Belleair public meetings in 2023

Special Meeting

The Town of Belleair will conduct candidate interviews for item 23-0203. This includes reviewing applications and resumes for candidates Barris and Kelly. A public hearing is also scheduled, though no specific topic was provided in the text.

• Candidate interviews for item 23-0203
• Review of Barris application and resume
• Review of Kelly application and resume
• Scheduled public hearing

Town Commission

The Town Commission will review various items including a discussion on the process for filling commissioner vacancies. The agenda also includes several special relief permits for upcoming events.

• Appointment process for filling Commissioner vacancies
• Special Relief Permit for Christmas at Doyle Park 2023
• Special Relief Permit for Clearwater Marathon and Running Festival 2024
• Purchase Orders greater than $30,000 for FYE 9-30-24
• Sergeant Promotions

Bid Opening

The Town of Belleair will conduct a public opening of bids regarding RFQ: W23-01 for the RO Water Treatment Plant. The meeting is scheduled for 10:00 AM on Monday, December 11, 2023.

• Public opening of bids for RFQ: W23-01 RO Water Treatment Plant

Finance Board

The Finance Board will review the FY2022 Audit and Annual Comprehensive Financial Report. The meeting also includes discussions regarding a reverse osmosis water plant facility plan and a lead service line inventory.

• FY2022 Audit and Annual Comprehensive Financial Report
• FY2022-23 Budget Amendment
• Resolution 2023-18: Adoption of Facility Plan for Reverse Osmosis Water Treatment Facility
• Resolution 2023-19: Adoption of a Lead Service Line Inventory for Lead Service Line Replacement
• FY2024 Investment Update

Town Commission

The Town Commission will consider ordinances regarding a historic designation for 324 Wildwood Way and a reduced speed limit on Indian Rocks Road. The agenda also includes an annual financial statement audit, budget amendments, and a contract award for street improvements.

• Second reading of Ordinance 569: Historic Designation for 324 Wildwood Way
• Second reading of Ordinance 570: Reducing the Speed Limit on Indian Rocks Road
• Acceptance of the Annual Financial Statement Audit for FYE 9-30-22
• Resolution 2023-22: Amending FY22-23 Annual Budget
• Award of PW23-10: Carl and Shirley Avenue Improvements

Planning & Zoning Board

The Planning & Zoning Board will meet to review the August 14, 2023, meeting minutes. The agenda also includes a discussion of projects and planning.

• Approval of August 14, 2023 Meeting Minutes
• Discussion of Projects and Planning

Special Magistrate

The Special Magistrate will consider a request for a variance at 500 Ponce de Leon Blvd. The meeting includes a swearing-in process and the review of a variance memo.

• Variance request - 500 Ponce de Leon Blvd

Special Meeting

The Town of Belleair is considering the adoption of a plan for a Reverse Osmosis Water Treatment Facility. The meeting also includes the adoption of a Lead Service Line Inventory for replacement.

• Resolution 2023-18: Adoption of Plan for R.O. Water Treatment Facility
• Resolution 2023-19: Adoption of Lead Service Line Inventory for Lead Service Line Replacement

Bid Opening

The Town of Belleair is conducting a public opening of bids for project PW23-10. This meeting focuses on the presentation of submitted bids for improvements to Carl and Shirley Avenues.

• Public opening of bids for PW23-10 Carl & Shirley Ave Improvements

Town Commission

The Town Commission will consider a historic designation for 324 Wildwood Way and an ordinance to reduce the speed limit on Indian Rocks Road. The agenda also includes several special relief permit requests and budget amendments.

• First reading of Ordinance 569 regarding historical designation for 324 Wildwood Way
• First reading of Ordinance 570 to reduce the speed limit on Indian Rocks Road
• Special relief permit requests for Barris Birthday Party, Halloween Bash, St. Paul's Evening of Gratitude, and Hoglund Halloween Party
• Resolution 2023-17 to amend the FY 2023-2024 budget
• Award of Bid PW23-09 for Maintenance of Urban Canopy

Special Magistrate

The Special Magistrate will meet to consider an affidavit of compliance or non-compliance. The primary agenda item is a variance request for the property located at 103 Manatee Rd.

• Variance Request - 103 Manatee Rd (23-0155)

Town Commission

The Town Commission will hold a second budget hearing to adopt the final budget and millage rate for the 2023-2024 fiscal year. The meeting also includes second readings of ordinances regarding water and solid waste rates.

• Adopting Final Millage Rate for 2023-2024
• Adopting Final Budget for FY 2023-2024
• Second Reading of Ordinance 567 - Water Rates
• Second Reading of Ordinance 568 - Solid Waste Rates
• Resolution 2023-16 appointing members to the Police Pension Board

Town Commission

The Town Commission will hold its first budget hearing regarding the FY 2023-2024 budget and millage rate. The agenda includes second readings for ordinances concerning trash collection and election qualifying periods, as well as a first reading for water rates.

• First Budget Hearing: Tentative Adoption of Millage Rate for FY 2023-2024
• Second Reading of Ordinance 565 regarding Chapter 46 Trash Collection
• Second Reading of Ordinance 566 establishing the March 2024 election qualifying period
• First Reading of Ordinance 567 regarding water rates
• First Reading of Ordinance 568 regarding solid waste rates

The Town Commission tentatively approved the FY 2023-2024 budget and maintained the millage rate at 6.5. The commission also advanced ordinances regarding water and solid waste rates, as well as election qualifying periods. A special relief permit for a golf event at the Pelican was approved.

• Tentatively approved millage rate of 6.5000 for FY 2023-24 (5-0)
• Tentatively approved Fiscal Year 2023-2024 Town Budget (5-0)
• Approved Ordinance 565 amending Chapter 46 on second reading (5-0)
• Approved Ordinance 566 establishing March 2024 election qualifying period on second reading (5-0)
• Approved Ordinance 567 regarding water rates on first reading (5-0)
• Approved Ordinance 568 regarding solid waste rates on first reading (5-0)
• Approved Major Event Special Relief Permit for The Annika at Pelican Golf Course (4-0, 1 abstain)
• Tabled Rock N Roll Running Series permit and FYE 9-30-22 audit to September 18 meeting

Town Commission

The Town Commission is holding an emergency meeting regarding Tropical Storm Idalia. The agenda includes a resolution to declare a state of emergency and an amendment to the personnel policy.

• Resolution 2023-13 declaring a State of Emergency for Tropical Storm Idalia
• Amendment to Personnel Policy regarding Level 1, 2, and 3 Emergency Designations

The Town Commission adopted Resolution 2023-13 to declare a state of emergency due to Tropical Storm Idalia. The resolution included specific language regarding pay rates for exempt and non-exempt employees.

• Adopted Resolution 2023-13 declaring a state of emergency for Tropical Storm Idalia (4-0)

Special Meeting

The Town Commission will meet to consider a piggyback contract with QRC regarding the North Interconnect water pipe project. The agenda includes various attachments related to the bid packet and liability certificates.

• Approval of Piggyback Contract with QRC for North Interconnect

The Town approved a piggyback contract with QRC to install a pipe between town limits and the county water main. The project involves the area between Pinellas Trail and Seasons Memory Care.

• Approved piggyback contract with QRC for north interconnect to Pinellas County water (4-0)

Planning & Zoning Board

The Planning & Zoning Board will consider a historical designation application related to 2021 eligible historic properties. The board also plans to approve the minutes from the April 10, 2023 Local Planning Agency meeting.

• Approval of April 10, 2023 Local Planning Agency Meeting Minutes
• Historical Designation Application (Case 23-0126)

The board approved a recommendation to the Commission for a historical designation application for a home built in 1926. The board also approved the minutes from the April 10, 2023 Local Planning Agency meeting.

• Approved recommendation for historical designation of 1926 home (4-0)
• Approved April 10, 2023 Local Planning Agency Meeting Minutes (4-0)

Town Commission

The Town Commission will consider the proposed budget for the fiscal year ending September 30, 2024. The agenda includes presentations on proposed updates to water and solid waste rates. Additionally, the commission will conduct readings for ordinances regarding the Comprehensive Plan, streets, and trash collection.

• Proposed FYE 9-30-24 budget including General, Capital, and Enterprise funds
• Presentations on proposed water and solid waste rate updates
• Second reading of Ordinance 562 (Comprehensive Plan Update)
• First reading of Ordinance 565 (Trash Collection)
• Special relief permit requests for local events and weddings

The Town Commission approved a new employment agreement for the Town Manager and adopted amendments to the Comprehensive Plan. The board also granted conditional and first-reading approvals for special event permits and updated engineering contracts.

• Adopted Ordinance 562 amending the Comprehensive Plan (4-0)
• Approved Ordinance 564 regarding park hours for enforcement (4-0)
• Approved first reading of Ordinance 565 amending Chapter 46 on containers (4-0)
• Approved first reading of Ordinance 566 for March 2024 election qualifying period (4-0)
• Conditionally approved Rock N Roll Running Series permit pending further documentation (4-0)
• Approved first reading of The Annika driven by Gainbridge at Pelican permit (3-0, 1 abstain)
• Approved amended rate structure for RS&H and Jones Edmunds engineering contracts (4-0)
• Approved Town Manager employment agreement with $155,000 salary (4-0)

Finance Board

The Finance Board will review proposals for water and solid waste rates. The board is also reviewing the proposed budget for the fiscal year ending September 30, 2024. These items are presented to provide comments or recommendations to the Commission.

• Water Rate Proposal
• Solid Waste Rate Proposal
• Proposed Budget for FYE 9-30-24

The Finance Board adopted proposals to increase water and solid waste rates. The board also approved the proposed budget for the fiscal year ending September 30, 2024.

• Approved water rate proposal (4-0)
• Approved solid waste rate proposal with 23.7% overall increase (4-0)
• Approved proposed budget for FYE 9-30-24 (4-0)
• Approved July 12, 2023 meeting minutes (4-0)

Town Commission

The Town Commission will conduct readings for ordinances regarding the Comprehensive Plan and public places. The agenda includes a vote on a deputy mayor nomination and a review of the proposed General Fund budget for fiscal year ending September 30, 2024.

• Second reading of Ordinance 562 to amend the Comprehensive Plan
• First reading of Ordinance 564 regarding streets, sidewalks, and public places
• Vote on Deputy Mayor nomination
• Review of proposed General Fund budget for FYE 9-30-24
• Pinellas County Sheriff contract for FY 23/24

The Commission appointed Gay Lancaster as Town Manager and authorized the Mayor to negotiate a salary up to $155,000. The board also approved a resolution changing the regular meeting day to the second Tuesday of the month and passed the first reading of an ordinance regarding Chapter 50 revisions.

• Appointed Gay Lancaster as Town Manager with salary negotiation up to $155,000 (5-0)
• Approved Resolution 2023-12 changing regular meeting day to the second Tuesday of the month (5-0)
• Approved first reading of Ordinance 564 regarding Chapter 50 revisions (5-0)
• Continued adoption of Ordinance 562 (Comprehensive Plan amendment) to August 8th (5-0)
• Nominated and approved Tom Kurey as Deputy Mayor (5-0)
• Approved Consent Agenda, including June 20, 2023 minutes and FY 23/24 Pinellas County Sheriff Contract (5-0)

Finance Board

The Finance Board will discuss the proposed General Fund budget for the fiscal year ending September 30, 2024. The board will also consider approving the minutes from the February 15, 2023 meeting.

• Proposed General Fund budget for fiscal year ending September 30, 2024
• Approval of February 15, 2023 meeting minutes

The Finance Board reviewed the proposed FYE 9-30-24 General Fund budget and made several rate recommendations. The board recommended a significant increase to water rates and a modest increase to solid waste rates.

• Approved February 15, 2023 Meeting Minutes (3-0)
• Recommended establishing a separate line item for recycling at $8.30 per month (3-0)
• Recommended increasing solid waste rates by 6% for the coming budget year (3-0)
• Recommended a 55% increase to water rates (3-0)

Town Commission

The Belleair Town Commission will review budget amendments for fiscal years 2021-22 and 2022-23. The commission will also consider a draft agreement with Pinellas County regarding wholesale water. Additionally, the agenda includes an RFP for Town Manager recruitment services.

• Draft agreement with Pinellas County for wholesale water
• Budget amendments for FY 2021-22 and FY 2022-23
• RFP for Town Manager recruitment services
• Special Relief Permit for Sip N Slide 2023
• Proclamation of June as Hunger Awareness Month

The Commission voted to cancel the RFP for a recruitment firm to search for a new town manager, citing support for current Town Manager Gay Lancaster. The board also approved a wholesale water agreement with Pinellas County and two budget amendments.

• Canceled RFP for recruitment services to search for a new town manager (4-0)
• Approved draft agreement with Pinellas County for wholesale water (4-0)
• Approved Resolution 2023-10 amending FY 2021-22 final budget (4-0)
• Approved Resolution 2023-11 amending FY 2022-23 annual budget (4-0)
• Proclaimed June as Hunger Awareness Month (4-0)
• Approved Consent Agenda including May 16 minutes, Sip N Slide 2023 permit, and JMC Easement (4-0)
• Consensus to move regular meetings to the second Tuesday of the month starting August 8th
• Noted Commissioner Nessler as excused (4-0)

Special Magistrate

The Special Magistrate will meet on June 14, 2023, to consider two variance applications. The agenda includes reviews for properties located at 1357 Pinellas Road and 825 Indian Rocks Road.

• Variance request for 1357 Pinellas Road (Case 23-0080)
• Variance request for 825 Indian Rocks Road (Case 23-0081) regarding fences and fence walls

The Special Magistrate ruled on two variance requests. A request for a pergola at 1357 Pinellas Road was approved with a setback condition, while a request for a composite fence at 825 Indian Rocks Road was denied.

• Approved variance for pergola at 1357 Pinellas Road with condition that rear setback be maintained at 15ft 10in
• Denied variance for 4ft composite fence at 825 Indian Rocks Road

Planning & Zoning Board

The Planning & Zoning Board will conduct a public hearing regarding a rezoning application for 843 Indian Rocks Road. The board will also review the minutes from the April 10, 2023, Local Planning Agency meeting.

• Public hearing for re-zoning of 843 Indian Rocks Road (23-0079)
• Approval of April 10, 2023, Local Planning Agency Meeting Minutes

Town Commission

The Town Commission will hold a first reading for an ordinance amending the Comprehensive Plan. The agenda also includes several board member appointments and the adoption of a new employee personnel policy manual. Additionally, the commission will consider accepting a state-funded grant for the Indian Rock Rd Bridge.

• First reading of Ordinance 562 to amend the Comprehensive Plan
• Acceptance of a state-funded grant for the Indian Rock Rd Bridge
• Appointments for Finance, Infrastructure, Planning and Zoning, and Park, Recreation and Tree boards
• Adoption of the Town Employee Personnel Policy Manual
• Neighborhood Traffic Calming Program resolution

The Town Commission approved a piggyback contract with WastePro for recycling services and adopted a new Neighborhood Traffic Calming Program. The board also passed the first reading of an ordinance to amend the Comprehensive Plan and approved several board member appointments.

• Approved first reading of Ordinance 562 to amend the Comprehensive Plan (4-0)
• Approved Resolution 2023-03 to accept grant funds for Indian Rocks Road improvements (4-0)
• Approved Resolution 2023-08 adopting the Town Employee Personnel Policy Manual (4-0)
• Approved Resolution 2023-09 establishing the Neighborhood Traffic Calming Program (4-0)
• Approved recycling services contract with WastePro via Madeira Beach piggyback (4-0)
• Approved appointments for Finance, Infrastructure, Planning and Zoning, and Park, Recreation and Tree boards (4-0)
• Approved Consent Agenda including April/May meeting minutes and a graduation party permit (4-0)

Special Meeting

This special meeting is a Water Special Session. The agenda includes a discussion regarding potable water options.

• Discussion of potable water options (Item 23-0061)

The Town Commission decided to purchase potable water from Pinellas County via a wholesale agreement. The Commission also approved funding to upgrade the necessary infrastructure to support this transition.

• Approved entering into a wholesale agreement with Pinellas County for potable water (5-0)
• Approved upgrading two existing interconnects with the county at an estimated cost of $150,000 (5-0)

Town Commission

The Town Commission will review shared-use path options for Indian Rocks Road and consider a request to reduce code enforcement liens at 1723 Cypress Avenue. The agenda also includes the award of a mowing and landscape maintenance contract and updates regarding annual PPI reports.

• Indian Rocks Road multimodal pathway options
• Code enforcement lien reduction request for 1723 Cypress Avenue
• Award of bid for PW23-01 Mowing and Landscape Maintenance
• Commission Rules of Procedure Manual resolution

The Town Commission approved the construction of a shared-use pathway on Indian Rocks Road with a reduced width of 8 feet. Other actions included updating the Commission Rules of Procedure Manual and denying a request to reduce code enforcement liens.

• Approved 8ft wide shared-use path on Indian Rocks Road (3-2)
• Approved Resolution No. 2023-02 Commission Rules and Procedure Manual updates (5-0)
• Denied lien reduction request for 1723 Cypress Lane (5-0)
• Approved Consent Agenda including March 21, 2023 minutes and mowing bid (5-0)

Bid Opening

The Town of Belleair is conducting a public opening of bids for project PW23-02, which involves turf chemical treatment. The meeting includes a period for citizen comments.

• Public opening of bids for PW23-02: Turf Chemical Treatment

Special Meeting

The Town Commission will hold a special session to discuss and determine actions regarding the Indian Rocks Road Multimodal Pathway. This item is listed as a scheduled public hearing under agenda item 23-0054.

• Indian Rocks Road Multimodal Pathway discussion (Item 23-0054)

The Commission held a special session to gather public input and review engineering options for the Indian Rocks Road drainage and pedestrian improvement project. No formal decisions were made on the pathway design, as the item was scheduled for the following week's agenda.

Planning & Zoning Board

The Planning & Zoning Board will meet to discuss the new Town Planner, Luis Serna. The board will also consider approving minutes from the February 13, 2023 meeting. No specific topics were listed for the scheduled public hearing.

• New Town Planner, Luis Serna
• Approval of February 13, 2023, LPA Meeting Minutes

Public Meeting

The Finance and Infrastructure Boards are holding a joint meeting to discuss Indian Rocks Road. The agenda includes a discussion outline regarding water.

• Indian Rocks Road Discussion and Determination of Recommendation (23-0052)
• Water Discussion Outline (23-0053)

The Finance and Infrastructure Boards recommended entering a wholesale water agreement with Pinellas County and continuing to explore long-term water options. They also recommended proceeding with the current design for the Indian Rocks Road multimodal path to maintain state funding.

• Recommended following the current course for Indian Rocks Road phases I, II, and III to align with state funding (8-0)
• Recommended entering into a wholesale water agreement with Pinellas County (8-0)
• Recommended paying for water interconnects from reserves (8-0)

Bid Opening

The Town of Belleair is conducting a public opening of bids for project PW23-01 regarding mowing and landscaping. The meeting includes a period for citizen comments.

• Public opening of bids for PW23-01 Mowing and Landscaping

Town Commission

The Town Commission will discuss speedbumps on Cypress and future traffic control measures. The agenda also includes reviews of unbudgeted contracts, commission rules, and a naming policy for town property.

• Cypress speedbumps and future traffic control measures
• Unbudgeted CIP and consultant contracts
• Update to Commission Rules of Procedure
• 7.1 Naming Policy for town property or facilities
• Water update

The Town Commission approved the installation of temporary speed bumps on Cypress, Meredith, and Laurie Lane. The board also approved an updated naming policy and the February 21 meeting minutes. A special meeting was scheduled for April 4 to discuss water utility options.

• Approved temporary speed bumps on Cypress, Meredith, and Laurie Lane (5-0)
• Approved updated naming policy, Policy Number 7.1 (5-0)
• Approved February 21, 2023 Regular Meeting Minutes (5-0)
• Scheduled special meeting for water update on 4/4/23 at 4:00 PM
• Tabled revisions to Commission Rules of Procedure regarding Zoom use

Town Commission

The Town Commission will conduct second readings for ordinances regarding road speeds and emergency revisions. The agenda also includes discussions on purchasing an automated side loader, streetlight recommendations, and updates on Harold's Lake, Indian Rocks Road, and water services.

• Second reading of Ordinance 560 (Speed on Town Roads)
• Second reading of Ordinance 561 (Chapter 18 Emergency Revisions)
• Discussion regarding the purchase of an Automated Side Loader (ASL)
• Ratification of Interlocal Agreement with Pinellas County for joint control of pollutants
• Streetlight recommendation review

The Town Commission adopted ordinances to lower speed limits on town roads and revise emergency chapters. The board also approved the purchase of an automated side loader and refuse bins, as well as funding for lake cleanup and streetlight upgrades.

• Approved Ordinance 560 to lower speed limits to 25 mph (5-0)
• Approved Ordinance 561 regarding Chapter 18 Emergency revisions (5-0)
• Approved purchase of Automated Side Loader from Labrie for $332,412.81 (5-0)
• Approved purchase of additional refuse bins for $123,965.00 (5-0)
• Approved expenditure for additional debris removal at Harold's Lake (5-0)
• Approved $38,388.00 contract with Jag Lighting Solutions for streetlights (5-0)
• Approved 25 additional streetlight fixtures for Indian Rocks Road (5-0)
• Approved consulting contract with Pick Talley for water services (5-0)

Finance Board

The Belleair Finance Board will introduce Christina R Porter as Finance Director. The board is also scheduled to discuss purchasing an Automated Side Loader from Environmental Products Group.

• Introduction of Christina R Porter as Finance Director
• Financial Audit Update
• Discussion of purchase of Automated Side Loader from Environmental Products Group
• Review of 2021 Solid Waste Audit Summary

The Finance Board recommended the purchase of an Automated Side Loader (ASL) for $332,000 to improve recycling efficiency. The board also approved the minutes from the November 16, 2022 meeting.

• Recommended purchase of Automated Side Loader (ASL) for $332,000 (3-1)
• Approved November 16, 2022 meeting minutes (4-0)

Planning & Zoning Board

The Planning & Zoning Board will discuss a data and analysis update and EAR-based amendments. The board will also consider approving the minutes from the December 5, 2022, meeting.

• Approval of December 5, 2022, LPA Meeting Minutes
• Data & Analysis Update and EAR Based Amendments

The board approved the minutes from the December 5, 2022, meeting. Members discussed updates to the Comprehensive Plan and data analysis, reaching a consensus to hold one more meeting before transmitting changes to the Commission.

• Approved December 5, 2022 LPA Meeting Minutes (4-0)
• Consensus to hold additional meeting on March 20th prior to transmitting EAR amendments to Commission

Town Commission

The Town Commission will review several ordinances, including changes to speed limits on town roads and Planning and Zoning Board membership reduction. The agenda also includes discussions regarding the Town Manager hiring process and traffic calming policies. Additionally, the commission will consider various special relief permit requests for local events.

• First reading of Ordinance 560 regarding speed on town roads
• Second reading of Ordinance 558 to reduce Planning and Zoning Board membership
• Confirmation of Christina R. Porter as Finance Director
• Review of the Town Manager job description and hiring process
• Special relief permit requests for the 2023 Community-Wide Garage Sale and Sunset 5k

The Commission approved several ordinances regarding zoning, administrative revisions, and road speeds. They confirmed a new Finance Director and extended the Town Manager's contract through December 31, 2023, while scheduling a search for a new manager to begin in June.

• Approved Ordinance 558 to reduce Planning and Zoning Board membership (5-0)
• Approved Ordinance 559 administrative revisions as amended (5-0)
• Approved Ordinance 560 regarding speed on town roads on first reading (5-0)
• Approved Ordinance 561 emergency revisions on first reading (5-0)
• Approved Consent Agenda including four special relief permits and Dec 6 minutes (5-0)
• Confirmed Christina R. Porter as Finance Director (5-0)
• Approved Hallett Park Arborist Report and pruning recommendations (5-0)
• Awarded Bluff RFQ to APTIM Environmental & Infrastructure LLC (5-0)

Bid Opening

The Town of Belleair is conducting a public opening of bids for the Bluff Restoration and Erosion Abatement RFQ (ADM22-01). This meeting is dedicated to the formal opening of submitted qualifications.

• Public opening of bids for Bluff Restoration and Erosion Abatement RFQ

The Town held a public bid opening for the Bluff Restoration and Erosion Abatement RFQ. One responsive bid was received from APTIM Environmental & Infrastructure, LLC. Staff will now review the submittal.

• Received one responsive bid from APTIM Environmental & Infrastructure, LLC for ADM22-01