Carthage public meetings in 2024

Public Services Committee

The Public Services Committee will consider the purchase of a stump grinder. It will also discuss forming a pool steering committee and review job descriptions for a Parks Operations Assistant and a Tourism/Public Information Officer. No other decisions are listed on the agenda.

• Consider purchase of stump grinder
• Consider formation of pool steering committee
• Review Parks Operations Assistant job description
• Review Tourism/Public Information Officer job description

The Public Services Committee approved the purchase of a stump grinder through a Sourcewell contract for $9,126, which was under budget and compatible with the department's skid steer. The committee also accepted the Tourism/PIO job description, tabled the Parks Operations Assistant job description for further refinement, and tabled staff reports for additional discussion. No action was taken on forming a pool steering committee, as recommendations are pending mayor approval.

• Approved $9,126 stump grinder purchase via Sourcewell (3-0)
• Accepted Tourism/PIO job description (3-0)
• Tabled Parks Operations Assistant job description (3-0)
• Tabled staff reports for further discussion (3-0)

Public Safety Committee

The Public Safety Committee will consider and discuss the Carthage Police Officers Association presentation by Shelby Howard. The meeting will also approve the minutes from October 22, 2024, and receive staff reports from the Fire Department and Police Department. Additional items include the standard citizen participation segment and routine procedural matters.

• Approval of 10/22/24 Minutes
• Consider and discuss Carthage Police Officers Association – Shelby Howard
• Staff Report – Fire Department
• Staff Report – Police Department
• Citizen Participation segment

The committee heard a request from the Carthage Police Officers Association to be recognized as a bargaining unit for officers Lieutenant and below, with 21 signature cards submitted. The administration will prepare a council bill for the next meeting. The committee also approved using ESU to outfit new Fire Department vehicles and moved January and February meeting dates.

• Approved minutes from 10/22/24 as presented
• Authorized CFD to use ESU for outfitting new vehicles
• Moved January 2025 meeting to January 27, 2025
• Moved February 2025 meeting to February 24, 2025

Public Library Board

The Board of Trustees will meet to review financial reports and progress updates from the library director. The agenda includes reports from several committees and the payment of bills.

• Financial reports
• Building Committee report
• Budget Committee report
• ADA Compliance report
• Payment of bills

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a period for citizen participation and staff reports.

• Approval of November 26, 2024 minutes
• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved the November 26, 2024 minutes and the claims report, both by unanimous 3-0 votes. Staff reported that election filing opened that day with three candidates signed up, and that a tourism position applicant had applied. No other substantive decisions were made.

• Approved November 26, 2024 minutes (3-0)
• Approved claims report (3-0)

City Council

The City Council will consider several emergency ordinances, including a $1,098,449.10 contract with Sprouls Construction for Airport Drive and Hazel Avenue roadway improvements and a $840,406.75 contract for Downtown Square sidewalks and streetscaping. A public hearing will be held on a tax abatement request for a new production facility at 2499 Hazel Ave within the Enhanced Enterprise Zone. The council will also act on ordinances authorizing a $20,548 billboard sign contract and a fencing contract for the Parks and Recreation Department.

• Public hearing on tax abatement for a new production facility at 2499 Hazel Ave in the Jasper County/Carthage Enhanced Enterprise Zone
• Ordinance authorizing a $20,548 contract with JH Sign Designs, LLC for a South Economic Development Park billboard sign
• Ordinance authorizing a contract with MW Fence Co LLC for various Parks and Recreation fencing projects
• Emergency ordinance authorizing a $1,098,449.10 contract with Sprouls Construction, Inc. for Airport Drive and Hazel Avenue roadway improvements
• Emergency ordinance authorizing a $840,406.75 contract with Hessling Construction, Inc. for Downtown Square sidewalks and streetscaping restoration

The Carthage City Council approved a tax abatement for Schreiber Foods' new production facility and cold storage building at 2499 Hazel Ave., along with several construction contracts and resolutions. The council also canceled the December 24 meeting and held a closed session for real estate and legal discussions.

• Approved tax abatement for Schreiber Foods project (6-0)
• Approved $1,098,449.10 contract with Sprouls Construction for Airport Drive and Hazel Avenue improvements (6-0)
• Approved $840,406.75 contract with Hessling Construction for Downtown Square sidewalks and streetscaping (6-0)
• Approved $20,548 contract with JH Sign Designs for South Economic Development Park billboard (6-0)
• Approved $3,623,406.58 in claims (6-0)
• Adopted Resolution 2062 for budget adjustments (6-0)
• Adopted Resolution 2063 supporting low-income housing tax credits for Highland Acres and Meadows Apartments (6-0)
• Adopted Resolution 2064 for special use permit for liquor sales at 910 S. Garrison Ave (6-0)

Budget Ways & Means

The Budget Ways & Means Committee will consider a supplemental budget adjustment for the General Revenue and Public Facilities Bond Fund for fiscal year 2024‑2025. They will also discuss the Network Host Project and receive staff reports. The meeting includes routine items such as approving the October 14, 2024 minutes and a citizens participation segment.

• Consider and discuss a supplemental budget adjustment for the General Revenue and Public Facilities Bond Fund (FY 2024‑2025)
• Consider and discuss the Network Host Project
• Staff reports
• Approval of October 14, 2024 minutes
• Citizens participation (speakers must notify in advance)

The Budget Ways & Means Committee approved forwarding a supplemental budget adjustment for the General Revenue and Public Facilities Bond Fund, covering $95,000 for the roundabout and grants, to the full council. It also forwarded a network host project using Stronghold as sole source, with the city responsible for $42,000 of the cost. The committee decided to apply for a grant to replace expiring AED machines rather than allocate funds directly.

• Approved forwarding supplemental budget adjustment for $95,000 roundabout and grants to council (3-0)
• Approved forwarding network host project with Stronghold as sole source to council (3-0)
• Decided to apply for a grant for AED machine replacement instead of allocating funds

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will hold a public hearing regarding a property at 910 S Garrison. The body will consider a certificate of appropriateness for exterior signage and a previously tabled special use permit for liquor sales by the drink.

• Certificate of Appropriateness for exterior signage at 910 S Garrison
• Special Use Permit to sell liquor by the drink at 910 S Garrison

Public Works Committee

The Public Works Committee will consider a construction contract for the Governor’s Cost Share Airport Drive and Hazel Avenue improvements, awarded to Sprouls Construction for $1,098,449.10, and forward it to the Council. Members will also discuss proposed four‑way stop signs at Main & Southside and Maple & Southside. The committee will review bids for the Downtown Square sidewalks and streetscaping restoration project. Old business includes approval of minutes from the previous meeting.

• Approve minutes from the previous meeting
• Discuss $1,098,449.10 construction contract for Governor’s Cost Share Airport Dr. & Hazel Ave. improvements (Sprouls Construction)
• Discuss proposed four‑way stop signs at Main & Southside and Maple & Southside
• Consider bids for Downtown Square sidewalks and streetscaping restoration project
• Staff reports

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the November 12 minutes and claims report. The group will also discuss Tax Bill 996.

• Approval of November 12, 2024 minutes
• Review and approval of the Claims Report
• Consideration and discussion of Tax Bill 996

City Council

The Carthage City Council will approve the recent election results and discuss several ordinances, including an emergency measure to let the mayor apply for federal transit assistance. It will also consider contracts for a billboard sign costing $20,548 and a one‑year fencing project for the Parks and Recreation Department. Additional items include a budget amendment for FY 2024‑2025 and multiple resolutions for lot splits, donations, and a forestry grant.

• C.B. 24-53 – Emergency ordinance authorizing the mayor to apply for federal transit assistance grants
• C.B. 24-54 – Ordinance to contract JH Sign Designs, LLC for the South Economic Development Park billboard sign, $20,548
• C.B. 24-56 – Ordinance to contract MW Fence Co LLC for a one‑year fencing project for Parks and Recreation
• C.B. 24-52 – Ordinance amending the FY 2024‑2025 Annual Operating and Capital Budget for the General Fund, Golf Fund, and Use Tax Fund
• Resolution 2057 – Administrative lot split for property at 2740 Grand Ave between County of Jasper and Arvest Bank

Carthage Water & Electric Board

The Board will review the Fiscal Year 2024 Audit and consider updates to the personnel policy manual regarding travel and training expenditures. Members will also consider an amendment to the 457(b) Plan.

• Approval of October disbursements totaling $5,499,372.33
• Presentation of the Fiscal Year 2024 Audit
• Proposed revisions to Article XLIV of the personnel policy manual regarding travel and training
• Consideration of Resolution 2024.15: 457(b) Plan Amendment

Public Services Committee

The Public Services Committee will review a series of project proposals and requests for proposals (RFPs). Items include the JCYF projects, landscaping at Kellogg Lake Playground, and various golf‑course improvements such as native‑grass planting and new disc‑golf baskets. The committee will also discuss scoreboard purchases, fair‑ground concession upgrades, playground lighting, and a donation for a Candy Cane Hunt. No formal decisions are recorded on the agenda; the meeting is for consideration and discussion.

• JCYF projects
• Kellogg Lake Playground landscaping
• Golf course native‑grass planting
• RFP for disc golf baskets
• Scoreboard purchases

Public Safety Committee

The Carthage Public Safety Committee meeting on November 18, 2024 was cancelled because a quorum was not present. Consequently, none of the agenda items—including approval of minutes, discussion of the 2024 Run Through the Lights event, and consideration of a Butterball donation to the fire department—were decided or acted upon.

• Approval of 10-21-24 minutes (old business)
• Consider and discuss 2024 Run Through the Lights - Chanti Beckham (citizen participation)
• Consider and discuss acceptance of a donation from Butterball to the Fire Department (new business)

General

The Carthage Special City Council meeting scheduled for November 18, 2024 was cancelled because a quorum was not present. Consequently, none of the agenda items—including budget amendments, emergency ordinances, contract approvals, and resolutions—were voted on or adopted. The council will need to reconvene to address these items at a later date.

• C.B. 24-52 – Ordinance to amend the FY 2024‑2025 budget for General City, Golf, and Use Tax Funds
• C.B. 24-53 – Emergency ordinance authorizing the mayor to seek federal transit assistance from the Missouri Highways and Transportation Commission
• C.B. 24-54 – Ordinance to contract with JH Sign Designs, LLC for the South Economic Development Park billboard ($20,548)
• Resolution 2057 – Administrative lot split for property at 2740 Grand Ave between Jasper County and Arvest Bank
• Resolution 2058 – Authorization for the Kellogg Lake Board to apply for a grant to build a pavilion and sidewalk at Kellogg Lake

Public Library Board

The Carthage Public Library Board will review minutes, financial reports, and the director's progress report. It will discuss a budget amendment for the 2023-2024 auditor and vote on approval of a new Story Walk. Additional items include reviewing building and insurance quotes and other by‑law and compensation matters.

• Amend 2023-2024 Budget for Auditor
• Approval of Story Walk
• Building and Insurance Quotes
• By‑Laws discussion
• Compensation/Wages review

Insurance / Audit & Claims Committee

The Carthage Insurance/Audit and Claims Committee will consider approval of the October 22, 2024 meeting minutes. It will then review and approve the claims report. The committee will also allow citizens to speak after notifying the department head or chair. Staff reports will be presented before adjournment.

• Approval of October 22, 2024 minutes
• Review and approval of the claims report
• Citizens participation notice
• Staff reports

City Council

The council meeting was cancelled due to lack of quorum, so no items were formally acted upon. The agenda listed a public hearing on a tax abatement for a new production facility at 2499 Hazel Ave, several ordinances including a $20,548 contract for a billboard sign, and resolutions for a lot split and a lake pavilion grant. The council also planned to consider an emergency ordinance to seek federal transit assistance and to approve election results.

• Public hearing on tax abatement for a new production facility at 2499 Hazel Ave
• Ordinance C.B. 24-54 authorizing a $20,548 contract with JH Sign Designs, LLC for a billboard sign
• Emergency Ordinance C.B. 24-53 to allow the Mayor to apply for federal transit assistance
• Ordinance C.B. 24-55 authorizing tax abatement for a project by Schreiber Foods, Inc. in the Enhanced Enterprise Zone
• Resolution 2057 granting an administrative lot split for property at 2740 Grand Ave

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will discuss a special use permit for a restaurant that sells liquor by the drink at 910 S Garrison and review the status of a grant request.

• Public hearing for liquor license at 910 S Garrison
• Review of grant request status

General

The Enhanced Enterprise Zone Board will consider a resolution recommending that the Carthage City Council approve an ordinance for ad valorem tax abatements on a manufacturing development at 2499 Hazel Street. The proposal offers a 100% tax abatement for six years followed by 75% for four years for the initial phase, or 100% for eight years followed by 75% for two years for an expanded phase. The board will discuss and potentially adopt the recommendation.

• Resolution to recommend tax abatements for the manufacturing project at 2499 Hazel Street (100% for 6 years then 75% for 4 years, or 100% for 8 years then 75% for 2 years)

Tree Board

The Tree Board will meet to discuss a tree replacement project for City Park. The board will also consider plans for Arbor Day and Earth Day 2025.

• City Park tree replacement project discussion
• Arbor Day/Earth Day 2025 planning
• Approval of previous meeting minutes

Public Works Committee

The Public Works Committee will meet to discuss the installation of four-way stop signs and review bids for a South Industrial Park billboard. The body will also consider a lot split at 2740 Grand Ave and a parking lot use agreement.

• Proposed 4-way stop signs at Fairview & Main and Fairview & Maple
• Bids for South Industrial Park Billboard Sign
• Lot split at 2740 Grand Ave between County of Jasper and Arvest Bank
• Use Agreement for Parking Lot
• Rejection of bids for leaf vacuum financing

City Council

The Carthage City Council will meet via Zoom to consider reconsidering appointments to standing committees. The meeting is a special session scheduled for October 31, 2024.

• Reconsideration of appointments to standing committees
• Special City Council Meeting via Zoom
• Mayor’s Appointments agenda item

General

The Carthage Police and Fire Pension Committee meeting will review a quarterly investment report, examine the 2024 actuarial valuation, consider a lump‑sum pension payout option, and vote on the audit covering the period ending December 31 2023. A training session is also scheduled. The meeting is procedural and includes acceptance of prior minutes.

• Quarterly Report on Investments – presented by Daniel Hepp via telephone
• Review of 2024 Actuarial Valuation Report – presented by Jennifer McHugh
• Discussion of lump‑sum payout option and timeline – presented by Jennifer McHugh
• Discussion and approval of audit ending December 31 2023
• Training session

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will approve the October 8, 2024 meeting minutes and review the claims report. It will then discuss the current status of the Peachtree CID and hear staff reports. No other decisions are listed on the agenda.

• Approval of October 8, 2024 minutes
• Review and approval of the claims report
• Discussion of the current status of the Peachtree CID
• Staff reports

City Council

The Carthage City Council will approve minutes from three prior meetings and a claim against the city. It will consider an ordinance accepting the final plat of the Urban Living Subdivision south of Wendy Lane and west of River Street, and an ordinance amending the FY 2024‑2025 operating and capital budget. The council will also discuss the Peachtree CID and set a date for a work session.

• Approve October 8, 10, and 15, 2024 City Council minutes
• Approve claims presented against the city (motion and second required)
• C.B. 24-51: Ordinance accepting final plat of Urban Living Subdivision (south of Wendy Lane, west of River Street)
• C.B. 24-52: Ordinance amending the FY 2024‑2025 Annual Operating and Capital Budget
• Discuss Peachtree CID and schedule a council work session

Public Safety Committee

The Public Safety Committee will meet to discuss traffic concerns on South Maple and at Fairview School. The body will also consider items regarding G & R carriage rides and the Christmas Parade.

• Traffic on South Maple
• G & R carriage rides
• Christmas Parade
• Traffic at Fairview School

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will approve the September 19th meeting minutes and a disbursement of $5,027,337.93. It will discuss several new business items, including purchase orders for a truck barn extension, exterior painting at the power plant, and construction of the west customer service parking lot. The board will also review bids for Feeder 17 upgrades, two resolutions, and revisions to the employee handbook.

• Recommendation to proceed with a Purchase Order for the Truck Barn Extension Project
• Recommendation to proceed with a Purchase Order for the Exterior Painting Project at Power Plant
• Recommendation to proceed with construction work on the West Customer Service Parking Lot
• Consideration of bids for the Feeder 17 upgrades
• Consideration of Resolution 2024.13, a resolution for Steve Beimdiek

City Council

The Carthage City Council will hold a special meeting via Zoom to consider and discuss a motion to disqualify. The meeting is scheduled for October 15, 2024, at 4:00 PM.

• Special meeting via Zoom
• Consider motion to disqualify
• Meeting ID: 886 4145 8404

Public Services Committee

The October 15, 2024, meeting was cancelled due to a lack of quorum. No decisions were made regarding the proposed landscaping grant for Kellogg Lake Park.

• Proposed discussion of landscaping grant for Kellogg Lake Park

Budget Ways & Means

The Budget Ways & Means Committee will consider and discuss the use of ARPA (American Rescue Plan Act) funds. It will also review a council‑proposed bill that would amend the city budget. Staff reports will be presented. No other items are on the agenda.

• Consider and discuss ARPA funds
• Consider and discuss Council Bill for a Budget Amendment
• Staff reports

City Council

The City Council is holding a special meeting to consider and discuss a new hearing date. This date pertains to a motion to disqualify and an impeachment hearing.

• Discussion of new hearing date for motion to disqualify
• Discussion of new hearing date for impeachment hearing

Budget Ways & Means

The Special Budget Ways & Means Committee will meet to discuss a budget adjustment for the FY 2024-2025 General Revenue Fund. The discussion focuses on funding additional legal services with Paul Martin.

• Budget adjustment for FY 2024-2025 General Revenue Fund for legal services with Paul Martin

Public Library Board

The meeting scheduled for October 8, 2024, was cancelled. No actions were taken.

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a section for staff reports and citizen participation.

• Approval of September 24, 2024 Minutes
• Review and approval of the Claims Report

City Council

The Carthage City Council will consider approving a $32,256 contract for a new electronic messaging board at Memorial Hall and accepting the final plat for the Urban Living Subdivision. The meeting also includes discussions regarding impeachment proceedings against the Mayor and a supplemental budget adjustment.

• Contract with DPI Printing & Signs for $32,256.00 for electronic messaging board
• Acceptance of final plat for Urban Living Subdivision
• Supplemental budget adjustment to General Revenue Fund
• Discussion on impeachment hearing date and articles
• Discussion on motion to disqualify hearing date

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning & Historic Preservation Commission will hold a public hearing to discuss a preliminary plat for a single‑family subdivision located west of River Street between Wendy Lane and Gene Taylor Drive. The meeting will also include discussion of CLG training and an update on a grant application status. Routine agenda items such as call to order, staff report, minutes review, and adjournment are also listed.

• Preliminary plat for single‑family subdivision west of River St between Wendy Lane and Gene Taylor Drive
• Discussion of CLG training
• Discussion of grant application status

Public Works Committee

The Carthage Public Works Committee will meet on October 1, 2024, at 5:30 PM at City Hall to consider approving minutes from a prior meeting and to receive staff reports. No new business is scheduled for discussion.

• Approval of previous meeting minutes
• Staff reports from Zeb Camey and Traci Cox

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will convene to approve the minutes from the September 10, 2024 meeting and review the Claims Report. The agenda includes a citizens participation period and staff reports.

• Approval of September 10, 2024 minutes
• Review and approval of the Claims Report
• Citizens participation period
• Staff reports

City Council

The City Council will consider a contract for a new electronic sign and an ordinance amending the city code. The body will also review the disposition of a surplus storage shed and the distribution of trust funds to the Jasper County Youth Fair.

• C.B. 24-50: Contract with DPI Printing & Signs for $32,256.00 for a messaging board at Memorial Hall
• C.B. 24-48: Ordinance to amend section 2-122 of Chapter 2, Article III, Division 2 of the City Code
• Resolution 2055: Declaration of a storage shed at the Saddle Club Arena in Municipal Park as surplus
• Resolution 2054: Distribution of McCune-Brooks Regional Hospital Trust funds to the Jasper County Youth Fair
• Mayor's appointments for Care Leave Committee, Civil War Museum, Zoning Board of Adjustments, and Carthage Tree Board

Carthage Water & Electric Board

The Carthage Water & Electric Board will approve the August 15, 2024 board minutes and the August disbursements of $6,416,625.43. The meeting includes a financial statement for August and committee reports. New business items include reviewing bids for an articulating telescopic bucket truck, a new 4WD pickup truck, and health insurance proposals, as well as a discussion of the 2023 timeline dispute with city leadership and the mayor’s recent press release.

• Approval of board minutes from August 15, 2024
• Approval of August disbursements totaling $6,416,625.43
• Consideration of bids for an articulating telescopic bucket truck
• Consideration of bids for a new 4WD pickup truck
• Consideration of health insurance proposals

Public Services Committee

The Public Services Committee will meet to discuss several operational items and bids. The agenda includes reviews of a golf cart bid, a Memorial Hall sign bid, and a retail liquor license for a resort.

• Golf cart bid
• Liquor License-Retail by drink-Resort
• Surplus of building at saddle club arena
• Bid for Memorial Hall sign
• Food truck for rodeo event

Public Safety Committee

The Carthage Public Safety Committee meeting on September 16, 2024 will approve the August 19, 2024 minutes. Committee members will consider and discuss the Neon Moon Car Show and the Veteran's Day Parade. Staff reports from the Fire Department and Police Department will also be presented.

• Approval of 8/19/24 minutes
• Consider and discuss Neon Moon Car Show
• Consider and discuss Veteran's Day Parade
• Staff report – Fire Department
• Staff report – Police Department

City Council

The Carthage City Council will consider two ordinances: one authorizing a partnership for portable restrooms and another approving a $56,779 contract with Midland Enterprises to repair the Parks and Recreation building in Municipal Park. A resolution will adjust the Golf Fund budget by $20,000 for bluegrass seed to reduce winterkill. Council members will also discuss unauthorized payments and revised articles of impeachment. An executive session is scheduled to address personnel matters that involve personal employee information.

• C.B. 24-44 – Ordinance authorizing a partnership for portable restrooms and handwashing units at city parks
• C.B. 24-45 – Ordinance approving a $56,779 contract with Midland Enterprises for Parks and Recreation building repairs
• Resolution 2053 – Supplemental $20,000 budget adjustment to the Golf Fund for bluegrass seed
• Discussion of Unauthorized Payments
• Consideration of Revised Articles of Impeachment

The Carthage City Council voted 6-2 to adopt revised articles of impeachment against Mayor Dan Rife, adding items to a future hearing. The council also approved two ordinances: one for portable restrooms and one for park building repairs, and adopted a budget adjustment for the golf course. A closed session vote to appoint Jason Martin as Fire Chief failed, with the appointment left undecided.

• Adopted revised articles of impeachment against Mayor Rife (6-2)
• Approved Ordinance 24-47 for portable restroom partnership (8-0)
• Approved Ordinance 24-48 for Municipal Park building repairs, $56,779 (8-0)
• Adopted Resolution 2053 as amended for golf course grass seed and utilities, $25,500 total (8-0)
• Approved $135 per employee for health fair blood testing (voice vote)
• Accepted claims report totaling $1,007,640.70 (voice vote)
• Motion to add closed session for litigation to next agenda passed (5-2-1)
• Fire Chief appointment motion failed in closed session (4-1-3)

Public Library Board

The Carthage Public Library Board will review financial reports and the director's progress report. Committee updates from Building, Budget, Community Relations, and other areas will be presented. New business includes approving an updated Code of Ethics Policy and processing payment of outstanding bills.

• Approve updated “Code of Ethics Policy”
• Review and approve payment of bills
• Discuss financial reports
• Director’s progress and service report
• Committee reports (Building, Budget, Community Relations, etc.)

Insurance / Audit & Claims Committee

The Insurance/Audit & Claims Committee will approve the August 27, 2024 meeting minutes and review the Claims Report for approval. The committee will also consider the City of Carthage Employee Health Fair and receive staff reports. No other decisions are listed.

• Approval of August 27, 2024 Minutes
• Review & Approval of the Claims Report
• Consideration of City of Carthage Employee Health Fair
• Staff Reports

Budget Ways & Means

The Budget Ways & Means Committee will meet to review and discuss a budget adjustment for the Golf Fund. The committee will also approve minutes from the September 4, 2024 meeting.

• Budget adjustment for the Golf Fund

City Council

The City Council is meeting to authorize a contract for a hearing officer and adjust the budget to fund the impeachment hearing of Mayor Dan Rife.

• C.B. 24-49: Emergency Ordinance to contract Tim Engelmeyer of Engelmeyer & Pezzani, LLC at $250.00 per hour as hearing officer
• Resolution 2052: Supplemental budget adjustment to General Revenue Fund for professional fees to hire a court reporter and hearing officer

The Carthage City Council held a special session to address the impeachment hearing of Mayor Dan Rife. They approved an emergency ordinance authorizing a contract with Tim Engelmeyer at $250/hour as hearing officer, with amendments to include court reporter services from Holliday Reporting. A supplemental budget adjustment for these costs was also adopted.

• Tabled approval of August 27 minutes until September 10 (unanimous)
• Amended C.B. 24-49 to include court reporter hiring details (7-1)
• Moved C.B. 24-49 to second reading under emergency clause (7-1)
• Approved C.B. 24-49 authorizing hearing officer contract at $250/hour (7-1)
• Adopted Resolution 2052 for budget adjustment for hearing costs (6-1-1)

General

The Planning, Zoning, and Historic Preservation Commission will meet to discuss a special use permit. The request concerns the operation of a carnival at the Fair Acres Parking Lot.

• Public hearing for a Special Use Permit for a carnival at the Fair Acres Parking Lot next to the YMCA at 2600 Grand

General

The Carthage Special Budget Ways & Means Committee will meet on September 4, 2024 at 11:00 AM in City Hall Council Chambers. The agenda includes approval of the August 12, 2024 meeting minutes. The committee will consider and discuss a resolution for a budget adjustment. Staff reports will also be presented.

• Approval of August 12, 2024 minutes
• Consider and discuss a resolution for a budget adjustment
• Staff reports

Public Works Committee

The Public Works Committee meeting scheduled for September 3, 2024, was canceled due to a lack of business.

Tree Board

The Carthage Tree Board will first consider and approve minutes from its previous meeting. It will then discuss a proposal to replace trees in a park project. The agenda also includes a citizen participation notice, staff reports, and other business before adjourning.

• Consider and approve minutes from previous meeting
• Discuss replacing trees in the park project

General

The Board of Trustees is meeting to review the organization's financial statement report. The board will also review and approve grant applications.

• Review of financial statement report
• Review and approval of grant applications

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to review the claims report and previous meeting minutes. The body will also consider and discuss amendments to two sections of the City of Carthage Code.

• Review and approval of the Claims Report
• Discussion of amendment to City Code section 2-121
• Discussion of amendment to City Code section 2-122

City Council

The City Council will hold a public hearing regarding proposed property tax rates. The body is also considering ordinances for waste disposal services, park repairs, and a financial audit of the Carthage Water and Electric Plant.

• Public hearing on proposed property tax rates
• Agreement with Allied Services, LLC (Republic Services) for waste disposal from Oct 1, 2024 to Sept 30, 2029
• Contract with Midland Enterprises for Municipal Park building repairs for $56,779.00
• Hiring of a certified accounting firm for a comprehensive audit of Carthage Water and Electric Plant
• Partnership agreement with Contractors Portables for restrooms and handwashing units at parks and events

Public Services Committee

The Carthage Public Services Committee will review bids for playground lighting, Memorial Hall signage, and porta potties, along with a grant for the Joplin Trails Coalition and a budget adjustment for grass seed.

• Consider bid for Memorial Hall sign
• Consider bid for porta potties
• Consider lighting for playgrounds
• Consider Joplin Trails Coalition grant
• Consider budget adjustment for grass seed

Public Safety Committee

The Public Safety Committee will meet to discuss several community events and specific traffic concerns. The body will also review a cleaning RFP for the Police Department.

• Maple Leaf 5K race
• Rallye in the Park
• Traffic speed on the 2000 block of S Maple
• 2024 Maple Leaf Festival
• Stop sign at the intersection of Elk & Maple

Carthage Water & Electric Board

The Carthage Water & Electric Board will approve the July 18 minutes and a disbursement of $4,899,513.72. It will review June and July financial statements and receive committee reports. New business includes an update on the annual audit, bids for two pickup trucks, and a salary administration guidelines policy.

• Approval of July 18, 2024 board minutes
• Approval of disbursements totaling $4,899,513.72
• Review of June and July financial statements
• Consideration of bids for two ¾‑ton crew‑cab 4WD pickup trucks
• Consideration of Salary Administration Guidelines Policy

City Council

The Carthage City Council will vote on several ordinances, including an emergency ordinance authorizing the mayor to apply for federal transit assistance and related contracts. Other items include a location‑analytics agreement with Placer Labs, a waste‑service contract with Allied Services, and a property‑tax levy for 2024. The meeting also features budget adjustment resolutions and the adoption of a Vision Zero safety plan.

• C.B. 24-38 – Ordinance authorizing an agreement with Placer Labs, Inc. for a location analytics platform
• C.B. 24-41 – Emergency ordinance to let the mayor seek federal transit grants from the Missouri Highways and Transportation Commission
• C.B. 24-42 – Ordinance authorizing a solid‑waste collection contract with Allied Services, LLC (Republic Services) from Oct 1 2024 to Sep 30 2029
• C.B. 24-43 – Ordinance levying general property taxes for 2024 for general revenue purposes
• Resolution 2047 – Adoption of a Vision Zero Safety Action Plan committing to zero roadway fatalities by June 2035

Public Library Board

The Board of Trustees will meet to review financial reports and progress updates from the library director. The agenda includes reports from various committees and the assignment of board members to specific committees.

• Payment of bills
• Board of Trustees Committee Assignments
• ADA Compliance report
• Compensation/Wages report
• Budget Committee report

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will first approve the minutes from the July 23, 2024 meeting. It will then review and vote on the claims report. The committee will also consider a proposed mechanic job description and hear staff reports before adjourning.

• Approval of July 23, 2024 meeting minutes
• Review and approval of the claims report
• Consideration of a mechanic job description
• Staff reports

Budget Ways & Means

The committee will consider a tax levy ordinance for real property in Carthage for 2024. Members will also discuss budget adjustments for a Parks truck and a historic district architectural historian.

• Ordinance levying general taxes upon real property for 2024
• MoDOT Taxi Grant Agreement
• Budget adjustment for a Parks truck
• Budget adjustment for an architectural historian for Historic District design guidelines
• Community Development Block Grant application for downtown sidewalks outside of the square

Tree Board

The Tree Board will meet to review previous meeting minutes and discuss a project to replace trees in the park. The meeting includes a period for citizen participation.

• Discussion of replacing trees in the park project

Public Works Committee

The Public Works Committee will consider a contract with Republic Services and discuss a Vision Zero safety plan. The committee will also review previous meeting minutes.

• Consider approval of minutes from previous meeting
• Request for Council Bill for contract with Republic Services
• Discuss and recommend Vision Zero Safety Action Plan for City Council

General

The Planning, Zoning, and Historic Preservation Commission is meeting to continue discussions on two primary topics. These include the creation of a zoning classification for townhouses and the rules regarding citizen participation in meetings.

• Public hearing on citizen participation in meetings
• Discussion on creating a zoning classification for townhouses

General

The Fire Chief Hiring Committee will open with a call to order, approve the July 11, 2024 meeting minutes, and hold a closed executive session to discuss possible personnel actions such as hiring, firing, disciplining, or promoting employees. The meeting will then adjourn.

• Call to Order
• Approval of July 11, 2024 minutes
• Closed executive session to discuss hiring, firing, disciplining, or promoting employees
• Adjournment

General

The Police and Fire Pension Committee meeting scheduled for July 23, 2024, was cancelled due to a lack of quorum. No decisions were made.

Budget Ways & Means

The Budget Ways & Means Committee will discuss a budget amendment for Paul Martin Services for fiscal years 2023-24 and 2024-25. The meeting will also approve the minutes from the July 8, 2024 session. Standard items such as citizen participation guidelines, staff reports, and adjournment are included.

• Approval of July 8, 2024 minutes
• Consider and discuss budget amendment for Paul Martin Services for FY 23-24 and FY 24-25
• Citizen participation notice
• Staff reports
• Adjournment

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will approve the July 9, 2024 meeting minutes and review the Claims Report. It will then consider and discuss the job description for the Tourism Director and for a Mechanic. Staff reports will also be presented before the meeting adjourns.

• Approval of July 9, 2024 minutes
• Review and approval of the Claims Report
• Consideration of Tourism Director job description
• Consideration of Mechanic job description
• Staff reports

City Council

The City Council will consider budget amendments for multiple funds and several new service contracts. The meeting includes a discussion on Articles of Impeachment and a potential hearing date. Council members will also review tourism grants and agreements with the Carthage Chamber of Commerce.

• Discussion of Articles of Impeachment and a hearing date
• C.B. 24-35: Agreement with Missouri Division of Tourism to accept $55,970.00
• C.B. 24-34 and C.B. 24-37: Budget amendments for Fiscal Year 2023-2024 and 2024-2025
• C.B. 24-33: Agreement with McGrath Human Resources Group Inc. for a Compensation System Market Update
• C.B. 24-39: Amended contract with the Carthage Chamber of Commerce through June 30, 2026

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will meet to approve June disbursements of $3,590,194.24 and consider bids for water treatment chemicals and a forklift purchase.

• Approval of June disbursements ($3,590,194.24)
• Consideration of bids for Water Treatment Chemicals
• Recommendation for the Purchase of a Forklift

General

The Planning, Zoning, and Historic Preservation Commission will meet to discuss creating a zoning classification for townhouses. The body will also hold a public hearing regarding exterior signage at 325 S Main.

• Discussion on creating a zoning classification for townhouses
• Public hearing for Certificate of Appropriateness for exterior signage at 325 S Main
• Discussion on procedure for citizen participation in meetings
• Update on SHPO grant status
• Discussion of CLG training opportunities

Public Services Committee

The Carthage Public Services Committee will review several community events, including a Pup Walk and Pet Show, a 5k run, and a Rallye in the Park event. The committee will also discuss options for a future aquatic facility, a contract with Placer AI, a grant from the State of Missouri, and a memorandum of understanding with the City of Joplin.

• Consider Pup Walk and Pet Show
• Consider Soles 4 Paws 5k Run and 1M Dog/Cat-Walk
• Consider Rallye in the Park event
• Discuss options for future Aquatic Facility
• Consider contract with Placer AI

Public Safety Committee

The Carthage Public Safety Committee will meet to review old business, hear citizen concerns on two car shows and a noise ordinance, and receive staff reports from the Fire and Police Departments. No formal decisions are listed on the agenda.

• Consider and discuss Cars and coffee car show
• Consider and discuss car show
• Consider and discuss noise ordinance

General

The Fire Chief Hiring Committee will meet at City Hall. The agenda includes the possibility of a closed session to discuss hiring, firing, disciplining, or promoting employees.

• Possible executive session for personnel matters

General

The City Administrator Hiring Committee will meet to consider and discuss administration job descriptions. The agenda also includes citizen participation and an executive session.

• Discussion of administration job descriptions

Public Library Board

The Carthage Public Library Board of Trustees will review financial reports for May and June 2024. The meeting consists primarily of routine committee updates regarding building, budget, and ADA compliance.

• May and June 2024 financial reports
• Committee updates on building, budget, and ADA compliance
• Payment of bills

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims will review the June 25, 2024 minutes and the claims report. The committee will also consider an agreement with McGrath Human Resources Group for a Compensation System Market Update.

• Review and approval of the claims report
• Agreement with McGrath Human Resources Group for a Compensation System Market Update

City Council

The Carthage City Council will consider ordinances for road and sidewalk improvements. The council will also review a budget amendment for the 2023-2024 fiscal year and a recall petition.

• $254,499.43 contract with Sprouls Construction Inc. for HH and Garrison Avenue intersection improvements
• Supplemental agreement with MoDOT for sidewalk improvements on Airport Drive and Fairview Avenue
• Agreement with McGrath Human Resources Group Inc. for a compensation system market update
• Amendment to the 2023-2024 Annual Operating and Capital Budget across multiple funds
• Review of a recall petition for the removal of Tiffany Cossey

Budget Ways & Means

The Budget Ways & Means Committee will consider expenses for the Economic Development Park and a budget amendment for fiscal year 2023-2024. The committee will also discuss current contracts with Vision Carthage and the Carthage Chamber of Commerce.

• Expenses for Economic Development Park
• Budget amendment for fiscal year 2023-2024
• Contract with Vision Carthage
• Contract with the Carthage Chamber of Commerce

Public Works Committee

The July 2, 2024, Carthage Public Works Committee meeting was canceled due to a lack of business. No items were scheduled for discussion or decision.

General

The scheduled meeting for the City Administrator Hiring Committee in Carthage, Missouri, was cancelled. No items were presented for discussion or decision.

• No items were discussed due to the cancellation of the meeting.

City Council

The Council will hold a public hearing to approve the 2024-2025 Fiscal Year budget. Proposed items include utility rate changes for electric, water, and wastewater services. The agenda also includes contracts for intersection improvements and sidewalk projects.

• Public hearing for approval of the 2024-2025 Fiscal Year budget
• Utility rate changes for electric, water, and wastewater services
• $254,499.43 contract with Sprouls Construction Inc. for intersection improvements
• Temporary Verizon Wireless cell tower authorization for Marian Days 2024
• Sidewalk improvement agreement with the Missouri Department of Transportation

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims will meet to approve the June 11, 2024, minutes and review the claims report. Staff reports are also scheduled for discussion.

• Approval of June 11, 2024, minutes
• Review and approval of the claims report
• Staff reports

General

The Special Budget Ways & Means Committee will review the minutes from May 22, 2024. The meeting also includes discussions regarding budget perfection and a proposed budget adjustment for golf and civic enhancement.

• Approval of May 22, 2024 Minutes
• Budget Perfection
• Budget Adjustment for Golf and Civic Enhancement

General

The Planning, Zoning, and Historic Preservation Commission will consider rezoning a 7.41-acre lot from 'A' First Dwelling to 'C' Apartment. The commission will also discuss a preliminary site design for the property located between Wendy Lane and Gene Taylor Drive.

• Rezoning request for a 7.41-acre lot west of River St. from 'A' First Dwelling to 'C' Apartment
• Discussion of a preliminary site design for the 7.41-acre lot

City Council

The Carthage City Council will hold a work session for mandatory sunshine training led by Jay Turner. No official business will be addressed during this session.

• Mandatory Sunshine Training

Public Services Committee

The Public Services Committee will consider and discuss budget adjustments for the Civic Enhancement Fund and Golf. The meeting also includes approval of previous minutes and staff reports.

• Budget adjustment for Civic Enhancement Fund
• Budget adjustment for Golf

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will review May financial statements and disbursements totaling $3,649,885.04. The meeting includes consideration of a compensation study, performance management proposals, and bids for RICE monitoring systems and utility locating services. Additionally, the board will select officers for the 2024-2025 term.

• Approval of May disbursements totaling $3,649,885.04
• Consideration of compensation study
• Consideration of performance management proposal
• Bids for RICE monitoring systems
• Bids for utility locating services

Public Safety Committee

The Public Safety Committee will discuss animal ordinances and various street closure requests for local events. The committee will also consider a bid for a new custom brush bed/box for the Fire Department.

• Discussion of animal ordinances
• Street closures for Deputy fundraiser shop
• Red, White, & Boom July 4th Celebration planning
• Street closure request for Belle Air Place parade/block party
• Bid for a new custom brush bed/box for the Fire Department

Public Works Committee

The committee will discuss a construction bid from Sprouls Construction, Inc. for an intersection signal at Hwy. HH and Garrison Ave. They will also consider a license agreement with Verizon Wireless for temporary cell tower placement at 2098 S Main St. during Marian Days 2024.

• Bid from Sprouls Construction, Inc. for Hwy. HH and Garrison Ave. Intersection Signal
• License Agreement with Verizon Wireless for temporary C.O.L.T placement at 2098 S Main St.
• Supplemental agreement for TAP1601(706) Airport Dr & Fairview (Rte. E)

City Council

The Carthage City Council will review minutes from May 2024 meetings and hear financial reports. The council also plans to consider appointing an interim City Attorney and an interim Municipal Court Attorney.

• Appointment of Interim City Attorney
• Appointment of Interim Municipal Court Attorney
• Approval of claims presented against the city

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims will meet to approve the minutes from May 28, 2024. The committee is also scheduled to review the claims report and receive staff reports.

• Approval of May 28, 2024 Minutes
• Review & Approval of the Claims Report
• Staff Reports

Public Library Board

The Carthage Public Library Board of Trustees will conduct routine business, including reviewing financial reports and committee updates. The agenda also includes the election of officers.

• Election of officers
• Committee reports regarding Building, Budget, and ADA Compliance
• Review of financial reports
• Payment of bills

General

The committee will meet to approve minutes from the May 28, 2024, meeting. The agenda includes a possible closed session to discuss employee hiring, firing, discipline, or promotion.

• Approval of May 28, 2024, meeting minutes
• Potential closed session regarding personnel matters

Public Works Committee

The committee reviewed a bid recommendation for an intersection signal at Hwy. HH and Garrison Ave. Members also discussed culvert repairs, contract renewals, and a lot split at 2535 Grand Ave.

• $136,602.60 bid from JKS Construction for Forest St. Culvert repair
• $254,499.43 recommended bid from Sprouls Construction, Inc. for Hwy. HH and Garrison Ave. intersection signal
• Blevins contract renewal with price increase to $75.05 per ton
• Lot split approval at 2535 Grand Ave (Forest Park Church)
• Surplus of a 2008 Chevy Impala

Tree Board

The Carthage Tree Board will discuss a potential park cleanup day and the replacement of trees in parks. The agenda also includes approval of previous meeting minutes and staff reports.

• Discussion of a park cleanup day
• Replacing trees in parks

City Council

The City Council will discuss appointing an interim city administrator and hiring independent legal counsel. The council may also vote to override a mayoral veto on Ordinance 24-27 and consider delaying the June 5 impeachment hearing.

• Appointment of an interim city administrator
• Possible vote to override the Mayor's veto of Ordinance 24-27
• Potential rescheduling or delay of the June 5 impeachment hearing
• Hiring an independent law firm for interim legal counsel

City Council

The City Council will discuss and vote on contracts for city software and park signage. The body will also discuss the potential hiring of a City Attorney or special general counsel.

• C.B. 24-25: Annual subscription contract with Tyler Technologies, Inc. for financial software
• C.B. 24-26: Contract with Kevin Harrison Masonry for 7 park signs at up to $11,915.21 per sign
• Discussion and possible vote on hiring a City Attorney or special general counsel
• Temporary appointment of Lauber Municipal Law

Insurance / Audit & Claims Committee

The committee will meet to approve minutes from May 14, 2024, and review the Claims Report. The session also includes time for citizen participation and staff reports.

• Review and approval of the Claims Report
• Approval of May 14, 2024 minutes

General

The City Attorney Hiring Committee will meet to conduct business. The agenda includes a potential executive session to discuss the hiring, firing, disciplining, or promoting of specific employees.

• Executive session regarding personnel matters under Section 610.021 (3)

General

The Board of Trustees is meeting to conduct annual business and review financial reports. The board will elect officers for the 2024-2025 fiscal year and review grant applications.

• Election of FY 2024-2025 Officers
• Financial Statement Report & Review
• Review and approval of Grant Applications

Budget Ways & Means

The Budget Ways & Means Committee will meet to consider the Carthage Water and Electric budget. The committee will also continue the process of budget perfection.

• Discussion of Carthage Water and Electric Budget
• Budget perfection process

Public Services Committee

The Public Services Committee will discuss several community events and operational updates. The meeting includes reviews of holiday programming and facility rental rates.

• Discussion of July 4th 5k Boom Run
• MOU with Chamber of Commerce for July 4th event
• Memorial Hall rental price updates
• RFP for Golf Carts
• Concerts in the Park for Carthage Council on the Arts

City Council

The City Council is meeting to set a public hearing date for the impeachment of Mayor Dan Rife. The body will consider an ordinance for his removal from office and an amendment to the bill of impeachment regarding a veto of Resolution 2042.

• Setting a public hearing date for the impeachment of Mayor Rife
• C.B. 24-27: Ordinance concerning the removal of Dan Rife from the office of Mayor
• Amendment to the bill of impeachment in substituted Resolution 2042

General

The Carthage Public Library Board of Trustees will meet to review financial reports and the 2024-2025 budget. The board will also discuss a 'Book Walk' for the library gardens.

• Approval of 2024-2025 Budget
• Proposal for Book Walk for Gardens
• Payment of bills
• ADA Compliance report

Public Safety Committee

The Public Safety Committee will meet to discuss several community events and budget concerns. The body will review requests for a neighborhood block party and the Red, White, & Boom celebration.

• Neighborhood block party discussion (Jessica Duncan)
• Red, White, & Boom July 4th celebration discussion (Julie Reams)
• Street closures for Shop with a Deputy fundraiser (Sheriff Kaiser)
• Humane Society budget concerns

City Council

The City Council will meet to discuss one resolution. The body is considering the reconsideration of Substitute Resolution 2042.

• Reconsideration of Substitute Resolution 2042 concerning the removal of Dan Rife from the office of Mayor

City Council

The City Council will discuss hiring a Hearing Officer for proceedings regarding the possible removal of Mayor Dan Rife. The council will also consider Resolution 2042 concerning the removal of Dan Rife from office.

• Discussion on hiring a Hearing Officer for Mayor Rife's removal proceedings
• Resolution 2042 concerning the removal of Dan Rife from the office of Mayor

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will review April disbursements totaling $6,009,725.03. The board is considering several mutual aid agreements with other cities and utilities, a capacity sale agreement with Evergy, and bids for Sub 3 Circuit Reclosers.

• Approval of April disbursements: $6,009,725.03
• Resolution 2024.12: Capacity Sale Agreement with Evergy
• Mutual Aid Resolutions for BBC Electrical, Nixa, Monett, Higginsville, Odessa, and City Utilities of Springfield
• Resolution 2024.11: APPA Safety Manual Adoption
• Bids for Sub 3 Circuit Reclosers

General

The McCune Brooks Regional Hospital Trust Board of Trustees is meeting to address a grant application for the City of Carthage.

• City of Carthage grant application

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and discuss updates to the Code of Ethics and media policies. The body will also consider a Council Bill regarding financial software upgrades.

• Review and approval of the Claims Report
• Discussion of Code of Ethics policy change
• Discussion of media policy change
• Consideration of Council Bill for financial software upgrades

City Council

The City Council will consider ordinances for scooter rentals and financial software subscriptions. The agenda also includes a discussion on law firm options regarding the City Administrator and a supplemental budget adjustment.

• Ordinance for scooter rental contract with Neutron Holdings, INC. d/b/a/ LIME
• Ordinance for financial software subscription with Tyler Technologies, Inc.
• Ordinance for 7 park signs with Kevin Harrison d/b/a Kevin Harrison Masonry up to $11,915.21 per sign
• Resolution 2041: supplemental budget adjustment to the General Revenue Fund for FY 2023-2024
• Discussion of law firm options regarding City Administrator removal

Public Library Board

The Board of Trustees will review financial reports and progress updates. The meeting includes a vote to approve the 2024-2025 budget and a closed session.

• Approval of 2024-2025 Budget
• Payment of bills
• Closed session vote pursuant to RSMo 610.021

Budget Ways & Means

The Budget Ways & Means Committee will consider the upcoming fiscal year budget. The committee will also discuss a resolution for a supplemental budget adjustment.

• FY 2024-2025 Budget discussion
• Resolution for a Supplemental Budget Adjustment discussion

City Council

The City Council is holding a special meeting to discuss the hiring of outside special general legal counsel.

• Discussion of hiring outside special general legal counsel

Public Works Committee

The Public Works Committee meeting scheduled for May 7, 2024, was canceled due to a lack of business.

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for May 6, 2024, was canceled. No items were decided or discussed.

City Council

The City Council will consider an ordinance regarding a scooter rental contract with Neutron Holdings, INC. d/b/a/ LIME. The council will also discuss options for hiring a new City Attorney or law firm for assistance.

• Ordinance authorizing a contract with Neutron Holdings, INC. d/b/a/ LIME for scooter rental
• Discussion of hiring another City Attorney or a law firm for counsel
• Discussion regarding continued training with Lauber Law firm

General

The Police and Fire Pension Committee will review a quarterly investment report and a statement of work from CBIZ regarding lump sum payouts. The committee is also tasked with approving an auditor for the fiscal year ending December 31, 2023.

• Statement of Work from CBIZ for lump sum payout
• Approval of Auditor for Fiscal Year ending 12/31/2023
• Quarterly Report on Investments by Daniel Hepp

Budget Ways & Means

The Budget Ways & Means Committee will meet to consider a supplemental budget adjustment for the FY 23-24 General Revenue Fund. The committee will also review minutes from the March 6, 2024 meeting.

• Supplemental budget adjustment to the General Revenue Fund for FY 23-24

City Council

The City Council will consider an emergency ordinance for scooter rentals via Neutron Holdings, INC. They will also discuss legal options regarding the removal of the City Administrator and the impeachment of the Mayor.

• Emergency Ordinance for scooter rental contract with Neutron Holdings, INC. d/b/a/ LIME
• Emergency Ordinance for a contract with Paul Martin at $250.00 per hour for Mayor impeachment proceedings
• Discussion of law firm options regarding City Administrator removal
• Resolution 2039: Acceptance of a donation to the Fire Department
• Resolution 2040: Supplemental budget adjustment to the General Revenue Fund

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to review the claims report and approve previous minutes. The body will also discuss proposed changes to the city's Code of Ethics and media policies.

• Review and approval of the Claims Report
• Discussion of Code of Ethics Policy change
• Discussion of media policy change

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will review the proposed budget for Fiscal Year 2024-2025. The board is also considering bids for the ARPA Sanitary Sewer Line (CIPP) Renovation and discussing a compensation study.

• Approval of March disbursements totaling $3,815,230.53
• Bids for ARPA Sanitary Sewer Line (CIPP) Renovation
• Fiscal Year 2024-2025 Budget
• Compensation study discussion

City Council

The City Council will meet to discuss options for a law firm regarding the removal of the City Administrator. The meeting also includes discussions on special counsel options for assistance with the City Attorney.

• Discussion of law firm options for opinion on City Administrator removal
• Discussion of special counsel options for City Attorney assistance

Public Services Committee

The committee will consider several upcoming community events and administrative agreements. Discussions include changes to the tree ordinance and the removal of storm debris.

• Tree Ordinance changes
• Removal of Storm Debris
• MOU Easement with Carthage Eye Care
• LIME agreement
• Events: Schreiber's (June 1), Sudstock (Aug 24), Great Americans Day (May 14), YMCA 5k, and Kraken Swim Meet (June 15-16)

Public Safety Committee

The Public Safety Committee will meet to discuss fireworks and the acceptance of a donation to the Carthage Fire Department. The meeting also includes staff reports from the Police and Fire Departments.

• Discussion on fireworks with Chief Huntley
• Discussion on acceptance of donation to CFD

City Council

The City Council will meet to consider articles of impeachment against Mayor Rife. The agenda also includes a proposed policy change regarding city employees communicating with the media.

• Articles of impeachment against Mayor Rife
• Policy change for prohibiting city employees from talking to media without approval

Carthage Water & Electric Board

The Board met to review financial statements, utility service studies, and several procurement bids. Key decisions included awarding a large infrastructure project and multiple vehicle purchases.

• Awarded Sub 2 upgrade project to B&L Electric, Inc. for $3,142,142.38
• Awarded purchase of a 1/2 ton pickup truck to Ed Morse Chevrolet North for $51,503.95
• Awarded purchase of a utility contracting services truck to Moses Lake Chrysler, Dodge, Jeep, Ram, LLC for $98,806.00
• Approved a four-year lease with Fabick Cat for two backhoes at $51,011.77 annually
• Approved Resolution 2024.02 regarding energy grid resilience grant funding authorization

Tree Board

The Tree Board is meeting to discuss the Carthage Community Earth Day event. The board will also consider the appointment or status of a Tree Board member.

• Discussion of Carthage Community Earth Day
• Discussion regarding Tree Board Member

Public Library Board

The Board of Trustees will meet to review financial reports and the Director's progress report. A key item on the agenda is the approval of a Fine Free Policy.

• Approval of Fine Free Policy
• Payment of bills
• Building Committee report
• Budget Committee report
• ADA Compliance report

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a section for staff reports.

• Approval of March 26, 2024 Minutes
• Review and approval of the Claims Report

General

The Care Leave Committee is meeting to discuss a new application for the Care Leave Donation pool. The committee will also consider the approval of minutes from the previous meeting.

• Application to the Care Leave Donation pool by Ronald Millard

City Council

The City Council will discuss an ordinance to create an Assistant City Administrator role and a power purchase agreement with the Missouri Electric Commission. The meeting also includes the transition to a new council following election results. Additionally, the council will consider a resolution to apply for MoDOT funds for sidewalk improvements.

• C.B. 24-21: Ordinance to add Assistant City Administrator position
• C.B. 24-22: Amended and restated unit power purchase agreement with Missouri Electric Commission
• Resolution 2038: Application for MoDOT Transportation Alternatives Program funds for Carthage Sidewalk Improvements Project (Fairview/River/George Phelps Blvd)
• Approval of election results and oath of office for new members
• Election of Mayor Pro Tem

Public Works Committee

The Public Works Committee meeting scheduled for April 2, 2024, was canceled due to a lack of business.

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for April 1, 2024, has been canceled. The provided agenda contains no specific business items or decisions.

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and previous meeting minutes. Members will discuss adding the Assistant City Administrator as a city officer and a change to the Code of Ethics Policy.

• Review and approval of the Claims Report
• Discussion on adding Assistant City Administrator as an officer of the City
• Discussion on Code of Ethics Policy Change

City Council

The City Council is meeting to vote on several infrastructure contracts and the sale of city-owned land. The agenda includes decisions on asphalt paving, electric utility agreements, and the creation of an Assistant City Administrator position.

• Contract with JKS Construction, Inc. for Forest Street box culvert replacement for $135,602.60
• Sale of city real estate at Airport Drive and Missouri Avenue to Jaime Olvera for $35,000.00
• Asphalt paving contract extension with Blevins Asphalt Construction Co., Inc. at $75.05 per ton
• Contract with MW Fence for gate and fencing work at Carl Lewton Stadium for $8,881.23
• Ordinance to add an Assistant City Administrator position to city officers and employees

Public Safety Committee

The Public Safety Committee will meet to discuss animal ordinances and noise complaints. The body will also consider two community events: Kids Fishing Day and the CWEP Big Truck Event.

• Discussion of animal ordinances led by Chief Hawkins
• Discussion of noise complaints led by Irma Herrera
• Consideration of Kids Fishing Day
• Consideration of CWEP Big Truck Event

Public Services Committee

The committee will consider several community events and donations, including Kid's Fishing Day and a Little League equipment donation. Members will also discuss infrastructure and land use items regarding the Rock Stadium and a parking lot at 2nd and Howard.

• Rock Stadium rolling gate renovation
• Parking lot at 2nd and Howard
• MOU easement with Carthage Eye Care
• RFP for parks signage
• Grant to Youth Development Foundation

Public Library Board

The Carthage Public Library Board of Trustees will meet to review financial and director reports. The board will discuss and potentially approve moving investments to Community National Bank.

• Discussion/Approval to move investments to Community National Bank
• Fine Free Presentation
• Payment of bills

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a period for citizen participation and staff reports.

• Approval of February 27, 2024 Minutes
• Review and approval of the Claims Report

City Council

The City Council is reviewing several construction contracts for parks and infrastructure. The body will also discuss real estate sales, a fire engine lease, and grant funding for a new pool facility.

• Contract with Elements Construction Concepts for park restrooms ($230,340.00) and dog park sidewalks ($43,460.00)
• Contract with JKS Construction, Inc. for a box culvert replacement on Forest Street ($135,602.60)
• Sale of city real estate at Airport Drive and Missouri Avenue to Jaime Olvera for $35,000.00
• Lease Purchase Agreement with Bank of America for a Ferrara Heavy Duty Fire Engine
• Resolution to pursue grant funding for a new pool facility

Budget Ways & Means

The Budget Ways & Means Committee will meet via Zoom to review staff reports and approve previous minutes. The agenda includes a potential closed session to discuss real estate transactions.

• Approval of February 12, 2024 minutes
• Staff reports
• Closed session regarding the leasing, purchase, or sale of real estate

Public Works Committee

The Public Works Committee will meet to discuss a proposed commercial lot split and review several infrastructure contracts. The body will also consider the surplus of a city vehicle and a solid waste contract.

• Proposed commercial lot split at 2535 Grand Ave
• Bid from JKS Construction for Forest St. Culvert Replacement
• Contract extension with Blevins Asphalt for Fiscal Year 2024-2025
• Surplus of 2008 Chevy Impala (VIN#2G1WB55K289212002)
• Discussion of Solid Waste Contract

Tree Board

The Tree Board will meet to discuss the Carthage Community Earth Day and a Tree Board Member. The board will also consider the approval of minutes from the previous meeting.

• Carthage Community Earth Day discussion
• Tree Board Member discussion

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for March 4, 2024, has been canceled. No decisions or discussions took place.

Public Services Committee

The committee will consider and discuss the Water's Edge Pool concept. The agenda also includes a potential closed session to discuss the leasing, purchase, or sale of real estate.

• Discussion of Water's Edge Pool Concept
• Possible closed session regarding real estate transactions

General

The Board of Trustees is meeting to review the organization's financial statement report and evaluate grant applications. The board will also approve minutes from the November 29, 2023 meeting.

• Approval of November 29, 2023 meeting minutes
• Financial Statement Report & Review
• Review of Grant Applications

Public Safety Committee

The Carthage Public Safety Committee is meeting to discuss several public safety matters, including the annual Hispanic Heritage Celebration, a LEST donation resolution, a highway safety program with MODOT, and the 2024 Ferrara lease payment. They will also swear in new police officers and receive staff reports from the fire and police departments.

• Discussion of Annual Hispanic Heritage Celebration
• Swearing in of Carthage Police Officers
• Consideration of LEST Donation Resolution
• Discussion of Highway Safety Program with MODOT
• Discussion of 2024 Ferrara Lease Payment

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve the February 13 minutes and the claims report, and to consider and discuss the City of Carthage Wellness Packet. The agenda is largely routine, with no major financial decisions or public hearings listed.

• Approval of February 13, 2024 minutes
• Review and approval of the claims report
• Discussion of City of Carthage Wellness Packet

City Council

The City Council will discuss several construction contracts for roads and parks, budget amendments for fiscal year 2023-2024, and agreements for city facility use. The meeting includes a presentation from Vision Carthage and potential closed sessions regarding real estate and contracts.

• Contract with Sprouls Construction, Inc. for West Chestnut box culvert replacement: $231,476.70
• Contract with Elements Construction Concepts for City Parks restroom facilities (Phase 2): $230,340.00
• Contract with Elements Construction Concepts for Municipal Park dog park sidewalks: $43,460.00
• Budget amendments for General, Fire Protection Tax, Use Tax, and Public Safety funds
• Resolution 2029 confirming 'Walk This Way' sidewalks as blighted

Public Services Committee

The Public Services Committee will consider and discuss a wide range of items, including special events in parks, donations, contracts, and infrastructure projects. Topics include a snow cone vendor, Hispanic Heritage Celebration, Farmers Market, Earth Day Celebration, donations to Parks & Recreation and Little League, a memorandum of understanding with Carthage R9, restroom facilities, a youth softball contract, a dog park sidewalk, sponsorship policy, trash can cages, and budget adjustments. The meeting is primarily for discussion, with no final votes indicated on the agenda.

• Tropix Snow Cones in the Park
• 2024 Hispanic Heritage Celebration
• Farmers Market in Central Park
• Request for Proposal for Restroom Facilities for City Parks, Phase 2
• Budget Adjustment for Allocation of Civic Enhancement Funds

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will hold its regular meeting, including approval of minutes, disbursements totaling $53,875,530.38 for January, and a financial statement. New business includes a presentation by Nicki Fuller of the Southwestern Power Resources Association and consideration of bids for custodial maintenance. The agenda is otherwise routine with no old business.

• Approval of disbursements for January totaling $53,875,530.38
• Presentation by Nicki Fuller, Executive Director of Southwestern Power Resources Association
• Consideration of bids for custodial maintenance

Public Library Board

The Carthage Public Library Board of Trustees will hold a routine meeting to review financial reports and the director's progress. The board is scheduled to update and approve personnel policies regarding paid time off. Additionally, the meeting includes reports from various standing committees and the payment of bills.

• Update and approve Personnel Policy/PTO
• Review Financial Reports
• Payment of Bills
• Director’s Progress and Service Report

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve minutes from January 23, review and approve the claims report, and discuss the City of Carthage Wellness Packet. The agenda includes a citizens participation period and staff reports.

• Approval of January 23, 2024 minutes
• Review and approval of the claims report
• Discussion of City of Carthage Wellness Packet

Budget Ways & Means

The Carthage Budget Ways & Means Committee met to review new business items, including a financial allocation for the Humane Society and a budget adjustment resolution for Golf and Public Works. The committee also considered the five-year capital plan and reviewed a live demo of Placer AI. No specific dollar amounts or final decisions were listed in the agenda text.

• Consider and Discuss a Financial Allocation for the Humane Society
• Consider and Discuss a Budget Adjustment Resolution for Golf and Public Works
• Consider and Discuss Five Year Capital Plan
• Placer AI Live Demo

Tree Board

The Carthage Tree Board is meeting to approve previous minutes, discuss the Carthage Community Earth Day event, and consider a new Tree Board member. The agenda is mostly routine, with no major decisions or financial items listed.

• Approval of previous meeting minutes
• Discussion of Carthage Community Earth Day
• Discussion of Tree Board member appointment

Public Works Committee

The Public Works Committee will consider and discuss several infrastructure items, including selecting an engineer for I-49 interchange inspections, a 5-year capital projects plan, engineering services for the 3rd St. Bridge replacement, and a contract for the West Chestnut box culvert replacement. The meeting also includes approval of previous minutes and citizen participation.

• Selection of Engineer for I-49 Interchange inspections
• Discussion of 5-year Capital Projects
• Engineering Services for 3rd St. Bridge replacement
• Contract for West Chestnut box culvert replacement

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will hold a public hearing and consider two blight declaration requests: one for sidewalks adjacent to the Square (project 'Walk This Way') and one for property at 906 S Garrison (project 'Mario'). The meeting also includes approval of minutes from the previous meeting and other new business.

• Blight declaration request for sidewalks adjacent to the Square (project 'Walk This Way')
• Blight declaration request for property at 906 S Garrison (project 'Mario')
• Public hearing on blight declarations
• Approval of minutes from December 7, 2023 meeting

General

The Police and Fire Pension Committee is meeting to handle routine business, including accepting previous meeting minutes, receiving a quarterly investment report, revisiting the Haynes Benefits Report regarding the pension plan, and conducting a training session. No votes on specific dollar amounts or policy changes are listed on the agenda.

• Quarterly Report on Investments by Daniel Hepp
• Revisit Haynes Benefits Report regarding the Pension Plan
• Training session
• Accept minutes from previous meeting

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve the December 12, 2023 minutes and the claims report, hear an audit presentation from KPM CPAs, and discuss the employee dental plan. The meeting is open for citizen participation with prior notice.

• Approval of December 12, 2023 minutes
• Review and approval of claims report
• Audit presentation by KPM CPAs
• Discussion of employee dental plan

City Council

The Carthage City Council will consider several ordinances and resolutions, including a $2,659,341.10 contract for interchange improvements at I-49 and Dr. Russell Smith Way, a sidewalk improvement agreement with MoDOT, and a resolution supporting censure of a councilperson. The agenda also includes routine items like minutes approval, claims, and possible executive sessions for real estate and personnel matters.

• C.B. 24-01: $2,659,341.10 contract with Radmacher Brothers Excavation for I-49/Dr. Russell Smith Way interchange
• C.B. 24-02: Sidewalk improvements agreement with MoDOT (Airport Drive/Fairview Avenue to River Street/Pearl Street)
• C.B. 24-03: Easement to Spire Missouri for gas distribution in Municipal Park
• C.B. 24-04: Participation agreement with Sysco for food services
• Resolution 2024: Supporting censure of a councilperson

Public Safety Committee

The Carthage Public Safety Committee is meeting to consider several public safety items, including the swearing in of new police officers, the 2024 Tower to Tower Run, City Hall fire protection, and a police department donation resolution. The agenda also includes approval of previous meeting minutes and citizen participation.

• Swearing in of Carthage Police Officers
• Consider and discuss 2024 Tower to Tower Run - Meagan Milliken
• Consider and discuss City Hall fire protection
• Consider and discuss PD donation resolution

Public Services Committee

The committee will consider several items related to city services and funding. Discussion topics include a tree inventory grant, concession funding, and rental pricing for fields.

• Tree Inventory Grant discussion
• Concession Funding discussion
• Field Rental Pricing discussion

Public Library Board

The Carthage Public Library Board of Trustees is meeting to handle routine business, including approving minutes, reviewing financial reports, and hearing the director's progress report. Committee reports will cover building, budget, community relations, by-laws, gardens, ADA compliance, communications, and compensation. The board will also consider new business and payment of bills.

• Financial reports review
• Director's progress and service report
• Committee reports: Building, Budget, Community Relations, By-Laws, Library Gardens, ADA Compliance, Communications, Compensation/Wages
• New business
• Payment of bills

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes time for citizen participation and staff reports.

• Approval of December 12, 2023 Minutes
• Review and approval of the Claims Report

City Council

The City Council will discuss several new contracts, including infrastructure improvements and a budget amendment for Fiscal Year 2023-2024. The meeting also includes presentations from the Tourism Director and the Carthage Economic Development Corporation.

• C.B. 24-01: Contract with Radmacher Brothers Excavation for $2,659,341.10 for I-49 and Dr. Russell Smith Way interchange improvements
• C.B. 24-02: Contract with Missouri Department of Transportation for sidewalk improvements on Airport Drive and Fairview Avenue/Route E-571
• C.B. 24-03: Proposed easement in Municipal Park to Spire Missouri, Inc. for a gas distribution system
• C.B. 24-04: Amendment to the Annual Operating and Capital Budget for General, Fire Protection Tax, Use Tax, and Public Safety funds
• C.B. 23-80: Contract with Carthage Economic Development Corporation and Southwest Missouri Bank for a property encumbrance

Budget Ways & Means

The Budget Ways & Means Committee will meet to review staff reports and discuss the fiscal year 2024-25 budget. The committee will also consider the approval of minutes from the December 11, 2023 meeting.

• Discussion of FY 24-25 budget
• Approval of December 11, 2023 minutes

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for January 4, 2024, was canceled. No actions were taken.

Public Works Committee

The Public Works Committee will consider an easement ordinance for Spire Gas at Municipal Park, review bids for the 1-49 Roundabout/Russell Smith Way project, and discuss sidewalk improvements on Airport Dr and Fairview Ave/Route E. The meeting also includes approval of previous minutes and staff reports.

• Easement Ordinance for Spire Gas at Municipal Park
• Bids for 1-49 Roundabout/Russell Smith Way
• Sidewalk project TAP-1601(706) on Airport Dr & Fairview Ave/Route E (571 to River St/River St to Pearl St)