Canal Winchester public meetings in 2025

Landmarks Commission

The Landmarks Commission will review four pending applications. It will table the 688 sq ft addition at 126 East Waterloo Street pending roof and siding details, approve storm windows at 18 East Mound Street, approve new windows at 34 W Columbus Street with conditions, and begin review of a demolition and new single‑family home at 73 N Trine Street.

• CA-25-046: 688 sq ft addition at 126 East Waterloo Street – motion to table pending roof and siding specifics
• CA-25-047: Storm windows for 18 East Mound Street – approved
• CA-25-048: 25 new vinyl windows at 34 W Columbus Street – approved with conditions (like‑for‑like windows, no exterior trim changes, replace missing shutters)
• CA-25-049: Demolition of existing structures and new single‑family home at 73 N Trine Street – commission to evaluate demolition request

The commission excused two members, approved the November 24 minutes, and voted to approve Certificates of Appropriateness for applications CA-25-046 and CA-25-049, each with specific conditions. All approvals were passed by vote as recorded in the minutes.

• Excused Rich Dobda and Linda Henry (Yes: 5 – David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell & Roger White)
• Approved November 24, 2025 minutes (Yes: 4 – David Craycraft, Pete Lynch, Whit Wardell & Roger White; Abstain: 1 – Patrick Lynch)
• Approved Certificate of Appropriateness #CA-25-046 with conditions (Yes: 4 – Pete Lynch, Patrick Lynch, Whit Wardell & Roger White; Abstain: 1 – David Craycraft)
• Approved Certificate of Appropriateness #CA-25-049 with conditions (Yes: 5 – David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell & Roger White)

City Council

City Council will consider several resolutions, including the annexation of 111.2 acres on Hayes Road and a contract with Franklin County Public Health. The body will also decide on the distribution of 2026 bed tax grant funds and financial support for the Joint Recreation District.

• Annexation of 111.2+/- acres located at 5593 Hayes Road
• Contract with Franklin County Public Health (RES-25-066)
• Distribution of 2026 bed tax grant funds (RES-25-067)
• Extension of financial support to Canal Winchester Joint Recreation District through December 31, 2026
• Exchange of interests in certain real property (RES-25-068)

The council adopted the final development plan for Sub‑Area B of the Miller Farms Planned Unit Development, including evergreen screening, with a 6‑1 vote. It also authorized a contract with Franklin County Public Health and approved the distribution of 2026 bed‑tax grant funds, each passing unanimously. In addition, the council approved the December 1 work session minutes and the November 2025 Mayor’s Court Report.

• Approved MIN‑25‑049 work session minutes (Yes 6, Abstain 1)
• Approved MIN‑25‑050 council meeting minutes (Yes 6, Abstain 1)
• Approved November 2025 Mayor’s Court Report (Yes 7)
• Adopted RES‑25‑057 final development plan for Miller Farms Sub‑Area B (Yes 6, No 1)
• Amended RES‑25‑057 to include evergreen screening (Yes 6, No 1)
• Adopted RES‑25‑066 authorizing contract with Franklin County Public Health (Yes 7)
• Adopted RES‑25‑067 distribution of 2026 bed‑tax grant funds (Yes 7)

Council Work Session

The Canal Winchester City Council will consider several resolutions, including approval of the final development plan for Sub‑Area B of the Miller Farms Planned Unit Development. Other items include authorizing the mayor to contract with Franklin County Public Health, distributing 2026 bed‑tax grant funds, exchanging interests in certain real property, and extending financial support to the Canal Winchester Joint Recreation District through December 31 2026.

• Resolution approving the Final Development Plan for Sub‑Area B of the Miller Farms Planned Unit Development (RES‑25‑057)
• Resolution authorizing the mayor to enter a contract with Franklin County Public Health (RES‑25‑066)
• Resolution approving the distribution of 2026 bed‑tax grant funds (RES‑25‑067)
• Resolution authorizing the mayor to exchange interests in certain real property (RES‑25‑068)
• Resolution to extend financial support to the Canal Winchester Joint Recreation District to Dec 31 2026 (RES‑25‑069)

The council moved the Miller Farms Sub‑Area B development plan to full council with a 6‑1 vote. It approved a contract authorizing the mayor to work with Franklin County Public Health by a 7‑0 vote. It also approved the distribution of 2026 Bed Tax Grant funds with a 7‑0 vote.

• Moved RES‑25‑057 Miller Farms Sub‑Area B development plan to full Council (6‑1)
• Approved RES‑25‑066 contract with Franklin County Public Health (7‑0)
• Approved RES‑25‑067 distribution of 2026 Bed Tax Grant funds (7‑0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings for several development requests. Key items include two additions to the Canal Winchester Local High School and a store refresh for Wal-Mart.

• SDP-25-008: 20,500 sq. ft. performing arts center addition at 300 Washington Street
• FDP-25-004: 20,100 sq. ft. field house at 300 Washington Street
• SDP-25-010: 5,340 sq. ft. addition and site improvements at 6647 Winchester Blvd
• VA-25-018: Variance for an accessory building at 650 Bowen Road
• CU-25-002: Conditional use for an automobile rear and service facility at 6270 Bowen Road

The Planning and Zoning Commission approved the Site Development Plan for a 20,500‑sq‑ft performing arts center addition to Canal Winchester High School. It also approved the Final Development Plan for a new 20,100‑sq‑ft field house with conditions on siding colors. A variance for a 9,024‑sq‑ft accessory building on a R‑3 property was approved, and a Walmart site development plan for a 5,340‑sq‑ft addition was approved with a truck‑parking signage condition.

• Approved Site Development Application #SDP-25-008 (20,500 sq ft arts center) – vote 6‑0
• Approved Final Development Plan #FDP-25-004 (20,100 sq ft field house) with siding conditions – vote 6‑0
• Approved Variance Application #VA-25-018 for accessory building – vote 6‑0
• Approved Site Development Plan #SDP-25-010 for Walmart addition with “No Truck Parking” signage condition – vote 6‑0

City Council

City Council will consider several development resolutions, including a land annexation and a joint economic development district amendment. The body is also voting on police protection and prisoner housing contracts with the Fairfield County Sheriff, as well as the 2026 fiscal year appropriations.

• Annexation of 111.2+/- acres located at 5593 Hayes Road
• Contract for construction inspection consulting services (Jan 1, 2026 – Dec 31, 2027)
• Appointments of Deborah McDonnell and Rick Deeds to the Planning and Zoning Commission
• Ordinances for police protection and prisoner housing with Fairfield County Sheriff
• Appropriations for city expenses for the fiscal year ending December 31, 2026

The City Council approved the November 17 work session minutes and the November 17 council meeting minutes. It adopted Resolution 25-053 amending the Violet Township‑Canal Winchester Joint Economic Development District. Resolutions 25-058, 25-060 were postponed, while Resolutions 25-059 and 25-062 were adopted. Motions to excuse two council members also carried.

• Excused Mr. McLaughlin from the meeting (Yes 6)
• Excused Mrs. Amos from the meeting (Yes 5)
• Approved MIN-25-047 work session minutes (Yes 6)
• Approved MIN-25-048 council meeting minutes (Yes 6)
• Adopted RES-25-053 amendment to the joint economic development district (Yes 5)
• Postponed RES-25-058 authorizing a development agreement with Opus Development (Yes 5)
• Adopted RES-25-059 declaring certain property a public purpose (Yes 5)
• Adopted RES-25-062 authorizing a consulting contract for construction inspection (Yes 5)

Council Work Session

The Canal Winchester City Council will consider several resolutions, including a resolution to amend the Violet Township‑City of Canal Winchester Joint Economic Development District contract to add the LaVeck Property. The council will also move to full council a contract for consulting services on construction inspection for 2026‑2027, two appointments to the Planning and Zoning Commission, and an annexation application for about 111.2 acres at 5593 Hayes Road. One development resolution for the Miller Farms Planned Unit Development is postponed.

• Resolution to amend the JEDD contract and include the LaVeck Property (Parcel 0370211720)
• Resolution authorizing a consulting services contract for construction inspection (Jan 1 2026 – Dec 31 2027)
• Resolution appointing Deborah McDonnell to the Planning and Zoning Commission (4‑year term, expires Dec 31 2029)
• Resolution appointing Rick Deeds to the Planning and Zoning Commission (4‑year term, expires Dec 31 2029)
• Resolution to annex approximately 111.2 acres at 5593 Hayes Road in Madison Township

The Canal Winchester City Council moved several development resolutions to full Council and approved them unanimously, including a JEDD amendment, a construction‑inspection consulting contract, appointments to the Planning and Zoning Commission, and the annexation of 111.2 acres. One resolution (RES‑25‑057) was postponed to the Dec. 15 meeting, and the Council also adopted the revised Council Connect schedule, removing the December date.

• Excused Mr. McLaughlin from the work session (motion carried 6‑0)
• Approved RES‑25‑053 amendment to the JEDD to include ~10 acres (motion carried 6‑0)
• Postponed RES‑25‑057 final development plan for Sub‑Area B of Miller Farms (deferred to Dec. 15)
• Approved RES‑25‑062 contract for construction‑inspection consulting services (motion carried 6‑0)
• Approved RES‑25‑063 appointment of Deborah McDonnell to Planning and Zoning Commission (motion carried 6‑0)
• Approved RES‑25‑064 appointment of Rick Deeds to Planning and Zoning Commission (motion carried 6‑0)
• Approved RES‑25‑065 annexation of 111.2 acres at 5593 Hayes Road (motion carried 6‑0)
• Adopted revised Council Connect dates, removing the December meeting (unanimous agreement)

Landmarks Commission

The Canal Winchester Landmarks Commission will review several pending applications. The primary item is a request for a 688 sq ft rear addition to a Dutch Colonial home at 126 E Waterloo St. Additional applications include storm windows at 18 E Mound St, new windows at 34 W Columbus St, and a new single‑family home at 73 N Trine St. The meeting also covers routine business such as approval of prior minutes.

• CA-25-046: 688 sq ft addition request for 126 E Waterloo St
• CA-25-047: storm windows request for 18 E Mound St
• CA-25-048: new windows request for 34 W Columbus St
• CA-25-049: new single‑family home request for 73 N Trine St
• Approval of October 27, 2025 meeting minutes

The commission excused Patrick Lynch, approved the October 27 minutes, tabled the addition request for 126 East Waterloo pending roof and siding details, approved a storm‑window certificate for 18 East Mound Street, and approved new vinyl windows at 34 W Columbus Street with conditions. No vote was taken on the demolition/rebuild proposal at 73 N Trine Street.

• Excused Patrick Lynch (motion carried 6–0)
• Approved October 27, 2025 minutes (5–0, 1 abstain)
• Tabled Certificate #CA-25-046 addition at 126 East Waterloo (5–0, 1 abstain)
• Approved Certificate #CA-25-047 storm windows at 18 East Mound (6–0)
• Approved Certificate #CA-25-048 new windows at 34 W Columbus with conditions (6–0)

City Council

The City Council will adopt final development plans for Outlot 4 and Outlot 6 and for Sub‑Area B of the Miller Farms Planned Unit Development. It will also authorize the mayor to enter a development agreement with Opus Development Company, LLC for property at the intersections of Bixby Road, Rager Road, and U.S. Route 33. Additional actions include a tax‑increment financing amendment and several ordinances covering police protection, prisoner housing, and budget appropriations for fiscal year 2026.

• RES‑25‑055 – Final development plan for Outlot 4 (Meijer Outparcel Development Pattern Book)
• RES‑25‑056 – Final development plan for Outlot 6 (Meijer Outparcel Development Pattern Book)
• RES‑25‑057 – Development agreement with Opus Development Company, LLC at Bixby Rd, Rager Rd, and US 33
• ORD‑25‑027 – Ordinance authorizing mayor to contract with Fairfield County Sheriff for police protection (4‑year contract, $1,939,000 budgeted for 2026)
• ORD‑25‑028 – Ordinance authorizing mayor to contract with Fairfield County Commissioners and Sheriff’s Department for housing prisoners

The council approved the minutes from the November 3 meeting. It adopted two final development plans (RES‑25‑055 and RES‑25‑056) and a tax‑increment financing amendment (RES‑25‑061). Three other development resolutions (RES‑25‑058, RES‑25‑059, RES‑25‑060) were postponed to the December 1 meeting.

• Approved MIN‑25‑044 minutes – Yes 6 (Amos, Shea, Amick, Buskirk, McLaughlin, Moore), Abstain 1 (Bennett)
• Adopted RES‑25‑055 (final development plan for outlot 4) – Yes 7 (Moore, Buskirk, McLaughlin, Shea, Amick, Amos, Bennett)
• Adopted RES‑25‑056 (final development plan for outlot 6) – Yes 7 (Buskirk, Amos, Bennett, McLaughlin, Moore, Shea, Amick)
• Adopted RES‑25‑061 (amendment to tax increment financing agreement) – Yes 7 (Buskirk, McLaughlin, Moore, Shea, Amick, Amos, Bennett)
• Postponed RES‑25‑058 (development agreement with Opus Development) – Yes 7 (Bennett, Shea, Amick, Amos, Buskirk, McLaughlin, Moore)
• Postponed RES‑25‑059 (public purpose property tax exemption) – Yes 7 (Bennett, Amos, Buskirk, McLaughlin, Moore, Shea, Amick)
• Postponed RES‑25‑060 (community reinvestment area agreements) – Yes 7 (Bennett, Moore, Shea, Amick, Amos, Buskirk, McLaughlin)

Council Work Session

The council will move six development‑related resolutions to the full council for action, including final development plans for Meijer outlots 4 and 6 and for Sub‑Area B of the Miller Farms planned unit development, a tax‑increment financing amendment, a public‑purpose property tax exemption, and a community reinvestment area agreement with Opus Development. Each resolution requests council approval to authorize agreements or financing mechanisms. The meeting also includes old/new business on pool residency and rates.

• RES‑25‑055 – approve final development plan for a portion of Outlot 4 in the Meijer outparcel development pattern book
• RES‑25‑056 – approve final development plan for Outlot 6 in the Meijer outparcel development pattern book
• RES‑25‑057 – approve final development plan for Sub‑Area B of the Miller Farms planned unit development
• RES‑25‑058 – authorize a public‑purpose property tax exemption and create a municipal public improvement tax increment financing agreement
• RES‑25‑059 – authorize the city to enter community reinvestment area agreements with Opus Development Company, LLC

The council voted to move RES-25-055, the final development plan for Outlot 4, to the full council. The motion passed with a unanimous 7‑0 vote. The council also voted to move RES-25-056, the final development plan for Outlot 6, to the full council. That motion also passed unanimously with a 7‑0 vote.

• Moved RES-25-055 (Outlot 4 development plan) to full Council (vote 7‑0)
• Moved RES-25-056 (Outlot 6 tire/service facility plan) to full Council (vote 7‑0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several development applications, including a final development plan for a 221‑unit apartment complex on 41.7 acres (PID 184-002994). Other items include a site development plan for an 11,094‑sq ft expansion at Waterloo Crossing retail center and variances for Meijer Outlot 6. The commission will also review a site development plan for a 20,500‑sq ft performing arts center addition to the local high school.

• FDP-25-009: Final Development Plan for Miller Farms – 221 apartment units on 41.7 acres (PID 184-002994)
• SDP-25-009: Site Development Plan for 11,094‑sq ft expansion at 6580‑6589 Winchester Blvd (Waterloo Crossing retail center)
• VA-25-013: Variance to exceed 50‑ft build‑to line for Meijer Outlot 6 (1.952 acres, PID 042-0389000)
• FDP-25-008: Final Development Plan for 7,945‑sq ft strip retail center at Meijer Outlot D (1.407 acres, PID 042-389000)
• SDP-25-008: Site Development Plan for 20,500‑sq ft performing arts center addition at 300 Washington Street (Canal Winchester High School)

The Canal Winchester Planning and Zoning Commission approved the site development plan for the Waterloo Crossing expansion (SDP‑25‑009) and the frosted‑glass plan for the Robinett Way property (SDP‑25‑011) with a specific finish condition. It also approved two variances for Meijer Outlot 6: one allowing the building to exceed the 50‑foot setback (VA‑25‑013) and another permitting reduced window glass on the north elevation (VA‑25‑015). All motions passed with a 7‑0 vote.

• Approved Site Development Plan SDP‑25‑009 (7‑0)
• Approved Site Development Plan SDP‑25‑011 with condition to use White Dusted Matte finish (7‑0)
• Approved Variance VA‑25‑013 to exceed 50‑foot build‑to line (7‑0)
• Approved Variance VA‑25‑015 to reduce north‑elevation glass to 29% (7‑0)
• Closed public hearing for VA‑25‑013 (7‑0)
• Closed public hearing for VA‑25‑015 (7‑0)

Council Public Hearing

Canal Winchester City Council will hold a public hearing to consider an amendment that adds the LaVeck Property to the Violet Township-City of Canal Winchester Joint Economic Development District.

• Public hearing on expanding Joint Economic Development District
• Addition of LaVeck Property to district
• Approval of Fourth Amendment to JEDD Contract

The council voted unanimously (6-0) to excuse Mayor Will Bennett from the public hearing. No vote was taken on the proposed amendment to the joint economic development district contract. The meeting was then adjourned by a unanimous (6-0) vote.

• Excused Mayor Will Bennett from the public hearing (6-0)
• Adjourned the public hearing meeting (6-0)

City Council

The Canal Winchester City Council will vote on a resolution to adopt a cybersecurity program and designate a responsible person, as required by state law. It will also consider a resolution to dispose of surplus vehicles and equipment, and a second‑reading ordinance approving the final development plan for Velocity Hill Road in the Greengates Industrial District. Additional first‑reading finance ordinances covering FY 2026 appropriations and a police protection agreement with the Fairfield County Sheriff are on the agenda.

• RES-25-051 – Adopt cybersecurity program and appoint responsible official (full Council)
• RES-25-052 – Approve disposal of surplus vehicles/equipment (full Council)
• ORD-25-026 – Approve final development plan for Velocity Hill Road, Greengates Industrial District (Second Reading)
• ORD-25-027 – Authorize mayor to enter agreement with Fairfield County Sheriff for police protection (First Reading)
• ORD-25-029 – Appropriations for current expenses and interfund transfers for FY ending Dec 31 2026 (First Reading)

The council approved the October 20 work‑session and council minutes unanimously. It adopted a resolution extending one‑year financial support to the Canal Winchester Chamber of Commerce, with one abstention. Council waived the third reading and then adopted Ordinance 25‑026, approving the final development plan for Velocity Hill Road in the Greengates industrial district. All votes were recorded in the minutes.

• Approved MIN‑25‑042 work‑session minutes (7‑0)
• Approved MIN‑25‑043 council minutes (7‑0)
• Adopted RES‑25‑054 extending financial support to the Chamber of Commerce (6‑0, 1 abstain)
• Waived third reading of ORD‑25‑026 (7‑0)
• Adopted ORD‑25‑026 approving Velocity Hill Road development plan (7‑0)

Council Work Session

City Council is reviewing several ordinances and resolutions to move to full Council, including police and prisoner housing agreements. The body will also discuss pool residency rates, panhandling, and an ODOT update.

• Agreement with Fairfield County Sheriff for police protection from Dec 31, 2025, to Dec 31, 2029, with an initial annual payment of $1,939,186.57
• Grant of $65,000 to the Canal Winchester Chamber of Commerce for one year, with a possible second-year option of $45,000
• Contract with Fairfield County Commissioners and Sheriff’s Department for housing of prisoners
• Appropriations for current expenses and expenditures for the fiscal year ending December 31, 2026
• Amendment to Section 1197.17 'Obstruction of Right-of-Way' of the codified ordinances

The council moved four resolutions to the full council and approved each. A resolution extending financial support to the Canal Winchester Chamber of Commerce was approved with a 6‑yes, 1‑abstain vote. The mayor was authorized to enter a $1,939,000 police protection agreement with the Fairfield County Sheriff, approved unanimously (7‑yes). The city also approved a one‑year prisoner‑housing contract with the Fairfield County Commissioners and Sheriff at $107 per day, approved unanimously (7‑yes). Finally, the 2026 city appropriations ordinance was adopted unanimously (7‑yes).

• Approved RES‑25‑054 extending financial support to Chamber of Commerce (6‑yes, 1‑abstain)
• Approved ORD‑25‑027 police protection contract with Fairfield County Sheriff ($1,939,000) (7‑yes)
• Approved ORD‑25‑028 prisoner‑housing contract with Fairfield County ( $107 per day) (7‑yes)
• Approved ORD‑25‑029 2026 city appropriations ordinance (7‑yes)

Canal Winchester Industry and Commerce Corporation

The Canal Winchester Industry and Commerce Corporation is meeting to discuss economic development activity and Old Town building improvements. The body will consider two resolutions regarding a real estate exchange and a development incentive agreement.

• Resolution 2025-01: Real estate exchange agreement with Manifold Phalor Real Estate, LLC for approximately 0.617 acres
• Resolution 2025-02: Development and Incentive Agreement with Altum, LLC
• Discussion of Old Town Building Improvement Applications
• Economic development report including updates on Kroger, Opus Development Company, and Browning projects

The board approved Resolution 2025-01 authorizing a real estate exchange with Manifold Phalor Real Estate, LLC, granting a 60‑foot strip of land for a 30,000‑SF addition. It also approved Resolution 2025-02 authorizing a $30,000 forgivable loan and incentive agreement with Altum, LLC. Both resolutions passed with a unanimous 6‑0 vote.

• Approved Resolution 2025-01 (real estate exchange) – vote 6-0
• Approved Resolution 2025-02 (development & incentive loan) – vote 6-0
• Approved July 30, 2025 meeting minutes – vote 6-0

Landmarks Commission

The Canal Winchester Landmarks Commission will review two pending applications: a new fence request at 36 Jennings Drive (CA-25-044) and a new asphalt shingle roof request at 172 Washington Street (CA-25-045). The meeting also includes placeholders for old business and new business, but no specific items are listed under those headings.

• CA-25-044 – New fence request at 36 Jennings Drive (owner Jeremy Ebert)
• CA-25-045 – New asphalt shingle roof request at 172 Washington Street (owner Jim Davis)
• Old Business – agenda placeholder with no detailed items
• New Business – agenda placeholder with no detailed items

The Landmarks Commission excused Chairman Pete Lynch from the meeting. It approved the September 22 minutes. It approved Certificate of Appropriateness CA-25-044 for a new fence at 36 Jennings Drive and Certificate of Appropriateness CA-25-045 for roof repair at 172 Washington Street with specific conditions. The meeting was then adjourned.

• Excused Chairman Pete Lynch from meeting (6-0)
• Approved September 22 minutes (4-0-2 abstain)
• Approved Certificate of Appropriateness CA-25-044 for new fence (6-0)
• Approved Certificate of Appropriateness CA-25-045 with repair and gutter conditions (6-0)
• Adjourned meeting (6-0)

City Council

The Canal Winchester City Council will consider several resolutions and ordinances, including adopting a cybersecurity program and disposing surplus vehicles and equipment. It will also vote on an amendment to the 2025 appropriation ordinance and authorize the mayor to enter into a contract with Tucson, Inc. for the construction of McGill Park Phase 2B, declaring an emergency. Additional items include a development plan for Velocity Hill Road and routine public comments and reports.

• Resolution RES-25-051 to adopt and approve the cybersecurity program
• Resolution RES-25-052 to approve disposal of various surplus vehicles/equipment
• Ordinance ORD-25-024 to amend the 2025 Appropriation Ordinance #24-033, Amendment #5
• Ordinance ORD-25-025 to authorize the mayor to contract with Tucson, Inc. for McGill Park Phase 2B and declare an emergency
• Ordinance ORD-25-026 approving the final development plan for Velocity Hill Road in the Greengates development

The City Council approved the October 6, 2025 work session minutes (MIN-25-040) with six votes in favor and one abstention. The council also approved the October 6, 2025 regular meeting minutes (MIN-25-041) with six votes in favor and one abstention. No other motions were decided during the meeting.

• Approved MIN-25-040 work session minutes (Yes 6, Abstain 1)
• Approved MIN-25-041 regular meeting minutes (Yes 6, Abstain 1)

Council Work Session

The Canal Winchester City Council will consider four actions: adopting a cybersecurity program, authorizing disposal of several surplus vehicles, approving a $3,299,347.88 contract with Tucson, Inc. for the McGill Park Phase 2B project, and approving the final development plan for Velocity Hill Road in the Greengates industrial district. The meeting also includes discussion of three old‑new business items (pool residency and rates, panhandling, and a Chamber of Commerce proposal). All items are slated for full Council action.

• Resolution RES‑25‑051 to adopt and approve the city’s cybersecurity program
• Resolution RES‑25‑052 to dispose of surplus vehicles (2007 Isuzu Street Sweeper, 2007 WANCO Message Board, 2011 F‑550 cab & chassis, 2012 Chevrolet 1500, 2015 F‑750 cab & chassis)
• Ordinance ORD‑25‑025 authorizing the Mayor to contract with Tucson, Inc. for McGill Park Phase 2B at $3,299,347.88 and declaring an emergency
• Ordinance ORD‑25‑026 approving the final development plan for Velocity Hill Road in the Greengates development
• Old/New Business items: OTH‑25‑017 Pool Residency and Rates, OTH‑25‑018 Panhandling, OTH‑25‑019 Chamber of Commerce Proposal

The council adopted a cybersecurity program and named a responsible official (RES‑25‑051). It authorized the disposal of five surplus vehicles and pieces of equipment (RES‑25‑052). It also approved emergency legislation allowing the mayor to contract Tucson Inc. for the $3.3 M McGill Park Phase 2B project (ORD‑25‑025). All three motions passed unanimously.

• Adopt cybersecurity program and designate responsible person (RES‑25‑051) – Yes 7
• Approve disposal of surplus vehicles/equipment (RES‑25‑052) – Yes 7
• Authorize contract with Tucson Inc. for McGill Park Phase 2B (ORD‑25‑025) – Yes 7

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several applications, including a variance to exceed the maximum building height for the Canal Winchester High School. It will consider site development and final development plans for a 20,500‑sq ft performing arts center addition, a 20,100‑sq ft field house, an 11,094‑sq ft retail expansion, and a 200,200‑sq ft industrial building. The commission will also review a variance to exceed the 25‑foot access‑drive width at 7995 Hill Road NW.

• VA-25-012 – Height variance request for Canal Winchester Local Schools at 300 Washington Street
• SDP-25-008 – Site Development Plan for a 20,500‑sq ft performing arts center addition at 300 Washington Street
• FDP-25-004 – Final Development Plan for a 20,100‑sq ft field house adjacent to the football stadium at 300 Washington Street
• SDP-25-009 – Site Development Plan for an 11,094‑sq ft expansion of the Waterloo Crossing retail center at 6580‑6589 Winchester Blvd
• FDP-25-006 – Final Development Plan for a 200,200‑sq ft industrial building at 7995 Hill Road NW

The Planning and Zoning Commission approved Variance #VA-25-012 for the Canal Winchester High School addition, allowing a 50‑foot portion to exceed the 35‑foot height limit. The commission also voted to close the public hearing on the application. Both actions passed unanimously with four votes in favor.

• Excused members McDonnell, Richey & Wildenthaler (Yes: 4 – Deeds, Donahue, Goodin & Palsgrove)
• Approved September 8, 2025 minutes (Yes: 4 – Deeds, Donahue, Goodin & Palsgrove)
• Closed public hearing on Variance #VA-25-012 (Yes: 4 – Deeds, Donahue, Goodin & Palsgrove)
• Approved Variance #VA-25-012 as presented (Yes: 4 – Deeds, Donahue, Goodin & Palsgrove)

City Council

The council will consider three resolutions to accept easements from RRCT, LLC, Lynch Investment Properties, LLC (68 East Waterloo St), and Trevcor Development II, Ltd (Emma’s Meadow property near Long Alley). It will adopt an ordinance updating rental provisions for city facilities (third reading) and a first‑reading amendment to the 2025 appropriations ordinance. The agenda also includes the ordinance authorizing a contract with Danbert, Inc. for the East Waterloo Street storm sewer replacement project.

• RES-25-050 – Accept easement from RRCT, LLC
• RES-25-048 – Accept easement from Lynch Investment Properties, LLC (68 East Waterloo St)
• RES-25-049 – Accept easement from Trevcor Development II, Ltd (Emma’s Meadow property near Long Alley)
• ORD-25-022 – Update rental provisions for city facilities (third reading)
• ORD-25-023 – Contract with Danbert, Inc. for East Waterloo St storm sewer replacement (emergency)

The City Council approved an ordinance that changes rental rates for the Community Center, Peggy Wood Pavilion, Interurban Station and three‑season shelter. The council also adopted a resolution to accept an easement from RRCT, LLC. Several prior meeting minutes were approved and a public hearing for the joint‑economic‑development district expansion was scheduled.

• Excused Councilmember Jill Amos from the meeting (Yes 6‑0)
• Approved MIN‑25‑037 work session minutes (Yes 6‑0)
• Approved MIN‑25‑038 council meeting minutes (Yes 6‑0)
• Approved MIN‑25‑039 committee minutes (Yes 5‑0, Abstain 1)
• Adopted RES‑25‑050 to accept easement from RRCT, LLC (Yes 6‑0)
• Adopted ORD‑25‑022 updating rental rates for city facilities (Yes 4‑2)
• Approved September 2025 Mayor’s Court Report (Yes 6‑0)
• Scheduled public hearing for JEDD expansion on Nov 3, 2025 at 5:30 p.m.

Council Work Session

The Canal Winchester City Council will consider a resolution authorizing the mayor or city administrator to accept an easement from RRCT, LLC for the E. Waterloo St. storm sewer project. It will also vote on an ordinance amending the 2025 Appropriation to allocate $130,000 to the sheriff’s capital outlay, $70,000 to water distribution expenses, and $46,000 to sewer plant operating expenses. Additional old and new business items include pool residency rates, panhandling, and a Chamber of Commerce proposal.

• Resolution to authorize the mayor and/or city administrator to accept an easement from RRCT, LLC for the E. Waterloo St. storm sewer project (RES-25-050).
• Ordinance amending the 2025 Appropriation to appropriate $130,000 to the Sheriff – Capital Outlay line item for two vehicles (ORD-25-024).
• Ordinance allocating $70,000 from the Canal Pointe Industrial Public Water System Fund to the Distribution – Operating Expenses line item for water purchases from the City of Pickerington.
• Ordinance allocating $46,000 from the Sewer Fund to the Plant – Operating Expenses line item for utilities.
• Old/New Business items: Pool residency and rates (OTH-25-017), Panhandling (OTH-25-018), Chamber of Commerce proposal (OTH-25-019).

The council excused Mrs. Amos from the work session by a unanimous vote. It also voted unanimously to move RES-25-050, authorizing the mayor or city administrator to accept a storm sewer easement, to the full council. Additionally, the council unanimously moved ORD-25-024, an amendment to the 2025 appropriations ordinance, to the full council for further action.

• Excused Mrs. Amos from work session (6-0)
• Moved RES-25-050 storm sewer easement to full Council (6-0)
• Moved ORD-25-024 appropriations amendment to full Council (6-0)

Committee of the Whole

The Committee of the Whole will review the Zoning Code Update, including a diagnostic report that evaluates the current Planning and Zoning Code against the 2023 Canal Winchester Community Plan. Staff will outline the project work steps, schedule, and calibration table for the proposed hybrid zoning framework. The meeting will also cover the draft Module 1 chapters and outline next steps toward an administrative draft and public draft of the new code.

• Presentation of Diagnostic Report evaluating the current Planning and Zoning Code
• Discussion of project work steps and schedule for revising the zoning code
• Review of Calibration Table comparing form standards and permitted uses
• Overview of Module 1 draft chapters (Introduction, District Standards, Land Use Standards, Glossary)
• Outline of next steps toward administrative draft, public draft, and final adoption

The Committee of the Whole met at 6:01 p.m. and a motion was made to excuse Mr. Buskirk from the meeting. The motion was seconded and carried unanimously with six votes in favor. The remainder of the session was a discussion on the ongoing zoning code update, with no further decisions made.

• Excused Mr. Buskirk from the Committee of the Whole (vote Yes 6 – Bennett, McLaughlin, Moore, Shea, Amick, Amos)

Landmarks Commission

The Canal Winchester Landmarks Commission meeting on September 22, 2025 will consider pending applications for Certificates of Appropriateness for properties at 17 North Trine Street, 52 Clinton Street, 20 North Trine Street, 37 East Mound Street, and 198 Highland Avenue. Items include a shed renovation, siding changes, exterior modifications, a porch roof, and new siding with a paver patio. The commission will also address old and new business items before adjourning.

• CA-25-039 – 17 North Trine Street – Renovating shed (new wood board‑and‑batten siding, black standing‑seam metal roof, black gooseneck lights) – motion to table
• CA-25-040 – 52 Clinton Street – South Elevation siding change
• CA-25-041 – 20 North Trine Street – Exterior modifications
• CA-25-042 – 37 East Mound Street – Porch roof
• CA-25-043 – 198 Highland Avenue – New siding and paver patio

The commission approved Certificates of Appropriateness for four properties (CA-25-040, CA-25-041, CA-25-042, CA-25-043) with unanimous 5‑yes votes. It also excused two members, approved the July 28 and August 25 meeting minutes, and adjourned the meeting.

• Approved Certificate of Appropriateness #CA-25-040 (siding change) – Yes:5 (David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell, Roger White)
• Approved Certificate of Appropriateness #CA-25-041 (porch rail removal, lighting, cedar trim) – Yes:5 (David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell, Roger White)
• Approved Certificate of Appropriateness #CA-25-042 (porch roof replacement) with conditions – Yes:5 (David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell, Roger White)
• Approved Certificate of Appropriateness #CA-25-043 (siding, windows, patio) with conditions – Yes:5 (David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell, Roger White)
• Excused Rich Dobda and Linda Henry from the meeting – Yes:5 (David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell, Roger White)
• Approved July 28, 2025 minutes – Yes:4 (David Craycraft, Pete Lynch, Whit Wardell, Roger White), Abstain:1 (Patrick Lynch)
• Approved August 25, 2025 minutes – Yes:4 (David Craycraft, Pete Lynch, Whit Wardell, Roger White), Abstain:1 (Patrick Lynch)
• Adjourned the meeting – Yes:5 (David Craycraft, Pete Lynch, Patrick Lynch, Whit Wardell, Roger White)

City Council

The council will adopt two resolutions authorizing the mayor or city administrator to accept easements from Lynch Investment Properties, LLC and Trevcor Development II, Ltd. It will hold a second reading of an ordinance to update rental provisions for city facilities. It will also consider an ordinance that authorizes the mayor to enter a contract with Danbert, Inc. for the East Waterloo Street storm sewer replacement project and to declare a municipal emergency, with a request to waive further readings.

• RES-25-048 – Resolution to accept an easement from Lynch Investment Properties, LLC (adoption)
• RES-25-049 – Resolution to accept an easement from Trevcor Development II, Ltd (adoption)
• ORD-25-022 – Ordinance to update rental provisions for city facilities – second reading only
• ORD-25-023 – Ordinance to authorize the mayor to contract with Danbert, Inc. for East Waterloo St. storm sewer replacement and declare an emergency – request waiver of second and third reading and adoption

The council approved the September 2, 2025 Work Session Minutes (MIN‑25‑035) with a unanimous 7‑yes vote. It also approved the September 2, 2025 City Council Meeting Minutes (MIN‑25‑036) unanimously. Additionally, the council approved the August 2025 Mayor’s Court Report by a 7‑yes vote.

• Approved Work Session Minutes MIN‑25‑035 (7‑yes)
• Approved City Council Meeting Minutes MIN‑25‑036 (7‑yes)
• Approved August 2025 Mayor’s Court Report (7‑yes)

Council Work Session

City Council is reviewing a contract for the East Waterloo St. Storm Sewer Replacement Project and related easements. The body is discussing whether to move these items to a full Council meeting for final action.

• Contract with Danbert, Inc. for $581,065.86 for East Waterloo St. Storm Sewer Replacement Project
• Easement from Lynch Investment Properties, LLC for E. Waterloo St. Storm Sewer project
• Easement from Trevcor Development II, Ltd for E. Waterloo St. Storm Sewer project
• Discussion on Pool Residency and Rates (OTH-25-017)
• Discussion on Panhandling (OTH-25-018)

The council moved RES‑25‑048, authorizing an easement from Lynch Investment Properties, LLC, to full council and approved it unanimously. It also moved RES‑25‑049, authorizing an easement from Trevcor Development II, Ltd, to full council and approved it unanimously. Finally, the council approved ORD‑25‑023, authorizing the mayor to contract with Danbert, Inc. for the East Waterloo St storm sewer replacement, also unanimously.

• Approved RES‑25‑048 easement from Lynch Investment Properties, LLC (7‑0)
• Approved RES‑25‑049 easement from Trevcor Development II, Ltd (7‑0)
• Approved ORD‑25‑023 contract with Danbert, Inc. for East Waterloo St storm sewer replacement (7‑0)

Planning and Zoning Commission

The Canal Winchester Planning and Zoning Commission will hear four public hearings on signage variances: three for the Kroger marketplace at 8150/8200 Diley Road (wall signs, LED fuel price signs, and monument signs) and one for a private residence on Gender Road. The Kroger requests exceed current signage limits due to building scale and setbacks.

• VA-25-009: Variance for off-premises sign at 6480 Gender Road
• VA-25-010: Variance for gazebo within 10 feet of house at 96 East Columbus Street
• VA-25-011: Variance for lot coverage at 7296 Porter Drive
• SDP-25-007: Façade alterations at OhioHealth, 625 West Waterloo Street
• Kroger signage variances: wall signs (417.35 sq ft), LED fuel price signs, and monument signs at Greengate Plaza

The Planning and Zoning Commission closed the public hearings for three variance requests and approved each variance with a unanimous 6‑0 vote. The approved variances allow a complex identification sign at 6480 Gender Road, a gazebo at 96 East Columbus Street, and an in‑ground pool at 7296 Porter Drive. The commission also approved the August 11 meeting minutes (5‑0, 1 abstain) and excused a commissioner (6‑0).

• Excused Commissioner Eileen Goodin (6‑0)
• Approved August 11, 2025 meeting minutes (5‑0, 1 abstain)
• Closed public hearing for Variance VA-25-009 (6‑0)
• Approved Variance VA-25-009 for sign at 6480 Gender Road with conditions (6‑0)
• Closed public hearing for Variance VA-25-010 (6‑0)
• Approved Variance VA-25-010 for gazebo at 96 East Columbus Street (6‑0)
• Closed public hearing for Variance VA-25-011 (6‑0)
• Approved Variance VA-25-011 for pool at 7296 Porter Drive (6‑0)

City Council

The Canal Winchester City Council will meet on September 2, 2025, to discuss and vote on resolutions authorizing easements for water and sewer lines from Crossroads Christian Life Center, Inc., and to accept tax levy amounts determined by the Budget Commission. The meeting will also include reports from city officials and staff, with no ordinances scheduled for a second or third reading.

• Authorize mayor to accept water line easement from Crossroads Christian Life Center, Inc.
• Authorize mayor to accept sanitary sewer easement from Crossroads Christian Life Center, Inc.
• Accept tax levy amounts and rates determined by the Budget Commission and certify to the County Auditor

The council approved the August 18 work session minutes (MIN-25-033) and the August 18 council meeting minutes (MIN-25-034). It adopted four resolutions: a water line easement, a sanitary sewer easement, the budget commission’s tax levy amounts, and an amendment to the Greengate Drive Fund declaring an emergency. The council also took the first reading of an ordinance to update rental provisions for city facilities and then adjourned the meeting.

• Approved MIN-25-033 work session minutes (Yes 7)
• Approved MIN-25-034 council meeting minutes (Yes 7)
• Adopted RES-25-044 water line easement (Yes 7)
• Adopted RES-25-045 sanitary sewer easement (Yes 7)
• Adopted RES-25-046 budget amounts and tax levies (Yes 7)
• Adopted RES-25-047 amendment to Greengate Drive Fund and emergency (Yes 7)
• First reading of ORD-25-022 to update rental provisions for city facilities (Yes 7)
• Adjourned meeting (Yes 7)

Council Work Session

City Council is holding a work session to review several resolutions and one ordinance. The body is discussing requests to move items to a full Council meeting, including tax levy certifications and utility easements.

• Water line easement (0.036-acre) from Crossroads Christian Life Center at 6600 Bigerton Bend
• Sanitary sewer easement (0.097-acre) from Crossroads Christian Life Center at 6600 Bigerton Bend
• Resolution to authorize tax levies based on Budget Commission rates
• Amendment to Resolution 15-021 regarding the Greengate Drive Fund
• Ordinance to update rental provisions for city facilities

The Canal Winchester City Council moved five resolutions to the full council and approved each unanimously (7‑0). The approvals included a water‑line easement, a sanitary‑sewer easement, the annual tax‑levy resolution estimating just over $900,000 in 2026 property‑tax receipts, an amendment converting the Greengate Drive agency fund to a capital‑improvement fund, and an ordinance updating rental provisions for city facilities.

• Approved RES‑25‑044 water‑line easement (7‑0)
• Approved RES‑25‑045 sanitary‑sewer easement (7‑0)
• Approved RES‑25‑046 tax‑levy resolution estimating $900,000 in 2026 receipts (7‑0)
• Approved RES‑25‑047 amendment of Greengate Drive fund to capital‑improvement fund (7‑0)
• Approved ORD‑25‑022 update to rental provisions for city facilities (7‑0)

Landmarks Commission

The Landmarks Commission will meet to discuss and decide on several pending applications for exterior modifications to residential and commercial properties. These requests include updates to paint, roofing, windows, and signage.

• New exterior paint at 52 East Columbus Street
• New roof at 151 West Waterloo Street
• New awnings at 4 South High Street
• New windows at 36 North High Street
• Historical signage and wall ventilation at 10 West Oak Street

The Landmarks Commission approved five Certificate of Appropriateness applications, each passing with a 5‑yes vote. Approvals included exterior paint colors for 52 East Columbus Street, a new roof at 151 West Waterloo Street, new awnings at 4 South High Street, window replacements at 36 North High Street (with interior blinds removed), and historical signage with wall vents at 10 West Oak Street. The application to renovate a shed at 17 North Trine Street was tabled pending more information.

• Approved Certificate of Appropriateness #CA-25-034 (exterior paint) – Yes:5
• Approved Certificate of Appropriateness #CA-25-035 (new roof) – Yes:5
• Approved Certificate of Appropriateness #CA-25-036 (new awnings) – Yes:5
• Approved Certificate of Appropriateness #CA-25-037 (new windows, interior blinds removed) – Yes:5
• Approved Certificate of Appropriateness #CA-25-038 (historical signage and HVAC vents) – Yes:5
• Tabled Certificate of Appropriateness #CA-25-039 (shed renovation) – Yes:5

Council Work Session

The Canal Winchester City Council will hold a work session to review staff reports and consider three resolutions and one ordinance for future full-council action. Items include amending council rules, authorizing a financial support agreement with the Canal Winchester Historical Society, addressing a 111.2-acre annexation, and approving the final development plan for Kroger as part of the Greengate Plaza Planned Development.

• RES-25-041: Amend the Rules of the Canal Winchester City Council
• RES-25-042: Authorize financial support agreement with Canal Winchester Historical Society
• RES-25-043: Indicate services for 111.2-acre Canal Family Farms annexation
• ORD-25-021: Approve final development plan for Kroger in Greengate Plaza Planned Development

Council members voted to move Resolution 25‑041 to the full Council. The motion was made by Amos, seconded by Bennett, and carried with a unanimous Yes vote of seven members. No other actions were decided in this work session.

• Moved RES‑25‑041 to full Council (Yes 7)

City Council

City Council will review a final development plan for Kroger at Greengate Plaza and a resolution regarding the Canal Family Farms annexation. The body will also consider a financial support agreement for the Canal Winchester Historical Society and an amendment to council rules.

• First reading of Ordinance ORD-25-021 for the Kroger final development plan at Greengate Plaza
• Resolution RES-25-043 regarding services for 111.2 acres for the Canal Family Farms annexation
• Resolution RES-25-042 to authorize a financial support agreement with the Canal Winchester Historical Society
• Third reading of Ordinance ORD-25-019 to amend the 2025 Appropriation Ordinance #24-033
• Resolution RES-25-041 to amend the rules of the Canal Winchester City Council

The council approved three sets of prior meeting minutes unanimously. It adopted a resolution authorizing the mayor and administrator to enter a financial support agreement with the Canal Winchester Historical Society, with five votes in favor and two abstentions. Additional actions included adopting council rule amendments, a land‑annexation service resolution, and two ordinances related to the 2025 budget and the Greengate Plaza development.

• Approved MIN-25-030 minutes (7-0)
• Approved MIN-25-031 minutes (7-0)
• Approved MIN-25-032 minutes (7-0)
• Adopted RES-25-041 to amend council rules (7-0)
• Adopted RES-25-042 authorizing financial support agreement with Historical Society (5-0-2 abstain)
• Adopted RES-25-043 outlining services for 111.2‑acre Canal Family Farms annexation (7-0)
• Adopted ORD-25-019 amending 2025 appropriations ordinance (5-0-2 abstain)
• Adopted ORD-25-021 approving final development plan for Kroger at Greengate Plaza (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a final development plan and five variances for a Kroger marketplace and fuel center. The body will also review a final development plan for Lock Pointe Village.

• FDP-25-002: Final Development Plan for a 122,910 sq. ft. Kroger marketplace and fuel center at 8150 and 8200 Diley Road
• VA-25-004: Variance for Kroger to exceed wall signage limits at 8150 and 8200 Diley Road
• VA-25-005: Variance for digital LED fuel price signs at 8150 and 8200 Diley Road
• VA-25-007: Variance to increase access drive widths to 30 feet at 8150 and 8200 Diley Road
• FDP-25-003: Final Development Plan for Lock Pointe Village (PID 042-0388510)

The commission excused member Brad Richey and approved the July 14 meeting minutes. It closed public hearings for three variance applications and approved each variance for Kroger signage, including wall signs, LED fuel price signs, and monument signs, with conditions on the LED signs. All approvals were passed with a 6‑yes vote.

• Brad Richey excused (Yes:6, Excused:1)
• July 14, 2025 minutes approved (Yes:5, Abstain:1)
• Public hearing for VA-25-004 closed (Yes:6)
• Variance VA-25-004 approved as presented (Yes:6)
• Public hearing for VA-25-005 closed (Yes:6)
• Variance VA-25-005 approved with lighting conditions (Yes:6)

City Council Appeal Hearing

City Council will hold an appeal hearing regarding a request to install a vinyl white picket fence at 24 East Mound Street. The Landmarks Commission previously denied the request because vinyl is considered a non-traditional material for the Old Town District.

• Appeal hearing for 24 East Mound Street regarding a proposed vinyl white picket fence replacement

The City Council heard an appeal regarding a vinyl fence at 24 East Mound Street. No vote or formal decision was recorded during the meeting. The appeal had been denied unanimously by the Landmarks Commission. Council members discussed code requirements and the pending zoning code update.

Council Work Session

City Council will discuss moving two resolutions to a full council vote, including a land annexation and an easement. The work session also includes presentations on park development and flooding.

• Annexation of 4.38+/- acres at the northwest corner of Lithopolis-Winchester Road and Ashbrook Road (RES-25-039)
• Zoning of annexed land as R-1, Limited Density Residential District
• Authorization to accept a modified waterline and sidewalk easement from Isaak W. Kaiser (RES-25-040)
• Rumpke contract renewal (OTH-25-013)
• McGill Park Phase IIB presentation (OTH-25-016)

The council voted to refer RES‑25‑039, the annexation of 4.38 acres from Violet Township, to the full council; the motion passed 6‑1. It also voted to refer RES‑25‑040, authorizing the mayor/administrator to accept an easement from Isaaq W. Kaiser, with the motion passing unanimously 7‑0. No other formal actions were taken during the work session.

• Moved RES‑25‑039 annexation resolution to full Council (6‑1)
• Moved RES‑25‑040 easement resolution to full Council (7‑0)

City Council

City Council will discuss several land and property actions, including an annexation of 4.38 acres in Violet Township. The body is also considering charter amendments to be placed on the November 4, 2025 ballot and the transfer of fire apparatus to a local firefighters union.

• Annexation of 4.38+/- acres at the northwest corner of Lithopolis-Winchester Road and Ashbrook Road
• Charter amendments for the November 4, 2025 municipal election
• Transfer of fire apparatus to Madison Township Professional Fire Fighters IAFF Local 2507
• Acceptance of real property from the Board of Trustees of the Columbus Metropolitan Library for public right-of-way
• Acceptance of an easement from Isaak W. Kaiser

The council voted to approve the July 7 work session minutes (MIN-25-028) and the July 7 council meeting minutes (MIN-25-029). They also approved the July 2025 Mayor’s Court Report. Each motion passed with a unanimous Yes vote from all seven members.

• Approved MIN-25-028 work session minutes (Yes 7)
• Approved MIN-25-029 council meeting minutes (Yes 7)
• Approved July 2025 Mayor’s Court Report (Yes 7)

Canal Winchester Industry and Commerce Corporation

The Canal Winchester Industry and Commerce Corporation will review applications for building improvements in Old Town. The body will also receive an update on local economic development activity.

• Discussion of Old Town Building Improvement applications
• Review of grant requests for 60 E. Waterloo St. ($15,000)
• Review of grant requests for 36 N. High St. ($4,500)
• Review of grant requests for 2-4 S. High St. ($15,000)

The board approved three improvement applications for Old Town buildings: $15,000 for an ADA restroom at 60 E Waterloo Street, $4,500 for window replacements at 36 N High Street, and $15,000 for electrical upgrades at 2-4 $ High Street. After the approvals, the committee agreed to postpone any further applications in this program until 2026. All motions passed with six affirmative votes and no opposition.

• Approved $15,000 ADA restroom upgrade at 60 E Waterloo St (Yes: 6)
• Approved $4,500 window replacement at 36 N High St (Yes: 6)
• Approved $15,000 electrical service upgrade at 2-4 $ High St (Yes: 6)
• Decided to postpone future Old Town Building Improvement applications until 2026 (unanimous)
• Approved April 30, 2025 CWICC meeting minutes (Yes: 6)
• Adjourned the meeting (Yes: 6)

Landmarks Commission

The Landmarks Commission will consider several applications for exterior changes to properties in the historic district. The body will decide on requests for new windows, a shed, signage, and a gazebo.

• CA-25-029: New basement windows at 54 West Mound Street
• CA-25-031: New shed at 71 West Columbus Street
• CA-25-032: New wall signs at 29 West Waterloo Street
• CA-25-033: New gazebo at 96 East Columbus Street

The commission excused two members, approved the June 23 minutes, and adopted Certificates of Appropriateness for four projects: basement window replacements at 54 West Mound Street, a new shed at 71 West Columbus Street, wall signs at 29 West Waterloo Street, and a gazebo at 96 East Columbus Street. Each approval was granted with specific material and design conditions. The meeting was adjourned at 8:10 p.m.

• Excused David Craycraft and Whit Wardell (Yes:5)
• Approved June 23, 2025 minutes (Yes:4, Abstain:1)
• Approved COA #CA-25-029 for basement windows with vinyl and design conditions (Yes:5)
• Approved COA #CA-25-031 for new shed with wood composite siding and trim details (Yes:5)
• Approved COA #CA-25-032 for wall signs with panel size and trim requirements (Yes:5)
• Approved COA #CA-25-033 for gazebo and recommended variance for setback (Yes:5)
• Adjourned meeting (Yes:5)

Planning and Zoning Commission

The Planning and Zoning Commission will consider several site development plans and a variance request. Key items include a new church construction and a final development plan for a commerce center.

• Site Development Plan for a new 8,162 sq. ft. church by NewLife Church (PID 184-001173 & 184-001169)
• Final Development Plan for Canal Crossing Commerce Center on 72.3 acres at Bixby Road and Rager Road
• Site Development Plan for a 3,458 sq. ft. addition at Wal-Mart (6647 Winchester Blvd)
• Variance request for a freestanding sign at 10 West Oak Street (Canal Winchester Area Historical Society)
• Appeal by NewLife Church regarding parking lot screening requirements

The Planning and Zoning Commission excused two members, approved the April 14th meeting minutes, and voted to approve the site development plan for NewLife Church. The plan was approved with five conditions covering parking lot screening, anti‑glare lighting, force‑main design, equipment screening, and parcel consolidation. The approval was unanimous among the five voting members.

• Excused Rick Deeds and Brad Richey (vote: Yes 5 – Donahue, Goodin, McDonnell, Palsgrove & Wildenthaler)
• Approved April 14th, 2025 meeting minutes (vote: Yes 5 – Donahue, Goodin, McDonnell, Palsgrove & Wildenthaler)
• Approved Site Development Plan SDP-25-005 for NewLife Church with five conditions (vote: Yes 5 – Donahue, Goodin, McDonnell, Palsgrove & Wildenthaler)

Council Work Session

City Council is reviewing several resolutions and ordinances for potential movement to full Council. Key items include tax abatement recommendations and authorizations for local festivals.

• Contract with Strawser Paving Company for the Greengate Boulevard project (ORD-25-020)
• Tax abatement recommendations for Franklin County and Fairfield County areas (RES-25-034, RES-25-035)
• Authorization for the Canal Winchester Blues and Ribfest (RES-25-036)
• Authorization for the annual Canal Winchester Labor Day Festival (RES-25-037)
• Amendment to the 2025 Appropriation Ordinance #24-033 (ORD-25-019)

The council moved Resolution 25‑034, adopting the Tax Incentive Review Council’s recommendations for Franklin County tax‑abatement areas, to the full council. The motion carried with a unanimous 7‑0 vote. The council also moved Resolution 25‑035, adopting recommendations for Fairfield County tax‑abatement areas, to the full council. That motion passed with six votes in favor and one abstention.

• Approved RES‑25‑034 (Franklin County tax‑abatement recommendations) – Yes 7 (Buskirk, Moore, Shea, Amick, Amos, Bennett, McLaughlin)
• Approved RES‑25‑035 (Fairfield County tax‑abatement recommendations) – Yes 6 (Buskirk, Amos, Bennett, McLaughlin, Moore, Amick), Abstain 1 (Shea)

City Council

City Council will consider adopting the 2026 tax budget and a contract with Strawser Paving Company for the Greengate Boulevard project. The body is also reviewing tax abatement recommendations and authorizations for local festivals.

• Adoption of the 2026 tax budget (ORD-25-014)
• Contract with Strawser Paving Company for Greengate Boulevard construction (ORD-25-020)
• Tax abatement recommendations for Franklin and Fairfield Counties (RES-25-034, RES-25-035)
• Authorization for Canal Winchester Blues and Ribfest and Labor Day Festival (RES-25-036, RES-25-037)
• Proposed charter amendments for the November 4, 2025 election (ORD-25-017)

The City Council voted to approve the June 16 work session minutes (MIN‑25‑024) and public hearing minutes (MIN‑25‑025) with six votes in favor and one abstention each. It also approved the June 16 council meeting minutes (MIN‑25‑026) with six votes in favor and one abstention, and the June 30 Committee of the Whole minutes (MIN‑25‑027) with all seven members voting yes.

• Approved MIN‑25‑024 Work Session Minutes (Yes 6, Abstain 1)
• Approved MIN‑25‑025 Public Hearing Minutes (Yes 6, Abstain 1)
• Approved MIN‑25‑026 City Council Meeting Minutes (Yes 6, Abstain 1)
• Approved MIN‑25‑027 Committee of the Whole Minutes (Yes 7)

Committee of the Whole

The Committee of the Whole will meet to discuss recommended changes from the Charter Review Commission. The provided text includes the current municipal charter for reference.

• Discussion of Charter Review Commission Recommended Changes

The Committee of the Whole reviewed the Charter Review Commission's recommended revisions, including new salary guidelines for elected officials and definitions for temporary mayoral absences. Council members also debated the city administrator's appointment and confirmation process. No motions were adopted, denied, or voted on during the meeting.

Landmarks Commission

The Landmarks Commission will consider three pending applications for property modifications. The body is deciding on requests for a new roof, basement windows, and an archway.

• CA-25-024: New roof request for 134-136 East Waterloo Street
• CA-25-029: New basement windows request for 54 West Mound Street
• CA-25-030: New archway request for 267 North High Street

The commission excused Linda Henry and Whit Wardell from the meeting. It approved the May 27, 2025 meeting minutes. It approved Certificate of Appropriateness #CA-25-024 for 134‑136 East Waterloo Street with conditions to keep the chimney, lower vent pipes and paint them black. It tabled Certificate of Appropriateness #CA-25-029 for new basement windows at 54 West Mound Street and approved Certificate of Appropriateness #CA-25-030 for a new archway at 267 North High Street.

• Excused Linda Henry and Whit Wardell (vote 5-0)
• Approved May 27, 2025 minutes (vote 5-0)
• Approved Certificate of Appropriateness #CA-25-024 with conditions (vote 5-0)
• Tabled Certificate of Appropriateness #CA-25-029 (vote 5-0)
• Approved Certificate of Appropriateness #CA-25-030 (vote 5-0)
• Adjourned meeting (vote 5-0)

Council Public Meeting

City Council is holding a retreat to discuss the Southeast Area and infrastructure overviews. The session includes a MORPC presentation and a review of community plan priorities and the development process.

• MORPC Presentation
• Southeast Area Overview
• Infrastructure Overview
• Financial Discussion
• Community Plan Priorities

Council Public Hearing

City Council will discuss and vote on Ordinance No. 25-014 to approve and adopt the 2026 tax budget. The proposed budget includes a General Fund request of $780,000 for general property tax revenue.

• ORD-25-014: Ordinance to approve and adopt the 2026 Tax Budget
• General Fund property tax revenue request of $780,000
• Estimated General Fund total revenues of $15,630,100
• Estimated General Fund total expenditures of $19,900,625

Council member Jill Amos moved to excuse Mr. Patrick Shea from the June 16 public hearing. The motion was seconded by Steve Buskirk. The council voted Yes, with all six members present approving the excuse.

• Excused Mr. Shea from the public hearing (6-0)

Council Work Session

City Council is reviewing several items for potential movement to a full Council vote. This includes proposed amendments to the City Charter and land transfers from the Columbus Metropolitan Library.

• Proposed charter amendments to be placed on the November 4, 2025 municipal election ballot
• Acceptance of a 0.501-acre parcel from Columbus Metropolitan Library for Groveport Road public right-of-way
• Acceptance of a 0.138-acre stormwater drainage easement at 123 Groveport Road
• Acceptance of a 0.012-acre water line easement at 123 Groveport Road
• Authorization to transfer fire apparatus to Madison Township Professional Fire Fighters IAFF Local 2507

The Canal Winchester City Council approved moving several resolutions to the full Council for final action. The motions included RES‑25‑031 (water line easement), RES‑25‑032 (stormwater drainage easement), ORD‑25‑016 (right‑of‑way dedication), ORD‑25‑017 (charter amendment ordinance), and ORD‑25‑018 (fire apparatus transfer ordinance). All motions carried with a unanimous 6‑0 vote. The council also excused Mr. Shea from the work session with a 6‑0 vote.

• Moved RES‑25‑031 to full Council (6‑0)
• Moved RES‑25‑032 to full Council (6‑0)
• Moved ORD‑25‑016 to full Council (6‑0)
• Moved ORD‑25‑017 to full Council (6‑0)
• Moved ORD‑25‑018 to full Council (6‑0)
• Excused Mr. Shea from the work session (6‑0)

City Council

City Council will discuss the 2026 tax budget and proposed amendments to the city charter for the November 4, 2025 election. The body is also reviewing development plans for Greengate Plaza and a rezoning request for land on Hill Road.

• ORD-25-014: Ordinance approving and adopting the 2026 tax budget
• ORD-25-017: Ordinance for city charter amendments to be placed on the November 4, 2025 ballot
• ORD-25-011: Rezoning of 25.87 acres at 7995 Hill Road from PRD to PRD
• ORD-25-015: Revised preliminary development plan for Greengate Plaza
• RES-25-031 and RES-25-032: Water line and stormwater drainage easements from Columbus Metropolitan Library

The council voted to excuse Mr. Shea from the June 16 meeting. It also approved the June 2 public hearing minutes (MIN-25-021), work session minutes (MIN-25-022), and council meeting minutes (MIN-25-023). All motions carried unanimously.

• Excused Mr. Shea from meeting (Yes 6)
• Approved MIN-25-021 minutes (Yes 6)
• Approved MIN-25-022 minutes (Yes 6)
• Approved MIN-25-023 minutes (Yes 6)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for June 2025 has been canceled. The next meeting is scheduled for July 14, 2025.

Council Work Session

City Council is reviewing several items for potential movement to full Council, including the 2026 tax budget and a revised development plan for Greengate Plaza. The session also covers maintenance responsibilities for public ways and a new fee for the Safety City program.

• Adoption of the 2026 Tax Budget (ORD-25-014)
• Revised preliminary development plan for Greengate Plaza (ORD-25-015)
• Establishment of a $25.00 registration fee for the Safety City program (RES-25-029)
• Amendment to Section 905.02 regarding maintenance of areas abutting streets and public ways (ORD-25-013)
• Appointment of Susan Potter to the Street Tree Advisory Board (RES-25-030)

During the June 2 work session, the Canal Winchester City Council voted 7‑0 to move six pending items to the full Council for consideration. The items include the Safety City program registration fee, the appointment of Susan Potter to the Street Tree Advisory Board, a maintenance‑responsibility ordinance, the first reading of the 2026 tax budget, and the preliminary development plan for the Greengate Plaza project. No other substantive actions were taken.

• Moved RES-25-029 (Safety City program registration fee) to full Council (Yes 7)
• Moved RES-25-030 (Appointment of Susan Potter to Street Tree Advisory Board) to full Council (Yes 7)
• Moved ORD-25-013 (Amendment to maintenance responsibility ordinance) to full Council (Yes 7)
• Moved ORD-25-014 (2026 tax budget) to full Council for first reading (Yes 7)
• Moved ORD-25-015 (Preliminary development plan for Greengate Plaza) to full Council (Yes 7)

Council Public Hearing

City Council will hold a public hearing to discuss and potentially adopt a revised preliminary development plan for Greengate Plaza. The proposal involves 17.939 acres of land for a commercial development including a Kroger store and fuel center.

• ORD-25-015: Revised preliminary development plan for Greengate Plaza
• Proposed development of 17.939 acres at the northwest corner of Diley Road and Dove Parkway
• Proposed Kroger site and associated fuel center
• Request to waive parking lot location requirements under Violet Pointe Overlay District standards for buildings over 20,000 sq. ft.

A motion to excuse Council President Will Bennett from the public hearing was made by Patrick Shea and seconded by Steve Buskirk. The motion carried unanimously with a 6‑0 vote. No other substantive decisions were recorded in the minutes.

• Excused President Will Bennett from the public hearing (vote 6‑0)

City Council

City Council will consider the adoption of a rezoning ordinance for a proposed residential district and the 2026 tax budget. The body will also decide on registration fees for the Safety City program and a new appointment to the Street Tree Advisory Board.

• Adoption of rezoning for 25.87 acres at 7995 Hill Road (ORD-25-011)
• First reading of the 2026 Tax Budget (ORD-25-014)
• Establishment of registration fees for the Safety City program (RES-25-029)
• Appointment of Susan Potter to the Street Tree Advisory Board (RES-25-030)
• First reading of ordinance regarding maintenance of areas abutting public ways (ORD-25-013)

The council approved the May 19 work‑session minutes (MIN‑25‑019) and the May 19 regular meeting minutes (MIN‑25‑020). It adopted RES‑25‑029 establishing a registration fee for the Safety City program, and RES‑25‑030 appointing Susan Potter to the Street Tree Advisory Board. Council members voted to postpone the rezoning ordinance ORD‑25‑011 until the June 16 meeting.

• Approved MIN-25-019 work session minutes (Yes 6, Abstain 1)
• Approved MIN-25-020 regular meeting minutes (Yes 6, Abstain 1)
• Adopted RES-25-029 registration fee for Safety City program (Yes 7)
• Adopted RES-25-030 appointment of Susan Potter to Street Tree Advisory Board (Yes 7)
• Postponed ORD-25-011 rezoning ordinance to June 16, 2025 (Yes 4, No 3)

Landmarks Commission

The Landmarks Commission will consider several Certificates of Appropriateness for exterior changes to residential and commercial properties. Decisions will be made on requests for new signage, fencing, and building repairs.

• New fence at 24 East Mound Street
• New monument signs at 10 West Oak Street and 103 West Waterloo Street
• New roof at 134-136 East Waterloo Street
• Awning and patio details at 10 West Oak Street
• New walk-up window at 8 South High Street

The commission approved the April 28 minutes (6-0, 1 abstain). A request for a new vinyl fence (CA-25-020) was rejected (0-7). The monument sign at 10 West Oak Street (CA-25-023) was approved with conditions and a variance recommendation (7-0). Additional approvals included awnings and patio details (CA-25-025), new gutters (CA-25-027), and the roof application (CA-25-024) was tabled (7-0).

• Approved April 28 minutes (Yes: 6, Abstain: 1)
• Rejected Certificate of Appropriateness #CA-25-020 (fence) (No: 7)
• Approved Certificate of Appropriateness #CA-25-023 (monument sign) with conditions and variance recommendation (Yes: 7)
• Tabled Certificate of Appropriateness #CA-25-024 (roof) (Yes: 7)
• Approved Certificate of Appropriateness #CA-25-025 (awnings and patio) (Yes: 7)
• Moved Certificate of Appropriateness #CA-25-026 to end of agenda (Yes: 7)
• Approved Certificate of Appropriateness #CA-25-027 (white gutters) with condition (Yes: 7)

Council Work Session

At this work session, Canal Winchester City Council will review several resolutions and an ordinance before potentially advancing them to a full council meeting. Key items include setting the mayor's salary at 800% of council member salary for the 2028-2031 term, linking council compensation to the OPERS minimum earnable salary, and accepting an easement for a waterline project. Council will also discuss Charter Review Commission recommendations.

• Resolution to set mayor's salary at 800% of council salary effective Jan 1, 2028 (RES-25-026)
• Resolution to link council member salaries to OPERS minimum earnable salary starting Jan 1, 2026 (RES-25-027)
• Resolution authorizing acceptance of an easement from Isaak W. Kaiser for the Clinton St. waterline project (RES-25-028)
• Ordinance appropriating $20,000 each from Water Fund and Canal Pointe Industrial Water System Fund to operating expenses (ORD-25-012)
• Discussion of Charter Review Commission Recommendations (OTH-25-012)

The council moved RES‑25‑025 recognizing public works professionals to the full council and approved it unanimously. A motion to excuse Mrs. Amos from the work session also passed unanimously. Resolutions RES‑25‑026 (mayor compensation) and RES‑25‑027 (council compensation) were not moved forward.

• Approved RES‑25‑025 recognizing public works staff (6‑0 vote: Bennett, Shea, Amick, Buskirk, McLaughlin, Moore)
• Excused Mrs. Amos from the work session (6‑0 vote: McLaughlin, Bennett, Buskirk, Moore, Shea, Amick)
• RES‑25‑026 (mayor compensation) did not move forward
• RES‑25‑027 (council compensation) did not move forward

City Council

City Council will discuss a proposal to rezone 25.87 acres at 7995 Hill Road for a planned residential district featuring 122 multi-family units. The body will also vote on compensation for the Mayor and Council members and a contract for building department services.

• Rezoning of 25.87 acres at 7995 Hill Road for 122 apartment units (ORD-25-011)
• Agreement with Architecture! Ohio Incorporated for Chief Building Official and Master Plans Examiner services (ORD-25-009)
• Compensation resolutions for the Mayor (RES-25-026) and City Council members (RES-25-027)
• Acceptance of an easement from Isaak W. Kaiser (RES-25-028)
• Dedication of real property from Shrimangeshi, LLC for public right-of-way (ORD-25-008)

The council voted to excuse Mrs. Amos from the meeting, with all six members voting yes. The council also approved the May 5 public hearing minutes (MIN‑25‑016), work session minutes (MIN‑25‑017), and city council meeting minutes (MIN‑25‑018), each passing with a unanimous six‑vote yes. No other formal actions were recorded.

• Excused Mrs. Amos from the meeting (Yes 6 – Shea, McLaughlin, Moore, Amick, Bennett, Buskirk)
• Approved MIN‑25‑016 May 5 public hearing minutes (Yes 6 – Buskirk, Moore, Shea, Amick, Bennett, McLaughlin)
• Approved MIN‑25‑017 May 5 work session minutes (Yes 6 – Buskirk, Moore, Shea, Amick, Bennett, McLaughlin)
• Approved MIN‑25‑018 May 5 city council meeting minutes (Yes 6 – Buskirk, Moore, Shea, Amick, Bennett, McLaughlin)

Planning and Zoning Commission

The May 12, 2025 meeting of the Canal Winchester Planning and Zoning Commission has been canceled. No items were discussed or decided. The next scheduled meeting will be on June 9, 2025.

• Meeting canceled; no decisions or discussions held

Charter Review Commission

The commission will review the final redline charter and vote on recommended changes. Public comments and approval of previous minutes are also on the agenda. Prior discussions included setting a mayor salary range of $60,000–$85,000 and reviewing CWICC property policies, but the main action is the charter vote.

• Vote on final redline charter with recommended changes
• Public comments (three-minute limit per person)
• Approval of April 16, 2025, meeting minutes
• Prior discussion of mayor salary range: $60,000 floor to $85,000 ceiling
• Prior discussion of CWICC property acquisition and lease policies

City Council

The council will vote on resolutions including extending a moratorium on adult-use cannabis dispensaries, creating a Sustainability Commission, and recognizing Police Week. They will also consider ordinances for a rezoning of 25.87 acres at 7995 Hill Road, a contract for Winchester Boulevard improvements, and building department services. Public comments and reports from officials precede the votes.

• Resolution to extend moratorium on adult-use cannabis dispensaries, cultivators, processors (RES-25-024)
• Resolution creating a Sustainability Commission and appointing initial members (RES-25-022, RES-25-023)
• Ordinance to rezone 25.87 acres at 7995 Hill Road from PRD to PRD for a proposed planned residential district (ORD-25-011, first reading)
• Ordinance authorizing contract with Strawser Paving for Winchester Boulevard Improvements, declared an emergency (ORD-25-010)
• Ordinance to accept dedication of real property from Shrimangeshi, LLC for public right-of-way (ORD-25-008, second reading)

The council unanimously approved the April 21 work session minutes (MIN‑25‑014) and the April 21 council meeting minutes (MIN‑25‑015). They also approved the April 2025 Mayor’s Court Report. No other ordinances or policy actions were adopted.

• Approved MIN‑25‑014 work session minutes (7‑0)
• Approved MIN‑25‑015 council meeting minutes (7‑0)
• Approved April 2025 Mayor’s Court Report (7‑0)

Council Public Hearing

City Council will hold a public hearing regarding Ordinance No. 25-011. The proposal involves rezoning 25.87 acres at 7995 Hill Road to allow for a multi-family residential development.

• Proposed 122 apartment units, clubhouse, pool, fitness center, and sports court at 7995 Hill Road
• Rezoning of 25.87 acres (PID 042-03885-10) owned by PawPaw Patch, LLC
• Adoption of a preliminary development plan and development text
• Requirement for 30% of the gross site to be set aside as open space
• Planning and Zoning Commission recommendation for approval with conditions on roof pitch and porch dimensions

Council members voted to excuse Mayor Will Bennett from the May 5 public hearing. The motion was made by Jill Amos, seconded by Richard Moore, and carried unanimously with six votes in favor. No other substantive actions, such as approval or denial of the rezoning ordinance, were recorded in these minutes.

• Excused President Will Bennett from meeting (6‑0)

Council Work Session

City Council is reviewing several resolutions and ordinances for potential movement to full Council. Key items include a construction contract for Winchester Boulevard and a rezoning request on Hill Road.

• Contract with Strawser Paving Company for the Winchester Boulevard Improvements Project
• Rezoning of 25.87 acres at 7995 Hill Road from Planned Residential District to Planned Residential District for Pawpaw Patch, LLC
• Extension of the moratorium on adult-use cannabis dispensaries, cultivators, and processors through December 31, 2025
• Creation of a Sustainability Commission and appointment of 10 community members
• Resolution supporting National Police Week from May 11 to May 17, 2025

The Canal Winchester City Council moved six items to the full council and approved each. Resolutions recognized law enforcement for National Police Week, created a Sustainability Commission, and approved the mayor's initial appointments to that commission. An ordinance extended the moratorium on adult‑use cannabis operations for six months, authorized an emergency contract with Strawser Paving for the Winchester Boulevard improvements, and amended the zoning map for a 25.87‑acre parcel on Hill Road. All motions passed with recorded vote totals.

• RES-25-021 Recognizing law enforcement for National Police Week – Approved (Yes 7)
• RES-25-022 Creating a Sustainability Commission – Approved (Yes 7)
• RES-25-023 Approving mayor's initial appointments to the Sustainability Commission – Approved (Yes 5, Abstain 2)
• RES-25-024 Extending moratorium on adult‑use cannabis dispensaries – Approved (Yes 7)
• ORD-25-010 Authorizing emergency contract with Strawser Paving for Winchester Boulevard improvements – Approved (Yes 7)
• ORD-25-011 Amending zoning map for 25.87 acres at 7995 Hill Road – Approved (Yes 6, No 1)

Canal Winchester Industry and Commerce Corporation

The Canal Winchester Industry and Commerce Corporation will hold its regular meeting to elect officers, hear a financial report, and receive an economic development update. Trustees will consider amending a resolution to spend up to $4,200 on a screening fence for shared trash receptacles at 31 W. Waterloo St. They will also discuss and potentially approve grant agreements for three Old Town building improvement projects totaling $15,909.26.

• Consideration of amending Resolution 2024-05 to authorize up to $4,200 for a screening fence at 31 W. Waterloo St.
• Discussion and possible authorization of Old Town Building Improvement grant agreements for three businesses: Taylored Fitness ($5,059.26), Megan Bell Group ($3,600), and Winchester Farm Exchange ($7,250) for a total of $15,909.26
• Election of president, vice president, and secretary for the corporation
• Financial report showing ending cash balance of $113,103.98 as of April 21, 2025
• Economic development update including new Kroger store at Diley Road and Dove Parkway, DHL retaining space on Winchester Blvd., and rezoning of 98.4 acres for Wilcox Communities

The Canal Winchester Industry and Commerce Corporation approved funding for three building‑improvement projects at 103 W Waterloo St, 36 N High St, and 8 S High St. An amendment to increase the budget for a screening fence at 31 W Waterloo St was also approved. Officers were re‑elected to their existing positions and the meeting minutes were adopted.

• Approved $15,909.26 in building‑improvement funding for three downtown properties (Yes:6, Abstain:1 – Mr. Abbott)
• Approved amendment to increase budget for screening fence at 31 W Waterloo St (Yes:7)
• Adopted the January 29, 2025 meeting minutes (Yes:7)
• Re‑elected officers to current roles (unanimous approval, Yes:7)
• Adjourned the meeting (Yes:7)

Landmarks Commission

The Canal Winchester Landmarks Commission will meet to consider 10 pending applications for certificates of appropriateness, including requests for new fences, a patio, garage alterations, vinyl siding, and a roof. The board will also vote on approving minutes from its March 24 meeting.

• CA-25-013: New fence at 17 North Trine Street
• CA-25-014: New fence at 10 West Oak Street (Canal Winchester Area Historical Society)
• CA-25-015: New patio at 94 West Waterloo Street
• CA-25-017 & CA-25-018: Garage alterations and new vinyl siding at 20 N Trine Street
• CA-25-022: Remove external staircase and install new window at 102 E Waterloo Street

The commission approved eight certificates of appropriateness, including fences at 17 N Trine St and 10 W Oak St, a patio at 94 W Waterloo St, a fence replacement at 100 W Columbus St, garage alterations at 20 N Trine St, new siding at the same address, and a garage roof and privacy fence at 114 N Trine St. All approvals passed with a unanimous 6‑0 vote. The application for a new fence at 24 East Mound St was tabled to the next meeting.

• Approved CA-25-013 fence (6-0)
• Approved CA-25-014 fence with conditions (6-0)
• Approved CA-25-015 patio (6-0)
• Approved CA-25-016 fence (6-0)
• Approved CA-25-017 garage alterations with conditions (6-0)
• Approved CA-25-018 siding with conditions (6-0)
• Approved CA-25-019 garage roof and privacy fence (6-0)
• Tabled CA-25-020 fence application (6-0)

Council Work Session

Canal Winchester City Council will discuss several resolutions during a work session, including specifying services (water, sewer, police, etc.) for a proposed 4.38-acre annexation known as the Zwayer Annexation. Other items include accepting a stormwater easement, granting an electric line easement to South Central Power, applying for $100,000 in permissive tax funds for Washington Street rehabilitation, and expressing support for State Issue II (renewal of the State Capital Improvement Program) on the May 6 ballot. Also on the agenda is a tabled ordinance for a 90-day exclusive period for resident rental of city facilities.

• Specification of city services (water, sewer, refuse, police, road maintenance) for the proposed Zwayer Annexation (4.38 acres, RES-25-015)
• Application for $100,000 in Motor Vehicle Permissive Tax funds from Franklin County for Washington St. rehabilitation (RES-25-018)
• Resolution supporting State Issue II to renew the State Capital Improvement Program on the May 6, 2025 ballot (RES-25-019)
• Tabled ordinance to provide a 90-day exclusive period for resident rental of city facilities (ORD-25-007)
• Ordinance to authorize an agreement with Architecture! Ohio Inc. for chief building official and master plans examiner services (ORD-25-009)

The Canal Winchester City Council voted to move RES‑25‑015, RES‑25‑016, and RES‑25‑017 to the full Council. Each motion carried with a unanimous 7‑0 vote. These actions advance the annexation service resolution, a stormwater drainage easement, and an electric line right‑of‑way easement.

• Moved RES‑25‑015 to full Council (7‑0)
• Moved RES‑25‑016 to full Council (7‑0)
• Moved RES‑25‑017 to full Council (7‑0)

City Council

Council will vote on several resolutions, including annexation services for the Zwayer property (4.38 acres) and funding for Washington Street rehabilitation. The Miller Farms rezoning ordinance remains postponed to a later date. First readings will be held on accepting a real property dedication and a contract for building department services.

• Adoption of resolution for Zwayer annexation services (4.38 acres)
• Adoption of resolution to apply for motor vehicle permissive tax funds for Washington St rehabilitation
• Adoption of resolution to accept stormwater drainage easement from Shrimangeshi, LLC
• Adoption of resolution to grant electric line easement to South Central Power Company
• Postponed third reading of ordinance rezoning 95.71 acres for Miller Farms Planned Unit Development

The council unanimously approved three sets of prior meeting minutes (MIN-25-011, MIN-25-012, MIN-25-013). It also set a public hearing for the Greengate Plaza preliminary development plan on June 2, 2025 at 5:30 p.m. No other actions were voted on.

• Approved MIN-25-011 work session minutes (7‑0)
• Approved MIN-25-012 public hearing minutes (7‑0)
• Approved MIN-25-013 council meeting minutes (7‑0)
• Set public hearing for Greengate Plaza development June 2, 2025 at 5:30 p.m.

Charter Review Commission

The Canal Winchester Charter Review Commission will review a redlined charter and vote on recommended changes. Old business includes further discussion on setting the mayor's salary and the CWICC item. The commission is also expected to consider revisions from previous meetings, such as mayoral succession and unexcused absence thresholds.

• Review and vote on recommended changes to the redlined city charter
• Discussion of mayor salary, including proposals for a range ($40,000–$75,000) tied to taxpayer income or set by council
• Continued discussion of mayoral succession language
• Potential reduction of unexcused absences from 4 to 2 consecutive meetings
• Old business item on CWICC (Canal Winchester Industrial, Community, and Citizens Corp)

The Charter Review Commission voted unanimously to excuse Mr. MacBrair and Mr. Steelesmith from the meeting. It also approved the April 2, 2025 minutes, amended the agenda to discuss old business before new items, and adjourned at 6:29 p.m.

• Excused Mr. MacBrair and Mr. Steelesmith (motion by Land, seconded by Boumis) – passed 9‑0
• Approved April 2, 2025 minutes (motion by Vasilj, seconded by Conner) – passed 9‑0
• Amended agenda to discuss old business before items for discussion (motion by Milliken, seconded by Boumis) – passed 9‑0
• Adjourned meeting at 6:29 p.m. (motion by Conner, seconded by Karshner) – passed 9‑0

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several site development plans and variances. Key items include a new restaurant and a preliminary plan for a plaza on Diley Road.

• Preliminary Development Plan for Greengate Plaza on the east side of Diley Road
• Site Development Plan for a 4,386 sq. ft. Culver’s restaurant (Parcel ID 184-003303)
• Conditional Use request for a drive-thru restaurant (Parcel ID 184-003303)
• Site Development Plan for a 4,200 sq. ft. modular soccer field at 6767 Gender Road
• Variance request for Sheetz Inc. at 5800 Gender Road to reduce parking for EV charging stations

The Canal Winchester Planning and Zoning Commission approved a variance for C3 Church Assembly of God to construct an 1,800‑sq‑ft accessory storage building, and approved a variance for Sheetz Inc. to install four electric‑vehicle charging stations with conditions. The commission also approved a site development plan for a 4,200‑sq‑ft modular soccer field at the city’s elementary schools. All approvals were adopted with a 5‑vote majority.

• Approved appeal for C3 Church accessory structure (AP-25-001) – Yes:5
• Approved variance VA-25-002 for C3 Church storage building – Yes:5
• Approved variance VA-25-001 for Sheetz EV charging stations with conditions – Yes:5
• Approved site development plan SDP-25-003 for modular soccer field – approved (vote not recorded)
• Excused Chair Joe Donahue and Vice Chair Deborah McDonnell – Yes:5
• Approved March 10, 2025 meeting minutes – Yes:5
• Closed public hearing for variance VA-25-002 – Yes:5
• Closed public hearing for variance VA-25-001 – Yes:5

Council Work Session

This is a work session; items are being discussed to potentially advance to a future council meeting. Topics include approval of the Fairfield County E-911 Final Plan, authorizing participation in ODOT's 300-ton road salt contract, creating a 90-day exclusive resident rental period for city facilities, and a discussion of council and mayor salaries.

• RES-25-012: Approve Fairfield County E-911 Final Plan
• RES-25-013: Authorize participation in ODOT road salt contract for 300 tons (emergency)
• ORD-25-007: Create 90-day exclusive resident rental period for city facilities
• OTH-25-010: Discussion of council and mayor salaries

The council moved RES‑25‑012 to full council and approved the Fairfield County E‑911 final plan with a unanimous 7‑0 vote. It also approved RES‑25‑013 authorizing participation in the 2025 ODOT road‑salt contracts, again by a 7‑0 vote. The proposed ORD‑25‑007 ordinance for a 90‑day exclusive resident rental period was tabled with a unanimous 7‑0 vote.

• Approved RES‑25‑012 Fairfield County E‑911 final plan (7‑0)
• Approved RES‑25‑013 ODOT road‑salt contract for 2025 (7‑0)
• Tabled ORD‑25‑007 90‑day exclusive resident rental ordinance (7‑0)

Council Public Hearing

City Council is holding a public hearing on Resolution 25-014, which would approve the Mayor's application to expand the boundaries and operating hours of the Designated Outdoor Refreshment Area (DORA) in Old Town Canal Winchester. The expansion would add adjacent properties and extend hours to 9:00 a.m. to 11:00 p.m. daily. Council will hear a staff report and public comments before discussing and possibly voting on the resolution.

• Resolution proposes expanding DORA boundaries to 23.6 acres in Old Town
• Hours would be extended to 7 days a week, 9:00 a.m. to 11:00 p.m.
• Area includes at least 7 qualified liquor permit holders such as Shade on the Canal, Barrel & Boar, and Local Cantina
• Public hearing includes three-minute limit per speaker for citizen comments
• Resolution requires a five-year review and Council can dissolve part or all of the DORA at any time

The Canal Winchester City Council held a public hearing on the proposed DORA expansion but did not vote on the resolution. Council members discussed the proposal and public comments but no decision was recorded. The meeting was then adjourned by a motion moved by Moore, seconded by Shea, with a 7‑0 vote.

• Adjourned meeting (7-0) – motion by Moore, seconded by Shea

City Council

The Canal Winchester City Council will vote on three resolutions: approving the Fairfield County E-911 plan, authorizing participation in ODOT road salt contracts, and expanding the designated outdoor refreshment area in Old Town. The council will also hold second reading of an ordinance raising the competitive bidding threshold from $75,000 to $150,000 and first reading of an ordinance creating a 90-day exclusive rental period for city facilities. The third reading of a 95.71-acre rezoning (Miller Farms) has been postponed.

• Resolution to expand boundaries and hours of the Designated Outdoor Refreshment Area in Old Town Canal Winchester
• Resolution authorizing mayor and city administrator to enter into ODOT road salt contracts for 2025 (emergency)
• Ordinance rezoning 95.71 acres (Miller Farms) at Hayes and Lithopolis roads from EU/PRD to PUD – postponed at third reading
• Second reading of ordinance raising competitive bidding requirement threshold from $75,000 to $150,000
• First reading of ordinance creating a 90-day exclusive rental period for city facilities by residents

The City Council approved the March 17, 2025 Work Session Minutes (MIN‑25‑009) and the March 17, 2025 City Council Meeting Minutes (MIN‑25‑010). Both motions carried with six members voting yes and one member abstaining. No other formal actions were taken during the meeting.

• Approved MIN-25-009 Work Session Minutes (6‑yes, 1‑abstain)
• Approved MIN-25-010 City Council Meeting Minutes (6‑yes, 1‑abstain)

Charter Review Commission

The Charter Review Commission will meet to discuss Articles XI and XII of the city charter. The body will also address old business regarding mayoral succession, mayor salary, and the Planning and Zoning Commission.

• Discussion of Articles XI and XII
• Review of mayoral succession procedures
• Review of mayor salary
• Discussion regarding the Planning and Zoning Commission

The Charter Review Commission voted to excuse Mr. Land, Mr. MacBrair, and Mr. Scanlon from the April 2 meeting. The commission also approved the minutes from the March 19, 2025 meeting. Both motions carried unanimously.

• Excused Mr. Land, Mr. MacBrair, and Mr. Scanlon from the meeting (vote: Yes 8)
• Approved the March 19, 2025 Charter Review Commission minutes (vote: Yes 8)

Landmarks Commission

The Canal Winchester Landmarks Commission will consider nine Certificate of Appropriateness applications, including a request to demolish a house and out-building at 8 Washington Street, a new 1,140 sq. ft. addition at 44 West Mound Street, and several smaller modifications such as gas lanterns, fencing, and signage. The meeting will also include approval of February 2025 minutes and discussion of old and new business.

• Demolition of house and out-building at 8 Washington Street (CA-25-012)
• New 1,140 sq. ft. addition at 44 West Mound Street (CA-25-006)
• New 36-inch fence at 215 Washington Street (CA-25-008)
• Gas porch lanterns at 17 North Trine Street (CA-25-005)
• New wall sign at 108 North High Street (CA-25-009)

The Landmarks Commission excused Chairman Pete Lynch and approved the February 24 minutes. It approved several Certificates of Appropriateness, including a 1,140‑sq‑ft addition, an overhang enclosure, a new fence, a wall sign, new shingles, and the demolition of a house to create park land.

• Excused Chairman Pete Lynch (Yes:6)
• Approved February 24 minutes (Yes:5, Abstain:1)
• Approved Certificate CA-25-006 addition with conditions (Yes:5, Abstain:1)
• Approved Certificate CA-25-007 enclosure of southern overhang (Yes:6)
• Approved Certificate CA-25-008 36" fence (Yes:6)
• Approved Certificate CA-25-009 new wall sign (Yes:6)
• Approved Certificate CA-25-010 new asphalt shingles (Yes:6)
• Approved Certificate CA-25-012 demolition for park expansion (Yes:6)

Charter Review Commission

The Charter Review Commission will review Articles VII and VIII of the city charter. The body will also address old business regarding mayoral succession and mayor salary.

• Review of Articles VII & VIII
• Discussion on Mayoral Succession
• Discussion on Mayor Salary

The Charter Review Commission voted to excuse Mr. Land, Mr. MacBrair, Mr. Scanlon, and Mr. Steelesmith from the meeting. The commission also approved the March 5, 2025 meeting minutes. Both motions passed unanimously.

• Excused Mr. Land, Mr. MacBrair, Mr. Scanlon, and Mr. Steelesmith (vote 7-0)
• Approved March 5, 2025 Charter Review Commission minutes (vote 7-0)

City Council

The City Council will hold third reading of a rezoning for the 95.71-acre Miller Farms PUD, but it has been postponed. First readings include an ordinance to purchase 8 Washington Street and amendments to competitive bidding and the 2025 appropriation. A resolution to accept an easement from Canal Villas Condominium Association is up for adoption. The meeting also includes public comments and reports from officials.

• Third reading of ORD-24-034: Rezoning 95.71 acres from EU/PRD to PUD for Miller Farms at Hayes and Lithopolis roads (postponed)
• First reading of ORD-25-004: Authorize purchase of 8 Washington Street from Esther M. Whiteleather Trust
• First reading of ORD-25-005: Amend Section 161.03 on competitive bidding notice requirements
• First reading of ORD-25-006: Amend 2025 appropriation ordinance (waiver of second/third reading requested)
• RES-25-011: Accept easement from Canal Villas Condominium Association

The Canal Winchester City Council adopted three items: an easement from the Canal Villas Condominium Association (RES-25-011), a real estate purchase agreement for 8 Washington Street (ORD-25-004), and a 2025 budget amendment (ORD-25-006). The council postponed the third reading of the Miller Farms rezoning ordinance (ORD-24-034) and discussed potential tax tools (TIFs and NCAs) for that development without making a decision. Minutes from the March 3 work session and council meeting were approved with two abstentions each.

• Adopted RES-25-011 accepting an easement from Canal Villas Condominium Association (6-0)
• Adopted ORD-25-004 authorizing purchase of 8 Washington Street (6-0)
• Adopted ORD-25-006 amending the 2025 appropriation ordinance (6-0)
• Postponed ORD-24-034, the Miller Farms rezoning, at third reading
• Approved March 3 work session minutes (4-0, 2 abstentions)
• Approved March 3 council meeting minutes (4-0, 2 abstentions)
• Approved February 2025 Mayor's Court Report (6-0)
• Excused Councilmember McLaughlin from the meeting (6-0)

Council Work Session

The Canal Winchester City Council will hold a work session to discuss and potentially advance several items. These include a resolution to accept a sidewalk easement from the Canal Villas Condominium Association, an ordinance authorizing the purchase of 8 Washington Street, and ordinances amending competitive bidding requirements and the 2025 appropriation ordinance. Other business includes swimming pool rates, a 4-H visit, and a Historical Society update.

• Resolution to accept a permanent sidewalk easement from Canal Villas Condominium Association along Groveport Rd.
• Ordinance authorizing the mayor to enter a purchase agreement for 8 Washington Street (PID 184-000581)
• Ordinance amending Section 161.03 on competitive bidding and notice requirements
• Ordinance amending the 2025 appropriation ordinance (Amendment #2)
• Discussion of 2025 swimming pool rates

The Council Work Session voted unanimously (6-0) to move four items to full Council for consideration: accepting a 20-foot easement from Canal Villas Condominium Association for a public sidewalk to the new library site, authorizing purchase of 8 Washington Street, raising the competitive bidding threshold from $75,000 to $150,000, and amending the 2025 appropriations to fund the property purchase. No final decisions were made; all items were only advanced to the next full Council meeting. The council also discussed but took no action on 2025 pool rates, with members agreeing not to raise fees.

• Moved RES-25-011 (easement for sidewalk) to full Council (6-0)
• Moved ORD-25-004 (purchase of 8 Washington Street) to full Council (6-0)
• Moved ORD-25-005 (raise bidding threshold to $150,000) to full Council (6-0)
• Moved ORD-25-006 (2025 appropriation amendment) to full Council (6-0)
• Excused Councilmember McLaughlin from meeting (6-0)
• Adjourned at 6:40 p.m. (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three items: a variance for Sheetz Inc. to reduce parking for EV charging stations at 5800 Gender Road, a rezoning of 26.714 acres for a new Planned Residential District, and a preliminary development plan for 122 apartment units on Hill Road. The rezoning and plan were previously tabled due to staff concerns about compatibility with the Community Plan and missing justifications. The commission will also approve minutes from February 10, 2024, and take public comment.

• VA-25-001: Variance request by Sheetz Inc. to reduce on-site parking for EV charging stations at 5800 Gender Road.
• ZM-25-001: Rezone 26.714 acres (PIDs 042-03885100, 037-02029-300, 037-020293100) from Planned Residential to new Planned Residential for 122 apartments.
• PDP-25-001: Preliminary Development Plan for 122 apartment units with clubhouse, playground, dog park, pickleball court, and private streets.
• Approval of minutes from February 10, 2024 (listed as 2024 in agenda).
• Public comment period with a 4-minute limit per speaker.

The Planning and Zoning Commission voted 6-0 to recommend approval of a zoning map amendment (ZM-25-001) and preliminary development plan (PDP-25-001) for 122 apartment units on 26.7 acres near Hill Road, sending the decision to City Council. The commission also tabled a variance request from Sheetz Inc. for EV charging stations at 5800 Gender Road until the April meeting. Public comment included opposition from residents citing traffic, density, and property value concerns.

• Recommended ZM-25-001 rezoning to City Council (6-0)
• Recommended PDP-25-001 preliminary plan to City Council with condition to review roof pitch and porch deviations (6-0)
• Tabled VA-25-001 Sheetz EV charging variance to April agenda
• Appointed Eileen Goodin to Housing Council for 2025

Charter Review Commission

The Commission will consider approving minutes from the February 5 meeting and then move to discussion of Articles III and IV of the Canal Winchester Charter. Public comments are also scheduled.

• Approval of February 5, 2025 charter review meeting minutes
• Discussion of Article III and Article IV of the city charter
• Public comments with a five-minute limit per speaker

The Canal Winchester Charter Review Commission voted 9-0 to move forward with the OPERS minimum earnable salary model for council member compensation, replacing the current salary structure that has not been raised since 2015. The commission also agreed to extend the vacancy-filling period from 30 to 60 days, and discussed but did not finalize changes to emergency legislation categories, residency requirements, and publication methods for ordinances.

• Approved the OPERS minimum salary model for council member pay (9-0 vote).
• Agreed to change the council vacancy-filling period from 30 to 60 days.
• Discussed adding construction contracts as a non-emergency category in 4.07, but no formal action taken.
• Discussed adding a one-year residency requirement for mayor and council, but no consensus reached.
• Discussed updating 4.13 to allow publication on the city website instead of a newspaper, but no formal action taken.
• Approved the minutes from the February 5, 2025 meeting (10-0 vote).
• Excused Eric Scanlon from the meeting (10-0 vote).

Council Work Session

City Council is reviewing several property appropriation requests to improve public road intersections. The body is also discussing a construction contract for the 2025 street program and employee retirement contributions.

• Appropriation of 0.102 acres and 0.337 temporary easement from Parcel 184-003231-00 for Winchester Boulevard near Prentiss School Drive
• Appropriation of 0.145 acres and temporary easements from Parcel 184-001700-00 for road intersection improvements
• Appropriation of 0.036 temporary easement from Parcel 184-000423-00 for road intersection improvements
• Contract with Strawser Paving Company for the 2025 Street Program Project
• Contribution to the Ohio Public Employees Retirement System pursuant to IRC Section 414(H)(2)

The Canal Winchester Council Work Session moved five items to full Council for consideration: three resolutions authorizing eminent domain proceedings to acquire land for the Winchester Boulevard intersection roundabout project, an ordinance contracting with Strawser Paving for the 2025 Street Program, and an ordinance authorizing the city to pick up the mayor's PERS retirement contribution. Council also discussed, but did not vote on, potential restrictions on non-resident pool access and heard presentations from Madison Township police and fire chiefs and on economic development tools (TIFs and NCAs).

• Moved RES-25-008 (eminent domain for 0.102 acres + easement) to full Council (5-0)
• Moved RES-25-009 (eminent domain for 0.145 acres + easements) to full Council (5-0)
• Moved RES-25-010 (temporary easement over 0.036 acres) to full Council (5-0)
• Moved ORD-25-002 (2025 Street Program contract with Strawser Paving) to full Council (5-0)
• Moved ORD-25-003 (PERS pickup for mayor) to full Council (5-0)
• Excused Councilmembers Bennett and Amos from the meeting (5-0 each)

City Council

The City Council will vote on an emergency ordinance authorizing a contract with Strawser Paving Company for the 2025 Street Program and consider three resolutions to appropriate land for intersection improvements. Additionally, a major rezoning of 95.71 acres for the Miller Farms PUD is postponed at third reading, and a first-reading ordinance to adjust OPERS contributions for certain employees will be introduced. Public comments and staff reports are also scheduled.

• Emergency ordinance authorizing contract with Strawser Paving for 2025 Street Program (reads to be waived)
• Three resolutions appropriating 0.102, 0.145, and 0.036 acres of land for intersection improvements (adoption)
• Rezoning of 95.71 acres for Miller Farms PUD from EU/PRD to PUD at Hayes and Lithopolis Roads (postponed at third reading)
• Ordinance to pick up OPERS contributions for certain city employees (first reading only)

Council approved a contract with Strawser Paving Company for the 2025 Street Program and adopted an ordinance to have the city pick up the mayor's Ohio Public Employees Retirement System (OPERS) contribution, effective with the first pay period on or after March 4, 2025, after declaring an emergency. Three resolutions authorizing property appropriation for public road intersection improvements were also adopted. The Miller Farms rezoning ordinance (ORD-24-034) was postponed at third reading. Council also adjourned to executive session to discuss a property purchase.

• Adopted 2025 Street Program contract with Strawser Paving (5-0)
• Adopted ORD-25-003 authorizing city pickup of mayor's OPERS contribution, effective March 4, 2025 (5-0)
• Declared emergency for ORD-25-003 (5-0)
• Adopted RES-25-008 for property appropriation for road intersection improvement (5-0)
• Adopted RES-25-009 for property appropriation for road intersection improvement (5-0)
• Adopted RES-25-010 for property appropriation for road intersection improvement (5-0)
• Postponed Miller Farms rezoning (ORD-24-034) at third reading
• Adjourned to executive session for property purchase discussion (5-0)

Landmarks Commission

The Canal Winchester Landmarks Commission will consider a certificate of appropriateness request for new windows and gutters at 68 East Waterloo Street, owned by Lynch Investment Properties LLC. The board will also approve minutes from the January 27 meeting and may take up old or new business.

• Pending application CA-25-004 for new windows and gutters at 68 East Waterloo Street by Lynch Investment Properties LLC
• Approval of minutes from January 27, 2025 Landmarks Commission meeting

The Canal Winchester Landmarks Commission approved Certificate of Appropriateness CA-25-004 for Lynch Investment Properties LLC to replace two wood windows with aluminum-clad windows and replace gutters at 68 East Waterloo Street. The motion passed 5-0 with one abstention. The commission also approved the January 27, 2025 meeting minutes and excused member Rich Dobda.

• Approved Certificate of Appropriateness CA-25-004 for new windows and gutters at 68 E Waterloo St (5-0, 1 abstention)
• Approved January 27, 2025 meeting minutes (6-0)
• Excused Rich Dobda from the meeting (6-0)

Council Work Session

This work session agenda includes a resolution (RES-25-007) to authorize the Mayor to enter into a 2025 contract with the Franklin County Public Defender for indigent defense representation in the Franklin County Municipal Court on behalf of Canal Winchester's Mayor's Court. The resolution is declared an emergency and is being recommended for move to full Council. Additionally, the agenda lists a schedule of contract renewals (OTH-25-003) for discussion. No final votes are taken at work sessions.

• Resolution RES-25-007: Authorizing the Mayor to contract with the Franklin County Public Defender for indigent defense representation in the Franklin County Municipal Court for calendar year 2025, declared an emergency.
• Old/New Business item OTH-25-003: Schedule of Contract Renewals.
• Public comments accepted until noon on Monday, February 17, 2025.

The Canal Winchester City Council held a work session where they voted to move Resolution RES-25-007, authorizing a contract with the Franklin County Public Defender for indigent defense representation, to the full council for consideration. The council also discussed the need for a master list of contract renewals, with Councilmember Shea requesting visibility into upcoming contracts that require council approval. Staff agreed to provide a list of contracts likely to come before council within the next month. The meeting included reports on city projects and a presentation from the Joint Recreation Director on 2024 activities and 2025 plans.

• Moved RES-25-007 (indigent defense contract) to full Council (6-0)
• Excused Councilmember Moore from the work session (6-0)
• Adjourned the meeting (6-0)

City Council

Council will consider a resolution authorizing the mayor to contract with the Franklin County Public Defender for indigent defense representation in the Mayor's Court, declared an emergency. The third reading of an ordinance to rezone 95.71 acres at Hayes Road and Lithopolis Road from Exceptional Use and Planned Residential District to Planned Unit Development for the Miller Farms project has been postponed.

• RES-25-007: Authorizes contract with Franklin County Public Defender for indigent defense in Mayor's Court (emergency).
• ORD-24-034: Rezoning 95.71 acres at southeast corner of Hayes and Lithopolis Roads (Miller Farms) postponed at third reading.
• Approval of minutes from February 3, 2025 work session and council meeting.
• Madison Township police statistics for January 2025 received as communication.

Council adopted RES-25-007, authorizing the mayor to contract with the Franklin County Public Defender for indigent defense representation in Franklin County Municipal Court on behalf of Canal Winchester Mayor's Court, declaring an emergency. The vote was 6-0. No other substantive decisions were made; the meeting included reports, public comments, and a postponement of the Miller Farms rezoning ordinance to a later reading.

• Adopted RES-25-007, indigent defense contract with Franklin County Public Defender (6-0)
• Approved minutes of Feb 3 work session and council meeting (6-0 each)
• Excused Councilmember Moore from the meeting (6-0)
• Postponed ORD-24-034 (Miller Farms rezoning) at third reading
• Adjourned to executive session to consider property purchase (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on a rezoning request (ZM-25-001) for 26.714 acres from Planned Residential to a new Planned Residential District, and a Preliminary Development Plan (PDP-25-001) for 122 apartment dwelling units on the same parcels owned by PawPaw Patch, LLC. The meeting also includes election of officers for 2025, approval of December 9, 2024 minutes, and public comment time.

• Rezone 26.714 acres (PID 042-03885100, 037-02029-300, 037-020293100) from Planned Residential to new Planned Residential (applicant: CA Five, LLC)
• Preliminary Development Plan for 122 apartment dwelling units on the same property
• Election of Commission Chairman, Vice-Chairman, and Secretary for 2025
• Approval of December 9, 2024 meeting minutes (included conditional use approval for Cultural Heritage Center at 10 West Oak Street)
• Public comment period for issues not on the agenda

The Canal Winchester Planning and Zoning Commission voted 5-0 to table both ZM-25-001, a rezoning request for 26.714 acres on Hill Road from Planned Residential District to a new Planned Residential District, and PDP-25-001, the associated preliminary development plan for 122 apartment units. The commission also elected officers for 2025, with Joe Donahue as Chairman, Deborah McDonnell as Vice Chairman, and Rick Deeds as Secretary. No public hearing was held on the rezoning because the application was tabled.

• Tabled rezoning application ZM-25-001 for 26.714 acres on Hill Road (5-0)
• Tabled preliminary development plan PDP-25-001 for 122 apartment units (5-0)
• Elected Joe Donahue as Chairman for 2025 (5-0)
• Elected Deborah McDonnell as Vice Chairman for 2025 (5-0)
• Elected Rick Deeds as Secretary for 2025 (5-0)
• Approved December 9, 2024 meeting minutes (5-0)
• Excused Brad Richey and Eileen Goodin from the meeting (5-0)

Charter Review Commission

The Charter Review Commission is holding its first meeting to discuss the process for reviewing the city charter, including the form of government and public participation. Members proposed reviewing the charter article-by-article and setting a public comment night. The commission also discussed involving local students in the review process.

• Review of city charter articles I, II, and III
• Proposal to hold a public comment night on the charter
• Discussion on involving local students in the review process
• Consideration of a public feedback form on the city website
• Review of different forms of government and their financial implications

The Charter Review Commission heard a presentation from Law Director Thad Boggs on forms of government and began reviewing Articles I, II, and III of the city charter. No formal decisions were made, but members discussed potential changes, including updating language in Article 1, clarifying council vs. mayor powers in Section 3.01(4), and considering restrictions on city real estate leasing. The commission agreed to compile proposed amendments for future discussion.

• Approved minutes from January 22, 2025 (8-0)
• Excused members Scanlon, Vasilj, and Young from the meeting (8-0)
• Agreed to consider striking the first sentence of Article 1.01 referencing the village
• Discussed potential changes to Section 3.01(4) regarding council vs. mayor authority over employee compensation and hours
• Discussed possible restrictions on city leasing of real property to private entities
• Noted interest in exploring a ward system for council elections (3 members showed interest)
• Adjourned at 7:48 p.m.

Council Work Session

At this work session, City Council will discuss two resolutions to accept easements from Stephen E. and Deborah L. Thompson and from Progeny for the Winchester-Lithopolis Rd. waterline project, which are recommended to move to full Council. Additionally, Council will address old/new business items including truck traffic on Bowen Road, a schedule of contract renewals, and the Rumpke contract. No final votes are expected; this is a discussion session.

• Resolution to accept an easement from Stephen E. and Deborah L. Thompson for the Winchester-Lithopolis Rd. waterline project
• Resolution to accept an easement from Progeny for the Winchester-Lithopolis Rd. waterline project
• Discussion of truck traffic on Bowen Road (OTH-24-018)
• Discussion of schedule of contract renewals (OTH-25-003)
• Discussion of the Rumpke contract (OTH-25-004)

The Council voted unanimously to move two resolutions (RES-25-005 and RES-25-006) to full Council for approval. These resolutions authorize accepting easements from Stephen E. and Deborah L. Thompson, and from Progeny, for the Winchester Lithopolis waterline project. No other formal decisions were made; the remaining agenda items were discussions only.

• Moved RES-25-005 (Thompson easement) to full Council (7-0)
• Moved RES-25-006 (Progeny easement) to full Council (7-0)

City Council

City Council will vote on two easement resolutions and set a public hearing date for a DORA expansion application. A rezoning request for the 95.71-acre Miller Farms project has been postponed.

• DORA Expansion Application: Public hearing set for April 7, 2025
• RES-25-005: Easement from Stephen E. and Deborah L Thompson
• RES-25-006: Easement from Progeny
• ORD-24-034: Rezoning of 95.71 acres at Hayes Road and Lithopolis Road (Postponed)

The Canal Winchester City Council voted unanimously to approve minutes from the January 21 work session and meeting, and adopted two resolutions accepting easements from Stephen E. and Deborah L. Thompson and from Progeny. The council also scheduled a public hearing for April 7 at 6:30 p.m. to consider a DORA expansion application. The Miller Farms rezoning ordinance (ORD-24-034) was postponed at third reading, with the developer planning a community meeting to present an updated plan.

• Approved January 21 work session minutes (7-0)
• Approved January 21 council meeting minutes (7-0)
• Set public hearing for DORA expansion application for April 7 at 6:30 p.m.
• Adopted resolution to accept easement from Stephen E. and Deborah L. Thompson (7-0)
• Adopted resolution to accept easement from Progeny (7-0)
• Postponed Miller Farms rezoning ordinance (ORD-24-034) at third reading

Canal Winchester Industry and Commerce Corporation

The Canal Winchester Industry and Commerce Corporation will hold its annual meeting to elect trustees for two-year terms. The body will also discuss appointments for a zoning code amendment steering committee and the Old Town Building Improvement Program.

• Election of trustees for expiring terms of Marilyn Rush-Ekelberry and Dale Joiner
• Discussion of appointments to the Canal Winchester zoning code amendment steering committee
• Discussion of Old Town Building Improvement Program Round 3 and 4 with proposed deadlines of April 11 and July 11, 2025
• Review of financial report showing an ending cash balance of $98,610.70 as of January 22, 2025

The Canal Winchester Industry and Commerce Corporation approved extending trustee terms for Dale Joiner and Marilyn Rush-Ekelberry by two years, and appointed Joe Abbott to the steering committee for the zoning code rewrite. The board also approved deadlines for the Old Town Building Improvement Program rounds 3 and 4. Economic development updates were reported, including new construction and business expansions, as well as the closure of DHL's operations with 173 job losses.

• Extended trustee terms for Dale Joiner and Marilyn Rush-Ekelberry by 2 years (6-0)
• Appointed Joe Abbott to the zoning code rewrite steering committee (6-0)
• Approved April 11 and July 11, 2025 deadlines for Old Town Building Improvement Program rounds 3 and 4
• Approved October 30, 2024 meeting minutes (5-0, 1 abstention)

Landmarks Commission

The Canal Winchester Landmarks Commission will meet to consider three Certificate of Appropriateness applications for properties in the Old Town district: new windows at 33 Washington Street, a new garage door and windows for a barn at the same address, and reconstruction of a western addition at 5 W Waterloo Street. The commission will also elect officers for 2025 and approve the minutes from the December 17, 2024 meeting.

• CA-25-001: Replace 12 wood windows with vinyl at 33 Washington Street (DJ Real Estate Now LLC)
• CA-25-002: Install two steel garage doors and seven vinyl windows on barn at 33 Washington Street
• CA-25-003: Reconstruct western addition at 5 W Waterloo Street (John Kantner)
• Election of 2025 officers (Chairman, Vice-Chairman, Secretary)
• Approval of December 17, 2024 meeting minutes

The Canal Winchester Landmarks Commission approved three Certificates of Appropriateness for property changes, all with conditions. The commission also elected officers for 2025 and discussed the upcoming Zoning Code rewrite, including potential changes to the Old Town District.

• Approved CA-25-001 for new windows at 33 Washington Street, conditioned on two-over-two simulated divided lite grids (6-0)
• Approved CA-25-002 for new garage doors and windows at the barn on 33 Washington Street, conditioned on two-over-two simulated divided lite grids (6-0)
• Approved CA-25-003 for reconstruction of the western addition at 5 W Waterloo Street, with seven conditions including mortar color match and removal of basement window (6-0)
• Elected Pete Lynch as Chairman, David Craycraft as Vice-Chairman, and Rich Dobda as Secretary for 2025 (each 6-0)
• Approved the December 17, 2024 meeting minutes (5-0, 1 abstention)
• Excused Patrick Lynch from the meeting (6-0)

Charter Review Commission

The Charter Review Commission will hold its first meeting to elect a Chair and Vice Chair, then discuss the commission's responsibilities and set future meeting dates. No charter amendments are being voted on at this meeting.

• Election of Chair and Vice Chair
• Discussion of Charter Review Commission responsibilities (CRC-25-001)
• Discussion of future meeting dates and times (CRC-25-002)

The Canal Winchester Charter Review Commission held an organizational meeting, elected Chuck Milliken as Chair and Scott Conner as Vice Chair, and discussed its review process. The commission agreed to review the charter article by article, set a 5-minute public comment limit, and scheduled meetings for the first and third Wednesdays at 6:00 p.m. through May 21. No charter amendments were approved or denied.

• Elected Chuck Milliken as Chair and Scott Conner as Vice Chair (unanimous)
• Set 5-minute public comment limit for meetings
• Scheduled future meetings for first and third Wednesdays at 6:00 p.m. through May 21
• Agreed to review charter article by article
• Approved involving students in civic project research

Council Work Session

The Canal Winchester City Council will vote on several resolutions and an ordinance at the January 21, 2025 work session. The key item is a $300,000 amendment to the 2025 budget, allocating $200,000 to cover a larger-than-expected increase in the Fairfield County Sheriff's contract and $100,000 to correct an error in the Lands and Buildings operating line. Council will also consider distributing $26,500 in bed tax grant funds to local organizations, accepting an easement for the E. Waterloo Stormwater Replacement project, and approving the auction or trade-in of surplus city equipment.

• Ordinance 25-001: $300,000 budget amendment — $200,000 for Sheriff's contract increase, $100,000 for Lands & Buildings budget error correction
• Resolution 25-002: Distribution of $26,500 in 2025 bed tax grant funds to 18 local organizations (total requests $38,000)
• Resolution 25-001: Accept an easement from Andrew Alspach and Jessica Jordan for the E. Waterloo Stormwater Replacement project
• Resolution 25-003: Authorize internet auction of surplus property (1986 Onan generator, 2002 John Deere tractor)
• Resolution 25-004: Trade-in of a 2012 Chevrolet 1500 and a 2014 Ford F-150 pickup trucks, declared an emergency

The Canal Winchester Council work session moved five items to full council: an easement acceptance for the East Waterloo storm sewer project, conditional approval of 2025 bed tax grants (pending the Chamber's report), surplus property auction, truck trade-ins, and a 2025 budget amendment. The budget amendment adds $300,000 to the general fund, including $200,000 for increased sheriff's contract costs and $100,000 for building repairs. No final votes were taken; all actions were procedural moves to the next regular meeting.

• Moved RES-25-001 (easement acceptance) to full council (7-0)
• Moved RES-25-002 (bed tax grants) to full council with conditional approval pending Chamber report (5-0, 2 abstentions)
• Moved RES-25-003 (surplus property auction) to full council (7-0)
• Moved RES-25-004 (truck trade-ins) to full council (7-0)
• Moved ORD-25-001 (budget amendment) to full council (6-0, 1 abstention)
• Accepted council nominees for Charter Review Commission (motion carried)

City Council

City Council will adopt resolutions for bed tax grant distribution, surplus property sale, and truck trade-ins, and hold first reading of an appropriation amendment. A public hearing is scheduled for the tabled Miller Farms rezoning ordinance, requested by the applicant.

• Resolution to accept an easement from Andrew Alspach and Jessica Jordan
• Resolution approving distribution of 2025 Bed Tax Grant Funds
• Resolution to dispose of surplus city property by internet auction
• Resolution to trade in a 2012 Chevrolet 1500 and 2014 Ford F-150
• Ordinance to rezone 95.71 acres (Miller Farms) at Hayes and Lithopolis Roads tabled at applicant's request

City Council postponed the Miller Farms rezoning ordinance (ORD-24-034) until further notice at the applicant's request, with a 6-1 vote. Council also approved the 2025 bed tax grant distribution (5-2, with two abstentions), amended to condition Chamber of Commerce funding on submission of its financial report. Several routine resolutions were adopted unanimously, including accepting an easement and authorizing surplus property auction and vehicle trade-ins.

• Postponed Miller Farms rezoning (ORD-24-034) until further notice (6-1)
• Approved 2025 bed tax grant distribution (RES-25-002) (5-2, 2 abstentions)
• Approved easement acceptance from Andrew Alspach and Jessica Jordan (RES-25-001) (7-0)
• Approved surplus city property internet auction (RES-25-003) (7-0)
• Approved trade-in of 2012 Chevrolet 1500 and 2014 Ford F-150 (RES-25-004) (7-0)
• Approved December 2024 Mayor's Court Report (7-0)
• Approved December 16, 2024 meeting minutes (7-0 each)
• Adopted 2025 appropriation amendment #1 (ORD-25-001) (6-1, 1 abstention)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for January was canceled. The next meeting is scheduled for February 10, 2025.

Council Work Session

This work session will consider a resolution authorizing acceptance of an easement from Andrew Alspach and Jessica Jordan for the E. Waterloo Stormwater Replacement project. Council will also discuss truck traffic on Bowen Road, nominations to the Charter Review Commission, and the 2025 Bender Scholarship. The resolution is a request to move to full Council for action.

• Resolution RES-25-001: Authorize acceptance of an easement for the E. Waterloo Stormwater Replacement project from Andrew Alspach and Jessica Jordan
• Discussion of truck traffic on Bowen Road (OTH-24-018)
• Nomination of members to the Charter Review Commission (OTH-25-001)
• Discussion of the 2025 Bender Scholarship (OTH-25-002)

City Council

City Council will meet to discuss an easement agreement and a rezoning request for a 95.71-acre development. The council will also review reports from city officials and staff.

• RES-25-001: Authorization to accept an easement from Andrew Alspach and Jessica Jordan
• ORD-24-034: Rezoning of 95.71 acres at Hayes Road and Lithopolis Road to PUD for Miller Farms (Applicant requested to table)