Brookings public meetings in 2025

City Council

The Brookings City Council will hold a discussion about an upcoming mayoral vacancy and a potential councilor vacancy. No decisions or votes are scheduled on these topics during this meeting.

• Council discussion on upcoming mayor vacancy
• Council discussion on potential councilor vacancy

The council talked about the upcoming mayoral vacancy and potential councilor vacancy. Councilors Phoebe Pereda and Clayton Malmberg said they would be willing to become mayor. No formal actions, approvals, or votes were recorded.

City Council

The Brookings City Council will consider routine consent calendar items, including approval of the November 10, 2025 council minutes, acceptance of the Planning Commission minutes from October 7, 2025, and the October 2025 monthly financial report. Staff will present the fiscal year audit ending June 30, 2025 and a contract for a wastewater treatment plant generator, with cost estimates from Don Kirk Construction, STEAM Construction Inc., and McLennan Excavation Inc. An informational item on November 2025 vouchers will be discussed. After the council meeting, the Urban Renewal Agency will meet to review its June 9, 2025 minutes and project updates, followed by a workshop on procurement policy and new city logo concepts.

• Approve Council minutes for November 10, 2025
• Accept Planning Commission minutes for October 7, 2025
• Receive monthly financial report for October 2025
• Review Wastewater Treatment Plant Generator Installation Contract with estimates from Don Kirk Construction, STEAM Construction Inc., and McLennan Excavation Inc.
• Discuss November 2025 vouchers

The council approved the consent calendar, which included the November 10, 2025 council minutes, the October 7, 2025 planning commission minutes, and the October 2025 financial report. The city’s FY 2025 audit was accepted. The council authorized the city manager to sign a $29,972.91 agreement with Don Kirk Construction to install an emergency power generator at the wastewater treatment plant. All motions passed unanimously.

• Approved consent calendar (minutes, planning commission minutes, financial report) – vote 5-0
• Accepted FY 2025 audit report – vote 5-0
• Authorized $29,972.91 generator contract with Don Kirk Construction – vote 5-0

Planning Commission

The Brookings Planning Commission will hold a public hearing to decide two applications: a Minor Change of a Conditional Use Permit to transfer ownership of a short‑term rental at 1244 Moore Street, and a Planned Unit Development that would subdivide a 5.09‑acre parcel at 302 Lundeen Road into 47 residential parcels. The commission will also elect a Chair and Vice‑Chair, approve the October 7 minutes, and accept public comments.

• Minor Change of Conditional Use Permit – 1244 Moore Street (short‑term rental) – applicants Carl and Emily Clyde
• Planned Unit Development & subdivision – 302 Lundeen Road, 5.09 acres, 47 parcels – applicant Yabadabadoo LLC
• Election of Planning Commission Chair and Vice‑Chair
• Approval of minutes from the October 7, 2025 meeting
• Public comment period (unscheduled appearances limited to 5 minutes)

City Council

The City Council will discuss the installation of playground equipment at Bud Cross Park and an update to the System Development Charges methodology. The body will also review a liquor license for Elite Market 4 and a Veterans Day proclamation.

• Playground equipment for Bud Cross Park including a Playcraft Systems quote and Resolution 25-R-1268
• System Development Charges (SDC) Methodology Update via Resolution 25-R-1285
• Liquor License for Elite Market 4
• Veterans Day Proclamation
• Cancellation of City Council meetings on November 24 and December 22, 2025

The council approved the Consent Calendar, which included canceling the November 24 and December 22 meetings. They authorized a $123,638.99 contract with Playcraft Systems, LLC for playground equipment at Bud Cross Park. The council adopted Resolution 25‑R‑1285 to freeze System Development Charges fees at current rates. Mayor Isaac Hodges announced his resignation, with his last meeting expected on January 12, 2025.

• Approved Consent Calendar, including cancellation of Nov 24 and Dec 22 meetings (5-0)
• Authorized $123,638.99 playground equipment contract with Playcraft Systems, LLC (5-0)
• Adopted Resolution 25‑R‑1285 to freeze System Development Charges fees (5-0)

Parks and Recreation Commission

The Brookings Parks and Recreation Commission approved the July 24, 2025 minutes and provided updates on several park projects, including completed water installation at Stout Park Dog Park and new amenities at Chetco Point. Staff reported grant applications submitted by South Coast Community Aquatics totaling $89,150 for pool heating, facility painting, programming, safety training, and youth summer swimming. The commission also recommended creating an addendum to the 2021 Parks Master Plan to incorporate new capital improvement projects.

• Water line installation at Stout Park Dog Park completed
• New donor bench to be installed at Chetco Point
• Azalea Park Ball Field parking lot pavement replaced with gravel; drainage and new pavement expected summer 2026
• South Coast Community Aquatics submitted grant applications totaling $89,150 for pool heater, painting, programming, safety training, and youth swimming
• Recommendation to develop an addendum to the 2021 Parks Master Plan for additional capital projects

The Parks and Recreation Commission approved the minutes from the July 24, 2025 meeting with a unanimous vote. No other formal actions or votes were taken. Staff provided updates on grants, park projects, and a request for new stall doors at Kid Town, but no decisions were made on those items.

• Approved July 24, 2025 minutes (unanimous)

City Council

The City Council will meet in executive session after the workshop to consult counsel on the legal rights and duties of the public body concerning current or likely litigation, under ORS 192.660 (2)(h). The council will consider items on the consent calendar, including approval of the September 22, 2025 council minutes and acceptance of the July 1, 2025 Planning Commission minutes. Additional agenda items include discussion of the Reedsport Flood Reduction Resiliency Project, a first amendment to the City Manager employment agreement, and an informational item on September 2025 vouchers.

• Executive session to consult counsel on legal rights and duties regarding current or potential litigation (ORS 192.660 (2)(h))
• Consent calendar: approve Council minutes for September 22, 2025 and accept Planning Commission minutes for July 1, 2025
• Discussion of Reedsport Flood Reduction Resiliency Project, including DLCD public notice and Joint Permit Application #NWP-2020-450
• First Amendment to the Brookings City Manager Employment Agreement (fully executed June 13, 2024)
• Informational non‑action item: September 2025 vouchers

The council approved the September 22, 2025 City Council minutes and the July 1, 2025 Planning Commission minutes. They adopted the consent calendar as presented. The council authorized the city manager to draft a joint letter of support for the Reedsport Flood Reduction Resiliency Project and authorized the mayor to sign the first amendment to the city manager employment agreement. All motions passed unanimously (3‑0).

• Approved September 22, 2025 City Council minutes (3-0)
• Accepted July 1, 2025 Planning Commission minutes (3-0)
• Approved consent calendar as presented (3-0)
• Authorized city manager to prepare joint letter supporting Reedsport Flood Reduction Resiliency Project (3-0)
• Authorized mayor to sign First Amendment to the City Manager Employment Agreement (3-0)

Planning Commission

The Brookings Planning Commission will hold a quasi‑judicial public hearing to decide File No. M3‑2‑25, a request by Don and Mary Kirk to partition a 1.87‑acre parcel at 940 Weaver Lane into two parcels of 32,088 sq ft and 49,183 sq ft, both remaining in the R‑1‑6 single‑family residential zone. Staff have recommended approval subject to conditions, including a 50‑foot right‑of‑way for a future private road and utility easements. The commission will consider the application, staff report, and public comments before issuing a final order.

• File No. M3‑2‑25: partition request for 1.87‑acre parcel at 940 Weaver Lane
• Proposed parcels: 32,088 sq ft (undeveloped) and 49,183 sq ft (with 1,096 sq ft dwelling slated for demolition)
• Required 50‑foot central right‑of‑way and 5‑foot utility easements for future street extension
• Staff recommendation: approve the partition with conditions
• Public hearing scheduled for October 7, 2025 at 7:00 PM in Council Chambers, 898 Elk Drive

The commission voted 5-0 to approve a request to split the 1.78‑acre property at 940 Weaver Lane into two parcels. It also voted 5-0 to adopt the final order for File M3-2-25. Additionally, the July 1, 2025 meeting minutes were approved by a 5-0 vote.

• Approved partition of 1.78‑acre parcel at 940 Weaver Lane (5-0)
• Approved final order for File M3-2-25 (5-0)
• Approved July 1, 2025 meeting minutes (5-0)

City Council

The Brookings City Council will consider several items, including a $9,156,809 contract with HP Civil for wastewater treatment plant improvements. The council will also hold an executive‑session review of the city manager’s performance, extend existing civil‑engineering service contracts, and approve purchases of Ford Lightning electric trucks for police and public works. An intergovernmental agreement with Curry County and routine consent‑calendar items will be addressed as well.

• Authorize $9,156,809 contract with HP Civil for Wastewater Treatment Plant Improvement Project
• Executive session to review and evaluate the chief executive officer’s performance
• Extend civil engineering service contracts for Dyer Partnership, Civil West Engineering, and Jacobs
• Approve purchase of Ford Lightning electric trucks for police and public works via Kendall Ford of Bend
• Intergovernmental Agreement between City of Brookings and Curry County (Curry County approved IGA)

The council approved the consent calendar unanimously. A motion to enter an intergovernmental agreement with Curry County failed after a split vote. The council authorized extensions of civil engineering service contracts and approved a purchase agreement for two Ford Lightning electric trucks, each passing unanimously.

• Approved consent calendar (5-0)
• Intergovernmental agreement with Curry County failed (2 aye, 2 nay, 1 abstain)
• Authorized civil engineering contract extensions (5-0)
• Authorized purchase of two Ford Lightning electric trucks (5-0)

City Council

The City Council and Curry County are holding a joint workshop to discuss a proposed Intergovernmental Agreement. The agreement would establish a Community Resource Officer (CRO) to provide outreach and substance abuse resources.

• Proposed IGA for a Community Resource Officer funded by nationwide opiate settlement payments
• County payment to City of $49,962.40 for the 2025-2026 fiscal year
• Assignment of one half-time certified police officer from the Brookings Police Department to serve as CRO
• Agreement term ending June 30, 2028

City Council

The City Council will consider a contract for Wastewater Treatment Plant improvements and an updated Management Compensation Plan. The meeting includes a joint workshop with the county to discuss South County police patrols.

• Wastewater Treatment Plant Improvements Contract based on Jacobs recommendation
• Updated Management Compensation Plan including Wage Schedule
• Adoption of Capital Improvement Plans for System Development Charges (Resolution 25-R-1284)
• Joint City/County Workshop regarding South County Police Patrol

The council approved its consent calendar, adopted a management compensation plan, adopted citywide capital improvement plans, and authorized the City Manager to sign a $9,156,809 contract with HP Civil for wastewater treatment plant upgrades. All motions passed with unanimous ayes or with one abstention.

• Approved Consent Calendar (July 28, 2025 council minutes & March 13, 2025 Parks & Rec minutes) (4:0)
• Approved Management Compensation Plan (3:0, 1 abstention)
• Adopted Resolution 25‑R‑1284 for capital improvement plans for water, wastewater, stormwater, transportation and parks (4:0)
• Authorized City Manager to execute $9,156,809 contract with HP Civil for wastewater plant improvements (4:0)

City Council

The City Council will discuss an emergency declaration and repair award for the Shorewood Terrace slide. The body is also reviewing a land purchase for the Tidewater Reservoir and a collective bargaining agreement with Teamsters.

• Emergency declaration and repair award for Shorewood Terrace slide
• Resolution 25-R-1283 for the purchase of Tidewater Reservoir real property
• Proposed Teamsters Collective Bargaining Agreement
• Integrator of Record award with proposals from The Automation Group and Control Systems Northwest
• Workshop discussion on FY2025 Management Compensation Plan adjustments

The Brookings City Council approved its consent calendar and authorized the City Manager to execute several agreements, including a Teamsters collective bargaining contract, an integrator‑of‑record services contract, an emergency repair of the Shorewood Terrace slide for $677,609, and the purchase of land for two new drinking‑water reservoirs. All motions passed unanimously with a 3‑0 vote.

• Approved July 14, 2025 consent calendar (3:0)
• Authorized execution of Teamsters collective bargaining agreement (3:0)
• Authorized agreement with The Automation Group for integrator‑of‑record services (3:0)
• Declared Shorewood Terrace slide area emergency and approved $677,609 repair contract with Tidewater Contractors (3:0)
• Adopted Resolution 25‑R‑1283 to purchase land for two 74,000‑gallon water reservoirs (3:0)

Parks and Recreation Commission

The commission will meet to approve previous meeting minutes and discuss parks updates. The agenda consists primarily of procedural items and general information updates.

• Approval of March 13, 2025 minutes
• Parks updates discussion

The commission unanimously approved the minutes from the March 13, 2025 meeting. The council also approved a new memorandum of understanding with the Brookings Harbor Garden Club. No other substantive actions were taken.

• Approved March 13, 2025 minutes (unanimous)
• Approved new MOU with Brookings Harbor Garden Club (no vote tally provided)

City Council

The City Council and County will hold a joint workshop to discuss South County police patrols. The Council will also consider a liquor license for Grocery Outlet and a Memorandum of Understanding with the Brookings Harbor Garden Club.

• South County Police Patrol discussion
• Liquor License for Grocery Outlet
• Memorandum of Understanding with Brookings Harbor Garden Club
• Review of June 2025 vouchers

The council approved the consent calendar, which included the June 23, 2025 council minutes, the May 6, 2025 Planning Commission minutes, and a liquor‑license item, with a 3‑0 vote. Councilors also authorized the City Manager to execute a Memorandum of Understanding with the Brookings Harbor Garden Club for city property landscape maintenance, also by a 3‑0 vote. The meeting was adjourned at 5:44 PM.

• Approved consent calendar (June 23 council minutes, May 6 Planning Commission minutes, liquor license) – vote 3-0
• Authorized City Manager to execute MOU with Brookings Harbor Garden Club – vote 3-0

Planning Commission

The Planning Commission will hold a quasi-judicial hearing to decide on a Minor Change of a Conditional Use Permit. The request seeks to transfer a short-term rental permit into the names of new property owners.

• File No. MC-1-25/CUP-3-17: Request to change property owner name for short-term rental permit at 1585 Beach Ave
• Approval of minutes from the May 6, 2025 meeting

The Planning Commission approved a minor change to the conditional use permit for 1585 Beach Avenue, changing the permit to the new owners' names, by a 4-0 vote. The Commission also approved the final order for that permit, also by a 4-0 vote. In addition, the minutes from the May 6, 2025 meeting were approved unanimously (4-0).

• Approved minor change of conditional use permit for 1585 Beach Ave (4-0)
• Approved final order for file MC-1-25/CUP-3-17 (4-0)
• Approved minutes of May 6, 2025 meeting (4-0)

City Council

The City Council will consider quotes for fire department equipment and a contract amendment for engineering services. The body will also review mower purchases for Salmon Run Greens.

• Refurbishment of 2002 E-One Engine #6201 with quotes from Fire Trucks Unlimited and US Fire Equipment
• Purchase of Fire Operations Chief pickup truck with six competing quotes
• Amendment No. 2 to the agreement with CH2M Hill Engineers Inc. (Jacobs Engineering) for operations maintenance and management
• Mower purchase for Salmon Run Greens with quotes from Turf Equipment Source, Turf Star Western, and Futures Golf Equipment
• Change in meeting schedule starting July: Council meetings at 5:30 pm followed by Workshops

The council approved the consent calendar and removed a 2002 engine refurbishment item. It authorized the fire department to buy and outfit a pickup truck, with financing. It also approved a wastewater services amendment and a $32,000 greens mower purchase.

• Approved Consent Calendar (4-0)
• Removed agenda item 2002 E-One Engine Refurbishment (4-0)
• Authorized fire department to purchase pickup truck for $43,126.50, outfit it for $20,803.54, and finance (4-0)
• Authorized City Manager to sign CH2M Hill Engineers Amendment No. 2 (4-0)
• Authorized purchase of used greens mower for $32,000 (4-0)

City Council

The City of Brookings and the Brookings Urban Renewal Agency will hold public meetings to discuss their budgets for the fiscal year beginning July 1, 2025. The City's proposed budget includes utility rate increases and significant capital project funding.

• Proposed 2.7% increase for Water utility and 2.7% increase for Sewer utility
• $37.5 million in capital projects for Parks, Streets, Water, Wastewater, and Stormwater
• $24,996,000 loan and $2,569,000 grant from USDA-RD for wastewater infrastructure
• Planned improvements at Bud Cross Park, dog park enhancements, Tidewater reservoir replacement, and fire truck refurbishment
• Urban Renewal Agency funding for Façade Program and sidewalk infill projects on Railroad Street

The Brookings City Council approved the consent calendar, which included the Urban Renewal Agency minutes from April 28, 2025. The council then adopted Resolution 25‑R‑1279, approving the Urban Renewal Agency’s FY 2025‑26 budget and tax‑increment funding. Both motions passed unanimously.

• Approved Consent Calendar, including April 28, 2025 Urban Renewal minutes (5-0)
• Adopted Resolution 25‑R‑1279, approving FY 2025‑26 Urban Renewal budget and tax‑increment funding (5-0)

City Council

The City Council and Urban Renewal Agency will hold public hearings to adopt their respective budgets for fiscal year 2025-26. The Council will also consider updates to water and sewer rates and system replacement fees.

• Public hearing and adoption of FY 2025-26 Budget (Resolution 25-R-1275)
• Approval of 2025-26 Water Rates, Sewer Rates, and System Replacement Fees
• Public hearing on State Revenue Sharing (Resolution 25-R-1274)
• Shorewood Terrace Repair: Dyer Task Order 110
• Urban Renewal Agency public hearing and adoption of FY 2025-26 Budget

The council approved the FY 2025‑26 budget, setting water and sewer rates and system replacement fees, and accepted several grant, donation, and insurance proceeds. It also authorized a $96,800 task order for Shorewood Terrace repairs and adopted a resolution to receive state revenue sharing for 2025‑26. All actions passed unanimously.

• Approved Consent Calendar (5‑0)
• Authorized Dyer Partnership Task Order $96,800 for Shorewood Terrace repair (5‑0)
• Adopted Resolution 25‑R‑1274 to receive state revenues for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1275 FY 2025‑26 budget and tax levy (5‑0)
• Adopted Resolution 25‑R‑1276 water rates for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1277 sewer rates for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1278 system replacement fees for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1280 accepting grants and donations (5‑0)

City Council

The City Council is holding a workshop to collect input on Brookings’ updated strategic plan, including mission, vision, values, and priorities. The session includes a review of examples from other cities and a discussion on urban renewal. No formal decisions are scheduled for this meeting.

• Strategic Planning Workshop Agenda: Building Brookings Future
• Collection of Council Input on the Strategic Plan
• Examples of Strategic Plans from Multiple Cities
• Urban Renewal Discussion

City Council

The City Council will consider an intergovernmental agreement with the Harbor Rural Fire Protection District, including a request list from the fire district. The consent calendar includes approval of previous meeting minutes, acceptance of Planning Commission minutes, a liquor license for Bro Mart, and cancellation of the May 26 meeting. Council will also receive an informational report on April 2025 vouchers.

• Intergovernmental agreement between City of Brookings and Harbor Rural Fire Protection District (with request list from HFD)
• Liquor license for Bro Mart
• Cancel May 26, 2025 City Council meeting
• Safe Boating Week proclamation – U.S. Coast Guard
• April 2025 vouchers (check register) informational report

The council approved the consent calendar, which included the April 28 City Council minutes, the April 1 Planning Commission minutes, a liquor license for Bro Mart, and the cancellation of the May 26 council meeting. The council also authorized the City Manager to enter into an intergovernmental agreement with the Harbor Rural Fire Protection District. Both actions passed unanimously with a 5‑0 vote.

• Approved April 28, 2025 City Council minutes (5-0)
• Approved April 1, 2025 Planning Commission minutes (5-0)
• Approved Bro Mart liquor license (5-0)
• Approved cancellation of May 26, 2025 City Council meeting (5-0)
• Authorized intergovernmental agreement with Harbor Rural Fire Protection District (5-0)

Planning Commission

The Planning Commission will hold a public hearing on a Conditional Use Permit (CUP-4-25) to allow a short-term rental at an oceanfront property on Dawson Road in an R-1 zone. Staff recommends approval with conditions, including a local manager and annual inspection. The agenda also includes approval of the previous meeting's minutes and other routine items.

• Public hearing for Conditional Use Permit (CUP-4-25) to operate a short-term rental at 96380 Dawson Road (1.53 acres, R-1 zone)
• Applicants/owners: Adele & Rich Kurtz; existing single-family dwelling and accessory structure to be used as rentals
• Staff recommends approval subject to conditions (local manager, registration, transient room tax, parking, annual inspection)
• Approval of Planning Commission minutes from April 1, 2025

The commission approved a Conditional Use Permit to operate a short-term rental at 96380 Dawson Road. Commissioner Chapman made the motion and it passed unanimously 5-0. The commission also approved the minutes from the April 1, 2025 meeting by a 5-0 vote.

• Approved Conditional Use Permit for short-term rental at 96380 Dawson Road (5-0)
• Approved April 1, 2025 Planning Commission minutes (5-0)

City Council

The City Council is holding a workshop to discuss two topics: a presentation by CourseCo regarding the Salmon Run development, and matters related to the Rainbow Rock Services Association. Council members may also propose future workshop topics. No formal decisions are scheduled.

• Salmon Run – CourseCo Presentation
• Rainbow Rock Services Association discussion

Budget Committee

The Brookings Budget Committee will meet to elect officers, receive the budget message, hold a public hearing on state shared revenues, review the proposed 2025-26 budget, and take public comments. The committee may vote to approve the budget and forward it to the City Council for adoption, or adjourn to a later date.

• Election of Chair and Vice-chair for the committee
• Public hearing on State Shared Revenues
• Review of the proposed 2025-26 budget
• Possible approval of the budget to forward to City Council

Budget Committee

The Budget Committee will meet to receive the budget message for the upcoming fiscal year and hear public comment. A public hearing on the use of state revenue sharing funds is also scheduled. The budget document is available for inspection at City Hall or online. This is a procedural meeting focused on the city and urban renewal agency budgets.

• Public hearing on state revenue sharing funds for FY 2025-26
• Budget message and deliberation on proposed programs
• Public comment period on the budget
• Budget document available April 25, 2025

City Council

The City Council will consider adopting an updated Master Fee Schedule for 2025, which sets fees for various city services. They will also discuss a contract for independent audit services, with proposals from three accounting firms. Additionally, the council will review the annual Yard of the Month program and receive a monthly financial report.

• Independent Audit Services Contract – review proposals from KDP, Moss Adams, and Sensiba
• Adoption of Resolution 25-R-1273 – updated Master Fee Schedule with 2025 revisions
• Annual Yard of the Month Program discussion
• Receive monthly financial report for March 2025
• Urban Renewal Agency also considers audit contract

The Brookings City Council approved the consent calendar, which included the April 14 minutes and the March financial report. Council members voted 5-0 to accept a three‑year audit services contract with Sensiba LLP. They also adopted an updated Master Fee Schedule effective July 1, 2025, and reinstated the Yard of the Month program for five months beginning May 2025. All motions passed unanimously.

• Approved consent calendar (including April 14 minutes and March financial report) – vote 5:0
• Approved three‑year audit contract with Sensiba LLP – vote 5:0
• Adopted updated Master Fee Schedule (Resolution 25‑R‑1273) effective July 1, 2025 – vote 5:0
• Reinstated Yard of the Month program for five months starting May 2025 – vote 5:0

City Council

City Council will first hold an executive session to discuss litigation. The main agenda includes a first reading of Ordinance 25-O-817 to create a vacant building registration and maintenance program with annual fees ranging from $25 to $750. Council will also consider a recommendation to award a contract for replacement of the wastewater treatment plant generator. The consent calendar includes approval of previous meeting minutes.

• First reading of Ordinance 25-O-817 establishing Chapter 15.12 for registration and maintenance of vacant buildings, with fees up to $750 annually
• Staff recommendation to award a contract for replacement of the wastewater treatment plant generator (Jacobs recommendation, with estimates from Caterpillar, Cummins, and Rehlko)
• Public appearance by Val Early regarding South Coast Community Aquatics
• Approval of council minutes for March 24, 2025 and Planning Commission minutes for March 4, 2025 (consent calendar)
• Executive session under ORS 192.660(2)(h) to consult with counsel on litigation

The council approved the Consent Calendar unanimously. It adopted Ordinance 25-0-817 establishing a Vacant Building Registration Ordinance after two readings, passing 4-1. The council also authorized the city manager to sign a $92,444 agreement with Rehlko to replace the emergency generator at the wastewater treatment plant, passing 5-0.

• Approved Consent Calendar (5-0)
• First reading of Ordinance 25-0-817 (5-0)
• Second reading of Ordinance 25-0-817 (5-0)
• Adopted Ordinance 25-0-817 (4-1)
• Authorized $92,444 generator replacement agreement with Rehlko (5-0)

City Council

The City Council will hold a public hearing regarding Ordinance 25-O-817. This proposal would add Chapter 15.12 to the Brookings Municipal Code to establish the registration and maintenance of vacant buildings and properties.

• Proposed Ordinance 25-O-817 to create a Vacant Building Registration system
• Proposed annual registration fees for compliant commercial properties of $25
• Proposed registration fees for non-compliant commercial properties starting at $250 with a $750 maximum
• Proposed maintenance requirements including weed control, graffiti removal, and structural security
• Requirement for owners to register properties within 90 days of vacancy

City Council

The Brookings City Council will workshop the 2025 Master Fee Schedule, proposing a 2.7% increase on most administrative, fire, park, planning, police, and public works fees. They will also discuss a public art request and grant opportunity, and review a municipal code change to define domesticated miniature species, linked to a 2024 complaint by Beyer.

• Master Fee Schedule 2025 with 2.7% increase: examples include Public Safety Fee from $3.40 to $3.99 per unit/month, Capella Use Fee from $133 to $150 per hour, and Park Use Fees for non-city residents up to $600 for 61-100 persons.
• Public Art – request and grant opportunity discussion.
• Municipal Code Revisions – Domesticated Miniature Species Definition, referencing Beyer Complaint from June and July 2024.
• Proposed new vacant property registration fees: $25/year for compliant commercial, $250 first year for non-commercial.
• Expedited Plan Review for Special Events fee of $50 (up from $25).

Budget Committee

The Brookings Budget Committee will hold a workshop to discuss potential items for the 2025-26 budget, following up on a previous meeting. Topics include a CPI update, capital plan discussions, a public safety update, golf course insurance, urban renewal, and downtown improvements. No formal votes or decisions are scheduled; the meeting is a discussion session.

• Follow-up from first workshop on CPI update, capital plan, public safety, and golf course insurance
• Discussion of urban renewal and downtown improvements
• Budget Committee to meet again on May 1, 2025 for a formal meeting

Planning Commission

The Planning Commission will hold a public hearing and decide on a Conditional Use Permit (CUP-3-25) to allow a short-term rental at 1118 Easy Street in an R-1 residential zone. The applicant is Baerg Properties LLC/James Berg. Staff recommends approval subject to conditions such as a local manager and annual inspection. Other agenda items include approval of previous meeting minutes and staff reports.

• Public hearing on Conditional Use Permit CUP-3-25 for a short-term rental at 1118 Easy Street (zoned R-1).
• Staff recommendation: approval with conditions (local manager, annual inspection, parking requirements).
• Applicant: Baerg Properties LLC/James Berg.
• Decision criteria from Brookings Municipal Code 17.124.170, 17.136, and 17.20.040(Q).

The commission voted 5‑0 to approve a Conditional Use Permit for a short‑term rental at 1118 Easy Street (File No. CUP‑3‑25). It also approved the final order for that permit by a 5‑0 vote. The March 4, 2025 meeting minutes were approved unanimously (5‑0). No other actions were taken.

• Approved Conditional Use Permit for short‑term rental at 1118 Easy Street (5‑0)
• Approved Final Order for file CUP‑3‑25 (5‑0)
• Approved March 4, 2025 Planning Commission minutes (5‑0)

City Council

The Brookings City Council will vote on a letter opposing a proposed multi-county health district, consider awarding a bid for the 2024-25 street paving program, and review resolutions for Bud Cross Park improvements. They will also consider applications for a RARE program, a drinking water source protection grant, and a housing infrastructure support fund grant.

• Letter to state legislators opposing proposed overlapping Super Health District and forced redistribution of services, citing concerns over a $50 million debt bailout
• Consideration of Tidewater Contractors Inc. bid for the 2024-25 Street Pavement Program (dollar amount not specified in agenda)
• Resolution 25-R-1268 for Bud Cross Park Pedestrian & Day Use Area Improvements
• Resolution 25-R-1269 for Bud Cross Park Parking Lot Improvements
• Resolution 25-R-1272 for Housing Infrastructure Support Fund Grant Application

The Brookings City Council approved its consent calendar and then authorized the City Manager to contract with Tidewater Contractors Inc. to pave streets identified in the 2022 Pavement Management Plan. It also adopted several resolutions to pursue state grant applications for park improvements, rural assistance, drinking‑water protection, and housing infrastructure, and authorized a letter opposing a proposed health‑district reorganization. All actions were approved unanimously, with the mayor abstaining on the health‑district letter.

• Approved Consent Calendar (minutes, parks, Feb 2025 financial report) – unanimous
• Authorized City Manager to enter agreement with Tidewater Contractors Inc. for street paving – unanimous
• Adopted Resolutions 25‑R‑1268 & 25‑R‑1269 to submit grant applications for Bud Cross Park improvements – unanimous
• Authorized Mayor to sign letter opposing Proposed Overlapping Super Health District – unanimous (Mayor abstained)
• Adopted Resolution 25‑R‑1270 to apply for RARE assistance and match up to $26,500 – unanimous
• Adopted Resolution 25‑R‑1271 to apply for Oregon Health Authority Drinking Water Source Protection Fund – unanimous
• Adopted Resolution 25‑R‑1272 to apply for Housing Infrastructure Support Fund – unanimous

Budget Committee

The Brookings Budget Committee will hold a workshop to discuss potential items for the 2025-26 budget. Topics include revenue sources, expenditure increases, personnel costs, department requests, and urban renewal. A draft budget calendar will also be reviewed. No formal decisions are expected at this workshop.

• Discussion of revenue sources: state shared taxes (Highway Trust Fund, Liquor, Marijuana, Cigarette, 911 Tax), Transient Lodging Tax, Local Marijuana Tax, Local Gas Tax, Franchise Fees
• Expenditure increases: property and liability coverage, miscellaneous increases
• Personnel costs: insurance and PERS
• Department requests
• Urban renewal

Parks and Recreation Commission

The Commission will elect a Chair and Vice Chair, review the 2024 Year in Review, and discuss the Parks Capital Improvement Plan and the Bud Cross Improvement Plan. An update on South Coast Community Aquatics (SCCA) pool management will also be presented. All items are for discussion or decision.

• Election of Chair and Vice Chair
• Parks Capital Improvement Plan discussion
• Bud Cross Improvement Plan discussion
• SCCA Pool Management Update
• 2024 Year in Review presentation

The Brookings Parks and Recreation Commission approved the 2025 Parks Capital Improvement Plan and re-elected Steve Kerr as Chair and Jaime Armstrong as Vice Chair, both by 4-0 votes. The Commission also agreed to sign a resolution letter recommending the Bud Cross Improvement Plan to the City Council. No public appearances were made, and no other substantive decisions were taken.

• Approved minutes of July 25, 2024 (unanimous)
• Re-elected Steve Kerr as Chair (4-0)
• Re-elected Jaime Armstrong as Vice Chair (4-0)
• Approved Parks Capital Improvement Plan (4-0)
• Agreed to sign resolution letter recommending Bud Cross Improvement Plan to Council

City Council

The City Council will decide on a proposed rate increase for Curry Transfer and Recycling, effective April 1, 2025. They will also consider a funding transfer under Oregon's Recycling Modernization Act and a new ordinance regulating fats, oil, and grease. Consent items include a liquor license for Pete's Bar & Grill and approval of previous minutes. A ceremony to honor K9 Nova will also be held.

• Proposed Curry Transfer and Recycling rate increase, effective April 1, 2025
• Oregon Recycling Modernization Act funding transfer to Curry Transfer & Recycling
• Fats, Oil and Grease Ordinance (Draft Ordinance 25-O-816)
• Liquor license for Pete's Bar & Grill
• Honor K9 Nova

The Brookings City Council approved a new rate schedule from Curry Transfer and Recycling (CTR) for refuse and recycling services, effective April 1, 2025. It also authorized the City Manager to sign a form directing state recycling funds to CTR under Oregon's Recycling Modernization Act. The council adopted Ordinance 25-0-816, amending the municipal code on fats, oil, and grease. All votes were unanimous.

• Approved CTR rate increase for refuse and recycling (unanimous)
• Authorized City Manager to sign Recycling Modernization Act funding form (unanimous)
• Adopted Ordinance 25-0-816 on fats, oil, and grease (unanimous)

City Council

The City Council is meeting to conduct a public hearing and discuss a new ordinance regarding fats, oils, and grease. The meeting includes the review of Draft Ordinance 25-O-816.

• Public hearing on Draft Ordinance 25-O-816 (Fats, Oil and Grease Ordinance)

Planning Commission

The Planning Commission will hold a quasi-judicial public hearing to decide on a Conditional Use Permit for a short-term rental. The request involves an existing single-family dwelling at 1314 Hampton Road. Staff recommends approval of the permit.

• File No. CUP-2-25: Conditional Use Permit for short-term rental at 1314 Hampton Road
• Introduction of new Planning Commissioner Amanda Whittemore

The Brookings Planning Commission approved a Conditional Use Permit (CUP-2-25) for a short-term rental at 1314 Hampton Road, with a 6-0 vote. The permit is subject to conditions of approval as stated in the staff report. The commission also approved the final order for the permit and the minutes from the February 4, 2025 meeting. No public opposition was voiced.

• Approved Conditional Use Permit CUP-2-25 for short-term rental at 1314 Hampton Road (6-0)
• Approved Final Order for CUP-2-25 (6-0)
• Approved minutes of February 4, 2025 Planning Commission meeting (6-0)

City Council

The Brookings City Council will hold a workshop to discuss two items: a request from the Rainbow Rock Service Association for water service, including a draft agreement and associated fees; and a proposed vacant commercial property ordinance, using the City of Veneta's ordinance as a model. No formal decisions are expected at this workshop.

• Rainbow Rock Service Association – Request for Water Service, including draft agreement and SDC/fees discussion
• Vacant Commercial Property Ordinance proposal, referencing City of Veneta's ordinance and registration form
• Oregon Health Authority support letter for the water service request (dated January 3, 2019)

City Council

The city council will discuss three contractor estimates for a police storage building. The consent calendar includes approval of February 10 meeting minutes and receipt of the January 2025 financial report. No other action items are scheduled.

• Review of Police Storage Building estimates from Klinefelter Contracting, Don Kirk Construction, and J&B Painting & Drywall
• Approve council minutes for February 10, 2025
• Receive monthly financial report for January 2025

The Council unanimously approved three contracts totaling $137,282 for the police storage building: $37,300 for foundation, $71,462 for framing/roofing/siding, and $28,520 for drywall and interior paint. They also approved the consent calendar, which included minutes and the January financial report. Councilor Pereda mentioned House Bill 3644 and her desire for the Council to submit testimony, but no action was taken.

• Approved $37,300 foundation contract with Klinefelter Contracting Inc. (unanimous)
• Approved $71,462 framing/roofing/siding contract with Don Kirk Construction Inc. (unanimous)
• Approved $28,520 drywall and interior paint contract with J&B Painting & Drywall (unanimous)
• Approved consent calendar including February 10, 2025 minutes and January financial report (unanimous)

City Council

The City Council will consider a consent calendar including reappointments to the Planning Commission, and take action on a South Coast Community Aquatics pool management agreement extension, bids for Ransom & 5th Street storm water repairs, and a letter to Governor Kotek supporting suspension of new Wildfire Hazard Map requirements for the Lone Ranch project. The Council will also appoint City Manager Tim Rundel to the South West Area Commission of Transportation.

• Reappoint Gerald Wulkowicz, Anthony Bond, and appoint Amanda Whittemore to Planning Commission
• South Coast Community Aquatics Pool Management Agreement Extension
• Ransom & 5th Street Storm Water Repairs – bids from McLennan Excavation Inc. and Tidewater Contractors Inc.
• Letter to Governor Kotek supporting suspension of Wildfire Hazard Map requirements for Lone Ranch project
• Appointment of City Manager Tim Rundel to South West Area Commission of Transportation

The Council unanimously approved extending the management agreement with South Coast Community Aquatics to operate the Brookings Municipal Pool for an optional six months through the 2025 season at a total cost of $150,000. They also approved a $10,000 final payment for the winter pilot project, a $51,500 storm water repair contract with Tidewater Contractors Inc., a letter to Governor Kotek supporting suspension of new Wildfire Hazard Map requirements for the Lone Ranch project, and the appointment of City Manager Tim Rundel to the South West Area Commission of Transportation. All decisions were unanimous.

• Authorized City Manager to extend SCCA pool management agreement for six months at $150,000 (unanimous)
• Authorized $10,000 final payment to SCCA for winter pilot project (unanimous)
• Authorized $51,500 contract with Tidewater Contractors Inc. for Ransom Avenue storm water repairs (unanimous)
• Authorized Mayor to sign letter to Governor Kotek supporting suspension of Wildfire Hazard Map requirements for Lone Ranch project (unanimous)
• Appointed City Manager Tim Rundel to SWACT membership (unanimous)
• Approved consent calendar including reappointments to Planning Commission (unanimous)

Planning Commission

The Brookings Planning Commission will hold public hearings on two quasi-judicial matters: a conditional use permit for a short-term rental at 1107 Byrtus Place and a partition of a 0.42-acre parcel at 17120 Pacific Heights. The commission will also elect a chair and vice-chair and review the 2024 annual report. Decisions are expected on both applications.

• Public hearing for Conditional Use Permit CUP-1-25: short-term rental at 1107 Byrtus Place (zoned R-1)
• Public hearing for Partition M3-1-25: divide .42-acre parcel into two at 17120 Pacific Heights (zoned R-1)
• Election of Planning Commission Chair and Vice-Chair
• Review and approval of 2024 Planning Commission annual report
• Approval of minutes from December 4, 2024 meeting

The Brookings Planning Commission approved a Conditional Use Permit for a short-term rental at 1107 Byrtus Place, along with the final order, both by 5-0 votes. The commission also re-elected Skip Watwood as Chair and Gerry Wulkowicz as Vice Chair, and approved the 2024 annual report. No substantive decisions were made on the partition request (File No. M3-1-25) as the minutes do not record any action on it.

• Approved CUP-1-25 for short-term rental at 1107 Byrtus Place (5-0)
• Approved Final Order for CUP-1-25 (5-0)
• Re-elected Skip Watwood as Chair (4-0)
• Elected Gerry Wulkowicz as Vice Chair (4-0)
• Approved 2024 Planning Commission Annual Report (5-0)

City Council

The City Council will hold a workshop to review an amended 2019 Strategic Plan featuring updates from staff and council. The body will also discuss a draft ordinance and information brochure regarding fats, oil, and grease.

• Review of Amended 2019 Strategic Plan
• Draft Ordinance 24-O-813 Fats, Oil and Grease
• Draft Information Brochure on FOG

City Council

The council will consider a consent calendar that includes approval of January 13 meeting minutes, a December 2024 monthly financial report, and reappointments of Ryan Reneau to the Budget Committee and Theresa Mercurio, Dan Brattain, and Mikael E. Worthey to the Parks & Recreation Commission. Ceremonial items include recognition of the retirement of K9 Nova and the incoming Operations Fire Chief Jeff Lee. No public hearings or major ordinances are scheduled.

• Approve council minutes for Jan 13, 2025
• Receive monthly financial report for Dec 2024
• Reappoint Ryan Reneau to the Budget Committee
• Reappoint Theresa Mercurio, Dan Brattain, and Mikael E. Worthey to the Parks & Rec Commission
• Recognize retirement of K9 Nova and incoming Operations Fire Chief Jeff Lee

The Brookings City Council met on January 27, 2025, and approved the consent calendar unanimously. This included minutes from January 13, the December 2024 financial report, and reappointments to the Budget Committee and Parks & Rec Commission. No other substantive decisions were made; the meeting also included updates on the aquatics center and affordable housing.

• Approved consent calendar including council minutes, financial report, and reappointments (unanimous)
• Reappointed Ryan Reneau to the Budget Committee
• Reappointed Theresa Mercurio, Dan Brattain, and Michael E. Worthey to the Parks & Rec Commission

City Council

The Brookings City Council will hold a public meeting to decide on a new fats, oils and grease (FOG) ordinance, approve storm drain improvement contracts for Seacliff Terrace and Ransom Avenue, and extend a wastewater treatment agreement with Harbor Sanitary District. The council will also swear in new elected officials and receive a monthly financial report.

• Approve Fats, Oil and Grease Ordinance (24-O-813)
• Award Dyer Task Order 109 for Seacliff Terrace storm drain improvements
• Approve Dyer recommendation to award contract for Ransom Avenue storm water improvements
• Extend 2022-2027 Intergovernmental Agreement for Wastewater Treatment Services with Harbor Sanitary District
• Approve monthly financial report for November 2024

The Brookings City Council approved two stormwater improvement contracts, authorized an intergovernmental agreement for wastewater treatment, and tabled a fats, oil, and grease ordinance. All decisions were unanimous.

• Approved $88,300 Dyer Partnership Task Order 109 for Seacliff Terrace storm drain plans (unanimous)
• Approved $116,894 contract with McLennan Excavation Inc. for Ransom Avenue stormwater improvements (unanimous)
• Authorized Mayor to execute wastewater treatment agreement with Harbor Sanitary District (unanimous)
• Tabled Fats, Oil and Grease Ordinance for future meeting (unanimous)

City Council

The City Council will hold a public hearing and consider first reading of Ordinance 24-O-813, which revises Title 13 (Public Services) to add a new Chapter 13.45 regulating discharges of fats, oils, and grease (FOG) into the sanitary sewer system. The ordinance also amends existing sections on sewer permits, grease interceptors, and pretreatment devices.

• Public hearing on Ordinance 24-O-813 to adopt FOG discharge regulations
• Amends Sections 13.10.160, 13.10.350, and 13.10.360 of the municipal code
• Adds new Chapter 13.45: Regulation of Fats, Oils, and Grease Discharges
• First reading and potential passage of the ordinance

City Council

The City Council will receive a presentation from the South Coast Development Council (SCDC) regarding a prior agreement. The 2017 agreement provided up to $20,000 annually for two years for economic development services, billed at $55 per hour. No new decisions are on the agenda; this is a workshop discussion.

• SCDC presentation on economic development services
• Reference to December 2017 agreement: $20,000 annually for two years at $55/hour
• Scope includes business retention, property inventory, airport development, and housing needs assessment