Carthage public meetings in 2021

Public Safety Committee

The Public Safety Committee meeting scheduled for December 20, 2021, was cancelled due to a lack of business.

Insurance / Audit & Claims Committee

The provided agenda contains only procedural placeholders and document references. There are no specific discussion items or decisions listed in the text.

City Council

The provided agenda for the December 14, 2021, meeting contains only procedural document links. No specific discussion items, proposals, or decisions are listed in the text.

Budget Ways & Means

The provided agenda for the December 13, 2021, Budget Ways & Means meeting contains only references to documents and numbered placeholders. No specific discussion items or decisions are listed in the text.

Planning, Zoning & Historic Preservation Committee

The agenda for the December 8, 2021, meeting of the Carthage Planning, Zoning & Historic Preservation Committee indicates that the meeting was cancelled. No specific decisions, proposals, or discussions are recorded in the provided document.

• Meeting status: Cancelled

Public Works Committee

The Public Works Committee is meeting to review its agenda and approve minutes from a previous meeting. No substantive items are listed on the agenda.

Insurance / Audit & Claims Committee

The provided agenda contains no specific discussion items, proposals, or decisions. The document consists of procedural boilerplate and references to meeting minutes.

City Council

This is a procedural-only agenda with no listed action items. The council will review the agenda, approve minutes, and receive the meeting packet. No decisions or discussions are specified.

Carthage Water & Electric Board

The Board will review the Fiscal Year 2021 Audit and consider the purchase of a service truck and Sub 2-1 replacement gaskets. The meeting also includes the approval of October disbursements totaling $3,465,455.72.

• Approval of October disbursements: $3,465,455.72
• Presentation of the Fiscal Year 2021 Audit
• Consideration for pre-approval purchase of a service truck
• Recommendation for purchase of Sub 2-1 Replacement Gaskets

Public Services Committee

The provided agenda for the November 16, 2021, meeting contains only procedural items including the agenda, minutes, and meeting materials. No specific decisions, proposals, or discussions are documented in the text.

Public Safety Committee

The Public Safety Committee will meet to discuss street closures and parking restrictions for the Hometown Holiday Christmas Event. The body will also consider the acceptance of a $10,000 donation to the Carthage Police Department.

• Discussion of blocking parking spots on the Square for Hometown Holiday Christmas Event
• Discussion of Hometown Holiday street closures
• Consideration of a $10,000 donation to the CPD
• Discussion of Run Through Lights with Chanti Beckham

The Public Safety Committee approved the 2021 Run Through the Lights event on December 16th, including officer assistance and closure of Fairview from Grand to east of CRM grounds from 6:15pm to 7:30pm. They also approved blocking parking spots on the Square for food trucks during Hometown Holiday Christmas, and accepted a $10,000 anonymous donation to the police department. No other substantive decisions were made.

• Approved 2021 Run Through the Lights event with officer assistance and Fairview closure (motion passed)
• Approved blocking parking spots on the Square for food trucks during Hometown Holiday Christmas (motion made, no vote recorded)
• Accepted $10,000 annual anonymous donation to CPD (motion passed)

Insurance / Audit & Claims Committee

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions.

Public Library Board

The Board of Trustees will review financial reports and progress updates. The meeting includes discussions on building insurance, cyber insurance, and HVAC and humidity updates.

• HVAC and humidity update
• Cyber insurance
• Building insurance
• ADA Compliance
• Payment of bills

City Council

This is a procedural agenda for the Carthage City Council meeting. It lists only the agenda, minutes, and meeting materials packet for review, with no specific action items or discussion topics detailed.

• Agenda document
• Minutes document
• Meeting materials packet

Budget Ways & Means

The provided agenda contains only procedural references to documents and does not list specific discussion items or decisions. The record is limited to boilerplate placeholders.

Tree Board

The Tree Board is meeting to approve previous meeting minutes and discuss a tree photo competition for Facebook.

• Discussion of Tree Photo Competition for Facebook

The Carthage Tree Board approved the September meeting minutes. They discussed a Facebook tree photo competition with a $10 gift card prize, and began planning for Arbor Day 2021, possibly with the Early Childhood Center. No other formal decisions were made.

• Approved September meeting minutes (motion passed)

Public Works Committee

The provided agenda for the November 2, 2021, meeting contains only procedural items including the agenda, minutes, and meeting materials. No specific projects, contracts, or ordinances were detailed in the text.

City Council

The City Council is meeting via video conference. The agenda includes a potential vote to enter a closed session to discuss legal actions, causes of action, or litigation.

• Possible closed session regarding legal actions or litigation

Planning, Zoning & Historic Preservation Committee

The provided agenda contains only procedural placeholders and document links. No specific discussion items, decisions, or proposals are listed in the text.

Insurance / Audit & Claims Committee

The provided agenda contains only procedural boilerplate and document links. No specific discussion items or decisions are listed in the text.

City Council

This is a regular City Council meeting with a standard agenda and supporting materials. The agenda itself contains only procedural items; all substantive business is in the attached council packet.

• Agenda approval
• Council packet review

Carthage Water & Electric Board

The Board will meet to approve September disbursements and financial statements. The agenda includes a resolution recognizing linemen for mutual aid work and a purchase recommendation for equipment.

• Approval of September disbursements totaling $5,241,945.36
• Resolution recognizing linemen for mutual aid work in Alexandria, Louisiana and Lorman, Mississippi
• Recommendation for the purchase of Low Voltage Bushing Replacement

The Carthage Water & Electric Plant Board approved a $43,986 contract with Delta Star, Inc. for low voltage bushing replacement and electrical testing on substation transformer 3-1, including four additional bushings for inventory. The board also approved September disbursements of $5,241,945.36 and the September financials, which showed net income exceeding budget. A resolution recognizing linemen for mutual aid work in Louisiana and Mississippi was approved.

• Approved September disbursements of $5,241,945.36 (unanimous)
• Approved September financials (unanimous)
• Approved resolution recognizing linemen for mutual aid work in Alexandria, LA and Lorman, MS (unanimous)
• Awarded $43,986 contract to Delta Star, Inc. for bushing replacement and testing (unanimous)

City Council

The provided agenda contains only procedural items and meeting materials. No specific topics, discussions, or decisions are listed in the text.

Public Services Committee

The Public Services Committee discussed and approved motions to present resolutions to the council regarding a golf car fleet trade-in and the installation of a bridge. The body also reviewed staff reports on park maintenance and golf course revenues.

• Proposed sale of 50 Yamaha golf cars at $5,500 each and purchase of 50 Club Cars at $5,021 each for a net result of $23,950
• Proposed installation of a 40-foot steel arch bridge at the Kellogg Lake rearing pond
• Discussion of potential acquisition of Precious Moments property for additional parkland
• Review of golf course revenues and expenditures for July through September 2021
• Report on park maintenance including repairs to restrooms at Municipal Park and Griggs Park

The Public Services Committee approved the minutes from the previous meeting. They discussed plans for Central Park Christmas lights, including materials, installation, and timing, and discussed appropriating funds from the Civic Enhancement Fund for various park projects. No formal votes were taken on these items.

• Approved September meeting minutes (motion passed)

Public Safety Committee

The Public Safety Committee will meet to discuss street closures for the December 6 Christmas Parade. The body will also consider the acceptance of a Fire District donation.

• Street closure for Christmas Parade on December 6
• Acceptance of Fire District donation

The Public Safety Committee approved the 49th Annual Christmas Parade, including street closures and vacating the Square, and accepted a $60,000 donation from the Carthage Fire Protection District. The meeting also included staff updates and approval of previous minutes.

• Approved minutes from previous meeting (motion passed)
• Approved 49th Annual Christmas Parade with street closures and vacating the Square (motion passed)
• Accepted $60,000 donation from Carthage Fire Protection District (motion passed)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review and approve the claims report and minutes from the previous meeting. The main new business is a discussion and consideration of a contract with WEX Health, Inc. for COBRA administrative services. Staff reports will also be given.

• Consider and discuss contract with WEX Health, Inc. for COBRA administrative services
• Review and approval of the Claims Report
• Approval of minutes from previous meeting

The Insurance/Audit and Claims Committee approved the previous meeting's minutes and the Claims Report, both 3-0. It voted to forward a contract with WEX Health, Inc. for COBRA administrative services to the full Council, and increased employee wellness incentives.

• Approved minutes of September 22, 2021 meeting (3-0)
• Approved Claims Report (3-0)
• Forwarded WEX Health COBRA administrative services contract to Council (3-0)
• Increased Wellness Points Program incentive from $75 to $150 (3-0)
• Increased Health Fair lab services incentive from $75 to $135 (3-0)

Public Library Board

The Board of Trustees will meet to review financial reports and progress updates from the library director. The agenda includes reports from various committees, specifically regarding building maintenance and ADA compliance.

• HVAC and humidity update from the Building Committee
• ADA Compliance report
• Payment of bills
• Financial Report

City Council

This agenda contains only the agenda document and a meeting materials packet, with no specific action items, ordinances, or discussions listed. The meeting appears to be procedural, with substantive details presumably contained in the linked PDF documents.

• No specific agenda items listed beyond agenda and meeting materials

Budget Ways & Means

The Committee on Budget/Ways & Means will meet to review previous minutes and discuss the engagement of Baker Tilly. The discussion focuses on proposed municipal advisory and consulting services related to the American Rescue Plan.

• Discussion of Baker Tilly consulting services for the American Rescue Plan

The Budget Ways & Means Committee approved sending a contract with Baker Tilly for municipal advisory services related to the American Rescue Plan (ARPA) to the City Council for approval. The contract has a not-to-exceed amount of $15,000. The committee also approved the minutes from the previous meeting. No other substantive decisions were made; staff reports were informational only.

• Approved minutes from previous meeting (3-0)
• Moved to send Baker Tilly ARPA consultant contract to Council for approval

Tree Board

The Carthage Tree Board is meeting to review previous minutes and discuss a tree photo competition for Facebook.

• Discussion of Tree Photo Competition for Facebook

Public Works Committee

The Public Works Committee will meet to discuss potential rate increases for utility cut repairs and after-hour inspections. The body will also consider increasing sidewalk incentive reimbursements and plan for a strategic planning meeting.

• Proposed increase in utility cut repair rates
• Proposed increase in after hour inspection rates
• Proposed increase in sidewalk incentive reimbursement

The Public Works Committee unanimously approved increases to utility cut rates, a new after-hours inspection fee, and higher sidewalk incentive reimbursements. These changes will be sent to the City Council for final approval. The committee also discussed topics for the upcoming strategic planning meeting, including Garrison Street bridges and sidewalks on the square and Baker Blvd.

• Approved utility cut rate increases (asphalt to $10.75/sq ft, concrete to $11.00/sq ft, combo to $13.50/sq ft, curb/gutter to $30.50/linear ft) (unanimous)
• Approved adding after-hours inspection rate of $75/hour with 2-hour minimum (unanimous)
• Approved sidewalk incentive increase to $4.00/sq ft for sidewalks and $5.00/sq ft for monolithic sidewalk and curbs (unanimous)
• Approved minutes from September 7, 2021 meeting (unanimous)

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission is meeting to discuss city ordinances and the Comprehensive Plan. The body will consider an amendment to the city code regarding solar panels.

• Discussion on amending Sec. 17-56 of the Carthage City Code to include #21 Solar Panels
• Review of CLG Training Options
• Staff overview of City Ordinance pertaining to the Commission and City Comprehensive Plan

The Planning, Zoning, and Historic Preservation Commission approved an amendment to Section 17-56 of the Carthage City Code adding solar panels as the 21st exception, with specific installation requirements. The commission also approved the September minutes, agreed to schedule CLG training before November 30, and discussed reviewing banner regulations in the Historic District.

• Approved amended motion to add solar panels as 21st exception to Section 17-56 (all ayes)
• Approved minutes of September 23, 2021 meeting (all ayes)
• Agreed to schedule CLG training before November 30, 2021
• Discussed adding banner regulations review to next agenda

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission is meeting to review a CAMP Grant request and the distribution of training material.

• Review of CAMP Grant Request and training material distribution

The Planning, Zoning, and Historic Preservation Commission approved the CAMP Grant application with modifications identified during review. The August 2021 meeting minutes were also accepted. No other substantive decisions were made; the meeting included discussion on future training and solar panels in the Historic District.

• Approved CAMP Grant application with modifications (voice vote)
• Accepted August 2021 meeting minutes (voice vote)

Insurance / Audit & Claims Committee

The Insurance, Audit and Claims Committee reviewed the claims report and discussed updates to the Personnel Policy Manual regarding workers compensation. The body also reviewed a job description for a Firefighter in Training.

• Approved 84 hours of advanced leave for Justin Butler of the Police Department
• Approved the Claims Report
• Discussed C.B. 21-39 regarding Section 404 Workers Compensation of the Personnel Policy Manual
• Reviewed Firefighter in Training job description
• Reported that paperwork for the use tax has been sent to the state

The Insurance/Audit and Claims Committee approved the claims report, forwarded changes to the Personnel Policy Manual for light duty, and approved opening a money market account at Guaranty Bank for ARPA funds. It also forwarded a Firefighter in Training job description to the Council. All votes were unanimous.

• Approved minutes of August 24, 2021 meeting (4-0)
• Approved claims report (4-0)
• Forwarded C.B. 21-39 (Personnel Policy Manual light duty changes) to Council
• Approved opening money market account at Guaranty Bank for ARPA funds
• Forwarded Firefighter in Training job description to Council

Public Services Committee

The Public Services Committee will meet to discuss two specific proposals. The body will review a golf car fleet proposal and a proposal for the Kellogg Lake Rearing Pond Bridge.

• Golf Car Fleet Proposal from Clear Creek Golf
• Kellogg Lake Rearing Pond Bridge Proposal

The Public Services Committee voted to send two resolutions to the city council: one to sell the city's current 50-car Yamaha golf cart fleet to Clear Creek Golf Car Company and buy 50 new Club Cars from them, netting $23,950; and one to allow an arch bridge to be placed at the Kellogg Lake rearing pond. The committee also approved the minutes from the July meeting. No other decisions were made.

• Approved minutes from the July meeting.
• Approved a motion to present a resolution to the council to sell the current 50-car Yamaha golf cart fleet to Clear Creek Golf Car Company and buy 50 new Club Cars, netting $23,950.
• Approved a motion to present a resolution to the council to allow the arch bridge to be placed at Kellogg Lake at the specified rearing pond location.

Public Safety Committee

The Public Safety Committee will meet to discuss street closures for Octoberfest and a new job description for the CFD. The body will also consider withdrawing from Tri-State Alliance testing.

• Street closure for Octoberfest
• New CFD job description
• Withdrawal from Tri-State Alliance testing

The Public Safety Committee approved closing Main Street from 3rd to 4th on October 30, 2021, from 5:00pm to 10:00pm for a Harvest Party. They also accepted a $46,045.48 EMPG grant for the Fire Department and moved a new Firefighter in Training job description to the CIAC. The committee discussed but took no action on leaving the Tri-State Fire Alliance testing program.

• Approved Main Street closure from 3rd to 4th for Harvest Party on Oct 30, 5-10pm
• Accepted EMPG grant of $46,045.48 for Fire Department
• Moved Firefighter in Training job description to CIAC
• Approved minutes from previous meeting as written
• Amended agenda to add closed session at end of meeting

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will meet to approve August disbursements and financial statements. The board will also consider a health insurance proposal and the opening of a savings account with Guaranty Bank.

• Approval of August disbursements totaling $4,256,950.06
• Consideration of Health Insurance Proposal
• Recommendation for the purchase of material for the cooling towers
• Consideration of opening a money market savings account with Guaranty Bank

The Carthage Water & Electric Plant Board approved several insurance renewals, including the Cox Partners 80 Plan with no coverage changes and a 4% premium decrease, Delta Dental, and VSP Vision. They also awarded a $27,980 contract to Sys-Kool for cooling tower materials and approved opening a money market savings account at Guaranty Bank. All votes were unanimous, with President Beimdiek abstaining from insurance votes.

• Approved August 2021 minutes (unanimous)
• Approved August disbursements of $4,256,950.06 (unanimous)
• Approved August financials (unanimous)
• Accepted Cox Partners 80 Plan health insurance with 4% premium decrease (unanimous; Beimdiek abstained)
• Accepted Delta Dental insurance proposal (unanimous; Beimdiek abstained)
• Accepted VSP Vision insurance proposal (unanimous; Beimdiek abstained)
• Awarded cooling tower material purchase to Sys-Kool, LLC for $27,980.00 (unanimous)
• Approved opening a money market savings account at Guaranty Bank (unanimous)

Tree Board

The Tree Board is meeting to plan a Maple leaf tree picture event for Facebook. The board will also discuss potential events for the end of 2021.

• Maple leaf tree picture event for Facebook
• 2021 end of year events

The Carthage Tree Board met and discussed hosting a best tree picture event on Facebook around the time of Maple Leaf Events. The first year will be a trial run, with potential to become a contest in following years. Advertising will be done on the CWEP Facebook page and on the sign in front of Memorial Hall. No formal decisions were made; the item was only discussed.

• Discussed hosting a best tree picture event on Facebook (no vote)
• Agreed first year will be a trial run (discussion only)
• Planned advertising on CWEP Facebook page and Memorial Hall sign (discussion only)

City Council

This agenda contains only procedural items: the agenda itself and a meeting materials packet. No specific decisions or discussions are listed.

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and previous meeting minutes. The body will also consider and discuss changes to the Personnel Policy Manual regarding Workers Compensation.

• Discussion of C.B. 21-39 regarding Section 404 Workers Compensation of the Personnel Policy Manual
• Review and approval of the Claims Report

Public Library Board

The Board of Trustees will review financial and director reports and discuss a Missouri Code of Ethics Resolution. The meeting includes updates on building HVAC and humidity systems.

• Missouri Code of Ethics Resolution/By-laws Policy
• Building Committee update on HVAC and humidity
• ADA Compliance report
• Payment of bills

Budget Ways & Means

The Budget Ways & Means Committee will consider an ordinance to amend the 2021-2022 Annual Operating and Capital Budget. Members will also discuss budgeting methodology and consulting services for the American Rescue Plan. Additionally, the committee will review the disposal of surplus office furniture.

• Ordinance amending the 2021-2022 Annual Operating and Capital Budget
• Proposed engagement of Baker Tilly for American Rescue Plan consulting services
• ARPA budgeting and methodology discussion
• Resolution to declare an executive style desk as surplus for disposition

Public Works Committee

The Public Works Committee will meet to discuss revisions to a cost share program and a transportation agreement. The session includes reviews of specific infrastructure projects and staff reports.

• Revisions to Governor’s Cost Share Program, Project GOVCS08 (Hazel Avenue)
• MoDot TEAP agreement for intersection study at 4th and Garrison

The Public Works Committee voted to forward information about the revised Governor's Cost Share Program to City Council, with the amount decreased from $1,009,806 to $190,863. They also approved continuing the TEAP application for a $12,000 intersection study at Garrison and 4th Street, with the city paying 20% ($2,400). The committee agreed to have Public Works fix asphalt holes after the Hometown Holidays tent is removed, and discussed adding a sidewalk on Baker Blvd. No final decisions were made on the sidewalk or other discussed items.

• Approved minutes from August 3, 2021 meeting (unanimous)
• Forwarded Governor's Cost Share Program revisions to City Council (unanimous)
• Continued TEAP application for Garrison & 4th Street study (unanimous)
• Agreed Public Works will fix asphalt holes after Hometown Holidays tent removal (unanimous)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board is meeting to review financial statements and disbursements. The board will consider sewer infrastructure projects and the purchase of several vehicles.

• Approval of June disbursements: $3,413,981.89
• Approval of July disbursements: $5,424,789.68
• Installation of Visu-Sewer Cured-In-Place-Pipe (CIPP) projects
• Purchase recommendations for a dump truck, Ford Explorer, and Dodge Diesel Pickup Truck
• Consideration of a Core network upgrade

The Carthage Water & Electric Plant Board approved several purchases and projects, including a $405,138.44 sewer pipe repair project, a $163,699 dump truck, a $28,414 Ford Explorer, a $57,784.74 Dodge pickup, and a $133,733.25 network upgrade. The board also approved June and July disbursements and financial statements. All votes were unanimous.

• Approved June disbursements of $3,413,981.89 (unanimous)
• Approved July disbursements of $5,424,789.68 (unanimous)
• Approved June financials (unanimous)
• Approved July financials (unanimous)
• Granted Visu-Sewer permission to proceed with CIPP project for $405,138.44 (unanimous)
• Approved purchase of dump truck from MHC-Kenworth for $163,699.00 (unanimous)
• Approved purchase of 2022 Ford Explorer for $28,414.00 (unanimous)
• Approved purchase of Dodge diesel pickup for $57,784.74 (unanimous)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and discuss updates to the personnel policy manual. The body will also consider a leave advance for Justin Butler.

• C.B. 21-39: changes to Section 404 Workers Compensation of the Personnel Policy Manual
• Review and approval of the Claims Report
• Discussion of leave advance for Justin Butler

The Insurance/Audit and Claims Committee approved the minutes from the August 10 meeting and the Claims Report, both by 4-0 votes. They discussed but did not forward a proposed change to the workers' compensation policy (C.B. 21-39) to allow for additional changes. The committee approved advancing 84 hours of leave to Police Officer Justin Butler, with repayment from future sick and vacation accruals. The meeting adjourned at 5:39 PM.

• Approved minutes of August 10, 2021 meeting (4-0).
• Approved the Claims Report (4-0).
• Discussed C.B. 21-39 (workers' comp light duty) but did not forward to council; motion withdrawn for further changes.
• Approved advancing 84 hours of leave to Justin Butler, with repayment from sick and vacation accruals.
• Adjourned at 5:39 PM (3-1).

City Council

The provided agenda contains only procedural items including the agenda, minutes, and meeting materials. No specific legislative or administrative actions are detailed in the text.

Public Services Committee

The Public Services Committee will meet to discuss requests for city property use and event agreements. The body is considering a request from the Carthage Chamber of Commerce and arrangements for a car show.

• Carthage Chamber of Commerce request to use Myers Park on 10/10/21
• Maple Leaf Car Show agreement regarding Monster Truck Rides

Public Safety Committee

The Public Safety Committee will meet to discuss a street closure for a 5K run and a Title VI application renewal. The meeting also includes staff reports from the police and fire departments.

• Street closure for Maple Leaf 5K run
• Resolution and Title VI Application/Renewal
• Fire Department staff report
• Police Department staff report

The Public Safety Committee approved a road closure for the Maple Leaf 5K run on October 15, 2021, from 5:00pm to 7:30pm, closing the westbound lane of George E Phelps from Grand to Clinton, with additional traffic control from Clinton to Airport Drive. They also approved the renewal of the Resolution and Title VI application, which is required to continue receiving funding. The minutes from the previous meeting were accepted as written.

• Approved road closure for Maple Leaf 5K on George E Phelps from Grand to Clinton, westbound lane, Oct 15, 5:00-7:30pm
• Approved traffic control from Clinton to Airport Drive for the 5K, Oct 15, 5:00-7:30pm
• Approved Resolution and Title VI renewal (no changes from previous years)
• Accepted minutes from previous meeting as written

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee approved the minutes from July 13, 2021, and the Claims Report, both by 4-0 votes. It also voted to send Conflict of Interest bill C.B. 21-37 to the full Council for approval. Staff reported that the preliminary audit is scheduled for August 19 and the full audit for the week of September 20, and discussed publishing a notice about the Use Tax.

• Approved minutes from July 13, 2021 meeting (4-0)
• Approved Claims Report (4-0)
• Moved to send Conflict of Interest C.B. 21-37 to Council for approval

Public Library Board

The Board of Trustees will meet to review financial reports and director's progress. The agenda includes discussions on a volunteer policy and board committee assignments.

• Board committee assignments
• Volunteer Policy
• Financial reports for June and July
• ADA Compliance committee report

City Council

This is a regular Carthage City Council meeting. The agenda lists only standard items: approval of the agenda, approval of minutes, and receipt of the council packet. No specific decisions or discussions are detailed in the provided text.

• Approval of agenda
• Approval of minutes from previous meeting
• Council packet review

Budget Ways & Means

The Budget Ways & Means Committee will consider a resolution to amend the 2021-2022 Annual Operating and Capital Budget. Members will also discuss an ordinance to set 2021 general tax rates for real property within the city.

• Funding request for Boots Motel purchase by Convention and Visitor's Bureau
• Resolution to amend the 2021-2022 Annual Operating and Capital Budget
• Ordinance fixing 2021 general tax rates for real property in Jasper County

The Budget Ways & Means Committee approved a resolution amending the 2021-2022 budget for carryover projects and a strategic plan, and approved an ordinance setting the 2021 property tax rates, both to be forwarded to the City Council. The committee also discussed the CVB's Boots Motel purchase request, which was deferred to a future meeting, and noted the passage of the Use Tax issue.

• Approved minutes from July 12 meeting (4-0)
• Approved resolution amending 2021-2022 budget, forwarded to Council
• Approved ordinance levying 2021 property taxes, forwarded to Council
• Deferred CVB Boots Motel purchase request to future meeting

Public Works Committee

The Public Works Committee approved changes to Section 2-60 of the City Code and voted to request a council bill for the formal change. The committee also agreed to update the 2009 Comprehensive Plan, citing a lack of structure and goals. Staff reports covered various projects, including a proposed senior housing annexation and roadwork updates.

• Approved changes to Section 2-60 of City Code (unanimous)
• Motion to request council bill for Section 2-60 changes carried (unanimous)
• Agreed to update the 2009 Comprehensive Plan

City Council

This is a procedural agenda for the Carthage City Council meeting. It includes the agenda, minutes from a previous meeting, and a council packet. No specific decisions or discussions are listed.

• Agenda for July 27, 2021
• Minutes from July 27, 2021
• Council packet for July 27, 2021

Carthage Water & Electric Board

The Board will consider recommendations for water treatment chemicals and an access control platform system. Members will also review an Economic Development Strategic Plan proposal and discuss lighting for Central Park.

• Approval of May disbursements totaling $6,247,834.01
• Recommendation for purchase of water treatment chemicals
• Recommendation for installation of an Access Control Platform System
• Approval of the Economic Development Strategic Plan Proposal
• Discussion regarding Central Park Lights

The Carthage Water & Electric Plant Board approved several contracts, including water treatment chemicals from three vendors, a $40,420 access control system installation by C&C Group, and an economic development strategic plan. They also approved a Central Park lighting project and amended the General Manager's contract in closed session.

• Approved May disbursements of $6,247,834.01 (unanimous)
• Approved May financials (unanimous)
• Awarded water treatment chemical contracts to Tanner Industries, U.S. Lime Co., and Univar Solutions (unanimous)
• Awarded access control installation to C&C Group for $40,420.00 (unanimous)
• Approved economic development strategic plan proposal (unanimous)
• Approved Central Park lighting project (unanimous)
• Amended General Manager's contract (unanimous, after closed session)

Public Services Committee

The Public Services Committee will review requests for the use of city facilities and community program agreements. The meeting includes discussions on event details for Winterfest and the Maple Leaf Car Show.

• Vision Carthage Light Tunnel discussion
• Request by Luis Rangel, Hispanic Connection, for Central Park use on September 25th
• Maple Leaf Car Show Agreement regarding Monster Truck Rides
• Kellogg Lake Community Assistance Program Agreement with Missouri Department of Conservation
• Carthage Winterfest details from Abi Almandinger

The Public Services Committee approved a request from Hispanic Connection to use Central Park on September 25 for a Heritage Day event showcasing Hispanic culture. The committee also approved renewing the Kellogg Lake Community Assistance Program agreement with the Missouri Department of Conservation and forwarded it to the council. Minutes from the previous meeting were approved. A proposed light tunnel was noted as approved by the Public Safety Committee, and a Maple Leaf Car Show contract update for monster truck rides was deferred to next month.

• Approved minutes from previous meeting
• Approved Hispanic Connection's use of Central Park for Heritage Day on September 25
• Approved Kellogg Lake Community Assistance Program agreement with Missouri Department of Conservation, forwarded to council
• Noted Vision Carthage Light Tunnel approved by Public Safety Committee on 7/19/21
• Deferred Maple Leaf Car Show contract update for monster truck rides to next month

Public Safety Committee

The Public Safety Committee will meet to discuss several requests for street closures and event permits. The body will also review reports from the Police and Fire Departments.

• Mobile loud speaker service request from Leo Juarez Ministerios El Jordan
• Rallye in the Park request from Jude Champagne
• Street closure for special one roof service request from Jude Champagne
• Street closure for Ciao Bella Boutique event request from Mandy Butler
• Hometown Christmas Event request from Abi Almandinger

The committee approved several street closure requests for upcoming events, including the 800 block of Main Street for a Celebration Day, street closures for the Rallye in the Park event, and 4th Street for a Back to School Bash. It also approved closing 5th Street and using city parking lots for Hometown Holidays, and closing all sides of the Square for the Sheriff's Office Car Show. The minutes from the previous meeting were accepted as written.

• Approved minutes from the previous meeting as written.
• Approved closing the 800 block of Main Street on August 29th from 8:00am to 1:30pm for Celebration Day.
• Approved street closures for the Rallye in the Park event on September 19th, including allowing vehicles to back into parking spaces.
• Approved closing 4th Street from Main to Lyon on August 21st from 9:30am to 3:30pm for the Back to School Bash.
• Approved closing 5th Street between Grant and Main and utilizing two city parking lots for Hometown Holidays from November 18, 2021 to January 4, 2022.
• Approved the temporary light tunnel on the South side of the Square for Hometown Holidays.
• Approved closing all sides of the Square on October 2nd from 5:00pm to 9:30pm for the Sheriff's Office Car Show.

Insurance / Audit & Claims Committee

The meeting agenda for the Insurance Audit and Claims Committee on July 13, 2021, was not provided. The record indicates there is no agenda available for this meeting.

City Council

This is a procedural agenda for the Carthage City Council meeting. It includes the agenda, minutes from a previous meeting, and a council packet. No specific decisions or discussions are listed.

• Agenda document
• Minutes document
• Council packet document

Budget Ways & Means

The Budget Ways & Means Committee will meet to discuss updates to the city's annual operating and capital budget. Members will also consider agreements for website design and social media legal training.

• Resolution Amending the 2021 - 2022 Annual Operating and Capital Budget
• Master Agreement and Statement of Work with Civic Plus for website design
• Engagement letter for Special Counsel Legal Services regarding Social Media Training
• Update from Use Tax Committee

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for July 8, 2021, was cancelled due to a lack of business.

Tree Board

The Carthage Tree Board is meeting to consider and discuss an event for Food Truck Friday in August.

• Discussion of Food Truck Friday August Event

Public Works Committee

The Public Works Committee meeting scheduled for July 6, 2021, was cancelled. The agenda consists solely of a cancellation notice and a meeting packet document, with no items for discussion or decision.

• Meeting cancelled

Insurance / Audit & Claims Committee

The committee will review the claims report and previous meeting minutes. Members will also consider and discuss a social media policy.

• Review and approval of the Claims Report
• Discussion of Social Media Policy

City Council

This is a procedural agenda with no substantive items listed. The council is reviewing the agenda, minutes, and meeting materials packet for the June 22, 2021 meeting.

• Agenda review
• Minutes approval
• Council packet review

Public Safety Committee

The Public Safety Committee will meet to discuss a tax on the 911 ballot and the Bell Air Parade. The meeting also includes staff reports from the Police and Fire Departments.

• Discussion of 911 ballot tax with April Ford
• Discussion of Bell Air Parade
• Police Department staff report
• Fire Department staff report

The Public Safety Committee approved the previous meeting's minutes as written. They heard from April Ford about a proposed sales tax increase for 9-1-1 services on the August 3, 2021 ballot, and discussed updates on the light tunnel, the canceled 4th of July parade, and staff reports. No substantive decisions were made beyond the minutes approval.

• Approved minutes from previous meeting (motion passed)

Public Services Committee

The Public Services Committee will meet to discuss two new projects. These include a light tunnel and pocket park concept for the Carthage Square and a proposal from Beyond Baseball for Carl Lewton Stadium.

• Vision Carthage Light Tunnel / Pocket Park concept for the Carthage Square
• Beyond Baseball proposal for Carl Lewton Stadium

The Public Services Committee discussed two proposals but took no action on either. Abi Almandinger presented a Light Tunnel/Pocket Park concept for Carthage Square, with more detailed drawings to come. Beyond Baseball proposed a two-year use of Carl Lewton Stadium with repairs, but a final proposal is pending. The committee approved the previous meeting's minutes.

• Approved minutes from the previous meeting
• Discussed Vision Carthage Light Tunnel/Pocket Park concept; no action taken
• Discussed Beyond Baseball proposal for Carl Lewton Stadium; no action taken

Budget Ways & Means

The Budget Ways & Means Committee will consider an ordinance authorizing the Mayor to execute an agreement with Vision Carthage. The body will also discuss potential funding for CVB events.

• Agreement with Vision Carthage for Carthage-In-Bloom, Restoration Carthage, Sidewalk Project, Downtown Christmas, and a Main Street Program
• Funding for CVB events

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and the Assistant City Administrator job description. Members will discuss rescinding a withdrawal from Midwest Public Risk of Missouri's property and liability programs and potential changes to the FMLA policy.

• Review and approval of the Claims Report
• Discussion of Assistant City Administrator job description
• Discussion on rescinding authorization of withdrawal from Midwest Public Risk of Missouri's Property and Liability Programs for 2021-2022
• Discussion of changes to the FMLA Policy

Public Library Board

The Board of Trustees is meeting to approve the 2021-22 budget and vote on board positions. The agenda includes financial reports for April and May and updates on ADA compliance and library gardens.

• Approval of 2021-22 Budget
• Vote on Board positions
• ADA Compliance report
• Library Gardens report

City Council

This is a procedural-only agenda. The council is meeting to review the agenda, approve prior minutes, and receive the meeting packet; no substantive decisions or discussions are listed.

• Agenda review
• Approval of minutes from 06/08/21
• Council packet distribution

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for June 7, 2021, was cancelled due to a lack of business.

Public Works Committee

The Public Works Committee of Carthage, MO, is meeting to review its agenda, approve minutes from a previous meeting, and consider meeting materials. The agenda contains only procedural items with no substantive decisions or discussions listed.

• Agenda review
• Minutes approval
• Meeting materials review

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will meet to review April disbursements totaling $3,897,658.47. The board will consider recommendations for a bucket truck and a waterline replacement project. Members will also discuss converting water and wastewater rates from CCF to gallons.

• Approval of April disbursements: $3,897,658.47
• Purchase recommendation for a bucket truck
• Recommendation for the Waterline Replacement Project
• Proposed conversion of water and wastewater rates from CCF to Gallons

The Carthage Water & Electric Plant Board approved the purchase of a new bucket truck and awarded a water line replacement project. They also approved converting water rates from CCF to gallons. Financial statements and disbursements for April were approved.

• Approved April disbursements of $3,897,658.47 (unanimous)
• Approved April financial statements (unanimous)
• Approved purchase of articulating telescopic bucket truck from Altec Industries for $165,000 (unanimous)
• Awarded 2021 water line replacement project to Branco Enterprises, Inc. for $474,329 (unanimous)
• Approved conversion of water rates from CCF to gallons (unanimous)

Insurance / Audit & Claims Committee

The committee will meet to approve minutes from the previous meeting and review the claims report. The agenda also includes staff reports.

• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved the minutes from May 11 and the claims report, both by 4-0 votes. Staff reported that MPR renewal rates are lower than other quotes, and the city will need a resolution to remain a member. The committee also discussed updates to the FMLA policy, a new social media policy, and COBRA notices, but no formal action was taken on these items.

• Approved minutes of May 11, 2021 meeting (4-0)
• Approved claims report (4-0)

City Council

This is a procedural agenda for the Carthage, MO City Council meeting on May 25, 2021. The only listed items are the agenda, approval of minutes, and a council packet; no specific decisions or discussions are detailed.

• Agenda approval
• Minutes approval
• Council packet review

Public Services Committee

This is a procedural meeting of the Public Services Committee. The agenda includes approval of the agenda, approval of minutes from a previous meeting, and review of the meeting packet. No substantive decisions or discussions are listed.

• Approval of agenda
• Approval of minutes from 05-18-2021
• Review of meeting packet

Public Safety Committee

This is a procedural meeting of the Carthage Public Safety Committee. The agenda includes approval of the agenda, approval of minutes from a prior meeting, and review of meeting materials, specifically a document titled '2021 MAPLE LEAF'. No substantive decisions or discussions are listed.

• Agenda approval
• Minutes approval
• Review of 2021 MAPLE LEAF document

Insurance / Audit & Claims Committee

The meeting agenda is unavailable. The record indicates that no agenda was provided for this session.

City Council

No agenda was provided for this meeting. The record consists of procedural placeholders and references to meeting minutes and a council packet.

Budget Ways & Means

The Budget Ways & Means Committee will discuss the city's annual operating and capital budget for the year ending June 30, 2022. The body will also consider utility rate adjustments and several service agreements for the upcoming fiscal year.

• Utility rate adjustments for electric, water, and wastewater services for FY 2022
• Annual Operating and Capital Budget for the year ending June 30, 2022
• Agreement with Carthage Convention and Visitors Bureau for tourism services
• Agreement with Carthage CVB for communication enhancements
• Contract with Carthage Over 60 Center Inc. for services for fiscal 2021-2022

The Budget Ways & Means Committee voted to forward several Council Bills to the full Council for approval, including utility rate adjustments for electric, water, and wastewater services, the FY2022 operating and capital budget, and agreements with the Carthage Convention and Visitors Bureau and the Over 60 Center. All motions carried unanimously. The committee also reviewed financial reports showing a 36.55% increase in May sales tax receipts compared to the same month last year.

• Approved minutes of May 3 Special Budget Meeting (4-0)
• Forwarded utility rate adjustments for electric, water, wastewater to Council
• Forwarded CVB tourism services agreement to Council
• Forwarded CVB communication enhancements agreement to Council
• Forwarded Over 60 Center services contract to Council
• Forwarded FY2022 Annual Operating and Capital Budget to Council

Public Works Committee

The Public Works Committee will meet to discuss the 2018 International Fire Code. The body will also consider a TAP Agreement for city sidewalks.

• Discussion of the 2018 International Fire Code
• TAP Agreement for sidewalks from the intersection of River and Fairview to Airport Drive

The Public Works Committee voted to forward the revised 2018 International Fire Code to the city council, with sections on mobile food trucks and fireworks stands removed due to existing ordinances. They also approved forwarding a TAP grant agreement for Phase 5 sidewalk construction and declared a mosquito sprayer surplus for donation to Diamond. No citizens participated, and no old business was discussed.

• Approved forwarding revised 2018 International Fire Code to council (all ayes)
• Approved forwarding TAP agreement for Phase 5 sidewalks (River/Fairview to Airport Drive) to council (all ayes)
• Declared Grizzly Mosquito Sprayer surplus for donation to Diamond (all ayes)

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission is meeting to consider a request from the Carthage Chamber of Commerce. The body will review a special use permit for a carnival.

• Special Use Permit request for a carnival at Fair Acres Parking Lot (West lot next to YMCA at 2600 Grand) for the Annual Maple Leaf Festival

The commission approved a special use permit for the Carthage Chamber of Commerce to use the Fair Acres Parking Lot east of the YMCA for the Maple Leaf Festival carnival, scheduled for October 10-17, 2021. The motion passed with 4 ayes and one abstention. The commission also approved the April 2021 meeting minutes as written.

• Approved April 2021 meeting minutes (voice vote, all ayes)
• Approved special use permit for Maple Leaf Festival carnival at Fair Acres Parking Lot (4-1, with one abstention)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and previous meeting minutes. The body will also discuss job descriptions for two city positions.

• Review and approval of the Claims Report
• Discussion of job description for Team Policing/Training Officer
• Discussion of job description for Assistant to the City Administrator

The committee approved the job description for a new Team Policing/Training Officer position and forwarded it to the council. It also approved the claims report and minutes from the previous meeting. The committee discussed creating an Assistant City Administrator position and requested the Budget Ways and Means Committee include funding for it in the FY 2022 Budget.

• Approved minutes from April 13, 2021 meeting (4-0)
• Approved claims report (4-0)
• Approved job description for Team Policing/Training Officer and forwarded to council
• Moved to request Budget Ways and Means Committee increase FY 2022 appropriations for Assistant City Administrator position (Grade Q)

City Council

This agenda contains only procedural items: the agenda itself and the meeting packet. No specific decisions, discussions, or action items are listed.

Budget Ways & Means

The committee will hold a public hearing regarding the Fiscal 2022 CW&EP Budget. Members will also discuss the perfection of the Fiscal 2022 Annual Operating & Capital Budget.

• Public Hearing for Fiscal 2022 Budget - CW&EP Budget Hearings
• Discussion on perfection of Fiscal 2022 Annual Operating & Capital Budget

The Budget Ways & Means Committee approved forwarding the Carthage Humane Society contract to the city council as-is, despite concerns about potential cost increases. The contract is based on a rate of $100 per animal for the first 360 animals plus $85 per animal after, with no additional medical charges. The committee also approved the minutes from the April 20 Budget Hearings.

• Approved minutes from April 20 Budget Hearings (3-0)
• Forwarded Carthage Humane Society contract to council as-is (3-0)

Budget Ways & Means

The committee will conduct department budget hearings as part of a public hearing for the Fiscal 2022 Budget. Other agenda items include the approval of previous meeting minutes and staff reports.

• Public Hearing Fiscal 2022 Budget - Department Budget Hearings

The Budget Ways & Means Committee approved forwarding the Carthage Humane Society contract to the city council as-is, despite concerns about potential cost increases. The contract is based on a rate of $100 per animal for the first 360 animals plus $85 per animal after, with no additional medical charges. The committee also approved the minutes from the April 20 Budget Hearings.

• Approved minutes from April 20 Budget Hearings (3-0)
• Forwarded Carthage Humane Society contract to council as-is (3-0)

Budget Ways & Means

The Budget Ways & Means Committee will hold a public hearing regarding the City of Carthage's Fiscal 2022 Annual Operating and Capital Budget. The meeting includes agency budget hearings.

• Public Hearing: Fiscal 2022 Annual Operating and Capital Budget
• Fiscal 2022 Budget Agency Budget Hearings

The Budget Ways & Means Committee approved the minutes of the April 12, 2021 meeting (4-0) and held a public hearing on the Fiscal 2022 Annual Operating and Capital Budget. Several agencies presented funding requests, including the Convention & Visitors Bureau ($100,000 from Lodging Fund), Communications ($60,000), Humane Society ($55,000), and Vision Carthage ($65,000). No decisions were made on these requests; the meeting adjourned at 7:04 P.M.

• Approved minutes of April 12, 2021 Budget Meeting (4-0)
• Held public hearing for FY2022 budget; no action taken on agency requests

Public Safety Committee

The April 19, 2021, Public Safety Committee meeting was canceled due to budget meeting conflicts.

Carthage Water & Electric Board

The Board will meet to review the fiscal year 2021-2022 budget and approve March disbursements. The meeting includes the selection of board officers and a recommendation for a tuck-pointing project.

• Approval of March disbursements totaling $3,586,498.81
• Consideration of Fiscal Year 2021-2022 Budget
• Recommendation for Tuck-Pointing Project on East Side of Centennial Complex
• Selection of Board Officers for 2021-2022
• Consideration of Retirement Resolution FY 2020-21-07 for Gene Bruffett

The Carthage Water & Electric Plant Board approved the proposed fiscal year 2021-2022 budget for presentation to the Carthage City Council. The board also approved a $23,500 contract for tuck-pointing at the Centennial Complex, a retirement resolution for Gene Bruffett, and the slate of officers for 2021-2022. All votes were unanimous.

• Approved FY 2021-2022 budget for City Council presentation (unanimous)
• Awarded tuck-pointing project to Baucom Masonry Construction for $23,500 (unanimous)
• Approved retirement resolution for Gene Bruffett (unanimous)
• Approved 2021-2022 officers: Beimdiek, Lambeth, Ross (unanimous)
• Approved March disbursements of $3,586,498.81 (unanimous)
• Approved March financials (unanimous)
• Approved minutes of March 18, 2021 (unanimous)

Insurance / Audit & Claims Committee

The committee is meeting to approve previous meeting minutes and review the claims report. The agenda also includes staff reports.

• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved the minutes from the March 23, 2021 meeting and the claims report, both by 4-0 votes. Staff reports covered ongoing items like the open IT Tech position, scheduled headshots, a COVID vaccination clinic, budget hearings, and job descriptions for an Assistant City Administrator and a training officer. No other substantive decisions were made.

• Approved minutes of March 23, 2021 meeting (4-0)
• Approved claims report (4-0)

Public Library Board

The Board of Trustees will meet to review financial and service reports. Discussions include updates on the library roof and the Farmer's Market.

• Building Committee update on roof
• Community Relations update on Farmer's Market
• Payment of bills
• Financial report review

The Carthage Public Library Board of Trustees met on April 13, 2021, and approved the amended minutes from the January 12, 2021 meeting, the January and February 2021 financial reports, and the payment of bills. No other substantive decisions were made; the meeting was largely procedural, with reports on the roof repair, summer reading program, and Farmers Market relocation discussed but not voted on.

• Approved minutes of January 12, 2021 as amended (unanimous)
• Approved January 2021 financial report (unanimous)
• Approved February 2021 financial report (unanimous)
• Approved payment of bills (unanimous)

City Council

This is a procedural agenda for the Carthage City Council meeting on April 13, 2021. The agenda lists only the agenda and meeting materials, with no specific items for discussion or decision.

Budget Ways & Means

The Budget Ways & Means Committee will discuss revenue projections for the Fiscal 2022 budget. Members will also review strategies for utilizing American Rescue Plan (ARP) funding from the Coronavirus State and Local Fiscal Recovery Fund.

• Fiscal 2022 Revenue Projections Budget
• American Rescue Plan (ARP) funding strategies

The Budget Ways & Means Committee reviewed and discussed Fiscal 2022 revenue projections, confirming consensus estimates for recommendation to the Council. They also discussed a deliberative approach to American Rescue Plan (ARP) funding, including possibly hiring a consultant and establishing a separate fund. No formal votes were taken on these items; the only action was approving the previous meeting's minutes.

• Approved minutes of March 8 Budget meeting (3-0)
• Reviewed and discussed FY2022 revenue projections; consensus estimates to be recommended to Council
• Discussed ARP funding strategy; no formal action taken

City Council

This agenda contains no substantive items, only a link to the minutes of the April 12, 2021, Carthage City Council meeting. The meeting appears to be procedural or cancelled, with no decisions or discussions listed.

Public Works Committee

The committee is considering and discussing bids for the Phelps Addition Stormwater project. The project is planned to be completed in three phases.

• Discussion of Phelps Addition Stormwater bids
• Presentation by Tim Cox with Prochamps Property Registration
• Report on MoDOT street shutdowns for the Garrison and Elk roundabout
• Report on hiring 2 Street Department employees and 1 Recycle Center employee

The Public Works Committee voted to accept Sprouls Construction's low bid of $239,955.00 for the Phelps Addition Stormwater project, which was under the projected cost. The committee also heard a presentation from Prochamps Property Registration about a potential two-year contract for cleaning up run-down properties, but deferred discussion. Staff reports covered railroad closures, bridge progress, and other ongoing projects.

• Accepted minutes from March 2, 2021 meeting (all ayes)
• Approved Sprouls Construction low bid of $239,955.00 for Phelps Addition Stormwater project (all ayes)
• Deferred decision on Prochamps Property Registration contract for further discussion with council

Tree Board

The Carthage Tree Board is meeting to discuss the 2021 Arbor Day event and the city's tree ordinance. The board will also consider a June meeting location at Fair Acres.

• 2021 Arbor Day Event
• Tree Ordinance
• June meeting at Fair Acres

The Carthage Tree Board voted to send the revised Tree Ordinance to the City Council for consideration. The board also finalized plans for the 2021 Arbor Day event and scheduled a June meeting at Fair Acres for tree mulching.

• Approved minutes from previous meeting
• Motion passed to send Tree Ordinance to City Council
• Scheduled Arbor Day event for April 27 at 11 am at Columbian School
• Planned June 1 meeting at Fair Acres for tree mulching

Planning, Zoning & Historic Preservation Committee

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions.

City Council

This agenda contains only the agenda and meeting materials documents, with no specific action items listed. The meeting appears to be procedural, with decisions or discussions not detailed in the provided text.

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to review the claims report and previous meeting minutes. The primary new business item is a discussion on a resolution to withdraw from the Midwest Public Risk of Missouri's Property and Liability Program.

• Resolution to withdraw from Midwest Public Risk of Missouri's Property and Liability Program
• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved a resolution to withdraw from the Midwest Public Risk of Missouri's Property and Liability Program, forwarding it to the council. The decision was prompted by an estimated 18-20% increase in renewal rates, with alternative quotes still being sought. The committee also approved the minutes of the March 9, 2021 meeting and the claims report, both by 3-0 votes.

• Approved the minutes of the March 9, 2021 meeting (3-0).
• Approved the claims report (3-0).
• Approved a resolution to withdraw from Midwest Public Risk of Missouri's Property and Liability Program, to be forwarded to the council.

Carthage Water & Electric Board

The Board will consider the approval of February disbursements totaling $3,357,509.27. Members will also review resolutions recognizing linemen for mutual aid work in several states and receive an energy management report.

• Approval of February disbursements: $3,357,509.27
• Resolutions recognizing linemen for mutual aid in Lebanon, MO
• Resolutions recognizing linemen for mutual aid in Lamar, MO
• Resolutions recognizing linemen for mutual aid in Orlando, FL, Harrisonville, MO, and San Augustine, TX
• TYR Energy Management Report presentation by Bob Moye and Joe Helms

The Carthage Water & Electric Plant Board met in regular session and approved the February minutes, disbursements totaling $3,357,509.27, and the February financials. The board also approved five resolutions recognizing linemen for mutual aid work in Lebanon, Lamar, Orlando, Harrisonville, and San Augustine. Staff reported on February capacity factors, outages, main breaks, and the new Sodium Hypochlorite system.

• Approved minutes of the February 18, 2021 regular meeting as presented.
• Approved February disbursements in the amount of $3,357,509.27.
• Approved February financials, noting net income exceeded budget by $571,332 for the month and $1,970,420 year-to-date.
• Approved all five resolutions (FY 2020-21-02 through 06) recognizing linemen for mutual aid work in Lebanon, Lamar, Orlando, Harrisonville, and San Augustine.

Public Services Committee

The Public Services Committee will meet to review contract options for 2021 fireworks and pool management with the YMCA. The agenda also includes a citizens participation item regarding the Farmers Market.

• 2021 Fireworks Contract Options
• 2021 Pool Management Contract with the YMCA
• Farmers Market discussion with Chanti Beckham of HERE4Carthage

The Public Services Committee approved the minutes from the previous meeting. They approved the 2021 firework contract option for the larger Independence Day show at a cost of $14,950.00. They also approved the 2021 YMCA Pool Management Contract, which includes an additional $5,000 for a total request of $60,000 to cover minimum wage increases for staffing.

• Approved minutes from the previous meeting
• Approved the larger Independence Day firework show at $14,950.00
• Approved the 2021 YMCA Pool Management Contract with an additional $5,000 for a total of $60,000

Public Safety Committee

The Public Safety Committee will meet to review updates on the LEST grant and a request for proposals for thermal imaging. The meeting also includes staff reports from the Police and Fire Departments.

• Discussion of LEST grant update
• Discussion of thermal imaging RFP
• Citizen participation regarding farmers market and street closures by Chanti Beckham
• Fire Department staff report
• Police Department staff report

The Public Safety Committee approved closing 7th Street and Lyon Street for the Farmers Market on Wednesdays and Saturdays from 7:00am to 3:00pm, starting April 3, 2021. They also accepted a bid from Leo M. Ellebracht for a thermal imaging RFP in the amount of $12,237.00. The committee approved the minutes from the previous meeting as written. No other substantive decisions were made.

• Approved minutes from the previous meeting as written.
• Approved closing 7th Street and Lyon Street for the Farmers Market on Wednesdays and Saturdays from 7:00am to 3:00pm, starting April 3, 2021.
• Accepted Leo M. Ellebracht's proposal for the thermal imaging RFP in the amount of $12,237.00.

City Council

This is a procedural-only agenda for the Carthage, MO City Council meeting on March 9, 2021. The only listed items are the agenda, approval of minutes, and a council packet; no specific decisions, proposals, or public hearings are listed.

• Agenda approval
• Minutes approval
• Council packet review

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee is meeting to handle routine business: approving minutes from the previous meeting and reviewing the claims report. No major decisions or proposals are listed on the agenda.

• Approval of minutes from previous meeting
• Review and approval of claims report
• Staff reports

The Insurance/Audit and Claims Committee approved a $20 monthly gym reimbursement for employees attending at least 12 times, and increased the COVID vaccination wellness incentive from $50 to $75. They also approved the claims report and prior meeting minutes. No other substantive decisions were made.

• Approved minutes of February 23, 2021 meeting (4-0)
• Approved Claims Report (4-0)
• Approved $20/month gym reimbursement for employees with 12+ visits (4-0)
• Approved Wellness Incentive point system changes, including COVID vaccination incentive increase to $75 (4-0)

Public Library Board

The Carthage Public Library Board of Trustees is meeting to handle routine business, including approving minutes, reviewing financial reports for January and February, and receiving the director's progress report. They will also hear committee updates on the building (roof, sidewalks, renovation), budget, community relations, by-laws, library gardens, ADA compliance, and communications. New business includes changing the date of the April board meeting and paying bills.

• Financial report for January and February
• Building Committee update on roof, sidewalks, and renovation
• Change of date for April Board meeting
• Payment of Bills
• ADA Compliance report

Budget Ways & Means

The Budget Ways & Means Committee will discuss the Five-Year Capital Improvement Program for 2022-2026, consider acceptance of a Jasper County Law Enforcement Sales Tax grant, and review an ordinance amending the 2020-2021 operating and capital budget. The meeting also includes approval of previous minutes and citizen participation.

• Five-Year Capital Improvement Program (CIP) 2022-2026
• 2021 Jasper County Law Enforcement Sales Tax (LEST) Grant
• Ordinance amending 2020-2021 Annual Operating and Capital Budget

The Budget Ways & Means Committee reviewed the proposed Five-Year Capital Improvement Program (CIP) for 2022-2026, totaling $73,031,021, with department heads presenting their requests. The committee approved the minutes from the previous meeting, accepted a $15,559 Jasper County Law Enforcement Sales Tax grant for police equipment and furniture, and forwarded a budget adjustment ordinance to the City Council. No final decisions were made on the CIP itself; it was only discussed.

• Approved minutes of the February 9, 2021, budget meeting (3-0).
• Accepted the 2020 Jasper County Law Enforcement Sales Tax grant of $15,559 and forwarded a resolution to City Council for approval (3-0).
• Moved to forward the budget adjustment ordinance (Council Bill) to City Council for approval (3-0).

Tree Board

The Carthage Park Department's Tree Board is meeting to discuss the upcoming Arbor Day event and to review a city ordinance that the board will take to the city council. The agenda lists these two items for discussion, with no decisions or votes specified. The meeting is scheduled for Tuesday, March 2, 2021, at 4:00 p.m. at Municipal Park.

• Discussion of Arbor Day event
• Review of city ordinance for Tree Board to present to city council

The Carthage Tree Board made progress on two items: finalizing plans for Arbor Day on April 27 and reviewing a city tree ordinance for submission to the City Council. The board also decided to suggest the Sugar Maple as the city's official tree. No final votes were taken on these items; the ordinance draft is due at the next meeting on April 6.

• Approved minutes from previous meeting
• Scheduled Arbor Day for April 27 at 11:00 am at Columbian School
• Ordered 125 Redbud seedlings for kids to take home
• Decided to suggest Sugar Maple as city's official tree
• Tabled final ordinance draft until April 6 meeting

Public Works Committee

The Public Works Committee will discuss Phase 4 sidewalk improvement bids and consider adopting the 2018 ICC Codes. They will also hear about the 2022 five-year capital plan and the Governor's Cost Share Program. The agenda includes staff reports and old business, with no citizen participation scheduled.

• Phase 4 Sidewalk Improvement bids: low bid $385,528 from Sprouls Construction (base + alternate)
• Consider adopting 2018 ICC Codes
• 2022 five-year capital plan discussion
• Governor's Cost Share Program reinstated; city still eligible
• TAP grant requires 36% match for sidewalks from Fairview Avenue to Airport Drive

The committee approved the low bid of $385,528 from Hunter Chase & Associates for the Phase 4 Sidewalk project, with a 3-1 vote. They also approved amendments to the 2018 ICC Codes to forward to council, and recommended returning the $1.5 million Governor's Cost Share award to the state. No other substantive decisions were made.

• Approved $385,528 bid from Hunter Chase & Associates for Phase 4 Sidewalk project (3-1)
• Approved amendments to 2018 ICC Codes to forward to council (unanimous)
• Recommended returning $1.5 million Governor's Cost Share award to state (unanimous)

Planning, Zoning & Historic Preservation Committee

This agenda for the Carthage Planning, Zoning & Historic Preservation Committee meeting on March 1, 2021, contains only links to documents (agenda PDF, minutes PDF, and meeting packet PDF) with no listed agenda items. The meeting appears to be procedural, with no specific decisions or discussions detailed in the provided text.

• No specific agenda items listed; only document links provided

Insurance / Audit & Claims Committee

The committee will review the minutes from the previous meeting and consider the approval of the claims report. Staff reports are also scheduled under new business.

• Review and approval of the claims report

The Committee on Insurance/Audit and Claims approved the minutes of the February 9, 2021 meeting and the Claims Report, both by 3-0 votes. Staff reported on budget packets, insurance renewals, and comp time overages in the Police Department and Public Works, with policy reviews to follow if needed.

• Approved minutes of February 9, 2021 meeting (3-0)
• Approved Claims Report (3-0)

City Council

This is a routine City Council meeting agenda containing only the agenda, minutes from a previous meeting, and the meeting packet. No specific decisions, proposals, or discussion items are listed in the provided text.

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board is holding its regular February meeting to approve January board minutes and disbursements totaling $3,275,531.27, and to review the January financial statement. No old or new business is listed, and the agenda is otherwise procedural, including committee reports, citizen participation, and staff reports.

• Approval of January 2021 board minutes
• Approval of January disbursements: $3,275,531.27
• Review of January financial statement
• Citizens participation period

The Carthage Water & Electric Plant Board approved January disbursements of $3,275,531.27 and the January financial statements, both unanimously. Staff reported on the utility's response to extreme cold weather, including power outages and water main breaks. No other substantive decisions were made.

• Approved January disbursements of $3,275,531.27 (unanimous)
• Approved January financial statements (unanimous)
• Approved minutes of January 21, 2021 meeting (unanimous)

Public Safety Committee

The committee will consider an update to the Animal Control Ordinance. Members will also discuss a request for a Mutual Aid Agreement and a lighted crosswalk at the High School. Additionally, bids for fire department rescue tools and breathing air are scheduled for discussion.

• Animal Control Ordinance Update
• Mutual Aid Agreement request
• Lighted crosswalk at High School
• Fire Department rescue tool bid
• Fire Department breathing air bid

The Public Safety Committee approved forwarding the updated Animal Control Ordinance to the City Council, a mutual aid agreement with Carl Junction, and permission for solar flashing lights at a high school crosswalk. It also accepted bids for battery-powered rescue tools ($46,193) and a breathing air system ($40,955), and approved the Tower 2 Tower 5K & Fun Run on May 8th. The committee accepted a $10,000 anonymous donation to the police department.

• Approved forwarding Animal Control Ordinance to Council (motion passed)
• Approved mutual aid agreement with Carl Junction (motion passed)
• Approved solar flashing lights at high school crosswalk (motion passed)
• Accepted Jon's Mid America bid for rescue tools at $46,193, with additional equipment cap of $72,000 (motion passed)
• Accepted Fire Master bid for breathing air system at $40,955 (motion passed)
• Approved Tower 2 Tower 5K & Fun Run on May 8th (motion passed)
• Accepted $10,000 anonymous donation to Police Department (motion passed)

Public Services Committee

The Public Services Committee will meet by video conference to consider and discuss two new business items: options for the 2021 fireworks contract and concepts for the Carthage Farmers Market. The committee will also consider approving minutes from the previous meeting. Public participation is invited, with advance notice required.

• Consider and approve minutes from previous meeting
• Discuss 2021 Fireworks Contract Options
• Discuss Carthage Farmers Market Concepts
• Meeting held by video conference due to pandemic; call-in access provided

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review and approve the claims report and minutes from the previous meeting. The main new business is a discussion on extending the FFCRA (COVID-19 leave policy). Staff reports will also be given.

• Review and approval of claims report
• Discussion on extending FFCRA (COVID-19 leave policy)
• Approval of previous meeting minutes

Public Library Board

The Carthage Public Library Board of Trustees is meeting for a regular session. The agenda includes standard items like roll call, minutes, and financial reports, plus updates from the director and committees, with a specific focus on building projects.

• Update on roof, sidewalks and renovation from the Building Committee
• Financial Report
• Director's Progress and Service Report
• Payment of Bills
• Committee reports on Budget, Community Relations, By-Laws, Library Gardens, and ADA Compliance

Budget Ways & Means

This is a regular Budget Ways and Means meeting that was rescheduled to February 9, 2021. The agenda contains only procedural items and document links, with no specific budget decisions, proposals, or discussion items listed.

• Meeting rescheduled from Feb 8 to Feb 9, 2021
• Agenda documents available as PDFs

City Council

The Carthage City Council is holding a meeting with an agenda that consists solely of standard procedural items: adopting the agenda, approving the minutes from a previous meeting, and receiving the meeting materials packet. No substantive policy decisions, ordinances, or public hearings are listed for this session.

• Adoption of the meeting agenda
• Approval of the February 9, 2021 meeting minutes
• Receipt of the council packet for February 9, 2021

Public Works Committee

The Public Works Committee is meeting by video conference to consider approving previous meeting minutes and to discuss renewing the Blevins paving contract. The agenda is otherwise light, with no other business listed.

• Consideration and approval of minutes from previous meeting
• Consider and discuss renewal of Blevins paving contract

The committee unanimously approved the annual paving contract with Blevins, which will keep pricing at $58.55 per ton for another year. No other formal decisions were made; the rest of the meeting consisted of staff reports and discussion items.

• Approved Blevins paving contract at $58.55/ton (unanimous)
• Accepted minutes from January 5, 2021 meeting (unanimous)

Tree Board

The Carthage Tree Board is meeting to plan Arbor Day and outline its scheduled events for 2021. The agenda contains only these two planning items and no other substantive business.

• Arbor Day planning
• Planning 2021 events

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission meeting scheduled for February 1, 2021, is cancelled because there is no business to consider. The agenda contains no items for discussion or decision.

• Meeting cancelled due to lack of business

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the city's basic financial statements, discuss extending the COVID-19 leave policy, and consider job descriptions for the Deputy City Clerk and IT Technician positions. The agenda also includes approval of previous minutes and the claims report.

• Presentation of City of Carthage Basic Financial Statements by Rebecca Friedrlch, KPM CPA's
• Discussion on extension of FFCRA (COVID Leave Policy)
• Consideration of Deputy City Clerk job description
• Consideration of IT Technician I and II job descriptions
• Review and approval of Claims Report

City Council

This agenda contains no items for the Carthage City Council meeting of January 26, 2021. The only materials are the meeting minutes and a council packet, both provided as PDFs. No decisions or discussions are listed.

• No agenda items listed
• Meeting minutes PDF available
• Council packet PDF available

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will meet on January 21, 2021, to approve December minutes and disbursements of $3,392,508.78, and review the December financial statement. New business includes recommendations for a Visu-Sewer contract renewal with a price increase, a new knuckle boom truck purchase, well maintenance services, a high voltage bushing replacement project, and revisions to vacation, employment rules, and holiday policies. No old business is listed.

• Approval of December disbursements totaling $3,392,508.78
• Visu-Sewer of Missouri contract renewal and price increase request
• Purchase of a new knuckle boom truck
• High voltage bushing replacement project
• Revisions to vacation, employment rules, and holiday policies

The Carthage Water & Electric Plant Board approved several contracts and policy changes at its January 21, 2021 meeting. Key approvals included a 1.7% price increase for Visu-Sewer's manhole services, the purchase of a 2021 Kenworth T370 Knuckle Boom truck for $167,500, awarding well maintenance to Flynn Drilling Company, and awarding a high voltage bushing replacement project to Becker Mitchell Services for $23,983. The board also approved revisions to vacation, employment rules, and holiday policies.

• Approved December disbursements of $3,392,508.78 (unanimous)
• Approved December financials (unanimous)
• Granted 1.7% price increase to Visu-Sewer (unanimous)
• Approved purchase of 2021 Kenworth T370 Knuckle Boom truck for $167,500 (unanimous)
• Awarded well maintenance services to Flynn Drilling Company (unanimous)
• Awarded high voltage bushing replacement to Becker Mitchell Services for $23,983 (unanimous)
• Accepted revisions to vacation policy (unanimous)
• Accepted revisions to employment rules and holiday policies (unanimous)

Public Services Committee

The Public Services Committee is meeting by video conference to consider approving previous meeting minutes and to discuss declaring a 2000 Chevy 3500 as surplus. The agenda is otherwise routine, with staff reports and other business listed.

• Consider and approve minutes from previous meeting
• Consider and discuss declaring 2000 Chevy 3500 as surplus

The Public Services Committee approved the minutes from the previous meeting and declared a 2000 Chevy 3500 truck as surplus. The truck, used for portable welding, was deemed inefficient compared to a converted trailer. Staff reports covered ongoing discussions on a Beyond Baseball stadium agreement, fireworks contract options, and the parks masterplan.

• Approved minutes from previous meeting
• Declared 2000 Chevy 3500 as surplus

Public Safety Committee

The Carthage Public Safety Committee is meeting to consider old business, including approval of previous minutes and an update on the Animal Control Ordinance. During citizen participation, Meagan Milliken of CW&E will present the annual Tower 2 Tower 5k and 1-mile Fun Run. New business includes discussion of a Mutual Aid Agreement and a lighted crosswalk at the High School, both introduced by Greg Dagnan, followed by staff reports from the Fire and Police Departments.

• Animal Control Ordinance update
• Tower 2 Tower 5k & 1 mile Fun Run presentation by Meagan Milliken
• Mutual Aid Agreement discussion
• Lighted crosswalk at High School discussion
• Fire and Police Department staff reports

The Public Safety Committee met on January 18, 2021, but lacked a quorum, so no motions were made and no decisions were taken. All agenda items, including the Animal Control Ordinance, a mutual aid agreement with Carl Junction, and a request for police assistance at a 5K run, were deferred to future meetings. Staff reports were given, including updates on a new fire engine and police vehicle purchases.

• No motions made due to lack of quorum; all items deferred
• Animal Control Ordinance final draft to be added to February meeting
• Tower 2 Tower 5K & Fun Run police assistance request added to next meeting
• Mutual aid agreement with Carl Junction added to next meeting
• High school crosswalk lights request added to February meeting
• CPD received annual $10,000 donation from anonymous donor
• Fire Department new Engine in service
• Bid packets for breathing air compressor and rescue tools sent out

City Council

This is a procedural meeting agenda with no substantive items listed. The council will consider the agenda, approve minutes, and review the council packet.

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims is meeting to handle routine business: approving minutes from the previous meeting and reviewing the claims report. Staff reports will also be given. The agenda contains no major policy decisions or public hearings, only standard procedural items.

• Approval of minutes from previous meeting
• Review and approval of the claims report
• Staff reports

Budget Ways & Means

The Budget Ways & Means Committee will discuss placing a use tax on the August 2021 ballot, review the Fiscal 2020 audit, and consider changes to police and fire pension investment policy. They will also review the mid-year budget status and set the Fiscal 2022 budget calendar.

• Consider and discuss imposition of a use tax for general revenue purposes for Aug. 3, 2021 election
• Presentation of Fiscal 2020 Audit
• Consider and discuss changes to Police and Firemen's pension investment policy
• Consider and discuss Fiscal 2021 Mid-Year Budget Status Report
• Consider and discuss budget calendar for Fiscal Year 2022

Public Works Committee

The Public Works Committee will consider and discuss a plat for a new subdivision, Katie's 1% Addition. The meeting is held by video conference due to the pandemic. Other items include approval of previous minutes and citizen participation.

• Consideration and approval of minutes from previous meeting
• Discuss plat for Katie's 1% Addition subdivision
• Citizen participation period

The Public Works Committee voted unanimously to forward a plat for a new 9-home subdivision, Katie's 1st Addition, to the City Council for approval. The subdivision is located south and east of the Robertson and St. Louis intersection, with Justin Holzwarth handling construction. No other formal decisions were made; the meeting also included staff reports on various ongoing projects.

• Approved minutes from December 1, 2020 meeting (unanimous)
• Forwarded Katie's 1st Addition subdivision plat to City Council (unanimous)
• Adjourned meeting at 6:05 p.m. (unanimous)

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission meeting scheduled for January 4, 2021, was cancelled because a quorum was not present. The agenda had listed two Certificate of Appropriateness requests, but no decisions were made.

• Certificate of Appropriateness request by David E Hargroder M.D. for exterior signage, front exterior changes, and a rear addition for a commercial kitchen at 325 E 4th
• Certificate of Appropriateness request by Ervin Cosagua to demolish part of an existing structure and build a two-story addition with attached garage at 704 Howard