Brookhaven public meetings in 2021

City Council - Special Called Meeting

The City Council is meeting to consider two ordinances. One proposal involves the creation and boundary designation of a Special Service District, while the other seeks to amend an emergency declaration regarding the Mayor's powers.

• Ordinance ORD-2021-12-07: Create the City of Brookhaven Special Service District
• Ordinance ORD-2021-12-08: Amend Ordinance 2021-11-02 regarding Emergency Declaration and Mayor's powers

The Brookhaven City Council unanimously approved a revised ordinance creating the City of Brookhaven Special Service District, which taxes non-homestead, non-single-family properties. The revision removed maps and clarified the taxable class to avoid legal challenges over uniformity. The Council also unanimously approved an amendment to the emergency declaration to allow temporary use of private property for COVID-19 testing sites.

• Approved revised Special Service District ordinance ORD-2021-12-07 (unanimous)
• Approved emergency ordinance amendment ORD-2021-12-08 for COVID-19 testing sites (unanimous)
• Approved motion to adjourn (unanimous)

Board of Appeals - Work Session

The meeting is a work session for the Brookhaven Board of Appeals. The provided document contains no specific business items, proposals, or discussions to report.

The Board of Appeals held a work session on December 15, 2021, to review 14 variance requests. No formal decisions were made; staff recommendations were presented for each item, including one deferral recommendation. The meeting adjourned without voting on the variances.

• Reviewed VAR21-00038 (3067 Oglethorpe Way) with staff recommending deferral to January 19 meeting
• Reviewed VAR21-00045 (2685 Caldwell Road) with staff recommending conditional approval
• Reviewed VAR21-00046 (3097 Woodrow Way) with staff recommending conditional approval
• Reviewed VAR21-00048 (1486 Bates Court) with staff recommending conditional approval
• Reviewed VAR21-00049 (1907 Raven Hill Drive) with staff recommending conditional approval
• Reviewed VAR21-00050 (2791 Winding Lane) with staff recommending conditional approval
• Reviewed VAR21-00052 (2436 Wawona Drive) with staff recommending approval of two variances and denial of one
• Reviewed VAR21-00055 through VAR21-00060 with staff recommending conditional approval for each

Board of Appeals - Regular Meeting

The Board of Appeals will meet to consider several variance requests regarding property setbacks, stream buffers, and impervious coverage. The board will also vote on the approval of meeting minutes from October 20, 2021.

• VAR21-00038: Impervious coverage variance at 3067 Oglethorpe Way
• VAR21-00045: Stream buffer, front yard setback, and door elevation variances at 2685 Caldwell Road
• VAR21-00052: Stream buffer, accessory structure, and retaining wall variances for a pool and turf at 2436 Wawona Drive
• VAR21-00058: Garage and building setback variances for a detached house subdivision at 1279, 1283, & 1287 Sunland Drive
• VAR21-00060: Transitional buffer variance at 3892 Buford Highway

The Brookhaven Board of Appeals approved 10 variance requests with conditions, including several for stream buffer reductions, impervious coverage increases, and setback adjustments. Two requests were deferred to the January 19, 2022 meeting: one for impervious coverage at 3067 Oglethorpe Way and one for a pool and landscaping at 2436 Wawona Drive. All votes were unanimous except one 3-1 approval for a screened porch and deck at 3525 Brooleigh Lane.

• Approved minutes for October 20, 2021 work session and regular meeting (unanimous)
• Deferred VAR21-00038 (impervious coverage, 3067 Oglethorpe Way) to 1/19/2022 (unanimous)
• Approved VAR21-00045 (stream buffer, setbacks, 2685 Caldwell Road) with conditions (unanimous)
• Approved VAR21-00046 (accessory structure, 3097 Woodrow Way) with conditions (unanimous)
• Approved VAR21-00048 (stream buffer, 1486 Bates Court) with conditions (unanimous)
• Approved VAR21-00049 (impervious coverage, 1907 Raven Hill Drive) with conditions (unanimous)
• Approved VAR21-00050 (stream buffer, 2791 Winding Lane) with conditions (unanimous)
• Deferred VAR21-00052 (stream buffer, setbacks, 2436 Wawona Drive) to 1/19/2022 (unanimous)

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to review department reports and upcoming agenda items. The body will discuss a draft text amendment for arts and culture within the zoning ordinance and receive an update on the City Centre Master Plan.

• Draft Arts & Culture Text Amendment for the Zoning Ordinance
• Open Road Plate Work Order List
• City Centre Master Plan Update

The Brookhaven City Council held a work session with no formal votes. They discussed a draft Arts & Culture text amendment for zoning, a road plate work order list, and an update on the City Centre Master Plan. The council also entered executive session to discuss real estate and potential litigation.

• Entered executive session to discuss real estate and potential litigation (unanimous)
• Closed executive session (3-0)

City Council - Regular Meeting

The City Council will discuss several budget ordinances for the 2021 fiscal year, including SPLOST and Capital Improvement Program funds. The body is also considering the creation of a Special Service District and amendments to the city's annexation policy.

• Ordinance to create the City of Brookhaven Special Service District
• Supplemental agreement with Lose & Associates for Brookhaven Park Improvements Option B for $179,000.00
• Appropriation of $50,000 from General Fund Sidewalk Bank to CIP Fund for Sidewalk Capital Maintenance & ADA Compliance
• Emergency Condition Declaration funding at Windsor Parkway in the amount of $48,104 to RESS
• Appointment of Sherean Malekzadeh to the Planning Commission

The Brookhaven City Council adopted an ordinance creating a Special Service District (SSD) to fund large infrastructure projects, with an amendment to exclude multi-family residential properties. The council also formally accepted the final report and recommendations of the Social Justice, Race and Equity Commission. Several other items were approved, including budget amendments, a sign ordinance update, and a supplemental agreement for park improvements.

• Adopted Special Service District ordinance with amendment to exclude multi-family residential (unanimous)
• Accepted Social Justice, Race and Equity Commission report and recommendations (unanimous)
• Approved ordinance amending prohibited signs section to allow holiday inflatables (unanimous)
• Approved $50,000 transfer from sidewalk fund for ADA compliance project (unanimous)
• Approved $179,000 supplemental agreement for Brookhaven Park improvements (unanimous)
• Ratified emergency declaration and $48,104 funding for Windsor Parkway sinkhole repair (unanimous)
• Approved resolution appointing Sherean Malekzadeh to Planning Commission (unanimous)
• Approved consent agenda including 2022 calendars and future sidewalk list (unanimous)

Brookhaven Advisory Audit Committee Meeting - Regular Meeting

The Audit Advisory Committee is meeting to review an internal audit presentation on Information Technology General Controls and cybersecurity. The body will also discuss the internal audit plan regarding the 2019 GO Bond and 2018 Revenue Bond series.

• Internal audit presentation on Information Technology General Controls — Cybersecurity
• Internal audit plan for GO Bond Series 2019
• Internal audit plan for Revenue Bond Series 2018
• Review and approval of September 21, 2021 meeting minutes

The Brookhaven Audit Committee met via Zoom and approved the minutes from the 9/21/2021 meeting. Michael Johnston presented the IT cybersecurity audit, noting no findings but three observations related to business continuity training, port monitoring, and remote access. He also provided an update on the ongoing Construction Bond audit. The next meeting is scheduled for March 8, 2022.

• Approved 9/21/2021 meeting minutes
• Reviewed IT cybersecurity audit with no findings
• Noted three observations: business continuity training, port monitoring, remote access
• Received update on Construction Bond audit

Planning Commission - Virtual Meeting (Work Session) Cancelled

The virtual work session scheduled for December 1, 2021, was cancelled. The agenda listed a discussion regarding a Public Arts Text Amendment.

• Public Arts Text Amendment discussion

Brookhaven Park Bond Citizen Oversight Committee - Regular Meeting

The committee is reviewing expenditure reports and construction updates for several city parks. The body is discussing budget transfers and the status of various bond-funded projects, including splashpads and boardwalks.

• Lynwood Park splashpad contract: $8,610,351.58 with Integrated Construction and Nobility, Inc.
• Lynwood Park synthetic turf field: $564,782.29 with Advanced Sports Group
• Murphey Candler Park pool parking lot contract: $629,380.00 awarded to Woodwind Construction
• Murphey Candler Park North Boardwalk design/build contract: $860,000.00 with Excellere
• Blackburn Park planned expenditures: $41,218.75 for Donaldson Drive parking and $36,095.25 for shade structures

The committee approved the August meeting minutes and reviewed project updates. The Ashford Park project financials will be closed, with remaining bond budget transferred to Briarwood Park. Several projects are complete, including the Ashford Park splashpad and MCP Playground, while others are ongoing. The next meeting is scheduled for February.

• Approved the 8/4/21 meeting minutes.
• Closed Ashford Park project financials and transferred remaining Park Bond budget to Briarwood Park.
• Noted that tennis court lighting will not be installed at MCP as city programming does not include it.
• Reviewed financial worksheets for multiple parks, including Briarwood, Blackburn, Brookhaven, and Lynwood.
• Awarded contracts for Lynwood Park splashpad, synthetic turf field, and construction material testing.
• Noted that Brookhaven Park plans will be revised to include only work on City property, excluding parking lot improvements.
• Noted that stormwater improvements needed for Park Bond improvements will be funded by the Bond; others will not.
• Scheduled the next Oversight Committee meeting for February.

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission is meeting to discuss a special area plan and a workforce housing memo. The body will also hold a discussion regarding a public arts text amendment.

• Windsor/Osborne Special Area Plan
• Workforce Housing Memo to City Council
• Public Arts Text Amendment Discussion

The Planning Commission unanimously approved the November 3, 2021 meeting minutes. They discussed the Windsor/Osborne Special Area Plan, a workforce housing memo, and a public arts text amendment, but took no final action on these items. The meeting adjourned at 8:22 p.m.

• Approved the November 3, 2021 Planning Commission meeting minutes unanimously.
• Discussed the Windsor/Osborne Special Area Plan, including rezoning recommendations and traffic calming measures; no vote taken.
• Discussed the Workforce Housing Memo to City Council; determined further revision is needed before sending.
• Discussed the Public Arts Text Amendment; no vote taken to forward to City Council.
• Adjourned the meeting at 8:22 p.m. unanimously.

City Council - Regular Meeting

The City Council is meeting to hold a public hearing and vote on the budget for the fiscal year beginning January 1, 2022. The body will also consider several ordinances regarding alcohol permits, signage, and emergency declarations.

• Ordinance ORD-2021-11-01: Adoption of the FY 2022 Budget
• Purchase order to Ohmshiv Construction, LLC for $689,988.50 for the Windsor Parkway and Osborne Road roundabout
• Microsoft Enterprise Agreement continuation for $71,683.33
• Ordinance ORD-2021-11-03: Establishing criteria for alcohol permit applications
• Appropriation of $80,000 for two Ford F250s and $33,000 for three Ford Mustang electric vehicles

The City Council denied a resolution that would have been the first step toward using urban redevelopment powers, voting 3-1. They approved the FY 2022 budget unanimously, maintaining the 2.74 millage rate. The council also approved several other items, including terminating a construction contract and purchasing new police vehicles, and deferred a sign ordinance amendment.

• Approved FY 2022 Annual Budget (unanimous).
• Denied Resolution of Necessity for Urban Redevelopment Law (3-1).
• Approved consent agenda including meeting minutes, ARC application, CVB budget, Microsoft agreement, and grant application (unanimous).
• Approved Future Sidewalk List resolution (unanimous).
• Approved extension of emergency declaration to January 15, 2022 (unanimous).
• Approved alcohol permit application criteria ordinance (unanimous).
• Deferred sign ordinance amendment regarding holiday inflatables to December 14 (unanimous).
• Approved termination of Construction 57 contract and emergency purchase order to Ohmshiv Construction for $689,988.50 (3-0).

City Council - Work Session Meeting

The City Council will hold a work session to discuss upcoming agenda items and receive a department report. Public Works Deputy Director Tom Roberts will provide a stormwater update.

• Stormwater update from Public Works Deputy Director Tom Roberts
• Report on the results of the November 2, 2021 Election

The Brookhaven City Council held a work session on November 30, 2021, with no formal votes or decisions. Department heads gave reports, including certified election results, and staff answered council questions about community projects. The meeting adjourned by acclamation.

• No formal decisions or votes taken at work session
• Certified 2021 election results announced: District 2 – John Park 64.43%, District 4 – John Funny 80.02%
• Adjourned by acclamation

Board of Appeals - Virtual Meeting (Work Session) Cancelled

The virtual work session scheduled for November 17, 2021, was cancelled. The provided agenda contains only procedural boilerplate.

Board of Appeals - Virtual Meeting (Regular Meeting) Cancelled

The scheduled regular meeting of the Board of Appeals was cancelled. The agenda listed several variance requests for residential properties, but no actions were taken.

• VAR21-00038: Variance for impervious coverage at 3067 Oglethorpe Way
• VAR21-00045: Variances for stream buffer, front yard setback, and door elevation at 2685 Caldwell Road
• VAR21-00046: Variances for accessory structure and side yard setback at 3097 Woodrow Way
• VAR21-00048: Variance for stream buffer at 1486 Bates Court
• VAR21-00049: Variance for impervious coverage at 1907 Raven Hill Drive

City Council - Regular Meeting

The Brookhaven City Council will hold a public hearing regarding the FY 2022 Budget. The body is also deciding on a construction contract for park parking and the reappointment of two trustees.

• Public hearing for the FY 2022 Budget
• Proposed $629,380.00 agreement with Woodwind Construction Company Inc. for the Murphey Candler Park Pool Parking Lot Project
• Resolution RES-2021-11-01: Reappointment of Chris Alto and Rich Levy to the Brookhaven Convention and Visitors Bureau
• Proposed extension of PTO maximum carryover hours from 400 to 440 through 2022

The Brookhaven City Council unanimously approved a $629,380 contract with Woodwind Construction Company Inc. for the Murphey Candler Park Pool Parking Lot project. The council also unanimously approved the reappointment of Chris Alto and Rich Levy to the Brookhaven Convention and Visitors Bureau, and the consent agenda, which included extending PTO carryover to 440 hours and setting 2022 meeting dates. A public hearing on the FY 2022 budget was held with no public comment, and the tennis contract was removed from the agenda, with the existing contract continuing for another year.

• Approved $629,380 contract for Murphey Candler Park Pool Parking Lot (unanimous)
• Approved reappointment of Chris Alto and Rich Levy to Convention and Visitors Bureau (unanimous)
• Approved consent agenda including PTO carryover extension to 440 hours and 2022 meeting schedule (unanimous)
• Held FY 2022 budget public hearing; no public comment, next hearing Nov 30

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to review upcoming agenda items and receive department reports. The meeting includes a discussion on proposed changes to the city's alcohol ordinance.

• Alcohol Ordinance Amendments presented by City Attorney Chris Balch
• Brookhaven Bike Alliance presentation by Caryn Klein
• Stormwater update from Stormwater Manager Tom Roberts

The Brookhaven City Council held a work session on November 9, 2021, receiving a presentation from the Brookhaven Bike Alliance about achieving Bicycle Friendly Community status. No formal decisions were made; the council discussed future steps, including a planned rewrite of the Bike Ped Plan. The council also reviewed proposed alcohol ordinance amendments and received department reports, but took no votes on these items.

• Approved motion to enter executive session for real estate and litigation (unanimous)
• Approved motion to close executive session (unanimous)
• Adjourned by acclamation

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The Social Justice, Race and Equity Commission is presenting a series of recommendations to the City Council. These proposals cover racial equity in city operations, hiring practices, police accountability, and procurement processes.

• Proposal to award 33.3% of procurement funds to minority-owned businesses, increasing by 5% annually
• Recommendation to rewrite the City of Brookhaven’s mission and vision statements
• Proposal for an equity review of the City charter every five years
• Recommendation to implement mandatory written and in-person exit interviews for all departing employees
• Proposal to uniformly capture and report police interaction data for Hispanic residents

The Social Justice, Race and Equity Commission approved a set of recommendations to be presented to the Mayor and City Council on December 14, 2021. The recommendations cover cross-cutting equity principles, hiring and retention, mission and vision, policing, and procurement. The meeting also included a guest speaker and public comment.

• Approved the agenda as posted
• Approved previous meeting minutes
• Approved recommendations to be presented to Mayor and City Council on December 14, 2021

Social Justice, Race and Equity Commission - Mission and Vision Sub-Committee

The Mission, Vision, and Charter Subcommittee is meeting to approve September minutes and discuss recommendations. The session includes a check-in and a determination of next steps.

• Approval of September meeting minutes
• Discussion of recommendations

Planning Commission - Virtual Meeting (Work Session) Cancelled

The Planning Commission work session scheduled for November 3, 2021, was cancelled. No business was conducted.

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The subcommittee is meeting to hold a working session regarding recommendations. The body will also outline next steps and schedule its next meeting.

• Working session on recommendations

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission will meet to discuss a rezoning ordinance for a property at 3020 Clairmont Road. The proposal seeks to change the zoning from Office-Institution Conditional to Office-Institution with concurrent variances to allow for a medical office building.

• Rezoning Ordinance (ID # 5561): LUP21-00004 for 3020 Clairmont Road to allow a medical office building

The Brookhaven Planning Commission voted unanimously to defer the rezoning request for a medical office building at 3020 Clairmont Road to the January 5, 2022 meeting. The applicant requested the 60-day deferral after discussion about stormwater mitigation and buffer requirements. The commission also approved the minutes from the October 6, 2021 meeting.

• Approved October 6, 2021 meeting minutes (unanimous)
• Deferred rezoning LUP21-00004 and concurrent variances CV21-01 to January 5, 2022 (unanimous)

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Social Justice, Race and Equity Commission Hiring and Retention Subcommittee is meeting to discuss updates from a staff survey. The committee will review and finalize draft recommendations to be presented to the full commission.

• Discussion of staff survey updates
• Review of draft recommendations
• Finalization of recommendations for the full SJREC

Planning Commission - Retreat (Virtual)

The Planning Commission is meeting for its annual retreat to review city administration goals and department updates. The body will discuss the 2021 work program and potential zoning changes for affordable housing.

• City Centre Master Plan update
• Windsor/Osborne Special Area Plan update
• Zoning Ordinance Updates related to Arts & Culture Master Plan
• Tree Ordinance Update
• Discussion on zoning changes for affordable housing

City Council - Work Session Meeting

The City Council will hold a work session to discuss upcoming agenda items. The meeting includes reports from city departments and reviews of specific policy and project plans.

• Right-Of-Way Tree Policy discussion
• Presentation and review of the Lynwood Park Master Plan Project

This was a work session with no formal votes or decisions. The council heard department reports, including an update on the Public Safety building targeting June 2022 completion, and reviewed the Lynwood Park Master Plan with 86 parking spaces plus 6 ADA spaces, two new pavilions, and a December 2022 completion date. A right-of-way tree policy was also presented for discussion.

• No formal decisions or votes taken during work session
• Reviewed Lynwood Park Master Plan (no action)
• Discussed Right-of-Way Tree Policy (no action)
• Heard update on Public Safety building targeting June 2022 completion

City Council - Regular Meeting

The City Council will vote on several infrastructure projects at Lynwood Park and a rezoning request for a wireless structure. The body will also discuss the proposed FY 2022 budget distribution and the City Manager's employment agreement.

• Contract for Lynwood Park Splash Pad, pool, and pool house for $8,610,351.58
• Contract for Lynwood Park synthetic turf field for $564,782.29
• Contract with GeoHydro Engineers for Lynwood Park testing for $82,557.60
• Rezoning request for a wireless support structure at 3809 Buford Highway
• Ordinance to impose $150 license fees on insurers doing business in the city

The Brookhaven City Council approved a special land use permit for a 115-foot wireless tower at 3809 Buford Highway, extended the COVID-19 state of emergency to November 30, 2021, and adopted several ordinances and contracts. Major approvals included an $8.6 million contract for the Lynwood Park splash pad and pool, a $564,782 contract for a synthetic turf field, and a $82,557 geotech testing contract. The council also approved the city manager's employment agreement and a $150 annual license fee on insurers.

• Approved SLUP for 115-ft wireless tower at 3809 Buford Highway (unanimous)
• Extended COVID-19 state of emergency to Nov 30, 2021 (unanimous, with amendment)
• Approved $8,610,351.58 contract for Lynwood Park splash pad, pool, and pool house (unanimous)
• Approved $564,782.29 contract for synthetic turf field at Lynwood Park (unanimous)
• Approved $82,557.60 single-source contract for geotech testing at Lynwood Park (unanimous)
• Approved $20,269 federal grant for spectral analysis equipment (unanimous)
• Approved $150 annual license fee on insurers (unanimous)
• Approved city manager employment agreement (unanimous)

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission is meeting to review updates from the 2020 Census and discuss subcommittee focus areas. The body is examining potential improvements to city hiring, procurement, and police accountability.

• Updates from the 2020 Census presented by Mike Alexander of the Atlanta Regional Commission
• Hiring & Retention focus areas including exit interviews and recruiting policies
• Procurement & Contracting focus areas to attract a more diversified vendor base
• Police Accountability & Use of Force focus areas including community trust and officer training
• Mission & Vision focus area regarding the examination of the city charter for barriers to equity

The Social Justice, Race and Equity Commission approved prior minutes and the agenda, then heard a presentation on 2020 Census implications and updates from four subcommittees developing recommendations. No formal decisions were made beyond approving the agenda and minutes.

• Approved prior meeting minutes
• Approved agenda as posted

Board of Appeals - Virtual Meeting (Work Session)

The agenda consists of procedural boilerplate. No specific cases, ordinances, or projects are listed for decision or discussion.

The Brookhaven Board of Appeals held a virtual work session on October 20, 2021, to review seven variance requests. No formal decisions were made; the board only discussed the items, all of which had staff recommendations for conditional approval. The meeting was adjourned at 6:29 p.m.

• No decisions made; all items were discussed in work session
• VAR21-00032: Dimple Patel - 2714 North Thompson Road - discussed, staff recommends approval conditional
• VAR21-00037: Dan Korman - 1590 Dresden Drive - discussed, staff recommends approval conditional
• VAR21-00038: Christian & Paula Cherniak - 3067 Oglethorpe Way - discussed, staff recommends approval conditional
• VAR21-00040: Iven Connary - 1654 Richwood Drive - discussed, staff recommends approval conditional
• VAR21-00041: Mike Merritt - 2545 Winding Lane - discussed, staff recommends approval conditional
• VAR21-00042: Floor and Decor Outlets of America - 1690 Northeast Expressway - discussed, staff recommends approval conditional
• VAR21-00043: Alex Yusupov - 1752 North Druid Hills Road - discussed, staff recommends approval conditional

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to review free responses from survey results. Members will also discuss the format and content for future recommendations.

• Discussion of free responses from Survey Results
• Discussion of Recommendations Format and Content

The Policing and Use of Force Sub-Committee met to discuss upcoming deadlines and recommendation templates. Members reviewed survey responses and were advised to incorporate background work from the 4P assessment tool. No formal decisions were made; the meeting focused on planning and discussion.

• Reviewed survey responses and recommendation templates
• Advised members to use 4P assessment background in recommendations
• Recommended working in pairs to draft recommendations
• Scheduled next meeting for November 3, 2021

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to discuss and decide on several variance requests. These requests involve changes to impervious coverage, setbacks, buffer zones, and sign areas for specific properties.

• VAR21-00032: Impervious coverage and rear setback variance at 2714 North Thompson Road
• VAR21-00037: Impervious coverage variance at 1590 Dresden Drive
• VAR21-00038: Impervious coverage variance at 3067 Oglethorpe Way
• VAR21-00041: 75-foot stream buffer reduction variance at 2545 Winding Lane
• VAR21-00042: Maximum wall sign area increase for Floor and Decor Outlets of America at 1690 Northeast Expressway

The Board of Appeals approved six variance requests with conditions, all unanimously, covering impervious coverage, rear setback, artificial turf, front door threshold, stream buffer, wall sign area, and fence height. One variance (VAR21-00038) was deferred to the November 17 meeting to verify impervious coverage calculations. Two sets of minutes from August 18, 2021 were also approved unanimously.

• Approved VAR21-00032 (Dimple Patel) for impervious coverage and rear setback variances with conditions (unanimous)
• Approved VAR21-00037 (Dan Korman) for artificial turf impervious coverage variance with conditions, including no alternative impervious surface without board approval (unanimous)
• Deferred VAR21-00038 (Christian and Paula Cherniak) to November 17, 2021 for impervious coverage calculation review (unanimous)
• Approved VAR21-00040 (Iven Connary) for front door threshold elevation variance with conditions (unanimous)
• Approved VAR21-00041 (Mike Merritt) for stream buffer reduction variance with conditions (unanimous)
• Approved VAR21-00042 (Floor and Decor Outlets of America) for wall sign area variance with conditions (unanimous)
• Approved VAR21-00043 (Alex Yusupov) for fence height variance with conditions (unanimous)
• Approved minutes from August 18, 2021 work session and regular meeting (unanimous)

Social Justice, Race and Equity Commission - Regular Meeting Cancelled

The meeting for the Mission, Vision, and Charter Subcommittee was scheduled for October 14, 2021. However, the record indicates this regular meeting was cancelled.

Arts & Culture Commission - Virtual Meeting (Regular Meeting)

The commission is meeting to discuss the draft text amendment for the Zoning Ordinance. Members will also review the BuHi Resolution and continue discussions on First Building Blocks (Now!) work program items.

• Draft text amendment for the Zoning Ordinance
• Review and consideration of BuHi Resolution
• First Building Blocks (Now!) Work Program items
• Approval of September 8, 2021 meeting minutes

The Brookhaven Arts & Culture Commission met virtually and unanimously approved the minutes from its September 8, 2021 meeting. The commission continued discussions on the First Building Blocks work program items, a draft text amendment for the zoning ordinance, and a BuHi resolution, but no formal decisions were made on these items. The meeting adjourned at 6:42 p.m.

• Approved September 8, 2021 meeting minutes (unanimous)

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to review survey results. The body will also discuss the format and content of its recommendations.

• Discussion of survey results
• Discussion of recommendations format and content

The subcommittee approved prior minutes and reviewed survey results showing mixed community trust in BPD. Members discussed forming recommendations on community outreach and noted Commissioner Alexander's resignation. No formal decisions were made beyond approving minutes and planning next steps.

• Approved prior meeting minutes
• Noted Commissioner Alexander's resignation
• Agreed to post potential recommendation topics before next meeting

City Council - Work Session Meeting

The City Council is meeting for a work session to review department reports and upcoming agenda items. The meeting includes an executive session to discuss personnel, real estate, and pending or potential litigation.

• Department reports
• Review of upcoming agenda items
• Executive session regarding personnel, real estate, and potential litigation

The work session was primarily informational, with department heads reporting on various city operations. No formal votes were taken on substantive policy items. The council discussed the new Tree Ordinance's emergency permit process, the City Centre Master Plan, and the upcoming budget schedule. The only formal actions were unanimous motions to enter and close executive session.

• Approved motion to enter executive session (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will consider several ordinances and agreements regarding city code and traffic operations. Items include a budget amendment for a pedestrian safety officer and a purchase order for a safety improvement project.

• Ordinance ORD-2021-10-01: Increase General Fund budget by $32,009.40 for a Pedestrian Safety Officer
• Ordinance ORD-2021-10-02: Amend Chapter 21 regarding nonresidential signs and illumination
• Intergovernmental Agreement with Georgia DOT for Traffic Signal Operations Program coordination
• Purchase Order to Sunbelt Traffic for $261,435.00 for the 2021 LMIG Safety Improvement Project
• Acceptance of Governor's Office of Highway Safety Pedestrian Grant

The Brookhaven City Council unanimously approved four action items: a budget amendment accepting a $32,009.40 pedestrian safety grant, a sign ordinance text amendment allowing two wall signs per façade on buildings eight stories or more and other changes, an intergovernmental agreement with GDOT for traffic signal coordination, and a $261,435 purchase order for crosswalk safety improvements. All votes were unanimous with no public comment on any item.

• Approved budget amendment for $32,009.40 pedestrian safety grant (unanimous)
• Approved sign ordinance amendment for tall buildings, monument signs, and hospital illumination (unanimous)
• Approved GDOT traffic signal operations agreement (unanimous)
• Approved $261,435 purchase order to Sunbelt Traffic for crosswalk safety project (unanimous)

Planning Commission - Virtual Meeting (Work Session) Cancelled

The virtual work session scheduled for October 6, 2021, was cancelled. The provided agenda contains only procedural boilerplate.

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission is meeting to review a request for a Special Land Use Permit. The body will discuss a proposal to allow the construction of a wireless support structure at a specific property.

• Rezoning Ordinance (ID # 5532): LUP21-00002 for a wireless support structure at 3809 Buford Highway

The Brookhaven Planning Commission recommended approval, with conditions, of a special land use permit for a wireless support structure at 3809 Buford Highway. The motion passed 4-1, with Commissioner Diaz voting against. The recommendation will go to the City Council on October 26, 2021.

• Approved minutes of September 1, 2021 meeting (unanimous)
• Recommended approval of SLUP LUP21-00002 for wireless support structure at 3809 Buford Highway, with conditions (4-1)

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Social Justice, Race and Equity Commission Hiring and Retention Subcommittee is meeting to review a staff survey and a recommendation template. The committee will discuss proposed recommendations to be sent to the full SJREC.

• Updates related to staff survey
• Review of sample recommendation and template
• Proposed recommendations to full SJREC

The subcommittee discussed potential recommendations for improving the city's hiring and retention process, including a defined exit interview plan, a more organized recruitment and retention plan, and revision of the application and interview process. No formal decisions were made; the subcommittee plans to finalize three or four recommendations to present. The minutes from the September meeting were approved.

• Approved minutes from September meeting
• Discussed recommendations for exit interview plan, recruitment/retention plan, and application/interview process revision
• Noted need for more diverse interview panels
• Discussed better use of Paycom for hiring and retention
• Suggested consistent training for HR staff and interviewers
• Discussed annual employee survey and sharing results with staff

City Council - Work Session Meeting

The agenda consists of procedural boilerplate for a work session. The meeting includes department reports and a review of the upcoming regular meeting agenda.

• Executive session to discuss personnel, real estate, and/or pending/potential litigation

The Brookhaven City Council met for a work session on September 28, 2021, receiving departmental reports and discussing various operational issues. No formal decisions or votes were taken during the meeting, aside from unanimously approving a motion to enter executive session to discuss personnel matters. The session was informational, covering topics such as traffic detours, police programs, and park maintenance.

• Approved motion to enter executive session to discuss personnel (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The Brookhaven City Council will hold a public hearing on a residential rezoning request and vote on several budget and personnel items. Key decisions include the extension of the COVID-19 state of emergency and updates to employee benefits and housing allowances.

• Rezoning Ordinance ORDRZ-2021-09-03: Change properties from RS-75 to RS-50 for Jeremy Raymond
• Ordinance ORD-2021-09-05: Appropriate $100,000 for the 2022 Cherry Blossom Festival
• Ordinance ORD-2021-09-04: Extend COVID-19 State of Emergency through October 31, 2021
• Resolution RES-2021-09-03: Increase sworn officer housing allowance from $600 to $800
• Resolution RES-2021-09-01: Renewal of employee health benefits through CIGNA

The Brookhaven City Council approved a rezoning at 1036 and 1040 Standard Drive, extended the COVID-19 state of emergency through October 31, 2021, and approved several financial measures including a $100,000 budget appropriation for the 2022 Cherry Blossom Festival, a compensation plan amendment, and an increase in the sworn officer housing allowance. All votes were unanimous with three members present (Jones, Park, Simmons); Mayor Pro Tem Gebbia was absent.

• Approved rezoning of 1036 and 1040 Standard Drive from RS-75 to RS-50 with conditions (unanimous)
• Approved extension of COVID-19 state of emergency through October 31, 2021 (unanimous)
• Approved $100,000 budget appropriation for 2022 Cherry Blossom Festival (unanimous)
• Approved amendment to compensation plan wage and grade scale (unanimous)
• Approved increase in sworn officer housing allowance from $600 to $800 per month (unanimous)
• Approved resolution recognizing Georgia Cities Week October 3-9, 2021 (unanimous)
• Approved consent agenda including minutes and CIGNA health benefits renewal (unanimous)

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to finalize survey questions. The body will also assign follow-up communications.

• Finalization of survey questions
• Assignment of follow-up communications

The subcommittee decided to postpone the Civic Dinner/Inclusivv event with Brookhaven police officers after discussions with staff. They finalized the survey questions and discussed strategies to distribute it widely, including through the city's Survey Monkey account. No formal votes were taken.

• Postponed Civic Dinner/Inclusivv event with BPD officers
• Finalized survey questions for community distribution
• Discussed outreach strategies to increase survey responses

Brookhaven Advisory Audit Committee Meeting - Regular Meeting

The committee will review the status of internal audits regarding Information Technology General Controls and Cybersecurity. Members will also identify the audit plan for the next three quarters, focusing on procurement and purchasing cards.

• Review of Information Technology General Controls – Cybersecurity internal audit
• Planning of internal audits for procurement
• Planning of internal audits for purchasing cards
• Approval of June 1, 2021 meeting minutes

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission is reviewing results from recent community engagement efforts. The meeting includes updates on subcommittees focused on mission and vision, hiring and retention, and police accountability.

• Community engagement report noting 41 total events and 218 engaged members
• Mission & Vision Subcommittee update regarding a city employee survey closing September 30, 2021
• Procurement & Contracting Subcommittee update on developing equitable best practices recommendations
• Police Accountability & Use of Force Subcommittee update regarding upcoming BPD civic dinners

The Social Justice, Race and Equity Commission approved its August 19, 2021 meeting minutes and adopted the agenda. Commissioners heard a presentation from Chrysalis Lab on a summer engagement with residents, which identified housing affordability, gentrification, inclusion, police-community engagement, and cultural/language barriers as key issues. Subcommittees provided updates on their work, including outreach to other cities, employee surveys, vendor surveys, and police survey planning. No formal policy decisions were made.

• Approved August 19, 2021 meeting minutes
• Adopted the meeting agenda

City Council - Work Session Meeting

The City Council will hold a work session to receive department reports and presentations on city projects. The meeting includes updates on infrastructure and community events.

• 2021 Cherry Blossom Summer Block Party debrief presentation
• Windsor-Osborne Intersection Improvement update
• Peachtree Creek Greenway update from Peachtree Creek Greenway, Inc.

The Brookhaven City Council held a work session with no formal votes or decisions. They received updates on the Windsor-Osborne intersection roundabout project, including a full road closure from September 21 to November 20, 2021, and discussed detour signage, speeding concerns, and business impacts. Staff also presented a debrief on the Cherry Blossom Block Party and an update on the Peachtree Creek Greenway.

• No formal decisions or votes taken at work session
• Received update on Windsor-Osborne roundabout: full closure Sept 21 to Nov 20, 2021
• Discussed detour routes and community notifications for Windsor Parkway closure
• Heard Cherry Blossom Block Party debrief: 34,000 attendees, under budget
• Received Peachtree Creek Greenway update from Betsy Eggers

City Council - Regular Meeting

The City Council will consider three ordinances to amend various city budgets for the 2021 fiscal year. These include adjustments to the Capital Improvement Program and Stormwater funds, as well as the acceptance of several grants.

• Dedication of Remington Road Green Space
• Ordinance ORD-2021-09-01: Amend Capital Improvement Program Fund and Stormwater Fund Budgets
• Ordinance ORD-2021-09-02: Increase Grant Fund Budget by $2,500 for community programs and $19,100 for law enforcement training
• Ordinance ORD-2021-09-03: Increase Grant Fund Budget by $366,557 for the 2021-2025 CDBG Program
• Grant acceptance for American Automobile Association and Criminal Justice Coordinating Council funds

The Brookhaven City Council unanimously approved three ordinances amending the FY 2021 budgets for the Capital Improvement Program, Stormwater, and Grant funds, including accepting federal and other grants. The council also unanimously approved the consent agenda, which included minutes and grant acceptances. Additionally, the council dedicated the 1664 Remington Road property as the Tom Reilly Green Space in honor of Tom Reilly's service.

• Approved the consent agenda, including minutes from August 24, 2021, and acceptance of several grants.
• Approved ORD-2021-09-01 to amend the Capital Improvement Program and Stormwater Fund budgets and transfer residual appropriations.
• Approved ORD-2021-09-02 to amend the Grant Fund budget, increasing revenue by $2,500 for community programs and $19,100 for law enforcement training.
• Approved ORD-2021-09-03 to amend the Grant Fund budget, increasing federal grant revenue by $366,557 for the CDBG program.
• Renamed the 1664 Remington Road property as the Tom Reilly Green Space via proclamation.

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The Social Justice, Race and Equity Commission Procurement and Contracting Sub-Committee is meeting to review gathered information and previous recommendation bullet points. The committee will discuss next steps for their process.

• Approval of August minutes
• Review of gathered information
• Review of recommendation bullet points

The Procurement and Contracting Subcommittee discussed potential recommendations for increasing equity in city contracting, focusing on five areas of the procurement process. Members debated whether to set tangible contract quotas for women, POC, and minority-owned businesses, with some supporting concrete targets and others warning against quota systems. The subcommittee assigned each member to synthesize survey data and conversations into recommendations for specific process steps, with a goal of having drafted recommendations by the October meeting.

• Assigned subcommittee members to five procurement process buckets for drafting recommendations
• Set target to have recommendations crafted by October 2021 meeting
• Adopted minutes from August meeting

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The subcommittee is meeting to finalize details regarding an Inclusive Dinner with BDP. Members will also review, edit, and assign tasks related to a survey.

• Finalize details of Inclusivv Dinner with BDP
• Review and edit survey questions
• Assign survey recipients to committee members

The Policing and Use of Force Subcommittee met and discussed ongoing efforts, including a Civic Dinner/Inclusivv event with Brookhaven police officers and the development of a stakeholder survey. No formal decisions were made; the subcommittee approved the previous meeting's minutes and agreed to post survey questions for further review.

• Approved minutes of previous meeting
• Agreed to post survey questions on Basecamp for further review

Arts & Culture Commission - Virtual Meeting (Regular Meeting)

The Arts & Culture Commission is holding a virtual meeting to handle organizational and procedural items. The body will conduct a swearing-in, adopt bylaws, and discuss a work program.

• Swearing-In (Rezoning Ordinance ID # 5511)
• Adoption of Bylaws (Rezoning Ordinance ID # 5512)
• Work Program Discussion (Rezoning Ordinance ID # 5513)

The Brookhaven Arts & Culture Commission was sworn in and unanimously adopted its bylaws. Members discussed a work program to establish a functional arts program and update zoning ordinances and overlay districts to include arts and culture regulations, with a target for adoption by Mayor and City Council by January 2022. No other substantive decisions were made.

• Adopted bylaws (unanimous)
• Discussed work program objectives for arts program and zoning updates

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Hiring and Retention Subcommittee is meeting to review proposed staff survey questions. The body will discuss the survey's introductory language, the outside vendor hired to administer it, and the timeline for data review.

• Review of proposed staff survey questions
• Discussion of outside vendor retained to administer survey
• Discussion of survey administration timeline and data review

The Hiring and Retention Subcommittee approved the August minutes and finalized proposed survey questions, which were sent to the city. Members planned a meeting with Dr. Bates, the data analyst, to discuss survey data and timeline, hoping to complete the survey by late September or early October. No other substantive decisions were made.

• Approved the August minutes.
• Finalized proposed survey questions and sent them to the city.
• Scheduled a meeting with Dr. Bates, Helena, and Lillian to discuss survey data.
• Noted the need to obtain a timeline from Dr. Bates for survey completion.

Social Justice, Race and Equity Commission - Mission and Vision Sub-Committee

The Social Justice, Race and Equity Commission's Vision, Mission, and Charter Subcommittee is meeting to discuss planning processes and best practices. Members will determine how to contact other cities to research their equity work processes.

• Discussion on planning processes led by Assistant City Manager Steve Chapman
• Review of Chrysalis video regarding SJREC recommendations
• Assignment of members to contact other cities regarding equity work processes

The Vision and Mission Sub-Committee approved the minutes from August's meetings and discussed next steps for their work. Members agreed that an outside agency should review the City charter through an equity lens, as it is outside their skill set. They also discussed community engagement, studying other cities' processes, and the need to define outreach. Each commissioner was assigned a city to study, and the next meeting is scheduled for October 14, 2021.

• Approved the minutes from August's subcommittee meetings.
• Agreed that an outside agency should review the City charter through an equity lens.
• Discussed community engagement as a recommendation for the subcommittee.
• Assigned each commissioner a city to study for mission and vision research.
• Noted that the City charter is reviewed every five years, with a review committee to be assembled in 2022.
• Suggested that someone from the SJREC or this committee ask to sit on the charter review committee.

Planning Commission - Virtual Meeting (Work Session)

The Planning Commission is holding a virtual work session to discuss two rezoning ordinances. The body will review updates regarding workforce housing and the Windsor/Osborne Special Area Plan.

• Rezoning Ordinance (ID # 4510): Workforce Housing Update
• Rezoning Ordinance (ID # 5510): Windsor/Osborne Special Area Plan Update

The Brookhaven Planning Commission held a virtual work session on September 1, 2021, with no substantive decisions made. Members received brief presentations on workforce housing and the Windsor/Osborne special area plan, and discussed a rezoning request for 1036 and 1046 Standard Drive, but took no formal action. The meeting adjourned unanimously.

• Heard workforce housing update (no action)
• Heard Windsor/Osborne special area plan update (no action)
• Discussed rezoning request for 1036 & 1046 Standard Drive (no action)
• Adjourned meeting unanimously

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission is meeting to approve minutes from five previous sessions. The body will also consider a rezoning request for properties associated with Jeremy Raymond.

• Rezoning Ordinance (ID # 4511): LUP21-00003 to change properties from RS-75 to RS-50 to allow a combination plat

The Brookhaven Planning Commission unanimously recommended approval of rezoning application LUP21-00003, which would rezone two properties from RS-75 to RS-50 to allow a combination plat for a pool. The recommendation includes a modified condition requiring a minimum 30-foot front yard setback on Standard Drive. The item will go to the City Council on September 28, 2021. The commission also approved minutes from five prior meetings.

• Approved minutes from February 3, 2021 (work session and regular meeting), May 5, 2021 (work session), June 2, 2021 (work session), and August 4, 2021 (work session), all unanimously.
• Recommended favorably with conditions for rezoning LUP21-00003 (Jeremy Raymond) from RS-75 to RS-50, with a modified condition requiring a 30-foot minimum front setback on Standard Drive.
• Adjourned the meeting at 7:45 p.m. unanimously.

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to plan a dinner with BDP. The body will also discuss the development, target audience, and distribution of a survey based on 4P assessment areas.

• Scheduling and format of Inclusivv Dinner with BDP
• Development of survey questions for 4P assessment areas
• Identification of survey target audience
• Discussion of survey timing and distribution

The Policing and Use of Force Sub-Committee discussed next steps for stakeholder engagement, including a community survey and a Civic Dinner/Inclusivv event with police officers. Commissioners agreed to send the survey from the SJREC email address and to draft three survey questions each before the next meeting. No formal decisions were made; the meeting was procedural and planning-focused.

• Agreed to send survey from SJREC email address for credibility
• Commissioners tasked to draft three survey questions each before next meeting

City Council - Regular Meeting

The City Council will vote on several infrastructure projects, including drainage repairs and park construction. The body is also considering ordinances regarding weapons in city parks and the extension of the COVID-19 state of emergency.

• Increase purchase order to Response Environmental Site Services, Inc. from $575,000 to $610,000 for drainage and sinkhole repairs at 1167 and 1177 W. Nancy Creek Dr.
• Agreement with Integrated Construction and Nobility for $391,678.88 to construct the Community Green at Murphey Candler Park
• Ordinance to amend the Code of Ordinances regarding hunting and the possession/discharge of weapons in city parks
• Appropriation of $89,936.52 for power pole relocation at the Ashford Dunwoody/Peachtree Intersection
• Ordinance extending the Declaration of a State of Emergency for COVID-19

The council unanimously approved a $391,678.88 construction contract with Integrated Construction and Nobility for the community green at Murphey Candler Park, the lowest of three bids. It also approved a $35,000 increase to an emergency drainage repair purchase order, reappointed Nancy Plesnarski and appointed three new members to the Convention and Visitors Bureau, and extended the COVID-19 state of emergency through September. All votes were unanimous.

• Approved $391,678.88 contract with Integrated Construction and Nobility for Murphey Candler community green
• Approved $35,000 increase to RESS purchase order for emergency drainage and sinkhole repairs
• Approved reappointment of Nancy Plesnarski and appointment of Chris Alto, Juan McGruder, and Mike Sakowitz to Convention and Visitors Bureau
• Approved ordinance extending COVID-19 state of emergency through end of September
• Approved ordinance amending hunting and weapons rules in city parks
• Approved $88,224.50 change order to Allied Paving for Blair Circle resurfacing
• Approved agreement with Georgia Power for power pole relocation at Ashford Dunwoody/Peachtree intersection
• Approved lighting service agreement with Georgia Power for 14 pedestrian scale lights

City Council - Work Session Meeting

The City Council will hold a work session featuring department reports and presentations. The meeting includes a public notification presentation from the Brookhaven Police Department and a presentation from Prospera.

• Brookhaven Police Department Public Notification Presentation by Deputy Chief Brandon Gurley
• Prospera Presentation by Anibal Torres

The Brookhaven City Council held a work session with no substantive votes except to enter and close executive session to discuss real estate and potential litigation. Staff reported on plans to apply for about $20 million in federal recovery funds, and discussed police notifications, Prospera, and other updates.

• Approved motion to enter executive session for real estate and potential litigation (unanimous)
• Approved motion to close executive session (unanimous)

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission is discussing updates from its sub-committees and reviewing data from summer community engagement activities. The body is also hearing a talk on stakeholder engagement from the Partnership for Southern Equity.

• Review of Civic Dinners survey where 79% of 92 resident respondents said racial equity should be a high or significant priority in policy making
• Review of Community Pop-up survey where 82% of 134 respondents said racial equity should be a high or significant priority
• Hiring & Retention sub-committee proposal for an employee opinion survey on diversity, equity, and inclusion
• Report on District 1 (8/10) and District 2 (8/17) discussions, with District 3 and 4 discussions scheduled for August
• Stakeholder engagement presentation by Nathaniel Smith of Partnership for Southern Equity

Chairman John Funny announced his resignation from the Social Justice, Race and Equity Commission after qualifying as a candidate for Brookhaven's City Council election, and will work with vice chairs for a smooth transition. The commission approved the agenda and July 15 minutes, and heard subcommittee updates on employee surveys, procurement, and policing. No formal policy decisions were made.

• Agenda adopted with chairman's report addition (unanimous)
• July 15, 2021 meeting minutes approved (unanimous)
• Chairman John Funny resigned to run for City Council

Board of Appeals - Virtual Meeting (Work Session)

The Board of Appeals is holding a virtual work session. The agenda consists of procedural boilerplate and does not list any specific cases or decisions for discussion.

The Brookhaven Board of Appeals held a virtual work session on August 18, 2021, to discuss three variance requests. No formal decisions were made; the board only reviewed the cases and heard staff recommendations. The items will be considered at a future meeting.

• No decisions made; work session only
• Discussed VAR21-00023: Megan Parker, 2352 Loraine Street (stream buffer, impervious coverage, accessory structure setbacks)
• Discussed VAR21-00032: Dimple Patel, 2714 North Thompson Road (impervious coverage, rear setback, front yard setback)
• Discussed VAR21-00034: Jason Smith, 1204 Warrenhall Lane (rear yard setback)

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals will review multiple variance requests regarding setbacks and impervious coverage. These items include discussions on stream buffers, accessory structure side setbacks, and front yard setbacks.

• VAR21-00023: Variance for stream buffer reduction and impervious coverage at 2352 Loraine Street
• VAR21-00032: Variance for impervious coverage and setback reductions at 2714 North Thompson Road
• VAR21-00034: Variance for rear yard setback reduction at 1204 Warrenhall Lane

The Brookhaven Board of Appeals approved a variance for a pool at 2352 Loraine Street, deferred a garage variance request for 2714 North Thompson Road to October 20, and approved a rear-yard setback variance for 1204 Warrenhall Lane. The board also unanimously approved the minutes from the July 21, 2021 meetings.

• Approved VAR21-00023 (pool at 2352 Loraine Street) with conditions (unanimous)
• Deferred VAR21-00032 (garage at 2714 North Thompson Road) to October 20, 2021 (unanimous)
• Approved VAR21-00034 (addition at 1204 Warrenhall Lane) with conditions (4-1)
• Approved July 21, 2021 work session minutes (unanimous)
• Approved July 21, 2021 regular meeting minutes (unanimous)

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The Social Justice, Race and Equity Commission's Procurement and Contracting sub-committee is meeting to review survey results. The body will also discuss a business proposal submitted by Mr. Nelson Jones.

• Discussion of survey results
• Discussion of business proposal from Mr. Nelson Jones
• Approval of June and July minutes

The Procurement and Contracting Subcommittee met and adopted the June and July minutes unanimously. Members discussed survey responses from about 33-34 vendors, noting low response and concerns about outreach. They considered a proposal from a local minority business owner, but were told two of its points (tax incentives and licensing preferences) are illegal. No formal recommendations were made; the committee plans to continue gathering data and finalize recommendations by end of October.

• Adopted June & July meeting minutes unanimously
• Discussed survey responses from ~33-34 vendors, no formal action
• Reviewed Nelson Jones's 4-point proposal; points 2 and 3 noted as illegal
• No formal recommendations made; further data collection planned

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is holding a regular meeting to discuss the 4Ps and open questions. The group will also plan for stakeholder engagement and establish a meeting cadence.

• Discussion of 4Ps and open questions
• Planning for stakeholder engagement
• Discussion of meeting cadence

The subcommittee discussed ways to engage Brookhaven police officers and the community in the 4P Assessment process, including a possible Inclusive/Civic Dinner and requesting policing data from the Latin American Association. No formal decisions were made, but members agreed to continue meeting every two weeks.

• Agreed to continue biweekly meetings (unanimous)

Arts & Culture Commission - Virtual Meeting (Regular Meeting)

The Arts & Culture Commission is meeting virtually to discuss organizational and procedural items. The agenda includes a discussion on rules and procedures and a review of next steps.

• Municipal Meetings discussion with Chris Balch
• Rules and Procedures Discussion
• Review of 'Next Steps' via Arts and Culture PowerPoint

City Council - Council Advance

City Council is providing guidance on drainage project priorities for 2022-2024 and the broad strokes of the 2022 operating and capital budgets. The body is also considering whether the administration should begin planning for strategic financing options for capital projects.

• Stormwater fee increase from $66 to $94 generating approximately $1.3 million annually
• Proposed 2022-2025 stormwater revenue projections ranging from $3.45 million to $3.91 million
• Discussion of SPLOST II projects for the 2024-2030 ballot
• Review of $40M Park Bond program scheduled for completion by end of 2022
• FEMA buyout program for 10 parcels on S. Bamby Lane with a $2,750,850 federal match

The Brookhaven City Council held a midyear advance retreat, discussing the recently approved stormwater fee increase, the 2022 operating and capital budgets, and conceptual financing for future capital projects. No formal votes were taken; the council provided guidance and feedback on these topics.

• Discussed stormwater fee increase from $66 to $94, approved June 15, generating ~$1.3M annually
• Provided guidance on drainage project priorities for 2022-2024
• Discussed 2022 operating budget focus areas: elections, police patrol structure, staff compensation, arts and tree fund
• Discussed SPLOST II (2024-2030) and capital project timelines
• Discussed potential special service district financing, park master plan updates, and city centre location
• Councilmember Gebbia raised need for displacement policy for apartment redevelopment

Social Justice, Race and Equity Commission - Mission and Vision Sub-Committee

The sub-committee is scheduled to conduct a narrative workshop led by Amy Corn. The meeting includes an introduction of the guest and assignment of homework regarding community engagement for the September meeting.

• Introduction of Amy Corn
• Narrative Workshop
• Community Engagement homework assignment

The Mission and Vision Subcommittee met and approved the previous meeting's minutes. Commissioner Amy Corn led a workshop to outline recommendations for the city's Mission and Vision statements, discussing strategies and defining essential factors across nine categories. Commissioners identified unique capabilities and aspirational values, and agreed to post workshop slides on Basecamp for absent members. No formal decisions were made beyond approving the minutes.

• Approved minutes from previous meeting
• Held workshop to outline Mission and Vision recommendations
• Identified unique capabilities including Civil Rights proximity, Buford Highway diversity, transportation, and hospital access
• Listed aspirational values: caring, safety, inclusiveness, tolerance, education, environment, wellness, inter-generational endurance
• Agreed to post workshop slides on Basecamp for absent commissioners

Planning Commission - Virtual Meeting (Work Session) Cancelled

The virtual work session scheduled for August 4, 2021, was cancelled. The agenda listed the Windsor/Osborne Special Area Plan and a retreat discussion as unfinished business.

• Windsor/Osborne Special Area Plan
• Retreat Discussion

The August 4, 2021 Planning Commission virtual work session was cancelled, and the minutes record no substantive decisions. The meeting included a presentation on the Windsor/Osborne Special Area Plan and discussion of the annual retreat, but no votes or actions were taken.

Brookhaven Park Bond Citizen Oversight Committee - Regular Meeting

The committee discussed the status and actual costs of various park bond projects across Brookhaven. The meeting focused on completed works, such as the Ashford Park splashpad, and upcoming contracts for trail and boardwalk construction.

• Ashford Park splashpad and pavilion opened 6/24/21 with total costs of $1,087,947.01
• Murphey Candler Park North Boardwalk design/build contract with Excellere for $860,000
• Murphey Candler Park South Trail ICAN contract for $443,142.78
• Blackburn Park remaining budget options for solar canopies ($90k) or shade structures ($20k)
• Murphey Candler Park Community Green construction contract bids received 7/27/21

The Park Bond Oversight Committee approved the June 23 meeting minutes and reviewed expenditure reports and project updates for multiple parks. They discussed cost tracking, design progress, and construction timelines, with no formal votes on funding or contracts. The committee recommended keeping bond funds for Brookhaven Park rather than transferring to other parks.

• Approved June 23, 2021 meeting minutes
• Reviewed Park Bond Resolution vs Actual Costs spreadsheets for Ashford Park, MCP, Briarwood, Lynwood, and Blackburn
• Recommended no funding transfer from Brookhaven Park to other parks
• Noted Blackburn Park paving and shade structures to be funded within remaining budget
• Noted Lynwood Park Splashpad LDP approved, RFP to be advertised within 2 weeks

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Hiring and Retention Subcommittee is meeting to review proposed staff survey questions and discuss outside vendors to facilitate the survey. The committee will also discuss data to obtain from other municipalities regarding hiring and retention best practices.

• Review of proposed staff survey questions
• Discussion of outside vendors for staff survey facilitation
• Review of hiring and retention data from other municipalities
• Sub team assignments and deadlines

The Hiring and Retention Subcommittee discussed revisions to its employee survey and next steps for outsourcing survey administration. Members agreed to input questions into SurveyMonkey, collect administrative data to aid a vendor, and clarify that the survey comes from the SJREC, not the city. No formal votes were taken; the meeting was procedural and planning-focused.

• Accepted revised survey questions for Christian Sigman (unanimous)
• Agreed to input survey questions into SurveyMonkey as a platform
• Agreed to begin collecting administrative data to support a vendor
• Agreed to clarify survey is from SJREC, not the city, to reduce retaliation fears

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to receive department reports and review upcoming agenda items. The meeting includes an update from Gresham Smith regarding the Dresden Drive intersection improvement analysis.

• Dresden Drive Intersection Improvement Analysis Update by Gresham Smith

The Brookhaven City Council held a work session with no substantive votes beyond approving an executive session to discuss potential and pending litigation. The council received department reports, including the departure of Finance Director Alek Dimov, and heard a status update on the Dresden Drive Intersection Improvement Analysis from Gresham Smith, with next steps including a second public forum in September and a final report in November.

• Approved motion to enter executive session for potential and pending litigation (3-0)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will discuss amendments to land development and tree preservation codes. The body is also considering budget appropriations for the FY 2021 LMIG Safety Action Plan and an extension of the COVID-19 state of emergency.

• Appropriation of up to $111,435 from SPLOST reserves and $150,000 from Grant Fund revenues for the FY 2021 LMIG Safety Action Plan
• Ordinance to amend Chapter 14, Land Development and Subdivisions, Article III, Tree Preservation and Maintenance
• Ordinance to amend Chapter 14, Land Development and Subdivisions
• MOU with Brookhaven Development Authority regarding fees for the Manor at Druid Hills project
• Extension of the COVID-19 State of Emergency declaration until August 31, 2021

The Brookhaven City Council unanimously approved several ordinances, including amendments to the tree preservation ordinance, a new rule classifying artificial turf as impervious surface, a corrected authorized position list, a budget amendment for safety projects, and an extension of the COVID-19 state of emergency through August 31, 2021. The consent agenda, which included a guaranty for the Manor at Druid Hills project, was also approved unanimously.

• Approved consent agenda including Manor at Druid Hills fee guaranty (unanimous)
• Approved tree ordinance amendment TA21-09 (unanimous)
• Approved artificial turf ordinance TA21-08 (unanimous)
• Approved amended authorized position list (unanimous)
• Approved $261,435 budget amendment for LMIG Safety Action Plan (unanimous)
• Extended COVID-19 state of emergency to August 31, 2021 (unanimous)

Social Justice, Race and Equity Commission - Executive Committee Meeting

The Executive Committee will meet virtually to receive sub-committee updates and review community engagement feedback.

• Sub-committee updates
• Community engagement feedback

Arts & Culture Commission - Virtual Meeting (Regular Meeting)

The Arts & Culture Commission is holding a kick-off meeting via Zoom. The provided agenda contains only procedural login and connection information.

Board of Appeals - Virtual Meeting (Work Session)

The Board of Appeals is holding a virtual work session. The primary item for discussion is the criteria for variances related to the Tree Ordinance.

• Discussion of Tree Ordinance Variance Criteria

The Board of Appeals held a work session and tabled the tree ordinance variance criteria discussion until the August 18th work session. Three variance requests were discussed but no final decisions were made. The meeting adjourned at 6:10 p.m.

• Tabled tree ordinance variance criteria discussion to August 18 work session

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to discuss unfinished business regarding three variance requests. These requests involve changes to impervious coverage and setback requirements for specific addresses.

• VAR21-00014: Variance for impervious coverage and rear yard setback at 1176 Newbridge Trace
• VAR21-00023: Variance for stream buffer, impervious coverage, and accessory structure side setbacks at 2352 Loraine Street
• VAR21-00027: Variance for impervious coverage and rear yard setback at 1143 Brookhaven Circle

The Board of Appeals approved a variance for 1176 Newbridge Trace to increase impervious coverage and reduce the rear yard setback, and approved a variance for 1143 Brookhaven Circle to increase impervious coverage and reduce the rear yard setback, with conditions. The board deferred a variance request for 2352 Loraine Street to the August 18 meeting to allow staff more time to review a revised site plan. The board also approved the minutes from the June 16 work session and regular meeting.

• Approved VAR21-00014 for 1176 Newbridge Trace to increase impervious coverage and reduce rear yard setback, with conditions.
• Approved VAR21-00027 for 1143 Brookhaven Circle to increase impervious coverage and reduce rear yard setback, with conditions and a friendly amendment setting lot coverage at 56.10%.
• Deferred VAR21-00023 for 2352 Loraine Street to the August 18, 2021 meeting.
• Approved the June 16, 2021 work session minutes.
• Approved the June 16, 2021 regular meeting minutes.

Development Authority - Special Called Meeting

The Development Authority will consider an inducement resolution for the Manor Druid Hills project by Related Development, LLC. The meeting also includes discussions regarding a memorandum of understanding for project costs and an agreement related to the Dresden Village project.

• Inducement Resolution for Manor Druid Hills Project (Related Development, LLC) involving up to $160,000,000 in bonds
• Memorandum of Understanding regarding Manor at Druid Hills project costs and expenses
• Agreement related to recoupment of fees and expenses for Dresden Village Project
• Approval of May 12, 2021 Special Called Meeting Minutes
• Consideration of Development Authority Incentives Policy

The Brookhaven Development Authority unanimously approved an inducement resolution for the Manor Druid Hills mixed-use project by Related Development, LLC, declaring intent to issue up to $160,000,000 in taxable lease purchase revenue bonds. The project includes 382 multifamily units, a 55,000 sq ft office building, a 140-key hotel, and an affordable housing component exceeding the city's 10% requirement. The Authority also approved a memorandum of understanding with the city regarding project costs and expenses, and an agreement related to recoupment of fees for the Dresden Village project.

• Approved May 12, 2021 special called meeting minutes (unanimous)
• Approved Development Authority Incentives Policy (unanimous)
• Approved inducement resolution RES-2021-07-04 for Manor Druid Hills project, authorizing up to $160M in bonds (unanimous)
• Approved MOU with City of Brookhaven for Manor at Druid Hills project costs, adding financial advisory fee to Section 2 (unanimous)
• Approved agreement with City for recoupment of fees/expenses for Dresden Village project, assigning claims to Connolly Realty Services (unanimous)
• Adjourned meeting (unanimous)

Social Justice, Race and Equity Commission - Regular Meeting

The Commission will hold an election for Vice Chair and receive updates from sub-committees regarding city charter review, hiring practices, and procurement. The meeting includes a panel discussion featuring representatives from the Latin American Association, Lynwood Park Civic Association, and Chrysalis Lab.

• Election of Commission Vice Chair
• Hiring & Retention Sub-Committee update on a proposed staff equity survey
• Procurement & Contracting Sub-Committee update on contractor surveys
• Policing Sub-Committee update on 4P assessment
• Panel discussion with Santiago Marquez, Charlene Bowden, and Kim Anderson

The Social Justice, Race and Equity Commission approved a motion to have two vice chairs and unanimously approved the June minutes and July agenda. Subcommittees reported progress on mission/vision revision, hiring/retention surveys, procurement reports, and policing assessments. No final policy decisions were made.

• Approved motion for two vice chairs (unanimous)
• Approved June 17, 2021 meeting minutes (unanimous)
• Approved July 15, 2021 meeting agenda (unanimous)

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee will meet to hear presentations from four 4P partner pairs regarding challenges. The body will also discuss potential stakeholder engagement opportunities.

• Presentations from four 4P partner pairs on challenges
• Discussion of stakeholder engagement opportunities

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The Social Justice, Race and Equity Commission Procurement and Contracting Sub-Committee will meet to conduct a panel discussion and receive community engagement updates. The body will also hold an election for Vice Chair.

• Vice Chair Election
• Panel discussion featuring community members
• Approval of 6/17/2021 meeting minutes

The subcommittee reviewed contract data from 2019-2020 and finalized a customer survey sent to 20 contractors (awarded and non-awarded) on July 14, 2021, with responses due in 10 business days. Members also presented their 4P tools, finding common themes, and will use survey results to draft recommendations to the city.

• Approved sending a customer survey to 20 contractors via SurveyMonkey on July 14, 2021
• Tasked members to select top 5 contracts for survey outreach (completed by June meeting)
• Reviewed 4P tools from members, noting common themes
• Set a 10-business-day response window for the contractor survey
• Directed members to review Basecamp links for report needs to support recommendations

Planning Commission - Virtual Meeting (Work Session) Cancelled

The Planning Commission work session scheduled for July 7, 2021, was cancelled. The agenda included a discussion regarding the Windsor-Osborne Special Area Plan.

• Windsor-Osborne Special Area Plan Discussion

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Hiring and Retention Sub-Committee is meeting to discuss the Civic Dinner experience and staff survey updates. The committee will also review diversity survey resources and establish sub-team assignments.

• Discussion of Civic Dinner experience
• Updates on staff survey next steps
• Review of SHRM diversity survey resources
• Sub team assignments and deadlines

The Hiring and Retention Sub-Committee met virtually and discussed next steps for a staff survey. The City agreed to send the survey to employees, and the sub-committee was asked to draft questions. Members were instructed to submit their question suggestions by July 20th. The meeting was adjourned after a roundtable discussion.

• The City agreed to send a survey to employees, with the sub-committee drafting questions.
• Sub-committee members were asked to submit question suggestions by July 20th.
• Commissioner Naglich shared that Christian would reach out to other cities for resources and best practices.

Social Justice, Race and Equity Commission - Mission and Vision Sub-Committee

The Social Justice, Race and Equity Commission's Hiring & Retention Subcommittee is meeting to discuss racial equity in public sector employment. The group will also review the 4P Assessment and assign related tasks.

• Discussion of 'Public Sector Jobs: Opportunities for Advancing Racial Equity'
• 4P Assessment discussion and assignments

The Vision and Mission Sub-Committee met to discuss community engagement methods, review the city charter for equity concerns, and plan a future workshop. Renee Areng presented on the Brookhaven Convention and Visitor Bureau's brand development, which led to the 'Belong Here' tagline. Members discussed representation in community input, the charter's appointment processes, and land development. The next meeting will be a workshop on developing a vision and mission led by Amy Corn.

• Scheduled a vision and mission development workshop for the next subcommittee meeting, led by Amy Corn.
• Discussed the BCVB's community engagement process that produced the 'Belong Here' tagline.
• Reviewed the city charter for equity issues, including board appointment diversity and hearing officer diversity.
• Discussed Chapter 14 of the charter regarding land development and gentrification.
• Noted the 2020 Census and City Council redistricting process.

City Council - Work Session Meeting

The City Council will hold a work session to receive a presentation on health insurance benefit options and an overview of police department crime statistics.

• Health insurance benefits presentation by Todd Bryant of Relation Insurance Services
• Brookhaven Police Department crime stats overview by Deputy Police Chief Brandon Gurley

The Brookhaven City Council held a work session on June 29, 2021, with no formal votes or decisions. They received informational presentations on health insurance renewal options and police crime statistics, and discussed a proposed tree ordinance variance process. The meeting was adjourned by acclamation at 5:42 PM.

• No formal decisions were made; the meeting was informational only.
• Heard a presentation on health insurance options; no action taken.
• Heard a presentation on police crime statistics; no action taken.
• Discussed proposed tree ordinance variance language; no vote taken.
• Adjourned by acclamation at 5:42 PM.

City Council - Public Hearing

The City Council is conducting its third public hearing regarding the 2021 millage rate for the City of Brookhaven and special tax districts. Finance Director Alex Dimov is scheduled to present the millage rate information.

• Public hearing on 2021 millage rate for City of Brookhaven and special tax districts

The Brookhaven City Council held a public hearing on the FY 2021 millage rate for the city and special tax districts. Finance Director Alek Dimov presented the information, and Mayor Pro Tem Joe Gebbia opened the hearing, but no public comment was made. The hearing was closed at 6:48 p.m. No decisions were made during this hearing.

• Opened public hearing on FY 2021 millage rate
• Closed public hearing at 6:48 p.m. with no public comment

Brookhaven Public Facilities Authority - Special Called Meeting

The Brookhaven Facilities Authority is meeting to discuss a real estate transaction. The primary item is an intergovernmental agreement with the City of Brookhaven for the purchase of real property.

• Intergovernmental Agreement with the City of Brookhaven for the purchase of real property
• Approval of May 4, 2021 Special Called Meeting minutes

The Brookhaven Facilities Authority unanimously approved an intergovernmental agreement with the City of Brookhaven to fund the purchase of the property known as Ritas at 1382 Dresden Drive, allowing the authority to close the following day. The board also approved the May 4, 2021 special called meeting minutes unanimously. Two members were absent.

• Approved May 4, 2021 special called meeting minutes (unanimous)
• Approved intergovernmental agreement with City of Brookhaven for purchase of real property at 1382 Dresden Drive (unanimous)

City Council - Regular Meeting

The City Council will hold a public hearing and vote on millage rates for general operations, general obligation bonds, and two special tax districts. The body will also consider budget amendments and several city ordinances.

• Setting of 2021 millage rates: General Maintenance (2.74 Mills), General Obligation Bonds (.570 Mills), Special Tax District #1 (6.450 Mills), and LaVista Park Special Tax District (3.50 Mills)
• Purchase order to Excellere Construction, LLC for $504,390.00 for N.E. Expressway Frontage Road Multiuse Path Project
• Budget appropriation of up to $185,150 from General Fund and $200,000 from CIP Fund for Northeast Expressway Multiuse Path Project
• Ordinance to amend Chapter 14 regarding Tree Preservation and Maintenance
• Ordinance to amend Section 16-193 regarding Vegetation & Debris

The City Council approved all four 2021 millage rates, including the General Maintenance and Operations rate of 2.74 mills, the General Obligation Bonds rate of .570 mills, the Special Tax District #1 rate of 6.450 mills, and the LaVista Park Special Tax District rate of 3.50 mills. The Council also unanimously approved a rewrite of the Tree Preservation and Maintenance Ordinance (ORD-2021-06-03) with updated variance language, and approved several other ordinances, including one to comply with HB 317 for hotel/motel tax collection. All votes were 3-0 or unanimous, with Council Member Simmons absent for the millage rate votes.

• Approved the 2021 General Maintenance and Operations Millage Rate at 2.74 mills (3-0).
• Approved the 2021 General Obligation Bonds Millage Rate at .570 mills (3-0).
• Approved the 2021 Special Tax District #1 Millage Rate at 6.450 mills (3-0).
• Approved the LaVista Park Special Tax District Millage Rate at 3.50 mills (3-0).
• Approved Resolution RES-2021-06-08 appointing members to the Brookhaven Arts and Culture Commission (3-0).
• Approved the consent agenda, including minutes, agreements, and resolutions (unanimous).
• Approved Ordinance ORD-2021-06-08 to amend the budget for the Northeast Expressway Multiuse Path project, appropriating $185,150 from the General Fund (unanimous).
• Approved a purchase order to Excellere Construction, LLC for $504,390 for the N.E. Expressway Frontage Road Multiuse Path project (unanimous).

City Council - Public Hearing

The City Council is conducting a public hearing regarding the 2021 millage rate for the City of Brookhaven and special tax districts. Finance Director Alex Dimov is scheduled to present the information.

• Public hearing on FY 2021 Millage Rate for City of Brookhaven and Special Tax Districts

The Brookhaven City Council held a second public hearing on the FY 2021 millage rate for the city and special tax districts. Finance Director Alek Dimov presented the millage rate, and Mayor Pro Tem Joe Gebbia opened the floor for public comment, but none was given on Zoom or Facebook. The hearing was then closed. No vote or decision on the millage rate was recorded in these minutes.

• Held second public hearing on FY 2021 millage rate for city and special tax districts
• Closed public hearing after no public comment was received

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission Executive Committee will meet virtually. The primary focus of the meeting is an overview of Sub-Committee Phase III regarding research and stakeholder engagement.

• Overview of Sub-Committee Phase III: Research and Stakeholder Engagement

Brookhaven Park Bond Citizen Oversight Committee - Regular Meeting

The committee discussed the status of several park improvements, including the opening of the Ashford Park splashpad. Members reviewed construction contracts, budget expenditures, and permitting progress for multiple city parks.

• Ashford Park splashpad and pavilion construction contract: $849,384.94
• Murphey Candler Park North Boardwalk design/build contract: $860,000
• Murphey Candler Park South Trail contract awarded to ICAN: $443,142.78
• Murphey Candler Park playground contract: $305,315.00
• Lynwood Park splashpad, pool, and turf field RFP issuance planned for coming month

The Park Bond Oversight Committee approved change orders totaling $74,484.74 for the Ashford Park splashpad, including items required by DeKalb County Board of Health. They also approved a $65,500 change order for additional design work at Briarwood Park and $14,615.75 in change orders for the MCP Playground. The committee requested consistent financial reporting for all parks and discussed progress on multiple projects.

• Approved Ashford Park splashpad change orders totaling $74,484.74
• Approved Briarwood Park Phase 2 design change order for $65,500
• Approved MCP Playground change orders for $14,615.75
• Approved meeting minutes from 3/23/21
• Requested same financial format for all parks in the program
• Agreed to proceed with shade structures without solar chargers at Blackburn Park

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission is planning a community engagement strategy including 'Civic Dinners' and pop-up events. Sub-committees provided updates on their work regarding city hiring, procurement, policing, and the commission's mission.

• Civic Dinners training and scheduling for June through August
• Proposed community pop-up events (6) and council district discussions (4)
• Hiring & Retention sub-committee review of city hiring data
• Procurement & Contracting sub-committee use of the 4P assessment tool
• Policing sub-committee development of a priority items list

The Social Justice, Race and Equity Commission unanimously approved the minutes from its April 15 and May 20, 2021 meetings, and adopted the agenda for the June 17, 2021 meeting. The commission heard presentations on community engagement and received updates from its subcommittees on mission, hiring, procurement, and policing. Public comments were made, and the chairman announced the federal recognition of Juneteenth as a national holiday.

• Approved the April 15, 2021 meeting minutes unanimously, with a notation to address an email from Mr. Hines
• Approved the May 20, 2021 meeting minutes unanimously
• Adopted the June 17, 2021 meeting agenda unanimously

Board of Appeals - Virtual Meeting (Work Session)

The Board of Appeals scheduled a virtual work session for June 16, 2021. The agenda consists of procedural boilerplate with no specific cases or items listed for decision.

The Brookhaven Board of Appeals met virtually for a work session on June 16, 2021, and discussed multiple variance requests. No formal decisions were made; the board only reviewed staff recommendations for each item. The meeting adjourned at 6:15 p.m.

• No votes or formal actions were taken during the work session.
• Discussed VAR21-00014 (1176 Newbridge Trace): staff recommends conditional approval for increased impervious coverage; rear yard setback reduction was withdrawn.
• Discussed VAR21-00023 (2352 Loraine Street): staff recommends deferral.
• Discussed VAR21-00024 (1444 LaVista Road): staff recommends conditional approval.
• Discussed VAR21-00025 (1267 North Druid Hills): staff recommends denial for impervious coverage increase, conditional approval for other variances.
• Discussed VAR21-00026 (1670 & 1690 Northeast Expressway): staff recommends conditional approval.
• Discussed VAR21-00027 (1143 Brookhaven North Circle): staff recommends deferral.
• Discussed VAR21-00028 (4174 Oak Forest Drive): staff recommends conditional approval.

Social Justice, Race and Equity Commission - Regular Meeting

The Police Accountability and Use of Force Subcommittee is meeting to finalize a priority item list. The body will identify and assign high-priority items for offline assessment.

• Completion of priority item list
• Identification of high priority items for assessment
• Assignment of priority items for offline assessment

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to consider several variance requests regarding setbacks, impervious coverage, and landscaping requirements. The agenda includes unfinished business and new applications for both residential properties and commercial developments.

• VAR21-00014: Impervious coverage and rear yard setback at 1176 Newbridge Trace
• VAR21-00023: Stream buffer, impervious coverage, and accessory structure setbacks at 2352 Loraine Street
• VAR21-00026: Bike parking, open space, curb cut width, streetscape, and transitional buffer at 1670 & 1690 Northeast Expressway
• VAR21-00029: Grading and environmental control requirements at 1396 & 1400 Lake Hearn Drive
• VAR21-00030: Front yard setback, rear yard setback, and retaining wall height at 2517 Drew Valley Road

The Brookhaven Board of Appeals approved five variance requests with conditions, denied one variance for increased impervious coverage at 1267 North Druid Hills Road, and deferred three cases to the July 21 meeting. All votes were unanimous except the denial, which passed 4-1. The board also approved the minutes from the May 19 work session and regular meeting.

• Approved May 19 work session minutes (unanimous)
• Approved May 19 regular meeting minutes (unanimous)
• Deferred VAR21-00014 (1176 Newbridge Trace) to July 21 (unanimous)
• Deferred VAR21-00023 (2352 Loraine Street) to July 21 (unanimous)
• Approved VAR21-00024 (1444 LaVista Road) with conditions (unanimous)
• Approved VAR21-00025 variances #2 and #3 with conditions; denied variance #1 (4-1)
• Approved VAR21-00026 (1670 & 1690 Northeast Expressway) with conditions (unanimous)
• Deferred VAR21-00027 (1143 Brookhaven Circle) to July 21 (unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to discuss several upcoming agenda items. Topics include a rewrite of the tree ordinance and potential dates for the 2022 Cherry Blossom Festival.

• Tree Ordinance Rewrite Discussion
• 2022 Cherry Blossom Festival date discussion
• Drone Program Overview by Brookhaven Police Department
• Alcohol Ordinance Discussion

The Brookhaven City Council met for a work session on June 15, 2021, receiving department reports and discussing upcoming agenda items. No formal decisions were made; the only votes were to enter and close executive session, both approved unanimously. Topics discussed included the tree ordinance rewrite, 2022 Cherry Blossom Festival dates, a police drone program, and alcohol ordinance changes.

• Approved motion to enter executive session (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will hold a public hearing on the FY 2021 millage rate and vote on several contracts and ordinances. Key decisions include extending the COVID-19 state of emergency and updating city codes for sidewalks and bicycle lanes.

• Public hearing on FY 2021 Millage Rate
• Resolution to increase base annual stormwater service fee from $66.00 to $73.98
• Task order for Langford Project engineering and construction management for $130,000
• Contract for Windsor-Osborne Special Area Plan professional services for $58,125
• Ordinance to amend Chapter 14 regarding sidewalks and bicycle lanes

The Brookhaven City Council unanimously approved a resolution increasing the base annual stormwater service fee from $66 to $94, a larger increase than the proposed $73.98, to address emergency repairs and restore the fund balance. The Council also approved several other items, including a contract for internal audit services, an ordinance extending the COVID-19 state of emergency, and a resolution adopting conduct and decorum guidelines for officials. All votes were unanimous.

• Approved Resolution RES-2021-06-06 to increase the base annual stormwater service fee from $66 to $94.
• Approved Resolution RES-2021-06-01 appointing Nichols, Cauley & Associates, LLC as Internal Auditor.
• Approved Resolution RES-2021-06-02 appointing Artimus Hart Jr. to the Brookhaven Convention and Visitors Bureau.
• Approved Ordinance ORD-2021-06-01 extending the COVID-19 state of emergency to August 18, 2021.
• Approved Ordinance ORD-2021-06-02 amending sidewalk and bicycle lane regulations.
• Approved Resolution RES-2021-06-03 adopting Conduct and Decorum Guidelines for Elected and Appointed Officials.
• Approved Resolution RES-2021-06-04 awarding a public works services contract to Lowe Engineers LLC.
• Approved a $130,000 task order for the Langford Park project and a $58,125 contract to VHB for the Windsor-Osborne Special Area Plan.

City Council - Public Hearing

The City Council is holding a public hearing regarding the FY 2021 millage rate. Finance Director Alex Dimov will present the information during the meeting.

• Public hearing on FY 2021 Millage Rate

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The subcommittee finalized and sent a customer survey to 20 contractors who were awarded or not awarded city contracts, using an official Brookhaven email address. The survey, created with SurveyMonkey, is due back in 10 business days. Members will review the results to support recommendations to the city.

• Approved sending the customer survey to 20 contractors (awarded and non-awarded) on July 14, 2021.
• Tasked members to select their top 5 contracts for surveying by Wednesday (June meeting).
• Tasked members to complete their 4P's tool by the July meeting.
• Tasked members to review two links on Basecamp for reports needed for recommendations.

Planning Commission - Virtual Meeting (Work Session)

The Planning Commission is holding a virtual work session. The primary item for discussion is the rewrite of the Tree Ordinance.

• Discussion of Tree Ordinance rewrite

The Brookhaven Planning Commission held a virtual work session on June 2, 2021, with no substantive decisions made. The only item discussed was a presentation on a proposed tree ordinance rewrite, which would require a variance for specimen tree removal through the Board of Appeals and include a full advertisement cycle. The meeting adjourned without any formal votes or actions.

• No formal decisions made; tree ordinance rewrite discussed only
• Meeting adjourned unanimously at 6:08 p.m.

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to debrief on use of force training. The body will also discuss and assign priority items for the 4P Assessment tool.

• Use of force training debrief
• 4P Assessment tool discussion
• Assignment of priority items for 4P Assessment

The Police Accountability and Use of Force Sub-Committee met virtually and debriefed a use-of-force training session, with members sharing mixed feedback. They agreed to limit priority items to about five for a 4P assessment and identified eight potential topics for future deliberation, including use-of-force training adequacy and mental health handling. No formal decisions or votes were taken; the meeting was procedural and discussion-focused.

• Agreed to limit 4P assessment priority items to approximately 5
• Identified 8 topics for future deliberation, including use of force training and mental health handling
• Scheduled next meeting for June 16, 2021 at 5:30 PM

Brookhaven Advisory Audit Committee Meeting - Regular Meeting

The Advisory Audit Committee will meet to review the Comprehensive Annual Financial Report presented by Mauldin and Jenkins. The body will also discuss contracting for an independent auditor.

• Comprehensive Annual Financial Report presentation by Mauldin and Jenkins
• Contracting for Independent Auditor discussed by Alex Dimov
• Approval of March 2, 2021 meeting minutes

The Brookhaven Audit Committee approved the March 2, 2021 meeting minutes. Josh Carroll of Mauldin & Jenkins reported that the FY 2020 CAFR audit was completed with a clean opinion and presented the report. The committee also learned that Nichols, Cauley & Associates, LLC will become the new internal auditor starting July 2021. No other substantive decisions were made.

• Approved 03/02/2021 meeting minutes
• Received FY 2020 CAFR with clean audit opinion
• Noted appointment of Nichols, Cauley & Associates, LLC as internal auditor from July 2021

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Hiring and Retention Subcommittee is meeting to discuss opportunities for advancing racial equity in public sector jobs. The agenda also includes a discussion regarding the 4P Assessment.

• Discussion on Public Sector Jobs: Opportunities for Advancing Racial Equity
• 4P Assessment Discussion & Assignments

The subcommittee held a discussion-only meeting with no formal votes or decisions. Members reviewed city hiring data, discussed standardizing interview questions and forming diverse interview panels, and began using a 4P assessment tool (people, place, process, power). No motions were made or approved.

• No formal decisions or votes recorded
• Discussed standardizing interview questions
• Discussed creating diverse interview panels with community members
• Reviewed 4P assessment tool (people, place, process, power)

Social Justice, Race and Equity Commission - Executive Committee Meeting

The Social Justice, Race and Equity (SJREC) Commission Executive Committee is holding a virtual meeting. The agenda includes discussions on sub-committee phases and stakeholder engagement.

• Sub-Committee Phases discussion
• Stakeholder Engagement discussion

The Social Justice, Race, and Equity Commission Executive Committee met on May 27, 2021, with 14 commissioners in attendance. The meeting was largely procedural and discussion-focused, with no formal votes or decisions recorded. Key topics included committee member engagement, sub-committee phases, and stakeholder engagement, with the next meeting scheduled for June 24, 2021, in person at Villa Christina.

• No formal decisions or votes recorded
• Next Executive Committee meeting scheduled for June 24, 2021
• Next month's meeting to be held in person at Villa Christina

City Council - Work Session Meeting

The City Council will hold a work session to review several departmental presentations. Topics include a proposed rewrite of the tree ordinance and a pilot program for LED light conversion on Dresden Drive.

• Tree Ordinance Rewrite Presentation
• Dresden Drive LED Light Conversion Pilot Program
• Neighborhood Sign Topper Presentation
• Alcohol Ordinance Discussion
• Incidental Increase in CDBG 2021 Formula Funding

The Brookhaven City Council held a work session where they directed staff to extend Sunday pool hours to 11-6 starting that weekend, with a supplemental appropriation adjustment. They also discussed the Tree Ordinance rewrite, agreeing to revisit it in another work session, and received reports on CDBG funding, neighborhood sign toppers, and an LED light conversion pilot program. No formal votes were taken.

• Directed staff to extend Sunday pool hours to 11-6 starting this weekend (no vote)
• Agreed to bring Tree Ordinance rewrite back for another work session (no vote)
• Directed staff to document costs for tree removal signage and tape (no vote)
• Agreed tree removal notice requirements should apply to all trees (no vote)

City Council - Regular Meeting

The City Council will consider several budget amendments and construction agreements. Items include funding for the Murphey Candler Park II Trail, LED street light conversions on Dresden Drive, and emergency sinkhole repairs at W. Nancy Creek Drive.

• $58,000 task order for Murphey Candler Park II Trail Project
• YMCA of Metro Atlanta facility use agreement for Blackburn Park
• Supplemental agreement for park bond program design services by Clark, Patterson, Lee (CPL)
• $860,000 design/build agreement for Murphey Candler Park North Boardwalk with Excellere Construction LLC
• $200,000 appropriation for Langford Park Project engineering and design

The Brookhaven City Council unanimously approved several major items, including a $860,000 design-build contract for the Murphey Candler Park North Boardwalk, a $575,000 emergency contract for sinkhole repairs on W. Nancy Creek Drive, and a resolution accepting $8,471,155 in federal coronavirus recovery funds. The council also approved budget amendments for the Langford Park project, LED street light conversion, and a stormwater fund loan. All votes were unanimous.

• Approved $860,000 design-build contract with Excellere Construction for Murphey Candler Park North Boardwalk (unanimous)
• Approved $575,000 purchase order to Response Environmental Site Services for emergency drainage and sinkhole repairs at W. Nancy Creek Dr. (unanimous)
• Approved resolution accepting $8,471,155 in federal coronavirus recovery funds (unanimous)
• Approved $200,000 budget amendment for Langford Park engineering and design (unanimous)
• Approved $21,406.10 budget amendment for Dresden Drive LED street light conversion (unanimous)
• Approved $575,000 loan from General Fund to Stormwater Fund for emergency repairs (unanimous)
• Approved supplemental agreement and change orders for CPL park design services (unanimous)
• Approved consent agenda including trail project task order and YMCA facility use agreement (unanimous)

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission will meet to discuss a stakeholder engagement plan. The meeting includes a panel discussion with leaders from the City of Decatur’s Better Together Initiative.

• Stakeholder Engagement Plan discussion
• Panel discussion with Ed Lee and Linda Harris from the City of Decatur

The Social Justice, Race and Equity Commission met virtually, approved its agenda, and discussed sub-committee work on hiring, retention, and police use of force. Members reviewed the 2020 use of force report and complaint data, and outlined a stakeholder engagement plan including civic dinners and community pop-ups. No formal decisions were made beyond agenda approval and adjournment.

• Approved May 20, 2021 agenda (unanimous)
• Adjourned meeting (unanimous motion by Woodward, seconded by Moses)

Board of Appeals - Virtual Meeting (Work Session)

The agenda for this virtual work session consists of procedural boilerplate. No specific cases, ordinances, or projects are listed for decision or discussion.

The Brookhaven Board of Appeals met virtually for a work session on May 19, 2021, and discussed eight variance requests (VAR21-00015 through VAR21-00023) but took no formal action on them. The meeting was procedural only, with no organizational items, unfinished business, or votes on the variances. The board adjourned at 6:15 p.m. with a unanimous vote.

• Adjourned meeting at 6:15 p.m. (unanimous)

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to consider several variance requests regarding property setbacks and impervious coverage. The board will also vote on the approval of minutes from April 21, 2021.

• VAR21-00015: Impervious coverage and rear yard setback variance at 1104 Oakland Trace
• VAR21-00017: Side street and rear yard setback variance at 1302 Sunland Drive
• VAR21-00018: Impervious coverage and accessory structure setback variance at 1177 Victoria Street
• VAR21-00019: Impervious coverage and accessory structure setback variance at 1170 Chalfont Walk
• VAR21-00022: Wall sign quantity and square footage variance at 1001, 2002, 3003, & 4004 Summit Boulevard

The Board of Appeals approved six variance requests with conditions, denied two variance requests related to interior side setbacks on Grove Street, and deferred one request for a revised site plan. All decisions were made unanimously except for the two denials, which passed 3-1.

• Approved VAR21-00015 (impervious coverage and rear setback) at 1104 Oakland Trace with conditions (unanimous)
• Approved VAR21-00017 (side street and rear setbacks) at 1302 Sunland Drive with conditions (unanimous)
• Approved VAR21-00018 (impervious coverage) at 1177 Victoria Street with conditions, including pervious pavers; second variance withdrawn (unanimous)
• Approved VAR21-00019 (impervious coverage and accessory structure setback) at 1170 Chalfont Walk with conditions (unanimous)
• Approved front street setback variance for VAR21-00020 at 2764 Grove Street with conditions; denied interior side setback variance (3-1)
• Approved front street setback variance for VAR21-00021 at 2768 Grove Street with conditions; denied interior side setback variance (3-1)
• Approved VAR21-00022 (wall sign variance) at Summit Boulevard with conditions; second variance withdrawn (unanimous)
• Deferred VAR21-00023 (stream buffer and other variances) at 2352 Loraine Street to June 16, 2021 (unanimous)

Development Authority - Special Called Meeting

The Development Authority will review a draft incentives policy and consider a request to refinance the Hawks Player Development Facility. The meeting also includes the approval of minutes from the April 20, 2021, special meeting.

• Presentation of Draft Incentives Policy
• Request for refinancing of Hawks Player Development Facility with a consortium of minority owned banks

The Brookhaven Development Authority unanimously approved a request from Hawks Player Development Facility, LLC to refinance the remaining debt on the Hawks' practice facility in Executive Park with a consortium of Black-owned banks, led by Carver State Bank. The Authority also approved the minutes from the April 20, 2021 meeting and discussed a draft incentives policy, with no action taken on the policy. The meeting concluded with a unanimous motion to enter executive session for real estate and litigation matters.

• Approved refinancing of Hawks Player Development Facility debt with minority-owned banks (unanimous)
• Approved April 20, 2021 meeting minutes (unanimous)
• Motion to enter executive session for real estate and litigation (unanimous)

Social Justice, Race and Equity Commission - Mission and Vision Sub-Committee

The Social Justice, Race and Equity Commission sub-committee will hold a regular virtual meeting. The agenda includes a panel with Lynwood Integrators and a discussion on public engagement.

• Panel with Lynwood Integrators
• Discussion of public engagement in sub-committee work
• Overview of Basecamp activity

Brookhaven Advisory Audit Committee Meeting - Special Called Meeting

The Brookhaven Advisory Audit Committee is holding a special called meeting. The body will review proposals for the provision of internal audit services.

• Review of proposals for internal audit services

The Brookhaven Advisory Audit Committee held a special called meeting via Zoom on May 5, 2021, to review proposals for internal audit services. The minutes contain only meeting logistics and no recorded decisions, votes, or discussion outcomes.

Planning Commission - Virtual Meeting (Work Session)

The Planning Commission is holding a work session to receive updates on specific city initiatives. The meeting includes discussions regarding the Tree Ordinance Rewrite and Active Living Plans.

• Update on the Tree Ordinance Rewrite
• Update on Active Living Plans

The Brookhaven Planning Commission held a virtual work session with no substantive decisions. Members received brief updates on the Tree Ordinance Rewrite and Active Living Plans, covering topics like recompense charges, penalties for tree damage, multi-use trails, and pedestrian crossings. The meeting adjourned unanimously.

• Adjourned meeting at 6:52 pm (unanimous)

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to review Brookhaven Police Department complaint data. The group is working toward deliverables regarding the impact and overview of current city policies and practices.

• Round table discussion of BPD complaint data
• Scheduling of Use of Force Training
• Review of Basecamp usage

Brookhaven Public Facilities Authority - Special Called Meeting

The Authority will meet to consider resolutions regarding budget amendments and the acquisition of real property. This includes a proposed intergovernmental agreement with the City of Brookhaven for property located at 1382 Dresden Drive.

• Resolution RES -2021-05-01: Amend the 2021 budget for the purchase of real property
• Resolution RES -2021-05-02: Approve the acquisition of real property
• Intergovernmental Agreement with the City of Brookhaven for 1382 Dresden Drive

The Brookhaven Public Facilities Authority unanimously approved a budget amendment, a resolution to acquire real property, and an intergovernmental agreement with the City of Brookhaven for the purchase of real property at 1382 Dresden Drive. All votes were 5-0. The meeting also approved the January 26, 2021 minutes.

• Approved January 26, 2021 special called meeting minutes (unanimous)
• Approved Resolution RES-2021-05-01 to amend FY2021 budget for real property purchase (unanimous)
• Approved Resolution RES-2021-05-02 to acquire real property and authorize Chair to sign documents (unanimous)
• Approved intergovernmental agreement with City of Brookhaven for purchase of 1382 Dresden Drive (unanimous)

City Council - Regular Meeting

The Brookhaven City Council is meeting to vote on several budget amendments and ordinances. Key items include the lease and purchase of real property and an extension of the COVID-19 state of emergency.

• Ordinance ORD-2021-05-04: Appropriating $1,350,000 for the lease of 1382 Dresden Drive
• Intergovernmental Agreement for the purchase of 1382 Dresden Drive
• Ordinance ORD-2021-05-03: Extending the COVID-19 State of Emergency through June 18
• Ordinance ORD-2021-05-01: Second read of Charter amendment for reapportionment
• Purchase order for Response Environmental Site Services, Inc. for repairs at 2391 Cortez Way

The Brookhaven City Council unanimously approved a redistricting ordinance (ORD-2021-05-01) to amend the city charter, despite some members expressing dissatisfaction, citing the need to protect the city from legal challenges. The council also approved several budget amendments, including appropriating $1,350,000 for the lease of property at 1382 Dresden Drive, and approved an intergovernmental agreement for the purchase of that property. Additionally, the council extended the COVID-19 state of emergency through June 18, approved a building permit extension for Clutch Sports Bar LLC, and authorized emergency drainage repairs at 2391 Cortez Way.

• Approved redistricting ordinance ORD-2021-05-01 (unanimous)
• Approved budget amendment for Cherry Blossom Block Party (unanimous)
• Extended COVID-19 state of emergency through June 18 (3-0, Simmons away)
• Appropriated $1,350,000 for lease of 1382 Dresden Drive (unanimous)
• Approved intergovernmental agreement for purchase of 1382 Dresden Drive (unanimous)
• Approved 90-day building permit extension for Clutch Sports Bar LLC (unanimous)
• Approved $63,050 purchase order for emergency drainage repairs at 2391 Cortez Way (unanimous)

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Social Justice, Race and Equity Commission's Hiring and Retention Sub-Committee is meeting to review data and documents provided to its breakout teams. The committee will discuss standard interview questions and identify additional information needed to develop recommendations.

• Approval of April 12, 2021 minutes
• Review of data and documents presented to the Retention Breakout Team
• Discussion of standard interview questions and recommendations for the Hiring Breakout Team

City Council - Work Session Meeting

The City Council will hold a work session to review department reports and upcoming agenda items. The meeting includes a status update on the guest economy and the Brookhaven Convention and Visitors Bureau.

• Status update on Brookhaven's Guest Economy and Brookhaven Convention and Visitors Bureau from Executive Director Renee Areng

The Brookhaven City Council held a work session on May 4, 2021, with no formal votes or decisions. Department heads gave updates on police training, parks, stormwater projects, and the guest economy. The meeting was procedural, with discussion only.

• No formal decisions or votes taken at work session

City Council - Work Session Meeting

The City Council is holding a work session to review upcoming agenda items and department reports. The meeting includes a first read of a charter amendment regarding redistricting.

• First read of Charter Amendment for Redistricting
• Discussion on authority structures with Economic Development Director Shirlynn Fortson

The Brookhaven City Council held a work session with no formal votes on policy items. They reviewed two redistricting map scenarios (7 and 8) for the charter amendment, with the city attorney recommending Scenario 7 for its lower population deviation. The council also received an educational presentation on authority structures (e.g., Urban Redevelopment Agencies) as a potential tool for redevelopment. The only formal actions were unanimous motions to enter and close executive session for real estate discussions.

• Approved motion to enter executive session for real estate (unanimous)
• Approved motion to close executive session (3-0)

City Council - Regular Meeting

The City Council will hold a public hearing and vote on the 2021-2025 CDBG Consolidated Plan and 2021 Action Plan. Members will also consider concept plans for the Murphey Candler Lake House and parking lot expansions. Additionally, the council will review a first reading of an ordinance to amend the City Charter.

• Public hearing and vote on the 2021-2025 CDBG Consolidated Plan and 2021 Action Plan (RES-2021-04-05)
• First read of Ordinance ORD 2021-05-01 to amend the City Charter
• Approval of Murphey Candler Lake House Concept Plan and Parking Lot Expansion Concept Plan (RES-2021-04-06)
• Re-affirming and amending the Murphey Candler Park Pool Parking Lot Project (RES-2021-04-04)
• Appointment of Kip Carr to the Brookhaven Development Department (RES-2021-04-07)

The Brookhaven City Council unanimously approved the Murphey Candler Lake House concept plan and parking lot expansion (Option #3), along with a resolution re-affirming the pool parking lot project. The council also approved the 2021-2025 CDBG Consolidated Plan and Action Plan, appointed Kip Carr to the Development Authority, and gave first read to a charter amendment for reapportionment. All votes were unanimous (4-0).

• Approved 2021-2025 CDBG Consolidated Plan and 2021 Action Plan (unanimous)
• Appointed Kip Carr to Brookhaven Development Authority (unanimous)
• Approved consent agenda including minutes from April 13 and April 20 meetings (unanimous)
• Approved first read of charter amendment for reapportionment (unanimous)
• Approved Murphey Candler Lake House concept plan and parking lot expansion Option #3 (unanimous)
• Approved resolution re-affirming Murphey Candler Park pool parking lot project (unanimous)

Board of Appeals - Virtual Meeting (Work Session)

The Board of Appeals is holding a virtual work session. The agenda consists of organizational and procedural items with no specific cases or business listed.

The Board of Appeals met virtually for a work session on April 21, 2021, and discussed three variance requests but took no formal action. The meeting was adjourned unanimously at 6:05 p.m. No decisions were made on the variances.

• Adjourned meeting at 6:05 p.m. (unanimous)

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to review data and an overview of the City of Brookhaven's current policies. The group aims to complete these deliverables by May 2021.

• Scheduling Use of Force Training
• Discussion of data provided to committee members
• Review of information requested from Major Harrell

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to consider variance requests regarding yard setbacks, fence height, and impervious coverage. The board will also review minutes from March 17, 2021.

• VAR21-00012: Rear and side yard setback variance for 1081 Mendell Circle
• VAR21-00013: Fence height variance for 1242 Star Drive
• VAR21-00014: Impervious coverage and rear yard setback variance for 1176 Newbridge Trace

The Brookhaven Board of Appeals approved two variance requests with conditions and deferred a third to the June 16 meeting. The board also unanimously approved the minutes from the March 17 work session and regular meeting. No other substantive decisions were made.

• Approved minutes of March 17, 2021 work session (unanimous)
• Approved minutes of March 17, 2021 regular meeting (unanimous)
• Approved VAR21-00012 with conditions, withdrawing side yard variance (unanimous)
• Approved VAR21-00013 with conditions (unanimous)
• Deferred VAR21-00014 to June 16, 2021, withdrawing rear yard variance (unanimous)

Development Authority - Special Called Meeting

The Development Authority is meeting to approve minutes from January 8, 2021. The agenda includes an executive session to discuss litigation and real estate matters.

• Approval of January 8, 2021 meeting minutes
• Executive session regarding litigation and real estate

The Brookhaven Development Authority held a special called meeting on April 20, 2021, with four members present and two absent. The board unanimously approved the minutes from the January 8, 2021 meeting, then voted to enter and later close an executive session to discuss litigation and real estate matters. No substantive decisions were made beyond these procedural actions.

• Approved January 8, 2021 meeting minutes (unanimous)
• Approved motion to enter executive session for litigation and real estate (unanimous)
• Approved motion to close executive session at 11:41 a.m. (unanimous)
• Approved motion to adjourn (unanimous)

City Council - Special Called Meeting

The City of Brookhaven is hosting a virtual town hall via Zoom to present draft redistricting maps. These maps address seven annexations east of Interstate 85 and aim to establish district lines before the November municipal elections.

• Virtual town hall on April 20 at 7 p.m.
• Review of draft redistricting maps
• Contract with FLO Analytics for population projections

The City Council held a special called meeting to discuss the ongoing redistricting process, with FLO Analytics presenting six district scenario maps. No formal decisions were made; the council will consider the redistricting item at its May 4th agenda. The next public meeting is scheduled for Wednesday via the Brookhaven Chamber.

• No formal decisions made; redistricting update presented by FLO Analytics
• Next redistricting meeting scheduled for Wednesday via Brookhaven Chamber
• Redistricting item to be considered at May 4th City Council agenda

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission will hold a regular virtual meeting. The session includes sub-committee updates and a discussion with Doug Hooker, Executive Director of the Atlanta Regional Commission, regarding equity in the public sphere.

• Approval of 3/18/2021 meeting minutes
• Discussion with Doug Hooker, Executive Director of Atlanta Regional Commission

The Social Justice, Race and Equity Commission unanimously approved the March 18, 2021 meeting minutes and the April 15, 2021 agenda. Subcommittees reported on their work in vision/mission, hiring/retention, procurement/contracting, and police accountability. The commission heard a presentation from Atlanta Regional Commission Executive Director Doug Hooker on equity initiatives. No policy decisions were made.

• Approved March 18, 2021 meeting minutes (unanimous)
• Approved April 15, 2021 agenda (unanimous)

City Council - Work Session Meeting

The City Council work session includes an update regarding redistricting. The discussion involves FLO Analytics, City Attorney Chris Balch, John Mckenzie, and Kate Doiron.

• Redistricting Update - FLO Analytics

The Brookhaven City Council held a work session to review five redistricting scenarios presented by FLO Analytics, the first since incorporation. No formal votes were taken, but the council discussed criteria for the new district map and scheduled a public town hall for the following week. A resolution to codify redistricting criteria is expected at the regular session, with final map approval targeted for May 4th.

• Reviewed five redistricting scenarios from FLO Analytics (no vote)
• Scheduled public town hall for redistricting input (announced)
• Discussed applying for GDOT Safety Action Program grant for pedestrian crossings (no vote)
• Noted Tree Ordinance rewrite to be posted, with public meetings scheduled (no vote)

City Council - Regular Meeting

The City Council is deciding on several budget appropriations for infrastructure and community projects. The body will also hold public hearings regarding a CDBG Consolidated Plan and a residential rezoning request.

• FY2021 Capital Street Paving Contract for 24 streets awarded to Allied Paving Contractors, Inc. for $3,564,897.49
• Loan of $1,215,123.76 from General Fund to Lavista Park Special Tax District Fund for capital paving
• Appropriation of $325,000 from General Fund for a Brookhaven Recovery Festival
• Rezoning of 1230 Kendrick Road from RS-100 to RS-50 for a 2-lot subdivision
• Appropriation of $99,985 for an intersection analysis study at Dresden Drive

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The Social Justice, Race and Equity Commission's Procurement and Contracting Sub-Committee is meeting to discuss definitions for equity, justice, diversity, and inclusion. The committee will also discuss the ease of accessing information on how to do business with the City of Brookhaven.

• Discussion regarding the definition of Equity
• Discussion regarding definitions of justice, equity, diversity and inclusion (JEDI)
• Review of Brookhaven’s Purchasing web link
• Potential review of procurement recommendations from external sources

The sub-committee discussed equity definitions and the city's Bids and RFPs webpage, recommending a glossary of procurement terms and plain-language bids. They also discussed surveying vendors from past contracts, with staff expecting data soon. No formal votes were taken; the meeting was procedural and discussion-focused.

• Agreed to use existing commission definitions for equity
• Recommended adding a glossary of procurement terms to the Bids and RFPs page
• Recommended bids and RFPs be written in plain language
• Discussed surveying vendors from five past contracts (no formal action)

Social Justice, Race and Equity Commission - Hiring and Retention Committee

The Social Justice, Race and Equity Commission's Procurement and Contracting Sub-Committee is meeting to define terms related to justice, equity, diversity, and inclusion. The committee will also discuss the accessibility of Brookhaven's business information and review external procurement recommendations.

• Discussion on definitions for Equity and JEDI (justice, equity, diversity and inclusion)
• Review of the Brookhaven purchasing web link
• Discussion of procurement recommendations from spendmatters.com and socialplatform.org

The subcommittee heard a Human Resources presentation on policies and data, then agreed to form separate hiring and retention working groups. Members were assigned to each group, and a survey will determine monthly meeting times. No formal decisions were made beyond forming the groups.

• Formed hiring working group with Commissioners Cruz and Murithi-Wohl
• Formed retention working group with Commissioners Bowden and Williams
• Agreed to send survey to choose monthly meeting times

Social Justice, Race and Equity Commission - Mission and Vision Sub-Committee

The Social Justice, Race and Equity Commission's Vision and Mission Sub-Committee is meeting to discuss its charge and timetable. The group will review Brookhaven's current mission and vision statements, the city charter, and exemplar governing documents regarding equity and anti-racism.

• Review of Brookhaven’s Mission and Vision Statements
• Review of Brookhaven’s Charter
• Discussion of exemplar governing documents addressing equity, social justice, inclusion, and anti-racism

The Social Justice, Race and Equity Commission's Vision and Mission Sub-Committee met virtually and discussed the city's mission and vision statements, reviewed the city charter, and heard presentations on exemplar statements from other cities. No formal decisions were made; the meeting was informational and procedural.

• Reviewed the Brookhaven Vision and Mission statements and guiding questions for examination.
• Heard a presentation on exemplar vision and mission statements from Madison, Minneapolis, and Asheville.
• Discussed the city charter's provisions on who can run for office.
• Adjourned the meeting.

Planning Commission - Virtual Meeting (Work Session) Cancelled

The virtual work session scheduled for April 7, 2021, was cancelled. The provided agenda contains only procedural boilerplate.

Social Justice, Race and Equity Commission - Police Accountability and Use of Force Subcommitte

The Police Accountability and Use of Force Subcommittee is meeting to review a previous discussion with Major Harrell. The body will also hold an open discussion regarding data interests and schedule use of force training.

• Recap of meeting with Major Harrell
• Discussion on data interests
• Scheduling of Use of Force Training

The Social Justice, Race and Equity Commission's Vision and Mission Subcommittee met virtually and discussed the city's vision and mission statements, reviewed the city charter, and heard presentations on exemplar municipal statements. No formal decisions were made; the meeting was informational and procedural.

• No formal decisions made; meeting was informational
• Reviewed Brookhaven's Vision and Mission statements
• Discussed guiding questions for examining the statements
• Heard presentation on exemplar statements from Madison, Minneapolis, and Asheville
• Reviewed City Charter requirements for running for office

City Council - Work Session Meeting

The City Council will hold a work session to discuss the 2020 Annual Report of the Brookhaven Convention and Visitors Bureau. The meeting also includes department reports and a review of the upcoming regular meeting agenda.

• 2020 Annual Report of Brookhaven Convention and Visitors Bureau presented by Executive Director Renee Areng

The Brookhaven City Council held a work session on March 30, 2021, receiving the 2020 annual report from the Brookhaven Convention and Visitors Bureau and updates from city departments. No formal decisions were made; the only votes were to enter and close executive session to discuss pending litigation and real estate. The council agreed to move a pedestrian safety grant item from the consent agenda to new business on the regular agenda.

• Approved motion to enter executive session for pending litigation and real estate (unanimous)
• Approved motion to close executive session (3-0)
• Agreed to move pedestrian safety grant item to new business on regular agenda

City Council - Regular Meeting

The Brookhaven City Council will meet to discuss the affirmation of the Langford Park Master Plan and the assignment of the unassigned fund balance for the 2020 fiscal year. The body will also consider a pedestrian grant application for 2022.

• Resolution RES-2021-03-01: Affirming of the Langford Park Master Plan
• Resolution RES-2021-03-02: Assigning unassigned fund balance in the General Fund for fiscal year 2020
• Application to the Governor's Office of Highway Safety Pedestrian Grant (GOHS) for 2022
• RES 2021-03-03: Request movement of DK-240 I-85 Flyover Bridge into TIP

The Brookhaven City Council unanimously approved two ordinances at a special called meeting on December 30, 2021. The first created the City of Brookhaven Special Service District, defining its boundaries and effective date. The second amended a prior emergency declaration to establish emergency powers for the mayor. Both passed with all four voting members in favor.

• Approved ORD-2021-12-07 creating the Special Service District (unanimous)
• Approved ORD-2021-12-08 amending emergency declaration to establish mayor's emergency powers (unanimous)
• Approved motion to adjourn (unanimous)

Social Justice, Race and Equity Commission - Executive Committee Meeting

The Executive Committee will meet to discuss data and provide updates on sub-committee communications and meeting schedules. The agenda consists of general discussion items.

• Update on Sub-Committee Communications and Meeting Schedule
• Data Discussion

Brookhaven Park Bond Citizen Oversight Committee - Regular Meeting

The Park Bond Citizen Oversight Committee is reviewing expenditure reports and construction progress for several city parks. The body is discussing contract awards, permitting status, and budget prioritization for bond-funded projects.

• Ashford Park splashpad and pavilion construction contract: $849,384.94 with ICAN
• Murphey Candler Park South Trail contract: $443,142.78 awarded to ICAN on 2/23/21
• Murphey Candler Park playground contract: $305,315.00 with change order of $14,615.75
• Murphey Candler Park Lake House: Public Input Report presented 1/26/21 and Open House held 2/22/21
• Briarwood Park Phase 2: Design proceeding with prioritization of masterplan items to stay within budget

The Park Bond Oversight Committee approved the December 3, 2020 meeting minutes. They discussed park project updates, including the completion of the MCP playground, the awarding of the MCP South Trail contract, and the recommendation to transfer remaining Ashford Park funds to Briarwood Park. The committee also requested financial summaries for each park project.

• Approved the December 3, 2020 meeting minutes.
• Recommended transferring remaining Ashford Park budget to Briarwood Park after project completion.
• Prioritized parking improvements and shade structures for remaining Blackburn Park budget.
• Noted the MCP South Trail contract was awarded to ICAN.
• Noted the MCP playground was completed and opened on 3/19/21.
• Noted the MCP North Boardwalk was advertised for bid on 3/19.
• Requested financial summaries for each park project.
• Requested tree removal lists for all parks.

Social Justice, Race and Equity Commission - Procurement and Contracting Sub-Committee

The Social Justice, Race and Equity Commission's Procurement and Contracting Sub-Committee is meeting to introduce members. The group will discuss the definition of equality and the accessibility of information for providing goods and services to the City of Brookhaven.

• Introduction of committee members
• Discussion on the definition of equality
• Discussion on accessibility of information for providing goods/services to the City

The Procurement and Contracting Sub-Committee met virtually and discussed ways to promote equality in the city's bidding and contracting processes, including hosting workshops, simplifying bid language, and actively seeking minority-owned businesses. No formal decisions or votes were taken; the meeting was informational and ended with adjournment.

• No formal decisions were made; the meeting was a discussion-only session.
• Staff liaison Steve Chapman will share links to current RFPs and projects with commissioners for data gathering.
• Meeting adjourned by motion from Commissioner Torres, seconded by Commissioner Knight.

Social Justice, Race and Equity Commission - Regular Meeting

The Social Justice, Race and Equity Commission will meet to discuss citizen engagement and sub-committee introductions. The agenda includes a presentation on the Community Development Block Grant (CDBG).

• Approval of 2/18/2021 meeting minutes
• Sub-committee introductions
• Discussion on Brookhaven Policy and Practice and Effective Principles
• Community Development Block Grant (CDBG) presentation

The Social Justice, Race and Equity Commission unanimously approved the January 21 regular meeting minutes and the February 18 breakout room session minutes. Members discussed the Atlanta-area spa shootings, heard presentations on citizen engagement and the Community Development Block Grant, and reviewed the commission's charge and sub-committee framework. No policy decisions were made beyond the approvals.

• Approved January 21, 2021 meeting minutes (unanimous)
• Approved February 18, 2021 breakout room minutes (unanimous)

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to consider several variance requests regarding property setbacks and stream buffers. The body will also vote on the approval of minutes from February 17, 2021.

• VAR20-00023: Variance to reduce 75-foot stream buffer at 2395 Drew Valley Road
• VAR21-00008: Variances for impervious coverage and yard setbacks at 1637 Dresden Drive
• VAR21-00009: Variance to reduce 75-foot stream buffer at 3378 Woodrow Way
• VAR21-00010: Variance to reduce rear yard setback at 1815 Winchester Trail
• VAR21-00011: Variance to reduce rear yard setback at 1552 West Nancy Creek Drive

The Brookhaven Board of Appeals approved all four variance requests on the agenda, each with conditions, and administratively withdrew one. The board also approved the February 17, 2021 meeting minutes and elected Caitlin Miller as Chairperson.

• Approved minutes from the February 17, 2021 work session and regular meeting.
• Elected Caitlin Miller as Chairperson.
• Approved VAR20-00023 (2395 Drew Valley Road) with conditions.
• Approved VAR21-00008 (1637 Dresden Drive) with conditions, including withdrawal of two variances and approval of one.
• Approved VAR21-00009 (3378 Woodrow Way) with conditions.
• Administratively withdrew VAR21-00010 (1815 Winchester Trail) without prejudice.
• Approved VAR21-00011 (1552 West Nancy Creek Drive) with conditions.
• Adjourned at 7:52 p.m.

Board of Appeals - Virtual Meeting (Work Session)

The agenda for this virtual work session consists of procedural boilerplate. No specific cases, ordinances, or decisions are listed for discussion.

The Brookhaven Board of Appeals met virtually for a work session on March 17, 2021. No organizational or procedural items were discussed, and no votes were taken on any variance requests. The board only reviewed staff recommendations for several variance applications and adjourned unanimously at 6:10 p.m.

• Adjourned meeting unanimously at 6:10 p.m.

City Council - Work Session Meeting

The City Council is holding a work session to discuss redistricting and a specific infrastructure project. The meeting includes a presentation from the City Attorney and FLO-Analytics.

• Redistricting presentation by City Attorney Chris Balch and FLO-Analytics
• Discussion of Briarwood Road Multi-Use Path Project

The Brookhaven City Council held a work session with no formal votes. They heard a redistricting presentation from FLO-Analytics, with a vote on a new map expected in June. Council members discussed preserving trees along the Briarwood Road multi-use path and directed staff to prepare a memo on tree preservation strategies.

• No formal votes were taken at this work session.
• Council received a redistricting process presentation from FLO-Analytics; a final map vote is planned for June.
• Council directed staff to create a memo on tree preservation strategies for construction projects, including bridging and meandering around high-value trees.

City Council - Regular Meeting

The City Council will discuss extending the COVID-19 state of emergency through May 25, 2021. The body is also considering several budget amendments for infrastructure, vehicle replacement, and trail projects, as well as a residential rezoning request.

• Public hearing for rezoning 1230 Kendrick Road from RS-100 to RS-50 for a 2-lot subdivision
• Ordinance to extend the COVID-19 State of Emergency to May 25, 2021
• Change order with Autaco Development, LLC for Briarwood Road sidewalk upgrade: $54,994.00
• Appropriation of $27,705 for an electric vehicle charging station
• Appropriation of $116,870.79 from SPLOST reserves for real property at Ashford Dunwoody/Peachtree Intersection

The Brookhaven City Council deferred a rezoning request for 1230 Kendrick Road to April 13, 2021, to allow for further discussion on stormwater and tree preservation. The council also approved a two-month extension of the COVID-19 state of emergency, amended to end April 15, 2021, and approved several budget amendments and contracts, including a regional trails plan agreement with Kimley Horn.

• Deferred rezoning at 1230 Kendrick Road to April 13, 2021 (unanimous)
• Approved COVID-19 state of emergency extension to April 15, 2021 (unanimous)
• Approved FY2020 budget amendment (unanimous)
• Approved $8,096 transfer for Briarwood Multi-Use Path project (unanimous)
• Approved $54,994 change order with Autaco Development for sidewalk upgrade (unanimous)
• Approved $27,705 for EV charging station installation (unanimous)
• Approved $83,000 for Ashford Dunwoody Perimeter Summit Parkway design (unanimous)
• Approved $225,000 trails study and Kimley Horn agreement (unanimous)

Social Justice, Race and Equity Commission - Regular Meeting

The commission will conduct an orientation for Sub-Committee Co-Chairs. The agenda includes establishing team norms and reviewing the SJREC equity framework and resources.

• Sub-Committee Co-Chair Orientation
• Formation of Team Norms
• Review of SJREC Equity Framework and Resources

The Social Justice, Race and Equity Commission sub-committee co-chair orientation meeting was held virtually on March 9, 2021. All nine members were present. The meeting focused on orientation, including introductions of sub-committee co-chairs and staff liaisons, an overview of the four-phase equity framework, and discussions on team norms and community engagement. No formal decisions or votes were taken; the meeting was procedural and informational.

• Sub-committee co-chairs and staff liaisons introduced for four sub-committees
• Four-phase equity framework timeline presented (March-October 2021)
• SJREC newsletter to be mailed to all residents in April
• Commission to hire an intern from Oglethorpe University
• Commission to engage a writer for media narrative
• City staff to explore communication tools (e.g., Slack) for collaboration

Brookhaven Advisory Audit Committee Meeting - Regular Meeting

The committee is reviewing the 2021 internal audit plan which includes risk assessments, cyber security testing, procurement, and purchasing cards. Members also discussed a report regarding police department false alarm analysis and potential increases to internal audit funding.

• 2021 Internal Audit Plan: Q1 Risk Assessment, Q2 Cyber Security, Q3 Procurement, and Q4 Purchasing Cards
• False Alarm Analysis by Carr, Riggs & Ingram: 1,142 total responses with $70,250 in fees from customers with more than 4 alarms
• Unregistered alarm company receivables totaling $45,875
• Cyber Security Testing Proposal from Frazier and Deeter
• RFP for Internal Audit Services

The Brookhaven Audit Committee approved the minutes from the 12/01/2020 meeting and reviewed updates on the 2020 external financial and single audits. Carr, Riggs & Ingram presented results of the False Alarms audit, and Frazier & Deeter outlined a proposal for Cyber Security Testing. The committee discussed the RFP for Internal Audit Services to find a new City Internal Auditor, with the goal of having a new auditor by the end of June. Bill Mulcahy proposed a 2021 internal audit plan by quarter, which Mike Harreld spoke in favor of.

• Approved the 12/01/2020 meeting minutes.
• Discussed the RFP for Internal Audit Services to find a new City Internal Auditor, aiming for a new auditor by end of June.
• Reviewed the 2020 external financial and single audits update from Mauldin & Jenkins.
• Heard results of the False Alarms audit from Carr, Riggs & Ingram.
• Outlined a proposal for Cyber Security Testing from Frazier & Deeter.
• Discussed the city's ransomware policy, noting existing measures including a new vendor, active monitoring, and a recent forensic audit.
• Proposed a 2021 internal audit plan by quarter (Q1 risk assessment, Q2 cyber security testing, Q3 procurement, Q4 purchasing cards).

City Council - Work Session Meeting

The City Council is holding a work session to discuss department reports and upcoming agenda items. The meeting includes a presentation on the Langford Park Master Plan.

• Langford Park Master Plan Presentation by David Young from Lose & Associates

The City Council held a work session and received a presentation on the Langford Park Master Plan from David Young of Lose & Associates. The plan includes a natural playground, pavilion, loop trail, and bocce court, with an estimated budget of just under $1 million. Council Member Simmons noted the city lacks full funding and discussed a phased approach with neighborhood leadership. No formal action was taken on the plan; the council also unanimously approved motions to enter and close executive session for real estate and pending litigation.

• Approved motion to enter executive session for real estate and pending litigation (unanimous).
• Approved motion to close executive session (3-0).
• Heard presentation on Langford Park Master Plan; no vote taken.

City Council - Regular Meeting

The City Council will review two rezoning ordinances for residential and townhome developments. The agenda also includes several action items regarding city funding, infrastructure projects, and municipal equipment.

• Rezoning of 1230 Kendrick Road from RS-100 to RS-50
• Rezoning of 1234 & 1244 Park Vista Drive to RSA-18 (Townhomes)
• Purchase of a park maintenance landscape truck for $57,478.00
• Murphey Candler Park South Trail Project construction agreement for $443,142.78
• Redistricting consultant services proposal from FLO Analytics for $33,670

The Brookhaven City Council approved a rezoning for 63 townhomes at 1234 & 1244 Park Vista Drive, with the sidewalk amendment removed and a setback of 31 feet. The council also approved extending alcohol pouring hours from March 4-8 for the NBA All-Star game in a 3-1 vote. A rezoning request for 1230 Kendrick Road was deferred to the next meeting.

• Approved rezoning for 63 townhomes at 1234 & 1244 Park Vista Drive (unanimous)
• Deferred rezoning for 2-lot subdivision at 1230 Kendrick Road to 3/16/2021 (unanimous)
• Approved extended alcohol pouring hours March 4-8 for NBA All-Star weekend (3-1)
• Approved $443,142.78 contract for Murphey Candler Park South Trail (unanimous)
• Approved $57,478.00 purchase of park maintenance landscape truck (unanimous)
• Approved $33,670 redistricting consultant contract with FLO Analytics (unanimous)
• Approved stormwater management standards amendment (unanimous)
• Approved appointment of Dr. Kyle R. Williams to Social Justice, Race and Equity Commission (unanimous)

City Council - Council Advance

The City Council held an advance meeting to discuss the Park Bond Capital Improvement Program and strategies for acquiring additional greenspace. The body reviewed current park acreage and the goal of reaching 8.0 acres of park land per 1,000 residents.

• Review of Blackburn Park parking lot improvements completed by Lovvorn Construction for $822,149.66
• Report on Blackburn Park marquee fencing by Cline Service Corporation ($237,587.26) and landscaping by Ed Castro Landscape Inc ($48,908.00)
• Discussion of potential strategic greenspace acquisitions totaling approximately 32 acres
• Update on the Parks Bond Systemwide Security Project
• Presentation on invasive plant removal by the Parks and Recreation Director

The Brookhaven City Council held its annual Advance meeting via Zoom, focusing on greenspace acquisition, park bond capital improvements, and historic resources. No formal votes were taken; the meeting was a discussion and planning session. Staff updates covered park projects, invasive plant removal, park security, and historic resource inventory.

• No formal decisions or votes taken during the Advance
• Discussed greenspace acquisition and walkability improvements
• Reviewed park bond capital improvement projects, including Murphey Candler and Briarwood
• Discussed invasive plant removal and future maintenance budgeting
• Reviewed park security system upgrades and camera coverage
• Presented historic resources inventory and next steps

Social Justice, Race and Equity Commission - Regular Meeting

The Commission will hold a regular virtual meeting to discuss the history of race and equity in America. The session includes small group discussions and a period for public comments.

• Approval of 1/21/2021 meeting minutes
• Discussion on 'How did we get here?' - History of Race and Equity in America
• Public comments period

The Social Justice, Race and Equity Commission unanimously approved the meeting agenda and the January 21, 2021 minutes. Chairman Funny announced sub-committee co-chairs for mission/vision, hiring/retention, procurement/contracting, and policing/use of force. The commission discussed the history of race and equity, including Lynwood Park's history, and held small group discussions on racial caste in Brookhaven. No formal policy decisions were made; the meeting focused on process and discussion.

• Approved February 18, 2021 agenda (unanimous)
• Approved January 21, 2021 meeting minutes (unanimous)
• Announced sub-committee co-chairs for four areas (mission/vision, hiring/retention, procurement/contracting, policing/use of force)

Board of Appeals - Virtual Meeting (Work Session)

The Board of Appeals is holding a virtual work session. The agenda consists of procedural boilerplate with no specific cases or items listed for decision.

The Board of Appeals held a virtual work session and reviewed six variance requests, but took no formal action on any of them. Staff recommended conditional approval for each request. The only vote taken was to adjourn, which passed unanimously.

• Adjourned meeting unanimously at 6:02 p.m.

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to decide on several variance requests regarding setbacks, fence heights, and impervious coverage. The board will also elect a Chairperson and Vice Chairperson.

• VAR20-00046: Rear yard setback and impervious coverage variance at 2246 Wayside Drive
• VAR20-00070: Stream buffer and front setback variance for second-story addition at 1289 Hearst Drive
• VAR20-00071: Rear and side yard setback variances at 1055 Westbrooke Way
• VAR21-00002 and VAR21-00004: Fence height variances at 3188 & 3184 Mae Avenue and 1126 Devine Circle
• VAR21-00005: Accessory structure location variance for pool equipment at 2449 Drew Valley Road

The Brookhaven Board of Appeals approved all six variance requests on the agenda, each with conditions. The board also elected JD Clockadale as Chairperson and Gillian O'Nan as Vice Chairperson. All decisions were unanimous except one fence height variance, which passed 3-1.

• Approved VAR20-00046 (rear yard setback/impervious coverage) with stormwater condition (unanimous)
• Approved VAR20-00070 (stream buffer/front setback) with conditions (unanimous)
• Approved VAR20-00071 (rear yard setback) with conditions; side yard request withdrawn (unanimous)
• Approved VAR21-00002 (fence height) with aluminum fence condition (unanimous)
• Approved VAR21-00004 (fence height) with conditions (3-1)
• Approved VAR21-00005 (pool equipment side yard) with conditions (unanimous)
• Elected JD Clockadale as Chairperson (unanimous)
• Elected Gillian O'Nan as Vice Chairperson (unanimous)

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to receive updates on city projects. The meeting includes reports from city departments and reviews of upcoming agenda items.

• Peachtree Creek Greenway Phase II update
• Cherokee Plaza Traffic Pattern Redesign

The work session was informational; no formal votes were taken on the substantive items. Council received updates on the Peachtree Creek Greenway Phase II and a proposed traffic redesign for Cherokee Plaza, including a new traffic signal. The only votes were to enter and close executive session, both unanimous.

• Approved motion to enter executive session (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council will review several action items including a budget amendment for the Briarwood Multi-Use Path project. The meeting also includes discussions on pedestrian bridge designs and economic development strategies.

• Ordinance ORD-2021-02-02: Amending 2021 budgets to appropriate $150,000 for the Briarwood Multi-Use Path project
• Consideration of North Druid Hills Pedestrian Bridge Conceptual Design
• Approval of contract amendment for Brookhaven Analysis of Impediments to Affordable Housing Choice
• Consideration of Buford Highway Improvement Plan and Economic Development Strategy 5-Year Plan Update
• Ordinance ORD-2021-02-01: Amending city code related to average front yard setbacks

The Brookhaven City Council unanimously approved an ordinance amending the average front yard setback rules, reverting to pre-2018 code with limited administrative variances for stream buffers, tree preservation, and easements. The council also approved several other items, including a $22,000 contract amendment for an affordable housing analysis, the Buford Highway Improvement Plan update, a pedestrian bridge conceptual design, a $150,000 budget transfer for the Briarwood Multi-Use Path, and a resolution supporting the DeKalb Community Service Board. All votes were unanimous.

• Approved ORD-2021-02-01 amending front yard setback rules (unanimous)
• Approved $22,000 contract amendment for affordable housing analysis (unanimous)
• Approved Buford Highway Improvement Plan 5-year update (unanimous)
• Approved North Druid Hills Pedestrian Bridge conceptual design (unanimous)
• Approved $150,000 transfer for Briarwood Multi-Use Path project (unanimous)
• Approved resolution supporting DeKalb Community Service Board operations (unanimous)
• Approved consent agenda including prior meeting minutes (unanimous)
• Appointed Kimberly D. Adams to Planning Commission (unanimous)

Planning Commission - Virtual Meeting (Work Session)

The agenda consists of procedural boilerplate. No specific projects, ordinances, or decisions are listed for discussion.

The Brookhaven Planning Commission met virtually for a work session on February 3, 2021. No formal decisions were made; the meeting was procedural, covering organizational items and two rezoning requests that were only discussed, not voted on. The commission also recognized Commissioner John Funny's last meeting before his transition to another commission.

• Adjourned meeting at 6:10 p.m. (unanimous)

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission will meet to elect its Chairperson and Vice Chairperson. The body will also review two rezoning requests for properties on Kendrick Road and Park Vista Drive.

• Rezoning of 1230 Kendrick Road from RS-100 to RS-50 for a 2-lot subdivision
• Rezoning of 1234 & 1244 Park Vista Drive from O-I and RSA-5 to RSA-18 for townhomes
• Election of Chairperson
• Election of Vice Chairperson

The Brookhaven Planning Commission voted unanimously to recommend denial of a rezoning request for 1230 Kendrick Road (RS-100 to RS-50 for a 2-lot subdivision), sending it to the City Council with an unfavorable recommendation. The commission also recommended approval with conditions for a townhome development at 1234 & 1244 Park Vista Drive, reducing units from 74 to 63 and adding buffers, sidewalks, and a pool. Both items are scheduled for City Council review on 2/23/2021.

• Approved January 6, 2021 work session minutes (unanimous)
• Approved January 6, 2021 regular meeting minutes (unanimous)
• Re-elected Stan Segal as Chairperson (unanimous)
• Re-elected Conor Sen as Vice Chairperson (unanimous)
• Recommended denial of rezoning at 1230 Kendrick Road (unanimous)
• Recommended approval with conditions for townhomes at 1234 & 1244 Park Vista Drive (4-1)

Brookhaven Public Facilities Authority - Special Called Meeting

The Brookhaven Facilities Authority convened a special called meeting to conduct roll call and approve the minutes from the January 14, 2020, special called meeting. No other business or legislative actions were listed on the agenda.

• Approval of January 14, 2020, Special Called Meeting Minutes

The Brookhaven Public Facilities Authority held a special called meeting on January 26, 2021, with all five members present. The only substantive action was the unanimous approval of the minutes from the January 14, 2020 special called meeting. No other decisions were made, and the meeting adjourned.

• Approved January 14, 2020 special called meeting minutes (unanimous)

Brookhaven Finance Corporation - Special Called Meeting

The Brookhaven Finance Corporation will hold a special called meeting to conduct roll call and review the minutes from the January 14, 2020, special called meeting. The agenda contains only these procedural items.

• Approval of January 14, 2020, Special Called Meeting Minutes

The Brookhaven Finance Corporation held a special called meeting on January 26, 2021, with all five members present. The only substantive action was the unanimous approval of the minutes from the January 14, 2020 special called meeting. No other decisions were made.

• Approved January 14, 2020 special called meeting minutes (unanimous)

City Council - Work Session Meeting

The City Council will receive updates on the Buford Highway 5-Year Plan. The meeting also includes a conceptual design discussion for the North Druid Hills Pedestrian Bridge and a presentation from the Emergency Management Agency.

• Buford Highway 5-Year Plan update
• North Druid Hills Pedestrian Bridge conceptual design
• Emergency Management Agency (EMA) presentation

The Brookhaven City Council held a work session with no formal votes or decisions. They received department reports and presentations on the Buford Highway 5-Year Plan update, the North Druid Hills Pedestrian Bridge conceptual design, and the Emergency Management Agency. The Buford Highway plan update is scheduled for consideration and adoption at the next regular council meeting.

• No formal votes or decisions taken at work session
• Buford Highway 5-Year Plan update presented; to be considered for adoption at next council meeting
• North Druid Hills Pedestrian Bridge conceptual design presented; no RFP process initiated yet
• Emergency Management Agency presentation given by Sgt. Matthew Murray

City Council - Regular Meeting

The Brookhaven City Council will vote on several resolutions, including the acquisition of real property and the establishment of an Arts & Culture Commission. The body will also hold a public hearing regarding average front yard setbacks.

• Ordinance ORD-2021-01-04: Appropriating $1,800,000 for the Vehicle Replacement Fund
• Resolution RES-2021-01-07: Acquisition of real property at 2248 Drew Valley, N.E.
• Ordinance ORD-2021-01-05: Amendment to Code regarding Average Front Yard Setback
• Resolution RES-2021-01-06: Adoption of the Gateway South Character Area Study
• Resolution RES-2021-01-10: Establishment of the Brookhaven Arts & Culture Commission

Social Justice, Race and Equity Commission - Regular Meeting

The Commission is meeting to review member survey findings and discuss the group's context. The session includes presentations from Chrysalis Lab and the Atlanta Regional Commission.

• Review of Commission Member Survey findings
• Presentation on context by Mike Carnathan of Atlanta Regional Commission
• Expectations setting by Lesley Grady of Chrysalis Lab
• Approval of December 17, 2020 meeting minutes

The Social Justice, Race and Equity Commission approved its January 21, 2021 agenda and the December 17, 2020 meeting minutes unanimously. Staff liaisons were introduced for four sub-committees, and the commission received presentations on regional data and survey findings. No policy decisions were made; the meeting focused on orientation and discussion.

• Approved January 21, 2021 agenda (unanimous)
• Approved December 17, 2020 meeting minutes (unanimous)

Board of Appeals - Virtual Meeting (Work Session)

The agenda for this meeting consists of procedural boilerplate. No specific cases, ordinances, or projects are listed for decision or discussion.

The Brookhaven Board of Appeals met virtually on January 20, 2021, for a work session. No organizational or procedural items were discussed, and no votes were taken on any of the six variance requests listed under unfinished or new business. The board only voted to adjourn the meeting at 6:09 p.m.

• Adjourned meeting at 6:09 p.m. (unanimous)

Board of Appeals - Virtual Meeting (Regular Meeting)

The Board of Appeals is meeting to review variance requests for residential properties. These requests include adjustments to yard setbacks, impervious coverage, and stream buffers.

• VAR20-00046: Rear yard setback and impervious coverage variance at 2246 Wayside Drive
• VAR20-00054: Side, street, and rear yard setbacks and garage setback variance at 3230 Osborne Road
• VAR20-00065: Side street setback variance at 1140 Standard Drive
• VAR20-00066 and VAR20-00067: Stream buffer reductions at 3911 Glencrest Court and 1409 Cheshire Way
• VAR20-00069: Retaining wall side setback variance at 2705 Mabry Road

The Brookhaven Board of Appeals approved several variance requests with conditions, including VAR20-00054 (partial approval), VAR20-00065, VAR20-00066, VAR20-00067, and VAR20-00069. One case, VAR20-00046, was deferred to February 17, 2021. The board also unanimously approved the minutes from the December 16, 2020 meetings.

• Approved December 16, 2020 work session minutes (unanimous)
• Approved December 16, 2020 regular meeting minutes (unanimous)
• Deferred VAR20-00046 (2246 Wayside Drive) to 2/17/2021 (4-1)
• Approved VAR20-00054 variance #1 with conditions; denied #2 and #3; withdrew #4 and #5 (unanimous on each)
• Approved VAR20-00065 (1140 Standard Drive) with conditions (unanimous)
• Approved VAR20-00066 (3911 Glencrest Court) with conditions including tree save plan (4-0, O'Nan recused)
• Approved VAR20-00067 (1409 Cheshire Way) with revised conditions (unanimous)
• Approved VAR20-00069 (2705 Mabry Road) with conditions (4-1)

City Council - Work Session Meeting

The Brookhaven City Council is holding a work session to review department reports and upcoming agenda items. A primary point of discussion involves the composition and role of the Brookhaven Arts Commission regarding strategic partnerships.

• Composition and Role of the Brookhaven Arts Commission - Strategic Partnerships

The City Council held a work session with no formal votes on policy items. City Attorney Chris Balch reported that the city filed suit on Friday against DeKalb County to resolve a dispute over Brookhaven Park, with the county having 30 days to respond. Department heads gave updates on COVID-19 response, encampment clearing, and various projects. Council Member Jones requested that a consent agenda item on contract extensions be moved to new business.

• Filed suit against DeKalb County over Brookhaven Park (reported)
• Moved consent agenda item #5 (contract extensions) to new business
• Approved motion to enter executive session for real estate and pending litigation (unanimous)
• Approved motion to close executive session (unanimous)

City Council - Regular Meeting

The City Council is deciding on a budget amendment of up to $102,000 for professional services and an extension of the COVID-19 state of emergency. The body will also discuss contracts for drainage rehabilitation, stream bank restoration, and park improvements.

• Ordinance to appropriate up to $102,000 for Peachtree Government Relations and Garst Thomas Public Affairs
• Contract with Ed Castro Landscaping for North Fork Nancy Creek Stream Bank Restoration for $306,000
• Supplemental agreement with Lose & Associates for Brookhaven Park Improvements for $148,522
• Task order with Summit Construction and Development for drainage rehabilitation at 1375 Fernwood Circle for $71,340
• Agreement with Georgia Power to install electric vehicle chargers at 1793 Briarwood Road

The Brookhaven City Council unanimously approved a $102,000 budget amendment for professional services from Peachtree Government Relations and Garst Thomas Public Affairs, and renewed contracts with both firms at 2020 rates. The council also approved a 10-year agreement with Georgia Power to install and operate a public electric vehicle charger at the Public Safety Building, and approved several public works and parks contracts, including a $306,000 stream bank restoration and a $71,340 drainage repair. All votes were unanimous (4-0).

• Approved $102,000 budget amendment for lobbyist contracts (unanimous)
• Approved 10-year Georgia Power EV charger agreement at Public Safety Building (unanimous)
• Approved $306,000 contract with Ed Castro Landscaping for stream bank restoration (unanimous)
• Approved $71,340 task order with Summit Construction for drainage repair (unanimous)
• Approved $148,522 supplemental agreement with Lose & Associates for Brookhaven Park improvements (unanimous)
• Approved real property acquisition for Ashford Dunwoody/Peachtree Road project (unanimous)
• Approved ordinance clarifying parking rules for passenger vehicles on residential streets (unanimous)
• Approved extension of COVID-19 state of emergency through March 23, 2021 (unanimous)

Development Authority - Special Called Meeting

The Brookhaven Development Authority is meeting to approve its bylaws and financial reports. The body will also consider a budget amendment for 2020 and the adoption of the 2021 budget.

• Approval of Brookhaven Development Authority Bylaws
• Budget adoption for fiscal year beginning January 1, 2021
• Budget amendment for fiscal year beginning January 1, 2020
• Payment ratification for Balch Law Group and financial advisor David Corbin
• Introduction of Hunton, Andrews, Kurth LLP to draft Economic Development Incentives Policy

Planning Commission - Virtual Meeting (Work Session)

The Planning Commission is holding a virtual work session. The agenda consists of procedural boilerplate and does not list any specific items for decision or discussion.

Planning Commission - Virtual Meeting (Regular Meeting)

The Planning Commission is meeting to discuss a resolution for the Gateway South Character Area Study. The body will also review an ordinance regarding average front yard setbacks.

• Resolution (ID # 4243): Adoption of the Gateway South Character Area Study
• Ordinance (ID # 4193): TA20-10 to amend Code sections 27-67, 27-68, and 27-1336 regarding average front yard setbacks

The Brookhaven Planning Commission unanimously recommended approval of the Gateway South Character Area Study, which focuses on LaVista Park and the surrounding activity center. It also recommended approval of a text amendment (TA20-10) to adjust average front yard setback regulations, with conditions. Both items will go to the City Council on January 26, 2021.

• Approved minutes of Dec 2, 2020 work session and regular meeting (unanimous)
• Reordered agenda to hear Gateway South resolution first (unanimous)
• Recommended favorably Gateway South Character Area Study resolution (unanimous)
• Recommended favorably TA20-10 front yard setback text amendment with conditions (unanimous)