Bentonville public meetings in 2023

Public Art Advisory Board

The board will review several art proposals and follow up on previous discussions. The meeting includes updates on a videography project and potential partnerships with NWACC and OzArt.

• Third Space Coffee proposal
• Statues for Equality follow-up
• Transparencies in Time online submittal
• Phillips Park RFP
• Water Tower & 8th Roundabout RFP

Planning Commission

The meeting includes the approval of December 5th minutes and informational updates on GIS training and Plan Bentonville. The commission will also conduct elections for officers and set its 2024 calendar.

• Election of officers
• Setting of the 2024 calendar
• Review of by-laws
• Plan Bentonville update

Finance Committee

The committee will consider several resolutions regarding budget reallocations, grants, and infrastructure projects. Items include funding for animal services, airport lighting, and road intersection improvements.

• $2,500.00 grant from Bentonville Moves Coalition & City Thread for Safety Town renderings
• $26,514.36 budget adjustment for a cantilever shade structure at Bentonville Animal Services
• $12,000.00 Walton Family Foundation grant for exit lights at Bentonville Municipal Airport
• Change Order #3 for Tiger Blvd Intersection Improvement Project in the amount of $17,820.26
• Utility relocation agreement with Arkansas State Highway Commission for Hwy 112 project

City Council

The City Council will consider ordinances establishing a business registry and requiring short-term rentals to register. The agenda also includes budget adjustments for animal services and library digital products. Additionally, the council will review various utility contracts and zoning changes.

• Ordinance establishing a business registry and short-term rental registration
• $72,500 contract waiver for Overdrive, Inc. digital library products
• $26,514.36 budget adjustment for an animal services shade structure
• Rezoning of 1104 Fillmore Street to medium density residential
• Purchase of five replacement trucks at $45,060 each

Airport Advisory Board

The Airport Advisory Board will review engineering and construction updates from Garver Engineers. The meeting includes reports on geese control and updates regarding west side hangars and leases. Members will also discuss future projects and priorities.

• Geese Control Report
• Engineering and Construction Updates
• West Side Hangars and Leases update
• Report on meeting with Modern Fence regarding gates
• Discussion of Projects and Priorities

Library Advisory Board

The Library Advisory Board is reviewing library reports and the reappointment of Cynthia Cochran. The board is also receiving updates on the library expansion/remodel project and several contract bid waivers being routed to City Council.

• $165,000 Tech Logic purchase for a 9-bin book sorter upgrade
• $130,000 Bibliotheca purchase of RFID specialty equipment
• $72,500 Overdrive contract for eBooks and digital magazines
• Parking lot renovation delays due to stormwater utilities

Utility Board

The Utility Board is considering several bid awards and waivers for municipal supplies and services. Items include street materials, various water meters, electrical equipment, and a five-year petroleum contract.

• Bid award for 2024 Street Materials totaling $409,786.00
• Waiver of bid for 2024 Holophane Lighting totaling $3,994,780.00
• Waiver of bid for 2024-2028 Frost Oil, Co. petroleum products contract
• Waiver of bids for 2024 Mueller, Badger, and Sensus water meters
• Resolution for budget adjustment and agreement regarding ArDOT/48” water line

Planning Commission

The commission will consider several lot splits and development extensions via the consent agenda. Public hearings are scheduled for a rezoning at 1104 Fillmore Street and a conditional use permit on East Ford Springs Road. The meeting also includes reviews of various large-scale development waivers.

• Rezoning 1104 Fillmore Street from R-1 to DN-2 residential
• Conditional use permit for an outdoor recreation facility at East Ford Springs Road
• Development waivers for U-Haul Storage on Griffin Drive regarding parking and landscaping
• Development waivers for Remote Work Hub at 602 North Walton Boulevard
• Rezoning and land use amendment for Market District II LLC at 1003 Southeast 4th Street

Traffic Safety and Signage Committee

The committee will review several informational items regarding road closures and traffic calming measures. These include temporary event closures, overnight crane placement, and long-term bridge work.

• Temporary closure of Bright Road between SW Hayfield and SW Gator Road on April 20, 2024
• Overnight closure of Central for crane placement at 104 E Central
• Long term nightly lane closures at SE 8th Street @ DGTC Bridge through August 2024
• Mid-block crossing and RRFBs at SW 8th Street & Melissa Drive
• Request for 4-way stops at SW Windmill & S Morningstar and SW Windmill & HWY 112

City Council

The City Council will consider several ordinances regarding 2024 pay plan changes for city departments and elected officials. The agenda also includes various land use requests, including lot splits, rezoning, and a $3,500,000.00 grant acceptance.

• Adoption of 2024 new positions and pay plan changes
• Amendments to Police and Water Department 2024 Pay Plans
• Acceptance of a $3,500,000.00 grant for the Quilt of Parks Project
• Reappointment of Kevin Butler and Octavio Sanchez to the Utility Board
• Multiple lot split and rezoning ordinances including 4508 Town Vu Road

Board of Adjustment

The Board of Adjustment will review a variance request regarding property at 409 & 411 Northwest 5th Street. The request seeks an 18-foot deviation from the required 25-foot minimum rear setback for Downtown Neighborhood districts.

• HamHane LLC variance request: 409 & 411 Northwest 5th Street

Planning Commission

The Planning Commission will consider several public hearings regarding land use and rezoning. The agenda also includes various lot splits, property line adjustments, and waiver requests.

• Adventure Church Rezoning: 4508 Town Vu Road (RZ23-0080)
• PBR Holdings LLC Rezoning: 405 Southeast A Street and 406/408 Southeast B Street (RZ23-0082)
• Suen Rezoning: 515 Northwest D Street (RZ23-0083)
• Bentenwoods Subdivision Preliminary Plat waiver for street improvements at 3950 South Vaughn Road
• Cadence Group, LLC waiver regarding building orientation at 421 Southeast A Street

Planning Commission

This meeting consists of informational presentations regarding the Plan Bentonville project. The agenda includes committee introductions and an overview of project goals, deliverables, and timelines.

• Steering Committee introductions
• Introduction to Plan Bentonville
• Plan Bentonville goals, deliverables, and timeline
• Expectations for the Steering Committee

Planning Commission

The Planning Commission and City Council are conducting a joint work session regarding the Plan Bentonville initiative. The meeting includes updates on 2023 priorities and an introduction to the goals, deliverables, and timeline for the plan.

• Update on 2023 Priorities
• Introduction to Plan Bentonville
• Plan Bentonville Goals, Deliverables, and Timeline

Public Art Advisory Board

The committee will review several art proposals, including Bike Scribble, Best Friends sidewalk artwork, and bronze sculptures for Statues for Equality. Members will also establish an implementation schedule for the Phillips Park RFP and review the 2024-2025 Public Art Strategic Plan.

• Bike Scribble project decision
• Best Friends proposal for 8th Street sidewalk artwork
• Statues for Equality bronze sculpture scope of work
• Phillips Park RFP implementation schedule
• 2024-2025 Public Art Strategic Plan review

Finance Committee

The committee is reviewing several items including the adoption of the 2024 budget, new staff positions, and pay plan changes for the Fire Department. Discussions also include impact fee amendments, bond issuances, and multiple budget adjustments for city projects.

• Fire Department starting wage increase from $13.00 to $15.08 per hour
• Issuance of sales and use tax bonds for capital improvements
• Amending the Hight Jackson agreement for Cemetery Columbarium Project by $19,250.00
• Awarding bid IFB 23-53 to C.R. Crawford Construction for $689,199.00
• Accepting a $257,795.00 donation for Gilmore Park improvements

City Council

The City Council will consider the adoption of the 2024 budget and several pay plan changes. The meeting includes discussions on impact fees, business and short-term rental registries, and various board appointments.

• Adoption of the 2024 Budget
• Fire Department pay plan change increasing starting firefighter wage from $13.00 to $15.08 per hour
• Issuance of sales and use tax bonds for capital improvements
• Police vehicle hail damage repairs with All American PDR, LLC for $124,599.92
• C.R. Crawford Construction bid award of $689,199.00 for City Cemetery Columbarium project

Committee of the Whole

The City Council will consider several items including the adoption of the 2024 budget and pay plan changes. Discussion topics include impact fees for police, fire/EMS, library, and parks, as well as various board appointments and contract amendments.

• Adoption of 2024 Budget Resolution
• Fire Department pay plan change increasing starting wage from $13.00 to $15.08 per hour
• Police vehicle hail damage repairs with All American PDR, LLC for $124,599.92
• City Cemetery Columbarium/Committal Shelter Project bid award to C.R. Crawford for $689,199.00
• E-Bike Rebate Program grant acceptance of $1,450,000.00 over three years

Board of Adjustment

The Board will review variance requests regarding front and rear setbacks for residential properties. The meeting also includes a discussion on the upcoming November and December schedule.

• Dream Structures Residential LLC: 8'-7" front garage setback variance at 3303 SW Sandalwood Ave
• HamHane LLC: 18 foot rear setback variance at 409 & 411 Northwest 5th Street

Utility Board

The Bentonville Utility Board will review a resolution regarding an AECI volume commitment agreement for transformers. The board is also scheduled to consider budget adjustments for contracted services and sewer backup property damage.

• Resolution for AECI Volume Commitment Agreement regarding transformers
• Budget adjustment for BWU Contracted Services IDIQ
• Budget adjustment for Sewer Backup Property Damage
• Informational update on Plan Bentonville

Planning Commission

The Planning Commission will review several rezoning applications, land use amendments, and conditional use permits. The agenda also includes a discussion on an Unlicensed Vehicles Ordinance and the CDBG Annual Action Plan Amendment.

• Market District II LLC Rezoning: 1003 Southeast 4th Street
• Yellow Brick Road, LLC Rezoning: 503 Southeast A Street
• REO Plateau Properties Rezoning: Northwest Deer Run Avenue
• Bentonville/Bella Vista Trailblazers Association Inc. Rezoning: Southwest 8th Street
• Sanders Properties LLLP Rezoning: 205 Northwest 4th Street

Traffic Safety and Signage Committee

The Committee will review several informational requests regarding traffic calming, speed limits, and parking restrictions. Items include discussions on sight distance at NE B Street and potential signage for Kensington Avenue.

• Follow-up on 30 MPH signs and 'No Thru Trucks' signs for Sears Road
• Traffic calming request for intersection of NE B Street & NE 2nd Street
• Traffic calming request for NE B Street between Blake & NE 3rd Street
• Accident review request for NW Elm Tree and NW 3rd Street
• No Parking sign requests for Kensington Ave and Fairwinds Dr

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will discuss the Razorback Greenway at Wishing Spring Trail re-grand opening and provide an update on Gilmore Park. The board will also review the 2023 recreation report and approve the October 2023 meeting minutes.

• Razorback Greenway @ Wishing Spring Trail Re-Grand Opening
• Gilmore Park update
• 2023 Recreation Report review
• Approval of October 2023 Meeting Minutes

Airport Advisory Board

The board will review engineering and construction updates alongside field reports. Discussions include the Airport Capital Improvement Program (CIP), West Side Hangars, and lease updates.

• Geese Control Report
• Engineering and Construction Updates
• Airport CIP update
• West Side Hangars and Leases update
• Gates report regarding meeting with Modern Fence

Library Advisory Board

The Library Advisory Board will receive reports from library staff, the Friends of the Bentonville Library, and the Library Foundation. The board will also consider approving donor names for several library spaces and review upcoming holiday closures.

• Approval of donor names for various library spaces
• Library expansion update
• Year-end holiday closure schedule

Board of Adjustment

The Bentonville Board of Adjustment will hold a public hearing to decide on one variance request. The agenda includes procedural items such as approving previous minutes and discussing general updates. No other specific development projects or contracts are listed for decision.

• Variance request VAR23-0029 for Vaz & Oliveira seeking 4' 4" reduction from 7' minimum side setback in Residential (R) Districts

City Council

The Bentonville City Council is scheduled to vote on five zoning ordinances, including changes to commercial and residential districts, and a resolution to amend a contract with TOP Engineers, Inc. for fiber network implementation. The meeting also includes a public hearing to vacate a utility easement and the adoption of a 5% local procurement preference. Additionally, the Council will approve budget adjustments for airport gate repairs and electric department payments.

• Resolution to amend TOP Engineers, Inc. contract by $154,615.00 for a total not to exceed $657,615.00
• Ordinance to adopt a 5% Local Procurement Preference with a $1,000.00 maximum preference
• Zoning change at 1304 Bella Vista Road from R-1 to R-2 (Medium Density Two Family and Townhome)
• Zoning change at 1110 Southeast Walton Boulevard from A-1 (Agricultural) to C-2 (General Commercial)
• Zoning change at Southwest Regional Airport Boulevard from PUD to C-2 (General Commercial)

Tree & Landscape Advisory Board

The Bentonville Tree & Landscape Advisory Committee will meet in person at the library to handle old and new business, including a book and seed donation ceremony, the upcoming tree giveaway, October landscape awards, a tree preservation update, and a possible 'Free Tree Friday' program. The agenda is mostly routine updates and planning, with no major policy decisions or public hearings.

• Book & Seed Donation Ceremony at Bentonville Public Library
• Tree Giveaway: 550 trees, pickup Oct. 21 at Compost Facility
• October Landscape Awards nominations and voting
• Tree preservation update, possible Tree Planting Blitz next year
• Discussion of 'Free Tree Friday' program from AR Dept. of Ag

Utility Board

The board will review a budget adjustment regarding linemen top out pay and receive a utility fund update. The meeting includes the approval of minutes from October 3, 2023.

• Budget Adjustment – Linemen Top Out Pay

Planning Commission

The Planning Commission will review several rezoning applications involving residential and commercial land use changes. The agenda also includes requests for street standard waivers at Walnut Grove Phase II-IV and various property waivers.

• Walnut Grove Phase II-IV Preliminary Plat street standard waivers
• Medlin Park Detention Waiver at 2303 Medlin Lane
• Lykins Driveway Waiver at 1410 Northeast J Street
• BVR Properties, LLC rezoning at 1304 Bella Vista Road
• Lovell Revocable Trust rezoning at 1110 Southeast Walton Boulevard

Public Art Advisory Board

The committee will discuss the Roundabout Art Plan, Bike Scribble, and the PAAC Strategic Plan status. Updates include Seeds of Bentonville and maintenance for painted installations at basketball courts and skateparks.

• Roundabout Art Plan discussion
• Bike Scribble discussion
• PAAC Strategic Plan status report
• Seeds of Bentonville project update
• Maintenance of painted installations at Basketball Courts & Skatepark

Finance Committee

The Finance Committee will discuss Ozark Regional Transit, investment policy, and impact fees. The committee will also consider a budget adjustment for the Electric Department.

• Discussion of Ozark Regional Transit
• Discussion of Investment Policy
• Discussion of Impact Fees
• Budget adjustment to authorize $23,142.00 purchase of a Trimble Reference Station

City Council

The City Council will consider resolutions for land donations for 8th Street Gateway Park and Razorback Greenway. The meeting also includes utility board actions regarding water main materials and budget adjustments for electrical equipment.

• Land donation for 8th Street Gateway Park (approximate 100 acres)
• Land donation for Razorback Greenway south of SW 14th street
• Utility Board bid award to Northwest Arkansas Winwater for $129,258.67
• Budget adjustment for Trimble Reference Station purchase of $23,142.00
• Rezoning of 1112 NE Monroe St from R-1 to DN-2

Committee of the Whole

The Committee of the Whole and City Council will review financial reports, land donations for parks, and various zoning changes. The agenda also includes a water main material contract award and budget adjustments for electric equipment.

• Resolution to accept an approximate 100 acre land donation for 8th Street Gateway Park
• Resolution to accept a land donation for the Razorback Greenway south of SW 14th street
• Awarding Bid IFB-23-56 for 48" water main materials to Northwest Arkansas Winwater for $129,258.67
• Budget adjustment for the Electric Department to purchase a Trimble Reference Station for $23,142.00
• Rezoning of 1112 NE Monroe St from R-1 to DN-2

Airport Advisory Board

The board will review engineering and construction updates, field reports, and city updates. Discussion includes West Side Hangars and leases, as well as projects and priorities.

• Engineering and Construction Updates from Garver Engineers
• Update on West Side Hangars and Leases
• Geese Control Report
• Discussion regarding Projects and Priorities

Library Advisory Board

The Library Advisory Board will receive updates on the library expansion project, including foundation work and parking lot modifications. The board will also review library reports regarding 150-year celebrations and upcoming events. Additionally, the FY2024 budget will be presented to City Council on October 13.

• Library FY2024 Budget presentation to City Council on October 13
• Expansion project: underground waterline relocation completed September 25
• Expansion project: south portion of foundation slab poured September 28
• Expansion project: parking lot modifications beginning week of October 9
• Expansion project: addition of 12 new parking spots and a 15-minute hold pickup spot

Utility Board

The Bentonville Utility Board is meeting to consider a bid award for 48-inch water line materials. The board will also review a budget adjustment for Trimble software upgrades.

• Bid award for 48" water line material totaling $129,258.67
• Budget adjustment for Trimble software upgrades totaling $23,142.00

Planning Commission

The Planning Commission will hold public hearings for a rezoning request at 1112 Northeast Monroe Street and a conditional use permit regarding the Alice Walton School of Medicine noise ordinance. The agenda also includes reviews of subdivision plats and large-scale developments.

• Rezoning of 1112 Northeast Monroe Street from R-1 to DN-2
• Conditional Use Permit for Alice Walton School of Medicine noise ordinance at 1101 NE J Street
• Walnut Grove Subdivision Phase 1 Final Plat (Southwest Barron Road and Piercy Road)
• Nest Apartments Large Scale Development on Southeast C Street
• Rezoning of 1386 Southwest Gator Boulevard from A-1 to R-1

Traffic Safety and Signage Committee

The committee is considering several requests for new street signage on Sears Road and at specific intersections. Members are also reviewing a request for a road closure during a Halloween event. A previous request regarding parking signs on SE 5th Street has been tabled for further review.

• Request for 30 MPH and “No Thru Trucks” signs on Sears Road from Morningstar to Mill Dam Road
• Request for “Deer Crossing” signs at Water Tower Road & Battlefield Blvd and Marina Drive & Little Flock Drive
• Road closure request for a Halloween event from Walton to Downtown Square on October 31
• Tabled request for “NO PARKING THIS SIDE OF THE STREET” signs on SE 5th Street

Finance Committee

The committee will discuss city cash reserves and an impact fee study. It will also review several resolutions regarding budget adjustments for library collections, vehicle maintenance, and airport intersection improvements.

• $160,000.00 budget adjustment for library collections and processing materials
• Budget adjustment for Vehicle Repairs and Maintenance through the end of 2023
• Professional Services Agreement with Garver, LLC for Highway 12-SW Regional Airport Blvd./Highway 279-S. Vaughn Rd. intersection improvements

City Council

The City Council will consider several budget adjustments, including funds for library collections and vehicle maintenance. The agenda also includes requests for utility easement vacations, a land purchase for a drainage project, and property adjustments.

• $160,000.00 budget adjustment for library collections and processing materials
• Amendment to the annual Agreement for Services with Downtown Bentonville, Inc.
• Budget adjustment for vehicle repairs and maintenance through 2023
• Vacation of utility easements at Harmon Grove at Central Park Addition Phase 3 and Highland Park Subdivision
• Agreement with Garver, LLC for Highway 12-SW Regional Airport Blvd./Highway 279-S. Vaughn Rd. intersection improvements

Short-Term Rental Workgroup

The workgroup will discuss a draft proposal for short-term rental registration. The meeting also includes a discussion regarding the proposal committee and making recommendations to the City Council Committee.

• Draft STR Registration Proposal
• Discussion of Proposal Committee
• Recommendation to City Council Committee

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Board will discuss updates regarding seed orders and a book donation from BPL. The meeting also includes discussions on PawPaw and general tree giveaway programs, as well as the September Landscape Awards.

• Seed Order Update
• BPL Book Donation
• PawPaw Tree Giveaway
• Tree Giveaway
• September Landscape Awards

Planning Commission

The Planning Commission will consider a rezoning request for 1386 Southwest Gator Boulevard. The agenda also includes reviews of subdivision plats and large-scale development projects.

• Rezoning of 1386 Southwest Gator Boulevard from A-1 to R-1
• Lot split for Clark's Addition at 206 Southwest Glover Street
• Preliminary plat for Cosmas Heights Subdivision
• McAuley Place Large Scale Development
• Lightbox Townhomes Large Scale Development

Board of Adjustment

The Board will review a new variance request for a front garage setback at 703 NW 6th Street. Additionally, the Board will re-evaluate a previously discussed rear setback variance for 4600 SW Barton Street.

• Variance request for 703 NW 6th Street regarding front garage setback
• Re-evaluation of rear setback variance for 4600 SW Barton Street

Public Art Advisory Board

The Public Art Advisory Committee is discussing plans for permanent artwork in city roundabouts, specifically focusing on those along I-49. The committee is also reviewing a potential art opportunity from the Dowdle team and receiving updates on existing projects.

• Roundabout Art Plan discussion involving a $130,000 budget request for 2024
• Review of Dowdle Art Opportunity via virtual call
• Update on 'Seeds of Bentonville' project fabrication and fall installation
• Review of CACHE membership fee proposal of $20,000
• RFP for permanent artwork in traffic roundabouts with up to $30,000 per site

Finance Committee

The committee will discuss department CIP and impact fees. It will also consider several resolutions regarding the A Street Promenade project, Phillips Park construction, and water department service adjustments.

• Amended agreement with Design Workshop for $235,500.00 for A Street Promenade
• Geotech testing services agreement with GTS for $67,691.00 for A Street Promenade
• Contract amendment with Nabholz for $17,095,100.00 for Phillips Park construction
• Geotech testing services agreement with GTS for $45,300.00 for Phillips Park
• Budget adjustment of $58,983.10 to allocate Water Department Impact Fees to debt repayment

City Council

The City Council will consider several construction contracts related to Phillips Park and the A Street Promenade. The agenda also includes updates to military leave policies for police and fire personnel and various zoning changes.

• $17,095,100.00 contract amendment with Nabholz for Phillips Park construction
• $84,027.50 agreement with Windcrest, LLC for training facility range equipment
• $235,500.00 agreement with Design Workshop for A Street Promenade observation
• Personnel policy amendment regarding military leave for police and fire personnel
• Rezoning of multiple properties from R-1 to DN-1 or DN-2 classifications

The Bentonville City Council approved a series of resolutions and ordinances, including major construction contracts for the A Street Promenade and Phillips Park, budget adjustments, a property tax levy, utility board bids, and multiple zoning changes. All motions passed with an 8‑0 vote and no discussion. The council also recognized the August commercial and residential landscaping award winners.

• Approved Resolution J authorizing $15,586,320 GMP for A Street Promenade and $15,996,320 grant (8-0)
• Approved Resolution M authorizing $17,095,100 GMP for Phillips Park and $3,000,000 contribution (8-0)
• Approved Resolution D to purchase range equipment for $84,027.50 (8-0)
• Approved Resolution F authorizing a 2023 property tax levy to be collected in 2024 (8-0)
• Approved Ordinance 2023-206 amending Personnel Policy and declaring an emergency (8-0)
• Approved Ordinance 2023-207 adjusting property line for Lot 12, Block 6 (8-0)
• Approved Ordinances 2023-208 to 2023-212 changing zoning from R‑1 to DN‑2/DN‑1 (8-0)
• Approved Utility Board Resolution awarding bid IFB-23-51 for electric materials ($340,044.08) (8-0)

Traffic Safety and Signage Committee

The committee is reviewing several requests for event-related street closures and a request for new parking signage on SE 5th Street. The agenda includes upcoming events scheduled for November 2023, December 2023, and April 2024.

• Closure request for Choose Love Event at the Downtown Square on November 9, 2023
• Request for 'NO PARKING THIS SIDE OF THE STREET' signs on SE 5th Street
• Closure request for Gold Rush Fun Run & 5k near Old Tiger Stadium on April 26, 2024
• Closure request for Winter Street Fair between 502 SW A Street and 410 SW A Street on December 10, 2023

The committee approved street closure requests for the Choose Love Event, Gold Rush Fun Run & 5k, Winter Street Fair, and High School Homecoming Parade. A request for 'No Parking' signs on SE 5th Street was tabled, and a request for dog crossing signage was denied.

• Approved closure for Choose Love Event on November 9, 2023 (Voice vote)
• Tabled 'NO PARKING THIS SIDE OF THE STREET' signs on SE 5th Street
• Approved closure for Gold Rush Fun Run & 5k on April 26, 2024 (Voice vote)
• Approved closure for Winter Street Fair on December 10 (Voice vote)
• Approved closure for High School Homecoming Parade on September 29 (Voice vote)
• Denied request for Dog Crossing signage

Parks & Recreation Advisory Board

The board will discuss site updates for the Razorback Greenway bridge at BV Bypass and progress on the A Street Promenade and Phillips Park projects. The meeting also notes the upcoming Phillips Park groundbreaking scheduled for September 21, 2023.

• Razorback Greenway - New Bridge at BV Bypass site update
• Phillips Park Groundbreaking on September 21, 2023
• A Street Promenade and Phillips Park projects discussion
• Approval of August 2023 meeting minutes

Airport Advisory Board

The Airport Advisory Board will receive updates on engineering, construction, and dirt removal. The meeting includes discussions regarding West Side Hangars, leases, and the parking apron/fuel farm.

• Geese Control Report
• Engineering and Construction Updates
• West Side Hangars and Leases update
• Parking Apron/Fuel Farm update
• Dirt Removal Update

Library Advisory Board

The Library Advisory Board will review reports on summer reading programs and recent anniversary celebrations. The agenda also includes an update on library expansion and upcoming community events.

• Summer Reading Club and 1000 Books before Kindergarten reports
• Library expansion update
• Report on 150 Year Celebrations, including the Bike & Book Fest
• Debut of BPL Seed Library in partnership with NWA Foodbank
• Upcoming events including Tinkerfest and Bentonville Connections

The board reviewed reports on children's services, marketing, and the library expansion project. No substantive votes were taken, and the June 7, 2023, minutes were not approved due to a lack of quorum.

• Minutes for June 7, 2023, not approved (lack of quorum)

Utility Board

The Utility Board is reviewing a budget adjustment for water and sewer maintenance presented by Preston Newbill. The item involves various bore projects and services provided by Calcon, Inc.

• Budget Adjustment for Water/Sewer Maintenance totaling $105,880.00
• Multiple service items from Calcon, Inc. including bores at 1202 SE 21st St and 5606 SW Gunstock

Planning Commission

The commission will hold public hearings for several rezoning requests, including changes to residential density in the downtown area. The meeting also includes reviews of amendments to parklet, territorial jurisdiction, and residential parking ordinances.

• Rezoning 901 Northeast 2nd Street from R-1 to DN-1
• Rezoning 107 Lake Street from R-1 to DN-3
• Conditional Use Permit for SOCO Church at 3201 South Walton Boulevard
• Amendments to the Residential Parking Ordinance
• Large Scale Development review for Bentonville LDS Church

Short-Term Rental Workgroup

The Short-Term Rental Workgroup reviewed a proposal for a mandatory registration ordinance and a legal opinion on the registry. The group discussed registration types, renewal periods, and penalties. No final vote on the ordinance was recorded; a revised review is set for next month.

• Approved previous meeting minutes
• Proposed mandatory registration within 60 days of starting
• Proposed registration renewal period between Nov. 1 and Dec. 31
• Proposed two rental types: full-time residence and full-time rental
• Recommended maintaining penalties for non-registration

Finance Committee

The Finance Committee will review several budget adjustments, including a bid award for Town Branch Park renovations and various utility service agreements. Discussions also include transit, impact fees, and parks department funding.

• Award $624,262.26 bid to Milestone Construction for Town Branch Park renovation
• Accept three Arkansas Aeronautical state grants totaling $700,000.00
• Amend Hawkins-Weir Engineers, Inc. contract to a total of $6,507,000.00
• Amend Olsson Professional Services Agreement for an increased amount of $1,417,887.00
• Purchase a Mobile Command Center vehicle from LDV, INC.

City Council

The City Council will review several infrastructure projects, including airport hangar development and wastewater treatment studies. The agenda also includes park renovations, utility equipment purchases, and zoning changes.

• Agreement with Sy-Con Excavation & Utilities for airport hangar infrastructure up to $935,478.000
• Awarding Town Branch Park renovation bid to Milestone Construction for $624,262.26
• Amending Hawkins-Weir contract for wastewater treatment study to a total of $6,507,000.00
• Accepting three Arkansas aeronautical grants totaling Seven Hundred Thousand Dollars
• Rezone request for 303 NW H Street from R-1 to DN-1

The City Council approved several airport development contracts and utility infrastructure projects. The council also authorized the purchase of a police mobile command center and approved three planning ordinances including a zoning change. One resolution regarding Station 3 Project expenses was tabled.

• Approved $700,000 in Arkansas Aeronautical Grants (8-0)
• Approved $935,478 contract with Sy-Con Excavation & Utilities for airport hangar infrastructure (8-0)
• Approved $931,022 purchase of a Mobile Command Center Vehicle from LDV, Inc. (8-0)
• Approved $624,262.26 for Town Branch Park Renovation Project (8-0)
• Approved $6,163,600 amendment for professional services with Hawkins-Weir Engineers, Inc. (8-0)
• Approved $1,417,887 budget adjustment for sewer collection analysis with Olsson Inc. (8-0)
• Approved zoning change from R-1 to DN-1 at 303 NW H Street (8-0)
• Tabled resolution for Station 3 Project reimbursable expenses (8-0)

Tree & Landscape Advisory Board

The committee is reviewing updates on bond projects, tree plantings, and seed orders. Discussion includes the distribution of paw paw trees and landscape award winners.

• Updates on Bond Projects/Tree Planting
• July Landscape Awards
• Seed Order
• Peel Book Donation
• Book Donation to Library

Utility Board

The Bentonville Utility Board will consider several resolutions for electric materials and wire. The agenda also includes an ordinance for transformers and contract amendments for Hawkins-Weir and Olsson.

• Resolution for Electric Material IFB 23-51 ($336,869.08)
• Resolution for Electric Wire IFB 23-52 ($201,230.20)
• Ordinance regarding electric transformers ($261,147.00)
• Bid waiver for Eaton electric meters
• Olsson contract amendment for the Sewer Collection System

The Bentonville Utility Board approved several resolutions and ordinances related to electric infrastructure and sewer collection. The board also authorized a budget adjustment for electric department overtime and a bid waiver for electric meters.

• Approved Electric Material IFB 23-51 (5-0)
• Approved Electric Wire IFB 23-52 (5-0)
• Approved Ordinance for Electric Transformers (5-0)
• Approved Bid Waiver for Eaton Electric Meters (5-0)
• Approved Budget Adjustment for Electric Dept. OT reconciliation (5-0)
• Approved Hawkins-Weir Contract Amendment (5-0)
• Approved Olsson Amendment for Sewer Collection System (5-0)

Planning Commission

The Bentonville Planning Commission will review several land use requests, including a rezoning for 303 Northwest H Street and a conditional use permit for the East Central Parking Garage. The agenda also includes a preliminary plat for Hope Hill Subdivision and development waivers for Southeast John Rollow Drive.

• Rezoning of 303 Northwest H Street from R-1 to DN-1
• Conditional Use Permit for East Central Parking Garage regarding noise ordinance
• Conditional Use Permit for Walnut Farm Montessori School
• Large scale development and waivers for Southeast John Rollow Drive
• Lot split for Pabst Addition at 4229 Southwest Bright Road

Board of Adjustment

The Board of Adjustment will consider three variance requests during this meeting. These include a request from LoxBlox LLC to reduce minimum lot width at 1109 NE Monroe Street, signage for The Neighborhood Church, and a side setback for Harris.

• LoxBlox LLC variance for 2.5' lot width reduction at 1109 NE Monroe St
• Signage variance for The Neighborhood Church preschool building
• Side setback variance for Harris

Public Art Advisory Board

The Public Art Advisory Committee will discuss selecting three locations for the Roundabout Art Plan. The meeting also includes updates on the Seeds of Bentonville and Cozy Apple projects, as well as a discussion regarding a Dowdle art opportunity.

• Selection of three roundabouts for the Roundabout Art Plan
• Discussion of Dowdle Art Opportunity
• Updates on Seeds of Bentonville and Cozy Apple projects
• Review of Brittany Vernon’s resignation
• Art promotions including interactive maps and trading cards

Finance Committee

The committee will discuss the Impact and Capacity Fee Study and receive updates on ARPA funds and Ozark Regional Transit. The agenda also includes items previously approved by the Utility Board regarding water utilities and library budgets.

• Resolution to accept $97,759,381.00 for Water Resource Recovery Facility improvements
• Agreement with Buchi Corporation up to $39,506.23 for a MultiKjel K-365 Unit
• Ordinance to add a Staff Engineer position for Bentonville Water Utilities at $48,813.29
• Bid award to Humbard Contracting for $697,340.00 for sewer lining
• Budget adjustments for the Bentonville Public Library

City Council

The City Council will review the Bentonville Connect Plan and an Impact and Capacity Fee Study. The agenda also includes several rezoning requests and a major financial assistance offer for water facility improvements.

• $97,759,381.00 financial assistance offer for Water Resource Recovery Facility improvements
• Final plat approval for the 20.05-acre Been Road Villas subdivision
• Zoning changes from R-1 to DN-2 at 321 Southwest C Street and 805 Northwest A Street
• $39,506.23 contract with Buchi Corporation for a MultiKjel K-365 Unit
• $39,917.00 purchase of an Active Mixing System from Utility Service Co., Inc

The City Council approved several zoning changes, utility equipment purchases, and infrastructure contracts. Most notably, the council accepted over $97 million in financial assistance from the Arkansas Natural Resources Commission. Multiple residential and commercial property adjustments and rezoning requests were also granted.

• Approved $97,759,381.00 in financial assistance from Arkansas Natural Resources Commission (8-0)
• Approved rezoning of Southwest I Street from Agricultural to Medium-High Density Multifamily Residential (6-2)
• Approved $697,340.00 contract with Humbard Contracting for sewer department CIIP lining (8-0)
• Approved $329,505.50 contract with APAC-Central Inc. for 2023 Overlay Program (8-0)
• Approved $115,506.00 change order with 81 Construction, Inc. for Southwest Bentonville Trail (8-0)
• Approved $47,671.00 change order with CEI Engineering for Razorback Greenway pedestrian bridge (8-0)
• Approved purchase of Buchi MultiKjel K-365 Unit for $39,506.23 (8-0)
• Approved purchase of PAX Submersible Active Mixing System for $39,917.00 (8-0)

Traffic Safety and Signage Committee

The Traffic Safety and Signamin Committee is reviewing several requests for temporary street closures in Bentonville. These include plans for the FORMAT music festival, various 5K races, and holiday events like the Christmas Parade. Some items involve revisions to previously discussed routes due to ongoing construction.

• Street closure request for FORMAT festival at The Momentary (Sept 22-24)
• Road closures for OZ Kids Crit & Fall Festival on October 21
• Proposed street closures for the Lighting of the Square on November 18
• Street closure request for Girls on the Run race route on November 18
• Closure request for the Christmas Parade on December 9

The Committee approved amended or submitted road closure plans for the Freedom Frosty 5k, Format festival, and several other community events. It also established a strict 90-day notice requirement for future applicants starting January 1, 2024.

• Approved amended route for Freedom Frosty 5k on 12/2/23 (Voice vote)
• Approved amended closure plan for Format festival (Sept 22-24) (Voice vote)
• Approved road closures for 10/21/23 event on NE Blake, NE C, NE 3rd, and NE B Streets (Voice vote)
• Approved amended route for Lighting of the Square on Nov 18 (Voice vote)
• Approved route for Girls on the Run 5K on Nov 18 (Voice vote)
• Approved route for Christmas Parade on Dec 9 (Voice vote)
• Moved September meeting date to September 11, 2023
• Adopted strict 90-day notice policy for applicants effective January 1, 2024

Parks & Recreation Advisory Board

The Advisory Board will review the July 10, 2023, meeting minutes. The agenda also includes discussions regarding bike and pedestrian transportation projects, the Phillips Park Bond Project, and a 2023 recreation program update.

• Bike and pedestrian transportation projects
• Phillips Park Bond Project
• 2023 Recreation Program Update
• Approval of July 10, 2023, meeting minutes

The board approved the installation of four specific art pieces for the A Street Promenade. The board also approved the Slaughter Pen Bike Park proposal and the June 2023 meeting minutes.

• Approved Slaughter Pen Bike Park Proposal (All-0)
• Approved public art pieces Bubbler, Untitled, Ernest and Ruth, and Lament for A Street Promenade (All-0)
• Approved June 2023 meeting minutes (All-0)

Airport Advisory Board

The Bentonville Airport Advisory Board will review engineering and construction updates from Garver Engineers. The meeting includes updates regarding the parking apron, fuel farm, and West Side Hangars. Members will also discuss perimeter road design for ingress and egress.

• Engineering and construction updates from Garver Engineers
• Update on West Side Hangars and leases
• Update on Parking Apron/Fuel Farm
• Perimeter Road Design regarding ingress and egress
• Geese Control Report

The board approved the minutes from the July 13, 2023, meeting. Members received progress updates on several airport construction projects and a report on the upcoming delivery of a grant-funded ARFF fire truck.

• Approved minutes from July 13, 2023

Utility Board

The board is reviewing several items related to utility infrastructure and staffing. These include accepting an initial loan offer for the Water Resource Recovery Facility and awarding a contract for sewer pipe lining. Other items involve adding a staff engineer and purchasing a mixing system.

• Resolution to accept an initial ANRC loan offer of $97,759,381.00 for water facility improvements
• Ordinance to add a Staff Engineer position costing $48,813.29 for the remainder of 2023
• Bid award of $697,340.00 to Humbard Contracting for sewer pipe lining
• Ordinance for a $39,917.00 PAX mixing system purchase from USG Water Solutions

The Utility Board approved an initial acceptance letter for an ANRC loan and authorized a personnel addition for the Water Department. The board also approved a bid for sewer pipe lining and the acquisition of a PAX mixing system and Buchi unit.

• Approved ANRC Loan Initial Acceptance Letter (4-0)
• Approved Water Dept. Personnel Addition (4-0)
• Approved Sewer Pipe Lining Resolution & Bid Award (4-0)
• Approved PAX Mixing System ordinance (4-0)
• Approved Buchi Unit ordinance and budget adjustment (4-0)
• Approved July 18th, 2023 minutes (3-0)

Planning Commission

The commission will consider multiple rezoning requests involving changes to residential density and land use maps. The agenda also includes large-scale development waivers and a public infrastructure improvement plan. Several property line adjustments and lot splits are presented for approval via the consent agenda.

• Rezoning of 321 Southwest C Street from R-1 to DN-2
• Walnut Grove Subdivision rezoning and land use map amendment
• NW C St. Townhomes Large Scale Development waiver requests
• Phillips Park Public Infrastructure Improvement Plan
• Rezoning of 805 Northeast A Street from R-1 to DN-2

Short-Term Rental Workgroup

The Short-Term Rental Workgroup will discuss the practicalities of STR registration and review feedback from other cities regarding regulation. The group also aims to resolve whether to propose a registration system and define related terms.

• Resolution on proposing short-term rental registration
• Review of STR regulation feedback from other cities
• Definition of terms related to short-term rentals
• Report of 73 short-term rentals within one mile of the square

The Short-Term Rental Workgroup recommended that city staff establish an ordinance to register short-term rentals for a $25 fee. The group also voted against conducting a community survey. Discussions included data on local STR density and feedback from STR managers and a realtor.

• Recommended staff establish an ordinance to register short-term rentals for $25 under Section 1-8
• Voted against a community survey
• Approved meeting minutes

Board of Adjustment

The Board of Adjustment will review four requests to reduce front building setbacks from 30 feet to 20 feet. These items were previously tabled because the applicant was absent at prior meetings. The requested changes involve properties on NE Steinbeck Dr, NE Doyle Dr, and NE Chaucer St.

• Front building setback variance for NE Steinbeck Dr (VAR23-0017)
• Front building setback variance for NE Doyle Dr (VAR23-0018)
• Front building setback variance for NE Steinbeck Dr (VAR23-0019)
• Front building setback variance for NE Chaucer St (VAR23-0020)

Finance Committee

The committee will consider several budget adjustments, including funds for an annual financial report and insurance settlement proceeds. They will also review a bid waiver for a new police vehicle to support a School Resource Officer. Additionally, the ORT Route will be discussed.

• $20,000 budget adjustment for Forvis to prepare the Annual Consolidated Financial Report
• Bid waiver and $66,706.61 purchase of a 2023 Tahoe from Superior Automotive Group
• $124,599.92 budget adjustment for ARML insurance settlement funds following hailstorm damage
• Discussion regarding the ORT Route

City Council

The City Council is considering various ordinances and resolutions regarding land use and zoning changes throughout the city. These items include lot splits, property line adjustments, and changes to residential and commercial zoning classifications. All listed items follow recommendations for approval from the Planning Commission.

• Rezoning 204 SW F Street to Downtown Medium Density Residential
• Rezoning 2202 Del White Drive to Mixed Use Commercial
• Rezoning 1204 Lockheed Street to Medium Density Two Family & Townhome Residential
• Lot split of Limestone Ranch Subdivision at Southwest Regional Airport Boulevard
• Rezoning 10325 S Morningstar Road to Residential Estate

The City Council approved several lot splits, property line adjustments, and zoning reclassifications. Notable actions included changing residential properties to commercial or medium-density residential use and amending the City Code regarding residential driveway width.

• Approved lot split of Lot 28 Limestone Ranch Subdivision (8-0)
• Approved property line adjustments for Quail Run and Clark's Addition (8-0)
• Approved rezoning of 204 SW F Street from R-1 to DN-2 (7-1)
• Approved rezoning of 2202 Del White Drive from R-1 to C-3 (8-0)
• Approved rezoning of 10325 S Morningstar Road from A-1 to R-E (8-0)
• Approved rezoning of 1204 Lockheed Street from R-1 to R-2 (8-0)
• Approved rezoning of property to C-2 General Commercial (5-3)
• Approved amendment to City Code driveway standards for maximum residential width (8-0)

Tree & Landscape Advisory Board

The committee will approve the June 15, 2023 meeting summary and review recent landscape awards. Members will also discuss plans for 150th Anniversary Trees.

• Approval of June 15, 2023 meeting summary
• Review of June Landscape Awards
• Discussion regarding 150th Anniversary Trees
• Presentation of July Landscape Awards

Utility Board

The Utility Board is considering a resolution to hire Garver Engineering for technical assistance regarding the EPA's Lead and Copper Rule Revision. The agreement covers service line inventories and field investigations to identify lead or lead-free materials. This work is part of a mandated survey due by October 16, 2024.

• $95,630 contract with Garver Engineering for Lead and Copper Rule technical assistance
• Electric position reclassification
• Addition of an electric job family

The Utility Board approved a resolution regarding the Lead & Copper Rule Revision. The board also approved an electric position reclassification and the addition of an electric job family.

• Approved June 20th, 2023 minutes (5-0)
• Approved Garver Lead & Copper Rule Revision resolution (5-0)
• Approved Electric Position Reclassification (5-0)
• Approved Electric Job Family Addition (5-0)

Planning Commission

The Planning Commission will consider several applications to rezone properties from single-family or agricultural use to medium density or residential estate. The meeting also includes a public hearing regarding a Chick-fil-a large-scale development waiver.

• Rezoning of 204 Southwest F Street to medium density residential
• Rezoning of 2202 Del White Drive to mixed use commercial
• Chick-fil-a Large Scale Development building material waiver
• Rezoning of 10325 South Morning Star Road to residential estate
• Maximum Residential Driveway Width Ordinance

Airport Advisory Board

The board will receive engineering and construction updates from Garver Engineers. Discussions include progress on a state grant for the parking apron and fuel farm, as well as hangar leasing processes. The meeting also includes reports on geese control and recent FAA visits.

• Engineering and construction updates from Garver Engineers
• Update on State Grant Award for Parking Apron/Fuel Farm
• Updates on the hangar lease process
• Geese control report
• Update on the Sheepdog Event scheduled for July 14, 2023

The board approved the minutes from the June 8, 2023, meeting. Members received progress updates on several infrastructure projects, including runway widening, taxiway extensions, and a new fuel farm. No other formal votes were recorded.

• Approved minutes from June 8, 2023 meeting

Board of Adjustment

The Board will consider a request to increase fence height and change its location at 1005 SW Brockton Avenue. The meeting also includes several previously tabled building setback variances for properties on NE Steinbeck Dr, NE Doyle Dr, and NE Chaucer St.

• Fence height and location variance (VAR23-0022) at 1005 SW Brockton Ave
• Front building setback variance (VAR23-0017) at NE Steinbeck Dr
• Front building setback variance (VAR23-0018) at NE Doyle Dr
• Front building setback variance (VAR23-0019) at NE Steinbeck Dr
• Front building setback variance (VAR23-0020) at NE Chaucer St

City Council

The Council will consider a resolution to apply for a $3,799,532 STBGP-A grant. The agenda also includes sidewalk construction contracts and updates to fire prevention codes. Additionally, the council will review several public art installations for the A Street Promenade.

• Application for a $3,799,532 STBGP-A grant via NW ARPC
• Sidewalk and concrete work contract up to $1,500,000 with Milestone Construction Company, LLC
• Budget adjustment of $294,915.10 for a T880 Dump Truck purchase
• Utility agreement with Black Hills Energy for $55,022.13 for 8th Street improvements
• Appeal regarding impact fees for the Tara Ridge Development at 3809 SW Crockett Street

The City Council approved several infrastructure contracts, including a $1.5M sidewalk agreement and a $294,915.10 dump truck purchase. The council also adopted the 2023-2027 Consolidated Plan for HUD grant compliance and approved four art installations for the A Street Promenade. Two items regarding technical codes and impact fee appeals were tabled for further review.

• Approved 2023-2027 Consolidated Plan for HUD CDBG Program (7-0)
• Approved $1.5M concrete work contract with Milestone Construction Company, LLC (7-0)
• Approved $294,915.10 purchase of Tri-Axle Dump Truck from MHC Kenworth (7-0)
• Approved purchase of 2023 Chevrolet Traverse for Parks Department (7-0)
• Approved installation of four artworks in A Street Promenade (7-0)
• Approved lot split at 710 West Central Avenue (7-0)
• Tabled impact fee appeal for Tara Ridge Development (7-0)
• Tabled ordinance enacting technical codes (7-0)

Traffic Safety and Signage Committee

The committee is reviewing requests for new crosswalks and signage along the North Walton Parallel Trail and at Grammercy & Frost. Members will also discuss street closure plans for the Format Festival and a July 5k run. Additionally, the committee will review a proposed ordinance regarding on-street and RV parking.

• Signage and crosswalk requests for five North Walton Parallel Trail locations
• Street closure plan for Format Festival at The Momentary (Sept 22-24)
• Stop sign request for Grammercy & Frost
• Traffic plan for 'Wear the Blue 5k' run on July 13
• Proposed ordinance regarding on-street and RV parking

The committee approved a recommended ordinance regarding on-street and RV parking. It also authorized a Right of Way permit process for trail signage and approved a race event route. A new three-way stop was approved for NE Frost & Grammercy.

• Approved recommendation for On-Street and RV parking ordinance (5-1)
• Approved moving forward with Right of Way permit process for North Walton Parallel Trail signage and crosswalks
• Approved race/run event route for 7/13/23
• Approved adding a three-way stop at NE Frost & Grammercy
• Tabled East Central & McCollum pedestrian crossing until design is complete
• Tabled Format festival event closure plan pending revised submittal

Parks & Recreation Advisory Board

The board will review the final design and bidding status for the A Street Promenade project. Members will also consider approving four new public art installations for the promenade. Additionally, the board will revisit the Slaughter Pen Bike Park.

• Final design and bid update for A Street Promenade
• Public art approval: 'Bubble' by Hou de Sousa
• Public art approval: 'Untitled' by Linda Nguyen Lopez
• Public art approval: 'Ernest and Ruth' by Hank Willis Thomas
• Public art approval: 'Lament' by Emilie Brzezinski

The board met to discuss the final design and bid update for the A Street Promenade. The agenda included the review of four public art approvals for the promenade and an update on the Slaughter Pen Bike Park. No votes or final decisions were recorded in the provided text.

Planning Commission

The Planning Commission will consider several large-scale development proposals, including Walnut Farm Montessori and Ziggi’s Coffee. A public hearing is scheduled for the 2023-2027 CDBG Consolidated Plan. The agenda also includes an informational item regarding the Phillips Park infrastructure plan.

• Walnut Farm Montessori Large Scale Development at 4208 East Central Avenue
• Ziggi’s Coffee Large Scale Development with storm water drainage waiver
• Aurora Clubhouse Large Scale Development with landscaping waiver
• Public hearing for the 2023-2027 CDBG Consolidated Plan
• Starbucks Conditional Use Permit for a temporary drive-thru

Board of Adjustment

The Board will consider several variance requests for front building setbacks on NE Steinbeck Dr, NE Doyle Dr, and NE Chaucer St. The meeting also includes a discussion regarding an amendment to the city's fence and wall requirements. Additionally, there is a discussion item for a previously approved fence variance at 302 NW Lasalle.

• Front building setback variances (NE Steinbeck Dr, NE Doyle Dr, and NE Chaucer St)
• Front building setback variance for 3214 SW Warberry Ave
• Discussion of front fence variance at 302 NW Lasalle
• Amendment discussion for Section 1100.06 Fence and Wall Requirements

Finance Committee

The Bentonville Finance Committee is reviewing several agenda items for the upcoming City Council meeting, including contracts, grants, and budget adjustments. Key items include a $320,000 Walton Family Foundation grant for a future land use plan update, a $755,477 contract for utility relocations, and a $140,400 FAA grant for airport taxiway design. The committee will also discuss a Vision Zero plan and a Safe Streets for All grant application.

• $320,000 Walton Family Foundation grant for Future Land Use Plan update with DPZ CoDesign
• $755,477 contract with Olsson, Inc. for utility relocations for ARDOT Job 090514
• $140,400 FAA grant for Taxiway B extension design and bidding services
• $213,000 Walton Family Foundation grant for runway grooving and fence extension at airport
• Resolution supporting Vision Zero plan to eliminate traffic deaths by 2040

City Council

The City Council will consider multiple planning items recommended by the Planning Commission, including various rezoning requests and new residential subdivisions. The agenda also includes a resolution to honor retiring Police Sergeant Travis Scantling.

• Rezoning of 101 NW K Street from low-density to medium-high density residential
• Final plat for Mountainbrook Subdivision (84 lots) near Ginn Road
• Rezoning of 4800 South Vaughn Road to R-2 and R-3 districts
• Final plat for Poigai Estates Phase 1 (33 lots)
• Resolution honoring Sergeant Travis Scantling on his retirement

The City Council approved several zoning reclassifications and land use map amendments. They authorized two professional services agreements with DPZ Codesign, LLC for a code rewrite and land use plan update. A proposed ordinance regarding residential off-street parking was tabled for further committee review.

• Approved $380,000 contract with DPZ Codesign, LLC for Zoning and Development Code rewrite (7-0)
• Approved $320,000 grant-funded agreement with DPZ Codesign, LLC for Future Land Use Plan update (7-0)
• Tabled residential off-street parking ordinance for Traffic & Signage Committee review (7-0)
• Approved zoning change to R-3 Multifamily for 101 NW K Street (5-2)
• Approved zoning change to R-3 Multifamily for 4800 South Vaughn Road (7-0)
• Approved zoning change to DN-3 Downtown High Density for 207 SE B Street (6-1)
• Approved $130,274 purchase of four granite columbarium from Sunset Memorial and Stone (7-0)
• Approved $189,253.89 purchase of a Redwood Pavilion Structure from Forever Redwood (7-0)

Short-Term Rental Workgroup

The Short-Term Rental Workgroup will review a police report regarding rental issues and examine data on downtown short-term rentals. The group will also discuss regulations in neighboring communities, potential registration requirements, and the use of a community survey.

• Police report on short-term rental issues
• Review of downtown short-term rental data from Visit Bentonville
• Discussion of regulations implemented by neighboring communities
• Discussion regarding short-term rental registration and a community survey

The workgroup approved the previous meeting's minutes and tabled the community survey. Members discussed the potential for a public STR registry and reviewed police and Visit Bentonville reports regarding downtown rentals.

• Approved previous meeting minutes (majority vote)
• Tabled community survey

Utility Board

The Bentonville Utility Board is considering a resolution to hire Olsson, Inc. for preliminary engineering services related to utility relocations for the Hwy 112 improvement project. The proposal requires a budget adjustment to use utility reserves to front costs until ARDOT reimbursement is determined. The board will also discuss rescheduling the July 4th meeting to July 5th.

• Resolution for $755,477 engineering contract with Olsson, Inc. for Hwy 112 utility relocations
• Budget adjustment to use utility reserves for water line engineering costs
• Proposal to move the July 4th meeting to July 5th at 11:30 am

The Utility Board approved a resolution for waterline engineering on Hwy 112 provided by Olsson, Inc. The board also approved the minutes from June 6, 2023, and rescheduled the July 4th meeting to July 5th.

• Approved Olsson, Inc. waterline engineering for Hwy 112 (5-0)
• Approved June 6th, 2023 meeting minutes (5-0)
• Approved rescheduling July 4th meeting to July 5th at 11:30 am (5-0)

Planning Commission

The commission will hold public hearings for multiple rezoning applications, including changes from low-density to medium or high-density residential. The agenda also includes reviews of large-scale developments and conditional use permits for recycling units and coffee roasting. Additionally, the commission will discuss parking ordinance amendments.

• Reyes Rezoning at 101 Northwest K Street
• Buffington BW, LLC Rezoning at 4800 South Vaughn Road
• Ayers Rezoning at 207 Southeast B Street
• Walmart Store 100 Recycling Unit Conditional Use Permit
• HteaO Large Scale Development waivers

Tree & Landscape Advisory Board

The committee approved the April 20, 2023 meeting minutes and reviewed the Spring Tree Giveaway recap. Members also discussed landscape award nominations for several residential and commercial properties. Additionally, a proposal was presented for a new tree preservation package involving manual updates and code changes.

• Approved April 20, 2023 meeting minutes
• Reviewed Spring Tree Giveaway results and discussed fall event logistics
• Landscape Award nominations: 905 SE Fifth and 7 Gorman Gate
• Landscape Award nominations: Bentonville Brewing Co and Skylight Cinema
• Proposed tree preservation package including manual updates and code changes

Public Art Advisory Board

The Public Art Advisory Committee will review proposals for A St Promenade installations and discuss plans for roundabout artwork. The committee will also evaluate First Friday booth activities and receive updates on several ongoing art projects.

• A St Promenade installation proposals
• Roundabout Art Plan planning
• First Friday Booth evaluation
• Sesquicentennial Art Installations update
• Corner at Park Springs Park project update

Finance Committee

The committee is considering resolutions for professional service agreements regarding sewer design and water loss evaluation. It will also review a budget adjustment to recognize funds from two CARES Act grants.

• $250,265.00 agreement with Olsson, Inc. for Spring Creek Sewer Interceptor design
• $143,000.00 amended agreement with E Source Companies, LLC to evaluate water loss
• Budget adjustment to recognize CARES Act grants totaling $23,000.00 and $59,000.00

City Council

The Bentonville City Council will review multiple zoning changes and a municipal annexation ordinance. The agenda also includes recognizing local landscaping award winners. Several items regarding lot splits and density changes were previously recommended for approval by the Planning Commission.

• Ordinance for municipal annexation of certain territory
• Rezoning 402 NW 7th Street from R-1 to DN-2
• Rezoning 605 SE C Street from R-1 to DE
• Rezoning 2602 East Battlefield Blvd from A-1 to R-O
• Lot split at 207 Southeast 3rd Street

The City Council approved several zoning reclassifications, lot splits, and a territory annexation. The council also authorized significant expenditures for fire department equipment and utility maintenance.

• Approved annexation of territory to the City of Bentonville (8-0)
• Approved 7 zoning changes and 2 lot splits (all 8-0)
• Awarded mowing services bid to Luttrell Enterprises (8-0)
• Approved $500,000 water and sewer maintenance contract with SY CON Excavation and Utilities (8-0)
• Approved professional services agreement with Olsson, Inc. for Spring Creek Sewer Interceptor using ARPA funds (8-0)
• Approved $135,046.85 purchase of 8 Lucas 3 Chest Compression Systems from Stryker (8-0)
• Approved $61,358.33 purchase of a Stryker Power-Pro XT Cot & Loading System from Pinnacle Emergency Vehicles (8-0)
• Approved $1,456,500 purchase of a 2024 100' E-One Aerial Truck from Banner Fire Equipment (8-0)

Airport Advisory Board

The board will review minutes from May 4, 2023, and a geese control report. Updates are scheduled regarding engineering, construction, state grants, and westside hangar planning.

• Geese Control Report from Robin Fields and Maverick
• Engineering and Construction Updates from Garver Engineers
• Update on State Grant Award
• Grant application for Parking Apron/Fuel Farm
• Planning update on westside hangars and leases

The Airport Advisory Board approved a recommendation for City Council to accept a $140,000 FAA grant for the design and bidding of the east side taxiway extension. The board also approved the minutes from the May 4, 2023 meeting.

• Approved minutes from May 4, 2023
• Recommended $140,000 FAA grant for SE Taxiway Extension design to City Council

Library Advisory Board

The Library Advisory Board is reviewing library expansion progress and upcoming policy revisions scheduled for August 1, 2023. The board also received updates on the Summer Reading Club and the return of the Summer Feeding Program in partnership with Aramark and Bentonville Schools.

• Discussion and vote on library policy revisions
• Update on ongoing utility relocation work for the library expansion
• Summer Reading Club registration update with over 1,700 participants
• Return of Summer Feeding Program in partnership with Aramark and Bentonville Schools
• Posting of three part-time clerk positions

The board approved revisions to Library Policy regarding Arkansas Act 372, effective August 1, 2023. A contingency plan was also approved to revert to original policies if the effective date is deemed inapplicable to public libraries. The board also approved meeting minutes from April and May 2023.

• Approved Library Policy revisions related to Arkansas Act 372 (Unanimous)
• Approved motion to revert to original Library Policy if August 1 effective date does not apply (Unanimous)
• Approved April 5, 2023, and May 3, 2023 meeting minutes

Utility Board

The Bentonville Utility Board is reviewing a bid award for water and sewer maintenance work. The board is also considering a professional services agreement for the Spring Creek Sewer Interceptor design using ARPA funds.

• Bid award to SY CON Excavation and Utilities for water/sewer maintenance, not to exceed $500,000
• Professional services agreement with Olsson, Inc. for Spring Creek Sewer Interceptor design ($250,265)
• Use of ARPA funds for the Spring< Creek Sewer Interceptor design project

The Bentonville Utility Board approved three resolutions regarding water and sewer infrastructure. These include a bid award for general maintenance and design services for Spring Creek Sewer and a water loss evaluation.

• Approved IDIQ General Water/Sewer Maintenance Work bid award to Preston Newbill (5-0)
• Approved Spring Creek Sewer Design Service contract with Mike Bender, PE using ARPA funds (5-0)
• Approved Esource Water Loss Evaluation contract with Mike Bender, PE (5-0)
• Approved May 16th, 2023 minutes (5-0)

Planning Commission

The commission will consider several rezoning applications for residential and commercial properties. Public hearings are also scheduled for conditional use permits involving a school, a brewery, and temporary structures.

• Rezoning of 907 Northwest 11th Street to C-2 Commercial
• Conditional Use Permit for Founders Classical Academy at 1300 Melissa Drive
• Rezoning of 402 Northwest 7th Street to DN-2 Downtown Residential
• Conditional Use Permit for Hawk Moth Brewing at 1000 Southeast 5th Street
• Rezoning of 2602 East Battlefield Blvd from A-1 to R-O

Traffic Safety and Signage Committee

The committee is reviewing requests for new signage, crosswalks, and speed limit changes. It is also considering road closures for neighborhood parades and various Parks & Recreation events. Some intersection projects are currently being reviewed by the Engineering Department.

• Cost estimates up to $13,010 for a four-way stop at NW Linebarger and NW A Street
• Road closure requests for a July 4th parade in Woods Creek Subdivision
• Sidewalk closure request on Main and E Central through December 2024
• Multiple street closure requests for Parks & Recreation events
• Request for new speed limit signage and crosswalks on SW 20th Street

The Committee approved a four-way stop at NW Linebarger and NW A Street and double yellow lines on Blueberry Lane. Several parking and stop sign requests were denied, while multiple event road closures for races and parades were approved.

• Approved four-way stop installation at NW Linebarger and NW A Street
• Disapproved 'No Parking' signs at SE 6th Street between A Street & C Street
• Approved double yellow lines and shared road signage on Blueberry Lane
• Denied four-way stop request at SW Elm Tree & SW 8th Street
• Approved 'No Parking' signs at NE Blake Street parking garage entrance/exit
• Approved Woods Creek Subd 4th of July Parade road closures
• Approved construction dumpster parking at NE 2nd Street
• Approved road closures for Parks & Recreation events, Little Sugar MTB, and Big Sugar Gravel Race

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board will discuss the upcoming grand opening of Creekside Park and pavilion reservations. The meeting also includes updates regarding Slaughter Pen Bike Park.

• Creekside Park Grand Opening scheduled for June 17, 2023
• Creekside Park pavilion reservations
• Slaughter Pen Bike Park discussion
• Approval of May 2023 meeting minutes

Short-Term Rental Workgroup

The Short-Term Rental Workgroup will hold a discussion involving a data presentation from Visit Bentonville. The meeting also includes issue identification and an opportunity for public comment.

• Data presentation and discussion with Visit Bentonville
• Issue identification
• Public comment period

The workgroup reviewed short-term rental data from Visit Bentonville and discussed potential regulations regarding registration and property classification. No formal votes or policy decisions were made during the meeting.

• Requested radius data from Visit Bentonville for the square and downtown communities
• Identified need for onsite contact information for issues
• Discussed potential for classifying apartment complexes as hotels
• Proposed police department report on short-term rental issues
• Proposed community survey to identify resident concerns

City Council

The Bentonville City Council will review multiple lot split ordinances and rezoning requests. The agenda also includes a transformer purchase agreement and updates on ARPA funds.

• Ordinance to purchase 3-phase transformers from AECI for $475,915.00 plus taxes
• Rezoning of 1906 SW 14th Street from C-1 to C-2
• Agreement with SPMR, LLC to replace the manual meter reading system
• Lot split for properties at 300/302/308/310 Northwest 5th Street
• Appeal regarding rezoning for property at 411 NW C Street

The City Council approved eight lot splits and three zoning changes. The council also authorized several utility board expenditures, including a $475,915 purchase of transformers and a $147,173.16 alarm system upgrade for water lift stations.

• Approved 8 lot split ordinances (Ordinances 2023-119 through 2023-126) (8-0)
• Amended Future Land Use Map from Residential Estate to Low-Density Residential (7-1)
• Rezoned 801 Southwest Elm Tree Road from Agricultural to Low Density Family Residential (8-0)
• Rezoned 1906 SW 14th Street from Neighborhood Commercial to General Commercial (5-3)
• Rezoned 411 NW C Street from Low Density Single Family Residential to Downtown High Density Residential (5-3)
• Approved agreement with Arkansas Electric for three phase transformers for $475,915.00 (8-0)
• Approved $147,173.16 alarm system upgrade for 61 Water Department lift stations (8-0)
• Awarded biosolids disposal bid to Denali Water Solutions, LLC for approximately $80,000.00 (8-0)

Tree & Landscape Advisory Board

The board will review the April 20 meeting summary and recap the Spring Tree Giveaway. The agenda also includes discussions regarding landscape awards, the Tree and Landscape Manual update, and Pedaling for Pollinators.

• Approval of April 20, 2023 meeting summary
• Spring Tree Giveaway recap
• Landscape Awards discussion
• Tree and Landscape Manual update
• Guest speaker: Laurie Scott

Utility Board

The Utility Board is reviewing emergency contracts for sewer manhole repairs near North Water Tower Road and SE 14th Street. They are also considering a transition to a smartphone-based meter reading system. Other agenda items include budget adjustments for pump replacements and various equipment ordinances.

• Emergency contract with Crossland Heavy Contractors, Inc. for $141,071.05 for manhole replacement
• Emergency contract with Rain for Rent for $156,346.61 for bypass installations
• Resolution to adopt SPMR utility billing software at an estimated cost of $28,934
• Ordinance for a budget adjustment regarding RAS Pump Replacement
• Ordinance/Bid Waiver for Mission Communications

The Bentonville Utility Board approved several resolutions and ordinances related to software, equipment replacements, and service bids. All items on the agenda were passed with unanimous 5-0 votes.

• Approved April 18th, 2023 minutes (5-0)
• Approved SPMR Utility Billing Software resolution (5-0)
• Approved 3-Phase Transformer bid waiver ordinance (5-0)
• Approved RAS Pump Replacement budget adjustment ordinance (5-0)
• Approved Mission Communications bid waiver ordinance (5-0)
• Approved Polymer Bid Award resolution (5-0)
• Approved Denali Water Solutions, Inc. resolution (5-0)

Planning Commission

The Bentonville Planning Commission will hold public hearings on parking ordinance amendments and several rezoning requests. The agenda also includes conditional use permits for a film festival and an animal kennel. Additionally, developers are seeking waivers for large-scale development projects.

• Parking Amendments Ordinance public hearing
• Rezoning of 1906 SW 14th Street to C-2 commercial
• Rezoning of 1105 Convair Street to R-2 residential
• Conditional Use Permit for Bentonville Film Festival
• Waiver requests for SWEPCO/AEP Sunshine Substation development

Public Art Advisory Board

The committee is discussing upcoming public art projects, including the June 17 unveiling of the Upper Cut sculpture at Creekside Park. They are also planning for a First Friday booth on June 2 and reviewing the Roundabout Art Plan.

• Upper Cut installation and promotion scheduled for June 17
• First Friday Booth planned for June 2
• Roundabout Art Plan discussion
• Sesquicentennial Art Installations update
• Osage Prairie Installation landscaping update

The committee agreed to request $120,000 in the 2024 budget to fund three roundabout art installations averaging $40,000 each. Members also approved plans for a First Friday booth on June 2 and scheduled an art unveiling for the Creekside Park opening on June 17.

• Approved April 11 minutes (6-0)
• Agreed to request $120,000 in 2024 budget for three roundabout installations
• Agreed to use an RFP process for roundabout art selection
• Approved activations for June 2 First Friday booth
• Scheduled art unveiling for June 17 at Creekside Park

City Council

The City Council will consider several ordinances, including emergency contracts for sanitary sewer manhole replacements. The meeting also includes the approval of a new 93-lot residential subdivision and updates to food vendor inspection requirements.

• Emergency contract for Crossland Heavy Contractors, Inc. ($141,071.05) for sewer manhole replacement
• Emergency contract for Rain for Rent ($156,346.61) for sanitary sewer bypass installations
• Final plat approval for Snyder Meadows Subdivision (93 lots) on N Rainbow Farm Road
• Ordinance requiring fire inspections for outdoor and mobile food vendors
• Budget adjustment of $12,149.00 for Bentonville Public Library funds

The City Council approved several emergency sewer repair contracts and significant budget amendments for library expansion. They also updated the Land Development and Zoning codes and established a new Finance Committee.

• Approved final plat of Snyder Meadows Subdivision (8-0)
• Approved fence height and horizontal modification administrative approvals (8-0)
• Approved requirement for Fire Department inspection of outdoor/mobile food vendors (8-0)
• Endorsed installation of public artworks 'Cozy Apple' and 'Seeds of the Future' (8-0)
• Approved $141,071.05 emergency sewer manhole replacement by Crossland Heavy Contractors, Inc. (8-0)
• Approved $156,346.61 emergency sewer bypass monitoring by rain for rent (8-0)
• Approved $12,960,921.00 appropriation for library expansion construction (8-0)
• Approved purchase of 2023 Ram 1500 truck for $39,786.00 (8-0)

Airport Advisory Board

The Airport Advisory Board will review minutes from April 2023 and a geese control report. The board will also receive engineering and construction updates from Garver Engineers. Additionally, the meeting includes an update on the subcommittee meeting regarding hangar development.

• Geese control report from Robin Fields and Maverick
• Engineering and construction updates from Garver Engineers
• Update on the subcommittee meeting regarding hangar development
• City of Bentonville updates including a dirt update

The board accepted a subcommittee's rank-order list of hangar lease applicants, moving to Stage 2 where the city will contact the top six applicants to begin lease negotiations. The board also approved the April 13, 2023 meeting minutes. No other formal votes were taken; remaining items were updates and discussion.

• Approved April 13, 2023 meeting minutes (unanimous)
• Accepted subcommittee rank-order list of hangar lease applicants to proceed with city notifications by May 9

Library Advisory Board

The Library Advisory Board will review updates regarding library expansion construction and 150th anniversary celebrations. The agenda includes reports on community programs and upcoming volunteer opportunities for local festivals. Policy updates are scheduled for approval at the June meeting.

• Library expansion construction progress report
• 150th anniversary commemorative library card design unveiling
• Upcoming volunteer opportunities for GeekCon and Bike & Book Fest
• Pending policy updates for June approval

The Library Advisory Board received updates on the library expansion, which is 92% funded at $15,446,855 of the $16,750,000 total cost, with a remaining $1.3 million gap. No formal votes or decisions were taken; the meeting was informational. The board also heard reports on teen services, the 150th anniversary celebrations, and the new Li'l Library in the Park.

• No formal decisions or votes recorded; meeting was informational only
• Policy updates pending approval at June 7 meeting
• April 5 minutes review deferred to June 7 meeting

Planning Commission

The Bentonville Planning Commission will consider several rezoning requests and land use amendments on May 2, 2023. The meeting includes discussions on density changes for properties on Southwest 12th Street and Northwest C Street. One applicant has requested to table a rezoning project for 801 Southwest Elm Road due to a publication error.

• Rezoning of Southwest 12th Street (RZ23-0030)
• Rezoning of 411 Northwest C Street (RZ23-0031)
• Conditional Use Permit for gravel parking at 1504 Southwest 14th Street
• Amendments to Land Development Code regarding fences and walls
• Amendments to Zoning Code regarding food vendors and parklets

Traffic Safety and Signage Committee

The committee is reviewing several requests for new signage, stop signs, and traffic calming measures. The agenda also includes notices for upcoming street closures and a corporate triathlon.

• Approved motion to seek design and cost estimate for a four-way stop at NW A Street and Linebarger Lane
• Request for 'No Parking' signs on SE 6th Street between A Street and C Street
• Proposed mid-block crossing with flashing beacon at John Rollow Drive
• Planned street closure of NE A Street for National Day of Prayer on May 5, 2023
• Notice of Walmart International Shareholders Executive Triathlon on May 30, 2023

The committee denied requests for stop signs at multiple intersections in the Preston Park community. It approved a mid-block crossing at John Rollow Drive and two temporary road closures for a prayer event and a triathlon. Several other traffic calming and signage requests were tabled pending further study or design.

• Denied stop sign requests at SW Nottingham & SW Birmingham and SW Hampton & SW Birmingham (Voice vote)
• Approved mid-block crossing with RRFB at John Rollow Drive (Voice vote)
• Approved road closure of NE A Street for National Day of Prayer on 5/4/23 (Voice vote)
• Approved road closures for Walmart International Shareholders Executive Triathlon on 5/30/23 (Voice vote)
• Tabled 'No Parking' signs at SE 6th Street pending business owner outreach (Voice vote)
• Tabled traffic review for Blueberry Lane pending traffic counts (Voice vote)
• Tabled 4-way stop request at SW Elm Tree & SW 8th Street pending traffic study (Voice vote)

Parks & Recreation Advisory Board

The board will consider approving the 'Cozy Apple' public art installation by Gina Gallina for a park or trail location. Members will also conduct a final tour of Creekside Park prior to its opening. The meeting includes approval of the April 2023 meeting minutes.

• Approval of 'Cozy Apple' public art installation costing $4,700
• Final tour of Creekside Park prior to opening
• Approval of April 2023 meeting minutes

Board of Adjustment

The Board of Adjustment is reviewing several variance requests regarding lot width and setbacks. This includes a request for 1004 NW A St to allow a slightly narrower lot during a subdivision process. One item regarding fence height at 105 NE I St requires a public hearing but will not require board action.

• Lot width variance for Haney Enterprises at 1004 NW A St
• Front setback variance for 2000 & 2002 NE Chaucer St
• Fence height variance for 105 NE I St

City Council

The City Council is reviewing several planning and zoning requests recommended by the Planning Commission. These items include property line adjustments, lot splits, and changes to land use maps. Some proposals involve transitioning residential or agricultural land to commercial or higher-density residential uses.

• Rezoning NW A St from Low Density Residential to General Commercial for a food truck park
• Lot split in Limestone Ranch Subdivision at SW H Street and SW 41st Street
• Property line adjustment at 411 Southeast Walton Boulevard
• Rezoning 5578 SW Adams Rd from Agricultural to Low Density Residential
• Rezoning 212 SW O St from Agricultural to Low Density Residential

The City Council approved a shift to a merit-based pay system for council members and updated wastewater rates. The board also approved multiple zoning changes, property line adjustments, and utility infrastructure purchases.

• Approved merit-based pay system for City Council members (6-2)
• Approved wastewater rate amendments via Ordinance No. 2023-106 (8-0)
• Approved $354,677.61 to purchase facilities from Carroll Electric Co-op (8-0)
• Approved $50,290.00 purchase of fiber cabinets from Graybar (8-0)
• Approved $425,800.00 for Garver Engineering Work Order No. 2 (8-0)
• Approved rezoning of NWA St from R-1 to C-1 (8-0)
• Approved rezoning of McKissic Creek Rd from A-1 to C-2 (8-0)
• Approved revised operating policies for the Airport Advisory Board (8-0)

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Committee will review the March 16 meeting summary and provide a recap of First Friday. The agenda includes discussions regarding a spring tree giveaway and updates to the Tree and Landscape Manual. Eric Fuselier is scheduled as a guest speaker.

• Spring Tree Giveaway discussion
• Tree and Landscape Manual update
• Guest speaker: Eric Fuselier
• Approval of March 16, 2023 meeting summary
• First Friday recap

Utility Board

The Bentonville Utility Board is considering a resolution to purchase electric facilities in southwest Bentonville from Carroll Electric Co-op for $354,677.61. This acquisition is intended to extend utility service into the area. The agenda also includes discussions on fiber cabinet bids and wastewater rate ordinances.

• Resolution to purchase electric facilities from Carroll Electric Co-op for $354,677.61
• Budget adjustment of $304,677.61 from UG Primary to Improvements Other
• Bid award for fiber cabinets
• Ordinance regarding wastewater rates

The Utility Board approved an ordinance to update wastewater rates. The board also authorized a budget adjustment for CECC account purchases and awarded a bid for fiber cabinets.

• Approved wastewater rates ordinance (4-0)
• Approved budget adjustment for CECC account purchases (4-0)
• Approved bid award for fiber cabinets (4-0)
• Approved April 4th, 2023 minutes (4-0)

Planning Commission

The Bentonville Planning Commission will hold public hearings for multiple rezoning requests, including properties on Northwest A Street and Northeast Monroe Street. The agenda also includes review of large-scale development waivers for Gateway North 200. Additionally, the commission will consider various property line adjustments and lot splits.

• Rezoning of Northwest A Street from low density residential to commercial (RZ22-0067)
• LoxBlox LLC rezoning for high density residential at 1109 Northeast Monroe Street
• Gateway North 200 development waivers regarding building materials and roof design
• Conditional use permit for Ramo d’Olivo Olive Oil Shop and Wine Bar
• Rezoning of 5578 Southwest Adams Road from agricultural to residential (RZ23-0023)

Airport Advisory Board

The Bentonville Airport Advisory Board is meeting to discuss routine updates and ongoing projects. They will approve the previous meeting's minutes, receive a geese control report, and hear engineering and construction updates from Garver Engineers. The board will also get updates from the airport manager on dirt, an Arkansas aeronautical inspection, hangar development, a taxiway intersection, and grants.

• Approval of minutes from March 2, 2023
• Geese control report by Robin Fields and Maverick
• Engineering and construction updates from Chris Maestri of Garver Engineers
• Airport manager updates on dirt, Arkansas Aeronautical Inspection, hangar development subcommittee, taxiway intersection, and grants
• Schedule next meeting for May 4, 2023

The board approved the minutes from the March 2, 2023 meeting. Members received progress updates on runway widening, taxiway extensions, and hangar development, as well as reports on fuel sales and geese control.

• Approved March 2, 2023 meeting minutes

Board of Adjustment

The Board of Adjustment will consider several property variance requests, including a roof-mounted sign for Airship Coffee at 802 SW A Street. The meeting also includes discussions regarding front fence setbacks and potential amendments to city fence and wall requirements.

• Sign location variance for Airship Coffee at 802 SW A Street
• Front fence setback variance for 616/618 Bella Vista Rd
• Discussion on amending Section 1100.06 regarding fence and wall requirements
• Request to place front fence variance at 1109 NE Monroe Street on hold
• Withdrawal of front fence variance for 502 SW C Street

Public Art Advisory Board

The Public Art Advisory Committee will discuss the selection process for the Sesquicentennial art installation. The committee is also reviewing upcoming projects for roundabouts, Animal Services, and the library expansion. Additionally, members will plan a booth for the June 2 First Friday event.

• Sesquicentennial Art Installation Selection Committee
• Upper Cut installation and promotion
• June 2 First Friday booth planning
• Project selection for roundabouts, Animal Services, and library expansion
• Corner at Park Springs Park update

The Public Art Advisory Committee approved two art installations for the Sesquicentennial project. The board also agreed to focus future project selection and budgeting on roundabout installations.

• Approved 'Cozy Apple' by Gina Gallina pending discussion on indoor/outdoor options and a second apple (5-0)
• Approved 'Seeds of the Future' by Justin Deister as the primary installation pending public engagement and location details (5-0)
• Approved January 10 minutes (5-0)

City Council

The City Council will review a proposal to lower residential street speed limits from 25 mph to 20 mph. The agenda also includes several zoning and land use amendments recommended by the Planning Commission. These include requests for multifamily housing and commercial rezoning.

• Proposal to reduce residential street speed limits from 25 mph to 20 mph
• Rezoning of 809 & 811 SW 3rd Street to General Commercial (C-1)
• Rezoning South Vaughn Road from Agricultural to High Density Residential (R-3)
• Planned Unit Development at SE 28th St and SE John Rollow Dr for 185 multifamily units
• Presentation of Bentonville’s 150th Anniversary citation

The City Council approved multiple property lot splits, zoning reclassifications, and land use map amendments. The council also authorized several utility contracts and vehicle purchases, and scheduled a public hearing for wastewater service rates.

• Approved PUD rezoning at East Central Ave and Battlefield Blvd with roundabout requirement (6-2)
• Approved Mixed-Use Commercial land use amendment for East Central Ave and Battlefield Blvd (5-3)
• Approved $3.7M Walmart Global Home Office Master Development Agreement addendum (8-0)
• Approved $3.7M change order with Ampirical for electric upgrades at Hwy 102 & J Street (8-0)
• Approved purchase of GMC Sierra for Electric Department up to $50,000 (8-0)
• Approved purchase of Dodge 2500 for Public Works up to $62,725 (8-0)
• Approved $450,000 purchase of Lot 1, Block 2, Fairfield Addition (8-0)
• Set public hearing for wastewater service rates (8-0)

Library Advisory Board

The Library Advisory Board will discuss updates regarding the library expansion and its upcoming groundbreaking ceremony. The board is also scheduled to approve donor names for the iPad Station and Wellness Room. Additionally, members will review library event schedules and service award recommendations.

• Groundbreaking ceremony for library expansion on April 27, 2023
• $12.9M Flintco contract approved by City Council for expansion work
• Dedication of Li’l Library in the Park at Lake Bentonville Park on April 11
• Approval of donor names for the iPad Station and Wellness Room
• Board approval of the Emerging Leader Award honoree

The board approved the March 1, 2023 meeting minutes and the donor naming list for the iPad Station and Wellness Room. Parishee Bajaj was approved as the Emerging Leader Award recipient. The board also discussed upcoming policy revisions required by Arkansas Senate Bill 81.

• Approved March 1, 2023 meeting minutes
• Approved Parishee Bajaj as Emerging Leader Award recipient
• Approved donor naming list for iPad Station (Chitra Krishna and Krishna Munuswamy)
• Approved donor naming list for Wellness Room (Harrison and Rhonda French family)

Utility Board

The Utility Board is considering a budget adjustment and resolution for electric infrastructure upgrades at Hwy 102 and 'J' St. These improvements are part of the Walmart Global Home Office project and will be funded by Walmart. The board will also review wastewater rate study updates and new payment processing agreements.

• $3,735,474.50 budget adjustment for electric upgrades at Hwy 102 and 'J' St
• Change order for Ampirical contract related to the WMT campus project
• Ordinance for a pick-up truck bid waiver
• Agreements with Invoice Cloud to accept Echeck/ACH and PayPal payments
• Setting a public hearing date for the Wastewater Rate Study

The Board approved a budget adjustment for the WMT Campus MSA and a change order for the Ampirical contract. It also authorized the purchase of a pick-up truck and agreements with Invoice Cloud for Echeck, ACH, and PayPal payments. A public hearing date for the Wastewater Rate Study was set.

• Approved March 21st, 2023 minutes (4-0)
• Approved Budget Adjustment Addendum #6 WMT Campus MSA (4-0)
• Approved Ampirical Contract Change Order (4-0)
• Approved Waiver of Bid for pick-up truck (4-0)
• Approved agreement with Invoice Cloud for Echeck/ACH (4-0)
• Approved agreement with Invoice Cloud for PayPal (4-0)
• Approved setting public hearing date for Wastewater Rate Study

Planning Commission

The commission will review multiple rezoning applications, including changes for properties on Southwest 3rd Street and South Vaughn Road. The agenda also includes discussions regarding a planned residential development and amendments to the Land Development Code.

• Rezoning of 811 Southwest 3rd Street to neighborhood commercial
• Rezoning of South Vaughn Road from agriculture to high-density residential
• Planned Residential Development at Southeast John Rollow Drive
• Central & Battlefield Planned Unit Development
• Amendment to Land Development Code regarding floodplain administration

Traffic Safety and Signage Committee

The committee is reviewing requests for street closures on South Main Street to accommodate GeekCon and the Bikes & Books festival. Members will also consider new signage requests for Orchards Park and SW 6th Street. Updates were provided regarding previous items for SW Briar Creek Road and NW A Street.

• Street closure request for GeekCon on South Main (May 6, 2023)
• Street closure request for Bikes & Books event on South Main (July 1, 2023)
• Request for "No Parking" signs on SW 6th Street between A and C Streets
• Request for "Parking Only" signage at Orchards Park

The committee approved street closures for two upcoming events and authorized a design for a four-way stop at NW Linebarger and NW A Street. Several other requests regarding parking and speed mitigation were tabled for further study or quotes.

• Approved design and cost estimate for four-way stop at NW Linebarger and NW A Street
• Approved gravel bike race route (Option 2) for May 27, 2023
• Approved South Main street closure for GeekCon on May 6, 2023
• Approved South Main street closure for Bikes & Books on July 1, 2023
• Tabled SW Briar Creek pavement markings pending quotes
• Tabled 'No Parking' signs on SE 6th Street pending Planning review

Parks & Recreation Advisory Board

The board will review the March 2023 meeting minutes and conduct an off-site tour of the Razorback Greenway Reconnection Project construction site and tunnel. The agenda also includes a Parks Springs update.

• Construction site tour: Razorback Greenway at BV Bypass
• Approval of March 2023 Meeting Minutes
• Parks Springs update

The board met for an off-site tour of the Razorback Greenway Reconnection Project construction site and tunnel at the BV Bypass. No formal votes or policy decisions were recorded for this meeting.

City Council

The City Council will consider construction contracts for SW 28th Street and the S Walton & SW 5th St intersection. The agenda also includes zoning amendments for animals and Sunday alcohol sales, as well as a grant for the Bentonville Adult Wellness Center.

• $9,794,501.80 contract with APAC-Central, Inc. for SW 28th St - Featherston to SW I construction
• $1,260,262.00 grant for the Bentonville Adult Wellness Center design and development
• $927,437.88 contract with TLS Group, Inc. for S Walton & SW 5th St Intersection construction
• Zoning amendments regarding animals and Sunday alcohol sales hours
• $170,200.00 agreement for ESRI GIS software

The City Council approved several high-value infrastructure contracts, including a major road construction project and an intersection project. The council also passed ordinances regarding Sunday alcohol sales hours, animal zoning, and property lot adjustments. Additionally, a grant-funded agreement for the design of the Bentonville Adult Wellness Center was approved.

• Approved $9,794,501.80 contract to APAC-Central, Inc. for SW 28th Street construction (8-0)
• Approved $927,437.88 contract to TLS Group, Inc. for South Walton & SW 5th Street Intersection Project (8-0)
• Approved $170,200.00 Enterprise License Agreement with ESRI for GIS software (8-0)
• Approved agreement with Hight Jackson Associates for Bentonville Adult Wellness Center using $1,260,262.00 in grant funds (8-0)
• Approved Ordinance No. 2023-81 establishing Sunday alcohol sales operating hours (8-0)
• Approved Ordinance No. 2023-80 amending Zoning Code Sec. 601.03 Animals (8-0)
• Approved temporary installation of 'Benton County Agricultural Grid' artwork at S Main St and SW 8th St (8-0)
• Approved contracts for facility mowing (Titan Lawn and Landscape) and detention pond mowing (DMC & Landscape) (8-0)

Board of Adjustment

The Board of Adjustment will consider variance requests regarding fence and building setbacks. The board will also discuss potential amendments to city regulations for fences and walls.

• Fence setback variance for Glen Arbor PRD LLC at 2910 SW Grandshire Ave
• Front building setback variance for HSK Homes at 2004 NE Chaucer St
• Discussion on amending Article 1100 Sec 1100.06 fence and wall requirements

Utility Board

The board will consider a resolution amendment to authorize the purchase of extra fiber optic cable from Stuart Irby Company. The meeting also includes an update on manhole repairs at NWACC and a presentation regarding water loss audit findings.

• Resolution amendment to purchase excess fiber optic cable for $10,800.04
• Update on manhole repair at NWACC
• Presentation on ESource water loss audit and AMI metering assessment

The Utility Board approved the minutes from March 7, 2023, and passed a resolution amendment regarding fiber cable. The board also received updates on manhole repairs at NWACC and a presentation on water loss from ESource.

• Approved March 7, 2023 minutes (4-0)
• Approved fiber cable resolution amendment (4-0)

Planning Commission

The commission will consider amendments to the zoning code regarding animals, alcohol sales, and building materials. Public hearings are scheduled for several rezoning requests and conditional use permits, including an outdoor music venue and a childcare facility. Commissioners will also discuss a planned unit development at Central and Battlefield.

• Zoning code amendments regarding animals and alcohol sales
• Rezoning of Adventure Church on Town Vu Road to General Commercial
• Conditional use permit for FORMAT Festival outdoor music venue
• Conditional use permit for STEAM Ahead @ Canvas Church childcare
• Waiver request for construction at Been Road Villas

Tree & Landscape Advisory Board

The committee will review an update to the Tree and Landscape Manual and receive a progress report on the 150 Trees initiative. The meeting also includes discussions regarding landscaping awards and pollinator gardens.

• Tree and Landscape Manual Update
• 150 Trees update
• First Day of Spring/Landscaping Awards
• Pollinator Gardens/Monarch Butterflies
• Election of Vice-Chair

Public Art Advisory Board

The committee will review a proposal for temporary artwork at the intersection of SW 8th Street and S Main Street. Members will also receive updates on the Sesquicentennial Art Installation and various park projects.

• Proposal for 'Benton County Agricultural Grid' asphalt art at 8th and Main
• Update on Sesquicentennial Art Installation
• Status update on Corner at Park Springs Park installation agreement
• Discussion of potential artwork for roundabouts and library expansion
• Review of the budget report

The Public Art Advisory Committee approved a student-designed asphalt painting for the intersection of S Main St and SW A Street. The board also approved $2,102.70 to fund a community artwork project for the Multicultural Festival.

• Approved February 14 minutes (4-0)
• Approved Thaden School tactical urbanism asphalt painting (4-0)
• Approved $2,102.70 for Multicultural Festival booth and Train Station Park installation (4-0)

City Council

The City Council is reviewing several zoning and land use requests recommended by the Planning Commission. These include a major planned unit development featuring 457 residential lots and multiple rezoning requests for high-density residential use on SE G Street.

• Rezoning SW Regional Airport Blvd. and SW Opal Road to a Planned Unit Development (PUD) with 457 residential lots
• Lot split of Railroad Addition at 218-226 SE B Street
• Rezoning 805 SE G Street from medium to high-density residential
• Rezoning 814 SE G Street from medium to high-density residential
• Rezoning 811 SE G Street from medium to high-density residential

The City Council approved a $12.9M contract for the public library expansion and a $4.8M contract for the SW Gator Boulevard extension. The council also approved numerous zoning changes and residential density increases, primarily for Seventh Living LLC. Additionally, the city accepted a $520,000 design grant and several equipment purchases for the Street Department.

• Approved $12,960,921.00 construction management contract with Flintco, LLC for library expansion (7-0)
• Approved $4,831,020.28 contract with Grant Garrett Excavating, Inc. for SW Gator Boulevard extension (7-0)
• Accepted $520,000.00 Northwest Arkansas Design Excellence Grant (7-0)
• Approved zoning change from Agricultural to Neighborhood Commercial at SW Opal Road & SW Adams Road (6-1)
• Approved multiple zoning changes to Downtown High/Medium Density Residential for Seventh Living LLC (7-0)
• Approved $168,500.00 purchase of water tank truck from Scott Equipment (7-0)
• Approved $97,119.93 purchase of compact track loader from Riggs Cat (7-0)
• Appointed Mark Lankford to the Tree and Landscape Advisory Committee (7-0)

Board of Adjustment

The Board of Adjustment will consider a variance request from Walmart Stores Inc regarding fence heights. The proposal includes an 8-foot tall fence and a 12-foot section to screen the service courtyard from the Bentonville Cemetery.

• Fence height variance for 714 SW 8th Street (VAR23-0005)
• Proposed 8-foot tall fence along the northern property line
• Proposed 12-foot tall fence section on the western edge

Utility Board

The board is reviewing a resolution to enter a three-year agreement with Ampirical Solutions for on-call electric engineering services. This contract would support infrastructure expansion, fiber make-ready services, and road and drainage bond projects. The meeting also includes discussions on ANRC signatory authority and water loss.

• Resolution for on-call electric engineering services with Ampirical Solutions
• Resolution regarding ANRC signatory authority
• ESource presentation on water loss
• Invitation to the State of the City Event

The Bentonville Utility Board approved two resolutions regarding electrical engineering and signatory authority. A presentation on water loss was rescheduled for the next meeting.

• Approved February 21st, 2023 minutes (4-0)
• Approved MSA Electrical Engineering resolution (4-0)
• Approved ANRC Signatory Authority resolution (4-0)
• Rescheduled ESource Water Loss presentation

Planning Commission

The Bentonville Planning Commission will hold public hearings on several rezoning and land use amendments. The agenda also includes waiver requests for large-scale developments and discussions regarding upcoming text amendments.

• Buffington Barron, LLC PUD rezoning at SW Regional Airport Blvd and SW Opal Road
• Rezoning requests for multiple properties on Southeast G and H Streets
• Waiver requests for Crain Dealership and JB Townhomes large-scale developments
• Adoption of the Community Development Block Grant Citizen Participation Plan
• Proposed text amendments regarding alcohol sales hours and animal ordinances

Traffic Safety and Signage Committee

The committee reviewed several requests for event-related street and sidewalk closures. Members also discussed traffic calming measures and new event proposals, including a gravel bike race. Some items regarding speeding and intersection safety were tabled for further study.

• Approved dates and closure plan for First Friday and Farmer's Market events
• New request for the 'Gravelicious' gravel bike race on May 27, 2023
• Request for event closure for 'Square to Square' on May 6, 2023
• Sidewalk closure at 216 NW A Street from April 10 through May 5
• Approved dumpster location for construction on NW 2nd

The Traffic Safety and Signage Committee approved road closures for First Fridays, Farmer's Markets, and the Square to Square bike ride. The board also approved a sidewalk closure for a sculpture installation and a temporary parking space closure for Expedition Ozark.

• Approved 5:30am parking block and 10:30am road closure for First Fridays (Voice vote)
• Approved striping, signage, and increased police enforcement for SW Briar Creek Road
• Approved Square to Square bike ride route/closure for May 6, 2023 (Voice vote)
• Approved sidewalk closure at 216 NW A Street from April 10 to May 5 (Voice vote)
• Approved parking space closure for Expedition Ozark from April 6-9 (Voice vote)
• Approved dumpster site at NW 2nd until April 7, then move to 2nd choice site (Voice vote)
• Tabled gravel bike race request for May 27, 2023
• No action taken on NW A Street and Linebarger Lane intersection

Parks & Recreation Advisory Board

The board will review the 2022 Annual Report and a recap from the Skate Park public meeting. The agenda also includes approving previous meeting minutes and information regarding the upcoming State of the City address.

• Review of 2022 Annual Report
• Recap of Skate Park public meeting
• Approval of February 2023 meeting minutes
• Information on Mayor Stephanie Orman’s State of the City address

The Parks and Recreation Advisory Board approved the temporary one-year loan of the art piece 'Double Split Skyline' for Park Springs Park. The board also unanimously elected Cortney Carlson as Chairperson. Additionally, the board approved the December 2022 meeting minutes.

• Approved December 2022 meeting minutes (Unanimous)
• Approved temporary one-year loan of 'Double Split Skyline' art for Park Springs Park (Unanimous)
• Elected Cortney Carlson as Board Chairperson (Unanimous)

Public Art Advisory Board

The Public Art Advisory Committee is holding a special meeting with Lucas Cowan. The committee will collect stories regarding arts and culture in Bentonville and discuss messaging to support continued investment in the arts.

• Collection of individual stories regarding arts and culture
• Discussion on messaging for the value of arts to city character and quality of life
• Identification of messaging needed for continued arts investment
• Discussion of committee needs outside this specific project

Airport Advisory Board

The Airport Advisory Board will review previous minutes and receive geese control reports. The meeting includes updates on engineering, construction, and hangar development. Members will also discuss a traffic bottleneck at a new taxiway intersection.

• Geese Control Report
• Engineering and Construction Updates from Garver Engineers
• Update on the Subcommittee on Hangar Development
• Report on a new taxiway intersection traffic bottleneck
• Runway clearing updates during weather events

The Airport Advisory Board approved moving forward with a state grant application for the fuel farm. The board also authorized the airport manager to proceed with dirt removal in Hangar Neighborhood #1 based on upcoming quotes.

• Approved pursuit of state grant for fuel farm expansion
• Approved contingent motion to proceed with dirt removal in Neighborhood #1 based on manager's review of quotes
• Approved February 1, 2023 meeting minutes
• Scheduled next meeting for April 13, 2023

Library Advisory Board

The board will discuss library policies and approve donor names for several library spaces. Updates include the upcoming library expansion groundbreaking scheduled for April 27, 2023.

• Library expansion update with a scheduled groundbreaking on April 27, 2023
• Approval of library policies
• Donor naming approvals for the Community Gathering Space and Book Club Lounge
• Selection of committee volunteers for Emerging Leader Award candidates

The board approved all library policies and the donor naming list for the library expansion. Distinguished Service Awards were granted to Judy Marquess and Jeanne Lombardo. The board also approved the February 8, 2023 meeting minutes.

• Approved February 8, 2023 minutes
• Approved all library policies as presented
• Awarded Distinguished Service Awards to Judy Marquess and Jeanne Lombardo
• Approved donor naming list including Jana and John Ecrette, Friends of the Bentonville Library, Walmart Foundation, and Mary Baggett

City Council

The City Council is reviewing several rezoning requests for downtown residential properties and various utility equipment purchases. The agenda also includes a $3.5 million contract for drainage improvements and the creation of a short-term rentals work group.

• $3,546,278.70 contract for Little Osage Creek Tributary 2 drainage improvements
• Rezoning of 204, 206, & 214 SW Glover Street to DN-2 density
• $261,000.00 grant for pickleball courts at Creekside Park
• $373,466.00 award for transmission wood poles
• Establishment of a Short Term Rentals Work Group

The City Council approved several zoning changes, a new short-term rental work group, and a $3.5M contract for drainage improvements. The council also authorized multiple utility equipment purchases and accepted a $261,000 grant from the Walton Family Foundation.

• Approved $3.5M contract with Crossland Heavy Contractors, Inc. for Little Osage Creek drainage improvements (8-0)
• Established a Short-Term Rental Work Group to study regulations (8-0)
• Approved $373,466 purchase of transmission wood poles from Stella Jones Company (8-0)
• Approved $498,750 and $250,428 transformer purchases from Arkansas Electric (8-0)
• Accepted $261,000 grant from Walton Family Foundation for pickleball courts (8-0)
• Approved zoning changes for 204, 206, 214 SW Glover St, 203 NW D St, 205 NW D St, and 1109 NE Monroe St (8-0)
• Approved $113,958.84 purchase of a High Pressure Mass Spectrometer for Fire Department (8-0)
• Approved new Bentonville Cemetery Schedule of Fees and Pricing (8-0)

Board of Adjustment

The Board of Adjustment will review a request for a fence variance at 327 SW 4th St. The applicant seeks to reduce the required setback from five feet to one foot and increase the maximum side yard fence height from four feet to eight feet.

• Fence setback variance (VAR23-0004) for 327 SW 4th St
• Fence height variance (VAR23-0004) for 327 SW 4th St

Utility Board

The board is considering awards and bid waivers for various utility components. These items include transmission wood poles, underground primary wire, and multiple types of transformers.

• Awarding transmission wood poles contract to Stella Jones Company for $373,466.00
• Bid waiver for 1/0 underground primary wire from Stuart Irby for $314,600.00
• Bid waiver for single phase transformers from AECI for $498,750.00
• Bid waiver for 3-phase transformers from AECI for $250,428.00
• Bid waiver for two 1000 kva 3-phase transformers from AECI for $65,130.00

The Bentonville Utility Board approved a bid for transmission wood poles and four bid waivers for various types of transformers and wire. All items were passed with unanimous 5-0 votes.

• Approved Transmission Wood Poles bid (5-0)
• Approved 1/0 Wire bid waiver (5-0)
• Approved Single Phase Transformers bid waiver (5-0)
• Approved 3-Phase Transformers bid waiver (5-0)
• Approved 1000 kva 3-Ph Transformers bid waiver (5-0)
• Approved February 7th, 2023 minutes (5-0)

Planning Commission

The commission will consider several requests to rezone properties for higher density residential and mixed-use use in downtown areas. The agenda also includes reviews of conditional use permits and waiver requests for large-scale developments.

• Masterson Rezoning at 1208 SE D Street from single-family to high-density residential
• Ehret Rezoning at 1109 NE A Street to mixed-use residential
• Conditional use permit for 405 SE 5th Street
• Parking waiver request for My Place Hotel on SE East Pointe Avenue
• Building material and curb cut waivers for 7Brew at 411 SE Walton Blvd

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Committee will approve the January 19, 2023 meeting summary. The agenda also includes brainstorming public education strategies and discussing Bentonville’s 150th Anniversary.

• Election of Vice-Chair
• Brainstorming Public Education
• Bentonville’s 150th Anniversary
• Approval of January 19, 2023 meeting summary

Public Art Advisory Board

The Public Art Advisory Committee will conduct officer elections and review updated bylaws. The committee is also discussing the Sesquicentennial Art Installation, including potential murals and a paver project. Additionally, members will receive updates on various local art installations and grant opportunities.

• Officer elections for the committee
• Sesquicentennial Art Installation projects, including 'Faces of Bentonville' and 'Timeline of Bentonville' murals
• Updates on landscaping at Osage Prairie and artwork at Park Springs Park
• Discussion of grant opportunities from WFF, NEA, and Bloomberg

The board approved updated bylaws to align with City Council membership requirements. Members also voted to reappoint the chairperson and vice chairperson. The committee requested specific revisions to the Sesquicentennial Art Installation RFP.

• Approved January 10 minutes (7-0)
• Appointed Tom Hoehn as chairperson for a second term (7-0)
• Appointed Kate Schaffer as Vice Chairperson for a second term (7-0)
• Approved amended bylaws regarding membership (7-0)
• Requested revisions to Sesquicentennial Art Installation RFP
• Decided against a Multicultural Festival booth unless the Upper Cut model is secured

City Council

The council will consider several zoning changes, including a move to medium-density residential on NW C Street. The agenda also features decisions on large expenditures for police vehicles, fire department supplies, and utility equipment.

• Rezoning 609 NW C Street from R-1 to DN-2 residential
• $533,652.88 for eight Chevrolet Tahoe police vehicles
• $70,000 for medical supplies and medications for ambulance service
• $89,384.85 for an 85hp pump at McKissic Lift Station
• $220,000 agreement with Ozark Regional Transit Service

The City Council approved the redistricting of city wards for council members taking office in 2025. The council also approved multiple zoning changes, lot splits, and various equipment and service contracts for city departments.

• Approved ward redistricting for 2025 council terms (8-0)
• Approved Lake Bella Vista Parking Lot improvements contract for $1,834,860.28 (8-0)
• Approved zoning change from R-O to C-1 at SW Eden Brooke Street (6-2)
• Approved $533,652.88 purchase of eight Chevrolet Tahoes (8-0)
• Approved $220,000.00 agreement with Ozark Regional Transit (8-0)
• Approved $106,171.00 for SEC Lateral Drainage Project engineering (8-0)
• Approved $300,000.00 for Sidewalk Infill Projects engineering (8-0)
• Approved $89,384.85 pump purchase for Mckissic Lift Station (8-0)

Library Advisory Board

The Library Advisory Board is reviewing 2022 year-end statistics, which included a record 763,427 circulations. The board is also discussing the library's 150th anniversary plans and an update on the library expansion project. Additionally, members will review policies for collection development and emergency preparedness.

• Record 2022 circulation of 763,427 items
• Update on Flintco bid day for library expansion
• Tentative unveiling dates for Lil’ Library in the Park
• Review of Collection Development and Emergency Preparedness policies

The board approved the minutes from the January 4, 2023 meeting. Members reviewed reports on library circulation statistics, expansion bids, and financial updates from the Friends of the Library and the Library Foundation.

• Approved January 4, 2023 meeting minutes

Board of Adjustment

The Board of Adjustment will consider a request from the Jacobs Group for a fence setback variance at 1100 Fillmore Street. The applicant seeks to place a front fence 6 inches from the sidewalk instead of the required 5-foot setback. The board will also review and approve the minutes from the January 11 meeting.

• Fence setback variance for 1100 Fillmore Street
• Approval of January 11th Meeting Minutes

Utility Board

The board is reviewing requests for equipment purchases, including a new pump for the McKissic lift station and multiple utility trucks. These items include requests for bid waivers and budget adjustments. The agenda also includes a position reclassification and a purchase order amendment.

• Bid waiver for an $89,384.85 pump for the McKissic lift station
• Bid waiver for a Chevrolet 1500 truck totaling $39,910.00
• Bid award of $179,390 for two Ram 5500 trucks with service bodies
• Resolution regarding BEUD position reclassification
• PO amendment for Irby 750 UG Wire

The Utility Board approved several bid waivers and resolutions for pump and truck purchases. The board also approved a position reclassification and a purchase order amendment for underground wire.

• Approved pump purchase bid waiver (5-0)
• Approved truck purchase bid waiver (5-0)
• Approved truck purchase resolution (5-0)
• Approved BEUD position reclassification (5-0)
• Approved Irby 750 UG wire PO amendment (5-0)
• Approved January 17th, 2023 minutes (5-0)

Planning Commission

The commission will hold public hearings on multiple rezoning requests, including changes for properties on NW C Street and SW Bright Road. The agenda also includes reviews of land use amendments and waivers for large-scale developments.

• Rezoning 609 NW C Street from R-1 to DN-2
• Rezoning 4309 SW Bright Road from A-1 to R-1
• Bella Terra, LLC rezoning requests for SW Sunbrooke St. and SW Eden Brooke St. to C-1
• Buffington Barron, LLC land use amendment from Agricultural to Mixed-Use Commercial
• Waiver request for Sam’s Design Center regarding building materials

Traffic Safety and Signage Committee

The committee is reviewing several requests for temporary street closures for local events and discussing proposed traffic calming measures on SW Briar Creek Road. The agenda also includes updates regarding crosswalk installations at Main and 8th Street.

• Street closure around the Square on 9/23/23 for the Strider Cup
• Proposed speed limit reduction and traffic calming on SW Briar Creek Road
• Request for a memorial sign for Detective Paul Newell on Walton Boulevard
• Street closures for Gold Rush Fun Run (4/28/23) and Gold Rush Race (5/12/23)
• Update on crosswalk installation at Main and 8th Street

The committee approved a pilot temporary crosswalk at 8th and Main and new 'No Parking' signs on Cross Lane. Several street closure requests for races and markets were approved, while traffic calming requests for SW Briar Creek Road and NW A Street were tabled.

• Approved temporary crosswalk and painted artwork at 8th & Main (4-3)
• Approved two-sided 'NO PARKING HERE TO CORNER' signs on Cross Lane
• Approved street closures for Strider bike race on 9/23/23
• Approved street closures for Gold Rush Fun Run (4/28/23) and Race (5/12/23)
• Approved Heather Ridley-Fleeman Battle for Hope race on 5/6/23
• Approved First Friday and Farmer's Market dates/plans (excluding start/end times)
• Approved closure of public pedestrian alley between SE A Street and South Main
• Tabled speed reduction and bump-out requests for SW Briar Creek Road

Parks & Recreation Advisory Board

The Advisory Board is reviewing an update on Phillips Park and a proposed change to the department's refund policy. A public meeting for the new skatepark at 8th Street Gateway Park is also scheduled.

• Proposed change to the Parks and Recreation Refund Policy
• Phillips Park project update
• Public meeting announcement for the 8th Street Gateway Park skatepark

The board approved the December 2022 meeting minutes. Members discussed updates regarding the Quilt of Parks, Gilmore Park pickleball installation, and public restroom security.

• Approved December 2022 meeting minutes (All in favor)

Airport Advisory Board

The Bentonville Airport Advisory Board will review engineering updates and hangar development progress. The meeting also includes a report on a traffic bottleneck at a new taxiway intersection and an election for Chairman.

• Report on traffic bottleneck at a new taxiway intersection
• Update on the Subcommittee on Hangar Development
• Geese control report
• Engineering and construction updates from Garver Engineers
• Election of Board Chairman

The board elected a new chairman and approved the removal of two parking tie-down areas for safety. Members also received updates on runway extensions, hangar development, and a fuel farm grant application.

• Approved January 5, 2023 minutes
• Approved nomination of Brian Baldwin as Chairman
• Approved removal of first two parking tie-down areas on south and east side
• Confirmed next meeting for March 2, 2023

City Council

The Bentonville City Council will review several zoning amendments, including a proposal for 498 residential units near Parnell Road. The agenda also includes utility contract awards and a report from the Housing Affordability Work Group.

• Rezoning request for 498 units at End of Parnell Road & south of Mayflower Road
• $3,298,900.00 contract award to Crossland Heavy Contractors, Inc.
• $173,400.00 agreement for water meters with Henard Utility Products
• Zoning changes for 802 SE G Street and 1215 Filmore Street
• Mutual Aid Agreement with NWACC Department of Police & Public Safety

The City Council approved a resolution recognizing the findings and recommendations of the Housing Affordability Work Group. The council also approved multiple zoning changes, property line adjustments, and several utility and infrastructure contracts.

• Approved housing affordability recommendations (7-1)
• Approved zoning change to Downtown High Density Residential at 802 SE G Street (8-0)
• Approved zoning change to Downtown Medium-Density Residential at 1215 Filmore Street (8-0)
• Approved zoning change to Planned Residential Development at Parnell Road/Mayflower Road (8-0)
• Approved $3.29M Invessel Project contract with Crossland Heavy Contractors, Inc. (8-0)
• Approved $3.85M Runway 18-36 Widening contract with Emery Sapp & Sons, Inc. (8-0)
• Approved $173,400 water meter purchase from Henard Utility (8-0)
• Approved $55,000 ebook purchase for Bentonville Public Library (8-0)

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Board will approve the November 17, 2022 meeting summary and conduct an election of officers. The committee will also discuss public education brainstorming and upcoming tree giveaway dates.

• Election of officers
• 2023 Tree Giveaway dates: April 22nd and October 21st
• Approval of November 17, 2022 meeting summary
• Public education brainstorming

Utility Board

The Bentonville Utility Board is reviewing several contract awards for utility infrastructure. These include a sole-source agreement for water meters and multiple bids for fiber optic materials. The board is also considering equipment purchases through cooperative contracts.

• Ordinance for Badger water meters from Henard Utility Products for $173,400.00
• Bid award for John Deere track loader and mulching head for $159,863.68
• Fiber material awards totaling $358,701.83 to Stuart Irby, Techline, and Wesco

The Bentonville Utility Board approved an ordinance for Badger Water Meters and awarded several bids for equipment and materials. The board also approved a budget adjustment for Invessel Construction and construction observation services from Garver.

• Approved Badger Water Meters ordinance (5/0)
• Approved Skid Steer bid award (5/0)
• Approved Fiber Material bid award (5/0)
• Approved Invessel Construction bid award and budget adjustment (5/0)
• Approved Garver Construction Observation resolution (5/0)
• Approved January 3rd, 2023 minutes (5/0)

Planning Commission

The commission will consider rezoning applications for properties on SE G Street, Fillmore Street, and the Haitham Alley area. The agenda also includes property line adjustments and design waivers for large-scale developments.

• Rezoning of 802 SE G Street to High-Density Residential
• Rezoning of 1215 Fillmore Street to Downtown Medium Density Residential
• Haitham Alley Planned Residential Development rezoning from Agriculture to PRD
• Parking and design waivers for AWSOM Large Scale Development at 1001 NE J Street
• Property line adjustments for Wilson’s Addition and Razorback Addition

Board of Adjustment

The Board will review a request from Ovation Homes for a rear-yard setback variance at 402 SW 4th Street to allow for an ADA-compliant bathroom. The board will also hold an election for 2023 officers.

• Rear-yard setback variance for 402 SW 4th Street
• 2023 election of Board of Adjustment officers

Public Art Advisory Board

The committee will conduct officer elections and review guidance for the 150th Art Installation. Members will also receive updates on several projects, including Cricket Pitch Field Artwork and Osage Prairie landscaping. The meeting includes a report on CACHE consulting hours.

• Election of committee officers
• Guidance on the 150th Art Installation
• Update on CACHE consulting hours
• Progress on the Sesquicentennial Art Installation Committee
• Updates on Upper Cut Unveiling and Promotion Committee

The committee approved the December 13 meeting minutes and deferred officer elections until new appointments are official. Members discussed a draft RFP for the 150th art installation and potential art for city roundabouts.

• Approved December 13 minutes (4-0)
• Tabled officer elections to February meeting (4-0)

City Council

The City Council will consider appointing Andrew Myers to the vacant City Attorney position. The agenda includes several zoning ordinances, board appointments, and utility contracts for wastewater and electrical systems. The council will also review budget adjustments for park improvements and equipment purchases.

• Appointment of Andrew Myers as City Attorney
• $100,000 donation from Bogle Family Trust for Bogle Park
• $197,800 contract with Power System Engineering for AMI implementation
• $88,250 purchase of a New Holland backhoe
• $112,000 bid waiver for Parks and Recreation sports officials

The City Council appointed Andrew Myers as City Attorney and approved several land use ordinances, including lot splits and property line adjustments. The council also authorized agreements for an Electric AMI System and various equipment purchases.

• Appointed Andrew Myers as City Attorney (6-1)
• Approved lot splits at 808 West Central Avenue and Northwest Woods Creek Road (8-0)
• Approved property line adjustments at SE F St/SE 3rd St and 808 NW C Street (8-0)
• Authorized $197,800 agreement with Power System Engineering for Electric AMI System oversight (8-0)
• Approved $88,250 purchase of a 2020 New Holland Backhoe from Bobcat NWA (8-0)
• Approved $112,000 agreement with USSSA for sports officials (8-0)
• Authorized purchase of properties not to exceed $68,645.95 (8-0)
• Approved temporary installation of 'Double Slit Skyline' artwork at Park Springs Park (8-0)

Traffic Safety and Signage Committee

The committee is reviewing several requests for temporary street closures and new traffic signage. These include road closures for the Bentonville Half Marathon and Bright Road, as well as a proposal for a temporary crosswalk at Main and 8th Street.

• Road closures for the Bentonville Half Marathon on April 1, 2023
• Request to close Bright Road on April 15, 2023
• Proposal for a temporary crosswalk at Main and 8th Street
• Planters to delineate the Crepes & Heroes parking lot at 8th and SW A Streets
• "No Parking" signs for the SE E Court median

The committee approved two separate road closure requests for races in April 2023. A proposal for a temporary crosswalk and planters at Main and 8th Street was discussed but not yet decided, pending an onsite meeting.

• Approved road closures for Bentonville Half Marathon on April 1, 2023 (voice vote)
• Approved Bright Road closure on April 15, 2023 (voice vote)
• Tabled crosswalk and planter proposal at Main and 8th Street pending onsite meeting
• No action taken on request for 'No Parking' signs at SE E Court

Parks & Recreation Advisory Board

The board will elect a new chairperson and introduce new member Jon Terlouw. The meeting includes an update on 2023 capital projects and approval for public art at Park Springs Park.

• Election of Board Chairperson
• Introduction of new member Jon Terlouw
• 2023 Capital Projects Update
• Public Art Approval: 'Double Split' at Park Springs Park

The board approved the meeting minutes from November 2022. Staff members presented a review of 2022 year-end accomplishments and David Wright reviewed 2023 capital projects and equipment purchases.

• Approved November 2022 meeting minutes (All in favor)

Airport Advisory Board

The Airport Advisory Board will discuss engineering and construction updates and potential changes to Ordinance 2014-103. The meeting also includes a geese control report and discussions regarding a new taxiway intersection traffic bottleneck.

• Vote on changes to Ordinance 2014-103
• Engineering and construction updates from Garver Engineers
• Geese control report
• Discussion of a new taxiway intersection traffic bottleneck
• Chairman election discussion

The board approved changes to Ordinance 2014-103 and recommended a lease transfer from Hook Em’, LLC to KP Air, LLC. Members also received construction updates on runway and taxiway projects and heard presentations regarding hangar development.

• Approved minutes from December 1, 2022
• Approved changes to Ordinance 2014-103
• Approved lease transfer from Hook Em’, LLC to KP Air, LLC
• Scheduled hangar development Sub-Committee meeting for January 26, 2023
• Scheduled February meeting for February 1, 2023

Library Advisory Board

The Library Advisory Board will receive an update on the library expansion and review policy status. The board will also consider approving a list of donors for various named spaces within the expansion project.

• Consideration and approval of donor naming list for library expansion
• Library expansion progress update
• Review of library policy status
• Overview of library accomplishments and goals

The board approved the donor naming list provided by the Bentonville Library Foundation. Members received updates on the library expansion timeline and financial reports from the Friends of the Library and the Library Foundation.

• Approved December 7, 2022 meeting minutes
• Approved donor naming list as presented

Utility Board

The board will review several major utility infrastructure agreements and budget adjustments. This includes a large-scale contract for an electric AMI system and an amendment to wastewater treatment expansion studies. The meeting also addresses cost increases for transformer purchases.

• $5.2 million agreement with Eaton Corporation for an electric AMI system
• $100,000 contract amendment with Hawkins-Weir for wastewater treatment studies
• $369,864 ordinance amendment for transformer cost increases
• $197,800 contract for PSE AMI oversight and project management

The Bentonville Utility Board approved an amendment to the Hawkins-Weir contract for WRRF expansion and an ordinance amendment regarding transformer cost increases. The board also approved contracts for Electric AMI/Eaton and PSE AMI oversight.

• Approved December 6th, 2022 minutes (5-0)
• Approved amendment to Hawkins-Weir contract for WRRF Expansion (5-0)
• Approved amendment to ordinance for Transformer Cost Increase (5-0)
• Approved Electric AMI/Eaton Contract (5-0)
• Approved PSE AMI Oversight Contracts (5-0)

Planning Commission

The Bentonville Planning Commission is reviewing several rezoning requests and conditional use permits. The agenda includes discussions on floodplain regulations and amendments to tree and landscape codes. The commission will also consider various development waivers for projects such as The Station Phase 2.

• Conditional Use Permit for Walmart Stores Inc. at SE Moberly Lane & SE 8th Street
• Conditional Use Permit for Dogwood Acres LLC/Alice Walton School of Med.
• Codification of Floodplain Land Development Code Article 1500 Regulations
• Waiver request for Bentonville Housing Partners regarding building permits and federal funding
• Rezoning requests for Brightbox, LLC and Bentonville-Bella Vista Trailblazers Assoc. Inc.