Chagrin Falls public meetings in 2023

Records Retention Committee

This is a routine procedural meeting of the Records Retention Committee. The agenda contains only two items: approval of minutes and discussion of park event applications, with no substantive policy or financial decisions listed.

• Approval of minutes
• Park event applications

Cemetery Commission

The Chagrin Falls Cemetery Commission is holding its regular public meeting to discuss and decide on cemetery operations. Agenda items include flag holders, purchases and buybacks, landscaping, cemetery expansion, the bank building, budget, and columbarium space. No specific proposals or dollar amounts are listed in the agenda.

• Cemetery expansion
• Budget
• Columbarium space
• Flag holders
• Landscaping

Architectural Board of Review

The Chagrin Falls Architectural Board of Review will hold a public meeting to review four preliminary and final submissions for exterior alterations and signage, including a second-floor addition, porch changes, and a new wall sign. The board will also approve minutes from the previous meeting and address the public.

• 146 South Main: window and door changes (preliminary, HSR required)
• 118 May Court: new 2nd floor rear addition and front porch expansion (preliminary, HSR and variances required)
• 52 Carriage Stone: front porch column size changes (preliminary)
• 5 North Franklin: new wall sign (final)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a variance request from Riverbend Equities for the property at 45 Walnut Street. The request seeks relief from several zoning regulations to allow a new front porch and attached rear garage. The board will also approve minutes and swear witnesses.

• Variance for front porch extending 8.7 feet into required 30-foot front yard setback
• Variance of 17 feet from 30-foot front yard setback for porch
• Variance of 24 feet 4 inches from 30-foot rear yard setback for attached garage
• Variance of 8% (420 sq ft) for main building lot coverage exceeding 24% maximum

Council

The Chagrin Falls Village Council is meeting to discuss and vote on several ordinances, including three proposed charter amendments to be placed on the March 19, 2024 ballot. These amendments would expand the Architectural Board of Review, change how ordinances are posted, and alter public bidding rules. The council will also consider ordinances on cemetery fees, police officer appointments, and final appropriations for 2023.

• Ordinance 2023-61: Charter amendment to add two voting members to the Architectural Board of Review, for March 19, 2024 ballot
• Ordinance 2023-62: Charter amendment to post ordinances on the village website instead of newspaper, for March 19, 2024 ballot
• Ordinance 2023-63: Charter amendment to let council decide when public contracts must be bid, for March 19, 2024 ballot
• Ordinance 2023-77: Amends cemetery fees and administrative matters, emergency declared
• Ordinance 2023-79: Final appropriations for 2023, emergency declared

Parks Commission

The Chagrin Falls Parks Commission is meeting to approve minutes, consider a park event application, and discuss strategic planning. They will review a draft of 2023 accomplishments and 2024 goals, covering projects like a new shelter at Riverside Park, dog park turf, and baseball facility improvements. The meeting is open to the public.

• Popcorn Ball Drop event application for 12/31/2023
• Riverside Park: new shelter, dead tree removal, lighting
• River Run Dog Park: artificial turf discussion
• 2023 accomplishments include new pickleball net, dog park improvements, and new concrete dugout at ball diamond
• 2024 goals include new playground at Riverside Park and trail improvements

Architectural Board of Review

The Architectural Board of Review will review five submittals, including preliminary plans for a second-floor addition, a new dwelling after a fire loss, a pool accessory structure, and gas station signage, plus a final plan for a new single-family dwelling. The board will also approve minutes from its November 21 meeting and take public comments.

• 56 Water: exterior alteration to enlarge second floor (preliminary)
• 50 Philomethian: new single-family dwelling due to fire loss (preliminary)
• 195 South Main: new accessory structure for outdoor pool (preliminary)
• 20 E. Washington (BP Gas Station): two new signs, one ground and one wall (no stage listed)
• 213 S. Main (RSR Chagrin LLC): new single-family dwelling (final)

Board of Zoning Appeals

The Board of Zoning Appeals is holding a public meeting to consider a variance request from Riverbend Equities for property at 45 Walnut Street. The request involves multiple variances related to a proposed attached garage and front porch addition, including setbacks and lot coverage. The board will also approve minutes and adjourn.

• Variance for front yard setback: proposed front porch extends 8.7 feet into required 30-foot setback, requiring 17-foot variance
• Variance for rear yard setback: proposed attached garage has 5-foot-8-inch setback, requiring 24-foot-4-inch variance
• Variance for lot coverage: main building coverage would be 32%, requiring 8% or 420 square feet variance
• Property: 45 Walnut Street, Permanent Parcel No. 932-03-025

Council

The Chagrin Falls Village Council is meeting to consider several ordinances, including a final vote on prohibiting the sale of goods and services on public property, and to place three charter amendments on the March 19, 2024 ballot. They will also introduce new items, including a change order for road work, participation in purchasing cooperatives, a contract for police and fire station improvements, and cemetery fee changes.

• Ordinance 2023-60: Prohibits sale of goods/services on public property (3rd reading)
• Ordinance 2023-61: Charter amendment to add 2 members to Architectural Board of Review (3rd reading)
• Ordinance 2023-62: Charter amendment on posting of ordinances (3rd reading)
• Ordinance 2023-63: Charter amendment on public bidding (3rd reading)
• Ordinance 2023-74: Change order with Geauga Highway Company for road program (1st reading)

Architectural Board of Review

The Architectural Board of Review will approve minutes from its November 7th meeting and review a final exterior alteration application for a new two-story rear addition to a dwelling at 105 May Court. The public may address the board on a walk-in basis.

• Final exterior alteration review for new two-story rear addition at 105 May Court
• Approval of minutes from November 7, 2023
• Public walk-in opportunity to address the board

Planning + Zoning Commission

The commission will meet to discuss regulations regarding short-term rentals. No other specific items or decisions are listed on the agenda.

• Discussion of Short-term Rental Regulations

Council

The Chagrin Falls Village Council is meeting to consider a range of legislation, including a second reading of an ordinance to prohibit the sale of goods and services on public property, and several proposed charter amendments to be placed on the March 19, 2024 ballot. The council will also hold first readings on multiple ordinances covering legal services, a school safety officer agreement, senior transportation, salary schedules, temporary appropriations, and other administrative matters. This is a regular business meeting with no public hearings scheduled.

• Ordinance 2023-60 (2nd reading): Prohibits sale of goods/services on public property, with exceptions for council-approved events.
• Ordinance 2023-61 (2nd reading): Charter amendment to add two council-appointed members to the Architectural Board of Review, on March 19, 2024 ballot.
• Ordinance 2023-62 (2nd reading): Charter amendment to change how ordinances/resolutions are posted.
• Ordinance 2023-63 (2nd reading): Charter amendment to let council decide when public contracts must be publicly bid.
• Ordinance 2023-64 (1st reading): Authorizes legal services agreement with Thrasher, Dinsmore & Dolan for 2024-2025.

Safety Committee

The Safety Committee is meeting to discuss requests for CT Consultants' traffic engineer and other miscellaneous items. This is a regular committee meeting with no major decisions listed on the agenda.

• Discussion of requests for CT Consultants' traffic engineer
• Miscellaneous items
• Adjournment

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to discuss routine business including approval of minutes, flag holders, purchases, landscaping, cemetery expansion, the bank building, budget, and columbarium space. The agenda is mostly procedural, with no specific proposals or dollar amounts listed.

• Cemetery expansion discussion
• Columbarium space discussion
• Budget review
• Landscaping items
• Flag holders and purchases/buybacks

Council

This is a special meeting focused on internal governance, not public legislation. Council will discuss roles and responsibilities, workflow with the administration, serving on commissions, and 2024 committee assignments, followed by an executive session for legal advice.

• Discussion of council roles and responsibilities
• Discussion of optimal workflow with administration
• Discussion of serving on a commission
• Discussion of council committees for 2024
• Executive session to receive legal advice from counsel

Architectural Board of Review

The Architectural Board of Review will review nine applications for exterior alterations, additions, signage, and a new dwelling. Items include a preliminary office alteration, several final approvals, and a demolition with variances. The board will also approve minutes from the previous meeting.

• DWBH LLC: exterior alterations to office building at 146 East Washington (preliminary, HSR required)
• Delany: new 2nd floor addition over garage at 189 Senlac Hills (variance required)
• 7-Eleven Inc.: two new signs at 20 East Washington
• RSR Chagrin LLC: new 2-story dwelling at 207 South Main
• Raftus: demolition of detached garage and 2nd floor addition at 106 Church St (variances granted)

Shade Tree Commission

The Chagrin Falls Shade Tree Commission is meeting to discuss the planting list for spring 2024, an update on the website/application, and other miscellaneous items. This is a regular public meeting with no major decisions or proposals detailed in the agenda.

• Planting list for spring 2024
• Website/Application update
• Miscellaneous items

Parks Commission

The Chagrin Falls Parks Commission will review three park event applications, including the Festival of Trees and two menorah lightings, and discuss the Parks Strategic Plan, Riverside Park improvements, River Run Dog Park artificial turf, and the River Walk Trail name. The meeting is open to the public.

• Festival of Trees event application by Chagrin Valley Chamber of Commerce, Nov 12 to mid-January, with 25 decorated trees at Riverside Park
• Bell Street Park Menorah and Menorah Lighting applications by Chabad Jewish Center
• Discussion of Parks Strategic Plan
• Riverside Park improvements and shelter
• River Run Dog Park artificial turf and River Walk Trail name

Arts Commission

The Arts Commission will meet to approve previous minutes and share community and village news. The agenda also includes an open Q&A session.

• Approval of minutes
• Art Community News
• Village News
• Open discussion (Q&A)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on an administrative appeal by Michael and Ruth Delaney. The appeal challenges the September 5, 2023 Architectural Board of Review decision denying preliminary approval for a house addition at 189 Senlac Hills Drive. No minutes are on the agenda, and the meeting includes witness swearing before the appeal hearing.

• Administrative appeal of Architectural Board of Review denial for house addition at 189 Senlac Hills Drive (Parcel No. 932-19-083)
• Swearing of witnesses for the appeal hearing

Council

The Chagrin Falls Village Council is meeting to discuss and vote on several ordinances, including a ban on selling goods and services on public property, and proposed charter amendments to be put to voters. The council will also hear administrative and committee reports. The agenda includes a second reading of an ordinance amending the employee policy manual to rename funeral leave as bereavement leave.

• Ordinance 2023-60: Prohibits sale of goods/services on public property (1st reading)
• Ordinance 2023-57: Amends employee policy manual, renames funeral leave to bereavement leave (2nd reading)
• Ordinance 2023-61: Charter amendment to add 2 members to Architectural Board of Review (1st reading)
• Ordinance 2023-62: Charter amendment on posting of ordinances/resolutions (1st reading)
• Ordinance 2023-63: Charter amendment on public bidding for contracts (1st reading)

Cemetery Commission

The Cemetery Commission is meeting to discuss routine business including approval of minutes, flag holders, purchases, landscaping, and a potential cemetery expansion. The agenda also includes items on the bank building, budget, and columbarium space, indicating planning for future needs.

• Cemetery Expansion
• Budget
• Columbarium Space
• Landscaping
• Purchases/Buybacks

Architectural Board of Review

The Architectural Board of Review will review four applications: a siding replacement, two preliminary home additions, and a signage request. The board will also approve minutes from its October 3rd meeting and take walk-in public comments.

• Vadakin-Salvati: replace wood siding with vinyl at 313 Miles Road
• Miller: rear addition at 105 May Court; variance and HSR required
• Rogers-Johnson: rear great room addition and basement at 65 Ridgewood Road
• Johnson Orthodontics: ground and wall signs at 54 Philomethian; code allows only one wall sign

Planning + Zoning Commission

The Planning & Zoning Commission will meet to discuss regulations regarding short-term rentals. No other specific agenda items were listed for this meeting.

• Short-term Rental Regulations discussion

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to handle routine business and several ongoing projects. Agenda items include approving minutes, discussing flag holders, purchases and buybacks, landscaping, cemetery expansion, the bank building, budget, and columbarium space. No specific proposals or dollar amounts are listed in the agenda.

• Cemetery Expansion
• Columbarium Space
• Budget
• Landscaping
• Purchases/Buybacks

Parks Commission

The Chagrin Falls Parks Commission is holding a special meeting to discuss a potential location for a new shelter building. The meeting will take place at the entrance of Riverside Park on N. Main Street.

• Discussion of potential location for new shelter building

Council

The Chagrin Falls Village Council is meeting to consider four pieces of legislation, all at first reading. These include contracts for a water valve turning trailer, West Cottage Street retaining wall repairs, an employee policy manual update, and a resolution waiving a defense against the Village Commons Condominium. The meeting also includes administrative and committee reports, with no public hearings scheduled.

• Ordinance 2023-56: $94,915 contract with Bain Enterprises LLC for a water valve turning trailer
• Ordinance 2023-58: $64,910 contract with Anthony Calabrese Construction for West Cottage Street wall drainage and stormwater improvements
• Ordinance 2023-57: Amends employee policy manual, renaming Funeral Leave to Bereavement Leave
• Resolution 2023-59: Waives a certain defense against Village Commons Condominium
• Miscellaneous: Proposed charter amendments and traffic engineer studies to be discussed

Parks Commission

The Chagrin Falls Parks Commission will review two park event applications from the Chagrin Valley Jaycees for holiday lighting displays, discuss the Parks Strategic Plan, Riverside Park improvements and shelter, and River Run Dog Park artificial turf. The meeting is open to the public.

• Jaycees holiday display application: Nov 11, 2023 to Jan 27, 2024, in Riverside, Triangle, River Run, Bell St. parks, with amplified sound and donations
• Jaycees Lighting of the Greens event: Nov 24, 2023, 4-10 PM, Triangle Park, with speeches and amplified sound
• Discussion of Parks Strategic Plan
• Riverside Park improvements and shelter discussion
• River Run Dog Park artificial turf discussion

Architectural Board of Review

The Architectural Board of Review will approve minutes from September 19, 2023, and review three applications: exterior alterations to a commercial building at 5 North Franklin, a new wall sign at 6 West Washington, and a new projecting sign at 14.5 North Main that requires a variance. The public may address the board during the walk-in opportunity.

• Fortis Sports: exterior alterations at 5 North Franklin, including new glazing, restoring original transoms, and rear window changes (HSR required)
• Bill Childs: new wall sign at 6 West Washington
• The Agency: new projecting sign at 14.5 North Main, requires a variance
• Approval of minutes from September 19, 2023

Board of Zoning Appeals

The Chagrin Falls Board of Zoning Appeals will hold a public meeting to consider two variance requests. The first is from Mr. and Mrs. Raftus for a front porch addition at 106 Church St., which would encroach on the required front yard setback. The second is from Mr. and Mrs. Arcadi for a new house and covered rear patio at 483 Falls Road, which would have no rear setback to the municipal boundary line. The board will also swear in witnesses and approve minutes (none are listed).

• Variance request by Mr. and Mrs. Raftus for 106 Church St. to allow a front porch addition with a 25-foot 2-inch setback instead of the required 30 feet (variance of 4 feet 10 inches).
• Variance request by Mr. and Mrs. Arcadi for 483 Falls Road to allow a new house and covered rear patio with no rear setback to the municipal boundary line (variance of 50 feet).
• Both requests involve properties that are nonconforming under the village's zoning code.
• Public meeting to be held in Council Chambers at Village Hall, 21 W. Washington Street.

Council

The Chagrin Falls Village Council is holding its regular meeting on September 25, 2023, with a legislative docket of four items for first reading: an ordinance to extend the Kimble Recycling and Disposal contract for residential solid waste collection, a resolution to apply for Ohio Public Works Commission funds for Maple Street improvements, an ordinance to update the School Resource Officer memorandum of understanding, and an ordinance to approve a change order for the Locust Lane storm water project. The agenda also includes administrative and committee reports, but no public hearings or presentations are scheduled.

• Ordinance 2023-52: One-year extension of Kimble Recycling and Disposal contract for residential solid waste collection, effective Sept. 1, 2023, at $55.23 per ton for recycling processing.
• Resolution 2023-53: Authorizes Mayor to apply for OPWC State Capital Improvement and/or Local Transportation Improvement funds for water, sewer, and street improvements on Maple Street.
• Ordinance 2023-54: Authorizes updated MOU with South Russell and Chagrin Falls Exempted Village School District for School Resource Officer deployment and new payment rates.
• Ordinance 2023-55: Approves Change Order No. 1 with Marks Construction, Inc. for Locust Lane storm water improvements, increasing contract by $9,911.96 for Transite pipe removal and storm sewer repairs.

Architectural Board of Review

The Architectural Board of Review will consider four exterior alteration applications, including a preliminary proposal for dormers on South Main Street, a resubmitted garage demolition and addition on Walnut Street, a final fence gate and landscape design on West Washington Street, and a window replacement on North Street. The board will also approve minutes from the previous meeting.

• 210 South Main Street: add 2 dormers for interior renovation
• 45 Walnut Street: demolish detached garage, build 2-story addition with attached garage
• 65 West Washington Street: wrought iron gate, grill island, landscape design
• 269 North Street: replace windows with fibrex, remove grids

Planning + Zoning Commission

The Planning & Zoning Commission will meet to discuss regulations regarding short-term rentals. No other specific agenda items or decisions were listed for this meeting.

• Discussion of short-term rental regulations

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to discuss routine and planning items, including approval of minutes, flag holders, purchases, landscaping, cemetery expansion, the bank building, budget, and columbarium space. The agenda is mostly procedural, with no specific proposals or dollar amounts listed.

• Cemetery Expansion
• Columbarium Space
• Budget
• Landscaping
• Purchases/Buybacks

Council

The Chagrin Falls Village Council is holding a special meeting to consider a waiver of the 721.02 ordinance for the Village Yard Sale on September 23, 2023, and to review park event applications. The agenda includes a detailed application for the 'Food Trucks at the Falls' event, which would feature multiple food trucks and require mobile food unit permits.

• Waiver of 721.02 for Village Yard Sale on September 23, 2023
• Park event application for 'Food Trucks at the Falls' on September 23, 2023, 10am-3pm, with estimated 300 attendees
• Food truck vendors listed: Smoke This, Smooth Rider, Betty's Bombass Burgers, Enticing Cupcakes, Empanadas on Wheels, Funny Cakes, Smokin' Rock n Roll (unconfirmed)
• Mobile food unit permit fee: $100 per unit per day
• Insurance requirement: $500,000 per occurrence, $1,000,000 aggregate, Village named as additionally insured

Council approved three park event applications and granted a waiver for the Village Yard Sale. The meeting was conducted as a special session.

• Approved waiver of 721.02 for the Village Yard Sale on September 23, 2023 (5-0)
• Approved park event application for Valley Art Center Art by the Falls (4-0, 1 abstention)
• Approved park event applications for Food Trucks by the Falls and Chagrin Falls Family Fun Day (5-0)

Parks Commission

The Parks Commission will review two park event applications, discuss signage for the River Walk Trail with the Historical Society, and consider improvements at Grove Hill, River Run, and Riverside Parks. They will also discuss the Parks Strategic Plan and survey questions. The meeting is open to the public.

• Food Trucks by the Falls event application from Jaycees for Sept. 23, 2023, with 300 attendees expected
• Art by the Falls 2024 event application from Valley Art Center
• Discussion of River Walk Trail signs with Chagrin Falls Historical Society
• Grove Hill Park Phase II discussion
• Riverside Park coyote figures and playground discussion

The Commission approved two park event applications and a new trail sign. The Grove Hill Park Phase 2 design plan was recommended to Council. Playground installation at Riverside Park is delayed until spring due to weather and construction concerns.

• Approved August 2 meeting minutes
• Approved and recommended Food Trucks by the Falls event to Council
• Approved and recommended Art by the Falls 2024 event to Council
• Approved proposed River Walk Trail entrance sign
• Recommended Grove Hill Park Phase 2 design plan to Council

Architectural Board of Review

The Architectural Board of Review will consider six exterior alteration applications, ranging from window replacements to a second-story addition and a new porch. The board will also approve minutes from its August 15th meeting and open the floor to the public.

• 141 West Summit: window replacement with material changes (HSR required)
• 189 Senlac Hills Drive: second-story addition above garage (variance required)
• 51 Water Street: new front porch (HSR and variance required)
• 269 North Street: window replacement with fibrex windows, removing grids (HSR required)
• 177 East Washington: removal of show room, renovation of storefront (final review)

The Board approved window replacements at 141 West Summit Street and final plans for projects at 177 and 120 East Washington Street. Preliminary approval was granted for a historic porch reinstatement at 51 Water Street. Plans for an addition at 189 Senlac Hills Drive were denied.

• Approved vinyl replacement windows at 141 West Summit Street
• Denied plans for a second-floor addition at 189 Senlac Hills Drive
• Granted preliminary approval for a 6-foot front porch at 51 Water Street
• Tabled window changes at 269 North Street pending Fibrex representative testimony
• Granted final approval for exterior alterations at 177 East Washington Street
• Granted final approval for a rear covered patio at 120 East Washington Street

Arts Commission

The Arts Commission will meet to review previous minutes and discuss community and village news. The agenda also includes an open Q&A session.

• Approval of Minutes
• Art Community News
• Village News
• Q&A (open discussion)

Council

The Chagrin Falls Village Council is meeting to consider several ordinances and resolutions, including a $73,915 vehicle purchase, a new credit card policy, a wetland grant application, and tax levy certification. The agenda also includes routine administrative and committee reports. Public comment is allowed on agenda items and any other matter.

• Ordinance 2023-48: Authorizes $73,915 purchase of a 2023 Ram 5500 4X4 chassis cab truck from Junction Auto Sales, Inc., waiving competitive bidding
• Ordinance 2023-47: Establishes a credit card account policy with a $35,000 per-account limit, required by Ohio law
• Resolution 2023-49: Authorizes application for an H2Ohio wetland grant for stormwater and wetland improvements in Falls Walk and along Locust Lane
• Resolution 2023-50: Accepts Budget Commission tax rates and certifies levies to the county fiscal officer
• Ordinance 2023-51: Grants a one-time alcohol waiver for the Murder by the Falls mystery event on September 8-9, 2023, at 38 and 40 River Street

Council approved a new credit card account policy and the purchase of a 2023 RAM 5500 chassis cab truck. The body also authorized a grant application for wetlands and accepted budget commission tax rates.

• Adopted Ordinance 2023-47 establishing a credit card account policy (7-0)
• Adopted Ordinance 2023-48 to purchase a 2023 RAM 5500 4X4 chassis cab truck from Junction Auto Sales, Inc. (7-0)
• Adopted Resolution 2023-49 to apply for an H2OHIO wetland grant from the Ohio Department of Natural Resources (7-0)
• Adopted Resolution 2023-50 accepting Budget Commission tax rates and authorizing tax levies (7-0)
• Adopted Ordinance 2023-51 granting a one-time open container waiver for the 'Murder by the Falls Mystery' event on Sept 8-9 (6-0, 1 abstain)

Safety Committee

The Chagrin Falls Safety Committee is meeting to discuss several pedestrian safety improvements, including South Main Street safety upgrades, mid-block crosswalk improvements in the Central Shopping District, and an update on a pedestrian scramble study at North Main and Bell Streets. They will also review signage updates for the Mill Street crosswalk and discuss 2024 budget priorities. The meeting is open to the public.

• South Main Street Safety Improvements
• Mid-block Crosswalk Improvements - Central Shopping District
• North Main & Bell Streets Intersection - Pedestrian Scramble Study Update
• Mill Street Crosswalk at East Orange and North Street - Signage Update
• 2024 Budget Priorities

The committee reviewed proposed parking restrictions on South Main Street and noted the installation of LED solar flashing signs at East Orange and North Street. No formal votes were taken on the proposed parking changes or budget priorities.

• Installed LED solar flashing signs for crosswalk and stop sign at E. Orange and North St.
• Requested revised map of priority parking changes for S. Main Street from Police Department
• Requested committee members prepare 2024 budget ideas by fall

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public meeting to consider a variance request from Adam Jacobs for a property at 69 Carriage Stone Drive. The request seeks to expand the driveway beyond the allowed front-yard coverage limit. No other substantive items are on the agenda.

• Variance request for 69 Carriage Stone Drive (Parcel No. 932-26-023)
• Proposed driveway expansion exceeds front-yard coverage limit by 792 sq ft (11.4%)
• Existing driveway coverage: 2,526 sq ft (36.4%) vs. 25% allowed

The Board of Zoning Appeals approved a request to expand a driveway into a circular shape. The project exceeds the front yard improved area limit by 11.4%.

• Approved variance for driveway expansion at 69 Carriage Stone Drive (4-0)

Planning + Zoning Commission

The Planning & Zoning Commission will meet to review a parking plan submission for 146 East Washington Street. The meeting also includes the approval of minutes from previous 2022 and 2023 sessions.

• Parking plan submission for 146 East Washington Street
• Approval of minutes from Nov 11, 2022, Jan 16, 2023, and Mar 20, 2023

The commission approved a new parking plan for 146 E. Washington St. to accommodate a change of use from retail to office. Members also discussed the lack of village code regulations regarding short-term rentals.

• Approved meeting minutes for Nov 21, 2022, Jan 16, 2023, and March 20, 2023 (4-0)
• Approved parking plan for 146 E. Washington St. (4-0)

Cemetery Commission

The Cemetery Commission is meeting to discuss a single agenda item: lighting for the bank building. The meeting is public and will be held at the Maintenance Building at Evergreen Hill Cemetery.

• Discussion of bank building lighting

The commission visited the old bank building to review lighting choices. They identified that the current 34" front door does not meet the 36" ADA requirement for wheelchair access.

• Requested information on plans for handicapped accessibility at the old bank building before selecting lighting

Architectural Board of Review

The Architectural Board of Review is reviewing seven exterior alteration applications, ranging from window replacements to new home construction. Several proposals require variances. The board will also approve minutes from the August 1st meeting.

• 48 Maple Street: demolish existing garage, build new two-car garage (preliminary)
• 325 Bell Street: replace 25 wood windows with aluminum-clad (preliminary)
• 106 Church Street: demolish detached garage, add and renovate home; variance required (preliminary)
• 483 Falls Road: new single-family dwelling; variance required (preliminary)
• 207 South Main: new two-story single-family dwelling (preliminary)

The Board granted final approval for a new garage at 48 Maple Street, window replacements at 325 Bell Street and 65 West Washington, and a porch at 210 South Franklin. Preliminary approvals were granted for projects at 106 Church Street, 483 Falls Road, and 207 South Main.

• Approved demolition of existing garage and final plans for new 3-car garage at 48 Maple Street (3-0)
• Approved final plans for cream color Pella aluminum clad windows at 325 Bell Street (3-0)
• Approved preliminary plans and recommended porch variance for 106 Church Street (3-0)
• Approved preliminary plans and recommended rear setback variance for 483 Falls Road (3-0)
• Approved final plans for side entry porch at 210 South Franklin (3-0)
• Approved final plans for window and siding replacement at 65 West Washington (3-0)
• Approved preliminary plans for 207 South Main with requested window adjustments (3-0)
• Approved minutes of the August 1, 2023 meeting (2-0, 1 abstain)

Council

The Chagrin Falls Village Council is meeting to consider three ordinances on first reading: a $146,033.75 road program contract with Geauga Highway Company, a cost-sharing agreement with the Ohio Adjutant General for repaving Billy Campbell Drive, and a new credit card account policy. The meeting also includes administrative and committee reports, but no public hearings are scheduled.

• Ordinance 2023-45: Authorizes mayor to contract with Geauga Highway Company for 2023 road program at $146,033.75
• Ordinance 2023-46: Cost-sharing agreement with Ohio Adjutant General for repaving Billy Campbell Drive
• Ordinance 2023-47: Establishes credit card account policy with $30,000 limit per card
• Public comment periods for agenda items and general matters

Council adopted ordinances for the 2023 road program and a cost-sharing agreement for repaving Billy Campbell Drive. The board also approved the disposal of surplus property and the extension of an employee contract.

• Adopted Ordinance No. 2023-45 for 2023 road program contract with Geauga Highway Company (7-0)
• Adopted Ordinance No. 2023-46 for Billy Campbell Drive repaving cost-sharing agreement with Ohio Adjutant General (7-0)
• Approved listing of surplus items on GovDeals (7-0)
• Approved one-year contract extension for employee Ben Himes (7-0)
• Approved walk to school events for middle and intermediate schools (6-0, 1 abstain)
• Approved JC’s OcTUBAfest event (7-0)
• Approved July 24, 2023, meeting minutes (6-0, 1 abstain)

Cemetery Commission

The commission reported that footers for veteran's stones are poured and markers have been ordered. Members discussed the impact of polyester flags on retirement ceremonies and the need for a cost review of outsourced mowing at Evergreen cemetery.

• Ordered markers for behind Harris mausoleum
• Requested Facilities Commission review costs of outsourcing Evergreen cemetery mowing

Parks Commission

The Chagrin Falls Parks Commission will meet to approve minutes, consider three park event applications (Walk to Town Day for middle and intermediate schools, and Oktoberfest by the Jaycees), and discuss ongoing projects at Grove Hill, Riverside, and River Run parks. The agenda includes updates on Riverside Park irrigation and hydroseeding, coyote figures for goose control, picnic table placement, and River Run Park improvements and donations.

• Park event applications: Walk to Town Day (CFMS and CFIS) and Oktoberfest (Jaycees)
• Riverside Park: irrigation installation and hydroseeding, coyote figures, picnic table placement
• Grove Hill Park: phased plan including WPA wall repairs ($80,000 budgeted) and walking trail ($100,000-$200,000 budgeted)
• River Run Park: improvements and donations, including ball diamond area and shade sails
• Parks Strategic Plan discussion

The commission unanimously approved and recommended to Council three event applications for Walk to Town Day and OktubaFest. Members also approved the content and format of a strategic plan survey.

• Approved July 5 meeting minutes
• Approved Walk to Town Day (CF Middle School) for Oct 3 and 4
• Approved Walk to Town Day (CF Intermediate School) for Sept 29
• Approved OktubaFest for Oct 21
• Approved strategic plan content and survey format

Architectural Board of Review

The Architectural Board of Review will review six preliminary applications for new construction or exterior alterations, including a new two-story dwelling and several porch, window, and garage changes. The board will also approve minutes from the July 18th meeting and offer a walk-in public comment period.

• RSR Chagrin: new two-story single-family dwelling at 207 South Main
• Mitchell: window/door alterations and new detached garage at 210 South Franklin St
• Arko: front porch renovation at 60 Hall St
• Kaminski: front porch alterations and two-story rear addition at 110 May Court
• Johnson: removal of two rear windows at 47 Maple St

The Board granted final approval for exterior alterations at 210 South Franklin Street, 60 Hall Street, 110 May Court, 313 Miles Road (porch only), and 47 Maple Street. A proposal for a new dwelling at 207 South Main was tabled, and a vinyl siding request for 313 Miles Road was deferred.

• Tabled new dwelling plans for 207 South Main (3-0)
• Approved preliminary plans for 210 South Franklin Street (3-0)
• Approved final plans for 210 South Franklin Street garage (3-0)
• Approved final plans for 60 Hall Street exterior alterations (3-0)
• Approved final plans for 110 May Court exterior alterations (3-0)
• Approved final plans for 313 Miles Road porch (3-0)
• Tabled vinyl siding for 313 Miles Road (3-0)
• Approved field change for 47 Maple Street windows (3-0)

Board of Zoning Appeals

The Board of Zoning Appeals is holding a public meeting with one substantive item: an administrative appeal by J.B. and Amie Raftus of an Architectural Board of Review non-approval for the property at 106 Church St. (Parcel No. 932-04-082). The board will also swear in witnesses for the hearing. No minutes are on the agenda.

• Administrative appeal of Architectural Board of Review non-approval at 106 Church St.
• Property identified as Permanent Parcel No. 932-04-082
• Swearing of witnesses for the appeal hearing

Council

The Chagrin Falls Village Council is meeting to consider three ordinances: a donation policy (third reading), an emergency appropriation for a veteran memorial monument, and a grant agreement with Cuyahoga County for wastewater treatment plant improvements. The meeting includes administrative and committee reports, with no public hearings scheduled.

• Ordinance 2023-37: Establishes a donation policy, including rules for accepting cash and real estate donations.
• Ordinance 2023-43: Appropriates $7,400 for a Veteran's Memorial Monument in Evergreen Hill Cemetery.
• Ordinance 2023-44: Authorizes mayor to enter into grant agreement with Cuyahoga County for Wastewater Treatment Plant Phase II improvements.
• Public comment periods for agenda items and any matter (5 minutes per speaker).

Council adopted three ordinances establishing a donation policy, amending current appropriations, and authorizing a grant agreement with Cuyahoga County for wastewater treatment plant improvements. The meeting also included reports on upcoming committee meetings and public comments regarding parking and speeding.

• Adopted Ordinance No. 2023-37 to establish a donation policy (6-0)
• Adopted Ordinance No. 2023-43 amending appropriations for the year ending December 31, 2023 (6-0)
• Adopted Ordinance No. 2023-44 authorizing a project award agreement with Cuyahoga County for Wastewater Treatment Plant Phase II (6-0)
• Approved minutes from June 26, 2023, and July 10, 2023, meetings (6-0)
• Waived Ordinance No. 111.03.1B regarding agenda delivery timing (6-0)

Committee of the Whole Council

The Committee of the Whole will receive an update on the 2023 Capital Improvement Projects. No votes or decisions are listed on the agenda; the meeting is for discussion and information.

• 2023 Capital Improvement Projects Update

The Committee of the Whole reviewed status reports for 25 capital improvement projects. No formal votes or decisions were recorded; the meeting consisted of project updates and discussions regarding timelines, funding, and contractor status.

Cemetery Commission

The Commission approved the shape and placement of a replacement veterans’ memorial stone, though layout discussions will continue. The body also reviewed updates on the old bank building's HVAC and electrical installations and the delivery schedule for a new columbarium.

• Approved shape and placement of new veterans’ memorial stone (Unanimous)

Architectural Board of Review

The Board granted preliminary and final approvals for five residential exterior alterations and one commercial signage project. One request to remove siding at 65 West Washington was denied, and a related window submission was tabled.

• Preliminary approval for 55 West Washington exterior alteration (3-0)
• Final approval for 115 East Summit exterior alteration (3-0)
• Final approval for 59 Stanridge exterior alteration (3-0)
• Preliminary approval for 213 South Main new dwelling (3-0)
• Preliminary approval for 120 East Washington exterior alteration (3-0)
• Final approval for 3 North Franklin signage and awning (3-0)
• Denied removal of siding at 65 West Washington (3-0)
• Tabled window submission for 65 West Washington (3-0)

Planning + Zoning Commission

The Planning & Zoning Commission will review and discuss updates to landscaping and property maintenance regulations.

• Discussion of Landscaping Regulations
• Property Maintenance Regulations

The commission decided not to consider a code change that would allow residents in the R1-100 zoning district to keep chickens. Members also discussed updating vague landscaping and property maintenance regulations. Approval of previous meeting minutes was deferred to the next meeting.

• Declined proposal to allow chickens in R1-100 zoning district
• Deferred approval of Nov 21, 2022, Jan 16, 2023, and March 20, 2023 minutes to next meeting

Council

The Chagrin Falls Village Council is meeting to consider three legislative items: a second reading of Ordinance 2023-37 establishing a formal donation policy, and first readings of Resolution 2023-41 adopting the alternative tax budget for fiscal year 2024 and Ordinance 2023-42 amending current-year appropriations. The agenda also includes administrative and committee reports, and a miscellaneous item regarding Grove Hill Park. No public hearings are scheduled.

• Ordinance 2023-37: Establishes a donation policy, including rules for accepting cash donations over $10,000 and real estate donations requiring Council approval and environmental assessments.
• Resolution 2023-41: Adopts the alternative tax budget for fiscal year 2024 and declares an emergency to meet the July 20, 2023 filing deadline with the Cuyahoga County Budget Commission.
• Ordinance 2023-42: Amends appropriations for current expenses and other expenditures for the year ending December 31, 2023, and declares an emergency.
• Miscellaneous: Grove Hill Park discussion.

Council adopted the alternative tax budget for fiscal year 2024 and approved an appropriation amendment for COBRA insurance collections. The body also waived a specific agenda delivery requirement and approved park use for a sidewalk sale.

• Adopted Resolution No. 2023-41 (Alternative Tax Budget 2024) as amended (7-0)
• Adopted Ordinance No. 2023-42 to appropriate $63,300 for COBRA insurance collections (7-0)
• Approved Merchant association application to use Riverside Park and Triangle Park for sidewalk sale (7-0)
• Waived Ordinance No. 111.03.1B regarding Friday agenda delivery (7-0)

Safety Committee

The Chagrin Falls Safety Committee is meeting to discuss several pedestrian and traffic safety projects, including improvements on South Main Street, mid-block crosswalks in the Central Shopping District, the North Main & Bell Streets intersection, and a Mill Street crosswalk. The committee will also handle miscellaneous items before adjourning.

• South Main Street Safety Improvements
• Mid-block Crosswalk Improvements (Central Shopping District)
• North Main & Bell Streets Intersection
• Mill Street Crosswalk at East Orange and North Street

The committee discussed parking restrictions on South Main Street and the style of planters for mid-block crosswalks. They also noted vegetation clearing and a planned flashing light for the Mill Street crosswalk. One formal request for a parking map was approved.

• Approved request for a map of restricted parking areas and times (3-0)

Parks Commission

The Chagrin Falls Parks Commission will meet to approve minutes, review a Sidewalk Sale event application from the Chagrin Falls Merchants Association, and discuss Riverside Park improvements including irrigation installation, hydroseeding, and coyote figures to address the Canada goose problem. The commission will also consider River Run Park ballpark improvements, a donation policy issue, and a proposed sail shade installation over two park benches, as well as the Parks Strategic Plan.

• Sidewalk Sale event application by Chagrin Falls Merchants Association for July 28-29, with kids activities and DJ in Triangle Park
• Riverside Park: irrigation installation and hydroseeding
• Riverside Park: coyote figures for Canada goose problem
• River Run Park: CAA improvements to ballpark and donation policy issue
• River Run Park: proposed sail shade installation over two park benches

The Commission unanimously approved a park event application for a sidewalk sale and recommended the installation of shade sails in the dog park to Council. It also approved the reallocation of $26,000 from a shelter budget to irrigation equipment at Riverside Park.

• Approved June 7 meeting minutes (unanimous)
• Approved and recommended sidewalk sale for July 28-29 to Council (unanimous)
• Reallocated $26,000 from replacement shelter budget to irrigation equipment at Riverside Park
• Approved and recommended triangular shade sails for dog park benches to Council (unanimous)

Arts Commission

The Arts Commission will meet to approve previous minutes and receive updates regarding art community and village news. The agenda also includes an open Q&A session.

• Approval of Minutes
• Art Community News
• Village News
• Q&A (open discussion)

Board of Zoning Appeals

The Board of Zoning Appeals approved a variance to allow a pickleball court to be installed in the front yard of a 20-acre property. The board found the court would not be visible to neighbors or from the road.

• Approved variance for pickleball court at 269 Bentleyville Road (4-0)
• Approved January 31, 2023 minutes (4-0)
• Approved April 5, 2023 minutes (4-0)
• Appointed Andrew Rockey as temporary chairman (4-0)

Council

Council approved a new fund and resolution to manage donations and grants for military veteran flag markers at local cemeteries. The council also adopted a revision to the codified ordinances. A proposed donation policy ordinance was left on readings.

• Approved minutes from June 12, 2023 (7-0)
• Adopted Ordinance No. 2023-38 to revise codified ordinances (7-0)
• Adopted Resolution No. 2023-39 to receive donations for veterans flag markers (7-0)
• Adopted Ordinance No. 2023-40 to establish a Veteran Affairs Fund (7-0)
• Left Ordinance No. 2023-37 regarding a donation policy on readings

Architectural Board of Review

The Architectural Board of Review will consider seven applications, including window replacements, a solar panel installation, two new single-family dwellings, an accessory structure, and a garage field change. The board will also approve minutes from the June 6th meeting.

• Kruse: Replace 21 windows at 4 Cleveland St (wood to fibrex)
• Fairfield: Replace 4 windows and 1 patio door at 120 Pheasant Run (wood to vinyl)
• Clements: Install solar panels on roof at 186 Kenton Rd
• RSR Chagrin: New two-story dwelling at 213 South Main (preliminary)
• Arcadi: New two-story dwelling at 483 Falls Rd (variance required)

The Board approved exterior alterations for properties on Cleveland Street, Hall Street, and Kenton Road, as well as a new accessory structure on Robens Court. Preliminary plans for new dwellings on South Main and Falls Road were tabled for further design revisions. One submission for window alterations at Pheasant Run was withdrawn.

• Approved window replacements at 4 Cleveland Street, excluding the driveway side picture window (3-0)
• Tabled new dwelling preliminary plans for 213 South Main for design restudy (3-0)
• Tabled new dwelling preliminary plans for 483 Falls Road for design and site plan revisions (3-0)
• Approved new accessory structure at 185 Robens Court, including vinyl siding (3-0)
• Approved field change for garage at 41 Hall Street (3-0)
• Approved solar panel installation at 186 Kenton Rd (3-0)
• Approved June 6, 2023 meeting minutes (3-0)

Planning + Zoning Commission

The Planning and Zoning Commission will meet on June 19, 2023, to address item 1125.09 regarding the keeping of chickens. No other agenda items were listed for this meeting.

• Discussion of 1125.09 Keeping of Chickens

The commission deferred a decision regarding a request to keep chickens at 480 Walter Road until more members are present. A concern regarding front yard hedge heights at specific intersections was noted for investigation.

• Tabled request to allow 2 chickens at 480 Walter Road
• Proposed community survey regarding chicken keeping

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to approve minutes from May 10, 2023, and discuss several operational items including a Memorial Day debrief, flag holders, purchases/buybacks, landscaping, cemetery expansion, and the Bank Building. This is a regular public meeting with no major decisions listed on the agenda.

• Approval of minutes from May 10, 2023
• Memorial Day debrief and follow-up
• Discussion of flag holders
• Purchases and buybacks
• Cemetery expansion and landscaping

The Commission approved the minutes from February, April, and May, and approved the Hawk family bench. Members discussed ADA requirements for the Village Columbarium steps and a joint fundraising campaign for veteran grave flag holders.

• Approved minutes from February, April, and May
• Approved Hawk family bench

Shade Tree Commission

The Shade Tree Commission is meeting to discuss several items, including a report on a high school senior project, an urban site indices map, an app developed by high school students, summer tasks such as air knifing, and a report on a meeting with the ODNR Urban Forester. The agenda is mostly informational and planning-focused, with no major decisions or public hearings listed.

• Report on High School Senior Project
• Urban Site Indices Map
• High School Students App Development
• Summer Tasks – Air Knifing
• Report on Meeting with ODNR Urban Forester

The commission viewed presentations from high school students regarding a completed senior project and a proposal for a commission app. Members discussed using an urban site index map for future tree planting and planned a July meeting to discuss app development.

• Reviewed senior project presentation by Erin Hartzle and Ryan Hill
• Reviewed app proposal by Sophie Hill and Isabel Nerpouni
• Scheduled meeting with Ms. Nagano for July 18 to discuss app progress

Council

The Chagrin Falls Village Council will hold its regular meeting on June 12, 2023, at 7:30 PM. The agenda includes administrative and committee reports, but the main business is the first reading of several ordinances authorizing contracts for public improvements and services. These include a storm water project on Locust Lane, a new electric service contract, and playground replacements at Riverside Park. No public hearings are scheduled.

• Ordinance 2023-32: Authorizes a $198,740 contract with Marks Construction for Locust Lane storm water improvements.
• Ordinance 2023-33: Authorizes a competitive retail electric service contract with NextEra Energy for village facilities.
• Ordinance 2023-34: Authorizes a contract with DWA Recreation for a new playground at Riverside Park, up to $402,122.42.
• Ordinance 2023-35: Amends Ordinance 2023-26 to correct the design-build contract for a playground (wood fiber).
• Resolution 2023-36: Authorizes filing for federal assistance for Vincent Street slope stabilization.

Council adopted ordinances for storm water improvements on Locust Lane and a retail electric service contract with NextEra Energy. A contract with DWA Recreation to install a new playground at Riverside Park was approved despite one dissenting vote. Council also authorized a grant application for slope stabilization on Vincent Street.

• Approved Ordinance 2023-32 for Locust Lane storm water improvements with Marks Construction (7-0)
• Approved Ordinance 2023-33 for retail electric service contract with NextEra Energy Services Ohio, LLC (7-0)
• Approved Ordinance 2023-34 for new playground installation at Riverside Park with DWA Recreation (6-1)
• Withdrew Ordinance 2023-35 regarding playground design build contract (7-0)
• Adopted Resolution 2023-36 to apply for federal financial assistance for Vincent Street slope stabilization (7-0)
• Approved event application for Historical Society Museum 4th of July Community Event (7-0)
• Approved May 5 and May 22 council meeting minutes (7-0)

Safety Committee

The Safety Committee will discuss several pedestrian safety improvements, including mid-block crosswalks in the Central Shopping District, the North Main & Bell Streets intersection, and crosswalks on Bell and Mill Streets. They will also consider the Safe Streets and Roads for All (SS4A) Grant Program. The meeting is open to the public.

• Mid-block Crosswalk Improvements (Central Shopping District)
• North Main & Bell Streets Intersection
• Bell Street Crosswalk near Vincent Street
• Mill Street Crosswalk at East Orange and North Street
• Safe Streets and Roads for All (SS4A) Grant Program

The Safety Committee recommended the use of movable planters at Central Shopping District intersections to increase driver awareness. The committee also recommended adding a flasher light and ADA-compliant landings to the Bell Street crosswalk near Vincent Street.

• Recommended movable planters for Central Shopping District intersections (3-0)
• Recommended flasher light and ADA-compliant landings for Bell Street crosswalk near Vincent Street (3-0)

Parks Commission

The Chagrin Falls Parks Commission is meeting to approve minutes, review a July 4th celebration application from the Historical Society, discuss a coyote/Canada goose problem at Riverside Park, and continue work on the Parks Strategic Plan. The agenda includes routine items and ongoing park management issues.

• Approval of May 3, 2023 minutes
• July 4th Celebration application by Historical Society at Triangle Park
• Discussion of coyote/Canada goose problem at Riverside Park
• Parks Strategic Plan discussion

The Commission approved the Chagrin Falls Historical Society's application for the July 4th Celebration at Triangle Park. Members also discussed park equipment purchases and the development of a strategic plan survey.

• Approved May 3 meeting minutes
• Approved and recommended to Council the July 4th Celebration application for Triangle Park

Architectural Board of Review

The Architectural Board of Review will consider five applications, including a preliminary proposal to demolish an existing home and build a new single-family dwelling at 52 South Main, which requires a Historic Structure Report. Other items include final and preliminary approvals for rear additions and window changes at various addresses. The board will also approve minutes from the May 16th meeting and allow public comment.

• 52 South Main: demolition and new dwelling (preliminary, HSR required)
• 264 Miles Rd: window size and location changes (final)
• 110 May Court: two-story rear addition (preliminary, HSR required)
• 97 Williams Street: two-story rear addition, variance granted (final)
• 106 Church Street: rear addition and attached garage (preliminary)

The Board granted final approval for window replacements at 264 Miles Rd. and exterior alterations at 97 Williams Street. Requests for demolition at 52 South Main and alterations at 110 May Court were tabled pending further design revisions.

• Approved replacement of three windows at 264 Miles Rd. (3-0)
• Approved final plans for exterior alterations at 97 Williams Street (3-0)
• Tabled demolition and new dwelling at 52 South Main to request rehabilitation drawings (3-0)
• Tabled exterior alterations at 110 May Court for design refinements to dormers and windows (3-0)
• Approved May 16, 2023, meeting minutes with additions regarding Sushi Junki ruling (3-0)

Arts Commission

The Arts Commission will meet to approve previous minutes and share community and village news. The agenda also includes an open Q&A session for discussion.

• Approval of Minutes
• Art Community News
• Village News
• Q&A (open discussion)

Board of Zoning Appeals

The Chagrin Falls Board of Zoning Appeals is holding a public meeting to hear three property-related requests: a variance to keep chickens at 480 Walters Road, an administrative appeal of an Architectural Board of Review denial for a porte cochere at 47 Maple Street, and a variance request involving area/yard/height and nonconforming building regulations at 97 Williams Street. The board will also approve minutes from its April 5, 2023 meeting and swear in witnesses.

• Variance request to Section 1125.09 (Keeping Chickens) at 480 Walters Road, Parcel No. 932-13-008
• Administrative appeal of Architectural Board of Review denial of proposed Porte Cochere at 47 Maple Street, Parcel No. 932-05-001
• Variance request to Section 1125.03(f) (Area, Yard, Height Regulations) and Section 1145.02(b) (Nonconforming Buildings) at 97 Williams Street, Parcel No. 931-12-030
• Approval of minutes from April 5, 2023 meeting
• Swearing of witnesses

The Board denied a request to keep chickens in an R1-60 zoning district and upheld a previous denial for a proposed porte cochere. A variance request for a rear addition at 97 Williams Street was discussed, but the provided record ends before a decision was reached.

• Denied variance to keep up to 4 chickens at 480 Walters Road (3-0, 1 abstain)
• Denied administrative appeal regarding a porte cochere at 47 Maple Street (5-0)
• Approved minutes from January 31, 2023 (4-0, 1 abstain)

Council

Council adopted several ordinances, including the official naming of Grove Hill Park and a retail electric service contract with NextEra Energy Services Ohio, LLC. They also authorized a radio system agreement with the City of Cleveland and a federal grant application for police body armor.

• Adopted Ordinance No. 2023-28 naming parcel no. 931-12-047 as Grove Hill Park (7-0)
• Adopted Resolution No. 2023-29 authorizing the Police Chief to apply for Bulletproof Vest Partnership reimbursement (7-0)
• Adopted Ordinance No. 2023-30 authorizing a radio equipment agreement with the City of Cleveland (7-0)
• Adopted Ordinance No. 2023-31 authorizing an electric service contract with NextEra Energy Services Ohio, LLC (7-0)
• Approved Administration and Compensation Committee minutes from May 8, 2023 (3-0)

Architectural Board of Review

The Architectural Board of Review will consider four applications for exterior alterations and signage, and will approve minutes from the previous meeting. The public may address the board during a walk-in opportunity.

• 98 South Franklin St: guard rails on front porch (final)
• 185 Robens Ct: new 600 sq ft accessory building in rear yard
• 22 West Orange: exterior renovation of existing restaurant
• 79 West Streets: new signage (final)

The Board approved exterior alterations for 98 South Franklin Street, 195 South Main, and 22 West Orange. Requests for a garage at 185 Robens Ct. and signage for Sushi Junki were tabled pending further documentation or revisions.

• Approved railing plans for 98 South Franklin Street using timber tech or wood (2-1)
• Tabled 185 Robens Ct. garage request pending scaled site plans and dimensional drawings (3-0)
• Approved porch plans for 195 South Main with column and capital adjustments (3-0)
• Tabled Sushi Junki signage request; letters must be scaled down (3-0)
• Approved stucco cleaning and application for 22 West Orange (3-0)
• Approved May 2, 2023 meeting minutes (3-0)

Planning + Zoning Commission

The Planning and Zoning Commission will meet at Village Hall to conduct business. The agenda consists of the approval of minutes followed by adjournment.

• Approval of Minutes

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to approve prior minutes and discuss several operational topics, including Memorial Day planning, purchases, landscaping, cemetery expansion, and the Bank Building. The agenda is a mix of routine administrative items and forward-looking projects.

• Approval of minutes from February 22, April 12, and May 1, 2023
• Memorial Day planning
• Purchases and buybacks
• Landscaping
• Cemetery expansion and Bank Building discussion

The Commission reviewed final details for the Memorial Day Parade and scheduled the annual Flag Retirement ceremony for June 10, 2023. The board also discussed tree canopy replacement and maintenance assessments.

• Scheduled annual Flag Retirement ceremony for June 10, 2023
• Confirmed Memorial Day Parade details are in order
• Planned Arbor Day evergreen planting for a lost tree location
• Requested canopy tree assessment and pruning needs from Bartlett Tree Company

Council

Chagrin Falls Village Council will hold first readings on three ordinances authorizing contracts: a $66,585 Ford F250 pickup for the Street Department, a $303,062.42 playground replacement at Riverside Park, and $47,325 in emergency paving repairs on North Main Street. All are declared emergencies to expedite purchases and repairs. The meeting also includes routine reports from village officials and committee minutes.

• Ordinance 2023-25: $66,585 for 2023 Ford F250 Super Pickup from Jeff Drennen Ford, waiving competitive bidding
• Ordinance 2023-26: $303,062.42 for new playground at Riverside Park from DWA Recreation, Inc.
• Ordinance 2023-27: $47,325 for emergency paving repairs on North Main Street from Ronyak Paving, Inc.
• Public comment periods for agenda items and any matter

Council adopted three ordinances: a 2023 Ford F-250 for the street department, a new playground at Riverside Park from DWA Recreation, and emergency pavement repairs on North Main Street by Ronyak Paving. A donation of a little free library for Whitesburg Nature Preserve was denied. Council accepted a donation under $1,000 from the Dogwood Valley Club for plants and approved moving the summer concert series from Triangle Park to Riverside Park.

• Adopted Ordinance 2023-25: authorized contract with Jeff Drennen Ford for a 2023 Ford F-250 (7-0)
• Adopted Ordinance 2023-26: authorized contract with DWA Recreation for new playground at Riverside Park (7-0)
• Adopted Ordinance 2023-27 as amended: authorized emergency pavement repairs on North Main Street with Ronyak Paving (7-0)
• Denied donation of a little free library for Whitesburg Nature Preserve (3-4)
• Accepted donation under $1,000 from Dogwood Valley Club for plants at Vincent & Cleveland (7-0)
• Approved moving summer concert series from Triangle Park to Riverside Park (7-0)
• Selected bronze uprights for the new playground (7-0)
• Authorized ordering playground dragonfly color selected by Gurney Elementary students (7-0)

Parks Commission

The agenda for the Chagrin Falls Parks Commission meeting scheduled for May 3, 2023, could not be retrieved. The website returned an error stating the file was not found. No agenda items, decisions, or discussion topics are available from the provided document.

• The agenda PDF file (2023-05-03 Parks Agenda_PACKET.pdf) was not found on the village website
• A boil advisory is active for Mapleridge (all) and Hazelwood (partial) areas

The Parks Commission approved several park event applications, recommended naming Grove Park as 'Grove Hill Park' to Council, and approved a Little Free Library at Whitesburg Park in memory of Alex Chavez. Discussion on CAA ballfield improvements at River Run Park is ongoing, and the commission agreed to schedule a separate meeting for the strategic plan.

• Approved April 5 meeting minutes (unanimous)
• Approved all park event applications and recommended to Council (unanimous)
• Approved Little Free Library at Whitesburg Park in memory of Alex Chavez, sent to Council
• Approved naming Grove Park as 'Grove Hill Park', sent to Council

Architectural Board of Review

The Architectural Board of Review will review four exterior alteration applications, including final approvals for a greenhouse addition and a front porch, and preliminary reviews for a garage replacement and a home addition. Two projects require Historic Structure Review. The board will also approve minutes from the previous meeting and accept public comments.

• 64 West Washington Ext: attached greenhouse addition (final review)
• 53 May Court: demolish garage, add carport (preliminary, HSR required)
• 106 Church Street: demolish detached garage, add home addition with attached garage (preliminary, HSR required)
• 195 South Main: new front porch addition (final review)

The Architectural Board of Review tabled a preliminary plan for 106 Church Street after discussion about massing, lot coverage, and two needed variances. The board approved final plans for a greenhouse at 64 West Washington and a garage demolition and carport at 53 May Court. Final approval was also given for a porch alteration at 195 South Main.

• Approved final plans for greenhouse at 64 West Washington (3-0)
• Approved demolition of existing garage at 53 May Court (3-0)
• Approved final plans for carport and alterations at 53 May Court (3-0)
• Tabled preliminary plans for 106 Church Street pending resolution of massing and variances (3-0)
• Approved final plans for porch alteration at 195 South Main (3-0)

Cemetery Commission

The Cemetery Commission is holding a special public meeting at Evergreen Hill Cemetery's Maintenance Building. The agenda includes a discussion of tree planting and miscellaneous items. No decisions or votes are listed on the agenda.

• Tree planting discussion
• Miscellaneous items

The commission conducted a walkthrough of Evergreen Hill Cemetery to identify areas requiring attention. No formal votes or policy decisions were recorded.

• Identified need for stump grinding, filling holes, and planting grass

Shade Tree Commission

The Chagrin Falls Shade Tree Commission is meeting to discuss its spring planting report, a high school senior project, and the air knifing program. The agenda also includes miscellaneous items before adjournment. No votes or decisions are listed on the agenda.

• Spring planting report
• High School senior project
• Air knifing program
• Miscellaneous items

The commission reported the planting of 54 trees by Hemlock Landscaping Company. It outlined a forestry experience program for two high school seniors and recommended Arbor Day activities for new plantings at Evergreen Cemetery.

• Planned urban forestry project for two high school seniors (May 8-16)
• Recommended air knifing around a sycamore tree in Riverside Park to Parks and Recreation Committee
• Recommended Arbor Day activities for new tree plantings in Evergreen Cemetery

Board of Zoning Appeals

This meeting of the Board of Zoning Appeals has been cancelled. The agenda included a variance request for 97 Williams Street, but no action will be taken.

• Variance request by 97 Williams LLC at 97 Williams Street (Parcel No. 931-12-030) for Sections 1125.03(f) and 1145.02(b) — cancelled

The meeting scheduled for April 25, 2023, was cancelled at the request of the applicant.

Council

The Chagrin Falls Village Council is meeting to consider three ordinances: a parking lease with the Board of Education for 33 spaces to ease business-district congestion, renewal of the Delta Dental employee contract, and an amendment to mobile food unit regulations. The meeting also includes administrative and committee reports, plus a review of the Riverside Park playground design and cost sheet.

• Ordinance 2023-22: Authorizes mayor to lease 33 parking spaces from the school board (June 12–Aug 20, 2023, 3 p.m.–11:59 p.m.) for permit parking
• Ordinance 2023-23: Authorizes renewal of the Delta Dental contract
• Ordinance 2023-24: Amends Section 767.03 to change mobile food unit regulations
• Review of Riverside Park playground design and cost sheet
• Council appointment to be discussed

Council adopted ordinances for a school parking lease, a dental contract renewal, and mobile food unit regulations. The board also approved the Riverside Park Playground design layout and nominated Donald Gutierrez to an empty council seat.

• Approved Ordinance No. 2023-22 for parking lease with Board of Education (6-0)
• Approved Ordinance No. 2023-23 to renew Delta Dental contract (6-0)
• Directed administration to provide employee vision insurance (6-0)
• Approved Ordinance No. 2023-24 amending mobile food unit regulations (6-0)
• Approved current design layout for Riverside Park Playground (6-0)
• Nominated Donald Gutierrez to the empty council seat (6-0)

Council

The Chagrin Falls Village Council is holding a special meeting primarily to conduct an executive session to interview candidates for an open council seat. The meeting includes roll call and action concerning absentees, followed by the executive session and adjournment. No other business is listed on the agenda.

• Executive session to interview candidates for the open council seat
• Roll call and action concerning absentees
• Special meeting held on Saturday, April 22, 2022, at Village Hall

The Council met for a special session to interview and deliberate on council candidates. No other substantive decisions were recorded.

• Entered executive session to interview and deliberate council candidates (6-0)
• Exited executive session (6-0)

Architectural Board of Review

The Architectural Board of Review will consider several applications for signage and exterior alterations, including a new sign for Mompreneur Co., renovations to the former car showroom at 177 East Washington, and multiple projects at 47 Maple Street. The board will also approve minutes from its April 4th meeting and hear public comments.

• New signage for Mompreneur Co. at 100 North Main
• Preliminary review: removal of car showroom and renovation of storefront at 177 East Washington
• Preliminary review: covered walkway and rear porch at 64 East Washington
• Final review: new cupola on garage roof at 47 Maple Street
• Preliminary reviews: porte cochere and side entry porch at 47 Maple Street

The Board approved several exterior alterations and signage requests but denied a preliminary plan for a porte cochere at 47 Maple Street. The denial was based on the structure's incompatibility with the neighborhood's historic building traditions and rhythm.

• Approved signage for Mompreneur Co. at 100 North Main (3-0)
• Approved preliminary exterior alterations for Two Foundation LLC at 177 East Washington (3-0)
• Approved final plans for cupola at 47 Maple Street with architrave and bracket adjustments (3-0)
• Denied preliminary plans for porte cochere at 47 Maple Street (2-1)
• Approved preliminary plans for new side entry porch at 47 Maple Street (3-0)
• Approved final plans for side entry porch at 64 East Washington with roof and architrave adjustments (3-0)

Planning + Zoning Commission

This is a notice for the upcoming Planning and Zoning Commission meeting held at Village Hall. The provided agenda contains no specific items for discussion or decision.

Cemetery Commission

The Cemetery Commission is meeting to discuss and decide on several items, including Memorial Day planning, purchases and buybacks, landscaping, cemetery expansion, and the Bank Building. This is a regular public meeting with no specific proposals or dollar amounts listed.

• Memorial Day planning
• Purchases and buybacks
• Landscaping
• Cemetery expansion
• Bank Building

The Commission reviewed the order of events for the Memorial Day Parade and Ceremony. Members scheduled a cemetery walk-thru for May 1 to identify tree planting needs and debris removal. Grave sales will continue through September 30, 2023, before being reviewed.

• Confirmed Peter Lawson as guest Chaplin, Troy Young as Grand Marshall, and Jim Finley as Keynote Speaker for Memorial Day
• Scheduled cemetery walk-thru for May 1 at 8:30
• Determined new evergreen trees must be planted to replace those lost in storms
• Identified need for 10 footers to be dug and poured
• Extended grave sales through September 30, 2023

Council

The Chagrin Falls Village Council is meeting to consider three ordinances and resolutions, including participation in the ODOT road salt purchasing program, the purchase of a Kubota skid steer loader for $67,091.40, and a resolution authorizing health insurance plans for employees. All items are on first reading and are declared emergency measures. The meeting also includes administrative and committee reports, with no public hearings scheduled.

• Ordinance 2023-19: Authorizes participation in ODOT winter road salt contract for 2023-2024
• Ordinance 2023-20: Authorizes contract with KTS Equipment for Kubota skid steer loader at $67,091.40
• Resolution 2023-21: Authorizes 125 Premium Only Plan and HRA Plan for employee health insurance
• Committee reports include Parks events and approval of minutes from January 12, 2023
• Public comment periods for agenda items and any matter

Council adopted ordinances for a road salt contract and the purchase of a Kubota tracked skid steer loader. The board also approved a healthcare premium plan for employees and the demolition of the existing Skating Shelter. Additionally, council selected the 'Forester' color palette for the playground design.

• Adopted Ordinance No. 2023-19 for ODOT winter road salt contract (6-0)
• Adopted Ordinance No. 2023-20 to purchase Kubota tracked skid steer loader (6-0)
• Adopted Resolution No. 2023-21 for employee 125 Premium Only and HRA healthcare plans (6-0)
• Approved demolition of existing Skating Shelter (6-0)
• Approved 'Forester' color palette for playground (6-0)
• Requested updated playground pricing for inclusive whirl and benches (6-0)
• Recommended approval for Chagrin Documentary Film Festival (5-0, 1 abstain)
• Approved application for Shakespeare in the Park (4-0, 2 abstain)

Board of Zoning Appeals

The Board of Zoning Appeals approved three variances to allow the Chagrin Falls Historical Society to build a new detached barn/display structure. The structure will be used for storage and educational programming, including housing a historical fire engine.

• Approved variance to section 1125.04(a)(2) for a 604 square foot area increase (4-0)
• Approved variance to section 1125.04(a)(6)(A) for a 6 foot height increase to 28 feet (4-0)
• Approved variance to section 1125.04(a)(6)(C) for a 7 foot 1/2 inch side wall height increase (4-0)

Parks Commission

The Parks Commission recommended several event applications and a memorial library installation to the Village Council. The commission also approved the location and timing for the Riverside Park skating shelter rebuild, pending final Council decision.

• Approved March 1 meeting minutes
• Recommended approval of Chagrin Documentary Film Fest in Triangle Park (All yes)
• Recommended approval of Shakespeare by the Falls in Triangle Park (All yes)
• Recommended approval of Little Free Library installation in Whitesburg Park (All yes)
• Approved Riverside Park skating shelter rebuild location and schedule (One no vote)

Architectural Board of Review

The Architectural Board of Review will approve minutes from its March 21st meeting and review five applications for changes to properties in the historic district. Items include a front-yard fence, new signage, a front porch, a second-floor addition, and a motion to receive a Historic Structure Report. The board will also address the general public for walk-in comments.

• Final review of 252 linear feet of 42-inch front-yard fence at 115 East Washington
• Signage proposal for two new signs at 13 West Orange
• Preliminary review of new front porch at 195 South Main
• Final review of second-floor addition and interior renovations at 43 South Street
• Motion to receive Historic Structure Report for 46 East Orange St

The Architectural Board of Review approved a 42-inch fence for 115 East Washington Street and new signage for Ohio Personal Trainers. A preliminary request for exterior alterations at 195 South Main was discussed with requested design revisions.

• Approved 42-inch fence at 115 East Washington Street (3-0)
• Approved signage plans for Ohio Personal Trainers at 13 West Orange Street (3-0)
• Approved March 21, 2023 meeting minutes with fence revision (2-0, 1 abstain)

Arts Commission

The Arts Commission will meet to discuss community and village news. The meeting includes an open Q&A session for public discussion.

• Approval of minutes
• Art Community News update
• Village News update
• Open Q&A session

The commission meeting consisted of updates from local arts organizations regarding upcoming shows, festivals, and programs. No formal votes or policy decisions were recorded.

Council

Council adopted multiple ordinances for wastewater treatment plant improvements and the purchase of a sewer televising vehicle. They also approved contracts for street striping, senior transportation, and financial management software. Additionally, the village will cease pre-need full-body internment grave sales until September 30, 2023.

• Adopted Ordinance 2023-10 for wastewater plant green energy funding (6-0)
• Adopted Ordinance 2023-11 to purchase a sewer televising vehicle from MTech (6-0)
• Adopted Ordinance 2023-12 for 2023 street striping with Dura Mark, Inc. (6-0)
• Adopted Ordinance 2023-13 granting alcohol consumption waiver for May 19 street party (6-0)
• Adopted Ordinance 2023-14 granting alcohol consumption waiver for Blossom Time Festival (6-0)
• Adopted Ordinance 2023-15 to accept NOPEC 2023 Energized Community Grant funds (6-0)
• Adopted Ordinance 2023-16 for senior transportation services contract (6-0)
• Ceased sale of pre-need full-body internment graves until September 30, 2023 (6-0)

Architectural Board of Review

The Board approved several exterior alterations and new construction projects, including a new accessory structure for the Historical Society. A request to install vinyl windows at 117 Miles Rd. was denied to preserve the home's historical significance. A greenhouse proposal for 64 West Washington was deferred pending further documentation.

• Approved exterior alterations at 46 East Orange (3-0)
• Approved 36-inch fence at 115 East Washington (3-0)
• Denied vinyl window replacement at 117 Miles Rd. (3-0)
• Approved exterior alterations at 148 High Street (3-0)
• Approved preliminary plans and variances for CF Historical Society accessory structure (3-0)
• Approved new dwelling plans at 225 South Main (3-0)
• Approved new dwelling plans at 219 South Main (3-0)
• Approved garage field changes and west elevation windows at 47 Maple Street; denied portico (3-0)

Planning + Zoning Commission

The Planning and Zoning Commission will review a parking plan submission from Two Foundation regarding the property at 177 E. Washington Street.

• Parking Plan Submission: Two Foundation, 177 E. Washington Street

The commission reviewed and approved a proposed parking plan for the Two Foundation located at 177 E. Washington Street. The decision followed a presentation of the business plan and a question-and-answer session.

• Approved parking plan for Two Foundation at 177 E. Washington Street (3-0)

Council

Chagrin Falls Village Council is meeting to consider three ordinances, including a first reading of a $968,184 contract with YellowLite, Inc. to install a solar PV system at the wastewater treatment plant, a second reading of the 2023 budget appropriations, and a first reading of an agreement with Chagrin River Watershed Partners for grant administration. The meeting includes administrative and committee reports, but no public hearings are scheduled.

• Ordinance 2023-09: Authorizes mayor to contract with YellowLite, Inc. for $968,184 solar PV system at WWTP (1st reading)
• Ordinance 2023-06: 2023 budget appropriations, including $10,786,771 general fund and $7,890,504 capital improvements (2nd reading)
• Ordinance 2023-08: Agreement with Chagrin River Watershed Partners for Ohio EPA Section 319 grant administration (1st reading)
• Notice of Award to YellowLite, Inc. for $967,338.92 for WWTP solar project

Council adopted three ordinances regarding budget appropriations, a solar energy contract, and a grant administration agreement. Additionally, four park event applications were approved.

• Adopted Ordinance No. 2023-09 to install a solar PV system at the wastewater treatment plant (7-0)
• Adopted Ordinance No. 2023-06 for 2023 budget expenses and appropriations (6-0)
• Adopted Ordinance No. 2023-08 for an agreement with Chagrin River Watershed Partners regarding an OEPA Section 319 grant (6-0)
• Approved event applications for Jaycee’s egg hunt, Blossom, Yoga by the Falls, and Summer Concert Series (6-0)

Committee of the Whole Council

The Committee of the Whole is meeting to discuss the 2023 Capital Improvement Projects. This is a discussion item, not a final decision. The agenda is otherwise procedural, with only a call to order and adjournment.

• Discussion of 2023 Capital Improvement Projects

The Committee of the Whole discussed 25 proposed capital improvement projects for 2023, including road work, facility upgrades, and infrastructure repairs. No formal votes or decisions were recorded during the meeting.

Architectural Board of Review

The Architectural Board of Review is meeting to review seven property applications, including preliminary and final approvals for additions, new dwellings, and signage. Items include a new two-story home at 225 South Main, a garage rebuild at 88 Hall Street, and a resubmission for an addition at 148 High Street. The board will also approve minutes from the February 21st meeting and allow public walk-in comments.

• 45 Walnut Street: new addition with attached garage, demolition of accessory structure (preliminary, HSR required)
• 225 South Main: new two-story single-family dwelling (final)
• 219 South Main: new two-story single-family dwelling (final)
• 88 Hall Street: addition, demolition and rebuild of detached garage (final, two motions required)
• 148 High Street: two-story addition and rear deck, variance required (preliminary, resubmission)

The Board approved new business signage and exterior alterations for properties on Hall Street, Maple Street, and High Street. Three residential projects were tabled pending design revisions to massing, composition, and historical compatibility.

• Approved new signage for Fig 25 South Franklin (3-0)
• Approved exterior plans and garage demolition at 88 Hall Street (3-0)
• Approved exterior alterations at 56 Maple Street (3-0)
• Granted preliminary approval for exterior alterations at 148 High Street (3-0)
• Tabled exterior alterations at 45 Walnut Street due to historical significance and massing concerns (3-0)
• Tabled new dwelling plans for 225 South Main to reduce garage dominance (3-0)
• Tabled new dwelling plans for 219 South Main for facade and porch revisions (3-0)

Parks Commission

The Chagrin Falls Parks Commission will review three park event applications for 2023: the Blossom Time Festival, Yoga by the Falls, and the Simple Summer Concert Series. They will also review a quote for the Riverside Park skating shelter rebuild and discuss the strategic parks plan. The meeting is public and will be held in Council Chambers at Village Hall.

• Blossom Time Festival application (May 24-28, 2023) at Riverside and Triangle Parks, estimated attendance 50,000-100,000
• Yoga by the Falls application (June 10-August 26, 2023) at Triangle Park, free classes with donations accepted
• Simple Summer Concert Series application (June 15-August 10, 2023) at Triangle Park, Thursdays 6-8pm
• Riverside Park skating shelter rebuild – quote review
• Strategic Parks plan discussion

The Commission unanimously approved and recommended to Council event applications for Blossom Time, Yoga by the Falls, and Summer Concerts. Members discussed a potential $8,200 kit-based rebuild of the Riverside Park skating shelter and a proposed $50,000 artificial turf project for the River Run Bark Park.

• Approved February 1 and 23 meeting minutes
• Approved Blossom Time event (May 24-28) for Riverside and Triangle Parks
• Approved Yoga by the Falls event (June-August) for Triangle Park
• Approved Summer Concerts (June 15-August 10) for Triangle Park

Miscellaneous

The meeting consisted of reading written statements and a brief discussion regarding HJR48. No formal votes or legislative actions were taken.

Shade Tree Commission

The Shade Tree Commission will discuss spring 2023 planting sites and trees, a chainsaw safety class, pruning in the village, and the Tree Commission Academy in Euclid. They will also consider Ohio's federal Urban Forestry grants, focusing on planning, risk management, and sustainable management priorities.

• Spring 2023 planting sites and trees
• Chainsaw safety class
• Pruning in Village
• Tree Commission Academy – Euclid, May 23 and 24
• Ohio federal grants for Urban Forestry

The commission ordered 52 trees for spring planting and decided to inspect and potentially remove languishing pear trees in Senlac. The body also reported on street department staff training and pruning activities.

• Ordered 52 trees for spring planting
• Decided to inspect and possibly remove languishing pear trees in Senlac
• Scheduled next commission meeting for the fourth Tuesday in April

Board of Zoning Appeals

The Board of Zoning Appeals is holding a public meeting to consider a variance request from the Chagrin Falls Historical Society for property at 95 East Washington Street. The request concerns three sections of the Area, Yard, and Height Regulations for accessory buildings and structures. No minutes are scheduled for approval, and the meeting will include swearing of witnesses before the variance discussion.

• Variance request by Chagrin Falls Historical Society for 95 East Washington Street (Parcel No. 931-08-014)
• Request covers Sections 1125.04(a)(2), 1125.04(a)(6)(A), and 1125.04(a)(6)(C) of zoning code
• Public meeting held in Council Chambers at Village Hall, 21 W. Washington Street

The minutes record a request for a variance regarding accessory buildings at 95 East Washington Street for the Chagrin Falls Historical Society. No decisions or outcomes are recorded in the provided text.

Council

The Chagrin Falls Village Council is meeting to consider three main items: a second reading of an ordinance to regulate mobile food units (food trucks), a first reading of the 2023 appropriations budget totaling $31,252,967, and a resolution urging the state to restore Local Government Fund levels. The meeting also includes administrative and committee reports, with no public hearings scheduled.

• Ordinance 2023-04: Establishes Chapter 767 to regulate mobile food units, requiring permits ($100/day) and $1M liability insurance
• Ordinance 2023-06: 2023 budget appropriations totaling $31,252,967, including $10,786,771 general fund and $7,890,504 capital improvements
• Resolution 2023-07: Urges Ohio Governor and General Assembly to restore Local Government Fund to pre-recession levels
• Riverside Park Playground discussed in Facilities & Services committee report
• 2023 Election mentioned in miscellaneous items

Council approved an ordinance establishing regulations for mobile food unit operations and adopted a resolution urging the state to restore the Local Government Fund. The council also approved a temporary public art installation for World Art Day and allowed members to attend meetings virtually through March.

• Adopted Ordinance No. 2023-04 establishing mobile food unit regulations (6-1)
• Adopted Resolution No. 2023-07 urging restoration of Local Government Fund to pre-recession levels (7-0)
• Approved public art display for World Art Day in Riverside Park (6-0-1)
• Approved virtual meeting attendance for council members through end of March (7-0)
• Approved January 3, 2023 Organizational meeting minutes (7-0)
• Selected DWA as playground designer (5-1-1)

Parks Commission

The Parks Commission is holding a special meeting to consider a park event application from the Valley Art Center for a temporary public art installation at Riverside Park from April 15-22, 2023. The installation, by artist Ron Shelton, would be a recycled-material sculpture displayed on the chain link fence overlooking the waterfall. The commission will decide whether to approve the application.

• Park event application for World Art Day - Earth Day (April 15-22, 2023) at Riverside Park
• Proposed sculpture by Cleveland artist Ron Shelton made from recycled materials
• Installation on 20-25 feet of chain link fence overlooking the waterfall, possibly extending to a tree or light post
• No ground insertion, vehicles on grass prohibited, and no damage to fence or tree planned
• Certificate of insurance to be sent following approval

The Parks Commission met to review a park event application for the 2023-2024 World Art Day – Earth Day. The commission voted unanimously to recommend the use of Riverside Park for the event.

• Recommended 2023-2024 World Art Day – Earth Day event at Riverside Park (unanimous)

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to handle routine business including approving minutes, purchases, and buybacks, as well as discussing landscaping, cemetery expansion, the Bank Building, and Memorial Day planning. The agenda is largely procedural with no specific proposals or dollar amounts listed.

• Approval of minutes
• Purchases/buybacks
• Landscaping
• Cemetery expansion
• Memorial Day planning

The Commission established a 175% rate for extra deep grave disinterment costs based on regular rates. The Village will contribute $1,000 and provide insurance for the Memorial Day ceremony and parade. Minutes from December 2022 and January 2023 were approved.

• Approved December 2022 and January 2023 minutes
• Set extra deep grave disinterment costs at 175% of regular disinterment rates
• Allocated $1,000 Village contribution for Memorial Day ceremony
• Determined Village will provide insurance for Memorial Day parade and ceremony

Committee of the Whole Council

The Committee of the Whole is meeting to discuss the Village Budget. This is a working session, not a final vote, and the agenda contains no other substantive items.

• Village Budget discussion

The Committee of the Whole reviewed the Village operating budget, including 2022 spending and 2023 capital improvements. Department heads presented expense breakdowns for police, fire, service, water, sewer, and administration. No formal votes or decisions were recorded.

Architectural Board of Review

The Chagrin Falls Architectural Board of Review will consider six exterior alteration applications, including preliminary and final reviews, plus a field change. Items include additions, repairs, and new construction, with some requiring Historic Structure Review or variances. The board will also approve minutes from the previous meeting and allow public walk-in comments.

• Martt: new first-floor addition at 136 Vincent St. (preliminary)
• Felice: two-floor addition and front porch repairs at 43 South St. (preliminary, HSR required)
• 97 Williams LLC: rear addition, detached garage, exterior alterations at 97 Williams St. (preliminary, variance and HSR required)
• Rutsky: new front steps and walkway at 24 Philomethian St. (final)
• Mitchell: two-story addition with basement and interior renovations at 136 West Summit St. (final, resubmission)

The Board granted preliminary approval for exterior alterations at 43 South Street and 97 Williams Street, and final approval for 136 West Summit Street and 136 Vincent Street. Requests for 24 Philomethian Street and 47 Maple Street were tabled.

• Preliminary approval for 43 South Street exterior alterations (3-0)
• Tabled 24 Philomethian Street exterior alterations pending dimensions and material details (3-0)
• Preliminary approval for 97 Williams Street exterior alterations and recommended variance approval (3-0)
• Final approval for 136 West Summit Street exterior alterations (3-0)
• Tabled 47 Maple Street field change for cupola due to lack of representation (3-0)
• Final approval for 136 Vincent Street exterior alterations (3-0)

Planning + Zoning Commission

The Planning & Zoning Commission is holding a public meeting on Monday, February 20, 2023, at 7:00 PM in Council Chambers at Village Hall. The agenda contains no listed items for discussion or decision.

• No items are listed on the agenda for this meeting.

Council

Chagrin Falls Village Council is meeting to consider two ordinances on first reading. One ordinance would establish new regulations for mobile food units (food trucks) operating in the village, including a $100 per day permit fee. The other would amend the village's position classification and salary schedule, including adding a K-9 handler position for the police department.

• Ordinance 2023-04: New regulations for mobile food units, including a $100/day permit fee and $1M liability insurance requirement
• Ordinance 2023-05: Amends position classification and salary schedule, adding a K-9 handler position at $175 per pay period
• Swearing in of new Police Officer Brian Flohr
• Discussion of Riverside Park Playground
• Various committee and commission reports

Council approved the purchase of a new police vehicle and equipment, affirmed the appointment of a new patrolman, and adopted an ordinance updating the K9 position salary schedule. Additionally, two park event applications were approved for April and May 2023.

• Adopted Ordinance No. 2023-05 regarding K9 position classification and salary schedule (6-0)
• Approved purchase of new police vehicle and equipment (6-0)
• Affirmed appointment of Brian Flohr as patrolman (6-0)
• Approved event applications for Easter sunrise service and rubber ducky race (6-0)
• Approved listing old street department generator for sale on gov deals (6-0)
• Approved virtual attendance for council members for Feb 27 meeting (6-0)
• Left Ordinance No. 2023-04 regarding mobile food units on readings

Safety Committee

The Chagrin Falls Safety Committee is meeting to elect a chair, approve prior minutes, review 2022 public input and accomplishments, and set goals for 2023. The agenda is procedural and contains no specific policy items or dollar amounts.

• Election of Committee Chair
• Approval of Minutes from November 28, 2022
• Review of 2022 Public Input, Decisions & Accomplishments
• Goals for 2023

The committee elected a new chair and approved the minutes from November 28, 2022. Members reviewed 2022 decisions regarding fireworks and traffic turns and discussed potential 2023 safety goals.

• Elected Brian Drum as chair of the Safety Committee (2-0)
• Approved November 28, 2022 meeting minutes (2-0)

Committee of the Whole Council

The Committee of the Whole Council is continuing the Riverside Park Playground RFP process by hearing design presentations from three vendor finalists: American Athletix/Kompan, DWA Recreation, and Playground Equipment Services. The meeting includes an informal open house from 6:00 to 7:00 PM to view concept displays and submit written comments, followed by formal presentations and council questions. No audience participation will occur during the presentations.

• Three playground vendor finalists present design concepts for Riverside Park Playground
• American Athletix/Kompan, DWA Recreation, and Playground Equipment Services are the finalists
• Informal public open house from 6:00 PM to 7:00 PM to view vendor displays and offer written comments
• Formal presentations start at 7:00 PM with council questions after each vendor

The Committee of the Whole heard presentations from American Athletix/Kompan, DWA Recreation, and Playground Equipment Services. No formal decisions or votes were recorded during the meeting.

Architectural Board of Review

The Architectural Board of Review will review five residential exterior alteration, demolition, and addition proposals. The board will also approve minutes from its January 17th meeting and open the floor to the public. Projects include new decks, garage demolitions and rebuilds, and a two-story addition requiring variances.

• Koepf, 333 High Street: new covered deck on east elevation, preliminary review, HSR required
• Price, 41 Hall Street: demolish existing detached garage and build new one, final review, two motions required, HSR required
• Sheptak, 218 North Street: exterior renovations and repairs to existing garage, final review
• Dejohn, 148 High Street: new two-story addition, porch addition, and rear deck, variances required, HSR required
• Stecker, 88 Hall Street: resubmission, new addition to dwelling, demolish garage and rebuild attached, two motions required

The board granted preliminary and final approvals for various home additions, demolitions, and alterations. One project at 148 High Street was tabled to allow for a reduction in massing to better preserve the home's historic character.

• Approved demolition of garage at 88 Hall Street (3-0)
• Granted preliminary approval for plans at 88 Hall Street with requirements for aluminum clad windows and garage modifications (3-0)
• Tabled exterior alteration at 148 High Street to reduce massing and eliminate tower (3-0)
• Granted final approval for garage repair and green roof at 218 North Street (3-0)
• Granted final approval for covered porch and side deck at 333 High Street (3-0)
• Approved demolition of garage at 41 Hall Street (3-0)
• Granted final approval to narrow the garage at 41 Hall Street, subject to zoning review (3-0)

Parks Commission

The Chagrin Falls Parks Commission will review two park event applications: an Easter Sunrise Service by Fellowship Church at Riverside Park on April 9, and the CVCC Rubber Duck Race on May 13. They will also discuss 2022 accomplishments and set 2023 goals, including playground replacement and park improvements.

• Easter Sunrise Service application (Fellowship Church, Riverside Park, April 9, 7:30-8:30am, est. 75 attendees)
• Rubber Duck Race application (CVCC, Riverside Park, May 13, 9:00am, est. 1000 attendees, fundraising)
• 2022 accomplishments include brick walk installation at Riverside Park and Triangle Park phases
• 2023 goals include replacing Riverside Park playground and installing pickleball net at River Run Park
• Event applications require $1,000,000 liability insurance and $500 deposit

The Commission approved the November meeting minutes, 2022 accomplishments, and 2023 goals. Two park event applications for Riverside Park were approved. The board also agreed to consider a proposal for synthetic turf improvements at the River Run Bark Park.

• Approved November 2 meeting minutes
• Approved Easter Sunrise Service at Riverside Park (2023-04-09)
• Approved CVCC Rubber Duck Race at Riverside Park (2023-05-13) and one-week banner on Main Street bridge
• Approved 2022 Accomplishments
• Approved 2023 Goals and Objectives
• Agreed to consider synthetic turf improvements for River Run Bark Park

Board of Zoning Appeals

The Chagrin Falls Board of Zoning Appeals will hold a public meeting on January 31, 2023, at 7:30 PM in Village Hall. The board will elect officers, approve past minutes, and hear an administrative appeal and two variance requests. The appeal challenges a November 2022 decision regarding code violations at 299 North Street, while the variance requests involve properties on West Summit Street and East Washington Street.

• Appeal of Nov. 4, 2022 decision on code violations at 299 North Street
• Variance request for 136 West Summit Street (area/yard and nonconforming building regs)
• Variance request for 177 East Washington Street (mixed-use, setbacks, parking)
• Election of Chair and Secretary
• Approval of minutes from six prior meetings (2021-2022)

The Board of Zoning Appeals approved a mixed-use development variance for the Two Foundation and a residential addition variance. The board denied an administrative appeal regarding property maintenance violations at 299 North Street.

• Elected Wade Fricke as chair (5-0)
• Elected Rachel Freshman-Johnson as secretary (5-0)
• Approved 2021 minutes (5-0)
• Approved 2022 minutes as amended (4-0, 1 abstain)
• Denied administrative appeal regarding code violations at 299 North Street (5-0)
• Approved front yard setback and nonconforming structure variances for 136 West Summit Street (5-0)
• Approved acreage, setback, and parking variances for 177 East Washington Street (3-2)

Arts Commission

The Arts Commission will meet to approve minutes, share art community news, and receive village updates. A public Q&A session is also scheduled.

• Approval of minutes from previous meeting
• Art community news discussion
• Village news update
• Open Q&A for public

The Arts Commission unanimously approved a recommendation to the Village Council for a public art display featuring artist Ron Sheldon. The proposed project involves creating a sculpture from unsustainable plastics in Riverside Park from April 15 to April 22.

• Approved recommendation to Village Council for Ron Sheldon public art display (unanimous)
• Approved October 2022 meeting notes

Council

The Chagrin Falls Village Council is meeting to decide on three legislative items: a third reading of an ordinance establishing regulations for mobile food units (food trucks), a first reading of a resolution authorizing a loan application for wastewater treatment plant green energy improvements, and a first reading of an ordinance amending the employee policy manual. The meeting also includes administrative and committee reports from village officials.

• Ordinance 2022-69: Establishes Chapter 767 to regulate mobile food units, requiring permits ($100/day) and insurance ($1M per occurrence) for operation at public events or private events.
• Resolution 2023-02: Authorizes mayor to apply for a WPCLF loan for wastewater treatment plant green energy efficiency improvements, with repayment from the Sewer Fund.
• Ordinance 2023-03: Amends employee policy manual to revise boot allowance, add cell phone policy, update travel expense policy, and create parental leave policy.
• Public hearings: None scheduled.
• Committee and commission reports from council members.

Council adopted a resolution to apply for a Water Pollution Control Loan Fund agreement for wastewater treatment plant efficiency improvements. The body also updated the employee policy manual and paused pre-need cemetery grave sales.

• Adopted Resolution No. 2023-02 to apply for WPCLF loan for wastewater plant green energy improvements (5-0)
• Adopted Ordinance No. 2023-03 amending Employee Policy and Procedures Manual (5-0)
• Directed administration to cease pre-need full body internment grave sales until February 27, 2023 (5-0)
• Set aside Ordinance No. 2022-69 regarding mobile food unit regulations (5-0)
• Approved minutes from November 30, 2022 joint meeting (4-0-1)

Cemetery Commission

The Chagrin Falls Cemetery Commission is meeting to discuss several operational items, including Memorial Day planning, purchases and buybacks, landscaping, cemetery expansion, and the Bank Building. No decisions are recorded in the agenda; it is a discussion agenda.

• Memorial Day planning
• Purchases/buybacks
• Landscaping
• Cemetery expansion
• Bank Building

The Commission recommended that the Council move to an 'immediate need' only sales position for full body graves due to fewer than 30 remaining sites. They also proposed an option for 'double-deep' graves to allow two people per site. Larry Trace was unanimously re-elected as Chairman.

• Unanimously elected Larry Trace as Chairman
• Proposed restricting full body grave sales to 'immediate need' only
• Proposed 'double-deep' grave option at $2,250 plus two openings and closings
• Proposed double-deep disinterment costs of $2,500 for bottom vault and $1,500 for top vault

Architectural Board of Review

The Board provided preliminary approval for a new accessory structure and demolition of an existing garage for the CF Historical Society. Signage updates for two businesses were approved, while a residential addition at 88 Hall Street was tabled for downsizing. Several properties were reviewed via walk-ins without formal board action.

• Preliminary approval for CF Historical Society demo and new accessory structure (3-0)
• Approved White Magnolia signage plans (3-0)
• Approved The Olive Scene signage plans (3-0)
• Tabled Stecker 88 Hall Street demo and addition for massing and scale redesign (3-0)
• Elected Steve King as Chairman (2-0)
• Elected Wendy Naylor as Secretary (2-0)
• Approved December 20, 2022 meeting minutes (2-0, 1 abstain)

Planning + Zoning Commission

The Planning & Zoning Commission will meet to approve minutes from November 21, 2022, and elect a new chair and secretary. The agenda also includes a discussion of historical preservation and design guidelines.

• Election of Chair and Secretary
• Approval of minutes from November 21, 2022
• Discussion of Historical Preservation and Design Guidelines

The commission elected its leadership for the term. Members discussed the potential adoption of Secretary of the Interior Standards for historical preservation but reached no decision on the matter.

• Approved Patti Baker as committee chair (3-0)
• Approved Wendy Davis as secretary (3-0)

Council

The Chagrin Falls Village Council is holding its regular meeting on January 9, 2023, with a legislative docket including second readings of ordinances on mobile food unit regulations and a traffic control change, plus a first reading on cemetery fee amendments. The meeting also includes administrative and committee reports, and discussion of the Riverside Park Playground RFP next steps.

• Ordinance 2022-69: Establish regulations for mobile food units (food trucks), including permits, fees ($100/day), and operational conditions.
• Ordinance 2022-70: Prohibit left turns eastbound on River Street at North Main Street, declared an emergency.
• Ordinance 2023-01: Amend cemetery rules and fees for burials in village cemeteries, first reading.
• Riverside Park Playground RFP next steps to be discussed.

Council adopted two ordinances regarding traffic control and cemetery rules. They also approved the Mayor's 2023 commission appointments and authorized the invitation of top playground vendors for presentations.

• Adopted Ordinance No. 2022-70 making left turns from River Street onto Main Street illegal (6-0)
• Adopted Ordinance No. 2023-01 amending cemetery rules and burial fees (6-0)
• Approved Mayor's 2023 commission appointments (6-0)
• Approved disposal of unused village items (6-0)
• Approved advertising for street striping proposals (6-0)
• Authorized invitation of top three playground RFP vendors for presentations (6-0)
• Tabled Ordinance No. 2022-69 regarding mobile food unit regulations

Cemetery Commission

The Cemetery Commission is holding a special meeting to discuss grave space. The agenda contains only this single discussion item, with no other business listed.

• Discuss grave space

Parks Commission

The Chagrin Falls Parks Commission is meeting to approve minutes, consider park event applications, and discuss miscellaneous items. The agenda is largely procedural, with no major policy decisions or financial items listed.

• Approval of minutes
• Park event application(s)
• Miscellaneous items

Council

The Council held an organizational meeting to elect its President and President Pro Tem. Members were appointed to various council committees, commissions, and boards for the 2023 term.

• Elected Ms. DeBernardo as Council President (7-0)
• Elected Ms. Rogoff as Council President Pro Tem (7-0)
• Elected Ms. Rogoff as Planning and Zoning Commission Representative (7-0)
• Elected Mr. Rockey as Board of Zoning Appeals Representative (7-0)
• Appointed acting chairs and members for Admin & Compensation, Facilities & Services, Finance, Safety, Streets & Sidewalks, and Utilities committees
• Appointed Council representatives for Arts, Cemetery, Parking, Parks, and Shade Tree commissions