Charlottesville public meetings in 2021

Board of Architectural Review

The Board of Architectural Review will consider certificates of appropriateness for a garden at 112 W Market Street and a mixed-use building at 612 West Main Street. The board will also hold preliminary discussions regarding additions to properties on Park Street and West Water Street.

• Certificate of Appropriateness for garden at 112 W Market Street
• Alterations to fraternity house at 517 Rugby Road
• Construction of a mixed-use building at 612 West Main Street
• Preliminary discussion for additions and alterations at 540 Park Street

The Board of Architectural Review approved a Certificate of Appropriateness for the rear addition, rehabilitation, and site work at 517 Rugby Road, with conditions including shrouded and motion-detector security lights, a fieldstone retaining wall, and a low-maintained hedge. The front porch extension was not included in the approval and will be resubmitted later. The board also approved a Certificate of Appropriateness for a new mixed-use building at 612 West Main Street, conditioned on a brick sample panel and street trees.

• Approved 517 Rugby Road rear addition and site work with conditions (8-0)
• Deferred front porch extension at 517 Rugby Road for future application
• Approved 612 West Main Street mixed-use building with conditions (8-0)
• Approved preservation awards for 2021 (8-0)
• Approved consent agenda including 112 W Market Street garden (6-0, one abstention)

City Council

The City Council will consider several items, including the final disposition of the Thomas J. "Stonewall" Jackson statue and reestablishing the Police Civilian Review Board. The agenda also includes budget amendments and a rezoning request for 0 Nassau Street.

• Final disposition of the Thomas J. "Stonewall" Jackson statue
• Reestablishing the Police Civilian Review Board as an oversight board
• Rezoning land at 0 Nassau Street from R-2U to R-3
• $680,263 appropriation for C.H.E.R.P. Community Development Block Grant
• $245,725 appropriation for bicycle and pedestrian improvements at Preston Avenue and Harris Street

City Council

The City Council will consider several resolutions for allocating funds toward housing, stormwater management, and traffic assets. The agenda also includes votes on reestablishing the Police Civilian Review Board as an oversight board and rezoning 0 Nassau Street. A public hearing is scheduled to discuss amendments to the FY2021 budget.

• Final disposition of the Thomas J. "Stonewall" Jackson statue
• Reestablishing the Police Civilian Review Board as an oversight board
• Rezoning 0 Nassau Street from R-2U to R-3
• $680,263 appropriation for C.H.E.R.P. Community Development Block Grant
• $245,725 appropriation for bicycle and pedestrian improvements at Preston Avenue and Harris Street

The Charlottesville City Council approved an ordinance reestablishing the Police Civilian Review Board as an oversight board (5-0), awarded a city manager services contract to the Robert Bobb Group (4-0-1, Walker abstaining), and approved the final disposition of the Stonewall Jackson statue to LAXART for $50,000. The rezoning request at 0 Nassau Street was deferred to January 18, 2022, for further flood-risk review. The council also approved multiple consent agenda items, including fund appropriations for traffic asset insurance, VDOT bicycle/pedestrian improvements, flood preparedness, and emergency management.

• Approved ordinance reestablishing Police Civilian Review Board as oversight board (5-0)
• Awarded city manager services contract to Robert Bobb Group (4-0-1, Walker abstaining)
• Approved final disposition of Stonewall Jackson statue to LAXART for $50,000 (5-0)
• Deferred rezoning at 0 Nassau Street to January 18, 2022
• Approved consent agenda including $17,448.47 insurance reimbursement, $245,725 VDOT improvements, $307,000 flood preparedness grant, $7,500 LEMPG grant, and $680,263 C.H.E.R.P. grant (5-0)
• Approved board and commission appointments (5-0)
• Approved FY2021 budget amendments (carried, deferred to Jan. 3)
• Confirmed proposals for Lewis, Clark and Sacajawea statue did not meet requirements (5-0)

Human Rights Commission

The Human Rights Commission will hold a virtual meeting to review administrative documents and committee updates. The agenda includes a presentation regarding a tenant’s assertion bill and an update on the Accessibility Committee.

• Presentation regarding tenant’s assertion bill
• Accessibility Committee (HR 21-1) update
• Nominating Committee updates
• Review of November 18 and December 7 meeting minutes

The Human Rights Commission voted 8-0 to recommend that City Council support a General Assembly bill allowing localities to enforce the Virginia Residential Landlord and Tenant Act in Circuit Court. The Commission also approved an accessibility resolution (HR21-1) with amended wording and discussed plans for a public hearing on subsidized housing conditions. No public comment was received.

• Approved recommendation to City Council supporting tenant assertion enforcement bill (8-0)
• Approved accessibility resolution HR21-1 with amended wording (8-0)
• Approved minutes from 11/18/21 meeting (7-0-1)
• Approved Community Engagement Committee minutes from 12/7/21 (5-0)
• Discussed but did not vote on Midway Manor Section 8 contract concerns

Housing Advisory Committee

The meeting agenda consists of procedural updates and reviews. It includes updates from the City, County, and UVA, as well as a CIP review and subcommittee reports.

• CIP Review by PC Chair Solla-Yates
• City Update
• County/UVA Update
• Subcommittee Reports

The Housing Advisory Committee voted to recommend that the city solicit proposals for existing CAHF funds as quickly as possible, using existing procedures pending an update from consultants. The committee also voted to have its policy subcommittee look at revenue for affordable housing in the CIP. No other substantive decisions were made; the meeting included updates on UVA affordable housing, city hiring, and a subcommittee meeting.

• Recommended city solicit proposals for existing CAHF funds quickly (passed, no opposition)
• Amended motion to include using existing procedures pending consultant update (passed, no opposition)
• Voted to have policy subcommittee look at revenue for affordable housing in CIP (passed, no opposition)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will review the FY 2021 Annual Audit and Annual Report. The meeting also includes the election of a Chair and Vice Chair for the 2022 calendar year.

• FY 2021 Annual Audit Presentation
• FY 2021 Annual Report
• Election of Chair and Vice Chair for CY 2022

The Charlottesville Economic Development Authority approved the FY2021 annual audit, the FY21 annual report, and the October 12, 2021 meeting minutes along with the September and October 2021 Treasurer Reports. The board also elected J'riah Geurrero as Chair and Addison Barnhardt as Vice-Chair for CY 2022. No public comments were made, and all votes were unanimous.

• Approved October 12, 2021 meeting minutes and September/October 2021 Treasurer Reports (unanimous)
• Approved FY2021 Annual Audit as presented by Robinson, Farmer, Cox Associates (unanimous)
• Approved FY21 Annual Report (unanimous)
• Elected J'riah Geurrero as Chair and Addison Barnhardt as Vice-Chair for CY 2022 (unanimous)

Planning Commission

The Planning Commission and City Council will consider the FY 2023-2027 Capital Improvement Program. They will also hold public hearings on rezoning applications for two Planned Unit Developments intended for affordable housing.

• Rezoning of ~7 acres at 1200 Park Street for up to 50 affordable apartment units
• Rezoning of ~9 acres for the MACAA PUD with up to 95 residential units and daycare space
• Consideration of the FY 2023-2027 Capital Improvement Program
• Critical Slope Waiver Request for 1223 Harris Street
• Zoning Text and Map Amendment initiation for C.H. Brown Historic Conservation District

The Planning Commission voted to recommend the FY2023-2027 Capital Improvement Program (CIP) with several amendments, including reducing the parking structure budget to minimum obligations, fully funding tree, sidewalk, and bike infrastructure requests, and funding the Stribling Avenue sidewalk project. The Commission also recommended approval of two rezoning requests for affordable housing developments: the Park Street Christian Church PUD (50 senior units) and the MACAA PUD (95 units), both with critical slope waivers where applicable. The meeting included a joint session with City Council on the CIP.

• Approved CIP with amendments (6-0)
• Reduced parking structure budget to minimum for county obligations (6-0)
• Fully funded tree removal, tree planting, new sidewalks, and bike infrastructure (6-0)
• Reduced budgets for Economic Development Strategic Initiatives, Small Area Plans, and SIA Implementation (5-1)
• Fully funded Stribling Avenue sidewalk project (6-0)
• Recommended funding for Drewary B. Brown Bridge commemoration (5-1)
• Recommended reallocating surplus funds to unfunded affordable housing projects (5-1)
• Recommended approval of Park Street Christian Church PUD rezoning (5-0)

Electoral Board

The December 14, 2021, Charlottesville Electoral Board meeting consists of standard procedural items. No specific discussion topics or substantive actions are listed on the agenda.

The Charlottesville Electoral Board unanimously approved the agenda and prior meeting minutes, then appointed Taylor Yowell as Director of Elections and General Registrar, effective December 14, 2021. The board also unanimously approved adding Laurel Isatchenko to the warehouse access roster. Discussion covered office staffing, layout for early voting, and redistricting maps, with no other formal decisions made.

• Approved agenda unanimously
• Approved minutes of Nov 2-5 and Nov 9 meetings unanimously
• Appointed Taylor Yowell as Director of Elections and General Registrar (unanimous)
• Approved Laurel Isatchenko for warehouse access (unanimous)

Historic Resources Committee

The committee will review a progress report regarding descendant community engagement for the Court Square/Slave Auction Block site. Members will also receive updates from the Downtown Walking Tour Map subcommittee.

• Progress report on Court Square/Slave Auction Block descendant community engagement plan
• Updates from the Downtown Walking Tour Map subcommittee
• Approval of November 2021 HRC meeting notes

The Historic Resources Committee approved up to $5,000 from its budget to host a virtual lecture by Anne Bailey, co-sponsored with the library, as part of public engagement for the Court Square memorialization. The committee also approved the agenda and November meeting notes, and discussed plans to present a progress report to City Council in January.

• Approved agenda unanimously
• Approved November 2021 meeting notes with amendments unanimously
• Allocated up to $5,000 from HRC budget for Anne Bailey virtual lecture (unanimous)

Retirement Commission

The December 9, 2021, agenda for the Retirement Commission consists of procedural steps. No specific topics or business items are listed for discussion other than a closed session.

• Closed session under Virginia Code § 2.2-3705.7 (24)

Towing Advisory Board

The Towing Advisory Board will meet virtually to introduce staff to committee members. The board will also continue reviewing an ordinance for suggested revisions.

• Staff introductions to committee members
• Continued review of ordinance for suggested revisions

General

The Police Civilian Review Board will discuss the status of complaints and the status of revised ordinance and operating procedures. The meeting also includes a mock hearing and information sharing.

• Status of Complaints
• Status of Revised Ordinance and Operating Procedures
• Mock Hearing and Information Sharing

The Charlottesville Police Civilian Review Board voted unanimously to adopt interim hearing procedures, amended to use the term 'examiner' instead of 'officer.' The board also discussed a code of ethics, heard public comments, and welcomed its new executive director, Hansel Aguilar.

• Adopted interim hearing procedures as amended (unanimous)
• Amended agenda to include discussion on interim hearing procedures (5-0)
• Adjourned meeting unanimously

Human Rights Commission

The Community Engagement Committee is meeting to plan future town hall meetings. They are also discussing plans for a meeting regarding public and subsidized housing conditions. This virtual meeting is intended to ensure the continuity of Commission services.

• Town hall meeting planning
• Planning for a meeting on public and subsidized housing conditions

The Community Engagement Committee discussed planning a town hall for February 2022 to engage the public, with a poll to select the topic. No formal decisions were made; the committee agreed to move forward with the town hall and release a public poll, with Jeanette drafting the poll for approval at the next regular meeting.

• Agreed to move forward with a February town hall (no vote)
• Agreed to release a public poll to select the town hall topic (no vote)
• Jeanette to draft poll for approval at December regular meeting
• Todd to follow up with Communications about capabilities and poll distribution

Tree Commission

The commission is reviewing the Urban Forester interview schedule and tree planting plans. Members will also receive updates on the canopy study and the zoning code rewrite.

• Urban Forester interview process and schedule
• Tree Planting Plan and Canopy Study
• Annual Report to City Council draft
• Update on Comp Plan, FLUM, and Zoning Code Rewrite
• Releaf Cville report

City Council

The City Council will hold a work session to discuss governance for the Charlottesville Affordable Housing Fund. The council will also review the Annual Comprehensive Financial Report and FY21 year-end results.

• Governance of the Charlottesville Affordable Housing Fund (CAHF)
• Community Development Block Grant (CDBG)-HOME Program Task Force discussion
• Presentation of the Annual Comprehensive Financial Report and FY21 year-end results

The City Council received a clean audit opinion for FY21 and discussed a $5.5 million surplus. Staff recommended appropriating $6.7 million to the CIP contingency fund and $5.5 million for employee compensation adjustments, but no formal vote was taken. The Housing Advisory Committee reconfiguration was discussed, with a final recommendation expected January 18, 2022. The CDBG-HOME Task Force report was tabled.

• Received clean audit opinion for FY21 Annual Financial Report
• Discussed staff recommendation to appropriate $6.7M to CIP contingency fund (no vote)
• Discussed staff recommendation to appropriate $5.5M for employee compensation adjustments (no vote)
• Tabled CDBG-HOME Program Task Force report to a future meeting
• Voted 4-0 to enter closed session for board appointments and legal consultation

City Council

The City Council will review various funding appropriations, ordinance amendments, and rezoning requests. The meeting also includes a discussion regarding collective bargaining.

• Disposition of Robert E. Lee, Thomas J. 'Stonewall' Jackson, and Sacajawea-Lewis-Clark statues
• Rezoning of 0 Nassau Street from R-2U to R-3
• Appropriating $359,879.30 in ARP funds for utility bill assistance
• Appropriating $245,725 for bicycle and pedestrian improvements at Preston Avenue and Harris Street
• Amending the Police Civilian Review Board Ordinance

The Charlottesville City Council voted 4-0 to donate the Robert E. Lee statue to the Jefferson School African American Heritage Center for the Swords into Plowshares project, making the disposition final. The council also approved a consent agenda with multiple appropriations, including funds for trail bridges, school security, and opioid settlement participation. The Police Civilian Review Board ordinance was discussed but not voted on, and the rezoning of 0 Nassau Street was deferred to the next meeting.

• Approved donation of Robert E. Lee statue to Jefferson School African American Heritage Center (4-0)
• Approved consent agenda with 16 items, including $222,511 for Meadow Creek bridges, $250,000 for school security, and $359,879 for utility assistance (4-0)
• Approved participation in Virginia Opioid Litigation Settlement (part of consent agenda)
• Approved waiver of critical slope requirements for Habitat for Humanity duplex at 0 Coleman Court (4-0)
• Approved 2022 regional legislative program (4-0)
• Approved 2022 City legislative program with amendments (4-0)
• Deferred vote on 0 Nassau Street rezoning to December 20 meeting
• Tabled Police Civilian Review Board ordinance update to December 20 meeting

Bike & Pedestrian Advisory Committee

The meeting agenda consists of procedural items including introductions and new business. The committee will also discuss strategic priorities.

• Strategic priorities
• New business

The committee reviewed a survey of 2022 priorities and agreed the top five would serve as a starting point for future discussion, not a final list. Members were encouraged to write letters to the Planning Commission before its Dec. 14 public hearing to support bicycle and pedestrian funding in the Capital Improvement Program. No formal votes or final decisions were recorded.

• Agreed the survey's top five priorities are a starting point, to be finalized over time
• Encouraged members to write letters to the Planning Commission supporting bike/ped CIP funding before Dec. 14
• Assigned Peter Krebs to develop talking points for those letters
• Assigned Carl to contact Latoya from Brick and Story
• Assigned Amanda to confirm Heat Mapping/Climate Action Plan as a future agenda topic

Retirement Commission

The Retirement Commission will review new projections from SageView and the September 2021 report from DAHAB. The meeting also includes a discussion regarding a pension portability provision.

• Review of new projections from SageView
• Review of September 2021 Report from DAHAB
• Discussion of pension portability provision

The Retirement Commission unanimously approved the October 2021 meeting minutes. Members heard an actuarial update from SageView Consulting on investment return scenarios affecting employer contribution rates and funding status, plus a portability discussion on the Defined Benefit plan. No formal decisions were made on these items. The meeting adjourned at 9:18 AM.

• Approved October 2021 meeting minutes unanimously
• Heard actuarial scenarios from SageView Consulting on investment returns and contribution rates
• Discussed portability feature of the Defined Benefit plan
• Received investment results for the Retirement Fund through September 30, 2021
• Noted Heather Hill's last meeting and thanked her for contributions
• Discussed potential in-person meeting in January if City Hall is open

City Council

The Charlottesville City Council has called a special meeting to discuss personnel matters in a closed session. The agenda is primarily composed of procedural items for entering and returning from the closed meeting.

• Motion and vote to enter a closed meeting regarding personnel

Council held a special closed session to discuss Marc Woolley's withdrawal from the appointed Interim City Manager position. Council voted 5-0 to enter closed session and certified the session's legality. Council intends to contract a search firm for an interim city manager, with a permanent search expected in Spring 2022. Deputy City Managers Samuel Sanders and Ashley Marshall will share city manager duties in the meantime.

• Voted 5-0 to convene in closed session to discuss the interim city manager vacancy
• Certified 5-0 that the closed session complied with Virginia FOIA exemptions
• Announced intent to contract a search firm for an interim city manager
• Noted permanent city manager search expected to begin in Spring 2022
• Confirmed Deputy City Managers Sanders and Marshall will share city manager responsibilities

Social Services Advisory Board

The board will review community partnerships and the Annual Report to City Council. The agenda also includes reports from members, the chair, and the director.

• Review of Partnerships in the Community
• Annual Report to City Council
• Approval of October Meeting Minutes

Planning Commission

The Charlottesville Planning Commission will hold a work session regarding the Capital Improvement Program. The agenda also includes an opportunity for public comment.

• Capital Improvement Program

General

The Police Civilian Review Board will discuss ordinance updates and the status of complaints. The meeting also includes two sessions for public comment.

• Ordinance update/discussion
• Status of complaints
• Public comment periods

Human Rights Commission

The Human Rights Commission meeting includes discussions on housing discrimination related to mental health and substance use challenges. The Commission will also review its rules and procedures regarding a quorum and form an officer nominating committee. Additionally, the agenda features work sessions on Resolution A21-1 and a draft plain language resolution.

• Discussion of housing discrimination against people with mental health and substance use challenges
• Review of HRC Rules and Procedures regarding a quorum
• Formation of an HRC Officer Nominating Committee
• Work session on Resolution A21-1
• Work session on a Draft Resolution – Plain Language

The Human Rights Commission approved changing its quorum to a simple majority of its 9 members, pending a formal vote next meeting. It also approved two resolutions requiring plain-language versions of HRC documents and voted to draft public letters addressing housing discrimination against people with mental health and substance use challenges, including letters to Charlottesville motels and Premier Circle. The Commission approved minutes from several committee and regular meetings, and discussed holding a public hearing on subsidized housing conditions at Midway Manor.

• Approved changing the quorum to a simple majority (6-1), to be formalized in updated Rules and Procedures next meeting.
• Approved Resolution A21-1 on taking action between meetings (7-0).
• Approved Resolution A21-2 requiring plain-language versions of all HRC documents (7-0).
• Approved the flyer accompanying Resolution A21-1 (7-0).
• Approved minutes from Legal Representation (09/02), Legislative Agenda (09/09), Regular (09/16), Housing (10/07), Legal Representation (10/07), Accessibility (10/14), Regular (10/21), and Community Engagement (11/04) meetings.
• Formed an Officer Nominating Committee with Jeanette, Andy, and Mary to nominate a slate for Chair and Vice-Chair.
• Agreed to draft a public letter to Charlottesville motels about disability discrimination and a letter to Premier Circle supporting expanded eligibility criteria.
• Agreed to hold a separate public hearing on subsidized housing concerns, coordinating with PHAR and Midway Manor residents.

Neighborhood Development

This meeting is a site plan conference regarding the Azalea Springs Final Site Plan. The proposal includes 47 detached single-family homes, a new public road, and a stormwater treatment facility. The purpose of the session is to allow the public to review development plans and provide suggestions.

• Proposed 47 residential detached single-family homes
• New public road construction
• New stormwater treatment facility
• Development on approximately 7.5 acres of R-1S zoned land

Parks & Recreation Advisory Committee

The board will receive an introduction of the new Deputy Director-Parks and updates regarding parks and recreation facilities and programs. The meeting also includes updates on bylaws and the director search process.

• Introduction of new Deputy Director-Parks
• Updates on Parks and Recreation facilities & programs
• Bylaws update
• Director Search Process Update
• Adoption of October 14, 2021 minutes

The Parks and Recreation Advisory Board met via Zoom and unanimously approved the October 14, 2021 minutes with three corrections, including noting public input on park naming and a delay on bylaw amendments pending City Attorney review. The board also heard updates on facility winterization, staffing vacancies, and various park projects, but took no other formal votes.

• Approved October 14, 2021 minutes as amended (unanimous)
• Noted delay on bylaw amendment vote pending City Attorney review
• Heard update on new Deputy Director – Parks Riaan Anthony
• Discussed winter restroom closures and staffing vacancies
• Reviewed updates on Quarry Park trails, Washington Park ramp, and Tonsler Field House
• Noted Kneedler Bridge appropriation of $150,000 by City Council
• Discussed park naming package expected on Council agenda in late December
• Adjourned at 6:25 pm

Sister Cities Commission

The commission will review 2022 goals for city representatives and committees. The agenda includes a vote on travel reimbursement for Mr. Ghartey and a funding request for shipping a donated fire truck to Winneba.

• Vote on travel reimbursement for Mr. Ghartey's trip to Winneba
• Funding request for costs associated with shipping a donated fire truck to Winneba
• Updates on 2022 goals for Winneba, Besancon, Poggio, and Huehuetenango

The Charlottesville Sister Cities Commission approved a $2,000 travel reimbursement for Nana Ghartey's December 2021 trip to Winneba and a $1,000 funding request for shipping a donated fire engine to Winneba. The commission also approved a revised grant application and a proposed grant cycle timeline. No December meeting will be held; topics will be deferred to January 2022.

• Approved $2,000 travel reimbursement for Ghartey's Winneba trip (unanimous)
• Approved $1,000 for fire engine shipping to Winneba (unanimous)
• Approved revised grant application (unanimous)
• Approved proposed grant cycle timeline (motion passed)
• Approved October minutes as amended (motion passed)

Board of Architectural Review

The Board of Architectural Review will consider several applications for property alterations, including demolations and landscaping plans. The agenda also includes a status update on a mixed-use development at 612 West Main Street. Additionally, the board will elect a new chair and vice chair.

• Demolition of structure at 218 West Market Street
• Storefront alteration at 111-115 West Main Street
• Gas-powered heater installation at 946 Grady Avenue
• Partial demolition and rehabilitation at 122 Maywood Lane
• Rear addition construction at 1804 Chesapeake Street

The Board of Architectural Review approved a landscaping plan for 106 Oakhurst Circle with modifications requiring the removal of an existing front parking spot and reuse of granite curbstones. The board denied a request to install permanent gas-powered heaters on the historic Monticello Dairy building. Several other certificates of appropriateness were approved, including a storefront alteration on West Main Street and a demolition at 218 West Market Street.

• Approved 106 Oakhurst Circle landscaping plan with conditions to remove front parking and reuse granite curbs (7-0)
• Denied installation of 14 gas-powered heaters on 946 Grady Avenue (Monticello Dairy) (7-0)
• Approved storefront alteration at 111-115 West Main Street (7-0)
• Approved consent agenda items including demolition at 218 West Market Street, 122 Maywood Lane, 128 Chancellor Street, 1804 Chesapeake Street, and 745 Park Street (7-0)
• Deferred 123 Bollingwood Road modifications to west elevation (7-0)
• Elected Breck Gastinger as Chair and Cheri Lewis as Vice-Chair (7-0)

City Council

The City Council will hold a work session featuring a report on the Charlottesville Scholarship Project. The council will also participate in a discussion with staff regarding the Comprehensive Plan and Future Land Use Map (FLUM).

• Charlottesville Scholarship Project report
• Discussion of Comprehensive Plan and Future Land Use Map (FLUM)

The City Council held a work session with no formal votes. Staff recommended adopting the proposed Comprehensive Plan and Future Land Use Map, and Council discussed implementation, zoning, housing affordability, and racial equity. A closed session was approved 5-0 for legal consultation. No substantive decisions were made.

• Approved closed session motion 5-0 for legal consultation
• Heard report on Charlottesville Scholarship Project
• Discussed Comprehensive Plan and Future Land Use Map; no action taken

City Council

The City Council is reviewing proposed changes to the city's Comprehensive Plan and Future Land Use Map. The agenda also includes several resolutions to appropriate grant funds and transfer capital funds for the Avon Fuel Station Project. Additionally, council will consider a request to waive critical slope requirements for the Lyman Street Residences development.

• Public hearing on amending the Charlottesville Comprehensive Plan
• Transfer of $523,048.95 to the Avon Fuel Station Project
• Appropriation of $359,879.30 in ARP funds for utility bill assistance
• Request to waive critical slope requirements for Lyman Street Residences
• Appropriation of $222,511.21 for Meadow Creek Bridges construction

The Charlottesville City Council approved the 2021 Comprehensive Plan, including the Future Land Use Map, after a lengthy public hearing. The plan emphasizes equity, affordability, and environmental sustainability, and includes four amendments requested by Council. The Council also approved a consent agenda with multiple funding appropriations and a critical slope waiver for the Lyman Street Residences project.

• Approved 2021 Comprehensive Plan with amendments (5-0)
• Approved consent agenda including $50,000 for Child and Adult Care Food Program, $39,000 for Safe Routes to School, $523,048.95 capital transfer, and conveyance of fire engine to Charlottesville-Winneba Foundation (4-0, Magill absent)
• Approved critical slope waiver for Lyman Street Residences (4-1, Walker opposed)
• Moved technology business tax incentive extension to December 6 consent agenda
• Moved CACVB agreement amendment to December 6 consent agenda

Historic Resources Committee

The committee will discuss community engagement for the Court Square/Slave Auction Block site, including coordinating a lecture by Anne Bailey. Members will also review a downtown walking tour map prototype with Anne Chesnut.

• Engagement of the Descendant Community for Court Square/Slave Auction Block site
• Review of Downtown Walking Tour Map prototype
• Approval of October 2021 meeting notes

The Historic Resources Committee agreed to make a formal recommendation to City Council on engaging the descendant community for the Court Square/Slave Auction Block site. They plan to present a preliminary report to Council after new members take office, with a fuller report mid-year. The committee also approved the October meeting notes with amendments and discussed the downtown walking tour map.

• Approved agenda (unanimous)
• Approved October 2021 meeting notes with amendment and attached transcript (unanimous)
• Agreed to make formal recommendation to City Council on Court Square/Slave Auction Block engagement
• Planned preliminary report to Council after new members take office, fuller report mid-year

Sister Cities Commission

The agenda lists discussion topics for education, city representatives, outreach, and grants. No specific details or proposed actions are provided in the document.

• Education
• City Representatives
• Outreach
• Grants

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider a rezoning application for 0 Nassau Street. The proposal seeks to change the zoning from R-2 to R-3 to permit two multifamily buildings totaling 10 units. The commission will also address action items regarding Coleman Street and 240 Stribling Avenue.

• Rezoning application for 0 Nassau Street (R-2 to R-3)
• Proposed development of 10 multifamily units at 0 Nassau Street
• Coleman Street critical slope action item
• 240 Stribling Avenue action item

The Planning Commission voted 7-0 to recommend approval of a rezoning for 0 Nassau Street, changing the zoning from R-2 to R-3 to allow a 10-unit multifamily development. The Commission also voted 7-0 to recommend approval of the rezoning and critical slope waiver for the 240 Stribling Avenue PUD, subject to sidewalk improvements being prioritized in the city's Capital Improvement Program. Both recommendations now go to City Council for final decisions.

• Recommended approval of rezoning at 0 Nassau Street from R-2 to R-3 (7-0)
• Recommended approval of rezoning at 240 Stribling Avenue to PUD (7-0)
• Recommended approval of critical slope waiver for 240 Stribling Avenue (7-0)
• Approved consent agenda including Coleman Street Critical Slope Waiver (7-0)

Electoral Board

The Charlottesville Electoral Board meeting consists of routine procedural tasks and a closed session regarding personnel matters. No other specific discussion topics are listed on the agenda.

• Closed session regarding personnel matters

The Charlottesville Electoral Board unanimously approved its agenda and deferred review of prior minutes. Acting Registrar Taylor Yowell reported that the Department of Elections approved the abstracts of votes from the November 2 election without change. The board voted unanimously to enter closed session to discuss personnel records, then certified that action. No public comment was received.

• Approved agenda unanimously without change
• Deferred review of Nov. 2-5 meeting minutes to next meeting
• Approved abstracts of votes for Nov. 2 election as reported by registrar
• Voted unanimously to enter closed session for personnel records discussion
• Certified closed session vote unanimously

Electoral Board

The Electoral Board is conducting the canvass for the November 2, 2021 General Election. This process includes a provisional voter hearing and the completion of the Abstract of Votes. Deadlines for mail ballots and supporting documentation are set for noon on November 5, 2021.

• Canvass of the November 2, 2021 General Election
• Provisional voter hearing scheduled for November 5, 2021
• Deadline for mail ballots is November 5, 2021, at noon
• Deadline for provisional ballot documentation is November 5, 2021, at noon

The Charlottesville Electoral Board completed the canvass of the November 2 General Election, certifying official results after finding one discrepancy—a four-vote undercount for a school board candidate—and completing the central absentee precinct canvass. The Board unanimously approved 59 of 101 provisional ballots and rejected 42, with most rejections due to voters not being registered in Charlottesville or registering after the deadline. The Board also met in closed session to review provisional ballots, as permitted by Virginia law.

• Certified official election results after canvass (unanimous)
• Approved 59 provisional ballots to be counted (unanimous)
• Rejected 42 provisional ballots (unanimous)
• Completed canvass of Central Absentee Precinct (unanimous)
• Met in closed session to review provisional ballots (unanimous)
• Signed and sealed abstracts of election results (unanimous)

City Council

The Charlottesville City Council held a special meeting to introduce the Interim City Manager. The council will consider a resolution to approve the manager's appointment and ratify their employment contract.

• Resolution approving the appointment of Interim City Manager
• Ratification of Interim City Manager employment contract

At a special meeting, the Charlottesville City Council unanimously approved a resolution appointing Marc Woolley as Interim City Manager, effective December 1, 2021, and ratified his employment contract. The council also announced that the search for a permanent city manager would begin in April 2022. No other substantive decisions were made.

• Approved appointment of Marc Woolley as Interim City Manager (5-0)
• Ratified employment contract for Interim City Manager
• Announced city manager search process to begin April 2022

Electoral Board

The Electoral Board is conducting the canvass of the November 2, 2021 General Election. This process includes reviewing provisional ballots and processing mail-in ballots postmarked by November 2. The board will also complete the Abstract of Votes.

• Canvass of the November 2, 2021 General Election
• Deadline for provisional voter documentation: Nov 5 at noon
• Deadline for receipt of postmarked mail ballots: Nov 5 at noon

General

The Human Rights Commission Community Engagement Committee is discussing draft resolution A21-1 and the Jefferson School proposal regarding Civil War statues. The meeting also includes discussions on commemorative dates and guidelines for public comment.

• Draft Resolution A21-1
• Jefferson School proposal for disposition of Civil War statues
• Recognition of commemorative dates and months
• Community Town Hall planning
• Guidelines for working together and public comment

The Human Rights Commission approved changes to Draft Resolution A21-1, with final edits to be sent for a vote at the next meeting. The Commission discussed recommendations for the City's 2022 commemoration of August 2017 events, favoring action-oriented approaches over commemorative events. Members also planned to support the Jefferson School's proposal for the Lee statue at the next City Council meeting.

• Approved changes to Draft Resolution A21-1 (2-0, 2 abstentions)
• Approved minutes from 10/14/21 (2-0, 2 abstentions)
• Planned statement supporting Jefferson School proposal for Lee statue at next Council meeting
• Recommended action-focused commemoration for August 2017 events, not a commemorative event

Bike & Pedestrian Advisory Committee

The Charlottesville Bicycle and Pedestrian Advisory Committee is meeting to review an October recap and discuss moving forward. The agenda also includes a discussion on code audit and sidewalk policies.

• Code audit and sidewalk policies discussion
• October recap

The committee discussed a zoning loophole that allows single-family homes to avoid sidewalk construction, and reviewed examples including the Fairway/East Market development and the Park Street Christian Church affordable housing project. No formal votes were taken; members agreed to prioritize agenda topics for 2022 and review incomplete Bike/Ped Plan items. Amanda announced her departure from the City, with Kyle to keep BPAC running.

• Encouraged members to submit 2022 agenda topics to Carl and Amanda for December discussion
• Agreed to review incomplete Bike/Ped Plan items for future agenda setting
• Amanda to confirm virtual meeting rules for non-appointed groups
• No formal votes or approvals recorded

Electoral Board

The Charlottesville Electoral Board is conducting the canvass of the November 2, 2021 General Election. This process includes sessions for provisional voters and reviewing mail ballots. Deadlines for documentation and postmarked mail ballots are set for noon on November 5, 2021.

• Canvass of the November 2, 2021 General Election
• Provisional voter hearings scheduled for November 3 and November 5
• Deadline for provisional ballot documentation: November 5 at noon
• Deadline for receipt of postmarked mail ballots: November 5 at noon

The Charlottesville Electoral Board met over three days to canvass the November 2 General Election, review provisional ballots, and certify official results. The canvass found one discrepancy—a four-vote undercount for a school board candidate—which was corrected. Of 101 provisional ballots, 59 were approved and 42 rejected, and the central absentee precinct canvass was completed. The board certified the election results and sealed the abstracts.

• Certified official election results after canvass (unanimous)
• Corrected four-vote undercount for a school board candidate
• Approved 59 provisional ballots, rejected 42 (unanimous per precinct votes)
• Completed canvass of Central Absentee Precinct, confirming VERIS tally
• Signed and sealed abstracts of election results

Neighborhood Development

This meeting is a site plan conference regarding the CRHA 6th Street SE project. The proposal includes one multi-family building with 39 units on approximately 4 acres. The development will feature internal garage parking and outdoor recreational space.

• Site plan for 39 multi-family residential units
• Development at 715 6th Street SE
• Project frontage on 6th Street SE and Monticello Avenue

Electoral Board

The Electoral Board is conducting the canvass for the November 2, 2021 General Election. The process includes sessions to hear from provisional voters and processing mail ballots.

• Canvass of the November 2, 2021 General Election
• Deadline for provisional voter documentation: Nov 5, 2021, at noon
• Deadline for receipt of post-marked mail ballots: Nov 5, 2021, at noon

Tree Commission

The Charlottesville Tree Commission is reviewing budget requests for tree planting and removing trees affected by the emerald ash borer. The commission is also participating in the selection process for new Parks and Recreation leadership. Additionally, members are discussing upcoming tree nominations and educational programs at local schools.

• $105,000 annual CIP request for removing trees affected by emerald ash borer
• $100,000 CIP request for planting 200 trees in FY22
• Participation in the selection process for new Parks and Recreation leadership
• Review of tree planting locations at Lugo-Mcginness building and Venable School
• $218,000 operating budget request submission

Electoral Board

The Electoral Board will conduct the canvass for the November 2, 2021 General Election through a series of open and closed sessions. The process includes reviewing provisional voters and processing mail ballots. Deadlines for supporting documentation and receipt of mail ballots are set for noon on November 5, 2021.

• Canvass of the November 2, 2001 General Election
• Provisional voter hearing
• Deadline for mail ballots and supporting documentation: November 5, 2021, at noon

The Charlottesville Electoral Board met Nov. 2-5, 2021, to canvass the November 2 General Election, review provisional ballots, and certify official results. The canvass found one discrepancy—a four-vote undercount for a school board candidate—which was corrected. The Board approved 59 of 101 provisional ballots and rejected 42, then completed the canvass of the Central Absentee Precinct and certified the election results.

• Certified official election results after canvass (unanimous)
• Corrected four-vote undercount for one school board candidate in VERIS
• Rejected 2 provisional ballots from Central Absentee Precinct (unanimous)
• Approved 5, rejected 1 provisional ballot in Key Recreation Precinct (unanimous)
• Approved 6, rejected 4 provisional ballots in Clark Precinct (unanimous)
• Approved 5, rejected 2 provisional ballots in Carver Precinct (unanimous)
• Approved 11, rejected 3 provisional ballots in Walker Precinct (unanimous)
• Approved 59, rejected 42 provisional ballots total (unanimous)

City Council

The City Council will review several funding appropriations, including over $1.1 million from the American Rescue Plan. The agenda also includes resolutions for fire program aid and school nutrition programs. Additionally, the council will consider interim hearing procedures for the Police Civilian Review Board.

• Appropriation of $1,192,836 in American Rescue Plan funds
• Appropriation of $175,965 for Fire Programs Aid to Locality Funding
• Appropriation of $35,525 for the City Sheriff’s Office bonus funding
• Ordinance to close a portion of Seminole Court right-of-way
• Establishing interim hearing procedures for the Police Civilian Review Board

The Charlottesville City Council approved the consent agenda, including several funding appropriations, and separately approved interim hearing procedures for the Police Civilian Review Board by a 4-1 vote. The council also approved a resolution supporting continued funding for the Food Equity Initiative at $155,000 per year for three years. A public hearing on vacating a portion of Seminole Court was carried to the next meeting.

• Approved consent agenda (5-0), removing Item #8 for separate vote
• Approved interim hearing procedures for Police Civilian Review Board (4-1)
• Approved $35,525 appropriation for Sheriff's Office bonuses
• Approved $175,965 Fire Programs Aid to Locality funding
• Approved $2,452,270 HOME-ARP funding appropriation
• Approved $1,192,836 American Rescue Plan funding for various purposes
• Approved Food Equity Initiative support resolution (3-2)
• Carried Seminole Court right-of-way vacation to November 15 consent agenda

Retirement Commission

The Retirement Commission will review the annual actuarial report from SageView Consulting. The meeting also includes a discussion regarding retiree Cost-of-Living Adjustments (COLA).

• Annual actuarial report from SageView Consulting
• Retiree COLA discussion
• Approval of September meeting minutes

The Retirement Commission approved the September 2021 minutes unanimously, with one abstention. They reviewed the annual actuarial report and discussed potential COLA increases, but no decisions were made on those items. The commission agreed to combine its November and December meetings into a single meeting on December 1, 2021, and will discuss pension portability at that time.

• Approved September 2021 minutes (unanimous, Ashley Marshall abstaining)
• Agreed to combine November and December meetings into one on December 1, 2021
• Agreed to discuss pension portability at the December 1 meeting

City Council

The City Council and the Police Civilian Review Board will conduct a joint work session. The meeting includes discussions regarding interim meeting procedures and a proposed ordinance for the PCRB.

• Discussion of PCRB interim meeting procedures
• Discussion of a proposed PCRB ordinance

The City Council and Police Civilian Review Board held a joint work session to discuss interim operating procedures and a proposed ordinance. Council agreed to include the hearing procedures, as amended, on the November 1, 2021 consent agenda, with final wording to be prepared by the City Attorney. No final votes were taken on the ordinance; the workgroup agreed to continue drafting revisions.

• Agreed to include PCRB hearing procedures on Nov. 1 consent agenda
• Directed City Attorney to finalize hearing procedure wording with PCRB staff
• Workgroup agreed to continue drafting revisions to proposed PCRB ordinance

Social Services Advisory Board

The meeting consists of procedural items including the approval of August meeting minutes and various committee reports. The Director's report will cover member recruitment and a stakeholder satisfaction survey.

• Approval of August meeting minutes
• Director's report on member recruitment
• Director's report on stakeholder satisfaction survey

City Council

The Charlottesville City Council is holding a special meeting to discuss candidates for the positions of Deputy City Manager and Interim City Manager. The agenda includes a motion to enter a closed session to interview these candidates.

• Motion to enter closed session to discuss Deputy and Interim City Manager candidates
• Interviewing of candidates for city management roles

The City Council met in a special virtual meeting and voted 5-0 to enter closed session to interview candidates for deputy city manager and city manager. After the closed session, Council certified 5-0 that only exempt public business was discussed. No substantive decisions were made in open session.

• Voted 5-0 to enter closed session for city manager and deputy city manager interviews
• Certified 5-0 that closed session complied with Virginia FOIA exemptions

Planning Commission

The Planning Commission and City Council will consider applications for 1613 Grove Street, including rezoning from R-2 to R-3. The proposal includes up to 28 units with 28% designated as affordable housing and a $48,000 contribution for Fifeville pedestrian improvements. The meeting also includes items regarding Lyman Street and Jefferson Park Avenue.

• Rezoning, Special Use Permit, and Critical Slope Waiver for 1613 Grove Street
• Proposed development of up to 28 units at 1613 Grove Street
• $48,000 cash contribution for Fifeville pedestrian improvements
• Requirement that 28% of dwellings be affordable units
• Critical Slope Waiver and Site Plan for Lyman Street

The Planning Commission voted 4-2 to recommend approval of a rezoning, special use permit, and critical slope waiver for 1613 Grove Street, allowing a 28-unit multifamily development with eight affordable units. The commission also held a preliminary discussion on a proposed 70-unit project at 2005 Jefferson Park Avenue, providing feedback but taking no formal action.

• Approved motion to recommend rezoning of 1613 Grove Street from R-2 to R-3 (4-2)
• Approved motion to recommend special use permit for 43 dwelling units per acre at 1613 Grove Street (4-2)
• Approved motion to recommend critical slope waiver for 1613 Grove Street (6-0)
• Approved consent agenda including Lyman Street critical slope waiver (5-0, one recusal)
• Held preliminary discussion on 2005 Jefferson Park Avenue project; no formal action taken

Human Rights Commission

The Human Rights Commission will hold a virtual meeting to discuss administrative documents and citywide issues. The agenda includes a discussion regarding Black leadership in City government and a memo on FY23 commemorative dates. Committee updates for accessibility, housing, and legal representation are also scheduled.

• Discussion regarding Black leadership in City government
• Memo on Remembrance of 2017 & FY23 Commemorative Dates
• Approval of September 2021 meeting minutes
• Updates from the Accessibility, Community Engagement, Housing, and Legal Representation committees

The Human Rights Commission held a regular meeting but could not vote on any items due to a lack of quorum. Commissioners discussed drafting a letter to City Council regarding the turnover of Black leadership in city government and planned future actions, including a community engagement meeting. No formal decisions were made.

• No votes taken due to insufficient quorum
• Commission to draft letter to Council on Black leadership turnover (planned)
• Community Engagement committee meeting scheduled for 11/4/21 (planned)
• Resolution A21-1 to be voted on at next meeting (tabled)

Neighborhood Development

The meeting is a site plan conference to review the final plans for a proposed gas station. The development includes a 5,300 square foot building and fuel pumps on approximately 4.27 acres. This session allows the public to become familiar with the plans and provide suggestions.

• Site plan conference for gas station at 1150 5th Street SW
• Proposed 5,300 square foot building and fuel pumps under canopy
• Development of approximately 4.27 acres in the Highway Mixed Use Corridor

Parking Advisory Panel

The panel will distribute the Parking Action Plan and discuss current utilization of parking lots and garages. The meeting includes a review of September ticket issuance and contract parking enforcement. Members will also examine FY22 first quarter parking revenue and expenses.

• Distribution of Parking Action Plan
• Discussion on lot and garage utilization
• Review of September ticket issuance and contract parking enforcement
• FY22 first quarter parking revenue and expense report

Sister Cities Commission

The Commission will approve minutes from the September 2021 Retreat. Members will receive updates from representatives for Winneba, Besancon, Poggio, and Huehue. The agenda also includes discussions on travel scholarship guidelines and expenditures.

• Approval of September 2021 Retreat minutes
• City Representative updates for Winneba, Besancon, Poggio, and Huehue
• Discussion of Travel Scholarships Guidelines
• Review of City Representative Travel Expenditures

The Charlottesville Sister Cities Commission approved changes to its Spending Guidelines, increasing the maximum annual travel reimbursement for City Representatives from $3,000 to $4,000 and the individual trip cap from $1,500 to $2,000. The motion passed unanimously. The commission also discussed but did not finalize travel scholarship guidelines, and tabled a request for fire truck shipping funds.

• Approved increased City Rep travel reimbursement limits: $4,000 annual cap, $2,000 per trip (unanimous)
• Tabled discussion on funding to ship donated fire engine to Winneba until November meeting
• Agreed to allocate $6,000 of next budget for travel scholarships (if funded)
• Approved September retreat minutes as amended (unanimous)

Board of Architectural Review

The Board of Architectural Review will review several applications for Certificates of Appropriateness regarding building renovations and new construction. The agenda also includes a discussion on a deferred three-story apartment building project at 605 Preston Place.

• Renovations and rear addition at 485 14th Street, NW
• Facade renovation at 310 East Main Street
• Three-story apartment building at 605 Preston Place
• Installation of roll-up doors at 109-111 West Water Street
• Construction of a residence at 1615 East Market Street

The Board of Architectural Review approved a Certificate of Appropriateness for a three-story apartment building with below-grade parking at 605 Preston Place, the site of the historic Wyndhurst house. The approval includes conditions on lighting, tree protection, driveway width, and a follow-up on the condition of Wyndhurst. The board also approved a Phase 2 renovation at 485 14th Street NW, deferred a facade renovation at 310 East Main Street, and authorized administrative review for three projects in conservation districts.

• Approved 605 Preston Place apartment building with conditions (8-0)
• Approved Phase 2 renovation at 485 14th Street NW (8-0)
• Deferred 310 East Main Street facade renovation at applicant's request (8-0)
• Authorized administrative review for 1615 East Market Street residence (7-0)
• Approved consent agenda including 109-111 West Water St and 110-114 Old Preston Ave (8-0)

City Council

The City Council will hold a work session to discuss budget development. The council will also receive a report regarding sidewalks on Stribling Avenue.

• Report on sidewalks on Stribling Avenue
• Discussion of budget development

The City Council held a work session to review a $2,873,262 cost estimate for sidewalks on Stribling Avenue, but took no formal action. Council members generally agreed the project was not a current priority. The Council also reviewed the budget development schedule and a new budget transparency tool, and then voted 5-0 to enter a closed session for personnel, legal, and litigation matters.

• Voted 5-0 to convene in closed session for personnel, legal, and litigation discussions
• Discussed Stribling Avenue sidewalk project cost of $2,873,262, no action taken
• Reviewed budget development schedule and Budget Explorer dashboard, no action taken

Electoral Board

The October 18, 2021, meeting of the City of Charlottesville Electoral Board consists of procedural business. No specific discussion topics were listed on the agenda.

• Adoption of the agenda
• Adoption of the minutes
• Public comments

The Charlottesville Electoral Board approved printing 15,000 ballots for election day, with additional ballots spooled for potential higher turnout. The board also reviewed the registrar's budget, agreed to increase advertising for an extra newspaper ad, and discussed the ongoing search for a new General Registrar, with 24 applications received. No formal votes were taken on these items; decisions were reached by consensus.

• Approved printing 15,000 ballots for election day (consensus)
• Agreed to increase advertising budget for an additional newspaper ad (consensus)
• Discussed search for alternative warehouse due to rising rent (no action taken)

City Council

The City Council will consider several resolutions to appropriate various grants and funds. This includes the first reading of a $1,192,836 American Rescue Plan appropriation and an amendment to the FY 2021-2022 Substantial Action Plan. The council will also review second readings for victim assistance and nutrition program funding.

• Appropriation of $1,192,836 from American Rescue Plan funds (1st reading)
• Amendment to the FY 2021-2022 Substantial Action Plan and HOME-ARP funding (1st reading)
• $257,024 for Charlottesville Victim Witness Assistance Grant (2nd reading)
• $112,708 for SNAP Employment and Training (2nd reading)
• $35,525 in bonus funding for the City Sheriff’s Office (1st reading)

The Charlottesville City Council held a virtual meeting on October 18, 2021, and unanimously approved the consent agenda, which included appropriating funds for the Victim Witness Assistance Program grant ($257,024), SNAP E&T program ($112,708), and the City Sheriff's Office ($35,525). Two action items—amending the FY 2021-2022 Substantial Action Plan for HOME-ARP funding and appropriating American Rescue Plan funds ($1,192,836)—were moved to the November 1 consent agenda for second reading. The meeting also included a closed session and public comments on safety and other matters.

• Approved consent agenda including Victim Witness grant appropriation ($257,024) (5-0)
• Approved SNAP E&T funding appropriation ($112,708) (5-0)
• Approved Sheriff's Office one-time bonus funding ($35,525) (5-0)
• Approved Fire Programs Aid to Locality funding ($175,965) (5-0)
• Moved HOME-ARP funding appropriation to November 1 consent agenda
• Moved American Rescue Plan funds appropriation ($1,192,836) to November 1 consent agenda

General

The Police Civilian Review Board will meet to review the code of ethics and member rules. The agenda also includes updates on complaint statuses and a finance report.

• Status of complaints
• Finance report
• Code of ethics/member rules discussion
• Executive Director introduction

Human Rights Commission

The Accessibility Committee will discuss next steps for resolution HR21-1 regarding a Language Access Plan and a disability PSA project. The meeting also includes the review of minutes from the September 9, 2021, meeting.

• Next steps for resolution HR21-1: Language Access Plan
• Next steps for disability PSA project
• Review of September 9, 2021, Accessibility Committee Meeting Minutes

The Human Rights Commission Accessibility Committee met virtually and discussed two main topics: the Language Access Plan resolution (HR21-1) and the Disability PSA project. No formal decisions were made; the committee reviewed minutes from a prior meeting and planned next steps, including reaching out to potential participants and working on plain language documents.

• Approved minutes from 09/09/21 (2-0, 1 abstention)
• Discussed Resolution HR21-1: Language Access Plan, no vote taken
• Discussed Disability PSA project next steps, no formal action
• Agreed to reach out to Arc and IRC for additional PSA participants
• Lyndele volunteered to draft plain language document for HR21-1

Human Rights Commission

The Community Engagement Committee will hold a work session regarding several administrative items. The committee plans to review progress on plain language documents and discuss next steps for an engagement plan.

• Review of plain language document work
• Next steps with A21-1
• Next steps with HRC public statement protocol
• Next steps regarding Committee’s proposed engagement plan
• Review of September 2, 2021 meeting minutes

The Human Rights Commission discussed creating plain-language companion documents for its official resolutions, starting with Resolution A21-1, to make them more accessible to the public. No formal votes were taken on these proposals; the only vote was to approve the minutes from September 2, 2021, with 1 in favor and 2 abstaining. The commission also discussed future projects, including a complaint-process explainer and social media approval.

• Approved minutes from 09/02/21 (1-0, 2 abstained)
• Discussed drafting plain-language versions of official documents, including Resolution A21-1
• Agreed to add a provision for the Chair to give 24-48 hours' notice before acting on behalf of the Commission
• Tabled final approval of plain-language documents until next regular meeting
• Discussed creating a document explaining OHR complaint process
• Deferred social media approval discussion to next meeting

City Council

The Charlottesville City Council has called a special meeting for October 12, 2021. The council will vote to enter a closed session regarding urgent personnel matters and then reconvene in open session to certify that meeting.

• Motion and vote to meet in closed session for urgent personnel matters

The City Council met in a special closed session and voted 5-0 to accept the resignation of City Manager Chip Boyles, effective October 29, 2021, per his letter. The closed session was authorized under Virginia law to discuss the resignation, the City Manager's duties, and actions related to the Assistant Chief of Police's departure. No other substantive decisions were made.

• Accepted City Manager Chip Boyles' resignation, effective Oct. 29, 2021 (5-0)
• Certified closed session compliance with Virginia FOIA (5-0)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will consider reauthorizing the Friendship Court Performance Agreement and receive an update on Cville Match. The meeting also includes an informational update regarding the FY21 audit.

• Friendship Court Performance Agreement reauthorization
• Cville Match Update
• FY21 Audit update
• Approval of September 14, 2021 meeting minutes
• August 2021 Treasurer's Report

The Charlottesville Economic Development Authority approved the reauthorization of the Friendship Court Performance Agreement with Piedmont Housing Alliance, which had been delayed due to COVID-19. The board also approved the September meeting minutes and August Treasurer Reports, and received updates on the Cville Match program and audit status.

• Approved September 12, 2021 meeting minutes and August 2021 Treasurer Reports (unanimous)
• Approved Friendship Court Performance Agreement reauthorization (unanimous)

Planning Commission

The Planning Commission and City Council will hold a joint public hearing regarding the Comprehensive Plan update (CP-21-00002). This plan includes long-range recommendations for land use, housing, transportation, and density ranges throughout the City. The meeting will be conducted virtually.

• Public hearing for Comprehensive Plan update (CP-21-00002)
• Approval of April 13, 2021, meeting minutes

The Planning Commission voted 7-0 to recommend approval of the updated Cville Plans Together Comprehensive Plan, including the Future Land Use Map, to City Council. The recommendation includes four amendments addressing historic preservation, affordability bonuses in sensitive areas, zoning tools, and sensitive area delineation. Commissioner Stolzenberg's proposed map amendments (a-k) were referred to staff and consultants for study rather than being included in the recommendation.

• Approved motion recommending updated Comprehensive Plan to Council (7-0)
• Added amendment requiring zoning changes preserve historic cultural resources
• Added amendment to consider affordability bonus in sensitive areas
• Added amendment on zoning tools regulating affordability and demolition disincentives
• Added amendment to refine sensitive area delineation beyond census block data
• Referred Commissioner Stolzenberg's map amendments (a-k) to staff for study

Planning Commission

The Planning Commission and City Council will meet for a discussion regarding the Comprehensive Plan. This session is scheduled from 12 p.m. to 2 p.m. ahead of a joint hearing on October 12. There is no public comment period for this meeting.

• Comprehensive Plan discussion

The Planning Commission and City Council held a joint work session to discuss the Comprehensive Plan, focusing on density, affordability, and the Future Land Use Map. No formal decisions or votes were made; the session was for discussion only. Key topics included concerns about student population impacts, affordable housing requirements, and the Medium Intensity land use category.

• No formal decisions or votes taken during the work session
• Discussed potential changes to General Residential affordability requirements
• Discussed potential removal of Medium Intensity designations from the Future Land Use Map
• Discussed short-term rental enforcement and natural gas hookup policies

Historic Resources Committee

The committee will discuss community engagement plans for the Court Square/Slave Auction Block site with researchers and experts. Members will also receive an update on the progress of the Downtown Walking Tour Map subcommittee.

• Engagement planning for Court Square/Slave Auction Block site
• Update on Downtown Walking Tour Map subcommittee progress
• Approval of September 10, 2021 meeting notes

The Charlottesville Historic Resources Committee approved $300 honorariums for Dr. Mabel Wilson and Dr. Anne Bailey to speak publicly, both by 9-0 votes. The committee also approved its September 10 meeting notes (8-0-1) and discussed descendant community engagement for the Court Square/Slave Auction Block site, including a proposal to fund a design work session. No public comment was received.

• Approved $300 honorarium for Dr. Mabel Wilson (9-0)
• Approved $300 honorarium and invitation for Dr. Anne Bailey (9-0)
• Approved September 10, 2021 meeting notes (8-0-1, Slaughter abstaining)
• Approved agenda amendment to add honorarium discussion (9-0)
• Approved agenda modification to discuss walking tour map before Dr. Wilson arrived (9-0)
• Moved to use funds for a design work session on proposed Court Square sites (motion made, no vote recorded)

Human Rights Commission

The Human Rights Commission Housing Committee is meeting to discuss various housing advocacy topics. The work session includes discussions on right to counsel advocacy, the CLIHC partnership, and support for Midway Manor residents. Members will also receive updates on the TJPDC Virginia Eviction Reduction Program (VERP) and FHAP processes.

• Right to counsel advocacy
• CLIHC Partnership
• Support for Midway Manor residents
• TJPDC Virginia Eviction Reduction Program (VERP) updates
• FHAP process updates

The Human Rights Commission discussed systemic discrimination reported by Partner for Mental Health, where hotels/motels refuse to rent to clients with disabilities. The Commission agreed to add this issue to the next meeting's agenda and explore legal support options. No formal decisions were made; the meeting focused on discussion and planning.

• Agreed to add hotel/motel discrimination issue to next meeting agenda
• Agreed to meet offline with Anna Mendez to discuss legal support options
• Approved minutes from 9/9/21 (2-0-1)

Human Rights Commission

The Legal Representation Committee will hold a work session to discuss next steps for developing program details and a draft resolution. The committee will also review the minutes from the September 2, 2021, meeting.

• Review of September 2, 2021, meeting minutes
• Discussion of next steps for a draft resolution
• Discussion of next steps for developing program details

The Human Rights Commission met virtually on October 7, 2021, with only one commissioner present, Kathryn Laughon, who called the meeting to order. No public comments were made, and no business matters were discussed. The commission reviewed minutes from September 2, 2021, but could not vote due to lack of quorum. The main discussion was about a draft resolution to propose legal representation for OHR clients, but the commission decided to put the resolution on hold until it can be taken up with the full commission.

• Deferred action on the draft resolution regarding legal representation for OHR clients until a future commission meeting.
• Could not approve minutes from 9/2/21 due to insufficient attendance.
• No public comments were received.
• No business matters were addressed.

Bike & Pedestrian Advisory Committee

The Charlottesville Bicycle and Pedestrian Advisory Committee will discuss traffic enforcement and West Main Street. The agenda does not provide further details on these topics.

• Traffic Enforcement Discussion
• West Main Street

The committee received an update on the West Main Street project, noting that City Council may not support it due to school reconfiguration costs, and staff was directed not to include it in this year's CIP request. They discussed traffic enforcement options for pedestrian safety, with a majority agreeing that enforcement should not involve armed officers, but no formal vote or statement was made. The committee also reviewed the Comprehensive Plan's Implementation Chapter and encouraged members to review priority projects. No substantive decisions were made.

• No formal votes or decisions taken
• Discussed West Main Street project funding uncertainty
• Majority agreed traffic enforcement for crosswalk violations should not involve armed officers
• Encouraged review of Comprehensive Plan Implementation Chapter

Tree Commission

The commission is reviewing budget requests for tree planting and emerald ash borer mitigation. Members are also discussing a proposed zoning ordinance rewrite to strengthen tree protection enforcement. The meeting includes updates on the city's canopy study and educational programs.

• $100,000 request for tree planting
• $100,000 request for emerald ash borer mitigation
• C'ville ReLeaf awarded $13,000
• Proposed zoning ordinance rewrite regarding tree protection
• Review of the Canopy Study RFQ

City Council

The council will consider several funding resolutions, including grants for highway safety and social services. A public hearing is scheduled regarding a long-term lease of part of McIntire Park. Members will also hold discussions regarding the Police Civilian Review Board Chair.

• $88,350 VDOT grant for Washington Park to Madison Avenue Trail
• $257,479.76 in TANF grants
• Lease of part of McIntire Park to Botanical Garden of the Piedmont
• $50,000 budget request for the BUCK Squad
• Discussion regarding Police Chief termination

The Charlottesville City Council approved a $50,000 allocation to the BUCK Squad for a community civilian policing program, despite public opposition. The council also approved a long-term lease of part of McIntire Park to the Botanical Garden of the Piedmont, a school reconfiguration design process, and several other resolutions and ordinances. The meeting included discussions on the police chief's termination and the Police Civilian Review Board chair.

• Approved $50,000 to BUCK Squad for civilian policing (3-2)
• Approved long-term lease of McIntire Park portion to Botanical Garden of the Piedmont (5-0)
• Approved school reconfiguration design process (5-0)
• Approved consent agenda minus items 5 and 11 (5-0)
• Approved Blue Ridge Cigarette Tax Board formation (4-1)
• Approved continuity of governance ordinance (5-0)
• Approved ADA Coordinator appointment (consent agenda)
• Approved Clerk of Council contract amendment (consent agenda)

Housing Advisory Committee

The Housing Advisory Committee Policy Subcommittee will meet to review revisions to the Tax Abatement Ordinance and Program. The meeting also includes a review of AHP implementation priorities.

• Review of Tax Abatement Ordinance/Program revisions
• Review of AHP Implementation Priorities
• Public comment

City Council

The City Council will hold a work session featuring reports from two groups. The scheduled items include presentations by the Marcus Alert group and the Imagining a Just Cville group.

• Marcus Alert group presentation
• Imagining a Just Cville group presentation

The City Council held a work session with two presentations: Imagining a Just Cville and the Marcus Alert group. No formal decisions were made; the council heard recommendations, including a request for $37,502 for the Public Defender's Office and proposals for a task force and 24/7 crisis center. The meeting was informational, with no votes taken.

• No formal decisions or votes taken during the work session
• Heard request for $37,502 for Public Defender's Office part-time position
• Received recommendations for Marcus Alert task force and 24/7 crisis center

Retirement Commission

The agenda contains only procedural items, including the approval of June meeting minutes and a report from Dahab. No specific details are provided for new business or administrative updates.

• Approval of June meeting minutes
• Report from Dahab
• Administrative updates

The Retirement Commission met on September 22, 2021, and unanimously approved the minutes from the June 2021 meeting. They received an annual financial review from Greg McNeillie of Dahab, covering investment returns and progress on reducing energy investments per the ESG policy. Administrative updates included the status of member term changes and continued virtual meetings. No substantive decisions were made beyond the minutes approval.

• Approved June 2021 meeting minutes (unanimous)
• Agreed to revisit November and December meeting scheduling at October 27, 2021 meeting

Sister Cities Commission

The commission is conducting a retreat to review its bylaws, strategic plan, and 2020-2021 goals. The agenda also includes discussions regarding current Sister City relationships and the establishment of travel assistance standards.

• Review of Bylaws and Strategic Plan
• Discussion of current Sister City relationships
• Review of 2020-2021 goals and achievements
• Discussion on establishing Travel Assistance standards
• Review of current officers and membership recruitment

The Charlottesville Sister Cities Commission held its annual retreat, approving the August minutes and discussing bylaws, member recruitment, and strategic goals. No formal decisions were made beyond the minutes approval; the meeting focused on planning and action items for future work.

• Approved August minutes unanimously
• Noted five vacant commission positions following resignations
• Agreed to develop a commissioner handbook and recruitment process document
• Set action items for updating contact lists and 2022 goals
• Scheduled further discussion on travel assistance standards

Planning Commission

The Planning Commission is holding a work session to discuss the draft Comprehensive Plan Future Land Use Map. Commissioners will also share additional comments on chapters discussed during the September 14 meeting.

• Review of the draft Comprehensive Plan Future Land Use Map
• Discussion of previous Comprehensive Plan chapter revisions
• Public comment period limited to two minutes per person

The Planning Commission held a work session to review the draft Future Land Use Map, part of the Cville Plans Together process. No formal decisions were made; the session was for discussion and public comment. Commissioners raised concerns about affordability, density, and historic preservation, and requested further refinements before a future vote.

• No formal decisions made; work session only
• Discussed draft Future Land Use Map with proposed sensitive community areas
• Heard public comments on density, affordability, and zoning changes
• Commissioners requested further work on affordability overlay and subdivision loophole

City Council

City Councilors participated in a work session with the Planning Commission to discuss the draft Comprehensive Plan Future Land Use Map and share comments on draft chapters. No formal decisions were made; the session was for discussion and public comment. A joint hearing is scheduled for October 12, and a Council hearing for November 15.

• Held a joint work session with the Planning Commission to discuss the draft Comprehensive Plan Future Land Use Map and chapter comments.
• Scheduled a joint hearing with the Planning Commission and City Council for October 12, 2021.
• Scheduled a City Council hearing for November 15, 2021.

Board of Architectural Review

The Board of Architectural Review will review several applications for certificates of appropriateness regarding building alterations and additions. The meeting also includes a preliminary discussion about a demolition at 745 Park Street.

• Lighting installation at 301 East Jefferson Street
• Alterations to the structure at 209 2nd Street, SW
• Modifications to a rear addition at 106 Oakhurst Circle
• Side addition at 936 Rugby Road
• Preliminary discussion of demolition at 745 Park Street

The Board of Architectural Review approved a Certificate of Appropriateness for exterior alterations to the historic Watson House at 209 2nd St. SW, with a condition that the landscape plan be submitted at a future date and a recommendation to explore alternate front door solutions. The board also approved a scaled-back rear addition at 106 Oakhurst Circle, approving only the house portion and deferring the landscape plan for future review. A third application for a side addition at 936 Rugby Road was approved as submitted.

• Approved alterations to 209 2nd St. SW (6-0), with condition for future landscape plan and recommendation on front door design
• Approved house portion of 106 Oakhurst Circle addition (6-0), with conditions on window muntins and metal shingles; landscape plan deferred
• Approved side addition at 936 Rugby Road (6-0) as submitted
• Approved consent agenda including lighting at 301 East Jefferson St. (6-0)
• Held preliminary discussion on demolition request for 745 Park St.; no formal action taken

City Council

The City Council meeting consists of a work session featuring an update from the Charlottesville Fire Department and a period for public comment.

• Charlottesville Fire Department Update

The City Council received a detailed update from the Fire Department on renovations, workforce programs, and emergency response improvements, but took no formal action on those items. Council then voted 5-0 to enter a closed session to discuss appointments to fill vacancies on 16 city boards and commissions.

• Approved motion to meet in closed session (5-0) to discuss board and commission appointments
• Heard Fire Department update on station renovations, workforce equity, and response times (no action taken)

City Council

The City Council will consider multiple resolutions to appropriate grant funds for housing, health, and drug treatment programs. The agenda also includes a public hearing on community development fund priorities and a proposed long-term lease for part of McIntire Park.

• $288,172 grant for the Thomas Jefferson Area Coalition for the Homeless
• $240,000 grant for the Charlottesville-Albemarle Adult Drug Treatment Court
• $88,350 VDOT grant for the Washington Park to Madison Avenue Trail
• Lease of a portion of McIntire Park to the Botanical Garden of the Piedmont
• $50,000 off-cycle budget request from the BUCK Squad

The Charlottesville City Council approved the consent agenda, including multiple grant appropriations and a retirement commission term change, and made appointments to several boards and commissions. The Council also approved a resolution setting priorities for CDBG and HOME funds for FY 2022-2023, with Mayor Walker opposed. A resolution to approve a long-term lease for the Botanical Garden of the Piedmont was presented but not voted on, and a $50,000 off-cycle request for the BUCK Squad was moved to a future meeting.

• Approved the meeting agenda as amended (4-1, Walker opposed).
• Appointed individuals to boards and commissions, including Lisa Draine to the Regional Jail Authority and Brian Johnson and Matthew Murray to the Airport Commission (5-0).
• Approved the consent agenda, including appropriations for H.O.P.W.A. ($288,172), TJACH ($10,000), Behavioral Health Docket ($49,000), Drug Treatment Court ($240,000), Bama Works ($5,000), and other items (5-0).
• Approved the resolution setting CDBG and HOME priorities for FY 2022-2023, including a $150,000 allocation for Ridge Street and $244,950.82 for Belmont sidewalk (4-1, Walker opposed).
• Approved the resolution ratifying the formation of LLCs by the Charlottesville Redevelopment and Housing Authority (5-0).
• Moved the BUCK Squad off-cycle budget request to the October 4 meeting for a second reading.
• Discussed the process for hiring a new Police Chief, with no formal action taken.

Human Rights Commission

The Commission will conduct a work session featuring a Land Use Plan overview and panel discussion. Members will also receive updates from several ad-hoc committees, including those for housing and accessibility. Action is required regarding the August 19, 2021, meeting minutes and a closed session.

• Approval of August 19, 2001, meeting minutes
• Land Use Plan overview and panel discussion
• Updates from the Accessibility Committee
• Updates from the Housing Committee
• Closed session (action needed)

The Human Rights Commission approved a resolution on accessibility to take to City Council, with a caveat removing the 'above and beyond' legal requirement language. The Commission also held a work session with a panel on the city's land use plan, discussing affordable housing, zoning, and equity, and agreed to draft comments for the Planning Commission's upcoming vote.

• Approved accessibility resolution to take to Council, with legal requirement caveat (7-0)
• Approved minutes from 08/19/21 with corrections (6-0-1)
• Moved to closed session to discuss Director candidate (7-0)
• Certified closed meeting (7-0)
• Agreed to draft comments for Planning Commission's 9/21 land use meeting
• Agreed to draft letter to Council advocating for more funding for right to counsel
• Agreed to draft recommendations on rent control, just-cause evictions, rental registry for legislative agenda
• Agreed to draft letter to the editor on housing as a human right

Housing Advisory Committee

The Housing Advisory Committee will receive updates from the City, County, and UVA. The meeting includes subcommittee reports regarding policy items such as tax abatement and the AHP priority list.

• Tax Abatement policy report
• AHP Priority List report
• City Update
• County/UVA Update

The Housing Advisory Committee discussed the tax abatement ordinance, focusing on how to apply an affordable housing lens. Members suggested a tiered exemption system based on income and years, with a recommendation to target 80% AMI and simplify administration. No formal decisions were made; the committee will continue work on the affordable housing plan priority list.

• Approved meeting minutes (motion by Chris Meyer, seconded by Sunshine Mathon)
• Discussed tax abatement ordinance; no vote taken
• Scheduled policy subcommittee meeting in ~2 weeks

City Council

The City Council and School Board will hold a joint work session. The meeting includes a presentation by VMDO Architects regarding the School Reconfiguration Project. Public comment is also scheduled.

• School Reconfiguration Project presentation by VMDO Architects

City Council and School Board held a joint work session to discuss school reconfiguration and budget, hearing options for Buford Middle School and a temporary preschool at Walker. Council agreed that the West Main Street project and parking garage would not move forward, given other priorities. No formal votes were taken; VMDO will report to Council on October 4.

• Agreed to not move forward with the West Main Street project and parking garage, given other priorities
• Heard options for Buford Middle School reconfiguration: renovate more, build compactly, or build in the bowl
• Discussed funding scenarios including removing Capital Improvement Projects and increasing taxes
• Heard that VMDO will bring a report to City Council on October 4

Charlottesville Economic Development Authority

The authority will receive an update on CvilleBioHub and review the status of a revenue refunding bond for Saint Anne’s-Belfield, Inc. The meeting also includes routine approvals for previous minutes and treasurer reports.

• Update from CvilleBioHub
• Status of Saint Anne’s-Belfield, Inc. Revenue Refunding Bond
• Review of June and July 2021 Treasurer’s Report
• Draft Electronic Meeting Policy update

The Charlottesville Economic Development Authority met virtually and approved the July 13, 2021 meeting minutes and the June & July 2021 Treasurer Reports. The board heard a presentation from CvilleBioHub on its accomplishments and strategic plan, and discussed a draft Electronic Meeting Policy to allow virtual meetings in the future. No other substantive decisions were made.

• Approved July 13, 2021 meeting minutes and June & July 2021 Treasurer Reports (unanimous)
• Discussed draft Electronic Meeting Policy for future virtual meetings (no vote)
• Heard CvilleBioHub presentation on accomplishments and strategic plan (no action)

Tree Commission

The commission will discuss the preliminary fall plant list and prioritize locations for new trees. The meeting includes updates on the Mall Tree Study, the Emerald Ash Borer Action Plan, and the status of a proposed CIP budget request. Members will also review plans for the draft zoning ordinance and the Cville ReLeaf program.

• Preliminary fall plant list and locations
• Status of proposed CIP Budget Request
• Mall Tree Study and Canopy Study updates
• Review of Draft Zoning Ordinance plans
• Cville ReLeaf program report

Planning Commission

The Planning Commission and City Council will hold a joint meeting to consider a rezoning application for the 240 Stribling PUD. The proposal seeks to rezone approximately twelve acres of land to allow for up to 170 residential units, including townhomes and multifamily buildings. The plan includes requirements for affordable dwelling units and a request for a critical slopes waiver.

• Rezoning application for 240 Stribling PUD
• Request for Critical Slopes Waiver at 240 Stribling PUD
• Cville Plans Together implementation chapters

The Planning Commission voted 6-1 to accept the applicant's request to defer a decision on the 240 Stribling PUD rezoning application. The deferral allows for further work on details, particularly the Stribling Avenue sidewalk funding agreement and cost estimates. The Commission also elected new officers, with Commissioner Solla-Yates as Chair and Commissioner Russell as Vice-Chair.

• Deferred the 240 Stribling PUD rezoning application (ZM20-00002) to allow for more work on the Stribling Avenue infrastructure agreement and cost estimates.
• Elected Commissioner Solla-Yates as Chair and Commissioner Russell as Vice-Chair of the Planning Commission.
• Approved the consent agenda, including the minutes from the March 30, 2021 work session.
• Heard a presentation on the Cville Plans Together Comprehensive Plan update, including the Implementation Chapter and topic-specific chapters.
• Discussed the proposed Stribling Avenue infrastructure funding agreement, where the developer would provide up to $2 million for improvements, repaid by the city through future tax increment revenue.

Electoral Board

This meeting consists of procedural items including the adoption of the agenda and previous minutes. Specific discussion items for this meeting are currently listed as to be determined.

• Adoption of the agenda
• Adoption of the minutes
• Public comments

The Charlottesville Electoral Board unanimously approved the meeting agenda and postponed approval of the Sept. 1 minutes to the next meeting. The board reviewed state guidance on mail-ballot pre-processing and early-voting observers, agreeing to keep the established schedule and reuse the November 2020 observer system. Planning for the Nov. 2 general election included discussion of a possible Carver precinct relocation, new precinct leadership, drop-box collection by two board members, and posting notices about a City Council candidate's withdrawal. The board also confirmed an order for electronic pollbooks for early voting.

• Approved the meeting agenda unanimously without change
• Postponed approval of Sept. 1 meeting minutes to the next meeting
• Agreed to keep the established mail-ballot pre-processing schedule per state guidance
• Agreed to reuse the November 2020 system for authorized observers during early voting
• Discussed possible relocation of Carver precinct to first floor, pending entrance size check
• Confirmed experienced leaders appointed to all key precinct positions for the general election
• Chair and Secretary to plan drop-box collection by two board members on election night
• Confirmed order placed for electronic pollbooks for early voting, delivery expected by end of week

Historic Resources Committee

The committee will review the organization of a new downtown walking tour map and discuss using HRC funds to hire a designer. Members will also discuss proposed signage for Vinegar Hill Park and coordinate community engagement for the Court Square/Slave Auction Block site.

• Downtown Walking Tour Map Update
• Proposed signage at Vinegar Hill Park
• Amendments to Rules of Procedure regarding public comment and membership
• Community engagement for Court Square/Slave Auction Block site

The Charlottesville Historic Resources Committee approved its amended rules of procedure and appointed Robert Watkins as a non-voting ex-officio member. The committee discussed engaging the descendant community for Court Square/Slave Auction Block memorialization, including coordinating with Mabel Wilson and potentially hosting a webinar with Dr. Anne Bailey. It also reviewed the downtown walking tour map update and discussed signage options for Vinegar Hill Park, with staff to investigate temporary signage. No final decisions were made on these latter items.

• Approved meeting agenda (unanimous)
• Approved August 2021 meeting notes (unanimous, Heather Hill abstaining)
• Approved amended rules of procedure (unanimous)
• Appointed Robert Watkins as ex-officio member (unanimous)

Housing Advisory Committee

The HAC Policy Subcommittee will discuss the implementation of AHP, focusing on priorities and possibilities for each fiscal year. The meeting also includes a review of minutes and an opportunity for public comment.

• Discussion of AHP implementation priorities and possibilities by fiscal year

The Housing Advisory Committee's Policy Subcommittee met to begin organizing a broad list of activities and priorities by fiscal year for the City Manager's office. Members shared ideas including transparency, March LIHTC submissions, an RFP for the CAHF balance, a draft CIP with a $10M affordable housing commitment, and a formal Inclusionary Zoning recommendation by January. No formal decisions were made; the group agreed to review the Plan's recommendations and prepare for further discussion on timelines.

• No formal votes or approvals taken; meeting was discussion-only
• Agreed to develop a rough list of activities ordered by fiscal year for City Manager's office
• Identified priorities including transparency, LIHTC submissions, CAHF RFP, and $10M CIP commitment
• Set goal for HAC to present formal Inclusionary Zoning recommendation by January
• Scheduled next steps: read Plan recommendations and prepare for timeline discussions

Parks & Recreation Advisory Committee

The board will consider approval for naming parks. The meeting also includes updates on park reopening plans and the CIP submittal.

• Approval for naming parks
• Updates on parks and recreation reopening plans
• CIP submittal

General

The Police Civilian Review Board will review the status of complaints and financial reports. The board will also discuss legislative recommendations, operating procedures, and the executive director recruitment process.

• Status of complaints
• Financial status report
• Update on executive director process
• Legislative recommendation discussion
• Operating procedures discussion

Human Rights Commission

The Human Rights Commission Accessibility Committee will hold a work session to discuss a language access plan resolution and a disability PSA project. This meeting is intended for planning, developing, and drafting commission management and administration documents.

• Language access plan resolution discussion
• Disability PSA project

The Accessibility Committee discussed developing a language access plan for Charlottesville, with Chair Wolfgang Keppley intending to draft a proposal for City Council. The committee agreed to review the draft at a future meeting, with Sue Lewis and Wolfgang meeting on September 14 to work on it. No formal decisions were made; the meeting was primarily a work session.

• Discussed drafting a language access plan resolution for City Council, with Chair Wolfgang Keppley to draft a proposal
• Agreed Wolfgang and Sue Lewis will meet Tuesday 9/14 at 6pm to review the resolution draft
• Todd will send a Word version of a resolution template to Wolfgang for reference
• Todd will send committee members information about the Disability PSA project

Human Rights Commission

The Housing Committee of the Human Rights Commission is meeting to discuss next steps regarding right to counsel in evictions advocacy. The committee will also address the HRC liaison to the Charlottesville Low Income Housing Coalition (CLIHC). This meeting serves as a forum for planning and drafting commission management documents.

• Next steps regarding right to counsel in evictions advocacy
• HRC liaison to the Charlottesville Low Income Housing Coalition (CLIHC)

The Housing Committee discussed the City's reduced funding for eviction right-to-counsel, noting the offer dropped from $300,000 to $100,000 per year, which members deemed insufficient. They also discussed potential advocacy strategies, including publicizing funding issues and writing letters, and considered a liaison to the Charlottesville Low Income Housing Coalition. No formal decisions were made; the meeting was a work session focused on next steps.

• No formal votes or decisions were taken during this work session.
• Discussed City's $100,000/year offer for eviction counsel, down from $300,000, as insufficient.
• Agreed to explore making funding issues public and writing letters to City Council and county.
• Discussed potential HRC liaison to CLIHC, with preference for a person of color with lived tenant experience.
• Assigned Kathryn to check with DSA on eviction monitoring and write a messaging plan.
• Assigned Mary to talk to Nancy Carpenter about right to counsel.

Human Rights Commission

The Human Rights Commission will hold a work session to consider potential legislative agenda recommendations. Discussion topics include support for in-person voting on the Sunday before election day and a right to counsel in evictions ordinance.

• Support for in-person voting on the Sunday before election day
• Support for right to counsel in evictions ordinance

The Human Rights Commission held a work session on supporting a right to counsel in evictions, but took no formal action. Members discussed the Commission's role in making recommendations to Council and the General Assembly, and agreed to seek the City Attorney's opinion on whether the City can enact such an ordinance. The meeting was adjourned at 7:41 pm.

• No formal decisions were made during the meeting.
• Discussed the Commission's potential role in recommending a right-to-counsel in evictions ordinance.
• Agreed to seek the City Attorney's view on whether a locality can enact a right-to-counsel ordinance.
• Todd will ask Allyson for a meeting with Mary and him on Monday, September 13, 11:30am-12:30pm.
• Mary will follow up with Ashley about a closed session to discuss Director hiring.

City Council

The City Council will discuss updates regarding the disposition of Lewis, Clark and Sacajawea and Confederate statues. The meeting also includes several grant appropriations for housing, drug treatment, and community development.

• Appropriation of $288,172 in H.O.P.W.A. Grant funds to TJACH
• Amending City Code to substitute gender-neutral pronouns
• Approving design features for Barracks Road-Emmet Street Smartscale Improvement Project
• Appropriation of $240,000 for the Charlottesville-Albemarle Adult Drug Treatment Court Grant
• Amending Community Development Block Grant and HOME Investment Partnerships Program budgets

The Council approved the major design features for the Barracks Road-Emmet Street Smartscale project, ratified the July 10 decision to remove and relocate the Lewis, Clark and Sacajawea statue, and approved the appointment of Alex Ikefuna as Interim ADA Coordinator. The consent agenda was approved 4-1, including the hiring of Hansel Aguilar as Police Civilian Review Board Executive Director. A motion to add discussion of the police chief's termination to the agenda failed for lack of a second.

• Approved Barracks Road-Emmet Street Smartscale design features (5-0)
• Ratified July 10 decision to remove and relocate Lewis, Clark and Sacajawea statue (5-0)
• Approved Alex Ikefuna as Interim ADA Coordinator (5-0)
• Approved consent agenda including PCRB Executive Director hiring (4-1)
• Failed motion to add police chief termination discussion to agenda
• Moved Retirement Commission term change to September 20 consent agenda

Human Rights Commission

The Legal Representation Committee will hold a work session to review the UVA Title 9 complaint process and draft Resolution HR21-1. The meeting also includes periods for public comment on agenda items.

• Review of UVA Title 9 complaint process
• Review of draft Resolution HR21-1

The Legal Representation Committee of the Human Rights Commission met virtually and discussed the UVA Title IX complaint process and a potential right-to-counsel fund. No formal decisions, approvals, or votes were taken during the meeting. The committee agreed on next steps, including drafting a letter to UVA and reviewing draft Resolution HR21-1.

• No formal decisions were made at this meeting.
• Committee agreed to potentially draft a letter to UVA for approval at the next HRC meeting.
• Mary will ask LAJC about local action for pushing forward funding.
• Kathryn will review draft Resolution HR21-1 for edits.
• Todd will find the amount of hours taken to find representation in relevant cases.

Human Rights Commission

The Community Engagement Committee will meet virtually to review administrative documents. The work session includes reviewing a draft template for public statements and draft Resolution A21-1.

• Review of draft template for public statements
• Review of draft Resolution A21-1

The Community Engagement Committee reviewed a draft template for public statements and discussed how the Chair should act as spokesperson. The committee agreed no changes were needed to Resolution A21-1 and will send it for review before presenting it to the full Commission. They also discussed drafting a plain-language companion document for the resolution and a possible Disability PSA project.

• Agreed no changes needed to Resolution A21-1; will send to Allyson for review and present at next HRC meeting
• Decided to begin drafting a resolution requiring plain-language companions for all HRC documents
• Assigned Lyndele to draft a plain-language companion document to Resolution A21-1
• Assigned Todd to get full Commission information about Ashley's five-year August 2017 remembrance question
• Discussed but did not decide on the Disability PSA Project; will talk to Wolfgang about coordination

Minority Business Commission

This meeting consists of procedural items and departmental updates. The commission will review previous minutes and address a Vice Chair vacancy.

• Approval of April 22, 2021 Meeting Minutes
• Vice Chair Vacancy
• OED Update
• Procurement Update

The commission received a report on the BRACE 2.0 grant program, which awarded 31 grants of $2,500 each to small businesses affected by COVID-19. The report also included statistics on minority and women-owned business participation in city purchasing, showing increases in spending with certified businesses. No formal decisions were made by the commission.

• Awarded 31 BRACE 2.0 grants of $2,500 each to small businesses
• Reported FY21 purchase order spend with minority-owned businesses increased 66.07% to $1,000,119.86
• Reported FY21 purchase order spend with women-owned businesses increased 0.45% to $7,489,151.52
• Reported FY21 purchase order spend with small businesses increased 43.75% to $8,852,699.00

Bike & Pedestrian Advisory Committee

The committee will hold a public hearing regarding the Transportation Alternatives Grant for the Meadowcreek Valley Trail and Bridge and the Safe Routes to School program. The agenda also includes items concerning the Washington Park Bike Ramp and Preston-Barracks Bike Lane.

• Transportation Alternatives Grant public hearing (Meadowcreek Valley Trail and Bridge; Safe Routes to School)
• Washington Park Bike Ramp
• Preston-Barracks Bike Lane

The committee held a public hearing on two Transportation Alternatives grant applications to VDOT: up to $200,000 for a Safe Routes to School Coordinator and program, and funding for the Meadowcreek Valley Trail and Bridge. Public comments were limited but supportive. The committee also reviewed the Preston Ave climbing bike lane proposal, which has been delayed to April/May 2022, and heard an update on the Washington Park Bike Ramp project, which is funded and close to bid. No formal votes were taken.

• Held public hearing on two VDOT Transportation Alternatives grant applications (Safe Routes to School and Meadowcreek Valley Trail and Bridge); comments were supportive.
• Reviewed Preston Ave climbing bike lane proposal; timeline shifted from Fall 2021 to April/May 2022.
• Heard update on Washington Park Bike Ramp; project is funded and close to bid, with construction hoped to start by Thanksgiving.
• Discussed future Washington Park Master Plan; staff recommends it as next for discussion, possibly in 2022, pending approvals.
• Agreed BPAC is willing to sign onto budget advocacy if in line with the Bike/Ped Plan.

Electoral Board

The agenda for this Electoral Board meeting consists of procedural items. Specific discussion topics are currently listed as to be determined.

The Charlottesville Electoral Board unanimously approved extending Thursday early voting hours to 7:00 p.m. for the entire early voting period, instead of adding Sunday voting. The board also unanimously approved purchasing additional electronic pollbooks for early voting using current funds, and appointed six election officials for three-year terms. No other substantive decisions were made; the meeting included discussions on budget, precinct logistics, and the November election.

• Approved extending Thursday early voting hours to 7:00 p.m. for entire early voting period (unanimous)
• Approved purchase of additional electronic pollbooks for early voting using current funds (unanimous)
• Appointed six election officials for three-year terms (unanimous)
• Agreed to initiate hiring process for new General Registrar, with job posting starting September 15

Planning Commission

The Planning Commission will hold a work session to receive feedback on the Cville Plans Together project. The consultant team will present proposed revisions to the draft Future Land Use Map and the Land Use, Urban Form, and Historic & Cultural Preservation Chapter.

• Proposed revisions to the draft Future Land Use Map
• Revisions to the Land Use, Urban Form, and Historic & Cultural Preservation Chapter
• Summary of May-June 2021 engagement activities

The Charlottesville Planning Commission held a work session to review the August 2021 draft of the future land use map and land use chapter revisions. No formal votes were taken. Commissioners and councilors directed staff to reconsider an affordable housing overlay, increase density in some areas, and protect sensitive communities, with a consensus to move quickly toward a recommendation.

• Reviewed August 2021 future land use map revisions (no vote)
• Directed staff to reconsider affordable housing overlay (no vote)
• Commissioner Lahendro opposed upzoning R-1 districts without affordability requirements (no vote)
• Commissioners supported adding affordable housing overlay to future land use map (no vote)
• Commissioners asked for more graphics and pro formas for housing development (no vote)
• Commissioners agreed to move quickly to avoid delaying housing crisis solutions (no vote)

Planning Commission

The Planning Commission will hold a work session to conduct preliminary discussions regarding two Planned Unit Development (PUD) projects. The meeting also includes a period for public comment.

• Preliminary Discussion - Park Street Christian Church PUD
• Preliminary Discussion - MACAA site PUD
• Public Comment

The Planning Commission held a work session to discuss two proposed rezoning applications for affordable housing developments along Park Street. No formal votes were taken; the session was for preliminary discussion and feedback. The commission reviewed the Park Street Christian Church PUD, which proposes 50 age-restricted senior apartments, and the MACAA site PUD, which proposes a mix of 85 affordable and 8 market-rate units. Both projects are proposed by Piedmont Housing Alliance and partners and are dependent on Low Income Housing Tax Credits with a March 2022 application deadline.

• No formal decisions made; work session only
• Discussed Park Street Christian Church PUD: 50 senior apartments, 54 parking spaces
• Discussed MACAA site PUD: 85 affordable units, 8 market-rate units, childcare center
• Commissioner Habbab recused from both PUD discussions due to BRW Architects employment
• Commissioner Dowell recused from MACAA PUD discussion due to MACAA employment
• Commissioner Stolzenberg encouraged adding more units to both proposals
• Chairman Mitchell requested senior housing guarantee and stream protection for church PUD
• Staff recommended sidewalk and crosswalk improvements for church PUD

Social Services Advisory Board

The meeting includes routine approvals of April and June minutes and various departmental reports. It also features an overview of the Department’s Racial Awareness during Crises Workgroup.

• Approval of April and June meeting minutes
• Overview of the Department’s Racial Awareness during Crises Workgroup
• Reports from Board Members, Chair, and Director

Human Rights Commission

The commission will hold a work session covering updates from several ad-hoc committees. Discussion items include two resolutions, legislative recommendations for the 2022 General Assembly, and human rights ordinance revisions.

• Resolution A21-1 HRC Advocacy and Action
• Resolution HR21-1 Legal Representation Fund for Parties to a Complaint
• 2022 General Assembly Legislative Recommendations to City Council
• Human Rights Ordinance Revisions for FHAP and Other Amendments

The Human Rights Commission approved multiple committee and regular meeting minutes. The Commission discussed the right to counsel initiative, noting the City Council allocated $300,000 instead of the requested $460,000 and has not committed to three years of funding or codified the right in an ordinance. A vote on Resolution A21-1, which would establish a protocol for advocacy actions between meetings, was postponed to the next meeting.

• Approved Housing Committee minutes from March 31, 2021 (all in favor)
• Approved Legal Representation Committee minutes from May 6, 2021 (all in favor)
• Approved Community Engagement Committee minutes from June 3, 2021 (all in favor)
• Approved Legal Representation Committee minutes from June 3, 2021 (all in favor)
• Approved Accessibility Committee minutes from June 4, 2021 (all in favor)
• Approved Housing Committee minutes from June 4, 2021 (all in favor)
• Approved regular meeting minutes from June 17, 2021 (9-0)
• Approved regular meeting minutes from July 15, 2021 (9-0)

Housing Advisory Committee

The Housing Advisory Committee will discuss the implementation of AHP. The meeting also includes updates from the City, County, and UVA.

• AHP Implementation discussion
• City Update
• County/UVA Update

The Housing Advisory Committee approved the previous meeting's minutes. Members discussed updates on the Comprehensive Plan and UVA's affordable housing initiative, and reviewed a tracking tool template for the affordable housing plan. No formal decisions were made beyond the minutes approval.

• Approved meeting minutes (motion by Chris Meyer, seconded by Juandiego Wade)

Sister Cities Commission

The commission will hear updates from representatives for Winneba, Besancon, Poggio, and Huehue. The meeting also includes reports from the grants, outreach and communications, education, and finance subcommittees.

• Approval of July 20, 2021 minutes
• City Representative updates for Winneba, Besancon, Poggio, and Huehue
• Subcommittee updates for grants, outreach and communications, education, and finance
• Scheduling a CSCC Retreat

The commission approved the July minutes as amended and agreed to hold its annual retreat virtually on September 21. It noted the resignations of two commissioners and discussed filling vacancies. No substantive policy decisions were made; most items were updates or planning discussions.

• Approved July minutes as amended (motion by Folsom, second by Grinnell)
• Designated September 21 meeting as virtual annual retreat (agreed by commissioners)
• Noted resignations of Commissioners Joan Clarke and Neeley Minton
• Discussed potential removal of Commissioner Ghartey due to absences; Irby to follow up
• Agreed to explore inviting Guatemalan ambassador to speak at UVA event (signalled support)

Board of Architectural Review

The Board will consider new applications for a first-floor addition at 603 Lexington Avenue and a roof replacement at 735 Northwood Avenue. A work session on ADC District Design Guidelines is also scheduled. The meeting will address upcoming board vacancies and a deferred application for an apartment building.

• First-floor addition at 603 Lexington Avenue
• Roof replacement and PV panel installation at 735 Northwood Avenue
• Deferred application for a three-story apartment building at 605 Preston Place
• Work session on ADC District Design Guidelines

The Board of Architectural Review deferred the Certificate of Appropriateness for the proposed three-story apartment building at 605 Preston Place (Wyndhurst) after extensive discussion and public comment, with members citing concerns about design compatibility, massing, materials, and proximity to the historic house. The board approved a first-floor addition at 603 Lexington Avenue (7-0) and a metal roof with solar panels at 735 Northwood Avenue (5-2).

• Deferred CoA for 3-story apartment building at 605 Preston Place (7-0)
• Approved first-floor additions at 603 Lexington Avenue (7-0)
• Approved standing-seam metal roof and PV panels at 735 Northwood Avenue (5-2)
• Approved consent agenda including March 15, 2021 minutes (7-0)

City Council

The City Council will review a rezoning application and special use permit for 1206 Carlton Avenue. The agenda also includes amending community development grant budgets and updating city code to use gender-neutral pronouns. Additionally, the council will consider requesting a collective bargaining ordinance.

• Rezoning and special use permit at 1206 Carlton Avenue
• Requesting a Collective Bargaining Ordinance development
• Amending CDBG ($85,843.66) and HOME ($21,384.80) budgets
• $63,009.25 tax refund to a nonprofit entity
• Closing utility easements on Varick Street, Marin Court, Archer Avenue, Stella Lane, and Glenleigh Road

The Charlottesville City Council approved a rezoning and special use permit for an 8-unit multifamily dwelling at 1206 Carlton Avenue, despite a split vote on the permit. The Council also approved a resolution directing the City Manager to develop a collective bargaining ordinance, declining to adopt a previously proposed ordinance. The consent agenda, including a $63,009.25 business license tax refund to a nonprofit, was approved unanimously.

• Approved rezoning at 1206 Carlton Ave from R-2 to R-3 (4-1)
• Approved special use permit for 8-unit multifamily dwelling at 1206 Carlton Ave (3-2)
• Approved resolution requesting City Manager to develop collective bargaining ordinance (5-0)
• Agreed not to adopt proposed collective bargaining ordinance from March 6, 2021 (5-0)
• Approved consent agenda including $63,009.25 tax refund to nonprofit (5-0)
• Approved closing utility easements on streets in Albemarle County (5-0)

Historic Resources Committee

The committee will discuss next steps for engaging the descendant community regarding the Court Square/Slave Auction Block site. Members will also review updates to the Downtown Walking Tour Map and proposed signage for Vinegar Hill Park. Additionally, the committee will consider amendments to its rules of procedure.

• Engagement steps for Court Square/Slave Auction Block site
• Downtown Walking Tour Map updates and potential designer funding
• Proposed signage at Vinegar Hill Park
• Amendments to Rules of Procedure regarding public comment and membership
• Resolution thanking Ellen Wagner for committee service

The Historic Resources Committee approved allocating up to $8,000 for the design and printing of a new downtown walking tour map, with plans to seek contributions from other organizations later. The committee also discussed engaging the descendant community for the Court Square/Slave Auction Block site, planning to reach out to Mabel Wilson and urging City Council to include related research in future RFPs. Amendments to the rules of procedure were discussed but not voted on, and a resolution thanking Ellen Wagner for her service was approved unanimously.

• Approved up to $8,000 for walking tour map design and printing (unanimous)
• Approved agenda and July 9, 2021 meeting notes (unanimous)
• Approved resolution thanking Ellen Wagner for service (unanimous)
• Tabled Vinegar Hill Park signage discussion until after park redesign
• Discussed but did not vote on amendments to rules of procedure

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will discuss updates to parks and recreation facilities and programs. The agenda includes discussions regarding the naming of 8th Street Park and Washington Center. Additionally, the meeting covers dogs in cemeteries.

• Approval of bylaw changes
• Updates on parks and recreation facilities and programs
• Naming of 8th Street Park and Washington Center
• CIP submittal discussion
• Discussion regarding dogs in cemeteries

General

The Police Civilian Review Board will discuss and vote on hearing procedures and an ordinance. The meeting also includes updates on the Executive Director process and the status of complaints.

• Vote on hearing procedures
• Vote on an ordinance
• Update on Executive Director process
• Status of complaints
• Charlottesville Police Department Climate Survey update

The Charlottesville Police Civilian Review Board unanimously adopted its Hearing Procedures with an amendment specifying 10 business days for CPD to provide evidence. The Board also unanimously approved sending a revised ordinance to City Council, which includes provisions for Council approval of procedure changes and expanded review of internal affairs investigations. The Board approved the July 14 minutes and requested CPD climate survey results.

• Adopted Hearing Procedures with 10-business-day amendment (unanimous)
• Approved revised ordinance for City Council consideration (unanimous)
• Approved July 14 meeting minutes (unanimous)
• Requested CPD Climate Survey results (unanimous)

Housing Advisory Committee

The Policy Subcommittee will continue its discussion regarding the Tax Abatement Program. An Ad Hoc work session is also scheduled to review the AHP Tracking Template.

• Discussion of Tax Abatement Program pursuant to Va. Code § 58.1 -3220
• Review and discussion of the AHP Tracking Template

Planning Commission

The Planning Commission will review the Cville Plans Together schedule and view a presentation on the Rivanna River Corridor Plan. No joint public hearings with the City Council are scheduled for this meeting.

• Cville Plans Together – Schedule Review
• Presentation - Rivanna River Corridor Plan

The Planning Commission received a presentation on the draft Rivanna River Corridor Plan, a joint city-county effort, and discussed its recommendations, with commissioners providing feedback on environmental protection, equity, and implementation. The commission also reviewed the schedule for the Cville Plans Together comprehensive plan update, aiming for a Council vote in December 2021. The consent agenda was approved 6-0, and no formal public hearings were held.

• Approved consent agenda including March 9, 2021 minutes (6-0)
• Reviewed Rivanna River Corridor Plan draft; no formal action taken
• Discussed Cville Plans Together schedule; no formal action taken
• Agreed to forward traffic light review at 3rd and Water Street to Deputy City Manager Sam Sanders

Bike & Pedestrian Advisory Committee

The committee will discuss an idea for improving the JPA, Brandon, and Ruppel intersection. The meeting also includes a bicycle and pedestrian count update and a walkability audit debrief.

• Idea to improve JPA/Brandon/Ruppel Intersection
• Bicycle and Pedestrian Count Update
• Walkability Audit debrief and discussion of future routes

The committee discussed a proposal to add a bike turn lane with a 2-foot buffer on JPA at Ruppel Drive, replacing the existing left turn lane, and generally agreed it was a good idea. They also received updates on bicycle and pedestrian counts, including a city award for data analysis, and discussed future walk audits. No formal decisions or votes were taken; the meeting was informational and advisory.

• Discussed bike turn lane idea for JPA/Brandon/Ruppel, general agreement it was good (no vote)
• Received update on TJPDC volunteer counts, no action taken
• Heard presentation on city automatic counters, including Eco-Counter data competition award
• Discussed future walk audit locations, no specific sites selected

Human Rights Commission

The Housing Committee is discussing next steps for an eviction right-to-counsel program. They will also review a draft Human Rights Ordinance regarding federal substantial equivalence for FHAP.

• Next steps for eviction right-to-counsel program
• Draft Human Rights Ordinance with federal substantial equivalence for FHAP
• Review of March 31, 2021, and June 4, 2021, meeting minutes

The Housing Committee discussed next steps for the eviction right-to-counsel program, including drafting a letter to City Council requesting a legal analysis and a budget line item. They also planned a panel with housing leaders to discuss the Future Land Use map and equity. No formal votes were taken; all actions were planning and discussion.

• Planned to invite Sunshine Mathon, Dan Rosensweig, and John Sales to September HRC meeting for a panel on land use and equity
• Mary Bauer volunteered to draft letter to City Council on right-to-counsel legal analysis and budget line item
• Mary Bauer to contact LAJC for right-to-counsel data
• Chair Kathryn Laughon to begin reading draft FHAP ordinance
• Mary Bauer to ask Elaine about CLIHC membership

Human Rights Commission

The Community Engagement Committee will discuss drafts of a simplified Human Rights Ordinance and a community engagement resolution. The committee will also review the minutes from the June 3, 2021 meeting.

• Draft of simplified language version of Human Rights Ordinance
• Draft of community engagement resolution
• Approval of June 3, 2021, meeting minutes

The Human Rights Commission's Community Engagement Committee meeting scheduled for August 8, 2021, was postponed and never called to order. No substantive decisions or discussions occurred.

City Council

The Charlottesville City Council will review several funding resolutions and a rezoning application for 1206 Carlton Avenue. The agenda includes the potential issuance of general obligation refunding bonds up to $40,000,000. The council will also receive an update on the reconstitution of city government services.

• Issuance of general obligation refunding bonds up to $40,000,000
• Rezoning and Special Use Permit for 1206 Carlton Avenue
• $539,333 Virginia Housing Solutions Program Grant Award
• $200,000 appropriation for Summer Food Service Program
• Critical Slopes Waiver for CRHA South First Street

The Charlottesville City Council approved the issuance of up to $40 million in general obligation refunding bonds to refinance existing debt, and approved a consent agenda with five funding appropriations. The rezoning and special use permit for 1206 Carlton Avenue were tabled to August 16, and a critical slopes waiver for CRHA's South First Street project was deferred. The meeting also included a report on delaying City Hall reopening until at least September 7 due to COVID-19.

• Approved $40M general obligation refunding bonds (5-0)
• Approved consent agenda with 5 appropriations (5-0)
• Tabled rezoning at 1206 Carlton Avenue to August 16
• Tabled special use permit at 1206 Carlton Avenue to August 16
• Deferred critical slopes waiver for CRHA South First Street
• Heard report on delaying City Hall reopening to September 7

City Council

The City Council will consider a resolution to appropriate $165,000 for the Charlottesville Affordable Housing Fund Program Review/Redesign and Inclusionary Zoning Program Design. The meeting also includes reports on the FY 2023 budget process and strategic planning updates.

• $165,000 appropriation for CAHF Program Review/Redesign and Inclusionary Zoning Program Design
• FY 2023 Budget Process Updates report
• Strategic Planning Update report

The City Council voted 5-0 to approve a resolution transferring $165,000 to fund a review/redesign of the Charlottesville Affordable Housing Fund (CAHF) and design an Inclusionary Zoning Program. The funds come from previously appropriated CAHF and CDBG administrative funds. The council also heard reports on the FY23 budget process and strategic planning timeline, but took no other formal votes.

• Approved $165,000 transfer for CAHF program review/redesign and Inclusionary Zoning Program design (5-0)

Housing Advisory Committee

The Housing Advisory Committee will discuss implementation of the Affordable Housing Plan. The meeting also includes city staff updates and reports from subcommittee chairs.

• Implementation of the Affordable Housing Plan
• Subcommittee updates
• City staff updates

The Housing Advisory Committee approved its previous meeting minutes and discussed implementing the Affordable Housing Plan with Deputy City Managers. Members volunteered for a subcommittee to track plan recommendations, and discussed tax abatement, LIHTC projects, and state-level advocacy for affordable housing funding. No formal votes were taken on substantive policy items.

• Approved previous meeting minutes (motion by Solla-Yates, seconded by Herndon; Johnson abstained)
• Volunteered subcommittee (Johnson, Wade, d'Oronzio) to develop tracking spreadsheet for Affordable Housing Plan recommendations

General

The Electoral Board will review the FY21 end of year budget and discuss preparations for the November General Election. Discussion topics include ballot printing versus purchasing and a new law regarding Sunday early voting.

• Reviewing the FY21 end of year budget
• Printing vs. purchasing ballots for the November General Election
• Discussion of new law allowing Sunday early voting
• Annual ELECT training discussion

The Charlottesville Electoral Board decided to print ballots in-house for the November 2 election, balancing cost savings against staff workload. The board also approved the agenda and minutes from previous meetings, discussed ranked choice voting and Sunday early voting, and held a closed session for a personnel matter.

• Approved the agenda unanimously without change.
• Approved the minutes from the May 26 meeting unanimously without change.
• Approved the minutes from the June 8-11 meeting unanimously without change.
• Decided in favor of in-house ballot printing for the November 2 election.
• Agreed to hold a single training session for Chiefs, Closers, and Research Specialists.
• Agreed to contact the Charlottesville Clergy Collective to gauge community interest in Sunday voting.
• Held a closed session to discuss the annual performance evaluation for the General Registrar.
• Certified that only lawful exempt matters were discussed in the closed session.

Sister Cities Commission

The Charlottesville Sister Cities Commission will hold a meet and greet with the Huehuetenango Sister City Commission. The meeting includes updates on projects focused on Huehuetenango and a vote for a new Co-Chair.

• Nominations and vote for a new Co-Chair
• Meet and greet with Huehuetenango Sister City Commission
• Update on projects and activities focused on Huehuetenango
• Approval of June 15, 2021 meeting minutes

The Charlottesville Sister Cities Commission held a virtual meet-and-greet with officials from Huehuetenango, Guatemala, and received updates on grant-funded projects, including an internet connection initiative and an art exchange. The commission approved the June minutes unanimously but postponed a vote on a new co-chair due to low attendance, with plans to discuss officer positions at the September retreat. No other substantive decisions were made.

• Approved June minutes unanimously
• Postponed co-chair vote until more members present
• Scheduled further discussion of officer positions at September retreat

Board of Architectural Review

The Charlottesville Board of Architectural Review is considering several applications for Certificates of Appropriateness. These include projects for siding repairs, garage construction, and carriage house alterations. The board will also discuss dead trees on the Downtown Mall.

• New courthouse building at 350 Park Street
• Siding repairs and window replacements at 743 Park Street
• Garage construction at 854 Locust Avenue
• Carriage house alterations at 734 Locust Avenue
• Stucco repairs at 401 Cherry Avenue

The Board of Architectural Review approved a Certificate of Appropriateness for 743 Park Street to remove aluminum siding and repair or replace original wood siding, with conditions requiring consultation with staff on damaged materials and storm window specifications. The board also approved the consent agenda for garage and carriage house projects on Locust Avenue. A new courthouse project at 350 Park Street was presented for discussion and deferred at the applicant's request.

• Approved consent agenda (8-0): garage construction at 854 Locust Ave and carriage house alterations at 734 Locust Ave
• Approved COA for 743 Park Street (8-0): remove metal siding, repair/replace wood siding, replace storm windows, with conditions on material matching and staff consultation
• Deferred COA for new courthouse at 350 Park Street (7-0) at applicant's request for further design development
• Discussed stucco repairs at 401 Cherry Avenue with no formal action taken
• Discussed two dead maple trees on Downtown Mall; no direction given, removal allowed if dead

City Council

This work session includes a report regarding the juvenile justice reform process. The agenda also contains standard procedures such as roll call and public comment.

• Report: Juvenile Justice Reform Process

The City Council received a report on the juvenile justice reform process, which is a multi-agency effort to improve probation practices. No funding was requested or approved, and no formal decisions were made. The Council then voted 5-0 to enter a closed session to discuss the Clerk's performance and pending litigation.

• Heard report on juvenile justice reform progress; no action taken
• Voted 5-0 to enter closed session for personnel and legal matters

City Council

The City Council will consider several resolutions to appropriate funds for transit, school driver incentives, and housing programs. The agenda also includes reviewing the Fontaine Avenue Streetscape design findings and American Rescue Plan allocations.

• $5,038,344 appropriation for Transit Capital and Operating Assistance
• $1,986,100 appropriation from the American Rescue Plan
• $165,000 for Charlottesville Affordable Housing Fund review and inclusionary zoning design
• $675,000 grant pursuit for Meadow Creek Valley Trail bridge construction
• $332,952 appropriation for City School Bus Driver Incentive Plan

The Charlottesville City Council approved a consent agenda and several resolutions, including appropriating $1,986,100 from the American Rescue Plan for community support, business support, and city staff support. The council also approved applications for transportation grants, the Fontaine Avenue Streetscape design, and multiple other grant appropriations. All votes were unanimous (5-0).

• Approved $1,986,100 American Rescue Plan appropriation (5-0)
• Approved Transportation Alternatives grant applications for Meadow Creek Valley Trail bridge and Safe Routes to School (5-0)
• Approved Fontaine Avenue Streetscape design public hearing findings (5-0)
• Approved consent agenda including multiple grant appropriations (5-0)
• Carried to July 27 work session: $165,000 for Affordable Housing Fund review and Inclusionary Zoning design
• Approved $201,120 CHERP grant amendment (consent agenda)
• Approved $343,371 Student Victim Outreach Program grant (consent agenda)
• Approved $827,973 Family Treatment Court grant (consent agenda)

Human Rights Commission

The Human Rights Commission will hold a work session to receive updates from several ad-hoc committees. This meeting is intended for planning, developing, and drafting commission management and administration documents.

• Accessibility Committee update
• Community Engagement Committee update
• Housing Committee update
• Legal Representation Committee update
• OHR staff report

Police Civilian Oversight Board

The Board will meet in a closed session to consult with legal counsel regarding a proposal to amend the Board's enabling ordinance. The agenda also includes discussions and votes on hearing procedures and an ordinance.

• Closed session to consult legal counsel about amending the Board enabling ordinance
• Discussion and vote on hearing procedures
• Discussion and vote on an ordinance

The Charlottesville Police Civilian Review Board met virtually on July 14, 2021, and discussed draft hearing procedures and a proposed ordinance but did not vote on either. The board amended its agenda to add public comment periods, and members agreed to post the draft documents online for additional public input. A final discussion and vote on the procedures and ordinance were scheduled for the next regular meeting on August 12, 2021.

• Amended the agenda to add public comment periods after agenda approval, after discussion of hearing procedures, and after discussion of the proposed ordinance (passed unanimously).
• Decided not to vote on the hearing procedures or the proposed ordinance at this meeting.
• Agreed to post the draft hearing procedures and proposed ordinance on the board's website for public comment.
• Scheduled final discussion and vote on the procedures and ordinance for the next regular meeting on August 12, 2021.

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will consider a request to issue the Series 2021 Revenue Refunding Bond for Saint Anne’s-Belfield, Inc. This action aims to refinance the previously issued Series 2013 Revenue Bond. The agenda also includes routine approval of meeting minutes and financial reports.

• Request to issue Revenue Refunding Bond (Saint Anne’s-Belfield, Inc.), Series 2021
• Refinancing of Revenue Bond, Series 2013
• Approval of June 8, 2021 meeting minutes
• Review of May 2021 Treasurer's Report

The Charlottesville Economic Development Authority approved a Revenue Refunding Bond for St. Anne's Belfield Series 2021 to refinance the 2013 bond at a lower rate. The vote was 4-0, with Chair Ed Schmitz recused due to a conflict of interest. The board also approved the May 2021 treasurer's report and the June 8, 2021 meeting minutes. No public comments were made.

• Approved the June 8, 2021 meeting minutes (motion by Chasen, second by Cauthen, all in favor).
• Approved the May 2021 Treasurer's Report (motion by Cauthen, second by Barnhardt, all in favor).
• Approved the Revenue Refunding Bond for St. Anne's Belfield Series 2021 (motion by Barnhardt, second by Cauthen, roll call vote 4-0).
• Adjourned the meeting at 4:32 PM (motion by Barnhardt, second by Cauthen, all in favor).

Tree Commission

The Commission will meet to approve updated bylaws and the June meeting minutes. The agenda includes a discussion of a draft RFP for the Mall Tree Study and updates on the Emerald Ash Borer plan. Members will also review tree nominations for Garrett St. and 2nd St. SE.

• Approval of updated Commission bylaws
• Discussion of Mall Tree Study RFP draft
• Tree nominations for Garrett St. & 2nd St. SE
• Updates on the Emerald Ash Borer plan and canopy study
• VDOT Smart Scale Project updates

Planning Commission

The Planning Commission and City Council will hold a joint meeting to review rezoning and density changes for an apartment building at 1206 Carlton Avenue. The agenda also includes a proposal to vacate part of the 13th Street NE public right of way. Additionally, the commission will consider a critical slopes waiver and a housing land use map presentation.

• Rezoning and Special Use Permit for 8-unit apartment at 1206 Carlton Avenue
• Partial vacation of 13th Street NE public right of way between Meriwether Street and East High Street
• Critical Slopes Waiver for CRHA South First Street
• Housing Advisory Committee presentation on Future Land Use Map proposal

The Planning Commission voted 6-0 to recommend approval of a rezoning and special use permit for 1206 Carlton Avenue, allowing an 8-unit apartment building. The commission also voted 6-0 to strike a condition from a critical slopes waiver for the South First Street redevelopment, and heard a presentation on a new affordable housing overlay concept for the Future Land Use Map. A request to vacate a portion of 13th Street NE was withdrawn by the applicant.

• Approved (6-0) a motion to recommend approval of the rezoning of 1206 Carlton Avenue from R-2 to R-3.
• Approved (6-0) a motion to recommend approval of the special use permit for 1206 Carlton Avenue, with conditions including two large canopy trees along the street.
• Approved (6-0) a motion to strike Condition Four from the critical slopes waiver for the CRHA South First Street project.
• Accepted the withdrawal of the application to vacate a portion of 13th Street NE right-of-way.
• Heard a presentation from the Housing Advisory Committee on a proposed Future Land Use Map overlay that would tie higher density to affordable housing requirements.

General

The Charlottesville City Council has called an emergency meeting for July 10, 2021. The council will vote on suspending the rule requiring a five-hour meeting notice and decide on the removal of the Lewis, Clark and Sacajawea statue.

• Vote to suspend the five-hour meeting notice rule
• Vote on removing the Lewis, Clark and Sacajawea statue on West Main Street

The Charlottesville City Council held an emergency meeting and unanimously approved a resolution to remove the statue depicting Sacajawea, Meriwether Lewis, and William Clark from West Main Street and transport it to a city-owned or co-owned storage location. The action was completed within previously appropriated funding, with no additional cost to the city. The council also consented to meeting on less than five-hour notice, and discussed future ownership and recontextualization of the statue, but no ownership transfer was decided at this meeting.

• Approved resolution to remove and store the Sacajawea, Lewis, and Clark statue (5-0)
• Consented to meeting on less than five-hour notice (5-0)
• No decision made on final ownership of the statue; future action item required

Historic Resources Committee

The committee will determine next steps for public engagement at the Slave Auction Block site. Members will also decide whether to fund a bronze plaque for Burley High School. Additionally, the committee will review organization for a new walking tour map.

• Funding decision for a Burley High School National Register plaque
• Planning engagement steps for the Slave Auction Block site
• Review of sites and organization for a new walking tour map
• Discussion regarding hiring a designer for the walking tour map

The Charlottesville Historic Resources Committee voted unanimously to ask staff to investigate hiring Mabel Wilson on a sole-source contract for a work session to explore options for the downtown area, including addressing the auctions of enslaved people in the courthouse area. The committee also unanimously approved funding for a National Register bronze plaque for Burley High School, and a motion to ask Albemarle County to contribute to the plaque costs failed for lack of a second. The meeting was otherwise procedural, including approving the amended agenda and the June 11 meeting notes.

• Approved amended agenda (unanimous)
• Approved June 11, 2021 meeting notes (unanimous, Duncan abstaining)
• Approved motion to investigate sole-source contract for Mabel Wilson work session (unanimous)
• Approved funds for Burley High School National Register bronze plaque (unanimous)
• Motion to ask Albemarle County to contribute to plaque costs failed (no second)

General

The board will discuss hearing procedures and issues related to bylaws and ordinances. Members will also receive an update on the Executive Director process and review the status of complaints.

• Update on Executive Director process
• Discussion of hearing procedures
• Discussion of bylaws and ordinance issues
• Status of complaints review

The Charlottesville Police Civilian Review Board unanimously approved a motion to hold a special meeting on July 14, 2021, to discuss proposed hearing procedures and an enabling ordinance. The board also approved the amended agenda and the minutes from the June 10 meeting. No substantive decisions were made on the ordinance or procedures, as those are pending further review.

• Approved amended agenda combining discussions of hearing procedures and proposed ordinance (4-0).
• Approved minutes from June 10 board meeting (4-0).
• Approved motion to hold a special meeting on July 14, 2021, at 6:30 p.m. to discuss procedures and ordinance (unanimous).

City Council

The City Council will vote on a $1,000,000 appropriation for the removal, storage, or covering of certain statues. The council will also consider first readings for several fund appropriations related to the American Rescue Plan and driver incentive plans.

• $1,000,000 for removal, storage, or covering of Lee, Jackson, and Sacajawea/Lewis and Clark statues
• $1,986,100 appropriation from American Rescue Plan #1 Tranche
• $332,952 for City School Bus Driver Incentive Plan
• $499,632 for Transit Bus Driver Benefits Incentive Plan

The City Council voted 5-0 to approve a resolution appropriating $1,000,000 from the CIP Contingency Fund for costs related to the removal, storage, and/or covering of the statues of Confederate Generals Robert E. Lee and Stonewall Jackson, and the Sacajawea/Lewis & Clark statue. The funds are to be used at the City Manager's discretion. Three other funding resolutions (American Rescue Plan #1, school bus driver incentives, and transit bus driver benefits) were carried to the July 19, 2021 regular meeting for a vote.

• Approved the meeting agenda 5-0.
• Approved $1,000,000 resolution for statue removal, storage, and/or covering (5-0).
• Carried American Rescue Plan #1 funding ($1,986,100) to July 19 meeting.
• Carried School Bus Driver Incentive Plan ($332,952) to July 19 meeting.
• Carried Transit Bus Driver Benefits Incentive Plan ($499,632) to July 19 meeting.

Bike & Pedestrian Advisory Committee

The July 1, 2021, virtual meeting of the Bicycle and Pedestrian Advisory Committee has been canceled. The committee and the public are instead invited to participate in a Walk Audit starting at the Jefferson School at 5:00 PM.

• Cancellation of the July 1 virtual meeting
• Walk Audit starting at the Jefferson School at 5:00 PM

Police Civilian Oversight Board

The Charlottesville Police Civilian Review Board will conduct its sixth civilian oversight training session. The meeting focuses on training conducted by the National Association for Civilian Oversight of Law Enforcement (NACOLE).

• Training regarding law enforcement oversight by NACOLE

Planning Commission

The Planning Commission will hold a work session to review community feedback collected during May and June 2021. The Cville Plans Together Consultant Team will present preliminary themes regarding the draft Comprehensive Plan chapters and the Future Land Use Map. Commissioners will discuss approaches for addressing these comments.

• Review of May-June 2021 engagement activities
• Discussion of preliminary themes for draft Comprehensive Plan chapters
• Discussion of the draft Future Land Use Map (FLUM)

The Planning Commission held a work session to review community engagement results for the draft Comprehensive Plan and Future Land Use Map. No formal decisions were made; the session was for discussion and feedback. The Commission heard public comments and discussed next steps, including potential revisions to the plan and schedule.

• No formal decisions were made during this work session.
• The Commission received a presentation on community engagement activities and preliminary themes from public input.
• The Commission discussed the draft Future Land Use Map and heard public comments on density, affordability, and equity.
• The Commission discussed potential tools like affordable housing overlays and conservation/demolition overlays.
• The Commission discussed the need for coordination with UVA and Albemarle County.
• The Commission discussed the need for more time and public engagement in the process.
• The Commission discussed the need to protect low-income and historically black neighborhoods from gentrification.
• The Commission discussed the need for more data and analysis on the impacts of proposed density changes.

Social Services Advisory Board

This agenda contains procedural items and reports. The board will review April meeting minutes and hear updates from members, the chair, and the director.

• Approval of April Meeting Minutes
• Members' Report
• Chair's Report
• Director's Report

City Council

The Council will conduct interviews to fill vacancies on several local boards and commissions. They will also hold second readings for two budget resolutions totaling $100,000.

• $50,000 appropriation request for Conscious Capitalist Foundation Peace in the Streets Program
• $50,000 appropriation request for Conscious Capitalist Foundation
• Interviews for Planning Commission vacancies
• Interviews for Police Civilian Review Board vacancies
• Interviews for Charlottesville Redevelopment and Housing Authority vacancies

The Charlottesville City Council approved two resolutions appropriating $50,000 each from the General Fund to the Conscious Capitalist Foundation: one for the Peace in the Streets Program and one for an intensive youth mentoring and support program. Both passed unanimously 5-0. The Council also held a first reading on a $1,000,000 appropriation for removal, storage, or covering of Confederate statues and the Sacajawea/Lewis & Clark sculpture, but took no final action. In closed session, the Council interviewed candidates and appointed Karim Habbab to the Planning Commission.

• Approved $50,000 for the Conscious Capitalist Foundation Peace in the Streets Program (5-0)
• Approved $50,000 for the Conscious Capitalist Foundation youth mentoring and support program (5-0)
• Held first reading of $1,000,000 appropriation for statue removal/storage/covering; no vote taken
• Met in closed session to interview board and commission candidates (5-0)
• Certified closed session compliance with Virginia FOIA (5-0)
• Appointed Karim Habbab to the Planning Commission (5-0)

Retirement Commission

The Retirement Commission will meet to approve minutes from the May meeting. The agenda includes a discussion regarding term lengths and limits led by Heather Hill.

• Approval of May meeting minutes
• Discussion of term lengths and limits

The Retirement Commission unanimously approved a motion to recommend changing member terms to up to four 2-year terms, with current members allowed to extend to eight years total. The recommendation also includes transitioning to annual June appointments with staggered terms. The proposal will be sent to City Council for approval, with Allyson Davies and Lisa Burch coordinating with the Clerk of Council. The Commission also approved the May 2021 minutes and received a financial update on rebalancing $4 million of Retirement Fund assets.

• Approved the May 2021 meeting minutes unanimously
• Approved a motion to recommend term length changes to Council, including up to four 2-year terms and staggered June appointments
• Directed Allyson Davies and Lisa Burch to coordinate with the Clerk of Council to place the term recommendation on the Council agenda
• Received a financial update on the rebalancing of $4 million of Retirement Fund assets

City Council

The City Council will conduct interviews to fill vacancies on several local boards and commissions. The Council will also hold second readings for two budget resolutions regarding the Conscious Capitalist Foundation.

• $50,000 appropriation for Conscious Capitalist Foundation Peace in the Streets Program
• $50,000 appropriation for Conscious Capitalist Foundation
• Interviews for Planning Commission vacancies
• Interviews for Police Civilian Review Board vacancies
• Interviews for Charlottesville Redevelopment and Housing Authority vacancies

The City Council held a special meeting to interview candidates for boards and commissions, then voted 5-0 to enter closed session for those interviews. After the closed session, Council confirmed appointments to two boards: S. Brigid Jackson and Katrena Cooper to the Charlottesville Redevelopment and Housing Authority, and William Mendez, Jeffrey Fracher, and Bellamy Brown to the Police Civilian Review Board. The meeting adjourned at 2:00 p.m.

• Approved 5-0 to meet in closed session for candidate interviews
• Certified 5-0 that closed session complied with Virginia law
• Appointed S. Brigid Jackson and Katrena Cooper to the Charlottesville Redevelopment and Housing Authority Board
• Appointed William Mendez, Jeffrey Fracher, and Bellamy Brown to the Police Civilian Review Board

City Council

The Charlottesville City Council will hold a work session on June 22, 2021. The agenda includes a report on the Vibrant Community Fund. A scheduled report regarding Charlottesville Area Transit (CAT) Title VI was removed from the agenda.

• Report: Vibrant Community Fund

Council held a work session to discuss improvements to the Vibrant Community Fund (VCF) process for the 2023 fiscal year. They gave support for the proposed direction, including creating funding pools for start-ups and emerging needs, prioritizing equity, and establishing an essential services category. Councilors also suggested moving some services to a regular budget line item instead of annual competition. No formal votes were taken; the item was a discussion only.

• Supported direction of VCF process improvements, including start-up and emerging needs funding pools
• Suggested moving some services to regular budget line items instead of annual competition
• Discussed prioritizing equity and creating consumer feedback mechanisms in VCF
• No formal votes taken; work session was advisory only

City Council

The City Council will hold a work session to review the City Monthly Financial Report and an update on the Economic Development Recovery Roadmap. No legislative decisions are scheduled for this session.

• City Monthly Financial Report
• Recovery Roadmap Update - Economic Development

The City Council held a work session with no formal votes. They received the monthly financial report showing improved revenue projections and a presentation on the Recovery Roadmap for business recovery, which included proposed programs like BRACE grants, GO HIRE, and a Buy Local campaign. Council members gave feedback, including openness to a DORA ordinance with more details, and then voted 5-0 to enter closed session to discuss board appointments.

• Received the monthly financial report for period ending May 31, 2021, noting improved deficit projections.
• Heard the Recovery Roadmap presentation outlining four areas: financial assistance, training, infrastructure, and marketing.
• Council indicated willingness to consider a DORA ordinance with more information, including equity and enforcement details.
• Voted 5-0 to convene in closed session to discuss prospective candidates for boards and commissions.

City Council

The Charlottesville City Council is reviewing several grant appropriations and ordinance amendments. Key discussions include updates to utility rates for gas, water, and sanitary sewer services. The council will also consider significant federal funding for transit assistance.

• Ordinance establishing new utility rates and service fees for City gas, water, and sanitary sewer
• Public hearing for $5,038,344 in supplemental federal funding for transit capital and operating assistance
• Appropriation of $827,973 for the Charlottesville Albemarle Family Treatment Court Program
• Appropriation of $201,120 for the COVID Homelessness Emergency Response Program (CHERP)
• Ordinance regarding Electric Power-assisted Bicycle Licenses

The Charlottesville City Council approved a five-year lease of city property to the Virginia Discovery Museum, Inc., and made numerous appointments to city boards and commissions. The council also approved a consent agenda that included appropriations for trail, safety, and utility projects, but pulled and separately voted on the Albemarle Housing Improvement Program contingency plan, which passed 4-1 with Mayor Walker dissenting.

• Approved a five-year lease of city property to the Virginia Discovery Museum, Inc. (5-0).
• Approved appointments to 14 boards and commissions, including the Airport Commission, Historic Resources Committee, and Housing Advisory Committee (5-0).
• Approved the consent agenda, pulling Item #13 for a separate vote (5-0).
• Approved the Albemarle Housing Improvement Program Contingency Plan FY 2021-2022 Minor Annual Action Plan Amendment (4-1, Mayor Walker dissenting).
• Approved appropriations for Meadow Creek Trail ($12,043), DMV Highway Safety Grant ($9,453), and Edward Byrne Memorial Justice Assistance Grant ($23,056).
• Approved ordinances amending city code for electric power-assisted bicycle licenses and new utility rates for gas, water, and sewer.
• Approved donation of a 1947 American LaFrance fire engine to the Charlottesville Professional Firefighters Association.
• Approved reallocating $44,718 to the Local Energy Alliance Program for Climate Protection Program support.

Towing Advisory Board

The Towing Advisory Board will continue reviewing proposed changes to the towing ordinance. The board will also discuss a timeline for presenting a draft to City Council and review reports regarding candidates for board vacancies.

• Review of previous meeting minutes
• Towing ordinance revision work
• Timeline for city attorney's office draft to council
• Report on candidates for Towing Board openings

Human Rights Commission

The Human Rights Commission will meet virtually to discuss business matters and committee reports. The agenda includes a dialogue with Mayor Walker and Chief Brackney, as well as updates from several ad hoc committees.

• Dialogue with Mayor Walker and Chief Brackney
• Review of May 20, 2021, meeting minutes
• Accessibility Committee report
• Community Engagement Committee report
• Housing Committee report

The Commission held a dialogue with Mayor Walker and Chief Brackney about police budget transparency, data availability, and policy review. No formal decisions were made, but the Chief invited the HRC to review CPD policies online and Todd Niemeier will look into scheduling a meeting for policy suggestions. The Commission also approved the May 20, 2021 minutes with 10 in favor and 1 abstention.

• Approved the May 20, 2021 meeting minutes (10 in favor, 0 opposed, 1 abstention).
• Discussed police budget and data with Chief Brackney; no formal action taken.
• Chief Brackney invited HRC to review CPD policies online; Todd Niemeier will arrange a policy review meeting.
• Agreed to propose 1st and 2nd Thursdays 6:30-8:30 for ad hoc committee meetings.
• Housing Committee will reconvene and elect a new chair; Kathryn Laughon is willing to serve.
• Sue will convert VAHR bylaws to the correct format and send to commissioners.
• Agreed to identify a VAHR point person and follow up on the police dialogue at the next meeting.

Housing Advisory Committee

The Housing Advisory Committee will receive a city update from staff. The meeting includes a presentation regarding the Land Use Map and Affordable Housing Overlay.

• Land Use Map and Affordable Housing Overlay discussion
• City update from staff

Community Policy and Management Team

The joint committee will consider re-appointing FAPT Private Provider and Parent representatives. The meeting also includes reviews of routine expenses, coordinator updates, and a discussion regarding the election of chairs effective July 1.

• Re-appointment of FAPT Private Provider Rep (City)
• Re-appointment of FAPT Parent Reps (City/County)
• Review of routine FC expenses and approved FAPT expenses
• Discussion on nomination and election of chairs effective July 1

Sister Cities Commission

The commission will approve minutes from May meetings and receive updates on city representatives in Winneba, Besancon, Poggio, and Huehue. Subcommittees for grants, outreach, education, and finance will also provide progress reports. The meeting includes a discussion regarding the selection of a new Co-Chair.

• Approval of May 18 and May 24 meeting minutes
• Updates on city representatives for Winneba, Besancon, Poggio, and Huehue
• Subcommittee reports on grants, outreach, education, and finance
• Selection of a new Co-Chair

The Charlottesville Sister Cities Commission met June 15, 2021, and approved the May meeting minutes and quarterly subcommittee minutes with minor corrections. No substantive policy decisions were made; the commission deferred electing a new co-chair to replace outgoing member Kate Kogge until the July meeting, and deferred discussion of spending guidelines until August. Updates were provided on sister city activities in Winneba, Besancon, Poggio, and Huehuetenango, including a formal acceptance from Huehuetenango's mayor to become a sister city.

• Approved May commission meeting minutes with no corrections (motion by Kogge, seconded by Ward)
• Approved quarterly subcommittee minutes with a minor wording correction to 'Sister Cities International' (motion by Kogge, seconded by Ward)
• Deferred election of a new co-chair to the July meeting due to low attendance
• Deferred discussion of spending guidelines to the August meeting pending review by members

Board of Architectural Review

The Board will consider several applications for Certificates of Appropriateness regarding exterior property changes. These include window replacements, light fixture updates, and new construction in historic districts. Staff will also discuss revisions to the ADC District Design Guidelines.

• Security gate installation at the alley between City Hall and General District Court
• Window sash replacement at 5 Gildersleeve Wood
• Mural on east façade of 1001 West Main Street
• Construction of a residence at 905 Rugby Road
• Construction of a garage at 854 Locust Avenue

The Charlottesville Board of Architectural Review approved all five certificate of appropriateness applications on its June 15, 2021 agenda, each by a 7-0 vote. Approvals included window replacements at 5 Gildersleeve Wood, new pole-mounted lights at 201 1st Street North, a mural at 1001 West Main Street, storefront alterations for a Chipotle at 1511 University Avenue, and a new residence at 905 Rugby Road. The Chipotle approval included conditions to study preservation of the Art Deco window and to recess infill windows.

• Approved window replacements at 5 Gildersleeve Wood (7-0)
• Approved pole-mounted lights at 201 1st Street North with lighting conditions (7-0)
• Approved mural at 1001 West Main Street (7-0)
• Approved Chipotle storefront alterations at 1511 University Ave with conditions (7-0)
• Approved new residence at 905 Rugby Road with request for street trees (7-0)

Electoral Board

The Charlottesville Electoral Board will conduct the canvass of the June 8, 2021 Democratic Party Primary. The process includes sessions to hear from provisional voters and finalize the Abstract of Votes. Deadlines for voter ID documentation and mail ballots are set for noon on June 11, 2021.

• Canvass of the June 8, 2021 Democratic Party Primary
• Deadline for provisional voter documentation at noon on June 11, 2021
• Deadline for receipt of post-marked mail ballots at noon on June 11, 2021

The Charlottesville Electoral Board canvassed the June 8 primary election results, confirming the unofficial tallies with no significant discrepancies. The board reviewed 19 provisional ballots, approving 17 and rejecting 2, and certified the Central Absentee Precinct results. The meeting was held over three days (June 8-11) to complete the canvass and related actions.

• Canvassed nine precincts, confirming unofficial vote tallies with no changes required
• Approved 17 provisional ballots and rejected 2 (unanimous votes)
• Certified Central Absentee Precinct results, noting a discrepancy of two voters checked in vs. ballots counted
• Signed and sealed abstracts of election results

Historic Resources Committee

The committee will discuss planning virtual engagement for the Slave Auction Block site following a meeting with community and descendant representatives. Members will also decide whether to write a coordinating statement regarding statue disposition. The agenda includes updates from the Walking Tour Map Subcommittee.

• Planning engagement for Slave Auction Block site
• Decision on writing a statement about statue disposition
• Updates from Walking Tour Map Subcommittee
• Committee leadership discussion

The Charlottesville Historic Resources Committee approved a motion to request digital scans of the Lee, Jackson, and Sacagawea/Lewis & Clark statues from UVA Library. The committee also amended its agenda to replace a discussion on Confederate statue disposition with the digital scans topic, and unanimously elected Phil Varner as the new chair after Rachel Lloyd stepped down. No public comment was received.

• Approved amended agenda removing Confederate statue disposition discussion (unanimous)
• Approved May 14, 2021 meeting notes (unanimous, Lloyd abstaining)
• Approved motion to request digital scans of statues from UVA Library (unanimous)
• Elected Phil Varner as HRC chair (unanimous)

Parks & Recreation Advisory Committee

The committee will receive updates regarding parks and recreation closures, openings, and programming. Discussion includes project updates for Tonsler and Smith, as well as the naming of a new park at 8th Street. The meeting also includes a discussion on the Capital Improvement Program (CIP).

• Naming update for New Park @ 8th Street
• Project updates for Tonsler and Smith
• Capital Improvement Program (CIP) update and discussion
• Adoption of May 13, 2021 minutes

General

The board will review the status of complaints and provide an update on the Executive Director recruitment process. Members will also discuss hearing procedures and ordinance progress.

• Status of complaints
• Update on Executive Director process
• Hearing procedures update
• Discussion of ordinance progress
• Upcoming training

The Charlottesville Police Civilian Review Board discussed a revised ordinance granting the board investigatory power and disciplinary recommendations, after meeting with several City Councilors who expressed reservations. The board agreed to prepare a council-ready draft by the first week of July for discussion and a vote at its next meeting. The board also reviewed complaint status (18 filed this year, 8 closed, 3 open) and continued the executive director hiring process, with interviews scheduled for June 23 or 25. No formal votes were taken on these items; the board only adopted the agenda and approved the May minutes.

• Adopted the meeting agenda unanimously
• Approved the May 8 board meeting minutes unanimously
• Agreed to share the complaint tracking file with board members (not public)
• Agreed to send the executive director interview procedure to all board members except Chair Brown
• Agreed to prepare a council-ready draft ordinance by the first week of July for a board vote
• Scheduled next meeting for July 8, 2021

Electoral Board

The Electoral Board will conduct the canvass of the June 8, 2021 Democratic Party Primary. The process includes reviewing provisional voters and processing mail ballots received by noon on June 11. The board will also complete the Abstract of Votes during this period.

• Canvass of the June 8, 2021 Democratic Party Primary
• Provisional voter hearing on June 9 and June 11
• Deadline for provisional ballot documentation: June 11 at noon
• Deadline for receipt of postmarked mail ballots: June 11 at noon

The Charlottesville Electoral Board met June 8-11, 2021, to canvass the June 8 primary election and review provisional ballots. The canvass of all nine precincts found no significant discrepancies, and the unofficial vote tallies were confirmed. The Board approved 17 of 19 provisional ballots and rejected 2, then certified the election results. The Central Absentee Precinct tally was confirmed, though a two-voter discrepancy in check-ins was noted.

• Canvass of nine precincts completed with no changes to unofficial tallies
• Approved 17 provisional ballots, rejected 2 (unanimous votes)
• Certified election results via signed and sealed abstracts
• Confirmed Central Absentee Precinct vote totals, noted two-voter check-in discrepancy

Electoral Board

The Board will conduct the canvass of the June 8, 2021 Democratic Party Primary. This process includes reviewing provisional voters and processing mail ballots. The sessions include both open and closed meetings to finalize the Abstract of Votes.

• Canvass of the June 8, 2021 Democratic Party Primary
• Review of provisional voters during closed sessions
• Deadline for mail ballot receipt is June 11 at noon
• Deadline for provisional voter documentation is June 11 at noon

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will consider resolutions regarding the Charlottesville Pavilion. These include modifying a promissory note to address COVID-19 impacts and addressing Pavilion naming rights. The meeting also includes an update on the Recovery Roadmap.

• Modification of Charlottesville Pavilion promissory note
• Resolution for Pavilion naming rights
• Recovery Roadmap Update
• Review of Treasurer’s Reports for February, March, and April 2021

The Charlottesville Economic Development Authority approved a resolution to modify the promissory note for the Charlottesville Pavilion, allowing the operator to pause payments due to COVID-19 impacts, with payments delayed but not forgiven. The board also approved a resolution for Pavilion naming rights, following City Council approval on June 7, 2021. Both motions passed unanimously. The meeting also included approval of prior minutes and treasurer reports, and an update on the Recovery Roadmap plan.

• Approved March 9, 2021 meeting minutes (unanimous)
• Accepted Treasurer Reports for February, March, April 2021 (unanimous)
• Approved Resolution to Modify Promissory Note for Charlottesville Pavilion (unanimous)
• Approved Resolution for Pavilion Naming Rights (unanimous)

Planning Commission

The commission will hold a discussion regarding short term rentals and transient lodging. They will also discuss the Cville Plans Together process. No public hearings are scheduled for the joint meeting with City Council this month.

• Discussion on short term rentals/transient lodging
• Cville Plans Together process discussion
• Approval of February 9, 2021 minutes

The Planning Commission held a discussion on short-term rentals and transient lodging, reviewing the current homestay ordinance and enforcement challenges. No formal action was taken; the commission noted the ordinance is generally sound but discussed potential tweaks like adjusting the owner-occupancy requirement and the annual fee. Staff committed to resubmitting a budget request for an additional zoning inspector to improve enforcement.

• Approved minutes of February 8, 2021 (6-0)
• Discussed short-term rental regulations; no changes adopted
• Staff to resubmit request for additional zoning inspector in next budget cycle

Electoral Board

The Charlottesville Electoral Board will conduct the canvass for the June 8, 2021 Democratic Party Primary. The process includes a provisional voter hearing and the processing of mail ballots. The board will also complete the Abstract of Votes during this period.

• Canvass of the June 8, 2021 Democratic Party Primary
• Deadline for provisional ballot documentation: June 11 at noon
• Deadline for receipt of postmarked mail ballots: June 11 at noon

City Council

The City Council will hold public hearings on establishing new gas, water, and sanitary sewer rates. The agenda also includes a resolution regarding the removal or relocation of Confederate statues in city parks. Additionally, the council will consider funding for the Belmont Bridge Replacement Project.

• New utility rates and service fees for gas, water, and sanitary sewer
• $4,280,739 for the Belmont Bridge Replacement Project
• Grant program to promote home ownership for low and moderate income persons
• Removal or relocation of Confederate General statues in city parks
• $15,000 donation to 'A Playground for Walker'

The Charlottesville City Council voted 5-0 to adopt a resolution authorizing the removal, relocation, contextualization, or covering of the statues of Confederate Generals Robert E. Lee and Stonewall Jackson from Market Street Park and Court Square Park. The resolution includes a 30-day offer period for museums or other entities to acquire the statues, after which the City Manager may remove them for storage. The council also approved the consent agenda, including a $4,280,739 appropriation for the Belmont Bridge Replacement Project, and approved a separate item to amend the CDBG budget by a 4-1 vote.

• Adopted resolution to remove, relocate, contextualize, or cover Lee and Jackson statues (5-0)
• Approved consent agenda, including $4,280,739 for Belmont Bridge Replacement Project (5-0)
• Approved CDBG FY21-22 budget amendment (4-1, Walker opposed)
• Approved $15,000 donation to 'A Playground for Walker'
• Approved renaming amphitheater to 'Ting Pavilion'
• Authorized CenturyLink license agreements for fiber optic cable in Darden Towe Park and Meadow Creek Golf Course
• Approved resolution to halt action on East Market Street parking structure
• Approved resolution establishing homeownership grant program for low- and moderate-income persons

Human Rights Commission

The Human Rights Commission's Housing and Accessibility Committees are meeting virtually. The Accessibility Committee will hold a work session regarding access to City resources for non-English speakers. The Housing Committee will address new business.

• Work session on access to City resources for non-English speakers
• Review of March 31, 2021, Housing Committee meeting minutes
• Review of March 31, 2021, Accessibility Committee meeting minutes

The Accessibility Committee of the Human Rights Commission met and discussed creating a Language Access Plan (LAP) for the city, focusing on Spanish-speaking interpreter services for community services and council meetings. No formal decisions were made; the committee agreed on next steps, including gathering data on language diversity and contacting various departments. The meeting was adjourned at 7:01 pm.

• Approved minutes from the 03-31-2021 HRC Housing Committee Meeting
• Discussed requesting Spanish-speaking interpreter services for city services and council meetings (no vote)
• Agreed to gather data on language diversity in Charlottesville (next step)
• Sue Lewis to contact Neighborhood Development Services about DOJ Four-Factor Analysis and LAP implementation
• Chair to contact International Rescue Committee and Sin Barreras about language line services
• Chair to contact CPD about their LAP implementation experience

Bike & Pedestrian Advisory Committee

The committee will discuss reduced speed zones and Streets that Work Standards for crosswalk markings. The meeting also includes a review of the Mobility Needs Assessment.

• Reduced Speed Zones
• Streets that Work Standards/Crosswalk markings
• Mobility Needs Assessment

The committee discussed new state legislation allowing lower speed limits without speed studies, but made no decisions. They also reviewed crosswalk marking standards, with Public Works continuing high-visibility markings where they exist and using parallel markings on low-volume roads. Outreach efforts for the Mobility Needs Assessment survey were planned.

• No formal decisions or votes taken at this meeting
• Discussed criteria for potential 15 mph slow speed zones
• Public Works to continue high-visibility crosswalk markings where they exist
• New/replacement crosswalk markings on low-volume roads to use parallel markings
• Members assigned outreach tasks for Mobility Needs Assessment survey

Human Rights Commission

The Community Engagement Committee will review procedures for advocacy and action and discuss new engagement procedures. The Legal Representation Committee will review a draft resolution to establish a legal representation fund for discrimination complaints. Both committees are focused on developing commission management and administration documents.

• Review of Resolution A21-1 regarding advocacy and action procedures
• Discussion of potential Community Engagement Procedures resolution
• Update on UVA Title IX legal representation model review
• Review of draft Resolution HR21-1 to establish a Legal Representation Fund

The Community Engagement Committee discussed improving public engagement materials, including simplifying legal language and creating an infographic, but took no formal votes. The Legal Representation Committee meeting was postponed and not called to order. The only formal action was approving the minutes from the May 26, 2021 meeting.

• Approved minutes from 05-26-2021 (3-0)
• Subcommittee to review draft public engagement resolution
• Will develop simplified ordinance language and communications plan
• Will update HRO brochure with new tagline and photos
• Will explore updated magnets for outreach

Tree Commission

The commission will review proposed revisions to its bylaws and an action plan for managing Emerald Ash Borer. The meeting also includes discussions regarding tree maintenance on the Mall and a request for proposals for a Mall Tree Study.

• Review of revised bylaws
• Action item: Emerald Ash Borer Plan
• Action item: Trees at Central Place and between CODE and Omni
• Discussion: Mall Tree Study RFP
• Presentation: Wasps & Emerald Ash Borer

Retirement Commission

The Retirement Commission will review the April meeting minutes and receive a financial update regarding Mid-Cap Investments from Jason Vandever. The commission will also discuss interest credit rates for member contributions and receive an update on term lengths.

• Financial Update on Mid-Cap Investments from Jason Vandever
• Discussion of Interest Credit Rate for Member Contributions
• Update on term lengths from Heather Hill

The Retirement Commission approved a 3% interest rate for member contribution accounts, effective June 30, 2021, and unanimously approved the April 2021 minutes. The commission also discussed potential changes to member term lengths, with further discussion planned for the June meeting. No other substantive decisions were made.

• Approved 3% interest credit for member accounts (unanimous)
• Approved April 2021 meeting minutes (unanimous)

City Council

The text for the Charlottesville City Council meeting on May 26, 2021, consists of unreadable numeric strings. No specific items or decisions can be identified from this document.

The City Council and School Board held a joint work session to discuss school reconfiguration and budget options, but no formal decisions were made. They agreed to study community engagement options ranging from $50 million to $90 million and reached consensus to build middle school capacity for more than 900 students. State legislators expressed willingness to sponsor a bill allowing a sales tax increase for school funding.

• Agreed to study reconfiguration options ranging from $50M to $90M
• Consensus to build middle school for more than 900 students
• No formal votes taken; meeting was a work session

Electoral Board

The Electoral Board will discuss preparations for the upcoming June 8, 2021 primary election. The agenda also includes a registrar's report and a closed session regarding personnel matters.

• June 8, 2021 Primary preparation
• Registrar’s Report
• Closed session on personnel matters

The Charlottesville Electoral Board approved requesting CARES Act funds to cover added personnel costs for early voting due to COVID, approved security access changes for the Hart voting system and warehouse, and prepared for the June 8 primary. The board also met in closed session for a personnel matter and discussed the budget.

• Approved agenda unanimously
• Approved adding Laurel Isatchenko to Hart voting system authorized users
• Approved warehouse access list changes
• Recommended CARES Act funds for early voting personnel costs
• Approved closed session for personnel matter
• Certified closed session complied with FOIA

City Council

The City Council will hold a work session to review the City/County Court Complex Memorandum of Agreement and project update. The council will also receive a report regarding a required major service change review for Charlottesville Area Transit.

• City/County Court Complex Memorandum of Agreement Review and Project Update
• Charlottesville Area Transit Major Service Change Review

The City Council directed staff to stop work on the 200-300 space parking garage and instead pursue Option 1c for surface parking, while continuing to explore alternatives with Albemarle County to meet court complex parking needs. The item will be brought back for a formal vote at the June 7 Council meeting. The council also agreed with the direction of Charlottesville Area Transit's proposed service changes, with future reports to follow.

• Directed staff to cease work on the 200-300 space parking garage
• Directed staff to pursue Option 1c for surface parking
• Directed staff to continue exploring alternatives with Albemarle County
• Agreed to move the court complex parking item forward for a vote at the June 7 Council meeting
• Agreed with the direction of CAT's proposed service changes

Sister Cities Commission

The agenda outlines a schedule of subcommittee meetings for the Sister Cities Commission. No specific items or decisions are listed in this document.

• Grants subcommittee meeting
• Outreach & Communication subcommittee meeting
• Education subcommittee meeting
• Finance subcommittee meeting

The Sister Cities Commission's subcommittees met to review grants, outreach, education, and finance. They discussed developing travel scholarship guidelines, improving grant processes, and planning educational events. No formal decisions were made; the meeting was primarily for discussion and planning.

• Reviewed 2020-2021 grants cycle and draft dashboard for 2019-20 and 2020-21 projects
• Discussed developing travel scholarship guidelines for next cycle
• Assigned Amanda to draft grant liaison role description
• Reviewed website renewal process for 2022
• Updated outreach list and divided outreach ideas for follow-up
• Discussed partnering with SPEAK Language Center for education goal
• Planned to create working group for young authors' and artists' showcase
• Reviewed FY20 encumbrances and set FY22 budget

Human Rights Commission

The commission will review the minutes from its April 15, 2021, meeting. The agenda also includes progress reports from ad-hoc committees regarding accessibility, community engagement, housing, and legal representation.

• Approval of April 15, 2021, meeting minutes
• Accessibility Committee updates
• Community Engagement Committee updates
• Housing Committee updates
• Legal Representation Committee updates

The Human Rights Commission reached consensus to adopt City email accounts for all commissioners and to pursue hybridized meetings once the state of emergency is lifted. The Commission also discussed its role in the Office of Human Rights Director hiring process, with the chair suggesting the full Commission participate in interviews. No formal votes were taken on these items; they were recorded as general consensus.

• Consensus to adopt City emails for all commissioners
• Consensus to pursue hybridized meetings post-emergency
• Chair to email City Manager and Council re: police violence statement
• Volunteers added to Housing Committee (Kathryn Laughon, Sue Lewis)
• Minutes from May 6, 2021 approved (9-0-0-0)

Housing Advisory Committee

The Housing Advisory Committee and its Policy Subcommittee will review the current Tax Abatement Program. The meeting includes an overview of the program and a discussion regarding possible revisions.

• Overview of the Tax Abatement Program
• Discussion of possible revisions to the Tax Abatement Program
• City staff update

General

The Board of Equalization will hold virtual hearings for several properties in Charlottesville. Each parcel presentation is allotted 20 minutes. One scheduled item involving 1147 5th Street SW and 1106 W. Main Street was withdrawn.

• Review of 0 Altamont St.
• Review of 1423 Grace St.
• Review of 1901 Emmet St. (N Emmett Hotels, LLC)
• Review of 218 W. Market St. (Heirloom Dev.)
• Review of 1000 W. Main St. (SSC C’Ville Apts. LLC)

Parking Advisory Panel

The panel will review comments on a distributed draft of the Parking Action Plan. The agenda also includes an update on contract parking enforcement letter status and approval of April minutes.

• Review of Parking Action Plan draft
• Status of contract parking enforcement letter
• Approval of April minutes

General

The commission will receive updates from city representatives for Winneba, Besancon, Poggio, and Huehue. The meeting includes a discussion on missing 2018 minutes and the lack of formal documentation regarding discretionary spending guidelines. An update on Pleven’s status as an official sister city is also scheduled.

• Updates from representatives for Winneba, Besancon, Poggio, and Huehue
• Discussion on missing 2018 meeting minutes and spending guidelines
• Update on Pleven’s 'Emeritus' status and official sister city standing
• Upcoming subcommittee meetings for Grants, Outreach, Education, and Finance

The Charlottesville Sister Cities Commission approved the April minutes with a correction and discussed updates on sister city relationships, including Besancon, Poggio, Huehuetenango, and Pleven. The Commission agreed to review and update its spending guidelines, and two members will meet with the City Attorney to clarify budget questions. No formal decisions were made on spending guidelines or sister city status changes.

• Approved April minutes with correction (unanimous)
• Agreed to review and update CSCC Spending Guidelines
• Agreed to have Co-Chair Irby and Treasurer Grinnell meet with City Attorney Lisa Robertson on spending questions
• Encouraged Gary O'Connell's efforts to reestablish contact with Pleven

Board of Architectural Review

The Board will review design modifications for properties on Rugby Road and Chancellor Street. The agenda also includes a new apartment building application and discussion of City Council's resolution regarding the Lee and Jackson statues.

• New three-story apartment building at 605 Preston Place
• Design modifications for 503 Rugby Road
• Design modifications for 167 Chancellor Street
• Discussion of City Council resolution regarding Lee and Jackson statues
• Update on ADC District Design Guidelines revisions

The Board of Architectural Review deferred a decision on a proposed three-story apartment building at 605 Preston Place after board members raised concerns about massing, scale, and compatibility with the adjacent historic Wyndhurst house. The board also voted 7-0 to send a statement to City Council supporting the removal of the Lee and Jackson statues from city parks.

• Deferred Certificate of Appropriateness for 605 Preston Place apartment building (7-0)
• Approved consent agenda items including minutes and two COA modifications (6-0)
• Approved sending statement to Council supporting Lee/Jackson statue removal (7-0)

City Council

The City Council will hold a work session to review several departmental and program reports. These include updates on city finances, the Food Equity Initiative, and rental assistance.

• CRHA update on Charlottesville Supplemental Rental Assistance Program (CSRAP)
• City monthly financial report
• Food Equity Initiative update
• Youth Council presentation

City Council

The City Council will hold a public hearing regarding the Belmont Bridge Replacement Project. The agenda also includes several appropriations for transit funding and utility bill assistance. Additionally, the council will consider an ordinance for a new home ownership grant program.

• Public hearing for the $4,280,739 Belmont Bridge Replacement Project
• $265,025 appropriation for Charlottesville Area Transit
• $15,766.58 CARES Act funding for utility customer bill arrears assistance
• Ordinance establishing a grant program to promote home ownership for low and moderate income persons
• $46,000 resolution for the City Hall Ambassador Program

Youth Council

The Charlottesville City Youth Council will hold a special meeting on May 16, 2021. The purpose of the meeting is to rehearse a presentation for the May 17, 2021 City Council meeting. A closed session regarding a public contract is also scheduled.

• Rehearsal for May 17 City Council presentation
• Closed session regarding a public contract

General

The Charlottesville City Youth Council will review the progress of their Research Project. The council also plans to finalize a plan for a presentation to the City Council.

• Review of Youth Council Research Project progress
• Finalization of plan for City Council Presentation

Historic Resources Committee

The committee will discuss planning virtual engagement for the Slave Auction Block site following reports from community and descendant meetings. Staff updates will also cover the Daughters of Zion Cemetery Marker and a grant application for the Downtown Mall.

• Planning engagement for Slave Auction Block site
• Update on Daughters of Zion Cemetery Marker
• Status of Cost-Share Grant Application for Downtown Mall

The Charlottesville Historic Resources Committee met remotely and approved its amended agenda and meeting notes from February, March, and April 2021. Members discussed the walking tour map, reviewed descendant feedback for the Slave Auction Block site, and received updates on the Daughters of Zion Cemetery marker and a grant application for the Downtown Mall. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved amended agenda (unanimous)
• Approved February 19, 2021 meeting notes (unanimous, Varner abstaining)
• Approved March 12, 2021 meeting notes (unanimous, Clay abstaining)
• Approved April 9, 2021 meeting notes with revisions (unanimous, Duncan and Hill abstaining)

General

The Parks and Recreation Advisory Board will meet to discuss master planning for Pen Park and park naming updates. The agenda also includes updates on current projects, programs, and the Capital Improvement Program (CIP).

• Approval for Master Planning of Pen Park
• Update on Park Naming
• Bylaw Changes
• CIP Recap and Update

The Parks and Recreation Advisory Board heard a presentation from Bennett's Village about a proposed all-abilities playground at Pen Park, with a $5 million fundraising goal and a first-phase treehouse area costing $500,000. The board took no formal action on the proposal, but discussed public input needs and next steps. The board also approved the March 11 minutes unanimously and received updates on COVID-19 facility openings and CIP projects.

• Approved March 11 meeting minutes (unanimous)
• Heard Bennett's Village proposal for all-abilities playground at Pen Park (no action taken)
• Discussed traffic calming request for Forest Hills Park (no formal action)
• Received COVID-19 facility opening updates (no action)
• Received CIP project updates (no action)

General

The Police Civilian Review Board will discuss hearing procedures and issues regarding bylaws and ordinances. The meeting also includes an update on the Executive Director process and a review of complaint statuses.

• Status of complaints
• Update on Executive Director process
• Discussion of hearing procedures
• Discussion of bylaws and ordinance issues

The Charlottesville Police Civilian Review Board held a virtual meeting on May 13, 2020, to discuss potential investigative and disciplinary models for the board. No formal decision was made on the models; the discussion was preliminary and ongoing. The board approved minutes from a prior work session and voted on a process for selecting an executive director.

• Approved agenda change to hear guest speakers early (unanimous)
• Approved minutes from April 27 work session (unanimous)
• Approved rotating three board members for executive director interviews (3-2)
• Extended meeting until 9:00 p.m. (4-1)

Planning Commission

The Planning Commission and City Council will hold a joint public hearing regarding rezoning, a Special Use Permit, and a Critical Slope Waiver for 1613 Grove Street. The application proposes changing the zoning from R-2 to R-3 to allow for up to 28 apartment units. The commission will also receive a presentation from the Botanical Garden of the Piedmont.

• Rezoning, Special Use Permit, and Critical Slope Waiver for 1613 Grove Street
• Proposed density increase from 21 to 43 dwelling units per acre at 1613 Grove Street
• $48,000 proffer for Valley Road Extended sidewalk improvements
• Presentation by Botanical Garden of the Piedmont

The Planning Commission voted 6-0 to defer a rezoning, special use permit, and critical slope waiver application for 1613 Grove Street. The applicant requested the deferral to revise proffers and address concerns about traffic, sidewalk funding, and stream restoration. No final decision was made on the applications.

• Deferred rezoning, special use permit, and critical slope waiver for 1613 Grove Street (6-0)
• Approved January 12, 2021 meeting minutes as amended (6-0)

Youth Council

The Charlottesville City Youth Council will meet virtually to review the progress of their Research Project. The council will also work on creating a plan for an upcoming presentation to the City Council.

• Review of Youth Council Research Project progress
• Planning for a City Council Presentation

Human Rights Commission

The Community Engagement Committee is meeting to plan and draft management documents for the Human Rights Commission. The agenda includes updates from ad-hoc committees and periods for public comment.

• Ad-hoc committee updates

The Human Rights Commission's Community Engagement Committee met virtually and discussed how to improve its public communication, including social media use and City email accounts. No formal decisions were made, but the committee agreed to draft a resolution defining its communication goals and proposed actions, with Jeanette Abi-Nader tasked to create the draft. The committee also discussed the recent statement on police violence, which the City Manager declined to publish on the City website but is included in meeting documentation.

• Agreed to draft a resolution defining HRC communication goals and proposed actions
• Jeanette Abi-Nader will create a draft resolution using a template from OHR staff
• OHR staff will share a draft advocacy resolution with the Engagement Committee via Box.com
• OHR staff will share digital copies of existing outreach materials for HRC feedback
• Jessica Harris will provide an ad hoc committee meeting at the next HRC regular meeting

Human Rights Commission

The Human Rights Commission will meet to plan, develop, and draft management and administration documents. The agenda also includes updates from ad-hoc committees.

• Ad-hoc committee updates
• Public comment periods

The Legal Representation Committee of the Human Rights Commission met virtually and discussed a draft resolution to create a legal representation program for complainants, who typically cannot afford counsel. No formal decisions were made; the committee agreed on next steps, including reviewing the draft and researching models like UVA's Title IX office.

• Discussed draft resolution for complainant legal representation program
• Agreed to review draft resolution (Jessica and Lyndele)
• Kathryn to research UVA Title IX legal representation model
• Jessica to provide update at next HRC regular meeting

Bike & Pedestrian Advisory Committee

The committee will discuss trade-offs for the Preston/Barracks bike lane. The agenda also includes discussions regarding Bike Month and next steps for snow removal.

• Preston/Barracks bike lane trade-offs discussion
• Bike Month
• Snow removal next steps

The committee discussed two design options for bike lanes on Preston Avenue near Zion Union Baptist Church and Washington Park, with a preference emerging for narrower travel lanes and a wider buffer on the church side. No formal decisions were made; members were asked to submit additional comments by the following Wednesday. The meeting also covered Bike Month events and future agenda topics.

• Discussed Option 1 (wide lane) and Option 2 (buffered parking lane) for Preston/Barracks corridor
• No formal vote taken; preference for narrower travel lanes with 4' buffer on church side
• Church opposed to any option removing parking; 'do nothing' option remains
• Next steps: revise drawings based on feedback and share with stakeholders

General

The meeting includes an introduction and a session on law enforcement oversight training. This training is conducted by the National Association for Civilian Oversight of Law Enforcement (NACOLE).

• Civilian oversight training conducted by NACOLE

Tree Commission

The Charlottesville Tree Commission meeting includes discussions regarding plans for McIntire Park. The agenda also features reports on the Emerald Ash Borer Plan and integrated pest management. A decision on a canopy study and an RFP for a Mall Tree Study are scheduled for review.

• Plans for McIntire Park
• Emerald Ash Borer Plan update
• Canopy Study Decision
• Mall Tree Study RFP
• Update on tree nominations and bylaws

The Tree Commission approved the April minutes as amended and supported moving forward with the canopy study using 2018 NAIP imagery. The commission discussed plans for McIntire Park projects, including The Grove, Botanical Garden of the Piedmont, and CATS trail work, and received updates on the Arborist Work Plan, Emerald Ash Borer action plan, and other committee reports. No formal votes were taken on these items; they were discussed for future action.

• Approved April minutes as amended (unanimous)
• Supported using 2018 NAIP imagery for canopy study
• Discussed plans for The Grove at McIntire Park
• Discussed Botanical Garden of the Piedmont fundraising and survey
• Discussed CATS trail project in McIntire Park
• Reviewed draft Emerald Ash Borer action plan for feedback
• Agreed to bring bylaws to June meeting with proposed changes
• Agreed to form subcommittee for Mall Tree Study comments

City Council

The City Council is reviewing several appropriations for transit, public safety, and utility assistance. The agenda includes public hearings regarding a $26 million bond issue and the Community Development Block Grant plan. The council will also consider land use permits and appointments.

• Public hearing for a $26,000,000 total bond issue
• Notice of intention to remove or relocate Confederate statues in city parks
• Special Use Permit for Lyndhall Apartments at 64 University Way
• Appropriation of $265,025 for Charlottesville Area Transit
• Appropriation of $15,766.58 for utility customer bill arrears

The Charlottesville City Council approved a $26 million bond issue for public improvements and refunding, authorized publication of notice of intent to remove or relocate Confederate statues, and approved a special use permit for Lyndhall Apartments. The council also approved a critical slope waiver for 915 6th Street SE by a 3-2 vote and appointed Lisa Robertson as City Attorney. All other consent agenda items were approved, with one item (CDBG/HOME budget amendment) passing 4-1.

• Approved $26M bond issue (5-0)
• Authorized notice of intent to remove/relocate Confederate statues (5-0)
• Approved special use permit for Lyndhall Apartments (5-0)
• Approved critical slope waiver for 915 6th Street SE (3-2)
• Appointed Lisa Robertson as City Attorney (5-0)
• Approved $1,100 for Juneteenth celebration (5-0)
• Approved consent agenda minus Item #8 (5-0)
• Approved CDBG/HOME budget amendment (4-1)

General

The City Council will hold a special meeting to conduct interviews for the position of City Attorney. The agenda includes interviewing three separate candidates during closed sessions.

• Interviews with three City Attorney candidates
• Vote on a motion to convene a closed meeting
• Certification of the closed meeting

The Charlottesville City Council met in a special virtual session and voted 5-0 to enter a closed session to interview prospective candidates for the position of city attorney. After the closed session, the council certified 5-0 that only lawful exempt matters were discussed. No other substantive decisions were made; the meeting adjourned at 12:32 p.m.

• Voted 5-0 to hold closed session for city attorney candidate interviews
• Certified 5-0 that closed session complied with Virginia FOIA exemptions

Police Civilian Oversight Board

The Charlottesville Police Civilian Review Board will conduct its fourth training session. The session is led by the National Association for Civilian Oversight of Law Enforcement (NACOLE). This agenda contains no legislative or decision-making items.

• Civilian Oversight of Law Enforcement Training conducted by NACOLE

Retirement Commission

The Charlottesville Retirement Commission will discuss the appeal process for Disability Retirement claims. The agenda also includes approval of March meeting minutes and a closed session.

• Discussion of appeal process for Disability Retirement claims
• Approval of March meeting minutes
• Closed session per Virginia Code Section 2.2-3711(A)(4)

The Charlottesville Retirement Commission unanimously approved a Disability Retirement claim discussed in closed session. It also unanimously accepted a procedure for appealing denials of Public Safety Disability Benefits. The Commission approved the March 2021 minutes and discussed extending member terms, with two members to investigate how a recommendation could be adopted by City Council.

• Approved Disability Retirement claim (unanimous)
• Accepted procedure for appealing denial of Public Safety Disability Benefits (unanimous)
• Approved March 2021 meeting minutes (unanimous)

City Council

The City Council and Police Civilian Review Board will hold a joint work session to discuss proposed changes to PCRB governing policies. The council will also consider a resolution for $150,000 in CARES funding for the Emergency Assistance Program (Pathways Fund).

• $150,000 CARES funding allocation for the Pathways Fund
• Overview of proposed changes to PCRB governing policies
• CRB response to the City Manager’s review of proposed policies

The City Council approved a $150,000 transfer of previously appropriated CARES funds from police salaries to the Emergency Assistance Program (Pathways Fund) to prevent interruption of housing assistance until ARP funding arrives. The vote was 5-0. The joint work session with the Police Civilian Review Board discussed proposed changes to PCRB governing policies, including independent investigatory and disciplinary authority, but no decisions were made on those proposals.

• Approved $150,000 CARES funding allocation for Pathways emergency assistance program (5-0)
• Discussed proposed PCRB policy changes, including independent investigations and disciplinary authority (no vote)
• Agreed to continue joint work sessions, with first session tentatively in June
• Council to amend CRB ordinance to include provision for board's legal counsel

Social Services Advisory Board

The April 26, 2021, meeting consists of standard procedural items and reports. The board will review February minutes and hear updates from members, the chair, and the director.

• Approval of February Meeting Minutes
• Members' Report
• Chair's Report
• Director's Report

Minority Business Commission

The commission will review updates regarding OED, procurement, and March 2021 focus group meetings. The agenda also addresses an MBC vacancy beginning in June 2021.

• Approval of January 2021 meeting minutes
• OED update
• Procurement update
• March 2021 focus group meetings update
• MBC vacancy beginning June 2021

Parking Advisory Panel

The meeting includes a review of the Parking Action Plan and items regarding the Parking Enterprise Fund and contract parking enforcement. The panel will also approve the March minutes.

• Approval of March minutes
• Review of Parking Action Plan
• Parking Enterprise Fund
• Contract Parking Enforcement

General

This is a special meeting of the Charlottesville Board of Architectural Review held via Zoom. The purpose of the meeting is to obtain legal advice in a closed session. The agenda contains only procedural items.

• Closed session for legal advice

Sister Cities Commission

The commission will discuss the failure of a city budget request and the $1,000 allotment for approved expenses. The meeting also includes discussions on grant proposal changes and selecting a permanent Secretary.

• Discussion regarding the $1,000 allotment for approved expenses
• Potential vote on additional funding for Rachel Mclaughlin's grant proposal
• Selection of a permanent CSCC Secretary
• Inquiry regarding participation in Pleven’s 'City Day'

The Charlottesville Sister Cities Commission approved a request to reimburse the Charlottesville Winneba Foundation up to $1,000 for shipping medical supplies to Winneba ahead of a May delegation. The commission also discussed its denied city budget funding request and agreed to have the chair and another member draft a letter to the new city manager. No other formal votes were taken; several items were deferred or tabled.

• Approved reimbursement to Charlottesville Winneba Foundation for medical supply shipping costs (no objections)
• Approved March minutes with correction (unanimous)
• Agreed to draft letter/invitation to new city manager regarding budget funding
• Agreed to resume monthly reports from each Sister City representative per By-Laws

Board of Architectural Review

The Board of Architectural Review will review several Certificate of Appropriateness applications regarding exterior changes. These include landscaping plans, patio pavilions, and building repairs across various districts. Some items are scheduled for preliminary discussion or were previously deferred.

• Landscaping plan for South Street Inn at 200 West South Street
• Patio pavilion for Biltmore Grill at 16 Elliewood Avenue
• Canopy construction for dining area at 420 West Main
• Exterior repairs and window replacement at 485 14th Street, NW
• Alterations to a fraternity house at 517 Rugby Road

The Board of Architectural Review approved a Certificate of Appropriateness for a metal canopy at 420 West Main Street (8-0), and approved Phase I repairs at 485 14th Street NW excluding window work (8-0). A request for a fraternity house addition and porch replacement at 517 Rugby Road was deferred (8-0) after board members expressed concerns about the porch design. The board also held preliminary discussions on future phases of 485 14th Street and a rear addition at 120 Oakhurst Circle.

• Approved patio canopy at 420 West Main (8-0)
• Approved Phase I repairs at 485 14th Street NW, excluding windows (8-0)
• Deferred 517 Rugby Road fraternity house project (8-0)
• Approved consent agenda including landscaping at 200 West South Street and patio pavilion at 16 Elliewood Avenue (7-0, one abstention)

General

The Charlottesville Electoral Board will meet to adopt the agenda and minutes and receive a report from the Registrar. The meeting includes logic and accuracy testing for early voting equipment. Specific discussion items for this meeting are currently undetermined.

• Logic & accuracy testing of the early voting equipment

City Council

The City Council will hold a work session to review several administrative and community updates. The session includes presentations on the city monthly financial report, the Charlottesville Area Alliance Annual Report and Action Plan, the United Way report, and a presentation from the City COVID Management Team.

• City monthly financial report
• Charlottesville Area Alliance Annual Report and Action Plan
• United Way report
• City COVID Management Team presentation

The City Council met in a virtual work session to receive reports on the city's monthly finances, the Charlottesville Area Alliance annual report, the United Way's strategic plan, and COVID-19 management efforts. No formal decisions were made during the open session. The Council voted 5-0 to convene a closed session to discuss candidates for city attorney and the removal of a Region Ten Community Services Board appointee.

• Voted 5-0 to convene closed session for city attorney candidate discussion and Region Ten board removal consideration

City Council

The City Council will consider several ordinances, including a second reading for the repeal of the COVID Ordinance. The agenda also includes public hearings and first readings for various fund appropriations.

• Public hearing on the First Amendment Monument lease
• Repeal of the City of Charlottesville COVID Ordinance (2nd reading)
• Reprogramming $64,097.82 in Community Development Block Grant funds
• $50,000 appropriation for DCJS Coronavirus Emergency Supplement Funding
• $26,971.10 Firehouse Subs Public Safety Grant appropriation

The Charlottesville City Council approved the consent agenda, including the repeal of the city's COVID-19 ordinance (4-1, with Mayor Walker dissenting) and a lease for the First Amendment Monument to The Bridge Progressive Arts Initiative (5-0). The council also re-enacted the Continuity of Government Ordinance for six months and amended its rules to add a City Manager Response to Councilors agenda section. No other substantive decisions were made; several items were carried to future meetings.

• Approved consent agenda (5-0), including minutes, COVID ordinance repeal, tree protections, CDBG reprogramming, and donations
• Approved COVID-19 ordinance repeal (4-1, Walker no)
• Approved First Amendment Monument lease to The Bridge PAI (5-0)
• Approved Continuity of Government Ordinance re-enactment (5-0)
• Amended Council Rules to add City Manager Response to Councilors agenda section (5-0)
• Carried DCJS Coronavirus Emergency Supplement Funding appropriation ($50,000)
• Carried Firehouse Subs Public Safety Grant appropriation ($26,971.10)
• Carried House Bill 5005 local police funding appropriation ($67,913) to May 3

Human Rights Commission

The Human Rights Commission will hold a virtual meeting to review staff reports and committee progress. The agenda includes updates from the Accessibility Committee and the Housing Committee. Public comment periods are also scheduled.

• OHR staff report
• Accessibility Committee updates
• Housing Committee updates
• Review of March 18, 2021, meeting minutes

The Human Rights Commission discussed forming committees to address police violence and legal representation for complainants, and planned to draft a public statement on police violence. The Commission also received updates on the right-to-counsel program and the Director position, but no formal votes were taken on these matters.

• Approved minutes from March 18, 2021 meeting (unanimous)
• Formed ad hoc committee on complainant legal representation (Jessica, Kathryn, Lyndele)
• Formed committee to explore police violence statement and policy (Jessica, Lyndele, Wolfgang, Jeanette, Andy)
• Chair to draft initial statement on police violence for HRC review

Housing Advisory Committee

The Housing Advisory Committee will discuss the Cville Plans Together draft land use map. The agenda also includes a city staff update and public comment.

• Discussion of Cville Plans Together draft land use map
• City staff update
• Public comment

The Housing Advisory Committee reviewed the draft Future Land Use Map and discussed its impact on affordable housing, segregation, and gentrification. No formal decisions were made; the meeting was primarily a discussion and feedback session. The consultant team will circulate an updated map for public review by the end of the month.

• Approved minutes of previous meeting
• Reviewed draft Future Land Use Map and land use categories
• Discussed concerns about segregation and exclusionary zoning patterns
• Discussed need for higher density and affordable housing overlays
• Requested comments from HAC members be sent to Lyle Solla-Yates
• Noted UVA has not responded to request for participation on HAC

Planning Commission

The Planning Commission and City Council will hold a joint meeting regarding a Special Use Permit for the Lyndhall Apartments at 64 University Way. The application proposes increasing density and renovating an existing multifamily building. The commission will also consider a critical slope waiver for 915 6th Street SE.

• Special Use Permit application for Lyndhall Apartments (64 University Way)
• Critical Slope Waiver for 915 6th Street SE
• Approval of December 8, 2020 meeting minutes

The Planning Commission recommended approval of a Special Use Permit for Lyndhall Apartments at 64 University Way, allowing an increase in density from 21 to 48 dwelling units per acre, which permits renovation of the existing building from 9 to 16 residential units. The recommendation includes conditions such as a two-space reduction in off-street parking requirements and provisions for bicycle parking. The Commission also recommended approval of a critical slope waiver for a proposed 21-unit multifamily development at 915 6th Street Southeast, with conditions to mitigate erosion and stormwater impacts.

• Recommended approval of Special Use Permit for Lyndhall Apartments density increase to 48 DUA (5-0)
• Approved two-space reduction in off-street parking for Lyndhall Apartments as a condition
• Recommended approval of critical slope waiver for 915 6th Street Southeast (5-0)
• Approved consent agenda including December 8, 2020 minutes (5-0)

City Council

The Charlottesville City Council is holding a special meeting to vote on annual financial ordinances. The council will consider the adoption of the 2021 annual tax levy and the FY 2022 budget appropriation. Additionally, they will review a resolution for the 2021 tax year Tax Relief Percentage.

• Adoption of Annual Tax Levy for 2021
• Adoption of Annual Budget Appropriation for FY 2022
• Resolution establishing 2021 tax year Tax Relief Percentage

The Charlottesville City Council held a special meeting to adopt the FY2022 budget and set the tax levy for calendar year 2021. The council approved a 40% personal property tax relief percentage for vehicles valued over $1,000, adopted the annual tax levy ordinance, and approved the FY2022 budget with $1,000 in discretionary funding per councilor. The budget resolution passed 4-1, with Mayor Walker voting no.

• Adopted 40% personal property tax relief percentage for 2021 (5-0)
• Adopted annual tax levy ordinance for calendar year 2021 (5-0)
• Adopted FY2022 budget and appropriation of funds (4-1)
• Agreed to $1,000 discretionary funding per councilor from Council Strategic Initiatives Fund

General

The Belmont Priority Neighborhood Taskforce will receive updates regarding the Franklin Street sidewalk project. The meeting includes a report from the Project Manager and an update on CDBG funding.

• Franklin Street Sidewalk project manager update
• CDBG update

The Belmont Priority Neighborhood Taskforce received updates on the Franklin Street Sidewalk project, with construction now expected to start in summer 2022 after COVID-19 delays. The City is working to acquire right of way from property owners, with five residents yet to respond. No formal decisions were made; the meeting was informational and included public comment.

• No formal votes or decisions taken; meeting was informational
• Construction start targeted for summer 2022
• Right of way acquisition to be completed by end of calendar year
• Street tree planting along sidewalk to be coordinated with Tree Commission

Electoral Board

The Charlottesville Electoral Board will meet to adopt the agenda and previous minutes. The session includes a registrar’s report, public comments, and a closed session regarding personnel matters.

• Adoption of the agenda
• Adoption of the minutes
• Registrar’s Report
• Closed session on personnel matters

The Charlottesville Electoral Board accepted the resignation of General Registrar Melissa Morton, effective April 19, 2021, and unanimously appointed Taylor Yowell as Acting General Registrar effective April 20, 2021. The board also approved the agenda and prior meeting minutes, discussed FOIA requests and primary election preparations, and reviewed precinct boundary issues. No public comments were made.

• Approved agenda unanimously
• Approved March 26 meeting minutes unanimously
• Accepted Registrar Melissa Morton's resignation effective April 19, 2021
• Appointed Taylor Yowell as Acting General Registrar effective April 20, 2021 (unanimous)
• Held closed session for personnel matter (unanimous)
• Certified closed session complied with FOIA (unanimous)

Historic Resources Committee

The committee will discuss community feedback and consultant feasibility regarding the Slave Auction Block site. If time permits, members may also evaluate sites for a walking tour map.

• Planning engagement for Slave Auction Block site
• Evaluation of sites for Walking Tour Map (time-permitting)
• Approval of February 19 and March 12 meeting notes

The Historic Resources Committee deferred approval of February and March meeting notes to the May meeting. Members discussed planning for the Slave Auction Block site, with plans to meet descendant and community representatives. The committee also reviewed the walking tour map and proposed a location-based approach with multiple maps.

• Agenda approved unanimously
• Meeting notes approval deferred to May meeting
• Slave Auction Block outreach to include descendant and community representatives
• Walking tour map subcommittee to report back on potential vantage points

PLACE Design Task Force

The PLACE Committee will discuss the West Main Street streetscape. The agenda also includes discussions regarding new membership, future meeting schedules, and the annual report.

• West Main Street streetscape discussion
• New membership and future meeting schedule discussion
• Annual report discussion

The PLACE Design Task Force decided not to disband and will recruit new members, while also agreeing to meet quarterly. Staff reported that City Council postponed the West Main Streetscape project schedule to 2025 to align phases, with a $6.5 million shortfall primarily in Phase 2. No annual report memo will be produced for the past year due to COVID-19 and few meetings.

• Decided not to disband PLACE and to recruit new members
• Agreed to hold PLACE meetings quarterly
• Decided no annual report memo for the past year due to COVID-19

General

The Parks and Recreation Advisory Board will review minutes from March 11, 2021. The meeting includes presentations regarding Bennett Village and updates on park reopening plans. Information will also be provided on the Washington and Pen Park Master Plan.

• Presentation on Bennett Village
• Updates on Parks and Recreation reopening plans
• Washington and Pen Park Master Plan update
• Update on park naming
• Discussion of needed bylaw changes

Police Civilian Oversight Board

The Police Civilian Review Board will discuss a proposed City Council ordinance work session. Members will also receive updates on the Executive Director process, hearing procedures, and the status of complaints. A report regarding a call with Chief Brackney is also scheduled.

• Discussion of PCRB – City Council Ordinance Work Session Proposal
• Status of Complaints & Complaint Process Review
• Update on Executive Director Process
• Update on Hearing Procedures
• Report of Call with Chief Brackney

Neighborhood Development

This site plan conference presents a preliminary development plan for 64 University Way. The applicant proposes renovating an existing building to increase multi-family residential units from 9 to 16. The proposal also includes new off-street parking, a driveway, and patio space.

• Expansion of Lyndhall Apartments from 9 to 16 residential units
• New off-street parking and driveway at 64 University Way
• Addition of new patio space and landscape features
• Installation of new bicycle parking

General

The Precinct Redrawing Committee will discuss goals for meeting statutory voter requirements and reviewing current polling places. The committee also plans to address data needs, the process for meeting goals, and a timeline.

• Meeting statutory requirements for precinct registered voter numbers
• Reviewing current precinct polling places
• Discussion of data, process, and timeline for redrawing precincts

Tree Commission

The commission will review a draft of the Mall Tree Study and receive updates regarding aerial imagery for the canopy study. Members will also discuss tree installation projects in the 10th and Page neighborhood. Additionally, the meeting includes presentations on climate, art, and community impacts.

• Review of Mall Tree Study draft
• Canopy study aerial imagery update
• Arbor Day plans at Walker-Upper Elementary School
• Tree installation proposals for 10th and Page neighborhood
• Presentation on Climate, Art & Community

The Tree Commission approved the March minutes as presented. They discussed expanding the list of protected trees after six trees were sent to council for consideration, and heard updates on Arbor Day, low canopy neighborhood projects, and a canopy study. No substantive decisions were made beyond approving the minutes.

• Approved March minutes as presented (unanimous)

City Council

The City Council will conduct first readings for the FY 2022 budget appropriation and the 2021 tax rate ordinance. The agenda also includes a density increase request for Harris Street Apartments and two second readings for COVID homelessness grants.

• First reading of FY 2022 Budget Appropriation
• First reading of 2021 Tax Rate/Tax Levy Ordinance
• Density increase request for 1221, 1223 and 1225 Harris Street
• $806,594 CHERP Grant Award (2nd reading)
• Tree Conservation Ordinance tree protection designation

The Charlottesville City Council adopted the Starr Hill Neighborhood Community Vision Plan as an amendment to the 2013 Comprehensive Plan (5-0) and approved an amended special use permit for Harris Street Apartments to increase density from 105 to 120 units (4-1). The Council also adopted amended Rules and Procedures (3-2) and authorized outside legal counsel for a pending lawsuit (5-0). Several items were carried to future meetings, including the FY2022 budget and tax rate ordinance.

• Adopted Starr Hill Vision Plan as Comprehensive Plan amendment (5-0)
• Approved Harris Street Apartments SUP amendment to 120 units (4-1)
• Adopted Council Rules and Procedures amendments (3-2)
• Authorized outside legal counsel for lawsuit CL21-116 (5-0)
• Adopted consent agenda including CHERP grant appropriations ($29,786 and $806,594) (5-0)
• Carried FY2022 budget appropriation to April 13 special meeting
• Carried tax rate ordinance to April 13 special meeting
• Carried tree protection ordinance to April 19 consent agenda

City Council

The council will conduct public hearings for the FY 2022 budget appropriation and the 2021 tax rate ordinance. The agenda also includes grant awards for homelessness emergency response programs and a density amendment for Harris Street Apartments.

• $806,594 CHERP Grant Award (2nd reading)
• $29,786 CHERP Homelessness Management Information System Grant Award (2nd reading)
• Public hearing for FY 2022 Budget Appropriation
• Special Use Permit amendment for Harris Street Apartments at 1221, 1223 and 1225 Harris Street
• Ordinance to repeal a COVID ordinance

The Charlottesville City Council adopted the Starr Hill Neighborhood Community Vision Plan as an amendment to the city's Comprehensive Plan, and approved an amended special use permit for Harris Street Apartments to increase density from 105 to 120 units. The council also adopted amended Council Rules and Procedures regarding expenditures, and authorized outside legal counsel for a pending lawsuit. Several items were carried to future meetings, including the FY 2022 budget and tax rate ordinances.

• Adopted the Starr Hill Vision Plan as an amendment to the 2013 Comprehensive Plan (5-0).
• Approved amended special use permit for Harris Street Apartments to increase density to 120 units (4-1, Walker dissenting).
• Adopted amended Council Rules and Procedures, including line items for discretionary expenditures (3-2, Snook and Walker dissenting).
• Authorized City Attorney to retain outside counsel for lawsuit CL21-116 (5-0).
• Adopted the consent agenda, including appropriations for CHERP grants totaling $836,380.
• Carried to April 19 consent agenda: tree protection designations and repeal of local COVID ordinance.
• Carried to April 13 special meeting: FY 2022 budget appropriation and tax rate ordinance.

Bike & Pedestrian Advisory Committee

The committee will discuss the snow removal policy. The meeting also includes a CIP recap.

• Snow Removal Policy discussion
• CIP Recap

The committee discussed the proposed Capital Improvements Program (CIP) budget, noting concerns about funding for bike infrastructure, sidewalks, and the Market St. Parking Garage. They agreed to send a short letter to Council stating that bicycle and pedestrian improvements are necessary, especially on W. Main Street, and to acknowledge challenging budget decisions. The group also discussed potential policy items like snow removal and sidewalk closure policies if FY22 funding is unavailable.

• Agreed to send a short letter to Council urging bicycle and pedestrian improvements, especially on W. Main Street
• Assigned members to send comments on snow removal to Carl within a week
• Carl to compile snow removal comments and share via Google Docs for further discussion
• Carl to draft a short memo to Council about the CIP
• Discussed but did not decide on advocating for photo enforcement in school zones to fund bike/ped infrastructure

Human Rights Commission

The Human Rights Commission Housing Committee is holding a work session to discuss housing-related programs. The agenda includes a presentation on PHA’s eviction prevention program and discussions regarding next steps for a tenant legal counsel program.

• Presentation on PHA’s eviction prevention program by Michael Monaco
• Discussion of next steps for developing a tenant legal counsel program
• Commissioner updates regarding outreach to potential partners
• Approval of minutes from March 17, 2021

The Housing Committee discussed a proposal to request more than $360,000 from City Council for a right-to-counsel program for tenants facing eviction, based on estimates from Legal Aid Justice Center. They decided to draft a letter to Council and plan to speak at the April 5 budget meeting. The committee also heard a presentation from Piedmont Housing Alliance about its eviction prevention program.

• Approved minutes from March 17, 2021 meeting (3 in favor, 0 opposed).
• Heard presentation from Michael Monaco on Piedmont Housing Alliance's eviction prevention program.
• Discussed drafting a letter to City Council requesting more than $360K for tenant legal representation.
• Mary will draft the letter by Friday.
• Shantell will send a summary email to potential supporting organizations.
• Todd will ask RVA Eviction Lab for case results with and without lawyers.