meeting minutes

The Human Rights Commission approved minutes from its February 17 regular meeting and February 22 housing panel discussion. The commission discussed but did not vote on proposed changes to its rules of procedure, and made plans for an upcoming Town Hall meeting focused on emergency housing and affordable public/subsidized housing.

• Approved minutes from 2/17/2022 regular meeting (7-0, 2 abstentions)
• Approved minutes from 2/22/2022 housing panel discussion (6-0, 3 abstentions)
• Decided Town Hall will use webinar format with 45 minutes per topic and 3-minute speaker limit
• Selected emergency housing and quality of affordable public/subsidized housing as Town Hall topics
• Commissioners assigned to draft revised rules of procedure and contact training providers

Housing Advisory Committee

The Housing Advisory Committee and its Allocations Subcommittee will hold virtual meetings on March 16, 2022. The subcommittee plans to review 2022 CAHF applications, while the full committee will receive city and county/UVA updates.

• Review of 2022 CAHF Applications
• City Update
• County/UVA Update
• Subcommittee Reports

Board of Architectural Review

The Board of Architectural Review will consider applications for landscaping and storefront replacements. The meeting also includes preliminary discussions on several property projects and a work session regarding zoning ordinance revisions.

• Landscaping at 1835 University Circle
• Storefront replacement at 223 East Main Street
• New residential building discussion at 1301 Wertland Street
• Proposed mural at 111 14th Street NW
• Zoning Ordinance Revisions work session

The Board of Architectural Review approved the consent agenda, including minutes from July 2021 and January 2022 meetings and two certificates of appropriateness, with three edits to the July 2021 minutes. The board also held preliminary discussions on several projects, including a new residential building at 1301 Wertland Street, window replacements at 32 University Circle, a rear addition at 1901 East Market Street, and a proposed mural at 111 14th Street NW. No formal decisions were made on these preliminary items.

• Approved consent agenda with three edits to July 2021 minutes (7-0)
• Approved Certificate of Appropriateness BAR 22-03-01 for landscaping at 1835 University Circle
• Approved Certificate of Appropriateness BAR 20-03-02 for storefront replacement at 223 East Main Street

Historic Resources Committee

The committee will discuss engaging the Descendant Community regarding the Court Square/Slave Auction Block site. The agenda also includes a work session on updates for the Downtown Walking Tour Map.

• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Downtown Walking Tour Map Work Session
• Approval of January and February 2022 meeting notes

The Historic Resources Committee approved a contribution from Preservation Piedmont for an upcoming lecture by Dr. Anne Bailey on April 12. The committee also approved the agenda and amended meeting notes for January and February 2022. No other substantive decisions were made; the meeting focused on updates and planning for the lecture and walking tour map.

• Approved agenda with added discussion item (unanimous)
• Approved amended January and February 2022 meeting notes (unanimous)
• Approved Preservation Piedmont contribution for April 12 lecture (unanimous)

Sister Cities Commission

The Travel Scholarship Committee met via Zoom to discuss travel scholarship review criteria. The committee also reviewed scholarship applications.

• Discussion of travel scholarship review criteria
• Review of scholarship applications

General

The Parks and Recreation Advisory Board will address board re-appointments and review the February 10, 2022, minutes. The agenda also includes information on facility reports and updates to bylaws.

• Board re-appointment
• Bylaws update
• Reports on Parks and Recreation facilities, programs, and projects

City Council

The City Council will conduct a work session regarding the FY2023 budget. The discussion will focus on city expenses and revenues.

• FY2023 Budget Work Session – Expenses and Revenues

The City Council held a budget work session, reviewing a 12.46% balanced budget increase. Council agreed to advertise a 0.5% meals tax increase for further discussion during budget work sessions. No final budget decisions were made; the session was procedural, with future work sessions and public hearings scheduled.

• Agreed to advertise 0.5% meals tax increase for further discussion (unanimous)
• Discussed budget increase of 12.46% over prior year (no vote)
• Reviewed major expenditure drivers including COLA, fixed costs, and school funding (no vote)
• Discussed staff vacancies and hiring needs (no vote)
• Requested tax increase scenarios and school renovation options (no vote)

Police Civilian Oversight Board

The board will review the Executive Director's report covering complaints, training, and auditing updates. Members will also discuss operating procedures for committees and peaceful assembly monitoring.

• Status of complaints update
• Proposed training curriculum
• Update on funding and process for recommended auditing
• Procedures for forming committees and advisory panels
• Peaceful assembly monitoring procedures

The Charlottesville Police Civilian Review Board met virtually and approved its minutes and amended agenda unanimously. The board received a report on complaints (two closure letters, one pending inquiry), discussed a June 2020 report recommending audits of police activities, received FOIA training, and debriefed a mock hearing. No formal decisions were made on these topics; the board also discussed its FY22 budget and operating procedures.

• Approved meeting minutes (unanimous)
• Approved agenda as amended to add 'new business' section (unanimous)
• Extended meeting by 30 minutes (unanimous)
• Adjourned meeting at 8:40 PM (unanimous)

Charlottesville Economic Development Authority

The authority will discuss the FY23 budget and receive a presentation from BEACON. The meeting also includes a review of the OED 2021 Annual Report.

• FY23 Budget discussion
• BEACON presentation
• OED 2021 Annual Report review
• Approval of February 8, 2021 meeting minutes
• January 2022 Treasurer's Report

The Charlottesville Economic Development Authority approved the February 8, 2022 meeting minutes and the January 2022 Treasurer Reports. The board also approved the proposed FY23 budget, which includes flexibility for new projects such as the BEACON shared-use commercial kitchen incubator. The meeting was held virtually via Zoom, with no public comments.

• Approved February 8, 2022 meeting minutes (unanimous)
• Approved January 2022 Treasurer Reports (unanimous)
• Approved proposed FY23 budget (unanimous)

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider applications for property at 1613, 1611, and 0 Grove Street. The proposal seeks rezoning from R-2 to R-3, a Special Use Permit, and a Critical Slope Waiver for up to 28 apartment units. The plan includes a $48,000 cash contribution for Fifeville pedestrian improvements and mandates that 28% of units be affordable.

• Rezoning from R-2 to R-3 at 1613, 1611, and 0 Grove Street
• Special Use Permit for up to 28 dwelling units
• Critical Slope Waiver request
• $48,000 cash contribution for Fifeville pedestrian improvements
• Requirement that 28% of dwellings be affordable units

The Planning Commission voted to recommend approval of a rezoning, special use permit, and critical slope waiver for a proposed 28-unit multifamily development at 1613, 1611, and 0 Grove Street. The rezoning and special use permit were each approved by a 4-3 vote, and the critical slope waiver was approved 5-2. The recommendation will be forwarded to City Council for final action.

• Recommended approval of rezoning from R-2 to R-3 for 1613, 1611, and 0 Grove Street (4-3)
• Recommended approval of special use permit for up to 43 dwelling units per acre (4-3)
• Recommended approval of critical slope waiver (5-2)
• Approved consent agenda including minutes from June 29, 2021 and February 8, 2022 (7-0)

City Council

The City Council will review presentations for the proposed FY2023 City Budget and the adopted FY2023 Charlottesville City Schools budget. The council will also consider several funding appropriations and a special use permit.

• Appropriating $625,000 to a new Collective Bargaining Project account
• Presentation of the proposed FY2023 City Budget
• Presentation of the FY2023 Adopted Budget from Charlottesville City Schools
• Approving a Special Use Permit at 2116 Angus Road
• Appropriating $980,599 to Charlottesville Area Transit

The Charlottesville City Council approved a $625,000 appropriation for a collective bargaining project, a special use permit for increased residential density at 2116 Angus Road, and an ordinance amending the continuity of government ordinance. The council also adopted the consent agenda and received presentations on the FY2023 school and city budgets.

• Approved $625,000 appropriation for collective bargaining project (5-0)
• Approved special use permit for 6 additional residential units at 2116 Angus Road (5-0)
• Approved amended continuity of government ordinance for six months (5-0)
• Adopted consent agenda including collective bargaining appropriation and other items (5-0)
• Moved Cville Plans Together appropriation to March 21 consent agenda
• Moved CAT state funding appropriation to March 21 consent agenda

City Council

The City Council will review presentations on the proposed FY2023 City Budget and the adopted FY2023 School Budget. The council will also consider several funding resolutions, including allocations for transit and a new collective bargaining account. Additionally, an ordinance regarding the Central Absentee Voter Precinct location is up for consideration.

• $625,000 appropriation for a new Collective Bargaining Project account
• Presentation of the proposed FY2023 City Budget
• $980,599 appropriation for Charlottesville Area Transit
• Special Use Permit at 2116 Angus Road
• Relocation of Central Absentee Voter Precinct to CitySpace

The Charlottesville City Council approved a consent agenda that included reallocating $625,000 to a new Collective Bargaining Project account, and separately approved a special use permit for increased residential density at 2116-2118 Angus Road. The council also approved an ordinance amending the Continuity of Government Ordinance for a six-month period. Two funding resolutions were carried to the March 21 consent agenda for second reading.

• Adopted meeting agenda (5-0)
• Adopted consent agenda including $625,000 appropriation to Collective Bargaining Project account (5-0)
• Approved special use permit for increased residential density at 2116-2118 Angus Road (5-0)
• Approved ordinance amending Continuity of Government Ordinance for six months (5-0)
• Certified closed session compliance (5-0)
• Carried Cville Plans Together appropriation of $188,810 to March 21 consent agenda
• Carried CAT appropriation of $980,599 to March 21 consent agenda

Tree Commission

The commission will review staff reports on new tree planting, a canopy study, and a Mall Tree Study. The meeting includes an annual presentation to the City Council and a report on the Public Utilities’ Energy Saving Trees Program. Committee updates will also cover Arbor Day and upcoming zoning ordinance discussions.

• Mall Tree Study
• Urban Canopy Study
• Annual Presentation to City Council
• Public Utilities’ Energy Saving Trees Program presentation
• Zoning ordinance and Comprehensive Plan updates

Retirement Commission

The Retirement Commission will receive information regarding 401a and 457b plans. Presentations are scheduled from MissionSquare regarding the role of record keeper and from Barry Schmitt regarding the role of advisor. The commission will also hold a closed session to discuss investment strategies.

• Approval of January 2022 meeting minutes
• Information on 401a and 457b plans
• Presentation from MissionSquare regarding record keeper role
• Presentation from Barry Schmitt regarding advisor role
• Closed session discussion of investment strategies

The Charlottesville Retirement Commission met on February 23, 2022, and approved the minutes from the January 2022 meeting. Members received presentations on the City's 401a and 457b plans, recordkeeping services, and investment advisory roles, followed by fiduciary training. The commission voted unanimously to initiate a competitive search for a Large Cap Growth fund manager. The meeting also included a closed session to discuss investment strategies, as permitted by Virginia law.

• Approved January 2022 meeting minutes (unanimous)
• Approved motion to initiate competitive search for Large Cap Growth fund manager (unanimous)
• Certified closed session compliance with Virginia FOIA (unanimous)

City Council

The City Council will consider a $625,000 appropriation for a new collective bargaining project account. The agenda also includes an ordinance to reduce the speed limit on 5th Street S.W. and a presentation regarding rising vehicle valuations.

• Appropriation of $625,000 to a new Collective Bargaining Project account
• Ordinance to reduce the speed limit on 5th Street S.W.
• Appropriation of $209,444 for the Runaway Emergency Shelter Program Grant
• Appeal regarding 605 Preston Place and BAR approval
• Presentation on rising vehicle valuations from the Commissioner of the Revenue

The Charlottesville City Council voted 5-0 not to adopt a proposed collective bargaining ordinance received on October 29, 2021, but approved a separate resolution affirming its intention to explore implementation of collective bargaining for City employees. The City Manager will compile information and analysis on pay, benefits, and working conditions for fire, police, and transit employees, and will bring the topic back for Council review in 90 days. The Council also approved a resolution to begin regular meetings at 4:00 p.m. and adopted the consent agenda, which included appropriating $209,444 for the Runaway Emergency Shelter Program and approving a minor amendment to the CDBG Action Plan.

• Voted 5-0 NOT to adopt the proposed Collective Bargaining Ordinance received on October 29, 2021.
• Approved a resolution affirming City Council's intention to explore implementation of collective bargaining for City employees.
• Approved a resolution amending the 2022 regular meeting schedule to begin meetings at 4:00 p.m.
• Approved amendments to the City Council Rules and Procedures governing how meetings are conducted.
• Adopted the consent agenda, including minutes, a speed limit reduction on 5th Street S.W., and a $209,444 appropriation for the Runaway Emergency Shelter Program.
• Reaffirmed the Board of Architectural Review's approval of a Certificate of Appropriateness for the project at 605 Preston Place.
• Voted to carry a resolution appropriating $625,000 for a Collective Bargaining Project account to the consent agenda for March 7.
• Convened in closed session to discuss the performance of a board/commission member and pending litigation.

Human Rights Commission

The Human Rights Commission will hold a panel discussion regarding public and subsidized housing. The Public Housing Association of Residents and Legal Aid Justice Center is scheduled to present information related to the availability and conditions of subsidized housing.

• Presentation on subsidized housing availability and conditions by the Public Housing Association of Residents and Legal Aid Justice Center

The Human Rights Commission held a virtual meeting featuring a presentation from the Public Housing Association of Residents (PHAR) and the Legal Aid Justice Center (LAJC) on conditions and availability in subsidized housing. No formal decisions were made; the Commission discussed future actions, including taking the information to its annual retreat and pressing City Council on housing issues. Public comment included concerns about affordability, education, and zoning.

• Heard presentations from LAJC and PHAR on subsidized housing conditions and tenant rights.
• Discussed the upcoming expiration of the HAP contract for Midway Manor and the need to keep residents informed.
• Noted that the Commission will use meeting information at its annual retreat to decide on issues to press Council about.
• Agreed to consider pushing the City for a clear definition of 'affordable housing'.
• Discussed the possibility of inviting residents from South 1st St to explain their housing research to the Commission.

Board of Zoning Appeals

The Board of Zoning Appeals is considering a variance request for the property at 518 Park Plaza. The applicant seeks to reduce the required rear yard setback from five feet to one foot. This change would allow for a new accessory structure in a small flat area of a terraced backyard.

• Variance request (BZA 22-02-001) at 518 Park Plaza to reduce rear yard setback from five feet to one foot

The Board of Zoning Appeals approved a variance request (BZA 22-02-001) for 518 Park Plaza, allowing a rear yard setback reduction from five feet to one foot for a new two-story accessory structure. The structure was already built in the same footprint as a pre-existing shed. The motion passed 3-0.

• Approved variance BZA 22-02-001 for 518 Park Plaza, reducing the required rear yard setback from 5 feet to 1 foot for a new accessory structure.
• The variance allows the structure, already constructed, to remain in the same footprint as a pre-existing shed from the 1920s.
• The motion to approve was made by Mr. Morril, seconded by Mr. Ahmed, and passed 3-0.

Human Rights Commission

The commission will review the January 20, 2022, meeting minutes and discuss updates regarding a letter to Council about COVID-19 conditions at ACRJ. The agenda also includes discussions on rule amendments and planning for upcoming public events.

• Review of January 20, 2022, meeting minutes
• Updates regarding letter to Council regarding COVID-19 conditions at ACRJ
• HRC Rules and Procedures amendments
• Planning for Public and Subsidized Housing Panel Discussion
• Planning for Town Hall Meeting

Housing Advisory Committee

The agenda consists of procedural items and routine updates. The committee will hear updates from the City, County, and UVA, and receive subcommittee reports.

• City update
• County/UVA update
• Subcommittee reports

Community Development Block Grant Task Force

The Community Development Block Grant/HOME Taskforce meeting consists of procedural items including CDBG background information and scores. The agenda does not list specific projects or decisions.

• CDBG background discussion
• Review of scores

Parking Advisory Panel

The panel will discuss a proposed increase to monthly parker rates and upcoming repairs to the Water and Market St Garages starting in July 2022. The meeting also includes reviews of January parking utilization and ticket issuance reports.

• Proposed monthly parker rate increase
• Planned repairs to Water and Market St Garages beginning July 2022
• Review of January parking lot and garage utilization graphs
• Review of January Ticket Issuance report

Sister Cities Commission

The commission will review 2022 grant proposals and discuss guidelines for sponsorships and travel scholarships. The meeting also includes updates from city representatives and various committees.

• Review of 2022 Grant Proposals
• Discussion of sponsorship guidelines and travel scholarship processes
• Brochure proposal by Sylvia New Strawn
• Updates from Winneba, Besancon, Poggio, and Huehuetenango representatives

The Charlottesville Sister Cities Commission approved new Travel Scholarship guidelines, setting a maximum scholarship of $1,000 per applicant and a $5,000 annual cap. The motion passed with one abstention. The commission also approved the grants committee's funding recommendations for three 2022 grant proposals. A deadline of May 31, 2022 was set for grantees to request reimbursement of unspent funds.

• Approved January meeting minutes as written.
• Approved the grants committee's funding recommendations for 2022 grant proposals.
• Set a May 31, 2022 deadline for grantees to request reimbursement of unspent funds.
• Approved Travel Scholarship guidelines with a $1,000 maximum per applicant and a $5,000 annual cap (passed with one abstention).
• Agreed the Winneba Foundation will serve as fiscal sponsor for the initial round of travel scholarships, without a fee.
• Formed a subcommittee to review travel scholarship applications and select recipients.

Board of Architectural Review

The Board of Architectural Review will consider several applications for exterior alterations, including fencing and play structures. The board will also review a special use permit to change an apartment building on 14th Street NW into a hotel.

• Special Use Permit for hotel use at 207 14th Street, NW
• New courthouse building project at 350 Park Street
• Pool house removal and additions at 540 Park Street
• Facade renovations at 310 East Main Street
• Fencing and landscape at 413 Ridge Street

The Board of Architectural Review approved a Certificate of Appropriateness for 540 Park Street, allowing demolition of the existing pool house, construction of a new pool house, alterations to the rear addition, porch screening, and a new landscape plan. The board also approved the consent agenda, which included several other certificates of appropriateness and a special use permit recommendation. Two applications were deferred: one for facade renovations at 310 East Main Street and one for a new courthouse building at 350 Park Street. The board held preliminary discussions on two new residential projects.

• Approved the consent agenda, including certificates of appropriateness for 617 Park Street, 413 Ridge Street, 511 N 1st Street, and a special use permit recommendation for 207 14th Street NW, by a 9-0 vote.
• Approved the application for 540 Park Street to demolish the pool house, construct a new pool house, alter the rear addition, add porch screening, and execute a landscape plan, by a 9-0 vote.
• Deferred the application for facade renovations at 310 East Main Street to a later date, by a 9-0 vote.
• Deferred the application for a new courthouse building at 350 Park Street to a later date, by a 9-0 vote.
• Held a preliminary discussion on a proposed new residence at 0 Preston Place.
• Held a preliminary discussion on a proposed new residential building at 1301 Wertland Street.

Historic Resources Committee

The committee will review a progress report regarding the engagement of the Descendant Community for the Court Square/Slave Auction Block site. The meeting also includes a work session for updates from the downtown walking tour map subcommittee.

• Progress report on community engagement for Court Square/Slave Auction Block site
• Updates from the downtown walking tour map subcommittee

The Historic Resources Committee discussed and provided feedback on a report to City Council regarding the Court Square/Slave Auction Block site, emphasizing precise language and proper credits. They also reviewed progress on a downtown walking tour map and received updates on other projects. No formal decisions were made.

• Approved meeting agenda (unanimous)
• Discussed report to City Council on slave auction block site
• Reviewed downtown walking tour map progress

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will review minutes from January 13, 2022, and address board re-appointments. The meeting also includes information regarding athletic updates during COVID and progress on parks and recreation facilities, programs, and projects.

• Board Re-appointment
• Athletic Updates during COVID
• Updates on Parks and Recreation facilities, programs and projects
• Bylaws Update

Police Civilian Oversight Board

The Police Civilian Review Board will review the Executive Director's report regarding complaint status and finance. The meeting also includes discussions on FOIA training and progress on operating procedures.

• Status of complaints
• June 2020 Report recommendations for auditing
• CPD Annual Expenditures
• Progress on Operating Procedures
• FOIA training and discussion

The Police Civilian Oversight Board elected William Mendez as Chair and James Watson as Vice Chair, with Nancy Carpenter abstaining both times. The board also adopted a backlog of 2021 minutes and heard public comments calling for some members to step down. No other substantive decisions were made; most items were discussions or updates.

• Elected William Mendez as Chair (4-0-1)
• Elected James Watson as Vice Chair (4-0-1)
• Adopted backlog of 2021 minutes (October-December) unanimously

Electoral Board

The Charlottesville Electoral Board meeting includes discussions regarding a redistricting update and the reappointment of election officers. The agenda also includes the adoption of minutes and public comments.

• Redistricting update
• Reappointment of election officers

General

The Charlottesville Economic Development Authority will host a presentation from Friends of Downtown Cville. The agenda also includes the review of previous meeting minutes and treasurer's reports.

• Presentation by Friends of Downtown Cville
• Approval of December 14, 2021, meeting minutes
• Review of November and December 2021 Treasurer’s Reports

The Charlottesville Economic Development Authority met virtually and approved the December 14, 2021 meeting minutes and the November and December 2021 Treasurer Reports. The board also heard a presentation from Michael Caplin of the Friends of Cville about their privately funded vision for the downtown mall. No other substantive decisions were made.

• Approved December 14, 2021 meeting minutes (unanimous)
• Approved November and December 2021 Treasurer Reports (unanimous)

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider a Special Use Permit for 2116 Angus Road. The applicant proposes redeveloping an existing office building into up to six residential units, which would increase the total number of units on the property to 27.

• Special Use Permit (SP21-00006) for 2116 Angus Road
• Entrance Corridor Review for a new medical office building at 1252 N Emmet
• Approval of meeting minutes from June 8, 2021, through November 9, 2021

The Charlottesville Planning Commission voted 5-0 to recommend approval of a special use permit for 2116 Angus Road, allowing the conversion of an existing office building into up to six residential units, increasing density to 33 dwelling units per acre. The recommendation includes conditions for fire sprinklers and a maximum of 18 bedrooms. The commission also approved the consent agenda, which included minutes and an entrance corridor review for a dental office.

• Approved consent agenda including June 8, 2021 minutes and entrance corridor review for 1252 Emmet Street North (5-0)
• Recommended approval of special use permit for 2116 Angus Road to allow up to 6 residential units, with conditions (5-0)

City Council

The City Council will consider several ordinances and resolutions, including a speed limit reduction on 5th Street S.W. and rezoning for 0 Nassau Street. The council will also vote on appropriating funds for the American Rescue Plan and the Charlottesville Community Care Team.

• Rezoning of 0 Nassau Street from R-2 to R-3 residential
• Reducing the speed limit on 5th Street S.W.
• $250,000 appropriation for Charlottesville Community Care Team
• Amending sidewalk cafe rent collection and waivers
• Appropriating American Rescue Plan funding

Council directed staff to advertise a 10-cent real estate tax increase, with the understanding that the approved rate could not exceed 10 cents per $100 of assessed value. They also approved the Urban Rivanna River Corridor Plan amendment, the rezoning of 0 Nassau Street to R-3, and a CDBG action plan amendment. The 5th Street speed limit reduction was moved to the February 22 consent agenda.

• Directed staff to advertise 10-cent real estate tax increase (5-0)
• Approved Urban Rivanna River Corridor Plan as Comprehensive Plan amendment (5-0)
• Approved rezoning of 0 Nassau Street from R-2 to R-3 (5-0)
• Approved CDBG action plan amendment allocating $140,585.49 (4-1, Payne dissenting)
• Adopted consent agenda including ARP funding resolution of $1,094,653 (5-0)
• Appointed members to boards and commissions (5-0)
• Removed Dawn Pryor from Region Ten Board for inactivity (5-0)
• Moved 5th Street speed limit reduction to February 22 consent agenda

City Council

The City Council is conducting a work session focused on budget development. This meeting is being held electronically in accordance with local ordinance.

• Budget development work session

The City Council held a budget work session, receiving the 2022 reassessment overview showing a 10.77% overall increase in property values and discussing FY2023 budget priorities. No formal votes were taken; councilors agreed to finalize guidance on a potential real estate tax increase at the February 7 meeting.

• No formal decisions made; work session only
• Agreed to finalize real estate tax increase guidance at Feb 7 meeting

City Council

The City Council and School Board will conduct a budget work session. Presentations include information on the FY2022 operating budget for Charlottesville City Schools and updates on reconfiguration.

• FY2023 School Operating Budget presentation
• Reconfiguration presentation

The City Council and School Board held a joint work session to discuss the Charlottesville City Schools FY2023 budget and the school reconfiguration project. No formal decisions were made; the session was informational, with presentations and discussion on equity, capacity, and costs. Public comment was heard from three individuals.

• No formal decisions were made during the work session

Sister Cities Commission

The Grants Committee is meeting to review and discuss various grant proposals. The committee will also hold a discussion regarding outstanding grant funds from previous fiscal years.

• Review and discussion on grant proposals
• Discussion on outstanding grant funds from previous fiscal years

Tree Commission

The commission is reviewing the Urban Tree Canopy Study results and the hiring process for a new Urban Forester. Members are also discussing budget requests for Emerald Ash Borer mitigation and new tree plantings. Additionally, the group addressed tree protection during the Friendship Court redesign.

• $70,000.99 contract awarded to Jerimiah Landscaping for tree planting
• Proposed $105,000 budget request for Emerald Ash Borer mitigation
• Proposed $100,000 budget request for new tree planting
• Review of the Urban Tree Canopy Study findings
• Discussion regarding tree protection at Friendship Court

Police Civilian Oversight Board

The board is reviewing the order of procedure and roles for an upcoming mock hearing. The agenda outlines how evidence will be presented and how the examiner will manage the proceedings. It also details the process for board deliberations and evaluating investigations.

• Order of procedure for the presentation of evidence and board deliberations
• Roles and duties of the Hearing Examiner
• Guidelines for questioning parties during the hearing
• Criteria for board deliberations, including thoroughness and accuracy

Retirement Commission

The Retirement Commission will discuss the oversight of Defined Contribution plans and a COLA recommendation. The meeting also includes a closed session regarding investment strategies.

• Oversight of Defined Contribution plans
• COLA recommendation
• Closed Session: Discussion of Investment Strategies

The Charlottesville Retirement Commission recommended a retiree COLA of at least 2% for Fiscal Year 2023, with one opposing vote. The commission also approved the December 2021 minutes and agreed to gather more information on defined contribution plans and fiduciary training. The meeting closed with a unanimous vote to enter a closed session for investment strategy discussions.

• Approved December 2021 minutes (unanimous, Pinkston abstaining)
• Recommended 2% retiree COLA for FY2023 (approved, 1 opposing vote)
• Agreed to seek more info on defined contribution plans and fiduciary training
• Certified closed session for investment strategy discussions (unanimous)

City Council

The City Council will hold a retreat focused on key budget information and council work items. Discussions include budget processes, the Council/Manager working relationship, and potential updates to meeting procedures.

• Overview of budget processes and capacity
• Discussion of Council/Manager working relationship and strategic plan
• Review of meeting procedures, agenda format, and public comment timing
• Discussion regarding advisory boards and commissions

The Charlottesville City Council held a retreat, adopting the agenda 5-0. They discussed the FY2023 budget, including guidelines, long-term financial policies, and expenditure drivers, and decided to discuss potential tax increases at a February 3 work session. They also discussed council meeting procedures, agreeing to start regular meetings at 4:00 p.m. for reports and to limit final public speaking to those who did not speak earlier.

• Adopted meeting agenda (5-0)
• Scheduled discussion on potential tax increases for February 3 work session
• Agreed to start regular Council meetings at 4:00 p.m. for reports and presentations
• Agreed to limit final public speaking portion to individuals who did not speak during Community Matters

Human Rights Commission

The Human Rights Commission will conduct officer elections and discuss amendments to rules and procedures. The commission is also scheduled to work on HR21-1 regarding plain language resolutions and English and Spanish flyers. This meeting focuses on drafting management and administration documents for the commission.

• Officer elections
• Amendments to Rules & Procedures
• Review of HR21-1 Plain Language resolution and flyers
• Approval of December 16, 2021, meeting minutes

The Human Rights Commission elected Jessica Harris as Chair and Ernest Chambers as Vice-Chair, both by 8-0 votes. It approved a change to its quorum rule, lowering the requirement from seven members to a majority of currently serving commissioners. The commission also voted to draft a letter to the Albemarle-Charlottesville Regional Jail Board and City Council about COVID-19 conditions at the jail, and approved plain-language versions of a resolution and flyers.

• Elected Jessica Harris as Chair (8-0)
• Elected Ernest Chambers as Vice-Chair (8-0)
• Approved quorum change to 'a majority of currently serving Commissioners' (8-0)
• Approved plain-language resolution and English/Spanish flyers (8-0)
• Approved minutes from 12/16/21 with name correction (8-0)
• Agreed to draft letter to ACRJ Board and City Council about jail conditions

Housing Advisory Committee

The agenda consists of procedural items and updates. The committee will hear city and county/UVA updates and receive subcommittee reports.

• No specific projects or legislative actions are listed on this agenda.

Board of Architectural Review

The Board will introduce members and approve minutes from June 15, 2021. Staff will also lead a review of Design Guidelines and specific City Code divisions regarding historic preservation.

• Approval of June 15, 2021 meeting minutes
• Review of Design Guidelines
• Review of City Code Division 2 (Historical Preservation)
• Review of City Code Division 5 (Historic Conservation)

The Board of Architectural Review held a procedural meeting with no new or deferred items. The consent agenda, including approval of June 15, 2021 minutes, was initially tabled until a quorum was present, then approved. The board also discussed Preservation Awards, design guideline reviews, and a historic survey grant.

• Tabled consent agenda until quorum present (6-0)
• Approved consent agenda including June 15, 2021 minutes (5-0, 3 abstentions)

Parking Advisory Panel

The panel will distribute the Parking Action Plan and discuss current utilization of parking lots and garages. The meeting also includes a review of September ticket issuance and discussion regarding contract parking enforcement.

• Approval of October 2021 meeting minutes
• Distribution of Parking Action Plan
• Discussion on lot and garage utilization
• Review of September ticket issuance
• Discussion of contract parking enforcement

The Parking Advisory Panel approved the May meeting minutes and discussed parking utilization, enforcement, and finances. They continued support for contract parking enforcement and requested the interim City Manager attend the next meeting. The city launched a mobile payment system with Parkmobile at two garages, and a press release was issued.

• Approved May meeting minutes unanimously
• Postponed Parking Action Plan discussion to next meeting
• Continued support for contract parking enforcement
• Requested interim City Manager attend November meeting
• Recommended press release to market garage availability

City Council

The Charlottesville City Council will review transit presentations and several zoning requests. The agenda includes the appointment of an Interim City Manager and appropriations for emergency shelter grants. Additionally, the council will discuss redevelopment plans for the CRHA 6th Street site.

• Rezoning of approximately seven acres at 1200 Park Street to a Planned Unit Development
• Appointment of an Interim City Manager
• Appropriation of $209,444 for the Runaway Emergency Shelter Program Grant
• Rezoning request for the MACAA PUD involving approximately nine acres
• Designating the CRHA 6th Street site as a Revitalization Area

The Charlottesville City Council approved the second reading of the MACAA Planned Unit Development rezoning (5-0) and the Park Street Christian Church PUD rezoning and critical slopes waiver (5-0). Council also approved Michael C. Rogers as interim city manager, effective January 31, 2022, and committed up to $3 million for the CRHA 6th Street affordable housing project. Several other resolutions were approved, including parkland names and tax refunds.

• Approved MACAA PUD rezoning (5-0)
• Approved Park Street Christian Church PUD rezoning and critical slopes waiver (5-0)
• Approved Michael C. Rogers as interim city manager (5-0)
• Approved $3M commitment for CRHA 6th Street Phase 1 (5-0)
• Approved consent agenda including tax refunds and sidewalk cafe ordinance (5-0)
• Approved parkland names (5-0)
• Approved CDBG action plan amendment (5-0)
• Endorsed climate and energy letter to General Assembly (5-0)

General

The commission will introduce new representatives and hear a presentation regarding the “Sister Cities Portal” Project. The meeting also includes updates for city representatives in Winneba, Besancon, Poggio, and Huehuetenango.

• Vote on outstanding unspent grant monies from prior years
• Presentation by David Swanson on the “Sister Cities Portal” Project
• Updates on city representatives for Winneba, Besancon, Poggio, and Huehuetenango

The Charlottesville Sister Cities Commission heard a proposal for a 'Sister Cities Portal' project and expressed general interest, but deferred any formal endorsement pending further discussion. The Commission approved the November minutes and decided to have the Grants committee draft a recommendation on unpaid grant funds for a vote in February.

• Approved November 2021 minutes (show of hands)
• Deferred decision on Sister Cities Portal endorsement pending more discussion
• Directed Grants committee to draft recommendation on unpaid grant funds for February vote

Historic Resources Committee

The committee will review a progress report regarding the engagement of the Descendant Community for the Court Square/Slave Auction Block site. Members will also receive updates from the Downtown Walking Tour Map subcommittee. The agenda includes routine approvals and planning for future meetings.

• Progress report on engagement plan for Court Square/Slave Auction Block site
• Updates from the Downtown Walking Tour Map subcommittee
• Approval of December 2021 meeting notes

The Historic Resources Committee approved adding Tom Chapman of the Albemarle Charlottesville Historical Society as an ex-officio member. The committee discussed progress on the Court Square/Slave Auction Block descendant engagement report, planning to present it at the February City Council meeting, but took no action. No other substantive decisions were made; the meeting was largely procedural.

• Approved amended agenda (unanimous)
• Approved December 2021 meeting notes with correction (unanimous, Keller abstaining)
• Approved Tom Chapman as ex-officio member (unanimous)

Parks & Recreation Advisory Committee

The committee will review several informational presentations, including an update on the Master Plan and a report on Meadowcreek. The agenda also includes a presentation regarding Bennett’s Village and new Capital Improvement Program (CIP) requests.

• Bennett’s Village Presentation
• New CIP Requests
• Meadowcreek Report
• Master Plan Update

Police Civilian Oversight Board

The Police Civilian Review Board will hold an election of officers and introduce Hearing Examiner Adrian Steel. The meeting includes discussions on standard operating procedures for the board's relationship with the CPD and internal operating procedures.

• Election of officers
• Introduction of Hearing Examiner Adrian Steel
• Standard operating procedures defining Board-CPD relationship
• Board’s internal operating procedures
• Status of complaints

The Board unanimously adopted interim hearing procedures, amended to use 'examiner' instead of 'officer' after concerns about potential bias. The Board also discussed the revised oversight ordinance, which was scheduled for a final City Council vote on December 20, and scheduled a mock hearing for January 27. No final decisions were made on the ordinance or complaint software.

• Adopted interim hearing procedures as amended (unanimous)
• Amended agenda to include discussion on interim hearing procedures (5-0)
• Approved September 2021 minutes (unanimous)
• Scheduled mock hearing for January 27 at 6:30 PM (unanimous)

Electoral Board

The City of Charlottesville Electoral Board is meeting to hold a discussion regarding redistricting. The agenda also includes the adoption of the agenda and minutes, as well as public comments.

• Redistricting discussion

The Charlottesville Electoral Board unanimously elected officers for the new term and discussed unpaid election worker checks, with about ten reissued. The board directed the registrar to seek GIS support for precinct boundary revisions and identified potential polling location replacements, though no formal decisions were made on boundary changes.

• Elected Jon Bright as Chair (unanimous)
• Elected Anne Hemenway as Vice Chair (unanimous)
• Elected Jim Nix as Secretary (unanimous)
• Directed registrar to seek GIS support for precinct changes

City Council

The Charlottesville City Council will hold a special meeting to interview prospective Interim City Manager candidates proposed by the Robert Bobb Group. The council will also consult with legal counsel regarding the implementation of the contract with the Robert Bobb Group. Following the closed session, the council will vote on approving personnel as Interim City Manager.

• Vote to convene a closed meeting
• Interview candidates for Interim City Manager from the Robert Bobb Group
• Consultation regarding implementation of the Robert Bobb Group contract
• Vote to approve RBG personnel as Interim City Manager

The City Council met in a special virtual session and voted 5-0 to enter closed session to interview candidates for Interim City Manager proposed by the Robert Bobb Group and to consult with legal counsel on the contract. After the closed session, Council certified the session's legality and announced no decision was made yet, with a decision expected on January 18. No other substantive actions were taken.

• Voted 5-0 to enter closed session for interim city manager interviews and legal consultation
• Certified closed session compliance with Virginia FOIA (5-0)
• Deferred interim city manager selection to January 18

Planning Commission

The Planning Commission and City Council will hold a joint public hearing regarding an amendment to the 2021 Comprehensive Plan. The Commission may recommend that City Council approve, modify, or disapprove the proposed plan.

• Public hearing for CP21-00003 (Urban Rivanna River Corridor Plan amendment)
• Approval of May 11, 2021 meeting minutes
• Special Use Permit for 2116 Angus Road

The Planning Commission voted 7-0 to recommend that City Council approve the Urban Rivanna River Corridor Plan as an amendment to the 2021 Comprehensive Plan. The recommendation includes four amendments, including changing 'homelessness' to 'encampments' in a safety recommendation. The plan sets a vision for the river corridor, prioritizing environmental protection.

• Approved resolution recommending Urban Rivanna River Corridor Plan to Council (7-0)
• Amended plan to change 'homelessness' to 'encampments' in Public Health, Safety, and Wellness recommendation
• Amended plan to fix typo 'bloat' to 'boat' on pages 52 and 58
• Amended plan to fix spelling of 'Monacan' on pages 78 and 82
• Amended plan to change heading on Public Health, Safety, and Wellness Table on page 68
• Approved consent agenda including June 8, 2021 minutes and entrance corridor review for 1252 Emmet St N (7-0)

City Council

The City Council will consider several rezoning requests and budget appropriations. This includes a second reading for the COVID Homelessness Emergency Response Program funding. The council will also review slope waivers and meeting schedules.

• Rezoning of approximately seven acres at 1200 Park Street to PUD
• Rezoning request for the MACAA PUD involving approximately nine acres
• $680,263 appropriation for the COVID Homelessness Emergency Response Program (C.H.E.R.P.)
• FY21 Year-end Budget Appropriation second reading
• Critical slope waiver request for 1223 Harris Street

The Charlottesville City Council held its annual organizational meeting, electing Lloyd Snook as mayor (3-2) and Juandiego Wade as vice mayor (5-0), both with terms ending December 31, 2023. The Council approved the consent agenda, including a $680,263 grant appropriation for the COVID Homelessness Emergency Response Program, and approved several resolutions including the FY21 year-end budget appropriation, the 2022 meeting schedule, a critical slope waiver for the City's Edge development, and designating the MACAA Apartments site as a Revitalization Area. Two Planned Unit Development requests (Park Street Christian Church and MACAA) were carried to the January 18 meeting.

• Elected Lloyd Snook as mayor (3-2)
• Elected Juandiego Wade as vice mayor (5-0)
• Approved consent agenda including $680,263 C.H.E.R.P. grant appropriation (5-0)
• Approved FY21 year-end budget appropriation (5-0)
• Approved 2022 regular meeting schedule (5-0)
• Approved critical slope waiver for 1221-1225 Harris Street (5-0)
• Designated MACAA Apartments site as Revitalization Area (5-0)
• Approved Council seats to boards and commissions (5-0)

Tree Commission

The Charlottesville Tree Commission will meet to elect its Chair and Vice-Chair and review commission goals. Staff will provide updates on the Tree Planting Plan and Canopy Study. The meeting also includes discussion of tree nominations for Garrett St and 2nd St.

• Election of Chair and Vice-Chair
• Tree Planting Plan update
• Canopy Study update
• Garrett St/2nd St Tree Nominations