Chagrin Falls public meetings in 2025

Architectural Board of Review

The Architectural Board of Review will review five preliminary and final submissions for exterior building alterations. The board will decide on proposed changes to residential structures including additions, windows, and roof modifications.

• 393 North Main: Preliminary review for new 2nd floor and addition
• 148 High St: Proposal for new rear window
• 252 Miles Rd: Proposal for new windows and doors (HSR required)
• 578 North St: Final review for exterior alterations and roof changes
• 77 Maple St: Preliminary review for new rear addition and front porch renovations

The Architectural Board approved several exterior alteration plans, gave preliminary approvals for others, and tabled one submission for further study. All motions passed with recorded yea votes, and one item was formally tabled.

• Approved minutes of Dec 2, 2025 (yea: Corkran, King, Kaminski; abstain: Koepf)
• Approved Adams 54 Olive St exterior alterations – fiberglass windows and new back door (yea: Koepf, Corkran, King, Kaminski)
• Preliminary approved Adams 393 North Main exterior alteration (yea: Corkran, Koepf, King, Kaminski)
• Approved DeJohn 148 High St exterior alterations – window replacement (yea: King, Corkran, Koepf, Kaminski)
• Tabled Wilber/Henig 252 Miles Rd exterior alteration for further study (yea: Corkran, Koepf, King, Kaminski)
• Final approved Stangl 578 North St exterior alteration (yea: Corkran, King, Kaminski, Koepf)
• Preliminary approved Grossman 77 Maple St exterior alteration with side door and gable design (yea: Kaminski, King, Corkran; abstain: Koepf)
• Approved replacement of siding with 5‑inch Hardie board and aluminum‑clad windows at 288 East Washington (board expressed approval, no formal vote recorded)

Committee of the Whole Council

The Committee of the Whole will approve the previous meeting's minutes. Council members will review and discuss the 2026 Capital Improvement Plan. They will also consider the 2026 Road Program. The meeting will conclude with adjournment.

• Approval of minutes
• Discussion of the 2026 Capital Improvement Plan
• Discussion of the 2026 Road Program

The council voted to approve the Committee of the Whole minutes from February 2023 through November 2024. A separate motion was passed recommending that the administration prepare bid packages for the 2026 Road Program, with schedule A items as primary bids and schedule B items as add‑alternates. Both motions carried unanimously.

• Approved listed past minutes (7-0)
• Recommended administration bid 2026 A schedule items and offer 2026 B items as add alternates (7-0)

Council

The Village Council will take the 5th reading of Ordinance 2025-57, which appropriates $33,953,501 for the fiscal year ending December 31, 2026, allocating funds to the General Fund, Police, Fire, Parks, Streets, and other departments. The council will also consider the 1st reading of Ordinance 2025-71, amending the position classification and salary schedule for multiple village employees and declaring it an emergency. No public hearings or presentations are scheduled for this meeting.

• Ordinance 2025-57: $33,953,501 budget appropriation for FY 2026 (e.g., General Fund $9,514,428; Police $3,452,489; Fire $1,279,010).
• Ordinance 2025-71: First reading to amend position classifications and salary ranges for police, fire, utilities, streets, and administration; effective Nov 23 2025.
• No public hearing items are on the agenda.
• Routine administrative and council reports will be presented.
• Meeting includes a moment of silence and pledge of allegiance.

The council unanimously approved the appointment of Phil Koepf to the Architectural Board of Review. It also approved three park event applications for December and New Year's Eve. The council adopted Ordinance No. 2025-57 for the 2026 budget, suspended and then adopted Ordinance No. 2025-71 for position classifications, and suspended and adopted Ordinance No. 2025-72 for final appropriations. All motions passed with a 7‑0 vote.

• Approved appointment of Phil Koepf to Architectural Board of Review (7-0)
• Approved three park event applications (Shabbat at the Falls display, Riverside Park lighting, New Year's Eve Popcorn Ball Drop) (7-0)
• Adopted Ordinance No. 2025-57 (2026 budget expenses) (7-0)
• Suspended rules for Ordinance No. 2025-71 (position classification) (0-7)
• Adopted Ordinance No. 2025-71 (position classification) (0-7)
• Suspended rules for Ordinance No. 2025-72 (final appropriations) (7-0)
• Adopted Ordinance No. 2025-72 (final appropriations) (7-0)

Parks Commission

The Chagrin Falls Parks Commission will approve the September 3, 2025 meeting minutes. Commissioners will review applications for park events and discuss the status of Riverside, River Run, Grove Hill, and other village parks. The board will present the 2025 accomplishments and outline goals and objectives for 2026. The meeting will conclude with miscellaneous items and scheduling the next meeting.

• Approve minutes from the September 3, 2025 meeting
• Review park event applications
• Discuss Riverside, River Run, Grove Hill, and other village parks
• Present 2025 park department accomplishments
• Set 2026 goals and objectives for village parks

Architectural Board of Review

The Architectural Board of Review will review three proposals for exterior alterations to residential properties. These include requests for additions, new windows, and a new door. Some projects require variances and Historic District (HSR) review.

• 42 East Cottage: Proposed new attached garage and 2nd floor addition (variances and HSR required)
• 54 Olive St: Proposed fiberglass replacement windows and front door
• 35 Maple St: Proposed new rear addition and new front porch addition (variance required)

The board approved the November 18 minutes. It voted to table the Ward/Smith 42 East Cottage proposal for further study. It granted preliminary approval of the 35 Maple St exterior alteration and endorsed the required variance. No decision was made on the 57 American St project, which was sent back for additional drawings.

• Approved November 18 minutes (unanimous yea)
• Tabled Ward/Smith 42 East Cottage submission for further study (unanimous yea)
• Preliminary approval of 35 Maple St exterior alteration (unanimous yea)
• Endorsed variance for 35 Maple St project (unanimous yea)
• Requested additional elevation and streetscape drawings for 57 American St (no vote recorded)

Council

The Chagrin Falls Village Council will vote on Ordinance 2025-57, appropriating $33,953,501 for the 2026 budget. It will also consider several other ordinances: a legal services contract with Thrasher, Dinsmore & Dolan, authority to advertise bids for 2026 supplies, a health‑insurance contract with Anthem Blue Cross and Blue Shield of Ohio, and adoption of a cybersecurity program. All items are presented as emergency measures requiring a two‑thirds council vote.

• Ordinance 2025-57: budget appropriation of $33,953,501 for FY 2026
• Ordinance 2025-64: legal services agreement with Thrasher, Dinsmore & Dolan at $335/hr (2026) and $350/hr (2027)
• Ordinance 2025-66: authorize clerk to advertise for bids for 2026 materials, supplies, repairs, and construction
• Ordinance 2025-68: contract with Anthem Blue Cross and Blue Shield of Ohio for employee health insurance
• Ordinance 2025-70: adopt a village cybersecurity program

The council unanimously adopted several ordinances, including the 2026 budget expenses, a legal services agreement, procurement advertising, tax advance, health‑insurance contract, salary schedule changes, and a cybersecurity program. They also approved the disposal of an old dump truck and utility trailer. All actions passed with no recorded opposition.

• Approved disposal of 2008 dump truck and 1998 utility trailer (unanimous)
• Adopted Ordinance No. 2025-57 (2026 budget expenses) (unanimous)
• Adopted Ordinance No. 2025-64 (legal services agreement with Thrashers, Dinsmore & Dolan) (unanimous)
• Adopted Ordinance No. 2025-66 (authorize clerk to advertise for bids) (unanimous)
• Adopted Ordinance No. 2025-67 (request county fiscal officer to advance taxes) (unanimous)
• Adopted Ordinance No. 2025-68 (health‑insurance contract with Anthem Blue Cross) (unanimous)
• Adopted Ordinance No. 2025-69 (amend position classification and salary schedule) (unanimous)
• Adopted Ordinance No. 2025-70 (adopt cybersecurity program policy) (unanimous)

Architectural Board of Review

The Architectural Board of Review is reviewing several preliminary and final submissions for exterior changes and demolitions. The board will consider requests for variances and Historic District (HSR) requirements for multiple residential and commercial properties.

• C.F.H. LTD: Proposed demolition and lot split at 108 East Summit
• Bullen: Proposed new porch and 2nd floor addition at 35 Maple St
• Stangl: Proposed new roof and exterior changes at 578 North St
• Past Meets Present: Proposed new sign on existing awning at 46 North Main
• Kaminski: Proposed demolition of existing garage and new construction at 118 May Ct

The Architectural Board of Review approved the minutes from the November 4 meeting and gave final approval to the 46 North Main awning project. It also approved a preliminary finding that the 108 East Summit building is non‑historic and supported a demolition variance. Several other proposals were either given preliminary approval or tabled for further study.

• Approved minutes of the November 4, 2025 meeting (motion passed)
• Approved final plans for 46 North Main awning “Past Meets Present” (motion passed)
• Approved preliminary finding that 108 East Summit building is non‑historic and supported variance for demolition (motion passed)
• Tabled 35 Maple St exterior alteration; board suggested restudy of cantilever and picture window (motion passed)
• Approved preliminary plans for 578 North St exterior alterations (motion passed)
• Approved final plans for 186 Columbus St exterior alteration with 5‑inch trusses (motion passed)
• Tabled accessory structure proposal at 118 May Ct; board suggested restudy of roof pitch (motion passed)

Cemetery Commission

The Cemetery Commission will meet to plan Memorial Day events and review the cemetery budget. The agenda includes items such as flag holders, landscaping, and a potential cemetery expansion.

• Memorial Day planning
• Cemetery budget review
• Cemetery expansion discussion
• Flag holders purchase
• Columbarium space

The commission recorded that Ben Brigman covered the cost of the remaining flag holders for veterans' graves and the village budget will match the expense to complete the project. It noted that at least partial paving of cemetery roads is planned for 2026. The commission set a task to review cemetery rules and regulations at the January meeting. No votes were recorded.

• Ben Brigman covered cost of remaining flag holders; village budget will fully fund project
• Partial paving of cemetery roads planned for 2026
• Review cemetery rules and regulations at January meeting

Safety Committee

The Safety Committee will discuss infrastructure and safety measures including the Central Shopping District and East Washington Street. The body will also review village speed limits and electric scooter and bike safety. Additionally, the committee will discuss 2025 accomplishments and 2026 priorities.

• Central Shopping District Streetscape
• East Washington Street
• Village Speed Limits
• Electric Scooter & Bike Safety
• 2026 Safety Committee Priorities

The Safety Committee postponed approval of its past meeting minutes until the next meeting. Members voted unanimously to recommend that the Village Council commission a traffic speed study on East Washington Street. The committee also agreed to keep a village‑wide 25 mph speed limit concept on its radar for future consideration.

• Postponed approval of past meeting minutes to next meeting
• Recommended to Council a speed study on East Washington Street (vote 3‑0)
• Kept village‑wide 25 mph speed limit concept on radar for future consideration

Council

The Council will conduct the third reading of Ordinance 2025-57, which appropriates $34,475,565 from the General Fund, Special Revenue, and other accounts for village operations in the fiscal year ending December 31, 2026. It will also consider Ordinance 2025-62 to authorize a $74,687.21 purchase of office furniture from Inspire Workplace Interiors for Village Hall. Additional items include Ordinance 2025-63 for a consulting agreement with Chagrin River Watershed Partners on hillside protection ordinances, Ordinance 2025-64 for legal services with Thrashers, Dinsmore & Dolan, and Ordinance 2025-65 to amend the contract with Geauga Highway Co. with a change order increasing the contract amount.

• Ordinance 2025-57 – appropriates $34,475,565 for FY 2026 village expenses across General Fund, Special Revenue, and other accounts.
• Ordinance 2025-62 – authorizes $74,687.21 for office furniture from Inspire Workplace Interiors for Village Hall.
• Ordinance 2025-63 – authorizes a consulting agreement with Chagrin River Watershed Partners for hillside protection ordinance review (no dollar amount specified).
• Ordinance 2025-64 – authorizes a legal services agreement with Thrashers, Dinsmore & Dolan effective Jan 1 2026 through Dec 31 2027.
• Ordinance 2025-65 – amends the contract with Geauga Highway Co. by issuing Change Order #2 to increase the contract amount (no amount disclosed).

The council adopted Ordinance No. 2025-63 to engage Chagrin River Watershed Partners for hillside protection review and Ordinance No. 2025-65 to amend the road program contract with Geauga Highway. A motion to allow a virtual second November meeting was carried, as was a motion to order a speed study on East Washington Street. Ordinance No. 2025-62 for office furniture was rejected, and several ordinances were left on readings.

• Adopted Ordinance No. 2025-63 (Hillside Protection consulting) (7-0)
• Adopted Ordinance No. 2025-65 (Road Program change order) (7-0)
• Rejected Ordinance No. 2025-62 (Office furniture purchase) (0-7)
• Motion to allow a virtual second November meeting carried (7-0)
• Motion to order a speed study on East Washington Street carried (7-0)
• Ordinance No. 2025-57 left on readings (no vote)
• Ordinance No. 2025-64 left on readings (no vote)

Architectural Board of Review

The Architectural Board of Review will consider several design submissions, both preliminary and final. Items include exterior alterations at 77 Maple St, 309 Miles Rd, 74 Carriage St, and 296 North St, as well as new single‑family dwelling proposals at 498 North St and 71 Standridge. Required historic site reviews and a variance will be addressed where noted.

• Grossman – 77 Maple St – Exterior alteration (rear addition, front renovations) – HSR required – Prelim
• Michel – 309 Miles Rd – Exterior alteration (new porch, window replaced with door) – HSR required – Prelim
• Abbey – 498 North St – New single‑family dwelling – variance required – Prelim
• Pales – 71 Standridge – New single‑family dwelling – Final
• Worley – 296 North St – Exterior alteration (new front porch) – Final

The Architectural Board approved exterior alteration plans for Michel (deck), Worley (front porch), Thompson (window changes), and Pales (new dwelling). It tabled the Grossman historic‑home proposal and the Joyce alteration submission for further detail. The board granted preliminary approval to Abbey’s new single‑family dwelling, recommending a 20‑foot front‑yard setback variance and a shared‑driveway variance pending engineered drawings.

• Tabled Grossman 77 Maple St historic‑home plans (4-0)
• Approved Michel 309 Miles Rd deck plans (4-0)
• Approved Worley 296 North St porch plans (4-0)
• Preliminary approved Abbey 498 North St new dwelling with setbacks and variances (4-0)
• Approved Thompson 445 Walters window alterations with suggestion to enlarge kitchen window (4-0)
• Approved Pales 71 Standridge new dwelling (4-0)
• Tabled Joyce 186 Columbus St alterations pending detailed drawings (4-0)

Committee of the Whole Council

The Committee of the Whole Council will first approve the minutes from the previous meeting. It will then discuss and decide on the village's 2026 budget expenses. The meeting will conclude with an adjournment.

• Approval of minutes
• Review of 2026 budget expenses
• Adjournment

The Committee of the Whole reviewed 2026 budget items for multiple departments. After discussion about maintenance concerns and costs, members reached consensus to delete the proposed porta‑potty enclosure in Riverside Park from the budget. No other formal approvals, denials, or votes were recorded in the minutes.

• Porta‑potty enclosure in Riverside Park removed from budget (consensus)

Council

The council will vote on Ordinance 2025‑57, which appropriates $34,475,565 for the Village’s 2026 operating budget. It will also consider a resolution to let the police chief apply for federal reimbursement of body‑armor purchases (Resolution 2025‑58). Additional items include emergency contract change orders for downtown resurfacing with Ronyak Paving and a road program with Geauga Highway, a change of health‑insurance broker, and a purchase of office furniture from Inspire Workplace Interiors.

• Ordinance 2025‑57 – 2026 budget appropriation of $34,475,565
• Resolution 2025‑58 – authorize police chief to apply for Bulletproof Vest Partnership funding
• Ordinance 2025‑59 – amendment and change order for downtown resurfacing contract with Ronyak Paving, Inc.
• Ordinance 2025‑60 – amendment and change order for 2025 Road Program contract with Geauga Highway Co.
• Ordinance 2025‑62 – purchase of office furniture for Village Hall from Inspire Workplace Interiors

The council adopted Ordinance 2025-58, authorizing the police chief to apply for DOJ funding for bullet‑proof vest reimbursements. It also adopted Ordinances 2025-59 and 2025-60, amending contracts with Ronyak Paving and Geauga Highway to increase amounts and issue change orders, both declared emergencies. Additionally, Ordinance 2025-61 was adopted to change the village’s health‑insurance broker. All motions carried unanimously.

• Adopted Ordinance 2025-58 – police vest funding application authorized (7 ayes, 0 nays)
• Adopted Ordinance 2025-59 – contract amendment with Ronyak Paving increased (7 ayes, 0 nays)
• Adopted Ordinance 2025-60 – contract amendment with Geauga Highway increased (7 ayes, 0 nays)
• Adopted Ordinance 2025-61 – health‑insurance broker changed to Taylor Oswald (7 ayes, 0 nays)
• Ordinance 2025-57 – left on readings (no vote)
• Ordinance 2025-62 – left on readings (no vote)

Board of Zoning Appeals

The Board of Zoning Appeals will consider three procedural matters: approval of the previous meeting’s minutes, swearing in of witnesses, and adjournment. No substantive zoning decisions or contracts are on the agenda.

• Approval of Minutes
• Swearing of Witnesses
• Adjournment

Arts Commission

The Arts Commission will meet to approve previous minutes and share community and village news. The agenda consists of procedural items and open discussion.

The commission approved the August meeting minutes, correcting the record to note that two butterflies were added to the Garden of Hope sculpture, not three. The 2026 Arts Commission meeting calendar, listing six future dates, was also approved. No other substantive actions were decided at this meeting.

• Approved August meeting minutes with correction on Garden of Hope sculpture detail
• Approved 2026 Arts Commission meeting calendar (six dates listed)

Council

The Chagrin Falls Village Council will discuss two ordinances: Ordinance 2025-56 to repeal Chapter 959, which created a Volunteer Senior Citizens Help Line that was never implemented, and Ordinance 2025-57 to appropriate $34,475,565 for the fiscal year ending December 31, 2026, declared as an emergency measure. Both items are presented for first reading. The agenda also includes routine administrative reports and no scheduled public hearings.

• Ordinance 2025-56: repeal of Chapter 959 establishing a Volunteer Senior Citizens Help Line
• Ordinance 2025-57: budget appropriations totaling $34,475,565 for FY 2026 across multiple funds (e.g., General Fund $9,635,940; Police $3,431,093; Fire & EMS $1,311,145)
• Declaration of emergency for the 2026 budget ordinance
• No public hearing scheduled for any agenda item
• Routine administrative and committee reports

The council adopted Ordinance No. 2025-56, repealing Chapter 959 and ending the Volunteer Senior Citizens Help Line. A motion to approve the Chagrin Valley Chamber of Commerce Festival of Trees (Nov 16 2025–Jan 10 2026) was also carried. Both actions passed unanimously (7‑0). Council expressed no reservations about two pending change orders for downtown paving and police‑station resurfacing.

• Adopt Ordinance No. 2025-56 repealing volunteer senior citizens help line (7-0)
• Suspend rules for Ordinance No. 2025-56 (7-0)
• Approve Festival of Trees event Nov 16 2025–Jan 10 2026 (7-0)
• Proceed with $88,800 downtown paving Phase 1 change order (no vote recorded)
• Proceed with $33,900 Geauga Highway police station resurfacing change order (no vote recorded)

Architectural Board of Review

The Architectural Board of Review will meet to review four preliminary and final submissions for exterior alterations to residential properties. The board will also approve the minutes from the October 7, 2025 meeting.

• Thompson Development: Preliminary review of rear addition at 445 Walters
• Gomsi: Preliminary review of dormer siding changes at 82 Solon Rd
• Marchetti: Review of 2nd floor rear addition at 395 E Washington
• Olding: Final review of two story rear addition at 187 Bradley

The board approved the minutes from the October 7 meeting. It gave final approval to the exterior alteration projects at 395 E Washington and 187 Bradley, and granted preliminary approval to the Thompson Development addition. The Gomsi 82 Solon Rd project was tabled for further review. A walk‑in presentation was made but no vote was taken.

• Approved minutes of Oct. 7 meeting (3 yeas, 2 abstain)
• Approved Valukas 64 Maple St windows (4 yeas)
• Preliminary approval of Thompson Development 445 Walters addition (4 yeas)
• Tabled Gomsi 82 Solon Rd exterior alteration (4 yeas)
• Final approval of Marchetti 395 E Washington exterior alteration (4 yeas)
• Final approval of Olding 187 Bradley exterior alteration (4 yeas)

Records Retention Committee

The Records Retention Committee will meet to discuss retention schedules for the Chagrin Falls Police Department and the Village of Chagrin Falls. The meeting will also establish the date and time for the next gathering.

• Discuss records retention schedule for Chagrin Falls Police Department
• Discuss records retention schedule for Village of Chagrin Falls
• Establish date and time for the next meeting

Committee of the Whole Council

The Committee of the Whole will consider Ordinance 2025-54, which authorizes the mayor to enter into a three‑year emergency medical services agreement with the Chagrin Falls Suburban Volunteer Fireman’s Association. The ordinance also declares an emergency to allow the agreement to become effective immediately upon council approval. The meeting includes a review of the proposed contract and will conclude with adjournment.

• Review of proposed emergency medical services contract with Chagrin Falls Suburban Volunteer Fireman’s Association
• Consideration of Ordinance 2025-54 authorizing mayor to enter three‑year EMS agreement
• Emergency declaration to make the agreement effective immediately
• Adjournment

The Committee of the Whole reviewed the proposed Emergency Medical Services contract with the Chagrin Falls Suburban Volunteer Firemen’s Association. Council members expressed strong support for the contract and discussed cost increases, firefighter wages, and billing arrangements. No formal vote or approval was recorded in the minutes.

Council

The Chagrin Falls Village Council will take first‑reading action on Ordinance 2025-54 to authorize a three‑year emergency medical services agreement with the Chagrin Falls Suburban Volunteer Fireman’s Association. The Council will also consider Ordinance 2025-55, which permits a change order increasing the contract with Northeast Ohio Trenching Service, Inc. by $99,304.77 for a cantilever slab addition to the northeast Falls Viewing Area stairway. Both measures are presented as emergency ordinances requiring a two‑thirds vote to become effective.

• Ordinance 2025-54 – authorizes the Mayor to enter a three‑year EMS contract with the Chagrin Falls Suburban Volunteer Fireman’s Association
• Ordinance 2025-55 – approves a $99,304.77 change order to amend the contract with Northeast Ohio Trenching Service, Inc. for a cantilever slab addition to the Falls Viewing Area stairway
• Reading and disposal of minutes from July 28, August 11, August 25, and September 8, 2025

The council excused Ms. Grube from the meeting and approved the minutes from four prior meetings. It adopted Ordinance No. 2025-54 authorizing an emergency medical services contract with the Suburban Volunteer Firemen’s Association. It also adopted Ordinance No. 2025-55 approving a change order for the Falls Viewing Area stairway project. All motions carried unanimously.

• Excused absent member Ms. Grube (motion carried)
• Approved minutes from 2025-07-28, 2025-08-11, 2025-08-25, & 2025-09-08 (motion carried)
• Adopted Ordinance No. 2025-54 authorizing EMS contract (motion carried)
• Adopted Ordinance No. 2025-55 authorizing change order for Falls Viewing Area stairway (motion carried)

Cemetery Commission

The Cemetery Commission is meeting to review operational items including budget and landscaping. The body will also discuss cemetery expansion and columbarium space.

• Cemetery expansion
• Cemetery budget
• Columbarium space
• Memorial Day planning
• Cemetery program demo

The Cemetery Commission approved the September meeting minutes. After discussion, the commission noted that a protective fence will not be required around the stream embankment in section 56. The board also announced that planning for a Memorial Day event will begin at the November meeting.

• Approved September meeting minutes
• Determined protective fence not needed around stream embankment

Architectural Board of Review

The Architectural Board of Review will approve the September 16, 2025 meeting minutes. It will then review several project submissions, including new dwellings, exterior alterations, a fence in the historic district, and a commercial building addition. The board will also open a walk‑in opportunity for the public and announce the next meeting date.

• Abbey – 1 North St – New single‑family dwelling – Prelim submission
• Joyce – 186 Columbus St – Exterior alteration (new front entry and rear dormer) – Prelim submission
• Riverbend Equities – 45 Walnut St – Front‑yard fence in historic district – Final submission
• Hendricks – 50 Locust Ln – Addition to single‑family dwelling – Final submission (variances granted)
• DWBH LLC – 146 East Washington – Addition and renovation to commercial building – Final submission

The board approved the minutes of the September 16 meeting (with one abstention). It granted preliminary approval for the Joyce and Olding exterior alteration projects, and final approval for the Ashba field change, Riverbend fence, Hendricks residence, and DWBH LLC’s 146 East Washington redesign. The Sparker window replacement request was tabled for further study.

• Approved minutes of September 16, 2025 – yeas: Corkran, Kaminski, Lutz (abstain)
• Preliminary approval of Joyce 186 Columbus St exterior alteration – yeas: Kaminski, Lutz, Corkran
• Preliminary approval of Olding 187 Bradley St exterior alteration – yeas: Corkran, Lutz, Kaminski
• Final approval of Ashba 105 Bell St field change – yeas: Corkran, Lutz, Kaminski
• Final approval of Riverbend Equities 45 Walnut St fence – yeas: Corkran, Lutz, Kaminski
• Final approval of Hendricks 50 Locust Ln exterior alterations – yeas: Corkran, Lutz, Kaminski
• Final approval of DWBH LLC 146 East Washington exterior alteration – yeas: Corkran, Lutz, Kaminski
• Tabled Sparker 88 Olive St window replacement – yeas: Corkran, Lutz, Kaminski

Parks Commission

The Chagrin Falls Parks Commission will first approve the minutes from its September 3 meeting. Commissioners will then consider applications for park events and discuss matters related to Riverside, River Run, Grove Hill, and other village parks. The meeting will also include miscellaneous items and set the date for the next meeting.

• Approval of September 3, 2025 meeting minutes
• Review of park event applications
• Discussion of Riverside Park matters
• Discussion of River Run Park matters
• Discussion of Grove Hill Park matters

Council

The Village Council will consider Resolution 2025-51, which adopts the tax amounts and rates certified by the Cuyahoga County Budget Commission for the fiscal year beginning January 1 2026, including General Fund rates of 2.50% inside and 5.50% outside the 10‑mill limit and a Police Pension rate of 0.30% outside. The council will also consider Ordinance 2025-52, authorizing the chief administrative officer to enter into an agreement with Spillway, LLC to resolve code violations and provide an access easement, and Ordinance 2025-53, authorizing a memorandum of understanding with St. Joan of Arc Parish to provide a school safety officer. All three items are declared emergency measures and are being read for the first time at this meeting.

• Resolution 2025-51 – adoption of tax rates: General Fund 2.50% (inside) and 5.50% (outside), Police Pension 0.30% (outside), total 8.30%
• Ordinance 2025-52 – agreement with Spillway, LLC for property maintenance, demolition, and an access easement
• Ordinance 2025-53 – memorandum of understanding with St. Joan of Arc Parish to provide a full‑time school safety officer, with the school reimbursing costs

The council excused absent member Corkran and unanimously adopted three measures: Resolution No. 2025-51 to set tax rates and levy taxes, Ordinance No. 2025-52 to enter a spillway agreement, and Ordinance No. 2025-53 to establish a school safety officer partnership. All motions passed with no dissenting votes.

• Excused absent member Corkran (unanimous)
• Adopted Resolution No. 2025-51 authorizing tax levies (unanimous)
• Adopted Ordinance No. 2025-52 for spillway agreement (unanimous)
• Adopted Ordinance No. 2025-53 for school safety officer MOU (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will review an administrative appeal regarding a short-term rental registration and a request for a zoning variance. These decisions determine if specific properties can bypass standard zoning or registration rules.

• Administrative appeal by Kurt Schron for short-term rental registration at 117 Elm Ct.
• Variance request by Barry & Kelly Hendricks for 50 Locust Lane regarding nonconforming buildings and area/yard/height regulations

The Board voted unanimously to grant variances for 50 Locust Lane under sections 1145.02(b) and 1125.03(f). It also voted unanimously to deny the administrative appeal concerning a short‑term rental at 117 Elm Ct. Both motions were carried and the variance decision includes a 15‑day appeal window.

• Approved variances for 50 Locust Lane (sections 1145.02(b) & 1125.03(f)) – vote 5-0
• Denied administrative appeal for short‑term rental at 117 Elm Ct. – vote 5-0

Architectural Board of Review

The Chagrin Falls Architectural Board of Review will approve the minutes from the August 19, 2025 meeting and then consider ten submitted projects. The projects include new dwellings, window replacements, garage additions, a dormer, and commercial signage at various addresses in the village. The board will also open a walk‑in opportunity for the public before adjourning.

• Bidar – preliminary proposal for a new single‑family dwelling at 385 Bell St
• Prymmer – exterior alteration to replace 13 windows at 88 Olive St (HSR required)
• Bella Chanela – final approval of new commercial signs at 14 Bell St
• Kafarakis – preliminary addition to an existing garage with roof alterations at 66 Hall St
• Scully – preliminary new dormer on an existing dwelling at 129 Walnut

The Architectural Board determined that the house at 385 Bell St is not historically significant, rejecting the motion with all three votes against. It approved a field‑change for 54 West Washington, a new sign for 14 Bell St, and final designs for projects at 255 Senlac Hills, 55 Wilding Chase, and 129 Walnut. The board also tabled submissions for 66 Hall St and 64 Maple, providing redesign recommendations. All other motions passed with unanimous or recorded affirmative votes.

• Bidar 385 Bell St – historic significance motion denied (Corcoran-no, Fazio-no, Naylor-no)
• McClure 54 West Washington – field change approved (Corcoran-yes, Fazio-yes, Naylor-yes)
• Bella Chanela 14 Bell St – signage approved (Fazio-yea, Corkran-yea, Naylor-yea)
• Kafarakis 66 Hall St – submission tabled with redesign recommendations (Corkran-yea, Fazio-yea, Naylor-yea)
• Sparker 272 Miles Rd – window and deck changes approved (Naylor-yea, Fazio-yea, Corkran-yea)
• Valukas 64 Maple – submission tabled with window material recommendations (Fazio-yea, Naylor-yea, Corkran-yea)
• Horvath 255 Senlac Hills – addition approved (Corkran-yea, Fazio-yea, Naylor-yea)
• DiFiore 55 Wilding Chase – music‑room addition approved with metal gable (Corkran-yea, Naylor-yea, Fazio-yea)

Cemetery Commission

The Cemetery Commission will meet to discuss operational planning and cemetery expansion. The agenda includes reviews of the budget and columbarium space.

• Cemetery Expansion
• Cemetery Budget
• Columbarium Space
• Memorial Day Planning
• Bank Building

The commission noted the completion of a new cemetery section called section 56 and the placement of the "Old Auntie" stone. They reported on the ongoing refurbishment of the WWI plaque and the need for additional funds for the flag holder campaign. An update on the Village Columbarium walkway was requested. No formal decisions or votes were recorded.

Council

The Village Council is meeting to receive administrative and committee reports. The primary legislative item is a proposed contract amendment for solar installation at the Wastewater Treatment Plant.

• Ordinance No. 2025-50: Change Order No. 2 for YellowLite, Inc. in the amount of $25,860.88 for concrete ballast blocks at the Wastewater Treatment Plant

The council voted 7‑0 to suspend rules and then adopt Ordinance No. 2025-50, which amends the village's contract with YellowLite, Inc. and increases the contract amount under an emergency declaration. The council also approved the park event application for the Chagrin Falls Dad’s Club Paint Chagrin event and entered an executive session for legal advice. Minutes from previous meetings were approved unanimously.

• Suspended rules for Ordinance 2025-50 (7-0)
• Adopted Ordinance 2025-50 amending YellowLite contract (7-0)
• Approved park event application for Paint Chagrin (7-0)
• Approved minutes from March–July meetings (7-0)
• Entered executive session for legal advice (7-0)

Parks Commission

The Chagrin Falls Parks Commission will meet to approve minutes from the August 6 meeting, review pending park event applications, and discuss updates for Riverside Park, River Run Park, Grove Hill Park, and other village parks. The meeting is open to the public at Village Hall.

• Review of park event applications
• Discussion of updates for Riverside Park, River Run Park, Grove Hill Park, and other village parks

The commission approved the August meeting minutes after a motion and second. No other formal actions were taken; the board discussed maintenance and upcoming park projects but did not adopt any new measures.

• Approved August meeting minutes

Records Retention Committee

The Records Retention Committee will meet to discuss the records retention schedules for the Village of Chagrin Falls and the Chagrin Falls Police Department. The committee will also determine the date and time for its next meeting.

• Records retention schedule for Chagrin Falls Police Department
• Records retention schedule for Village of Chagrin Falls

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public meeting at Village Hall to approve minutes, swear in witnesses, and adjourn. No substantive zoning decisions or public hearings are listed on this agenda.

Arts Commission

The Chagrin Falls Arts Commission will review and approve past meeting minutes, share local art community news, and discuss village-related updates. The public is invited to attend and participate in an open Q&A session.

The commission approved the August 26 minutes (as amended on 06/30/2025). No other formal actions were taken. The next meeting was set for October 28, 2025 at 6:15 PM. All other items were informational updates.

• Approved August 26 minutes (amended 06/30/2025)
• Scheduled next meeting for Oct 28, 2025 at 6:15 PM

Council

The Chagrin Falls Village Council will consider authorizing four change orders to a construction contract with Regency Construction Services, Inc. to fund additional waterline work and other improvements for the Fire Station and Police Department. The body will also authorize the Mayor to apply for state grants for the Maple Street Improvements and Wastewater Treatment Plant Phase 2.

• Contract Change Orders for Police and Fire Imp Project with Regency ($26,905.89)
• Applications to OPWC for Maple Street Improvements and WWTP Phase 2
• Reading and Disposal of Minutes (3rd Reading)
• Approval of Committee and Commission Reports
• Public Comment on Agenda Items (5 min limit)

The council adopted Ordinance No. 2025-48, authorizing a contract amendment and emergency change orders for police and fire projects. It also adopted Resolution No. 2025-49, authorizing the mayor to apply for state and local improvement grants for the Maple Street and wastewater projects. The Safe Routes to School/Walk to Town event scheduled for September 26 was approved. An executive session was authorized to receive legal advice.

• Adopted Ordinance No. 2025-48 (7-0)
• Adopted Resolution No. 2025-49 (7-0)
• Approved Safe Routes to School/Walk to Town event (6-0, 1 abstain)
• Approved executive session for legal advice (7-0)

Safety Committee

The Chagrin Falls Safety Committee will discuss the Central Shopping District streetscape plan at its August 25 meeting. The public is invited to attend in person at Village Hall.

• Central Shopping District streetscape plan review

The Safety Committee voted to recommend treating downtown bump outs with exposed aggregate concrete for curbs and brick for the walking surface, keeping a 4‑inch curb height until the ADA ramp and adding bollards. It also recommended that the "Lanny plan" for lane reduction (without the barn‑dance pedestrian crossing) be forwarded to the full Council for review. Both motions were carried unanimously.

• Recommended exposed aggregate concrete curb and brick walking surface for bump outs, 4‑inch curb height, bollards added (motion carried)
• Recommended forwarding the Lanny plan lane‑reduction (option B, no barn‑dance configuration) to Council for review (motion carried)

Architectural Board of Review

The Architectural Board of Review will review several proposals for residential exterior alterations and new construction. The board will consider window replacements, porch additions, and two new single-family dwellings.

• New single-family dwelling at 482 North St (Preliminary, Variance required)
• New single-family dwelling at 52 South Main (Final, Variances granted)
• Exterior renovations and new dormers at 129 Walnut (Preliminary, HSR required)
• Removal of rear deck and new covered porch at 20 Timber Ridge (Final)
• Window replacements at 88 Olive Street and 51 Water Street (Final)

The board gave final approval to the new dwelling plans at 52 South Main with a unanimous vote. It also approved the exterior alteration and window replacement projects at 20 Timber Ridge. Submissions for 129 Walnut and 482 North Street were tabled for further study. The minutes of the August 5 meeting were adopted.

• Approved new dwelling at 52 South Main (5-0)
• Approved exterior alterations at 20 Timber Ridge (5-0)
• Approved basement window replacement at 20 Timber Ridge (5-0)
• Tabled 129 Walnut exterior alteration submission (5-0)
• Tabled 482 North Street new dwelling submission (5-0)
• Approved minutes of August 5 meeting (4-0, 1 abstain)

Planning + Zoning Commission

The Planning and Zoning Commission will hold a public meeting at Village Hall in Chagrin Falls. The agenda lists the commissioners but does not include any substantive items for discussion or decision.

Cemetery Commission

The Cemetery Commission will meet to discuss operational planning and financial matters. The agenda includes discussions on cemetery expansion and the commission's budget.

• Memorial Day planning
• Cemetery expansion
• Cemetery budget
• Columbarium space
• Bank building

The commission was informed that clearing has begun on the stream project at the south end of the cemetery and that cemetery streets are included in the proposed 2026 budget. A proposal was presented to amend the rules to prohibit cremation bench burials on Saturdays. No votes, approvals, or denials were recorded.

Council

The Village Council will discuss establishing a utility bill assistance program and adjusting wastewater treatment plant charges. They are also considering a contract for park improvements.

• Ordinance 2025-45: Sets quarterly fixed capital improvement charges for sewer-only customers to match the rate for water meters of 3/4 inch or less
• Ordinance 2025-46: Proposed $59,720 contract with Lake Erie Construction Company for 116 feet of steel railing at Riverside Park
• Ordinance 2025-47: Proposed 40% discount on water and sewer service for residents enrolled in HEAP, PIPP, or receiving a Homestead Exemption

The council voted to join an Ohio Supreme Court amicus brief and to sell a trailer to the Village of Bentleyville for $400. It also adopted Ordinance No. 2025-45 (sewer charge amendment), Ordinance No. 2025-46 (Riverside Park retaining wall contract) and Ordinance No. 2025-47 (utility bill assistance program). An executive‑session motion for legal advice was approved as well.

• Approved joining Ohio Supreme Court amicus brief (7-0)
• Approved sale of trailer to Bentleyville for $400 (7-0)
• Adopted Ordinance No. 2025-45, sewer charge amendment (7-0)
• Adopted Ordinance No. 2025-46, Riverside Park retaining wall contract (7-0)
• Adopted Ordinance No. 2025-47, utility bill assistance program (6-1)
• Approved executive session for legal advice (7-0)

Parks Commission

The Parks Commission will meet to approve minutes from July 2, 2025, and review a park event application for the CFIS Walk to School Event. The body will also discuss matters regarding Riverside, River Run, and Grove Hill parks.

• CFIS Walk to School Event – Safe Routes application
• Riverside Park updates
• River Run Park updates
• Grove Hill Park updates

The Parks Commission approved the June 4 and July 2 meeting minutes. It approved the CFIS Walk to Town event in Riverside Park and sent the request to the Village Council for final approval. The commission rejected the Jaycees’ request to use food‑truck vehicles for sponsor advertising, allowed vintage cars on display, and forwarded the matter to Council for further discussion.

• Approved June 4 and July 2 meeting minutes
• Approved CFIS Walk to Town event in Riverside Park; sent to Council for final approval
• Disallowed Jaycees food‑truck sponsor advertising; allowed vintage cars on display; forwarded to Council for discussion

Architectural Board of Review

The Architectural Board of Review will evaluate preliminary and final submissions for exterior home alterations and commercial signage. The board will decide on additions, renovations, and signage updates for various properties in the village.

• 50 Locust Lane: Preliminary proposal for attached garage addition (HSR and Variance required)
• 66 Hall St: Preliminary proposal for detached garage addition
• 284 Monticello Dr: Final proposal for rear deck removal and screened-in porch installation
• 5 South Franklin: Final proposal for new commercial sign
• 138 Elm Ct: Final proposal for new front porch and rear addition with deck

Shade Tree Commission

The commission is coordinating a regional exchange of tree-related ideas with other Northeast Ohio commissions. Members are updating the village website and measuring tree diameter at breast height (DBH) to manage the tree canopy. Planning for the 2026 spring planting is underway.

• Joining an informal group of Northeast Ohio Shade Tree Commissions
• Updates to the commission website
• DBH measurements of inventory trees for canopy management
• Development of the 2026 spring planting list

The commission agreed to join an informal Northeast Ohio shade‑tree group, will meet with the village website manager to discuss updates, is measuring tree diameters for the website, and is preparing a 2026 spring planting list.

Council

The Village Council is reviewing several ordinances to authorize contracts for road resurfacing, salt storage facilities, and stairway replacement. These items are presented for their first reading.

• Ordinance 2025-41: $342,285.00 contract with Ronyak Paving for West Orange Street resurfacing
• Ordinance 2025-42: $228,500.00 contract with JTO, Inc. for salt storage site grading
• Ordinance 2025-43: $296,600.00 contract with Northeast Ohio Trenching Service for Falls viewing area stairway replacement
• Ordinance 2025-44: Contract with ClearSpan for a salt storage building via Sourcewell Co-op Purchasing

The council adopted four emergency ordinances authorizing contracts for downtown resurfacing on West Orange Street, grading of the salt storage site, replacement of the Falls Viewing Area stairway, and acquisition of a salt storage building. All motions were carried unanimously. The council also excused the absent member Rockey and entered an executive session for legal advice.

• Adopted Ordinance No. 2025-41 authorizing contract with Ronyak Paving, Inc. for West Orange St downtown resurfacing (6-0)
• Adopted Ordinance No. 2025-42 authorizing contract with JTO, Inc. for salt storage site grading (6-0)
• Adopted Ordinance No. 2025-43 authorizing contract with Northeast Ohio Trenching Service, Inc. for Falls Viewing Area stairway replacement (6-0)
• Adopted Ordinance No. 2025-44 authorizing contract with Clearspan of Glastonbury, Connecticut for a salt storage building via Sourcewell (6-0)
• Motion to excuse absent member Rockey carried (6-0)
• Motion to enter executive session for legal advice carried (6-0)

Board of Zoning Appeals

The agenda for this meeting consists of procedural boilerplate. No specific zoning appeals, variances, or substantive items are listed for decision or discussion.

Planning + Zoning Commission

The agenda provided contains only procedural boilerplate and meeting logistics. No specific items for decision or discussion are listed.

Architectural Board of Review

The Architectural Board of Review will evaluate several preliminary and final submissions for exterior changes. The board is reviewing proposals for commercial renovations, residential additions, and new signage.

• Partial demolition and renovation of commercial building at 146 East Washington
• New addition, attached garage, and front porch at 255 Senlac Hills
• Demolition of existing dwelling at 385 Bell St
• New rear entry feature at 278 Orchard
• New signage for Blossom Bio Clinic (15 Pleasant Ally) and Wilders (71 North Main)

The board approved the minutes of the July 1, 2025 meeting. It gave preliminary approval to the exterior alteration and addition plans for DWBH LLC at 146 East Washington St., with a comment to tone down the contemporary façade. The board voted to table the exterior alteration request for 255 Senlac Hills pending further study of the garage configuration and massing. The board accepted the Historical Significance Report for the proposed demolition of 385 Bell St. and noted that additional structural and economic reports are required before any demolition can be approved.

• Approved minutes of July 1, 2025 (3-0-1)
• Preliminary approval of 146 East Washington St. plans (4-0-0)
• Tabled 255 Senlac Hills alteration submission (4-0-0)
• Received Historical Significance Report for 385 Bell St. demolition (4-0-0)

Council

The Village Council is deciding on a new residential waste and recycling contract. They are also considering two infrastructure contracts for road repairs and stormwater improvements.

• Ordinance 2025-37: Residential solid waste and recycling contract with Dumpster Bandit LLC
• Ordinance 2025-39: $266,061.40 contract with Geauga Highway Co. for road repairs on High, Olive, Church, Timber Ridge Drive, Kenton, Cleveland, and Mill Streets
• Ordinance 2025-40: $173,000.00 contract with Northeast Ohio Trenching Service, Inc. for Locust Lane and Willow Lane Phase 2 stormwater improvements

The council adopted Ordinance No. 2025-37, authorizing the mayor to contract Dumpster Bandit for residential solid waste collection, recycling and declaring an emergency; the amendment, rule suspension and final adoption were each carried unanimously by the six members listed. The council also adopted Ordinance No. 2025-39 for the 2025 Road Program with Geauga Highway Co. and Ordinance No. 2025-40 for the Locust/Willow Lane stormwater improvements, both carried unanimously with seven ayes. The council postponed approval of the previous meeting minutes pending review and excused absent member Drum.

• Motion to excuse absent member Drum carried (ayes: Corkran, DeBernardo, Grube, Gutierrez, Rockey, Rogoff; nays: none)
• Approval of prior meeting minutes postponed pending review
• Adopted Ordinance No. 2025-37 (solid waste contract) after amendment and rule suspension; carried unanimously (ayes: Corkran, DeBernardo, Grube, Gutierrez, Rockey, Rogoff)
• Adopted Ordinance No. 2025-39 (2025 Road Program) carried unanimously (ayes: Corkran, DeBernardo, Drum, Grube, Gutierrez, Rockey, Rogoff)
• Adopted Ordinance No. 2025-40 (Locust/Willow Lane stormwater improvements) carried unanimously (ayes: Corkran, DeBernardo, Drum, Grube, Gutierrez, Rockey, Rogoff)

Cemetery Commission

The Cemetery Commission is meeting to discuss operational planning and infrastructure. The agenda includes items regarding cemetery expansion, the budget, and the bank building.

• Cemetery Expansion
• Cemetery Budget
• Columbarium Space
• Memorial Day Planning
• Bank Building

Parks Commission

The Parks Commission is meeting to approve previous minutes and review park event applications. The body will also discuss updates regarding Riverside, River Run, and Grove Hill parks.

• Review of amended Paint Chagrin! event application
• Discussion of Riverside Park
• Discussion of River Run Park
• Discussion of Grove Hill Park

The July 2, 2025 Parks Commission meeting did not have a quorum, so no major actions were approved or denied. The Paint Chagrin! event proposal was discussed but could not be voted on and will be presented again at a future meeting. The minutes from the June 4, 2025 meeting are scheduled for approval at the August 6 meeting.

Architectural Board of Review

The Architectural Board of Review will review preliminary and final submissions for exterior alterations to residential and commercial properties. The board will evaluate proposals ranging from new additions to siding and porch changes.

• Proposed new addition at 55 Wilding Chase (DiFiore)
• Proposed reconstruction of carport and front porch at 199 High St (Hester)
• Proposed rear window/door change at 48 West Cottage (Joseph)
• Proposed removal and relocation of 2nd floor stairs at 88 North Main (Doody)
• Proposed new rear addition at 395 East Washington (Marchetti)

The Architectural Board of Review approved preliminary and final exterior alteration plans for seven properties, each passing with three yea votes and no nay votes. The Board also tabled the June 17, 2025 minutes because not enough members were present at that meeting. All approvals were recorded as motions passed during the July 1, 2025 session.

• Preliminary approval of DiFiore 55 Wilding Chase exterior alterations (3-0)
• Preliminary approval of Hester 199 High Street exterior alterations (3-0)
• Final approval of Joseph 48 West Cottage exterior alterations (3-0)
• Final approval of Marchetti 395 East Washington exterior alterations (3-0)
• Final approval of Ashba 105 Bell Street exterior alterations (field change) (3-0)
• Final approval of Miller 39 Lyndale exterior alterations (field change) (3-0)
• Final approval of Doody 88 North Main exterior alterations (3-0)
• June 17, 2025 minutes tabled due to insufficient voting members

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a variance request for a property at 52 South Main Street. The board will determine if the request meets the requirements of the village's area, yard, and height regulations.

• Variance request for 52 South Main Street (Parcel No. 932-17-018) regarding Section 1125.03(f) and 1125.03(e) Area, Yard and Height Regulations

The Board of Zoning Appeals voted unanimously to approve four variances for the property at 52 South Main Street (Parcel No. 932-17-018). The variances cover street frontage, front yard setback, side yard setbacks, and maximum lot coverage. The motion was made by Rachel Freshman‑Johnson, seconded by Andrew Rockey, and carried with four ayes and no nays. The decision may be appealed to the Council within 15 days.

• Approved four variances for 52 South Main Street (Parcel 932-17-018) (4-0)
• Did not approve any minutes

Arts Commission

The Arts Commission will meet to approve previous minutes and share news regarding the village and art community. The meeting includes a period for open discussion.

The commission voted to approve the meeting minutes from April 29, 2025. No other actions or votes were recorded. The next meeting was scheduled for August 26, 2025.

• Approved minutes from 04/29/2025 (unanimous)

Safety Committee

The Safety Committee is meeting to discuss the streetscape of the Central Shopping District. The agenda also includes miscellaneous items.

• Central Shopping District Streetscape

The Safety Committee approved a motion recommending that the village council consider a lane‑reduction program for the downtown area and a "barn dance" pedestrian crossing at Bell Street and Main Street. The motion passed unanimously (DeBernardo, Drum, Rockey). The committee also agreed to investigate options and legal requirements for changing the speed limit on Washington Street. No other formal actions were taken.

• Recommendation to council on downtown lane‑reduction program and barn‑dance crossing (motion carried)
• Agreement to investigate options and legal requirements for modifying Washington Street speed limit

Council

The Village Council is voting on three ordinances to increase water and sewer rates and implement a quarterly fixed charge for wastewater treatment plant debt. The body is also reviewing new contracts for waste collection and street improvements.

• Ordinance 2025-24: Quarterly wastewater debt charge starting at $35.00 for meters 3/4 inch or less
• Ordinance 2025-25: Sanitary sewer rate increases effective July 1, 2025
• Ordinance 2025-26: Water rate increase
• Ordinance 2025-37: Solid waste and recycling contract with Dumpster Bandit LLC
• Ordinance 2025-38: Vincent Street improvements contract with Kenmore Construction Co., Inc.

The Village Council adopted Ordinance No. 2025-26 to increase water rates, Ordinance No. 2025-25 to raise sewer rates, and Ordinance No. 2025-24 to add a quarterly sewer charge. It also approved a peddler‑license amendment, a contract for Vincent Street slope stabilization, an agreement with Cuyahoga County for indigent criminal counsel, a resolution opposing HB 335, and the 2026 alternative tax budget. All votes were recorded as all members in favor with no oppositions.

• Adopted Ordinance No. 2025-26 (water rate increase) – unanimous
• Adopted Ordinance No. 2025-25 (sewer rate increase) – unanimous
• Adopted Ordinance No. 2025-24 (quarterly sewer charge) – unanimous
• Adopted Ordinance No. 2025-34 (peddler licenses amendment) – unanimous
• Adopted Ordinance No. 2025-38 (Vincent Street slope stabilization contract) – unanimous
• Adopted Ordinance No. 2025-33 (agreement with Cuyahoga County for indigent criminal counsel) – unanimous
• Adopted Resolution No. 2025-35 (opposition to HB 335) – unanimous
• Adopted Resolution No. 2025-36 (alternative tax budget for FY 2026) – unanimous

Architectural Board of Review

The Architectural Board of Review will evaluate four project submissions. The board is reviewing requests for new signage and residential construction or alterations.

• Healing Studio: Final review of a new wall sign at 79 North Main
• Lavigna Interiors: Final review of a new projecting sign at 91 North Main
• Skoch: Preliminary review of a new rear overhang over deck at 278 Orchard St
• Benedetti: Preliminary review of a new single-family dwelling at 52 South Main

The Architectural Board of Review approved final design plans for exterior alterations at 391 Hickory Hill, 181 Bradley St, 26 South Franklin St, 117 May Court, and for a new sign at 31 North Main. It also approved a new sandstone retaining wall at 103 South Main, with a condition to involve a landscape architect and engineer. The board approved a basement field change for 105 Bell St and tabled the siding replacement for that property. All motions passed with the recorded votes.

• Approved exterior alterations for 391 Hickory Hill (Fazio, Corcoran, King, Kaminski yea)
• Approved new sign at 31 North Main (Corcoran, Fazio, Kaminski, King yea)
• Approved exterior alterations for 181 Bradley St (Fazio, Corcoran, Kaminski, King yea)
• Approved accessory structure at 163 Solon Rd (Corcoran, Fazio, Kaminski, King yea)
• Approved sandstone retaining wall at 103 South Main (Corcoran, Fazio, King, Kaminski yea)
• Approved exterior alterations for 26 South Franklin St (Kaminski, Fazio, King, Corcoran yea)
• Approved basement field change and tabled siding replacement for 105 Bell St (Fazio, Corcoran, Kaminski, King yea)
• Approved exterior alterations for 117 May Court (Fazio, Kaminski, Corcoran yea; King abstain)

Planning + Zoning Commission

The agenda for this meeting contains only procedural boilerplate. No specific items for decision or discussion are listed.

Cemetery Commission

The Cemetery Commission is meeting to discuss operational planning and facility updates. The agenda includes reviews of the budget, landscaping, and cemetery expansion.

• Cemetery Expansion
• Cemetery Budget
• Columbarium Space
• Memorial Day Planning
• Bank Building

The Cemetery Commission reviewed the Memorial Day ceremony, noted the need for a new flag stand, and identified a shortfall in funds to purchase 200 additional flag holders. They announced Rob Arnold's retirement effective October 2, 2025, and said stone leveling will begin in two weeks. No formal decisions or votes were recorded.

Council

The Village Council is reviewing proposed increases to sanitary sewer and water rates. They are also considering a new quarterly fixed charge to pay down wastewater treatment plant modernization debt over 20 years.

• Ordinance 2025-24: New quarterly wastewater debt charge starting at $35.00 for meters 3/4 inch or less
• Ordinance 2025-25: Sanitary sewer rate increases scheduled through 2029
• Ordinance 2025-26: Proposed water rate increase
• Ordinance 2025-31: Contract with A.J. Goulder Electrical, Inc. for Water Wellfield Electrical Phase 2
• Ordinance 2025-32: Contract with C.A. Agresta Construction Company for Carriage Stone Drive sidewalk improvements

The council adopted Ordinance No. 2025‑24 to convert the wastewater treatment plant charge to multiple rates based on meter size. It also passed Ordinance No. 2025‑25 increasing sanitary sewer charges and Ordinance No. 2025‑26 raising water rates. All three motions were carried unanimously.

• Approved Ordinance No. 2025‑24 (WWTP quarterly sewer charge amendment) – unanimous
• Approved Ordinance No. 2025‑25 (sanitary sewer rate increase) – unanimous
• Approved Ordinance No. 2025‑26 (water rate increase) – unanimous
• Adopted Resolution No. 2025‑30 approving Cuyahoga County solid waste plan – unanimous
• Authorized contract with A.J. Goulder Electrical for water wellfield Phase 2 – unanimous
• Authorized contract with C.A. Agresta Construction for Carriage Stone Drive sidewalk improvements – unanimous
• Approved $10,000 donation from Dogwood Valley Garden Club for musical‑note flowers in Riverside Park – unanimous
• Recommended implementation of downtown pedestrian safety and streetscape plan – unanimous

Parks Commission

The Parks Commission is meeting to review applications for several community events and discuss the status of village parks. The body will also approve the minutes from the May 7, 2025 meeting.

• Event applications for 3rd Thursdays, Paint Chagrin!, July 4th Celebration, Shakespeare by the Falls, Chagrin Documentary Film Fest, and CFMS Scavenger Hunt
• Discussion regarding Riverside Park
• Discussion regarding River Run Park
• Discussion regarding Grove Hill Park

The commission unanimously approved six upcoming park events, including the 3rd Thursdays series, July 4th Community celebration, Shakespeare by the Falls, and others. Rob Jamieson will order an ADA‑compliant Zero‑G Swing Chair (Model #8556) for Riverside Park, and the River Run and Founders Field ball fields were reported as complete. Additional actions include contacting vendors for park maintenance and sending a contributor list for Grove Hill Park.

• Approved 3rd Thursdays merchant events (unanimous)
• Approved Paint Chagrin! project postponed for re‑planning
• Approved July 4th Community event (unanimous)
• Approved Shakespeare by the Falls performances (unanimous)
• Approved Chagrin Documentary Film Festival (unanimous)
• Approved Chagrin Falls Middle School Historical Scavenger Hunt (unanimous)
• Rob Jamieson will order ADA Zero‑G Swing Chair Model #8556
• River Run and Founders Field ball fields declared complete

Architectural Board of Review

The Architectural Board of Review will evaluate final submissions for various residential and commercial exterior alterations. The board is deciding on projects ranging from ADA ramps and additions to commercial signage.

• 26 South Franklin St: new front porch and ADA ramp
• 31 North Main: new commercial business sign
• 181 Bradley St: new rear addition
• 163 Solon Rd: new deck and door alterations to accessory structure
• 103 South Main: rebuilding of existing retaining wall

The board approved the minutes from the May 6 meeting and conditionally approved the May 20 minutes pending contact with Janna Lutz. It gave final approval to seven exterior alteration or construction projects, including a new sign on North Main and a retaining wall on South Main. The board also approved a field change for a basement addition at 105 Bell St but tabled the siding replacement for that property.

• Approved May 6 minutes (Fazio, Kaminski, Corcoran, King yea)
• Conditionally approved May 20 minutes pending Janna Lutz contact (Corcoran, Kaminski, Lutz yea)
• Approved Nuzzo 391 Hickory Hill exterior alterations (Fazio, Corcoran, King, Kaminski yea)
• Approved Overland 31 North Main signage (Corcoran, Fazio, Kaminski, King yea)
• Approved Cordiak 181 Bradley St exterior alterations (Fazio, Corcoran, Kaminski, King yea)
• Approved Liederbach 163 Solon Rd accessory structure (Corcoran, Fazio, Kaminski, King yea)
• Approved Siegel 103 South Main retaining wall with requirement for landscape architect/engineer to contact Building and Zoning Inspector after water issue resolved (Corcoran, Fazio, King, Kaminski yea)
• Approved Goldstein 26 South Franklin St exterior alterations (Kaminski, Fazio, King, Corcoran yea)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider two variance requests. The board will determine if the applicants meet the requirements for exceptions to existing zoning codes.

• Variance request for 498 Solon Road regarding main building area, yard, and height regulations
• Variance request for 187 South Main Street regarding residential fences, walls, and hedges

The Board voted unanimously to approve a variance reducing the front‑yard setback at 498 Solon Road from 50 ft to 25 ft. It also approved a fence‑height variance at 187 South Main Street allowing a 22‑ft section at 8.5 ft tall and two shorter sections at 8 ft and 7 ft. Both motions were carried with all three members voting aye and no nays. Applicants were notified of a 15‑day appeal period.

• Approved front‑yard setback variance for 498 Solon Road (25 ft front yard, 3‑aye, 0‑nay)
• Approved fence‑height variance for 187 South Main Street (22‑ft section 8.5 ft, 16‑ft sections 8 ft and 7 ft, 3‑aye, 0‑nay)

Architectural Board of Review

The Architectural Board of Review will consider final and preliminary proposals for home additions, accessory structures, and solar panels. The board will also approve minutes from the May 6, 2025 meeting.

• Final proposal for accessory structure alterations at 206 East Washington
• Final proposal for rooftop solar panels at 290 Hickory Hill
• Preliminary proposal for a new rear addition at 395 East Washington (HSR required)
• Preliminary proposal for a front porch and 1st floor rear addition at 138 Elm Court
• Preliminary proposal to demolish a garage and build a new accessory structure at 20 Bellview (HSR required)

The Architectural Board of Review tabled the approval of minutes because not enough voting members were present. The board then approved final plans for the Schmahl, Huey, Schloss, Christie, and Norkett projects, and gave preliminary approval to the Marchetti, Blair, and Holeski projects. The Holeski decision included a recommendation to drop door height, approve demolition of a historic garage, and grant a side‑yard setback and height variance.

• Approved final exterior alteration for 514 North St (Schmahl) with structural‑engineer review (yea)
• Approved final exterior alteration for 206 East Washington (Huey) (yea)
• Approved preliminary exterior alteration for 395 East Washington (Marchetti) (yea)
• Approved final solar‑panel installation at 290 Hickory Hill (Schloss) (yea)
• Approved preliminary exterior alteration for 138 Elm Court (Blair) (yea)
• Approved preliminary accessory‑structure plan for 20 Bellview (Holeski) with door‑height change, garage demolition recommendation, and side‑yard variance (yea)
• Approved final exterior alteration for 180 Senlac Hills (Christie) with removal of pork‑chop eave detail (yea)
• Approved final exterior alteration for 57 Church Street (Norkett) (yea)

Planning + Zoning Commission

The Planning and Zoning Commission did not list any substantive items for discussion or decision at this meeting. The agenda only included procedural items: approval of minutes, miscellaneous, and adjournment, all of which were cancelled.

Cemetery Commission

The Cemetery Commission will discuss routine cemetery operations including Memorial Day planning, landscaping, and budget matters. Items also include potential cemetery expansion, columbarium space, and purchases/buybacks. The meeting is open to the public.

• Memorial Day planning
• Cemetery expansion discussion
• Columbarium space availability
• Cemetery budget review
• Landscaping plans

The commission approved the "Old Auntie" stone with minor language changes. The Larsen monument was approved as presented. No vote tallies were recorded.

• Approved "Old Auntie" stone (minor language changes)
• Approved Larsen monument

Safety Committee

The Chagrin Falls Safety Committee is meeting on May 12, 2025. The only substantive agenda item is a discussion of the Central Shopping District Streetscape. The remainder of the meeting is procedural (miscellaneous and adjournment).

• Central Shopping District Streetscape

The committee approved widening hydro crosswalk lines to 24 inches and adopting ladder‑style markings at non‑brick crosswalks. It also approved a lane reallocation on Orange Street and the installation of six mid‑block crosswalk bump‑outs. The members agreed to recommend advanced warning symbols, remove parking within 20 feet of crosswalks, obtain pricing for reflective pavement markers, and conduct a trial pedestrian scramble at Bell and Main.

• Approved widening hydro crosswalk lines to 24 inches
• Approved ladder‑style crosswalk markings at non‑brick crosswalks
• Approved lane reallocation on Orange Street to widen right turn lane
• Approved six mid‑block crosswalk bump‑outs, including Franklin‑Washington
• Agreed to recommend adding advanced mid‑block crossing warning symbols
• Agreed to remove parking spaces within 20 feet of crosswalks
• Agreed to obtain pricing for reflective pavement markers at crosswalks
• Agreed to trial a pedestrian scramble at Bell and Main streets

Council

Village Council is discussing several utility rate increases and a new safety ordinance for public events. The body is also reviewing employee benefit renewals and sidewalk improvements.

• Ordinance 2025-20: Prohibits opaque bags larger than 10"x7" at Blossom Time Festival and Taste of Chagrin events
• Ordinance 2025-24: Proposed $35.00 quarterly fixed capital improvement charge for sewer customers to pay wastewater plant debt
• Ordinance 2025-25 and 2025-26: Proposed increases to sanitary sewer and water department rates
• Ordinance 2025-27 and 2025-28: Renewal of Delta Dental and Delta Dental Vision plans for employees
• Ordinance 2025-29: Proposal to construct sidewalks on Carriage Stone Drive

The council excused an absent member and approved the Enhanced Pavement Program. It also approved a summer Yoga program in Triangle Park and the replacement of an accessible swing with a Zero‑G swing chair. The council adopted ordinances renewing employee dental and vision benefits and authorizing carriage stone sidewalk improvements. An agenda item on a bag safety rule was removed.

• Excused absent member Ms. Grube (motion carried, unanimous)
• Approved Enhanced Pavement Program (motion carried, unanimous)
• Approved Yoga in the Park program (motion carried, unanimous)
• Approved replacement of accessible swing with Zero‑G swing chair (motion carried, unanimous)
• Adopted Ordinance No. 2025‑27 renewing Delta Dental employee dental coverage (motion carried, unanimous)
• Adopted Ordinance No. 2025‑28 renewing Delta Dental vision plan for qualified employees (motion carried, unanimous)
• Adopted Ordinance No. 2025‑29 authorizing carriage stone sidewalks improvement (motion carried, unanimous)
• Removed Ordinance No. 2025‑20 (Bag Safety Rule) from agenda (motion carried, unanimous)

Parks Commission

The Chagrin Falls Parks Commission will review minutes from April 2, consider a park event application for Yoga by the Falls, and discuss a resident request for an improved ADA-accessible swing at Riverside Park. Other park matters and miscellaneous items are also on the agenda.

• Approval of minutes from April 2, 2025
• Event application for Yoga by the Falls
• Resident request for improved ADA-accessible swing at Riverside Park
• Discussion of River Run Park, Grove Hill Park, and other parks

The Parks Commission approved the April meeting minutes. It also approved a motion to forward the Yoga by the Falls summer program application to the Village Council for final approval. No other actions were decided.

• Approved April meeting minutes
• Approved motion to send Yoga by the Falls event to Council for approval

Architectural Board of Review

The Architectural Board of Review will review a series of preliminary and final submissions for residential and commercial property alterations. The board is considering requests for new dwellings, additions, and exterior modifications across the village.

• New single-family dwelling at 498 Solon Rd (variances required)
• Demolition and new single-family dwelling at 305 East Washington
• Demolition and new single-family dwelling at 52 South Main (variance required)
• Rear addition and garage demolition at 205 East Washington
• Solar panel installation on accessory structure roof at 60 Church St

The Architectural Board of Review approved multiple final and preliminary building plans, granted required variances, and tabled several submissions for further study. Decisions included approvals for awning, exterior alterations, new dwellings, demolition, and a solar panel installation. Some items were postponed pending additional site plans or historic preservation review.

• Approved final awning plans for 7 North Franklin (unanimous yeas)
• Approved final exterior alteration at 205 East Washington (4 yeas, 1 abstain)
• Approved preliminary new dwelling at 498 Solon Rd and recommended variance (5 yeas)
• Tabled submission for 514 North St exterior alteration (5 yeas)
• Approved final new dwelling at 305 East Washington and demolition of existing house (5 yeas each)
• Approved final exterior alteration at 39 Lyndale Drive (5 yeas)
• Approved solar panel installation at 60 Church St (5 yeas)
• Tabled discussion for 125 Senlac Hills exterior alteration (5 yeas)

Board of Zoning Appeals

The Board of Zoning Appeals will hear two variance requests: one for a nonconforming building addition at 26 South Franklin St. and another for area/height regulations at 305 E. Washington St. The board will also approve minutes and swear witnesses.

• Todd Goldstein requests variance from Section 1145.02(b) and 1135.04 for a nonconforming building addition at 26 South Franklin St.
• Rose Kilpatrick requests variance from Section 1125.03(F) for area, yard, and height regulations at 305 E. Washington St.

The Board of Zoning Appeals granted a variance for 26 South Franklin Street to modify a non‑conforming building and front‑yard setback. It also approved a variance for 305 East Washington Street for a 5‑foot front‑yard setback. Both motions were carried unanimously. Applicants were notified of a 15‑day appeal period.

• Approved variance for 26 South Franklin St. (parcel #932-03-010) – motion carried
• Approved variance for 305 East Washington St. (parcel #932-10-029) – motion carried

Shade Tree Commission

The Chagrin Falls Shade Tree Commission will receive updates on the progress of spring tree planting, a tree identification tagging project, and the relocation of crabapple trees at Grove Hill. They will also be updated on debris removal guidelines related to FEMA. No votes or decisions are scheduled; the meeting is informational.

• Progress update on spring tree planting
• Tree ID tagging project update
• Relocation of Grove Hill crabapples
• Update on FEMA debris removal guidelines

The commission decided to end the tree‑tagging program after discovering that the twist‑tie tags were beginning to girdle tree limbs. It also approved measuring the diameter at breast height (DBH) of all inventoried trees and studying growth rates for each species. Additionally, the commission announced there will be no meeting in May, with progress to be reported via email.

• Discontinued tree‑tagging program due to limb girdling concerns
• Approved DBH measurement of all inventoried trees and a growth‑rate study
• Cancelled May Shade Tree Commission meeting; updates to be emailed

Arts Commission

The Chagrin Falls Arts Commission is meeting on April 29, 2025, for a regular session. The agenda includes only procedural items: approval of minutes, updates on art community and village news, and an open discussion period. No proposals, contracts, or decisions requiring a vote are listed.

• Approval of minutes from previous meeting
• Art Community News – discussion of local arts events or updates
• Village News – updates from village government relevant to arts
• Q&A open discussion period for public input

The Arts Commission approved the meeting minutes and set the 2025 meeting schedule. The student award was changed to a cash prize with a one‑year display of the original artwork in Village Hall. Funding was approved to address the deteriorating condition of Vincent Street. No decision was made regarding the 2026 location for the 41st Art By the Falls event.

• Approved minutes and 2025 meeting dates/locations
• Changed student award to cash award with one‑year Village Hall display
• Approved funding for Vincent Street repairs
• No decision made on 2026 location for 41st Art By the Falls

Safety Committee

The Chagrin Falls Safety Committee will meet to discuss the Bag Safety Rule and the Central Shopping District Streetscape project. The agenda also includes a miscellaneous item. No further details are provided in the agenda.

• Discussion of Bag Safety Rule
• Discussion of Central Shopping District Streetscape
• Miscellaneous business

The committee modified the proposed bag‑safety rule for the Blossom and Taste of Chagrin events, limiting bags to 12" x 12" x 6", applying only after 5 PM, and exempting event personnel, and agreed to send the revisions to the village law director and police department before the May 12 council meeting. It approved the use of 18‑inch‑wide by 34‑inch‑long white mid‑block crosswalk warning symbols without additional signage and supported removing 11–12 parking spaces near crosswalks when repaving occurs. The committee requested further crosswalk design details, scheduled a follow‑up meeting to continue streetscape discussions, and noted it will consider a speed‑limit reduction on Washington Street.

• Modified bag‑safety rule for Blossom 2025 sent for revision to village law director and police department
• Agreed to trial bag‑size limit of 12" x 12" x 6", enforcement after 5 PM, and exemption for event personnel
• Approved 18‑inch × 34‑inch white mid‑block crosswalk warning symbols without extra signage
• Supported removal of 11–12 parking spaces near crosswalks to be done during repaving
• Requested detailed specifications for crosswalk bar width and spacing
• Scheduled a follow‑up meeting to continue streetscape design discussion
• Agreed to consider lowering Washington Street speed limit from 35 mph to 25 mph
• Noted public concern about safety on Campaign Alley for future consideration

Council

Village Council is reviewing an ordinance to prohibit opaque bags and backpacks larger than 10x7 inches at specific local events. The body is also considering the acceptance of energy grant funds and a road salt contract.

• Ordinance 2025-20: Prohibits opaque bags/backpacks larger than 10" wide and 7" high in Riverside Park, Triangle Park, and North Franklin Street during Blossom Time and Taste of Chagrin
• Ordinance 2025-22: Authorization to accept Northeast Ohio Public Energy Council (NOPEC) 2025 Energized Community Grant funds
• Ordinance 2025-23: Authorization to participate in the Ohio Department of Transportation (ODOT) 2025-2026 winter road salt contract

The council adopted Ordinance 2025‑22 authorizing the mayor to accept NOPEC grant funds and declared an emergency. It also adopted Ordinance 2025‑23 to participate in the ODOT winter road‑salt contract, declaring an emergency. A motion was carried to install a temporary outfield fence at River Run Park for the baseball season. The minutes from the January 13, 2025 meeting were approved.

• Adopted NOPEC Grant Agreement ordinance (7-0)
• Adopted ODOT road‑salt contract ordinance (7-0)
• Authorized temporary outfield fence at River Run Park (7-0)
• Approved January 13, 2025 council minutes (7-0)

Planning + Zoning Commission

The Planning and Zoning Commission will consider whether the Chabad Jewish Center's proposed use at 100 N. Main Street qualifies as similar to permitted uses in the retail business zoning district. They will also conduct a preliminary plat review for Knez Homes on East Washington Street. The meeting includes approval of minutes from January 20 and miscellaneous discussion.

• Chapter 1113.06 review: Chabad Jewish Center of Chagrin Falls – determination of proposed similar use at 100 N. Main Street, Suite 100
• Preliminary plat review – Knez Homes – E. Washington Street
• Approval of minutes from January 20, 2025

The commission approved the minutes from the January 20, 2025 meeting. It approved the preliminary plat for the Knez Homes development at 165 East Washington Street, conditional on meeting utility easement requests. The recommendation to approve religious services for the Chabad Jewish Center was not approved.

• Approved Jan 20 minutes (4‑0 ayes, 0 nays)
• Approved Knez Homes preliminary plat, conditional on easement request (4‑0 ayes, 0 nays)
• Rejected recommendation to approve Chabad Jewish Center similar‑use request (2‑2 ayes/nays)

Architectural Board of Review

The Board is reviewing preliminary and final submissions for residential additions, a new single-family dwelling, and commercial signage. These reviews determine if proposed changes to structures and signs meet village standards.

• Preliminary proposal for rear addition and garage demolition at 205 East Washington
• Preliminary proposal for a new single-family dwelling at 498 Solon Rd requiring variances
• Final proposal for front entrance porch and window changes at 39 Lyndale
• Signage proposals for Foxy Crystals (24 North Main), E Italian (13 Bell St), and Chagrin History Center (87 East Washington)
• Final proposal for front entry relocation and porch at 55 Center St

The Architectural Board of Review approved the minutes from the March 18 meeting. It gave preliminary approval to the Henry project at 205 East Washington with design recommendations, and to the Miller project at 39 Lyndale with final approval of the window changes. The board also granted final approval for signage and exterior alteration plans at Foxy Crystals, Neville, E Italian, Miller 55 Center Street, and the Chagrin History Center.

• Approved meeting minutes (4 yeas)
• Preliminary approval of 205 East Washington exterior alteration with recommendations (3 yeas, 1 abstain)
• Preliminary approval of 39 Lyndale exterior alteration and final approval of windows (4 yeas)
• Final approval of signage at 24 North Main (Foxy Crystals) (4 yeas)
• Final approval of exterior alteration at 14 Water Street (Neville) (4 yeas)
• Final approval of signage at 13 Bell Street (E Italian) (4 yeas)
• Final approval of exterior alteration at 55 Center Street (Miller) (4 yeas)
• Final approval of signage at 87 East Washington (Chagrin History Center) (4 yeas)

Council

Village Council will review five ordinances, including a proposal to set a $75,000 limit on blanket purchase orders. The body is also discussing new bag restrictions for park events and contracts for architectural reviews and cemetery improvements.

• Ordinance 2025-17: Establish a $75,000 blanket purchase order amount limit
• Ordinance 2025-20: Prohibit certain bags and containers in Riverside Park, Triangle Park, and North Franklin Street during events
• Ordinance 2025-19: Contract with Onyx Creative, Inc. for residential plan review services
• Ordinance 2025-21: Contract with Mr. Excavator, Inc. for the Evergreen Cemetery Improvements Project
• Ordinance 2025-18: Update codified ordinances regarding traffic and general offenses to comply with state law

The Chagrin Falls Village Council approved the minutes from five prior meetings and confirmed Officer Jordan Williams as a patrolman. It authorized the administration to solicit bids for the Vincent Street projects and Phase Two of the Water Wellfield Electrical Improvements. The council also approved two park event applications and adopted four ordinances covering purchase limits, codified revisions, architectural services, and cemetery improvements.

• Approved minutes from Dec 9 2024, Jan 2 2025, Jan 27 2025, Feb 10 2025, Feb 24 2025 (motion carried)
• Affirmed appointment of Officer Jordan Williams as a patrolman (motion carried)
• Authorized administration to go out to bid on Vincent Street projects and Phase Two Water Wellfield Electrical Improvements (motion carried)
• Approved North Union Farmer’s Market and Chagrin Valley Chamber of Commerce Summer Concert series event applications (motion carried)
• Adopted Ordinance No. 2025‑17 establishing a blanket purchase order amount limit (motion carried)
• Adopted Ordinance No. 2025‑18 revising codified ordinances (motion carried)
• Adopted Ordinance No. 2025‑19 contracting Onyx Creative for architectural plan reviews (motion carried)
• Appointed Mike Houston, John Mitchell, and Karen Leary to the Assessment Equalization Board (motion carried)

Cemetery Commission

The Chagrin Falls Cemetery Commission will meet to discuss several operational and planning items, including Memorial Day ceremonies, flag holder maintenance, property purchases and buybacks, landscaping, cemetery expansion, a bank building, the cemetery budget, and columbarium space availability. No votes or specific dollar amounts are listed in the agenda.

• Cemetery Expansion
• Columbarium Space
• Cemetery Budget discussion
• Memorial Day Planning
• Landscaping and flag holders

The Cemetery Commission approved the proposal for a headstone honoring "Old Auntie," with the condition that drawings be provided by Sheffield. The commission also gave permission for the Larsen monument to proceed to the drawing stage based on the initial request.

• Approved headstone for "Old Auntie" (pending drawings from Sheffield)
• Approved moving forward with drawings for the Larsen monument

Parks Commission

The Parks Commission will consider a park event application from the North Union Farmers Market and receive updates on several village parks, including Riverside Park, River Run Park, and Grove Hill Park. The meeting also includes approval of prior minutes and miscellaneous business.

• Approval of minutes from March 5, 2025
• Park event application: North Union Farmers Market
• Discussion of Riverside Park updates
• Discussion of River Run Park updates
• Discussion of Grove Hill Park updates

The commission approved the March meeting minutes. It also approved motions to send the North Union Farmers Market event and the Simple Summer Concert Series proposal to the Village Council for approval. No other substantive actions were taken.

• Approved March meeting minutes
• Approved motion to send North Union Farmers Market event to Council for approval
• Approved motion to send Simple Summer Concert Series to Council for approval

Shade Tree Commission

The Shade Tree Commission will discuss the removal of Canadian Cherry trees affected by black knot disease and site preparation for new plantings. Other agenda items include designating village sectors for ID tagging, spring planting guidelines, and updates on 60 Locust Lane.

• Removal of Canadian Cherry trees due to black knot disease
• Site preparation for new plantings
• 60 Locust Lane/Lindale discussion
• Designation of Village sectors for ID tagging with timeline
• Spring planting guidelines and monitoring

The Shade Tree Commission discussed the delayed removal of cherry trees with black knot and noted drought conditions prevent burning. They reported that trees for spring planting are expected from the nursery around April 15 and that a pre‑planting meeting will be held with Hemlock. The commission decided to start attaching tree ID tags this month and set the next meeting for April 29, 2025.

• Scheduled next meeting for April 29, 2025
• Will begin attaching tree ID tags this month
• Will hold pre‑planting meeting with Hemlock

Board of Zoning Appeals

The agenda for this meeting consists of procedural boilerplate. No specific zoning cases or appeals are listed for decision or discussion.

Council

The Village Council meeting is largely procedural, including approval of minutes from prior meetings and administrative reports. A notable miscellaneous item concerns the Assessment Equalization Board for Carriage Stone sidewalks, which will be discussed.

• Assessment Equalization Board – Carriage Stone Sidewalks
• Administrative reports from Mayor, Finance, Law, Police, Fire, and others
• Committee reports from Admin & Finance, Facilities & Services, Infrastructure & Utilities, Safety
• Commission reports including Arts, Board of Zoning Appeals, Cemetery, Parks, Planning & Zoning, Shade Tree

The council excused Erin Grube, Brian Drum, and Andrew Rockey from the meeting. It also approved the Jaycee Village flag and bunting area and the Farmers Market event applications. No other substantive actions were taken. The meeting included updates on the Main Street Bridge, Riverside Park railings, and upcoming project bids.

• Excused Erin Grube, Brian Drum, and Andrew Rockey from meeting (4-0)
• Approved Jaycee Village flag and bunting area and Farmers Market event applications (4-0)

Architectural Board of Review

The Architectural Board of Review will meet to review preliminary and final submissions for exterior alterations to residential and commercial properties. The board will decide on proposed additions, window changes, and a new garage construction.

• Shanklin 129 Miles Rd: Preliminary proposal for a 2nd floor dormer on the rear roof
• Carroll 317 Miles Rd: Field change for a 2nd floor window
• 26 South Franklin LLC 26 South Franklin: Preliminary proposal for front porch addition and exterior alterations
• Haskett 88 Carriage Stone: Final proposal for front entry overhang, rear sunroom addition, and window changes
• Ashba 105 Bell St: Final proposal for demolition, new garage, and rear addition to existing dwelling

The Architectural Board of Review approved preliminary exterior alteration plans for 129 Miles Rd. after receiving a Historical Significance Report, and granted preliminary approval for 26 South Franklin. Final approvals were given for 88 Carriage Stone and 105 Bell St. A field change for 317 Miles Rd. was denied, and two walk-in proposals were discussed without a vote.

• Approved preliminary exterior alteration for 129 Miles Rd. (4-0)
• Denied field change for 317 Miles Rd. (0-4)
• Approved preliminary exterior alteration for 26 South Franklin (4-0)
• Approved final exterior alteration for 88 Carriage Stone (4-0)
• Approved final exterior alteration for 105 Bell St. (4-0)
• Approved demolition of existing garage at 105 Bell St. (4-0)

Planning + Zoning Commission

The Planning and Zoning Commission is scheduled to meet on March 17, 2025, but the agenda contains only procedural boilerplate; no rezonings, ordinances, or other substantive matters are listed for discussion or decision.

Council

The agenda consists of procedural boilerplate and standard administrative reports. No specific legislative items, public hearings, or contracts are listed for decision.

Miscellaneous

Council will hold a public hearing to address Chapter 171 of the Codified Ordinances, which requires a biennial study of political influence by corporate entities, unions, and PACs. Residents may speak for up to five minutes. The hearing is part of the 'Move to Amend Day' process established in 2021.

• Public hearing on Chapter 171: Political Influence by Corporate Entities
• Residents allowed up to 5 minutes to speak on corporate political influence
• Clerk to send summary letters to state and federal leaders after the hearing
• Hearing stems from a 2014 citizen initiative calling for a U.S. Constitutional amendment

Parks Commission

The Chagrin Falls Parks Commission will meet on March 5, 2025, to approve minutes from the previous meeting, consider a park event application for the Rubber Duck Race hosted by the Chamber of Commerce, and discuss various village parks matters including a Canada geese problem at River Run Park, a possible donation of musical instruments from the Dogwood Valley Garden Club, and a seasonal outfield fence with CAA Baseball Commissioner Chad Tisdale.

• Approval of minutes from February 5, 2025
• Park event application: Rubber Duck Race (Chamber of Commerce)
• Discussion of Canada geese problem at River Run Park
• Possible donation of musical instruments from Dogwood Valley Garden Club
• Seasonal outfield fence discussion with Chad Tisdale, CAA Baseball Commissioner

The Parks Commission approved sending to Village Council for approval: the Chamber of Commerce's Rubber Duck Race on May 10, a donation of about $10,000 from the Dogwood Valley Garden Club for outdoor musical instruments in Riverside Park, and a proposal from CAA Baseball for a temporary outfield fence at River Run Park. The board also accepted a $2,000 donation from the Garden Club for Grove Hill Park improvements and discussed a donated tree for the 250th anniversary of the Declaration of Independence.

• Approved sending the Rubber Duck Race application to Council for approval.
• Approved sending the Dogwood Valley Garden Club's musical instruments donation to Council; Brian Drum abstained.
• Unanimously approved sending the CAA Baseball temporary outfield fence proposal to Council.
• Accepted the $2,000 donation for Grove Hill Park plantings and maintenance.
• Approved the February meeting minutes.

Architectural Board of Review

The Architectural Board of Review will decide on final approval of exterior alterations for three properties (Chinnici, Brown, Freese) and a preliminary review for a new second-floor addition (Christie). They will also approve minutes from February 18 and hear public comments. The next meeting is scheduled for March 18, 2024, and the April 1, 2025 meeting is cancelled.

• Preliminary review: Christie, 180 Senlac Hills – proposed 2nd floor addition over existing garage
• Final review: Chinnici, 49 Lyndale – window and door changes to front elevation; Historic Structure Report required
• Final review: Brown, 118 Church St – 2nd floor addition and deck renovations; variances already granted
• Final review: Freese, 126 East Washington – rear addition and front porch expansion

The Architectural Board of Review approved final plans for exterior alterations at 49 Lyndale, 118 Church Street, and 126 East Washington, and granted preliminary approval for 180 Senlac Hills. The board also discussed two walk-in proposals, requiring a Historical Significance Report for one and offering design suggestions for the other.

• Approved preliminary plans for exterior alteration at 180 Senlac Hills with comments to match existing house details at corner returns.
• Approved final plans for exterior alteration at 49 Lyndale, including window and door replacement, as presented.
• Approved final plans for exterior alteration at 118 Church Street with a comment suggesting a flat finish and grey tone metal roof to match existing shingles.
• Approved final plans for exterior alteration at 126 East Washington, including porch expansion and rear addition, as presented.
• Required a Historical Significance Report for the walk-in proposal at 39 Lyndale due to the age of the house.
• Discussed walk-in proposal at 129 Miles, suggesting exploring bumping in the bathroom and pulling in the shed dormer.

Shade Tree Commission

The Shade Tree Commission will meet to attach identification tags to trees and enter the information into a new database. No major decisions or financial items are on the agenda.

• Attach ID tags to trees
• Enter information into new database

The Shade Tree Commission met and went outside to place ID tags on trees along Walnut St, successfully entering ID numbers, species, and street addresses into a database using the Shade Tree Commission App. They also decided to post a picture on the Village website to inform residents about the purpose of the tags. The next meeting is scheduled for March 25.

• Placed ID tags on Walnut St trees and entered data into database
• Decided to post a picture on Village website to explain tree tags

Board of Zoning Appeals

The Board of Zoning Appeals will consider five variance applications, including a request at 86 N. Main St. to relax off-street parking requirements in the Central Shopping District. Other variances involve accessory building regulations on May Ct. and Bell St., and nonconforming building rules on May Ct. The meeting includes approval of prior minutes and swearing of witnesses.

• Rick Doody – variance from Section 1141.02(a)(2) (off-street parking) at 86 N. Main St.
• Roma Megan Jolic – variance from Section 1125.04(a)(1) (accessory buildings) at 106 May Ct.
• Thomas Muscenti – variance from Section 1125.04(A)(5) (accessory buildings) at 105 Bell St.
• Erik Kaminski & Vanessa Traniello – variances from Sections 1145.02(b) and 1125.03(f) (nonconforming structures and main building regulations) at 118 May Ct.

The Board of Zoning Appeals unanimously approved all outstanding minutes from 2020-2024 and granted five variances, including one for enclosing a seasonal patio at 86 N. Main St. for year-round dining. All votes were 5-0.

• Approved all outstanding minutes from 2020-2024 (5-0)
• Approved parking variance for enclosed year-round dining at 86 N. Main St. (5-0)
• Approved variances for detached garage at 106 May Ct. (5-0)
• Approved variance for garage setback at 105 Bell St. (5-0)
• Approved variances for front porch expansion at 118 May Ct. (5-0)

Arts Commission

The Arts Commission will review minutes, share community art news, receive village updates, and hold an open Q&A session. No formal decisions or proposals are on the agenda.

• Approval of prior meeting minutes
• Art Community News – updates on local arts activities
• Village News – town announcements
• Open Q&A for public discussion

The Chagrin Falls Arts Commission approved the February 25, 2025 minutes and set the 2025 meeting schedule (April 29 at VAC, June 24 at GHill Studios, August 26 TBD, October 28 at Astronomy Club). Members welcomed Skip Regan as the new Executive Director of CVLT, who proposed featuring one arts organization per playbill. No formal votes were taken on substantive matters; the meeting focused on updates and collaboration.

• Approved February 25, 2025 minutes
• Approved 2025 meeting dates and host locations (April 29 VAC, June 24 GHill Studios, August 26 TBD, October 28 Astronomy Club)

Safety Committee

The Safety Committee will discuss making a permanent three-way stop at the East Orange, North, and Mill Street intersection. They will also consider a no-parking zone on Williams Street and discuss the Central Shopping District streetscape project. The meeting includes approval of prior minutes as a procedural item.

• Permanent three-way stop at East Orange, North, and Mill Street intersection
• No parking zone on Williams Street
• Central Shopping District streetscape discussion

The Safety Committee voted unanimously to recommend making the all-way stop at East Orange, North, and Mill Streets permanent, following a crash warrant analysis and resident feedback. They also recommended designating the west side of Williams Street as a no-parking zone and pursuing a fire lane on the east side. A proposal for crosswalk reflectors was discussed but not voted on.

• Recommended permanent all-way stop at East Orange, North, and Mill Streets (3-0)
• Recommended no-parking zone on west side of Williams Street (3-0)
• Agreed to pursue fire lane designation on east side of Williams Street
• Discussed crosswalk reflector proposal, no action taken

Council

Chagrin Falls Village Council will hold third reading and final vote on Ordinance 2025-08, which makes the East Orange/North/Mill intersection a permanent 3-way stop and bans all parking on Williams Street. Council will also consider first readings of ordinances for police/fire construction change orders with Regency Construction, a cemetery fee increase, appropriations amendments, and a resolution supporting state Issue 2. No public hearings are scheduled.

• Ordinance 2025-08 (3rd reading): permanent 3-way stop at East Orange, North, Mill Streets and no-parking on both sides of Williams Street
• Ordinance 2025-14 (1st reading): authorizing four change orders and a contract increase with Regency Construction Services for the Police and Fire Improvement Project
• Ordinance 2025-13 (1st reading): increasing fees for burials in village cemeteries
• Resolution 2025-15 (1st reading): expressing support for State Issue 2 renewal of the State Capital Improvement Program on May 6, 2025 ballot
• Ordinance 2025-16 (1st reading): amending appropriations for the 2025 fiscal year

Council approved several ordinances and a resolution, all unanimously. They removed a traffic ordinance from the agenda, adopted two traffic control map changes, increased cemetery fees, authorized change orders for the police/fire project, supported a state ballot issue, and amended appropriations. They also affirmed a new patrolman appointment.

• Removed Ordinance 2025-08 (traffic control map) from agenda (7-0)
• Adopted Ordinance 2025-11 (no parking on Williams Street) (7-0)
• Adopted Ordinance 2025-12 (3-way stop) (7-0)
• Adopted Ordinance 2025-13 (cemetery fee increase) (7-0)
• Adopted Ordinance 2025-14 (police/fire project change orders) (7-0)
• Adopted Resolution 2025-15 (support for Issue 2) (7-0)
• Adopted Ordinance 2025-16 (amending appropriations) (7-0)
• Affirmed appointment of Christopher Jordan as patrolman (7-0)

Architectural Board of Review

The Architectural Board of Review will meet to review preliminary and final submissions for exterior alterations to residential and commercial properties. The board will decide on additions, porch updates, and a trash enclosure.

• Newell 62 East Summit: Preliminary review for second floor rear addition
• Pratt 288 East Washington: Final review for rear addition and deck replacement
• Barone 139 Solon Road: Final review for rear addition and front porch addition
• 23 Bell St LLC 23 Bell St: Final review for new trash enclosure

The Architectural Board of Review approved final plans for exterior alterations at four properties: 62 East Summit, 139 Solon Road, 23 Bell Street, and 289 East Washington. Two walk-in proposals were discussed but not voted on. All approvals were unanimous.

• Approved final plans for exterior alteration at 62 East Summit (5-0)
• Approved final plans for exterior alteration at 139 Solon Road (5-0)
• Approved final plans for fence/waste enclosure at 23 Bell Street (5-0)
• Approved final plans for exterior alterations at 289 East Washington (5-0)

Planning + Zoning Commission

The Planning and Zoning Commission is scheduled to meet on February 17, 2025. The agenda contains only procedural information with no specific items listed for discussion or decision.

• No public hearings, rezonings, ordinances, or contracts are listed on the agenda.

Cemetery Commission

The Cemetery Commission will meet to approve prior minutes and discuss several operational items. Discussion items include Memorial Day planning, flag holders, purchases, landscaping, cemetery expansion, the bank building, the cemetery budget, and columbarium space. No final decisions are indicated on the agenda.

• Approval of minutes from December 11, 2024 and January 15, 2025
• Memorial Day planning
• Cemetery expansion discussion
• Cemetery budget review
• Columbarium space discussion

The Cemetery Commission voted to increase headstone foundation fees by $25 each to offset rising concrete costs. They also discussed Memorial Day preparations, including golf carts for veterans and wreaths, and urged engineers to prioritize ramp drawings for the Village Columbarium over landscaping plans.

• Approved $25 increase in headstone foundation fees
• Approved minutes from January 2025 meeting
• Discussed Memorial Day logistics (wreaths, golf carts, volunteers)
• Requested engineers focus on columbarium ramp drawings, not landscaping

Council

The Village Council is holding a regular meeting with administrative and committee reports. The main legislative items are a final vote on Resolution 2025-03, which declares the necessity of constructing sidewalks on Carriage Stone Drive and sets a cost-sharing plan (village paying $9,960.14 plus $3,500 for intersections, remaining cost assessed to 38 abutting parcels), and a second reading of Ordinance 2025-08, which amends the traffic control map to make the East Orange/North/Mill intersection a permanent 3-way stop and to create a no-parking zone on the west side of Williams Street. Both items are declared emergencies.

• Resolution 2025-03 (3rd reading): Declares necessity for Carriage Stone Drive sidewalks; total estimated cost $397,174.05; village pays $13,460.14, balance assessed to 38 parcels on Monticello and Carriage Stone Drives.
• Ordinance 2025-08 (2nd reading): Makes East Orange/North/Mill intersection a permanent 3-way stop; designates west side of Williams Street as no-parking zone.
• Council will receive administrative reports from Mayor, Finance, Law, Chief Admin Officer, Engineer, Police, and Fire chiefs.
• Committee reports from Admin & Finance, Facilities & Services, Infrastructure & Utilities, and Safety committees.
• No public hearings are scheduled for this meeting.

Council approved a resolution declaring it necessary to construct sidewalks on Carriage Stone Drive, authorized advertising for bids for the Evergreen Hill Cemetery stream daylighting and gravesite expansion, and approved multiple park event applications. All votes were unanimous (6-0). An ordinance to amend the traffic control map was left on readings.

• Adopted Resolution No. 2025-03 for Carriage Stone Drive sidewalks (6-0)
• Authorized advertising for bids for Evergreen Hill Cemetery Daylight/Expansion plan (6-0)
• Approved park event applications for Jaycee's and Methodist Church events (6-0)
• Excused Councilmember Corkran from the meeting (6-0)

Parks Commission

The Parks Commission will elect a chair, approve minutes, and consider multiple park event applications for 2025 from the Jaycees and Methodist Church. They will also review 2024 accomplishments, set 2025 goals, and discuss a possible donation of outdoor musical instruments.

• Election of Chair
• Park event applications: Easter Egg Hunt, Blossom Time, Trucks by the Falls, Oktubafest, Holiday Display, Lighting Greens, Deck the Falls, Easter Sunrise Service, Christmas Eve Service
• Review of 2024 accomplishments and 2025 goals
• Possible donation of outdoor musical instruments

The Parks Commission approved the December 2024 minutes, accepted donations from the Dogwood Valley Garden Club totaling $12,000 for musical instruments and Grove Hill Park improvements, and approved sending seven Jaycees and two church event applications to Council. The commission also approved the 2025 goals and objectives, and discussed park maintenance issues.

• Approved December 2024 meeting minutes
• Accepted $10,000 donation for outdoor musical instruments in Riverside/River Run parks
• Accepted $2,000 donation for Grove Hill Park plantings and maintenance
• Approved sending 9 park event applications (7 Jaycees, 2 United Methodist Church) to Council
• Approved 2025 Goals and Objectives

Architectural Board of Review

The Architectural Board of Review will consider several residential exterior alteration and accessory structure submissions, including field changes, final approvals, and preliminary designs. Items include a rear addition, window changes, a front entry overhang, an enclosed deck, and a two-story addition. The meeting also includes public comment and approval of prior minutes.

• 54 West Washington Street: field change for additional expansion on rear of home
• 359 Bell Street: final review of window material and grid pattern changes (HSR required)
• 88 Carriage Stone: field change for new front entry overhang and window replacements
• 140 High Street: preliminary proposal for addition and enclosing of rear deck
• 48 Church Street: preliminary proposal for new rear two-story addition

The Architectural Board of Review approved final plans for several exterior alterations, including a porch-to-living-space conversion at 54 West Washington, window replacements at 359 Bell Street, a screened porch at 140 High Street, and an accessory structure at 48 Church Street. A proposed front porch at 88 Carriage Stone was tabled for redesign with columns, pilasters, and a wider stoop. The board also received a Historical Significance Report for 359 Bell Street, finding it not historically significant.

• Approved final plans for McClure 54 West Washington porch-to-living-space conversion (5-0)
• Approved final plans for Ryals 359 Bell Street window replacement with 6-over-1 aluminum clad windows (5-0)
• Tabled Haskett 88 Carriage Stone front porch project for redesign (5-0)
• Approved final plans for Spremulli 140 High Street screened porch enclosure (5-0)
• Approved final plans for Noll 48 Church Street accessory structure with aligned windows (5-0)
• Received Historical Significance Report for 359 Bell Street, finding it not historically significant (5-0)

Board of Zoning Appeals

This meeting of the Board of Zoning Appeals is entirely procedural. The only listed items are approval of minutes, swearing of witnesses, and adjournment. No substantive zoning decisions, appeals, or public hearings are scheduled.

• Approval of prior meeting minutes
• Swearing of witnesses (if any appear)

Safety Committee

The Chagrin Falls Safety Committee is meeting to elect a chair, approve minutes, and discuss the Central Shopping District Streetscape project and a proposed 3-way stop at East Orange, North, and Mill Streets. The meeting is public and will be held in council chambers.

• Election of Chair
• Approval of Minutes
• Central Shopping District Streetscape discussion
• Discuss 3-way stop at East Orange Street, North Street, and Mill Street

The Safety Committee elected Brian Drum as chairperson and continued reviewing the downtown traffic and safety study, focusing on mid-block crossings and curb extensions. No formal decisions were made on these items; the committee agreed to review renderings at the next meeting. They also discussed a 3-way stop at East Orange, North, and Mill Streets, leaving it for further discussion, and considered traffic signal improvements and a sign inventory.

• Elected Brian Drum as Safety Committee chair (3-0)
• Agreed to review mid-block crosswalk renderings at next meeting
• Continued discussion on 3-way stop at East Orange, North, and Mill Streets

Council

The Village Council is reviewing a resolution to construct sidewalks on Carriage Stone Drive and an ordinance to update the traffic control map. Other items include a contract for a service department vehicle and a resolution supporting the US Semiquincentennial.

• Resolution 2025-03: Constructing sidewalks on Carriage Stone Drive with an estimated total cost of $397,174.05
• Ordinance 2025-08: Establishing a permanent 3-way stop at East Orange Street, North Street, and Mill Street, and designating Williams Street as a No-Parking Zone
• Ordinance 2025-10: Contract with Sarchione Ford Lincoln of Alliance to acquire a 2024 Ford F600 Super
• Resolution 2025-09: Supporting the Ohio Commission for the United States Semiquincentennial (AMERICA250-OH)

The council unanimously approved the mayor's appointments to various boards and commissions, adopted a resolution supporting the US Semi Quincentennial, and authorized a contract with Sarchione Ford Lincoln for a 2024 Ford F600. A resolution for Carriage Stone sidewalks was left on readings, and a motion to extend the grave sales restriction to at-need only until end of 2025 was carried.

• Approved mayor's appointments to boards and commissions (7-0)
• Adopted Resolution No. 2025-09 supporting AMERICA250-OH (7-0)
• Authorized contract with Sarchione Ford Lincoln for 2024 Ford F600 (7-0)
• Extended grave sales restriction to at-need only until end of 2025 (7-0)
• Left Resolution No. 2025-03 (Carriage Stone sidewalks) on readings
• Left Ordinance No. 2025-08 (traffic control map) on readings

Architectural Board of Review

The Architectural Board of Review will hold an organizational meeting to nominate a Chairman and Secretary. The board will review preliminary submissions for exterior alterations and accessory structures at five different properties.

• 55 Wilding Chase: proposed first floor rear addition
• 118 May Court: proposed demolition and new accessory building
• 48 Church Street: proposed two story rear addition
• 55 Center Street: proposed new front porch and rear alterations
• 105 Bell St: proposed rear addition and accessory structure with demolition

The Architectural Board of Review held its organizational meeting, re-electing Steve King as Chairman and Wendy Naylor as Secretary. The board tabled preliminary reviews for two projects (Difiore at 55 Wilding Chase and Kaminski at 118 May Court) pending revised plans, and granted preliminary approval to three others (Noll at 48 Church Street, Miller at 55 Center Street, and Ashba at 105 Bell Street) with conditions. All votes were unanimous except for abstentions by Fazio on the minutes and Kaminski on two items.

• Re-elected Steve King as Chairman and Wendy Naylor as Secretary (unanimous)
• Approved minutes of December 17, 2024 meeting (4-0, Fazio abstained)
• Tabled Difiore 55 Wilding Chase exterior alteration (5-0) pending stamped drawings, detached accessory building, and site plan
• Tabled Kaminski 118 May Court accessory structure (4-0, Kaminski abstained) pending removal of exterior stairs and kitchen, and clapboard siding
• Granted preliminary approval to Noll 48 Church Street exterior alteration (5-0) with conditions on windows, siding, and roof
• Granted preliminary approval to Miller 55 Center Street exterior alteration (5-0) with conditions on rear elevation and doors
• Granted preliminary approval to Ashba 105 Bell Street accessory structure (5-0) and recommended variance for garage entry from Vincent Street

Planning + Zoning Commission

The Planning and Zoning Commission will hold a public meeting to elect a chair and consider a request from NCR Ventures for modifications to front and side yard setbacks and parking plan submittal at 86 N. Main Street. The meeting also includes miscellaneous business and adjournment.

• Election of Commission Chair
• 86 N. Main Street, NCR Ventures: request for modifications to front and side yard setbacks and parking plan submittal

The Planning and Zoning Commission approved modifications to front and side yard setbacks and a parking plan for an enclosed addition to the restaurant at 86 N. Main Street. The addition will be in the former patio area and will be year-round, requiring a new parking plan. Both motions carried with one dissenting vote each.

• Approved front and side yard setback modifications for 86 N. Main St. addition (4-1, Baker nay)
• Approved parking plan for year-round restaurant addition (4-1, Hicks nay)

Cemetery Commission

The Cemetery Commission will meet to elect a new chair and approve minutes from November 2024. Discussion items include Memorial Day planning, cemetery expansion, columbarium space, and the cemetery budget. No specific dollar amounts or contract proposals are listed on the agenda.

• Election of Chair
• Cemetery Expansion discussion
• Columbarium Space discussion
• Cemetery Budget review
• Memorial Day Planning

The Cemetery Commission discussed concerns about decoration sizes but found no rule governing size and determined the decorations were properly placed. They selected the Speaker and Grand Marshall for the Memorial Day parade and noted the Village identified a site for indigent burials. No formal votes were taken; the meeting was procedural and informational.

• Approved minutes from November and December 2024
• Selected Speaker and Grand Marshall for Memorial Day parade
• Noted Village identified indigent burial site NW of section 54 with room for 6 burials per plot

Council

Council will hold first readings on seven legislative items, including an agreement to provide pass-through dispatch services to Chagrin Falls Township, a one-year extension of senior transportation services with Senior Transportation Connection, and a resolution to construct sidewalks on Carriage Stone Drive. Other items include a police wellness incentive pilot program and a consulting contract with Verdantas as village engineer. Administrative and committee reports will also be presented.

• Ordinance 2025-01: Authorizes mayor to enter agreement with Chagrin Falls Township for pass-through dispatch services via Chagrin Valley Dispatch.
• Ordinance 2025-02: Amends contract with Senior Transportation Connection, LLC to extend senior transportation services through December 31, 2025.
• Resolution 2025-03: Declares necessity to construct sidewalks on Carriage Stone Drive between certain termini.
• Ordinance 2025-06: Creates a wellness incentive pay program for police department employees.
• Ordinance 2025-07: Authorizes master agreement with Verdantas LLC as successor village engineer.

Council unanimously adopted five ordinances and one resolution, including agreements for dispatch services with Chagrin Falls Township, senior transportation with STC, support for OML's AT&T tariff challenge, a police wellness incentive pilot, and a master agreement with Verdantas as village engineer. A resolution for Carriage Stone sidewalks was left on readings. Mayor announced a $3.5M grant for waterline replacement.

• Adopted Ordinance 2025-01 for dispatch services with Chagrin Falls Township (7-0)
• Adopted Ordinance 2025-02 amending senior transportation contract with STC (7-0)
• Adopted Resolution 2025-04 authorizing police chief to execute child abuse MOU (7-0)
• Adopted Ordinance 2025-05 supporting OML challenge of AT&T tariff (7-0)
• Adopted Ordinance 2025-06 creating police wellness incentive pilot (7-0)
• Adopted Ordinance 2025-07 as amended appointing Verdantas as village engineer (7-0)
• Left Resolution 2025-03 on Carriage Stone sidewalks on readings
• Approved selling/disposal of items on GovDeals (7-0)

Shade Tree Commission

The Shade Tree Commission will elect a chair and discuss several tree-related matters, including pruning of black knot, the high school impact project, website revisions, and attaching identification tags to village sections. No decisions are expected; all items are for discussion only.

• Elect Commission Chair
• Discuss pruning of black knot
• Discuss high school impact project
• Discuss website revisions
• Discuss Village sections for attaching identification tags

The Shade Tree Commission decided to remove all Canadian cherry trees in the village because of a heavy black knot infestation, replacing them with site-appropriate trees. They also planned to create a form for tree data input, replace irrigation bags with donut-style bags, and investigate a FEMA-compliant storm debris removal plan. Terry was designated acting chair until the February 25 election.

• Removed all Canadian cherry trees due to black knot infestation
• Replaced trees with site-appropriate species
• Designated Terry as acting chair until February 25 election
• Approved creation of a tree data input form with app designer
• Replaced worn-out irrigation bags with donut-style bags
• Investigated storm debris removal plan meeting FEMA guidelines

Council

This is an organizational meeting where council members will be sworn in, elect a council president and other leadership positions, and appoint committee and commission representatives. No substantive legislation or financial decisions are on the agenda.

• Election of Council President
• Election of President Pro-Tem
• Appointment of Planning & Zoning, Board of Zoning Appeals representatives
• Assignment of council committee representatives (Administration & Finance, Facilities & Services, Infrastructure & Utilities, Safety)
• Appointment of commission representatives (Arts, Cemetery, Parks, Shade Tree) and liaison roles

The organizational meeting elected Angela DeBernardo as Council President and Nancy Rogoff as President Pro-Tem, both unanimously. Rogoff was also appointed as Planning and Zoning Representative, and Andrew Rockey as Board of Zoning Appeals Representative. Committee and commission appointments were announced. No other substantive decisions were made.

• Elected Angela DeBernardo as Council President (7-0)
• Elected Nancy Rogoff as President Pro-Tem (7-0)
• Appointed Nancy Rogoff as Planning and Zoning Representative (7-0)
• Appointed Andrew Rockey as Board of Zoning Appeals Representative (7-0)
• Announced committee and commission appointments