Charlevoix County public meetings in 2023
53 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
City Council
The Charlevoix City Council will hold a public hearing on proposed zoning ordinance amendments related to housing, and will consider several other items including a homeowner rehabilitation grant opportunity, approval of an off-premises tasting room license for Lost Cellars, Inc., and the sale of city land for a utility shed. The consent agenda includes routine approvals such as meeting minutes, payroll, and purchases for a transformer and EV charging stations.
- Public hearing on zoning ordinance amendments related to housing
- Purchase of 300 kVA transformer for $28,411
- Mason Street EV charging station purchase ($33,348) and installation ($8,420)
- Homeowner Rehabilitation Grant funding opportunity
- Sale of land for utility shed
🗳️ How they voted (5 roll-call votes)
Charlevoix DDA Board
The Charlevoix Downtown Development Authority is meeting to consider a sub-lease agreement for commercial space, presented by DDA Director Lindsey Dotson. The agenda includes public comment and a request for future agenda items, with no other substantive business listed.
- Sub-lease agreement for commercial space (presented by DDA Director Lindsey Dotson)
General
The City of Charlevoix Board of Review will hold a regular meeting to consider new business, specifically Petition DBOR23-01. The body will also approve the minutes from the previous meeting and accept public comment. No other specific decisions, contracts, or ordinances are listed on the agenda.
- Consideration of Petition DBOR23-01
- Approval of previous meeting minutes
Planning Commission
The Charlevoix Planning Commission will discuss a housing study for Charlevoix County and review the 2024 activities matrix. They will also continue work on the Outside Storage Ordinance and receive a zoning report. Public comment is invited on non-agenda items.
- Report on Housing North Housing Study for Charlevoix County
- Activities Matrix Discussion for 2024
- Outside Storage Ordinance (old business)
- Zoning Report (staff update)
City Council
The Charlevoix City Council will consider setting a public hearing for zoning ordinance amendments related to housing, discuss a homeowner rehabilitation grant funding opportunity, and review a deer cull permit and payment. The council will also address a petition from Charlevoix County for annexation. The agenda includes routine items such as meeting minutes, accounts payable, and an MDOT annual permit.
- Set public hearing for zoning ordinance amendments related to housing
- Homeowner rehabilitation grant funding opportunity
- Deer cull permit and payment
- Petition from Charlevoix County for annexation
- MDOT annual permit
🗳️ How they voted (5 roll-call votes)
City Council
The Charlevoix City Council is holding a regular meeting with a presentation on the short-term rental program by Zoning Administrator Jonathan Scheel, along with welcoming new staff and public comment. No votes or decisions are listed on the agenda.
- Short Term Rental Program Report by Zoning Administrator Jonathan Scheel
- Welcome new staff presentation
- Public comment period
Charlevoix DDA Board
The Charlevoix Downtown Development Authority will meet to discuss routine reports and several action items, including terminating an agreement with MSF/SHPO for the Resilient Lakeshore Heritage Grant, purchasing new microphones for the bandshell, and setting the 2024 meeting calendar and budget work session date.
- Termination of agreement with MSF/SHPO for Resilient Lakeshore Heritage Grant
- New microphones for bandshell
- 2024 calendar of meetings
- Set date for budget work session
City Council
The City of Charlevoix Council will review the 2022-2023 fiscal year financial audit and accept the report. The consent agenda includes approving a $22,671.73 repair for the Water Treatment Plant high service pump. The council will also discuss the future disposition of 229 Stover Road and hold an organizational meeting to appoint members to the Board of Review.
- Acceptance of the 2022-2023 Fiscal Year Financial Audit Report
- Approval of $22,671.73 for Water Treatment Plant-High Service Pump Repair
- Discussion of Future Disposition of 229 Stover Road
- Organizational Meeting and Council Appointments to Board of Review
🗳️ How they voted — 1 divided vote
Planning Commission
The City of Charlevoix Planning Commission will hold public hearings on a Rezone Zoning Ordinance amendment and multiple zoning changes (sections 153.101 - 153.189). The agenda also includes old business items regarding outdoor storage, the Garfield Overlay District, and other zoning ordinance changes. The meeting is scheduled for November 13, 2023, at 6:00 PM in Council Chambers.
- Public Hearing for Rezone Zoning Ordinance amendment
- Public Hearing for multiple zoning changes 153.101 - 153.189
- Old Business: Zoning Ordinance changes (Outdoor Storage)
- Old Business: Zoning Ordinance changes (Garfield Overlay District)
- Old Business: Zoning Ordinance (other changes)
🗳️ How they voted — 1 divided vote
Planning Commission
The Commission approved the rezoning of multiple city parcels, excluding 749 Petoskey Avenue, and forwarded the request to City Council. They also voted to schedule a public hearing in October for proposed housing-related zoning ordinance amendments.
- Approved rezoning of multiple city parcels (excluding 749 Petoskey Avenue) and sent to City Council (unanimous roll call vote)
- Approved sending housing zoning ordinance amendments to a public hearing in October (unanimous voice vote)
- Approved August 14, 2023 minutes as corrected (unanimous voice vote)
- Approved agenda as presented (unanimous voice vote)
- Defined 'seasonal' as May 1 to October 31 for city ordinances
- Concurred that architectural standards for duplexes are needed
- Determined a dentist's office with retail in front is an appropriate downtown use
City Council
City Council approved a consent agenda including $4,676,063.61 in accounts payable and payroll. The Council also corrected the purchase price for a foreclosed parcel on Antrim Street and made two board appointments.
- Approved accounts payable and payroll totaling $4,676,063.61 (5-0)
- Approved revised Resolution No. 2023-09-01 to correct purchase price of foreclosed parcel 052-270-001-50 to $1,864.11 (5-0)
- Appointed Mark Heydlauff to the Recreational Authority Board for a term expiring March 2026 (6-0)
- Appointed Megan Cassada to the Shade Tree & Parks Commission for a term expiring December 2025 (5-0)
- Concurred to hold a 2024 goals and planning work session on September 27, 2023
🗳️ How they voted (4 roll-call votes)
General
The Downtown Development Authority approved a contribution to fund the decorative reconstruction of Van Pelt Alley. The board also approved the June 26, 2023, meeting minutes.
- Approved $22,500 contribution for Van Pelt Alley decorative reconstruction (unanimous)
- Approved June 26, 2023, meeting minutes (unanimous)
City Council
Council approved a $69,440 contract for the reconstruction of a brick paver intersection at Van Pelt Alley. Other approved actions included the purchase of electrical transformers and the authorization of payroll and accounts payable.
- Approved Van Pelt Alley brick paver intersection reconstruction by Team Elmer's Construction for $69,440 (6-0)
- Approved purchase of six 50 kVA pole mount transformers from Power Line Supply for $24,480 (6-0)
- Approved accounts payable and payroll check registers totaling $1,858,437.61 (6-0)
- Designated Mayor Lyle Gennett as voting delegate for the MML Annual Meeting (6-0)
- Approved use of Odmark Pavilion for a service on September 3, 2023 (6-0)
- Approved August 7, 2023 meeting minutes (6-0)
- Entered closed session for City Manager's annual performance review (6-0)
🗳️ How they voted (4 roll-call votes)
Zoning Board of Appeals
The Zoning Board of Appeals denied two variance requests for an attached garage project. The board found that the property did not meet the 'extraordinary circumstances' standard required for the setbacks.
- Elected Richard Hodgson as Chair and Tim Kish as Vice Chair (4-0-2)
- Approved minutes from June 15, 2022 and August 17, 2022 (unanimous)
- Denied 18' rear yard setback variance for 110 W. Upright Avenue (5-0)
- Denied 5' interior side setback variance for 110 W. Upright Avenue (5-0)
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Commission scheduled a public hearing for the rezoning of multiple city parcels at the next regular meeting. Members discussed proposed zoning ordinance amendments to expand housing types and reviewed a draft support letter for a potential rezoning near the Community Reformed Church.
- Scheduled public hearing for rezoning of multiple parcels (unanimous voice vote)
- Approved July 10, 2023 meeting minutes (unanimous voice vote)
- Approved meeting agenda with addition of Housing Committee (unanimous voice vote)
- Concurred that two parcels on Stover would be rezoned to R-2
City Council
The City Council approved ballot language for a citizen-initiated ordinance regarding the use of 229 Stover Road for year-round housing. The Council also authorized the purchase of a foreclosed parcel on Antrim Street and approved the annexation of a county-owned parcel.
- Approved ballot language for use of 229 Stover Road for housing (6-0)
- Declined to adopt citizen-initiated ordinance to preserve Ferry Beach (6-0)
- Approved Resolution 2023-08-05 for 229 Stover Road as a Park ballot language (6-0)
- Authorized purchase of foreclosed parcel 052-270-001-50 for $1,041.97 (6-0)
- Approved annexation of a county-owned parcel from Charlevoix Township (6-0)
- Approved $18,377.50 road salt purchase (6-0)
- Approved $19,120.00 landscape planting contract with Site Planning Development, Inc. (6-0)
- Adopted Resolution 2023-08-01 for medical benefit plan annual exemption (6-0)
🗳️ How they voted (4 roll-call votes)
General
The Elected Officials Compensation Commission reviewed current pay and data from nearby communities. The commission concurred that compensation for elected officials should remain the same.
- Appointed Dale Meredith as Chair (unanimous voice vote)
- Decided elected officials' compensation should remain the same
- Appointed the Chair to approve the minutes (unanimous voice vote)
Shade Tree & Parks Commission
The Commission recommended the replanting of four specific beds in East Park. They also recommended allocating funds for 10 new trees to be planted on Belvedere Avenue.
- Recommended approval to replant north, south, middle, and submarine memorial beds in East Park
- Recommended allocation of funds for 10 trees on Belvedere Avenue
- Tabled approval of April 20, 2023 minutes to a future meeting
General
The City of Charlevoix Board of Review is meeting to discuss new business. The board will review petitions JBOR23-01 through JBOR23-09.
- Review of petitions JBOR23-01 through JBOR23-09
The Board of Review reviewed and acted upon petitions JBOR23-01 through JBOR23-09. Decisions included granting veteran exemptions and removing personal property assessments.
- Approved Disabled Veterans Exemption for parcel 052-145-001-00 (Robert Linklater)
- Approved Disabled Veterans Exemption for parcel 052-124-004-00 (Quintin Walker)
- Removed Personal Property Assessment for parcel 052-900-401-00 (Brians Ice Cream)
- Processed Qualified Appraisal Error for parcel 052-899-003-02 (J. Bird Provisions LLC)
- Removed Personal Property Assessment for parcel 052-900-410-00 (Sun Print Mangement)
- Recapped transfer for parcel 052-123-086-00 (John Wyler Et al)
- Approved meeting minutes via unanimous voice vote
City Council
City Council voted to reject a citizen-initiated ordinance regarding the sale of 229 Stover Road and will place the question on the November ballot. The Council also approved a $30,000 contract for bridge light work and scheduled a public hearing for a Ferry Beach ordinance.
- Rejected Citizen Initiative Ordinance on the Sale of 229 Stover Road and sent to November ballot (6-0)
- Approved $30,000 quote from Strain Electric for bridge light removal and reattachment (6-0)
- Set August 7, 2023 public hearing for Citizen Initiated Ordinance to Enhance and Preserve Ferry Beach (6-0)
- Approved consent agenda, including July 3, 2023 minutes (6-0)
- Approved accounts payable and payroll check registers totaling $581,296.90 (6-0)
- Directed City Clerk to cast ballot for MML Worker's Compensation Fund Board of Trustees (6-0)
- Approved MERS 2023 Officer and Employee Delegate Certification Form (6-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Planning Commission voted to start the process of rezoning 7.36 acres at Sheridan Street and Garfield Avenue from R-1 to R-2 residential district zoning. The commission also reviewed data on existing multi-family units and vacant parcels to discuss expanding housing types.
- Approved beginning the rezoning process for Sheridan & Garfield property from R-1 to R-2 (unanimous roll call vote)
- Approved June 12, 2023 meeting minutes (unanimous voice vote)
- Approved meeting agenda (unanimous voice vote)
City Council
Council approved several items via a consent agenda, including funding for the Venetian Festival and parking fee waivers for yacht club races. The council also authorized a grant application for police accreditation and appointed a new member to the Housing Commission.
- Approved $850,179.21 in accounts payable and payroll (6-0)
- Waived parking fees at Ferry Launch Ramp for Nucore Triangle and Red Fox Regatta races Sept 1-3 (6-0)
- Approved $17,000 for new Public Works and Electric Department uniforms (6-0)
- Authorized $15,000 payment and contract for the Charlevoix Venetian Festival (6-0)
- Approved fireworks permit and mass gathering permit for 2023 Venetian Festival (6-0)
- Approved $2,200 grant application for Michigan Law Enforcement Accreditation (6-0)
- Appointed Anne Oosthuizen to the Charlevoix Housing Commission through April 2027 (6-0)
- Scheduled public hearing for July 17, 2023, regarding the sale of 229 Stover Road (5-1)
🗳️ How they voted — 1 divided vote
Charlevoix DDA Board
The Board approved the consent agenda, including the financial report as of June 23, 2023. Director Lindsey Dotson reported a $20,000 grant for the Historical Society Train Depot roof and discussed a potential MEDC Facade Restoration Initiative grant.
- Approved agenda amendment for Civic Clerk Board Portal tutorial (unanimous voice vote)
- Approved Consent Agenda, including minutes and committee minutes (unanimous voice vote)
- Approved DDA Financial Report as of June 23, 2023 (unanimous voice vote)
City Council
The City Council approved two zoning ordinances regarding accessory dwelling units and bed and breakfast parking requirements. The council also authorized several equipment purchases and a construction engineering agreement.
- Approved Ordinance 839 regarding B&B rental room limits and parking requirements (6-0)
- Approved Ordinance 840 regarding accessory dwelling unit size and usage in R1, R2, and R2A districts (6-0)
- Approved $1,094,477.09 in accounts payable and payroll check registers (6-0)
- Approved $46,389.25 emergency purchase of irrigation pump for golf course (6-0)
- Approved construction engineering agreement with Prein & Newhof up to $18,000 (6-0)
- Approved $33,875 purchase of rebuilt transformer from Emerald Transformer (6-0)
- Appointed David Miles to the Historic District Commission through June 2026 (6-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Commission reviewed potential properties for housing opportunities and conducted a visual preference exercise on 'Missing Middle Housing' types. Staff presented proposed ordinance changes to permit additional residential units and adjust minimum lot sizes. No formal votes were taken on the housing proposals or ordinance changes.
- Approved agenda (unanimous voice vote)
- Approved May 8, 2023 minutes (unanimous voice vote)
City Council
The meeting consisted of tours and discussions regarding the Water Plant at 97 Grant Street and the Wastewater Treatment Plant at 15116 Lakeshore Drive. No substantive decisions were made.
City Council
The City Council will meet to discuss zoning ordinance amendments regarding accessory dwelling units and bed and breakfast parking. The body will also receive a housing progress report and a request for street closures for the 2023 Venetian Festival.
- Proposed zoning ordinance amendments for Accessory Dwelling Units and Bed and Breakfast parking
- 2023 Venetian Festival street closure request
- Housing Progress Report from the Planning Commission
- Building Authority Commission reappointment of Treasurer McGinn
- Initiative Committee response to Certificate of Insufficiency
The City Council denied an appeal from the Initiative Committee regarding a certificate of insufficiency for a housing petition. The Council also approved street closures for the 2023 Venetian Festival and scheduled a public hearing for zoning amendments.
- Denied appeal of the Initiative Committee regarding housing petition (4-2)
- Approved 2023 Venetian Festival street closures from July 19 to July 22 (6-0)
- Set public hearing for June 19, 2023, regarding zoning amendments for accessory dwelling units and B&B parking (6-0)
- Approved consent agenda including May 15 minutes and $1,224,711.13 in payables/payroll (6-0)
- Reappointed Treasurer Kelly McGinn to the Building Authority Commission (6-0)
- Opted out of Public Act 95 of 2013 for the 2023-2024 heating season (6-0)
- Set Electric Department operational planning work session for June 19, 2023 (6-0)
🗳️ How they voted — 1 divided vote
City Council
City Council approved a consent agenda including payroll, tax forms, and park usage. The Council also authorized a contract with MDOT for the airport's Weather Observation and Data Dissemination System.
- Approved consent agenda (5-0)
- Approved $557,046.59 in accounts payable and payroll check registers
- Approved use of Bridge Park for Boyne Thunder on July 8, 2023
- Approved revised MERS Health Care Savings Program Participation Agreement for Chief of Police
- Approved 2023 L-4029 Tax Rate Request Forms and Millage Collection Procedure Verification
- Approved estimated $19,000 GFL estimate for Bridge Park Lift Station cleaning
- Accepted Planning Commission annual report
- Approved Resolution 2023-05-02 to execute MDOT Contract No. 2023-0312 for airport weather system (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will meet to discuss the 2022-2023 Annual Report and a report from the Housing Subcommittee. The meeting also includes a Zoning Administrator's report and routine procedural approvals.
- 2022-2023 Annual Report
- Housing Subcommittee Report
- Zoning Administrator's Report
The Planning Commission approved the 2022-2023 Annual Report with minor corrections and forwarded it to the City Council. The Commission also received updates from the Housing Subcommittee regarding property owner outreach and vacant parcel mapping.
- Approved agenda (unanimous voice vote)
- Approved April 10, 2023 minutes (unanimous voice vote)
- Approved forwarding amended 2022-2023 Annual Report to City Council (unanimous voice vote)
Charlevoix DDA Board
The Board approved a three-year lease renewal for J. Bird Provisions and a three-year contract for holiday decorations. Members also authorized a $100,000 grant application for storefront restoration at 216 Bridge Street and extended two alleyway improvement grants.
- Approved 3-year lease renewal for 109 Bridge Park Drive with J. Bird Provisions, suspending the 3% rent increase for the current year (5-2)
- Authorized DDA Executive Committee to act on J. Bird property sublease agreements (Unanimous)
- Approved $100,000 grant application for Storefront Restoration of the Buttars Building at 216 Bridge Street (Unanimous)
- Approved 3-year contract with Bill's Farm Market for holiday wreaths, garland, and lights at $3,157.45 per year (Unanimous)
- Approved 2023-2024 Cooperative Ad Campaign with MyNorth Media (Unanimous)
- Granted six-month extensions for Alleyway Improvement Grants to A Notable Way and 211/215 Bridge Street (Unanimous)
- Approved 2023 Live on the Lake summer series lineup (Unanimous)
- Elected Maureen Owens as Chair and Kirby Dipert as Vice Chair for one-year terms (Unanimous)
🗳️ How they voted — 1 divided vote
Shade Tree & Parks Commission
The commission reached a consensus to move forward with arborist recommendations for maintenance at Ferry Beach Park. Members also discussed canopy improvements for Belvedere Avenue and 2023 planting priorities. The minutes from February 9, 2023, were approved.
- Approved February 9, 2023 meeting minutes
- Consensus to proceed with arborist recommendations for Ferry Beach Park maintenance
City Council
City Council approved a $25,107.41 pavement marking contract and an updated proposal for the Michigan Beach Park Pedestrian Trail Project. The council also appointed new members to the Planning Commission, Downtown Development Authority, and Zoning Board of Appeals.
- Approved $25,107.41 pavement marking proposal from Advanced Pavement Markings (5-0)
- Approved updated Tri-County Excavating proposal for Michigan Beach Park Pedestrian Trail Project (5-0)
- Approved Resolution 2023-04-01 waiving boat launch fees for Lake Charlevoix Area Trout Tournament June 8-11 (5-0)
- Approved revised 2023-24 Rates and Fees Schedule for Airport, Planning and Zoning, and Sewer (5-0)
- Approved Arbor Day Poster Contest for local third graders (5-0)
- Appointed Toni Felter and Shelley Boehmer to the Planning Commission (5-0)
- Appointed Danielle Scheller, Sam Bingham, and Paul Silva to the Downtown Development Authority Board (5-0)
- Appointed Patricia Miller to the Zoning Board of Appeals (5-0)
🗳️ How they voted (4 roll-call votes)
City Council
The City Council held a work session featuring a presentation on the 2022 Business Model Risk Assessment. No formal decisions or votes were recorded during this meeting.
Planning Commission
The Planning Commission recommended two zoning ordinance amendments to the City Council for final approval. One amendment adds parking requirements for new bed and breakfasts, and the other expands the use of accessory dwelling units in R1 and R2A districts.
- Recommended B&B parking ordinance amendment to City Council with added language allowing street spaces in front of property (Unanimous)
- Recommended accessory dwelling unit (ADU) use expansion in R1 and R2A districts to City Council (Unanimous)
- Approved March 13, 2023 meeting minutes (Unanimous)
- Approved meeting agenda (Unanimous)
- Formed a housing sub-committee consisting of Jennifer Muladore, Sherm Chamberlain, John Kurtz, and Sarah Van Horn
City Council
City Council approved the consent agenda, including $749,878.11 in accounts payable and payroll. The Council also authorized staff to reject a bid for the Michigan Beach Park Pedestrian Trail Project to negotiate time schedules.
- Approved consent agenda including March 20, 2023 minutes (5-0)
- Approved accounts payable and payroll check registers totaling $749,878.11 (5-0)
- Authorized City Staff to reject the Michigan Beach Park Pedestrian Trail Project bid pending negotiations on time schedules (5-0)
🗳️ How they voted (2 roll-call votes)
City Council
City Council approved several infrastructure contracts, including a $1.5M project for Mason Street and a $329,700 lift station project. The council also authorized the purchase of an automated metering system and the sale of a foreclosed parcel.
- Approved $1,548,689.71 contract with Elmers Crane and Dozer for Mason Street, Parking Lot and Alley Improvement Project (5-0)
- Approved $329,700 Notice of Award to Grand Traverse Construction for Bridge Park Lift Station Slide Gate and Bypass Connection Project (5-0)
- Approved purchase of Aclara Automated Metering Infrastructure System (5-0)
- Approved $59,463.33 purchase of conduit and fittings from All-Phase Electric (5-0)
- Approved $64,613 purchase of street lights, poles, and fixtures from Halophane (5-0)
- Approved sale of foreclosed parcel 052-270-078-60 to Selph Properties, LLC for $600 (5-0)
- Approved $14,762.00 air conditioning contract with Ballards Plumbing and Heating (4-0)
- Approved 2023-2025 Partnership Agreement with Charlevoix Area Chamber of Commerce (5-0)
🗳️ How they voted (7 roll-call votes)
City Council
The City Council will meet to hear a presentation and engage in discussion regarding AMI. The presentation will be led by Electric Department Director John Griffith.
- AMI Presentation and Discussion by Electric Department Director John Griffith
The City Council conducted a work session featuring a presentation on AMI technology from Electric Department Director John Griffith and representatives Tom Asp and Kahara Franze. No formal decisions were made during this session.
Planning Commission
The City of Charlevoix Planning Commission is meeting to discuss shoreline protection and specific property expansions. The body will also review ordinances regarding bed and breakfast parking and accessory dwelling units (ADUs).
- Review of outdoor rooftop expansion at Hotel Earl (120 Michigan)
- Bed and Breakfast Parking Ordinance review
- ADU Ordinance review
- Lake Charlevoix Shoreline Protection presentation
- Discussion on housing types
The Planning Commission approved a 1,070 sq. ft. rooftop deck expansion at Hotel Earl, contingent on employee parking at the owner's farm and Fire Marshal safety verification. The Commission also scheduled April public hearings for Bed and Breakfast and Accessory Dwelling Unit (ADU) ordinance changes.
- Approved rooftop deck expansion at 120 Michigan Avenue (Hotel Earl) subject to written employee parking plan and Fire Marshal safety check (5-1)
- Approved language changes to Bed and Breakfast Parking Ordinance and scheduled public hearing for April 2023 (Unanimous)
- Approved language changes to permit ADUs in the R2A District and scheduled public hearing for April 2023 (Unanimous)
- Approved February 13, 2023 meeting minutes (Unanimous voice vote)
🗳️ How they voted — 1 divided vote
General
The Board of Review re-elected its chairperson and reviewed the 2023 Assessment Roll and sales data. No other substantive policy decisions were made during the meeting.
- Re-elected Robert Timms as Chairperson for 2023 (unanimous voice vote)
- Appointed the Chair to approve the minutes (unanimous voice vote)
City Council
The City Council will hold public hearings to adopt the 2023-24 budget and an amended 2022-23 budget. The body will also review a consent agenda including software contracts and event requests.
- Ordinance 837: Adoption of Amended 2022-23 Budget
- Ordinance 838: Adoption of 2023-24 Budget
- Contract for BS&A Cloud Software and Services
- Neil Jorgensen and Rock the Dock event requests
- Building Capital Improvement Fund Policy
City Council approved the 2023-24 fiscal year budget and associated rates and fees. The council also adopted an amended budget for the 2022-23 fiscal year and approved several consent agenda items including payroll and software contracts.
- Adopted 2023-24 Budget including General Fund revenues of $4,410,650 (5-0)
- Approved Resolution 2023-03-01 adopting 2023-24 budget rates and fees (5-0)
- Adopted Ordinance 837 to amend the 2022-23 fiscal year budget (5-0)
- Approved $813,313.30 in accounts payable and payroll check registers (5-0)
- Authorized City Manager to sign Enterprise Fleet Management patrol vehicle lease (5-0)
- Approved BS&A Cloud Software and Services contract (5-0)
- Approved Building Capital Improvement Fund Policy (5-0)
- Authorized City Treasurer to sign MERS Revised Agreement and Addendum (5-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Commission approved draft language requiring one off-street parking space per rental room for bed and breakfast establishments. This change was forwarded to the City Council for final approval. Other items, including a rooftop expansion at Hotel Earl, were tabled or remained under review.
- Approved B&B parking requirement of one off-street space per rental room (unanimous)
- Tabled 120 Michigan Ave rooftop expansion review (unanimous)
- Approved January 9, 2023 meeting minutes (unanimous)
- Approved meeting agenda (unanimous)
Shade Tree & Parks Commission
The Shade Tree & Parks Commission is meeting to review tree maintenance and planning. The body will discuss current and future work at Ferry Beach and trimming along Park Avenue.
- ROW Tree Plan for Belvedere
- Tree thinning required by Airport
- Status of trimming along Park Avenue
- Ferry Beach work status and future plans
City Council
The City Council will review a power purchase commitment and set a public hearing for the FY 2024 and FY 2023 budget amendments. The meeting also includes the oath of office for the Chief of Police.
- BESS Capacity Power Purchase Commitment Authorization for $223,171
- Setting a public hearing for FY 2024 and FY 2023 Budget Amendment
- Proposals for non-motorized watercraft rental for city beaches
- Oath of office for Chief of Police
- Camp McSauba updates
City Council awarded the non-motorized boat and watercraft rental for Ferry Beach to Charlevoix Adventure Co., LLC. The Council also approved a power purchase commitment for battery energy storage and set a public hearing for budget amendments.
- Awarded Ferry Beach non-motorized watercraft rental to Charlevoix Adventure Co., LLC (3-0-1)
- Approved BESS Capacity Power Purchase Commitment Authorization for $223,171
- Approved new fees and registration process for Mount McSauba Day Camp (4-0)
- Set public hearing for FY 2024 and FY 2023 Budget Amendment for March 6, 2023 (4-0)
- Approved accounts payable and payroll check registers totaling $1,590,229.65 (4-0)
- Approved meeting minutes from January 16, 18, 23, and 26, 2023 (4-0)
- Administered Oath of Office to Chief of Police Jill McDonnell
🗳️ How they voted (4 roll-call votes)
City Council
The City of Charlevoix City Council will meet to conduct a council appointment for the Chief of Police. The meeting also includes a period for public comment.
- Appointment of Chief of Police
The City Council appointed Jill McDonnell as the next Chief of Police. The appointment is subject to the completion of a final background check.
- Appointed Jill McDonnell as Chief of Police (5-0)
🗳️ How they voted (1 roll-call vote)
Charlevoix DDA Board
The Downtown Development Authority will review the 2023-2024 budget and establish a 2023 calendar of meetings. The board will also receive updates on the Bridge Park Building project.
- 2023-2024 DDA Budget
- Bridge Park Building Committee Update
- 2023 Calendar of Meetings
The Board approved the 2023-2024 budget with one amendment and voted to move to a bi-monthly meeting schedule. The Board also discussed the resignation of the Bridge Park Building Manager and changes to lease utility charges.
- Approved Consent Agenda (unanimous voice vote)
- Approved 2023-2024 DDA Budget with one amendment (unanimous voice vote)
- Amended meeting schedule to every other month starting January 2023 (unanimous voice vote)
Charlevoix DDA Board
The City of Charlevoix Downtown Development Authority will meet to discuss new business. The primary item on the agenda is the 2023-2024 DDA Budget presented by Director Lindsey Dotson.
- 2023-2024 DDA Budget
City Council
The City Council met to determine next steps after Robert Scholey withdrew his application for Chief of Police. Council voted to reconvene on January 26 to discuss and appoint Jill McDonnell to the position.
- Approved motion to reconvene Jan. 26 at 2 pm for discussion and appointment of Jill McDonnell to Chief of Police (3-1)
🗳️ How they voted — 1 divided vote
City Council
The City Council interviewed four candidates for the position of Chief of Police. Following the interviews and public comment, the Council voted to bring two candidates back for second interviews.
- Approved inviting Robert Scholey and Jill McDonnell for second interviews (6-0)
🗳️ How they voted (1 roll-call vote)
City Council
City Council approved several grant applications, including $48,000 for the Historic Train Depot and $8,500 for park signage. The Council also authorized a $32,000 airport rescue grant and approved over $1.1M in accounts payable and payroll.
- Approved $1,155,748.68 in accounts payable and payroll check registers
- Approved 2023 Poverty Exemption Policy and Guidelines
- Authorized City Manager to approve City property use for Shadow Fest beverage tent
- Accepted Annemarie Conway's resignation from the Planning Commission
- Approved $32,000 Airport Rescue Grant Agreement (Resolution 2023-01-03)
- Approved application for $48,000 grant for Historic Train Depot roof and chimney (Resolution 2023-01-02)
- Approved application for $8,500 County Parks Millage Grant for signage (Resolution 2023-01-04)
- Confirmed appointment of David Levy to the Shade Tree & Park Commission
🗳️ How they voted (2 roll-call votes)
General
City Council held a work session to review and discuss the updated FY 2024 budget for all funds. The session consisted of a presentation by City Manager Heydlauff and a discussion of specific budget line items. No formal votes or decisions were recorded.
Planning Commission
The Commission elected Jennifer Muladore as Chair and Sherm Chamberlain as Vice Chair for 2023. A public hearing on recommended parking requirement changes for bed and breakfasts was scheduled for February 13. The Commission postponed a decision on the Hotel Earl rooftop expansion and tabled a discussion on expanding housing types.
- Elected Jennifer Muladore as Chair for 2023 (unanimous voice vote)
- Elected Sherm Chamberlain as Vice Chair for 2023 (unanimous voice vote)
- Approved scheduling a public hearing for Bed and Breakfast parking standards on February 13 (unanimous voice vote)
- Postponed Hotel Earl rooftop expansion application pending Police and Fire Department comments
- Tabled expanding housing types discussion until February 2023
- Approved December 12, 2022 minutes (unanimous voice vote)
City Council
City Council adopted a new purchasing policy and ordinance to streamline how the city buys goods and services. The council also passed ordinances regarding signage in Bridge Park and prohibited short-term rentals of accessory dwelling units (ADUs).
- Approved Resolution 2023-01-01 adopting a new Purchasing Policy (6-0)
- Adopted Ordinance 836 designating the City Manager as the purchasing agent (6-0)
- Adopted Ordinance 835 prohibiting short-term rentals of ADUs (6-0)
- Adopted Ordinance 834 allowing signs up to two square feet on Bridge Park railings (6-0)
- Approved purchase of three 50 kVA pole mounted transformers for $17,013.84 (6-0)
- Approved accounts payable and payroll check registers totaling $1,147,508.41 (6-0)
- Approved City Council meeting minutes from December 19, 2022 (6-0)
🗳️ How they voted (5 roll-call votes)
City Council
The Council reviewed the Special Event Policy and the Fiscal Year 2024 General Fund Budget. No formal votes were taken during the work session. A follow-up budget work session is scheduled for January 16, 2023.
- Concurred that City Manager communicate with Charlevoix Public Schools regarding homecoming and Apple Festival scheduling
- Scheduled budget work session for January 16, 2023