Brookings public meetings in 2023

City Council

The Brookings City Council is meeting solely for an executive session under ORS 192.660(2)(f) to consider information or records exempt by law from public inspection. No other business is listed on the agenda.

• Executive session at 6:30 PM under ORS 192.660(2)(f)

City Council

The Brookings City Council will hold public hearings and consider adopting two ordinances: one authorizing wastewater revenue bonds to finance wastewater system improvements, and another amending the city's water curtailment code. Public comment forms are available online or at City Hall.

• Adopt Ordinance 23-O-810 authorizing wastewater revenue bonds for system improvements
• Adopt Ordinance 23-O-811 amending BMC 13.050.250 on water curtailment

City Council

This agenda is mostly procedural boilerplate and unrelated social media posts. No substantive city council decisions or discussions are listed.

City Council

The City Council accepted the resignations of Mayor Ron Hedenskog and Councilor Michelle Morosky. Kristi Fulton was appointed to fill the vacant Council Position #4, and Andy Martin was reassigned as Council President.

• Appointed Kristi Fulton to Council Position #4
• Reassigned Council President title to Councilor Andy Martin
• Authorized $25,000 contract with Hawkins Delafield & Wood for bond counsel services
• Authorized participation in regional grant process for up to 16 SCBAs
• Adopted Ordinance 23-O-809 regarding Benevolent Meal Services

City Council

The City Council is holding a special meeting to accept Councilor Schreiber's resignation and declare position #2 vacant, then interview 14 applicants for the seat. The council will make an appointment to fill the vacancy, or continue the meeting to December 5 if needed.

• Accept Councilor Schreiber's resignation and declare Councilor position #2 vacant
• Interviews with 14 candidates for the vacant council seat
• Appointment of an elected official to fill the vacancy

City Council

The Brookings City Council will consider several action items, including a code amendment for benevolent meal services, a grant application for up to 16 self-contained breathing apparatuses, an MOU with Curry County for building services, and awarding a contract for bond counsel services. They will also discuss potential elected official vacancies and review October 2023 vouchers.

• Draft Ordinance 23-O-809 amending benevolent meal services code
• Grant submission for up to 16 Self-Contained Breathing Apparatuses (SCBAs)
• MOU with Curry County for building services
• Award contract for bond counsel services for USDA Bonds
• Consideration of potential elected official vacancies

City Council

The Brookings City Council will hold a public hearing and consider adopting Ordinance 23-O-809, which amends the municipal code section on benevolent meal services. The change would allow such services to operate up to three days per week (instead of two) between 9am and 5pm, with each service lasting no more than three hours per day. This is a decision item, not just discussion.

• Adopt Ordinance 23-O-809 amending Chapter 17.124.050 (Benevolent Meal Service)
• Change meal service days from two to three per week
• Service hours remain 9am to 5pm, max three hours per day
• Public comment forms accepted before or during meeting

Planning Commission

The Planning Commission will review a request to operate a short-term rental at 830 Third Street. They will also consider a recommendation regarding updates to the Land Development Code concerning benevolent meal services.

• Conditional Use Permit for a short-term rental at 830 Third Street
• Proposed revisions to Brookings Municipal Code Title 17 regarding Benevolent Meal Service

Parks and Recreation Commission

The Brookings Parks and Recreation Commission will discuss pickleball enhancements at Bud Cross, receive updates on the SCCA swimming pool and general parks, and cancel the November 23 meeting. The agenda is mostly routine, with the pickleball item being the main substantive discussion.

• Discussion of pickleball enhancements at Bud Cross
• SCCA swimming pool update
• Parks update
• November 23, 2023 meeting canceled

City Council

The City Council will review the Planning Commission's decision on APP-1-23, an appeal by St. Timothy's Episcopal Church against a Notice to Abate for operating social services (day program, legal clinic, advocacy) in a residential zone. The council will also receive the September financial report and approve the October 9 minutes. The agenda includes public comments and routine consent items.

• Review of Planning Commission decision on APP-1-23 (St. Timothy's Church, 401 Fir Street)
• Appeal of Notice to Abate issued April 14, 2023 for social services in R-1-6 zone
• Receive monthly financial report for September 2023
• Approve Council minutes for October 9, 2023

City Council

The Brookings City Council is holding a workshop to discuss several topics, including business license fee comparisons and history, an update on the South Coast Community Aquatics (SCCA) program, and a review of the water curtailment code. These are discussion items, not final decisions.

• Business License Fee Comparisons and history of business licenses
• Ordinance 51-O-006 Regulating and Licensing Certain Businesses
• South Coast Community Aquatics (SCCA) Summer 2023 review and 2023 MOU
• Water Curtailment Code Review (BMC 13.05.250)
• Promotions Update

City Council

The City Council will review change orders for the Kidtown project and a draft letter opposing offshore wind energy. The Urban Renewal Agency will consider bids for City Hall fire bay doors and the Alder Street parking lot project. The agenda also includes a contribution to VFW Post 966 and approval of financial signatories.

• Kidtown Soft Floor and iPlay Safety Surfacing Change Orders
• Draft letter to BOEM opposing offshore wind energy
• Contribution to VFW Post 966
• Resolution 23-R-1250 authorizing signatories for City financial activities
• Urban Renewal Agency bids for City Hall Fire Bay Doors and Alder Street Parking Lot

City Council

The Brookings City Council and Planning Commission are meeting jointly for a planning training workshop led by Lori Cooper. The agenda contains only this single training item plus standard procedural items, with no decisions or public hearings scheduled.

• Planning training workshop led by Lori Cooper

Parks and Recreation Commission

The Brookings Parks and Recreation Commission is meeting to discuss updates on the Kidtown rebuild project and general park improvements. The agenda includes approval of the July 27, 2023 minutes, public appearances, and commissioner reports. No formal decisions are listed; the meeting is primarily for information and discussion.

• Kidtown Rebuild Project progress update
• Park updates including covered picnic area and bandshell concession stand improvements
• Discussion of vandalism prevention at parks

City Council

The Brookings City Council will consider appointing James Fallman as judge pro tem and hear informational presentations from VFW Post 966 and CourseCo. The agenda also includes routine consent items like approving minutes and receiving the August financial report.

• Appointment of Judge Pro Tem with draft agreement and James Fallman resume
• VFW Post 966 presentation by Jerry Law
• CourseCo update by Lee Finkle and Chris Clark
• Receive monthly financial report for August 2023
• Approve minutes for September 11 and September 19, 2023

City Council

The Brookings City Council is holding a special meeting to consider initiating proceedings to review a Planning Commission decision on File No. APP-1-23, under city code BMC 17.152.40. This is the only substantive item on the agenda; the rest is procedural (call to order, pledge, roll call, adjournment).

• Consideration of initiating proceedings to review Planning Commission decision on File No. APP-1-23 pursuant to BMC 17.152.40

City Council

The Brookings City Council will meet to consider replacing the digester recirculation pump at the wastewater treatment plant and to review final plans for the Ferry Creek dam removal. The agenda also includes routine approvals such as minutes, a liquor license for VFW Post 966, and the Yard of the Month recognition.

• Wastewater Treatment Plant digester recirculation pump replacement (APSCO quote)
• Ferry Creek Dam Removal – River Design Group final plans
• Approve liquor license for VFW Post 966
• Yard of the Month: Residential – 17245 Lumberview Dr (Clayton Morrison); Commercial – Chetco Community Public Library
• August 2023 vouchers

The City Council adopted a plan for the removal of the Ferry Creek Dam and authorized the City Manager to seek FEMA grants and additional funding. Council also approved the purchase of two wastewater treatment plant pumps. A liquor license for VFW Post 966 was approved via the consent calendar.

• Approved purchase of two recirculation pumps from APSCO for $53,486 (unanimous)
• Adopted River Design Group plan for Ferry Creek Dam removal (unanimous)
• Authorized City Manager to apply for FEMA grant for dam removal (unanimous)
• Directed City Manager to seek additional funding for dam removal (unanimous)
• Approved Liquor License for VFW Post 966 (unanimous)
• Approved August 28, 2023 Council minutes (unanimous)
• Accepted August 1, 2023 Planning Commission minutes (unanimous)

Planning Commission

The Brookings Planning Commission will hold public hearings on two quasi-judicial matters. The primary item is a request for a Conditional Use Permit to operate a short-term rental at 17336 West Blueberry Drive. The commission will also continue an appeal by St. Timothy's Episcopal Church regarding a notice of abatement issued in April.

• Conditional Use Permit CUP-9-23 for short-term rental at 17336 West Blueberry Drive, zoned R-1, applicant Patricia M. Walker
• Continued appeal APP-1-23 by St. Timothy's Episcopal Church, 401 Fir Street, of an abatement notice issued April 14, 2023
• Approval of minutes from the August 1, 2023 Planning Commission meeting
• Public comments limited to 5 minutes per speaker

The Planning Commission approved a conditional use permit for a short-term rental facility and a final order regarding a notice of abatement appeal. The commission also approved the minutes from the August 1, 2023 meeting.

• Approved Conditional Use Permit for short-term rental at 17336 West Blueberry Drive (6-0)
• Approved Final Order for short-term rental at 17336 West Blueberry Drive (6-0)
• Approved Final Order regarding Notice of Abatement appeal for St. Timothy’s Episcopal Church at 401 Fir Street (3-2)
• Approved August 1, 2023 meeting minutes (6-0)

City Council

The Brookings City Council is holding a workshop to discuss several topics, including a USGS stream gauge, offshore wind energy with BOEM, green waste dumps, and minimum street standards. These are discussion items, not final decisions.

• USGS Gage discussion
• BOEM offshore wind energy, including letters with Gov. Kotek
• Green waste dumps
• Minimum street standards (BMC 17.170)

City Council

The Brookings City Council will hold a regular meeting with an executive session on cybersecurity. Action items include approving a public works backhoe purchase, a change order for the Tidewater Reservoir Project, and a contract for engineering construction management for the Airport Apron Taxiway Project. The consent calendar includes minutes and a financial report.

• Public Works Backhoe Purchase with quotes from Pape Machinery, Peterson CAT, and Central Machinery
• Change Order 1 for Tidewater Reservoir Replacement Project (GRI Contract 22-002)
• Professional Services Contract 23-004 for Airport Apron Taxiway Project engineering construction management
• Suicide Awareness Proclamation
• Nature's Coastal Holiday Festival of Lights 2023 Show Update

The City Council authorized the purchase of a CASE 580SV Backhoe from Central Machinery. The council also approved the meeting minutes from August 14, 2023, and received the July 2023 financial report.

• Approved purchase of CASE 580SV Backhoe for $129,705 (unanimous)
• Approved August 14, 2023 meeting minutes (unanimous)
• Received July 2023 monthly financial report (unanimous)

City Council

The Brookings City Council will consider awarding several construction contracts, including the Fire Bay Apron Replacement, Airport Apron/Taxiway, and Wastewater Pump Station Repairs. The council will also review an ODOT speed zone change for East Harris Heights Rd to Deer Park. The Urban Renewal Agency will consider a sidewalk repair project award and authorize a bid for the Alder Street parking lot.

• Fire Bay Apron Replacement Project award with quotes from Klinefelter Contracting, Woudstra Concrete, and Sage Bruce Construction
• ODOT Speed Zone Change for East Harris Heights Rd to Deer Park
• Airport Apron/Taxiway Project award with quote from CR Contracting
• Wastewater Pump Station Repairs award with quote from MJ Glazebrook Construction
• Urban Renewal 2023 Sidewalk Repair Project award and authorization to bid Alder Street Parking Lot

The City Council authorized several infrastructure contracts, including airport sealcoating and wastewater pump station repairs. The council also approved a fire bay apron replacement and concurred with ODOT speed zone changes.

• Approved $33,725 agreement with Klinefelter Contracting for City Hall Fire Bay Apron Replacement Project (unanimous)
• Authorized City Manager to concur with ODOT proposed speed zone changes from East Harris Heights Rd to Deer Park (unanimous)
• Approved $324,994 agreement with CR Contracting for Brookings Airport taxiway sealcoating, contingent on FAA grant approval (unanimous)
• Approved $66,927 agreement with MJ Glazebrook Construction for Wastewater Pump Station Repairs (unanimous)
• Approved July 24, 2023 City Council meeting minutes (unanimous)
• Accepted June 27, 2023 Planning Commission meeting minutes (unanimous)
• Accepted March 23, 2023 Park and Recreation meeting minutes (unanimous)

City Council

The Brookings City Council is holding a workshop to discuss two topics: an update on ODFW fish acclimation, and a proposed agreement with Curry County regarding the Social Security Bar, including a draft lease from the Oregon Department of State Lands. No formal decisions are scheduled; this is a discussion-only workshop.

• ODFW fish acclimation update
• Curry County proposal for Social Security Bar
• Oregon Department of State Lands draft lease agreement
• Curry County Planning Commission Final Order AD-1925

Planning Commission

The Brookings Planning Commission will hold public hearings on two quasi-judicial matters: a conditional use permit for a short-term rental at 211 Marine Drive Spur, and a continued appeal by St. Timothy's Episcopal Church against an abatement notice. The commission will make decisions on both items, with staff recommending approval of the rental permit.

• Conditional Use Permit CUP-8-23 for short-term rental at 211 Marine Drive Spur, zoned R-1, owner Salomeja Lescinskas
• Continued appeal APP-1-23 by St. Timothy's Episcopal Church, 401 Fir Street, against abatement notice issued April 14, 2023
• Approval of June 26, 2023 meeting minutes
• Public comments limited to 5 minutes per person

The Commission approved a Conditional Use Permit for a short-term rental at 211 Marine Drive Spur. It also denied an appeal regarding a Notice of Abatement issued to St. Timothy’s Episcopal Church.

• Approved Conditional Use Permit for short-term rental at 211 Marine Drive Spur (7-0)
• Approved Final Order for CUP-8-23 (7-0)
• Denied appeal of Notice of Abatement for St. Timothy’s Episcopal Church at 401 Fir Street (4-2)
• Approved May 2, 2023 meeting minutes (7-0)
• Allowed Commissioner Hunter to stay for APP-1-23 hearing without voting (5-1)

Parks and Recreation Commission

The Brookings Parks and Recreation Commission is meeting to discuss the Kidtown design and general park updates. The agenda also includes approval of the March 23, 2023 minutes, public appearances, and commissioner reports. No formal decisions are listed on this agenda.

• Discussion of Kidtown design
• Park updates discussion
• Approval of March 23, 2023 minutes
• Introduction of Commissioner Theresa Mercurio

The Commission approved the minutes from the March 23, 2023 meeting. Members received updates on the Kidtown Rebuild Project timeline and discussed future park improvements. No other substantive actions were taken.

• Approved March 23, 2023 meeting minutes (unanimous)

City Council

The Brookings City Council is meeting to handle routine business, including appointing a new Budget Committee member, recognizing Yard of the Month winners, and approving a liquor license transfer for Cielito Lindo. They will also accept the June 2023 financials and approve prior meeting minutes. The agenda is largely procedural with no major policy decisions.

• Appoint Ryan Reneau to the Budget Committee
• Yard of the Month: Residential – 1247 Iris St (Dave & Rita Bunting); Commercial – 349 Chetco Ave (Dairy Queen)
• Approve liquor license for new ownership – Cielito Lindo
• Approve City Council minutes for July 10, 2023
• Accept financials for June 2023

The City Council appointed a new member to the Budget Committee and approved a liquor license for Cielito Lindo. The council also accepted June 2023 financials and approved the July 2023 meeting minutes.

• Appointed Ryan Reneau to Budget Committee, Position 3 (unanimous)
• Approved liquor license for new ownership of Cielito Lindo (unanimous)
• Approved July 2023 Council minutes (unanimous)
• Accepted June 2023 financials (unanimous)

City Council

The Brookings City Council will consider approving two engineering task orders for street improvements: Weaver Lane Improvements and Chetco Avenue Pedestrian Improvements. The agenda also includes routine consent items (approving minutes) and an informational report on June vouchers. No public hearings are scheduled.

• Dyer Task Order No. 106 for Weaver Lane Improvements
• Dyer Task Order No. 107 for Chetco Avenue Pedestrian Improvements
• Consent calendar: approve Council minutes for June 26, 2023 and Planning Commission minutes for May 2, 2023
• Informational: June vouchers (check register)

The City Council authorized funding for the design of street improvements on Weaver Lane and approved a task order for pedestrian improvements on Chetco Avenue. The council also approved the previous meeting's minutes and planning commission records.

• Approved $86,700 for Dyer Task Order No. 106 for Weaver Lane street improvement design (3-1)
• Authorized City Manager to sign Dyer Partnership Task Order for Chetco Avenue Pedestrian Improvements (unanimous)
• Approved June 26, 2023 Council minutes (unanimous)
• Accepted May 2, 2023 Planning Commission minutes (unanimous)

City Council

The Brookings City Council is holding a workshop to discuss three items: a task order for Weaver Lane improvements, a temporary transient facility on Railroad Street, and an agreement with Curry County regarding the Social Security Bar. These are discussion topics, not final decisions.

• Dyer Task Order No. 106 for Weaver Lane Improvements
• Map of Weaver Lane Extension
• Temporary Transient Facility on Railroad Street
• Agreement with Curry County for Social Security Bar

Planning Commission

The Brookings Planning Commission will hold public hearings on two quasi-judicial matters: a Conditional Use Permit for a short-term rental at 1111 Easy Street and an appeal of a code abatement notice issued to St. Timothy's Episcopal Church. The commission will make decisions on both items. The agenda also includes approval of previous meeting minutes and staff reports.

• Conditional Use Permit CUP-7-23 for short-term rental at 1111 Easy Street, zoned R-1, applicant Christy and Robert Bartneck
• Appeal APP-1-23 of Notice of Abatement issued April 14, 2023 to St. Timothy's Episcopal Church at 401 Fir Street
• Approval of minutes from May 2, 2023 Planning Commission meeting
• Public comments limited to 5 minutes per person

The Planning Commission approved a Conditional Use Permit for a short-term rental facility at 1111 Easy Street. The commission also held a public hearing regarding an appeal of a Notice of Abatement for St. Timothy’s Episcopal Church, though no final decision on that matter is recorded in the minutes.

• Approved Conditional Use Permit for short-term rental at 1111 Easy Street (7-0)
• Approved Final Order for File No. CUP-7-23 (7-0)

City Council

The Brookings City Council and Urban Renewal Agency will meet to consider several public works contracts and budget adjustments. The Council will review task orders for Weaver Lane improvements and Alder Street sewer laterals, award a soft-floor contract for Kidtown playground, and approve multiple resolutions adjusting the FY 2022-23 budget for grants, donations, insurance proceeds, loan proceeds, and contingency transfers. The Urban Renewal Agency will consider a traffic study for Chetco Avenue enhancements, revised facade improvement criteria, and an Alder Street parking lot project.

• Dyer Task Order No. 106 for Weaver Lane Improvements
• McLennan Excavation Inc. Task Order #8 for Alder Street sewer laterals
• Kidtown soft floor award with proposals from I Play Safety Surfacing, United Sports Surfacing, and HSP Rubber
• Resolution 23-R-1245 to accept grants and donations and make appropriations
• Resolution 23-R-1249 to accept loan proceeds and appropriate funds

City Council approved several budget resolutions and infrastructure contracts, including sewer repairs and park improvements. The council also appointed a new member to the Planning Commission and scheduled a workshop for Weaver Lane improvements.

• Appointed Sage Bruce to Planning Commission, Position #2 (Unanimous)
• Approved McLennan Excavation Task Order No. 8 for Alder Street sewer lateral repairs for $40,730.59 (Unanimous)
• Approved $170,206 agreement with I Play Safety Surfacing for Kidtown soft floor system (Unanimous)
• Adopted Resolution 23-R-1245 to appropriate grants and donations (Unanimous)
• Adopted Resolution 23-R-1246 to appropriate insurance proceeds (Unanimous)
• Adopted Resolution 23-R-1247 for contingency appropriation transfers (Unanimous)
• Adopted Resolution 23-R-1248 for appropriation transfers in General, Street, and Capital Projects Reserve Funds (Unanimous)
• Adopted Resolution 23-R-1249 for appropriation transfers in Water System Replacement Fund (Unanimous)

City Council

The Brookings City Council will consider adopting franchise ordinances for Ziply Fiber and LS Networks, award a traffic study for Chetco Avenue enhancements, hold public hearings on state revenue sharing and the FY 2023-24 budget, and approve water/sewer rates and system replacement fees. The Urban Renewal Agency will also hold a hearing on its FY 2023-24 budget. The agenda includes routine items like minutes approval and a park commission appointment.

• Adopt Ziply Fiber Franchise Ordinance (23-O-807)
• Adopt LS Networks Franchise Ordinance (23-O-808)
• Award Chetco Avenue traffic study (ODOT scope, Kittleson & Associates, Sandow Engineering proposals)
• Public hearing and adoption of FY 2023-24 budget (Resolution 23-R-1240)
• Approve water/sewer rates and system replacement fees (Resolutions 23-R-1241, 1242, 1243)

The City Council adopted two ordinances granting 10-year franchises to Ziply Fiber and LS Networks. Council also authorized a traffic study for Chetco Avenue and elected to receive state revenues for the 2023-24 fiscal year.

• Appointed Theresa Mercurio to Parks and Recreation Commission (unanimous)
• Approved May 22, 2023 meeting minutes (unanimous)
• Adopted Ordinance 23-O-807 granting a 10-year franchise to Ziply Fiber (unanimous)
• Adopted Ordinance 23-O-808 granting a 10-year franchise to LS Networks (unanimous)
• Authorized $30,292 agreement with Kittleson & Associates for Chetco Avenue traffic study (unanimous)
• Adopted Resolution 23-R-1239 to receive State Revenues for 2023-24 fiscal year (unanimous)

City Council

The City of Brookings Council and the Urban Renewal Agency are holding a joint public hearing on June 12, 2023, to discuss the approved budgets for the fiscal year beginning July 1, 2023. The City's total budget is $63,120,551, while the Urban Renewal Agency's budget is $2,026,170. The agenda includes financial summaries, debt statements, and specific project funding details for both entities.

• City 2023-24 budget totals $63,120,551 in requirements, up from $59,825,038 in 2022-23
• $42.9 million allocated for capital projects in Parks, Streets, Water, Wastewater, and Stormwater
• $24,996,000 loan and $2,569,000 USDA-RD grant secured for wastewater infrastructure
• Cooperative agreement with ODOT for bike lane and sidewalks on east side of US 101 (estimated cost $3,237,000; City portion $392,400)
• Urban Renewal Agency budget includes funds for Façade Program and sidewalk infill along Railroad Street

City Council

The Brookings City Council will consider renewing a contract with Jacobs Engineering and purchasing and outfitting police vehicles. The agenda also includes approval of the May 8 meeting minutes and April financials, plus public comments on non-agenda items.

• Jacobs Engineering contract renewal
• Police vehicle purchase and outfitting quotes
• Approve May 8, 2023 meeting minutes
• Accept April 2023 financials
• Public comments on non-agenda items

The City Council authorized the purchase and outfitting of seven police vehicles and renewed a contract for engineering services. The council also approved the May 8 meeting minutes and April 2023 financials.

• Approved Consent Calendar including May 8, 2023 minutes and April 2023 financials (unanimous)
• Authorized City Manager to sign agreement for Operations, Maintenance, and Management Services with CH2M Hill Engineers/Jacobs Engineering starting July 1, 2023 (unanimous)
• Authorized purchase of seven police vehicles from Roberson Motors Inc. for $294,942 (unanimous)
• Authorized outfitting of police vehicles with Day Wireless for $123,883 (unanimous)
• Authorized City Manager or Finance Director to enter into a finance agreement for the outfitted police vehicles (unanimous)

City Council

The Brookings City Council will hold a regular meeting on May 8, 2023, preceded by an executive session on personnel matters. The council will discuss and potentially take action on Chetco Avenue enhancements, a ground lease with the Brookings Flying Club for aviation fuel tanks, and a request to waive park fees for the Wild Rogue Relay. They will also consider consent calendar items including meeting minutes and a proclamation for Safe Boating Week.

• Chetco Avenue Enhancements – ODOT Traffic Study Scope of Work and Technical Memorandum
• Brookings Flying Club Ground Lease – 10-year lease for above-ground aviation fuel tanks at $1/year plus $0.15/gallon surcharge
• Waive Park Use and Picnic Table Fees for Wild Rogue Relay
• Safe Boating Week Proclamation (May 20-26)
• Approve City Council minutes for April 24, 2023

The City Council approved a ground lease for the Brookings Flying Club and directed staff to seek traffic study proposals for Chetco Avenue. The council also approved the April 24, 2023, meeting minutes and March 7, 2023, Planning Commission minutes.

• Authorized City Manager to sign ground lease with Brookings Flying Club (unanimous)
• Directed staff to seek proposals for a traffic study for Chetco Avenue between Alder Street and Pacific Avenue (unanimous)
• Approved April 24, 2023, City Council meeting minutes (unanimous)
• Accepted March 7, 2023, Planning Commission minutes (unanimous)

Planning Commission

The Brookings Planning Commission will hold public hearings and make decisions on three quasi-judicial applications: two Conditional Use Permits for short-term rentals at 312 Railroad Street and 1326 Crissey Circle, and a partition to divide a .59-acre parcel at 610 Hassett Street into two lots. The agenda also includes approval of the March 7, 2023 minutes and routine staff reports.

• CUP-5-23: Short-term rental at 312 Railroad Street, applicant Jan K. Miller, zoned R-1
• CUP-6-23: Short-term rental at 1326 Crissey Circle, applicants Mark & Patricia Vollmer, zoned R-1
• M3-1-23: Partition of .59-acre parcel at 610 Hassett Street into two parcels, applicants Scott & Christine Sanders
• Public hearings for all three applications; decisions will be made at this meeting
• Approval of minutes from March 7, 2023 meeting

The Brookings Planning Commission unanimously approved two conditional use permits for short-term rentals at 312 Railroad Street and 1326 Crissey Circle. Both applications were supported by staff findings and conditions of approval, with no public opposition. The votes were 6-0 for each permit and the associated final orders.

• Approved CUP-5-23 for short-term rental at 312 Railroad Street (6-0)
• Approved final order for CUP-5-23 (6-0)
• Approved CUP-6-23 for short-term rental at 1326 Crissey Circle (6-0)
• Approved final order for CUP-6-23 (6-0)

City Council

The City Council approved the April 10 meeting minutes and March financials. Council voted to read Ordinance 23-O-806 regarding the Coos-Curry Electric Cooperative franchise by title only. A motion to adopt the ordinance was not finalized after a representative questioned the striking of Section 10(c).

• Approved April 10, 2023 meeting minutes (unanimous)
• Accepted March financials (unanimous)
• Voted to read Ordinance 23-O-806 by title only (unanimous)

Budget Committee

The Brookings Budget Committee will meet to elect officers, approve 2022 minutes, hear the budget message, and hold a public hearing on state shared revenues. They will review the proposed 2023-24 city budget and may approve it for City Council adoption or adjourn to April 20. A separate Urban Renewal Budget Committee meeting will follow to review and potentially approve the urban renewal budget.

• Election of chair and vice-chair for the Budget Committee
• Public hearing on State Shared Revenues
• Review of the 2023-24 city budget
• Possible approval of 2023-24 budget to forward to City Council
• Urban Renewal Budget Committee meeting to review its 2023-24 budget

City Council

City Council authorized a contract for the Kidtown replacement and signed a pool management MOU. The Council updated the Master Fee Schedule and reinstated the Yard of the Month program, but declined to sign the CCEC MOU.

• Authorized $488,765 agreement with Leathers & Associates for Kidtown replacement (unanimous)
• Authorized City Manager to sign MOU with South Coast Community Aquatics (unanimous)
• Voted not to sign the CCEC MOU (4-1)
• Adopted Resolution 23-R-1238 updating Master Fee Schedule (unanimous)
• Approved reinstatement of Yard of the Month program for five months starting May 2023 (unanimous)
• Approved Consent Calendar including March 27 and February 16 minutes (unanimous)
• Approved motion to enter executive session to discuss City CEO employment (unanimous)
• Directed City Attorney to explore options regarding City Manager's contract (4-1)

City Council

The Brookings City Council is holding a workshop to discuss several items, including a draft MOU with South Coast Community Aquatics to assist with municipal pool operations, an update on the Jacobs Engineering contract renewal for water and wastewater services, a request for Weaver Lane improvements, the 2023 Master Fee Schedule, and communications services franchises. These are discussion items, not final decisions.

• Draft MOU with South Coast Community Aquatics for 2023 pool season operations
• Jacobs Engineering contract renewal update, with option for 10-year term and added services
• Weaver Lane improvement request and extension map
• Master Fee Schedule with 2023 revisions
• Franchises for communications services

City Council

The Brookings City Council will discuss and potentially act on a draft Warming Center Policy and a resolution authorizing DEQ interim financing. The meeting also includes routine consent calendar items, such as approving prior minutes and accepting February 2023 financials.

• Draft Warming Center Policy
• Resolution 23-R-1237 authorizing DEQ interim financing
• Approve City Council minutes for March 13, 2023
• Accept February 2023 financials

The City Council adopted a resolution for interim financing to fund the Wastewater Treatment and Sewer Line Improvement Project. Council also directed the City Manager to implement a Warming Center Policy. The Consent Calendar was approved unanimously.

• Adopted Resolution 23-R-1237 authorizing up to $24,996,000 in DEQ interim financing (unanimous)
• Directed City Manager to implement a Warming Center Policy (unanimous)
• Approved March 13, 2023 meeting minutes (unanimous)
• Accepted February 2023 vouchers (unanimous)

Budget Committee

The Brookings Budget Committee is holding a workshop to discuss potential 2023-24 budget items, following up on topics from a first workshop such as CPI updates, insurance and PERS costs, and the cost of an additional sergeant. They will also review capital projects across public safety, public works, water/wastewater/storm, parks/pool, airport, and urban renewal. No decisions are being made at this workshop; it is a discussion session ahead of the next Budget Committee meeting on April 17, 2023.

• Discussion of CPI update
• Property/liability insurance breakdown
• Employee PERS breakdown
• Cost of additional sergeant
• Capital projects review: public safety, public works, water/wastewater/storm, parks/pool, airport, urban renewal

Parks and Recreation Commission

The Brookings Parks and Recreation Commission voted to recommend the City Council enter an agreement with South Coast Community Aquatics to manage the municipal pool for the 2023 season, with one abstention. They also ranked and recommended funding for four capital improvement projects for fiscal year 2023-24, including tennis court LED lights and a dog park water line. The meeting included routine items like approving minutes and electing a vice chair.

• Recommended City Council approve South Coast Community Aquatics pool management agreement for 2023
• Ranked 2023 Parks Capital Improvement Plan: 1. Tennis Court LED Light Replacement, 2. Stout Park Pet Unleashed Area Water, 3. Bandshell snack shack renovations, 4. Capella Patio Area
• Recommended City Council fund the ranked CIP projects for FY 2023-24
• Elected Jaime Armstrong as Commission Vice Chair
• Suggested future projects: fence at Chetco Point Park, ceiling tile replacement at Azalea Park snack shack restrooms

The Commission recommended that City Council enter a management agreement with South Coast Community Aquatics for the 2023 municipal pool season. It also recommended City Council fund the 2023-24 Parks Capital Improvement Plan. Jaime Armstrong was appointed as Commission Vice Chair.

• Appointed Jaime Armstrong as Commission Vice Chair (Unanimous)
• Recommended City Council enter agreement with South Coast Community Aquatics for 2023 pool management (Approved, Dan Brittain abstained)
• Recommended City Council fund 2023-24 Parks Capital Improvement Plan projects (Unanimous)
• Approved February 16, 2023 minutes (Unanimous)

City Council

The Brookings City Council is meeting on March 20, 2023, at 6:00 PM. The agenda consists solely of an executive session to review and evaluate the employment-related performance of the city manager, as permitted under Oregon law. No other business is listed.

• Executive session under ORS 192.660(2)(i) to evaluate the city manager's performance

City Council

The Brookings City Council will hold an executive session on litigation and exempt matters, then consider appointments, consent items, and staff reports. Key items include Chetco Avenue enhancements with an ODOT technical memorandum, and resolutions authorizing USDA-RD loan-related RUS bulletins. The agenda is largely routine, with no major public hearings or ordinances scheduled for decision.

• Reappoint Skip Hunter to Planning Commission (term to April 2027)
• Accept resignation of Zeus Zamora from Parks and Recreation Commission
• Appoint Ryan Reneau to Parks and Recreation Commission
• Chetco Avenue Enhancements - ODOT Technical Memorandum
• Resolution 23-R-1236 authorizing three RUS Bulletins 1780-27 (USDA-RD loan)

Council approved funding for the Wastewater Treatment and Sewer Line Improvement project. The body also requested ODOT analyze specific street enhancements for Chetco Avenue and filled two commission vacancies.

• Adopted Resolution 23-R-1236 for $24,996,000 in loans and $2,569,000 in grants for Wastewater Treatment and Sewer Line Improvement (unanimous)
• Requested ODOT analysis for Chetco Avenue enhancements between Oak Street and Pacific Avenue (unanimous)
• Reappointed Skip Hunter to Planning Commission (unanimous)
• Accepted resignation of Zeus Zamora from Parks and Recreation Commission (unanimous)
• Appointed Ryan Reneau to Parks and Recreation Commission (unanimous)
• Approved February 27, 2023 City Council minutes and February 7, 2023 Planning Commission minutes (unanimous)

Planning Commission

The Planning Commission approved two Conditional Use Permits for short-term rental facilities. Both requests were approved based on staff report findings and specific conditions of approval.

• Approved short-term rental permit for 1341 Chetco Avenue (6-0)
• Approved Final Order for 1341 Chetco Avenue (6-0)
• Approved short-term rental permit for 1322 Nautical Heights (5-1)
• Approved Final Order for 1322 Nautical Heights (5-1)

City Council

The Brookings City Council is holding a workshop to receive updates on two topics: the Border Coast Regional Airport Authority's runway rehabilitation project at Jack McNamara Field, and a proposal for floating offshore wind energy off the Oregon coast. No formal decisions are scheduled; the meeting is for discussion and information.

• Airport runway 18-36 rehabilitation project estimated at $8,000,000, with 95% FAA funding and a $400,000 local match; each JPA member asked to contribute $77,000
• Cal-Ore Life Flight air ambulance service highlighted as a key airport tenant, transporting over 1,000 patients per year
• Offshore wind update includes BOEM call area nominations from four companies
• Oregon HB 3375 (2021) directs study of 3 GW floating offshore wind by 2030

City Council

The Brookings City Council will consider adopting a 10-year franchise agreement with Coos-Curry Electric Cooperative, Inc., which would replace the current ordinance and set terms including a 5% fee and street lights for ten years. The council will also review a proposed rate increase from Curry Transfer & Recycling, effective April 1, 2023. The agenda includes consent items for minutes and financials, and a scheduled public appearance by Natures Coastal Holiday.

• Adopt Ordinance 23-O-805 granting a 10-year electric franchise to Coos-Curry Electric Cooperative, Inc., repealing Ordinance 02-O-555
• Curry Transfer & Recycling rate increase, effective 4/1/2023, with rate schedule and CPI chart
• Approve City Council minutes for February 13, 2023
• Accept Parks & Rec Commission minutes for Nov. 17, 2022
• Accept Financials for February 2023

The City Council approved a new rate schedule for Curry Transfer and Recycling and adopted Ordinance 23-O-805 regarding the Coos Curry Electric Coop franchise. The ordinance includes a tiered fee structure starting at 3% and removes the requirement for the coop to cover street light operating costs.

• Approved Consent Calendar including Feb 13 minutes and Feb 2023 financials (unanimous)
• Approved new rate schedule for Curry Transfer and Recycling effective April 1, 2023 (unanimous)
• Adopted Ordinance 23-O-805 with amendments to section 10A and 10B (unanimous)

City Council

The Brookings City Council will consider adopting Ordinance 23-O-805, which grants a 10-year non-exclusive franchise to Coos-Curry Electric Cooperative, Inc. for operating an electric power transmission and distribution system within the city. The ordinance would repeal the previous franchise (Ordinance 02-O-555) and set terms including a 5% franchise fee on gross revenues. This is a public hearing and adoption item.

• Ordinance 23-O-805: 10-year franchise for Coos-Curry Electric Cooperative, Inc.
• Repeals Ordinance 02-O-555 (previous franchise)
• Franchise fee: 5% of gross operating revenues earned within the city
• Includes terms on emergency repairs, installation, restoration, and relocation of facilities
• Public hearing scheduled for February 27, 2023, at 7:00 PM

Parks and Recreation Commission

The Brookings Parks and Recreation Commission will elect a new Chair and Vice Chair following the resignation of Chair Trace Kather, and will review the 2022 year-end report. The agenda also includes discussion of Stout Park tree maintenance and 2023 park improvement projects. The meeting includes routine items like approval of minutes and public appearances.

• Election of Chair and Vice Chair
• 2022 Year in Review: pavement replacement at Kidtown, Downtown Pocket Park, security cameras at Azalea Park, irrigation at Chetco Dog Park, 'Eye of the Ocean' sculpture at Chetco Point
• Stout Park Tree Maintenance discussion
• 2023 Park Improvement Projects discussion
• Introduction of new Commissioner Dan Brattain

The Commission appointed Steve Kerr as Chair and Zeus Zamora as Vice Chair. The body approved the minutes from November 17, 2022. Staff provided updates on hazard tree removal at Stout Park and planned 2023 park improvements.

• Approved minutes of November 17, 2022 (unanimous)
• Appointed Steve Kerr as Commission Chair (unanimous)
• Appointed Zeus Zamora as Commission Vice Chair (unanimous)

City Council

The City Council unanimously approved several public works projects, including airport design and reservoir painting. The council also authorized contracts for tennis court resurfacing and July 4 fireworks. Additionally, three appointments to city commissions were confirmed.

• Appointed Dan Brattain, Mike Worthey, and Clayton Malmberg to city commissions (unanimous)
• Approved liquor licenses for Railhouse Pub & Grill and Black Trumpet (unanimous)
• Authorized OPRD Grant Agreement for Kidtown rehabilitation project (unanimous)
• Approved $36,043 contract with Beynon Sports Surfaces for tennis and pickleball courts (unanimous)
• Approved $67,366.25 contract with Century West for Brookings Airport design services (unanimous)
• Authorized $154,815 change order for Marine Drive Reservoir interior painting (unanimous)
• Authorized Dyer Partnership Task Order #99 for Mill Beach Road sewer main work (unanimous)
• Authorized $23,100 contract with Dyer Partnership for Ransom Avenue stormwater plans (unanimous)

Planning Commission

The Planning Commission approved a Conditional Use Permit for a short-term rental facility at 307 Del Norte Lane. The commission also elected its 2023 leadership and approved the 2022 annual report.

• Elected Commissioner Watwood as Chairperson (6-0)
• Elected Commissioner Coons as Vice Chairperson (6-0)
• Approved 2022 Planning Commission Annual Report (6-0)
• Approved Conditional Use Permit for short-term rental at 307 Del Norte Lane (6-0)
• Approved Final Order regarding file CUP-1-23 (6-0)

City Council

The Brookings City Council is holding a workshop to discuss several topics, including Chetco Avenue enhancements with an ODOT technical memorandum, mental health services presented by ADAPT, a fentanyl police update, and community events. No formal decisions are expected as this is a workshop.

• Chetco Avenue Enhancements with ODOT Technical Memorandum
• Mental Health Services presentation by ADAPT
• Fentanyl Police Update
• Discussion on Community Events

City Council

The City Council approved a new employment agreement for Janell Howard to serve as City Manager starting February 1, 2023. The Council also voted to end the agreement with the City Manager Pro Tem.

• Authorized Mayor to execute employment agreement with Janell Howard as City Manager (4-1)
• Terminated employment agreement with City Manager Pro Tem Christy Wurster effective January 31, 2023 (unanimous)

Parks and Recreation Commission

The Brookings Parks and Recreation Commission will elect a new chair and vice chair following the resignation of Chair Trace Kather. They will also review the 2022 year in review, discuss Stout Park tree maintenance, and consider 2023 park improvement projects. The agenda includes routine items like approving minutes and public appearances.

• Election of Chair and Vice Chair
• 2022 Year in Review
• Stout Park Tree Maintenance
• 2023 Park Improvement Projects

City Council

The Brookings City Council is meeting for an executive session only, with no public business on the agenda. The closed session is authorized under Oregon law to discuss records exempt from public inspection and to consult with legal counsel about current or likely litigation.

• Executive session under ORS 192.660(2)(f) to consider records exempt from public inspection
• Executive session under ORS 192.660(2)(h) to consult with legal counsel on litigation

City Council

The City Council will hold a remand hearing to consider a final order approving a conditional use permit for a 14-unit residential care facility at 17212 S. Passley Road. The Oregon Land Use Board of Appeals (LUBA) remanded the case on four issues: adequacy of Highway 101 and Dawson Road, driveway width, pedestrian access, and drainage. The council will vote on the final order and conditions of approval.

• Final order for conditional use permit for 14-bed residential care facility at 17212 S. Passley Road
• LUBA remand issues: traffic, driveway width, pedestrian access, drainage
• Conditions include 6 parking spaces, landscaping, drainage plans, fire hydrant relocation
• Approval limited to 14-bed facility licensed by Oregon DHS

City Council

The City Council will hold a remand hearing to consider a final order for a conditional use permit for a 14-unit residential care facility at 17212 S. Passley Road, following a LUBA remand. The council will also approve meeting minutes and accept December financials. The agenda includes a consent calendar with routine items.

• Final order on remand for conditional use permit (CUP-2-20) for 14-unit residential care facility at 17212 S. Passley Road
• Approve Council meeting minutes for January 9, 2023
• Accept financials for December 2022

The City Council approved a Conditional Use Permit and a Final Order to establish a 14-unit residential care facility on a 0.58 acre parcel. The decision followed a public hearing with several residents speaking in opposition.

• Approved January 9, 2023 meeting minutes (unanimous)
• Accepted December 2022 financials (unanimous)
• Approved Conditional Use Permit for 14-unit residential care facility at 17212 S. Passley Road (4-1)
• Approved Final Order regarding File CUP-2-20 (4-1)

City Council

The Brookings City Council is holding an executive session to discuss exempt records and consult with legal counsel about current or likely litigation. No public action or decision is scheduled on the agenda.

• Executive session under ORS 192.660(2)(f) for exempt records
• Executive session under ORS 192.660(2)(h) for legal consultation on litigation

City Council

The Brookings City Council is holding an executive session to discuss exempt records and consult with legal counsel about current or likely litigation. No public action or decision is scheduled on the agenda.

• Executive session under ORS 192.660(2)(f) to consider records exempt from public inspection
• Executive session under ORS 192.660(2)(h) to consult with legal counsel on litigation

City Council

The Brookings City Council is meeting solely for an executive session under ORS 192.660(2)(b) to consider dismissal, discipline, or charges against an officer, employee, staff member, or agent. No other business is listed on the agenda.

• Executive session on employee discipline or dismissal

City Council

The Brookings City Council will hold a public hearing and consider adopting Ordinance 22-O-804, which extends the expiration date of the electric franchise granted to Coos-Curry Electric Cooperative, Inc. from Ordinance 02-O-555 by approximately three months, through March 31, 2023. The agenda includes only this ordinance for adoption by title only.

• Public hearing on Ordinance 22-O-804 to amend the Coos-Curry Electric Cooperative franchise
• Extension of franchise expiration date to March 31, 2023
• Amends Ordinance No. 02-O-555

City Council

The Brookings City Council will hold a regular meeting on January 9, 2023, with an executive session beforehand. The main items include considering an ordinance to extend the Coos Curry Electric Cooperative (CCEC) franchise agreement, approving a FAA grant and contract for the airport taxiway and apron seal project, and discussing a Business Oregon Brownfields program funding application. The council will also make appointments, including a new budget committee member, and authorize the City Manager Pro Tem to hire employees.

• Ordinance 22-O-804 to extend CCEC franchise agreement
• FAA grant agreement and Contract 22-012 for Brookings Airport Taxiway and Apron Seal Project
• Business Oregon Brownfields Program funding application
• Appoint Lindsay Coatney to Budget Committee, declare seat vacant
• Authorize City Manager Pro Tem to hire employees

The Council designated Ed Schreiber as Council President and updated several committee appointments and council liaisons. The body also approved a contract amendment for airport design services and extended the CCEC franchise agreement through March 31, 2023.

• Designated Councilor Ed Schreiber as Council President (unanimous)
• Reappointed Zeus Zamora to Parks and Recreation Commission and Linda Matlock to Budget Committee (unanimous)
• Appointed Lindsay Coatney to Budget Committee position number 5 (unanimous)
• Approved Consent Calendar including December 12, 2022 minutes and CourseCo budget (unanimous)
• Authorized Mayor and City Manager Pro Tem to enter Business Oregon Brownsfields Program agreement (unanimous)
• Approved contract amendment with Century West for Brookings Airport taxiway and apron seal project (unanimous)
• Adopted Ordinance 22-0-804 extending CCEC franchise agreement to March 31, 2023 (unanimous)
• Authorized City Manager Pro Tem to hire a Police Officer and either a Public Works Maintenance or Utility Worker (unanimous)

City Council

The Brookings City Council is meeting on January 3, 2023, at 6:00 PM. The agenda consists solely of an executive session under ORS 192.660(2)(f) to consider information or records exempt from public inspection. No other business is listed.

• Executive session under ORS 192.660(2)(f) for exempt records