Buffalo Grove public meetings in 2022
98 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Planning & Zoning Commission
The Planning and Zoning Commission unanimously recommended approval for two zoning variations at 89 E Fabish Drive. The variations allow existing impervious surfaces to exceed the 40% front yard coverage limit and the driveway to exceed the maximum permitted width at the sidewalk.
- Recommended approval of zoning variations for impervious surface coverage and driveway width at 89 E Fabish Drive (Unanimous)
- Approved Nov 16, 2022 meeting minutes (5-0)
🗳️ How they voted (2 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss the 2023 calendar of events and the firefighter/paramedic eligibility list. The board may take action on candidate testing schedules and specific candidates.
- Discussion and possible action on the 2023 BFPC calendar of events
- Discussion of the current Firefighter/Paramedic eligibility list
- Discussion and possible action regarding the 2023 Firefighter/Paramedic candidate testing schedule
- Discussion and possible action on Police Officer and/or Firefighter/Paramedic candidates
The Board approved a conditional offer of employment for one lateral police candidate. A conditional offer for a fire fighter/paramedic candidate was denied. The Board also noted that the fire fighter/paramedic eligibility list is exhausted, requiring new testing dates.
- Approved conditional offer of employment to Police Officer Lateral Candidate# 1 (4-0)
- Denied conditional offer of employment to FF/PM Candidate# 12 (0-4)
- Approved minutes of November 14, 2022 meeting (4-0)
Village Board
The Village Board approved the Fiscal Year 2023 budget and a tax levy with a 0.0% increase. The Board also extended the Village Manager's employment agreement for four years and approved several public safety equipment purchases.
- Approved FY 2023 Budget and tax levy with 0.0% increase (5-0)
- Approved amended employment agreement and salary for Village Manager (5-0)
- Approved $6,168,508.65 in bill payments via Warrant #1348 (5-0)
- Approved purchase of PPE and turnout gear up to $150,000 annually (5-0)
- Approved emergency vehicle lighting services up to $262,710 (5-0)
- Approved Annexation Agreement amendments for 325 N. Riverwalk and 15989 & 16051 Deerfield Parkway (5-0)
- Approved MOU and Intergovernmental Agreement for Buffalo Grove Days events (5-0)
- Approved $33,388.80 for bridge repairs at Arboretum and Buffalo Grove Golf Courses (5-0)
🗳️ How they voted (23 roll-call votes)
Suburban Liability Insurance Pool
The board is meeting to review the treasurer's report and authorize payments. Members will discuss the 2023-2024 renewal and several organizational policies. The meeting is conducted virtually via Microsoft Teams.
- 2023-2024 Renewal
- Surplus Return Policy
- Record Retention policy
- Purchasing Policy
- New Member Policy
Health Commission
The Buffalo Grove Health Commission is meeting to discuss program updates and set the 2023 blood drive schedule. The commission will also review minutes from the August 17th meeting.
- Blood drive dates for 2023: March 4, June 3, September 2, and December 2
- Blood drive location: Alcott Center, Rooms 10 & 11
- Approval of August 17th minutes
The Health Commission confirmed that blood drives will continue to be held at the Alcott Center. Four dates for the 2023 blood drives were established. The commission also approved the minutes from the August 17 meeting.
- Approved August 17 minutes
- Confirmed Alcott Center as blood drive location
- Scheduled 2023 blood drives for March 4, June 3, September 2, and December 2
Ethics Commission
The Ethics Commission voted to recommend several amendments to Chapter 2 of the Municipal Code to the Village Board. These changes update disclosure requirements for economic interests and conflict of interest filings. The commission also expanded its own responsibilities regarding the review of disclosure statements and ethics education.
- Approved October 27, 2022 minutes (unanimous)
- Recommended adoption of Municipal Code Chapter 2 amendments to the Village Board (unanimous)
- Proposed adding Ethics Commission to those required to file Disclosure of Economic Interests
- Proposed modifying Conflict of Interest filings to occur at appointment or change rather than annually
- Proposed adding review of disclosure statements and ethics education to Commission responsibilities
Suburban Liability Insurance Pool
The board will review the treasurer's report and authorize payments. Members will discuss several organizational policies, including surplus returns and new member requirements.
- Authorization of payments
- Surplus Return Policy
- Record Retention policy
- Purchasing Policy
- New Member Policy
Ethics Commission
The Ethics Commission is reviewing procurement policies and proposing amendments to the Municipal Code regarding ethics functions. The body is discussing a transition to electronic conflict-of-interest forms and adopting Cook County economic interest filing requirements by ordinance.
- Proposed modification of Municipal Code Section 2.48.030 to implement electronic conflict-of-interest disclosures
- Proposed modification of Municipal Code Section 2.48.020 to adopt Cook County SEI disclosure requirements
- Proposal to eliminate annual disclosure in favor of reporting changes upon appointment or update
- Proposed removal of Health Commission, Farmers Market, and Transportation Commission volunteers from SEI disclosure requirements
- Proposed amendments to Chapter 2 of the Municipal Code regarding Ethics Commission functions and duties
Planning & Zoning Commission
The Planning and Zoning Commission unanimously recommended approval for improvements to Mike Rylko Park and a height extension for a communications tower. Both items now move to the Village Board for final approval.
- Recommended approval for amphitheater, covered event space, expanded Spray 'N Play, and new playground at 951 McHenry Road (Unanimous)
- Recommended approval for 10-foot extension and antenna colocation at 185 N. Milwaukee Avenue communications tower (Unanimous)
- Approved minutes from Nov 2, 2022 meeting (Unanimous)
🗳️ How they voted (2 roll-call votes)
Village Board
The Village Board will conduct a public hearing and presentation regarding the FY 2023 Budget. Staff recommends the board discuss the budget, which is available for public inspection at Village Hall and online.
- FY 2023 Budget Public Hearing and Presentation
The Village Board conducted a public hearing for the FY 2023 Budget, featuring presentations from department heads. The proposed budget is balanced with a 0.0% tax levy increase. No formal votes on the budget were taken during this meeting.
- Held public hearing for FY 2023 Budget
- Adjourned meeting (6-0)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss updates to the BFPC Rules and Regulations. The session includes an oral interview for a lateral entry Police Officer candidate and planning for the 2023 calendar of events.
- Oral interview of one lateral entry Police Officer candidate
- Proposed updates to eligibility requirements for Police Lieutenant and Police Sergeant promotions
- Discussion and possible action on the 2023 BFPC calendar of events
- Discussion and possible action on Police Officer and/or Firefighter/Paramedic candidates
The Board of Fire and Police Commissioners approved several updates to its rules and regulations regarding education preference points and promotional requirements. The board also tabled a vote on a police officer lateral candidate until December.
- Approved 2.5 preference points for new police officers with Criminal Justice degrees and new firefighters/paramedics with Fire Science or EMS degrees (5-0)
- Approved removing the 3-year service requirement for Police Sergeant promotion, requiring only completion of the probationary period (4-1)
- Approved adding language regarding outside monitors for promotional processes per the Illinois Fire Department Promotions Act (5-0)
- Approved removing the 3-year service requirement for Police Lieutenant promotion, requiring only completion of the Police Sergeant probationary period (4-1)
- Approved minutes from October 3, 2022 meeting (5-0)
- Tabled vote for Police Officer Lateral Candidate# 1 until December meeting (5-0)
Village Board
The Village Board administered the oath of office to incoming Police Chief Brian Budds and Deputy Chief Michael Rodriguez. The Board also approved several infrastructure contracts, including road salt and aggregate materials, and declared 1.1 acres of land as surplus property.
- Administered Oath of Office to Police Chief Brian Budds
- Administered Oath of Office to Deputy Chief Michael Rodriguez
- Approved Warrant #1347 for $3,103,194.89 (6-0)
- Approved Ordinance No. 2022-119 for bulk rock salt up to $169,197.00 (6-0)
- Approved Ordinance No. 2022-122 for coarse aggregate material for $100,658.00 (6-0)
- Passed Resolution No. 2022-19 declaring 1.1 acres at LaSalle Lane and Buffalo Grove Road as surplus (6-0)
- Approved Ordinance No. 2022-116 for police locker room renovation up to $36,504.60 (6-0)
- Approved Ordinance No. 2022-118 for strategic planning services up to $37,000.00 (6-0)
🗳️ How they voted (9 roll-call votes)
Farmers Market Committee
The committee discussed end-of-year vendor results, Facebook ad performance, and potential adjustments to the market layout. Members reviewed kid activities and volunteer guidelines. No formal votes were recorded.
- Discussed adjusting layout to address busy or empty zones
- Proposed rule for volunteers to assist with booth structure setup but not products
- Greg to contact Public Works for replacement banner and tent
Planning & Zoning Commission
The Planning and Zoning Commission will hold public hearings regarding a parking facility and residential fence variations. The body will also review minutes from the August 17, 2022 meeting.
- Variation request for 3-foot and 5-foot fences at 151 Weiland Road
- Petition for an off-street parking facility use at 325 N Riverwalk Drive
- Amendment to the Restated Annexation Agreement and Planned Unit Development for 325 N Riverwalk Drive
The Commission approved a 360-stall off-street parking facility at 325 N Riverwalk Drive and granted specific fence code variations for a residential property on Weiland Road. The parking lot approval replaces a previous PUD allowance for an office building. Minutes from the August 17, 2022 meeting were also accepted.
- Approved variations for 3-foot open and 5-foot semi-open fences at 151 Weiland Road, excluding the 4-foot corner side yard setback variation (Unanimous)
- Recommended approval of a 360-stall off-street parking facility at 325 N Riverwalk Drive (8-1)
- Accepted August 17, 2022 meeting minutes (8-0)
🗳️ How they voted (2 roll-call votes)
Firefighters Pension Board
The Buffalo Grove Firefighters' Pension Fund Board of Trustees will meet to review monthly financial reports and investment summaries. The board will consider retirement benefit applications and discuss fiduciary and cyber liability insurance proposals.
- Review and approval of regular retirement benefits for Ronald Two Bulls, Mark Oeltgen, James Hauber, and Michael Spiro
- Review of monthly financial reports from Lauterbach & Amen for June, July, and August 2022
- Review of Fiduciary and Cyber Liability Insurance Broker Proposals
- Review and adoption of the Municipal Compliance Report
- Contribution refund for Andrew Wright
The Board approved the appointment of Gallagher Insurance for fiduciary liability broker services and authorized retirement benefits for four individuals. Financial reports and disbursements totaling $1,597,430.58 were accepted, and cash management targets for BMO Harris and Schwab accounts were established.
- Retained Gallagher Insurance as fiduciary liability insurance broker (5-0)
- Approved disbursements of $1,597,430.58 from Vendor Check Report (5-0)
- Set BMO Harris operating account target balance at $10,000 (5-0)
- Set Schwab money market account target balance at $415,000 (5-0)
- Set 2023 monthly recurring withdrawal from FPIF at $415,000 (5-0)
- Approved contribution refund for Andrew Wright of $3,772 (5-0)
- Approved retirement benefits for Ronald Two Bulls, Mark Oeltgen, James Hauber, and Michael Spiro (5-0)
- Adopted the Municipal Compliance Report (5-0)
🗳️ How they voted (10 roll-call votes)
Suburban Liability Insurance Pool
The Suburban Liability Insurance Pool Full Board will meet to discuss requests for settlement authority regarding two specific claims. The meeting is conducted virtually via Microsoft Teams.
- Settlement authority request for Claim# 19G50J355847
- Settlement authority request for Claim# 20G50J514653
Ethics Commission
The Ethics Commission is reviewing proposals to streamline local economic and conflict of interest disclosures. The body is discussing whether to eliminate local economic interest disclosures in favor of Cook County requirements and proposing amendments to Chapter 2 of the Municipal Code regarding commission duties.
- Proposed elimination of local economic interest disclosure in favor of Cook County SEI filing
- Proposal to move conflict of interest disclosures to electronic forms and eliminate annual filing
- Proposed amendments to Chapter 2 of the Municipal Code regarding Ethics Commission functions
- Review of procurement policies
- Proposed educational campaign for boards, commissions, and committees on filing requirements
The Commission unanimously agreed to recommendations for modifying conflict-of-interest disclaimers and adopting Cook County SEI filing requirements by ordinance. They also decided to develop educational presentations for various village commissions. No changes were recommended for procurement policies.
- Approved August 24, 2022 minutes (voice vote, one abstention)
- Determined no changes are necessary for procurement policies
- Agreed to move forward with recommendations to modify conflict-of-interest disclaimers and electronic form submission
- Agreed to adopt Cook County SEI filing requirements by ordinance
- Agreed to eliminate annual disclosure for certain volunteer committees
- Agreed to develop an annual email educational campaign for filing compliance
- Decided to develop PowerPoint presentations for educating boards, commissions, and committees
Suburban Liability Insurance Pool
The board is meeting to approve Q3 financials and authorize payments to Gallagher, CBIZ, and KEB. Members will also discuss updates to policies regarding surplus returns, record retention, purchasing, and new members.
- Approval of Q3 Financials
- Payment authorization for Gallagher Invoice# 4436849
- Payment authorization for CBIZ Invoice# 1111782526
- Payment authorization for KEB Invoice# 779234
- Discussion of Surplus Return, Record Retention, Purchasing, and New Member policies
Police Pension Board
The Buffalo Grove Police Pension Fund Board of Trustees will meet to approve retirement benefits and discuss financial policies. The board will review the Cash Management Policy and IPOPIF consolidation requests. Members will also consider the transfer of creditable service for several individuals.
- Approval of regular retirement benefits for Frank Horbus and Steven Casstevens
- Discussion and possible action on Cash Management Policy
- Transfer of creditable service for Masood Khan and Hristos Tirovolas
- Transfer of creditable service from IMRF for Danielle Baron, Brian Hansen, Tony Montiel, Shannon McMillon, and Michael Carlson
- Review and adoption of Municipal Compliance Report
Village Board
The Village Board is meeting to vote on several ordinances, including a memorandum of understanding with the Professional Firefighter/Paramedic Association. The board will also discuss revised 2022 pay ranges and various infrastructure and development agreements.
- Memorandum of Understanding with Buffalo Grove Professional Firefighter/Paramedic Association
- Approval of revised 2022 Pay Ranges
- Development Improvement Agreement for 301 N. Milwaukee Road
- Liquor License Reservation for Ricky Rockets at 700 Lake Cook Road
- Award of bid for Fire Station 27 Apparatus Bay Resurfacing & Coating
🗳️ How they voted (8 roll-call votes)
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities is meeting to review staff reports and ongoing projects. The body is discussing accessibility updates and planning for a future focus on its mission, vision, and goals.
- Update on missing Mariano crosswalk sign
- Update on NCH handicapped parking
- Buddy Bowling event scheduled for October 20
- Discussion on business window decal clings
- Review of potential input role for Planning and Zoning regarding handicapped parking
The commission voted down a motion to relocate future meetings to the DOC room, keeping them in Council Chambers. The meeting also approved the September 21, 2022 minutes with one abstention. No new business was introduced, and the next meeting is scheduled for November 16, 2022.
- Approved September 21, 2022 minutes with changes (10-0-1)
- Denied motion to move meetings to DOC room (0-8-1)
Village Board
The Village Board is holding a special meeting. The primary purpose is to enter an executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
- Executive Session regarding specific employees (President Sussman)
The Buffalo Grove Village Board met in special session and voted unanimously to enter executive session to discuss employee appointment, employment, compensation, discipline, performance, or dismissal under the Illinois Open Meetings Act. No other substantive decisions were made in open session; the board adjourned after the closed session.
- Approved motion to enter executive session for employee matters (6-0)
- Adjourned meeting after executive session (unanimous voice vote)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board approved a conditional offer of employment for Firefighter/Paramedic Candidate #5, and denied a conditional offer for Police Officer Candidate #7. The board also discussed updates on police and fire department staffing, including vacancies, retirements, and the hiring process, and tabled further discussion on rules and regulations.
- Approved conditional job offer for Firefighter/Paramedic Candidate #5 (4-0)
- Denied conditional job offer for Police Officer Candidate #7 (0-4)
- Approved minutes of September 19, 2022 meeting (4-0)
- Tabled discussion on BFPC Rules and Regulations until after attorney responds
Village Board
The Committee of the Whole meeting consisted of staff reports and board discussion on the Fire Department's accreditation efforts, the proposed FY2023 budget, and changes to Title 10 of the municipal code. The board also approved the promotion of Officer Megan Meghan Hansen to sergeant and moved to executive session to discuss personnel matters.
- Promoted Officer Meghan Hansen to sergeant (motion carried unanimously by voice vote)
- Moved to executive session to discuss personnel matters (4-0, with two trustees absent)
🗳️ How they voted (1 roll-call vote)
Rick Kahen Commission for Residents with Disabilities
The commission approved the August 17, 2022 meeting minutes with one abstention. They discussed and planned the upcoming Buddy Bowling event on October 20 at Bowlero, with 77 participants registered and a $500 deposit needed. No substantive policy decisions were made; the meeting focused on event debriefing and future planning.
- Approved August 17, 2022 meeting minutes (9-0-1)
- Set Buddy Bowling event for October 20 at Bowlero, 6-8pm
- Closed registration at 77 participants
- Approved $7.75 per trophy for bowling event
- Scheduled November 16 meeting for strategic planning on mission, vision, and goals
Village Board
The Village Board approved a $7.5 million general obligation line of credit from Northbrook Bank & Trust for capital projects, along with a consent agenda including a natural gas supply extension, electrical supply agreement, liquor control amendments, and multiple infrastructure contracts. All votes were 5-0 with one trustee absent.
- Approved $7.5M line of credit for capital projects (5-0)
- Approved consent agenda including natural gas and electricity supply agreements, liquor code amendments, and intergovernmental paving agreement (5-0)
- Approved $31,595 contract for police station skylight repair (5-0)
- Approved $31,195 lead service line replacement contract (5-0)
- Approved $116,609 Water Well 7 roof replacement (5-0)
- Approved $161,700 Village Hall partial roof replacement (5-0)
- Approved $155,790 GIS services contract (5-0)
- Approved $70,203 weather system hardware/software agreement (5-0)
🗳️ How they voted (16 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners voted unanimously to deny a conditional offer of employment to Firefighter/Paramedic Candidate #7, removing them from the hiring process. The board also approved the minutes from the August 8, 2022 meeting and discussed updates on police and fire department staffing, including ongoing recruitment efforts and the upcoming promotion of Officer Meghan Hansen to Police Sergeant.
- Denied conditional offer of employment to Firefighter/Paramedic Candidate #7 (3-0)
- Approved minutes of August 8, 2022 regular meeting (3-0)
Village Board
The Village Board held a special meeting for the annual Civics Forum, where students from Buffalo Grove and Stevenson High Schools presented and debated departmental funding requests. The student board voted to purchase a Water Rescue Communications Unit for the Fire Department. No other substantive decisions were made by the Village Board at this procedural meeting.
- Student board approved purchase of MK-7 BuddyLine water rescue communications unit for Fire Department
Ethics Commission
The Ethics Commission discussed its workplan and a forthcoming presentation to the Village Board. The board will need to amend the municipal code to update the commission's responsibilities, with changes expected to be approved in mid-September. Commissioners assigned leads for training, reporting requirements, and procurement topics, and set the next meeting for October 27, 2022.
- Approved minutes of July 28, 2022 (unanimous)
- Discussed workplan and board presentation on code amendments
- Assigned commissioners to lead training, reporting, and procurement items
- Set next meeting for October 27, 2022
Planning & Zoning Commission
The commission will review three requests for variations from the Buffalo Grove Fence Code for residential properties. Additionally, the body will consider an amendment to an ordinance and a preliminary plan to allow a veterinary hospital in a two-tenant commercial building.
- Proposed 6-foot semi-open fence at 401 Claret Drive (variation for height and setback)
- Proposed 6-foot privacy fence at 1131 Twisted Oak Lane (variation for height and placement)
- Proposed two-tenant commercial building at 41 S. McHenry Road including a veterinary hospital
- Proposed wall sign variations for 41 S. McHenry Road
- Amendment to Ordinance No. 2019-042
The Planning and Zoning Commission unanimously approved two fence variations for properties at 401 Claret Drive and 1131 Twisted Oak Lane, allowing fences that exceed height and setback limits. It also approved (7-0) an amendment to allow a veterinary hospital and sign variations for a new commercial building at 41 S. McHenry Road, with conditions to reduce signage. The July 20, 2022 meeting minutes were accepted.
- Approved fence variations at 401 Claret Drive for a 6-foot semi-open fence encroaching into corner setback (unanimous)
- Approved fence variations at 1131 Twisted Oak Lane for a 6-foot solid privacy fence extending beyond front building line (unanimous)
- Approved amendment to Ordinance 2019-042, preliminary plan, veterinary hospital use, and sign variations for 41 S. McHenry Road (7-0, one recused)
- Accepted minutes of July 20, 2022 meeting (7-0, one abstention)
🗳️ How they voted (4 roll-call votes)
Rick Kahen Commission for Residents with Disabilities
The commission approved the July 27, 2022 minutes unanimously. Most of the meeting focused on planning upcoming events: Fun & Food on September 5 and Buddy Baseball on September 3. A guest spoke about a proposed Community Mental Health Board for Vernon Township. No substantive policy decisions were made; the meeting was primarily administrative and event-planning.
- Approved July 27, 2022 minutes (11-0)
- Adjourned at 8:28pm (11-0)
Health Commission
The Health Commission met on August 17, 2022, to plan the upcoming blood drive in September at the Alcott Center. Tasks were assigned for the event, including bagel arrangements and volunteer shirts. The meeting was procedural with no formal votes or substantive decisions.
- Assigned Debi Moritz to arrange bagels with Original Bagel for the blood drive
- Greg Sauser will pay for two large containers of cream cheese
- Future meetings will start at 7:00 PM
- Event end time changed from 4:00 PM to 2:00 PM; Public Works and Alcott Center to be notified
- Greg will inquire with Community Development about new volunteer shirts with Vitalant information
Village Board
The Village Board is deciding on the issuance of $19 million in general obligation bonds and a line of credit to finance capital improvements, including a public works facility. The board will also consider the purchase of 1650 Leider Lane and a carwash project at 301 N Milwaukee Avenue.
- Issuance of approximately $19,000,000 General Obligation Bonds, Series 2022
- Purchase of 1650 Leider Lane
- Preliminary plan with zoning and sign variations for a carwash at 301 N Milwaukee Avenue
- Inter-Governmental Agreement with Cook County for an Invest in Cook County Grant
- Proposed amphitheater and park improvements at Mike Rylko Park at 951 McHenry Road
The Board approved issuing approximately $19 million in General Obligation Bonds to finance capital improvements, including a new Public Works facility, and authorized a related line of credit with Northbrook Bank. It also approved the purchase of 1650 Leider Lane, an engineering agreement, a carwash at 301 N. Milwaukee Avenue, and several other contracts and ordinances. All votes were unanimous except for the bond ordinance, from which Trustee Stein recused himself.
- Approved $19M General Obligation Bonds, Series 2022 (6-0, Stein recused)
- Authorized line of credit term sheet with Northbrook Bank & Trust (6-0)
- Approved purchase of 1650 Leider Lane (6-0)
- Approved engineering agreement with Gewalt Hamilton Associates, $132,750 (6-0)
- Approved carwash preliminary plan at 301 N. Milwaukee Avenue (6-0)
- Awarded Arlington Heights Road Crosswalk contract to Alliance Contractors, $102,933.07 (6-0)
- Approved Consent Agenda including software, radios, liquor license changes, bike path study, and fireworks amendment (6-0)
- Referred Mike Rylko Park improvements to Planning & Zoning Commission (6-0)
🗳️ How they voted (15 roll-call votes)
Village Board
The Village Board is holding a special meeting on August 8, 2022. The primary purpose of the meeting is to enter an executive session to discuss the purchase or lease of real property.
- Executive Session regarding the purchase or lease of real property for the use of the public body
The Village Board held a special meeting with no substantive decisions. It approved remote participation for Trustees Stein and Weidenfeld, both absent due to personal illness, and then moved into executive session to discuss real property acquisition. The meeting adjourned without any public action on agenda items.
- Approved remote participation for Trustee Stein (4-0, 2 absent)
- Approved remote participation for Trustee Weidenfeld (4-0, 2 absent)
- Moved to executive session to discuss real property purchase (6-0)
🗳️ How they voted (3 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will discuss updating the BFPC Rules and Regulations, specifically regarding the hiring and promotion process for the BGPD and BGFD. The board may also take action on specific police officer and firefighter/paramedic candidates.
- Discussion and possible action on the 2022 BFPC calendar of events
- Revision of BFPC Rules and Regulations for BGPD/BGFD hiring and promotion
- Possible action on Police Officer and Firefighter/Paramedic candidates
The Board of Fire and Police Commissioners approved minutes from two prior meetings and acknowledged Commissioner Dibbern's retirement. Police and fire chiefs reported on staffing, including new hires and promotions, and the board discussed updating rules for hiring and promotion processes. No formal votes were taken on policy changes.
- Approved minutes of July 18, 2022 regular meeting (unanimous)
- Approved minutes of July 21, 2022 special meeting (unanimous)
- Noted Commissioner Dibbern's retirement and upcoming proclamation
- Discussed updates to hiring/promotion rules (testing scores, preference points, oral interview percentages) — no vote taken
Village Board
The Village Board is meeting to review financial updates and future planning. Discussions include the preliminary 2023 property tax levy, the 2023 Capital Improvement Plan, and a six-month status update on the FY 2022 budget.
- Preliminary 2023 Property Tax Levy discussion
- Review of 2023 Capital Improvement Plan Requests
- FY 2022 Budget six-month status update
- Non-Represented General Wage Increase and Merit Pool Recommendation
- General Fee/Fine discussion
The Committee of the Whole meeting was informational only, with staff presenting updates on code changes, budget status, wage increases, capital improvements, fees, taxes, and the property tax levy. No formal decisions or votes were taken on these items. The only action was a unanimous vote to enter executive session for litigation discussion.
- Moved to executive session to discuss pending litigation (5-0, 1 absent)
- Adjourned meeting at 9:12 PM (unanimous voice vote)
🗳️ How they voted (1 roll-call vote)
Ethics Commission
The Ethics Commission is discussing a workplan to expand its responsibilities. The proposal focuses on educating village boards and volunteers on the State Officials and Employees Ethics Act, reviewing procurement policies, and evaluating local ethics disclosure requirements.
- Proposed $6,000 allocation for educating boards, committees, and commissions
- Proposed $600 allocation for the review of procurement and other policies
- Proposed $2,300 allocation for the review of local ethics disclosures
- Proposed amendment to Section 2.49 of the Municipal Code to effect workplan changes
- Review of the efficacy of local reporting requirements versus County reporting
The Ethics Commission unanimously approved a work plan outlining three initiatives: educating boards and commissions, reviewing procurement policies, and reviewing local ethics disclosures. The plan will be presented to the Village Board on August 15, 2022, with training sessions scheduled for fall 2022 and summer 2023. The commission also approved the minutes from its July 21 meeting and set its next meeting for August 24, 2022.
- Approved work plan for Ethics Commission initiatives (unanimous)
- Approved minutes of July 21, 2022 meeting (unanimous)
- Scheduled presentation to Village Board for August 15, 2022
- Set next meeting for August 24, 2022 at 7:00 PM
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities is meeting to coordinate events for BG Days and review ongoing accessibility projects. The body is discussing pedestrian signage and parking requirements for local businesses.
- BG Days planning for Buddy Baseball, Courtesy Shuttle, and event publicity
- Environmental concern regarding Dunkin Donuts on McHenry Rd
- Review of NCH parking spaces required per ADA and Illinois law
- Proposal for 'Stop for Pedestrian' signs at Marianos
- Discussion on providing input to Planning and Zoning regarding handicapped parking
The commission approved a motion to include a special surprise honorary first pitch at the Buddy Baseball event during BG Days. They also approved moving the September and October meetings to earlier dates, and approved the June meeting minutes. Most discussion focused on planning upcoming events like Buddy Baseball, Fun & Food, and the courtesy shuttle.
- Approved honorary first pitch for Buddy Baseball (10-0)
- Approved moving September meeting to Sept 21 and October meeting to Oct 12 (8-0-1)
- Approved June 22, 2022 minutes (9-0)
Firefighters Pension Board
The Board of Trustees will review financial reports and an actuarial study. Members will discuss the tax levy request and the municipal compliance report. The board is also scheduled to hold elections for President and Secretary.
- Review and approval of regular retirement benefits for Ronald Two Bulls and Mark Oeltgen
- Review and approval of Actuarial Valuation and Tax Levy Request
- Review and adoption of Municipal Compliance Report
- Board Officer Elections for President and Secretary
- Fiduciary and Cyber Liability Insurance Renewal Presentation by Gallagher
The Buffalo Grove Firefighters' Pension Fund Board approved a tax levy request of $1,872,940 for the Village of Buffalo Grove, based on the actuarial valuation. The board also approved monthly financial reports, investment reports, and a recurring withdrawal of $380,000 from FPIF. Additionally, they suspended a pensioner's direct deposit pending receipt of an affidavit, and elected officers.
- Approved tax levy request of $1,872,940 (5-0)
- Approved monthly financial reports and $411,845.68 in disbursements (5-0)
- Approved transfer of BMO Harris funds over $10,000 to FPIF (5-0)
- Approved $380,000 monthly recurring withdrawal from FPIF starting Aug 14, 2022 (5-0)
- Approved FPIF Statements of Results and Monthly Investment Summaries (5-0)
- Suspended Lawrence Andres' direct deposit until affidavit received (5-0)
- Approved soliciting fiduciary liability insurance proposals from three brokers (4-1)
- Approved IDOI Annual Statement submission (5-0)
🗳️ How they voted — 1 divided vote
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to review and potentially take action on lateral Police Officer candidates. The meeting includes a scheduled executive session to discuss specific candidates.
- Review and possible action on lateral Police Officer candidates
The Board of Fire and Police Commissioners held a special meeting to review a lateral police officer candidate. After an executive session, a motion to extend a conditional offer of employment to Candidate #1 was voted down unanimously (0-5). The HR Director will notify the candidate by mail.
- Motion to extend conditional offer to Lateral Police Officer Candidate #1 denied (0-5)
- Recessed into executive session to review candidate (5-0)
- Adjourned meeting at 3:15pm (5-0)
Planning & Zoning Commission
The Planning and Zoning Commission is reviewing a proposal to demolish a vacant restaurant and build a 5,000 square foot carwash called Spotless Auto Spa. The project requires approval of a preliminary plan and variations regarding sign orientation, landscape buffer width, and the placement of accessory structures.
- Proposed construction of Spotless Auto Spa at 301 N. Milwaukee Avenue
- Demolition of vacant restaurant (Grill on the Rock)
- Request for zoning variations for accessory structures and landscape buffer width
- Request for sign variation for two wall signs
- Proposed restriping of Milwaukee Avenue to add an exclusive left-turn lane
The Planning and Zoning Commission unanimously recommended approval to the Village Board for a preliminary plan, zoning variations, and a sign variation to build a new Spotless Auto Spa car wash at 301 N. Milwaukee Avenue. The recommendation includes conditions such as restriping Milwaukee Avenue for a left-turn lane, revising the fire truck turn exhibit, and monitoring traffic stacking. The minutes also record approval of the July 6, 2022 meeting minutes.
- Recommended approval of preliminary plan and variations for Spotless Auto Spa car wash (unanimous)
- Approved minutes of July 6, 2022 regular meeting (6-0, 2 abstentions)
🗳️ How they voted (2 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will conduct interviews and take possible action regarding lateral police officer candidates. The board will also discuss the 2022 calendar of events and review BFPC responsibilities and duties as they relate to the BGFD.
- Oral interviews for lateral police officer candidates
- Possible action on lateral police officer candidates
- Discussion and possible action on the 2022 BFPC calendar of events
- Presentation and discussion of BFPC responsibilities, duties, and procedural review for the BGFD
The Board of Fire and Police Commissioners held a special meeting with no formal votes on policy. They approved the June 6, 2022 minutes, entered executive sessions for personnel matters, and received reports from the police and fire departments. Fire Chief Baker detailed the firefighter/paramedic hiring process and promotional procedures, and the board honored Commissioner Dibbern on her retirement.
- Approved minutes of June 6, 2022 regular meeting (unanimous)
- Moved to executive session for personnel matters (unanimous, twice)
- Returned to open session after executive sessions (unanimous)
- Adjourned meeting at 6:34pm (unanimous)
Village Board
The Village Board will review several ordinances including architectural and preconstruction services for a new public works facility. The board is also deciding on a golf car lease and a tax-exempt revolving line of credit with Buffalo Grove Bank and Trust.
- Ordinance for a second drive-through lane and sign variation at 1200 Arlington Hts Rd.
- Sign variations at 220 Milwaukee Ave
- Six-year golf car lease agreement with E-Z-Go Division of Textron Inc
- The Clove Development Improvement Agreement
- Architectural and preconstruction services for a new PW Facility
The Village Board approved several ordinances and resolutions, including a $990,486 architectural services agreement with Wold Architects and Engineers, a $20,000 construction manager agreement with Frederick Quin Corporation, a $1,003,804 golf car lease with E-Z-GO, and a development improvement agreement for The Clove town center redevelopment. The board also accepted the 2021 audit, approved a $4.3 million warrant, and passed a consent agenda covering procurement policy, special use and sign variations, and bid authorizations. All votes were 5-0 with one trustee absent.
- Approved $990,486 architectural services contract with Wold Architects (5-0)
- Approved $20,000 construction manager agreement with Frederick Quin (5-0)
- Approved $1,003,804 golf car lease with E-Z-GO (5-0)
- Approved development improvement agreement for The Clove (5-0)
- Accepted 2021 audit and management letter (5-0)
- Approved Warrant #1343 for $4,299,874.57 (5-0)
- Approved consent agenda including procurement policy, special use, sign variations, and bid waivers (5-0)
- Authorized line of credit with Buffalo Grove Bank and Trust (5-0)
🗳️ How they voted (11 roll-call votes)
Planning & Zoning Commission
The Planning and Zoning Commission will hold a public hearing regarding a petition from McDonald's USA LLC. The request seeks to authorize a second drive-through lane and associated signage at 1200 Arlington Heights Road.
- Petition for Special Use and Preliminary Plan amendment for a second drive-through lane at 1200 Arlington Heights Road
- Sign Variation request for two menu boards per drive-through lane (total 30 square feet per lane)
- Review of new landscaping including evergreen shrubs, perennials, and grasses
The Planning and Zoning Commission unanimously recommended approval of an amendment to the preliminary plan, a special use permit, and a sign variation for a second drive-through lane with two menu boards at the McDonald's at 1200 Arlington Heights Road. The recommendation includes conditions, such as compliance with village codes and the special use being granted to McDonald's USA LLC. The minutes also record acceptance of the June 15, 2022 meeting minutes.
- Recommended approval of preliminary plan amendment, special use, and sign variation for McDonald's second drive-thru (unanimous)
- Accepted June 15, 2022 meeting minutes (5-0, 1 abstention)
🗳️ How they voted (2 roll-call votes)
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities is meeting to review subcommittee reports and unfinished business. Discussions include accessibility coordination with Planning and Zoning and specific resident concerns regarding a business on McHenry Rd.
- Discussion on providing input to Planning and Zoning regarding handicapped parking spots
- Review of environmental concern regarding Dunkin Donuts on McHenry Rd
- Discussion of business decals and posters/fliers
- Subcommittee reports on Buddy Baseball and Fun & Food for BG DAYS
- Review of commission mission and goals
The commission approved the Buddy Baseball t-shirt design (minus the 2022 year) and discussed the ongoing NCH parking ratio dispute, with the Village Attorney concluding the 4% handicap parking requirement is accurate. The commission also discussed plans for the BG Days Fun & Food event, including accessible picnic tables, and tabled a revised mission statement for review at the July meeting.
- Approved Buddy Baseball t-shirt design minus 2022 year (unanimous)
- Approved May 25, 2022 minutes with changes (unanimous)
- Village Attorney concluded NCH qualifies for 4% handicap parking, not 10%
- Commissioner Sussman to submit written statement on NCH parking determination to Village Manager
- Tabled revised mission statement draft for July meeting review
- Approved motion to adjourn (unanimous)
Ethics Commission
The Ethics Commission will meet to introduce new members and a Trustee Liaison. The body is scheduled to discuss the commission's work plan.
- Discussion of Ethics Commission Work Plan
The Ethics Commission discussed and agreed to a work plan developed by a subcommittee, focusing on education for volunteers and committees, with annual training tailored to specific commissions. It also agreed to recommend that the Village Board review the usefulness of the local ethics disclosure form, and to have staff educate the commission on procurement policies. No formal votes were taken on these items; the commission approved the previous meeting's minutes and set its next meeting for July 28, 2022.
- Approved minutes of April 5, 2022 (unanimous, Hughes abstained)
- Agreed to develop a training proposal for volunteer ethics education
- Agreed to recommend Village Board review local ethics disclosure form
- Agreed to have staff educate commission on procurement policies
- Set next meeting for July 28, 2022
Village Board
The Village Board will consider several ordinances and resolutions, including a redevelopment agreement for the Town Center project known as 'The Clove' at 100-228 and 270-314 N McHenry Road, and related TIF financing. The consent agenda includes routine items such as rejecting sidewalk improvement bids, a generator repair change order, and a special use for a virtual golf business. The meeting also includes proclamations and introductions of new staff.
- Redevelopment agreement with IMKD 5 LLC and BGA Residential LLC for The Clove at 100-228 and 270-314 N McHenry Road
- TIF revenue notes for Buffalo Grove Lake Cook Road Project
- Special use for virtual golf (Golf Lobby) at 312 Half Day Road, with Class A liquor license reservation
- Change order for generator repairs with Midwest Power Industry, Inc. for $15,000 (total not to exceed $45,600)
- Ordinance updating Lake County sanitary sewer fees
The Village Board approved a redevelopment agreement and related ordinances for The Clove, a mixed-use project at the Existing Town Center on N. McHenry Road. The board also passed ordinances for sidewalk services, firefighter wages, and Lake Cook Road design, and approved a consent agenda covering multiple items. All votes were 5-0 with one trustee absent.
- Approved redevelopment agreement with IMKD 5 LLC and BGA Residential LLC for The Clove (5-0)
- Approved Planned Development amendment and final plat for The Clove (5-0)
- Approved TIF revenue notes for Lake Cook Road Project (5-0)
- Authorized sidewalk inspection/repair agreement with SafeStep, LLC up to $250,000 (5-0)
- Approved firefighter/paramedic wage agreement for May 1, 2022-April 30, 2023 (5-0)
- Authorized Phase 1 design contract with Civiltech Engineering for Lake Cook Road West (5-0)
- Approved consent agenda including rejection of sidewalk bids and multiple ordinances (5-0)
- Authorized recruitment services agreement with GovHr USA for Chief of Police search (5-0)
🗳️ How they voted (11 roll-call votes)
Planning & Zoning Commission
The Planning & Zoning Commission will hold public hearings regarding two variation requests. The body will also discuss the proposed redevelopment of 301 Milwaukee Avenue into a carwash facility.
- Rear yard setback variation for an addition at 900 Holly Stone Lane
- Sign variation request for Mi Mexico Restaurant at 220 Milwaukee Avenue
- Workshop on proposed Spotless Auto Spa redevelopment at 301 Milwaukee Avenue
The Buffalo Grove Planning and Zoning Commission approved two zoning variations at its June 15, 2022 meeting. The first allowed a rear yard setback variation for a sunroom addition at 900 Holly Stone Lane, and the second allowed sign variations for Mi Mexico Restaurant at 220 Milwaukee Avenue. Both were approved unanimously with 8 ayes and 1 absence. The commission also held a workshop discussion on a proposed car wash at 301 Milwaukee Avenue but took no formal action.
- Approved rear yard setback variation for addition at 900 Holly Stone Lane (unanimous, 8-0)
- Approved sign variations for Mi Mexico Restaurant at 220 Milwaukee Avenue (unanimous, 8-0)
- Accepted minutes of June 1, 2022 meeting (unanimous, 8-0)
🗳️ How they voted (3 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will discuss the 2022 calendar of events and the revised 2021-2023 Firefighter/Paramedic Eligibility Register. The meeting includes a review of board responsibilities and duties as they relate to the Buffalo Grove Police Department.
- Approval of revised 2021-2023 Firefighter/Paramedic Eligibility Register
- Discussion and possible action on 2022 BFPC calendar of events
- Presentation and discussion of BFPC responsibilities and duties regarding the BGPD
- Possible action on Police Officer and/or Firefighter/Paramedic candidates
The Board of Fire and Police Commissioners voted unanimously against extending conditional offers of employment to New Entry Police Officer Candidates #3 and #4, who will be notified by HR. The board also approved a corrected 2021 FF/PM Final Eligibility Register, and discussed upcoming retirements and promotions in the police and fire departments.
- Denied conditional offer to New Entry Police Officer Candidate #3 (unanimous)
- Denied conditional offer to New Entry Police Officer Candidate #4 (unanimous)
- Approved corrected 2021 FF/PM Final Eligibility Register (unanimous)
- Approved minutes of May 2, 2022 regular meeting (unanimous)
- Approved minutes of May 16, 2022 special meeting (unanimous)
Village Board
The Village Board is meeting to discuss the 2022 5-Year General Fund Forecast and the 2022 20-Year Water Pro-Forma. The board will also review a proposal for Link Together Stand Strong and updates to Code Review Title 6.
- Link Together Stand Strong Proposal
- Code Review Title 6
- 2022 5-Year General Fund Forecast
- 2022 20-Year Water Pro-Forma
The Buffalo Grove Village Board held a Committee of the Whole meeting with staff reports and discussion only; no formal decisions were made. The board heard presentations on a funding request from Link Together/Stand Strong, proposed changes to Title 6 of the municipal code, the 5-year General Fund forecast, and the 20-year water rate pro-forma. The board also moved into executive session to discuss personnel matters and adjourned without taking any votes on the agenda items.
- Approved remote participation for President Sussman (6-0)
- Moved to executive session to discuss employee matters (6-0)
- Adjourned meeting at 10:06 P.M. (unanimous voice vote)
🗳️ How they voted (2 roll-call votes)
Planning & Zoning Commission
The Planning and Zoning Commission is reviewing requests from ComEd to install a security fence at 251 Aptakisic Rd. The proposal includes height and material variations to comply with federal critical infrastructure standards.
- Proposed 7-foot chain-link fence with 12-inch y-shaped barbed wire at 251 Aptakisic Rd
- Request for five 16-foot tall fence posts for security cameras and technology
- Variation request for Section 15.20.040 (fence height limit of six feet)
- Variation request for Section 15.20.080 (prohibition of barbed wire)
- Consideration of a Special Use for recreational use at 312 Half Day Road
The Planning and Zoning Commission unanimously approved a fence variation for a ComEd substation at 251 Aptakisic Rd, allowing a 7-foot chain-link fence with barbed wire and 16-foot posts. It also unanimously recommended approval of a special use permit for Golf Lobby LLC to operate an indoor golf simulation cafe at 312 Half Day Road. Both items were approved with conditions and will go to the Village Board for final action.
- Approved fence variation for ComEd substation at 251 Aptakisic Rd (unanimous)
- Approved positive recommendation for special use for Golf Lobby LLC at 312 Half Day Rd (unanimous)
- Accepted minutes of May 18, 2022 meeting (unanimous)
🗳️ How they voted (3 roll-call votes)
Health Commission
The Health Commission is meeting to coordinate an upcoming blood drive. The body will review tasks for the event and discuss a location change for Vitalant.
- Vitalant blood drive location change
- Review of tasks for the blood drive
The Buffalo Grove Health Commission meeting on May 26, 2022, was called to order but no quorum was present, so no official business could be conducted. No decisions were made or items discussed.
Farmers Market Committee
The Farmers Market Committee is holding a special meeting to review applications. The group will also discuss giveaways, entertainment, and non-profits.
- Review of applications
- Discussion of giveaways
- Discussion of entertainment
- Discussion of non-profits
The Buffalo Grove Farmers Market Committee held a special meeting to review applications and make arrangements for the upcoming season. They decided to increase the entertainment gratuity from $25 to $40, with Paulette to discuss this with Chris Stilling. The committee also planned a June 10 site meeting to inspect the trailer and distribute shirts and jackets.
- Increased entertainment gratuity from $25 to $40 (discussion, no formal vote recorded)
- Scheduled June 10 site meeting to review trailer and distribute apparel
- Paulette to contact Home Depot regarding Father's Day weekend giveaways
- Entertainment booked for the season by Jackie
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities will meet to discuss ongoing business and receive guidance from a Community Development Services representative. The body is reviewing how to provide input on handicapped parking and other accessibility matters.
- Discussion on coordinating with Planning and Zoning regarding handicapped parking spots
- Review of environmental concerns regarding Dunkin Donuts on McHenry
- Discussion of business window decal cling-ons
- Review of a draft quick reference page for new commissioners
- Updates on BG Days Parade, Buddy Baseball, and Fun & Food
The commission voted not to participate in the Buffalo Grove Days parade this year if one occurs, with 3 in favor, 6 opposed, and 2 abstaining. It also approved distributing sack lunches to go at the Fun & Food event due to tent size and COVID concerns. The commission discussed ADA compliance issues at the new Northwest Community Hospital location, noting that the village is reviewing resubmitted parking plans.
- Declined to participate in BG Days parade if held (3-6-2)
- Approved sack lunches to go at Fun & Food (10-1)
- Approved May 25, 2022 minutes as amended (unanimous)
- Adjourned meeting (unanimous)
Planning & Zoning Commission
The Planning and Zoning Commission will hold public hearings on two Planned Unit Development (PUD) amendments: one for a home addition at 361 Raymond and another for the Town Center development. They will also workshop a proposed retail building at 41 S McHenry. Staff recommends approval for the 361 Raymond amendment, which would allow an addition extending about 7 feet outside the building box.
- Public hearing: PUD amendment at 361 Raymond to allow addition extending ~7 ft outside building box (staff recommends approval)
- Public hearing: PUD amendment, subdivision, preliminary/final development plan, and variance at Town Center
- Workshop: proposed retail building at 41 S McHenry
- Approval of minutes from April 20, 2022 regular meeting
The Planning & Zoning Commission unanimously approved an amendment to the Planned Development Ordinance for the Buffalo Grove Town Center, allowing a 20-acre mixed-use redevelopment with grocery, retail, restaurants, and multifamily housing, including a Chick-fil-A with a dual drive-thru lane. The Commission also unanimously recommended approval of a PUD amendment at 361 Raymond to permit a room addition outside the building box. A workshop on a proposed retail building at 41 S. McHenry Rd. was held with no decision.
- Approved Town Center PUD amendment for The Clove (unanimous)
- Recommended approval of PUD amendment at 361 Raymond for room addition (unanimous)
- Accepted April 20, 2022 meeting minutes (5-0, 1 abstention)
🗳️ How they voted (3 roll-call votes)
Health Commission
The May 18, 2022 Health Commission meeting was cancelled and rescheduled for May 26, 2022 at 7 PM. No decisions were made at this meeting.
Board of Fire and Police Commissioners
The Buffalo Grove Board of Fire and Police Commissioners is holding a special meeting to consider taking action on regular entry police officer candidates, including possible conditional offers of employment. The board will also review background investigation materials on the candidates in executive session. The agenda includes standard items such as approval of minutes, reports, and public comment.
- Possible conditional offer of employment for police officer candidate(s)
- Review of background investigation materials on police officer candidate(s)
- Executive session to discuss candidate background materials
The Board of Fire and Police Commissioners voted unanimously to extend a conditional offer of employment to New Entry Police Officer Candidate #6. The candidate will be notified by Chairman Berman of the offer and next steps. No other substantive decisions were made.
- Extended conditional offer of employment to New Entry Police Officer Candidate #6 (3-0)
Village Board
The Buffalo Grove Village Board is holding a regular meeting with routine approvals, several proclamations, and a pre-application discussion for a proposed car wash at 301 Milwaukee Avenue. The agenda includes consent items, ordinances, resolutions, and an executive session for personnel and collective bargaining matters.
- Pre-application discussion for proposed car wash at 301 Milwaukee Avenue
- Ordinance 0-2022-53: Award of bid for Public Service Center underground storage tank removal
- Ordinance 0-2022-54: Authorization to purchase road salt for 2022-2023 winter season (Lake County Joint Bid)
- Resolution R-2022-8: Approval of revised 2022 pay ranges
- Class E liquor license reservation for Niki's Gyros at 1038 Weiland Road
The Village Board approved Warrant #1341 for $5,099,554.36 in bill payments, and passed the consent agenda including a Class E liquor license for Niki's Gyros, a $27,800 contract for IRS project services, and several resolutions for street maintenance and TIF consulting. They also approved ordinances for underground storage tank removal and bulk road salt purchase, updated 2022 pay ranges, and referred a proposed car wash at 301 Milwaukee Avenue to the Planning & Zoning Commission. All votes were unanimous (6-0) except where noted.
- Approved Warrant #1341 for $5,099,554.36 (6-0)
- Approved consent agenda including liquor license for Niki's Gyros at 1038 Weiland Road (6-0)
- Approved Ordinance 2022-53 for underground storage tank removal (6-0)
- Approved Ordinance 2022-54 to purchase 1,400-2,100 tons of road salt up to $165,627 (6-0)
- Approved Resolution 2022-8 updating 2022 pay ranges (6-0)
- Approved Resolution 2022-9 on capital expenditure reimbursement (6-0)
- Referred proposed car wash at 301 Milwaukee Avenue to Planning & Zoning Commission (6-0)
- Approved minutes of April 18, 2022 (5-0, 1 abstain)
🗳️ How they voted (12 roll-call votes)
Village Board
The Buffalo Grove Village Board is holding a special meeting to consider three ordinances related to the acquisition of 1650 Leider Lane. The board will vote on authorizing the Village President to execute a purchase and sale agreement, authorizing the Village Manager to spend up to $125,000 for due diligence, and authorizing a commission agreement with Colliers International. Public comment is limited to items not on the agenda.
- Ordinance 0-2022-48: Authorize Village President to execute purchase and sale agreement for 1650 Leider Lane
- Ordinance 0-2022-49: Authorize Village Manager to spend up to $125,000 for due diligence on 1650 Leider Lane
- Ordinance 0-2022-50: Authorize commission agreement with Colliers International for acquisition of 1650 Leider Lane
The Buffalo Grove Village Board approved three ordinances related to the acquisition of 1650 Leider Lane for a new Public Works facility. Ordinance 2022-48 authorized the Village President to execute the purchase agreement, Ordinance 2022-49 authorized up to $125,000 for due diligence expenses, and Ordinance 2022-50 authorized a commission agreement with Colliers International. All ordinances passed with 5-0 votes (Trustee Johnson absent).
- Approved Ordinance 2022-48 authorizing purchase agreement for 1650 Leider Lane (5-0)
- Approved Ordinance 2022-49 authorizing up to $125,000 for due diligence expenses (5-0)
- Approved Ordinance 2022-50 authorizing commission agreement with Colliers International (5-0)
🗳️ How they voted (4 roll-call votes)
Board of Fire and Police Commissioners
The Buffalo Grove Board of Fire and Police Commissioners is holding a regular meeting to approve minutes, hear reports, and discuss several administrative items. Key topics include possible changes to the board's rules and regulations, appointment of a secretary, and preference points requests for candidates. The board may also take action on police officer or firefighter/paramedic candidates if needed.
- Discussion and possible action on 2022 BFPC calendar of events
- Status update on scheduling small group meetings to discuss changes to BFPC Rules and Regulations
- Appointment of BFPC Secretary for 2022/2023
- Discussion and possible action on preference points requests, including document requirements
- Discussion and possible action on Police Officer and/or Firefighter/Paramedic candidate(s)
The Board of Fire and Police Commissioners approved minutes, reappointed Commissioner Dryman as Secretary, and discussed several personnel matters. In executive session, the board voted to terminate two new police officer candidates from the hiring process. The board also agreed to continue a final offer to a lateral candidate and tabled discussion on preference points until the June meeting.
- Approved minutes of April 4 and April 18 meetings (unanimous)
- Reappointed Commissioner Dryman as Secretary for 2022-2023 (Dryman abstained)
- Terminated Candidate #2 from police officer hiring process (unanimous)
- Terminated Candidate #5 from police officer hiring process (unanimous)
- Agreed to continue final offer to lateral candidate Tirovolas, Hristos (Chris)
- Tabled preference points discussion until June meeting
Village Board
The Buffalo Grove Village Board Committee of the Whole will discuss special programs to assist at-risk residents, pond and basin management, and a review of Title 5 of the Municipal Code. The meeting also includes proclamations for Be Kind to Animals Week and Municipal Clerks Week, plus public comment.
- Proclamation recognizing Be Kind to Animals Week
- Proclamation recognizing Municipal Clerks Week
- Discussion of special programs for at-risk residents
- Discussion of pond and basin management
- Code review of Title 5
The Committee of the Whole meeting on May 2, 2022, consisted of staff reports and board discussion only; no formal decisions or votes were taken. Topics included proclamations for Be Kind to Animals Week and Municipal Clerks Week, an update on the At-Risk Resident program, a pond/basin management policy update, and a review of proposed changes to Title 5 of the Municipal Code. The meeting adjourned at 7:58 P.M.
- No formal decisions or votes taken at this Committee of the Whole meeting
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities will vote on whether to participate in the BG Days parade, whether to replace the Fun & Food meal with snack bags, and whether to form a subcommittee for a business decal program. They will also hear from Wheeling Township 708 Board representatives and discuss a resident's environmental concern about Dunkin Donuts on McHenry Road.
- Vote on BG Days parade participation due to route construction
- Vote on distributing snack bags instead of full meal at Fun & Food (2021 sandwich price $4)
- Vote to form subcommittee for business decal (window cling-on) recognition program
- Guest speakers from Wheeling Township 708 Board (Lorri Grainawi / Arlen Gould)
- Discussion of resident environmental concern about Dunkin Donuts on McHenry Road
The commission approved a motion to provide a full meal at the Fun & Food event rather than treat bags, and adjusted meeting dates for August, November, and December. Minutes from November 17, 2021 and January 26, 2022 were approved with changes. No other substantive decisions were made; several items were deferred or discussed.
- Approved minutes of Nov 17, 2021 with changes (10-0-1)
- Approved minutes of Jan 26, 2022 with changes (10-0-1)
- Approved meeting date changes: Aug 24 to Aug 17, Nov 23 to Nov 16, Dec 28 to Dec 21 (11-0)
- Approved full meal at Fun & Food instead of treat bags (10-0)
- Approved motion to adjust meeting dates for Aug, Nov, Dec (11-0)
Firefighters Pension Board
The Buffalo Grove Firefighters' Pension Fund Board approved the regular retirement benefit for Deputy Fire Chief William Wagner, effective July 2, 2022, with a monthly pension of $10,410.63. The board also approved several financial reports, including monthly financial reports, investment performance, and the 2022 cash analysis projection. A new Cash Management Policy was adopted via Resolution 2022-01.
- Approved William Wagner's regular retirement benefit (5-0)
- Approved monthly financial reports and $275,511.22 in disbursements (5-0)
- Approved payment of IDOI Compliance Fee upon receipt (5-0)
- Accepted Investment Performance Report as presented (5-0)
- Approved maintaining $400,000 target balance in Schwab account (5-0)
- Approved 2022 Cash Analysis Projection for submission to FPIF (5-0)
- Approved FPIF Statements of Results for January and February 2022 (5-0)
- Approved Resolution 2022-01 adding Cash Management Policy (5-0)
🗳️ How they voted (10 roll-call votes)
Farmers Market Committee
The Buffalo Grove Farmers Market Committee is holding a special meeting to review applications for the market, including giveaways, entertainment, and non-profit participation. The meeting is open to the public with an open floor period. No final decisions are listed on the agenda; it is primarily a review and discussion session.
- Review of vendor applications
- Discussion of giveaways
- Discussion of entertainment options
- Discussion of non-profit participation
- Open floor for public input
The Buffalo Grove Farmers Market Committee held a special meeting on April 25, 2022, to review applications. They discussed potential giveaways (spatulas with the logo) and considered giving entertainers a weekly gratuity. No formal votes or final decisions were recorded; the meeting was primarily informational and planning-focused.
- Reviewed applications for the farmers market
- Discussed giveaways: Paulette to check prices for logo spatulas
- Discussed giving entertainers a weekly gratuity; Paulette to discuss with Chris Stilling
- Non-profits: Larry working on openings
Planning & Zoning Commission
The Planning and Zoning Commission is holding a workshop to discuss a proposed multi-family development at 16606 W Highway 22, Prairie View (the Fiore Nursery property). The developer, E-Terra+ and Interforum, seeks the PZC's comments on a plan for a four-story, 300-unit apartment building with 530 parking spaces. The project would require annexation, rezoning to R-9, and a special use for a planned development. No formal action is being taken at this workshop; it is a discussion item before a required public hearing.
- Proposed 300-unit, four-story apartment building at 16606 W Highway 22, Prairie View (11.4 acres)
- Project would require annexation, rezoning to R-9, and special use for planned development
- 530 parking spaces proposed (386 garage, 144 outdoor), exceeding the 510 minimum required
- Site is currently Fiore Nursery and Landscape Supply; adjacent to Prairie View Metra Station
- Developer cites similar projects: Arden Oakbrook (314 units) and Arden Warrenville (364 units)
Suburban Liability Insurance Pool
The Suburban Liability Insurance Pool (SLIP) full board is meeting to approve meeting minutes, the treasurer's report, and several payments to vendors. They will also hear reports on claims, actuarial matters, and audit, and discuss a proposal from CBIZ. Policy discussions include surplus return, record retention, purchasing, and new member policies.
- Approval of Q1 financials
- Authorization of payments to MMA, Casualty Actuarial Consultants, KEB, Dykema, and Gallagher
- Claims report by Rob Fitzgerald
- Discussion of CBIZ proposal
- Policy reviews: Surplus Return, Record Retention, Purchasing, New Member
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to take action on entry-level police officer candidates, including approving preference points requests and the final eligibility list. They will also review and possibly act on lateral police officer candidates, followed by an executive session for oral interviews of lateral candidates.
- Approve preference points requests from entry-level police officer candidates
- Approve final eligibility list for entry-level police officer
- Review and take possible action on lateral police officer candidate(s)
- Executive session: oral interview for lateral entry police officer candidate(s)
The Board of Fire and Police Commissioners approved preference point requests and the final eligibility roster for entry-level police officer candidates, with the roster valid from April 18, 2022, to April 15, 2024. They also offered a conditional employment offer to lateral candidate Tirovolas, pending medical and psychological exams. The board then recessed into executive session to interview a lateral hire candidate, and reconvened to adjourn.
- Approved preference point requests for entry-level police officer candidates (4-0)
- Approved final eligibility roster for entry-level police officer candidates (4-0)
- Offered conditional employment to lateral candidate Tirovolas, pending medical and psychological exams (4-0)
- Recessed into executive session to interview a lateral hire candidate (4-0)
Village Board
The Village Board will hold a public hearing and vote on ordinances to annex and rezone properties at 22405 & 22371 Prairie Road, and approve an annexation agreement. The board will also consider several consent agenda items, including waivers of bids for street sweeper repairs and a MAKO air compressor, and discuss community support for Eastern Europe and the police therapy dog.
- Public hearing and ordinances for annexation and rezoning to R4 of 22405 & 22371 Prairie Road
- Ordinance providing compensation for the Village Manager
- Waiver of bids to purchase street sweeper repairs and a MAKO Air Compressor
- Liquor license reservation for Axel's Bistro Cafe at 131 Dundee Road
- Agreement for a Business and Craft Fair at Buffalo Grove Days 2022
The Board approved an annexation agreement, annexation, and R-4 rezoning for properties at 22405 & 22371 Prairie Road, and approved the Avalon Crossing development improvement agreement for a six-home residential development. The Board also approved several ordinances, including waivers of bids for street sweeper repairs and a Mako air compressor, and increased the number of special event liquor licenses from two to six.
- Approved annexation agreement for 22405 & 22371 Prairie Road (5-0)
- Approved annexation of property at 22405 & 22371 Prairie Road (5-0)
- Approved R-4 rezoning for 22405 & 22371 Prairie Road (5-0)
- Approved Avalon Crossing development improvement agreement (5-0)
- Approved Ordinance 2022-39 authorizing sole source street sweeper repairs up to $28,540.16 (5-0)
- Approved Ordinance 2022-40 authorizing sole source Mako air compressor purchase up to $62,035 (5-0)
- Approved Ordinance 2022-41 increasing special event liquor licenses from two to six (5-0)
- Approved Ordinance 2022-44 setting Village Manager compensation (5-0)
🗳️ How they voted (14 roll-call votes)
Police Pension Board
The Buffalo Grove Police Pension Fund Board of Trustees is holding a special meeting to discuss and possibly act on several financial items, including acknowledging an IPOPIF notice of transfer date, adopting a resolution, and discussing local account collateralization, an interim cash management policy, and cash reserve balance. The board will also receive an IPOPIF status update and discuss possible action on all IPOPIF requests pertaining to consolidation. The meeting is held via videoconference due to COVID-19 concerns.
- Acknowledge IPOPIF Notice of Transfer Date and adopt resolution
- Discussion/possible action on local account collateralization
- Discussion/possible action on interim cash management policy
- Discussion/possible action on cash reserve balance
- IPOPIF status update and possible action on consolidation requests
Planning & Zoning Commission
The Planning & Zoning Commission unanimously recommended approval of a rezoning, preliminary plan, and plat of subdivision for 22371 & 22405 N. Prairie, allowing demolition of two homes and construction of six. It also unanimously recommended approval of an amendment to the Planned Development Ordinance for the Buffalo Grove Town Center, a 20-acre mixed-use redevelopment with grocery, retail, restaurants, and multifamily residential. Both recommendations will go to the Village Board on 4/18/2022.
- Recommended approval of rezoning to R-4, preliminary plan, and plat of subdivision for 22371 & 22405 N. Prairie (unanimous)
- Recommended approval of amendment to PD Ordinance No. 86-61 for Town Center mixed-use redevelopment (unanimous)
- Accepted minutes of March 16, 2022 regular meeting (unanimous)
🗳️ How they voted (3 roll-call votes)
Ethics Commission
The Buffalo Grove Ethics Commission is holding a regular meeting. The main item is a discussion of the commission's functions and duties, led by staff contact Dane Bragg. The agenda also includes approval of minutes from the previous meeting and a public comment period.
- Discussion of Functions and Duties of the Ethics Commission
- Approval of minutes from Feb 1, 2022 meeting
- Public comment period limited to 5 minutes per Municipal Code 2.02.070
The Ethics Commission discussed expanding its duties to include educating boards and staff on ethics rules, reviewing policies, and assisting with disclosure filings. It agreed to form a subcommittee to develop a work plan and cost estimate for the Village Board. The next meeting was set for May 17, 2022.
- Approved minutes of previous meeting (unanimous)
- Agreed to form subcommittee to develop work plan for expanded duties
- Set next meeting for May 17, 2022, at 7:00 PM
- Adjourned meeting at 7:39 PM (unanimous)
Board of Fire and Police Commissioners
The Buffalo Grove Board of Fire and Police Commissioners is holding a regular meeting to discuss and possibly act on several police personnel matters, including the 2022 testing process, oral interview scores, and eligible registers. They will also review the 2022 calendar of events and consider changes to their rules and regulations. The agenda includes routine items like minutes approval and reports, plus an executive session for candidate discussions.
- Discussion and possible action on the 2022 BFPC calendar of events
- Discussion and approval of the 2022 Police Lieutenant eligible register
- Discussion and possible action on the 2022 Police Officer testing process (regular entry)
- Discussion and possible approval of Police Officer oral interview scores (regular entry)
- Discussion and possible action on the 2022 Police Officer preliminary eligible register (regular entry)
The Board of Fire and Police Commissioners approved the 2022 police officer oral interview scores and the preliminary register, moving 31 candidates forward. They also approved minutes from four prior meetings and scheduled a special meeting for April 18 to handle preference points, final register approval, and a lateral candidate interview. No other substantive decisions were made; most items were reports or scheduling discussions.
- Approved minutes of March 7, 2022 special and regular meetings, and March 26 and 27 special meetings (all unanimous)
- Approved 2022 police officer oral interview scores (unanimous)
- Approved preliminary register scores for 31 candidates (unanimous)
- Scheduled special meeting for April 18, 2022 to approve preference points and final register
- Scheduled lateral candidate Kindle's oral interview for April 18, 2022
- Accepted lateral candidate Standish's swear-in date of April 25, 2022 at 9am
Village Board
The Buffalo Grove Village Board Committee of the Whole is meeting to receive several presentations, including Project Fire Buddies and APWA awards, and to discuss the snow and ice season wrap-up. The board will also discuss Ethics Commission duties and then enter executive session to consider employee matters and potential real estate acquisition. No formal votes are scheduled on the agenda.
- Project Fire Buddies presentation
- Introduction of Assistant Director of Public Works
- APWA Award Presentations
- Snow & Ice Season Wrap Up
- Executive session on employee matters and real property purchase/lease
The Village Board discussed expanding the Ethics Commission's responsibilities and decided to prepare an ordinance amending Section 2.49 of the Municipal Code. The meeting also included informational reports on Project Fire Buddies, a new public works hire, and staff awards. No formal votes were taken on these items.
- Directed staff to prepare ordinance amending Ethics Commission responsibilities
- Moved to Executive Session to discuss employee matters and real property (5-0, 1 absent)
- Adjourned meeting at 10:45 P.M. (unanimous)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to conduct oral interviews for regular entry Police Officer candidates. The meeting may also include an executive session to discuss specific candidate details.
- Oral interviews of Police Officer candidates (regular entry)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to conduct oral interviews for regular entry police officer candidates. The agenda also includes an executive session to discuss specific candidate details if necessary.
- Oral interviews of Police Officer candidates (regular entry)
Rick Kahen Commission for Residents with Disabilities
The Commission is discussing several initiatives including a business decal program to recognize local support for residents with disabilities. Members are also discussing ways to work with Planning and Zoning regarding handicapped parking and reviewing potential new subcommittees.
- Business Decal subcommittee proposal
- Commission website update
- Identification card update
- Coordination with Planning and Zoning on handicapped parking
- Discussion of 'In our Backyard' initiative
The commission approved a motion to create a window decal program recognizing local businesses that support residents with disabilities, with a subcommittee to develop criteria. Meeting dates were also moved for August, November, and December to avoid conflicts with community events. No other substantive decisions were made; remaining items were discussions or updates.
- Approved business window decal program to honor disability-friendly businesses (all present in favor)
- Moved August 24 meeting to August 17, November 23 to November 16, and December 28 to December 28 (all in favor)
- Approved minutes from November 17, 2021 and January 26, 2022 (all in favor)
- Adjourned at 8:44pm (all in favor)
Village Board
The Village Board will consider the adoption of the 2022 Zoning Map and several ordinances for infrastructure and software services. The meeting includes presentations on property maintenance standards and various awards and citations.
- R-2022-2: Adopt the Village's 2022 Zoning Map
- O-2022-34: Waiver of bids for Arboretum Golf Course elevator repairs
- O-2022-35: Agreement with Cartegraph Systems LLC for software support services
- Authorization to bid shoreline stabilization
- O-2022-38: Network Infrastructure Improvements Phase II
The Village Board approved the consent agenda, including a $4.48M warrant for bill payments, a zoning map resolution, and several contract extensions. They also passed four ordinances for software, water analytics, stormwater design, and network equipment. All votes were unanimous (6-0).
- Approved Warrant #1339 for $4,483,003.93 (6-0)
- Approved consent agenda including Earth Hour proclamation, shoreline stabilization bid, and contract extensions (6-0)
- Passed Ordinance 2022-35 for Cartegraph software support, not to exceed $242,373.90 (6-0)
- Passed Ordinance 2022-36 for McKim & Creed water analytics, not to exceed $247,480.00 (6-0)
- Passed Ordinance 2022-37 for Gewalt Hamilton design contract, not to exceed $459,000.00 (6-0)
- Passed Ordinance 2022-38 for Paragon Micro network equipment, not to exceed $246,716.10 (6-0)
🗳️ How they voted (10 roll-call votes)
Planning & Zoning Commission
The Planning and Zoning Commission will review two residential variation requests for home additions. The body will also hold a workshop regarding a proposed multi-family development in Prairie View.
- Variation for a sunroom addition encroaching 5'-5" into the rear yard setback at 414 Lamont
- Variation for a roofed-over front porch at 556 St Marys Pkwy
- Workshop for proposed multi-family development at 16606 W Highway 22, Prairie View (Fiore Property)
🗳️ How they voted (1 roll-call vote)
Farmers Market Committee
The committee will hold a special meeting at Village Hall to review various applications. Discussion topics include giveaways, entertainment, and non-profit involvement.
- Review of applications
- Discussion of giveaways
- Discussion of entertainment
- Discussion of non-profit items
The Buffalo Grove Farmers Market Committee met for a special meeting on March 14, 2022, to review applications for the upcoming season. No formal votes or decisions were recorded; the meeting focused on planning tasks, including checking pricing for logo spatulas, organizing entertainment, a kids' scavenger hunt, and non-profit involvement. The next meeting was not specified in the minutes.
- Reviewed applications for the farmers market season
- Paulette to check pricing for logo spatulas
- Skylar to work on a kids' scavenger hunt
- Larry to handle non-profit coordination
- Ed Muldoon to continue social media for the market
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners held a special meeting on March 7, 2022. The primary business involves oral interviews for lateral entry police officer candidates during an executive session.
- Oral Interviews— Lateral Entry Police Officer Candidates
Village Board
The Village Board is meeting for a Committee of the Whole session to discuss various special business items. Topics include infrastructure updates, police department introductions, and waste management services.
- Presentation regarding improvements to the Arboretum Clubhouse and Restaurant
- Discussion on pond and basin management
- Update regarding Waste Management's at Your Door Service
- Fire Department accreditation and strategic plan review
- Vernon Township Energy Resilience Commission
🗳️ How they voted (1 roll-call vote)
Village Board
The Village Board will meet for a special meeting to consider an ordinance regarding a collective bargaining agreement with the Metropolitan Alliance of Police. The board also plans to issue a proclamation recognizing Megan Bozek for her silver medal performance at the 2022 Winter Olympics.
- Ordinance O-2022-23: Authorization of the Village Manager to enter into a collective bargaining agreement and memorandum of understanding with the Metropolitan Alliance of Police, Police Patrol Officer Chapter #672
- Proclamation recognizing Megan Bozek for her silver medal performance at the 2022 Winter Olympics
The Village Board unanimously approved Ordinance No. 2022-23, authorizing the Village Manager to enter into a Collective Bargaining Agreement and Memorandum of Understanding with the Metropolitan Alliance of Police, Police Patrol Officer Chapter #672. The vote was 6-0. The board also read a proclamation honoring Olympian Megan Bozek and presented her with a commemorative street sign for Megan Bozek Way.
- Approved Ordinance No. 2022-23 authorizing police collective bargaining agreement (6-0)
🗳️ How they voted (2 roll-call votes)
Village Board
The Village Board is reviewing several equipment purchases, service contracts, and intergovernmental agreements. The meeting includes a pre-application discussion for a proposed multi-family development in Prairie View.
- Proposed multi-family development at 16606 W Highway 22, Prairie View
- Contract with Cintas Corporation for facility services not to exceed $49,710.80
- Purchase of portable radios from Motorola Solutions not to exceed $54,302.28
- Purchase of 'Beet Heet' liquid de-icing not to exceed $52,000.00 per year
- Rescinding of liquor license for Countyline Tavern at 800 Lake Cook Road
The Village Board unanimously approved a COVID-19 vaccination policy covering employees and on-site contractors/vendors, and a related MOU with the firefighters' union. All other agenda items, including consent agenda purchases and contracts, were approved unanimously. The board also referred a proposed multi-family development at 16606 W. Highway 22 to the Planning & Zoning Commission.
- Approved COVID-19 vaccination policy for employees and contractors (6-0)
- Approved MOU with firefighter union on vaccination policy (6-0)
- Approved $5,980,454.91 warrant for bill payments (6-0)
- Approved consent agenda including radio purchase, fuel island decommissioning, and multiple ordinances (6-0)
- Approved $145,660 tree planting contract with Acres Group (6-0)
- Approved $96,591/year landscape maintenance contract with City Escape (6-0)
- Approved $415,282.68 ambulance purchase from Foster Coach Sales (6-0)
- Referred 16606 W. Highway 22 development to Planning & Zoning Commission (6-0)
🗳️ How they voted (18 roll-call votes)
Health Commission
The Health Commission is meeting to review the 2021 blood drive and plan for 2022. The body will discuss an update from Vitalant and establish goals for the upcoming drive.
- Vitalant update
- 2021 blood drive recap
- 2022 blood drive goals
The Buffalo Grove Health Commission met in person on February 16, 2022, and discussed the upcoming blood drive with Vitalant, including a move to new rooms at the Alcott Center. They reviewed tasks for the drive, setting goals for 2022 to continue drives and attract new donors, and reviewed 2021 donor numbers. No formal votes or decisions were recorded; the meeting was adjourned at 8 PM.
- Discussed Vitalant blood drive moving to new rooms at Alcott Center
- Reviewed tasks for the drive, including printing appointment schedules on the day of the drive
- Set 2021 recap and 2022 goals to continue drives and seek new donors
- Adjourned at 8 PM
Village Board
The Committee of the Whole will meet electronically to discuss various village topics including an infrastructure report card and service delivery communication. The board will also discuss code reviews and COVID-19 mitigation measures for public meetings.
- Discussion of Infrastructure Report Card
- Discussion of Green Infrastructure- Naturalized Areas
- Discussion of Service Delivery Communication
- Code Review Title 3
- Discussion of COVID-19 Mitigation Measures and Public Meetings
The Committee of the Whole discussed infrastructure grades, green infrastructure, service delivery, code changes, and COVID-19 mitigation. The board decided to resume in-person meetings beginning February 22, 2022. No formal votes were taken on these topics; the only vote was to adjourn to executive session.
- Returned to in-person meetings starting Feb. 22, 2022
- Adjourned to executive session for real estate and litigation (6-0)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will discuss potential changes to the passing score for police officer written examinations. The meeting also includes discussion regarding the 2022 calendar of events and possible updates to BFPC Rules and Regulations.
- Proposed change of police officer written examination passing score to 70.00 percent
- Discussion of the 2022 BFPC calendar of events
- Scheduling of small group meetings for BFPC Rules and Regulations review
- Discussion of Police Officer and/or Firefighter/Paramedic candidates
The Board of Fire and Police Commissioners voted to lower the passing score for the police officer written examination from 75% to 70%, effective February 7, 2022. The board also updated its 2022 calendar to set April 2-3 as the dates for oral interviews. No other substantive decisions were made; the meeting included reports and discussion on reviewing the Rules and Regulations.
- Approved lowering police officer written exam passing score to 70% (3-0, Dryman abstained)
- Updated 2022 BFPC calendar to set April 2-3 for oral interviews (3-0, Dryman abstained)
- Approved minutes of January 10, 2022 meeting (3-0, Blumenthal abstained)
Farmers Market Committee
The committee is meeting to establish the schedule and fees for the 2022 season. Discussion topics include vendor management, duties, and entertainment.
- Review of 2022 season dates and fees
- Discussion of vendor requirements
- Planning for entertainment and non-profit participation
The Buffalo Grove Farmers Market Committee met virtually and set the 2022 market season from June 12 to October 16 (18 weeks, with no market during BG Days). They established fees of $250 for the season, $25 per week for fewer than 5 appearances, and $20 per week for 5 or more appearances. The committee also discussed not inviting Brad B Jammin back, planned giveaways (possibly spatulas), and agreed to give musicians a $20-$25 weekly gratuity.
- Set 2022 market season: June 12 - Oct 16 (18 weeks, no market during BG Days)
- Approved fees: $250 season, $25/week for <5 times, $20/week for 5+ times
- Decided not to invite Brad B Jammin back
- Agreed to give musicians a $20-$25 weekly gratuity
- Limited non-profits to 2 per week, max 3 times per season
Ethics Commission
The Ethics Commission will meet to appoint a secretary and discuss the functions and duties of the commission. The body will also review the Municipal Code and the State Officials and Employees Ethics Act.
- Appointment of Secretary
- Review of Municipal Code and State Officials and Employees Ethics Act
- Discussion of Ethics Commission Functions and Duties
The Buffalo Grove Ethics Commission held a virtual meeting on February 1, 2022, and unanimously reappointed Chair Rybarczyk and Commissioner Scott as secretary. The commission discussed potential expansion of its duties, including reviewing local ethics statements and educating staff, and will consider these further after the Village Board deliberates on April 4. No public comments were made, and the meeting adjourned at 6:48 PM.
- Reappointed Chair Rybarczyk for indefinite term (5-0)
- Appointed Commissioner Scott as secretary for indefinite term (5-0)
- Set next meeting for April 5, 2022 at 7:00 PM
🗳️ How they voted (3 roll-call votes)
Firefighters Pension Board
The Board of Trustees will conduct a regular meeting via video and teleconference. The agenda includes financial reports from Lauterbach & Amen, LLP, investment performance reviews, and discussions regarding pension fund accounts and legal updates.
- Approval of November 17, 2021, meeting minutes
- Annual Cost of Living Adjustments for Pensioners
- Quarterly Investment Performance Report from Sawyer Falduto Asset Management, LLC
- Review/Approval of Global Cash Movement (GCM) Recurring Withdrawal Instructions
- Approval of Ottosen engagement letter and retainer for 2022-2023
The Buffalo Grove Firefighters' Pension Fund Board approved the 2022 Cost of Living Adjustments for pensioners as calculated by Lauterbach & Amen, and set a monthly recurring withdrawal of $370,000 from the Firefighters' Pension Investment Fund starting April 1, 2022. The board also accepted the monthly financial report and approved disbursements of $241,408.97, and approved a two-year retainer agreement with attorney Ottosen at $620 per month. A motion to solicit proposals for fiduciary liability insurance was denied.
- Approved 2022 Cost of Living Adjustments for pensioners (4-0)
- Approved $241,408.97 in disbursements per Vendor Check Report (4-0)
- Set monthly FPIF recurring withdrawal at $370,000 starting April 1, 2022 (5-0)
- Approved two-year retainer with Ottosen at $620/month (4-1)
- Denied motion to solicit fiduciary liability insurance proposals (2-3)
- Approved November 17, 2021 regular meeting minutes (4-0)
- Kept closed session minutes closed (4-0)
- Accepted quarterly investment performance report (5-0)
🗳️ How they voted — 2 divided votes
Village Board
The Village Board will hold a special meeting via Zoom. The agenda includes an executive session to discuss specific employee or legal counsel matters and collective negotiating matters.
- Executive Session regarding employment, compensation, or discipline of specific employees or legal counsel
- Executive Session regarding collective negotiating matters or salary schedules
The Buffalo Grove Village Board held a special meeting via audio/video conference on January 31, 2022, with no public questions. The board voted unanimously (6-0) to adjourn into executive session to discuss employee personnel matters and collective negotiating matters, as permitted under the Illinois Open Meetings Act. No substantive decisions were made during the open portion of the meeting.
- Moved to executive session to discuss employee appointment, compensation, and collective bargaining (6-0)
🗳️ How they voted (1 roll-call vote)
Farmers Market Committee
The Farmers Market Committee is meeting to plan the 2022 season. The body will discuss scheduling, vendor fees, and the roles of participants.
- 2022 season dates and fees
- Vendor selection for new and returning sellers
- Entertainment and non-profit participation
- Duties and responsibilities
Rick Kahen Commission for Residents with Disabilities
The commission is meeting to discuss updates to its website and identification cards. Members will also address the Buffalo Grove Lending Closet and begin the first part of a strategic planning process.
- Commission website update
- Identification card update
- Business Decal (Cling Ons) initiative
- Buffalo Grove Lending Closet
- Strategic Planning — Part 1
The commission deferred approval of previous minutes until the next meeting and decided to promote existing lending closets in Vernon and Wheeling Townships rather than create one in Buffalo Grove. They also began strategic planning discussions and asked members to email topics for future focus.
- Deferred approval of minutes until 2/23 meeting
- Promoted existing lending closets in Vernon and Wheeling Townships instead of creating a Buffalo Grove one
- Initiated strategic planning process, asking members to email topic ideas within 2 weeks
Suburban Liability Insurance Pool
The board will review previous meeting minutes and the Treasurer's report. The agenda includes an authorization of payments for a CCMSI True Up invoice and discussions regarding various organizational policies.
- Approval of December 6, 2021, meeting minutes
- Authorization of CCMSI True Up Invoice# 0138823- IN
- Discussion of Surplus Return Policy
- Discussion of Record Retention policy
- Discussion of Purchasing and New Member policies
Police Pension Board
The Board of Trustees will conduct a regular meeting via videoconference due to COVID-19 disaster declarations. The agenda includes reviewing financial reports, investment performance, and membership applications. The board will also consider pension adjustments and various cash management policies.
- Approval of October 20, 2021 and December 30, 2021 meeting minutes
- Membership application for Edyta Zuk
- Contribution refund for Ryan Parker
- Annual cost of living adjustments for pensioners
- Discussion regarding Navient class action
Planning & Zoning Commission
The Planning and Zoning Commission will hold a public hearing regarding a request for a variation to allow a driveway to exceed the 40% front yard coverage limit. Village staff recommends denial of the request.
- Variation request for driveway coverage at 811 Summer Ct (currently 45.12% coverage vs 40% limit)
- Staff recommendation to deny the variation for 811 Summer Ct
The Planning and Zoning Commission voted 0-7 to recommend denial of a variation to allow a driveway expansion exceeding the maximum front yard coverage at 811 Summer Ct. The recommendation goes to the Village Board for final decision. The commission also unanimously accepted the minutes from the December 1 and December 15, 2021 meetings.
- Recommended denial of driveway coverage variation at 811 Summer Ct (0-7)
- Accepted Dec 15, 2021 meeting minutes (unanimous)
- Accepted Dec 1, 2021 meeting minutes (unanimous)
🗳️ How they voted (3 roll-call votes)
Village Board
The Village Board will hold a public hearing and vote on the annexation and rezoning of properties at 15989 and 16051 Deerfield Parkway. The board will also discuss COVID-19 mitigation and a vaccination policy for the Village.
- Public hearing and ordinances for annexation and residential PUD rezoning at 15989 & 16051 Deerfield Parkway
- Ordinance O-2022-9 regarding a Covid-19 Vaccination Policy for the Village
- Ordinance O-2022-13 amending Title 19 of the Village Code
- Engineering services for AECOM Water Model Update (O-2022-8)
- Memorandum of Understanding with Buffalo Grove Park District for BG Days 2022
Board of Fire and Police Commissioners
The Board will meet to discuss the 2022 calendar of events and the rules and regulations document. The agenda includes possible action on the timing of polygraph examinations and the review of police and fire/paramedic candidates.
- 2022 BFPC calendar of events
- Rules and regulations document
- Timing of polygraph examination administration
- Police Officer and Firefighter/Paramedic candidates
Village Board
The Village Board is meeting to discuss COVID-19 mitigation measures and provide a regional road update. The body will also consider several ordinances regarding engineering services, liquor controls, and municipal code amendments.
- Ordinance for design engineering services with Civiltech Engineering, Inc.
- Ordinance amending Chapter 5.20 - Liquor Controls
- Intergovernmental Agreement with the State of Illinois for a Department of Commerce & Economic Opportunity Grant
- Purchase of Compx 300 Series Elock Medication Vaults
- Award of bid for Arboretum Golf Course Patio Upgrade
The Village Board approved a series of ordinances to annex and rezone properties at 15989 and 16051 Deerfield Parkway, including an annexation agreement, annexation, and a residential planned unit development (PUD). The Board also approved a consent agenda that included a proclamation, rejection of fleet maintenance proposals, and a water model update contract. A proposed COVID-19 vaccination policy ordinance was defeated in a 2-4 vote.
- Approved Ordinance 2022-10, Annexation Agreement for 15989 and 16051 Deerfield Parkway (5-0, Smith absent)
- Approved Ordinance 2022-11, annexing 15989 and 16051 Deerfield Parkway (5-0, Smith absent)
- Approved Ordinance 2022-12, rezoning and residential PUD for 15989 and 16051 Deerfield Parkway (5-0, Smith absent)
- Approved Ordinance 2022-13, amending Title 19 of the Village Code (5-0, Smith absent)
- Defeated Ordinance 2022-9, COVID-19 Vaccination Policy (2-4)
- Approved Consent Agenda including proclamation, rejection of fleet maintenance proposals, and AECOM water model update (6-0)
- Approved Buffalo Grove Days 2022 Memorandum of Understanding with Park District (5-1)