Carthage public meetings in 2023

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will hold a regular meeting to approve minutes from November 16th and disbursements totaling $4,183,565.17 for November. The agenda includes financial statements, committee reports, and a citizens participation period, with no old business listed.

• Approval of November disbursements: $4,183,565.17
• Approval of board minutes from November 16th, 2023
• Financial statement for November
• Committee reports
• Citizens participation period

Public Services Committee

The Public Services Committee will meet to discuss several city facility matters. The agenda includes reviews of golf course inventory, dog park rules, and stadium renovations.

• Discussion of Rock Stadium Renovations
• Discussion of Golf Course Retail Inventory
• Discussion of Dog Park Rules

Public Library Board

The Carthage Public Library Board of Trustees is meeting to handle routine business, including approving minutes, financial reports, and the director's report. They will also vote on building/liability insurance and an updated Internet Use Policy, and pay bills.

• Approve Building/Liability Insurance
• Approve 'Internet Use Policy'
• Payment of Bills
• Committee reports on building, budget, community relations, by-laws, gardens, ADA compliance, communications, and compensation/wages

Insurance / Audit & Claims Committee

The City of Carthage Insurance/Audit and Claims Committee is meeting to approve the minutes from November 28, 2023, and to review and approve the claims report. The agenda also includes staff reports and a period for citizen participation. This is a routine administrative meeting focused on financial oversight.

• Approval of November 28, 2023 minutes
• Review and approval of the claims report
• Staff reports
• Citizens participation

Budget Ways & Means

The Budget Ways & Means Committee will consider a resolution authorizing a supplemental budget adjustment to the public safety grant fund for fiscal year 2023-2024. The meeting also includes approval of the November 13, 2023 minutes and a citizen participation period.

• Resolution authorizing supplemental budget adjustment to public safety grant fund for FY 2023-2024
• Approval of November 13, 2023 meeting minutes

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will meet to conduct a public hearing and review staff reports. The primary item of new business is a discussion regarding a blight ruling for a specific property.

• Discussion of blight ruling for property at 206 Grant

Tree Board

The Tree Board will meet to discuss the city ordinance and the tree inventory. The board will also review applications for Tree Line USA and a Growth Award.

• Discussion of City Ordinance and Tree Inventory
• Review of Tree Line USA Application
• Review of Growth Award Application

Public Works Committee

The Public Works Committee meeting scheduled for December 5, 2023, was canceled due to lack of business. No items were discussed or decided.

Public Safety Committee

The Carthage Public Safety Committee will meet to approve prior minutes, hear citizen comments, and discuss a bid for TNT Rescue extrication tools presented by Chief Huntley. They will also consider scheduling for January and February meetings and receive staff reports from the Fire and Police Departments.

• Approval of 11-20-23 minutes
• Discussion of TNT Rescue extrication tools bid
• Consideration of January and February meeting times
• Staff reports from Fire and Police Departments

General

The Board of Trustees will meet to review the organization's financial statement report. The board will also review grant applications.

• Review of financial statement report
• Review of grant applications

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve the October minutes and claims report, and discuss health insurance renewal rates. This is a routine meeting focused on financial oversight and insurance matters.

• Approval of October 24, 2023 minutes
• Review and approval of claims report
• Discussion of health insurance renewal rates

City Council

The Carthage City Council will consider several ordinances and resolutions, including contracts for Safe Haven Baby Boxes and ClearGov budgeting software, amendments to the 2009 Comprehensive Plan, acceptance of a $6,000 anonymous donation, and an agreement for a Community Development Block Grant for downtown sidewalks. The agenda also includes routine items like minutes approval, claims, and public comments.

• C.B. 23-76: Contract with Safe Haven Baby Boxes, Inc. for newborn safety devices
• C.B. 23-77: Annual subscription with ClearGov, Inc. for budgeting software
• C.B. 23-78: Amendments to the 2009 Comprehensive Plan
• Resolution 2018: Acceptance of $6,000 anonymous donation
• Resolution 2019: Agreement with Harry S. Truman Coordinating Council for CDBG for Downtown Sidewalks

Public Services Committee

The Carthage Public Services Committee will discuss and potentially decide on several items, including a golf course rate increase, signage at Carter Park, tourism expenses, and a new restroom at Fair Acres. They will also consider accepting bids for a dog park fence and Fair Acres ballfields, approve a mower bid, and discuss surplus items and two dump truck purchases. The meeting includes citizen participation and approval of previous minutes.

• Golf course rate increase
• Signage for Jefferson Highway at Carter Park
• CXT restroom at Fair Acres
• Acceptance of RFP for Dog Park Fence
• Dump truck purchase (two items)

Public Safety Committee

The Carthage Public Safety Committee is meeting to discuss several public safety and event-related items. They will consider approving prior minutes, discuss the Christmas Parade, hear a citizen request for a speed bump on 16th Street, and consider road closures for Hometown Holidays and the Run through the Lights event. The committee will also discuss an anonymous donation to the Fire Department.

• Approval of 10-16-23 minutes
• Discussion of Christmas Parade
• Citizen request for speed bump on 16th Street
• Road closures for Hometown Holidays
• Anonymous donation to Fire Department

Carthage Water & Electric Board

The Carthage Water & Electric Board will approve October disbursements totaling $5,320,656.47 and review the October financial statement. The meeting includes the presentation of the Fiscal Year 2023 Audit and the adoption of retirement resolutions for board members Danny Lambeth and Pat Goff. The board will also consider bids for Substation 2 Galvanized Steel Structures.

• Approval of October disbursements: $5,320,656.47
• Board Retirement Resolution for Danny Lambeth
• Board Retirement Resolution for Pat Goff
• Presentation of the Fiscal Year 2023 Audit
• Consideration of bids for Substation 2 Galvanized Steel Structures

Public Library Board

The Carthage Public Library Board of Trustees is meeting to handle routine business, including approving minutes, reviewing financial reports, and hearing the director's progress report. Committee reports will cover building, budget, community relations, and other areas. The board will also consider payment of bills. This is a standard administrative meeting with no major policy decisions on the agenda.

• Financial reports review
• Director's progress and service report
• Committee reports including Building, Budget, and ADA Compliance
• Payment of bills

Insurance / Audit & Claims Committee

The City of Carthage Insurance/Audit and Claims Committee is meeting to approve the minutes from its October 24, 2023 meeting and to review and approve the claims report. The agenda also includes a period for citizen participation and staff reports. This is a routine administrative meeting with no major policy decisions listed.

• Approval of October 24, 2023 minutes
• Review and approval of the claims report
• Citizen participation period
• Staff reports

City Council

The Carthage City Council is meeting to finalize a Memorandum of Understanding with the Missouri Highways and Transportation Commission for a roundabout on Route 571. The body will also authorize a contract with Safe Haven Baby Boxes, Inc. for newborn safety devices and approve a new ordinance regarding loitering. Additionally, the Council will appoint a Ward 4 member and dispose of surplus Public Works equipment.

• C.B. 23-74: Ordinance for a Growing Together Agreement with MHTC for the Route 571 and Fairlawn/Garrison/Elk roundabout
• C.B. 23-75: Ordinance adding a section for Loitering to Chapter 13 of the Carthage Code
• C.B. 23-76: Ordinance authorizing a contract with Safe Haven Baby Boxes, Inc. for newborn safety devices
• Resolution 2017: Agreement with MHTC for a 5339 Capital Assistance Grant
• Resolution 2016: Disposition of surplus Public Works Department equipment

Budget Ways & Means

The Budget Ways & Means Committee will consider accepting a bid from Carthage Hardware, a resolution for a MODot grant for the city taxi program, and a contract with ClearGov. They will also approve the October 9 minutes and hear staff reports.

• Accept bid from Carthage Hardware
• Resolution accepting MODot grant for city taxi program
• Contract with ClearGov

Public Works Committee

The Public Works Committee will hold a meeting to continue discussions on the Comprehensive Plan. The body will also consider a surplus 2008 Chevy Silverado.

• Discussion of Comprehensive Plan
• Surplus 2008 Chevy Silverado VIN #1GCEC14C28Z158810

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes time for staff reports and citizen participation.

• Approval of 10/10/23 minutes
• Review and approval of the Claims Report

Carthage Water & Electric Board

The Board will consider proposals for substation equipment and health insurance. Members will also review the purchase of a bucket truck and updates to work schedule and mutual aid policies.

• Approval of August 2023 disbursements totaling $4,461,829.23
• Proposals for T2-1 Relay Equipment for Substation No. 2
• Purchase of a bucket truck
• Revisions to Article XLVII: Work Schedules policy
• Health insurance proposals

Insurance / Audit & Claims Committee

The committee will meet to approve previous minutes and review the claims report. The agenda also includes an economic development presentation by Jeff Meredith.

• Review and approval of the Claims Report
• Economic Development Presentation by Jeff Meredith

The Insurance/Audit & Claims Committee approved the minutes from the August 22, 2023 meeting and accepted the claims report, each with a unanimous 3‑0 vote. The committee then adjourned the meeting with a 3‑0 vote.

• Approved August 22, 2023 minutes (3-0)
• Approved claims report (3-0)
• Adjourned meeting (3-0)

Budget Ways & Means

The committee voted to forward a budget adjustment, a contract with Total Electronics Contracting, and a MoDot Taxi Grant renewal to the City Council. Members also received a presentation on economic development incentives and a report on sales and use tax revenue.

• Approved 8-16-23 minutes (4-0)
• Forwarded budget adjustment to Council (4-0)
• Forwarded Total Electronics Contracting agreement to Council (4-0)
• Forwarded MoDot Taxi Grant Agreement renewal to Council (4-0)

Tree Board

The Tree Board approved the minutes from the previous meeting. Members decided on the specific types and quantities of saplings to purchase for Arbor Day. The board also reviewed a new tree planting request form for city parks.

• Approved previous meeting minutes (3-0)
• Decided to purchase 100 Redbud saplings
• Decided to purchase 100 Ohio Buckeye saplings
• Decided to purchase 100 Ninebarks saplings
• Decided to purchase 100 Chinkapin Oak saplings

Public Works Committee

The committee voted to forward a proposal to the City Council to add a $100 administrative fee for junk removal and mowing, and to reduce the curb-item removal window to 48 hours before issuing a $50 fine. The committee also accepted the lowest bid from G & G Construction for the TAP1601 (704) sidewalk project.

• Approved motion to forward proposed $100 junk removal admin fee and 48-hour curb limit/ $50 fine to Council
• Accepted lowest bid from G & G Construction for TAP1601 (704) sidewalk construction
• Approved minutes from August 1, 2023 meeting

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee approved changing two parks-related positions from exempt to non-exempt status. The committee also authorized funding for employee health testing. A forensic audit remains ongoing.

• Approved July 25, 2023 minutes (4-0)
• Approved Claims Report (4-0)
• Approved Conflict of Interest Council Bill (4-0)
• Approved changing Parks Superintendent and Golf Maintenance Supervisor positions from exempt to non-exempt with added weight requirements for lifting
• Approved $135 per employee for testing at the September 27, 2023 Health Fair

City Council

The Council approved multiple street closures for the Maple Leaf Festival, Rallye in the Park, and other local events. They also authorized a $21,298 purchase for a fire department brush truck skid unit and contracted Lauber Law Firm as special counsel. Several parks-related agreements and Memorial Hall rate changes were approved.

• Approved $21,298 bid for Fire Department brush truck skid unit
• Contracted Lauber Law Firm as special counsel for general municipal matters
• Approved street closures for Maple Leaf Festival, Rallye in the Park, and Sheriff's fundraiser
• Approved changing Memorial Hall rates from daily to hourly
• Approved reinstating the Little League Charter
• Approved $135 per employee for Health Fair testing
• Approved amending Parks Superintendent and Golf Maintenance Supervisor roles to non-exempt
• Tabled Halloween street closures until September 26 meeting

Public Safety Committee

The committee approved multiple road closures and police assistance for the Maple Leaf 5K, Rallye in the Park, Maple Leaf Festival, and the Sheriff's annual fundraiser. It also accepted the lowest bid for a brush truck skid unit. No changes were made to the front yard parking ordinance.

• Approved road closures and officer presence for Maple Leaf 5K (Motion passed)
• Approved road closures and reverse parking for Rallye in the Park (Motion passed)
• Approved street closures and officer assistance for 2023 Maple Leaf events (Motion passed)
• Approved closing south side of the square on 10-7-23 for 'Night Under the Stars' (Motion passed)
• Approved $21,298 bid from Feld Fire for brush truck skid unit (Motion passed)
• Approved 7-17-23 meeting minutes (Motion passed)
• Determined no change needed for front yard parking ordinance

Budget Ways & Means

The committee decided to move forward with hiring a new tourism director. It was further decided that the boots court/grant project will be a top priority for the new hire.

• Approved hiring a new tourism director (4-0)
• Designated boots court/grant project as a top priority for the new tourism director (4-0)
• Approved 8-14-2023 minutes (4-0)

Public Services Committee

The Committee approved several community events, including the Maple Leaf Festival and a KCAH event at Carter Park. It also authorized a 3-year GPS pace-of-play contract for the golf course and approved new hourly rates for Memorial Hall. A bid for a 50-foot manlift was rejected due to cost.

• Approved KCAH event at Carter Park for Sept 3 (4-0)
• Approved park use for 2023 Maple Leaf Festival (4-0)
• Approved 3-year Fairway IQ contract at $8,910 annually (4-0)
• Approved golf simulator marketing agreement with Fair Acres YMCA (4-0)
• Approved reinstating the previous Little League Charter (4-0)
• Approved Parks and Recreation Liability Waiver (4-0)
• Approved independent contractor agreements for umpires, referees, and third-party programming (4-0)
• Rejected $63,377.46 manlift bid from Medley Equipment Co. (4-0)

Budget Ways & Means

The Budget Ways & Means Committee will meet to review previous minutes and discuss a proposal from the Boots Court regarding a tourism partnership.

• Proposal from Boots Court for a tourism partnership

The committee reviewed a proposal from the Boots Court for a tourism partnership and discussed marketing plans related to Route 66. No formal action was taken on the proposal, and the committee discussed scheduling a future meeting to further review the proposal and the tourism director position.

• Approved August 2, 2023 minutes (3-0)

General

The Ad Hoc Committee discussed proposed revisions to Carthage City Ordinances §2-316 through §2-400 regarding the Water and Electric Plant Board. No votes were taken on the changes; the committee will review drafted revisions at a future meeting. The committee also discussed a pending salary study and the issuance of RFPs.

• Tabled votes on ordinance revisions pending drafting of proposed changes
• Discussed salary study RFP process

Insurance / Audit & Claims Committee

The committee approved the minutes from July 25, 2023. Members voted to table a discussion on conflict of interest bill C.B. 23-56 due to requests for further clarification and corrections.

• Approved July 25, 2023 minutes (4-0)
• Tabled conflict of interest C.B. 23-56 until August 22, 2023

Tree Board

The Tree Board approved the previous meeting minutes. Members discussed revisions to the Tree Board City Ordinance regarding membership and park planting processes, which will be sent to the City Attorney for review.

• Approved previous meeting minutes (3-0)
• Proposed revisions to Tree Board City Ordinance for City Attorney review
• Agreed to contact Jo Ellis and Beth King once a park tree planting policy is created

City Council

The City Council approved a Committee on Claims report for $4,558,041.21 across multiple city funds. Several ordinances regarding taxes, budgets, and rezoning were placed on first reading with no action taken. The council also removed a lot split and a specific budget item from the agenda.

• Approved claims report totaling $4,558,041.21
• Approved July 25, 2023 meeting minutes
• Approved amended June 15, 2023 Closed Session minutes
• Removed C.B. 23-56 from the agenda
• Removed Resolution 2005 (Gammon Park Addition lot split) from the agenda
• Placed C.B. 23-53 (tax levy) on first reading; no action taken
• Placed C.B. 23-54 (budget amendments) on first reading; no action taken
• Placed C.B. 23-55 (rezoning 815 West Central Ave) on first reading; no action taken

Budget Ways & Means

The Budget Ways & Means Committee approved forwarding a general real property tax ordinance and budget amendments for fiscal years 2022-2024 to the City Council. The committee discussed the Tourism Director position and potential Air BNB taxes but made no decision on those items.

• Approved July 10, 2023 minutes (4-0)
• Forwarded 2023 general real property tax ordinance to council (4-0)
• Forwarded FY 2022-2023 and FY 2023-2024 budget amendments to council (4-0)
• Decided to continue discussions on Tourism Director position without further action

Public Works Committee

The Public Works Committee approved forwarding a proposed lot split in the 800 Block of W. Central to the City Council. The committee also accepted the minutes from the June 6, 2023 meeting.

• Approved forwarding lot split for 800 Block of W. Central to Council (all ayes)
• Accepted June 6, 2023 meeting minutes (all ayes)

Insurance / Audit & Claims Committee

The committee approved the minutes from July 11, 2023, and the claims report. Staff reported that two candidates are being interviewed for Tourism Director and a contract cancellation letter for Open Gov is pending.

• Approved July 11, 2023 minutes (4-0)
• Approved claims report (4-0)

City Council

The City Council approved three ordinances regarding roadway improvements and power agreements with the Southwestern Power Administration. The council also authorized support for the 44th annual Marian Days celebration and approved over $597,000 in claims.

• Approved Ordinance 23-56 for Hazel Avenue and Airport Drive Roadway Improvements (9-0)
• Approved Ordinance 23-57 for Power Sales Agreement with Southwestern Power Administration (9-0)
• Approved Ordinance 23-58 for Interconnection and Operating Agreement with Southwestern Power Administration and Southwest Power Pool, Inc. (9-0)
• Adopted Resolution 2004 supporting the 44th annual Marian Days celebration (9-0)
• Approved $597,291.89 in claims across multiple city funds
• Approved closing 4th Street from Maple to Garrison on August 8th from 4 PM – 7:30 PM
• Approved July 11, 2023 meeting minutes (unanimous)

Carthage Water & Electric Board

The Board approved a $34,131.24 contract for a warehouse storage pad and authorized an application for a $300,000 Rural Economic Development Loan. Members also approved revisions to the purchasing policy and a license agreement with the Southwestern Power Administration. The Board appointed three representatives to work with the City Council on ordinance revisions.

• Approved June disbursements of $2,795,577.30 (unanimous)
• Approved retirement resolution for Valerie Butler (unanimous)
• Awarded $34,131.24 storage pad project to Randy Dubry Construction (unanimous)
• Approved license agreement with Southwestern Power Administration (unanimous)
• Approved application for $300,000 Rural Economic Development Loan (unanimous)
• Authorized opening an account for Rural Economic Development Loan funds (unanimous)
• Approved revisions to the CWEP Purchasing Policy (unanimous)
• Appointed Brian Schmidt, Pat Goff, and Ron Ross to ordinance revision committee (unanimous)

Public Safety Committee

The committee approved a comprehensive list of preparations for Marian Days, including street closures, noise ordinance extensions, and fireworks. It also approved a specific street closure for the Back to School Bash. A discussion on front yard parking was tabled.

• Approved 6-26-23 meeting minutes
• Approved closure of 4th Street from Garrison to Maple on August 8th from 4:00pm to 7:30pm for Back to School Bash
• Approved annual Marian Day preparation list, including street closures, noise ordinance extension, and fireworks
• Tabled ordinance concerning front yard parking until the next meeting

Insurance / Audit & Claims Committee

The committee approved the minutes from June 27, 2023, and the claims report. Staff reported the cancellation of the Opengov contract in favor of Incode software and noted a 13% decrease in the health insurance risk factor.

• Approved June 27, 2023 minutes (4-0)
• Approved claims report (4-0)

City Council

The Council approved contracts for managed IT services and the repainting of the Memorial Hall Auditorium. They also authorized a communication board at Carthage Municipal Park and reappointed the Carthage Water and Electric Plant Board.

• Approved managed IT services agreement with Stronghold Data (9-0)
• Approved $32,030.00 contract with ABE Paint Team for Memorial Hall Auditorium repainting (9-0)
• Approved MOU with Carthage R-9 School District for communication board at Carthage Municipal Park (9-0)
• Reappointed Carthage Water and Electric Plant Board with current terms (7-0-2)
• Approved claims report totaling $727,897.96

Budget Ways & Means

The Budget Ways & Means Committee reviewed a Power Sales Agreement and an Interconnection Agreement with the Southwestern Power Administration. Both documents were approved to be forwarded to the City Council for further action.

• Approved June 12, 2023 minutes (unanimous)
• Approved forwarding Power Sales Agreement and Interconnection Agreement with Southwestern Power Administration to Council (unanimous)

Public Works Committee

The Public Works Committee meeting on July 6, 2023, was canceled as there was no business to conduct.

Planning, Zoning & Historic Preservation Committee

The scheduled meeting for the Carthage Planning, Zoning, and Historic Preservation Commission on July 3, 2023, was canceled. No items were discussed or decided during this session.

City Council

The City Council will consider an emergency ordinance to authorize the Mayor to sign an agreement with the Missouri Division of Tourism. This agreement would allow the city to accept and administer $100,000 for fiscal year 2024.

• Emergency Ordinance C.B. 23-49: Agreement with Missouri Division of Tourism to accept $100,000.00

The City Council approved an emergency ordinance to partner with the Missouri Division of Tourism. This agreement allows the city to act as the DMO and administer $100,000 for Missouri Fiscal Year 2024.

• Approved Ordinance 23-52 to accept and administer $100,000 from Missouri Division of Tourism (9-0)

Insurance / Audit & Claims Committee

The committee will meet to approve the minutes from the June 13, 2023, meeting. The agenda also includes a review and approval of the claims report.

• Approval of June 13, 2023 Minutes
• Review & Approval of the Claims Report

The Insurance/Audit and Claims Committee approved the forgiveness of interest fees for a property owner at 831 E 5th Street. The committee also approved the previous meeting's minutes and the claims report.

• Approved June 13, 2023 minutes (3-0)
• Approved claims report (3-0)
• Approved forgiveness of interest fees at 831 E 5th Street (3-0)

City Council

The City Council will hold a public hearing regarding proposed rate increases for electric, water, and wastewater services. The agenda also includes several ordinances related to city contracts, budget adoption, and memorial hall maintenance.

• Public hearing for electric, water, and wastewater service rate increases
• Adoption of the City of Carthage budget for Fiscal Year 2023-2024
• $32,030.00 contract with ABE Paint Team to repaint Memorial Hall Auditorium
• Ordinance for a managed IT services agreement with Stronghold Data
• Memorandum of Understanding with Carthage Chamber of Commerce for July 4th celebration

The City Council approved ordinances to increase electric, water, and wastewater rates and adopted the city budget for the 2023-2024 fiscal year. A motion to reconsider the removal of the Carthage Water and Electric Plant Board failed. The Council also approved several road closures for upcoming community events.

• Approved utility rate changes for electric, water, and wastewater (10-0)
• Adopted City of Carthage budget for Fiscal Year 2023-2024 (10-0)
• Denied motion to reconsider removal of Carthage Water and Electric Plant Board (6-4)
• Approved $1,137,544.78 in claims across multiple city funds
• Approved waiving $2,629.64 in special tax lien interest for 831 E 5th Street
• Approved road closures for Belle Air Place, 1100 block of Euclid, and Grant Street
• Approved use of Municipal Park for Red, White and Boom and Jasper County Youth Fair
• Confirmed appointments to Care Leave, Police and Fire Pension, and Library boards

Public Safety Committee

The committee will consider several community event proposals and citizen requests regarding block parties and street speeding. The meeting also includes staff reports from the Fire and Police Departments.

• Discussion of Belle Air Pl parade/block party
• Discussion of 100 block Euclid block party
• Discussion of speeding on Main between Fairview and Centennial
• Review of Red, White, and Boom event proposal
• Discussion of various community events including Paddle Battle and Treats on the Square

The committee approved street closures and food truck permits for several upcoming community events, including the Red, White, and Boom celebration and the Jasper County Youth Fair. A request for the Treats on the Square event was tabled. The committee also agreed to coordinate with Public Works regarding a speed study on Main Street.

• Approved street closures for Belle Air Place parade/block party on July 2 (Passed)
• Approved closure of 1100 block of Euclid for block party on July 3 (Passed)
• Approved street closures for Red, White, and Boom event on July 4 (Passed)
• Approved street closure and food trucks for Sidewalk Sale on July 29 (Passed)
• Approved road closures and food trucks for Paddle Battle on August 25-26 (Passed)
• Tabled request for Treats on the Square event (Passed)
• Approved all requested closures, food trucks, and permissions for Jasper County Youth Fair July 8-16 (Passed)
• Approved minutes from 5-15-23 meeting (Passed)

Public Services Committee

The Public Services Committee will meet to consider and discuss the Jasper County Youth Fair at Municipal Park. The committee will also review bids for the Memorial Hall Auditorium Ceiling Project.

• Discussion of Jasper County Youth Fair at Municipal Park
• Consideration of bids for Memorial Hall Auditorium Ceiling Project

The Public Services Committee approved a contract for ceiling work at Memorial Hall and authorized the use of Municipal Park for the Jasper County Youth Fair. Staff reported that the Municipal Playground is nearing completion and the Recreation and Events Coordinator position has been filled.

• Approved $33,730 bid from ABE Paint Team for Memorial Hall Auditorium Ceiling Project (3-0)
• Approved use of Jasper County Youth Fair Barn and surrounding area in Municipal Park July 8-16, 2023 (3-0)
• Approved previous meeting minutes (3-0)

City Council

This is a special council meeting conducted via Zoom. The agenda includes the approval of minutes from the June 13, 2023, meeting and a potential executive session regarding personnel matters.

• Approval of June 13, 2023, meeting minutes
• Potential closed session regarding hiring, firing, disciplining, or promoting employees

The City Council voted to remove the members of the Carthage Water and Electric Plant Board. The decision followed reports of failure to abide by Ordinance 2-320 and failure to provide requested budget documents.

• Approved minutes of the June 13, 2023 Council Meeting (unanimous)
• Removed members of the Carthage Water and Electric Plant Board (7-2)

Carthage Water & Electric Board

The Board will meet to approve minutes from June 12, 2023, and review financial disbursements for April and May. The agenda also includes selecting Board Officers for the 2023-2024 term and considering bids for substation work.

• Approval of April disbursements totaling $3,944,144.89
• Approval of May disbursements totaling $5,454,397.62
• Consideration of bids for Substation 1 Control House Footing and Grading
• Selection of Board Officers for 2023-2024

The Board approved a construction contract for footing and grading at Substation 1 on River Street. Members also approved April and May financial statements and selected board officers for the 2023-2024 term.

• Awarded Substation 1 control house footing and grading project to Randy Dubry Construction for $156,918.00 (unanimous)
• Approved board officers for 2023-2024: President Brian Schmidt, Vice President Ron Ross, and Secretary Darren Collier (unanimous)
• Approved April disbursements of $3,944,144.89 (unanimous)
• Approved April disbursements of $5,454,397.62 (unanimous)
• Approved April financial statements (unanimous)
• Approved May financial statements (unanimous)
• Approved minutes from June 12, 2023 meeting (unanimous)

Insurance / Audit & Claims Committee

The committee will meet to approve the minutes from the May 23, 2023, meeting. The agenda also includes a review and approval of the claims report.

• Approval of May 23, 2023 Minutes
• Review & Approval of the Claims Report

The committee approved the minutes from the May 23, 2023 meeting and the claims report. Staff provided updates on the new Deputy City Clerk, the Opengov financials system, and investment recommendations from MOSIP.

• Approved May 23, 2023 minutes (3-0)
• Approved Claims Report (3-0)

Public Library Board

The Carthage Public Library Board of Trustees will meet to reorganize the Board of Trustees and review policy revisions for compliance with Missouri state regulations. The meeting also includes a financial report and an invoice approval for Dubry Construction.

• Re-organize the Board of Trustees
• Approve Dubry Construction invoice
• Approve policy revisions for compliance with Missouri 15CSR 30-200.015
• Review financial report and payment of bills

The Board approved a final HVAC project invoice and updated circulation policies to comply with state law regarding the protection of minors. The board also approved the April 2023 financial report and routine bill payments.

• Approved Dubry Construction invoice #194 for $48,711.27 (unanimous)
• Approved revisions to circulation policy and library card application for compliance with Missouri 15CSR 30-200.015 (unanimous)
• Approved April 2023 financial report with corrections (unanimous)
• Approved payment of bills (unanimous)
• Approved April 11, 2023 meeting minutes (unanimous)

City Council

The City Council will hold a public hearing for the approval of the 2023-2024 fiscal year budget. The agenda also includes several ordinances regarding park equipment contracts, utility rate adjustments, and budget amendments.

• Public hearing for the 2023-2024 Fiscal Year budget
• Playground equipment contracts for Griggs Parks ($414,138.20), Central Park ($120,926.91), and Kellogg Lake Park ($74,270.00)
• Agreement with CXT for restroom facilities in four parks totaling $588,165.00
• Ordinance for utility rate changes for electric, water, and wastewater services
• Administrative Lot Split for property in Parson's Subdivision

The Council approved four ordinances for playground equipment and restroom facilities across multiple city parks. The Council also approved a claims report totaling $4,201,700.95 and granted several permits for park use and food truck operations.

• Approved $414,138.20 for Griggs Parks playground equipment (10-0)
• Approved $120,926.91 for Central Park playground equipment (10-0)
• Approved $74,270.00 for Kellogg Lake Park site development (10-0)
• Approved $588,165.00 for four restroom facilities in city parks (10-0)
• Approved claims report for $4,201,700.95
• Approved use of Municipal Park for Red White and Boom Celebration and 5K
• Approved use of Kellogg Lake Park for Paddle Battle event
• Approved installation of a non-verbal communication board at Municipal Park Playground

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will meet on June 12, 2023, to review the status of the CWEP Fiscal Year 2024 budget and compensation. The meeting also includes a vote to close a portion of the session pursuant to the Sunshine Law.

• Approval of April 2023 Board minutes
• Discussion of CWEP FY 24 Budget and compensation status
• Vote to close part of the meeting under Section 610.021(1) of the Sunshine Law

The Board approved the individual wage schedule for all CWEP employees and ratified previous compensation actions. Members also expressed interest in working with the Mayor and City Council to improve the compensation ordinance.

• Approved April 20, 2023 meeting minutes (unanimous)
• Ratified individual wage schedule for all CWEP employees (unanimous)
• Approved previous Board actions regarding compensation (unanimous)
• Entered closed session pursuant to Section 610.021(1) of the Sunshine Law (5-0)

Budget Ways & Means

The Budget Ways & Means Committee will consider the adoption of the City of Carthage's Annual Operating and Capital Budget for the fiscal year ending June 30, 2024. The meeting also includes discussions regarding the CWEP budget and a memorandum of understanding with the City of Joplin.

• Consideration of FY 24 CWEP Budget
• Adoption of Annual Operating and Capital Budget for FY 2024
• Council Bill for an MOU with the City of Joplin
• Bids for IT Managed Services

The Budget Ways & Means Committee approved the annual operating and capital budget for the year ending June 30, 2024. The committee also approved the CWEP budget and forwarded a budget adjustment for fiscal year 22/23 to the council.

• Approved Annual Operating and Capital Budget for year ending June 30, 2024 (4-0)
• Approved CWEP budget and rate increase, delayed salary increase pending salary study (4-0)
• Forwarded FY 22/23 budget adjustment to council (carried)
• Approved May 31, 2023 minutes (4-0)

Tree Board

The Carthage Tree Board met to discuss new business regarding the replanting of Arbor Day trees at schools. The agenda also included approval of previous minutes and staff reports.

• Replant Arbor Day Trees at Schools

The Tree Board approved the minutes from the previous meeting. One dead tree at Columbian school was identified for replanting, which was completed following the meeting. The board discussed a current vacancy and potential changes to membership residency requirements.

• Approved previous meeting minutes (3-0)
• Identified one tree for replanting at Columbian school

Public Works Committee

The committee will review the 2023 Bridge Inspection Report during a tour of bridges. Members will also consider a proposed lot split for 1617 Cherry Blossom.

• Tour of Bridges
• Discussion of 2023 Bridge Inspection Report
• Lot Split: 1617 Cherry Blossom

The committee approved forwarding a lot split request for 1617 Cherry Blossom to the Council. Staff reported on condemned buildings and bridge inspection results. No other formal actions were taken.

• Approved minutes from May 2, 2023 meeting (All ayes)
• Forwarded lot split for 1617 Cherry Blossom to Council (All ayes)

General

The Budget Ways & Means Committee will meet to consider and discuss the CWEP budget for the 2024 fiscal year. The meeting also includes approval of previous minutes and staff reports.

• Consideration and discussion of CWEP Budget for Fiscal 24

The committee reviewed information regarding Carthage Water & Electric (CWEP) positions and salaries. No action was taken on the budget as members and the City Attorney required more time to review the provided documents.

• Approved May 17, 2023 minutes (4-0)

General

The committee will consider several upcoming events and vendor agreements for city parks. Discussions include Fourth of July celebrations, a paddle battle at Kellogg Lake Park, and various food truck opportunities.

• Red, White, and Boom Fourth of July Celebration in Municipal Park
• Red, White, and Boom Fourth of July 5K in Municipal Park
• Paddle Battle Event at Kellogg Lake Park
• Tropix Food Truck in Carthage Parks
• Lime Logistic Partner Agreement

The committee approved a one-year contract with NBC Sports Marketing for golf tee time promotion. Several permits for Fourth of July celebrations, food trucks, and community events in city parks were granted. A communication board installation at Municipal Park Playground was also approved.

• Approved one-year contract with NBC Sports Marketing (3-0)
• Approved Municipal Park use for Red, White, and Boom Celebration on July 4th (3-0)
• Approved Municipal Park use for Red, White, and Boom 5K on July 4th (3-0)
• Approved Kellogg Lake Park use for Paddle Battle Aug 25-26, pending attorney review of waiver (3-0)
• Approved Tropix Food Truck park dates from June 1st to October 31st (3-0)
• Approved food trucks for swim meets on June 24th, July 22nd, and July 23rd (3-0)
• Approved Central Park use for concerts on June 24th, July 22nd, and August 19th (3-0)
• Approved installation of a communication board at Municipal Park Playground (3-0)

Insurance / Audit & Claims Committee

The committee will meet to approve the minutes from the May 9, 2023 meeting. The agenda also includes a review and approval of the Claims Report.

• Approval of May 9, 2023 Minutes
• Review & Approval of the Claims Report

The committee approved the minutes from May 9, 2023, and the claims report. Staff provided updates regarding budget reporting software and the hiring of a new Deputy City Clerk.

• Approved May 9, 2023 minutes (4-0)
• Approved claims report (4-0)

City Council

The City Council will consider several ordinances authorizing contracts for playground equipment and restroom facilities in various parks. The meeting also includes approval of previous minutes, public comments, and reports from committees.

• C.B. 23-36: Contract with Play and Park for Griggs Parks playground equipment ($414,138.20)
• C.B. 23-37: Contract with Play and Park for Central Park playground equipment ($120,926.91)
• C.B. 23-38: Contract with Play and Park for Kellogg Lake Park playground site development ($74,270.00)
• C.B. 23-39: Agreement with CXT for restroom facilities in multiple parks ($588,165.00)

The Council approved six ordinances authorizing contracts for the Chamber of Commerce, Vision Carthage, the Humane Society, and the Over 60 Center, as well as a safety action plan and a revitalization grant. Several new ordinances for playground equipment and park restrooms were introduced on first reading. The Council also approved three board reappointments.

• Approved Safe Streets and Roads for All agreement (10-0)
• Approved 3-year Carthage Chamber of Commerce contract (10-0)
• Approved 3-year Vision Carthage contract (10-0)
• Approved Carthage Humane Society animal control agreement (10-0)
• Approved Carthage Over 60 Center contract not to exceed $23,000 (10-0)
• Approved Community Revitalization Grant agreement (10-0)
• Approved $655,695.18 in claims
• Approved reappointments of Jeff Pinnell, Peter Metcalf, and Brandon Scott

General

The Budget Ways & Means Committee will hold budget hearings for Fiscal 24 regarding the CWEP and the Public Library. The meeting also includes a review of previous minutes.

• CWEP Budget Hearing for Fiscal 24
• Public Library Budget Hearing for Fiscal 24

The committee approved the Fiscal Year 2024 budget for the Public Library and forwarded it to the council. A budget hearing for the Carthage Water & Electric Plant was held, but no action was taken. The City Administrator discussed the budget process and the need for a 5-year capital plan.

• Approved May 15, 2023 minutes (4-0)
• Approved Fiscal 24 Public Library budget and forwarded to council (4-0)

Public Services Committee

The committee will consider several items related to city parks, including playground projects and site work. Discussion topics also include manlift bids and a marketing agreement.

• Tropix Sales in Parks
• Lane Burns Event at Central Park on May 27th
• Car for Municipal Park Playground
• Kellogg Lake Playground Prep/Site Work
• Central Park Playground

The committee approved multiple expenditures for park improvements, including playground equipment and site work. They also authorized the use of Central Park for a memorial event and approved new restroom contracts.

• Approved use of Central Park for Lane Burns Event on May 27, 2023 (4-0)
• Approved $74,270.00 bid for Kellogg Lake Playground site work (4-0)
• Approved $120,926.91 concept for Central Park Playground (4-0)
• Approved $414,138.20 concept for Griggs Park playground (4-0)
• Approved CXT restroom contracts for Carter and Municipal Park ($224,530.00 each), Griggs Park ($95,555.00), and Kellogg Lake Park ($43,550.00)
• Tabled NBC Sports Marketing Agreement pending more information (4-0)
• Denied request for Tropix Snow Cone and Dole Whip truck to sell in parks
• Denied playground car option for Municipal Park

Public Safety Committee

The committee will review previous meeting minutes and discuss a neighborhood block party. The agenda also includes a memorial ride for Lane Burns and discussion regarding Sud Stock.

• Discussion of neighborhood block party
• Memorial Ride for Lane Burns
• Consideration of Sud Stock

The committee approved street closures for a neighborhood block party, a memorial ride, and the Sud Stock event. The committee also approved the minutes from the April 17, 2023, meeting.

• Approved closure of 1300 block of Wendy Lane from Buena Vista to Laura on May 20 (4:00pm-9:00pm)
• Approved closure of Lyon Street from south side of 7th Street to north side of Chestnut on May 27 (10:00am-10:00pm)
• Approved street closure at the fairgrounds loop between the Saddle Club south entrance and the road 'T' on August 19 (11:00am-4:00pm)
• Approved 4-17-23 meeting minutes

Budget Ways & Means

The committee will continue discussions to perfect the city budget. Members will also consider and discuss a contract for Over 60 Center.

• Consider and discuss over 60 center contract
• Continue Budget Discussions and Perfect It

The committee approved a one-year contract for the Over 60 Center and forwarded it to the Council. Members also reviewed department budgets and noted a projected General Revenue Fund deficit of $864,429.00 for Fiscal Year 2024.

• Approved April 10, 2023 minutes (4-0)
• Approved $23,000 Over 60 Center contract for utilities and maintenance and forwarded to Council (4-0)
• Decided not to make budget cuts or additions at this time

General

The Tree Board will meet to consider and discuss the plan for mulching trees during the June meeting. The agenda also includes approval of previous minutes and a period for citizen participation.

• Discussion regarding June meeting mulching trees

The board discussed replacing trees that died from previous Arbor Day events instead of mulching trees during the June meeting. Mr. Smith reviewed the outcomes of the Arbor Day and Earth Day events, including a tree giveaway.

• Approved previous minutes (0-0)

Public Library Board

The Board of Trustees will review financial reports, the Director’s progress report, and various committee updates. The agenda also includes a review of policy revisions and the payment of bills.

• Review and approve policy revisions
• Financial reports review
• Payment of bills

Insurance / Audit & Claims Committee

The Insurance, Audit and Claims Committee will review the April 25, 2023 minutes and the claims report. The committee will also consider updates to job descriptions for the Recreation & Event Coordinator, Administration, and Court positions.

• Approval of April 25, 2023 Minutes
• Review and approval of the Claims Report
• Discussion of Recreation & Event Coordinator job description
• Discussion of Administration job description changes
• Discussion of Court job description changes

The committee approved a new Recreation & Event Coordinator job description and updates to Administration and Court job descriptions for full Council review. It also voted to waive interest fees on special tax liens for a specific property. The April 25, 2023 minutes and the claims report were approved.

• Approved April 25, 2023 Minutes (4-0)
• Approved Claims Report (4-0)
• Waived $2,607.28 in interest fees for 831 E 5th St (4-0)
• Approved Recreation & Event Coordinator job description and forwarded to full Council (4-0)
• Approved Administration and Court job description changes and forwarded to full Council (4-0)

City Council

The City Council will review multiple new business items including safety plans, community service contracts, and grant agreements. The meeting also includes a report on claims against the city and a resolution regarding surplus equipment.

• Ordinance for Safe Streets and Roads for All (SS4A) safety action plan
• Three-year contract with Carthage Chamber of Commerce
• Three-year contract with Vision Carthage
• Agreement with Carthage Humane Society for animal control services
• Contract with Carthage Over 60 Center not to exceed $23,000.00

The City Council approved a claims report totaling $2,362,886.42 across multiple city funds. Council also approved several administrative job descriptions and the donation of surplus street department equipment to Cedar Hill Cemetery.

• Approved claims report totaling $2,362,886.42
• Approved donation of Husqvarna weed eater and blower to Cedar Hill Cemetery (9-0)
• Approved Recreation and Event Coordinator job description
• Approved four administrative and court job descriptions
• Waived approximately $2,600 in interest fees for special tax lien at 831 E 5th St
• Approved April 25, 2023 meeting minutes

Tree Board

The Tree Board will meet to discuss and consider the plan for mulching trees during the June meeting. The agenda also includes approval of previous minutes and citizen participation.

• Discussion of June tree mulching

Public Works Committee

The committee will consider approving minutes from the previous meeting. Members will also discuss the draft agreement for the SS4A Grant and address the declaration of surplus property.

• Declaration of surplus property
• Discussion of SS4A Grant Agreement Draft

The Public Works Committee voted to donate a weed eater and backpack blower to Cedar Hill Cemetery, a historic cemetery lacking operating funds. They also approved forwarding a Safe Streets for All grant agreement for the HH/Chapel intersection to the City Council. Staff reported on various projects including Oak Street repairs, demolition of The Rock Stadium, and budget status.

• Approved donation of surplus weed eater and backpack blower to Cedar Hill Cemetery (unanimous)
• Approved forwarding SS4A Grant Agreement for HH/Chapel Intersection to City Council (unanimous)

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will meet to discuss amendments to the Comprehensive Plan. There are no public hearings scheduled for this meeting.

• Discussion of Comprehensive Plan Amendments with Jason Eckhart

Insurance / Audit & Claims Committee

The committee will meet to review the April 11, 2023 minutes and the Claims Report. The agenda also includes staff reports and citizen participation.

• Review & Approval of the Claims Report

The committee approved the minutes from April 11, 2023, and the current claims report. Staff provided updates on Opengov training and the status of the upcoming budget presentation.

• Approved April 11, 2023 minutes (3-0)
• Approved Claims Report (3-0)

City Council

The City Council will review several ordinances including a contract for scooter rentals and the annexation of territory on Missouri Avenue. The agenda also includes discussions regarding urban development, street vacations, and forensic auditing services.

• Contract with Neutron Holdings, Inc. d/b/a/ LIME for scooter rental
• Annexation of 2213 Missouri Avenue by ESM Technologies, LLC dba Stratum Nutrition
• Establishment of the Carthage Redevelopment Corporation
• Vacation of North McGregor Street between 431 and 503 High Street
• Agreement with Zanevan Engineering, LLC for ADA compliant sidewalks on Route HH/Fir Road and Chapel Road

The Council approved several ordinances including a contract for forensic auditing services and a rental agreement for LIME scooters. Other actions included annexing territory for Stratum Nutrition and establishing the Carthage Redevelopment Corporation.

• Approved contract with BerganKDV for forensic auditing services (10-0)
• Approved contract with Neutron Holdings, Inc. (LIME) for scooter rentals (10-0)
• Approved annexation of 2213 Missouri Avenue for Stratum Nutrition (10-0)
• Approved establishment of the Carthage Redevelopment Corporation (10-0)
• Approved engineering agreement with Zanevan Engineering for ADA sidewalks (10-0)
• Approved vacating portion of North McGregor Street between 431 and 503 High Street (10-0)
• Approved $914,113.71 in claims across multiple city funds
• Adopted Resolution 2000 to declare bunker gear and a Kellogg Lake shelter as surplus (10-0)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board is meeting to review financial statements and disbursements from March. The board will also consider the budget for fiscal year 2023-2024.

• Consideration of Fiscal Year 2023-2024 Budget
• Approval of March disbursements totaling $5,741,665.64

The Board approved the draft budget for Fiscal Year 2023-2024 to be presented to the Carthage City Council. Members also approved March disbursements and updated the cash reserve policy to include RTO collateral requirements.

• Approved March disbursements of $5,741,665.64 (unanimous)
• Approved March financial statements (unanimous)
• Approved proposed Fiscal Year 2023-2024 budget for presentation to City Council (unanimous)
• Approved revisions to the Cash Reserve Policy regarding RTO collateral requirements (unanimous)
• Approved March 16, 2023 meeting minutes (unanimous)

Public Services Committee

The committee will consider several items including upcoming community events and a potential surplus of a shelter at Kellogg Lake. The meeting also includes opportunities for citizen participation and staff reports.

• Discussion of Kids' Fishing Day
• Discussion of Sudstock
• Discussion of Suplussing Shelter at Kellogg Lake

The Public Services Committee approved the closure of Kellogg Lake for a youth fishing event and the use of Municipal Park for Sudstock. The committee also voted to surplus a damaged shelter at Kellogg Lake. Staff reported a grant was received to replace the hog barn at the Jasper County Youth Barn.

• Approved closure of Kellogg Lake to fishing June 4-10 and use of lake June 10 from 8:00AM-12:00PM for Kids' Fishing Day (3-0)
• Approved use of Municipal Park field between Jasper County Youth Barn and softball field for Sudstock on August 19 from 12:01am to 3:00pm (3-0)
• Approved surplussing the small shelter near the new bridge at Kellogg Lake due to deterioration (3-0)
• Approved previous meeting minutes (3-0)

Public Safety Committee

The committee will consider and discuss surplus items for the Carthage Fire Department and a $2,000 donation to the department. The agenda also includes discussion regarding Sheriff's Office Public Safety Days.

• $2,000 donation to CFD
• CFD surplus items
• Sheriff's Office Public Safety Days

The committee approved road closures for the 22nd Annual Kid's Fishing Day and the 11th Annual Community Safety Days. Requests to surplus fire department equipment and a $2,000 donation to the CFD were forwarded to the full council.

• Approved closure of roads on the south side of Kellogg Lake on June 10 from 6:00am to noon
• Approved closing Kellogg Lake for public fishing from midnight June 4th to June 10th at noon
• Approved closure of Second Street between Lyon and Main streets on May 13 from 10:00am to 1:00pm
• Forwarded resolution to surplus 14 sets of bunker gear and a washer/dryer set to full council
• Forwarded $2,000 donation to the Carthage Fire Department to full council
• Approved 3-20-23 meeting minutes

Insurance / Audit & Claims Committee

The committee will meet to approve the minutes from the March 28, 2023, meeting and review the claims report. The agenda also includes staff reports and a period for citizen participation.

• Approval of March 28, 2023, minutes
• Review and approval of the Claims Report

The committee approved the minutes from March 28, 2023, and the claims report. Staff provided updates on the Opengov system implementation and IT department staffing changes.

• Approved March 28, 2023 minutes (4-0)
• Approved claims report (4-0)

Public Library Board

The Board of Trustees will review February and March financial reports and discuss the 2023-2024 budget. The meeting also includes updates on building maintenance and committee reports.

• Review of February and March financial reports
• Discussion of rough 2023-2024 budget
• Building Committee update on HVAC, roof leaks, and CW&E invoice approval
• Discussion regarding a request by a patron to speak
• Review of Budget Committee and Building Committee reports

City Council

The City Council will review several ordinances regarding park facility contracts, including playground equipment and restroom construction. The meeting also includes a public hearing for the annexation of 2213 Missouri Avenue.

• Public hearing for the annexation of 22013 Missouri Avenue
• Contract with Play and Park for Kellogg Lake Park playground equipment for $364,752.11
• Emergency Ordinance for restroom facility site preparations for $341,827.00
• Emergency Ordinance for Municipal Park Swimming Pool repairs for $92,700.00
• Contract with Peck Schrader Excavation for Rock Stadium demolition for $65,000.00

The Council approved contracts for park restroom site preparations, swimming pool repairs, and new playground equipment. They also authorized the demolition of portions of Rock Stadium and approved a 3% sales tax on adult non-medical marijuana.

• Approved $341,827 contract for park restroom site preparations (9-0)
• Approved $92,700 contract for Municipal Park Swimming Pool repairs (9-0)
• Approved $364,752.11 contract for Kellogg Lake Park playground equipment (10-0)
• Approved $65,000 contract for demolition of portions of Rock Stadium (10-0)
• Approved $100,000 annual contract for aquatic facilities management (8-2)
• Approved $39,575 bid for forensic audit with Bergan KDV
• Approved 3% sales tax on adult non-medical marijuana (1259 Yes, 406 No)
• Elected Mark Elliff as Mayor Pro Tem (8-0)

Budget Ways & Means

The committee will consider a forensic audit and potential contract with Westport Pools for Municipal Park swimming pool repairs. Members will also discuss agency contracts and revenue estimates for fiscal year 2023-2024.

• Forensic Audit discussion
• Westport Pools contract for Municipal Park Swimming Pool repairs
• Agency Contracts discussion
• Fiscal Year 2023-2024 revenue estimates review

The Budget Ways & Means Committee approved a forensic audit of the Parks and Recreation department and forwarded several agency and repair contracts to the City Council. The committee also authorized a budget reallocation to complete a firewall installation. Revenue estimates for the 2023-2024 fiscal year were reviewed.

• Approved $39,575 bid from BerganKDV for forensic audit of Parks and Recreation and Golf Course (4-0)
• Approved $92,700 contract with Westport Pools for Municipal Park Swimming Pool repairs and forwarded to Council (4-0)
• Approved $45,000 Carthage Humane Society contract with 3% annual increase for 3 years and forwarded to Council (4-0)
• Approved $37,750 Chamber of Commerce contract with 3% annual increase for 3 years and forwarded to Council (4-0)
• Approved $25,000 Vision Carthage contract with 3% annual increase for 3 years and forwarded to Council (4-0)
• Approved reallocation of funds from Firewall and Council Improvement projects to pay Stronghold Data for firewall installation (4-0)
• Approved March 13, 2023 minutes (4-0)

Tree Board

The Carthage Tree Board met to discuss upcoming events regarding Arbor Day and the City of Carthage Earth Day. The agenda also included approval of previous minutes and staff reports.

• Discussion of Arbor Day
• Discussion of City of Carthage Earth Day

The board approved the minutes from the previous meeting. Members discussed plans for Arbor Day and Earth Day, including seedling distribution and a tree planting ceremony.

• Approved previous meeting minutes (3-0)

Public Works Committee

The committee will review minutes from the previous meeting and consider new business regarding a Hay contract and a sidewalk agreement. The agenda also includes the consideration of vacating roads.

• Hay Contract
• Sidewalk Agreement
• Vacating Roads

The committee voted to send a hay contract, a sidewalk project, and a road vacation request to the City Council for further action. Staff provided updates on sewage issues, asphalt work, and bank erosion repairs.

• Approved sending Jason Peters hay contract to City Council (All ayes)
• Approved sending Sidewalk HH to Fir Rd-TAP #6 to City Council (All ayes)
• Approved sending request to vacate roads from McGregor to High to City Council (All ayes)
• Approved February 7, 2023 meeting minutes (All ayes)

General

The Public Services Committee will meet to consider and discuss a change order for park bathrooms. The committee will also discuss the renovation of the pool.

• Change Order for Park Bathrooms
• Pool Renovation

The committee approved emergency funding for heating and insulation in three park bathrooms and repairs to the city pool and wading pool. The pool repairs will be contracted to Westport Pools.

• Approved $97,500 change order for heating and insulation at Carter, Municipal, and Griggs Park restrooms (4-0)
• Approved $92,700 emergency council bill to contract Westport Pools for pool and wading pool repairs (4-0)
• Approved previous meeting minutes (4-0)

Planning, Zoning & Historic Preservation Committee

The Commission will hold a public hearing regarding the annexation and contingent rezoning of property at 2213 Missouri Avenue. The meeting also includes discussions on the establishment of 353 Corporation and the City Comprehensive Plan.

• Annexation request for 2213 Missouri Avenue
• Rezoning request for 2213 Missouri Avenue (contingent upon annexation)
• Discussion regarding establishment of 353 Corporation
• Discussion of City Comprehensive Plan

Insurance / Audit & Claims Committee

The committee will meet to approve the minutes from the March 14, 2023, meeting. The agenda also includes a review and approval of the claims report and staff reports.

• Approval of March 14, 2023 Minutes
• Review & Approval of the Claims Report

The committee approved the minutes from the March 14, 2023 meeting and the claims report. Staff reported that a letter was sent to Dick Horton Consulting regarding approved payments, but no response has been received.

• Approved March 14, 2023 minutes (3-0)
• Approved claims report (3-0)

City Council

The City Council will review several ordinances regarding city contracts and land use. Items include a contract for playground equipment at Kellogg Lake Park and a whistleblower protection policy update.

• Contract with Play and Park for Kellogg Lake Park playground equipment for $364,752.11
• Contract with Fair Acres Family Y, Inc. for aquatic facility management at $100,000.00 per year
• Contract with Peck Schrader Excavation for Rock Stadium demolition in the amount of $65,000.00
• Special use permit for a shower house construction at 125 E. Fariview
• Amendment to Personnel Policy Manual to add a Whistleblower Protection Policy

The Council approved a special use permit for a shower house and adopted a new whistleblower protection policy. They also authorized the disposal of surplus parks and museum items and accepted a furniture donation from Vision Carthage. A motion to eliminate pool admission fees for residents was denied.

• Approved special use permit for shower house at 125 E. Fairview (9-0)
• Approved whistleblower protection policy (9-0)
• Approved $909,809.89 in claims across multiple funds
• Approved closure of 7th Street (Garrison to Maple) on June 6
• Approved closure of Lyon and 7th Streets on September 30
• Approved beer garden for Food Truck Friday (April-October)
• Approved Resolution 1997 to dispose of surplus Parks and Civil War Museum items (9-0)
• Approved Resolution 1998 to accept a donation from Vision Carthage (9-0)

Public Services Committee

The committee will consider several items related to city parks, including artwork, playground contracts, and bathroom construction bids. Discussion also includes stadium demolition bids and a pool contract with the YMCA.

• Kellogg Lake Playground Contract
• Bathroom Construction/Site Prep Bids
• Carl Lewton Stadium Demolition Bids
• Pool Contract with YMCA
• Park, golf, and scooter pricing discussions

The committee approved several infrastructure projects, including a $364,752.11 playground contract and $341,827 for park bathroom site construction. They also authorized the demolition of Carl Lewton Stadium and updated pricing for park shelters and golf memberships.

• Approved $364,752.11 contract with Play and Park for Kellogg Lake Playground (4-0)
• Approved $341,827.00 bid from Elements Construction Concepts for park bathroom site construction (4-0)
• Approved $65,000.00 bid from Peck Schrader Excavating for Carl Lewton Stadium demolition (4-0)
• Approved $100,000 annual contract with YMCA to operate Municipal Park and Central Park pools (4-0)
• Approved new staggered park shelter pricing: $25 for small, $50 for large, and $150 for Jasper County Youth Barn (4-0)
• Approved new golf household memberships: $2,350 for residents and $2,400 for non-residents (4-0)
• Approved recommendation for Lime scooters contract to include bikes (4-0)
• Approved donation of a desk set from Vision Carthage valued at $1,000 (4-0)

Public Safety Committee

The committee will consider community event proposals and the potential for beer gardens at Food Truck Friday. Staff reports from the Fire Department and Police Department are also scheduled.

• Community Helpers Event discussion
• 3rd Annual Hispanic Heritage Celebration discussion
• Beer Gardens at Food Truck Friday discussion
• Fire Department staff report
• Police Department staff report

The committee approved temporary road closures for the Summer Reading Program and Hispanic Heritage Day. It also granted blanket approval for beer gardens during Food Truck Friday events in Central Park.

• Approved closure of 7th Street between Garrison and Maple on June 6 from 10am to noon
• Approved closure of Lyon from 7th to Chestnut and 7th from S Grand to Lyon on September 30 from 11am to 11pm
• Approved beer gardens in Central Park during Food Truck Friday from 5pm to 9pm
• Approved minutes from 2/27/23 meeting

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the February 28, 2023 minutes and the Claims Report. New business includes discussions regarding a Golf Maintenance Supervisor job description, a whistleblower policy, and the remainder of the Dick Horton bill.

• Review & Approval of the Claims Report
• Discussion of Golf Maintenance Supervisor job description
• Discussion of Whistleblower policy
• Discussion of remainder of Dick Horton bill

The Insurance/Audit and Claims Committee approved a payment for general consulting hours while rejecting a specific Public Art Policy. The committee also approved a whistleblower policy and a revised job description for the Golf Maintenance Supervisor to be forwarded to the city council.

• Approved February 28, 2023 Minutes (4-0)
• Approved Claims Report (4-0)
• Approved forwarding Golf Maintenance Supervisor job description to council (4-0)
• Approved whistleblower policy as amended for council review as Council Bill 23-18 (4-0)
• Approved $10,000 payment for general consulting hours to Dick Horton (4-0)

Public Library Board

The Board of Trustees will review financial reports and the Director's progress report. The meeting includes various committee updates regarding building, budget, and ADA compliance.

• Financial Reports
• Director’s Progress and Service Report
• Building Committee report
• Budget Committee report
• Payment of Bills

City Council

The City Council will review several ordinances regarding city code changes, including weapon discharge and marijuana regulations. The agenda also includes a contract for park restroom facilities and multi-year firework display agreements.

• Contract with CXT for restroom facilities in four City Parks ($477,305.00)
• Annual contract with Pyrotechnics by Encore LLC, Inc. for July 4th fireworks ($19,950.00 per year)
• Ordinance to add regulations for adult use marijuana to the City Code
• Ordinance to add a section regarding discharging weapons inside City Limits
• Special use permit for a shower house construction at 125 E. Fairview

The City Council approved several ordinances, including new regulations for adult-use marijuana and the discharge of weapons. The council also authorized contracts for park restrooms and multi-year firework displays. A claims report totaling $2,622,860.52 was accepted and allowed.

• Approved $477,305 contract with CXT for restroom facilities in four City Parks (9-0)
• Approved Ordinance 23-20 adding regulations for adult use marijuana (9-0)
• Approved Ordinance 23-19 adding regulations for discharging weapons inside City Limits (9-0)
• Approved $19,950 annual contract with Pyrotechnics by Encore LLC, Inc. for fireworks 2023-2025 (9-0)
• Approved claims report totaling $2,622,860.52
• Adopted Resolution 1996 to accept a donation to the Police Department (9-0)
• Approved payment to pay off the current police vehicle lease
• Approved use of Central Park for Hispanic Heritage Day on September 30th

Budget Ways & Means

The Budget Ways & Means Committee will consider and discuss a LEST grant, paying off a police vehicle lease, and educational materials for a marijuana sales tax ballot issue. The meeting includes approval of previous minutes and citizen participation.

• Consider and discuss LEST Grant
• Consider and discuss paying off Police Vehicle Lease
• Consider and discuss educational material for marijuana sales tax ballot issue

The Budget Ways & Means Committee approved a LEST grant for police equipment and the use of ARPA funds to pay off a police vehicle lease. The committee also approved educational materials regarding a marijuana sales tax ballot issue for April.

• Approved $19,580 LEST Grant for ODET, software, and rifle replacements (4-0)
• Approved paying off the remainder of the police vehicle lease, approximately $188,000 (4-0)
• Approved educational materials for the April marijuana sales tax ballot issue (4-0)
• Approved February 13, 2023 minutes (4-0)

Tree Board

The Carthage Tree Board is meeting to discuss plans for Arbor Day and the City of Carthage Earth Day. The agenda also includes approval of previous minutes and staff reports.

• Discussion of Arbor Day event planning
• Discussion of City of Carthage Earth Day event planning
• Approval of previous meeting minutes

The board decided to plant a Japanese Tree Lilac at Fairview Elementary for the April 11 Arbor Day event. Plans were also discussed for the April 22 Earth Day event, including the distribution of 300 seedlings.

• Approved previous minutes (4-0)
• Selected Japanese Tree Lilac for April 11 Arbor Day planting at Fairview Elementary

Public Works Committee

The Public Works Committee meeting scheduled for March 7, 2023, was canceled because there was no business to discuss.

• Meeting canceled due to lack of business

General

The Carthage Public Services Committee will consider and discuss a Hispanic Heritage Celebration on September 30th, a change order for Municipal and Carter Park playgrounds, and a letter from an engineer regarding Carl Lewton Stadium. No decisions are being made at this meeting.

• Consider and discuss Hispanic Heritage Celebration on September 30th
• Consider and discuss change order for Municipal and Carter Park playgrounds
• Consider and discuss Carl Lewton Stadium letter from engineer

The committee approved the use of Central Park for the 3rd Annual Hispanic Heritage Celebration. It also approved change orders for playground site work at two parks and requested bids for bleacher demolition at Carl Lewton Stadium.

• Approved use of Central Park for Hispanic Heritage Celebration on Sept 30, 2023 (3-0)
• Approved change order for Municipal Park site work at $30,650.00 (3-0)
• Approved change order for Carter Park site work at $6,125.00 (3-0)
• Approved request for bids to demolish Carl Lewton Stadium bleachers (3-0)
• Approved previous meeting minutes (3-0)

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will hold a public hearing on a Certificate of Appropriateness to demolish a structure at 815 Grant St. and a Special Use Permit for a shower house at 125 E Fairview. The meeting also includes election of officers and approval of previous minutes.

• Public hearing on Certificate of Appropriateness for demolition at 815 Grant St.
• Public hearing on Special Use Permit for shower house at 125 E Fairview
• Election of officers for the commission

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review and approve the claims report and minutes from the previous meeting. New business includes discussing the remainder of the Dick Horton bill, the city wellness packet, dental and vision insurance renewals, and Parks & Golf job descriptions.

• Review and approval of the claims report
• Discuss remainder of Dick Horton bill
• Consider and discuss city wellness packet
• Consider and discuss dental and vision insurance renewals
• Consider and discuss Parks & Golf job descriptions

The Insurance/Audit and Claims Committee approved the city employee wellness packet and maintained current dental and vision insurance plans. The committee also approved updated job descriptions for Parks and Golf, with one position tabled. A payment to consultant Dick Horton was tabled until March 14th.

• Approved February 14, 2023 Minutes (4-0)
• Approved Claims Report (4-0)
• Tabled payment of Dick Horton bill until March 14th (4-0)
• Approved employee wellness packet and $150 incentive (4-0)
• Approved maintaining current dental and vision insurance plans (4-0)
• Approved Parks and Golf job descriptions with gender-neutral language amendment (4-0)
• Tabled approval of Golf Maintenance Supervisor job description (4-0)

City Council

The council will consider several ordinances, including a $477,305 contract for restroom facilities in four city parks, zoning changes for marijuana-related facilities, and lowering the firefighter age requirement to 18. They will also vote on a power purchase agreement and regulations for adult-use marijuana.

• C.B. 23-15: $477,305 contract with CXT for restroom facilities in four city parks
• C.B. 23-09: Zoning amendments for newly formed marijuana-related facilities
• C.B. 23-08: Lowering firefighter age requirement to 18
• C.B. 23-11: Emergency ordinance for Unit Power Purchase Agreement with Missouri Joint Municipal Electric Utility Commission
• C.B. 23-16: $19,950/year contract with Pyrotechnics by Encore for July 4 fireworks displays (2023-2025)

The Council approved an emergency power purchase agreement with the Missouri Electric Commission and established zoning for marijuana-related facilities. Other actions included updating the firefighter age requirement and approving various park event closures.

• Approved Unit Power Purchase Agreement with Missouri Electric Commission (10-0)
• Approved zoning for marijuana-related facilities (10-0)
• Lowered firefighter age requirement to 18 (10-0)
• Approved FY 2022-2023 budget amendments for General, Golf Course, and Myers Park funds (10-0)
• Approved $12,899.70 bid from Fire Master Fire Apparatus for 30 PASS devices
• Approved $150 employee wellness incentive and renewal of Delta Dental and VSP Vision
• Approved use of Central Park for Farmers Market, Food Truck Friday, and Earth Day Celebration
• Approved reappointments of Rob Harmon to Police Personnel Administration Board and Paul Eckels to Enhanced Enterprise Zone Board

Public Safety Committee

The Public Safety Committee will consider and discuss several items including a marijuana ordinance, an unlawful use of weapon ordinance, and speeding in Phelps addition. They will also discuss community events and a proposed amendment to court costs.

• Consider and discuss marijuana ordinance
• Consider and discuss unlawful use of weapon ordinance
• Consider and discuss speeding in Phelps addition
• Consider and discuss amendment to Section 14-11, Court Costs
• Consider and discuss acceptance of gift cards from Butterball

Public Services Committee

The Public Services Committee will meet to discuss the budget for Fiscal Year 2023-2024. The body will also consider contracts for bathrooms with CXT and the pool with the YMCA. Several community events and facility matters are on the agenda for discussion.

• Budget for Fiscal Year 2023-2024
• Bathroom Contract with CXT
• Pool Contract with YMCA
• Firework Bids
• Carl Lewton Stadium

The committee approved several event uses for Central Park and a fireworks contract. It recommended a nearly $478,000 contract for prefabricated restrooms to the city council. No action was taken regarding the Carl Lewton Stadium or the YMCA pool contract.

• Recommended to council a $477,305 contract with CXT for prefabricated restrooms at Kellogg Lake, Griggs, Municipal, and Carter parks (4-0)
• Approved $19,950 bid from Encore Pyrotechnics for a three-year fireworks contract (4-0)
• Approved use of Central Park for Food Truck Friday on seven dates in 2023 (4-0)
• Approved use of Central Park for Carthage Farmers Market Wednesdays and Saturdays, April 1 to Nov 25, 2023 (4-0)
• Approved use of Central Park for Earth Day Community Celebration on April 22 (4-0)
• Approved previous meeting minutes as amended (4-0)
• No action taken on Carl Lewton Stadium
• No action taken on YMCA pool contract

City Council

The City Council is holding a special meeting to potentially enter a closed session. The purpose of the closed session is to discuss the leasing, purchase, or sale of real estate.

• Potential closed session to discuss real estate transactions

The City Council entered a closed session to discuss negotiated changes to real estate contracts. No substantive actions or votes were taken during the meeting.

• Approved motion to close meeting for real estate discussion (7-0)
• Approved motion to return to regular session (9-0)

Carthage Water & Electric Board

The Board will consider a power purchase agreement with MEC and an economic development grant authorization. Members will also review bids for electric line services and a cooling tower rebuild.

• Approval of January disbursements totaling $4,681,449.90
• Resolution FY 2022-23-04: Power Purchase Agreement with MEC
• Resolution FY 2022-23-05: Economic development grant authorization
• Bids for Cooling Tower Rebuild
• Bids for Electric Line Services

The Board approved a $1.5 million expenditure for industrial site development and a power purchase agreement with MEC. They also awarded contracts for cooling tower materials and electric line services. Revisions to the employee handbook were accepted.

• Approved Resolution FY 2022-23-05 for $1,500,000 industrial site development grant (unanimous)
• Approved Resolution FY 2022-23-04 for Power Purchase Agreement with MEC (unanimous)
• Awarded cooling tower materials contract to Midwest Cooling Towers, Inc. for $30,828.00 (unanimous)
• Awarded MPUA Resource Services Corporation as primary contractor for electric line services (unanimous)
• Approved Hawk Line Construction and BBC Electrical Services as additional approved contractors for line projects (unanimous)
• Accepted revisions to Article XXXV of the CWEP Employee Handbook (unanimous)
• Approved January disbursements of $4,681,449.90 (unanimous)
• Approved January financial statements (unanimous)

City Council

The City Council will discuss several ordinances including a public art policy and a new truck route on Hazel Avenue. The body is also considering a grant for industrial land purchase and updates to the 2022-2023 operating and capital budget.

• C.B. 23-09: Zoning for newly formed marijuana-related facilities
• C.B. 23-10: Budget amendments for General Fund, Golf Course Fund, and Myers Park Fund
• C.B. 23-07: Emergency ordinance for Missouri Department of Economic Development land purchase grant
• C.B. 23-06: Adding Hazel Avenue from HH Highway to George E. Phelps Blvd as a truck route
• C.B. 23-08: Lowering the minimum age for firefighters to 18

The Council approved a grant application for industrial land purchase and adopted policies for public art and truck routing. In a closed session, the Council voted to hire a forensic accountant to investigate financial irregularities in the Parks and Recreation department and golf course.

• Approved Ordinance 23-13 for industrial development land purchase grant (7-3)
• Approved Ordinance 23-11 adopting a Public Art Policy (10-0)
• Approved Ordinance 23-12 adding Hazel Avenue as a truck route (10-0)
• Approved hiring a forensic accountant to investigate Parks and Recreation finances (10-0)
• Approved $75,384.64 bid for John Deere Triplex Mower
• Approved $7,750.00 snow plow and $6,925.00 salt spreader from Bus Andrews
• Approved $6,900 budget amendment to hire WestPort Pools for assessment
• Adopted Resolution 1995 to dispose of surplus Parks Department equipment (10-0)

Insurance / Audit & Claims Committee

The committee will meet to review the claims report and approve minutes from January 24, 2023. The meeting includes an audit presentation by KPM CPAs.

• Audit presentation by KPM CPAs
• Review and approval of the Claims Report
• Approval of January 24, 2023 minutes

The committee approved the city's audited financial statements presented by KPM CPA's and Associates, which reported an unmodified clean audit. The committee also approved the January 24, 2023 minutes and the claims report.

• Approved January 24, 2023 minutes (4-0)
• Approved claims report (4-0)
• Approved city financial audit (4-0)

Public Library Board

The Board of Trustees will meet to review financial reports and progress updates from the library director. The meeting includes reports from various committees and the payment of bills.

• Payment of bills
• Financial reports
• Director’s Progress and Service Report
• Building Committee report
• Budget Committee report

Budget Ways & Means

The committee will consider a budget amendment for Fiscal Year 2022-2023 and discuss general budget goals and priorities. Members will also review a presentation on five-year capital items for Administration and IT.

• Budget Amendment for Fiscal Year 2022-2023
• Budget Goals and Priorities
• Five Year Capital Items for Administration and IT

The committee approved a budget amendment for Fiscal Year 2022-2023 and approved budget goals and priorities to be forwarded to the Council. Members also reviewed capital requests for IT and Administration.

• Approved January 9, 2023 minutes (4-0)
• Approved Fiscal Year 2022-2023 budget amendment (4-0)
• Approved budget goals and priorities and forwarded to Council (4-0)

Public Works Committee

The Public Works Committee will meet to consider zoning changes for dispensaries and a 2023 RAISE funding opportunity. The body will also discuss 5-year capital projects and plans.

• RAISE 2023 Notice of Funding Opportunity
• Zoning changes for dispensaries
• 5 year capital projects and plans

The Public Works Committee approved pursuing grant funding for the Baker Blvd Expansion and moved a zoning change for recreational cannabis sales to the City Council. The committee also reviewed the 5-year Capital Plan and heard citizen concerns regarding neighborhood infrastructure.

• Approved motion to pursue grant for Baker Blvd Expansion (All ayes)
• Approved motion to take zoning for recreational cannabis sales to Council for Ordinance (All ayes)
• Accepted minutes from December 6, 2022 meeting (All ayes)

Tree Board

The Tree Board is meeting to review previous minutes and discuss upcoming events. The agenda includes planning for Arbor Day and the City of Carthage Earth Day.

• Arbor Day
• City of Carthage Earth Day

The board approved the minutes from the previous meeting. Members discussed plans for an Arbor Day tree planting at Fairview schools and the first annual City of Carthage Earth Day on April 22nd.

• Approved previous meeting minutes (4-0)

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for February 6, 2023, was canceled. No actions were taken and no items were decided.

Public Services Committee

The Public Services Committee will meet to consider several equipment bids and facility maintenance. The body will discuss the purchase of a salt spreader, snow plow, and mower, as well as pool repairs.

• Bid for salt spreader and snow plow
• Bid for John Deere Triplex Mower
• Bid for Civil War Video
• Pool repairs
• Surplus items

The committee approved several equipment purchases and the disposal of surplus items. It rejected bids for a Civil War Museum video due to budget constraints and authorized research into safety assessments for the 1937 Municipal Pool.

• Approved purchase of snow plow ($7,750) and salt spreader ($6,925) from Bus Andrews (4-0)
• Approved list of nearly 50 surplus items for disposal or auction, including Carter Park playground (4-0)
• Rejected Civil War Museum video bids because the $6,000 budget was insufficient (4-0)
• Approved purchase of John Deere Triplex mower and attachments (4-0)
• Approved research into pool house and safety assessment companies for the 1937 Municipal Pool (4-0)
• Approved amended previous meeting minutes (4-0)

City Council

The City Council will hold a work session to discuss staffing needs and the costs of adding new positions. The body will also discuss priorities and processes for the Fiscal Year 24 budget.

• 5-Year Personnel Plan regarding staffing needs and costs
• Fiscal Year 24 budget priorities and processes

General

The City Council is holding a special meeting to consider an ordinance regarding industrial development. The primary item is a grant application with the Missouri Department of Economic Development.

• C.B. 23-07: Ordinance authorizing the Mayor to apply for a Missouri Department of Economic Development grant for industrial land purchase

City Council

The City Council will discuss contracts for playground equipment and grant writing services. The body is also considering a new public art policy and a truck route amendment for Hazel Avenue.

• C.B. 23-01: Contract with Play and Park for Municipal Park equipment for $879,640.63
• C.B. 23-02: Contract with Play and Park for Carter Park equipment for $531,193.60
• C.B. 23-03: Contractual agreement with Baker Tilly US, LLC for grant writing services
• C.B. 23-06: Amendment to add Hazel Avenue from HH Highway to George Phelps intersection as a truck route
• Resolution 1994: Formal acceptance of an anonymous donation of $10,000

The City Council approved two contracts for playground equipment and a grant writing agreement. The council also authorized funds for golf pro shop inventory and infrastructure for the G3 Entertainment property.

• Approved $879,640.63 contract with Play and Park for Municipal Park equipment (9-0)
• Approved $531,193.60 contract with Play and Park for Carter Park equipment (9-0)
• Approved contractual agreement with Baker Tilly US, LLC for grant writing services (9-0)
• Approved $87,293.60 for 800 feet of 60 inch pipe for G3 Entertainment property
• Approved up to $70,000 for golf Pro Shop inventory, pending Budget Committee approval
• Accepted $10,000 anonymous donation to the police department (9-0)
• Approved claims report totaling $683,239.20 across multiple city funds
• Approved minutes of the January 10, 2023 meeting

Insurance / Audit & Claims Committee

The committee will meet to review the claims report and receive an audit presentation from KPM CPAs. The body will also consider the approval of minutes from the January 10, 2023 meeting.

• Audit presentation by KPM CPAs
• Review and approval of the Claims Report
• Approval of January 10, 2023 minutes

The committee approved the previous meeting's minutes and the claims report. An audit presentation by KPM CPAs was postponed to February 14 due to weather.

• Approved January 10, 2023 Minutes (4-0)
• Approved Claims Report (4-0)

Public Safety Committee

The Public Safety Committee will meet to discuss a truck route with Chief Hawkins and a check or donation for the Police Department. The meeting also includes staff reports from the Fire and Police Departments.

• Discussion of truck route with Chief Hawkins
• Consideration of check/donation to Police Department
• Fire Department staff report
• Police Department staff report

The committee accepted a $10,000 anonymous donation for the Police Department to be sent to the council. A motion was made to add Hazel Avenue from HH Highway to the north side of the George Phelps intersection as a truck route. The next meeting was rescheduled for February 27th.

• Approved 11/21/22 meeting minutes
• Accepted $10,000 anonymous donation to Police Department
• Accepted adding Hazel Avenue from HH Highway to the North side of the George Phelps intersection as a truck route
• Moved next meeting date to February 27th

Carthage Water & Electric Board

The Board will consider bids for several electrical and water projects, including substation equipment and line rebuilds. The meeting also includes the approval of December disbursements totaling $5,146,675.18.

• Approval of December disbursements for $5,146,675.18
• Bids for SWPA- Sub 1 69kV Line Rebuild project
• Bids for a 16” Gate Valve and Service Installation
• Bids for Substation No. 1 Relay Equipment
• Updated bids for Substation 2 power transformers

Public Services Committee

The Public Services Committee will meet to discuss a public art policy and matters related to golf. The agenda includes discussions on golf merchandise and city-wide employee golf incentives.

• Public Art Policy discussion
• Golf Merchandise discussion
• City-wide employee golf incentives discussion

The Public Services Committee approved forwarding a revised Public Art Policy and a $70,000 request for golf course merchandise to the city council. The committee determined that proposed employee golf incentives could be handled as an internal park policy without council action.

• Approved December minutes (4-0)
• Approved forwarding revised Public Art Policy to city council (4-0)
• Approved forwarding $70,000 request for Golf Pro Shop Merchandise to council (4-0)
• Determined employee golf green fee incentives require no council action
• Scheduled next Public Service Committee meeting for January 31st at 5:00pm

City Council

The City Council will vote on contracts for playground equipment at Municipal and Carter Parks. Members are also considering a proposed 3% sales tax on adult-use marijuana to be put before voters in April. Other items include infrastructure agreements and a rezoning request.

• Contract with Play and Park for Municipal Park equipment for $879,640.63
• Contract with Play and Park for Carter Park equipment for $531,193.60
• Proposed 3% sales tax on adult-use marijuana for the April 4, 2023 election
• Rezoning of 828 and 830 West Fairview from District A to District F (Light Industrial)
• Agreement for ADA sidewalks on HH Highway and bridge replacement on McGregor Street

The Council approved a 3% sales tax on adult-use marijuana to be decided by voters on April 4, 2023. Several infrastructure agreements were approved, including bridge and sidewalk projects. The Council unanimously rejected a proposed public art policy.

• Approved 3% adult-use marijuana sales tax for April 4 election (8-0)
• Approved purchase of 7 Dodge Durangos for $439,481
• Approved $5,099.05 bid from Firewalls.com for a SonicWall NSA2700
• Approved rezoning of 828 and 830 West Fairview to Light Industrial (10-0)
• Approved ADA compliant sidewalks and crossings on HH Highway (8-0)
• Approved replacement of Bridge #0720005 on McGregor Street (8-0)
• Denied Public Art Policy Ordinance 22-43 (0-8)
• Approved claims report totaling $2,766,366.14

Public Library Board

The Board of Trustees will meet to review December 2022 financial reports and the Director's progress report. The body will also consider the payment of bills to Dubry Construction.

• Payment of bills to Dubry Construction

Insurance / Audit & Claims Committee

The committee will meet to review the claims report and approve previous meeting minutes. Members are also scheduled to discuss a bill related to Dick Horton.

• Review and approval of the Claims Report
• Discussion regarding Dick Horton Bill

The committee approved a $15,000 payment for specific policies delivered by Dick Horton Consulting. Payment for an art policy and consulting hours was delayed pending further documentation. The committee also approved the December 13, 2022 minutes and the claims report.

• Approved December 13, 2022 minutes (3-0)
• Approved claims report (3-0)
• Approved $15,000 payment to Dick Horton Consulting for special events policy, gift catalog, and pricing and cost recovery policy (3-0)
• Delayed payment for Dick Horton Consulting art policy and consulting hours pending documentation (3-0)

Tree Board

The Tree Board is meeting to review previous minutes and discuss upcoming events. The agenda includes planning for Arbor Day and the City of Carthage Earth Day.

• Arbor Day discussion
• City of Carthage Earth Day discussion

The board approved the minutes from the previous meeting. Members discussed upcoming Arbor Day and Earth Day events for April, including tree planting and seedling distribution.

• Approved minutes from previous meeting (5-0)

Budget Ways & Means

The committee will meet to discuss several administrative and financial items. Key topics include a potential marijuana tax for the April 4th ballot and a mid-year update.

• Discussion of adding a marijuana tax to the April 4th ballot
• Review of firewall RFPs
• Discussion of engagement letter with Baker Tilley
• Mid-year update
• Budget Calendar discussion

The committee approved placing a 3% marijuana tax on the April 4th ballot and authorized the purchase of seven police vehicles. Other actions included approving a new firewall system and an engagement letter for grant writing services.

• Approved bid from Firewalls.com for a SonicWall NSA2700 for $5,099.05 (3-1)
• Approved engagement letter with Baker Tilly for grant research and writing (4-0)
• Approved adding a marijuana tax to the April 4th ballot and forwarded to Council (4-0)
• Approved purchase of 7 Dodge Durangos for the police department (4-0)
• Approved new budget calendar (4-0)
• Approved December 12, 2022 minutes (4-0)

Public Works Committee

The Public Works Committee meeting scheduled for January 3, 2023, was canceled due to a lack of business.

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for January 2, 2023, was canceled. No decisions or discussions took place.