Charlevoix County public meetings in 2021

City Council

The Charlevoix City Council will hold public hearings on the Recreation Master Plan and a proposed amendment to the Shade Tree and Parks Commission membership ordinance. The council will also consider a property maintenance ordinance, set a public hearing for a commercial facilities exemption certificate for 211 Bridge Street Associates, and approve consent agenda items including contracts for water treatment plant pump rehabilitation and elevator repair.

• Public hearing: Recreation Master Plan
• Public hearing: Amendment to Shade Tree and Parks Commission Ordinance
• Property Maintenance Ordinance discussion
• Set public hearing for 211 Bridge Street Associates Commercial Facilities Exemption Certificate
• Consent agenda: Water Treatment Plant Low Service Pump Rehabilitation $55,422.41; City Hall Elevator Repair $18,900

The City Council formally adopted the 2022-2026 Recreation Master Plan, a document required for state grants, after a public hearing. The council also approved several routine items on the consent agenda, including contracts for water pump rehabilitation and elevator repair. Two ordinance amendments were discussed but no action was taken because a council member was absent. A public hearing was set for a commercial facilities exemption request.

• Adopted Recreation Master Plan (Resolution 2021-12-02) (5-0)
• Approved $55,422.41 contract to Northern Pump and Well for water pump rehabilitation (consent agenda)
• Approved $18,980 contract to Great Lakes Elevator for City Hall elevator repair (consent agenda)
• Approved Resolution 2021-12-01 changing authorized bank signatories (5-0)
• Set public hearing for Jan 17, 2022 on 211 Bridge Street Associates commercial facilities exemption
• Approved sled library and photo opp snowflake in East Park (unanimous)
• Confirmed David Bertinelli to Shade Tree and Park Commission (unanimous)
• Reappointed members to Board of Review and Zoning Board of Appeals (unanimous)

Planning Commission

The Charlevoix Planning Commission is holding a work session focused on housing. Planner Jenni Neal and Chair RJ Waddell will outline the commission's work and priorities on housing zoning and master plan initiatives. Mayor Luther Kurtz will summarize the City Council's identified housing priorities and the deed restriction program. No formal decisions are listed on the agenda.

• Housing update on zoning and master plan initiatives
• Housing goals and challenges discussion
• Mayor to summarize Council priorities and deed restriction program

The Charlevoix Planning Commission held a joint work session with the City Council to discuss housing initiatives, including zoning amendments for accessory dwelling units and the Future Land Use Map. No formal decisions or votes were taken; the meeting was informational and focused on identifying housing needs and priorities.

• No formal decisions or votes taken during the work session

City Council

The Charlevoix City Council is holding a work session with presentations on housing. The Planning Commission will outline its work and priorities related to housing, and the Mayor will summarize council priorities and the deed restriction program. No formal decisions are scheduled.

• Housing update on zoning and master plan initiatives
• Housing goals and challenges presentation
• Deed restriction program summary

The City Council held a joint work session with the Planning Commission to discuss housing needs and initiatives. No formal decisions were made; the session was informational, covering accessory dwelling unit ordinance amendments, the Future Land Use Map, and general housing goals.

• No formal decisions made; work session only

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will meet to consider routine consent items (minutes, financials, 2022 meeting schedule) and receive reports. Under old business, they will discuss the 109 Bridge Park Drive update, a proposed Chamber agreement for downtown promotions, and the 2022-2023 draft budget. New business includes a Shadowfest request and purchase of Destination Creation course registration.

• 109 Bridge Park Drive update: possible commercial kitchen space for That French Place, residential conversion for workforce housing, and $3,500 architect layout design
• Chamber agreement for downtown promotions: proposed $10,000/year for 3 years (previous motion approved $5,000/year for 3 years)
• 2022-2023 draft budget: includes potential $18,701 deficit if Chamber request included; fund balance $265,868
• Shadowfest request (January 29 event)
• Destination Creation course registration purchase

The Charlevoix DDA Board approved the 2022-2023 budget as revised, which included reducing the Concert Series line and increasing the Chamber of Commerce contribution. They also approved a $5,000 contribution to Shadow Fest from the current budget, contingent on the committee not requesting funds in 2022-2023 and holding the festival next year. The board authorized the Executive Committee to negotiate and sign a contract with John Murray as Property Manager for 109 Bridge Park Drive at up to 10% of rent, and approved pre-purchasing four Destination Creation Course registrations at $149 each.

• Approved consent agenda including minutes, financials, and 2022 meeting schedule (unanimous)
• Authorized Executive Committee to negotiate and sign contract with John Murray as Property Manager for 109 Bridge Park Drive at up to 10% of rent (unanimous)
• Approved 2022-2023 budget as revised, reducing Concert Series to $7,250 and raising Chamber contribution to $7,500 (unanimous)
• Approved $5,000 contribution to Shadow Fest from current budget, with agreement not to request 2022-2023 funding and to hold festival next year (unanimous)
• Approved pre-purchasing 4 Destination Creation Course registrations at $149 each (5-1)

Planning Commission

The Charlevoix Planning Commission will hold a public hearing on a Special Land Use proposal by Joppa House Ministries for a women's recovery residence at 803 State Street, zoned R1. They will also review a draft Accessory Dwelling Unit (ADU) ordinance, discuss a revised Pine River Channel planting donation, and hear a project proposal for 1002 May Street. The meeting includes approval of minutes from November meetings and a Master Plan update discussion.

• Public hearing: 803 State Street SPLU proposal (Joppa House Ministries recovery residence)
• Pine River Channel Northside planting donation (Silver Linings Charlevoix revised drawings)
• 1002 May Street project proposal (no decision required)
• Draft ADU ordinance for accessory dwelling units
• Master Plan update: Goals and Objectives

The Planning Commission approved a Special Land Use Permit for Joppa House Ministries to operate a second recovery residence for women at 803 State Street, with stipulations to address the ramp, parking extension, and fence. The commission also scheduled a public hearing for January 10, 2022, on a draft accessory dwelling unit ordinance. No other substantive decisions were made; the Pine River Channel planting donation item was removed from the agenda.

• Approved Special Land Use application for 803 State Street boarding/rooming house (unanimous)
• Scheduled public hearing for January 10, 2022 on ADU ordinance (unanimous)
• Approved agenda without Item G-2 (unanimous)
• Approved minutes from November 8 and November 22 meetings (unanimous)

City Council

The Charlevoix City Council will hear a 2021 airport update, consider approving a $90,000 participation in MPPA's Clean Energy Program, and vote on purchasing a Bobcat utility vehicle for the airport. They will also set a public hearing on amending the Shade Tree and Parks Commission membership ordinance and discuss a Junior Main Street igloo proposal.

• Approve $90,000 for MPPA Clean Energy Program with Franklin Energy
• Purchase Bobcat UV34XL utility vehicle for $34,744.66
• Set public hearing on Shade Tree and Parks Commission ordinance amendment
• Discuss Junior Main Street igloo proposal
• 2021 Airport Update presentation

Planning Commission

This is a procedural work session with no decisions or discussions on the agenda. The only substantive item is a tour of the Public Services Facility; the rest is call to order, roll call, and adjournment.

• Tour of Public Services Facility

The Planning Commission held a work session that consisted solely of a tour of the Public Services Facility led by City Manager Heydlauff. No formal decisions, approvals, or discussions of policy occurred. The meeting adjourned after the tour.

• No decisions were made; the session was informational only.

Planning Commission

The Charlevoix Planning Commission is holding a special meeting to continue updating the city's Master Plan. The main item is a review of the current vision statement and goals from the 2016 plan, with the commission asked to reaffirm or modify them. No final decisions are expected; this is a discussion and direction-setting session.

• Review of Master Plan Chapter 3: Community Vision and Goals
• Discussion of vision statement and six broad goals
• Consideration of Smart Growth principles in planning
• Potential revisions to zoning for smaller-scale development
• Possible rental inspection program and property maintenance ordinance

The Planning Commission approved the agenda and then made numerous edits to Chapter 3 of the Master Plan, including changes to the vision statement, community goals, and action items. The edits were approved as part of the discussion, though no formal motion was recorded for the Master Plan changes. The commission also discussed upcoming agenda items and a potential workforce housing project on Pine River property.

• Approved the meeting agenda as presented by unanimous voice vote.
• Approved edits to Master Plan Chapter 3, including changes to the vision statement and community goals.
• Changed the vision statement to emphasize collaboration with elected officials and public bodies.
• Updated goal 1.1 to consider features contributing to Charlevoix's character and added St. James and Peaine Townships to the list of area townships.
• Changed goal 1.2 to remove the word 'planting' and add 'including donations' to relevant bullets.
• Updated goal 1.3 to support local initiatives that preserve and enhance the downtown.
• Changed goal 1.4 to continue educating property owners and deleted the 3rd bullet.
• Changed the economic development goal to support sustainable year-round housing and business development and enhance tourism.

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will discuss the draft 2022-2023 budget, the potential Main Street designation, and an update on 109 Bridge Park Drive. They will also consider a Winter Vibrancy Project and hear the director's report and financials. The agenda includes routine consent items and public comment.

• 2022-2023 draft budget review
• Main Street designation discussion
• 109 Bridge Park Drive update
• Winter Vibrancy Project
• DDA financial report

The Charlevoix DDA Board voted to continue the Main Street Program and remove it from future agendas. They approved a three-year contract with the Chamber of Commerce for $5,000 annually to support events, excluding the Summer and Winter Sidewalk Sales, which will be brought in-house. The Board also discussed the 109 Bridge Park Drive property, considering proposals from J.bird Provisions and That French Place, and polled members on a potential residential housing project, but took no formal action. The Winter Vibrancy Project concept was approved pending City Council approval.

• Approved October 25, 2021 Regular Meeting Minutes and November 10, 2021 Work Session Minutes (unanimous, Bradley abstained)
• Continued Main Street Program and removed discussion from future agenda (board concurrence)
• Approved three-year Chamber contract at $5,000/year for events, excluding sidewalk sales (unanimous, Bradley abstained)
• Decreased sponsorships budget line item to $5,000 (board concurrence)
• Approved Winter Vibrancy Project concept pending City Council approval (unanimous, Bradley abstained)

City Council

The Charlevoix City Council will hold a public hearing on a proposed Property Maintenance Ordinance and consider several other actions, including a Lake Charlevoix EMS Authority ambulance lease purchase agreement, a Channel Planning donation proposal, a Junior Main Street project presentation, a tree removal and landscaping plan at the Westenbroek Substation, and a collective bargaining agreement with the Communication Workers of America. The consent agenda includes routine approvals such as meeting minutes, check registers, election results, a transformer purchase for $14,882, and a grant application.

• Public hearing on Property Maintenance Ordinance
• Lake Charlevoix EMS Authority ambulance lease purchase agreement
• Purchase of 300 kVA transformer for $14,882
• Collective bargaining agreement with Communication Workers of America
• Westenbroek Substation tree removal and landscaping plan

The City Council approved a $90,000 lease-purchase agreement with Charlevoix State Bank for a new ambulance, and a related lease with the Lake Charlevoix EMS Authority. They also approved a five-year collective bargaining agreement with the Communication Workers of America, a tree removal and landscaping plan for the Westenbroek Substation not to exceed $20,000, and the Junior Main Street Winter Olympics events and igloo purchase. The property maintenance ordinance was postponed to December 20 due to a member's absence, and the channel planting proposal was also moved to that date.

• Approved $90,000 ambulance lease-purchase with Charlevoix State Bank (unanimous)
• Approved lease agreement with Lake Charlevoix EMS Authority for ambulance costs (unanimous)
• Approved CWA collective bargaining agreement, Nov 18 2021 - Nov 17 2026 (unanimous)
• Approved Westenbroek Substation tree removal and planting plan, not to exceed $20,000 (unanimous)
• Approved Junior Main Street Winter Olympics events and igloo purchase (unanimous)
• Postponed property maintenance ordinance to Dec 20, 2021
• Moved channel planting proposal to Dec 20, 2021 agenda
• Set 2022 council meetings for first and third Mondays at 6 p.m. (unanimous)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board is holding a work session to discuss the draft 2022-23 budget. The budget projects total revenues of $592,200 and expenses of $604,500, resulting in a deficit of $12,300. The board will provide direction on the budget.

• 2022-23 budget projects $592,200 revenue and $604,500 expenses, a $12,300 deficit
• Property tax capture revenue budgeted at $453,300
• Transfer to Marina Fund budgeted at $336,100
• Library contribution remains at $30,000
• Business recruitment/retention budget reduced to $0 from $71,000 actual in 2020-21

Planning Commission

The Charlevoix Planning Commission will discuss a special land use proposal for a women's recovery residence at 803 State Street, but no vote will occur until a later public hearing. The agenda also includes updates on the Redevelopment Ready Communities program, accessory dwelling unit architectural standards, and the Master Plan update.

• 803 State Street SPLU proposal for a recovery residence (discussion only, no vote)
• Redevelopment Ready Communities update with property info for 115 Antrim Street and 101-109 Hurlbut Avenue
• ADU architectural standards discussion
• Master Plan update (old business)
• Approval of October 11, 2021 meeting minutes

The Planning Commission voted unanimously to postpone discussion of the special land use permit for a women's recovery residence at 803 State Street to December 13, 2021, and to recognize the use as a boarding house. No other substantive decisions were made; the meeting included updates on the Redevelopment Ready Communities program, ADU standards, and the Master Plan, with a special meeting scheduled for November 22 to discuss the Future Land Use Map.

• Postponed 803 State St. SPLU discussion to Dec. 13, 2021, recognizing use as boarding house (unanimous)
• Approved agenda as presented (unanimous)
• Approved Oct. 11, 2021 meeting minutes (unanimous)
• Scheduled special meeting Nov. 22, 2021 for Future Land Use Map discussion (concurred)

City Council

The Charlevoix City Council will hold a public hearing on a proposed blight ordinance, receive the annual short-term rental report, and approve routine financial items including payroll and accounts payable. The agenda also includes public comment and reports from the city manager.

The City Council approved the consent agenda, including meeting minutes and financial registers, and set a public hearing for December 20, 2021, to consider the proposed 2022-2026 Recreation Master Plan. The plan, updated by Beckett & Raeder, is required every five years for grant eligibility. Council also directed the City Manager to schedule a joint meeting with the Planning Commission in December to discuss housing.

• Approved consent agenda including minutes and financial registers (unanimous)
• Set public hearing for 2022-2026 Recreation Master Plan on Dec. 20, 2021 at 6 p.m. (unanimous voice vote)
• Directed City Manager to schedule joint council-Planning Commission meeting on housing in December

Charlevoix DDA Board

The Charlevoix DDA Board approved the consent agenda, a concept for the Junior Main Street program pending City Council review, and applications for Match on Main grants for two businesses. The board also discussed but did not decide on a portable restroom trailer and other items.

• Approved consent agenda items (unanimous)
• Approved Junior Main Street concept pending City Council review (unanimous)
• Approved Match on Main grant applications for Smoke on the Water and Café Meria, $25,000 each (unanimous)

City Council

The Charlevoix City Council will hear a report on the short-term rental ordinance, including statistics on licensed units, enforcement actions, and a recommendation to change the registration process. The council will also hold a public hearing on a property maintenance ordinance and consider compensation commission recommendations. Several routine consent agenda items, including minutes, check registers, insurance renewal, and an audit contract extension, are also scheduled.

• Public hearing on Property Maintenance Ordinance
• Report on Short Term Rental Ordinance: 80 licensed units, 40 enforcement actions, 7 on waiting list
• Compensation Commission Recommendations
• General Liability & Property Insurance 2021-22 Renewal
• Audit Contract Extension

The City Council approved the Code Enforcement Policy for the International Property Maintenance Code (IPMC) by unanimous voice vote, following a public hearing. The policy is intended to enforce repairs on buildings before they need demolition. The council took no action on the Compensation Commission's recommendation to increase the Mayor's and Council's base salaries.

• Approved Code Enforcement Policy for International Property Maintenance Code (unanimous)
• Approved consent agenda with amendment to October 4, 2021 minutes (3-0)
• Took no action on Compensation Commission salary increase recommendation

Planning Commission

The Charlevoix Planning Commission will consider a proposed $700,000 donation from Silver Linings Charlevoix to install native plantings and landscaping along the north side of the Pine River Channel, including a 10-year maintenance plan. They will also review a site plan amendment for 230 Ferry Ave LLC to add about 3,900 square feet to an existing outdoor lounge for food truck service, and discuss a proposal at 1522 Bridge Street. The commission will also hold an open discussion with the City Manager and review architectural design standards for accessory dwelling units (ADUs).

• Pine River Channel Northside Planting Donation: ~$700,000 gift from Silver Linings Charlevoix for native plantings and landscaping along the channel's north side, with 10 years of maintenance
• 230 Ferry Avenue Site Plan Review: Amendment to add ~3,900 sq ft to existing 900 sq ft outdoor lounge for food truck service at 230 Ferry Ave LLC
• 1522 Bridge Street Proposal: New business item to be discussed
• ADU Architectural Standards: Discussion on design standards for accessory dwelling units
• Master Plan Update: Future Land Use: Old business item to continue updating the Master Plan

The Planning Commission voted unanimously to recommend City Council approve a native plantings and landscaping plan for the Pine River Channel north side, with conditions to preserve existing vegetation and minimize excavation. They also approved a site plan amendment for an outdoor lounge expansion at 230 Ferry Avenue and agreed to pursue a proposal for five duplexes on city-owned property at 1522 Bridge Street. No final approvals were made; these are recommendations or preliminary steps.

• Recommended approval of Pine River Channel planting plan with conditions (unanimous)
• Approved site plan amendment 2021-3 SPA for 230 Ferry Ave outdoor lounge expansion (unanimous)
• Agreed to pursue Kerry Smith Builder duplex proposal at 1522 Bridge Street (unanimous)

City Council

The Charlevoix City Council will hear presentations on a proposed $700,000 donation for a park along the Pine River Channel and an update on recreation programs. The council will also consider consent agenda items including a $34,645 tree planting contract and a garbage pickup contract, and discuss 2022 marina fees. No public hearings are scheduled.

• Pine River Channel Northside Planting Donation: $700,000 gift for Channel Park
• 2021 Right of Way Tree Planting for $34,645
• 2021/22 City Garbage Pick Up Contract
• City Marina Fees 2022 discussion
• Autumn Recreation Department update

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will consider routine consent items, hear reports, and discuss several new business items, including a possible letter of support for the Revitalizing Downtowns Act, a presentation on Channel Park, a notice of non-renewal for 109 & 111 Bridge Park Drive, and a discussion on zoning ordinance 1514.04 regarding newsracks, planters, tables, and chairs on sidewalks. The board will also discuss the Main Street designation and a grant application for winter vibrancy.

• Letter of support for the Revitalizing Downtowns Act (federal tax credit for office-to-residential conversions)
• Notice of non-renewal for 109 & 111 Bridge Park Drive
• Discussion on zoning ordinance 1514.04 (newsracks, planters, tables, chairs on sidewalks)
• Grant application to support winter vibrancy
• Main Street designation discussion

The Charlevoix DDA Board unanimously supported the Channel Park enhancement concept by Silver Linings Charlevoix, approved drafting a request for proposals for the Bridge Park Building after Long Road Distillers' non-renewal, and supported the current sidewalk ordinance. They also approved replacing bandshell restroom signs and applying for a $10,000 winter vibrancy grant.

• Approved consent agenda including minutes, financials, and letter of support for Revitalizing Downtowns Act (unanimous)
• Supported Channel Park enhancements proposed by Silver Linings Charlevoix (unanimous)
• Directed Executive Director to draft RFP for leasing Bridge Park Building (unanimous)
• Supported current sidewalk ordinance regarding newsracks, planters, tables, and chairs (unanimous)
• Approved replacing bandshell restroom signs with branded signs for $391.63 (unanimous)
• Approved submitting $10,000 grant application for Winter Vibrancy initiatives (unanimous)

City Council

The Charlevoix City Council will hear a presentation on the completed FY 2020-21 financial audit, consider consent agenda items including contracts for electric meter testing and MPPA capacity, and set a public hearing for a proposed International Property Maintenance Code ordinance. A public hearing on the winter parking ordinance is also scheduled. The meeting includes routine items like minutes, payroll, and an employee handbook update.

• FY 2020-21 financial audit presentation by Rehmann Robson
• Annual electric meter testing for $15,000
• MPPA capacity purchase for $174,000
• Set public hearing: International Property Maintenance Code ordinance
• Public hearing: Winter parking ordinance

The City Council adopted Ordinance No. 827, which replaces the all-night parking rules for winter (Dec. 1–Apr. 1) with an odd/even date system for on-street parking, a Central Business District exception, and permit-only overnight parking in certain city lots. The vote was 5-1, with Councilmember Bryan dissenting. The council also set a public hearing for October 18 on a proposed International Property Maintenance Code, approved a $10,000 grant application for winter vibrancy initiatives, and accepted the FY 2021 audit report as part of the consent agenda.

• Adopted Ordinance No. 827 (winter overnight parking) 5-1, Bryan opposed
• Set public hearing for Oct. 18 on International Property Maintenance Code (unanimous)
• Approved grant application to Charlevoix Community Foundation for winter vibrancy (unanimous)
• Approved consent agenda including FY 2021 audit, $15,000 meter testing, $174,000 MPPA capacity purchase (unanimous)
• Accepted Richard Christner's resignation from DDA (unanimous)
• Appointed Annie Oosthuizen to DDA, term expiring April 2025 (unanimous)

Planning Commission

The Charlevoix Planning Commission will review language in the Central Business District Overlay District ordinance and discuss the draft Future Land Use Plan and Map for the Master Plan update. The meeting also includes approval of the August 9, 2021 minutes and public comment.

• Review of Section 153.101 CBD Overlay District language
• Draft Future Land Use Plan and Map presentation
• Housing memo from Charlevoix County Housing Ready Program
• Approval of August 9, 2021 meeting minutes

The Charlevoix Planning Commission voted unanimously to affirm the existing Central Business District Overlay District ordinance language with no changes. The commission also discussed the Master Plan's Future Land Use chapter and requested revisions, including adding back the Scenic Reserve category and adjusting setback language, to be incorporated by staff. No other substantive decisions were made.

• Approved agenda as presented (unanimous)
• Approved August 9, 2021 meeting minutes (unanimous)
• Affirmed existing CBD ordinance language, no changes (unanimous)
• Requested staff incorporate Master Plan Future Land Use revisions (Scenic Reserve category, setback language)
• Extended meeting by 15 minutes (unanimous)
• Adjourned at 8:09 p.m. (unanimous)

City Council

The Charlevoix City Council is meeting to act on routine consent agenda items, including approval of minutes, check registers, a planning commission resignation, and a transformer purchase. They will also discuss a renewal agreement for the CWA and the establishment of a dog park endowment. No public hearings are scheduled for this meeting.

• CWA Renewal Agreement
• Establishment of a Dog Park Endowment
• 150 kVA Pad Mount Transformers: $21,452.22
• Planning Commission Resignation - Emma Suarez Pawlicki
• Annual Exemption for PA152

The City Council approved a short-term collective bargaining agreement with the Communication Workers of America, including a 4% annual pay raise, increased pager/stand-by pay, and a one-time $100 signing bonus. The council also authorized an agreement with the Charlevoix County Community Foundation to establish a Dog Park Endowment Fund, funded by a $50,000 anonymous donation. The consent agenda was approved, including the annual PA 152 health insurance exemption and purchase of transformers.

• Approved CWA collective bargaining agreement with 4% raises and $100 signing bonus (4-0)
• Authorized Dog Park Endowment Fund agreement with Charlevoix County Community Foundation (4-0)
• Approved consent agenda including PA 152 health insurance exemption (4-0)
• Approved $21,452.22 purchase of 150 kVA pad mount transformers from Power Line Supply (4-0)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will meet to consider routine consent items, hear reports, and discuss old and new business. Key topics include the future of Bigbelly trash stations and bridge railings. The agenda is largely procedural, with most substantive items carried over from previous discussions.

• Discussion of Bigbelly trash stations and replacement of decorative garbage cans
• Discussion of bridge railings
• Approval of consent agenda including minutes, monthly report, committee minutes, and DDA financials
• Director's report and accreditation information session report
• Public comment period

The Charlevoix DDA Board directed the Executive Director to investigate the benefits, pros and cons of remaining in the Main Street Program, following concerns about declining committee attendance and the program's value. The board also approved the consent agenda with a correction, added Bigbelly trash stations to the FY 2022/2023 budget discussion, and discussed bridge railing maintenance without taking action.

• Approved consent agenda as corrected (unanimous)
• Directed Executive Director to study pros and cons of staying in Main Street Program (unanimous)
• Added Bigbelly stations to FY 2022/2023 budget discussion (unanimous)

City Council

The Charlevoix City Council will hold a public hearing on a winter parking ordinance and discuss fall 2021 paving projects. The consent agenda includes routine approvals such as meeting minutes, accounts payable, and a waterways grant for the Ferry Avenue boat launch. A presentation will wrap up the Community Development Fellowship.

• Public hearing on Winter Parking Ordinance
• Fall 2021 Paving Projects discussion
• Ferry Avenue Boat Launch Skid Pier: Waterways Grant and Contract
• Accounts Payable and Payroll Check Registers approval
• Private Road Policy and Procedure

The City Council approved a $153,985 paving contract with Rieth Riley for fall 2021 projects on Park Avenue, a gravel alley off Burns Street, and half of the boat launch area, with a 4-1 vote (Slater dissenting). The council also approved the consent agenda, which included accepting a $41,000 state grant for the Ferry Avenue boat launch skid pier, a $79,400 proposal from Flotation Docking Systems, and results of the August special election approving a 1.5-mill assessment for the Lake Charlevoix EMS Authority. A public hearing was set for September 20, 2021, on a winter parking ordinance (Ordinance 827).

• Approved $153,985 paving contract with Rieth Riley (4-1, Slater nay)
• Accepted $41,000 state grant and $79,400 proposal for Ferry Avenue boat launch skid pier
• Approved consent agenda including private road policy and August special election results
• Set public hearing for winter parking ordinance (Ordinance 827) on Sept. 20, 2021
• Approved $5,000 for City Band support
• Approved accounts payable and payroll registers as part of consent agenda

Planning Commission

The Charlevoix Planning Commission is holding a work session on the Future Land Use Map, a key component of the 2021 master plan update that will guide zoning and planning decisions. The commission will also approve the July 12, 2021 meeting minutes. The agenda is otherwise routine, with no votes on specific projects or contracts.

• Work session on Future Land Use Mapping for the 2021 master plan update
• Approval of July 12, 2021 meeting minutes
• Discussion of housing types including Missing Middle Housing and accessory dwelling units
• Review of residential land use categories: low, medium, high density, and private club residential

The Planning Commission held a work session on the Future Land Use Map for the 2021 Master Plan update, discussing housing options, commercial designations, and zoning changes. No formal decisions were made; the Commission agreed that additional language on triplexes and four-plexes in R2-A zoning was needed. The meeting was otherwise procedural, approving the agenda and July 12 minutes.

• Approved agenda as presented (unanimous)
• Approved July 12, 2021 meeting minutes (unanimous)
• Agreed to add language on triplexes and four-plexes in R2-A zoning (discussion only)

City Council

The Charlevoix City Council will consider routine consent agenda items, including contracts for a new sand/salt truck and porous pave work, plus a closed session for the city manager's evaluation. No public hearings are scheduled.

• Purchase new sand/salt truck cab & chassis for $153,245
• Porous pave contract with Robinson Landscaping for $16,475
• 2021 MDOT Performance Resolution
• MERS 2021 Officer and Employee Delegate Certificate Form
• Closed session: City Manager Evaluation (MCL 15.268(a))

The Charlevoix City Council unanimously approved a consent agenda including the MDOT performance resolution, MERS delegate appointments, a $16,475 porous pave contract, and a $153,245 sand/salt truck purchase. In closed session, the council extended City Manager Mark Heydlauff's contract by one year through September 2024 and increased his salary by 5%. The council also agreed to have staff review traffic calming guidelines for Park Avenue.

• Approved consent agenda including MDOT resolution, MERS delegates, porous pave contract, and truck purchase (5-0)
• Extended City Manager contract by one year through September 2024 (unanimous)
• Increased City Manager salary by 5% (1.4% COLA, 3.6% merit) (unanimous)
• Agreed to review traffic calming guidelines for Park Avenue

Charlevoix DDA Board

The Charlevoix DDA Board will hear reports on a biannual info meeting, the director's report, and the Downtown Futures Service final report. Old business includes AEDs in downtown, and new business covers Bigbelly stations. The consent agenda includes minutes, monthly report, committee minutes, and financials.

• Downtown Futures Service Final Report
• AEDs in Downtown
• Bigbelly Stations
• Biannual Info Meeting
• DDA Financials

The Charlevoix DDA Board approved the consent agenda, including minutes, monthly report, committee minutes, and financials, by unanimous voice vote. The board discussed installing AEDs downtown, with Hotel Earl offering to cover installation costs, and considered replacing or repurposing downtown garbage cans, requesting a fixed asset plan for the August meeting. No other substantive decisions were made.

• Approved consent agenda including minutes, monthly report, committee minutes, and financials (unanimous)
• Discussed AED installation with updated pricing of $935 per unit plus $160 installation; Hotel Earl to pay installation
• Requested fixed asset plan for Bigbelly stations or replacement garbage cans for August meeting

City Council

The Charlevoix City Council will hold its regular meeting on July 19, 2021, primarily to act on a consent agenda that includes routine approvals such as minutes, check registers, and several contracts. Notable actions include appointing a City Clerk-Designate and members to the Short Term Rentals Appeals Board, as well as accepting American Rescue Plan funds and approving charter amendment ballot language.

• Appoint City Clerk-Designate
• Appoint Short Term Rentals Appeals Board
• Accept American Rescue Plan of 2021 funds
• Approve charter amendments ballot language
• Water Treatment Plant Preliminary Engineering Study - $13,800

The City Council approved ballot language for five proposed charter amendments to be placed on the November 2, 2021 ballot. The amendments cover removing the requirement to publish council proceedings in a newspaper, altering council's control over municipal operations, combining and amending sections on city manager appointment and removal, extending the acting city manager's term, and changing assessment notice requirements. The council also approved the consent agenda, which included accepting $13,800 for a water treatment plant study, authorizing an MDOT contract for a public deck, amending council rules of procedure, accepting American Rescue Plan funds, and appointing a new city clerk-designate.

• Approved ballot language for five charter amendments for the November 2, 2021 election.
• Approved consent agenda including $13,800 for water treatment plant study and MDOT contract for public deck.
• Amended Council Rules of Procedure to require in-person quorum and limit remote participation.
• Accepted American Rescue Plan funds (Option One).
• Appointed Sarah Dvoracek as City Clerk-Designate.
• Established Short Term Rentals Appeals Board with Tim Kish, Shirley Gibson, and Carol Sullivan.
• Accepted resignation of Mark Pawlicki from Shade Tree & Park Commission.
• Authorized Mayor and City Manager to execute MDOT Contract No. 21-5281.

Planning Commission

The Charlevoix Planning Commission will review and discuss accessory building standards, including draft ordinance language and an example residential design guidelines document, and will receive an update on the Master Plan. The agenda also includes approval of the June 14, 2021 minutes and other routine items.

• Discussion of accessory building standards and draft ordinance language
• Master Plan update
• Approval of June 14, 2021 meeting minutes
• Public comment period for non-agenda items

The Planning Commission discussed but did not vote on accessory building standards, focusing on regulating accessory dwellings through form-based code to control scale and harmony. They also reviewed the Master Plan update, including housing data and potential redevelopment sites, and scheduled a work study on zone maps for August. No formal decisions were made.

• Approved agenda as presented (unanimous voice vote)
• Approved June 14, 2021 meeting minutes (unanimous voice vote)
• Discussed accessory building standards, narrowing focus to accessory dwellings with form-based code
• Reviewed Master Plan update, including housing stock data and redevelopment sites
• Scheduled work study on zone maps for August meeting

City Council

The City Council will receive a presentation on the final Electric Distribution System Study & Five-Year Plan, which reviews the city's substations and distribution system for capacity, reliability, and voltage issues. The study finds the system can serve current and projected load but recommends projects to address aging equipment, single points of failure, and circuit ties. The council is also set to consider several other items including a Chamber of Commerce lease renewal, an energy waste reduction program, and a closed session on union negotiations.

• Electric System Study presentation by GRP Engineering, covering substation and distribution system findings and recommendations
• Chamber of Commerce Lease Renewal
• MPPA Energy Waste Reduction Program
• Public Act 171 Shutoff Notice
• Lake Charlevoix EMS Authority Benefits Resolution

The City Council approved the consent agenda, including waiving parking fees for the Charlevoix Yacht Club regatta and issuing a liquor license and fireworks permit for the Venetian Festival. They also approved a lease renewal for the Chamber of Commerce at 109 Mason Street, continued participation in energy waste reduction programs, and authorized first-class mail for shutoff notices. The council passed a resolution allowing the Lake Charlevoix EMS Authority to adopt city benefits and reappointed Paul Weston to the Historic District Commission.

• Approved consent agenda, including waiving parking fees for Charlevoix Yacht Club regatta (Sept 3-5) and issuing liquor license and fireworks permit for Venetian Festival.
• Approved lease renewal for Charlevoix Area Chamber of Commerce at 109 Mason Street, authorizing Mayor and City Clerk to sign.
• Approved continued participation in Energy Waste Reduction programs, directing Electric Department Director to work toward council goals.
• Authorized delivery of electric shutoff notices by first class mail starting October 1, 2021.
• Approved Resolution 2021-07-01, allowing Lake Charlevoix EMS Authority to adopt city health and welfare benefits.
• Concurred to advertise for three open Short Term Rentals Appeals Board positions, contacting Kirby Dipert and Tim Kish.
• Introduced and tabled Council Rules of Procedure amendment to align with Open Meetings Act changes.
• Reappointed Paul Weston to the Historic District Commission, term expiring June 2024.

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will hold a regular meeting with routine consent agenda items, including minutes, committee minutes, a monthly report, and a trail support letter. Under new business, the board will receive briefings on priority redevelopment sites, automated external defibrillators (AEDs) in downtown, and an accreditation information session. The meeting is largely informational with no major decisions listed on the agenda.

• Consent agenda includes approval of May 24 and June 2 meeting minutes
• Trail support letter for Little Traverse Wheelway extension
• Briefing on priority redevelopment sites by Community Development Fellow Dean Martin
• Discussion of AEDs in downtown by Board Member Kirby Dipert
• Accreditation information session by Executive Director Lindsey Dotson

The Charlevoix DDA Board unanimously supported the five priority redevelopment sites selected for eventual submission to the Michigan Economic Development Corporation (MEDC). The Board also authorized the DDA Director to purchase two automated external defibrillators (AEDs) at a maximum cost of $2,000, with locations to be approved by EMS. The consent agenda was approved as amended, and two board members volunteered for an accreditation information session.

• Approved consent agenda as amended (unanimous)
• Supported priority redevelopment sites for MEDC submission (unanimous)
• Authorized purchase of two AEDs, max $2,000, with EMS approval for locations (unanimous)
• Volunteered Members Dreyer and Wilkin for accreditation virtual meeting

City Council

The Charlevoix City Council will hold three public hearings: transferring a commercial facilities exemption certificate for Stoneycroft Farms LLC at 100 Van Pelt Place, amending the ordinance to allow alcoholic beverages in East Park and Bridge Park, and extending the Charlevoix Trail to connect with the Little Traverse Wheelway. The council will also consider several contracts and purchases, including renewable energy credits, a street light purchase, and an advanced meter infrastructure consultant.

• Public hearing: Stoneycroft Farms LLC Commercial Facilities Exemption Certificate transfer (100 Van Pelt Place)
• Public hearing: Alcoholic beverages in public parks (East Park, Bridge Park)
• Public hearing: Charlevoix Trail Extension (TAP Grant application)
• Renewable Energy Credits for $12,000
• West Dixon Street Light Purchase $13,632.15

The City Council approved Ordinance 826, which allows alcohol consumption in East Park and Bridge Park between 10 a.m. and 11 p.m., while continuing to prohibit it in Veterans Park and cemeteries. The council also approved a transfer of a commercial tax abatement for 100 Van Pelt Place, authorized a grant application for a trail extension, and approved several other items including a consultant contract for advanced metering infrastructure.

• Approved Ordinance 826 allowing alcohol in East Park and Bridge Park from 10 a.m. to 11 p.m., with a 5-0 vote (Hagen abstained).
• Approved Resolution 2021-06-02 transferring the Commercial Facilities Exemption Certificate for 100 Van Pelt Place to Stoneycroft Farms LLC.
• Approved Resolution 2021-06-03 authorizing a grant application for the Little Traverse Wheelway Extension with $250,000 in matching funds.
• Approved the placement of an Indigenous History interpretive sign on the north side of the channel.
• Approved a $12,000 contract with Utility Financial Solutions for renewable energy credits.
• Directed the City Manager to notify property owners on W. Dixon about streetlight purchase, with further discussion on dark-sky options.
• Approved a $57,000 AMI Procurement and Technology Work Plan with Power System Engineering.
• Approved the consent agenda including the Venetian Festival contract for $15,000 and various financial registers.

Planning Commission

The Charlevoix Planning Commission will hold its regular public meeting, covering routine items like approving the May 10 minutes and the annual report, plus discussions on city-approved bench locations, a Downtown Futures overview, a visioning session for priority redevelopment sites, and a Master Plan review checklist. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of May 10, 2021 meeting minutes
• Review and adoption of the 2021 Annual Report
• Discussion of city-approved bench locations
• Downtown Futures overview and priority redevelopment sites visioning session
• Master Plan review checklist

The Planning Commission approved the agenda and minutes, then recommended bench locations to City Council. They also reviewed the annual report, heard presentations on downtown development and priority redevelopment sites, and discussed the Master Plan update. No final decisions were made on redevelopment sites or the Master Plan.

• Approved agenda as presented (unanimous)
• Approved May 10, 2021 meeting minutes (unanimous)
• Recommended bench locations to City Council (unanimous)

City Council

The Charlevoix City Council will hold its regular meeting on June 7, 2021, with several items for discussion and action. The council will set public hearings for June 21 on a commercial facilities exemption certificate transfer for Stoneycroft Farms LLC, allowing alcoholic beverages in public parks, and the Charlevoix Trail Extension Project. Other actions include considering an allocated parking space for commercial slip holders, a block party on the 200 block of Bridge Street, and a mayoral appointment. The consent agenda includes routine approvals such as meeting minutes, accounts payable, and a Building Authority Commission reappointment.

• Set public hearing for Stoneycroft Farms LLC commercial facilities exemption certificate transfer
• Set public hearing for alcoholic beverages in public parks
• Set public hearing for Charlevoix Trail Extension Project
• Allocated parking space for commercial slip holders
• 200 Block of Bridge Street block party

The City Council approved a resolution honoring James B. Malewitz and naming the parking lot at Water Tower Park in his memory. It set public hearings for June 21 on transferring a commercial facilities tax exemption to Stoneycroft Farms LLC, amending the ordinance to allow take-out alcohol in East Park and Bridge Park, and the Charlevoix Trail Connector TAP grant. Council also authorized a two-week relaxation of park alcohol restrictions and approved a $1,500 fee for commercial slip parking spaces.

• Adopted Resolution 2021-06-01 honoring James B. Malewitz and naming the Water Tower Park parking lot in his memory (unanimous)
• Set public hearing for June 21 on Stoneycroft Farms LLC commercial facilities exemption transfer (unanimous)
• Set public hearing for June 21 on Ordinance 826 allowing take-out alcohol in East Park and Bridge Park (unanimous)
• Authorized City Manager to relax park alcohol restrictions for two weeks (unanimous)
• Set public hearings for June 17 and June 21 on Charlevoix Trail Connector TAP grant (unanimous)
• Authorized drafting commercial slip lease addendums for dedicated parking spaces (voice vote, 2 nays, Kalbfell abstaining)
• Set commercial slip parking space fee at $1,500 from Memorial Day to September 15 (unanimous, Kalbfell abstaining)
• Approved 200 Block of Bridge Street Block Party as major event (unanimous)

Charlevoix DDA Board

The Charlevoix DDA Board is holding a special meeting to consider two new business items: recommending an ordinance amendment to allow alcoholic beverages in certain public parks, and considering a movie in East Park during the Venetian Festival. The board will vote on whether to recommend the ordinance change to City Council and whether to participate in the movie event, pending council approval.

• Recommend amendment to ordinance prohibiting alcoholic beverages in public parks, allowing take-out beverages in Bridge or East Park
• Draft ordinance would allow alcohol consumption in parks from 10am to 10pm, with restrictions on East Park, Robert Bridge Memorial Park, and Hoffman Park
• Consider participation in a movie in East Park during Venetian Festival, pending City Council approval on June 7
• Meeting held in person with remote participation via Zoom

The Charlevoix DDA Board voted 6-1 to recommend amending the city ordinance that prohibits alcoholic beverages in public parks, allowing to-go drinks from local restaurants to be consumed in Bridge or East Parks. The recommendation will go to City Council for consideration at its June 7 meeting. The board also unanimously approved participating in a movie in East Park during Main Street Thursday, pending City Council approval of the Venetian Festival, with a budget of $500-$1,000.

• Recommended amending ordinance to allow alcohol in downtown parks (6-1)
• Approved participation in Main Street Thursday movie in East Park, pending City Council approval (unanimous)

City Council

The City Council held a special meeting to redo a public hearing for the CDBG Water Related Infrastructure Grant after the initial notice was not timely. Council approved Resolution 2021-05-02, authorizing submission of the grant application for $1,329,750 to fund water and sewer improvements, including replacing the Depot Beach lift station and removing the Industrial Park lift station. The resolution passed unanimously with a 6-0 vote.

• Approved Resolution 2021-05-02 to submit CDBG grant application for $1,329,750 (6-0)
• Designated City Manager as Environmental Review Certifying Officer and authorized to sign grant documents

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board will meet to approve routine consent agenda items, including a Match on Main grant agreement with MEDC, the 2021 Main Street America sublicense, and the 2021 tax rate request form. They will also hear reports on historical sign content, a Live on the Lake funding opportunity, a Yiftee community gift card program, and a virtual community town hall. The meeting is largely procedural with several informational presentations.

• Match on Main Grant Agreement with MEDC
• 2021 Accredited Member Sublicense - Main Street America
• 2021 Tax Rate Request Form
• Live on the Lake Funding Opportunity with 4TheLocal.com
• Yiftee Community Gift Cards presentation

The Charlevoix DDA Board approved two new programs: becoming a fundraising partner with 4TheLocal.com to benefit the Live on the Lake Summer Concert Series, and signing the Yiftee Community Card Agreement to launch a digital Downtown Dollars program. Both motions passed unanimously. The board also received updates on a historical sign and a downtown futures survey.

• Approved consent agenda including minutes, financials, and grant agreements (unanimous)
• Approved fundraising partnership with 4TheLocal.com for Live on the Lake (unanimous)
• Approved Yiftee Community Card Agreement to replace Downtown Dollars program (unanimous)

City Council

The Charlevoix City Council will hear presentations on the library's annual report and an EPA update on the Charlevoix Municipal Well Superfund site, including a planned air sparge and soil vapor extraction pilot study. The council will also hold a public hearing on a CDBG water infrastructure grant and consider several action items, including a lease agreement with Enterprise Fleet Management and a study of 229 Stover Road.

• Public hearing on CDBG Water Related Infrastructure Grant
• EPA update on Charlevoix Municipal Well Superfund site remediation
• Lease agreement with Enterprise Fleet Management
• Fireworks at Kipke Field on June 6, 2021
• 229 Stover Road study

The council approved a resolution to apply for a $1,329,750 Community Development Block Grant for water and sewer improvements, but it was later discovered the public hearing was not properly noticed, so the resolution will be reconsidered at a special meeting on May 27. The council also approved a study for the 229 Stover Road site, a fleet lease agreement, a temporary alley closure, and an outdoor dining permit for Bridge Street Tap Room. A motion to permit fireworks at Kipke Field failed in a 2-3 vote.

• Approved CDBG grant application for $1,329,750 (5-0), but will be reconsidered due to improper hearing notice
• Approved 229 Stover Road and Ferry Avenue Corridor Study with Edgewater Resources (unanimous)
• Denied fireworks permit for Kipke Field (2-3)
• Approved Master Equity Lease Agreement with Enterprise Fleet Management (unanimous)
• Approved temporary closure of Van Pelt Alley to vehicles (5-0)
• Approved Bridge Street Tap Room outdoor dining resolution (4-0, 1 abstention)
• Adopted Alley and Corridor Implementation of Designs (unanimous)
• Appointed Rick Brandi to Recreational Authority Board (unanimous)

Planning Commission

The Charlevoix Planning Commission is meeting to handle routine business and several ongoing items. They will vote on proposed bylaws revisions, discuss a building code referral to City Council, review the Master Plan update, consider architectural standards for accessory dwelling units (ADUs), and get an update on a community engagement survey. The meeting is open to the public with remote participation via Zoom.

• Bylaws review: three proposed changes including training reporting, Roberts Rules update, and public land use recommendations
• Building code referral to City Council
• Master Plan update discussion
• ADU architectural standards discussion
• Community engagement survey update

The Planning Commission unanimously approved sending the International Property Maintenance Code (IPMC) ordinance to the City Council for adoption, and also adopted revised By-Laws. The Commission discussed but did not finalize updates to the Master Plan chapters, accessory dwelling unit architectural standards, and a community engagement survey.

• Adopted revised By-Laws (unanimous)
• Approved sending IPMC ordinance to City Council (unanimous)
• Extended meeting by 15 minutes (unanimous)
• Adjourned meeting at 8:09 p.m. (unanimous)

City Council

The Charlevoix City Council will set a public hearing for a CDBG water infrastructure grant, consider an engineering contract for Antrim and Mason streets, and review several event requests including the Charlevoix Marathon, fireworks at Kipke Field, and Boyne Thunder. The council will also discuss the future of 229 Stover Road and make appointments.

• Set public hearing for CDBG Water Related Infrastructure Grant on May 17, 2021
• Engineering contract for Antrim and Mason Streets
• Event request: Charlevoix Marathon, June 19, 2021
• Fireworks at Kipke Field, June 6, 2021
• Future of 229 Stover Road

The City Council approved a $156,000 engineering contract with Performance Engineers for the initial design of Antrim and Mason streets, set a public hearing for a CDBG water infrastructure grant, and authorized two major events in Bridge Park. The council denied a fireworks permit for Kipke Field and appointed the city manager to the Recreational Authority Board.

• Approved $156,000 engineering contract for Antrim and Mason streets (5-0)
• Set public hearing for CDBG Water Related Infrastructure Grant on May 17, 2021 (5-0)
• Authorized Charlevoix Marathon to use Bridge Park on June 19, 2021 (5-0)
• Authorized Boyne Thunder to use Bridge Park on July 10, 2021 (5-0)
• Denied fireworks permit for Kipke Field on June 6, 2021 (no motion)
• Appointed Mark Heydlauff to Recreational Authority Board (5-0)
• Approved consent agenda including minutes and financial registers (5-0)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street Board will hold its regular meeting, including a consent agenda with routine items, reports, and new business. Key items include presentations from Junior Main Street students, election of officers, a temporary closure of Van Pelt Alley, a Main Street Vibrancy Grant, and a Live on the Lake funding opportunity. The meeting is largely procedural with several action items.

• Junior Main Street presentations by Annemarie Conway and students from Charlevoix Middle High School
• Election of officers
• Van Pelt Alley temporary closure discussion
• Main Street Vibrancy Grant discussion
• Live on the Lake funding opportunity discussion

The Charlevoix DDA Board approved several items, including a temporary summer closure of part of Van Pelt Alley to vehicles, the use of outdoor movie equipment for a student fundraiser, and placement of Adirondack chairs at Pine River Hammock Park. Officers were elected for the coming year, and the board agreed to apply for a $20,000 Main Street Vibrancy Grant. Mayor Kurtz recused himself from the alley closure and movie fundraiser votes.

• Approved consent agenda (minutes, committee minutes, director's report) unanimously
• Approved use of outdoor movie equipment for Reels and Wheels event at Charlevoix Elementary School May 14-15 (unanimous, Kurtz abstaining)
• Approved placement of Adirondack chairs at Pine River Hammock Park (unanimous)
• Elected Maureen Owens as Chair and Richard Christner as Vice Chair for one-year terms ending April 2022 (unanimous, with abstentions)
• Supported temporary closure of a portion of Van Pelt Alley to vehicular traffic for summer 2021, pending other approvals (unanimous, Kurtz abstaining)
• Concurred to apply for $20,000 Main Street Vibrancy Grant from Michigan Main Street Center
• Concurred to have 4TheLocal.com owner present at a future board meeting

City Council

The Charlevoix City Council will hold its regular meeting on April 19, 2021, with a consent agenda including routine approvals and several purchases. The main action item is a proposal to demolish the facility at 229 Stover Road for $43,669, as recommended by City Manager Mark L. Heydlauff. The council will also hear a recreation department update and a COVID preparedness plan for the Live on the Lake event.

• Demolition of 229 Stover Road facility: $43,669
• Purchase of seasonal back up road salt: $16,360
• Electric manhole survey: $10,000
• Mt. McSauba ski purchase: $10,300
• Live on the Lake - Covid Preparedness Plan

The City Council approved a $43,669 contract with Bolle Contracting for demolition of the facility at 229 Stover Road, following a sealed bid process and due diligence. The council also approved the Live on the Lake Summer Concert Series with a COVID Preparedness Plan, and authorized Chamber of Commerce events at East Park and Ferry Beach. All votes were unanimous.

• Approved $43,669 demolition contract for 229 Stover Road with Bolle Contracting (unanimous)
• Approved Live on the Lake Summer Concert Series and COVID Preparedness Plan (unanimous)
• Authorized Summer Art Show at East Park June 26-27, Art and Craft Show July 10-11, and Chamber Appreciation Event at Ferry Beach Sept 15 (unanimous)
• Approved consent agenda including $10,000 electric manhole survey, $16,360 road salt purchase, and $10,300 ski purchase (unanimous)

Planning Commission

The Charlevoix Planning Commission will hold a public meeting to review two site plans for properties on Bridge Street, discuss proposed historical signs at Pine River Channel, receive a briefing on the Redevelopment Ready Communities program, and conduct Level A site plan reviews. The commission will also continue discussions on bylaws, accessory dwelling units, and the Master Plan update. The meeting will be held in person with remote participation available via Zoom.

• Site Plan Review: 1108 Bridge Street, proposed mixed-use building with first-floor office and second-floor residential units
• Site Plan Review: 230 Bridge Street, proposed rooftop deck
• Proposed historical signs at Pine River Channel
• Redevelopment Ready Communities briefing
• Level A site plan reviews

The Planning Commission approved a site plan for a mixed-use building at 1108 Bridge Street with angled parking on Wood Street, and approved a rooftop deck at 230 Bridge Street with conditions. It also recommended that City Council accept a historical sign donation for the Pine River Channel. No other substantive decisions were made; several items were deferred to future meetings.

• Approved site plan for 1108 Bridge Street mixed-use building with angled parking on Wood Street (unanimous)
• Approved rooftop deck site plan at 230 Bridge Street with conditions (unanimous)
• Recommended to City Council to accept historical sign donation at Pine River Channel (unanimous roll call)
• Extended meeting by 15 minutes (unanimous)

City Council

The Charlevoix City Council will hold its regular meeting on April 5, 2021, with a consent agenda that includes routine approvals such as minutes, check registers, and several purchases (kerite conductor, golf course mower, pavement marking). The council will also hear a presentation on a potential MPPA power purchase commitment, consider requests for use of Odmark Pavilion, and make mayoral appointments. The meeting is largely procedural, with no public hearings scheduled.

• Kerite conductor purchase: $22,350
• Golf course greens mower purchase: $29,154
• Pavement marking proposal: $16,664.96
• MPPA power purchase commitment discussion
• Odmark Pavilion requests for Trout Tournament, Walk Run Cure, and City Band

The City Council approved the consent agenda, which included adopting a deficit elimination plan for the Ambulance Fund, purchasing equipment, and approving job description changes. The council also approved a long-term power purchase commitment with MPPA, waived launch fees for a trout tournament, and approved several event and appointment requests. All votes were 3-0 with three members absent.

• Adopted Ambulance Fund Deficit Elimination Plan (3-0)
• Approved $22,350 Kerite conductor purchase from RESCO (3-0)
• Approved $29,154 Toro Greenmaster mower purchase (3-0)
• Accepted $16,664.96 pavement marking proposal from PK Contracting (3-0)
• Approved MPPA Power Purchase Commitment (unanimous voice vote)
• Approved Trout Tournament at Odmark Pavilion and waived launch fees June 10-13 (3-0)
• Approved Walk, Run, Cure event at Odmark Pavilion May 8 (unanimous voice vote)
• Authorized City Band weekly concerts at Odmark Pavilion July 6-Aug 24 (unanimous voice vote)

City Council

The Charlevoix City Council is holding a special meeting to consider two recreation-related items. The main action is a resolution authorizing a $193,500 Recreation Passport Grant application to the Michigan DNR for improvements at Michigan Beach Park, with a required city match of $48,500. The council will also discuss an update on a separate Waterways Grant application for Ferry Beach Boat Launch skid pier replacement, with a proposed increase in the project cost to $82,000.

• Resolution 2021-03-03: Authorize $193,500 grant application for Michigan Beach Park improvements, with $48,500 city match
• Proposed Michigan Beach Park improvements: 2 paved ADA parking spaces, pedestrian/bike path, ADA access trail and overlook, 3 rain gardens, sidewalk connectors
• Update on Michigan Waterways Grant: proposed $82,000 application for Ferry Beach Boat Launch skid pier replacement, with $41,000 city match
• Meeting held via Zoom due to COVID-19 precautions

The City Council approved Resolution 2021-03-03 authorizing the City Manager to file a Recreation Passport Grant application with the Michigan Department of Natural Resources for $193,500 to fund site improvements at Michigan Beach Park, including ADA accessibility, parking, sidewalks, and rain gardens. The city will provide $48,500 in matching funds. The Council also approved applying for a Michigan Waterways Commission grant at a projected cost of $82,000 for Ferry Beach Boat Launch skid pier replacement, with the city's match set at $41,000.

• Approved Resolution 2021-03-03 to authorize filing the Recreation Passport Grant application for $193,500 with $48,500 city match for Michigan Beach Park improvements.
• Approved applying for a Michigan Waterways Commission grant at $82,000 with a $41,000 city match for Ferry Beach Boat Launch skid pier replacement.

Charlevoix DDA Board

The Charlevoix Downtown Development Authority is reviewing several community projects including a COVID-19 preparedness plan for summer concerts. The board is also discussing an MSU Economic Innovation Fellowship and a historical sign regarding Indigenous people history.

• MSU Economic Innovation Fellowship discussion
• Historical Sign on Indigenous People History proposal
• Live on the Lake - Summer Concerts Covid Preparedness Plan
• Parking Meters in Winter Update

The Charlevoix DDA Board voted unanimously to support Michigan Senate Bill 13 and House Bill 4116, which would provide a 50% state income tax credit for Michigan citizens investing in Michigan businesses, and to contact local legislators about this support. The Board also approved a historic sign on indigenous people's history, the Live on the Lake summer concerts COVID preparedness plan, and a policy for the Executive Director's training and conference spending. No action was taken on winter parking meter options, pending cost estimates and City Council input.

• Approved consent agenda items (minutes, committee minutes, monthly report) unanimously.
• Approved motion to support SB13 and HB4116 and contact local legislators, passed unanimously.
• Approved erecting one historic sign on indigenous people's history on the north side of the channel, passed unanimously.
• Approved the Live on the Lake Summer Concerts COVID Preparedness Plan, passed unanimously.
• Approved policy that Executive Director's budget for training/conferences not be exceeded without Executive Committee approval, passed unanimously.
• Discussed winter parking meter options but took no action, pending cost estimates and City Council input.

City Council

The Charlevoix City Council will hear a presentation on a fiber-to-the-premises broadband feasibility study, then consider several action items including a proposed deck at 101 Bridge Street, a partnership renewal with Visit Charlevoix, a donation for Bridge Street planter boxes, a First Fridays promotion request, a recreation master plan, dog park approval, Ferry Avenue boat launch dock improvements, a kayak launch, a Northside Trail engineering agreement, and mayoral appointments. The meeting also includes consent agenda items and public comment.

• Fiber to the Premises (FTTP) Broadband Planning & Analysis presentation
• Proposed deck at 101 Bridge Street
• Partnership renewal with Visit Charlevoix
• Donation proposal: Bridge Street planter boxes
• Northside Trail Development Engineering Agreement

The City Council approved a request from Pine River, LLC to build a raised outdoor dining deck on MDOT right-of-way adjacent to 101 Bridge Street, subject to final review by the City Attorney and a licensing agreement with the state. The council also approved several other items, including a partnership renewal with Visit Charlevoix, a dog park designation, and multiple infrastructure projects. All votes were unanimous except for the consent agenda, which passed 5-0 with one member absent.

• Approved Pine River, LLC deck on MDOT right-of-way (unanimous)
• Approved Visit Charlevoix partnership renewal for 3 years (unanimous)
• Accepted donation of planter boxes for Bridge/Clinton intersection (unanimous)
• Approved First Fridays promotion to begin in April (unanimous)
• Authorized $12,620 contract with Beckett & Raeder for Recreation Master Plan (unanimous)
• Designated area between Carpenter St ball fields and airport as dog park (unanimous)
• Approved Resolution 2021-03-02 for $74,750 Waterways grant application (unanimous)
• Approved $50,784 EZ Dock kayak launch at Ferry Beach (unanimous)

Planning Commission

The Charlevoix Planning Commission will hold a virtual public meeting to discuss new business, including the election of a Vice Chair, a proposed mixed-use building at 1108 Bridge Street, and an annual review of bylaws. They will also continue old business on ADU architectural standards and the Master Plan update. The meeting is procedural and includes approval of minutes and public comment.

• Election of Vice Chair for remainder of term
• Proposed two-story mixed-use building at 1108 Bridge Street (first-floor office, second-floor residential)
• Annual review of Planning Commission Bylaws (last amended January 2019)
• Discussion of ADU architectural standards
• Master Plan update: draft introduction chapter and public engagement

The Planning Commission elected Sherm Chamberlain as Vice Chair following Dennis Halverson's resignation, and approved two bylaw amendments: updating Roberts' Rules of Order to the 2020 edition and adding a section on reviewing donations for public spaces. The commission also discussed a proposed mixed-use building at 1108 Bridge Street, noting the applicant must obtain an easement from the School District for the alley, and reviewed the first draft of the Master Plan's introduction chapter with no changes proposed.

• Elected Sherm Chamberlain as Vice Chair by unanimous vote (Chamberlain abstaining).
• Approved bylaw amendments to update Roberts' Rules of Order to 2020 edition and add Section 9.0 g) on reviewing donations for public spaces.
• Approved the agenda as presented by unanimous voice vote.
• Approved the February 8, 2021 meeting minutes as presented by unanimous voice vote.
• Discussed the proposed mixed-use building at 1108 Bridge Street; no formal action taken, site plan review to occur later.
• Discussed ADU architectural standards; no action taken, members to review provided web links.
• Reviewed the draft Introduction chapter of the Master Plan update; no changes proposed.
• Agreed to include downtown residential parking as a topic for the April meeting.

City Council

The City Council is meeting virtually to review several service contracts and a request for an Easter Egg Hunt event. The body will also consider a board appointment for the Lake Charlevoix EMS Authority and discuss the purchase of real property in a closed session.

• Agreement with ParkMobile for parking payment
• Agreement with Granicus for STR registration processing
• Networks Northwest contract renewals
• Easter Egg Hunt event request from Charlevoix Area Chamber of Commerce
• Board appointment for Lake Charlevoix EMS Authority

The City Council approved the purchase of a five-acre property on Carpenter near the Airport from Project Investments, LLC for $130,000, which could be used for affordable housing. The council also approved the consent agenda, including contracts for planning services, ParkMobile parking payments, and Granicus STR registration. Additionally, they authorized the annual Easter Egg Hunt in East Park on April 3, 2021, and appointed Shane Cole to the Lake Charlevoix EMS Authority Board.

• Approved purchase agreement with Project Investments, LLC for a five-acre property on Carpenter for $130,000.
• Approved consent agenda including Networks Northwest contract renewals, ParkMobile agreement, and Granicus agreement.
• Authorized the Chamber of Commerce's annual Easter Egg Hunt in East Park on April 3, 2021.
• Appointed Shane Cole to the Lake Charlevoix EMS Authority Board for a one-year term ending March 31, 2022.
• Approved Resolution 2021-03-01 appointing John Griffith as MPPA Authorized Representative.
• Entered closed session to consider real property purchase, then resumed open session and approved the purchase.

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board will meet virtually to review promotional work plans and grant applications. The body is discussing economic vitality initiatives and upcoming community events.

• Match on Main Grant Application
• 2021-2022 Cooperative Ad Campaign
• Holiday Lighting/Tree Lights Contract
• Alleyway Improvement Grant Program Guidelines
• First Fridays Promotion Work Plan

The Charlevoix DDA Board approved several items, including a phased tree light replacement contract, alleyway improvement grant guidelines, a First Fridays promotion plan, a cooperative ad campaign with MyNorth Media, and authorized applying for $25,000 Match on Main grants for Nomi Sushi and Bentley Hill Bakehouse. Mayor Kurtz abstained from the Match on Main vote due to a conflict of interest. All other motions passed unanimously.

• Approved phased Tree Light Replacement Contract with Holiday Lighting Services (unanimous)
• Approved Alleyway Improvement Grant Program guidelines pending City Attorney review (unanimous)
• Approved First Fridays Promotion Work Plan to begin in March (unanimous)
• Approved contract with My North Media for 2021-2022 Cooperative Advertising Campaign (unanimous)
• Authorized application for $25,000 Match on Main grants for Nomi Sushi and Bentley Hill Bakehouse (roll call, Mayor Kurtz abstaining)
• Supported Easter Egg Hunt event on April 3, 2021 (unanimous)

City Council

The City Council is meeting to conduct public hearings on the 2021-2022 budget and an amendment to the 2020-2021 budget. The body will also discuss the creation of the Lake Charlevoix Emergency Medical Services Authority.

• Ordinance 824: Adoption of Amended 2020-2021 Budget
• Ordinance 825: Adoption of 2021-2022 Budget
• Capital Budget: Charlevoix Tomorrow 2021
• Creation of the Lake Charlevoix Emergency Medical Services Authority
• Closed session to consider the purchase of real property

The Charlevoix City Council adopted the 2021-2022 budget (Ordinance 825) and the associated rates and fees (Resolution 2021-02-09), which includes a property tax levy of 11.0526 mills. The council also approved an amendment to the current 2020-2021 budget (Ordinance 824) and the 2021-22 capital budget (Resolution 2021-02-08). Additionally, the council ratified an interlocal agreement to create the Lake Charlevoix Emergency Medical Services Authority, subject to final legal review.

• Adopted 2021-22 budget (Ordinance 825) with 11.0526 mill levy (6-0)
• Adopted rates and fees for 2021-22 (Resolution 2021-02-09) (6-0)
• Adopted amended 2020-21 budget (Ordinance 824) (6-0)
• Adopted 2021-22 capital budget (Resolution 2021-02-08) (6-0)
• Ratified interlocal agreement creating Lake Charlevoix EMS Authority (6-0)
• Approved poverty exemption policy (Resolution 2021-02-07) (6-0)
• Approved Charlevoix Historical Society charitable gaming request (Resolution 2021-02-10) (6-0)
• Approved consent agenda including minutes, checks, and payroll (6-0)

Planning Commission

The Planning Commission will review architectural standards for accessory dwelling units and a housing memo from the City Manager. The body will also discuss a Master Plan update and an implementation report for Chapter 5.

• Proposed outdoor dining deck at 101 Bridge Street
• Accessory Dwelling Unit architectural standards
• City Manager's Housing Memo
• Master Plan Chapter 5 Implementation Report
• Master Plan Update

The Planning Commission held a virtual meeting with no final votes on substantive items. They discussed a proposed deck at 101 Bridge Street for outdoor dining, reviewed the Master Plan implementation report, and considered expanding accessory dwelling unit (ADU) standards to R-1 zoning. The deck request will go to City Council next month, and the ADU language is still under discussion.

• Approved agenda as presented (unanimous)
• Approved January 11, 2021 meeting minutes (unanimous)
• Discussed proposed deck at 101 Bridge Street; no action taken, to go to City Council
• Reviewed Master Plan Chapter 5 Implementation Report; no action taken
• Discussed ADU architectural standards for R-1 zoning; no action taken
• Discussed City Manager's housing memo; no action taken
• Discussed Master Plan update process; staff to prepare audit

City Council

The City Council is meeting to schedule a public hearing for the FY 2022 budget and FY 2021 amendment. The body will also discuss the City Charter review and a Historic District Commission appointment.

• Set budget public hearing for FY 2022 and FY 2021 Amendment
• Historic District Commission Appointment
• City Charter Review
• Right-of-Way Usage Permit Fees
• Closed session to consider the purchase of real property

The City Council approved five resolutions placing proposed City Charter amendments on the November 2021 ballot, covering topics such as eliminating newspaper publication of minutes, council control of operations, city manager appointment/removal, acting city manager, and assessment notices. The Council also approved new right-of-way usage fees, set a budget public hearing, appointed a Historic District Commission member, and voted to delay leasing the third commercial slip pending further discussion.

• Approved Resolution 2021-02-01 establishing right-of-way usage fees (6-0)
• Approved Consent Agenda including minutes, check registers, and fee resolution (6-0)
• Voted to not issue a lease for the third commercial slip pending further discussion (5-0, 1 abstention)
• Set public hearing on Ordinances 824 and 825 for Feb. 15, 2021 (6-0)
• Appointed Frank Campi to Historic District Commission (6-0)
• Adopted Resolution 2021-02-02 ballot language to remove newspaper publication of minutes (6-0)
• Adopted Resolution 2021-02-03 ballot language on council control of operations (6-0)
• Adopted Resolutions 2021-02-04, 05, 06 on city manager appointment, acting manager, and assessment notices (6-0 each)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority and Main Street board will meet virtually to review the 2021-2022 draft budget. The board will also discuss a revised Chamber Partnership Agreement and provide an update on Long Road Distillers.

• Review of Draft Budget 2021-2022
• Chamber Partnership Agreement Revision
• Long Road Distillers Update
• Proposed Alleyway Grant Program guidelines
• Downtown housing incentive program guidelines

The Charlevoix DDA Board approved the 2021-2022 budget as presented, which includes a reduced Chamber partnership payment of $3,000 and a $5,000 anticipated Community Foundation grant. The Board also authorized the executive director to enter into an amended lease with Long Road Distillers for the Bridge Park building. A sub-committee for Bridge Park building oversight was re-established with three members. No other substantive decisions were made.

• Approved consent agenda as corrected (unanimous)
• Authorized amended lease with Long Road Distillers (unanimous)
• Approved 2021-2022 DDA budget as presented (unanimous)
• Re-established Bridge Park Building Oversight sub-committee with Ron Way, Richard Christner, Kirby Dipert (unanimous)

City Council

The City Council is meeting to conduct a public hearing regarding Charlevoix Tomorrow 2021. The body will also discuss a commercial RFP for the City Marina and a review of the City Charter.

• Public hearing for Charlevoix Tomorrow 2021
• Purchase of a Ditch Witch trailer for the Electric Department for $10,889.98
• City Marina Commercial RFP
• City Charter Review
• Mayoral Appointment

The Charlevoix City Council approved the consent agenda, which included routine payments, the purchase of a Ditch Witch trailer for $19,889.98, and appointments to the Michigan Public Power Agency. A public hearing on the proposed capital budget was set for February 15, 2021. The council also discussed the marina commercial RFP and charter review but took no final action on those items.

• Approved consent agenda including accounts payable, payroll, and tax disbursements (6-0)
• Approved purchase of Ditch Witch trailer for $19,889.98 (part of consent agenda)
• Appointed John Griffith as MPPA Commissioner and Mark Heydlauff as Alternate (6-0)
• Appointed John Griffith as Authorized Representative for MPPA Energy Services Project (6-0)
• Set public hearing on capital budget for February 15, 2021 (6-0)
• Appointed Cole Oosthuizen to Recreation Advisory Committee (6-0)

Planning Commission

The commission will review a request to allow public access to a 2,000 square foot roof deck at 120 Michigan Avenue. The proposal includes a request to waive the requirement for nine parking spaces. Other agenda items include officer elections and a capital improvements plan draft.

• Site Plan Review Amendment: 120 Michigan Avenue (Hotel Earl)
• Election of Officers
• Capital Improvements Plan Draft
• Carpenter Street Dog Park Conceptual Design

The Planning Commission approved a parking requirement waiver for the Hotel Earl at 120 Michigan Avenue, allowing the roof deck to open to the public. Officers for 2021 were elected, and a resolution to hold a joint meeting was adopted. The Capital Improvements Plan draft and dog park concept were discussed but not voted on.

• Waived parking requirements for Hotel Earl roof deck public use (7-1, Halverson nay)
• Elected RJ Waddell as Chair for 2021 (unanimous, Waddell abstaining)
• Elected Dennis Halverson as Vice Chair for 2021 (unanimous, Halverson abstaining)
• Adopted Resolution No. 2021-PC01 for joint committee meeting in 2021 (unanimous)
• Approved agenda as presented (unanimous)
• Approved December 14, 2020 minutes as amended (unanimous)

City Council

The City Council is meeting to conduct a public hearing on zoning amendments and discuss the first draft of the FY 2022 budget. The body will also receive a presentation on strategies to increase year-round housing.

• Public hearing for Zoning Code Amendments Ordinance 823 of 2021
• Discussion of FY 2022 Budget-First Draft
• Northside Trail Development Agreement
• Charlevoix EMS Replacement Fund
• Economic Development and Marketing Strategy

The Charlevoix City Council approved a series of zoning code amendments (Ordinance 823 of 2021) covering building height definitions, accessory structure rules, and rental standards. The council also approved a Memorandum of Expectations for ambulance service, authorized the City Manager to negotiate a trail development agreement with TART, and adopted the Economic Development and Marketing Strategies. All votes were unanimous (6-0).

• Adopted Ordinance 823 of 2021, amending zoning code sections on building height, accessory structures, rentals, and design standards (6-0)
• Approved the Consent Agenda including meeting minutes and check registers (6-0)
• Adopted the Economic Development and Marketing Strategies as presented (6-0)
• Approved the Memorandum of Expectations for Ambulance Service dated January 4, 2021 (6-0)
• Authorized the City Manager to negotiate and sign an agreement with TART for the Northside Non-Motorized Trail (6-0)