Charlevoix County public meetings in 2022

City Council

City Council approved a consent agenda including payroll and accounts payable totaling $708,763.48 and several utility maintenance contracts. The council also scheduled a public hearing for January 2 regarding purchasing agent ordinance amendments.

• Approved accounts payable and payroll check registers totaling $708,763.48
• Adopted Resolution 2022-12-01 designating John J. Griffith as Member Authorized Representative for MPPA
• Approved $15,152 bid from Blastek, LLC for transformer painting
• Approved $106,815.74 five-year maintenance bid from Premier Power Maintenance
• Approved $19,700 proposal from Prein & Newhoff for Water Treatment Plant pump improvements
• Approved MDOT proposed road closures for 2023
• Set public hearing for Jan 2, 2023 regarding purchasing agent ordinance amendments
• Reappointed Francis Flanders, Janet Kalbfell, and Aaron Hagen to the Board of Review

General

The Board of Review reviewed and acted upon four petitions regarding property assessments. Three petitions were processed for recapping qualified errors and one for a disabled veterans exemption.

• Petition DBOR22-01 (Anthony Racka): Recapping Qualified Error
• Petition DBOR22-02 (Sandra Hogan): Recapping Qualified Error
• Petition DBOR22-03 (Wm Paraschos): Recapping Qualified Error
• Petition DBOR22-04 (Melinda Caldwell): Disabled Veterans Exemption
• Approved minutes via unanimous voice vote

Planning Commission

The Commission approved a special land use application for a combined apothecary and dental practice at 411 Bridge Street. Additionally, the Commission recommended fee increases for zoning and sign permits to the City Council.

• Approved special use for 411 Bridge Street with a minimum of 450 sq. ft. of retail space (7-0, 2 abstentions)
• Recommended City Council approve increasing zoning permit costs to $50 (unanimous voice vote)
• Recommended City Council approve increasing sign permit costs to $50 and eliminating cost per sign (unanimous voice vote)
• Tabled Bed and Breakfast Parking Standards to January 2023
• Tabled Expanding Housing Types Discussion to January 2023
• Tabled Seasonal Population Study presentation to January 2023

City Council

City Council approved a consent agenda including payroll, accounts payable, and a power transformer purchase. The Council also voted to grant a Freedom of Information Act appeal for a personnel file with redacted information.

• Approved accounts payable and payroll check registers totaling $968,269.99
• Approved Amended and Restated Power Purchase Commitment Authorization
• Approved purchase of one 500 kVA pad mounted transformer for $35,887.23
• Approved November 21, 2022 meeting minutes
• Granted FOIA appeal for personnel file with personal information redacted

General

The City Council held a work session featuring a presentation from the MPPA regarding public power supply and energy diversification. No substantive decisions were made during the meeting.

Charlevoix DDA Board

The Downtown Development Authority will receive updates on the Bridge Park Building and the Sustainable Built Environment Final Report. The board will also determine a schedule for a future work session.

• Bridge Park Building update
• Sustainable Built Environment Final Report
• Scheduling of a work session

The Board approved the consent agenda, including the financial report and previous minutes. A work session to review the 2023-2024 budget was scheduled for January 9, 2023. The Board also discussed the Sustainable Built Environment Final Report and a new tenant for the Bridge Street Park building.

• Approved Consent Agenda, including minutes and financial report (unanimous voice vote)
• Scheduled 2023-2024 Budget work session for January 9, 2023

City Council

The City Council will conduct public hearings regarding a deer cull and two ordinances. The body will also consider the adoption of the 2022 Master Plan and a council appointment.

• Public hearing on deer cull
• Public hearing on signs in Bridge Park (Ordinance 834)
• Public hearing on building type combined changes (Ordinance 835)
• Selection of Walsh Municipal Services for Chief of Police Search: $10,900
• Adoption of 2022 Master Plan

City Council adopted the 2022 City of Charlevoix Master Plan and approved a resolution to conduct a deer cull in 2023. The council also authorized a $144,000 Spark Grant application for beach upland development and appointed a new Deputy Mayor.

• Adopted 2022 City of Charlevoix Master Plan (5-0)
• Approved Resolution 2022-11-02 to conduct a deer cull in 2023 (5-0)
• Authorized $144,000 Spark Grant application for Lake Michigan Beach Upland Development 2nd Phase (5-0)
• Authorized $8,700 fee for Edgewater Resources to submit Spark Grant application (5-0)
• Approved $10,900 to engage Walsh Municipal Services for Chief of Police search (5-0)
• Appointed Aaron Hagen as Deputy Mayor (5-0)
• Appointed Gail Demeyere to the Historic District Commission through June 30, 2024 (5-0)
• Approved accounts payable and payroll totaling $450,737.05 (5-0)

Planning Commission

The City of Charlevoix Planning Commission will discuss expanding housing types, bed and breakfast parking standards, and code enforcement regarding outdoor storage. The body will also review building height averages and the downtown building height.

• Bed and Breakfast Parking Standards discussion
• Code Enforcement/Outdoor Storage discussion
• Expanding Housing Types discussion
• 101 Leonard Special Land Use Review update
• Downtown Building Height discussion

The Planning Commission recommended a specific wording change to building height tables for City Council review. The commission also discussed bed and breakfast parking, outdoor storage enforcement, and expanding housing types, though no formal actions were taken on those items.

• Recommended City Council strike the word 'average' from Tables 153.072(b), 153.072(d), 153.07(f), and 153.087 (Unanimous)
• Approved October 10, 2022 meeting minutes (Unanimous voice vote)
• Approved October 24, 2022 special work session minutes (Unanimous voice vote)
• Noted withdrawal of special land use application for 101 Leonard

City Council

The City Council will consider the appointment of an interim police chief and the search for a future chief. The body will also set a public hearing regarding a deer cull. Additionally, the council will review several utility and insurance contracts.

• Low Service Pump Electrical Improvements: $63,966.00
• Updated Control Systems for Water Treatment Plant: $12,800.00
• Public hearing setting for deer cull
• Appointment of Interim Police Chief
• Fuel contract with Circle K Holiday

City Council appointed Robert Scholey as Interim Chief of Police and authorized a professional search firm to find a permanent replacement. The Council also approved several infrastructure and insurance contracts and scheduled a public hearing on a potential deer cull. Additionally, three appointments were made to the DDA Board and Planning Commission.

• Appointed Robert Scholey as Interim Chief of Police (Unanimous)
• Authorized City Manager to hire a professional recruitment firm for Chief of Police (Unanimous)
• Set public hearing for potential deer cull for Nov 21, 2022 (Unanimous)
• Approved $1,110,745.60 in accounts payable and payroll (6-0)
• Approved $12,800 for Water Treatment Plant control system improvements (6-0)
• Approved $129,851 for 2022-23 general liability and property insurance (6-0)
• Approved $90,000 annual budget for MPPA Clean Energy Program (6-0)
• Appointed Danielle Scheller, John Kurtz, and Scott Beatty to city boards (Unanimous)

Planning Commission

The Planning Commission held a work session to discuss downtown building height, hearing presentations from the DDA, Historic District Commission, Shade Tree & Park Commission, Zoning Board of Appeals, and Chamber of Commerce. No votes or decisions were taken; the session was informational only.

• No decisions made; meeting was a work session for discussion only

Charlevoix DDA Board

The Downtown Development Authority is meeting to review updates on Mason Street infrastructure and the Downtown Housing Incentive Program. The board will also consider the renewal of a property management agreement.

• Mason Street infrastructure updates
• Downtown Housing Incentive Program
• Renewal of property management agreement
• Budget obligations update
• Portable restrooms

The DDA board voted unanimously to contribute $100,000 from DDA funds toward the Mason Street infrastructure enhancement project and alleyway, with the condition that all pavers on Mason Street included in the Alleyway Improvement Plan be completed in 2023. The board also approved the consent agenda (including financial reports, minutes, and annual reports), renewed the property management agreement for Bridge Park Building with Northwest Rentals for another year, and directed staff to first offer igloos to the Parks Department, then allow J. Bird Provisions to make a purchase offer.

• Approved $100,000 DDA contribution to Mason Street enhancement and alleyway project, requiring all pavers completed in 2023 (7-0)
• Approved consent agenda including financial report, amended September 26 minutes, MEDC monthly reports, and annual Treasury report (unanimous voice vote)
• Approved renewal of property management agreement with Northwest Rentals for Bridge Park Building for another year (unanimous voice vote)
• Directed staff to offer igloos to Parks Department first, then allow J. Bird Provisions to make purchase offer (unanimous voice vote)

City Council

The City Council will review the 2021-22 Fiscal Year Financial Audit and consider several spending requests for city utilities and parks. The body will also set public hearings for ordinances regarding signs in Bridge Park and building type changes.

• Tree planting bid for $20,380.00
• Bridge Park Lift Station Slide Gate Repair and Bypass Improvements Engineering for $17,500
• GOAB Switches for $11,609.12
• Electric Three Year Line Clearance Contract with Asplundh up to $300,000
• City Marina 2023 Fee Recommendations

General

The agenda for this meeting consists of procedural items and presentations. No legislative decisions, contracts, or ordinances are listed for action.

• Facility Tour presentation
• Ribbon Cutting presentation

The Charlevoix City Council held a work session that included a tour of the Public Works Facility and a ribbon-cutting ceremony. Mayor Kurtz read a proclamation honoring City Manager Heydlauff for his leadership on the project. No votes or formal decisions were taken during the session.

• No formal decisions were made; the session was informational and ceremonial.

Planning Commission

The Planning Commission voted 3-3 on a motion to deny a special land use permit for a bed and breakfast at 101 Leonard Street, making the motion invalid. The application was for a bed and breakfast in an existing home in the R-1 district, with the owner present during rentals. The commission also voted unanimously to send the 2022 Master Plan and zoning ordinance amendments to the City Council.

• Denial motion for 101 Leonard Street bed-and-breakfast special land use permit failed 3-3 (motion invalid)
• Approved sending 2022 Master Plan and zoning ordinance amendments to City Council (unanimous)
• Approved agenda as presented (unanimous voice vote)
• Approved minutes of September 12, 2022 (unanimous voice vote)
• Extended meeting time by 15 minutes (unanimous voice vote)
• Postponed bed and breakfast parking standards discussion to November meeting
• Postponed code enforcement/outdoor storage discussion to November meeting
• Postponed expanding housing types discussion to November meeting

General

The Charlevoix City Election Commission met briefly on Oct. 4, 2022, and unanimously approved three items for the upcoming Nov. 8 general election: proof ballots for Wards 1, 2, and 3; the appointment of precinct inspectors; and a resolution delegating election duties to the City Clerk or an authorized assistant. The commission also accepted results of a preliminary logic and accuracy test. No public comment was received.

• Approved proof ballots for Wards 1, 2, and 3 (unanimous voice vote)
• Approved appointment of precinct election inspectors as presented (unanimous voice vote)
• Accepted results of Public Accuracy Test for Nov. 8 election (unanimous voice vote)
• Adopted resolution delegating election duties to City Clerk or authorized assistant (2-0, Howard absent)

City Council

The council unanimously approved the consent agenda, including the floodplain map update ordinance (Ordinance 833). A motion to increase the short-term rental cap to 120 was withdrawn after a conflict-of-interest question was raised; no action was taken. The council also approved Drost Landscaping's $14,211.49 proposal for tree replacement at the substation and the ice control sand agreement with Team Elmer's for $20,020.

• Approved consent agenda (6-0), including minutes, accounts payable/payroll totaling $4,957,776.37, Drost Landscaping tree replacement at Westenbroek Substation for $14,211.49, ice control sand from Team Elmer's for $20,020, and investment report
• Adopted Ordinance 833 of 2022 updating floodplain maps (6-0)
• Motion to increase short-term rental cap to 120 withdrawn after conflict-of-interest question; no action taken

Charlevoix DDA Board

The board decided to end its agreement with Michigan Main Street, effective October 14, 2022, after a 30-day notice was sent. A motion to reconsider the decision was not allowed because the member who made it had not voted in favor of the original motion. The portable restroom item was postponed to the October meeting, and a property acquisition item was removed from the agenda.

• Approved consent agenda including August minutes and financial report (unanimous)
• Ended partnership with Michigan Main Street effective October 14, 2022
• Motion to reconsider ending Main Street partnership denied (procedural)
• Portable restrooms item postponed to October meeting
• Property acquisition item removed from agenda

Charlevoix DDA Board

The DDA board discussed a proposal to purchase 109 Hurlbut, with offers already received by the owner. Members agreed to formally discuss the acquisition at the next regular meeting on September 26, and requested a draft Letter of Intent seeking a 60-day extension to evaluate factors including an extrication plan, incentives, and partners for a private development that must include market-rate housing units. No votes were taken; the discussion was procedural only.

• Agreed to discuss property acquisition at 109 Hurlbut during the September 26 regular meeting
• Requested draft Letter of Intent for a 60-day extension to evaluate acquisition factors

City Council

The City of Charlevoix City Council will hold a public hearing regarding an ordinance to update floodplain maps. The body will also consider a pavement improvement contract and a biosolids land application contract.

• Pavement Improvement Contract with Rieth Riley: $238,410
• Public Hearing: Update Floodplain Maps Ordinance
• Biosolids Land Application Contract
• City Band Support for Public Entertainment
• Mayoral Proclamations for Constitution Week and Domestic Abuse Awareness Month

The council approved a $238,410 pavement improvement contract with Rieth & Riley for multiple street locations, funded by a $200,000 budgeted amount plus additional costs. A public hearing on updating floodplain maps was held but no action was taken because one council member was absent. The consent agenda was approved, including $5,000 for the Charlevoix City Band and a biosolids land application contract with Biotech Agronomics.

• Approved $238,410 pavement contract with Rieth & Riley (unanimous voice vote)
• Approved consent agenda including $5,000 for Charlevoix City Band (5-0)
• Awarded biosolids hauling and land application contract to Biotech Agronomics for 2022-2024 (part of consent agenda)
• Confirmed appointment of Katherine Bitely to Recreation Advisory Committee (unanimous voice vote)
• Public hearing on floodplain maps ordinance held; no action taken due to absent council member

Planning Commission

The Planning Commission approved a site plan for a rooftop space at 205 Bridge Street and voted to hold public hearings on several zoning amendments, including building height, residential unit size, and ADU architectural standards. The commission also postponed a site plan review for 101 Leonard Street, requiring a full site plan from the applicant. No action was taken on a Housing Yes! discussion.

• Approved site plan for 205 Bridge Street rooftop space (unanimous)
• Postponed 101 Leonard Street site plan review, requiring full site plan (unanimous)
• Held public hearing for building height corrective language amendment (unanimous)
• Held public hearing for building height and story amendment with headers and cross-references but removed number of stories (unanimous)
• Held public hearing for residential unit size amendment (unanimous)
• Held public hearing for ADU architectural standards amendment (unanimous)
• Approved agenda as presented (unanimous)
• Approved August 8, 2022 meeting minutes (unanimous)

Shade Tree & Parks Commission

The Shade Tree & Parks Commission is meeting to discuss updates on powerline trimming and Park Avenue improvements. The body will also review the fall tree planting schedule and a specific tree removal request.

• Tree removal request for 112 Belvedere Avenue
• Park Avenue Improvements update
• Fall Tree Planting final count and calendar
• Powerline trimming update

The Shade Tree & Parks Commission approved a request from Jim and Sandy Plagens to remove one maple tree from the right-of-way at 112 Belvedere Avenue, requiring them to plant two trees at that location and four additional trees elsewhere in the city. The motion passed 4-0. The commission also received updates on power line trimming standards, Park Avenue improvements, and fall tree planting plans.

• Approved tree removal at 112 Belvedere Avenue with conditions (4-0)
• Required planting of two trees at 112 Belvedere and four elsewhere in the city
• Approved minutes of August 11, 2022

City Council

The City Council approved a consent agenda including $6,448,212.07 in accounts payable and payroll, and adopted Resolution 2022-09-01 authorizing the City Manager to execute MDOT Contract No. 22-5352 for decorative bridge railing work on the US-31 Lift Bridge. A public hearing was set for September 19, 2022 to consider Ordinance No. 833 updating floodplain maps. The Council also directed the Recreation Department to apply for a grant to fund 360-degree digital tours of Charlevoix.

• Approved consent agenda including minutes, $6.4M in payables, MDOT bridge contract, DDA resignation, boiler replacement ($18,219.67), and ferric chloride purchase ($10,200) (5-0)
• Set public hearing for September 19, 2022 on floodplain map update Ordinance No. 833 (5-0)
• Directed Recreation Department to apply for CCCF grant for 360-degree digital tours of Charlevoix (5-0)

Charlevoix DDA Board

The Charlevoix DDA Board unanimously approved a motion to collect six months' rent from Nomi Maids and end their lease early for the middle space in the Bridge Park Building. The decision was made after Chair Owens reported Nomi Maids' request to terminate the lease early with an offer to pay six months' rent. No other substantive decisions were made during the meeting.

• Approved collecting six months' rent and ending lease with Nomi Maids (unanimous)

Charlevoix DDA Board

The Downtown Development Authority and Main Street board will meet to discuss property acquisition and the implementation of the Alley Corridor. The board will also review the Downtown Housing Incentive Program and Resilient Lakeshore Heritage Grant resolutions.

• Resilient Lakeshore Heritage Grant Resolutions
• Downtown Housing Incentive Program
• Alley Corridor Implementation discussion
• Property Acquisition discussion

The Charlevoix DDA Board voted 7-2 to graduate from the Michigan Main Street Program, ending active participation. The Board also unanimously approved consent agenda items including resolutions supporting two $100,000 Resilient Lakeshore Heritage Grant applications for storefront restoration at 203 and 211 Bridge Street. Discussions on alley corridor improvements and a downtown housing incentive program were postponed to the next meeting.

• Approved graduation from Michigan Main Street Program (7-2)
• Approved Resolution 2022-08-22 supporting $100,000 grant application for Spartiland LLC at 203 Bridge Street (unanimous)
• Approved Resolution 2022-08-22 supporting $100,000 grant application for 211 Bridge Street Associates at 211 Bridge Street (unanimous)
• Approved consent agenda including July 25 minutes, MEDC report, financial report, and committee minutes (unanimous)
• Postponed alley corridor implementation discussion to September meeting (unanimous)
• Tabled discussion on Downtown Housing Incentive Program to next meeting (unanimous)

Zoning Board of Appeals

The City of Charlevoix Zoning Board of Appeals will hold a public hearing regarding a dimensional variance request. The board will review staff and applicant presentations before making a determination.

• Public hearing for dimensional variance request 22-08 ZBA at 218 Belvedere

The Zoning Board of Appeals unanimously approved a dimensional variance for a front porch and kitchen addition at 218 Belvedere Avenue. The variance was needed because the lot is an unusual through-lot with three street sides and the existing house is non-conforming. The board cited Section 153.293(A)(1) of the Zoning Code, which allows non-conforming setbacks to be extended along the same plane. The minutes also show the board tabled approval of the June 15, 2022 minutes and discussed a letter to the Planning Commission about a building height definition error.

• Approved dimensional variance for 218 Belvedere porch and kitchen addition (unanimous)
• Tabled approval of June 15, 2022 ZBA minutes pending staff review (unanimous)
• Added height issue to Old Business on agenda (unanimous)

City Council

The City Council will consider several service contracts and intergovernmental agreements. Discussions include bridge railing maintenance and fire protection services. The body will also address deer management.

• Cross Connection Control Contract with Hydrocorp
• Agreement with MDOT to strip paint and seal bridge railings
• Agreement for fire protection with Charlevoix Township
• Deer management discussion
• Approval of employee health insurance plans

The City Council approved a two-year contract with Hydrocorp for commercial and residential cross-connection control testing at $24,924 annually, required by EGLE. They also approved a bridge railing agreement with MDOT, a fire protection contract with Charlevoix Township, and directed staff to explore deer management options including a cull.

• Approved consent agenda including minutes, payroll, and health insurance exemption (5-0)
• Approved $24,924/year Hydrocorp cross-connection control contract for two years (unanimous)
• Approved bridge railing agreement with MDOT for paint stripping and sealing (unanimous)
• Approved 2022-2024 fire protection contract with Charlevoix Township (unanimous)
• Directed staff to explore deer cull and other deer management options

Shade Tree & Parks Commission

The Shade Tree & Parks Commission is meeting to discuss park management and tree maintenance. The body will review a specific tree removal request and updates on beach park improvements.

• Tree removal request for 112 Belvedere Avenue
• Edgewater Resources Management Plan development for Ferry Beach
• Lake Michigan Beach Park improvements
• Invasive trees at Depot Beach
• 2022 Right-of-Way Tree Planting update

The Shade Tree & Parks Commission discussed a tree removal request at 112 Belvedere Avenue but took no final action, deferring a decision to its September 8 meeting. The commission also reviewed electric line clearance specifications, which await city attorney review, and discussed expanding the approved tree species list. No formal votes were taken on these items.

• Approved minutes of April 14, 2022 (unanimous)
• Deferred tree removal decision at 112 Belvedere Avenue to September 8 meeting
• Requested city staff communicate with homeowner and state about pending decision
• Requested map of tree inventory from Electric Department for commission review
• Concurred to expand utilization of different trees on approved species list

Planning Commission

The Planning Commission unanimously approved a site plan for replacing an existing swimming pool and deck at 202 Ferry Avenue, associated with Northwest Marine Yacht Club. The commission also set a public hearing for a proposed sign ordinance amendment for Bridge Park Drive businesses. Other items discussed included ADU architectural standards, building height review, and unit/lot sizes, but no final decisions were made on those topics.

• Approved site plan for 202 Ferry Avenue pool replacement (unanimous)
• Set public hearing for sign ordinance amendment for Bridge Park Drive businesses (unanimous)
• Approved July 11, 2022 minutes as corrected (unanimous)
• Approved agenda as presented (unanimous)

City Council

The City Council will meet to review administrative documents and conduct a closed session for the City Manager's annual evaluation. The agenda consists primarily of procedural items and routine approvals.

• Approval of July 18, 2022 meeting minutes
• Review of accounts payable and payroll check registers
• Change of employee life and disability insurance carrier
• Closed session: Annual Evaluation of City Manager

The City Council approved the consent agenda, which included meeting minutes, accounts payable and payroll check registers totaling $901,230.12, the MERS delegate certification form, and a change of employee life and disability insurance carriers to The Hartford effective October 1, 2022. The council also entered closed session to conduct the annual evaluation of the City Manager and subsequently approved the 7th Amendment to his employment agreement. No other substantive decisions were made.

• Approved consent agenda including minutes, check registers, MERS form, and insurance carrier change (unanimous)
• Approved accounts payable and payroll check registers totaling $901,230.12
• Approved change of employee life and disability insurance carriers to The Hartford effective October 1, 2022
• Approved 7th Amendment to City Manager Mark L. Heydlauff's employment agreement (unanimous)
• Approved closed session minutes of August 1, 2022 (unanimous)

Charlevoix DDA Board

The City of Charlevoix Downtown Development Authority and Main Street board will meet to review new proposals and ongoing projects. The board will discuss a parklet proposal and building maintenance. They will also receive updates on wayfinding signs and Big Belly information.

• Cafe Meria Parklet Proposal
• Bridge Park Building restroom signage and awning replacement
• Wayfinding Sign update
• Big Belly information

The Charlevoix DDA Board met on July 25, 2022, and approved several routine items, including minutes, reports, and committee minutes. A motion to recommend City Council approval of a parklet outside Cafe Meria at 101 Mason Street failed for lack of a second. The board approved purchasing two restroom signs for $179.62, replacing the Bridge Park Building awning for $4,005, and purchasing five Big Belly trash units contingent on a 50/50 cost split with the city.

• Approved consent agenda including June 27 minutes, MEDC report, financial report, and committee minutes (unanimous)
• Motion to recommend parklet at Cafe Meria died for lack of a second
• Approved purchase of two restroom signs for $179.62 (unanimous)
• Approved replacement of Bridge Park Building awning for $4,005 (unanimous)
• Approved purchase of five Big Belly units contingent on 50/50 cost split with city (unanimous)

General

The Board of Review will meet to address petitions and approve previous meeting minutes. The agenda consists primarily of procedural items.

• Review of petitions

The Charlevoix Board of Review approved a Disabled Veteran's Exemption petition after the City Assessor provided the required signed documents from the owner. The board also voted unanimously to appoint the Chair to approve the minutes according to Roberts Rules of Order. The meeting was adjourned at 11:41 a.m.

• Approved Disabled Veteran's Exemption petition (unanimous)
• Appointed Chair to approve minutes per Roberts Rules (unanimous voice vote)

City Council

The City Council will review a consent agenda including a water department truck purchase and a $20,780 emergency marina water heater replacement. The body will also consider the release of the Draft 2022 Master Plan and various appointments.

• Emergency purchase of Marina Water Heater Replacement: $20,780
• Purchase/Lease of Truck for Water Department
• Release of Draft 2022 Master Plan
• AMI Recommendation by Power Systems Engineering
• Appointment of Janet Kalbfell as 1st Ward Council Member

The City Council unanimously authorized Power System Engineering to negotiate a contract with Aclara for the Automated Metering Infrastructure project. They also approved the consent agenda, including the release of the 2022 Draft Master Plan for public comment, and made several appointments. A motion to hold a public hearing on the miniature sailboat donation location failed for lack of a second.

• Authorized PSE to negotiate with Aclara for AMI project (unanimous)
• Approved consent agenda including $641,319.32 in checks and registers
• Directed clerk to cast ballot for Lee Kilborn for MML Workers' Comp Fund Trustee
• Authorized city manager to sign Enterprise Fleet Maintenance truck agreement
• Confirmed emergency marina water heater replacement ($20,780)
• Accepted Lillian Left's resignation from Housing Commission
• Released 2022 Draft Master Plan for public comment
• Appointed Frank Campi and Carol Kranz to Historic District Commission; Joan Buday to Housing Commission; Mary Lynn Heid to District Library Board

Planning Commission

The City of Charlevoix Planning Commission will discuss updates to the sign ordinance and building height reviews. The body will also consider revised architectural standards for Accessory Dwelling Units (ADUs).

• Site Plan Review of DTE Energy Gate Valve Enclosure
• Revised ADU Architectural Standards
• Building Height Review and Discussion
• Sign Ordinance Review and Discussion
• Proposed donation of a miniature painted sailboat honoring Dale and Marilyn Boss

The Planning Commission voted unanimously to recommend that City Council accept a miniature painted sailboat memorializing Dale and Marilyn Boss, to be placed in the Palmer Parking lot area behind the fish hatchery. They also approved a DTE Energy gate valve enclosure site plan with conditions, tabled the ADU architectural standards draft, and postponed building height and sign ordinance discussions to future meetings.

• Recommended Council accept sailboat donation for Palmer Parking lot (unanimous)
• Approved DTE gate valve enclosure site plan with 3 conditions (unanimous)
• Tabled ADU architectural standards draft pending City Attorney input (unanimous)
• Postponed building height review to August meeting
• No action on sign ordinance; staff to bring back suggested language

City Council

The City Council will meet to discuss several administrative items, including a mayoral proclamation and financial updates. The body is reviewing a project agreement for the Michigan Recreation Passport Grant Program and an MDOT sponsor contract for airfield maintenance.

• MDOT Sponsor Contract for Airfield Paint Markings and Crack Sealing
• Michigan Recreation Passport Grant Program Project Agreement
• Mayoral Proclamation Honoring the Life and Work of James R. Mabee
• 2022 Planning Commission Annual Report
• Investment Update for FY2021-22 and FY 2022-23

The City Council approved the consent agenda, which included the Michigan Recreation Passport Grant agreement for Michigan Beach Upland Renovation and Development, committing $48,500 in matching funds, and an MDOT sponsor contract for airfield paint markings and crack sealing. All votes were unanimous among present members, with one member absent. No other substantive decisions were made.

• Approved consent agenda including minutes, check registers, and reports (5-0)
• Approved Resolution 2022-07-01 for Michigan Recreation Passport Grant agreement, committing $48,500 match (5-0)
• Approved Resolution 2022-07-02 for MDOT airport contract for paint markings and crack sealing, $41,029 (5-0)
• Approved use of Odmark Pavilion for Metallurgy Brass Quintet on August 7, 2022 (5-0)
• Approved Housing Ready Program agreement with Housing North (5-0)

Charlevoix DDA Board

The Charlevoix DDA Board approved a $25,000 financial commitment toward adding more Big Belly trash and recycling units downtown, and voted to remove a wayfinding sign pointing to the mushroom houses in Boulder Park. The board also approved the consent agenda, including the May 23 minutes as amended, the accreditation self-assessment, the Main Street trademark sublicense agreement, and the financial report. No other substantive decisions were made.

• Approved $25,000 commitment for additional Big Belly units (unanimous)
• Approved removal of wayfinding sign pointing to mushroom houses (8-1)
• Approved May 23, 2022 minutes as amended (unanimous)
• Approved accreditation self-assessment and authorized submission (unanimous)
• Authorized Executive Director to sign Main Street sublicense agreement (unanimous)
• Approved financial report (unanimous)

City Council

The City Council approved the consent agenda, including accounts payable, a $16,000 engineering contract, and a resolution waiving parking fees for a yacht club event. They also authorized the mayor to sign the Venetian Festival contract with a $15,000 payment, issued a fireworks permit, and approved the mass gathering permit and street closure plan. The council approved the purchase of a foreclosed property for $442.33 plus fees, adopted the Electric Department Rules and Regulations, and set a new renewable credit rate for solar generation. A proposed donation of a miniature painted sailboat was forwarded to the Planning Commission with a request to avoid East Park green space.

• Approved consent agenda including $534,032.09 in payables and payroll (6-0)
• Approved $16,000 engineering contract for water treatment plant pump improvements (6-0)
• Adopted Resolution 2022-06-01 waiving parking fees for yacht club races (6-0)
• Authorized mayor to sign Venetian Festival contract with $15,000 payment (unanimous)
• Approved fireworks permit and Hold Harmless Agreement for Venetian Festival (unanimous)
• Approved purchase of foreclosed property for $442.33 plus fees (6-0)
• Adopted Electric Department Rules and Regulations (unanimous)
• Approved renewable credit rate of 3.5 cents per kWh for solar generation (unanimous)

General

The City of Charlevoix Zoning Board of Appeals will hold a public hearing regarding a dimensional variance request. The board will review a staff presentation and public comments before making a determination.

• Public hearing for dimensional variance request by William and Beverly Barton at 401 Antrim Street

The Charlevoix Zoning Board of Appeals considered a dimensional variance request from William and Beverly Barton to convert an existing garage at 401 Antrim Street into an accessory dwelling unit (ADU). The board deadlocked 2-2 on both a motion to deny and a motion to approve the variance, so no decision was made. The meeting also included approval of the agenda and minutes from prior meetings.

• Approved agenda as presented (unanimous)
• Approved April 20, 2022 ZBA minutes (unanimous)
• Approved May 18, 2022 ZBA minutes (unanimous)
• Motion to deny Project 22-05 ZBA failed 2-2
• Motion to approve Project 22-05 ZBA with conditions failed 2-2

Planning Commission

The Planning Commission approved its 2021-2022 Annual Report for submission to the City Council, with a minor correction. The Commission also began a discussion on residential types and unit sizes, focusing on efficiency apartments, but took no formal action on zoning changes.

• Approved agenda as presented (unanimous)
• Approved May 9, 2022 meeting minutes (unanimous)
• Approved 2021-2022 Annual Report with minor change, to submit to City Council (unanimous)

City Council

The City Council will meet to discuss a tax-foreclosed right of first refusal purchase and specific assignments for marina slips. The body will also review a Michigan Beach Passport Grant and a request for live music in Bridge Park.

• Tax-Foreclosed Right of First Refusal Purchase
• Marina Slip Specific Assignments
• Michigan Beach Passport Grant
• Request for live music in Bridge Park by Richard Bergmann-Bridge Street Tap Room

The City Council approved several actions, including authorizing the Bridge Street Tap Room to host live music in Bridge Park on specified summer dates, directing the Recreation Department to transition to slip-specific assignments for transient boaters in 2023, and directing the City Manager to sign an engineering agreement with Edgewater Resources for beach park improvements funded by a state grant. The council also authorized the City Clerk to prepare a resolution to exercise a purchase option on a tax-foreclosed parcel. All motions passed unanimously or with no recorded opposition.

• Authorized Bridge Street Tap Room to hold live music in Bridge Park on Wednesdays and select Saturdays through Labor Day (unanimous)
• Directed Recreation Department to transition to slip-specific assignments for transient boaters in 2023 (unanimous)
• Directed City Manager to sign engineering agreement with Edgewater Resources for $24,300 for beach park improvements (unanimous)
• Authorized City Clerk to prepare resolution to exercise purchase option for parcel 052-270-078-60 (unanimous)
• Approved consent agenda including minutes and accounts payable/payroll registers totaling $901,230.12 (unanimous)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board is meeting to handle routine business, including approving minutes and the monthly report. They will also elect officers, review board goals, and begin a self-assessment for accreditation. Public comment is invited.

• Election of officers
• Board goals recap
• Accreditation self-assessment

The Charlevoix DDA Board approved its consent agenda, including closed session minutes, and unanimously elected Maureen Owens as Chair and Kirby Dipert as Vice Chair for one-year terms. The board adopted DDA goals and programming as presented, with quarterly progress reviews, and directed the executive director to prepare a cost proposal for adding public restrooms near the dumpster on the alley corridor from Hoop Skirt Alley to Clinton. No other substantive decisions were made.

• Approved consent agenda as amended, including April 25 closed session minutes (unanimous)
• Elected Maureen Owens as Chair for one-year term ending April 2023 (unanimous)
• Elected Kirby Dipert as Vice Chair for one-year term ending April 2023 (unanimous)
• Adopted DDA goals and programming as presented, with quarterly progress reviews (unanimous)
• Directed executive director to create cost proposal for public restrooms near dumpster on alley corridor (board concurred)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct public hearings regarding four dimensional variance requests. The board will also review the interpretation of building height definitions.

• Dimensional variance request: Charanndor LLC at 205 Bridge Street
• Dimensional variance request: Harry Golski, PLC (Maurine Watts, Trustee) at 103 Grant Street
• Dimensional variance request: Timothy Shindorf at 217 West Garfield Street
• Dimensional variance request: William and Beverly Barton at 401 Antrim Street
• Dimensional variance request: Turn Key Property Services (Jordan Irish) at 808 East Dixon Avenue

The Charlevoix Zoning Board of Appeals denied three dimensional variance requests: for a corridor/stairwell and elevator at 205 Bridge Street, for a lot split at 103 Grant Street, and for an attached garage at 217 West Garfield Street. The board also interpreted the building height definition to allow 6 feet above the maximum height, and tabled approval of the April 20, 2022 minutes. One case was withdrawn and another continued due to a notice issue.

• Denied height variance for corridor/stairwell at 205 Bridge Street (unanimous)
• Denied height variance for elevator/elevator mechanicals at 205 Bridge Street (unanimous)
• Denied lot split variance at 103 Grant Street (3-1, Kish dissenting)
• Denied garage variance at 217 West Garfield Street (unanimous)
• Interpreted building height definition as 6' above maximum height (unanimous)
• Tabled approval of April 20, 2022 minutes
• Withdrawn: variance request at 808 East Dixon Avenue
• Continued: variance request at 401 Antrim Street due to notice issue

City Council

The Charlevoix City Council is holding a regular meeting with several action items, including a public hearing on an ordinance to amend ward boundaries, approval of planning and zoning services contracts with Networks Northwest, and a review of special event policies. The consent agenda includes routine approvals such as meeting minutes, payroll, and a boat launch paving project completion. The meeting also includes a report from the Department of Public Works and mayoral appointments.

• Ordinance to amend ward boundaries (public hearing)
• Planning and zoning services contracts with Networks Northwest
• Special event policy review
• Residential unit size requirements discussion
• Completion of boat launch paving project

The City Council approved Ordinance No. 832 amending ward boundaries, and approved contracts with Networks Northwest for planning and zoning services, reducing annual cost from $98,000 to $71,000. The council also approved the consent agenda, including the trout tournament event and fee waiver, and confirmed mayoral appointments.

• Approved Ordinance No. 832 amending ward boundaries (unanimous)
• Approved consent agenda including minutes, payroll, and accounts payable totaling $490,721.81 (unanimous)
• Approved Trout Tournament event and Resolution 2022-05-01 waiving launch fees (unanimous)
• Approved change order #1 for $37,490.00 for Rieth-Riley Construction (consent agenda)
• Approved contracts with Networks Northwest for planning and zoning services, reducing cost to $71,000 annually (unanimous)
• Requested Planning Commission review of minimum unit and building size standards for attainable housing (unanimous)
• Confirmed appointment of Kirby Dipert to DDA Board (unanimous)
• Confirmed appointment of Sherman Chamberlain to Planning Commission (unanimous)

Planning Commission

The Charlevoix Planning Commission will hold a public hearing and site plan review for a special land use at 401 Antrim, presented by Janet Koch. The commission will also discuss zoning ordinance changes for residential districts and review a draft of the Master Plan for public comment. The meeting includes standard procedural items like approval of minutes and public comment.

• Public Hearing: 401 Antrim - Special Land Use
• 401 Antrim Site Plan Review
• Zoning Ordinance Residential Districts Discussion
• Master Plan Draft for Public Comment

The Planning Commission voted unanimously to send the revised Master Plan draft to the City Council for review, incorporating numerous text and content changes discussed during the meeting. The commission also approved a site plan for a bed and breakfast at 401 Antrim Street, contingent on a topographical survey, and held a public hearing with no comments.

• Approved sending Master Plan draft to City Council (unanimous)
• Approved 401 Antrim bed and breakfast site plan contingent on topographical survey (unanimous)
• Opened and closed public hearing for 401 Antrim special land use with no public comments

Charlevoix DDA Board

The Charlevoix DDA Board held a work session to discuss strategic planning and goals, but took no formal votes or decisions. Members shared ideas for new initiatives, including exploring a parking structure, increased recycling, a shared dumpster, an ice rink, and downtown transit. They also discussed the Mason Street Infrastructure and Parking Lot project in relation to the Alleyway Corridor Improvement Plan, and explored potential housing projects tied to workforce needs.

• No formal decisions or votes were recorded during the work session

City Council

The City Council voted to make the seasonal closure of the first 50 feet of Van Pelt Place west of Van Pelt Alley permanent, as done in 2020 and 2021, to allow pedestrian use while maintaining emergency vehicle access. The council also approved a Ferry Beach Management Plan proposal from Edgewater Resources for up to $16,125, and approved the consent agenda including various payments and contracts.

• Approved permanent seasonal closure of Van Pelt Alley (east/west) (5-0)
• Approved Ferry Beach Management Plan proposal from Edgewater Resources, not to exceed $16,125 (unanimous)
• Approved consent agenda including minutes, accounts payable, and payroll registers
• Affirmed emergency purchase of Flygt submersible pump from Kennedy Industries for $11,874.00
• Approved pavement marking proposal from Advanced Pavement Markings for $20,510.03

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board will hold its biannual informational meeting, covering routine consent items, reports, and old business including updates on the 109 Bridge Park Drive property, downtown maps, and public restrooms. New business includes election of officers and a closed session for the executive director's evaluation.

• Consent agenda includes contract with Jon Mon for Cooperative Ad Film and Video
• Update on 109 Bridge Park Drive lease negotiations
• Discussion on downtown maps and public restrooms
• Election of officers
• Closed session for executive director evaluation (MCL 15.268(a))

The Charlevoix DDA Board approved several actions: giving John Murray permission to lease Bridge Park space to Nomi Maids, requesting the Planning Commission adjust signage requirements for the Bridge Park building, selecting Mitchell Graphics for the 2022 downtown map, and signing the Master Level Agreement with Michigan Main Street. The board also tabled officer elections until May and held a closed session for the executive director's evaluation.

• Approved consent agenda as revised (unanimous)
• Authorized John Murray to lease Bridge Park space to Nomi Maids (unanimous)
• Requested Planning Commission adjust Bridge Park signage requirements (unanimous)
• Approved working with Mitchell Graphics on 2022 downtown map (unanimous)
• Signed Master Level Agreement with Michigan Main Street (unanimous)
• Tabled election of officers until May meeting

City Council

The Charlevoix City Council will hold a public hearing on an ordinance to amend ward boundaries, and will consider several routine consent agenda items including meeting minutes, check registers, and approvals for the Charlevoix Marathon, restroom cleaning, and a beach concession RFP. The council will also discuss airport terminal painting, skate park hours and fees, a visitor center gathering space, and a revised donation acceptance policy.

• Public hearing: Ordinance to amend ward boundaries
• Approval of 2022 restroom cleaning proposal
• Michigan Beach concession RFP
• Airport terminal interior painting
• Skate park operational hours and admission fee consideration

The Charlevoix City Council approved the consent agenda, which included awarding the Michigan Beach concession to Bywater Café LLC for $500 per month and accepting a restroom cleaning proposal. The council awarded a $26,350 airport terminal interior painting contract to CertaPro Painters and directed the Recreation Department to waive skate park admission fees for 2022. A motion to place Adirondack chairs and string lights at 109 Mason Street failed for lack of a second, and a motion to reconsider the mayoral appointment also failed. The public hearing on ward boundary amendments was postponed because not all council members were present.

• Approved consent agenda including Bywater Café LLC Michigan Beach concession at $500/month (5-0)
• Awarded $26,350 airport terminal interior painting contract to CertaPro Painters (5-0)
• Directed Recreation Department to waive Skate Park admission fees for 2022 (5-0)
• Approved Revised Donation Acceptance Policy (5-0)
• Motion to place Adirondack chairs and string lights at 109 Mason Street failed (no second)
• Motion to reconsider Mayoral Appointment failed (no second)
• Public hearing on ward boundary amendment postponed (council not full)

Planning Commission

The Planning Commission tabled proposed ordinance changes to rezone R2A parcels, deciding to revisit after the Master Plan update. They also held a preliminary review of a plan for 401 Antrim Street, requesting Fire Department review before further consideration. No final decisions were made on these items.

• Tabled proposed R2A zoning ordinance changes (unanimous)
• Requested Fire Department review of 401 Antrim Street site plan

City Council

The Charlevoix City Council will consider authorizing the mayor to sign a lease termination agreement with Little Traverse Charters, LLC, ending a commercial boat slip lease amid allegations of improper acquisition. The council will also hold a public hearing on ward boundary changes, discuss paid parking, and receive reports on assessments and a mayoral appointment.

• Lease termination agreement with Little Traverse Charters, LLC for commercial boat slip
• Public hearing on ordinance to amend ward boundaries
• Discussion of paid parking
• Mayoral appointment to Downtown Development Authority Board
• Assessing Department annual report

The City Council authorized the Mayor to sign a Lease Termination Agreement with Little Traverse Charters, LLC, and forward it for voluntary signature within 30 days. The council also approved the consent agenda, including minutes and payments, and confirmed Liam Dreyer to the DDA board. A public hearing on ward boundaries was postponed due to a missing member, and no action was taken on paid parking.

• Authorized Mayor to sign Lease Termination Agreement with Little Traverse Charters, LLC (unanimous)
• Approved consent agenda including minutes amendment and financial registers (5-0)
• Approved 5-year agreements with Lake Charlevoix Mariners, Inc. (unanimous)
• Confirmed Liam Dreyer to DDA board, term expiring April 2026 (4-1)
• No action on ward boundary ordinance due to absent member
• No action on paid parking; direction given to City Manager

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board will meet to discuss several items, including updates on the 109 Bridge Park Drive property, downtown maps, a potential partnership with Issue Media Group, and public restrooms. New business includes considering applications for alleyway improvement grants, a downtown housing incentive grant, a sponsorship request from the Michigan Downtown Association, and the Magical Tiny Doors project. The board will also review consent agenda items including minutes, financials, and monthly reports.

• Alleyway Improvement Grant applications for 100 Park Ave and 211 Bridge St, each recommended for $5,000 grants
• Downtown Housing Incentive Grant application
• MDA Request for Sponsorship
• Magical Tiny Doors project discussion
• Downtown Maps discussion

The DDA voted 4-2 to stop negotiating with prospective tenants for 109 Bridge Park Drive and let John Murray bring a new proposal to the board. It also approved two $5,000 alleyway grants, a $25,000 housing incentive grant for 211 Bridge Street, and a $500 sponsorship for the Michigan Downtown Association. The board formed a subcommittee to advance the downtown map project and recommended City Council keep downtown bathrooms open seven days a week.

• Stopped negotiations with Bridge Park tenants; John Murray to bring new proposal (4-2)
• Approved $5,000 alleyway grants to A Notable Way and 211 Bridge Street
• Approved $25,000 Downtown Housing Incentive Grant for 211 Bridge Street
• Approved $500 sponsorship for MDA Summer Workshop
• Formed subcommittee for downtown map project
• Recommended City Council keep downtown bathrooms open 7 days a week
• Approved submitting grant application to Michigan Retailers Association
• Supported Magical Tiny Doors concept

City Council

The City Council approved the consent agenda, including a $13,646.13 Toro Greensmaster purchase, and authorized the City Manager to sign a boat docking agreement with Sunshine Charters for commercial dockage. It also awarded the 3rd commercial dockage to Whitecap Charters. The council postponed the Little Traverse Charters slip lease to April 4, declined a landscaping donation on the Pine River Channel, and appointed Dan Reed to the Zoning Board of Appeals and Mark Knapp to the EMS Authority Board.

• Approved consent agenda including Toro Greensmaster purchase ($13,646.13) (5-0)
• Authorized City Manager to execute gate valve easement agreement with DTE Energy (unanimous)
• Awarded Sunshine Charters commercial dockage and authorized boat docking agreement (unanimous)
• Postponed Little Traverse Charters commercial slip lease to April 4, 2022 (unanimous)
• Declined proposed landscaping donation on Pine River Channel (unanimous)
• Appointed Dan Reed as alternate to Zoning Board of Appeals (unanimous)
• Appointed Mark Knapp to Lake Charlevoix EMS Authority Board (unanimous)
• Awarded Whitecap Charters 3rd commercial dockage (unanimous)

Planning Commission

The Charlevoix Planning Commission will consider a site plan review for 211 Bridge Street, proposing five residential apartments and a rooftop deck with pool in the Central Business District. They will also discuss a planting donation for Pine River Channel Northside and a project proposal for 1002 May Street, plus continue the Master Plan update. The meeting includes routine approvals of minutes and agenda.

• Site Plan Review: 211 Bridge Street - five apartments, rooftop deck, pool, elevator, fire escape (requires ROW license)
• Pine River Channel Northside planting donation by Silver Linings Charlevoix for a new park with handicapped ramp
• 1002 May Street project proposal (details not provided in agenda)
• Master Plan Update - continued discussion on future land use categories
• Approval of February 14, 2022 minutes

The Planning Commission voted to recommend approval of the Pine River Channel Northside Planting Donation to the City Council, with conditions including best practices for planting, erosion management, full funding for materials and maintenance, and no ramp construction during peak tourist time. The Commission also approved a site plan review for 211 Bridge Street, allowing conversion of office space to residential and retail with a rooftop deck, subject to conditions. A proposal for 1002 May Street was discussed but no action was taken.

• Recommended approval of Pine River Channel planting donation with conditions (motion carried, one opposing)
• Approved site plan review for 211 Bridge Street with conditions (unanimous)
• Motion to reject Pine River Channel donation failed due to lack of second
• Approved agenda as presented (unanimous)
• Approved February 14, 2022 minutes as presented (unanimous)
• Extended meeting by 10 minutes (unanimous)

City Council

The Charlevoix City Council approved the consent agenda, appointed Shirley Gibson to the Recreational Authority Board, and approved a CivicClerk agenda management platform. A public hearing on ward boundary amendments was held, but no action was taken because the full council was not present. The council also issued a proclamation supporting the people of Ukraine.

• Approved consent agenda including minutes, check registers, and tax disbursements (5-0)
• Appointed Shirley Gibson to Recreational Authority Board, term expiring March 2024 (5-0)
• Approved CivicClerk agenda management platform from CivicPlus, not to exceed $9,090.00 annually (5-0)
• Held public hearing on ward boundary ordinance amendment; no action taken due to absent members

City Council

The Charlevoix City Council will hold public hearings on Ordinance 830 (budget amendment for 2021-2022) and Ordinance 831 (adoption of the 2022-2023 budget), and will set a public hearing on ward boundaries. The council will also consider a GIS proposal, dog park equipment purchase, and annual city charter review, along with routine consent agenda items including approval of minutes, check registers, and a $7,000 fish cleaning station agreement renewal.

• Public hearing on Ordinance 830: Budget Amendment for 2021-2022
• Public hearing on Ordinance 831: Adoption of 2022-2023 Budget
• Set public hearing on ward boundaries
• GIS proposal from Electric Department
• Dog park equipment purchase

The City Council adopted Ordinance 831, the 2022-2023 budget, which includes a 10.9321 mill property tax levy and sets fund revenues and expenses. It also approved Resolution 2022-02-01 adopting rates and fees for services including utilities, airport, and recreation. Additionally, the council approved a $61,000 GIS professional services proposal from Power System Engineering and a $17,067 purchase of dog park equipment from Penchura.

• Approved Consent Agenda including minutes, check registers, and fish cleaning station agreement renewal with John Cross for $7,000 annually for four years.
• Adopted Ordinance 830, the 2021-2022 budget amendment, as presented.
• Adopted Ordinance 831, the 2022-2023 budget, with a 10.9321 mill levy and fund appropriations.
• Adopted Resolution 2022-02-01 setting rates and fees for the 2022-23 budget, effective April 1, 2022.
• Set a public hearing for March 7, 2022, on ward boundary changes based on the 2020 Census.
• Approved Power System Engineering's GIS Professional Services Proposal for $61,000.
• Approved purchase of dog park equipment from Penchura for $17,067.

Planning Commission

The Charlevoix Planning Commission will hold a public hearing on a proposed zoning ordinance amendment to permit accessory dwelling units (ADUs) in the R1 district, with size limits of 300 to 900 square feet. The commission will also continue reviewing the Master Plan's Future Land Use chapter and map, collecting comments for the draft. The meeting includes approval of the January 10, 2022 minutes and other routine items.

• Public hearing: Zoning Ordinance Amendment to allow ADUs in R1 district (max 900 sq ft)
• Master Plan Update: Future Land Use chapter and map review
• Approval of January 10, 2022 meeting minutes
• Public comment period for non-agenda items

City Council

The Charlevoix City Council will vote on the 2022 Poverty Exemption Policy and Guidelines, which set income and asset limits for property tax relief. The consent agenda also includes routine items like meeting minutes, a flower basket maintenance agreement, and a generator repair. No public hearings are scheduled for this meeting.

• 2022 Poverty Exemption Policy and Guidelines with income limits from $12,880 (1 person) to $44,660 (8+ persons)
• Keep Charlevoix Beautiful Flower Basket Maintenance Agreement
• Renew Agreement for Short Term Rental Registration Processing
• City Hall Generator Repair
• Planning Commission resignation of David Gray

The Charlevoix City Council approved the consent agenda as a single item, which included the 2022 Poverty Exemption Policy, minutes from January 17, 2022, a $10,000 flower basket maintenance agreement, a $13,343.97 Granicus short-term rental registration subscription renewal, acceptance of David Gray's resignation from the Planning Commission, various financial registers, and a $7,665.16 proposal from Cummins Sales and Service to repair the City Hall generator. The vote was 4-0 with two members absent. No other substantive decisions were made; the meeting also included public comments and reports.

• Approved consent agenda including 2022 Poverty Exemption Policy (4-0)
• Approved $10,000 Keep Charlevoix Beautiful flower basket maintenance agreement (4-0)
• Approved $13,343.97 Granicus short-term rental registration subscription renewal (4-0)
• Accepted David Gray's resignation from Planning Commission (4-0)
• Approved $7,665.16 City Hall generator repair proposal from Cummins Sales and Service (4-0)
• Approved accounts payable and payroll check registers totaling $1,466,133.16 (4-0)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will meet to discuss new business items, including a request from the Venetian Festival, a Michigan Main Street Vibrancy Grant application, and a partnership proposal with Issue Media Group. They will also receive updates on the 109 Bridge Park Drive property and consider a cooperative ad campaign and downtown maps. The consent agenda includes routine items like minutes, financials, and a Chamber Partnership Agreement.

• Venetian Festival funding request
• Michigan Main Street Vibrancy Grant application
• 109 Bridge Park Drive update
• Cooperative ad campaign proposal
• Downtown maps discussion

The Charlevoix DDA Board approved the consent agenda, including the Chamber Partnership Agreement, and unanimously approved $5,000 in sponsorship funds for the Venetian Festival. They also approved a 2022/2023 Cooperative Ad Campaign. The board discussed but took no formal action on a downtown maps revision and postponed decisions on a vibrancy grant application and a media partnership to the February meeting.

• Approved consent agenda including minutes, financials, and Chamber Partnership Agreement (unanimous)
• Approved $5,000 sponsorship for Venetian Festival (unanimous)
• Approved 2022/2023 Cooperative Ad Campaign (unanimous)
• Discussed downtown maps revision; no formal action taken
• Postponed Michigan Main Street Vibrancy Grant application discussion to February
• Postponed Issue Media Group partnership discussion to February

City Council

The Charlevoix City Council will hold a public hearing on a commercial facilities exemption certificate for 211 Bridge Street Associates, LLC, and consider a property maintenance ordinance. The council will also set public hearings for a FY 2022 budget amendment and the 2022-23 budget ordinance, and discuss a revised water treatment plant pump replacement proposal costing $1,400.

• Public hearing: 211 Bridge Street Associates, LLC Commercial Facilities Exemption Certificate
• Property Maintenance Ordinance discussion
• Amendment to Shade Tree and Parks Commission Ordinance
• Set public hearing for FY 2022 budget amendment
• Revised pump replacement proposal for water treatment plant: $1,400

The Charlevoix City Council adopted Ordinance No. 828, a property maintenance code based on the International Property Maintenance Code, with a 4-2 vote. The council also approved a 12-year Commercial Facilities Exemption Certificate for 211 Bridge Street Associates, LLC, which plans to convert the second floor of the building into three short-term rentals. Several other items were approved, including a revised water treatment plant pump proposal and a resolution seeking county funding for a kayak launch.

• Adopted Property Maintenance Ordinance No. 828 (4-2, Knapp and Bryan opposed)
• Approved 12-year Commercial Facilities Exemption Certificate for 211 Bridge Street Associates (voice vote, one opposed)
• Approved revised water treatment plant pump proposal, increasing cost by $1,400
• Adopted Ordinance No. 829 allowing non-resident appointment to Shade Tree and Parks Commission (unanimous)
• Set public hearings for FY 2022 budget amendment and FY 2022-23 budget for Feb. 21, 2022
• Approved Mason Street parking lot engineering proposal from Performance Engineers, Inc. (unanimous)
• Adopted Resolution 2022-01-01 to apply for $10,000 Charlevoix County Park Millage for kayak drop-off and walkway (unanimous)
• Adopted 2022 City Council Goals (unanimous)

City Council

The Charlevoix City Council will hold a work session to discuss the 2022 Council Goals and review the preliminary draft of the 2022/2023 budget. The budget highlights a balanced General Fund, improved parking fund performance, and reduced EMS obligations, with further discussion needed on infrastructure, ARPA funds, and recreation. The goals discussion will revisit previous objectives and consider updates.

• 2022/2023 General Fund budget draft: $3,754,200 in revenues, $3,706,050 in expenses, with a projected $48,150 surplus
• Discussion of 2022 Council Goals, including housing, sustainability, senior inclusion, infrastructure, and governance
• Review of potential non-motorized trail grants for Lake Michigan Beach Park and LTW extension
• Consideration of surplus City-owned real estate for year-round housing development
• Exploration of an 'Age-friendly City' designation from the World Health Organization

The Charlevoix City Council held a work session to discuss the 2022 Council Goals and the proposed 2022-2023 budget. No formal decisions were made; the city manager will provide a revised goals document at the next meeting. The council also discussed potential parking fee increases and expanding pay-to-park areas, but no action was taken.

• No formal votes or decisions were made during the work session
• Discussed 2022 Council Goals; revised copy to be provided at next meeting
• Reviewed proposed 2022-2023 budget, including utility rate increases and capital projects
• Discussed possible parking fee increases and expansion of pay-to-park areas

Planning Commission

The Charlevoix Planning Commission will hold a public hearing on a proposed zoning ordinance amendment that creates building standards for Accessory Dwelling Units (ADUs), including size limits and design requirements. The commission will also review the 2022 meeting schedule, discuss ADU building types in the R1 district, and receive updates on the Master Plan. The agenda includes approval of minutes from previous meetings and public comment.

• Public hearing on Zoning Ordinance Amendment: ADU Standards
• Discussion of ADU Building Types in the R1 District
• Adoption of 2022 meeting schedule
• Master Plan Update
• Approval of December 13 and December 20 minutes

The Planning Commission voted unanimously to recommend a zoning ordinance amendment creating building standards for Accessory Dwelling Units (ADUs) to the City Council, with agreed changes including a 17.6-foot building height and a 6-foot rear yard setback. They also approved changes to Section 153.072(c) to add ADUs to the R-1 district with a maximum size of 900 sq. ft., and set a public hearing for February 14, 2022. The commission re-elected RJ Waddell as Chair and Jennifer Muladore as Vice Chair, and approved the 2022 meeting schedule.

• Recommended ADU zoning amendment to City Council (unanimous)
• Approved changes to Section 153.072(c) adding ADUs to R-1 district, max 900 sq ft (unanimous)
• Set public hearing for ADU R-1 changes for Feb 14, 2022 (unanimous)
• Re-elected RJ Waddell as Chair (unanimous)
• Elected Jennifer Muladore as Vice Chair (unanimous)
• Approved 2022 meeting schedule (unanimous)
• Approved Dec 13 and Dec 20 meeting minutes (unanimous)

City Council

The Charlevoix City Council will hold its regular meeting on January 3, 2022, to consider routine consent agenda items, including approval of prior meeting minutes, a $21,960 purchase of pad mount transformers, and the Charlevoix Groundhog Shadow Fest. The council will also make appointments, including a new city clerk and mayoral appointments. No public hearings are scheduled for this meeting.

• Purchase of 37.5 kVA pad mount transformers for $21,960
• City Clerk appointment and oath of office
• Mayoral appointments
• Approval of December 20, 2021 meeting minutes
• Charlevoix Groundhog Shadow Fest

The Charlevoix City Council unanimously appointed Sarah Dvoracek as City Clerk and administered her oath of office. The council also confirmed five mayoral appointments to various boards and committees, all by unanimous voice votes. The consent agenda, including the purchase of six transformers for $21,960 and a special liquor license for the Groundhog Shadow Fest, was approved. No other substantive decisions were made.

• Appointed Sarah Dvoracek as City Clerk (unanimous)
• Confirmed Liam Dreyer to DDA/Main Street Board (unanimous)
• Confirmed Paige Pemble to Recreation Advisory Committee (unanimous)
• Confirmed Claire Scholten to Recreation Advisory Committee (unanimous)
• Confirmed Maureen Radke to Planning Commission (unanimous)
• Confirmed Sarah Matye to Recreation Advisory Committee (unanimous)
• Approved consent agenda including $21,960 transformer purchase and special liquor license (unanimous)