Belleair public meetings in 2024
35 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Town Commission
The commission will hold a first reading and public hearing on Ordinance 583, which addresses athletic fields. A business impact estimate is attached. Consent items include minutes and a special relief permit for Christmas in Doyle Park 2024. The general agenda includes a major event permit for the 2025 Clearwater Marathon and Running Festival.
- First reading of Ordinance 583 (Athletic Fields) with Business Impact Estimate
- Special relief permit for Christmas in Doyle Park 2024
- Major event special relief permit for 2025 Clearwater Marathon and Running Festival
- Approval of October 23 and November 12, 2024 meeting minutes
The Town Commission approved the first reading of Ordinance 583, which removes athletic fields from the park system to aid in preservation after damage. The commission also approved a special relief permit for the 2025 Clearwater Marathon and Running Festival, with lane closures only and no road closures. The consent agenda, including meeting minutes and a special relief permit for Christmas in Doyle Park 2024, was approved unanimously.
- Approved first reading of Ordinance 583 removing athletic fields from park system (5-0)
- Approved major event special relief permit for 2025 Clearwater Marathon and Running Festival (5-0)
- Approved consent agenda including October 23 and November 12 meeting minutes and Christmas in Doyle Park permit (5-0)
🗳️ How they voted (3 roll-call votes)
Special Magistrate
The Special Magistrate will hold a continued hearing on a variance request for the property at 435 St. Andrews Drive. The agenda includes swearing in, consideration of an amended order from the previous continuance, and the variance application (VAR-24-1). The magistrate will rule on the variance after hearing evidence.
- Variance application VAR-24-1 for 435 St. Andrews Drive
- Amended Order Granting Motion to Continue (L. Moritz, case 24-0215)
- Public hearing with right to appeal requiring verbatim record
The Special Magistrate continued the variance request for a dock at 435 St. Andrews Dr. to February 5, 2025, at 3:00 PM. The continuance was granted because the property owner was not present and the submerged land owner (Belleview Biltmore Country Club Corp) needs to be added as a co-applicant. No final decision was made on the variance.
- Continued variance request 24-0226 for 435 St. Andrews Dr. to Feb. 5, 2025 (no vote recorded)
- Kept exhibits 1, 2, 3 in the record for the continued hearing
Town Commission
The Belleair Town Commission will hold a regular meeting to consider routine items including approval of meeting minutes, special relief permits for a holiday parade and a wedding at Hallett Park, and a resolution establishing the date of the municipal election. The commission will also hear a notice of intent to award professional auditing services. Citizen comments and reports from the town manager and attorney are also on the agenda.
- Resolution 2024-32 establishing the date of the municipal election
- Special relief permit request for the 2024 Holiday Parade and Party
- Special relief permit request for a wedding at Hallett Park
- Notice of intent to award professional auditing services
- Approval of October 4, 2024 regular meeting minutes
The Town Commission approved Resolution 2024-32 setting the date for the March municipal election, with two seats up for grabs. It also approved a contract with James Moore & Co., PL for professional auditing services in the amount of $41,100, following the Audit Committee's unanimous selection. The consent agenda, including special relief permits for the holiday parade and a Hallett Park wedding, was approved unanimously.
- Approved Resolution 2024-32 establishing March election date (5-0)
- Approved $41,100 contract with James Moore & Co., PL for auditing services (5-0)
- Approved consent agenda including special relief permits for holiday parade and Hallett Park wedding (5-0)
🗳️ How they voted (3 roll-call votes)
Special Magistrate
The Special Magistrate will hear a request for a variance regarding property at 435 St. Andrews Dr. The meeting is scheduled for 3:00 PM on November 6, 2024.
- Request for Variance - 435 St. Andrews Dr. (24-0215)
- Continuance Request for Var 24-1
- Town Hall, 901 Ponce de Leon Blvd.
The Special Magistrate granted a continuance for the variance request at 435 St. Andrews Dr. The hearing was rescheduled to December 4, 2024, at 3:00 PM, with the owner's representative in agreement. No other substantive decisions were made.
- Granted continuance for variance request 24-0215 at 435 St. Andrews Dr. to Dec. 4, 2024
Audit Committee
The Audit Committee will meet to review and recommend proposals for professional auditing services under RFP 2024-100. The committee will also consider the approval of meeting minutes from August 28, 2024.
- Review and recommendation of proposals for Professional Auditing Services (RFP 2024-100)
- Approval of August 28, 2024 meeting minutes
The Audit Committee reviewed proposals for professional auditing services (RFP 2024-100) and voted unanimously to recommend James Moore for the town's annual audit. The recommendation will go to the Commission for final contract award. The committee also approved the August 28, 2024 meeting minutes.
- Recommended James Moore for annual audit services (4-0)
- Approved August 28, 2024 meeting minutes (4-0)
🗳️ How they voted (5 roll-call votes)
Special Meeting
The Town of Belleair will hold a special meeting to vote on resolutions regarding financial authorizations and procedural rules. The body will also recognize city government week and personnel milestones.
- Resolution 2024-29: Authorized Signers for Town Accounts
- Resolution 2024-30: Amending Commission Procedures Manual
- Proclamation 24-0203: Florida City Government Week
- Promotion of Allison Daniels to Sergeant
- Recognition of Terry Williams for 40 years of service
The Town Commission unanimously approved two resolutions: one updating authorized signers for town accounts, and another amending the Commission Procedures Manual to change meeting times to 5:30 PM. The meeting also included proclamations, staff recognitions, and resident comments about storm flooding.
- Approved Resolution 2024-29 updating authorized signers for town accounts (5-0)
- Approved Resolution 2024-30 amending Commission Procedures Manual to change meeting time to 5:30 PM (5-0)
🗳️ How they voted (2 roll-call votes)
Town Commission
The Belleair Town Commission will meet to confirm two staff appointments and amend the fiscal year 2023-24 budget. The agenda includes procedural items, public hearings for special relief permits, and discussions on permit fees following Hurricane Helene.
- Confirm Ashley Bernal as Assistant Town Manager
- Confirm Nanette Freeman as Interim HR and Finance Director
- Amend FY 2023-24 budget via Resolution 2024-28
- Approve purchase orders exceeding $30,000 for FY2024
- Discuss permit fee adjustments in response to Hurricane Helene
The Town Commission approved a temporary waiver of demolition and new construction building permit fees for properties in evacuation zone A inundated by Hurricane Helene's surge, for project values up to $500,000, expiring January 2, 2025. The Commission also confirmed Ashley Bernal as Assistant Town Manager and Nanette Freeman as interim Human Resources and Finance Director, approved a budget amendment, purchase orders over $30,000, and asset removals. All votes were unanimous (5-0).
- Approved temporary waiver of demolition and new construction permit fees for Helene-affected zone A properties up to $500,000 (5-0)
- Confirmed Ashley Bernal as Assistant Town Manager (5-0)
- Confirmed Nanette Freeman as interim Human Resources and Finance Director (5-0)
- Approved Resolution 2024-28, FY 2023-24 budget amendment (5-0)
- Approved list of purchase orders over $30,000 (5-0)
- Approved removal of assets from accounting records (5-0)
- Approved consent agenda including meeting minutes and special relief permits (5-0)
🗳️ How they voted (7 roll-call votes)
Planning & Zoning Board
The Planning & Zoning Board will hold a routine meeting to approve prior minutes, discuss Sunshine Law requirements, and introduce a new town historian. No zoning, land-use, or financial decisions are scheduled.
🗳️ How they voted (2 roll-call votes)
Town Commission
The Town Commission will hold a second budget hearing to adopt the final millage rate and the Fiscal Year 2024-2025 budget. The body will also consider second readings for several ordinances regarding town fees, rates, and building codes.
- Adoption of Final Millage Rate and FY 2024-2025 Town Budget
- Ordinance 581 (Water Rates Increase) and Ordinance 582 (Solid Waste Rates Increase)
- Ordinance 580 regarding Building Department Fees
- Ordinances 576, 577, 578, and 579 regarding driveways, substantial improvement, fences, and visibility triangles
- Special Relief Permit Requests for Silver Coffee 2024 and The Annika driven by Gainbridge at Pelican
The Town Commission adopted the final millage rate of 6.9777 for FY 2024-2025 (4-1, with Commissioner Jennings voting no) and approved the final budget unanimously. The commission also passed six ordinances on second reading, covering driveways, the 50% substantial improvement rule, fences, visibility triangles, building fees, water rates, and a 5% solid waste rate increase. A special relief permit for The Annika golf event and an MPO agreement amendment were approved, and Deputy Mayor Shelly was appointed to the Forward Pinellas Inland North seat.
- Adopted millage rate 6.9777 for FY 2024-2025 (4-1)
- Approved FY 2024-2025 town budget (5-0)
- Passed Ordinance 576 on driveways and access points (5-0)
- Passed Ordinance 577 eliminating five-year restriction on 50% substantial improvement rule (5-0)
- Passed Ordinance 578 on fences and fence walls (5-0)
- Passed Ordinance 579 clarifying visibility triangle (5-0)
- Passed Ordinance 580 on building fees (5-0)
- Passed Ordinance 581 on water rates and Ordinance 582 on solid waste rates (5-0 each)
🗳️ How they voted — 1 divided vote
Town Commission
The Belleair Town Commission meeting includes a first budget hearing where the tentative millage rate for fiscal year 2024‑2025 will be considered. Commissioners will also take the first reading of three ordinances: Bluff Maintenance, Water Rates Increase, and Solid Waste Rates Increase. Additional items include the use of $2,133,637 in Coronavirus State & Local Fiscal Recovery Funds and routine approvals such as meeting minutes and a mutual aid agreement.
- Tentative adoption of millage rate for FY 2024‑2025
- First reading of Ordinance 574 – Bluff Maintenance
- First reading of Ordinance 581 – Water Rates Increase
- First reading of Ordinance 582 – Solid Waste Rates Increase
- Use of Coronavirus State & Local Fiscal Recovery Funds ($2,133,637 plus interest earned)
The Town Commission tentatively approved a millage rate of 6.9777 for the upcoming fiscal year and adopted the tentative FY 2024-2025 budget. Commissioners also authorized the use of $2,133,637 in ARPA funds for fire service expenses and approved the closure of the enterprise wastewater fund. Additionally, the commission passed ordinances regarding bluff maintenance and adjustments to water and solid waste rates.
- Approved $2,133,637 ARPA allocation for fire services (5-0)
- Approved closing enterprise wastewater fund (5-0)
- Tentatively adopted 6.9777 millage rate (4-1)
- Tentatively adopted FY 2024-2025 budget (5-0)
- Approved Ordinance 574 for bluff maintenance (5-0)
- Approved Ordinance 581 for water rates (5-0)
- Approved Ordinance 582 for solid waste rates (5-0)
- Approved FY 2023-2024 budget amendment (5-0)
🗳️ How they voted — 1 divided vote
Finance Board
The Finance Board will review the proposed budget for the fiscal year ending September 30, 2025. The board will also discuss the use of $2,133,637 in Coronavirus State & Local Fiscal Recovery Funds and the maximum millage levy for FY2024-25.
- Review of Proposed Budget for FYE 09/30/2025
- Use of Coronavirus State & Local Fiscal Recovery Funds ($2,133,637)
- Maximum Millage Levy FY2024-25
- Closing of the Enterprise Wastewater Fund
- Election of Officers
🗳️ How they voted (5 roll-call votes)
Audit Committee
The Belleair Audit Committee will meet on August 28, 2024 at 5:00 PM. The agenda includes the election of officers, a review of the request for proposals for external auditing services, and the distribution of a draft RFP. The meeting also provides time for citizen comments and routine items such as approval of minutes.
- Election of Officers (Item 24-0156)
- Review of RFP for External Auditing Services (Item 24-0165)
- Draft RFP Auditing Services dated 08/2024 (attachment)
- Citizens Comments – discussion of items not on the agenda
- Approval of Minutes
The Belleair Audit Committee reviewed the draft Request for Proposals for external auditing services, discussed proposed updates to internal control and digital security language, and addressed timeline and bidding expectations. No formal votes or contract awards were made during the meeting.
- Reviewed RFP draft for external auditing services
🗳️ How they voted (2 roll-call votes)
Special Magistrate
The Town of Belleair Special Magistrate will hear a single agenda item: a request for a variance at 8 Westwood Lane. The meeting is called to order at 3:00 PM on August 14, 2024, at Town Hall.
- Request for Variance - 8 Westwood Lane (24-0155)
The Special Magistrate granted a variance from the 25-foot front yard setback for a generator installation at 8 Westwood Lane, subject to the condition that the generator be placed no further than 18 inches from the existing structure. The applicant agreed to the condition. The decision was based on the lot's unique shape and location.
- Granted variance from 25-foot front setback for generator at 8 Westwood Lane, with 18-inch placement condition
Town Commission
The Town Commission will hold first readings for six ordinances regarding building fees, fences, and land maintenance. The body will also discuss the FY2025 budget for all funds and proposals for solid waste and water fund rates.
- First readings of Ordinances 574-580 covering bluff maintenance, driveways, building fees, and fences
- FY2025 Budget Discussion for all funds
- Solid Waste and Water Fund rate proposals
- Pinellas County Sheriff Contract for FY 24/25
- Special Relief Permit Requests for The Annika driven by Gainbridge at Pelican and St. Paul's New Parent Social
The Belleair Town Commission approved a 4-tier residential water rate structure and a 5% solid waste rate increase, both with legal work to prepare ordinances. It also approved first readings of six ordinances (Bluff maintenance, driveways, substantial improvement rule, fences, visibility triangle, building fees) and several resolutions, including appointing new Planning and Zoning Board members. The FY2025 budget was discussed but not voted on, with hearings set for September.
- Approved 4-tier water rate structure (5-0)
- Approved 5% solid waste rate increase (5-0)
- Approved first reading of Ordinance 574 (Bluff maintenance) (5-0)
- Approved first reading of Ordinance 576 (Driveways) (5-0)
- Approved first reading of Ordinance 577 (50% substantial improvement) (5-0)
- Approved first reading of Ordinance 578 (Fences) (5-0)
- Approved first reading of Ordinance 579 (Visibility triangle) (5-0)
- Approved first reading of Ordinance 580 (Building fees) (5-0)
🗳️ How they voted (18 roll-call votes)
Infrastructure Board
The Belleair Infrastructure Board will convene at Town Hall to approve the minutes of its November 1, 2022 meeting. The board will also receive a Q2 report and discuss the Capital Improvement Program (CIP) as of July 30, 2024. No substantive decisions are listed on the agenda.
🗳️ How they voted (2 roll-call votes)
Finance Board
The Belleair Finance Board meets to discuss the town’s FY2025 budget overview, proposed water and solid waste rate changes, and a review of a state loan agreement for lead service line replacement. The board will also consider members for the Audit Committee and approve minutes from the May 14 meeting.
- Review of FY2025 budget overview and draft budget binder
- Proposed solid waste rate changes for FY2025
- Proposed water rate changes for FY2025
- Review of Resolution 2024-18 and new state loan agreement for lead service line replacement
- Approval of May 14, 2024 meeting minutes
The Finance Board recommended a 5% solid waste rate increase for FY2025 and a move to a four-tier water rate structure to address budget deficits. The board also reviewed the FY2023 audit (clean opinion), FY2025 budget overview, and investment results. No final approvals were made; recommendations go to the Town Commission.
- Supported 5% solid waste rate increase for FY2025 (3-0)
- Recommended four-tier water rate structure (3-0)
- Approved May 14, 2024 meeting minutes (3-0)
- Volunteered members to serve on Audit Committee
🗳️ How they voted (5 roll-call votes)
Finance Board
The Finance Board will discuss the FY2025 budget overview and proposals for solid waste and water rates. The meeting includes a review of the FY2023 Annual Comprehensive Financial Report and Audit.
- FY2025 Budget Overview
- Solid Waste Rate Proposal FY2025
- Water Rate Proposal FY2025
- Draft RFP for External Auditing Services
- State Revolving Fund Loan program agreement for Lead Service Line Loan
Town Commission
The Town Commission will discuss the maximum millage levy for fiscal year 2024-25. The agenda also includes a public hearing regarding a renovation at 456 Gardenia Street and several financial resolutions.
- Public hearing for a Special Certificate of Appropriateness for renovation at 456 Gardenia Street
- Acceptance of the Annual Financial Statement Audit for FYE 9-30-23
- Budget Resolution 2024-16 amending the FY 2023-24 budget
- Resolution 2024-18 regarding a State Revolving Fund Loan Program agreement for lead service lines
- Discussion of the Maximum Millage Levy for FY 2024-25
The Town Commission established a maximum millage rate to address a budget deficit and build reserves. The board also accepted a clean annual financial audit and approved a loan agreement for lead service line replacement.
- Approved maximum millage rate levy of 6.9777 (5-0)
- Approved Resolution 2024-18 for State Revolving Fund Lead Service Line Loan (5-0)
- Accepted FYE 9-30-23 Annual Financial Statement Audit (5-0)
- Approved Resolution 2024-16 amending the FY 2023-24 budget (5-0)
- Approved $45,000 lien settlement for 1723 Cypress Ave (5-0)
- Approved Special Certificate of Appropriateness for 456 Gardenia Street (5-0)
- Approved Resolution 2024-17 designating signers for Town accounts (5-0)
- Approved June 11, 2024 meeting minutes and RS&H Task Authorization (5-0)
🗳️ How they voted (7 roll-call votes)
Town Commission
The Town Commission will review a second reading of the Police Officers' Retirement Plan ordinance. The agenda also includes discussions on natural gas installation services, mutual aid with Indian Shores Police, and personnel policy updates.
- Second Reading Ordinance 573 regarding the Police Officers' Retirement Plan
- Equix Energy Services Piggyback Agreement for natural gas mains and service lines
- Renewal of Mutual Aid Agreement with Indian Shores Police Department
- Resolution 2024-15 amending the Personnel Policy Manual
- Presentation of Preliminary Budget FY 2024-2025 Capital Equipment Replacement Fund/Capital Improvement Plan
The Town Commission unanimously approved Ordinance 573, establishing a Police Officers' Retirement Plan. They also approved a waiver of competition rules to hire WSP Engineering for interim services. A consent agenda including past minutes and mutual aid agreements was approved, and a resolution amending the Personnel Policy Manual was adopted. A preliminary budget discussion on capital equipment was informational only.
- Approved Ordinance 573 Police Officers' Retirement Plan (5-0)
- Approved Consent Agenda with one correction to minutes (5-0)
- Approved Resolution 2024-15 amending Personnel Policy Manual (5-0)
- Approved waiver of competition to hire WSP Engineering (5-0)
- Reviewed Preliminary Budget FY 2024-2025 (Informational only)
🗳️ How they voted (3 roll-call votes)
Planning & Zoning Board
The Planning & Zoning Board will conduct a public hearing regarding a Special Certificate of Appropriateness for a renovation at 456 Gardenia Street. The board will also consider the approval of meeting minutes from January 8, 2024, and the election of officers.
- Public hearing: Special Certificate of Appropriateness for renovation at 456 Gardenia Street
- Approval of January 8, 2024, meeting minutes
- Election of Officers
The Board approved a Special Certificate of Appropriateness for renovations to a historic property. The Board also elected new officers and approved the January 8, 2024, meeting minutes.
- Approved Special Certificate of Appropriateness for renovations at 456 Gardenia Street (4-0)
- Approved January 8, 2024 Meeting Minutes (4-0)
- Elected Bob Barris as Chairman (4-0)
- Elected Michael Hendzel as Vice Chairman (4-0)
🗳️ How they voted (5 roll-call votes)
Town Commission
The Town Commission will review a first reading of an ordinance regarding the Police Officers' Retirement Plan. The agenda also includes several board member appointments, a budget amendment for enterprise water, and various proclamations.
- First Reading Ordinance 573 - Police Officers' Retirement Plan
- Resolution 2024-14 - Amending Budget for FY 2023-2024 (Enterprise Water)
- Approval of purchase orders greater than $30,000
- Board member appointments for Finance, Infrastructure, Park, Recreation & Tree, and Planning and Zoning boards
- Bluff Study Update: APTIM
The Town Commission approved Ordinance 573 on first reading, which adjusts the police retirement plan by allowing annual deposits and raising the retirement age to 73 for new hires after October 1, 2022. The Commission also amended the Fiscal Year 2023-2024 budget to include Enterprise Water Fund items and approved several purchase orders, including a $280,000 water interconnect project. A personnel policy manual adoption was pulled from the agenda and will be revisited in June.
- Approved Ordinance 573 (Police Retirement Plan) on first reading (5-0)
- Approved Resolution 2024-14 amending FY 2023-2024 budget (5-0)
- Approved purchase orders over $30,000 (5-0)
- Approved PO 38783 for QRC/South Interconnect (~$280,000) (5-0)
- Approved revised Financial Management Policies (5-0)
- Approved consent agenda including board appointments and cybersecurity framework (5-0)
- Pulled Personnel Policy Manual adoption for June review
🗳️ How they voted (6 roll-call votes)
Finance Board
The Finance Board will review the preliminary/draft budget for fiscal year 2024-2025. The board is also scheduled to discuss an update to financial management policies and approve minutes from the March 20, 2024 meeting.
- Preliminary/Draft Budget Review FY2024-2025
- Financial Management Policies Update
- Approval of March 20, 2024 Meeting Minutes
The Belleair Finance Board voted 5-0 to recommend that the Commission accept updated financial management policies, including a change to percentage-based minimum fund balances (25% for water, 20% for solid waste). The board also reviewed a preliminary draft FY2024-2025 budget, which staff said does not currently balance and uses a 6% property tax value estimate pending June 1 figures. No budget decisions were made; staff presented options to balance the budget and sought board feedback on equipment replacement funding.
- Approved March 20, 2024 meeting minutes (5-0)
- Recommended to Commission acceptance of updated financial management policies (5-0)
- Adjourned meeting at 5:19 PM (5-0)
🗳️ How they voted (3 roll-call votes)
Special Magistrate
The Special Magistrate will consider a continued variance request for the property at 111 Palmetto Rd. The discussion includes tree preservation and Snug Island slides.
- Variance request: 111 Palmetto Rd (continued from April 10, 2024)
The Special Magistrate continued the review of a variance request for a 6-foot aluminum fence at 111 Palmetto Rd. Town staff recommended approval, citing hardship due to a live oak tree and security needs. The Magistrate stated she will review the additional evidence and issue a written order within a week; no final decision was made during this meeting.
- Variance request for 111 Palmetto Rd continued for further review
- Town staff recommended approval of variance for 6ft fence
- Magistrate to issue written order within one week
Special Meeting
The Town Commission is conducting a preliminary discussion regarding the draft budget for fiscal year 2024-2025. The meeting includes a review of the '24-25 Budget at a Glance' and workshop slides.
- Preliminary FY 2024-2025 Budget Discussion
The Town Commission conducted a first review of the preliminary FY 2024-2025 budget. No formal votes or decisions were made; the session consisted of presentations and discussions regarding deficits, equipment replacement, and revenue options.
Special Magistrate
The Special Magistrate will review two variance applications. One request for 111 Palmetto Rd is a continuation from the March 27, 2024 meeting, while a second request involves 303 Ponce de Leon Blvd.
- Variance request: 111 Palmetto Rd (continued from March 27, 2024)
- Variance request: 303 Ponce de Leon Blvd
The Special Magistrate approved a 6 ft variance from the 25 ft front setback requirement for a proposed addition at 303 Ponce de Leon Blvd, a corner lot in the R-1 single-family district. The magistrate found special circumstances, that the hardship was not caused by the applicant, and that the variance was the minimum needed and consistent with the code. A separate variance request at 111 Palmetto Rd was continued to May 8, 2024 at the applicant's request, with staff raising no objection. The meeting adjourned at 3:15 PM.
- Approved a 6 ft variance from the 25 ft front setback requirement for a proposed addition at 303 Ponce de Leon Blvd
- Continued the variance request at 111 Palmetto Rd to May 8, 2024 at 3:00 PM
- Set the next hearing for May 8, 2024
Town Commission
The Belleair Town Commission meeting includes the swearing-in of the Mayor and Commissioners and a vote for a Deputy Mayor. The agenda also features a second reading of Ordinance No. 572 regarding wells and an update to the FY2024/2025 budget calendar.
- Swearing in of Mayor and Commissioners
- Second reading of Ordinance No. 572 (Wells)
- Deputy Mayor nomination and vote
- Revised FY2024/2025 budget calendar update
- Contract renewal with Southern Group
The Town Commission approved additional expenditures for the Carl/Shirley project and passed an ordinance giving SWFWMD sole authority to permit wells. The Commission also swore in officials and appointed Tom Shelly as Deputy Mayor.
- Approved $89,055 for additional services by Jones Edmonds for the Carl/Shirley project (5-0)
- Approved Ordinance 572 giving SWFWMD sole authority to permit wells (5-0)
- Appointed Commissioner Tom Shelly as Deputy Mayor (5-0)
- Approved Resolution 2024-08 declaring Commission seats (5-0)
- Approved renewal of contract with Southern Group (5-0)
- Approved March 12, 2024 meeting minutes (5-0)
🗳️ How they voted (5 roll-call votes)
Special Magistrate
The Special Magistrate will consider two applications for variances. The items include a request for 933 Osceola Rd and a request for 111 Palmetto Rd.
- Variance request - 933 Osceola Rd
- Variance request - 111 Palmetto Rd
The Special Magistrate approved a variance for a roof over a rear courtyard at 933 Osceola Rd. A request for a perimeter fence variance at 111 Palmetto Rd was continued to a later date.
- Approved variance for roof over rear courtyard at 933 Osceola Rd
- Continued variance request for 6ft aluminum fence at 111 Palmetto Rd to April 10th
Finance Board
The board will review updates to the Financial Management Policies draft. Members will also discuss budget priorities for fiscal year 2024-2025 and a proposal for a Special Events Coordinator position.
- Review of Financial Management Policies Update
- Review of FY 2024-2025 budget priorities
- Decision package for a Special Events Coordinator position
- Approval of January 17, 2024 meeting minutes
The Finance Board approved updated Financial Management Policies to be presented to the Town Commission. Members reviewed FY 2024-2025 budget priorities and received a department update regarding ARPA funds and the state revolving loan program.
- Approved January 17, 2024 Meeting Minutes (4-0)
- Approved Financial Management Policies for presentation to Town Commission (4-0)
- Canceled April meeting and rescheduled for May 14th
- Canceled June meeting and rescheduled for July 23rd or 24th
🗳️ How they voted (4 roll-call votes)
Town Commission
The Town Commission will conduct public hearings regarding amendments to the Schedule of Fees and new regulations for wells. The agenda also includes discussions on budget priorities for fiscal year 2024-2025 and various special relief permits.
- Second reading of Ordinance 571 amending Appendix B - Schedule of Fees
- First reading of Ordinance 572 regarding Wells
- Town Commission Budget Priorities FY 2024-2025
- Special Relief Permit for 2024 Springfest & Arbor Day Celebration
- Special Relief Permit for 2024 Wiffleball Classic
The Town Commission approved an amended schedule of fees and a statewide mutual aid agreement. The board also authorized several purchase orders over $30,000 and approved three special relief permits for community events.
- Approved Ordinance 571 Amending Appendix B - Schedule of Fees (5-0)
- Approved first reading of Ordinance 572 (5-0)
- Approved February 13, 2024 meeting minutes (5-0)
- Approved Special Relief Permits for 2024 Springfest, Arbor Day, and Wiffleball Classic (5-0)
- Approved Special Relief Permit for Roebling Road Block Party (4-0, 1 recused)
- Approved Resolution 2024-07 Statewide Mutual Aid Agreement (5-0)
- Approved purchase orders of $30,000 or greater for FYE 9-30-24 (5-0)
🗳️ How they voted (7 roll-call votes)
Town Commission
The Town Commission will conduct a first reading of an ordinance regarding changes to various service fees. The agenda also includes approving permits for local events and reviewing purchase orders over $30,000.
- First reading of Ordinance 571 amending fees for solid waste, water, parking, and more
- Special relief permits for BCF Rumble 4 Car Show and Sunset 5k and Fun Run
- Approval of purchase orders greater than $30,000
- Resolution to amend the composition of the Park, Recreation and Tree Board
The Commission approved the first reading of an ordinance to update the town's schedule of fees. Other actions included appointing a new Finance Board member and updating the composition of the Park, Recreation and Tree Board.
- Approved first reading of Ordinance 571 to amend Schedule of Fees (4-0)
- Approved Resolution 2024-04 to change Park, Recreation and Tree Board to 5 members (4-0)
- Appointed Tom Kurey to the Finance Board (3-1)
- Approved Resolution 2024-06 for Truist Bank authorized signers (4-0)
- Accepted 1st Quarter FY 23/24 Investment Schedule (4-0)
- Approved purchase orders greater than $30,000 (4-0)
- Approved removal of assets valued under $5,000 from accounting records (4-0)
- Approved January 9 and January 16 meeting minutes (4-0)
🗳️ How they voted — 2 divided votes
Finance Board
The Finance Board will review the draft Town Commission Meeting Budget Calendar for 2024-2025. The meeting includes a presentation on first quarter investment results by account and fund. A proposed update to Town Financial Management Policies is also scheduled for discussion.
- Draft Town Commission Meeting Budget Calendar
- Investment Schedule - 1st Quarter Results
- Proposed Update to Town Financial Management Policies
The Finance Board approved the 1st Quarter Investment Schedule to be presented to the Town Commission. Members discussed a draft budget calendar and proposed updates to town financial management policies, though no formal action was taken on those items.
- Approved November 15, 2023 Meeting Minutes (3-0)
- Approved 1st Quarter Investment Schedule for presentation to the commission (4-0)
🗳️ How they voted (4 roll-call votes)
Special Meeting
The Town Commission will consider several resolutions regarding State Revolving Fund Loan Programs for emerging contaminants and lead service line replacements. The agenda also includes a contract for the engineering and design of a reverse osmosis water treatment plant and the election of a new Deputy Mayor.
- Resolution 2024-01: State Revolving Fund Loan Program (SRFLP) regarding emerging contaminants
- Resolution 2024-02: Adoption of SRF loan for lead service line replacement
- Contract for engineering and design of a reverse osmosis water treatment plant
- Election of a new Deputy Mayor
- Resolutions 2024-03 and 2024-04 regarding designation of authorized signers
The Town approved two State Revolving Fund Loan Program resolutions and an engineering contract for a reverse osmosis water treatment plant. The council also appointed a new Deputy Mayor and designated authorized signers.
- Approved Resolution 2024-01 for State Revolving Fund Loan Program to address emerging contaminants (5-0)
- Approved Resolution 2024-02 for State Revolving Fund Loan Program Lead Service Line Loan (5-0)
- Approved engineering and design contract with McKim and Creed for reverse osmosis water treatment plant (5-0)
- Appointed Commissioner Shelly as Deputy Mayor (5-0)
- Approved Resolution 2024-03 designating authorized signers (5-0)
🗳️ How they voted (6 roll-call votes)
Special Magistrate
The Special Magistrate will review two variance applications. These include a request for 408 St. Andrews Drive and an amended application for 425 Woodlawn Ave.
- Variance request for 408 St. Andrews Drive (23-0217)
- Amended variance request for 425 Woodlawn Ave (23-0218)
The Special Magistrate approved two separate variance requests regarding property setbacks and structures. Both requests were granted after a review of the established criteria.
- Approved variance request for 408 St. Andrews Drive (23-0217)
- Approved 5ft setback variance for carport at 425 Woodlawn Ave (23-0218)
Town Commission
The Town Commission will swear in two new commissioners and consider permits for community events. The agenda also includes a resolution for a lead service line loan and an intent to award a water treatment plant design contract.
- Swearing in of Commissioners Patricia Barris and Thomas Kelly
- Intent to award Reverse Osmosis Water Treatment Plant Design
- Resolution 2024-01 regarding State Revolving Fund Lead Service Line Loan
- Special relief permits for a community garage sale, movie nights, and Dogs N' Donuts
- Review of purchase orders $30,000 or greater
The Town Commission swore in two new commissioners and approved several special relief permits for community events. The commission also authorized the Town Manager to negotiate a contract with McKim and Creed for the design of a reverse osmosis water treatment plant.
- Swore in Commissioners Patricia Barris and Thomas Kelly
- Approved Consent Agenda including permits for 2024 Community-Wide Garage Sale, Movie Nights, and Dogs N' Donuts (5-0)
- Accepted list of purchase orders $30,000 or greater (5-0)
- Authorized Town Manager to negotiate contract with McKim and Creed for reverse osmosis water treatment plant engineering and design (5-0)
- Approved Town Manager's plan of delegation (5-0)
🗳️ How they voted (4 roll-call votes)
Planning & Zoning Board
The Planning & Zoning Board will hold a public hearing regarding a rezoning request for 843 Indian Rocks Rd. The board is also scheduled to approve the meeting minutes from November 13, 2023.
- Rezoning request for 843 Indian Rocks Rd
- Approval of November 13, 2023 meeting minutes
The Planning & Zoning Board voted 5-0 to recommend denial of a request to rezone 843 Indian Rocks Road from Estate Residential to R-1 Single Family Residential, which would have allowed two homes instead of one on the lot. Town planning staff had recommended approval with conditions, but the board sided with residents who opposed the change. The board also approved the November 13, 2023 meeting minutes and then adjourned.
- Recommended denial of rezoning 843 Indian Rocks Rd from Estate Residential to R-1 (5-0)
- Approved November 13, 2023 meeting minutes (5-0)
- Adjourned the meeting