Brookhaven public meetings in 2022

Board of Appeals - Work Session

This is a procedural work session of the Brookhaven Board of Appeals. The agenda contains only standard items: call to order, roll call, organizational and procedural items, unfinished business, new business, and adjournment. No specific decisions, discussions, or public hearings are listed.

The Board of Appeals held a work session to review three variance requests regarding setbacks and stream buffers. The minutes do not record any final votes or decisions made on these items.

Board of Appeals - Regular Meeting

The Board of Appeals will consider three variance requests at its December 21, 2022 regular meeting. The items include requests to reduce interior side and rear setbacks, reduce the average front yard setback, and reduce a 75-foot stream buffer. The meeting will be held at 4362 Peachtree Road, Brookhaven, GA, with remote participation available via Zoom.

• VAR22-00064: Minish Patel requests variances from Section 27-67 to reduce interior side and rear setbacks, and from Section 27-1336 to reduce the average front yard setback at 1653 Pamela Drive.
• VAR22-00065: Manish Dube requests a variance from Section 14-153 to reduce the 75-foot stream buffer at 3924 Ashford Dunwoody Road.
• VAR22-00066: Steven Griggs requests a variance from Section 27-68 to reduce the rear setback at 1012 Shady Valley Place.
• Approval of November 16, 2022 Board of Appeals Work Session and Regular Meeting minutes.

The Board of Appeals approved conditional variances for home additions at 1653 Pamela Drive and 1012 Shady Valley Place. A request to reduce a stream buffer at 3924 Ashford Dunwoody Road was deferred to a future meeting.

• Approved conditional variances for interior side, rear, and average front yard setbacks at 1653 Pamela Drive (Unanimous)
• Deferred variance request for 75-foot stream buffer at 3924 Ashford Dunwoody Road to February 22, 2023 (Unanimous)
• Approved conditional variance for rear setback at 1012 Shady Valley Place (Unanimous)
• Approved November 16, 2022 Work Session Minutes (Unanimous)
• Approved November 16, 2022 Regular Meeting Minutes (Unanimous)

City Council - Work Session Meeting

The Brookhaven City Council holds a work session to receive presentations on the City Hall massing/scheme design, a public engagement plan, and a construction manager at risk (CMAR) approach. An internal audit report and updates on stormwater and the new public safety building are also on the agenda. No votes are scheduled; this is a discussion-only meeting.

• Internal Audit Report by Michael Johnston of Nichols, Cauley & Associates
• Presentation of City Hall massing/scheme by Sizemore Group
• City Hall Public Engagement Plan by Collaborative Firm
• Presentation about CMAR by Eric Johnson of CPS
• Stormwater update and New Public Safety Building update

The Council reviewed preliminary schematic designs and public engagement plans for the new City Hall. A request for $344,609.25 to fund the pre-construction phase via a Construction Manager at Risk (CMAR) contract was presented for upcoming approval. The session also included an internal audit report and department updates.

• Approved motion to enter Executive Session for real estate matters (Unanimous)
• Approved motion to close Executive Session (Unanimous)

City Council - Regular Meeting

The Brookhaven City Council will hold a public hearing on zoning code amendments and consider several ordinances and resolutions. Key items include a $125 million bond issuance for redevelopment projects, budget amendments for park and city hall projects, and a franchise agreement with Comcast.

• Rezoning ordinance to amend Chapter 27 zoning overlay districts and landscaping
• Ordinance to appropriate $305,000 from park bond projects for Jacobs Engineering fees
• Ordinance to appropriate $344,000 from general fund for Special Service District City Hall Project
• Resolution approving $125,000,000 in revenue bonds for redevelopment plan projects
• Ordinance to establish a franchise agreement with Comcast Cable Communications

The City Council approved a resolution for the Urban Redevelopment Agency to issue $125 million in revenue bonds. Other key actions included updating zoning for landscaping and approving several budget amendments for city projects.

• Approved $125M revenue bond issuance for redevelopment projects (Unanimous)
• Approved rezoning amendments TA22-04 and TA22-05 for parking lot landscaping and streetscapes (Unanimous)
• Approved $305,000 budget amendment for Jacobs Engineering Group Inc. fees (Unanimous)
• Approved $344,000 budget amendment for the Special Service District City Hall Project (Unanimous)
• Approved converting a contract Permit Manager position to a city employee to save $60,000 (Unanimous)
• Approved new franchise agreement with Comcast Cable Communications, LLC (Unanimous)
• Approved appointments to Park Bond Oversight Committee, Board of Appeals, and Convention and Visitors Bureau Board (Unanimous)
• Approved $147,700, $191,747, and $105,463 task orders for stormwater and drainage improvements (Unanimous)

Urban Redevelopment Agency - Special Called Meeting

The Urban Redevelopment Agency will consider and vote on a bond resolution authorizing up to $125 million in bonds for redevelopment plan projects. The bonds would have a term not to exceed 40 years and an interest rate not to exceed 6%, repaid by the City under an intergovernmental contract. A presentation on the plan of finance from Davenport & Company is also scheduled.

• Resolution (ID # 6137): RES URA 2022-12-01A - Authorizing issuance of $125,000,000 in bonds for redevelopment projects
• Bond term not to exceed 40 years at interest rate not to exceed 6%
• Repayment via intergovernmental contract with the City
• Presentation on Plan of Finance by Davenport & Company
• Approval of July 26, 2022 Special Called Meeting minutes

The Urban Redevelopment Agency approved a resolution to issue bonds up to $125 million to fund projects within the redevelopment plan. The bonds will have a term not exceeding 40 years and an interest rate not to exceed 6%.

• Approved bond resolution (RES URA 2022-12-01A) for $125 million (Unanimous)
• Approved July 26, 2022 Special Called Meeting minutes (Unanimous)

Planning Commission - Work Session Meeting

This is a work session meeting of the Brookhaven Planning Commission. The agenda contains only standard procedural items: call to order, roll call, organizational and procedural items, unfinished business, new business, and adjournment. No specific proposals, ordinances, or public hearings are listed.

The Planning Commission conducted a work session to review three land use permit requests. The minutes record staff recommendations for these items, but no final votes or decisions were documented.

Planning Commission - Regular Meeting

The Brookhaven Planning Commission will meet December 7 to consider three rezoning applications and a zoning code amendment. Key items include a rezoning at 2751 Buford Highway for office/institutional use with variances, a rezoning at 1348 Osborne Road for neighborhood commercial, and a rezoning at 3 Corporate Boulevard for office/institutional use with a special land use permit for four-plus household living. The commission will also vote on minutes from November 2.

• Rezoning of 2751 Buford Highway from M (Industrial) to O-I (Office-Institution) with concurrent variances and special land use permits for four-plus household living and increased building height
• Rezoning of 1348 Windsor Parkway, 3147 & 3153 Osborne Road, and 1153 Victoria Street from C-1 (Local Commercial) and Rs-75 (Single Dwelling Detached) to NS (Neighborhood Shopping) with variances
• Rezoning of 3 Corporate Boulevard from M (Industrial) to O-I (Office-Institution) with concurrent variances and special land use permits for four-plus household living and increased building height
• Amendment to Chapter 27 (Zoning) of the City of Brookhaven Code

The Planning Commission recommended favorable approval of two text amendments to the city's zoning code regarding overlay districts and landscaping. Three other rezoning requests for commercial and residential developments were deferred to future meetings.

• Recommended favorable approval of TA22-04 and TA22-05 zoning text amendments (Unanimous)
• Approved November 2, 2022 Work Session minutes (Unanimous)
• Approved November 2, 2022 Regular Meeting minutes (Unanimous)
• Deferred rezoning for 1348 Windsor Parkway, 3147 & 3153 Osborne Road, and 1153 Victoria Street to 2/1/2023 (5-1)
• Deferred rezoning for 2751 Buford Highway to 1/4/2023 (Unanimous)
• Deferred rezoning for 3 Corporate Boulevard to 1/4/2023 (Unanimous)

Brookhaven Advisory Audit Committee Meeting - Regular

The Brookhaven Advisory Audit Committee will review two internal audit reports: the Accident-Avoidance Incentive Audit and the La Vista Park Tax District Audit. They will also discuss and approve the 2023 Audit Plan and set future meeting dates for 2023.

• Review of Accident-Avoidance Incentive Audit Report
• Review of La Vista Park Tax District Audit Report
• Discussion and approval of 2023 Audit Plan
• Scheduling of future 2023 meetings: March 7, June 7, September 19, December 12

The committee approved the September 27, 2022 meeting minutes and reviewed internal audit reports for the Accident-Avoidance Incentive and La Vista Park Tax District. Members recommended establishing a follow-up process for auditor recommendations and expanding the 2023 audit plan to include non-P-card expense reports.

• Approved 9/27/2022 meeting minutes
• Reviewed Accident-Avoidance Incentive Audit (no findings or exceptions)
• Reviewed La Vista Park Tax District Audit Report (no major findings)
• Recommended establishing a follow-up process for auditor recommendations
• Recommended adding non-P-card expense reports to the 2023 Internal Audit Plan
• Suggested the Business Continuity plan address cyber-attack protocols

City Council - Work Session Meeting

The Brookhaven City Council will hold a work session to discuss upcoming agenda items, including a report from the Charter Review Commission and a presentation of the Mural Map. No votes are scheduled; this is a discussion-only meeting.

• Ordinance (ID # 6090): Charter Review Commission Report - Chair, Jennifer Owens
• Presentation of the Mural Map - Community Development Planner II Samantha Trust

The City Council conducted a work session featuring department reports and a presentation from the Charter Review Commission. No formal votes were taken, as the meeting focused on updates and upcoming agenda items for December. The session included reports on emergency road repairs and a presentation of the city's Mural Map.

• No substantive decisions were made; meeting was a work session

City Council - Regular Meeting

The Brookhaven City Council will hold public hearings and consider votes on two rezoning requests: one to allow a school recreational facility on Osborne Road, and another to rezone property on Johnson Ferry Road for a retail establishment with a drive-through. The council will also adopt the FY 2023 budget and consider several budget amendments and infrastructure design contracts.

• Rezoning for school recreational facility at 3086, 3074, & 3086 Osborne Road
• Rezoning for retail with drive-through at 2036 Johnson Ferry Road & 3520 Ashford Dunwoody Road
• FY 2023 Budget adoption
• Task order for $330,500 for sidewalk design on Dresden Drive between Apple Valley Road and Clairmont Road
• Task order for $213,723 for multiuse path design on Ashford Dunwoody Road between Brookhaven Hills and Windsor Parkway

City Council approved a rezoning and special land use permit for St. Martin's Episcopal School to build a gym and turf field. The council also approved the rezoning of Cambridge Square for a new grocery store and adopted the 2022 fiscal year budget.

• Approved rezoning and special land use permit for school recreation facility at 3086, 3074, & 3086 Osborne Road (Unanimous)
• Approved rezoning of 2036 Johnson Ferry Road & 3520 Ashford Dunwoody Road to C-1 for retail and drive-through (Unanimous)
• Approved FY 2022 Budget (Unanimous)
• Approved $350,000 SSD Fund budget amendment for City Hall Project (3-0)
• Approved $2,715,520 from General Fund for Special Service District projects (Unanimous)
• Approved $330,500 task order for Dresden Drive sidewalk design (Unanimous)
• Approved $213,723 task order for Ashford Dunwoody Road multiuse path design (Unanimous)
• Approved resolution for destruction of weapons held in evidence (3-1)

Charter Review Commission - Regular

The Brookhaven Charter Review Commission will review the complete redline of the city charter and vote to adopt its final report. This meeting concludes the commission's review process and sends its recommendations to the city council.

• Review of complete redline of the city charter
• Vote to adopt final report

The Charter Review Commission completed its final report and redline updates to the City Charter. The commission proposed several amendments regarding governance, fiscal sustainability, and official compensation to be presented to the Mayor and Council on November 29, 2022.

• Adopted final report recommending a new Charter Preamble focused on diversity, equity, and inclusion
• Proposed requiring City Council confirmation for the Mayor to remove appointed officers or board members
• Recommended increasing the Mayor's structural term limit from two to three consecutive terms
• Proposed amending the Homestead Valuation Freeze Exemption to tax properties exceeding 175% of their freeze value
• Recommended removing expense caps for elected officials
• Proposed tying Mayor and Council salaries to a percentage of DeKalb County Commission base salaries

Board of Appeals - Work Session

This is a procedural work session of the Brookhaven Board of Appeals. The agenda includes only call to order, roll call, organizational and procedural items, unfinished business, new business, and adjournment. No specific decisions, proposals, or public hearings are listed.

The Board of Appeals conducted a work session to review five variance requests regarding property setbacks, impervious coverage, and structure dimensions. The minutes record staff recommendations for conditional approval for each item, but no final votes or decisions were recorded.

Board of Appeals - Regular Meeting

The Brookhaven Board of Appeals will consider five variance applications at its regular meeting, covering requests to increase impervious coverage, reduce stream buffers, adjust accessory structure setbacks, increase floor area for a backyard cottage, and raise a retaining wall. The meeting also includes approval of prior minutes and procedural items.

• VAR22-00052: Variance to increase impervious coverage and reduce accessory structure setbacks at 1153 Havenbrook Way
• VAR22-00058: Variance to reduce the 75-foot stream buffer at 1699 Wayland Circle
• VAR22-00059: Variance to increase maximum floor area for a backyard cottage at 1353 Brawley Circle
• VAR22-00060: Variance to increase impervious coverage at 1324 Sunland Drive
• VAR22-00062: Variance to increase retaining wall height from 4 to 7 feet at 1852 Remington Road

The Board of Appeals unanimously approved five conditional variance requests for residential projects, including a pool, a backyard cottage, and a new home. The board also approved the minutes from two October 2022 meetings.

• Approved VAR22-00052 for pool impervious coverage and setbacks at 1153 Havenbrook Way (Unanimous)
• Approved VAR22-00058 to reduce stream buffer for deck and porch at 1699 Wayland Circle (Unanimous)
• Approved VAR22-00059 for backyard cottage floor area at 1353 Brawley Circle (Unanimous)
• Approved VAR22-00060 for new home impervious coverage at 1324 Sunland Drive (Unanimous)
• Approved VAR22-00062 to increase retaining wall height to 7-feet at 1852 Remington Road (Unanimous)
• Approved October 19, 2022 Work Session Minutes (4-0)
• Approved October 19, 2022 Regular Meeting Minutes (Unanimous)

City Council - Work Session Meeting

The Brookhaven City Council will hold a work session to discuss an enterprise-wide community engagement plan, a presentation on civilian response to active shooter events, and a local small business procurement policy. No votes are scheduled.

• Enterprise-Wide Community Engagement Plan Presentation by Assistant City Manager Patrice Ruffin Dowdell
• Presentation of Civilian Response to Active Shooter Events (CRASE) by Officer Derick Ritchie
• Local Small Business Procurement Policy Discussion by City Manager Christian Sigman

The City Council held a work session to review a new enterprise-wide community engagement plan and a proposed Local Small Business Enterprise (LSBE) procurement policy. Council also provided direction on the 2023 meeting calendar. No final votes were taken on the policy proposals during this session.

• Approved motion to enter executive session for real estate and litigation (Unanimous)
• Approved motion to close executive session (Unanimous)
• Set 2023 work session start time to 4:30 p.m.
• Scheduled 2023 Advance for January 28

City Council - Regular Meeting

The Brookhaven City Council will hold a public hearing and consider a rezoning request for 3086, 3074, and 3086 Osborne Road to allow a school recreational facility, with a vote expected after the hearing. The council will also hold the first public hearing for the FY 2023 budget. Other action items include a right-of-way abandonment on Lynmoor Drive and North Druid Hills, a $79,784 contract for a multi-modal study, and two budget amendments totaling $370,000 for the Cherry Blossom Festival and City Hall project.

• Rezoning and special land use permit for a school recreational facility at 3086, 3074, and 3086 Osborne Road (deferred from Oct. 25 meeting).
• First public hearing for the FY 2023 budget.
• Right-of-way abandonment at 1707 Lynmoor Drive and 1623 North Druid Hills.
• Approval of a $179,784 contract with ALTA Planning & Design for a multi-modal study.
• Two budget amendments: $70,000 for the 2023 Cherry Blossom Festival and $300,000 for City Hall project services.

The City Council approved a $179,784 contract for a multi-modal study and two budget amendments to the Special Service District Fund. A request for right-of-way abandonment was denied, and a rezoning request for a school recreational facility was deferred.

• Approved $179,784 contract with ALTA Planning & Design for Multi-Modal Study (Unanimous, Funny recused)
• Approved $300,000 SSD Fund appropriation for City Hall project pre-engineering and site work (Unanimous)
• Approved $70,000 SSD Fund appropriation for 2023 Cherry Blossom Festival (Unanimous)
• Denied right-of-way abandonment for 1707 Lynmoor Drive and 1623 North Druid Hills (Unanimous)
• Deferred rezoning and special land use permit for school recreational facility at 3086, 3074, & 3086 Osborne Road to 11/29/2022 (Unanimous)
• Approved $102,715.22 in change orders to Ohmshiv Construction, LLC for Peachtree Rd and Ashford Dunwoody Rd intersection (Unanimous)
• Approved October 25, 2022 Work Session and Regular Meeting minutes (Unanimous)
• Approved FY 2023 Mayor and Council regularly scheduled meeting calendar (Unanimous)

Planning Commission - Work Session Meeting

The Brookhaven Planning Commission is holding a work session to receive a Community Development Update and discuss 2023 Work Programs. No votes or public hearings are scheduled; the meeting is primarily organizational and procedural.

• Community Development Update & 2023 Work Programs

The commission received updates on the 2023 work programs and the new city hall. A presentation on accessory dwelling units was given for future discussion. No final votes were recorded for the rezoning requests at 2036 Johnson Ferry Road and 3520 Ashford Dunwoody Road.

• Discussed 2023 work programs and new city hall connectivity
• Reviewed accessory dwelling units (ADU) for future work sessions
• Reviewed rezoning requests LUP22-00004/LUP22-00005 for 2036 Johnson Ferry Road & 3520 Ashford Dunwoody Road

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing and consider a rezoning application from Regency Centers, LLC to change the zoning of two parcels at 2036 Johnson Ferry Road and 3520 Ashford Dunwoody Road from NS (Neighborhood-Shopping) to C-1 (Local Commercial), with concurrent variances to allow a retail establishment and a Special Land Use Permit for a drive-through. The meeting will also include approval of minutes from the October 5, 2022 work session and regular meeting.

• Rezoning application LUP22-00004/LUP22-00005: Regency Centers, LLC seeks to rezone 2036 Johnson Ferry Road & 3520 Ashford Dunwoody Road from NS to C-1
• Concurrent variances requested to allow a retail establishment on the property
• Special Land Use Permit requested to allow a drive-through
• Approval of October 5, 2022 Planning Commission Work Session Meeting Minutes
• Approval of October 5, 2022 Planning Commission Regular Meeting Minutes

The Planning Commission unanimously recommended approval with conditions for a rezoning request by Regency Centers, LLC. The proposal involves a grocery store with a drive-through pharmacy at 2036 Johnson Ferry Road and 3520 Ashford Dunwoody Road.

• Approved October 5, 2022 Work Session minutes (Unanimous)
• Approved October 5, 2022 Regular Meeting minutes (Unanimous)
• Recommended favorable with conditions rezoning for Regency Centers, LLC (LUP22-00004/LUP22-00005) (Unanimous)

Planning Commission - Retreat

This is a full-day annual retreat, not a regular voting meeting. The Planning Commission will hear presentations from the city administration, apartment and homebuilder associations, the city attorney, and an affordable housing partner. The afternoon includes a working lunch with city department updates and a discussion of the 2023 work program, including the City Centre Master Plan, ADU update, and Comprehensive Plan rewrite.

• Affordable Housing presentation by ARRC Capital Partners
• City Centre Master Plan and City Hall project update
• ADU (Accessory Dwelling Unit) update
• 10-Year Comprehensive Plan rewrite discussion
• RFP scope of work for Special Area Plans

City Council - Work Session Meeting

The Brookhaven City Council will hear presentations on a tree ordinance update, a greenspace plan, and the city hall design process. No votes are scheduled; these are discussion items for the work session.

• Tree Ordinance Presentation by Tree Canopy Manager Jeff Dadisman
• Brookhaven Greenspace PowerPoint Presentation by Parks and Recreation Director Brian Borden
• Brookhaven City Hall Design Process by Eric Johnson of Comprehensive Program Services
• Media Event Planning and Coordination by City Manager Christian Sigman

The Council held a work session to discuss the design timeline for the new City Hall and proposed amendments to the Tree Ordinance. Staff provided updates on greenspace acreage and the COPS grant for six new officers. No substantive legislative actions were decided outside of entering and exiting an executive session.

• Approved motion to enter executive session for real estate and pending litigation (Unanimous)
• Approved motion to close executive session (Unanimous)

City Council - Regular Meeting

The Brookhaven City Council will hold a public hearing and consider a rezoning and special land use permit for properties at 3086, 3074, and 3086 Osborne Road to allow a combination plat and development of a school recreational facility. A deferral request requires a vote. The council will also consider a tree preservation ordinance update, a right-of-way abandonment on Lynmoor Drive and North Druid Hills, and several consent agenda items including a $113,760 sidewalk design contract and a $168,419.39 change order for an intersection improvement project.

• Rezoning and special land use permit for school recreational facility at 3086, 3074, & 3086 Osborne Road
• Tree preservation ordinance update (TA22-03)
• Right-of-way abandonment at 1707 Lynmoor Drive and 1623 North Druid Hills
• Task order for $113,760 for sidewalk design along Chantilly Drive
• Change order for $168,419.39 for Ashford Dunwoody Rd / Windsor Pkwy intersection improvement

City Council unanimously approved amendments to the Tree Preservation and Maintenance ordinance and several engineering change orders. The council also deferred two land use items and received a presentation on the proposed FY 2023 Budget.

• Approved amendments to Tree Preservation and Maintenance ordinance (unanimous)
• Approved $113,760 task order to Heath & Lineback for Chantilly Drive sidewalk design (unanimous)
• Approved $168,419.39 change order to CPL for Ashford Dunwoody Rd / Windsor Pkwy project (unanimous)
• Approved $12,749.35 change order to CMES, Inc. for Ashford Dunwoody Rd./Dresden Dr. project (unanimous)
• Approved 2023 holiday schedule and business hours resolution (unanimous)
• Deferred rezoning and special land use permit for 3068, 3074, and 3086 Osborne Road (unanimous)
• Deferred right-of-way abandonment for 1707 Lynmoor Drive and 1623 North Druid Hills (unanimous)
• Approved October 11, 2022 Work Session and Regular Meeting minutes (unanimous)

Board of Appeals - Regular Meeting

The Brookhaven Board of Appeals will consider six new variance applications at this regular meeting. Items include a successive application for 3230 Osborne Road, a front-door elevation variance at 2717 Skyland Drive, two stream buffer reductions at 2087 East Roxboro Road and 1446 Wilford Drive, a building setback reduction for a dog daycare at 2152 Johnson Ferry Road, and a combined interior side setback and front yard paved coverage variance at 1712 Duke Road. The board will also approve minutes from the September 21 work session and regular meeting.

• Successive Application - 3230 Osborne Road (VAR22-00054)
• Variance to increase front-door threshold elevation at 2717 Skyland Drive (VAR22-00051)
• Variance to reduce 75-foot stream buffer at 2087 East Roxboro Road (VAR22-00053)
• Variance to reduce building setback for a dog daycare facility at 2152 Johnson Ferry Road (VAR22-00054)
• Variance to reduce 75-foot stream buffer at 1446 Wilford Drive (VAR22-00055)

The Brookhaven Board of Appeals approved five variance requests with conditions, covering properties on Skyland Drive, East Roxboro Road, Johnson Ferry Road, Wilford Drive, and Duke Road. One successive application for 3230 Osborne Road was withdrawn without prejudice before a hearing. The board also unanimously approved minutes from the September 21 work session and regular meeting.

• Approved minutes from September 21, 2022 work session and regular meeting (unanimous).
• Withdrew successive application for 3230 Osborne Road without prejudice (unanimous).
• Approved VAR22-00051 (front-door threshold elevation at 2717 Skyland Drive) with conditions (unanimous).
• Approved VAR22-00053 (stream buffer reduction at 2087 East Roxboro Road) with conditions (unanimous).
• Approved VAR22-00054 (building setback reduction for dog daycare at 2152 Johnson Ferry Road) with conditions (unanimous).
• Approved VAR22-00055 (stream buffer reduction at 1446 Wilford Drive) with conditions (unanimous).
• Approved VAR22-00056 (side setback and paved coverage variances at 1712 Duke Road) with conditions (3-1).
• Adjourned meeting at 9:05 p.m. (unanimous).

Board of Appeals - Work Session

The Board of Appeals is meeting for a work session. The agenda contains only organizational and procedural items, with no unfinished or new business listed.

The Board of Appeals held a work session on October 19, 2022, to discuss five variance applications. No decisions were made; the items were only presented and reviewed. The board will take action at a future meeting.

• No decisions made; all items were discussed only

Charter Review Commission - Regular

The Commission is meeting to discuss governance, process, and areas of concern. The body will begin working on specific charter changes to recommend to the Mayor and City Council.

• Discussion on governance, process, and challenges
• Review of other areas of concern
• Development of recommended charter changes for Mayor and City Council

The Brookhaven Charter Review Commission held a regular meeting on October 12, 2022, with members and staff present. They approved the minutes from the August 16, 2022 meeting and discussed governance, process, challenges, and other areas of concern. The commission began work on charter changes to be recommended to the Mayor and City Council, but no specific decisions or votes were recorded.

• Approved minutes of August 16, 2022 regular meeting

City Council - Work Session Meeting

The City Council is meeting for a work session to review a cost allocation study and receive reports on city initiatives. The session includes a presentation on streetscape furniture and a report on the Arts Pop-Up + Shop.

• Cost Allocation Study presented by Dr. Cliff McCue
• Arts Pop-Up + Shop Report from Explore Brookhaven and Sharon Moskowitz
• Streetscape Furniture Presentation by Assistant City Manager Patrice Ruffin
• Executive session to discuss personnel, real estate, and/or pending/potential litigation

The council received a presentation on an updated Indirect Cost Allocation Plan, which is required for federal grant eligibility. No formal votes were taken; the session was a work session focused on informational items and department reports.

• Approved motion to enter executive session for real estate and litigation (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will meet to discuss several administrative resolutions and grant applications. Key items include a legal settlement and amendments to the bylaws of the local convention and visitors bureau.

• Resolution RES-2022-10-02: Settlement of claims between City of Brookhaven and Peachtree Golf Club, Inc.
• Resolution RES-2022-10-01: Amending bylaws of Explore Brookhaven regarding trustee absences
• Consideration and approval of North Metro SWAT MOU
• Application to Georgia Department of Transportation Local Maintenance Improvement Program
• Application to the Public Safety and Community Violence Reduction Program

The council approved the consent agenda unanimously, including minutes from prior meetings, a SWAT MOU, grant applications, and two resolutions. No substantive decisions were made outside the consent agenda; the meeting was largely procedural with proclamations and announcements.

• Approved September 27 regular meeting minutes (unanimous)
• Approved September 27 work session minutes (unanimous)
• Approved North Metro SWAT MOU (unanimous)
• Approved application to GDOT Local Maintenance Improvement Program (unanimous)
• Approved application to Public Safety and Community Violence Reduction Program (unanimous)
• Approved Resolution RES-2022-10-01 amending Explore Brookhaven bylaws on trustee absences (unanimous)
• Approved Resolution RES-2022-10-02 settling claims with Peachtree Golf Club (unanimous)

Planning Commission - Regular Meeting

The Planning Commission will meet to review a rezoning request and a special land use permit. The items concern the development of a school recreational facility at 3086, 3074, and 3086 Osborne Road.

• Rezoning Ordinance ID # 5930: Rezone properties from RS-75 and RS-100 to RS-75 for a combination plat
• Special Land Use Permit for a school recreational facility at 3086, 3074, and 3086 Osborne Road

The Planning Commission voted 3-2 to recommend approval of a rezoning and special land use permit for a school recreational facility at 3086, 3074, and 3086 Osborne Road, with modified conditions including a ban on batting cages and a prohibition on leasing the synthetic turf field to third parties. The recommendation now goes to the City Council for a final decision on October 25, 2022.

• Approved minutes of September 7, 2022 Work Session (4-0)
• Approved minutes of September 7, 2022 Regular Meeting (unanimous)
• Recommended favorably LUP22-00001/LUP22-00002 for school rec facility with conditions (3-2)
• Denied motion to deny the application (2-3)
• Denied motion to change stormwater retention to above-ground (failed, no second)
• Denied motion to change hours of operation to 8 a.m. (2-3)

Planning Commission - Work Session Meeting

The Planning Commission is holding a work session meeting. The agenda consists of organizational and procedural items with no specific projects or business listed.

The Brookhaven Planning Commission held a work session on October 5, 2022, with no substantive decisions made. The only item discussed was unfinished business regarding a land use permit application for properties at 3086, 3074, and 3068 Osborne Road, for which staff recommended conditional approval. No vote was taken, and the meeting adjourned at 6:07 p.m.

• Discussed LUP22-00001/LUP22-00002 for 3086, 3074, & 3068 Osborne Road with staff recommendation of conditional approval (no vote taken)

Brookhaven Advisory Audit Committee Meeting - Regular

The Audit Advisory Committee is meeting to review the FY2021 External Audit, a Payroll Audit Report, and a P-card Audit Report. The provided payroll report from Nichols, Cauley & Associates, LLC found no exceptions but offered recommendations for improving new hire verification and compensation documentation.

• Review of FY2021 External Audit
• Review of Payroll Audit Report
• Review of P-card Audit Report
• Approval of 6/14/2022 meeting minutes

The Brookhaven Advisory Audit Committee reviewed the fiscal year 2021 external audit findings, which included two issues: an accrual adjustment and collateralization of deposits, attributed to staff shortages. The committee also received internal audit reports on payroll and purchasing card activities, both with no major findings. The meeting was largely procedural, with no substantive decisions made beyond approving the meeting minutes.

• Approved 9/27/2022 meeting minutes

City Council - Work Session Meeting

The City Council is holding a work session meeting at 4362 Peachtree Road. The agenda consists of procedural items including department reports and potential executive sessions.

The Brookhaven City Council held a work session on September 27, 2022, receiving departmental reports and discussing various operational updates. No formal votes or decisions were taken; the session was procedural and informational in nature.

• No formal decisions or votes were recorded during the work session.

City Council - Regular Meeting

The City Council unanimously approved an ordinance amending the zoning code to require varying unit sizes in new household living developments, with a 50% minimum variation between the smallest and largest units. The council also deferred a separate ordinance regulating unattended donation boxes for 30 days for further discussion. Other actions included approving a $173,079.30 sole-source design contract for Buford Highway streetscape improvements and a $428,405.00 bridge demolition contract on W. Nancy Creek Drive.

• Approved ordinance TA22-02 requiring 50% minimum variation in unit sizes for household living developments (unanimous).
• Deferred donation box regulation ordinance TA22-01 for 30 days for further discussion (unanimous).
• Approved $173,079.30 sole-source design contract to Atkins North America for Buford Highway streetscape improvements (unanimous).
• Approved $428,405.00 bridge demolition contract with Georgia Bridge and Concrete, LLC on W. Nancy Creek Drive (unanimous).
• Approved resolution appointing Chris Young to the Brookhaven Convention and Visitors Bureau (unanimous).
• Approved consent agenda including meeting minutes, $110,285.57 storage equipment contract, and 2021 CDBG report (unanimous).
• Approved removal of Item O2 (task order to Heath & Lineback for sidewalk design) from the agenda (unanimous).
• Withdrawn: Task order to Heath & Lineback for $113,760.00 sidewalk design along Chantilly Drive.

Board of Appeals - Work Session

The agenda for this work session consists of procedural boilerplate. No specific cases, ordinances, or decisions are listed for discussion.

The Brookhaven Board of Appeals held a work session on September 21, 2022, to review seven variance applications. No decisions were made; the board only discussed staff recommendations for each item. The meeting was procedural only.

• No decisions made; all items were discussed but not voted on

Charter Review Commission - Regular Cancelled

The regular meeting scheduled for September 21, 2022, was cancelled. The agenda consisted of procedural boilerplate and discussions on governance and process.

Board of Appeals - Regular Meeting

The Board of Appeals is meeting to consider variance requests regarding zoning codes. The board will discuss property setbacks, impervious coverage, and parking requirements for several residential and commercial sites.

• VAR22-00044: Request to increase impervious coverage and reduce parking at 2719 Buford Highway
• VAR22-00050: Request to reduce ground-story uses and story-height floor area at 2584, 2588, & 2600 Apple Valley Road
• VAR22-00049: Request for rear setback and paved coverage variances at 3191 Mae Avenue
• VAR22-00047: Request for impervious coverage and side street setback variances at 3460 Brookleigh Lane
• VAR22-00038: Request to increase impervious coverage at 1104 Francis Street

The Brookhaven Board of Appeals approved seven variance requests, all with conditions, and denied none. Votes were split on three items (VAR22-00035, VAR22-00047, VAR22-00049) with 3-1 outcomes, while the rest passed unanimously. No new business was introduced beyond the variances.

• Approved VAR22-00035 (accessory building setbacks) with conditions (3-1)
• Approved VAR22-00037 (retaining wall and pool equipment) with conditions (unanimous)
• Approved VAR22-00044 (impervious coverage, open space, parking, bicycle parking) with conditions (unanimous)
• Approved VAR22-00038 (impervious coverage for staircase/patio) with conditions (unanimous)
• Approved VAR22-00047 (impervious coverage and side street setback) with conditions (3-1)
• Approved VAR22-00049 (impervious coverage, rear setback, garage door width, front yard paved coverage) with conditions (3-1)
• Approved VAR22-00050 (active ground-story uses, ground-story elevation, story-height floor area) with conditions (unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to receive department reports and review upcoming agenda items. The meeting includes presentations on code enforcement and electric vehicle chargers.

• Code Enforcement presentation by Manager Keith Colquitt
• EV Charger presentation by Oglethorpe Sustainability Intern Ori Petit
• Executive session to discuss personnel, real estate, and/or pending/potential litigation

The Brookhaven City Council met for a work session on September 13, 2022, receiving department reports and presentations on code enforcement and electric vehicle charging. No substantive decisions were made; the only votes were unanimous approvals to enter and close an executive session to discuss real estate and potential litigation. The meeting was adjourned by acclamation.

• Approved motion to enter executive session for real estate and potential litigation (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The Brookhaven City Council will discuss several budget amendments, including the creation of a Special Service District fund. The agenda includes multiple items related to the development of Brookhaven City Hall and improvements to Langford Park.

• Contract with Infrastructure Management Services, LP for $78,881.00 for pavement condition assessment
• Ordinance ORD-2022-09-01 to create a Special Service District (SSD) Fund budget of $6,000,000
• Resolution RES-2022-09-01 for a program management contract for the building of Brookhaven City Hall
• Resolution RES-2022-09-02 for an architectural contract with Sizemore Group LLC for City Hall design
• Task order to Michael Baker International for $290,120.00 for North Druid Hills Road streetscape improvements

The council unanimously approved a $6 million special service district fund budget, a program management contract with CPS for city hall construction, and an architectural contract with Sizemore Group. They also approved a $290,120 task order for streetscape design on North Druid Hills Road and a $216,810 playground equipment purchase for Langford Park. All votes were 3-0 with one member absent.

• Approved $6M special service district fund budget (3-0)
• Approved program management contract with CPS for city hall (3-0)
• Approved architectural contract with Sizemore Group for city hall design (3-0)
• Approved $290,120 task order for North Druid Hills Road streetscape design (3-0)
• Approved $216,810 playground equipment purchase for Langford Park (3-0)
• Approved $75,000 transfer for Langford Park playground construction (3-0)
• Approved $78,881 pavement condition assessment contract (3-0)
• Approved amended authorized position list (3-0)

Planning Commission - Work Session Meeting

The Brookhaven Planning Commission held a work session on September 7, 2022, with no organizational, procedural, or unfinished business items. The only new business was a discussion on accessory dwelling units. No decisions, approvals, or votes were made during the meeting.

Planning Commission - Regular Meeting

The Planning Commission is meeting to consider a text amendment regarding donation boxes. The body will also review a rezoning request and special land use permit for a school recreational facility.

• Donation Box Text Amendment (TA22-01)
• Rezoning and Special Land Use Permit for school recreational facility at 3086, 3074, & 3086 Osborne Road
• Rezoning of subject properties from RS-75 and RS-100 to RS-75 to allow a combination plat

The Planning Commission deferred a rezoning and special land use permit for a school recreational facility at 3086, 3074, and 3086 Osborne Road to the October 5 meeting. The commission also unanimously recommended approval of a text amendment regarding donation boxes, which will go to the City Council on September 27.

• Deferred LUP22-00001/LUP22-00002 (Dennis J. Webb rezoning and special land use permit for St. Martin's Episcopal School recreational facility) to October 5, 2022 (5-0)
• Recommended favorably TA22-01 (Donation Box Text Amendment) to City Council (5-0)
• Approved August 3, 2022 Planning Commission regular meeting minutes (5-0)

City Council - Work Session Meeting

The City Council will receive a presentation regarding the December 31, 2021 Auditor's Discussion and Analysis. Additionally, Todd Bryant of Relation Insurance will present on health insurance renewal.

• Presentation of December 31, 2021 Auditor's Discussion and Analysis
• Health Insurance Renewal Presentation

The City Council received the FY 2021-2022 audit report from Mauldin & Jenkins, which noted internal control weaknesses requiring adjustments in expenditures and payroll accrual, and recommended improvements for the Convention & Visitors Bureau. The council also heard a presentation on the health insurance renewal, with a negotiated 8% increase (down from an initial 20% proposal), saving $229,993 annually. No formal votes were taken on these items; the meeting was a work session. The council unanimously approved a motion to enter executive session for potential litigation and real estate matters.

• Approved motion to enter executive session for potential litigation and real estate (unanimous)
• Approved motion to close executive session (3-0, Simmons absent)
• Heard audit report with findings on expenditure accrual and CVB accounting weaknesses (no vote)
• Heard health insurance renewal presentation with 8% rate increase (no vote)

City Council - Regular Meeting

The Brookhaven City Council will meet to consider a zoning ordinance regarding household living unit sizes. The agenda also includes several items related to facility agreements, public safety equipment, and infrastructure improvements.

• Ordinance TA22-02: Amending Brookhaven Zoning Code for Household Living unit sizes
• AXON Contract: $86,138 for new Public Safety Building interview room recording needs
• Resolution RES-2022-08-02: Approving the Special Service District Projects List for the Urban Redevelopment Agency
• Change Order: $120,500.00 to Lose & Associates for Brookhaven Park LCI improvements
• Ordinance ORD-2022-08-03: Appropriating $350,000 from the Vehicle Replacement Fund for five Ford F150 vehicles

The council approved a $350,000 appropriation from the Vehicle Replacement Fund reserve for five Ford F150 Lightning vehicles (three for police, two for parks). They also approved a $120,500 change order for design and engineering services at Brookhaven Park, and unanimously passed the consent agenda and several other items. A zoning amendment regarding varying unit sizes was deferred for 30 days.

• Approved $350,000 for five Ford F150 Lightning vehicles (3 police, 2 parks) (unanimous)
• Approved $120,500 change order for Lose & Associates for Brookhaven Park LCI improvements (unanimous)
• Approved resolution approving Special Service District projects list for URA preplanning (unanimous)
• Approved ordinance amending authorized position list upgrading two Parks & Rec coordinator roles (unanimous)
• Approved consent agenda including minutes, JKG facility use agreement, and AXON contract (unanimous)
• Deferred zoning amendment on varying unit sizes (ORDRZ-2022-09-03) to September 27, 2022 (unanimous)

Board of Appeals - Work Session

The agenda for this meeting consists of procedural boilerplate. No specific cases, ordinances, or projects are listed for decision or discussion.

The Brookhaven Board of Appeals held a work session on August 17, 2022, reviewing 10 variance requests. Staff recommended denial for three items (stream buffer variances at 2511 and 2517 Alta Vista Drive, and impervious coverage at 1837 Bragg Street) and conditional approval for most others. One request (2719 Buford Highway) was deferred to the September 21 meeting. No votes were taken as this was a work session.

• VAR22-00014 (3097 Woodrow Way): Staff recommended withdrawal without prejudice
• VAR22-00026 (2511 Alta Vista Drive): Staff recommended denial of stream buffer variance, conditional approval of remaining variances
• VAR22-00028 (2517 Alta Vista Drive): Staff recommended denial of stream buffer variance, conditional approval of remaining variances
• VAR22-00036 (1837 Bragg Street): Staff recommended denial of impervious coverage request, conditional approval of other setback request
• VAR22-00039 (3747 Donaldson Drive): Staff recommended approval conditional
• VAR22-00040 (1261 Citadel Drive): Staff recommended approval conditional
• VAR22-00041 (1606 Richwood Drive): Staff recommended approval conditional
• VAR22-00042 (1426 Cortez Lane): Staff recommended approval conditional

Board of Appeals - Regular Meeting

The Board of Appeals will review several unfinished and new business items regarding property variances. These requests include adjustments to setbacks, stream buffers, and impervious coverage requirements for various residential properties.

• VAR22-00014: Side setback and impervious coverage variance at 3097 Woodrow Way
• VAR22-00026: Stream buffer, front/side setbacks, and garage setback variances at 2511 Alta Vista Drive
• VAR22-00028: Stream buffer, front/side setbacks, and garage setback variances at 2517 Alta Vista Drive
• VAR22-00036: Impervious coverage and accessory structure setback variance at 1837 Bragg Street
• VAR22-00039: Accessory structure in a non-rear yard variance at 3747 Donaldson Drive

Charter Review Commission - Regular

The Charter Review Commission met to review items regarding diversity, equity, and inclusion. The meeting included a presentation by National Civic League staffer Candice Williams.

• Presentation on Diversity Equity and Inclusion by Candice Williams

The Charter Review Commission met and reviewed a presentation on Diversity, Equity and Inclusion by National Civic League staffer Candice Williams. No substantive decisions, votes, or formal actions were taken during the meeting; the session was limited to discussion and review.

City Council - Work Session Meeting

The City Council will hold a work session to discuss the City Centre Master Plan. The meeting also includes a report on the Bandalong Litter Trap System inventory and assessment.

• Discussion of Resolution (ID # 5982) regarding the City Centre Master Plan
• Bandalong Litter Trap System Inventory/Assessment report

The Brookhaven City Council held a work session on August 9, 2022, receiving department reports and discussing upcoming agenda items. The council approved the list of changes for the City Centre Master Plan, with the consultant to present at the regular meeting. No other substantive decisions were made; the session was primarily informational.

• Approved City Centre Master Plan changes list (unanimous)

City Council - Regular Meeting

The City Council will consider several items including the City Centre Master Plan and a CDBG Action Plan. The agenda also includes discussions on bridge design, equipment purchases, and a memorandum of understanding.

• Adoption of the City Centre Master Plan
• Adoption of the Brookhaven 2022 CDBG Action Plan
• Ordinance to appropriate $43,840 from the Confiscated Assets Fund for drone equipment
• Task order to Heath & Lineback for $350,000 for a replacement bridge on W. Nancy Creek Drive
• Change order for Woodwind Construction for $100,838.00 to lower Murphey Candler Lake level

The council unanimously adopted the City Centre Master Plan (RES-2022-08-01) with several amendments, including removing references to lane removal on Peachtree Road and striking alternative city hall locations. The plan guides future development and connectivity in the city center. Other actions included approving a $350,000 bridge design contract, a $100,838 change order for lake level equipment, and a pet adoption sponsorship with LifeLine.

• Adopted City Centre Master Plan with amendments (unanimous)
• Approved $350,000 task order for W. Nancy Creek Drive bridge design with sidewalk amendment (unanimous)
• Approved $100,838 change order for Lower Murphey Candler Lake level equipment (consent agenda)
• Approved $43,840 from confiscated assets fund for drone equipment (unanimous)
• Approved 2022 CDBG Action Plan (unanimous)
• Approved pet adoption sponsorship MOU with LifeLine (unanimous)
• Held first public comment period for Special Service District projects
• Approved consent agenda including July 26 meeting minutes and speed permit (unanimous)

Planning Commission - Work Session Meeting

The Planning Commission is holding a work session to discuss several items including accessory dwelling units. The agenda also includes discussions regarding retreat plans and rezoning notification requirements.

• Accessory Dwelling Units discussion
• Retreat Discussion
• Rezoning Notification Requirements

The Brookhaven Planning Commission held a work session with no formal votes. The accessory dwelling unit discussion was deferred to the September 7th work session. The commission also discussed retreat plans and rezoning notification requirements, agreeing that legal ads are sufficient but sign postings need revision for visibility.

• Deferred accessory dwelling unit discussion to September 7 work session
• Agreed legal advertisement process for rezoning is sufficient
• Agreed to revise sign postings for rezoning and variance cases to be more visible

Planning Commission - Regular Meeting

The Planning Commission will review unfinished business regarding a donation box text amendment and varying townhome unit sizes. The meeting includes the approval of minutes from the July 6, 2022, regular meeting.

• TA22-01: Donation Box Text Amendment
• TA22-02: Varying Townhome Unit Sizes

The Planning Commission deferred a text amendment on donation box regulations (TA22-01) to the September 7 meeting after a motion to approve failed 2-4 and a second motion with amendments lacked a second. The commission unanimously recommended approval of a text amendment requiring varying townhome unit sizes (TA22-02) with conditions. Minutes from July 6 were approved unanimously.

• Approved July 6, 2022 meeting minutes (unanimous)
• Deferred donation box text amendment TA22-01 to September 7, 2022 (unanimous)
• Recommended favorably with conditions townhome unit size amendment TA22-02 (unanimous)

Charter Review Commission - Regular

The Commission will review a presentation from the City Administration regarding financial constraints within the Charter and their long-term effects. Commissioners will also engage in discussion regarding other areas of concern.

• Presentation on Charter financial constraints and long-term effects
• Discussion of other areas of concern

The Brookhaven Charter Review Commission met to discuss fiscal and financial restraints in the City Charter, focusing on the Homestead Exemption value freeze and millage cap. No formal decisions or votes were made; the meeting was informational, with staff presentations and discussion. The next meeting will address language changes recommended by the Social Justice Race and Equity Commission.

• No formal decisions or votes taken during the meeting
• Discussed Homestead Exemption value freeze in Charter Section 5.08 and its impact on tax revenue
• Discussed millage cap and its interaction with the Homestead Exemption
• Agreed to explore third-party vendor tools to assess impact of Charter changes on disadvantaged communities
• Noted that other revenue sources (right-of-way, permits) are limited by state statute and cannot cover shortfalls
• Scheduled August meeting to focus on language changes recommended by Social Justice Race and Equity Commission

City Council - Work Session Meeting

The City Council will hold a work session featuring several departmental presentations. Topics include construction management, sustainability programs, and community development.

• Construction Manager at Risk (CMAR) presentation by Deputy City Manager Steve Chapman
• ARC Green Communities Program presentation by Ori Petit
• Artificial Turf presentation by Director of Community Development Linda Abaray
• Special Service District (SSD) report by City Manager Christian Sigman

The work session included department reports and presentations on construction delivery methods for a proposed City Hall, the ARC Green Communities program, artificial turf code changes, and Special Service District projects. No formal votes were taken on these items; the only votes were to enter and close executive session, both unanimous.

• Approved motion to enter executive session (unanimous)
• Approved motion to close executive session (unanimous)

Urban Redevelopment Agency - Special Called Meeting

The Urban Redevelopment Agency is meeting to consider Resolution RES-2022-07-01. This resolution involves organizing the agency, as presented by City Attorney Chris Balch.

• Resolution RES-2022-07-01: Organizing the Brookhaven Urban Redevelopment Agency

The Brookhaven Urban Redevelopment Agency held an organizational special called meeting and unanimously approved Resolution RES-2022-07-01, which established the agency's bylaws and appointed officers. Susan Hiott was named secretary, Steve Chapman treasurer, and the city attorney's law firm was designated as counsel. No other substantive decisions were made.

• Approved Resolution RES-2022-07-01 organizing the agency and adopting bylaws (unanimous)
• Appointed Susan Hiott as secretary
• Appointed Steve Chapman as treasurer
• Designated city attorney's law firm as agency counsel

City Council - Regular Meeting

The City Council will hold a public hearing for the 2022 Community Development Block Grant Action Plan. Members are deciding on several infrastructure contracts, including stream restoration and greenway design, and a budget amendment for bridge engineering.

• Appropriation of $350,000 for West Nancy Creek Rd Bridge Replacement engineering
• Change order of $737,850.42 to Heath & Lineback Engineers, Inc. for Peachtree Greenway PH II
• Option agreement to purchase right-of-way at 1321 Briarwood Road for $55,850.00
• Contract with Tri Scapes for $126,950 for 2022 ADA Ramp Repairs
• Purchase of traffic calming devices from Bo Phillips Co. for $91,095.26

The council unanimously approved a $350,000 budget amendment for engineering of the West Nancy Creek bridge replacement after the bridge was closed due to critical structural issues. It also approved a $737,850 change order for Peachtree Greenway Phase II design services, a $91,095 purchase of traffic calming devices, and a $126,950 contract for ADA ramp repairs. A motion to negotiate with Sizemore Group for a new City Hall passed 3-1, with Council Member Jones dissenting over the lack of a public vetting process.

• Approved $350,000 budget amendment for West Nancy Creek bridge engineering (unanimous)
• Approved $737,850.42 change order to Heath & Lineback for Peachtree Greenway PH II design (unanimous)
• Approved $91,095.26 purchase of traffic calming devices from Bo Phillips Co. (unanimous)
• Approved final Dresden Drive Intersection Improvement Study (unanimous)
• Approved $126,950 contract with Tri Scapes for ADA ramp repairs (unanimous)
• Approved motion to negotiate with Sizemore Group for new City Hall (3-1, Jones nay)
• Approved consent agenda including travel policy amendment and right-of-way purchase (unanimous)

Board of Appeals - Regular Meeting

The Board of Appeals will review multiple requests for variances regarding setbacks, impervious coverage, and stream buffers. These items include discussions on accessory structures, retaining walls, and pool equipment at various residential addresses.

• VAR22-00020: Increase impervious coverage and reduce setbacks at 2299 Briarwood Hills Drive
• VAR22-00027: Reduce street and garage entrance setbacks at 1184 Oglethorpe Avenue
• VAR22-00030: Reduce the 75-foot stream buffer at 1420 Sylvan Circle
• VAR22-00035: Reduce accessory building interior side and rear setbacks
• VAR22-00036: Increase impervious coverage and reduce accessory structure setback at 1837 Bragg Street

The Brookhaven Board of Appeals approved several variance requests with conditions, including those for properties on Briarwood Hills Drive, Oglethorpe Avenue, Sylvan Circle, and Ashford Road. Two requests were deferred to future meetings: one for a shed on an unspecified property and another for a pool on Bragg Street. The board also approved the minutes from the June 15, 2022 meetings.

• Approved minutes for June 15, 2022 work session and regular meeting (unanimous)
• Approved VAR22-00020 with conditions, withdrawing impervious coverage request (unanimous)
• Approved VAR22-00027 with conditions for 1184 Oglethorpe Avenue (unanimous)
• Approved VAR22-00030 with conditions for 1420 Sylvan Circle (unanimous)
• Deferred VAR22-00035 to September 21, 2022 (unanimous)
• Deferred VAR22-00036 to August 17, 2022 (unanimous)
• Approved pool equipment variance for VAR22-00037 with conditions (unanimous)
• Deferred retaining wall variance for VAR22-00037 to September 21, 2022 (unanimous)

Board of Appeals - Work Session

The provided document is a procedural agenda for a Board of Appeals work session. No specific cases, projects, or business items are listed in the text.

The Board of Appeals held a work session on July 20, 2022, to review six variance requests. No formal votes or decisions were made; the board only discussed staff recommendations for each case. The meeting was adjourned at 5:59 p.m.

• No decisions made; work session only

Planning Commission - Regular Meeting

The Planning Commission will consider a rezoning and special land use permit for school recreational facility development at 3086, 3074, and 3086 Osborne Road. The agenda also includes text amendments regarding donation boxes and varying townhome unit sizes.

• Rezoning and Special Land Use Permit for a school recreational facility at 3086, 3074, & 3086 Osborne Road
• TA22-01: Donation Box Text Amendment
• TA22-02: Varying Townhome Unit Sizes

The Planning Commission unanimously deferred a rezoning and special land use permit request for a school recreational facility at 3086, 3074, and 3086 Osborne Road to the September 7, 2022 meeting. The applicant requested the deferral to address runoff issues and potentially relocate a proposed gym. The commission also discussed upcoming text amendments on donation boxes and townhome unit sizes, with no decisions made on those items.

• Deferred LUP22-00001/LUP22-00002 (Osborne Road school athletic field) to 9/7/2022 (unanimous)
• Approved May 4, 2022 meeting minutes (unanimous)
• Discussed donation box text amendment (TA22-01) for 8/3/2022
• Discussed townhome unit sizes text amendment (TA22-02) for 8/3/2022

Charter Review Commission - Special Called Meeting

The Commission met to discuss the city charter, its functionality, and the review process. Members also received an introduction to Open Meetings Act and Open Records Act requirements.

• Discussion of Charter, Functionality, and Process of Review
• Introduction to Open Meetings Act and Open Records Act Requirements

The Brookhaven Charter Review Commission held its first regular meeting on June 29, 2022, with all members present. The commission discussed three main topics for potential charter changes: financial limits, diversity/equity/inclusion language, and governance issues. No formal decisions were made; the commission only set its meeting schedule for the rest of its term.

• Set meeting schedule: July 27, Aug 16, Sep 21 at 7 pm; Oct 12 and Nov 17 at 7 am

City Council - Public Hearing

The Brookhaven City Council is meeting to conduct a public hearing regarding the setting of millage rates for fiscal year 2022. Finance Director Oscar Medina will lead the discussion on these tax rates.

• Public hearing on FY 2022 millage rates

City Council - Public Hearing

The City Council is meeting to conduct a public hearing regarding the setting of millage rates for Fiscal Year 2022. Finance Director Oscar Medina is scheduled to present the rates.

• Public hearing for FY 2022 millage rates

City Council - Regular Meeting

The City Council will vote on millage rates for the General Fund and several special tax districts. The body will also hold public hearings regarding CDBG Action Plans and consider funding for Langford Memorial Park.

• FY 2022 Millage Rate votes: General Fund (2.74 Mills), General Obligation Bonds (0.55 Mills), Special Tax District #1 (6.45 Mills), LaVista Park Special Tax District (3.50 Mills), and Special Service District (4.000 Mills)
• Contract with Tri-Scapes Inc. for construction of Langford Park: $1,096,096.48
• Change order to BM&K for Public Safety Building fencing: $53,248.55
• Proposed appropriation of up to $1,100,000 from General Fund Assigned Fund Balance for Langford Memorial Park
• Second reading of Ordinance ORD 2022-06-01 to amend the City of Brookhaven Charter

The Brookhaven City Council unanimously approved five FY2022 millage rates, including 2.74 mills for general operations and 6.45 mills for Special Tax District #1, after public hearings. It also approved a consent agenda that included a $1,096,096.48 contract for Langford Park construction and a $53,248.55 change order for fencing at the Public Safety Building. The council approved an ordinance appropriating up to $1,100,000 from the General Fund for Langford Memorial Park construction and a charter amendment on a second reading. Council member Madeleine Simmons was absent; all votes were 3-0.

• Approved FY2022 millage rate for General Fund at 2.74 mills (unanimous)
• Approved FY2022 millage rate for General Obligation Bonds at 0.55 mills (unanimous)
• Approved FY2022 millage rate for Special Tax District #1 at 6.45 mills (unanimous)
• Approved FY2022 millage rate for LaVista Park Special Tax District at 3.50 mills (unanimous)
• Approved FY2022 millage rate for Special Service District at 4.000 mills (unanimous)
• Approved consent agenda including $1,096,096.48 Langford Park construction contract and $53,248.55 fencing change order (unanimous)
• Approved ordinance appropriating up to $1,100,000 for Langford Memorial Park construction (unanimous)
• Approved charter amendment on second reading to correct conflict in city government powers (unanimous)

Brookhaven Park Bond Citizen Oversight Committee - Regular Meeting

The committee is reviewing expenditure reports and construction updates for several city parks. The body is tracking actual costs against resolutions for projects including splashpads, boardwalks, and parking lots.

• Ashford Park: Project closed with $863,709.51 in balance transferred to Briarwood Park
• Murphey Candler Park: $1,085,160.00 contract awarded to Woodwind Construction for dam multiuse trail
• Murphey Candler Park: $616,600.00 contract with Woodwind Construction for pool parking lot
• Murphey Candler Park: $49,837.60 contract with Tristar America for scout hut demolition
• Murphey Candler Park: $860,000.00 design/build contract with Excellere for North Boardwalk

The committee reviewed project updates and approved the February 22, 2022 meeting minutes. Major contracts were awarded for Lynwood Park ($8.6M for splashpad/pool, $564K for turf field) and Murphey Candler Park dam trail ($1.08M). Several projects are complete or under construction, with openings planned for mid-summer 2022.

• Approved February 22, 2022 meeting minutes
• Awarded $8,610,351.58 contract to Integrated Construction and Nobility, Inc. for Lynwood Park splashpad and pool
• Awarded $564,000 contract to Advanced Sports Group for Lynwood Park synthetic turf field
• Awarded $1,085,160.00 contract to Woodwind Construction for Murphey Candler Park dam trail
• Closed Ashford Park project after transfer of funds
• Completed Murphey Candler Park playground (opened 3/19/21)
• Completed Murphey Candler Park South Trail (opened 9/24/21)
• Completed Murphey Candler Park pool parking lot

Board of Appeals - Regular Meeting

The Board of Appeals is meeting to consider several variance requests regarding setbacks, impervious coverage, and stream buffers. The board will also vote on the approval of minutes from May 18, 2022.

• VAR22-00014: Setback and impervious coverage variance at 3097 Woodrow Way
• VAR22-00027: Multiple setback and impervious coverage variances at 1184 Oglethorpe Avenue
• VAR22-00029: Accessory structure and pool equipment setback variances at 2688 Ashford Road
• VAR22-00032: Stream buffer and stormwater management variances at 888 Byrnwyck Road
• VAR22-00033 and VAR22-00034: Stream buffer and setback variances at 1773 Georgian Terrace and 1651 Tryon Road

The Brookhaven Board of Appeals deferred two variance requests to future meetings and approved four others with conditions. All votes were unanimous except one recusal. The board also approved the May 18, 2022 minutes.

• Approved May 18, 2022 work session minutes (unanimous)
• Approved May 18, 2022 regular meeting minutes (unanimous)
• Deferred VAR22-00014 (3097 Woodrow Way) to August 17, 2022 (unanimous)
• Deferred VAR22-00027 (1184 Oglethorpe Avenue) to July 20, 2022 (unanimous)
• Approved VAR22-00029 (2688 Ashford Road) with conditions (unanimous)
• Approved VAR22-00032 (888 Byrnwyck Road) with condition for stormwater measures (unanimous)
• Approved VAR22-00033 (1773 Georgian Terrace) with conditions, front door threshold withdrawn (4-0, Dardano recused)
• Approved VAR22-00034 (1651 Tryon Road) with conditions (unanimous)

Board of Appeals - Work Session

The provided agenda contains only organizational and procedural headings. No specific cases, ordinances, or projects are listed for discussion or decision.

The Board of Appeals held a work session on June 15, 2022, with only two members present (Karstin Bodell and Mike Dardano). No formal decisions were made; the board reviewed six variance requests, with staff recommendations noted for each. Two applicants (Greg Goslin and Scott W. Peters) requested deferrals to future meetings, and the board adjourned without voting on any items.

• No formal decisions made; all items were discussed in work session
• VAR22-00014 (Greg Goslin, 3087 Woodrow Way) deferred to August 17 meeting
• VAR22-00027 (Scott W. Peters, 1184 Oglethorpe Avenue) deferred to July 20 meeting
• VAR22-00029 (Carl Scaffidi, 2688 Ashford Road) discussed; staff recommends approval conditional
• VAR22-00032 (John Topping, 888 Byrnwyck Road) discussed; staff recommends approval conditional for stream buffer, denial for stormwater waiver
• VAR22-00033 (Steven & Lindsay Kittrell, 1773 Georgian Terrace) discussed; staff recommends approval conditional for stream buffer, denial for front door threshold
• VAR22-00034 (Andrew Sills, 1651 Tryon Road) discussed; staff recommends approval conditional

Brookhaven Advisory Audit Committee Meeting - Regular Meeting

The Audit Advisory Committee reviewed an internal audit of construction projects. The report identified a duplicate invoice payment related to 2019 General Obligation Bonds and provided recommendations for authorization and recording procedures.

• Construction Projects Internal Audit presentation
• Identification of a duplicate invoice payment regarding 2019 General Obligation Bonds
• Information Technology General Controls Audit completion
• Payroll Processing Audit currently in process
• Purchasing Card Audit currently in process

The Brookhaven Audit Committee approved the minutes from the 3/8/2022 meeting. Michael Johnston presented an internal audit report covering completed, in-process, and upcoming audits. No formal decisions were made beyond the minutes approval.

• Approved 3/8/2022 meeting minutes
• Reviewed internal audit report (no action taken)

City Council - Work Session Meeting

The City Council is holding a work session to review department reports and upcoming agenda items. The meeting includes presentations on a transit-oriented City Hall location and intersection improvements.

• Dresden Drive Intersection Improvement Study presentation by Nithin Gomez of Gresham Smith
• Presentation of Ground Lease Agreement with MARTA for City Hall at the Brookhaven/Oglethorpe Station

The Brookhaven City Council held a work session on June 14, 2022, receiving presentations on the Dresden Drive Intersection Improvement Study and a proposed ground lease agreement with MARTA to build a new City Hall at the Brookhaven/Oglethorpe Station. No formal votes were taken on these items; the only actions were unanimous motions to enter and exit executive session for pending litigation and real estate discussions. The council also discussed upcoming agenda items, including the Urban Redevelopment Map and Service Delivery Strategy.

• Approved motion to enter executive session for pending litigation and real estate (unanimous)
• Approved motion to exit executive session (unanimous)

City Council - Regular Meeting

The City Council is holding public hearings on FY 2022 millage rates and a proposed Urban Redevelopment Plan. The body will also consider several budget amendments, property acquisitions, and a ground lease with MARTA for a new City Hall.

• Public hearing on FY 2022 Millage Rates
• Proposed purchase of property at 1611 and 1621 Johnson Ferry Road for up to $1,950,000
• Agreement with Woodwind Construction Company Inc. for Murphey Candler Park Multi-Use Trail on Dam for $1,085,160.00
• Task Order to the Corbett Group for stormwater system replacement at Granger Dr. & Granger Ct. for $290,025
• Ground Lease Agreement with MARTA for development of City Hall at Brookhaven/Oglethorpe Station

The Brookhaven City Council unanimously approved resolutions designating Urban Redevelopment Areas and authorizing the Urban Redevelopment Agency, as well as a ground lease with MARTA for a new City Hall at the Brookhaven/Oglethorpe Station. They also approved a $1.95 million budget amendment to purchase 13 acres at 1611 and 1621 Johnson Ferry Road for a multi-use path and park land, and a $1.085 million contract for the Murphey Candler Park trail on dam project. The council held the first of three public hearings on the FY 2022 millage rates, with no final vote taken.

• Approved resolution designating Urban Redevelopment Areas and approving Urban Redevelopment Plan (unanimous)
• Approved resolution authorizing Urban Redevelopment Agency to transact business (unanimous)
• Approved ground lease with MARTA for City Hall development at Brookhaven/Oglethorpe Station (unanimous)
• Approved $1.95M budget amendment for purchase of 1611 and 1621 Johnson Ferry Road (unanimous)
• Approved $1,085,160 contract with Woodwind Construction for Murphey Candler Park trail on dam (unanimous)
• Approved $290,025 task order to Corbett Group for stormwater system replacement on Granger Dr. & Ct. (unanimous)
• Approved $71,953.59 change order for Peachtree Rd/ADR Intersection Improvement Project (unanimous)
• Adopted Service Delivery Strategy with amendment for City administration of CDBG funding (unanimous)

City Council - Work Session Meeting

The City Council is holding a work session to receive department reports and review upcoming agenda items. The meeting includes presentations on new technology programs for the city.

• Drone Program Presentation by Lieutenant Abrem Ayana
• LIVE 911 Presentation by Lieutenant Abrem Ayana
• Executive session to discuss personnel, real estate, and/or pending/potential litigation

The work session included department reports and presentations on the police drone program and Live911 technology. No formal decisions or votes were taken on these items. The council approved motions to enter and close executive session for pending litigation and real estate.

• Approved motion to enter executive session for pending litigation and real estate (unanimous)
• Approved motion to close executive session (3-0)

City Council - Regular Meeting

The City Council will hold a public hearing regarding an ordinance amendment for the Buford Highway and Peachtree Road Overlay Districts. The agenda also includes discussions on law enforcement grant applications, park oversight appointments, and paving program task orders.

• Public hearing for an ordinance amending Chapter 27 Zoning (Buford Highway and Peachtree Road Overlay Districts)
• Resolution RES-2022-05-04 to reappoint Lori Gray and Sean Pharr to the Park Bond Oversight Committee
• Application for US Department of Justice Bullet Proof Vest Partnership
• Application for US Department of Justice Community Oriented Policing Services (COPS)
• Task Order Authorization for Paving Utility Locate (SUE) 2021 - 2023 Paving Programs

The Brookhaven City Council unanimously approved a text amendment to Chapter 27 zoning, adding an arts incentive for the Buford Highway and Peachtree Road overlay districts. The council also reappointed Lori Gray and Sean Pharr to the Park Bond Oversight Committee, approved the consent agenda (including minutes, DOJ grant applications, a paving task order, and a 90-day permit extension), and moved two new business items to the consent agenda. No other substantive decisions were made.

• Approved art incentive text amendment to Chapter 27 zoning (unanimous)
• Reappointed Lori Gray and Sean Pharr to Park Bond Oversight Committee (unanimous)
• Approved consent agenda including May 10 minutes, DOJ vest and COPS grant applications, paving task order, and 90-day permit extension (unanimous)
• Moved New Business items #1 and #2 to consent agenda (unanimous)

Board of Appeals - Work Session

The agenda contains only organizational and procedural headings. No specific cases or topics of discussion are documented in the provided text.

The Board of Appeals held a work session on May 18, 2022, and discussed eight variance requests but took no formal votes. Staff recommendations ranged from conditional approval to denial. The meeting was adjourned at 6:42 p.m.

• No formal decisions made; all items were discussed only
• VAR22-00014 (3097 Woodrow Way) — staff recommends conditional approval
• VAR22-00026 (2511 Alta Vista Drive) — staff recommends denial
• VAR22-00028 (2517 Alta Vista Drive) — staff recommends denial
• VAR22-00020 (2299 Briarwood Hills Drive) — staff recommends denial of impervious coverage, conditional approval of other variances
• VAR22-00021 (2638 Caldwell Road) — staff recommends conditional approval
• VAR22-00022 (1093 Victoria Street) — staff recommends conditional approval
• VAR22-00023 (1940 East Roxboro Road) — staff recommends conditional approval

Board of Appeals - Regular Meeting

The Board of Appeals is meeting to consider several variance requests regarding setbacks, impervious coverage, and fence heights. The body will also review unfinished business regarding a property on Woodrow Way.

• VAR22-00014: Variance for interior side setback and impervious coverage at 3097 Woodrow Way
• VAR22-00026 & VAR22-00028: Stream buffer, front street, and garage entrance setbacks at 2511 and 2517 Alta Vista Drive
• VAR22-00020: Impervious coverage and accessory structure/retaining wall setbacks at 2299 Briarwood Hills Drive
• VAR22-00024: Backyard cottage side yard setback and building separation at 5 Brookhaven Drive
• VAR22-00023: Front yard fence height variance at 1940 East Roxboro Road

The Board of Appeals deferred four variance requests to future meetings, including two Alta Vista Drive properties (3-2) and one each to June, July, and August. It approved four other variance requests with conditions, including a covered porch, fence height, and backyard cottage. No other substantive decisions were made.

• Deferred VAR22-00014 (3097 Woodrow Way) to 6/15/2022 (unanimous)
• Deferred VAR22-00026 (2511 Alta Vista Dr) to 8/17/2022 (3-2)
• Deferred VAR22-00028 (2517 Alta Vista Dr) to 8/17/2022 (3-2)
• Deferred VAR22-00020 (2299 Briarwood Hills Dr) to 7/20/2022 (unanimous)
• Approved VAR22-00021 (2638 Caldwell Rd) with condition (unanimous)
• Approved VAR22-00022 (1093 Victoria St) with condition (unanimous)
• Approved VAR22-00023 (1940 East Roxboro Rd) with condition (4-1)
• Approved VAR22-00024 (5 Brookhaven Dr) with condition (unanimous)

City Council - Work Session Meeting

The City Council is holding a work session meeting at 4:00 PM. The agenda consists of departmental reports and upcoming or other business items.

The Brookhaven City Council held a work session on May 10, 2022, with no substantive decisions made. Department heads reported on various topics, and Assistant City Manager Patrice Ruffin announced that the City Center Master Plan would come before the council in early June. The meeting adjourned by acclamation.

• Adjourned by acclamation (motion by Council Member Park)

City Council - Regular Meeting

The Brookhaven City Council is meeting to decide on several land acquisitions and park maintenance contracts. The body will also consider amendments to the General Fund Budget and the Special Service District boundaries.

• Purchase of 1712 Duke Road and 1731 and 1739 Tobey Road
• Bid award of $284,390 to EcoAddendum / Reforest Atlanta for invasive plant removal
• Bid award of $31,250 to Cascade Springs Forestry for invasive plant removal
• Right-of-way abandonment at 2328 Colonial Drive and Pine Grove Avenue
• Appointment of Aixa Pascal and Holland Muscio to the Brookhaven Convention and Visitors Bureau

The Brookhaven City Council approved the right-of-way abandonment for 2328 Colonial Drive, with the Pine Grove portion withdrawn at the applicant's request. The approval includes conditions allowing the city to reacquire the property and waiving costs for fence removal. The council also approved multiple other items, including bid awards for invasive plant removal, a budget amendment for property purchases, and a ground lease with DeKalb County.

• Approved right-of-way abandonment for 2328 Colonial Drive with conditions (unanimous)
• Approved $31,250 bid to Cascade Springs Forestry for invasive plant removal (unanimous)
• Approved $284,390 bid to EcoAddendum/Reforest Atlanta for invasive plant removal (unanimous)
• Approved budget amendment for purchase of 1712 Duke Road and 1731/1739 Tobey Road (unanimous)
• Approved resolution to acquire real property for public purpose (unanimous)
• Approved ground lease with DeKalb County for CSB building at Brookhaven Park (unanimous)
• Approved second amendment to Special Service District (unanimous)
• Approved appointments to Convention and Visitors Bureau (unanimous)

Planning Commission - Work Session Meeting

The provided agenda contains only organizational and procedural headings. No specific projects, ordinances, or business matters are detailed in the document.

Planning Commission - Regular Meeting

The Planning Commission is meeting to review unfinished business and approve previous meeting minutes. The primary item for discussion is a text amendment regarding art incentives.

• Art Incentive Text Amendment

The Brookhaven Planning Commission unanimously recommended approval of an ordinance amending Chapter 27 Zoning, Article V, Buford Highway and Peachtree Road Overlay Districts, specifically an Art Incentive Text Amendment. The amendment eliminates language regarding bonus incentives. The recommendation will go to the City Council on May 24, 2022.

• Approved April 6, 2022 Work Session minutes (unanimous)
• Approved April 6, 2022 Regular Meeting minutes (unanimous)
• Recommended favorably Art Incentive Text Amendment (unanimous)

City Council - Work Session Meeting

The City Council will receive a report on the Travel Unity Southeastern Summit. The meeting includes presentations regarding biochar and artificial turf, as well as a debrief of the 2022 Cherry Blossom Festival.

• Report on Travel Unity Southeastern Summit by BCVB Director Ren
• Presentation on Biochar by Public Works Deputy Director Tom Roberts
• 2022 Cherry Blossom Festival Debrief by Special Events Coordinator Mallory Izbicki
• Artificial Turf Presentation by Community Development Director Linda Abaray

The Brookhaven City Council held a work session with no formal votes. They heard department reports, a biochar presentation, a Cherry Blossom Festival debrief, and discussed artificial turf regulations. Council directed staff to explore VIP tickets for the festival and to develop criteria for artificial turf permits, including an administrative variance process. The only formal actions were unanimous motions to enter and close executive session for potential litigation.

• Entered executive session for potential litigation (unanimous)
• Closed executive session (unanimous)
• Directed staff to explore VIP ticket options for Cherry Blossom Festival
• Asked staff to develop criteria for artificial turf installation, including administrative variance process

City Council - Regular Meeting

The Brookhaven City Council is meeting to decide on several budget amendments and fund allocations. The body will discuss a living Holocaust memorial at Blackburn Park and a settlement agreement regarding Brookhaven Park.

• Ordinance ORD-2022-04-03: Appropriating $2,000,000 from General Fund Unassigned Fund Balance to Vehicle Replacement Fund
• Ordinance ORD-2022-04-04: Appropriating $87,604 from General Fund Unassigned Fund Balance for a Police Department Health Clinician
• Resolution RES-2022-04-04: Participation in the Daffodil Project to build a living Holocaust Memorial at Blackburn Park
• Brookhaven Park Settlement Agreement and Intergovernmental Agreement with DeKalb County
• Resolution RES-2022-04-03: Appointment of Diane Geyer and David C Payne to the Brookhaven Convention and Visitors Bureau

The City Council unanimously approved a settlement agreement with DeKalb County over Brookhaven Park, with the county selling the land to the city for $1 and the city committing $1.6 million for a new library. The council also approved resolutions to commit funds for the library and vehicle replacement, and to begin the process of creating an Urban Redevelopment Authority. All votes were unanimous, with Council Member Funny abstaining from the consent agenda due to a conflict of interest.

• Approved Brookhaven Park settlement agreement with DeKalb County (unanimous)
• Approved $1.6 million commitment for new Brookhaven Library (unanimous)
• Approved $2 million appropriation to Vehicle Replacement Fund (unanimous)
• Approved resolution of necessity for Urban Redevelopment Authority (unanimous)
• Approved MOU with UGA for biochar project (unanimous)
• Approved $87,604 for Police Department health clinician (unanimous)
• Approved position list changes for Police and Parks and Recreation (unanimous)
• Approved consent agenda including Chamber of Commerce contract (3-0, Funny abstained)

Board of Appeals - Work Session

The Board of Appeals scheduled a work session for April 20, 2022. The agenda consists of procedural boilerplate with no specific cases or decisions listed.

Board of Appeals - Regular Meeting

The Board of Appeals will consider several requests for variances regarding impervious coverage, retaining wall setbacks, and stream buffers. The board is also scheduled to elect a Chair and Co-Chair.

• VAR21-00054: Impervious coverage variance at 2321 Valley Brook Way
• VAR22-00008: Retaining wall setback variance at 2698 Archway Drive
• VAR22-00003: Stream buffer reduction at 2679 Caldwell Road
• VAR22-00014: Side setback and impervious coverage variances at 3097 Woodrow Way
• VAR22-00019: Stream buffer and impervious coverage variances at 1167 Pine Grove Avenue

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to receive department reports and discuss upcoming agenda items. The meeting includes presentations on the SJREC Implementation Plan and law enforcement services.

• SJREC Implementation Plan Presentation
• 2021 Use of Force Report Presentation
• Comprehensive Analysis of Law Enforcement Services
• Dockless Mobility Update

The work session included presentations on the Social Justice, Race and Equity Commission (SJREC) implementation plan and the 2021 Use of Force report, with no formal votes taken. Council also discussed a proposed comprehensive analysis of law enforcement services, noting a $56,000 cost, and received a dockless mobility update. The only formal action was a unanimous motion to enter executive session for real estate and litigation discussions.

• Approved motion to enter executive session for real estate and pending litigation (unanimous)
• Approved motion to close executive session (3-0, Jones away)
• Heard SJREC Implementation Plan presentation (no action)
• Heard 2021 Use of Force Report presentation (no action)
• Discussed comprehensive analysis of law enforcement services proposal (no action)

City Council - Regular Meeting

The City Council will meet to consider several items including a property acquisition on Buford Highway and various service contracts. Action items include approving a law enforcement analysis contract, pool management services, and a federal grant application.

• Contract for Law Enforcement Services analysis: $63,000
• Agreement with Aquatic Management Services for pool management: $186,220
• Ordinance ORD-2022-04-02 to appropriate $5,400,000 for 2665 Buford Highway property
• Resolution RES-2022-04-02 for the acquisition of 2665 Buford Highway N.E.
• Application to US Department of Transportation RAISE Grant Program

The Brookhaven City Council unanimously approved a $5.4 million appropriation from the General Fund assigned balance to purchase and renovate property at 2665 Buford Highway, currently leased for Police Department and Court Services. The council also approved a resolution authorizing the acquisition, which is expected to save $400,000 by ending the lease early. Other actions included approving a $63,000 contract for a law enforcement services analysis, a street sweeper lease, and several on-call engineering and construction firm lists.

• Approved $5.4M appropriation for property purchase at 2665 Buford Highway (unanimous)
• Approved resolution to acquire real property at 2665 Buford Highway (unanimous)
• Approved $63,000 contract for law enforcement services analysis (unanimous)
• Approved street sweeper lease at $67,545.12 annually (unanimous)
• Approved on-call engineering design services firm list (unanimous)
• Approved on-call surveying and SUE services firm list (unanimous)
• Approved on-call contractor demand services firms (unanimous)
• Approved $186,220 pool management services contract (unanimous)

Planning Commission - Work Session Meeting

The Planning Commission is holding a work session meeting. The agenda includes training and state legislation as organizational items.

• Training
• State Legislation

Planning Commission - Regular Meeting

The Planning Commission will consider the adoption of the City Centre Master Plan resolution. The meeting also includes a discussion regarding an Art Incentive text amendment.

• Resolution #5787: Adoption of the City Centre Master Plan
• Art Incentive Text Amendment

City Council - Special Called Meeting

The City Council is convening a special called meeting. The primary purpose of the meeting is to enter an executive session to discuss pending litigation matters.

• Executive session regarding pending litigation

The Brookhaven City Council met in a special called session and unanimously approved entering and closing an executive session to discuss pending litigation. No substantive public decisions were made; the meeting adjourned by acclamation.

• Approved motion to enter executive session for pending litigation (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to receive department reports and presentations. Discussions include the administration's response to chronic homeless camps and a street racing take down presentation.

• Administration Response to Chronic Homeless Camps presentation
• Street Racing Take Down Presentation by Deputy Chief Brandon Gurley
• Street Sweeping Presentation by Public Works Deputy Director and Stormwater Manager Tom Roberts

The Brookhaven City Council held a work session on March 22, 2022, with Mayor Pro Tem Linley Jones presiding in the mayor's absence. Council members unanimously agreed to direct staff to draft an authorized trespass affidavit and an Urban Camping and Improper Use of Property Ordinance, modeled partly on Roswell's approach, to address chronic homeless camps. They also heard presentations on the street sweeping program and a street racing takedown, and discussed department annual reports. No formal votes were taken on these items, as it was a work session; the only votes were to enter and close executive session, both approved unanimously.

• Consensus to draft an authorized trespass affidavit for Council review (all present agreed)
• Consensus to draft an Urban Camping and Improper Use of Property Ordinance (all present agreed)
• Approved motion to enter executive session for pending litigation (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will consider several budget amendments, including transfers for park projects and funds for police vehicles. The agenda also includes a change order for stormwater work at Lynwood Park and a contract for stream gauge monitoring.

• Transfer of $863,709.51 from Ashford Park to Briarwood Park Improvement Project
• Appropriation of $142,880 for two Ford F250 vehicles and outfitting four police vehicles
• $66,150.00 change order for stormwater bypass line at Lynwood Park
• $52,500 USGS Stream Gauge Monitoring Contract for NF Peachtree Creek
• $674,865.46 agreement for Murphey Candler Park Horseshoe Road Project

The Brookhaven City Council unanimously approved a $674,865.46 contract with Integrated Construction and Nobility for the Murphey Candler Park Horseshoe Road project, despite public opposition. The council also approved a policy to indemnify and defend elected officials and employees sued for official actions, and approved several other items including a $80,000 budget for a Wings of the City sculpture exhibit and a $142,880 appropriation for police vehicles.

• Approved $674,865.46 contract for Horseshoe Road project (unanimous)
• Approved indemnification policy for officials and employees (unanimous)
• Approved $80,000 budget for Wings of the City sculpture exhibit (unanimous)
• Approved partnership application to Woodward Fund for Wings of the City (unanimous)
• Approved $863,709.51 transfer from Ashford Park to Briarwood Park bond funds (unanimous)
• Approved $142,880 for two Ford F250 and outfitting four police vehicles (unanimous)
• Approved $66,150 change order for stormwater bypass line at Lynwood Park (unanimous)
• Approved $52,500 USGS stream gauge monitoring contract (unanimous)

Board of Appeals - Work Session

The Board of Appeals met for a work session on March 16, 2022. The agenda consists of procedural boilerplate with no specific cases or items listed for decision.

The Board of Appeals met for a work session and discussed several variance requests, but took no final votes. Staff recommended deferring two items to the April 20 meeting, withdrawing one, and conditionally approving three others. No formal decisions were made.

• Deferred VAR21-00054 (2321 Valley Brook Way) to April 20 meeting (staff recommendation)
• Withdrew VAR21-00067 (2469 Oostanauala Drive) without prejudice per applicant request
• Discussed VAR22-00005 (1799 Buckhead Lane) with staff recommending conditional approval
• Discussed VAR22-00007 (3284 Inman Drive) with staff recommending conditional approval
• Deferred VAR22-00008 (2698 Archway Drive) to April 20 meeting due to advertising discrepancy
• Discussed VAR22-00011 (2110 Fairway Circle) with staff recommending conditional approval

Board of Appeals - Regular Meeting

The Board of Appeals will review multiple requests for variances regarding setbacks and impervious coverage. These items include unfinished business from previous meetings and new business involving residential properties.

• Increase impervious coverage at 2321 Valley Brook Way
• Reduce side yard setback at 2469 Oostanaula Drive
• Increase impervious coverage and reduce rear and front-loaded garage setbacks at 1799 Buckhead Lane
• Reduce rear yard setback at 3284 Inman Drive
• Reduce retaining wall setback at 2698 Archway Drive

Brookhaven Advisory Audit Committee Meeting - Regular Meeting

The Audit Advisory Committee is meeting to review an internal audit presentation on construction projects. The body will also discuss the internal audit plan regarding payroll and purchasing cards, credit cards, and expense reimbursements.

• Internal audit presentation on Construction Projects
• Internal audit plan for Payroll
• Internal audit plan for Purchasing Card, Credit Card, and Expense Reimbursement
• Review of 12/7/2021 meeting minutes

The Brookhaven Audit Committee reviewed and approved the 12/7/2021 meeting minutes. Internal auditor Michael Johnston presented the Construction Projects Internal Audit, which found one invoice was paid twice by the city related to the 2019 General Obligation Bonds. The vendor notified the city and voided the check; the city stopped payment on the second invoice. Recommendations were made to review invoice authorization and improve invoice number recording. No major findings were noted, and the next audit will cover payroll.

• Approved 12/7/2021 meeting minutes
• Accepted Construction Projects Internal Audit report
• Noted duplicate payment on 2019 GO bond invoice; city stopped payment
• Adopted recommendations to review invoice authorization and improve invoice number recording

Planning Commission - Regular Meeting

The Planning Commission is meeting to address unfinished business regarding public art ordinances and a special area plan. The agenda consists primarily of procedural items and two specific planning matters.

• Ordinance (ID # 5643): TA21-13 to amend sections regarding Public Art Within Overlay Districts
• Windsor/Osborne Special Area Plan

The Brookhaven Planning Commission voted unanimously to defer Ordinance TA21-13, which would amend public art requirements within overlay districts, to the April 6 meeting due to pending updates from the city attorney. The commission also continued a discussion on workforce housing, with staff noting suggestions would be included in future proposals to city council. No other substantive decisions were made.

• Deferred public art ordinance TA21-13 to April 6 meeting (unanimous)
• Continued workforce housing discussion; staff to incorporate suggestions into future proposals

Planning Commission - Work Session Meeting

The Planning Commission is holding a work session to discuss workforce housing. The remainder of the agenda consists of procedural items.

• Workforce housing discussion

The Planning Commission held a work session and continued discussing a potential mandatory workforce housing requirement and land use restriction agreements for new developments. They considered the definition of workforce housing and its feasibility but took no formal action, tabling further discussion for the regular meeting. No other substantive decisions were made.

• Tabled workforce housing discussion to regular meeting

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to review department reports and upcoming agenda items. The body will consider and approve project submission guidelines for Member Directed Congressional Funding.

• Consideration and Approval of Project Submission Guidelines for Member Directed Congressional Funding

The work session was informational; no formal votes were taken. Council expressed support for adding a full-time mental health counselor to the police department, and staff discussed a proposed policy for Member Directed Congressional Funding, with no concerns raised. The Briarwood multi-use change order was discussed but not voted on.

• No formal votes taken during work session
• Council expressed support for police mental health position
• Staff to review mental health position funding options
• No concerns raised on Member Directed Funding process

City Council - Regular Meeting

The City Council will consider an ordinance to move funds between capital projects. The council will also consider a change order related to the Briarwood/Buford Highway Multi-Use Path project.

• Ordinance ORD -2022-03-01: Appropriation of $49,849.65 from FY2021 Paving Capital Project to Briarwood/Buford Highway Multi-Use Path Project
• Change Order of $49,849.65 to Autaco Dev. for the Briarwood / Buford Hwy Multiuse Path
• Agreement with State Road and Toll Authority for Marketing Services
• Agreement with Ferguson Group for Legislative Services
• Non-Disclosure Agreement between Unicorns and Unicorns LLC and City of Brookhaven

Brookhaven Park Bond Citizen Oversight Committee - Regular Meeting

The Park Bond Oversight Committee approved the previous meeting's minutes and reviewed financial worksheets for multiple park projects. They decided to close the Ashford Park project financials and transfer remaining funds to Briarwood Park, and confirmed that tennis court lights will not be added to Ashford Park. The committee also discussed progress on various projects, including the MCP Playground completion and the Community Green under construction.

• Approved meeting minutes from 12/1/21
• Closed Ashford Park project financials and transferred remaining budget to Briarwood Park
• Decided not to add tennis court lights to Ashford Park
• Reviewed Park Bond Resolution vs Actual Costs worksheet for Ashford Park
• Reviewed MCP financial worksheet with totals for 9 projects
• Reviewed Briarwood Park financial worksheet, noting Comm Center renovation will not be done
• Reviewed Blackburn Park financial worksheet, remaining budget for landscaping
• Reviewed Brookhaven Park financial worksheet, remaining budget held for Peachtree Rd frontage and land acquisition

City Council - Work Session Meeting

This is a work session agenda with mostly procedural items. The only substantive item is a presentation by Community Development Director Linda Abaray on the City Centre project. No votes or decisions are listed.

• City Centre presentation by Community Development Director Linda Abaray

The Brookhaven City Council held a work session on February 22, 2022, with no formal votes or decisions. The main item was a presentation by Community Development Director Linda Abaray and landscape architect Meg Robie on the City Centre plan, which included redevelopment opportunities, greenspace, public art, and proposed changes to the Peachtree Road Overlay. The report was to be submitted to Council on Friday for review. The meeting adjourned by acclamation.

• No formal decisions were made at this work session.
• Received a presentation on the City Centre plan, including redevelopment mapping, greenspace framework, and public art proposals.
• Noted that the City Centre report would be submitted to City Council on Friday for review and comment.
• Discussed potential amendments to the Peachtree Road Overlay, including streetscape, open space, and parking regulations.
• Heard that administration was working on responses to the Social Justice Race Equity findings.
• Anticipated that the City Council would not continue the COVID State of Emergency Ordinance, transitioning to normal operations.

City Council - Regular Meeting

The City Council will discuss amendments to alcoholic beverage permit criteria and final budget-to-actual variance adjustments for fiscal year 2021. The body is also considering a right-of-way abandonment and updates to the Murphey Candler Park Lake House Project.

• Ordinance ORD-2022-02-01: Amending alcohol server and on-premises sales permit criteria
• Ordinance ORD-2022-02-02: Final budget-to-actual variance adjustments for FY2021
• Resolution RES-2022-02-04: Right-of-way abandonment at Apple Valley Road and Sunland Drive
• Resolution RES-2022-02-05: Amending the Murphey Candler Park Lake House Project
• Facility use agreements for Murphey Candler Baseball, Murphey Candler Girls Softball, and Atlanta Colts Youth Association

The Brookhaven City Council unanimously adopted an ordinance amending the FY2021 budget to make final budget-to-actual variance adjustments, with a change to wording on Exhibit B from 'fiscal agents fees' to 'debt service'. The council also approved an ordinance amending alcohol server permit criteria, allowing a single misdemeanor DUI to no longer disqualify a pouring permit and adding a disqualifying event for false information in other applications. Additionally, the council approved a right-of-way abandonment on Apple Valley Road and a resolution reaffirming the Murphey Candler Park Lake House project.

• Adopted ORD-2022-02-02 (FY2021 budget amendment) unanimously, with an amendment changing Exhibit B wording to 'debt service'.
• Approved ORD-2022-02-01 (alcohol server permit criteria) unanimously, removing single DUI as disqualifying for pouring permits and adding false-information disqualifier.
• Approved RES-2022-02-04 (right-of-way abandonment at Apple Valley Road/Sunland Drive) unanimously.
• Approved RES-2022-02-05 (Murphey Candler Park Lake House project reaffirmation) unanimously.
• Approved consent agenda unanimously, including facility use agreements for Murphey Candler Baseball, Girls Softball, and Atlanta Colts Youth Association.

Board of Appeals - Virtual Meeting (Work Session)

The Board of Appeals is holding a virtual work session. The agenda contains only organizational and procedural items with no specific cases or business listed.

The Board of Appeals met virtually for a work session on February 16, 2022, and discussed multiple variance requests but took no formal votes. Staff recommendations were presented for each item, including conditional approvals for several requests, a denial for one, and a deferral for another. The meeting adjourned at 6:50 p.m.

• No formal decisions were made; the session was a work session.
• Discussed VAR21-00038 (Cherniak, 3067 Oglethorpe Way) — staff recommended conditional approval.
• Discussed VAR21-00052 (Miller, 2436 Wawona Drive) — staff recommended conditional approval of stream buffer and accessory structure, withdrawal of retaining wall setback.
• Discussed VAR21-00054 (Girardeau, 2321 Valley Brook Way) — staff recommended denial.
• Discussed VAR21-00066 (Tan, 4316 Berkford Circle) — staff recommended conditional approval.
• Discussed VAR21-00067 (Keifer, 2469 Oostanaula Drive) — staff recommended deferral.
• Discussed VAR22-00001 (Schloper, 2661 Cove Circle) — staff recommended conditional approval.
• Discussed VAR22-00002 (Lundsberg, 1194 Chambord Way) — staff recommended conditional approval.

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals will review multiple requests for variances regarding setbacks, impervious coverage, and retaining walls. These items include unfinished business and new business involving residential properties across Brookhaven.

• Variance to increase maximum impervious coverage at 3067 Oglethorpe Way
• Variances for a swimming pool and artificial turf at 2436 Wawona Drive
• Variance to increase impervious coverage at 2321 Valley Brook Way
• Variance for retaining wall height and setback at 4316 Berkford Circle
• Variance to reduce side yard setback at 2469 Coosawattee Drive

The Board of Appeals approved five variance requests with conditions, including those for properties on Oglethorpe Way, Wawona Drive, Cove Circle, Chambord Way, Berkford Circle, and Beech Haven Road. Two cases were deferred to the March 16 meeting: one for Valley Brook Way and one for Coosawattee Drive. The board also unanimously approved the minutes from the January 19 meetings.

• Approved minutes from the January 19, 2022 work session and regular meeting.
• Approved with conditions VAR21-00038 (3067 Oglethorpe Way) for increased impervious coverage.
• Approved with conditions VAR21-00052 (2436 Wawona Drive) for stream buffer and setback variances; retaining wall request withdrawn without prejudice.
• Deferred VAR21-00054 (2321 Valley Brook Way) to March 16, 2022.
• Deferred VAR21-00067 (2469 Coosawattee Drive) to March 16, 2022.
• Approved with conditions VAR22-00001 (2661 Cove Circle) for accessory structure and pool equipment setbacks.
• Approved with conditions VAR22-00002 (1194 Chambord Way) for front door threshold elevation.
• Approved with conditions VAR21-00066 (4316 Berkford Circle) for retaining wall height and setback.

City Council - Work Session Meeting

The City Council will hold a work session to receive presentations from the Community Development Director. The meeting includes a review of the upcoming regular meeting agenda.

• Customer Service Survey Experience Presentation
• Short Term Rental Update Presentation

The Brookhaven City Council held a work session with no formal votes on policy. They received department reports and presentations on the customer service survey experience and the short-term rental ordinance update. The council unanimously approved motions to enter and close executive session to discuss litigation, real estate, and personnel.

• Approved motion to enter executive session (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will consider several appointments and facility use agreements. The agenda includes board appointments and agreements for organizations at Murphey Candler Park.

• Resolution RES-2022-02-01: Appointing A. D. McNaghten to Board of Appeals
• Resolution RES-2022-02-02: Reappointing Michael Diaz to the Planning Commission
• Resolution RES-2022-02-03: Appointing Matthew Osucha to Planning Commission
• Murphey Candler Baseball, Inc. Facility Use Agreement
• Murphey Candler Girls Softball Association Facility Use Agreement

City Council - Council Advance

The City Council will receive updates on the Capital Improvement Program, Special Services District projects, and a 10-year history project. The meeting also includes information regarding sidewalks and bridges.

• Capital Improvement Program (CIP) update
• Special Services District project and services list
• 10-Year History Project information
• Sidewalk list per district
• Bridge information

The City Council approved the general approach for identifying projects for the Special Services District (SSD) draft list, focusing on connectivity and projects from approved master plans. The initial SSD millage rate will not exceed 4.5 mills to keep commercial property taxes lower than unincorporated DeKalb County. No expenditures or hiring can occur until the millage rate is set, which could happen as soon as the next meeting or be deferred to late June/early July. The council also discussed the 10-Year History Project and agreed to continue retaining all council meeting videos.

• Approved approach for SSD draft project list focused on connectivity and master plan projects
• Set initial SSD millage rate cap at 4.5 mills
• Agreed to continue retaining all council meeting videos
• Agreed to proceed with acquiring existing police/municipal court building for Public Works and Community Development
• Approved second music festival in late summer/early fall, funded from SSD (pending millage rate)
• Directed staff to begin RFQ process for design and engineering firms for SSD projects
• Agreed to include design/engineering for two bridges in SSD, construction in SPLOST II
• Agreed to keep City Centre name unchanged

Planning Commission - Virtual Meeting (Work Session)

The Planning Commission is holding a virtual work session. The primary item for discussion is an update to the City Center Master Plan.

• City Center Master Plan Update

The Brookhaven Planning Commission held a work session with no votes or formal decisions. Staff reviewed the Brookhaven City Centre Masterplan, covering redevelopment areas, public art, and streetscape/access rules for the Peachtree Overlay District. The meeting adjourned at 6:28 p.m.

• No formal decisions made; work session only

Brookhaven Public Facilities Authority - Special Called Meeting

The Brookhaven Facilities Authority is holding a special called meeting. The primary action is the approval of minutes from the June 29, 2021 special called meeting.

• Approval of June 29, 2021 Special Called Meeting minutes

The Brookhaven Public Facilities Authority held a special called meeting on January 25, 2022, and approved the minutes from its June 29, 2021 special called meeting. The approval was unanimous. No other substantive decisions were made; the meeting adjourned by acclamation.

• Approved June 29, 2021 special called meeting minutes (unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to discuss department reports and upcoming agenda items. The meeting includes a report from Internal Auditor Michael F. Johnston of Nichols Cauley & Associates, LLC.

• Internal Auditor Report by Michael F. Johnston, CPA, CIA - Nichols Cauley & Associates, LLC

The Brookhaven City Council met for a work session on January 25, 2022, receiving department reports and an internal auditor update. No formal policy decisions were made; the only actions were procedural motions to enter and close executive session and to adjourn, all approved unanimously or by majority.

• Approved motion to enter executive session for potential litigation and personnel (unanimous)
• Approved motion to close executive session (3-0)
• Approved motion to adjourn (3-0)

City Council - Regular Meeting

The City Council will hold a public hearing on a rezoning request for a medical office building. The body is also deciding on several budget appropriations for park and sidewalk projects and extending the COVID-19 state of emergency.

• Rezoning request for 3020 Clairmont Road to allow a medical office building
• Appropriation of $483,781 for the Briarwood Multi-Use Path Improvement Project
• Appropriation of $170,000 from Lynwood Park Bond Project to Jacob's Park Bond Project
• Appropriation of $118,830 for Intersection Analysis Study at Dresden Drive
• Extension of the COVID-19 State of Emergency to February 28, 2022

The Brookhaven City Council unanimously approved a rezoning and concurrent variances to allow construction of a medical office building at 3020 Clairmont Road. The council also approved the Windsor-Osborne Special Area Plan, several budget appropriations, and appointments to city boards. All decisions were unanimous.

• Approved rezoning LUP21-00004 and variances CV21-01, CV21-02, CV21-03 for medical office building at 3020 Clairmont Road (unanimous)
• Approved Windsor-Osborne Special Area Plan (unanimous)
• Approved $170,000 appropriation from Lynwood Park Bond to Jacob's Park project management (unanimous)
• Approved $200,000 contract amendment with Jacobs Engineering for Park Bond project management (unanimous)
• Approved $483,781 appropriation for Briarwood Multi-Use Path Improvement Project (unanimous)
• Approved $118,830 appropriation for Dresden Drive intersection analysis study (unanimous)
• Adopted COVID-19 emergency extension to Feb 28, 2022, amended to allow mayor to set meeting format (unanimous)
• Approved appointments: Amanda Doran (CVB), Carolina Ramos (Arts & Culture), Karstin Bodell (Board of Appeals) (unanimous)

Brookhaven Finance Corporation - Special Called Meeting

The Brookhaven Finance Corporation will hold a special called meeting. The agenda consists of a roll call and the approval of minutes from the January 26, 2021, meeting.

• Approval of January 26, 2021, Special Called Meeting Minutes

The Brookhaven Finance Corporation held a special called meeting on January 25, 2022, and approved the minutes from its January 26, 2021 special called meeting unanimously. No other substantive decisions were made; the meeting adjourned by acclamation.

• Approved January 26, 2021 special called meeting minutes (unanimous)

Board of Appeals - Virtual Meeting (Work Session)

The provided agenda contains only organizational and procedural headers. No specific cases, ordinances, or projects are listed for discussion or decision.

The Board of Appeals met virtually for a work session on January 19, 2022, and discussed seven variance requests but took no formal votes or decisions. The meeting was procedural, with staff recommendations noted for each item, and adjourned at 6:05 p.m.

• No decisions made; work session only

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to consider variance requests regarding impervious coverage, setbacks, and stream buffers. The body will also vote on the approval of minutes from December 15, 2021.

• VAR21-00038: Impervious coverage variance for 3067 Oglethorpe Way
• VAR21-00052: Stream buffer and setback variances for 2436 Wawona Drive
• VAR21-00051: Impervious coverage and retaining wall setback variances for 2360 Colonial Drive
• VAR21-00054: Impervious coverage variance for 2321 Valley Brook Way
• VAR21-00061: Impervious coverage and yard setback variances for 3187 Madison Avenue

The Brookhaven Board of Appeals met virtually on January 19, 2022, and took action on seven variance requests. Three requests (VAR21-00038, VAR21-00052, VAR21-00054) were deferred to the February 16 meeting. Four requests (VAR21-00051, VAR21-00061, VAR21-00062, VAR21-00065) were approved with conditions. The board also unanimously approved the minutes from the December 15, 2021 work session and regular meeting.

• Approved December 15, 2021 work session minutes (unanimous)
• Approved December 15, 2021 regular meeting minutes (unanimous)
• Deferred VAR21-00038 (3067 Oglethorpe Way) to Feb 16 (unanimous)
• Deferred VAR21-00052 (2436 Wawona Drive) to Feb 16 (unanimous)
• Approved VAR21-00051 (2360 Colonial Drive) with conditions (4-0)
• Deferred VAR21-00054 (2321 Valley Brook Way) to Feb 16 (unanimous)
• Approved VAR21-00061 (3187 Madison Avenue) with conditions (unanimous)
• Approved VAR21-00062 (3088 Dickson Street) with conditions (unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to receive reports and presentations. The meeting includes updates on local planning and public health.

• Windsor-Osborne Special Area Plan Update
• Emergency Management Presentation by Sergeant Matthew Murray
• Covid Care Georgia report by Dr. Sofia Khan

The Brookhaven City Council held a work session with no formal votes on policy items. They received department reports, an emergency management update, a COVID testing presentation, and a Windsor-Osborne Special Area Plan update. The only votes were to enter and close executive session for litigation and real estate matters.

• Approved motion to enter executive session for litigation and real estate (unanimous)
• Approved motion to close executive session (3-0)

City Council - Regular Meeting

The Brookhaven City Council is meeting to vote on several resolutions and contract amendments. Key items include the adoption of a cultural corridor resolution and a safety study for Dresden Drive.

• Resolution RES-2022-01-01: Reappointment of Larry Williams to the Brookhaven Development Authority
• Resolution RES-2022-01-02: Adoption of the Buford Highway Cultural Corridor Resolution
• Change order for Gresham Smith to prepare a Safety and Operational Intersection Study for Dresden Drive
• Resolution RES-2022-01-03: Contract amendment with Comprehensive Program (CPS) for the Public Safety Building
• Approval to surplus K-9 Spock from Brookhaven Police Department

The Brookhaven City Council unanimously approved a resolution adopting the Buford Highway Cultural Corridor, reappointed Larry Williams to the Development Authority, approved a change order for a Dresden Drive intersection study, and approved a contract amendment for the Public Safety Building. All votes were unanimous with four members present (Mayor Ernst did not vote).

• Reappointed Larry Williams to Brookhaven Development Authority (unanimous)
• Approved consent agenda including surplus of K-9 Spock and engagement letter (unanimous)
• Adopted Buford Highway Cultural Corridor Resolution (unanimous)
• Approved change order to Gresham Smith for Dresden Drive intersection study (unanimous)
• Approved contract amendment with CPS for Public Safety Building (unanimous)

Planning Commission - Virtual Meeting (Work Session)

The Planning Commission will hold a virtual work session to receive a project update from consultant HGOR regarding the City Centre Master Plan. The presentation covers initial design recommendations, stakeholder interviews, and citizen engagement.

• City Centre Master Plan update presentation by consultant HGOR
• Discussion of pedestrian, bike, and vehicular circulation framework
• Review of redevelopment opportunities along the Peachtree Road corridor
• Analysis of connectivity between east and west sides of Peachtree Road and train tracks

The Brookhaven Planning Commission held a virtual work session with no substantive decisions. Members heard a presentation from HGOR on the City Centre Master Plan update, focusing on a pedestrian- and bike-friendly, sustainable community. The meeting adjourned unanimously.

• Swore in Sherean Malekzadeh to the Planning Commission
• Adjourned meeting at 6:32 p.m. (unanimous)

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission is meeting to discuss a rezoning request and concurrent variances for a medical office building. The body will also review a workforce housing memo and the Windsor/Osborne Special Area Plan.

• Public hearing for LUP21-00004: Rezone 3020 Clairmont Road from O-I Conditional to O-I for a medical office building
• Concurrent variances for 3020 Clairmont Road regarding transitional buffers, streetscapes, and open space
• Ordinance TA21-13 to amend sections of the code regarding public art within overlay districts
• Workforce Housing Memo to Council
• Windsor/Osborne Special Area Plan

The Brookhaven Planning Commission unanimously recommended approval of a rezoning and concurrent variances for a medical office building at 3020 Clairmont Road, forwarding it to City Council. The commission also advanced the Windsor/Osborne Special Area Plan and a Workforce Housing memo to Council, deferred a public art ordinance amendment due to pending litigation, and approved the December 2021 minutes.

• Approved December 1, 2021 minutes (unanimous)
• Recommended approval of rezoning LUP21-00004 with conditions (unanimous)
• Approved variances CV21-01 with conditions (unanimous)
• Approved variances CV21-02 with conditions (unanimous)
• Approved variances CV21-03 with conditions (unanimous)
• Recommended Windsor/Osborne Special Area Plan to City Council (unanimous)
• Deferred public art ordinance TA21-13 to March 2, 2022 (unanimous)
• Recommended Workforce Housing memo to City Council (unanimous)

City Council - Special Called Meeting

The City Council is meeting to swear in two council members and consider several high-level appointments. The body will vote on the selection of a City Manager, Municipal Court judges, and City Attorney.

• Appointment of Christian Sigman as City Manager
• Appointment of Jonathan Granade and Laura Stevenson as Municipal Court judges
• Appointment of Chris Balch and Balch Law Group as City Attorney
• Appointment of Nichols, Cauley & Associates, LLC as Internal Auditor
• Approval of City Manager Employment Agreement for January 1, 2022-December 31, 2023

The Brookhaven City Council held a special called meeting on January 4, 2022, where new council members John Funny and John Park were sworn in. The council approved the selection of Linley Jones as Mayor Pro Tem (3-0, Jones abstaining), and unanimously approved appointments for City Manager, Municipal Court judges, City Attorney, Internal Auditor, and City Clerk. The consent agenda, including employment and retainer agreements, was also approved unanimously.

• Approved Linley Jones as Mayor Pro Tem (3-0, Jones abstained)
• Approved Christian Sigman as City Manager (unanimous)
• Approved Jonathan Granade as Chief Judge for Municipal Court (unanimous)
• Approved Laura Stevenson as Judge for Municipal Court (unanimous)
• Approved Chris Balch and Balch Law Group as City Attorney (unanimous)
• Approved Nichols, Cauley & Associates as Internal Auditor (unanimous)
• Approved Susan Hiott as City Clerk (unanimous)
• Approved consent agenda including employment and retainer agreements (unanimous)