Chardon public meetings in 2021

City Council

The Chardon City Council will consider several ordinances, including new rules for city parks and the Maple Highlands Trail. The agenda also includes proposed contracts with the Chardon Fire Department, Inc. for emergency and prevention services through 2024. Additionally, the council will discuss a traffic calming policy and electric vehicle charging station agreements.

• Contracts with Chardon Fire Department, Inc. for emergency and fire prevention services
• Adoption of a Traffic Calming Policy
• Amending park rules for city parks and the Maple Highlands Trail
• Agreement to participate in the Northeast Ohio EV charging station program
• Purchase of snow and ice control equipment for Truck #6 from Concord Road Equipment, Mfg.

Council approved the modified G-TV contract language, adopted a traffic calming policy, and authorized the purchase of truck #4. Multiple ordinances were passed, including those for the C.W. Courtney engineering rate increase, park-specific rules, program fee changes, dump body purchase, fire department contracts, lease, temporary appropriations, and tax advances. All votes were unanimous except for the G-TV contract, which passed 6-0 with one abstention.

• Approved G-TV contract language as modified (6-0, Grau abstained)
• Adopted traffic calming policy (unanimous)
• Authorized ordering truck #4 (unanimous)
• Adopted Resolution 23-21 for NOACA EV charging station (unanimous)
• Adopted Ordinance 3185 for C.W. Courtney rate increase (unanimous)
• Adopted Ordinance 3186 for park-specific rules (unanimous)
• Adopted Ordinance 3187 for program fee changes (unanimous)
• Adopted Ordinance 3188 for dump body purchase (unanimous)

City Council

The Chardon Service Committee will discuss the direction of the Sidewalk Maintenance Program and provide updates on catch basin cleaning and brush collection. The committee is also scheduled to review a draft traffic calming policy and CWC rate increases.

• Sidewalk Maintenance Program discussion
• Catch basin cleaning update
• 2021 Brush Collection Program overview
• Traffic Calming Policy Draft review
• CWC Rate Increase Review

The Service Committee recommended that City Council approve $76,500 for sidewalk repairs covering 4,500 square feet, using available funds. They also recommended Council adopt a draft Traffic Calming Policy with an amendment to allow either the Service or Safety Committee to review requests. The Committee recommended Council approve the C.W. Courtney Company's proposed rate increase, averaging 10.12%. The minutes were approved with corrections.

• Approved minutes of September 27, 2021, with corrections (2-0).
• Recommended to Council completing 4,500 sq. ft. of sidewalk repairs at $76,500 (2-0).
• Recommended to Council acceptance of the draft Traffic Calming Policy with 'and/or' amendment for committee review (2-0).
• Recommended to Council approval of C.W. Courtney contract and proposed rates (2-0).

Park & Recreation Board

The board will review minutes from August 23, 2021, and receive a report from the Recreation Director. New business includes discussions regarding the Master Plan and park rules and regulations. The board will also consider a fee approval request.

• Discussion of Master Plan
• Discussion of Park Rules and Regulations
• Consideration of Fee Approval Request
• Approval of August 23, 2021 minutes

City Council

The Chardon City Council will discuss the Heritage House rental footprint and consider change orders for Chardon Ave. and Canfield Dr. The council will also review ordinances and resolutions regarding 2021 city treasury appropriations and fund transfers.

• Discussion of Heritage House Rental Footprint
• Motion to approve Chardon Ave./Canfield Dr. change orders
• Ordinance amending 2021 city treasury appropriations
• Resolution transferring 2021 city treasury funds

Council unanimously approved two change orders for the Chardon Avenue/Canfield Drive Improvement Project, totaling $99,804.88, to cover unaccounted manholes, additional sewer laterals, and subgrade repairs. Council also adopted an appropriations amendment and a fund transfer resolution, and appointed Mike Washington to the Audit Committee. No other substantive decisions were made; remaining items were reports or discussions.

• Approved Chardon Ave/Canfield Dr Change Order #4 for $49,956.88 (unanimous)
• Approved Chardon Ave/Canfield Dr Change Order #5 for $49,848.00 (unanimous)
• Adopted Ordinance No. 3184 amending 2021 appropriations (unanimous)
• Adopted Resolution No. 20-21 transferring 2021 funds (unanimous)
• Appointed Mike Washington to Audit Committee (unanimous)

City Council

The Chardon Safety Committee is meeting to discuss crosswalk safety and 5G concerns involving Nick Rogers. The committee will also review the minutes from the June 22, 2021, meeting.

• Discussion of crosswalk safety
• Discussion regarding 5G concerns (Nick Rogers)
• Approval of June 22, 2021, meeting minutes

The Safety Committee unanimously approved a motion for staff to work with traffic consultant Kevin Westbrooks to develop short-term and long-term crosswalk safety plans and related budget issues for the high school and the Square. The committee also discussed concerns about 5G small cell deployment, with the law director noting that more aggressive action would likely conflict with federal and state law. No other substantive decisions were made.

• Approved motion for staff to meet with traffic consultant to develop short-term and long-term crosswalk safety plans for high school and Square (unanimous)
• Approved minutes of Safety Committee meeting from June 22, 2021 (unanimous)
• Adjourned meeting at 5:45 PM (unanimous)

Planning Commission

The commission will consider a request to consolidate two lots into one 0.856-acre lot on Chardon Avenue. Additionally, the commission will review proposed exterior roof renovations at 100 Seventh Avenue.

• Lot consolidation for 403 and 405 Chardon Avenue
• Architectural review for roof renovations at 100 Seventh Avenue
• Replacement of a glass roof with a standing seam metal roof

Shade Tree Commission

The meeting agenda contains only procedural items for the Chardon Shade Tree Commission. No specific projects, contracts, or ordinances are listed for discussion.

• No substantive business is listed on this agenda.

Planning Commission

The Chardon Planning Commission will review several property variance requests during its October 19 meeting. These include residential setback changes on Downing Drive and Randall Court, as well as an outdoor dining area proposal for Chardon Tavern.

• Variance request for rear yard setbacks at 417 Downing Drive
• Request to construct a pool and deck without a principle structure at 14 Randall Court
• Outdoor dining area and setback variance request for Chardon Tavern at 405 Water Street

City Council

The Chardon City Council will discuss several ordinances and new business items. This includes reviewing employee insurance costs and a multi-year capital improvement plan. The council will also hear reports from the Urban Forester and the Chardon Integrated Wellness Center.

• Adoption of 2022-2026 Capital Improvement Plan
• Redwood Chardon Municipal Public Improvement Tax Increment Equivalent Fund ordinance
• Contract with Cigna beginning January 1, 2022
• License agreement with Chardon Tavern & Grill for right-of-way encroachments
• Amended employment contract for Law Director Benjamin G. Chojnacki

Council unanimously adopted the 2022-2026 Capital Improvement Plan, which plans $23.9 million in spending over five years on infrastructure, facilities, vehicles, and equipment. They also approved several ordinances, including a license agreement with Chardon Tavern & Grill for right-of-way encroachments, insurance contracts with Cigna and Guardian, and an amended contract for the Law Director with a 4% pay increase. A refund was authorized for Michelle Urban's Heritage House rental, and a message board kiosk was accepted from the Chardon Square Association.

• Adopted 2022-2026 Capital Improvement Plan ($23.9M) (unanimous)
• Approved Ordinance 3178: license agreement with Chardon Tavern & Grill for right-of-way encroachments (unanimous)
• Approved Ordinance 3179: Cigna medical insurance contract with 2% renewal rate (unanimous)
• Approved Ordinance 3180: Guardian life insurance contract (unanimous)
• Approved Ordinance 3181: max medical/dental insurance amounts, employee contribution 11.5% (unanimous)
• Approved Ordinance 3182: amended Law Director contract with 4% pay increase (unanimous)
• Authorized refund to Michelle Urban for Heritage House rental (unanimous)
• Accepted message board kiosk from Chardon Square Association (unanimous)

City Council

The committee will receive an update regarding sanitary sewer connections to storm sewers. Members will also discuss the 2022-2026 Capital Improvement Plan.

• Update on sanitary sewer connections to storm sewer
• Discussion of 2022-2026 Capital Improvement Plan
• Approval of February 10, 2021 minutes

The Water and Sewer Committee approved the February 10, 2021 minutes as amended, correcting typographical errors. They also discussed updates on sewer connections, noting resolution of a gray water discharge issue at Haueter's Lawn and Sport Center and no improper discharges found at Ferris Avenue homes. The committee reviewed the 2022-2026 Capital Improvement Plan, including $24 million in projected capital spending, with $7.4 million for water and sewer projects, and discussed changes like replacing the South Street water main instead of relining.

• Approved February 10, 2021 minutes as amended (unanimous)
• Noted resolution of gray water discharge at Haueter's Lawn and Sport Center (415 Water Street)
• Found no improper discharges at 134 & 136 Ferris Avenue after dye testing
• Reviewed 2022-2026 Capital Improvement Plan with $24M total, $7.4M for water/sewer

City Council

The Chardon Service Committee will meet to review the 2022-2026 Capital Improvement Plan. The committee will also discuss changing the traffic pattern in the Alley and receive updates on EV charging stations and Canfield Drive and Chardon Avenue.

• Discussion of changing the traffic pattern in the Alley
• Review of the 2022-2026 Capital Improvement Plan
• EV charging station update
• Canfield Drive and Chardon Avenue update

The Service Committee discussed a request from Geauga County officials to make the alley behind the Courthouse Annex one-way, but members did not make a recommendation. The discussion will be sent to City Council, which will refer it to the Safety Committee for a traffic study. The committee also reviewed the 2022-2026 Capital Improvement Plan, which projects $23.9 million in infrastructure spending, and received updates on EV charging stations and road projects.

• No recommendation made on one-way alley; discussion sent to City Council for Safety Committee review
• Approved minutes of September 2, 2021 (2-0)
• Reviewed 2022-2026 Capital Improvement Plan (no formal vote recorded)
• Noted EV charging station equipment received; installation to begin this week
• Noted Canfield Drive and Chardon Avenue project slightly behind; asphalt work this week

Planning Commission

The Planning Commission will consider a request for architectural review regarding exterior renovations to Chardon Tavern. The proposal includes improvements to the front elevation facing Water Street.

• Architectural Review for exterior renovations of Chardon Tavern at 405 Water Street
• Approval of August 31, 2021, meeting minutes

The Planning Commission approved an Architectural Review request for exterior renovations to Chardon Tavern, with a 4-0 vote. The applicant, Tom Paul Architects, plans to renovate the front of the building, and staff recommended approval after addressing prior comments. Future outdoor dining approval, which would remove some parking spaces, was noted as a separate request.

• Approved Architectural Review for Chardon Tavern exterior renovations (4-0)
• Approved August 31, 2021 meeting minutes (4-0)

City Council

The Council will hold a public hearing regarding an amendment to the Maple Trace PRD Subdivision concept plan. The meeting also includes discussions on power interruptions and resolutions for street lighting, sidewalk assessments, and shade tree maintenance.

• Public hearing for Maple Trace PRD Subdivision plan amendment
• Discussion of First Energy Corp. power interruptions
• Ordinance regarding Redwood Chardon Municipal Public Improvement Tax Increment Equivalent Fund
• Resolution for shade tree maintenance and removal in public rights of way
• Resolutions of necessity for street lighting and sidewalk assessments

The Chardon City Council approved several resolutions, including those for shade tree maintenance, street lighting, sidewalk assessments, and tax levies for 2022. They also authorized a $2,050 reimbursement to Kathleen Doyle for a storm sewer correction, approved the Maple Trace PRD Subdivision announcement of decision, and passed a 4% wage increase for Law Director Benjamin Chojnacki. The meeting included reports from the Manager, Planning Commission, and committees, and an executive session for legal and personnel matters.

• Approved minutes of August 12, 2021 Regular Session and August 21, 2021 Special Session.
• Authorized reimbursement of $2,050 to Kathleen Doyle for storm sewer lateral correction at 142 Chardon Avenue.
• Approved announcement of decision for Maple Trace PRD Subdivision.
• Adopted Resolution No. 15-21 for shade tree control and assessment.
• Adopted Resolution No. 16-21 for street lighting assessment.
• Adopted Resolution No. 17-21 for sidewalk assessment.
• Adopted Resolution No. 18-21 for tax levies and certification to County Auditor.
• Authorized 4% wage increase for Law Director Benjamin Chojnacki.

City Council

The Chardon Service Committee will discuss zoning inspector qualifications and training. The committee will also address storm sewer work at 142 Chardon Avenue and driveway repairs for the Burlington Oval Home Owners Association. Updates on traffic calming and the Traffic Count Program are also scheduled.

• Review of zoning permit organization and inspector qualifications
• Storm sewer connection work at 142 Chardon Avenue
• Driveway apron repairs at 119 & 121 Burlington Oval
• Traffic Calming and Traffic Count Program updates
• Update on Canfield Drive and Chardon Avenue

The Service Committee voted 2-0 to recommend City Council reimburse Kathy Doyle $2,050 for correcting an illegal sanitary sewer connection at 142 Chardon Avenue, caused by a city inspector's error in 2004. The committee declined to recommend repair of a Burlington Oval HOA driveway, citing no city responsibility. It also discussed permit processes, resident notification, and traffic calming, but took no formal action on those items.

• Recommended $2,050 reimbursement to Kathy Doyle for sewer connection work (2-0)
• Declined to recommend Burlington Oval HOA driveway repair
• Approved minutes of June 17, 2021 with corrections (2-0)

Planning Commission

The Chardon Planning Commission is reviewing an amendment to the Maple Ridge PRD Subdivision concept plan for 96 single-family homes. The commission will also consider an extension request for the Hidden Glen Subdivision concept plan through 2025. Additionally, a resident may discuss a potential future variance regarding a pool and deck on Randall Court.

• Amendment to Maple Ridge PRD Subdivision concept plan for 96 detached single-family homes
• Request to waive sidewalk requirements on Public Street “A” for Maple Ridge PRD
• Extension request for Hidden Glen Subdivision concept plan through 2025
• Discussion of potential future variance for a pool and deck on Randall Court

The Planning Commission approved the amended Concept Plan for the Maple Ridge PRD Subdivision (formerly Brooks Meadows), which increases the plan to 96 units, and waived the sidewalk requirement on the south side of 'Public Street A', moving it to South Street. The approval will go to City Council for final approval. The Commission also granted a four-year extension for Hidden Glen Associates, retroactive to August 17, 2021, and discussed a variance request for a pool and patio on an adjacent lot.

• Approved the August 17, 2021 meeting minutes (7-0).
• Granted a four-year extension for Hidden Glen Associates, retroactive from August 17, 2021 (7-0).
• Approved the Announcement of Decision for the Maple Ridge PRD Concept Plan amendment, including waiving sidewalk installation on the south side of 'Public Street A' and adding it to South Street (7-0).
• Discussed a variance request for a pool and patio/deck on the undedicated portion of Randall Court; no formal decision was made.

City Council

The Chardon City Council met in special session and voted unanimously to enter executive session to confer with attorneys about disputes involving the city that are subject to pending or imminent court action. No other business was conducted, and the meeting adjourned after reconvening. No substantive decisions were made.

• Approved motion to enter executive session for attorney conference on pending court disputes (unanimous)
• Approved motion to adjourn (unanimous)

Planning Commission

The commission will consider several development requests, including sidewalk installation along Fifth Avenue and Washington Street. Other items include a restaurant addition at 510 Water Street and renovations to the former Carter Lumber building.

• Concept Plan for infill sidewalks on Fifth Avenue and Washington Street
• 753 sq. ft. addition to Buckeye Chocolate restaurant at 510 Water Street
• Conditional Use and variances for two-family dwellings at 335 East King Street
• Renovations to the former Carter Lumber building at 467 Center Street
• Lot split/reconfiguration for properties at 439 & 443 North Street

The Chardon Planning Commission approved several development requests, including a conditional use for a two-family dwelling, a concept plan for a Buckeye Chocolates expansion, sidewalk infill along Fifth Avenue and Washington Street, a lot split on North Street, and renovations to the former Carter Lumber building for Ag-Pro. All votes were 7-0. The commission also granted a four-year extension for the Hidden Glen Subdivision concept plan.

• Approved minutes of July 20, 2021 meeting (7-0)
• Approved Announcement of Decision for PC Case #21-110/111, including conditional use for two-family dwelling and denial of variance for south parcel (7-0)
• Granted Concept Plan & Architectural Review for Buckeye Chocolates 753 sq. ft. addition (7-0)
• Granted Concept Plan Approval for sidewalk infill along Fifth Avenue and Washington Street (7-0)
• Granted four-year extension for Hidden Glen Subdivision concept plan (no objections)
• Granted Concept Plan Approval for lot split at 439/443 North Street (7-0)
• Granted Concept Plan Approval for Ag-Pro building renovations at former Carter Lumber site (7-0)

City Council

The Chardon City Council will discuss power interruptions with First Energy and review several proposed ordinances. The agenda includes an emergency resolution regarding the One Оhio settlement and a public hearing for the Maple Ridge subdivision. Additionally, council members will consider new rules for litter removal and sidewalk construction.

• Discussion of First Energy Corp. services and power interruptions
• Public hearing for Maple Ridge PRD Subdivision concept plan amendment
• Emergency resolution regarding One Ohio settlement terms
• Ordinance authorizing sidewalk construction contracts
• Ordinance allowing city entry on private property to remove litter

The Chardon City Council approved several ordinances and resolutions, including awarding the 2021 sidewalk repair and infill sidewalks project to DPD Construction & Engineering, LLC. They also adopted ordinances to allow the city to enter private property to remove nuisance litter, repeal an obsolete code section, accept the One Ohio opioid settlement, and amend appropriations for potential demolitions. All votes were unanimous.

• Approved minutes of July 8 and July 28 meetings (unanimous)
• Approved all liquor permits expiring October 1, 2021 (unanimous)
• Authorized City Manager to act as fiscal agent for Fire Department ARPA grant application (unanimous)
• Adopted Ordinance No. 3174 allowing city to enter private property to remove nuisance litter (unanimous)
• Adopted Ordinance No. 3175 repealing Section 131.02 of Codified Ordinances (unanimous)
• Adopted Resolution No. 14-21 accepting One Ohio opioid settlement terms (unanimous)
• Awarded 2021 sidewalk repair and infill sidewalks contract to DPD Construction & Engineering, LLC (unanimous)
• Adopted Ordinance No. 3177 amending 2021 appropriations for potential demolitions (unanimous)

City Council

The Chardon City Council will hold a special session to discuss the funding allocation for G-TV. The remaining agenda items consist of standard procedural motions.

• Discussion of funding allocation for G-TV

Council unanimously approved a 2022 annual contract with G-TV at 100% funding, contingent on G-TV replacing $20,000 in City-owned equipment and establishing a Board of Trustees with a Council member to receive quarterly profit-and-loss reports. The decision followed extensive discussion about franchise fee allocation and G-TV's financial transparency.

• Approved 2022 G-TV contract at 100% funding with $20K equipment replacement (unanimous)
• Established Board of Trustees with Council member or appointee for G-TV oversight
• Required quarterly profit-and-loss reports from G-TV using acceptable accounting methods
• City to own and specify equipment replaced by G-TV in 2022

Planning Commission

The Planning Commission will consider a request from Nina Bella Properties LLC for a conditional use permit to create a two-family dwelling at 335 East King Street. The applicant is also seeking variances to develop an adjacent non-conforming lot into a second two-family dwelling. Additionally, the commission will hold an informal discussion regarding the Maple Ridge PRD subdivision.

• Conditional use request for a two-family dwelling at 335 East King Street
• Variance requests to develop an adjacent non-conforming lot as a two-family dwelling
• Informal discussion regarding the Maple Ridge PRD subdivision

The Chardon Planning Commission approved a conditional use for a two-family dwelling on the north parcel of the Nina Bella Properties LLC site, with a stipulation for a permanent privacy fence. It also approved a variance allowing the non-conforming lot under contiguous ownership to be developed by the same owner. However, the commission denied the variance to develop the south parcel as a two-family dwelling, requiring it to remain a single-family home. The commission also discussed the Maple Ridge PRD, formerly Brooks Meadows, with Frontier Land Group as the new developer, but took no formal action.

• Approved the June 30, 2021 meeting minutes (7-0).
• Granted conditional use for a two-family dwelling on the north parcel, with a permanent privacy fence (7-0).
• Approved variance to allow a non-conforming lot under contiguous ownership to be developed by the same owner (7-0).
• Denied variance to develop the south parcel as a two-family dwelling (7-0).
• Held an informal hearing on the Maple Ridge PRD, with no formal action taken.

Shade Tree Commission

The agenda consists of procedural items only. No specific projects or business topics are listed in the document.

City Council

The Council will hold public hearings regarding a tax incentive financing district and the proposed fiscal year 2022 budget. The agenda also includes consideration of an outdoor dining request for NOCE at 125 Main Street. Additionally, several legislative items concerning city fund transfers and appropriations are scheduled for discussion.

• Public hearing on tax incentive financing district including PPN 10-089920
• Public hearing on proposed fiscal year 2022 budget
• Outdoor dining request for NOCE, 125 Main Street
• Resolution to levy a tax in excess of the ten mill limitation
• Ordinance amending 2021 treasury appropriations

Council adopted Resolution 12-21, placing a renewal of the existing 5-mill fire and EMS levy and an additional 2-mill levy on the ballot to support the Fire Department's budget. They also approved a backup emergency action plan agreement for Loecy Dam (Resolution 11-21), amended appropriations (Ordinance 3173), and transferred funds to cover a negative balance in the WPCLF Debt Service Fund (Resolution 13-21).

• Approved Resolution 11-21: backup emergency action plan coordinator agreement for Loecy Dam.
• Approved Resolution 12-21: authorized a 5-mill renewal and additional 2-mill fire/EMS levy for voters.
• Approved Ordinance 3173: amended 2021 appropriations with no net financial effect.
• Approved Resolution 13-21: transferred funds from Sewer Capital Improvement Fund to cover WPCLF debt service.
• Approved amended method of distribution for Undivided Local Government Fund starting 2022.
• Adopted the 2022 Tax Budget as presented.
• Appointed Service Committee Chairman and City Manager as OPWC District 7 representatives.
• Approved outdoor dining permit for Noce Pizzeria at 125 Main Street.

City Council

The Chardon Legislative Committee meeting includes discussions on G-TV funding and litter nuisance abatement. The committee will also review minutes from the March 4, 2021, meeting.

• Discussion of G-TV funding
• Discussion of litter nuisance abatement
• Approval of March 4, 2021 minutes

The Legislative Committee voted 2-0 to recommend Council adopt a Litter Nuisance Abatement amendment, allowing staff to remove litter after a 7-day notice and bill property owners. The committee discussed G-TV funding but made no decision, with a recommendation to bring the topic to full Council for public discussion.

• Approved motion to recommend Council adopt the Litter Nuisance Abatement amendment (2-0).
• Approved minutes of the March 4, 2021 meeting (2-0).
• Tabled discussion on G-TV funding, recommending it be brought to full Council with G-TV's Dave Jevnikar present.

Planning Commission

The Planning Commission will consider a variance request from Center Cherry LLC. The application seeks to allow the installation of an overhead electric service line to serve a new Starbucks restaurant.

• Variance request for overhead electric service line (Case #21-101)
• Approval of June 15, 2021, meeting minutes

The Chardon Planning Commission approved a variance allowing an overhead electric service line for a new Starbucks restaurant. The vote was 7-0. The line will serve only Starbucks, and future businesses will need service from Center Street.

• Approved variance for overhead electric service line for Starbucks (7-0)
• Approved June 15, 2021 meeting minutes (6-0, Wantz abstained)

City Council

The Chardon Safety Committee will meet to discuss the renewal of the Fire Department contract. The agenda also includes approval of minutes from June 8, 2021, and an executive session.

• Discussion of Fire Department contract renewal
• Approval of June 8, 2021 minutes
• Executive session

The Safety Committee unanimously recommended that City Council place a new 2-mill fire and ambulance levy on the November ballot, in addition to renewing the existing 5-mill levy. The recommendation follows a review of the Fire Department contract, budget projections, and a Fire and EMS Study by Finance Director Mate Rogonjic. The committee also discussed potential staffing increases, apparatus replacements, and a reduced ISO rating.

• Recommended 2-mill fire/EMS levy for November ballot (unanimous)
• Recommended 5-mill renewal levy for November ballot (unanimous)
• Approved minutes of June 8, 2021 Safety Committee meeting (unanimous)

City Council

The committee will consider an agreement with Loecy Dam Group for emergency planning and introduce a formalized traffic count program. Updates regarding LED street lights, traffic lights, and EV charging stations are also scheduled.

• Introduction of formalized traffic count program
• Backup Emergency Action Plan Coordinator Agreement with Loecy Dam Group
• LED street light update
• LED traffic light update
• EV charging station update

The Service Committee voted 2-0 to recommend City Council adopt an emergency resolution approving a Backup Emergency Action Plan Coordinator Agreement between the City and Loecy Dam owners. The agreement designates the City to provide materials, equipment, services, and personnel during dam emergencies, without making the City an owner. The Committee also discussed a formalized Traffic Count Program and traffic calming policy, but took no action on those items.

• Approved minutes of May 27, 2021, by a 2-0 vote.
• Recommended to City Council the adoption of an emergency resolution for the Backup EAP Coordinator Agreement with Loecy Dam owners, by a 2-0 vote.
• Discussed a formalized Traffic Count Program with GPD Group; no action taken.
• Discussed initial guidelines for a Traffic Calming Policy; no action taken.
• Received updates on LED street light conversion (4th round, 201 lights), LED traffic light upgrades, and EV charging station grant approval.

Planning Commission

The Planning Commission will review a request for a concept plan and architectural review. Tim Trask, representing Chardon Baptist Church, proposes a 1,310 sq. ft. addition to the existing church building. The project includes minor grading and drainage improvements.

• Concept Plan & Architectural Review for a 1,310 sq. ft. addition at 363 Wilson Mills Road
• Approval of May 18, 2021, meeting minutes

The Planning Commission unanimously approved a Concept Plan and Architectural review for a 1,310 sq. ft. addition to Chardon Baptist Church, including minor grading/drainage and updates to the kitchen and sanctuary. The approval was granted with conditions that the applicant address Fire Inspector comments on emergency lighting and cook top specifications, and provide previous as-builts for regrading work. No other substantive decisions were made; the meeting also noted a future proposal for two duplex homes on E King is expected in July.

• Approved Concept Plan and Architectural review for Chardon Baptist Church addition (6-0)
• Approved May 18, 2021 meeting minutes (6-0)

City Council

The council will consider several ordinances regarding street maintenance contracts and vehicle purchases. The agenda also includes discussions on tax incentive public hearings and 2022 budget proposals. Additionally, council will review pay revisions for part-time police personnel.

• Contract with Ronyak Paving, Inc. for 2021 street maintenance and repair
• Purchase of two 2021 Ford Utility Interceptor patrol vehicles
• Public hearing for a tax incentive financing district (PPN 10-089920)
• Revisions to Holiday Pay and Uniform Pay for part-time police personnel
• Lease agreement with Karlovec Media Group, LLC

Council approved the Geauga County Budget Commission's proposal for distributing Undivided Local Government Funds, with a 38% county share, a $15,000 floor for each municipality, and excess distributed by population. Council also approved ordinances for CMAQ funding application, a street maintenance contract with Ronyak Paving, purchase of two police vehicles, and leases with Karlovec Media Group and Leadership Geauga County. Additionally, Council authorized food trucks on Fridays on Short Court Street, accepted revisions to holiday and uniform pay for part-time police, and approved the fee structure for 106 Water Street and the Geauga Theater.

• Approved Geauga County Budget Commission proposal for Undivided Local Government Funds (6-1, Means no)
• Authorized food trucks on Short Court Street on Fridays (unanimous)
• Accepted revisions to holiday pay (1.5x) and uniform pay ($.75/hr) for part-time police (unanimous)
• Accepted fee structure for 106 Water Street and Geauga Theater (unanimous)
• Adopted Ordinance 3168 for CMAQ traffic signal upgrade application (unanimous)
• Adopted Ordinance 3169 for 2021 Street Maintenance contract with Ronyak Paving (unanimous)
• Adopted Ordinance 3170 for purchase of two Ford Utility Interceptor patrol vehicles (unanimous)
• Adopted Ordinance 3171 for lease with Karlovec Media Group (unanimous)

City Council

The Chardon Safety Committee will meet on June 8, 2021, to consider revisions to holiday and uniform pay for part-time police personnel. The committee will also review the minutes from the May 7, 2021, meeting.

• Revisions to holiday and uniform pay for part-time police personnel
• Approval of May 7, 2021, meeting minutes

The Safety Committee unanimously approved a motion to recommend to City Council changes to holiday and uniform pay for part-time police personnel. The proposal would increase holiday pay to 1.5 times the regular rate and raise uniform allowances for officers and dispatchers. The committee also discussed complaints about 'No Dogs Allowed' signs at Square events but took no action.

• Approved minutes of May 7, 2021 Safety Committee meeting (unanimous)
• Recommended to Council holiday pay at 1.5x for part-time police (unanimous)
• Recommended to Council uniform allowance increase to $0.75/hr capped at $550 for officers (unanimous)
• Recommended to Council uniform allowance increase to $0.75/hr capped at $300 for dispatchers (unanimous)
• Took no action on 'No Dogs Allowed' complaints at Square events

Park & Recreation Board

The Board will meet to approve minutes from March 29, 2021, and conduct an election of officers. The agenda also includes a report from the Recreation Director.

• Election of officers
• Approval of March 29, 2021 minutes
• Recreation Director's Report

City Council

The Chardon Service Committee will meet to discuss a Traffic Signalization Grant and review GDP Group findings regarding all-way stops at intersections. The committee will also discuss speed limit recommendations for Wilson Mills Road and receive an update on the Canfield Drive and Chardon Avenue Project.

• Discussion of Traffic Signalization Grant
• Review of GDP Group findings on all-way stops at intersections
• Discussion of Wilson Mills Road speed limit recommendation
• Discussion of revised Street Maintenance and Sidewalk Programs
• Update on the Canfield Drive and Chardon Avenue Project

The Chardon Service Committee reviewed traffic studies and decided to keep Wilson Mills Road at 35 mph, rejecting a proposed reduction to 25 mph. The committee also discussed a traffic signalization grant application, street maintenance and sidewalk projects, and directed staff to draft a policy on speed bumps. No formal legislation was passed; the committee's actions are recommendations for full Council.

• Approved minutes of November 5, 2020 (2-0)
• Agreed to keep Wilson Mills Road speed limit at 35 mph
• Requested staff draft a policy on speed bumps for Huntington Street
• Discussed $1,636,000 signalization grant application for Council consideration
• Reviewed all-way stop study; no intersections met guidelines, recommended no changes
• Discussed 2021 street maintenance and sidewalk programs, including $322,000 low bid from Ronyak Paving

Planning Commission

The Planning Commission is reviewing a request from Leah Darling to allow a home occupation business and outdoor storage in a detached garage at 115 Claridon Road. The commission will also hold an informal discussion regarding a potential lot reconfiguration at 335 East King Street.

• PC Case #21-072: Variance for home occupation and outdoor storage at 115 Claridon Road
• Discussion of possible future variance or lot reconfiguration at 335 East King Street
• Approval of May 5, 2021 meeting minutes

The Chardon Planning Commission approved a variance for Leah Darling to operate a home occupation business with storage in her garage, with the condition that any changes or expansion must return to the Commission. The vote was 7-0. No other decisions were made; a potential future variance for a duplex proposal at 335 E King was discussed but not decided.

• Approved variance for home occupation business and garage storage for Leah Darling (7-0)
• Approved minutes of May 5, 2021 meeting (5-0, with two abstentions)

City Council

The Chardon City Council will meet via Zoom to discuss several infrastructure and legislative items. The agenda includes a development agreement for water line improvements and an ordinance regarding camping on certain city property.

• Development agreement with Thistle Creek Development, LLC for the North Hambden Water Line Improvement Project
• $10,000 expenditure for trench box end panels
• D2 Liquor Permit request for Bob Evans Restaurants LLC at 295 Meadowlands Drive
• Ordinance to prohibit camping on certain pieces of city property
• Establishment of the American Rescue Plan Fund

Council unanimously approved Ordinance 3165, authorizing a development agreement with Thistle Creek Development, LLC for the North Hambden water line improvement project. Council also adopted several other ordinances and resolutions, including prohibiting camping on certain city properties, establishing an American Rescue Plan fund, and opposing Sub. House Bill 157. All votes were unanimous.

• Approved development agreement with Thistle Creek Development for North Hambden water line (unanimous)
• Approved $10,000 expenditure for trench box end panels (unanimous)
• Adopted Ordinance 3166 prohibiting camping on certain city properties (unanimous)
• Adopted Ordinance 3167 establishing American Rescue Plan fund (unanimous)
• Adopted Resolution 7-21 requesting county auditor certify fire levy revenue (unanimous)
• Adopted Resolution 8-21 opposing Sub. House Bill 157 on municipal income tax (unanimous)
• Adopted Resolution 9-21 authorizing disposal of valueless property (unanimous)
• Adopted Resolution 10-21 adopting Emergency Operations Plan (unanimous)

City Council

The Chardon Safety Committee will meet to continue discussions regarding the Emergency Operations Plan. The committee also plans to approve minutes from the January 7, 2021 meeting.

• Discussion of the Emergency Operations Plan
• Approval of January 7, 2021 meeting minutes

The Safety Committee unanimously recommended the May 2021 draft Emergency Operations Plan and directed the Law Director to prepare legislation for Council consideration at the May regular session. The committee also discussed future plan updates, a tabletop exercise, and various public safety matters.

• Approved minutes of January 7, 2021 Safety Committee meeting (unanimous)
• Recommended May 2021 draft Emergency Operations Plan and directed Law Director to prepare legislation (unanimous)
• Directed police and fire chiefs to set a date for a tabletop exercise by July Council meeting
• Asked Fire Chief to schedule a joint budget review meeting with entities
• Asked Police Chief to patrol Chalet area due to noise complaints
• Supported City Manager researching rectangular flashing beacons at bike trail crossings

Planning Commission

The Planning Commission will consider a request to change the approved siding color for a new Starbucks building at 255 Center Street. The applicant cites material unavailability as the reason for the proposed amendment.

• Architectural review for Starbucks at 255 Center Street (Case #21-070)
• Proposed change to siding color selection due to lack of availability
• Approval of April 20, 2021 meeting minutes

The Chardon Planning Commission approved a request from Fabo Architecture to change the siding color of the new Starbucks due to material availability. The vote was 5-0. No other substantive decisions were made; the meeting also included approval of prior minutes and discussion of future code rewrites.

• Approved building color changes for new Starbucks (5-0)
• Approved April 20, 2021 meeting minutes (5-0)

Shade Tree Commission

The May 3, 2021, meeting of the Chardon Shade Tree Commission consists of procedural agenda items. No specific projects, contracts, or ordinances are listed in the document.

Planning Commission

The Planning Commission will consider a request for a temporary variance to allow a 78 sq. ft. COVID testing kiosk at 296 Center Street. The meeting also includes an informal discussion regarding a potential home occupation variance on Claridon Road.

• Temporary variance for a 78 sq. ft. COVID testing kiosk at 296 Center Street
• Approval of March 16, 2021, meeting minutes
• Discussion regarding a potential home occupation variance at 115 Claridon Road

The Planning Commission approved a temporary variance for CVS Pharmacy to keep a 78 sq. ft. COVID testing kiosk in front parking stalls facing Center Street, with a 12-month time limit. The commission also discussed a home occupation request for an upholstery shop but took no formal action, directing the applicant to submit a variance application with neighbor consent letters.

• Approved temporary variance for CVS COVID testing kiosk with 12-month limit (7-0)
• Directed upholstery shop applicant to proceed with variance application including neighbor consent

City Council

The Chardon City Council will meet via Zoom to discuss several legislative items and personnel changes. Topics include funding for a part-time Victim Advocate and creating a Water and Sewer Leadman position. The council will also consider ordinances regarding residential landscape material storage and participation in the ODOT purchasing program.

• Funding for a part-time Victim Advocate position
• Creation of a Water and Sewer Leadman position and pay plan amendment
• Ordinance regulating exterior storage of landscape materials on residential properties
• Authorization for participation in the ODOT Cooperative Purchasing Program
• Resolution transferring funds in the City Treasury for 2021

Council voted 5-2 to allow Steve Turpin and Great Lakes Racing to begin planning the 2022 Brewfest event on the Square, with some members expressing concerns about business impact and liability. Council also unanimously approved maintaining the part-time Victim Advocate position regardless of grant funding, created a new water and sewer leadman position, and adopted several ordinances, including one limiting exterior storage of landscape materials to two months.

• Approved minutes of March 11, 2021 Regular Session as amended.
• Allowed Pics Fur Paws to use the Square on June 21 for a pet photo fundraiser, with the City Manager to work out details.
• Approved planning for the 2022 Brewfest event on the Square (5-2 vote).
• Maintained the part-time Victim Advocate position as long as there is a need, regardless of grant funding.
• Created a water and sewer leadman position and authorized the City Manager to sign the collective bargaining agreement.
• Adopted Ordinance No. 3162, amended to limit exterior storage of landscape materials to two months.
• Adopted Ordinance No. 3163 authorizing participation in ODOT cooperative purchasing.
• Adopted Ordinance No. 3164 enacting March 2021 replacement pages to the Codified Ordinances.

Park & Recreation Board

The Chardon Park and Recreation Board meeting consists of procedural items. The agenda includes the election of officers and a report from the Recreation Director.

• Election of Officers
• Approval of November 30, 2020 minutes
• Recreation Director’s Report

Planning Commission

The Planning Commission will review applications for architectural changes and sign deviations. The agenda includes exterior renovations for the Walmart Supercenter and adjustments to sign dimensions on Meadowlands Drive.

• Architectural review and sign height increase (4’ to 8’) for Walmart Supercenter at 223 Meadowlands Drive
• Sign height and area deviations for property at 201 Meadowlands Drive

The Chardon Planning Commission approved architectural review and a sign deviation for exterior renovations to Wal-Mart, allowing a larger sign. It also denied a request for two after-the-fact sign deviations for a ground sign installed without a permit at Scout Services, which exceeded height and area limits.

• Approved architectural review for Wal-Mart exterior renovations (PC Case #21-028/032) with a 6-0 vote.
• Approved sign deviation for Wal-Mart (PC Case #21-028/032) with a 6-0 vote.
• Denied two after-the-fact sign deviations for Scout Services (PC Case #21-036) with a 6-0 vote.
• Approved the February 16, 2021 meeting minutes with a 6-0 vote.

City Council

The Chardon City Council will meet via Zoom to consider several legislative items. This includes a contract for the Chardon Avenue and Canfield Drive improvements project and an ordinance regulating service providers in public ways. The council will also consider accepting NOPEC grant funds.

• Awarding Chardon Avenue & Canfield Drive Improvements Project to Fabrizi Trucking & Paving, Inc.
• Ordinance regulating use of public ways by service providers
• Accepting NOPEC 2021 Energized Community Grant funds

Council unanimously adopted four ordinances, including a new rule requiring utility providers to register annually with the city before working in public rights-of-way. They also accepted a NOPEC grant for LED traffic light conversions, awarded a road improvement contract, and authorized a truck purchase. All votes were unanimous.

• Adopted Ordinance 3158 regulating utility use of public ways (unanimous)
• Accepted NOPEC grant of $13,665 for LED traffic light conversion (unanimous)
• Awarded Chardon Avenue & Canfield Drive improvements to Fabrizi Trucking & Paving (unanimous)
• Authorized purchase of one Western Star cab and chassis from Valley Freightliner (unanimous)

City Council

The Legislative Committee will meet via Zoom to discuss several items. The agenda includes a discussion of the G-TV Contract and an ordinance amendment regarding exterior storage of landscape materials on residential properties.

• Approval of December 3, 2020 minutes
• Discussion of G-TV Contract
• Ordinance amending Section 1319.09 regarding exterior storage of landscape materials on residential properties

The Legislative Committee approved minutes from December 3, 2020, and recommended an ordinance to Council that would regulate exterior storage of landscape materials on residential properties, limiting storage to four months and requiring tarps for unbagged piles after seven days. The committee discussed but took no action on the G-TV contract, with disagreements over sharing the cable franchise tax fee.

• Approved minutes from December 3, 2020 (unanimous)
• Recommended ordinance regulating landscape material storage to Council (unanimous)

Other Boards and Commissions

The Tax Incentive Review Council will discuss and take action regarding City of Chardon TIF properties. The council will also address multiple RID districts, including Hidden Glen, Cider Mill, Windemere & Willow-Tree, and Thistle Creek.

• Discussion and action on City of Chardon TIF properties
• Discussion and action on Hidden Glen RID
• Discussion and action on Cider Mill RID
• Discussion and action on Windemere & Willow-Tree RID
• Discussion and action on Thistle Creek RID

Shade Tree Commission

The agenda contains only standard procedural items for the Shade Tree Commission meeting. No specific topics or new business matters are listed in the provided text.

City Council

The Chardon City Council will meet in a special session to discuss the fiscal year 2021 annual budget. The council will also consider an ordinance for annual appropriations and an amendment to the classification and pay plan.

• Discussion of FY 2021 Annual Budget
• Ordinance for annual appropriations for city expenses
• Amendment to Classification and Pay Plan

The City Council held a special session to review and adopt the FY2021 annual budget. After presentations from department heads, Council unanimously passed Ordinance No. 3157, appropriating funds for the fiscal year ending December 31, 2021. Council also unanimously adopted an amendment to the Classification and Pay Plan, which includes a 1.5% wage increase for non-bargaining employees, effective March 29, 2021. The meeting included an executive session on personnel and legal matters, and discussion of sidewalk plowing and state championship signs.

• Adopted FY2021 annual appropriations ordinance (unanimous)
• Adopted Classification and Pay Plan amendment with 1.5% wage increase (unanimous)
• Held executive session on personnel and legal matters (unanimous)

Planning Commission

The Chardon Planning Commission will review two new business cases during this meeting. One case involves a setback variance for an addition to NDS Orthodontics on Water Street. Another request covers the remodeling and subdivision of a former Staples store at Meadowlands Town Center.

• Variance request for 321 Water Street to reduce side yard setback from 15’ to 13’
• Architectural review for remodeling the former Staples store at 255 Meadowlands Drive
• Proposal to subdivide a retail space into two tenant spaces at Meadowlands Town Center

The Chardon Planning Commission approved two architectural review cases. The first allowed a reduced side yard setback for an addition to a building, and the second approved the remodel of the former Staples store into two tenant spaces. Both approvals were unanimous (6-0).

• Approved reduced side yard setback from 15' to 13' for building addition (6-0)
• Granted architectural review and approved Announcement of Decision for building addition (6-0)
• Approved architectural review for remodel of former Staples store into two tenant spaces (6-0)

City Council

The council unanimously adopted Ordinance No. 3154, which enacts a water capital improvement fee, increases the sewer capital improvement fee, and adjusts water/sewer operating rates. It also unanimously adopted a policy regulating public use of and access to public space, which continues to prohibit gatherings over 10 people. Additionally, the council accepted a $3,720.31 donation from Rubber City Arches and approved a lease agreement with Mountain Road Cycles.

• Adopted Ordinance No. 3154 (water capital improvement fee and rate changes) unanimously
• Adopted policy regulating public use of public space unanimously
• Accepted $3,720.31 donation from Rubber City Arches unanimously
• Adopted Ordinance No. 3155 (Coronavirus Relief Fund timeline extension) unanimously
• Adopted Ordinance No. 3156 (lease with Mountain Road Cycles) unanimously
• Authorized Geauga Maple Festival concession activity unanimously
• Appointed Natalie Michael to Board of Ethics Review unanimously
• Approved January 14, 2021 minutes as amended unanimously

City Council

The Water and Sewer Committee will meet via video conference to discuss utility infrastructure. The agenda includes discussions regarding the Chardon Water System Model Update, sanitary sewer connections to storm sewers, and a Rovisys telemetry update.

• Chardon Water System Model Update discussion
• Sanitary Sewer Connections to Storm Sewer discussion
• Rovisys Telemetry Update discussion
• Approval of November 5, 2020 minutes

The Water and Sewer Committee approved minutes and voted unanimously to continue investigating gray water issues at 415 Water Street and 134 Ferris Avenue. They also discussed a water system model update, SCADA system update, and water operator position, but no other formal decisions were made.

• Approved minutes of November 5, 2020 meeting (unanimous)
• Approved continued investigation of gray water issues at 415 Water Street and 134 Ferris Avenue (unanimous)

Shade Tree Commission

The Chardon Shade Tree Commission will hold a regular session via Zoom. The agenda contains only standard procedural items and no specific projects or ordinances are listed.

Planning Commission

The Planning Commission will review a concept plan and several variance requests for a Starbucks restaurant at 255 Center Street. The agenda also includes architectural reviews for renovations at 115 Wilson Mills Road and a conditional use request for religious assembly at 100 Parker Court.

• Concept plan and six variance requests for a Starbucks at 255 Center Street
• Architectural review for roof renovations at 115 Wilson Mills Road
• Conditional use and lot size variance request for religious assembly at 100 Parker Court
• Discussion regarding outdoor dining and remodeling for El Patron restaurant at 301 Center Street

The Chardon Planning Commission approved the concept plan for a Starbucks with a drive-thru, granting multiple variances for setbacks, parking, and signage. They also approved architectural review for renovations at 115 Wilson Mills Road and a conditional use for a church in a C-1 district. An outdoor patio proposal for El Patron was discussed but not approved, with the applicant to return with an alternate plan.

• Approved concept plan for Starbucks with drive-thru (6-1, Wantz dissenting)
• Granted variance to reduce trash receptacle setback from 10' to 2' (east) and 2.99' (south) (7-0)
• Granted variance to reduce parking setback from 10' to 2.99' (7-0)
• Granted variance to reduce outdoor dining patio setback from 30' to 18.5' (7-0)
• Waived parking setback along Center Street (7-0)
• Reduced parking spaces from 22 to 20 (7-0)
• Reduced landscape strip from 5' to 2.99' (7-0)
• Granted sign deviation to reduce setback along Center Street from 10' to 0' (7-0)

City Council

The Council will discuss December 2020 financials and set a date for the 2021 budget session. Proposed legislation includes agreements for theater management, insurance coverage, and property sales.

• Ordinance creating a Water Capital Improvement Fee
• License agreement with Sommers Development Group regarding right-of-way encroachments
• Theater management and lease agreement with Thrive Performing and Visual Arts
• Insurance contract with Insurance Partners Agency, LLC
• Resolution to sell unneeded city property via internet auction

Chardon City Council approved several ordinances and resolutions, including a $125,140 insurance contract with Insurance Partners Agency, a license agreement for the proposed Starbucks at 255 Center Street, a theater management and lease agreement with Thrive Performing and Visual Arts, and an amended employment contract for Assistant Police Prosecutor Steven E. Patton. Council also approved installing eight championship entrance signs, adopted four resolutions of appreciation, and approved board and commission appointments. All votes were unanimous.

• Approved $125,140 insurance contract with Insurance Partners Agency (unanimous)
• Approved license agreement with Sommers Development Group for Starbucks encroachments (unanimous)
• Approved theater management and lease agreement with Thrive Performing and Visual Arts (unanimous)
• Approved amended employment contract for Assistant Police Prosecutor Steven E. Patton (unanimous)
• Approved installing eight championship entrance signs at community entry points (unanimous)
• Adopted Resolution No. 1-21 honoring Chardon High School football team (unanimous)
• Adopted Resolution No. 5-21 authorizing internet auction sale of unneeded property (unanimous)
• Approved board and commission appointments including Cheryl Chapman, Mitch Hewitt, Randy Russ (unanimous)

City Council

The Chardon Finance Committee will meet via Zoom to discuss the 2021 draft budget. The agenda also includes the approval of minutes from October 1, 2020, and an executive session.

• Discussion of 2021 Draft Budget
• Approval of October 1, 2020, meeting minutes

City Council

The Chardon Safety Committee is meeting to continue discussions regarding the Emergency Operations Plan and review City Website Subscribers. The committee also intends to approve minutes from the September 3, 2020 meeting.

• Discussion of the Emergency Operations Plan
• Review of City Website Subscribers
• Approval of September 3, 2020 minutes

The Safety Committee approved the September 3, 2020 minutes unanimously. They discussed edits to the Emergency Operations Plan, including aligning emergency declaration authority with the City Manager per Charter and State law, and agreed to hold a tabletop exercise separate from committee meetings. A resident requested a ban on 5G small cell deployment, but the Law Director advised against pursuing it due to resource and evidentiary challenges; the committee asked the resident to send information to Council.

• Approved Safety Committee minutes from September 3, 2020 (unanimous)
• Agreed to hold tabletop exercise separate from Safety Committee meeting
• Directed staff to update emergency contacts list and promote 'Notify Me' sign-ups
• Discussed but did not act on 5G ban request; asked resident to send info to Council