Bentonville public meetings in 2024

Airport Advisory Board

The board will receive status reports on current airport projects and field operations. Discussions include snow removal, equipment relocation, and the Westside Access Road.

• Engineering and Construction Updates from Garver USA
• Status Report from Summit Aviation
• Snow Removal and AWOS & RTR Relocation updates
• Westside Access Road and Fencing discussion
• Airport Development discussion

Public Art Advisory Board

The Public Art Advisory Committee will consider approving November minutes, recognize outgoing members Steven Baker and Grant Cottrell, and discuss no proposals received. Project planning includes updates on the Asphalt Art Grant and 2025 budget ideas. The committee will also receive status reports on several public art projects and consider moving future meetings to the last Tuesday of the month.

• Service recognition for Steven Baker and Grant Cottrell
• Asphalt Art Grant discussion
• 2025 Budget project ideas
• J and John DeShields Roundabout status update
• Recommendation to move monthly meetings to last Tuesday

The Public Art Advisory Committee approved moving its regular meetings to the fourth Tuesday of each month, effective with the January 28, 2025 meeting. The board also approved the November 12, 2024 minutes and discussed several project updates, including the asphalt art grant locations and the 2025 budget. No formal proposals were received.

• Approved November 12, 2024 minutes (5-0)
• Approved moving meetings to 4th Tuesday of the month (6-0)

Planning Commission

This is an administrative meeting of the Bentonville Planning Commission. The commission will discuss and potentially adopt its 2025 and first-quarter 2026 meeting calendar, review its by-laws, and consider suggestions for code amendments. No public hearings or specific development items are on the agenda.

• Review and discussion of Planning Commission by-laws
• Adoption of 2025 and first-quarter 2026 meeting calendar
• Solicitation of suggestions for code amendments

Finance Committee

The Bentonville Finance Committee will review and make recommendations on 15 items, including resolutions and ordinances that will go before the City Council. Key items include adopting the 2025 budget, eliminating business registration fees, approving storm-related expenses, and adjusting utility budgets. The committee also considers contract amendments for airport hangar access, recreation fees, fitness services, and medical supplies.

• Resolution to adopt the 2025 budget (Item 4)
• Ordinance eliminating business registration and renewal fees (Item 6)
• Resolution approving expenses from May 2024 storm and winter supplies (Item 1)
• Ordinance establishing 2025 recreation fees (Item 7)
• Ordinance authorizing agreement with Ann O'Sullivan for fitness services up to $85,000 (Item 10)

City Council

The City Council will vote to adopt the 2025 budget and an ordinance to eliminate business registration and renewal fees. The body will also consider several contracts for city services and multiple zoning and lot split requests.

• Adoption of the 2025 Budget and associated new positions and pay plan changes
• Elimination of business registration and renewal fees
• Contract award to Grand Truck Equipment Company, LLC for a service truck at $139,574.00
• Agreement with Pyro Shows, Inc. for 4th of July fireworks at $40,000.00
• Rezoning of Greenhouse Road from Agricultural to Neighborhood and General Commercial

The Bentonville City Council unanimously approved the 2025 budget, new positions and pay plan changes, elimination of business registry fees, and 2025 recreation fees. They also approved several contracts, including a service truck purchase, Memorial Park master plan, and IT facilities installation, as well as multiple zoning and lot split changes. All votes were 8-0.

• Adopted 2025 budget (8-0)
• Approved 2025 new positions and pay plan changes (8-0)
• Eliminated business registration and renewal fees (8-0)
• Established 2025 recreation fees (8-0)
• Approved $139,574 service truck purchase (8-0)
• Approved $36,000 Memorial Park master plan contract (8-0)
• Rezoned Greenhouse Road property to C-1 and C-2 (8-0)
• Approved three lot splits and one property line adjustment (8-0)

Committee of the Whole

The Committee of the Whole will hold a workshop on water/wastewater rates and a final review of the 2025 budget. The City Council will then consider adopting the 2025 budget, approving a service truck purchase ($139,574), eliminating business registry fees, and several rezonings on Greenhouse Road. Other items include a Memorial Park master plan ($36,000), 2025 recreation fees, and multiple board appointments.

• Resolution to adopt the 2025 budget
• Water and wastewater rate analysis workshop with Raftelis
• Resolution awarding $139,574 for one 2024 Service Truck to Grand Truck Equipment Company, LLC
• Ordinance eliminating business registration and renewal fees
• Future Land Use Map amendment and rezoning of Greenhouse Road from A-1 to C-1/C-2

Library Advisory Board

The Library Advisory Board will review a library report covering holiday closures and upcoming city meetings, and hear updates on pending policy revisions for Makerspace/digital lab use rules and cost-recovery fees as well as meeting space rental fees. The expansion/renovation update includes ongoing punch list close-out, furniture installation, and a donated monument sign valued at approximately $17,000. Public comments are limited to agenda items.

• Pending library policy updates: Makerspace/digital lab use rules and cost-recovery fees
• Meeting space rental fees still to be determined
• Expansion renovation: construction punch list close-out ongoing
• Affinity Marketing Promotions donating new monument sign valued at ~$17,000
• Mid-December floor installation will require one week and cause operational challenges

The Library Advisory Board approved the November minutes and the Friends of the Library 2025 budget, officers, and membership dues. The board also discussed a draft of library policies and updates on the expansion project, with no public comments made.

• Approved November 6, 2024 minutes as presented
• Approved Friends of the Library 2025 budget with income of $45,393 and expenditures of $33,027
• Approved 2025 Friends officers: President Peggy Snyder, VP Daphne Green, Treasurer Pat Bates, Secretary Jeanne Lombardo
• Approved 2025 membership dues: Individual $15, Family $25, Bronze $50, Silver $100, Gold $250

Utility Board

The Bentonville Utility Board will consider a resolution to amend the contract with Olsson, Inc. for additional sewer peak‑flow analysis and design services, with a fee not to exceed $95,500. It will also review budget adjustments for manhole lining and several electric‑department accounts totaling over $2.9 million. A water and wastewater rate workshop will be discussed before adjournment.

• Olsson Contract Amendment – additional sewer peak‑flow services, fee up to $95,500
• Budget Adjustment – Manhole Lining (no dollar amount specified)
• Budget Adjustment – Electric Department accounts: $50,000 professional services, $166,000 improvements, $1,000,000 overhead, $1,400,000 underground
• Water and Wastewater Rate Workshop

Planning Commission

The Bentonville Planning Commission will review several lot splits and rezoning requests, including a proposal to rezone 716 West Central Avenue from low-density residential to downtown residential. The commission will also consider a street naming waiver for the Walmart Welcome Center and three parking waivers for the J Street Apartments.

• Lot Split at 414 Northwest 5th Street
• Lot Split at 1204 Lockheed Street
• Lot Split at 311 South Main Street
• Rezoning 716 West Central Avenue to DN-1
• Walmart Welcome Center Street Naming Waiver at 1301 Southeast 8th Street

Traffic Safety and Signage Committee

This meeting of the Bentonville Traffic Safety and Signage Committee includes updates on tabled traffic studies for crosswalks and signage, and new requests. New items include a school zone designation for Haas Hall Academy, a four-way stop at NW 5th & NW C Streets, improved pedestrian signage at SW Elington and SW 20th, closure of four parking spaces on Central Avenue for exterior construction (Dec 4–Feb 29), and approval for the 15th annual Gold Rush 5K/Fun Run on May 2, 2025.

• Tabled traffic study for mid-block crossing at NW 3rd and Freestone Way
• Tabled traffic study for four-way stop at SE 10th & Benton Street
• Request for school zone designation with flashing lights near Haas Hall Academy
• Request to close 4 parking spaces on Central Avenue for construction (Dec 4–Feb 29)
• Request for Gold Rush 5K/Fun Run route approval on May 2, 2025

The Traffic Safety and Signage Committee approved several traffic safety measures, including converting the intersection of SW Elington and SW 20th Street from a two-way to a four-way stop, and directing the Transportation Division to install school zone signage near Haas Hall Academy. The committee also approved closing four parking spaces on East Central Avenue for exterior building work and approved an amended route for the Gold Rush 5K/Fun Run. A request for a four-way stop at NW 5th and NW C Streets was tabled pending new traffic counts in January 2025, and a previously tabled request for a four-way stop at SE 10th and Benton Street was denied.

• Approved changing 2-way stop to 4-way stop at SW Elington & SW 20th Street (voice vote)
• Approved school zone signage near Haas Hall Academy per MUTCD regulations (voice vote)
• Approved closing 4 parallel parking spaces on East Central Ave for exterior work 12/4–12/29 (voice vote)
• Approved amended Gold Rush 5K/Fun Run route; applicant must submit new map (voice vote)
• Tabled four-way stop request at NW 5th & NW C Streets pending new counts in Jan 2025 (voice vote)
• Denied four-way stop at SE 10th & Benton Street (voice vote)
• Approved reviewing Neighborhood Streets Pilot Program policy by May 2025 and adding Grammercy Park to next session list (voice vote)

Parks & Recreation Advisory Board

The Bentonville Parks and Recreation Advisory Board will consider approval of November meeting minutes and discuss 2024 department accomplishments. The board will also review the 2025 capital outlook, which includes major projects such as the $37 million 8th Street Gateway Park and $21 million Adult Recreation Center. No votes are scheduled on these items at this meeting.

• Review of 2024 department accomplishments, including $5.45M economic impact and 32,563 memberships
• Discussion of 2025 capital outlook: 8th Street Gateway Park ($37M), Adult Recreation Center ($21M), Phillips Park ($18M), A Street Promenade ($16M)
• Approval of November 18, 2024 meeting minutes
• Project status updates: Razorback Greenway reroute ($440K), SW Bentonville Trail ($1.1M completed), and numerous park improvements
• Capital equipment purchases: trash collection vehicle ($240K ordered), street sweeper ($155K completed)

Board of Adjustment

The Bentonville Board of Adjustment will meet to approve minutes from the October 23rd meeting and consider a variance request for an accessory structure at 208 Northwest 5th Street.

• Approval of October 23rd meeting minutes
• Stuart Walsworth and Jennifer Dice variance request (208 Northwest 5th Street)
• Paws N Rec dog run fence permit (8200 SW Regional Airport Boulevard)

Finance Committee

The Finance Committee will discuss the 2025 budget changes and an Ozark Regional Transit contract, then consider three resolutions: a $267,788.85 trail repair agreement with Progressive Trail Design for storm damage at Park Springs Park, a $224,420 bid award to Clarity Pools for Melvin Ford Aquatic Center pump room renovation, and a budget reclassification for the Legal Department move.

• Resolution: $267,788.85 agreement with Progressive Trail Design for trail repair at Park Springs Park (May 26 storm)
• Resolution: $224,420 bid award to Clarity Pools, LLC for Melvin Ford Aquatic Center pump room renovation
• Resolution: Amending 2024 budget to reclassify funds for Legal Department move
• Informational: Updated 2025 Budget Changes
• Informational: Ozark Regional Transit (ORT) Contract

City Council

The council will vote on several planning items, including a split-recommendation planned residential development at 1602 NW 3rd St, two rezoning requests, and a future land use map amendment. They will also decide on a $267,788 trail repair contract for storm damage at Park Springs Park, a $224,420 pool pump renovation at Melvin Ford Aquatic Center, and appointments to the Advertising & Promotion Commission and Ozark Regional Transit Board.

• Planned Residential Development (Echelon) at 1602 NW 3rd St - Planning Commission vote 5-2 recommending approval
• Rezoning: Wal-Mart Stores Inc from Residential Office to General Commercial on East Central Avenue
• Rezoning: Stelte from Low-Density Single-Family to Downtown Medium Density at 312 NW 7th St
• Trail repair contract with Progressive Trail Design for $267,788.85 at Park Springs Park
• Melvin Ford Aquatic Center pump room renovation bid to Clarity Pools, LLC for $224,420

The Bentonville City Council denied the Echelon planned residential development rezoning (Ordinance 2024-178) and the related Future Land Use Map amendment (Resolution 11-26-24 E) after hearing extensive public opposition from neighboring residents. The council approved several other items, including appointments, street vacation, trail repair, pool pump room renovation, budget reclassification, and multiple rezoning and land use changes.

• Approved minutes of Nov 12 meeting (8-0)
• Approved Eric Heaney to Advertising & Promotion Commission (8-0)
• Approved Dan Weese to Ozark Regional Transit Board (8-0)
• Approved Ordinance 2024-173 vacating street right-of-way at Wal-Mart Campus (8-0)
• Approved Resolution 11-26-24 A: $267,788.85 trail repair at Park Springs Park (8-0)
• Approved Resolution 11-26-24 B: $224,420.00 Melvin Ford pump room renovation (8-0)
• Denied Resolution 11-26-24 E: Future Land Use Map change for Echelon (3-5)
• Denied Ordinance 2024-178: Echelon PRD rezoning (3-5)

Airport Advisory Board

The Bentonville Airport Advisory Board will hold a special meeting on November 25, 2024, to discuss and vote on delaying part of the paving of Access Road #1, and all paving of Access Roads #2 and #3 at Bentonville Municipal Airport.

• Vote on delaying paving of Access Road #1 (partial) and Access Roads #2 and #3 (full) at Bentonville Municipal Airport

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Board will first approve the minutes from the October meeting. It will then hear informational updates on the fall tree giveaway, upcoming projects, and community engagement opportunities. The meeting concludes with a brief item for other business. No formal decisions beyond the minutes approval are indicated.

• Approval of October minutes (approval)
• Fall Tree Giveaway Reflection (informational)
• Upcoming Projects (informational)
• Community Engagement Opportunities (informational)
• Other Business (informational)

The Tree & Landscape Advisory Board approved October meeting minutes and voted to allow Bentonville driver's licenses as identification for tree giveaways. The committee also confirmed upcoming Spring Giveaway dates and discussed outreach ideas.

• Approved October meeting minutes (unanimous)
• Approved allowing a Bentonville driver's license as identification for tree giveaways (unanimous)

Planning Commission

The Planning Commission will review five advertised public hearings regarding rezonings for properties on Greenhouse Road, Northwest 7th Street, East Central Avenue, and Motley Road. The agenda also includes consent agenda items for large-scale development extensions and preliminary plats, along with a waiver request for a downtown school project.

• Greenhouse Road rezoning to General Commercial
• Stelte rezoning to Downtown Neighborhood Medium Density Residential
• Wal-Mart Stores Inc rezoning to General Commercial
• Paulsen Revocable Trust rezoning to Low Density Residential
• Waiver request for Thaden Elementary School downtown zoning

Public Art Advisory Board

The Public Art Advisory Committee will review no new proposals. They will plan for the Asphalt Art Grant and determine how to use a 21C Donation. Updates will be given on several public art projects including the J and John DeShields Roundabout, Singing Kites, and condition assessments.

• Asphalt Art Grant preparation
• 21C Donation allocation
• J and John DeShields Roundabout status update
• Singing Kites project update
• Condition Assessment progress report

The Bentonville Public Art Advisory Committee approved the October 8, 2024 minutes (5-0) and discussed several project updates. No formal proposals were received. The committee agreed to include the 21C donation in the annual allocation and to form a committee for the Asphalt Art Grant application.

• Approved October 8, 2024 minutes (5-0)
• Agreed to include 21C donation in annual committee allocation
• Volunteered Anne and Tom for Asphalt Art Grant application committee
• Adjourned meeting (5-0)

Finance Committee

The Finance Committee will discuss updates for the airport and Ozark Regional Transit. The body is considering several ordinances and resolutions involving budget adjustments for storm damage, utility equipment, and water service contracts.

• Budget adjustment of $2,752,687.83 for 2024 storm expenses
• Contract with AT&T for E9-1-1 equipment and upgrades
• Payment of $81,777.95 to RACOM for public safety radio system storm repairs
• Agreement with PTTI for a new transformer for Substation A costing $2,148,915.22
• Water service line replacement contracts with Calcon, Inc. and MO-ARK Utilities not to exceed $500,000 per year each

City Council

The City Council will discuss budget adjustments for storm damage and various utility infrastructure contracts. The meeting includes several planning requests for rezoning, lot splits, and property line adjustments.

• Budget adjustment of $2,752,687.83 for 2024 storm expenses
• Agreement with PTTI for a new Substation A transformer for $2,148,915.22
• Contract with Gulf Coast Underground, LLC for SE 14th St sewer lining up to $298,434.00
• Purchase of a Curbtender Quantum 8YD Rear Loader for $157,166.00
• Rezoning of 1106 Northwest 10th Street from R-1 to C-1 Neighborhood Commercial

The Bentonville City Council approved a $2,752,687.83 budget adjustment for 2024 storm expenses, including overtime, mutual aid, and equipment. It also approved a rezoning of 504 Northwest B Street from R-1 to DN-2 (5-3) over resident concerns about density and traffic, and passed several other ordinances and resolutions related to utility contracts, storm repairs, and property adjustments. All other items passed unanimously (8-0).

• Approved $2,752,687.83 budget adjustment for 2024 storm expenses (8-0)
• Approved rezoning at 504 NW B Street from R-1 to DN-2 (5-3)
• Approved $81,777.95 payment to RACOM for storm-damaged radio system repairs (8-0)
• Approved $2,148,915.22 transformer purchase for Substation A from PTTI (8-0)
• Approved $157,166.00 purchase of Curbtender Quantum rear loader (8-0)
• Approved $298,434.00 sewer lining contract with Gulf Coast Underground (8-0)
• Approved $65,750.00 wood poles bid to M&K Imports (8-0)
• Approved $18,970.00 change order for VBT Hangar Access Road (8-0)

Planning Commission

The Steering Committee will review public comments from the Oct. 29 meeting and decide on necessary adjustments. The committee is expected to make recommendations to the Planning Commission and City Council on adopting the Proposed Future Land Use Map and Chapters 2 and 4 of the Community Plan. The meeting also covers interim code adjustments, the adoption schedule, and public engagement for the code phase of Plan Bentonville.

• Public comments from Oct. 29 public meeting presented by staff
• Committee recommendation on adoption of Proposed Future Land Use Map
• Committee recommendation on adoption of Chapter 2 and Chapter 4 of Community Plan
• Staff presentation on interim code adjustments
• Discussion on public engagement for the coding phase of Plan Bentonville

Planning Commission

The Planning Commission and City Council meet jointly to receive informational presentations on the community engagement summary, Chapters 2 and 4 of Plan Bentonville, place types, and the Future Land Use Map. No votes or decisions are scheduled; the session is for discussion and public comment only.

• Presentation: 'A Year of Community Conversations' engagement summary
• Presentation: 'Chapters 2 and 4 of the Community Plan: The Why and How of Plan Bentonville'
• Presentation: 'Place Types: The Building Blocks of the Future Land Use Map'
• Presentation: 'Future Land Use Map: How and Where We Want to Grow'
• Open public comment period

Airport Advisory Board

The board will discuss geese control measures at the airport. They will receive engineering and construction updates for airport projects and an update on West Side hangars and leases from the city. The meeting also includes approval of October minutes and scheduling the next meeting.

• Geese control status report from Robin Fields and Maverick
• Engineering and construction updates from Garver USA on airport projects
• Updates from Summit Aviation on field operations
• City update on West Side hangars and leases
• Approval of October 10 meeting minutes

The Bentonville Airport Advisory Board approved the west side hangar elevations and layouts for Planning Department review, and approved leases for Hangar #1 (Marsiglio) and Hangar #5 (3 Bears, LLC). The board also accepted the transfer of the lease from Summit Aviation for the old FBO buildings. No other substantive decisions were made; the meeting included reports on geese control, construction updates, and traffic statistics.

• Approved west side hangar plans for Planning Department review (motion passed)
• Approved lease for Hangar #1, LLC (motion passed)
• Approved lease for Hangar #5 - 3 Bears, LLC (motion passed)
• Accepted transfer of lease from Summit Aviation (motion passed)
• Approved October 10, 2024 meeting minutes (motion carried)

Library Advisory Board

The Library Advisory Board will hear a library report detailing holiday closure dates for late 2024 and early 2025, an update on the expansion/renovation punch list and remaining work, and reports from the Friends of the Library and Foundation. Public comments on agenda items are permitted. The board will also tour the Makerspace if time allows.

• Holiday closure schedule: Nov 11 (Veterans Day), Nov 27 (close 5PM), Nov 28-29 (Thanksgiving), Dec 23 (close 5PM), Dec 24-25 (Christmas), Dec 31 (close 5PM), Jan 1 (New Year's Day)
• Expansion/renovation punch list ongoing, furniture delivery and signage package updates
• Ribbon cutting event had 600+ attendees with positive feedback and a proclamation by Mayor Stephanie Orman
• Public comments limited to agenda items, 3 minutes per speaker, registration required
• Joint City Council / Planning Commission meeting scheduled Nov 8

The Library Advisory Board approved the September 4, 2024 minutes as presented. The board received reports on the library's holiday closures, the expansion/renovation project (including furniture delivery issues), and updates from the Friends of the Library and Library Foundation. No public comments were made, and no other formal decisions were taken.

• Approved September 4, 2024 meeting minutes as presented (motion by Michele Stamps Pritchett, second by Megan Bolinder)

Utility Board

The Bentonville Utility Board will review several bid awards for electric materials, wood poles, and water and sewer infrastructure. The board will also discuss water loss and a budget adjustment for WRRF bond money allocation.

• Waiver of bid for 1/0 Wire Order with a quote of $380,000.00 from Irby
• Bid award for Electric Materials (IFB 24-72)
• Bid award for Wood Poles (IFB 24-73) from M&K Imports LLC for $65,760.00
• Bid award for 14th St. CIP Sewer Lining (IFB 24-68)
• Bid award for IDIQ Waterline Replacement (IFB 24-70)

Planning Commission

The Planning Commission will consider several conditional use permits and rezoning requests. The body is also reviewing multiple large scale development projects and plat adjustments.

• Rezoning of 504 Northwest B Street from R-1 to DN-2
• Rezoning of 1106 Northwest 10th Street from R-1 to C-1
• Conditional Use Permit for a rehabilitation facility at 1006 Northwest 11th Street
• Conditional Use Permit for a temporary gravel parking lot at North Walton Boulevard and Northwest 3rd Street
• Large Scale Development reviews for 5900 Southwest Regional Airport Boulevard and 1009 Museum Way

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will review several informational requests, including parking for an indoor farmer’s market, a temporary street closure for a Light the World unveiling, traffic‑calming signage for Grammercy Park, and a request for a pedestrian‑activated flashing beacon at the NE corner of 8th Street and Elm Tree Road. The committee will also revisit two previously tabled items—a crosswalk request and a signage request—from the October 4 meeting. No formal decisions are indicated in the agenda.

• Request for parking spaces in front of The Record on SW A Street for food trucks during an indoor farmer’s market (15 Saturdays, November–March, 6 am–1 pm).
• Request to close N Main Street & NW 2nd Street on Dec 5, 2024, from 11:45 am to 12:45 pm for the Light the World Giving Machine unveiling.
• Request for traffic‑calming signage throughout the Grammercy Park neighborhood due to non‑local traffic.
• Request for a pedestrian‑activated RRFB push button on the NE corner of 8th St. and Elm Tree Rd. to improve safety for pedestrians and cyclists.
• Review of previously tabled crosswalk request (Joshua Leffler) and signage request (Molly Pace) from 10/4/24.

The Bentonville Traffic Safety and Signage Committee approved parking spaces for food trucks for an indoor farmers market and a street closure for a December event. The committee also tabled a neighborhood traffic calming sign request and moved a crosswalk striping request to city staff for in-house discussion without taking a vote.

• Approved parking spaces on SW A Street for food trucks for the Indoor Farmer's Market (Voice vote, approved)
• Approved street closure of N Main Street and NW 2nd Street for the Light the World Giving Machine unveiling on December 5th (Voice vote, approved)
• Tabled signage request for Grammercy Park until the Neighborhood Streets Pilot Program is reviewed
• Moved crosswalk and street marking request for 8th Street and Elm Tree Road to City Staff in-house discussion (No vote taken)

Parks & Recreation Advisory Board

The Bentonville Parks & Recreation Advisory Board meets to discuss and approve the 2025 recreation program report and fee schedule. The board also reviews capital project budgets and equipment replacements.

• 2025 Recreation Program Report
• 2025 Recreation Program Fees
• A Street Promenade construction phase 3 begins November 2024 ($16,000,000)
• Phillips Park construction 75% complete ($18,000,000)
• Parks Maintenance Facility construction bids in December 2024 ($4,500,000) and $145,000 for FF&E

Planning Commission

The Planning Commission is holding a special meeting to review the Plan Bentonville update and schedule. The session includes an informational discussion regarding the Future Land Use Map.

• Plan Bentonville update and schedule
• Plan Bentonville Future Land Use Map discussion

Board of Adjustment

The Board of Adjustment will meet to review a variance request regarding residential district setbacks. The board will also hold an informational discussion on noticing requirements for variances.

• Variance request for 612 Jefferson Street (VAR24-0021) regarding Section 401.01 residential district setbacks
• Discussion on noticing requirements for variances

Finance Committee

The Finance Committee will discuss informational questions about the 2025 budget. It will consider an ordinance to approve a $137,513.29 bid waiver for Crossland Heavy Contractors, Inc. to repair the Razorback Greenway Flyover Bridge at NE A Street. It will also consider a resolution to award a $1,218,395.00 bid to APAC for the VBT Southeast Taxiway B Extension (Phase 2), each requiring a budget adjustment.

• Informational discussion of 2025 budget questions
• Ordinance approving $137,513.29 bid waiver to Crossland Heavy Contractors, Inc. for Razorback Greenway Flyover Bridge repairs at NE A Street
• Resolution awarding bid IFB-24-24 to APAC for VBT Southeast Taxiway B Extension (Phase 2) for $1,218,395.00

City Council

The City Council will vote on several infrastructure contracts, including airport extensions and bridge repairs. The body will also consider rezoning requests for residential developments and an ordinance to certify existing electric rates.

• Contract for VBT Southeast Taxiway B Extension (Phase 2) to APAC for $1,218,395.00
• Bid waiver for Crossland Heavy Contractors, Inc. to repair Razorback Greenway Flyover Bridge for $137,513.29
• Ordinance confirming and certifying existing electric rates
• Rezoning of 9823 Gaston Road from Agriculture to Residential Estate
• Agreement with Crafton, Tull & Associates for Spring Creek-Vaughn Gravity Sewer design for $117,500.00

The Bentonville City Council approved all agenda items unanimously (8-0), including a $1.2 million bid for the VBT Southeast Taxiway B Extension, several rezoning and lot-split ordinances, and multiple public art installations. The council also approved a bid waiver for $137,513.29 to repair the Razorback Greenway Flyover Bridge and adopted several resolutions related to police policies, utility contracts, and a utility easement vacation public hearing.

• Approved $1,218,395.00 bid to APAC for VBT Southeast Taxiway B Extension Phase 2 (8-0)
• Approved $137,513.29 bid waiver to Crossland Heavy Contractors for Flyover Bridge repairs (8-0)
• Approved rezoning of 9823 Gaston Road from A-1 Agriculture to R-E Residential Estate (8-0)
• Approved rezoning of Southwest 14th Street property from C-1/C-2 to Planned Residential Development (8-0)
• Approved rezoning of 1100/1102 NE J Street from R-E to Planned Residential Development (8-0)
• Approved artwork installations at NE J St roundabout and two Walmart campus greenway tunnels (8-0)
• Approved $755,000 financial assurance agreement for utility obligations (8-0)
• Approved $117,500 sewer design agreement with Crafton, Tull & Associates (8-0)

General

The Bentonville City Council is holding a workshop to review the proposed 2025 budget across all city departments, including general fund, parks, police, and utilities.

• General Fund Overview
• Parks and Recreation
• Police and Animal Services
• Water, Wastewater & Sewer
• Street and Transportation

Tree & Landscape Advisory Board

The committee will meet to discuss a tree canopy assessment and the fall tree giveaway. The session is primarily informational, covering upcoming projects and other business.

• Tree Canopy Assessment informational
• Fall Tree Giveaway informational
• Upcoming Projects informational

The board approved the September minutes and discussed the Tree Canopy Assessment project, funded by a $90,000 Walton Family Foundation grant plus $20,000 moved from the promotional activities budget. The assessment will be city-wide via aerial imaging and will guide future planting budgets and ordinances. The board also planned the Fall Tree Giveaway on October 26th and discussed 2025 project ideas, but no formal votes were taken on these items.

• Approved September minutes (all in favor)
• Moved $20,000 from promotional activities budget to supplement Tree Canopy Assessment grant
• Scheduled Fall Tree Giveaway for October 26th with volunteer arrival at 6:30-7 AM
• Discussed 2025 goals including community engagement and partnerships (no vote)

Utility Board

The Bentonville Utility Board will consider awarding contracts for 1/0 wire orders and 161 kV switch interrupters, as well as resolutions for financial assurance and sewer rehabilitation. The meeting is scheduled for Tuesday, October 15, at 11:30 am.

• Award contract for 161 kV switch interrupters (IFB24-65)
• Resolution for Spring Creek Sewer Rehab
• Resolution for financial assurance agreement (WRRF)
• Update to Bentonville Utility Board specifications
• Award contract for 1/0 wire order

The Bentonville Utility Board met on October 15, 2024, with members Tom Butrynski, Fred Johnson, Drew Gray and Kevin Butler present. The board approved the October 1, 2024 minutes 4-0. It then approved five new business items by 4-0 votes: an ordinance and waiver of bid for a 1/0 wire order, a bid award for 161 kV switch interrupters, a contract of obligation for a financial assurance agreement for the WRRF, a Spring Creek sewer rehabilitation resolution, and an ordinance updating BWU specifications. The meeting adjourned by a 4-0 vote.

• Approved October 1, 2024 minutes (4-0)
• Approved ordinance and waiver of bid for 1/0 wire order (4-0)
• Approved resolution awarding IFB24-65 for 161 kV switch interrupters (4-0)
• Approved resolution for contract of obligation for financial assurance agreement WRRF (4-0)
• Approved resolution for Spring Creek Sewer Rehab (4-0)
• Approved ordinance updating BWU specifications (4-0)
• Approved adjournment (4-0)

Planning Commission

The Planning Commission will consider several Planned Residential Development (PRD) requests and rezoning applications. The body will also review a proposed ordinance regarding the criteria for resubmitting denied zoning amendments.

• Ordinance establishing criteria for 'significantly different' zoning amendment applications
• Conditional Use Permit for Southwest A Food Court at 405 Southwest A Street
• Rezoning of 9823 Gaston Road from Agriculture to Residential Estate
• Rezoning of 1106 Northwest 10th Street from Low-Density Single-Family Residential to General Commercial
• Planned Residential Development requests for 1602 Northwest 3rd Street, Southwest 14th Street, and 1100-1102 Northeast J Street

Airport Advisory Board

The Bentonville Airport Advisory Board will receive a geese‑control status report, engineering and construction updates on airport projects, and field updates from Summit Aviation. City officials will brief the board on West Side hangar leases and a military installation update, followed by a discussion of upcoming projects and priorities.

• Geese control status report – Robin Fields and Maverick
• Engineering and construction updates on airport projects – Chris Maestri, Garver USA
• Field status report – Kelly Deeds, Summit Aviation
• City of Bentonville updates on West Side hangars and leases
• City of Bentonville updates on military installation

The board recommended the city enter lease negotiations with Alex Hodge for Hangar Position #5 in Neighborhood #1, filling a vacancy left by Mark Rockwell's move. It also approved the September minutes and received updates on airport projects, including the Runway 18-36 widening closeout and the East Taxiway Extension Phase 2 contract pending city council approval.

• Approved September 5, 2024 meeting minutes
• Recommended lease negotiations with Alex Hodge for Hangar Position #5 in Neighborhood #1

Board of Adjustment

The Board of Adjustment will consider two variance requests: one for 606 Lyndal Lane involving fence and wall requirements, and another for 504 Northwest B Street concerning lot‑area standards in the Downtown Neighborhood District. An informational summary of a previously approved fence variance for the Boys and Girls Club at 2801 Walker Street will also be presented. The meeting will include approval of the August 28 minutes.

• Graham Variance – 606 Lyndal Lane – fence and wall requirements (Section 1100.06)
• Adams Variance – 504 Northwest B Street – lot‑area standards (Sec 401.07‑B (d))
• Informational summary of admin approval – 2801 Walker Street – 2‑ft fence height variance for Boys and Girls Club
• Approval of August 28 meeting minutes

Public Art Advisory Board

The Public Art Advisory Committee is meeting to discuss several art proposals and project updates. The board will review proposals for the John De Shields Roundabout, Bike Scribbles, and Walmart Campus Tunnels. Members will also determine how to use funding from a 21C donation.

• John De Shields Roundabout Proposal
• Bike Scribbles proposal
• Walmart Campus Tunnels proposal
• Asphalt Art Grant application
• 21C Donation funding allocation

Finance Committee

The Finance Committee is meeting to discuss operations and maintenance for the 2025 Budget. This item is listed as informational.

• Operations and Maintenance for the 2025 Budget

City Council

The Bentonville City Council will consider a $110,000 agreement for a tree canopy assessment, approve rezonings for a commercial site and a Walmart campus, and amend a contract for waterway debris removal.

• Resolution to enter agreement with PlanIt Geo for tree canopy assessment ($110,000)
• Ordinance to rezone 1008 & 1011 Northwest J Street from RO to C-1
• Ordinance to amend contract with Horner Services for waterway debris removal
• Ordinance to vacate alley right of way at Lot 1B, Block 2 of Banks Addition
• Ordinance to vacate sewer utility easements at Lot 4 of Bentonville Plaza Add PH2

The Bentonville City Council approved all agenda items unanimously (8-0), including a $110,000 agreement with Planit Geo for a Tree Canopy Assessment and Reforestation Plan, several ordinance and resolution items, and appointments. No items were denied or tabled. The meeting also included proclamations and discussion of a future noise ordinance.

• Approved $110,000 agreement with Planit Geo for Tree Canopy Assessment and Reforestation Plan (8-0)
• Approved ordinance vacating alley right-of-way at Banks Addition (8-0)
• Approved ordinance vacating sewer utility easements at Bentonville Plaza (8-0)
• Approved ordinance creating Active Transportation Advisory Board (8-0)
• Adopted 2024 tax levy resolution for 2025 collection (8-0)
• Approved contract amendment with Horner Services for waterway debris removal (8-0)
• Appointed Jerry Walls to Benton County Solid Waste Management District Board (8-0)
• Approved amendment to Water Resource Recovery Facility agreement with Crossland Heavy Contractors (8-0)

Traffic Safety and Signage Committee

The Bentonville Traffic Safety and Signage Committee will hear eight informational requests on October 7, 2024. Items include date changes for a 5K run, new crosswalk installations, a four-way stop proposal, artwork installation in a roundabout, and street closures for Santa events. No formal decisions are listed on this agenda.

• Friendship 5K route moved to November 2, 2024
• New crosswalk with push-button crossing at SW Rhinestone & SW Morningstar
• Four-way stop proposed at SE 10th & Benton Street
• North Main Street closure for Santa events on December 6, 13, and 19
• Single crosswalk requested on J Street near Orchard Park

The committee approved moving the Friendship 5K to November 2, 2024, and approved several other items including artwork in a roundabout and a one-day parking closure. Two crosswalk/stop-sign requests were tabled pending traffic studies, and one event request was withdrawn by the applicant.

• Approved Friendship 5K date change to Nov 2 (voice vote)
• Tabled crosswalk request at SW Rhinestone & SW Morningstar pending traffic study
• Tabled four-way stop request at SE 10th & Benton pending traffic study
• Supported artwork installation in roundabout at NE J St & John DeShields Blvd (voice vote)
• Approved Vizio bus parking on SW A Street for Oct 24 event (voice vote)
• Tabled crosswalk request on J Street near Orchard pending more info

Committee of the Whole

The Committee of the Whole and City Council will discuss 2024 financial updates and the 2025 budget. The body is deciding on several land-use ordinances, including alley and easement vacations and a new active transportation advisory board.

• Agreement with PlanIt Geo for a Tree Canopy Assessment and Reforestation Plan for $110,000.00
• Ordinance to vacate Alley Right of Way at Lot 1B, Block 2 of Banks Addition (VAC24-0008)
• Ordinance to vacate Sewer Utility Easements at Lot 4 of Bentonville Plaza Add PH2 (VAC24-0009)
• Rezone 1008 & 1011 Northwest J Street from Residential Office to Neighborhood Commercial
• Guaranteed Maximum Price Amendment for Water Resource Recovery Facility construction at 1901 NE A Street

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board will consider approving three permanent public art murals for the Razorback Greenway tunnels under J Street, 8th Street, and 10th Street. The board will also vote to approve the September 2024 meeting minutes.

• Approval of September 2024 meeting minutes
• Public Art Approval – Razorback Greenway/J Street Tunnel – Flowers
• Public Art Approval – Razorback Greenway/8th Street Tunnel – Ombre
• Public Art Approval – Razorback Greenway/10th Street Tunnel – Graduated Wave Ombre
• Park Naming Proposal – A Street Promenade to Tucker’s Landing

Library Advisory Board

The Bentonville Library Advisory Board will hear an update on the library expansion/renovation, reports from the Friends of the Bentonville Library and the Bentonville Library Foundation, and will allow limited public comments. No decisions are indicated; the meeting is informational and includes a public forum.

• Expansion/renovation update
• Friends of the Bentonville Library report
• Bentonville Library Foundation report
• Limited public comments on agenda items

Utility Board

The Bentonville Utility Board will meet to discuss a resolution regarding a professional service agreement for the Water Resource Recovery Facility (WRRF). The board will also receive informational updates on the utility fund budget process and a board appointment.

• Resolution to amend the CMAR Professional Service Agreement for the WRRF
• Informational item regarding the appointment of Jerry Walls to the Benton County Solid Waste District
• Informational update on the Utility Fund Budget Process

The Bentonville Utility Board met on October 1, 2024, and approved all items on the agenda by unanimous 5-0 votes. They approved the minutes from September 17, 2024, the appointment of Jerry Walls to the Benton County Solid Waste District, and an amendment to the CMAR Professional Service Agreement for the WRRF. The board also received informational updates on the utility fund budget process and upcoming items, then adjourned.

• Approved minutes of September 17, 2024 (5-0)
• Approved appointment of Jerry Walls to Benton County Solid Waste District (5-0)
• Approved amendment to CMAR Professional Service Agreement for WRRF (5-0)
• Approved adjournment at 11:44 a.m. (5-0)

Planning Commission

The Bentonville Planning Commission will meet to approve subdivision plats and consent agenda items, and to hold public hearings on a drive-thru restaurant, a Walmart campus amendment, and two commercial rezonings.

• 814 Development Conditional Use Permit for a drive-thru at Southwest Regional Airport Boulevard
• Walmart Campus Planned Unit Development Amendment Revision 13 at Southeast 8th Street
• Shri Khuhan Business LLC rezoning 2406 Southeast 16th Street to General Commercial
• Bryant Partners LLC rezoning 1008 & 1011 Northwest J Street to Neighborhood Commercial
• Mercedes Benz Sidewalk Waiver at 1612 Southeast Moberly Lane

Finance Committee

The Finance Committee will review budget adjustments for the library expansion and storm debris removal. Members will consider several contracts for infrastructure repair and utility upgrades. The meeting also includes informational reviews of the Capital Improvement Plan and Ozark Regional Transit.

• Agreement with Halff Engineering for $828,569.65 for Hwy 102 Widening utility relocations
• Agreement with Progressive Trail Design for $497,707.71 for storm repair work
• Purchase of 3ph transformers from AECI for an estimated $157,262.00
• Budget adjustment to reallocate interest earned funds for the Bentonville Public Library expansion
• Creation of a temporary debris removal policy for May 26 storm debris

City Council

The City Council will discuss several infrastructure projects, including storm-related trail repairs and utility relocations for Hwy 102 widening. The body is also reviewing multiple rezoning requests and lot splits recommended by the Planning Commission.

• Agreement with Progressive Trail Design for $497,707.71 for storm repair work
• Agreement with Halff Engineering for $828,569.65 for Hwy 102 Widening utility adjustments
• Bid award to Continental Flooring Company for $36,380.00 for Community Center carpeting
• Appeal of a Planning Commission denial for NW 7th Street Townhomes Large-Scale Development
• Rezoning of 105 NW 6th Street, 504 NW A Street, and 704 NW 7th Street

The Bentonville City Council voted 6-1 to deny an appeal of the Planning Commission's denial of the NW 7th Street Townhomes Large-Scale Development, meaning the project will not proceed. The council also approved multiple resolutions and ordinances, including a $497,707.71 trail repair contract with Progressive Trail Design, a $36,380.00 carpet bid, and several rezoning and lot split approvals. All other votes were unanimous (7-0).

• Denied appeal of NW 7th Street Townhomes Large-Scale Development (6-1)
• Approved $497,707.71 trail repair agreement with Progressive Trail Design (7-0)
• Approved $36,380.00 carpet bid to Continental Flooring Company (7-0)
• Approved $828,569.65 design agreement with Halff Engineering for Hwy 102 utility relocations (7-0)
• Approved $157,262.00 transformer purchase from AECI, waiving competitive bidding (7-0)
• Approved rezoning of 105 NW 6th St to DN-2 (7-0)
• Approved rezoning of 504 NW A St to DN-2 (7-0)
• Approved rezoning of 704 NW 7th St to DN-1 (7-0)

Tree & Landscape Advisory Board

The Bentonville Tree & Landscape Advisory Committee will review public comments and provide information on several upcoming initiatives. Topics include the October Landscape Award, a Fall Tree Giveaway, an Ornament Art Project, and updates on seed and book programs. The meeting also allows for other business items to be raised.

• October Landscape Award – informational
• Fall Tree Giveaway – informational
• Ornament Art Project – informational
• Seed and Book Update – informational
• Other Business – informational

The Tree & Landscape Advisory Board selected 311 NE 2nd St as the October landscape award winner by a 4-2-1 vote. The board also extended the fall tree giveaway hours to 11AM and discussed, but did not decide, potential changes to the award program. No other formal decisions were made; remaining items were informational or staff-directed.

• Selected 311 NE 2nd St for October landscape award (4-2-1)
• Extended fall tree giveaway hours to 11AM
• Approved August meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Utility Board

The Bentonville Utility Board is meeting to discuss several utility infrastructure updates and agreements. Key items include a professional services contract for highway widening and updates to construction specifications.

• Resolution for Halff Associates agreement for Hwy 102 utilities relocation not to exceed $828,569.65
• Ordinance for waiver of bid regarding 3 ph transformers
• Ordinance to update BEUD Construction Specs
• Update on Water & Sewer Projects

The Bentonville Utility Board approved a resolution for the Halff Agreement related to Hwy 102 widening, an ordinance waiving the bid for three-phase transformers, and an ordinance updating BEUD construction specifications. All three items passed unanimously (3-0). The board also received an update on water and sewer projects before adjourning.

• Approved Halff Agreement for Hwy 102 Widening (3-0)
• Approved waiver of bid for 3-phase transformers (3-0)
• Approved BEUD Construction Specs update (3-0)
• Approved minutes of August 20, 2024 (3-0)

Planning Commission

The Bentonville Planning Commission will review and vote on several rezoning requests, including properties on Northwest A Street and 6th Street, and consider conditional use permits for a microbrewery and kennel. The meeting also includes the approval of subdivision plats and a waiver request for a road sidepath.

• Milligan Rezoning: R-1 to DN-2 at 105 Northwest 6th Street
• Friendly Inn, LLC Rezoning: R-1 to DN-2 at 504 Northwest A Street
• Huffner Rezoning: R-1 to DN-1 at 704 Northwest 7th Street
• Vaishno Groups, LLC PRD: C-2/C-1 to PRD at Southwest 14th Street
• Downtown Bentonville Microbrewery Conditional Use Permit at 410 Southwest A Street

Public Art Advisory Board

The Public Art Advisory Committee is meeting to provide feedback on an RFP for sewer mains at Town Branch and discuss the repurposing of the Storm Wood concept. The board will also review cost estimates for damaged artwork and progress on several active art installations.

• Feedback for RFP regarding Sewer Mains at Town Branch
• Cost estimate for damaged artwork: Always and Pupil, Monarch and Dandelion
• Agreement signed for Singing Kites at Water Tower & 8th Roundabout
• Consultant selected for Condition Assessment RFP
• Progress report on Youth Baseball RFP

The board voted unanimously (7-0) to deinstall the damaged artwork 'Always a Pupil' from the tunnel, citing its state of disrepair and the need to decide whether it will be reinstalled at the same location. The board also discussed plans for a sewer mains art project at Town Branch and considered repurposing storm wood for benches and bus stop shelters. No formal proposals were presented.

• Approved minutes from Aug. 13, 2024 (5-0)
• Voted to deinstall 'Always a Pupil' artwork (7-0)
• Discussed publishing art call for Sewer Mains at Town Branch with end-of-year deadline
• Asked staff to explore small-scale projects for repurposed storm wood

Finance Committee

The Finance Committee will consider four items. These include an ordinance to authorize a revenue bond for improvements to the Water Resource Recovery Facility, a resolution to award a $488,069.05 contract to Grant Garrett Excavating for the 2024 street overlay, and resolutions to accept FAA grants of $566,553 for runway lighting reconstruction and $1,255,314 for the Southeast Taxiway B Extension.

• Ordinance authorizing issuance of a revenue bond for Water Resource Recovery Facility improvements
• Resolution awarding $488,069.05 to Grant Garrett Excavating for 2024 street overlay
• Resolution accepting $566,553 FAA grant for runway 18‑36 lighting reconstruction
• Resolution accepting $1,255,314 FAA grant for Southeast Taxiway B Extension

City Council

The City Council will vote on a revenue bond for water and sewer facility improvements and a $488,069.05 street overlay contract. The body will also consider land use map amendments, property line adjustments, and federal aviation grants.

• Ordinance authorizing 2024 Revenue Bond for Water Resource Recovery Facility improvements
• Bid award to Grant Garrett Excavating for 2024 Street Overlay in the amount of $488,069.05
• FAA-AIP Grant of $1,255,314.00 for Southeast Taxiway B Extension
• FAA-AIG Grant of $566,553.00 for runway 18-36 lighting reconstruction
• Future Land Use Map Amendment from Low-Density to Medium-Density Residential

The Bentonville City Council approved all agenda items unanimously (8-0), including a $488,069.05 street overlay contract, a $1.25M FAA grant for taxiway construction, and a revenue bond for water facility improvements. They also approved several resolutions and ordinances related to land use, easements, and professional service amendments. No items were denied or tabled.

• Approved $488,069.05 street overlay bid to Grant Garrett Excavating (8-0)
• Approved $1,255,314.00 FAA grant for Taxiway B Extension (8-0)
• Approved $566,553.00 FAA grant for runway lighting reconstruction (8-0)
• Authorized 2024 revenue bond for Water Resource Recovery Facility improvements (8-0)
• Approved Future Land Use Map amendment from Low to Medium Density Residential (8-0)
• Approved artwork installation 'All Bike(r)s Welcome' in trail tunnel (8-0)
• Approved easement vacation at Edgar Estates Subdivision (8-0)
• Approved property line adjustment and lot split ordinances (8-0)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee is reviewing several informational requests regarding street markings and temporary road closures. These items include pedestrian safety requests and closures for special events and construction.

• Crosswalk striping update request for Simple Savings Drive
• Mid-block crossing (RRFB) request at NW 3rd and east side of NW Freestone Way
• Road closure request for NWA Glow Ride on NE 3rd Street and SE E Street (10/24-10/25)
• Road closure request for 9/29/24 at SW Ruby, SW D Street, SW 24th Street, and SW 28th Street
• Sidewalk and parking closure request for construction at 121 S Main Street

The committee approved a traffic study for a mid-block crossing at NW 3rd and Freestone Way, approved a modified road closure for the NWA Glow Ride, approved a special event closure, and set conditions for a construction closure at 121 S Main Street. No action was taken on a crosswalk striping request, as Walmart will handle it privately.

• Approved traffic study for mid-block crossing at NW 3rd and Freestone Way (voice vote)
• Approved NWA Glow Ride road closure as amended, excluding NE 3rd Street (voice vote)
• Approved special event road closure for 9/29/24, requiring business notification and ROW permit (voice vote)
• Approved construction closure at 121 S Main Street with conditions: no sidewalk obstruction during events, dumpster limited to 2 days (voice vote)

Planning Commission

The Steering Committee is meeting to review public input on the draft Future Land Use Map. The body will discuss the transition from the land use plan to the Unified Development Code and review Zoning Code analysis and revision priorities.

• Review of public input on the draft Future Land Use Map
• Analysis of the current Zoning Code
• Discussion of Zoning Code revision priorities
• Review of timelines for Future Land Use adoption and Zoning Code development
• Planning for public engagement regarding the Unified Development Code

Airport Advisory Board

The Bentonville Airport Advisory Board will hold its September 5 meeting to discuss geese control efforts, engineering updates on airport projects, and leases for west side hangars. The board will also receive updates from Summit Aviation and the city’s transportation director.

• Geese control status report by Robin Fields and Maverick
• Engineering and construction updates on airport projects by Chris Maestri (Garver USA)
• West side hangars and leases update from Dennis Birge (Transportation Director)
• Summit Aviation field updates by Kelly Deeds
• Projects and priorities discussion led by Chairman Brian Baldwin

The Bentonville Airport Advisory Board approved the August 8, 2024 meeting minutes. They received updates on several airport projects, including the Runway 18-36 widening closeout and a $375,000 grant amendment, the Taxiway Extension Phase 2 grant awaiting City Council approval, and the Hangar Access Road construction mobilization. No formal votes were taken on these project updates.

• Approved August 8, 2024 meeting minutes (unanimous)
• Recommended allowing Mr. Rockwell to move from Hangar Box 5 to Box 1 (no vote needed)
• Agreed to move next meeting to October 10, 2024

Library Advisory Board

The Library Advisory Board will meet to receive updates on the library's expansion and renovation. The board will also discuss a public art loan from OZ Art NWA and review reports from the library, the Friends of the Bentonville Library, and the Bentonville Library Foundation.

• Public Art Loan from OZ Art NWA
• Expansion/Renovation Update
• Bentonville History Museum report
• Summer Reading Club report

The Bentonville Library Advisory Board approved the minutes from its June 5 and August 6, 2024 meetings. The board received updates on the library expansion, including a planned reopening on October 28, and discussed a new logo concept, which members viewed favorably. No formal decisions were made on the logo or other agenda items.

• Approved June 5, 2024 board minutes as presented
• Approved August 6, 2024 board minutes as presented

Planning Commission

The Bentonville Planning Commission will meet on September 3, 2024, to review and decide on several zoning-related items, including lot splits, conditional use permits, and development amendments. The meeting includes a public hearing and will address waivers for sidewalk construction and loading dock placement.

• Lot split for 212 Southwest F Street (PLA24-0018)
• Conditional use permit for Fletcher's Family Childcare at 8 Jordan Lane (CUCC24-0001)
• Conditional use permit for UP Summit at 2205 Southwest I Street (CU24-0013)
• SE L Street Apartments Large Scale Development Amendment (LSD22-0003)
• Waiver for Jacobs Group property at 168 Southeast G Court (WAV24-0013) to skip sidewalk construction

Board of Adjustment

The Board of Adjustment will meet to approve previous meeting minutes and review a variance request. The primary item of business is a request regarding Section 401.07-B of the Zoning Code.

• Haney Variance (VAR24-0016) at 1003 Northwest A Street regarding Zoning Code Section 401.07-B

Finance Committee

The Finance Committee will consider three items: an ordinance to change the City Pay Plan by eliminating the Director of Administration position and creating Communications Manager and Airport Manager positions; a resolution to award a contract up to $905,008 to Horner Services, LLC for emergency waterway debris removal and disaster recovery; and a resolution to award a contract to Techline, Inc. and Arkansas Electric Cooperative for electric material stock replenishment. The committee will also hear an informational presentation from Ozark Regional Transit.

• Ordinance amending the City Pay Plan: eliminates Director of Administration, creates Communications Manager (grade 33) and Airport Manager (grade 33); requires a budget adjustment.
• Resolution to award bid IFB-24-63 to Horner Services, LLC for emergency waterway debris removal and disaster recovery services, not to exceed $905,008; requires a budget adjustment.
• Resolution to award bid IFB-24-50 to Techline, Inc. and Arkansas Electric Cooperative for electric material stock replenishment; no budget adjustment needed.
• Informational presentation from Ozark Regional Transit.

City Council

The City Council will vote on several rezoning appeals and lot splits, as well as the installation of multiple art loans at the public library. The body is also deciding on a new wayfinding signage policy and changes to the City Pay Plan to create manager positions.

• Contract for Emergency Waterway Debris Removal & Disaster Recovery with Horner Services, LLC not to exceed $905,008.00
• Rezoning appeals for 515 NW D Street and 103 SE 13th Street
• Ordinance to eliminate Director of Administration and create Communications Manager and Airport Manager positions
• Resolution to trade in 37 surplus tasers for credit with Arms Unlimited, Inc.
• Rezoning of 8117 Southwest Morning Star Road from A-1 Agricultural to R-2 Medium Density Two Family and Townhome Residential

The council voted 2-6 to deny an appeal of a Planning Commission denial of a rezoning at 515 NW D Street from RE to PRD, after hearing public opposition. It approved a separate rezoning appeal at 103 SE 13 Street (8-0), along with several consent items, lot splits, and a pay plan amendment. The meeting also included a Carnegie Hero Medal presentation and discussion of a potential Active Transportation Committee.

• Denied rezoning appeal at 515 NW D Street (2-6)
• Approved rezoning appeal at 103 SE 13 Street to DN-2 (8-0)
• Approved consent agenda including taser surplus, wayfinding policy, and OZ Art loans (8-0)
• Approved pay plan amendment creating Communications Manager and Airport Manager positions (8-0)
• Approved lot splits for Featherston Valley, Pabst Addition, and Hilldale Subdivision (8-0 each)
• Approved Future Land Use Map amendment and rezoning at 8117 SW Morning Star Road (8-0)
• Approved OZ Art loan for 'Untitled Prototype #4' (7-1)

Utility Board

The Bentonville Utility Board will decide on a $185,100 contract for electric materials and review a technology work plan at its August 20 meeting. The board will also vote on a bid award for IFB 24-50, which includes materials like switchgear and transformers.

• Resolution – Technology Work Plan MSA (Travis Matlock, PE)
• Resolution – Bid Award IFB 24-50 – Electric Materials ($185,100)
• Bid includes switchgear, transformers, and conduit materials for utility upgrades

The Bentonville Utility Board met on August 20, 2024, with all members present except O. Sanchez. They approved the minutes from the August 6th meeting and passed two resolutions: one for a Technology Work Plan MSA and another for a bid award for electric materials under IFB 24-50. All votes were 5-0 in favor.

• Approved minutes of August 6, 2024 (5-0)
• Approved Technology Work Plan MSA resolution (5-0)
• Approved Bid Award IFB 24-50 for Electric Materials (5-0)

Planning Commission

The Planning Commission will hold public hearings on a recycling center permit and two rezoning requests. The body will also review lot splits, property line adjustments, and development waivers.

• Conditional Use Permit for Sam's Club Home Office Recycling Center at 2101 Southeast Simple Savings Drive
• Rezoning of 8117 Southwest Morning Star Road from Agriculture to Medium Density Two Family and Townhome Residential
• Rezoning of 807 Southeast 3rd Street from Downtown High Density Residential to Downtown Edge
• Lot split at Featherston Road and Been Road (LS24-0016)
• Parking and design waivers for Square District Multi-Family development at 900 Southeast 3rd Street

Tree & Landscape Advisory Board

The Bentonville Tree & Landscape Advisory Board will meet to introduce new members, approve past minutes, and discuss several informational items including a tree canopy assessment, landscape awards, and a fall tree giveaway. No formal decisions are listed on the agenda.

• New member introduction
• Approval of July meeting minutes
• Tree Canopy Assessment presentation
• September Landscape Award discussion
• Fall Tree Giveaway details

The Bentonville Tree & Landscape Advisory Board approved the July minutes and selected 306 SW 3rd Street as the winner of the September landscape award. The board discussed the upcoming tree canopy assessment, which was approved by the City Council on 8/13/24, and considered future updates to the landscape award program. No other formal decisions were made; items like the fall tree giveaway and book/seed dedication were discussed for future action.

• Approved July minutes (unanimous)
• Awarded September landscape award to 306 SW 3rd Street (3 votes; other nominees received 0-1 votes)

Board of Adjustment

The Bentonville Board of Adjustment will meet to review four variance applications under the city’s zoning code. Each request seeks relief from specific zoning standards for properties located at 7306 Southwest Walnut Grove Avenue, 408 West Central Avenue, North Main Street, and 1003 Northwest A Street.

• Richardson Variance at 7306 Southwest Walnut Grove Avenue (VAR24-0011)
• Stricklin Variance at 408 West Central Avenue (VAR24-0013)
• Brewer Variance on North Main Street (VAR24-0015)
• Haney Variance at 1003 Northwest A Street (VAR24-0016)

Public Art Advisory Board

The Bentonville Public Art Advisory Board will review proposals for public art installations, discuss maintenance of existing artworks, and receive updates on current projects. The meeting includes discussions on new proposals, maintenance issues, and project planning for public art initiatives.

• Review proposals: All Biker(s) Welcome, You Are Here, Library and OzArt
• Discuss damaged artworks: Always and Pupil, Monarch and Dandelion
• Update on Quilt of Parks – First Artwork Installation
• Review agreement status for Water Tower & 8th Roundabout: Singing Kites
• Discuss 2025 Budget Request

The Public Art Advisory Committee approved the design for the 'All Biker(s) Welcome' mural in the SW 3rd St trail tunnel but tabled discussion on using PAAC funds to enlarge it until September. They also approved designs for 'You Are Here' at Creekside Park and a one-year loan of six art pieces from OZ Art to the library. All votes were unanimous.

• Approved 'All Biker(s) Welcome' mural design, tabled funding discussion to September (7-0)
• Approved 'You Are Here' design for Creekside Park (7-0)
• Approved six-piece art loan from OZ Art to library (7-0)
• Approved July 9, 2024 minutes (6-0)

Finance Committee

The Bentonville Finance Committee will review 24 items, including resolutions to accept grants totaling over $37.5M for parks, tree canopy assessments, and wastewater improvements, as well as contracts for police vehicles, sidewalks, and recreation center construction. Several items require budget adjustments, while others are already budgeted or reimbursable.

• Accept $32.5M Walton Family Foundation grant for 8th Street Gateway Park construction
• Award $38.07M construction contract to Crossland Construction for 8th Street Gateway Park
• Accept $2M Walton Family Foundation grant to purchase property at 221 S Main for Quilt of Parks Project
• Award $1.5M sidewalk and concrete work contract to Milestone Construction Company
• Approve $430,079 budget adjustment for water utility maintenance costs

City Council

The Bentonville City Council will decide on major funding and contracts, including a $32.5 million grant for 8th Street Gateway Park, $117,322 for two electric police vehicles, and a $4.65 million property purchase at 221 S Main St. Informational presentations cover historic preservation, economic development RFPs, and water infrastructure updates.

• Accept $32,500,000 Walton Family Foundation grant for 8th Street Gateway Park construction
• Award $117,322 bid to Superior Automotive Group for two electric police vehicles (EV Blazers)
• Purchase property at 221 S Main St for $4,650,000 (Quilt of Parks Project)
• Accept $90,000 Walton Family Foundation grant for tree canopy assessment
• Award $1,500,000 sidewalk construction contract to Milestone Construction Company

The Bentonville City Council approved a consent agenda including a $38,067,346 construction contract for 8th Street Gateway Park, funded partly by a $32.5M Walton Family Foundation grant. They also approved a $22,049,119 contract for the Adult Recreation Center, accepted multiple grants, and passed several zoning and plat approvals. A motion to eliminate the business registration fee failed on a 4-4 tie, and the fee suspension was extended to December 31, 2024.

• Approved $38,067,346 Crossland Construction contract for 8th Street Gateway Park (8-0)
• Approved $22,049,119 Flintco contract for Adult Recreation Center (8-0)
• Accepted $32,500,000 Walton Family Foundation grant for 8th Street Gateway Park (8-0)
• Approved $4,650,000 purchase of 221 South Main Street for Quilt of Parks (8-0)
• Extended business registration fee suspension to Dec 31, 2024 (8-0)
• Denied motion to remove business registration fee (4-4 tie)
• Approved $1,500,000 sidewalk and concrete work contract with Milestone Construction (8-0)
• Approved rezoning of Martin property from R-1 to DN-2 (8-0)

City Council

The City Council and Committee of the Whole will discuss infrastructure updates and vote on several high-value construction contracts. Key items include funding and agreements for the 8th Street Gateway Park and the Bentonville Adult Recreation Center.

• Agreement with Crossland Construction for 8th Street Gateway Park for $38,067,346
• Agreement with Flintco, LLC for Bentonville Adult Recreation Center at $22,049,119
• Purchase of property at 221 South Main Street for $4,650,000 for the Quilt of Parks Project
• Contract with Milestone Construction Company, LLC for sidewalks and concrete work up to $1,500,000
• Grant from the Alice Walton Foundation for wastewater improvements in the amount of $3,000,000

Airport Advisory Board

The Bentonville Airport Advisory Board will meet to approve minutes, receive a geese control status report, and discuss engineering updates, field updates, and city projects.

• Approval of July 11, 2024 meeting minutes
• Geese control status report
• Engineering and construction updates from Garver USA
• Updates from Summit Aviation
• Discussion on West Side Hangars and Leases

The board voted unanimously to adopt the Minimum Standards for Aeronautical Operations at the airport, with minor typographical corrections to be made before presenting to the City Council. They also approved the July 11, 2024 meeting minutes. Project updates were given on runway widening, taxiway extension, hangar access road, and parking apron, but no formal votes were taken on those items.

• Adopted Minimum Standards for Aeronautical Operations (unanimous)
• Approved July 11, 2024 meeting minutes (unanimous)
• Scheduled work session for August 15, 2024 to discuss west-side hangar leases
• Set next regular meeting for September 5, 2024

Utility Board

The Bentonville Utility Board will vote on accepting a $3 million grant from the Alice Walton Foundation to fund wastewater improvements and long-term planning. The board will also consider a truck purchase, engineering agreements, and budget adjustments for water utilities.

• Accept $3M grant from Alice Walton Foundation for wastewater improvements and 20-year sewer plan
• Amend pay plan via ordinance (Machele Bowen)
• Approve $33–74 agency agreement with Garver Engineering for sewer basin analysis and preliminary design
• Purchase F550 truck chassis through Sourcewell co-op (Donald Schmidt)
• Adjust Water Utilities budget for contracted services (Donald Schmidt)

The Bentonville Utility Board approved a resolution to accept a grant from the Alice Walton Foundation for wastewater improvements, with a 4-1 vote. The board also unanimously approved an amendment to the pay plan, an engineering agreement with Garver Engineering for sewer basin analysis, a truck chassis purchase, and a budget adjustment for water utilities contracted services.

• Approved Alice Walton Foundation wastewater grant (4-1)
• Approved pay plan amendment (5-0)
• Approved Garver Engineering sewer basin analysis agreement (5-0)
• Approved F550 truck chassis purchase via Sourcewell co-op (5-0)
• Approved budget adjustment for Water Utilities Contracted Services (5-0)

Library Advisory Board

The Library Advisory Board is meeting to discuss and potentially approve a one-year loan of art pieces from OZ Art NWA for the library expansion opening. The board will also receive updates on the expansion project schedule and library staffing.

• Approval of 1-year art loan from OZ Art NWA for expansion opening
• Projected opening schedule for expansion/renovation project
• New website launched July 16 via contract with Prisma
• Staffing update: Carl Lukins filled Makerspace Librarian position

The Library Advisory Board approved six temporary art installations from OZ Art NWA for the library's expansion opening. Each artwork was approved in separate motions, with five unanimous and one majority vote (one abstention). The board also received updates on the expansion schedule, library staffing, and Friends of the Library finances.

• Approved loan of 'Embroidered Quilt with Earthworms…' by Daniel Dewar and Grégory Gicquel (unanimous)
• Approved loan of 'Double Dutch' by Robin Rhode (unanimous)
• Approved loan of 'Tegyu and Terrin (blue)' by Claire Tabouret (unanimous)
• Approved loan of 'Walk Like an Egyptian' by Matt Kleberg (majority; 1 abstention)
• Approved loan of 'Prototype #4 (Dirty Gloves)' by Amanda Ross-Ho (unanimous)
• Approved loan of 'Alchemist Table' by Paul Gillis (unanimous)

Planning Commission

The Bentonville Planning Commission will hold a public hearing and vote on multiple rezoning requests, conditional use permits, and property adjustments. Items include school, church, and residential rezonings, as well as large-scale development and plan updates.

• Thaden Elementary School Conditional Use Permit at 1000 Benton Street (CU24-0010)
• Rivers Community Church Conditional Use Permit at 1803 Southwest Regional Airport Boulevard (CU24-0011)
• Martin Rezoning at 505 Northwest C Street (RZ24-0027)
• Suite Spaces LLC Rezoning at 3308 Southwest 14th Street (RZ24-0028)
• NW 7th St. Townhomes Large Scale Development at 421-431 Northwest 7th Street (LSD24-0015)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will hear six informational items from residents about speeding, parking, and signage issues in downtown and southwest Bentonville. No formal decisions are scheduled; the committee will only discuss proposals.

• Request 4-way stop at SW E Street & SW 5th Street to reduce speeding
• Parking issues reported at James Berry Park Lot, SW F Street, and Glover Street
• Broken ATT utility boxes in SW Downtown posing safety hazards
• Resident requests 'No Parking' signs on SE A Street due to obstructed visibility
• Review of speed limits and possible speed bumps on SW Gypsum

The Traffic Safety and Signage Committee approved a 4-way stop at SW E Street and SW 5th Street, increased parking enforcement, and directed the Street Department to contact ATT about broken boxes. They also approved speed limit and 'Children at Play' signs on SW Gypsum, and supported a crosswalk/shared-use project on NW B Street. Two signage requests were tabled for further review.

• Approved special event closure for NWA Heart Walk at Orchards Park (voice vote)
• Approved 4-way stop at SW E & 5th, increased parking enforcement, and ATT contact for broken boxes (voice vote)
• Tabled on-street parking review for SW E & 5th (voice vote)
• Tabled signage request for SE A Street pending site visit and policy work (voice vote)
• Approved speed limit and 'Children at Play' signs on SW Gypsum with increased police enforcement (voice vote)
• Approved crosswalk/shared-use project TIP24-0004 on NW B Street (voice vote)

Planning Commission

The Planning Commission will receive an update on Plan Bentonville Engagement and discuss the Draft Future Land Use Map. These items are listed as informational.

• Plan Bentonville Engagement update
• Discussion of Draft Future Land Use Map
• Recognition of Commissioners Sanders and Haynie

Finance Committee

The Bentonville Finance Committee will discuss the Capital Improvement Plan and consider several resolutions and ordinances for City Council action, including a $527,409.11 change order for a hangar access road at the municipal airport, a $79,650.00 correction to a Garver Engineering payment, and a $175,875.00 grant from the Walton Family Foundation for the Arkansas/Missouri Trail. They will also consider waiving competitive bidding for tornado siren repairs, amending utility deposits and fees, and approving budget adjustments for storm debris equipment and the Electric AMI project.

• Resolution to approve 2024 Annual Action Plan for CDBG Program
• Resolution amending Resolution 1-23-24C to correct amount due to Garver Engineering to $79,650.00
• Resolution authorizing Change Order No. 2 with Sy-Con for VBT Hangar Development Access, not to exceed $527,409.11
• Ordinance to waive competitive bidding for Ka-Comm tornado siren repairs and upgrades (16 locations)
• Resolution to accept $175,875.00 grant from Walton Family Foundation for Arkansas/Missouri Trail

City Council

The Bentonville City Council will vote on several resolutions and ordinances, including purchases of two ambulances for $800,000, a change order for a hangar access road at the airport, and the 2024 CDBG Annual Action Plan. They will also hold public hearings on two rezonings and a utility easement vacation, and consider a waiver of bidding for tornado siren repairs. The agenda includes routine appointments and a discussion on a control burn enforcement extension.

• Purchase of two 2026 Braun Liberty Ambulances for $800,000 plus taxes
• Change order with Sy-Con for hangar access road at Bentonville Municipal Airport, $527,409.11
• Ordinance to waive bidding for Ka-Comm to repair/upgrade 16 tornado sirens
• Rezoning of 501 Northwest C Street from R-1 to DN-2
• Rezoning of 515 Jefferson Street from R-1 to DN-1

The Bentonville City Council approved a series of resolutions, ordinances, and appointments, including funding for airport hangar access, trail design, storm debris equipment, tornado siren upgrades, and two new ambulances. They also approved rezoning requests, a Walmart campus PUD revision, and several appointments to city boards.

• Approved 2024 Annual Action Plan for CDBG Program (8-0)
• Approved change order with Sy-Con for airport hangar access road, up to $527,409.11 (8-0)
• Accepted $175,875 Walton Family Foundation grant for Arkansas/Missouri Trail (8-0)
• Approved agreement with CEI for trail design services, $175,875 (8-0)
• Approved budget adjustment for storm debris equipment lease (8-0)
• Approved change order and budget adjustment for Electric AMI project, $95,500.08 (8-0)
• Approved ordinance waiving competitive bidding for tornado siren repairs (8-0)
• Approved purchase of two 2026 Braun Liberty ambulances, up to $800,000 (8-0)

Tree & Landscape Advisory Board

The Bentonville Tree & Landscape Advisory Committee will hold a public meeting on July 18, 2024, at 10:00 AM at Bentonville City Hall. The agenda consists entirely of informational items, including a review of the June minutes, landscape awards, storm response updates, and seed packet donations. No votes, contracts, or ordinances are scheduled for decision.

• Approval of June Minutes
• Landscape Awards Informational
• Storm Response Informational
• Seed Packets and Book Donation Informational

The Tree and Landscape Advisory Board voted to resume the landscape awards program in September, with nominations sent out in August. They also approved a $263 book donation list for the library, in addition to the previously approved $1,000 for seed packets. The board discussed storm recovery, including converting damaged trees to art, a tree canopy assessment, and social media outreach. They tabled a decision on nonprofit eligibility for the fall tree giveaway pending staff review.

• Approved June minutes (unanimous)
• Resumed landscape awards for September, votes in August (unanimous)
• Approved $263 book donation list (unanimous)
• Approved updating bylaws to reflect Planning Department (unanimous)

Utility Board

The Bentonville Utility Board is scheduled to vote on three ordinances. The first approves a service contract to lease a Caterpillar Frontend Loader 950M from Crossland Heavy Contractors, Inc. to help process storm debris at the Compost Facility. The second amends utility billing deposits and fees. The third approves Change Order #2 for the Electric AMI Project.

• Ordinance approving a $34,647.75 lease agreement with Crossland Heavy Contractors, Inc. for a Caterpillar Frontend Loader 950M to assist with storm debris removal at the Compost Facility.
• Ordinance to amend Utility Billing Deposits and Fees.
• Ordinance approving Change Order #2 for the Electric AMI Project.

The Bentonville Utility Board approved a service contract for a compost frontend loader and amended utility billing deposits and fees. The board also approved a change order for the Electric AMI Project.

• Approved Compost Frontend Loader service contract (5-0)
• Approved amendment to Utility Billing Deposits and Fees (5-0)
• Approved Change Order #2 for Electric AMI Project (5-0)
• Approved July 2, 2024 minutes (5-0)

Planning Commission

The Bentonville Planning Commission will hold public hearings on five development items, including a conditional use permit for a temporary parking lot and three rezonings. The commission will also consider waivers for the NWA Townhomes project and receive an informational update on the Plan Bentonville update.

• Public hearing on Benton County Temporary Parking Lot Conditional Use Permit at 207, 209, and 215 Northeast 2nd Street (CU22-0027)
• Public hearing on Lopez Rezoning at 501 Northwest C Street (RZ24-0024) from R-1 to DN-2
• Public hearing on Kirchhofer Rezoning at 515 Jefferson Street (RZ24-0026) from R-1 to DN-1
• Public hearing on Walmart Campus PUD Revision 10 at Southeast 8th Street (PUD20-0002)
• Public hearing on Catalpa Cottages Planned Residential Development at 515 Northwest D Street (PRD24-0003)

Airport Advisory Board

The Bentonville Municipal Airport Advisory Board reviewed construction updates for runway and taxiway projects, approved two new hangar lease recommendations, and discussed a general aviation promotion program. The board also noted a 47% increase in June aircraft operations and a pending military helicopter installation proposal. These updates affect local aviation capacity, hangar availability, and airport maintenance schedules for the community.

• Runway 18-36 widening grant amendment of $375,000 sent to FAA; total project cost $3.8 million with a $75,000 city share.
• Recommendations approved for Paul Cantrell and John Furner to lease hangar spaces #2 and #6.
• VBT Taxiway Extension Phase 2 grant application submitted to FAA with construction expected in September.
• VBT Hangar Access Road paving change order forwarded to City Council for approval on July 23.
• June aircraft operations reached roughly 2,045, a 47% increase over last year, with fuel sales up 79%.

Board of Adjustment

The Bentonville Board of Adjustment will meet on July 10, 2024, to review two zoning variance requests and approve the June 26 meeting minutes. The agenda lists a new item for the Bentonville School District at 500 Southeast 14th Street and an old item for a Haney variance at 1003 Northwest A Street. Zoning variance requests determine whether properties can deviate from standard land-use rules, which affects local development and property use. Decisions on the variance requests are pending.

• Bentonville School District variance request at 500 Southeast 14th Street (VAR24-0012)
• Haney variance request at 1003 Northwest A Street (VAR24-0009)
• Approval of June 26 meeting minutes

Public Art Advisory Board

The board will vote on the location and schedule for the Red Ball Project. Members will also review project updates for several installations, including a library project and works at Town Branch.

• Vote on Red Ball Project location and schedule
• Library installation planning for 2025 expansion
• Woodworking Project/Storm Commemoration budget and next steps
• Sewer Mains at Town Branch budget and next steps
• 2025 Budget discussion

The board approved the location for the regional CACHE 'Red Ball' project with conditions to protect existing OzArt illustrations. Members also requested specific changes to the proposed 2025 budget, including a $100,000 allocation for a storm commemoration project.

• Approved Red Ball project location conditional on coordination with OzArt (6-0)
• Approved June 11, 2024, minutes (5-0)
• Requested 2025 budget addition of $100,000 for Storm Material Utilization and Commemorative Project
• Requested 2025 budget removal of condition assessment to be funded by remaining 2024 budget
• Postponed Sewer Mains at Town Branch discussion to August

Finance Committee

The Finance Committee will consider several resolutions including a building expansion for the Street Department and renewals for fire and utility billing services. The agenda also includes budget adjustments for fiber repairs and professional service agreements for water and wastewater analysis.

• Award bid IFB-24-15 to Kinco Constructors for $1,437,000.00 for the Street Department Building Expansion
• Renew IVR services with Selectron Technologies for a five-year total cost of $201,948.00
• Budget adjustment for emergency repairs to City Fiber Cabinet at S Walton & 28th Street estimated at $55,000.00
• Agreement with Raftelis Financial Consultants, Inc. for water and wastewater rate analysis not to exceed $115,620.00
• Agreement with Raftelis Financial Consultants, Inc. for water and wastewater capacity fee analysis not to exceed $59,600.00

City Council

The City Council will consider several items including annexation ordinances, a street department building expansion, and emergency fiber repairs. The Utility Board has previously approved resolutions regarding water and wastewater rate and capacity fee analyses.

• Award bid of $1,437,000.00 to Kinco Constructors for Street Department Building Expansion
• Budget adjustment for $55,000.00 in estimated emergency repairs to City Fiber at S Walton & 28th Street
• Renewal of IVR services with Selectron Technologies for a five-year total cost of $201,948.00
• Agreement with Raftelis Financial Consultants, Inc. for water and wastewater rate analysis not to exceed $115,620.00
• Agreement with Raftelis Financial Consultants, Inc. for water and wastewater capacity fee analysis not to exceed $59,600.00

The Bentonville City Council approved a $1,437,000 bid to Kinco Constructors for the Street Department building expansion and passed several annexations, plats, and rezoning items, all by 8-0 votes. The council also approved a five-year IVR services renewal with Selectron and a $55,000 budget adjustment for emergency fiber repairs. A water and wastewater capacity fee analysis with Raftelis was tabled to allow review of a current study.

• Approved Ordinance 2024-96: Reid Annexation (8-0)
• Approved Ordinance 2024-97: Poore Annexation (8-0)
• Approved Resolution 7-9-24 A: Selectron IVR services renewal, $51,610 first year, $201,948 five-year total (8-0)
• Approved Resolution 7-9-24 B: $55,000 budget adjustment for emergency City Fiber repairs (8-0)
• Approved Resolution 7-9-24 C: Set public hearing for July 23, 2024 on utility easement vacation VAC24-0005 (8-0)
• Approved Resolution 7-9-24 D: Award bid IFB-24-15 to Kinco Constructors for $1,437,000 Street Department building expansion (8-0)
• Approved Resolution 7-9-24 E: Raftelis water/wastewater rate analysis, not to exceed $115,620 (8-0)
• Tabled Raftelis water/wastewater capacity fee analysis, not to exceed $59,600 (8-0)

Traffic Safety and Signage Committee

The committee will review several informational requests regarding traffic calming, sidewalk connectivity, and signage. The agenda also includes race/run requests and special event requests for upcoming community parades and gatherings.

• Speed bump request for NW Alberta of Orchards Subdivision
• Sidewalk connectivity request for SE A Street between SE 3rd and Bentonville Library
• Directional and 'No Thru Traffic' signage requests for Peach Orchard Road
• Friendship 5K race request for September 21 in Memorial Park/Orchard Park Area
• Bentonville High School Homecoming Parade request for September 27

The Traffic Safety and Signage Committee approved several race and special event requests, most with conditions to coordinate with city departments on safety and route details. It also directed staff to review signage and traffic counts for a traffic calming request on NW Alberta and to add a sidewalk connectivity request to a project list. A last-minute request to use public parking for valet drop-off and pick-up downtown was tabled for further review.

• Directed staff to review signage and get traffic counts for speed bumps on NW Alberta (voice vote, approved)
• Added SE A Street sidewalk connectivity request to Park or Transportation Department project list (no vote taken)
• Approved placing needed signs at south end of NW Angel Falls near Peach Orchard Road to deter Coler Bike Trail traffic (voice vote, approved)
• Approved Friendship 5K on September 21, with Parks Department coordination on trail use (voice vote, approved)
• Approved Trifest for MS August 30–September 1, with manned closures and Police/Fire coordination (voice vote, approved)
• Accepted date change for Ride to Defeat ALS from June 22 to November 9, with Parks & Police coordination (no vote needed)
• Approved Bentonville High School Homecoming Parade September 27, with City coordination on possible trail project (voice vote, approved)
• Approved Bentonville Christmas Parade December 14 and Lighting of the Square November 23, with City coordination on downtown projects (voice vote, approved each)

Utility Board

The Utility Board is reviewing resolutions for a water and wastewater rate analysis and a capacity fee analysis by Raftelis. The board will also discuss an update to the BEUD Net Metering Ordinance.

• Resolution: Water/Wastewater Rate Analysis agreement with Raftelis
• Resolution: Water/Wastewater Capacity Fee Analysis agreement with Raftelis
• Ordinance: BEUD Net Metering Ordinance update

The Bentonville Utility Board approved a water and wastewater rate analysis, a capacity fee analysis, and an update to the net metering ordinance. All three items passed with unanimous 4-0 votes. The board also approved the minutes from the previous meeting.

• Approved June 18th, 2024 minutes (4-0)
• Approved Raftelis Agreement for Water/Wastewater Rate Analysis (4-0)
• Approved Raftelis Agreement for Water/Wastewater Capacity Fee Analysis (4-0)
• Approved BEUD Net Metering Ordinance update (4-0)
• Approved adjournment (4-0)

Planning Commission

The Bentonville Planning Commission will hold public hearings and review applications that determine how specific parcels can be used and developed. Items include a rezoning request for 212 Southwest E Street, final plats for two subdivisions, and preliminary plats for two new developments. The commission will also consider a property line adjustment and a drainage waiver for a project on Ginn Road. These reviews establish land-use rules that affect future construction and neighborhood infrastructure.

• Perry Rezoning: 212 Southwest E Street (RZ24-0023) proposes changing zoning from R-1 to DN-1.
• Will Moore Subdivision Phase 3 Final Plat: Tunbridge Drive (FP24-0002).
• RV PS Subdivision Phase 1 Preliminary Plat: 3820 Ginn Road (PP24-0003) requests a drainage slope waiver.
• The Reserve at Bentonville Large Scale Development: Greenhouse Road (LSD24-0003).
• A Street Tap House and Food Trucks Large Scale Development: 2917 Northwest A Street.

Board of Adjustment

The Board of Adjustment will meet on June 26, 2024, to review new business. The agenda includes variance requests for properties at 1003 Northwest A Street and 2505 South Walton Boulevard A.

• Variance request for 1003 Northwest A Street (VAR24-0009)
• Variance request for 2505 South Walton Boulevard A (VAR24-0010)

Finance Committee

The Bentonville City Council will consider multiple resolutions to adjust the budget, accept grants, and award contracts for public projects. These items include funding for the Bentonville High School Connector trail, McKissic Creek stabilization, park renovations, and utility upgrades. The decisions will determine how city funds and external grants are allocated for local infrastructure and community facilities.

• Resolution to accept a $2,349,984.00 Walton Family Foundation grant for the Bentonville High School Connector trail
• Resolution to award $2,277,889.00 to 81 Construction for Bentonville High School Connector trail construction
• Resolution to amend the budget by $70,000.00 for McKissic Creek Trail design and erosion services
• Resolution to award $248,600.00 to AECI for 3ph transformers, waiving competitive bidding
• Resolution to approve up to $255,595.40 for playground equipment at Gilmore Park

City Council

The City Council is considering several budget adjustments and contract awards related to public infrastructure. Key items include funding for the Bentonville High School Connector trail, playground equipment at Gilmore Park, and various utility and library services.

• Bentonville High School Connector Trail construction award of $2,277,889.00 to 81 Construction
• Walton Family Foundation grant of $2,349,984.00 for Bentonville High School Trail project
• Purchase and installation of playground equipment at Gilmore Park up to $255,595.40
• Purchase of 30 automated external defibrillators from SafetyMed, LLC up to $58,427.88
• Bentonville Public Library budget adjustment for furniture not to exceed $50,000.00

Bentonville City Council approved a batch of resolutions covering trails, parks, utilities, and library purchases, including a $2,349,984 Walton Family Foundation grant for the Bentonville High School Connector trail and a $2,277,889 construction bid for that trail. The council also approved utility ordinances, a lot split, a final plat, and extended two Planning Commission terms to August 1. All recorded votes carried 8-0. The meeting included a street overlay presentation and announcements, with no substantive items denied or tabled.

• Approved Resolution 6-25-24 F accepting $2,349,984 Walton Family Foundation grant for Bentonville High School Connector trail (8-0)
• Approved Resolution 6-25-24 H awarding bid IFB-24-30 to 81 Construction for $2,277,889 for BHS Connector Trail (8-0)
• Approved Resolution 6-25-24 N amending Thompson Consulting Services agreement up to $2,301,124.80 for post-disaster grant management and debris monitoring (8-0)
• Approved Resolution 6-25-24 P awarding IFB-24-27 to Ross and Co. Construction for water/sewer maintenance up to $500,000 (8-0)
• Approved Resolution 6-25-24 I for Gilmore Park playground equipment by Landscape Structures up to $255,595.40 (8-0)
• Approved Ordinance 2024-93 waiving competitive bidding to buy 3ph transformers from AECI for $248,600 plus taxes, with emergency clause (8-0)
• Approved Resolution 6-25-24 M extending Planning Commission Positions 1 and 4 terms from July 1 to August 1, 2024 (8-0)
• Approved Ordinance 2024-94 lot split at 1126 Fillmore Street and Ordinance 2024-95 final plat for Walmart Campus Subdivision Phase 5 (8-0 each)

Tree & Landscape Advisory Board

The committee will meet to discuss several informational items including the election of a committee chair and storm response. Other topics include landscape awards and seed packets.

• Election of Committee Chair
• Landscape Award discussion
• Storm Response discussion
• Seed Packets discussion

The Tree & Landscape Advisory Board elected Ralph Weber as its new chair on a simple majority vote and adopted updated Landscape Award policies covering nomination timelines and voting. Staff reported on storm response: the Urban Forest Strike Team assessed tree damage in parks and trails, no contractor has been hired for a possible tree canopy survey, and the native landscape and tree preservation policies are on hold because of the storm. The board also discussed public education on replanting, a possible paid social media campaign using committee funds, and a City Council request that some fallen trees be turned into commemorative art, with none finalized yet.

• Ralph Weber elected chair of the Tree and Landscape Committee (3 in favor: Gulizar Baggson, Jeannie McIntire, Nathan Lembke)
• Approved updated Landscape Award policies on nomination timelines and voting (all in favor)
• Approved May 2024 minutes (all in favor)
• Adjourned at 11:05 (all in favor)

Utility Board

The Utility Board will consider a professional services agreement with Jacobs Engineering for water utility software integration. Other items include water and sewer maintenance, service terms, and transformer purchases.

• Resolution for Jacobs Engineering & Water SCADA implementation (not to exceed $117,404.83)
• Resolution for IFB 24-27 IDIQ Water and Sewer Maintenance
• Ordinance to update Terms and Conditions of Service
• Ordinance for a transformer purchase
• Discussion regarding WRRF costs and ARNC loans/bonds

The Bentonville Utility Board approved four items by a 5-0 vote: a Request for Proposal for water SCADA systems, an Indefinite Quantity/Indefinite Delivery contract for water and sewer maintenance, an update to Terms and Conditions of Service, and a transformer purchase. The board also held discussions on Water Resource Recovery Facility costs and storm updates but recorded no votes on these items.

• Approved RFP 24-10 for Jacob’s Engineering & Water SCADA (5-0)
• Approved IFB 24-27 for IDIQ Water and Sewer Maintenance (5-0)
• Approved Ordinance updating Terms and Conditions of Service (5-0)
• Approved Resolution/Ordinance for Transformer Purchase (5-0)
• Approved May 21st, 2024 minutes (5-0)

Planning Commission

The Planning Commission will consider several rezoning requests to change land use from residential and agriculture to mixed-use commercial. The agenda also includes a consent agenda covering lot splits, plat extensions, and final plats.

• McMillon Rezoning: 900 & 904 Northeast J Street
• ALWF Lands, LLC Rezoning: 1110 Northeast J Street
• ALWF Lands, LLC Rezoning: 1102 Northeast J Street
• ALWF Lands, LLC Rezoning: 1100 Northeast J Street
• O'Reilly Auto Parts Bentonville #2 Large Scale Development at Southwest Regional Airport Boulevard

Public Art Advisory Board

The board will review the status of the Singing Kites water tower and 8th Roundabout projects, as well as a youth baseball RFP. Discussion includes storm damage assessment, potential artwork for sewer mains at Town Branch, and project ideas for the 2025 budget.

• Water Tower & 8th Roundabout: Singing Kites status
• RFP: Youth Baseball status
• Humongous Fungus promotion plans
• Storm damage assessment and tree repurposing
• Sewer mains at Town Branch artwork ideas

Finance Committee

The committee will consider several resolutions regarding the allocation of FY23 Community Development Block Grant funds to local organizations. Additionally, members will review various contract awards for street striping, park projects, and emergency debris removal services.

• $320,831.00 budget adjustment for FY23 CDBG entitlement funds
• $630,120.00 grant agreement with Town Branch Foundation for Bentonville Adult Recreation Center design
• $7,096,600.00 bid award to Looks Great Services of MS, Inc. for emergency debris removal
• Awarding $36,250.00 to Road Runner Safety Services, Inc. for a towable attenuator
• CDBG fund agreements with Boys and Girls Club ($10,000), NWA Continuum of Care ($12,500), Habitat for Humanity ($25,000), and Helen Walton Children's Enrichment Center ($10,000)

City Council

The City Council will consider several budget adjustments, including $320,831 for CDBG program implementation. The agenda includes various contract awards, property rezoning recommendations, and a memorial highway designation.

• Budget adjustment of $320,831.00 for FY23 Community Development Block Grant Program
• Design grant of $630,120.00 for the Bentonville Adult Recreation Center
• Disaster recovery services contract not to exceed $7,096,600.00
• Memorial highway designation for Detective Paul Newell on US Highway 71
• Award of $36,250.00 to Road Runner Safety Services, Inc. for a towable attenuator

The Bentonville City Council approved a contract not to exceed $7,096,600 with Looks Great Services of MS, Inc. for emergency debris removal and disaster recovery services. The council also approved the allocation of FY23 Community Development Block Grant funds, various lot splits, rezoning requests, and contract amendments for city projects.

• Approved resolution for disaster recovery debris removal contract with Looks Great Services of MS, Inc. up to $7,096,600 (8-0)
• Approved FY23 CDBG budget adjustment of $320,831 and associated agreements with local organizations (8-0)
• Approved artwork installation 'Singing Kites' at Water Tower Rd & SE 8th St Roundabout (8-0)
• Amended the Business Registry Ordinance No. 2023-274 to change compliance date and waive renewal fees (8-0)
• Vacated a drainage easement at Outlot A of Been Road Villas Subdivision (8-0)
• Terminated a grant agreement and entered into a $630,120 agreement with Town Branch Foundation for Adult Recreation Center design (8-0)
• Approved rezoning of 803 Northwest 10th Street from R-1 to DN-1 (8-0)
• Approved lot splits and property line adjustments for Morrison Heights, Holland's Addition, and Deming's Second Addition (8-0)

Committee of the Whole

The Committee of the Whole will discuss disaster recovery updates and several budget adjustments. The agenda includes various resolutions for community development grants, public artwork, and infrastructure contracts.

• $320,831.00 budget adjustment for FY23 Community Development Block Grant Program
• $630,120.00 grant agreement with Town Branch Foundation for Bentonville Adult Recreation Center design
• $36,250.00 bid award to Road Runner Safety Services, Inc. for a towable attenuator
• Resolution to name US Highway 71 from Medical Center Boulevard to I-49 the Detective Paul Newell Memorial Highway
• Rezoning of 803 Northwest 10th Street from R-1 to DN-1

The Bentonville City Council approved a bid for emergency debris removal and disaster recovery services to Looks Great Services of MS, Inc. in an amount not to exceed $7,096,600.00, with a budget adjustment needed. The council also approved a $320,831.00 FY23 CDBG budget adjustment and several CDBG agreements with local organizations, along with routine bid awards, lot splits, a rezoning, and a Walmart Campus PUD amendment. All votes recorded were 8-0. The meeting included a disaster recovery update and committee reports on storm cleanup efforts.

• Approved bid IFB-24-44 for emergency debris removal to Looks Great Services of MS, Inc., not to exceed $7,096,600.00 (8-0)
• Approved $320,831.00 FY23 CDBG budget adjustment (8-0)
• Approved CDBG agreements: Boys and Girls Club $10,000; NWA Continuum of Care $12,500; Habitat for Humanity $25,000; Helen Walton Children's Enrichment Center $10,000 (each 8-0)
• Approved $630,120.00 grant agreement with Town Branch Foundation for Adult Recreation Center design (8-0)
• Approved $19,810.00 budget adjustment for Bentonville Bat art piece at Phillips Park (8-0)
• Approved contract amendments with Design Workshop: $236,250.00 for Dave Peel Park/Quilt of Parks; $17,000.00 for A Street Promenade (each 8-0)
• Approved rezoning at 803 Northwest 10th Street from R-1 to DN-1 (8-0)
• Approved Ordinance 2024-91 amending Walmart Campus PUD (8-0)

Airport Advisory Board

The board will receive engineering and construction updates regarding airport projects. Discussions include West Side Hangars, leases, and aircraft parking.

• Engineering and Construction Updates from Garver USA
• Update on West Side Hangars and Leases
• Discussion of parking around hangars
• Aircraft parking committee projects and priorities

Library Advisory Board

The Library Advisory Board is reviewing updates on the library's expansion and spring renovations. The report covers completed interior work, HVAC installations, and ongoing furniture procurement.

• Installation of new 9-Bin book sorter by Tech Logic
• Installation of three new rooftop HVAC units by Trane
• Completion of Book Sorter Room, Rotary Conference Room, and Friends Book Store
• Ongoing expansion work and furniture, fixture, and equipment procurement

The board approved the meeting minutes from May 15, 2024. Members received updates on the library's expansion and remodel, the Summer Reading Club, and financial reports from the Friends of the BPL and the Library Foundation.

• Approved May 15, 2024, meeting minutes

Planning Commission

The Planning Commission will consider several rezoning requests and land use amendments. The agenda also includes a conditional use permit for Catalyst Church and various development waivers.

• Catalyst Church Conditional Use Permit at 3700 East Central Avenue
• Janes Rezoning from R-1 to DN-1 at 803 Northwest 10th Street
• McMillon Rezoning and Future Land Use Map Amendment at 900 & 904 Northeast J Street
• Three ALWF Lands, LLC rezoning requests for 1110, 1102, and 1100 Northeast J Street
• Walmart Campus PUD Revision 9 at Southeast 8th Street

Traffic Safety and Signage Committee

The committee is reviewing several informational items including a permanent art proposal for Water Tower Rd and SE 8th St. Discussions also include requests for street closures for community events and various traffic calming measures.

• Art installation: 'Singing Kites' by Shelby Fleming and Simone Cottrell at Water Tower Rd and SE 8th St
• Street closure request: A Street from NW 2nd to Blake St for Bentonville Together on October 4-5, 2024
• Event: Girls on the Run Fall Celebratory 5K on November 23, 2024
• Street closure requests: Cupid's Kilometers, Irish 5K/10K, Run Bentonville Half Marathon and 5K, and Glow Run
• Traffic calming request: Stop signs and speed limit signs for 448 SW D Street

The Traffic Safety and Signage Committee voted to support the 'Singing Kites' art installation proposed for the Water Tower Rd and SE 8th St roundabout, sending it to the June 11 City Council agenda. It approved street closures for the Bentonville Together event (pending construction), the Girls on the Run 5K, and four 2025 races. A request for traffic calming on SE 22nd Street was tabled because the applicant was not present, and the committee approved a crosswalk and four-way stop near 448 SW D Street plus changes to the neighborhood streets pilot program signage.

• Supported 'Singing Kites' roundabout art as submitted (voice vote)
• Tabled SE 22nd Street traffic calming request due to applicant absence
• Approved Bentonville Together event date/times with closure pending construction (voice vote)
• Approved Girls on the Run Fall 5K as submitted (voice vote)
• Approved four 2025 race/run street closures as submitted (voice vote)
• Approved crosswalk and four-way stop near 448 SW D Street (voice vote)
• Approved adjusting neighborhood streets pilot signage spacing, removing SE E Street signage, and rewording to less restrictive (voice vote)

Parks & Recreation Advisory Board

The board reviewed updates on the Adult Recreation Center and 8th Street Gateway Park. Members also discussed the three-year Capital Improvement Plan for several parks, including Creekside Park and Memorial Park.

• Approval of Bentonville Bat art placement at Phillips Park
• Review of the three-year Capital Improvement Plan
• Update on Adult Recreation Center project
• Update on 8th Street Gateway Park project

City Council

The City Council is meeting to consider an emergency declaration and debris monitoring services. The agenda also includes a proposal to suspend shipping container permit requirements and the Business Registry Fee through July 31, 2024.

• City of Bentonville Emergency Declaration
• Agreement with Thompson Consulting Services, LLC for debris monitoring up to $200,000.00
• Ordinance suspending conditional use permits for shipping containers and the Business Registry Fee
• Overview of the Benton County Tornado Relief Fund

In an emergency session on June 3, 2024, the Bentonville City Council approved an emergency declaration, authorized an agreement with Thompson Consulting Services, LLC for debris monitoring and consulting, and suspended shipping container permit requirements and the business registry fee through July 31, 2024. All three items passed 8-0. The meeting also included an informational update on the Benton County Tornado Relief Fund and storm recovery efforts.

• Approved Ordinance 2024-83: City of Bentonville Emergency Declaration (8-0)
• Approved Resolution 6-3-24 A: Agreement with Thompson Consulting Services, LLC, not to exceed $200,000, for debris monitoring and consulting (8-0)
• Approved Ordinance 2024-84: Suspension of conditional use permit for shipping containers and waiver of Business Registry Fee until July 31, 2024 (8-0)
• Approved emergency clause for Ordinance 2024-84 (8-0)
• Suspended rules for reading ordinances on three separate days; ordinances read by title only (8-0)

Finance Committee

The committee will review cash flow projections and several items for City Council consideration. These include vehicle purchases, intersection improvements, and utility equipment procurement.

• Award bid IFB-24-39 to Superior Auto Group for $106,734.00 for two 2024 Chevrolet Tahoes
• Amend Professional Service Agreement for Rainbow Curve intersection to include electric relocation design
• Approve RFP-23-47 for Crossland Heavy to serve as General Contractor for 2 Walton Blvd intersection projects
• Ordinance to waive competitive bidding to purchase 750 Underground Wire from AECI
• Award bid IFB-24-36 to Stuart Irby Company for transmission insulators

City Council

The City Council will consider several items including a $106,734.00 bid for two police vehicles and construction contracts for Walton Blvd intersections. The agenda also includes utility board actions regarding wire purchases and surplus meters, as well as multiple lot split ordinances.

• Resolution to award $106,734.00 to Superior Auto Group for two 2024 Chevrolet Tahoe Special Service Vehicles
• Resolution to enter into an agreement with Crossland Heavy for Walton Blvd intersection improvement projects
• Resolution setting a June 11, 2024 public hearing for a drainage easement vacation at Been Road Villas Subdivision
• Ordinance to waive competitive bidding for the purchase of 750 underground wire from AECI
• Lot split ordinances for Limestone Ranch Subdivision and Deming's Addition

The Bentonville City Council approved several resolutions, including the purchase of two police vehicles for $106,734 and contracts for road intersection improvements. The council also authorized lot splits and a ground lease transfer. Significant discussion focused on post-tornado recovery efforts, including electric restoration costs, debris management, and a proposed temporary burn ordinance to assist the compost facility.

• Approved minutes from May 14 meeting (7-0)
• Approved ground lease transfer at 2550 SW Aviation Suite 6 (7-0)
• Awarded bid IFB-24-39 to Superior Auto Group for 2 police vehicles ($106,734) (7-0)
• Set public hearing for Drainage Easement Vacation VAC24-0004 (7-0)
• Approved amendment to Rainbow Curve Intersection Project agreement (7-0)
• Approved RFP-23-47 to Crossland Heavy for Walton Blvd Intersection improvements (7-0)
• Approved Ordinance 2024-78 for emergency purchase of 750 underground wire (7-0)
• Approved lot splits for Limestone Ranch and Deming's Addition subdivisions (7-0 each)

Board of Adjustment

The Board of Adjustment will consider several new business items including height and setback variances. The meeting includes a request for an accessory structure height variance at 1106 Northwest G Street.

• Stansfield Variance: Accessory structure height at 1106 Northwest G Street
• Scissortail Homes of NWA LLC Appeal: Residential setback standards at 3801 Southwest Rhythm Avenue
• SPRINGFIELD SIGN Variance: Southeast 8th Street

Utility Board

The Bentonville Utility Board will consider an ordinance for 15KV underground primary cable. The board will also review a resolution regarding surplus meters and a bid award for transmission insulators.

• Ordinance/bid waiver for 750 wire ($137,136.90)
• Resolution regarding surplus meters
• Bid award for transmission insulators

The Utility Board approved a bid waiver for 750 Wire and awarded a contract to Stuart Irby Co. for transmission insulators. The board also approved a resolution regarding surplus meters.

• Approved ordinance/bid waiver for 750 Wire (5-0)
• Approved resolution for surplus meters (5-0)
• Approved bid award for transmission insulators to Stuart Irby Co. (5-0)
• Approved May 7th, 2024 minutes (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding a laydown yard permit and a PUD amendment. The commission will also review several large-scale development projects, including the Bentonville Adult Recreation Center and Medlin Park Condominiums. Additionally, the agenda includes several lot split requests for Limestone Ranch and Deming's Addition.

• Conditional Use Permit for Coffelt Townhomes Laydown Yard at 501 SE C Street
• PUD amendment for Benco 12, LLC at SW Regional Airport Boulevard & SW Prime Avenue
• Large Scale Development review for Bentonville Adult Recreation Center at 215 SW A Street
• Lot splits for Limestone Ranch Subdivision and Deming's Addition
• Large Scale Development review for Medlin Park Condominiums at 2303 Medlin Lane

Tree & Landscape Advisory Board

The committee will review information regarding the Spring Tree Giveaway and seed packet donations. The agenda also includes updates on upcoming landscape awards.

• Spring Tree Giveaway recap
• Seed packet donations update
• Landscape Awards information

The board approved funding for tulips at Orchard Park as part of the city's August bulb order. Members also requested a policy revision for landscape award procedures to be presented in June.

• Approved allocation of tulip budget to Orchard Park (unanimous)
• Approved May meeting minutes (unanimous)
• Requested staff prepare landscape award policy update for June meeting
• Delayed landscape award voting to Monday via email

Library Advisory Board

The Library Advisory Board is reviewing progress on the library's expansion and remodel. The project includes a temporary closure from May 20 to June 2, with substantial completion for the expansion scheduled for September 3.

• City Council approved furniture contracts for $1,167,500 on April 23
• Total project expenditures are projected not to exceed $16.75MM
• BPL will temporarily close May 20 – June 2 for renovations
• Expansion substantial completion scheduled for September 3
• Fall renovation substantial completion slated for November 15

The Library Advisory Board reviewed updates on the library expansion, confirming the project is on schedule with a total expenditure cap of $16.75M. The board noted the library will close from May 20 to June 2 for renovations and that City Council previously approved $1,167,500 in furniture contracts. Reports from the Friends of the Library and Library Foundation detailed current financials and upcoming events, but no new votes or policy changes were made during this meeting.

• Approved April 3, 2024 minutes as presented
• Confirmed expansion timeline: substantial completion Sept 3, fall renovation Nov 15
• Confirmed library closure May 20 – June 2 for renovation
• Noted City Council approval of $1,167,500 furniture contracts (April 23)
• Confirmed project expenditure will not exceed $16.75M
• Reviewed 'wish list' for potential scope additions (makerspace, signage, etc.)
• Noted extension of MSR Design contract and likely GMP contract extension
• Received report on 15 native trees donated via Foresting the Future Program

General

The Plan Bentonville Steering Committee is reviewing recommended changes to the draft future land use map and place types. This review occurs ahead of public input scheduled for June. The committee will also discuss communications and survey methods for public review.

• Review of Future Land Use Schedule
• Discussion of Place Types
• Review of Future Land Use Map
• Discussion regarding public survey

General

The Technical Committee is reviewing recommended changes to the draft future land use map and place types. The committee will provide direction on the map, public communications, and survey questions ahead of public input sessions scheduled for June.

• Review of Future Land Use Schedule
• Discussion of Place Types
• Review of Future Land Use Map
• Discussion regarding public survey

Public Art Advisory Board

The committee will review responses to select artwork for the Water Tower and 8th Roundabout projects. The meeting also includes updates on several public art projects and discussions regarding potential artwork for sewer mains at Town Branch.

• Selection of artwork for Water Tower & 8th Roundabout RFP
• Status update on Youth Baseball RFP
• Promotion plans for Pathways Mural, Humongous Fungus, and Tim Ernst at City Hall
• Discussion of artwork ideas for sewer mains at Town Branch
• Planning for art maintenance RFPs and schedules

Finance Committee

The Finance Committee will review several infrastructure and utility contracts, including repairs to the Wishing Springs Trail and water main maintenance. The meeting also includes a public hearing regarding a revenue bond for downtown wastewater facility upgrades.

• $97,759,381 revenue bond for downtown wastewater facility improvements
• $472,500.00 purchase of underground wire from Stuart Irby
• $130,862.00 contract amendment for Little Sugar Creek restoration
• $129,644.59 for additional public safety radio equipment
• $56,040.00 for security cameras in the park system

City Council

The City Council will consider several items including public safety equipment purchases, park security cameras, and trail repairs. The Utility Board is reviewing major expenditures for water main repairs and bond issuances for wastewater facilities.

• Purchase of public safety radio equipment up to $129,644.59
• Security camera bid waiver for the park system in the amount of $56,040.00
• Little Sugar Creek restoration contract amendment for $130,862.00
• Wishing Springs Trail repair budget adjustment for $65,359.23
• Public hearing for a $97,759,381 revenue bond for downtown wastewater facility improvements

The Bentonville City Council approved a series of resolutions and ordinances, including a $1,883,439.80 contract with APAC Central for the SE J and SE Walton overlay, a $129,644.59 public safety radio equipment purchase from Racom Corporation and Ka-kom, Inc. with an emergency clause, and a $56,040.00 agreement with Flock Group Inc. for park security cameras. The council also approved a future land use map amendment and rezoning for Haney Enterprises, LLC at 841, 843, 855, and 857 Northwest 14th Street, with one vote against the map amendment. Two tree protection ordinances were tabled. A public hearing was held on a proposed $97,759,381 revenue bond for wastewater facility improvements, with no speakers and an ordinance expected at a future meeting.

• Approved minutes of April 23, 2024 meeting (7-0)
• Approved Resolution 5-14-24 A endorsing 'Bentonville Bat' artwork in Phillips Park (7-0)
• Approved Resolution 5-14-24 B awarding bid to Northside Sales for Honeywell AreaRAE kit (7-0)
• Approved Ordinance 2024-71 waiving bidding for $129,644.59 public safety radio equipment from Racom Corporation and Ka-kom, Inc., with emergency clause (7-0)
• Approved Resolution 5-14-24 C adopting Police Department 2024 Policy and Procedures Manual (7-0)
• Approved Ordinance 2024-72 authorizing $56,040.00 agreement with Flock Group Inc. for park security cameras (8-0)
• Approved Resolution 5-14-24 D authorizing $130,862.00 amended agreement for Little Sugar Creek dam removal and stream restoration (8-0)
• Approved Resolution 5-14-24 E appropriating $65,359.23 for Wishing Springs Trail repair (8-0)

Board of Adjustment

The Board of Adjustment will consider a development variance for Otis Corley Drive under Section 401.09 (c) of the Zoning Code. The board will also review the April 10, 2024, meeting minutes for approval.

• Otis Corley Development Variance (VAR24-0004)
• Approval of April 10, 2024 meeting minutes

Utility Board

The Bentonville Utility Board will vote on several procurement resolutions for city infrastructure. Key items include a $258,587.80 purchase for two water and sewer dump trucks, bid awards for wood poles and 48-inch waterline materials, and budget adjustments for emergency pipe repairs. The board will also consider an ordinance to issue revenue bonds for the WRRF construction manager contract alongside a routine finance update.

• Resolution to purchase two water/sewer dump trucks from National Auto Fleet Group for $258,587.80 total ($129,293.90 each).
• Bid awards for IFB-24-48 wood poles and IFB-24-32 48-inch waterline materials to lowest bidders.
• Budget adjustment and resolution for the WRRF Construction Manager contract presented by Chris Earl and Mike Bender, PE.
• Ordinance authorizing issuance of revenue bonds to fund ongoing WRRF construction.
• Bid waiver/ordinance for 1/0 wire procurement and budget adjustment for a 48-inch water line emergency repair.

The Bentonville Utility Board approved the issuance of revenue bonds for the WRRF and authorized several budget adjustments and material purchases. The board also approved a purchase for a water/sewer dump truck.

• Approved ordinance for 1/0 Wire bid waiver (5/0)
• Approved resolution for Wood Poles IFB 24-48 (5/0)
• Approved resolution for 48” Waterline Material IFB 24-32 (5/0)
• Approved resolution and budget adjustment for Steele poles/switches IFB 24-02 re-bid (5/0)
• Approved resolution for Water/Sewer Dump Truck purchase (5/0)
• Approved budget adjustment for 48” water line emergency repair (5/0)
• Approved resolution and budget adjustment for WRRF Construction Manager (5/0)
• Approved ordinance for issuance of revenue bonds for WRRF (5/0)

Planning Commission

The commission will review several rezoning requests and land use amendments. The meeting also includes discussions on updates to tree protection and landscaping ordinances.

• Rezoning of 1011 Southeast C Street from Low Density to High Density Residential
• Rezoning of 841, 843, 855, & 857 Northwest 14th Street from General Commercial to Medium Density Residential
• Lanterns on 4th Planned Unit Development landscape screening waiver
• Tree Protection and Preservation Ordinance amendments
• Landscaping, Screening and Buffering Ordinance amendments

Traffic Safety and Signage Committee

The committee will review informational requests regarding crosswalks, signage, and traffic calming. It will also consider proposed street closures for downtown events and the A Street Promenade.

• Street closure request for NE A Street & E Central Ave from June 3 to July 3, 2024
• Request for dead end signage at Beacon and SW Daybreak
• Traffic calming requests for SE 10th Street, Town Vu Road, and SE 9th/Convair/Beth Lane
• Street closure requests for Worst Race Ever (7/7/24), Goblin Run (10/26/24), and Freedom Frosty (12/7/24)
• Discussion regarding parking visibility at SE B Street & SE 2nd Street

The Traffic Safety and Signage Committee approved several traffic and safety measures at its May 6, 2024 meeting. These included a curb cut and crosswalk on Crosswinds, advance warning signs for downtown events, dead end signs at Beacon and SW Daybreak, temporary speed cushions on SE 10th Street for a 3-month trial, crosswalks at Legacy Pkwy and Crystal Flats, traffic counts for SE 9th/Convair/Beth Lane, a review for a four-way stop at Milestone Road and Town Vu, and street closures for three events. The committee also discussed parking issues at SE B St & SE 2nd St, with the street department to review the area.

• Approved curb cut with crosswalk on north side of Crosswinds and crosswalk across Cornerstone (voice vote)
• Approved advance warning signs at F Street and J Street for downtown events (voice vote)
• Approved 'No Outlet' or 'Dead End' signs at Beacon and SW Daybreak (voice vote)
• Approved temporary speed cushions on SE 10th Street between C St & J St for a 3-month trial (voice vote)
• Approved crosswalk at Legacy Pkwy intersection and main entrance of Crystal Flats, right of way permit required (voice vote)
• Approved traffic counts and placement on list for speed cushions on SE 9th, Convair & Beth Lane if warranted (voice vote)
• Approved review for four-way stop at Milestone Road and placement on list for speed cushions on Town Vu if warranted (voice vote)
• Approved routes and dates for Worst Race Ever (7/7/24), Goblin Run (10/26/24), Freedom Frosty (12/7/24) (voice vote)

Airport Advisory Board

The board will receive engineering and construction updates from Garver regarding airport projects. Discussions include field updates, a runway incursion report, and West Side hangar and lease information.

• Engineering and construction updates from Chris Maestri (Garver)
• Runway Incursion Report
• Update on West Side Hangars and Leases
• Discussion of parking around hangars with architect Dave Burris
• Aircraft parking committee discussion

The board approved the April 4, 2024, meeting minutes with corrections. Members received updates on several FAA and ADA grant-funded construction projects and discussed upcoming grant deadlines for a fuel farm and long-term parking.

• Approved April 4, 2024, meeting minutes (approved)

Finance Committee

The committee is considering several budget adjustments and agreements related to the Bentonville Public Library expansion and the Bright Road Sidepath construction. Additionally, members will review multiple facility purchases from Carroll Electric and emergency water main repairs.

• Library budget adjustment for $15,000 grant and $370,531 in donations
• Library furniture purchase agreements totaling over $600,000
• Bright Road Sidepath construction award of $1,002,038.70 to 81 Construction
• Walton Family Foundation grant of $1,166,965 for Bright Road Sidepath
• Purchase of various Carroll Electric facilities totaling approximately $404,528

City Council

The City Council will discuss street specifications, noise ordinances, and transit updates. The council is also reviewing budget adjustments for the public library, including furniture purchases and grant acceptances. Additionally, items include construction awards for the Bright Road Sidepath and utility facility purchases from Carroll Electric.

• Awarding $1,002,038.70 to 81 Construction for SW Bright Road Sidepath
• Approving library furniture reallocations not to exceed $1,167,500.00
• Authorizing a $399,095.00 agreement with Timmons Group for Citiworks implementation
• Purchasing Carroll Electric facilities on Ginn and Brookside Roads for $149,905.78
• Rezoning 1200 Southwest Elm Tree Road from Residential Estate to High-Density Residential

The Bentonville City Council approved a $1.16 million budget adjustment for library furnishings and authorized several library-related contracts. The council also approved multiple zoning changes, including rezoning agricultural land to commercial and residential uses, and authorized emergency repairs for water mains. Additionally, the council approved the purchase of utility facilities from Carroll Electric and a grant agreement with the Walton Family Foundation.

• Approved $1,167,500 budget adjustment for library furnishings
• Approved $1,166,965 grant agreement with Walton Family Foundation
• Approved emergency water main repairs in Rogers and Cave Springs
• Approved purchase of Carroll Electric facilities at four locations
• Approved rezoning of 1200 SW Elm Tree Road to multifamily residential
• Approved rezoning of Southwest Regional Airport Blvd area to commercial
• Approved rezoning of 3820 Ginn Rd to medium-density residential
• Approved $1,002,038.70 bid award for SW Bright Road Sidepath

Committee of the Whole

The Committee of the Whole will discuss street specifications, noise ordinances, and transit updates. The City Council will consider various resolutions regarding library furniture purchases, sidepath construction, and utility facility acquisitions.

• Bentonville Public Library budget adjustment for $15,000 grant and $370,531 in donations
• Library furniture purchase agreements up to $1,167,500
• SW Bright Road Sidepath construction award of $1,002,038.70 to 81 Construction
• Purchase of Carroll Electric facilities at several locations totaling approximately $415,528
• Issuance of a $1,000,000 letter of credit for the City compost facility

Planning Commission

The Plan Bentonville Joint Steering and Technical Committee is meeting to discuss the draft Future Land Use Plan. The session includes receiving initial feedback on the draft and discussing the plan for future community engagement.

• Discussion of Draft Future Land Use Plan
• Review of Public Engagement Plan
• Discussion of vision, direction, and next steps

Tree & Landscape Advisory Board

The committee will receive information regarding several urban forest initiatives. Discussion items include a tree giveaway, proposals for native lawns, and seed packet donations.

• Tree Giveaway Informational
• Proposal for Native Lawns Informational
• Seed Packet Donations Informational
• Landscape Awards - May Informational

The board unanimously approved a $1,000 budget allocation for wildflower seed packet donations to partner with the library. They also voted unanimously to award the residential landscape prize to 310 Huffman Street. A native lawns ordinance was discussed but remains in the research and drafting phase, with no vote taken.

• Approved $1,000 budget allocation for seed packet donations
• Approved Compton Gardens materials for tree giveaway
• Selected 310 Huffman Street for residential landscape award (unanimous)
• Approved amendment to bylaws regarding meeting time and location
• Native lawns ordinance discussed; no vote taken, further research needed

Utility Board

The Utility Board is reviewing several budget adjustments for purchasing electrical facilities from Carroll Electric Cooperative. The agenda also includes a bid award for electric contracting, a letter of credit for a compost facility, and ordinances for water line repairs.

• Purchase of facilities at 601 SW Tater Black for $14,254.84
• Purchase of facilities at Ginn Rd. and Brookside Rd. for $149,905.78
• Purchase of facilities at Motley Rd.
• Purchase of facilities at Sears Rd. (Morningstar to Nomad)
• Ordinance for 48” water line repair on Dixieland Rd.

The Bentonville Utility Board approved four separate CECC purchases and two 48-inch water line repairs. The board also awarded an on-call electric contracting bid and approved a letter of credit for a compost facility.

• Approved CECC Purchase at 601 SW Tater Black (5-0)
• Approved CECC Purchase at Ginn Rd. and Brookside Rd. (5-0)
• Approved CECC Purchase at Motley Rd (5-0)
• Approved CECC Purchase at Sears Rd from Morningstar to Nomad (5-0)
• Approved on-call electric contracting bid for Hawk Line Construction & BBC Electrical Services (5-0)
• Approved letter of credit for compost facility (5-0)
• Approved 48” water line repair at Dixieland Rd. (5-0)
• Approved 48” water line repair at Hwy 112 (5-0)

Planning Commission

The Planning Commission will review several rezoning requests, including changes for residential and commercial properties. The agenda also includes public hearings for conditional use permits and discussions on tree preservation ordinances.

• Rezoning of 1200 Southwest Elm Tree Road to medium density residential
• Rezoning of Greenhouse-Highway 12 LLC to general commercial
• Conditional use permit for Bentonville Film Festival at 507 Southeast E Street
• Amendments to tree preservation and landscaping ordinances
• Building placement waivers for Casey's General Store

Board of Adjustment

The Board of Adjustment will meet on April 10, 2024, to review a variance request for the property located at 105 Northwest 6th Street. The item is listed under new business regarding Section 401 of the Zoning Code.

• Milligan Variance (VAR24-0003) at 105 Northwest 6th Street

Public Art Advisory Board

The Public Art Advisory Committee will consider RFPs for youth baseball and the water tower roundabout. The board will also receive updates on mural installations and discuss location suggestions for The Red Ball Project.

• RFP for Youth Baseball
• RFP for Water Tower & 8th Roundabout
• Unsolicited proposals for City Hall, Dr. Compton Sculpture, and Majestic
• Pathways Mural installation update
• The Red Ball Project location discussion

Finance Committee

The Finance Committee will review several items including temporary staffing agreements, a fireworks display contract, and equipment purchases. The committee will also consider budget adjustments for the Bentonville Municipal Airport and electrical material bids.

• Ordinance to waive competitive bidding for a $72,489.00 awning at the police training facility
• Ordinance to contract Pyro Shows, Inc. for the 2024 July 4th fireworks display at Orchards Park
• Resolutions for temporary staffing agreements with 1st Employment Staffing, Snelling, and Staffmark Group
• Resolution to purchase a Madvac Sub Compact Sweeper from River City Hydraulics Inc. for $141,550.24
• Resolution to move $167,796.00 to the Bentonville Municipal Airport budget

City Council

The council will consider several zoning amendments and lot splits across the city. They are also reviewing contracts for temporary staffing, cybersecurity, and public safety equipment. Additionally, the agenda includes budget adjustments for the municipal airport and trail construction.

• $993,976 contract for steel poles at Substation 'G' and 'I'
• $72,489 awning purchase for the Police Training Facility
• $141,550.24 purchase of a Madvac sub compact sweeper
• Rezoning 1202 Northwest A Street from Open Space to Medium Density Residential
• $400,000 ARDOT TAP grant for Southwest Bentonville Trail construction

Bentonville's City Council approved an amendment to the noise ordinance that deletes the 'unreasonable or excessive noise prohibited' section, which the police chief described as vague and unmeasurable; a competing motion to keep that language failed 3-5. The council also approved a $72,489 no-bid shelter at the police training facility, a $141,550.24 street sweeper purchase, a $993,976 steel-pole contract, a $38,880 design change order, and multiple rezoning and lot-split ordinances. An ordinance adopting new street specifications was tabled 6-2 for a committee of the whole. Most other items passed 8-0.

• Approved noise ordinance amendment deleting Sec. 58-107 excessive-noise clause (6-2); motion to keep the clause failed (3-5)
• Approved $72,489 no-bid shelter/awning by Play by Design at police training facility (8-0)
• Approved $141,550.24 purchase of MADVAC LS175 sweeper from River City Hydraulics, amended from $144,550.24 (7-0, Agnew abstained)
• Approved $993,976 bid award to Valmont Industries for steel poles between Substation G and I (8-0)
• Approved $38,880 Change Order #1 with Hight Jackson Associates for Adult Recreation Center design (8-0)
• Approved rezoning 413 SE 4th Street from R-3 to Downtown Edge (8-0)
• Approved rezoning 206 SW F Street and 1003 NW A Street from R-1 to DN-2 (8-0 each)
• Tabled ordinance adopting new street specifications (6-2)

Airport Advisory Board

The board approved hangar leases for Hangar 1, LLC and Lone Projects, LLC to be sent to the City Council. Members received updates on completed runway and hangar projects and discussed future parking and safety priorities.

• Approved lease for Hangar 1, LLC (Mark Rockwell) for City Council review
• Approved lease for Lone Projects, LLC (Tyler Flagg) for City Council review
• Approved March 7, 2024 meeting minutes

Library Advisory Board

The Library Advisory Board is reviewing updates regarding the library's expansion and remodel project. The board discussed upcoming community events and details concerning a temporary facility closure. The update also covers furniture procurement and shelving costs.

• Temporary library closure from May 20 to June 2 for renovation safety and equipment installation
• Suspension of book donations until summer due to limited space
• Furniture procurement costs not to exceed $1,208,000
• Approved $320,000 purchase for new library shelving
• Bentonville Together Festival scheduled for April 27 at Orchards Park

The Library Advisory Board approved the March 6, 2024 minutes as presented. The board received updates on the library renovation: the library will temporarily close May 20–June 2 for safety reasons and reopen June 3 for Summer Reading Club. The board also heard that the City Council approved a shelving purchase on March 26 at approximately $320,000, and that furniture contracts are scheduled for City Council approval on April 9. No other substantive decisions were made; the meeting was largely informational.

• Approved March 6, 2024 board minutes as presented (moved by Matthew Moses, seconded by Kimberly Seay)
• No public comments were provided
• Next meeting set for Wednesday, May 1, 2024, at 1 PM

Planning Commission

The Planning Commission will consider several lot splits and multiple rezoning requests. Public hearings are scheduled for various residential and commercial land use changes.

• Lot split: 301 West Central Avenue
• Lot split: 1215 Fillmore Street
• Lot split: 908 Southeast G Street
• Lot split: 3179 AR Highway 112
• Rezoning: 1202 Northwest A Street (0806 Investments LLC)

Traffic Safety and Signage Committee

The committee will review several requests regarding crosswalks, signage, and road connectivity. It will also consider an ordinance for upcoming mountain bike events and a report on emergency response data.

• Ordinance request for Big Sugar Classic and Little Sugar MTB (Oct 12-19, 2024)
• Request to change Central Ave speed limit between I-49 and Moberly Lane to 35MPH
• Request for road connectivity from SW Anglin Road to SW Regional Airport
• Presentation of Bike/Ped FD emergency response data

The committee approved several event requests, including the Big Sugar Classic and Ride to Defeat ALS. It also authorized specific traffic safety actions, including speed limit reviews on Central Ave and new signage at NW A & NW 7th Street.

• Approved Little Sugar MTB and Big Sugar Gravel event requests (Voice vote)
• Approved Ride to Defeat ALS event request (Voice vote)
• Approved review of Central Ave speed limits and installation of bollards/signage (Voice vote)
• Approved referral of South Morningstar Road sign request to Spring Clean/Adopt A Street programs (Voice vote)
• Approved adding 'TWO WAY STOP' signs and reviewing sidewalk connectivity at NW A & NW 7th Street (Voice vote)
• Approved Glow Run and Square to Square event requests (Voice vote)
• Tabled crosswalk request at Cornerstone & Crosswinds Roads pending traffic counts
• No action taken on Osage Hills road connectivity request

Finance Committee

The Bentonville Finance Committee is reviewing several resolutions regarding city infrastructure and service contracts. Items include accepting airport grants, authorizing software subscriptions, and approving engineering agreements for water and sidewalk projects.

• $300,000 Arkansas Aeronautical Commission grant for airport access road construction
• $1,145,670 agreement with Freese and Nichols, Inc. for water main extension design
• $203,700 contract with Toole Design for sidewalk project oversight
• $53,217 bid award to Martel's Landscaping for park mowing services
• $32,500 budget adjustment for an airport economic impact study

City Council

The Bentonville City Council will consider several items including airport budget adjustments and new service contracts. The agenda also includes utility board agreements for water main design and planning commission recommendations for rezoning.

• $1,145,670 agreement with Freese and Nichols, Inc. for water main extension design
• Up to $330,000 purchase of library shelving from Library Furniture International
• $300,000 grant for Bentonville Municipal Airport access road construction
• $203,700 agreement with Toole Design for sidewalk projects
• $53,217 contract award to Martel's Landscaping for park mowing services

The City Council approved over $1.1M for a water transmission line design and accepted a $300,000 grant for an airport access road. Other actions included approving library shelving, sidewalk design services, and several lot splits and rezoning requests.

• Approved $1,145,670 agreement with Freese and Nichols, Inc. for water transmission line design (7-0)
• Accepted $300,000 Arkansas Aeronautical Grant for airport access road construction (7-0)
• Approved $330,000 for Bentonville Public Library shelving from Library Furniture International (7-0)
• Approved $203,700 agreement with Toole Design for sidewalk projects (7-0)
• Approved $75,000 budget amendment for CitiWorks Software Solution from Azteca Systems LLC (7-0)
• Approved $32,500 for Bentonville Municipal Airport economic impact study (7-0)
• Approved rezoning of 801 and 803 Northwest 8th Street to Downtown Medium-Density Residential (7-0)
• Approved $53,217 contract with Martel's Landscaping for parks mowing (7-0)

Tree & Landscape Advisory Board

The Bentonville Tree & Landscape Advisory Committee will review informational updates on a tree giveaway, Free Tree Friday, a native lawn proposal, and current tree preservation efforts. No formal votes or public hearings are scheduled for this meeting. The board shares these updates to help residents maintain the city’s urban forest and learn about local tree care resources.

• Tree Giveaway program details
• Free Tree Friday event information
• Proposal for Native Lawns overview
• Tree Preservation Update review

The Tree & Landscape Advisory Board voted to recommend sending the draft Tree Preservation Manual to City Council for approval, with no further amendments. It also voted to move the Free Tree Friday First Friday event from April to October, and approved a request for a revised tree giveaway traffic map. The Native Lawns proposal, which would let residents naturalize lawns for pollinators without risking the 8-inch code violation, was tabled to the April agenda for more discussion.

• Approved recommending the draft Tree Preservation Manual to City Council (all in favor)
• Approved moving the Free Tree Friday First Friday event from April to October (all in favor)
• Approved requesting a new tree giveaway map with divided traffic lines (all in favor)
• Approved February minutes (all in favor)
• Tabled Native Lawns proposal to April agenda for more committee consideration
• Directed that legal be consulted on legality of distributing branded materials at the tree giveaway
• Adjourned at 11:02 AM (all in favor)

Utility Board

The Utility Board will consider an ordinance for a 48-inch waterline extension design. The meeting also includes a resolution/bid award regarding transmission line inventory items.

• Ordinance: 48” waterline extension design
• Resolution/Bid Award: Transmission Line Material (Substation 'G' - Substation 'I')

The Bentonville Utility Board approved the design for a 48-inch waterline extension and awarded a bid for transmission line materials. The board also approved the minutes from the March 5, 2024, meeting.

• Approved 48” waterline extension design (5-0)
• Approved Transmission Line Material bid award (5-0)
• Approved March 5th, 2024 minutes (5-0)

Planning Commission

The Planning Commission will consider a rezoning request for properties on Northwest 8th Street. The meeting also includes reviews of several lot splits, property line adjustments, and plat waivers.

• Rezoning 801 and 803 Northwest 8th Street from LDR to MDR and R-1 to DN-2
• Lot split for 909 Northwest 9th Street
• Lot splits for 1304 Bella Vista Road
• Morningstar Subdivision Preliminary Plat at South Morningstar Road & Gaston Road
• Property line adjustment for 505 Northwest C Street

Public Art Advisory Board

The board approved the minutes from the February 13, 2024, meeting. Members discussed updates on the Pathways Mural and Humongous Fungus projects, both of which were sent to City Council for approval. The board also discussed potential methods for conducting an art conditions inventory.

• Approved February 13, 2024, minutes (6-0)

Finance Committee

The committee is considering several items, including grant acceptances for an e-bike rebate program and a transit service agreement. The agenda also includes contracts for police equipment, utility services, and trail construction.

• $530,000 agreement with Ozark Regional Transit Service for 2024 transit service
• $750,000 Walmart Corporate grant for an E-Bike Rebate Program
• $1,500,000 Walton Family Foundation grant for the E-Bike Rebate Program
• $234,696.99 purchase of a backyard machine from Global Rental Co., Inc.
• $228,117.00 contract with Ground Zero Construction for warehouse paving

City Council

The City Council is considering several resolutions including a $530,000.00 transit agreement and large grants for an e-bike rebate program. The agenda also includes appointments to advisory boards and the city clerk position.

• Approval of $530,000.00 public transit agreement with Ozark Regional Transit Service
• $750,000.00 Walmart Corporate grant and $1,500,000.00 Walton Family Foundation grant for E-Bike Rebate Program
• US DOJ Grant of $13,342.00 for police equipment
• Fire-Wise grant of $6,450.00 for fire training manikins
• Appointment of Malorie Marrs as City Clerk effective March 16, 2024

The City Council approved over $2.2 million in grants and administrative funding for an e-bike rebate program. Other key actions included authorizing a transit service agreement with Ozark Regional Transit and appointing a new City Clerk.

• Approved $530,000 transit service agreement with Ozark Regional Transit (8-0)
• Accepted $750,000 Walmart Corporate grant for E Bike Rebate Program (8-0)
• Approved $1.5M Walton Family Foundation grant for e-bike program (8-0)
• Approved $150,000 agreement with Aptim to administer E-Bike Rebate Program (8-0)
• Approved $50,650.05 police investigation equipment purchase from Trimech Solutions LLC (8-0)
• Appointed Malorie Marrs as City Clerk effective March 16, 2024 (7-0)
• Approved $234,696.99 purchase of a backyard machine from Global Rental Co. Inc. (8-0)
• Approved $228,117 warehouse paving contract for Ground Zero Construction (8-0)

Airport Advisory Board

The Airport Advisory Board will review engineering and construction updates alongside field reports. The meeting includes updates on West Side Hangars, lease approvals, and state grant status.

• Engineering and Construction Updates from Garver Engineers
• Update on West Side Hangars and Leases
• Lease Approvals
• Update on State Grant
• Geese Control Report

The Airport Advisory Board approved lease-related items for three west-side hangars and set a March 30, 2024 deadline for remaining lease applicants to submit materials or the city will move to the next person on the lease list. The board also approved the February 1, 2024 minutes and heard project, operations, and grant updates. No other substantive decisions were recorded.

• Approved minutes from the February 1, 2024 meeting (motion passed)
• Approved Samuel Gruell's hangar lease for City Council consideration (motion passed)
• Approved Exhibit B for Mark Marsiglio's previously approved hangar lease (motion passed)
• Approved Exhibit B portion for Adam Grosser's previously approved hangar lease (motion passed)
• Approved a March 30, 2024 deadline for remaining lease materials or move to the next person on the lease list (motion passed)
• Scheduled next Airport Advisory Board meeting for Thursday, April 4, 2024 at 3:00 pm at Thaden Fieldhouse (date accepted by members present)
• Adjourned the meeting (motion passed)

Library Advisory Board

The Library Advisory Board will receive reports from the library, Friends of the Bentonville Library, and the Bentonville Library Foundation. The board will also discuss an update on the library expansion and remodel. Additionally, members will consider several donor naming approvals for meeting rooms and book displays.

• Expansion/Remodel Update
• Donor naming approval: John Shores Community Meeting Room
• Donor naming approvals: Children’s Picture Book Bins and Youth Book Display

The board approved the January 31 meeting minutes and a donor naming list for the library expansion. Members received updates on the expansion's construction progress, upcoming shelving and furniture costs, and foundation fundraising totals.

• Approved January 31, 2024, meeting minutes
• Approved donor naming list for meeting room, picture book bins, and youth book display

Utility Board

The Utility Board will review several bid awards and resolutions. Items include electrical wire procurement, a backyard machine purchase, warehouse paving, and on-site waste grinding services.

• Secondary Wire bid award totaling $45,107.60
• Backyard Machine resolution for $234,696.99
• Warehouse Paving bid award with Ground Zero Construction, Inc. as the recommended low bidder
• On-Site Waste Grinding Services bid from Hansen's Tree Service at $700.00

The Utility Board approved several bid awards and resolutions presented by Travis Matlock, PE and Chris Earl. All items on the new business agenda were passed with unanimous votes.

• Approved Secondary Wire bid award (5/0)
• Approved Backyard Machine resolution (5/0)
• Approved Warehouse Paving bid award (5/0)
• Approved Compost Grinding bid award (5/0)
• Approved February 20th, 2024 minutes (5/0)

Planning Commission

The Bentonville Planning Commission will consider extensions for several large scale developments. The commission will also review requests for waivers regarding right-of-way dedication and parking space dimensions.

• Large Scale Development Extension for SE L Street Developments
• Large Scale Development Extension for Vaughn Village Storage at 6601 Southwest Equine Road
• Large Scale Development Extension for SW A & Main Multi-family Development
• Right-of-way dedication waiver for 716 and 718 West Central Avenue
• Parking space dimension waiver for Lanterns on 4th at Southeast 4th Street

Planning Commission

The Joint Steering and Technical Committee will review the outcomes and engagement results from Design Week. The meeting includes a presentation on Thaden Student Engagements and discussions regarding future vision and next steps.

• Recap of Design Week engagement
• Presentation on Thaden Student Engagements
• Summary of design outcomes
• Discussion of vision, direction, and next steps

Board of Adjustment

The Board of Adjustment will meet to consider a construction variance and review the organization's by-laws. The agenda includes new business regarding Brittenum Construction near Southwest Adams and Southwest Anglin Roads.

• Brittenum Construction Variance (VAR24-0002) at Southwest Adams and Southwest Anglin Roads
• Review and approval of By-Laws

Finance Committee

The committee will discuss Ozark Regional Transit and consider several resolutions and ordinances. These include approving vehicle purchases for police and fire departments and recognizing various donations. The meeting also includes items regarding park improvements and utility equipment.

• Resolution to award $887,522.04 for 12 police vehicles from Superior Auto Group
• Authorization of a $995,000.00 purchase for an E-One fire engine
• Purchase and installation of a shade structure for Orchards Park playground ($41,788.22)
• Ordinance to waive bidding for 3 phase transformers from AECI up to $415,619.00
• Recognition of a $47,966.82 Department of Public Safety Equipment Grant

City Council

The City Council will review several resolutions including a $887,522.04 contract for 12 police vehicles and a $995,000.00 purchase of an E-One fire engine. The agenda also includes rezoning recommendations from the Planning Commission and various utility and park infrastructure items.

• Awarding bid IFB-24-13 to Superior Auto Group for 12 police vehicles at $887,522.04
• Purchase of a 2024 E-One Fire Engine from Banner Fire Equipment, Inc. for $995,000.00
• Purchase and installation of a shade structure for Orchards Park playground for $41,788.22
• Rezoning of 1126 Fillmore Street from R-1 to DN-2 residential
• Waiver of bid to purchase 3 phase transformers from AECI not to exceed $415,619.00

The Bentonville City Council approved multiple resolutions and ordinances, including the purchase of twelve police vehicles for $887,522.04 and a fire engine for up to $995,000.00. The council also authorized wetland mitigation credits, drainage studies, and zoning changes for specific properties. All motions passed unanimously with 8-0 votes.

• Approved $887,522.04 purchase of 12 police vehicles (8-0)
• Approved up to $995,000.00 purchase of fire engine (8-0)
• Approved $415,619.00 purchase of transformers (8-0)
• Approved $47,966.82 grant agreement for police tasers (8-0)
• Approved $43,400.00 and $73,000.00 wetland mitigation credits (8-0)
• Approved rezoning at 1126 Fillmore Street to DN-2 (8-0)
• Approved Future Land Use Map changes to Agriculture (8-0)
• Approved $55,000.00 appraisal services for Rainbow Curve (8-0)

Utility Board

The Bentonville Utility Board is reviewing an ordinance to waive the bidding process for a 3-phase transformer order. This item was submitted by Travis Matlock, PE.

• Ordinance for a waiver of bid on a 3-phase transformer order
• Transformer order totaling $415,639.00

The Bentonville Utility Board approved a bid waiver for a 3 phase transformer order. The board also approved the minutes from the January 6th, 2024 meeting.

• Approved January 6th, 2024 minutes (5-0)
• Approved Ordinance–Waiver of Bid for 3 Phase Transformer Order (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding several land use changes. Items include rezoning requests for Fillmore Street and Piercy Road, as well as a conditional use permit for an event center.

• Cottage Courts Ordinance
• Rezoning 1126 Fillmore Street from R-1 to DN-2
• RLP Developments rezoning at Piercy Road from R-1 to A-1
• Museum of Native American History event center conditional use permit at 202 Southwest O Street

Tree & Landscape Advisory Board

The committee will receive information regarding the Spring Tree Giveaway and Free Tree Friday. The meeting also includes updates on tree preservation and other business.

• Spring Tree Giveaway informational update
• Free Tree Friday informational update
• Tree Preservation update

The board decided that residents must present a utility bill to prove residency for the Spring Tree Giveaway, allowing two trees per bill. They discussed logistics for the event, including separating tree and compost traffic routes, but did not finalize the route. A draft code amendment to protect residents who renaturalize lawns was scheduled for the next meeting.

• Approved changes to January 2024 minutes (unanimous)
• Decided utility bill is required for Spring Tree Giveaway residency proof
• Set limit of two trees per utility bill for giveaway
• Discussed traffic logistics for giveaway; route not finalized
• Discussed bare-root tree practicality for Free Tree Friday; no decision recorded
• Prioritized accuracy over speed for tree preservation document revisions
• Scheduled draft code amendment for lawn renaturalization for next meeting
• Adjourned meeting at 11:05

Public Art Advisory Board

The committee will review proposals for the Youth Baseball RFP and discuss traveling installations including murals and crochet mushrooms. Members will also receive updates on planned projects like the Water Tower and 8th Roundabout utility locations. The agenda includes updates on partnerships with NWACC and Crystal Bridges.

• Review of Youth Baseball RFP proposals
• Traveling Installations (Mural and Crochet Mushrooms)
• Water Tower & 8th Roundabout utility location update
• Updates on conversations with Crystal Bridges and NWACC

The board recommended two art pieces for the youth baseball park and approved two temporary installations at Orchards Park and Citizens Park. Members also agreed to publish an RFP for the Water Tower and 8th roundabout project.

• Approved January 9, 2024 minutes (6-0)
• Recommended 'Bentonville Bat' and 'It’s More than A Sport' to the baseball board (6-0)
• Approved 'Pathways: Celebrating Life and Legacy' mural at Orchards Park pending cost and fit (5-0, 1 abstention)
• Approved 'Humongous Fungus' installation at Citizens Park provided Visit Bentonville funds it (5-0, 1 abstention)
• Agreed to proceed with publishing RFP for Water Tower & 8th Roundabout
• Extended display period for Corner at Parks Springs for one year (6-0)

Finance Committee

The Finance Committee will review several resolutions and ordinances regarding municipal services and infrastructure projects. Items include cloud migration for community development, fire department training, and various utility-related agreements.

• Agreement with Central Square Technologies for Cloud Migration Services
• Agreement with Heartland Business Systems for battery and battery backup replacement
• Agreement with 1Smartlife LLC for Fire Department leadership training
• Purchase of a Griffin G510 GC/MS via HGAC Cooperative Contract # EP11-20
• Change Order #3 to add SW 10th and F drainage project scope to the 8th Street project

City Council

The Bentonville City Council will consider several rezoning applications, including changes for 1801 SE J Street and the Walmart Campus. The agenda also features updates on the Lake Bella Vista project and the 2023 Water Master Plan findings. Additionally, the Utility Board will review a $258,136.25 purchase for a grapple truck.

• Rezoning of 1801 SE J Street from agricultural to medium-high density residential
• Purchase of a grapple truck for $258,136.25
• Agreement with Allgeier, Martin, and Associates not to exceed $52,500.00
• Acceptance of a $10,343.32 donation from Bentonville Youth Baseball
• PUD revision for the Walmart Campus on Southeast 8th Street

The Bentonville City Council rejected two rezoning proposals related to Project No. RZ23-0087, including a Future Land Use Map amendment and a zoning change for the Bentonville School District, both failing with 4-3 votes. The council approved a $6.2 million change order to add drainage projects to the 8th Street construction scope. Other approvals included a $305,808 cloud migration contract, a $258,136 grapple truck purchase, and several minor zoning adjustments.

• Approved $6,223,613.19 Change Order No. 3 for SW 10th St and F St drainage (8-0)
• Rejected Future Land Use Map amendment for Vivian Farm Subdivision (4-3)
• Rejected rezoning of 1801 SE J Street from Agricultural to R-3 (4-3)
• Approved $305,808.92 agreement with Centralsquare Technologies for cloud migration (8-0)
• Approved $258,136.25 purchase of grapple truck from River City Hydraulics (8-0)
• Approved $211,415.82 purchase of Griffin G510 GC/MS from Farrwest (8-0)
• Approved rezoning of 404 SE C Street from R-1 to DN-2 (8-0)
• Approved $161,880 agreement with AECI for underground wire (8-0)

Committee of the Whole

The City Council and Committee of the Whole will review several items including water master plan findings, rezoning requests, and city service agreements. The agenda includes multiple resolutions for professional services, equipment purchases, and budget adjustments.

• Purchase of a grapple truck from River City Hydraulics, Inc. for $258,136.25
• Acceptance of a donation from Bentonville Youth Baseball for $10,343.32
• Agreement with Allgeier, Martin, and Associates not to exceed $52,500.00
• Rezoning of 1801 Southeast J Street from Agricultural to Medium-High Density Multifamily Residential
• Rezoning of 404 Southeast C Street from Low-Density Single-Family to Downtown Medium Density Residential

The City Council approved several service contracts, a $6.2M drainage project change order, and multiple zoning changes. A request to rezone property at 1801 Southeast J Street to medium-high density residential was denied.

• Approved $6.2M change order for SW 10th St and F St drainage projects (8-0)
• Denied rezoning of 1801 Southeast J Street to R-3 Medium-High Density Multifamily (4-3)
• Approved $305,808.92 contract with Centralsquare Technologies, LLC for cloud migration (8-0)
• Approved $211,415.82 purchase of Griffin G510 GC/MS from Farrwest (8-0)
• Approved $258,136.25 purchase of a grapple truck from River City Hydraulics Inc. (8-0)
• Approved $161,880.00 agreement with AECI for underground wire (8-0)
• Approved rezoning of 404 Southeast C Street to DN-2 Downtown Medium-Density Residential (8-0)
• Approved $10,343.32 donation from Bentonville Youth Baseball to Parks and Recreation (8-0)

Utility Board

The Utility Board will consider several resolutions regarding utility infrastructure and equipment. Items include a grapple truck purchase, wire procurement, and transformer assistance for Substation A.

• Resolution for a Petersen TL3 Grapple Truck purchase totaling $258,136.25
• Ordinance for 750 wire purchase totaling $161,880.00
• Resolution for Substation A transformer procurement assistance up to $52,500.00
• Resolution regarding WRRF Improvements
• Informational update on the Water Master Plan

The Bentonville Utility Board met on February 6, 2024, and approved all items on its agenda. Votes were 5/0 for the January 2 minutes, a grapple truck purchase through Sourcewell, and a bid waiver for a 750 wire purchase. A substation transformer procurement assistance resolution and a WRRF improvements resolution each passed 4/0, with one member's remote connection lost partway through. A water master plan update was informational and also recorded as approved 4/0.

• Approved January 2, 2024 minutes (5/0)
• Approved resolution for grapple truck purchase via Sourcewell (5/0)
• Approved ordinance for bid waiver on 750 wire purchase (5/0)
• Approved resolution for Substation A transformer procurement assistance (4/0)
• Approved resolution for WRRF improvements (4/0)
• Water Master Plan discussion/update recorded as approved (4/0)
• Approved adjournment at 12:37 pm (4/0)

Planning Commission

The Bentonville Planning Commission will hold public hearings to review several advertised rezoning requests, conditional use permits, planned unit development revisions, and large-scale development applications. Items include proposed land-use changes for properties along Southeast J Street, Southeast C Street, Northeast 2nd Street, and Town Vu Road, alongside modifications to the Haitham Alley residential project that would raise its total unit count by 17. The commission will also consider waivers affecting a school bus parking lot expansion and an O'Reilly Auto Parts location. These reviews determine how nearby parcels can be developed or used, which directly impacts local traffic patterns, neighborhood density, and municipal infrastructure needs.

• Bentonville Schools Rezoning at 1801 Southeast J Street: proposes changing land use and rezone from Agriculture to Medium-High Density Multifamily Residential
• Haitham Alley PRD Revision at Southwest Parnell Road: revises a previously approved residential development, lowering multi-family units while increasing townhomes for a total of 515 units (a net increase of 17)
• Crabtree Rezoning at 404 Southeast C Street and Mays Rezoning at 1101 Northeast 2nd Street: both propose shifting properties from Low-Density Single-Family to Medium Density Residential classifications
• Walmart Campus PUD Revision at Southeast 8th Street and Applegate Properties Conditional Use Permits at Southwest 2nd Street for Vandoit and Bike Fest parking
• Bentonville School Districts Bus Parking Lot Expansion Waiver at 3503 Northwest Marquess Drive and O'Reilly Auto Parts Waiver at Southwest Regional Airport Boulevard

Traffic Safety and Signage Committee

The committee is reviewing several informational items regarding upcoming road closures for community events and driving instruction. The agenda also includes transportation updates from the Street/Engineering Department.

• Wishing Springs Road closure request for March 17, 2024
• SW 5th Street closure between SW C & SW B Street on March 1, 2024
• Gravelicious Bike Fest road closures for May 25, 2024
• Gran Fondo Hincapie event closures for September 6-8
• SE 35th Street training closures between SE L & SE K Street

The Traffic Safety and Signage Committee approved road closure requests for several 2024 special events, including the Gravelicious Bike Fest and Gran Fondo Hincapie. The committee also voted to support lowering the Greenhose Road speed limit to 40 MPH, contingent on traffic count data. Additionally, the committee decided that it will only review crosswalks after development is complete, rather than during the pre-development phase.

• Approved Wishing Springs Road closure for Pedal It Forward event (voice vote)
• Approved Gravelicious Bike Fest route and dates (voice vote)
• Approved Gran Fondo Hincapie dates, with course review in June (voice vote)
• Approved Driving Academy road closure dates for 2024 and 2025 (voice vote)
• Approved Battle for Hope 5k event dates and times (voice vote)
• Approved Greenhose Road speed limit change to 40 MPH if counts warrant (voice vote)
• Approved policy that TSS Committee reviews only post-development crosswalks (voice vote)

Library Advisory Board

The board is discussing construction progress and service changes related to the library's renovation. Meeting rooms will be closed to the public starting March 1 to accommodate work. The agenda also includes updates on donor naming approvals and upcoming city events.

• Meeting rooms closed to public beginning March 1 for renovation work
• Approval of donor names for meeting rooms, book bins, and displays
• Update on library construction progress and parking lot modifications
• Notice regarding scaled-back summer reading programs and event hiatuses

The Library Advisory Board approved its January 3, 2024 minutes as presented. The board discussed the library's Expansion/Remodel project, including a proposed renovation schedule that will close meeting rooms to the public starting March 1 and affect services. The board does not favor a temporary closure during the early renovation period. Donor naming approvals were tabled until the next board meeting, and no public comments were made.

• Approved January 3, 2024 minutes as presented (moved by Kimberly Seay, seconded by Michele Stamps Pritchett)
• Tabled donor naming approvals until the next board meeting
• Meeting rooms will be closed to the public beginning March 1 for renovation
• Board does not favor temporary closure during the early renovation period

General

The Plan Bentonville Steering Committee is meeting to prepare the committee, City, and consultants for an upcoming charrette. The agenda includes discussing example growth scenarios and reviewing the charrette process and draft schedule.

• Discussion of example growth scenarios
• Review of charrette preparation and draft schedule
• Establishment of committee roles and processes

General

The Technical Committee is meeting to review draft growth numbers and projections. The discussion includes how this growth may impact water, sewer, electric, regional stormwater, parks, and emergency services.

• Review of draft growth projections
• Discussion of impacts on water, sewer, electric, stormwater, parks, and emergency services

Board of Adjustment

The Board of Adjustment will meet to approve previous meeting minutes and address new business. The agenda includes a variance request for Pensago LLC at 604 SW 5th Street.

• Variance request for Pensago LLC at 604 SW 5th Street
• Review and approval of By-Laws

Finance Committee

The Finance Committee will consider several resolutions and ordinances regarding city contracts, grant acceptances, and project change orders. Items include funding for public safety uniforms, medical supplies, and heavy machinery, as well as environmental and trail grants.

• Agreement with Heartland Business Systems for Data Storage Replacement
• Agreement with Advantage Security Technologies for Keri Systems Door Access Control upgrade
• Bid waiver for police uniforms and equipment from Galls, LLC
• Bid waiver for fire department uniforms from Galls, LLC ($163,382.00)
• Bid waiver for EMS medications and supplies from Bound Tree Medical ($50,000.00)

City Council

The City Council will review several resolutions regarding airport infrastructure, utility upgrades, and public safety equipment. The agenda includes accepting grants for trail construction and stream bank restoration, as well as approving a new e-bike rebate program. Additionally, the council will consider zoning changes recommended by the Planning Commission.

• Work order for VBT hangar access road up to $643,440
• $400,000 TAP grant for SW Bentonville Trail construction
• $250,000 Walmart Foundation grant for an e-bike rebate program
• Rezoning of 1107 Fillmore Street from R-1 to DN-2 residential
• Purchase of two backhoes from Riggs Cat for $250,000

The Bentonville City Council approved numerous contracts and resolutions, including a $661,139 change order for the SW Bentonville Trail and a $250,000 grant agreement with the Walmart Foundation for an e-bike rebate program. The e-bike grant passed 7-1, with Council Member Acree voting no due to concerns about liability and program administration. A $53,910 change order for cemetery earthwork was approved 6-2, with opposition from Council Members Burckart and Acree regarding contract structure.

• Approved $661,139 change order for SW Bentonville Trail (8-0)
• Approved $250,000 Walmart Foundation e-bike rebate grant (7-1)
• Approved $53,910 change order for Cemetery Columbaria earthwork (6-2)
• Approved $643,440 work order for VBT Hangar Access Road (8-0)
• Approved $442,026.86 for Keri Systems door access control (8-0)
• Approved $222,352.59 for data storage upgrades (8-0)
• Approved rezoning at 1107 Fillmore Street from R-1 to DN-2 (8-0)
• Approved $400,000 grant agreement with ARDOT for SW Bentonville Trail (8-0)

Tree & Landscape Advisory Board

The committee will receive updates on the 2024 Tree Giveaway and Free Tree Friday programs. Members will also receive information regarding tree preservation and officer elections.

• Officer Updates and Elections
• Tree Giveaway 2024 update
• Free Tree Friday for 2024 status update
• Tree Preservation Update

The board decided to hold the 2024 Tree Giveaway at the Compost Facility and approved a process with no pre-registration. Members discussed tree preservation lists and proposed updates to the board's bylaws.

• Approved November minutes (unanimous)
• Approved using Compost Facility for Tree Giveaway on a provisional basis (unanimous)
• Approved no pre-registration for Tree Giveaway (unanimous, 1 abstention)
• Tabled discussion on prohibited tree list enforcement until February meeting

Planning Commission

The Bentonville Planning Commission will hold public hearings regarding rezoning at 1107 Fillmore Street and a revision to the Haitham Alley Planned Residential Development. The commission will also consider parking and street improvement waivers for Trailblazers - A Street Taphouse. Additionally, the agenda includes land use amendments for East Central Avenue.

• Rezoning 1107 Fillmore Street from R-1 to DN-2
• Revision to Haitham Alley PRD at Southwest Parnell Road to a total of 515 units
• Parking and street improvement waivers for 2807 Northwest A Street
• Future Land Use Map Amendment for 3509 East Central Avenue
• Property line adjustment at 307 Northwest D Street

Board of Adjustment

The Board of Adjustment will review minutes from the November 22 meeting and consider two new variance requests. The agenda also includes informational items regarding by-law reviews and officer elections.

• Variance request for Pensago LLC at 604 SW 5th Street
• Variance request for Buffington BW LLC at 4800 S Vaughn Road
• Review of By-Laws (informational)
• 2024 Election of Officers (informational)

Public Art Advisory Board

The committee will discuss upcoming RFPs for the Water Tower and 8th Street roundabouts. Members will also decide whether to extend or replace a display at Corner at Parks Springs Park. Additionally, the meeting includes officer elections and updates on several project proposals.

• Discussion of lighting and conduit conflicts for Water Tower & 8th Roundabout RFP
• Decision on extension or replacement for Corner at Parks Springs Park display
• Update on publishing Youth Baseball: Coaches and Players RFP
• Officer elections and welcoming new member Anne Jackson

The Public Art Advisory Committee approved its December 12, 2023 minutes and reelected Tom Hoehn as Chairperson and Kate Schaffer as Vice Chairperson, both 6-0. The committee voted 6-0 to decline an unsolicited artwork submittal by Vasanzio "Troy" and took no further action on the Statues for Equality proposal after the Airport Advisory Board decided not to proceed. Members also discussed planned roundabout art projects, a possible partnership with Northwest Arkansas Community College, and maintenance funding, with several items deferred to staff follow-up or the next meeting.

• Approved December 12, 2023 minutes (6-0)
• Reelected Tom Hoehn as Chairperson (6-0)
• Reelected Kate Schaffer as Vice Chairperson (6-0)
• Declined Vasanzio "Troy" unsolicited art submittal (6-0)
• Took no further action on Statues for Equality proposal
• Adjourned meeting (6-0)

Finance Committee

The Finance Committee will consider an ordinance regarding the Electric AMI project. This item involves a change order and budget adjustment to Resolution 1-10-23C to fund additional meters.

• Change Order and Budget Adjustment for Electric AMI Project: $371,930.76
• Total project cost: $5,858,901.05

City Council

The City Council will consider a feasibility study for the City Hall expansion up to $510,000. The agenda also includes library technology upgrades and budget adjustments for electric meter projects. Additionally, the council will review planning commission recommendations for rezoning and lot splits.

• Feasibility study and master plan for City Hall expansion up to $510,000
• Library technology upgrades totaling up to $295,000
• Electric AMI Project budget adjustment of $371,930.76
• Rezoning of 604 Southwest 5th Street to DN-2
• Purchase of Chevy Silverado and Tahoe from Superior Automotive Group

The City Council approved a $510,000 feasibility study and design for the City Hall expansion. The council also authorized multiple contracts for parks and recreation services, library upgrades, and utility infrastructure. Several lot splits and one rezoning request were approved.

• Approved $510,000 agreement with Minthun, Inc. for City Hall expansion study (8-0)
• Approved $604,888.68 for SCBA equipment from Siddons Martin Emergency Group (8-0)
• Approved $165,000 for RFID system from Tech Logic (8-0)
• Approved $130,000 for library expansion items from Bibliotheca (8-0)
• Approved $198,807.00 for SW 10th & SW F St. project with Olsson, Inc. (8-0)
• Approved rezoning of 604 Southwest 5th Street from R-1 to DN-2 (8-0)
• Approved $80,000 for sanitary sewer manhole rehabilitation (8-0)
• Approved $103,370.00 for wood distribution poles (8-0)

Traffic Safety and Signage Committee

The committee is reviewing several informational items including street closure plans and pedestrian crossing requests. Discussions include potential new crosswalks at SW 4th & Elm Tree Road and Price Coffee Road, as well as a request for a traffic study at NE 5th Street & Central Avenue.

• First Friday Closure Plan review
• Crosswalk request: SW 4th & Elm Tree Road
• Crosswalk request: 3200 Price Coffee Road
• Walmart International Shareholders Executive Triathlon event request for June 4, 2024
• No Parking sign request: SE 6th Street between SE A & SE B Streets

The Traffic Safety and Signage Committee approved a new First Friday closure plan and five other items: a crosswalk at SW 4th & Elm Tree Road, two crosswalks on Price Coffee Road, a Walmart triathlon event on June 4, 2024, no-parking signs on SE 6th Street, and signage plus traffic counts at NE 5th & Central. All votes were voice votes and passed. The committee also discussed a long-term plan for the NE 5th & Central intersection.

• Approved new First Friday closure plan (voice vote)
• Approved crosswalk with RRFB at SW 4th & Elm Tree Road (voice vote)
• Approved two crosswalks on Price Coffee Road (voice vote)
• Approved Walmart International Shareholders Executive Triathlon on June 4, 2024, 6am-10am (voice vote)
• Approved no-parking signs on both sides of SE 6th Street between SE A & SE B Streets (voice vote)
• Approved additional signage and traffic counts at NE 5th & Central (voice vote)

Parks & Recreation Advisory Board

The Bentonville Parks and Recreation Advisory Board will conduct officer elections and discuss final plans for the Adult Recreation Center. The meeting also includes a review of 2023 department accomplishments and the 2024 capital outlook.

• Election of officers
• Blue Star Garden Proposal from Bentonville Garden Club
• Adult Recreation Center Final Plans
• Review of 2023 Department Accomplishments
• 2024 Capital Outlook

Airport Advisory Board

The Airport Advisory Board will review engineering and construction updates alongside field reports. The meeting includes a discussion on West Side Hangars, lease approvals, and city airport updates.

• Geese Control Report
• Engineering and Construction Updates
• West Side Hangars and Leases update
• Lease Approvals

Library Advisory Board

The Library Advisory Board will review updates on the library's expansion and remodel project. The meeting includes reports on website design, a book marathon, and updates from the Library Foundation and Friends of the Bentonville Library.

• Expansion/Remodel update including construction progress and parking lot modifications
• Library website development with Prisma
• BPL Book Marathon report
• Furniture, Fixture & Equipment (FF&E) update

The Board approved the December 6, 2023, meeting minutes as presented. No new policies or budget authorizations were voted on during this session. The meeting focused on status updates for the library expansion, a new website redesign, and fundraising reports from the Friends of the Library and Library Foundation.

• Approved December 6, 2023, minutes as presented
• Reviewed library expansion construction status (parking lot delayed, interior walls up)
• Reviewed Library Foundation fundraising totals ($15.9M committed, $795k gap)
• Reviewed Friends of the Library financials (EOY checking: $12,454.11)
• No public comments received

Utility Board

The Utility Board will review several resolutions and ordinances regarding infrastructure and equipment. Items include bids for street materials, wood poles, and manhole rehabilitation, as well as a waiver for a fleet truck purchase and meter cost change orders.

• Street Materials/PreMix Bid Award ($62,500.00)
• Wood Pole Bid Award (totaling $103,370.00)
• Waiver of bid for fleet truck purchase ($47,060.00)
• Manhole Rehab Bid Award (bids ranging from $45,000.00 to $174,750.00)
• Change orders for AMI project and Eaton meter costs

The Utility Board approved several bid awards for street materials, wood poles, and manhole rehabilitation. The board also authorized a bid waiver for fleet truck purchases and two change orders related to meter costs.

• Approved Street Materials/PreMix Bid Award (4-0)
• Approved Wood Pole Bid Award (4-0)
• Approved waiver of bid for fleet truck purchase (4-0)
• Approved Manhole Rehab Bid Award (4-0)
• Approved AMI project/Meter Costs change order (4-0)
• Approved Eaton Meter Costs change order (4-0)
• Approved December 5th, 2023 minutes (4-0)

Planning Commission

The Planning Commission will hold public hearings on rezoning requests and new tree preservation ordinances. The meeting also includes reviews of development waivers for townhomes and a taphouse permit.

• Rezoning 604 Southwest 5th Street to high-density residential
• Planned Residential Development at 3509 East Central Avenue
• Conditional Use Permit for Trailblazers - A Street Taphouse
• Tree Preservation and Protection Manual Ordinance
• Landscaping and Screening Code Amendment Ordinance