Alexandria City Public Schools public meetings in 2020
76 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board held a virtual meeting on December 17, 2020, during the COVID-19 state of emergency. The board voted unanimously (9-0) on all agenda items, including approving a contract amendment for the Douglas MacArthur new build, personnel actions, monthly financial reports, policy revisions, and CTE committee items. The meeting was limited to essential business due to the emergency declaration.
- Approved Amendment #1 to Skanska contract for Douglas MacArthur Phase 1 (abatement & demolition)
- Approved November 2020 personnel actions
- Accepted FY 2021 monthly financial reports for September and October 2020
- Approved revisions to personnel and law enforcement-related policies (G, C, K)
- Approved CTE Advisory Committee 2020-2021 Scope of Work and 2019-2020 Annual Report
Committee Meeting--Special Education - 7:00 PM
The Alexandria City Public Schools Special Education Advisory Committee is holding a virtual meeting on December 16, 2020, during the COVID-19 state of emergency. The agenda includes adopting the meeting agenda, reviewing minutes from the November 16, 2020 meeting, and discussing a draft 2020-2021 SEAC Scope of Work. The meeting is limited to public health emergency matters and necessary school division operations per state law.
- Review of November 16, 2020 Special Education Advisory Committee meeting minutes
- Discussion of DRAFT 2020-2021 SEAC Scope of Work
- Virtual meeting via Zoom due to COVID-19 state of emergency
Committee Meeting--Budget - 7:00 PM
The Alexandria City Public Schools Budget Advisory Committee is meeting virtually to review and discuss budget-related materials, including draft minutes from previous meetings, survey results from School Board members, the FY 2022 budget calendar, and the committee's scope of work. The meeting is held under the state of emergency declared due to COVID-19, limiting business to necessary operations. No decisions are listed on the agenda; items are for information and discussion.
- Review of draft minutes from Jan 14, Feb 13, and Mar 10, 2020 BAC meetings
- BAC Survey Results including individual School Board member feedback (Sept. 2020)
- FY 2022 Budget Calendar
- FY20 BAC Scope of Work
School Board Retreat - 6:00 PM
The Alexandria City Public Schools School Board is holding a virtual retreat on December 14, 2020, due to the COVID-19 state of emergency. The agenda includes a presentation on 'Making a Space for Civility in ACPS' and a review of School Board Operating Procedures. These are informational items for discussion, not final decisions. The meeting is open to the public via Zoom and will be recorded.
- Presentation: Making a Space for Civility in ACPS
- Review of School Board Operating Procedures
- Virtual meeting due to COVID-19 state of emergency
- Public can watch live via Zoom link
Committee Meeting--Advanced Academic Services - 7:00 PM
The Talented and Gifted Advisory Committee is meeting virtually to review its agenda, approve minutes from prior meetings, and discuss a November 2020 employee diversity report and a CogAT information session. The meeting is held under COVID-19 emergency provisions, limiting business to necessary operations.
- Agenda for December 14, 2020 TAG Advisory Committee meeting
- Minutes from November 17, 2020 TAG Advisory Committee meeting
- Minutes from December 8, 2020 TAG Advisory Committee speaker event
- Diversity of Employees Report, Nov 2020
- CogAT Information Session
Work Session - 4:00 PM
The Alexandria City Public Schools Board is holding a work session to discuss the FY 2022-2031 Capital Improvement Program (CIP) budget, specifically reviewing add/delete co-sponsorships. They will also review proposed revisions to ten personnel and law enforcement-related policies and regulations. No final decisions are expected; this is a discussion session.
- FY 2022-2031 CIP Add/Delete Work Session #1
- Revisions to G, C & K policies (personnel, administration, school-community relations)
- Policy revisions include telework, staff communications, controlled substances, criminal conviction effects, professional development, licensed staff discipline, school bus drivers, reporting violence, and relations with law enforcement
Special Called Board Meeting - 4:15 PM
The Alexandria City Public Schools School Board is holding a special called virtual meeting. The board will adopt the agenda, then convene a closed meeting to discuss investment of public funds and the award of a public contract, as allowed under Virginia law. The meeting is limited to COVID-19-related business and necessary operations due to the state of emergency.
- Closed meeting under Va. Code 2.2-3711(A)(6) for investment discussions
- Closed meeting under Va. Code 2.2-3711(A)(29) for public contract award discussions
- Certification of closed meeting per Va. Code 2.2-3712
- Virtual meeting via Zoom; watch on Comcast Channel 71
Committee Meeting--Advanced Academic Services - 6:30 PM
The Talented and Gifted Advisory Committee is holding a virtual meeting during the COVID-19 state of emergency. The agenda includes a guest speaker, Dr. Jonathan Plucker, and discussion of the meeting agenda. No specific decisions or proposals are listed.
- Guest speaker: Dr. Jonathan Plucker
- Meeting held via Zoom due to COVID-19 state of emergency
Committee Meeting--Athletic Hall of Fame - 6:00 PM
The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is holding a virtual meeting on December 7, 2020, to review its agenda and approve minutes from the November 10, 2020 meeting. The meeting is conducted via Zoom due to the COVID-19 state of emergency.
- Review of December 7, 2020 meeting agenda
- Approval of minutes from November 10, 2020 meeting
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board met virtually on December 3, 2020, to review updates on the phased reopening of schools and the 2021-2022 Program of Studies. The board also approved several consent items, including financial reports, a swing space change order, and a high school project contract.
- Approved FY 2021 First Quarter Budget Transfer Report
- Approved FY 2020 Monthly Financial Report ending June 30, 2020
- Approved Swing Space Change Order
- Approved High School Project A&E Contract
- Reviewed update on Virtual PLUS+ and phased reopening plan
Special Called Board Meeting - 8:00 AM
The Alexandria City Public Schools School Board held a special called meeting on November 30, 2020, to adopt the agenda, convene a closed meeting, certify that closed meeting, and adjourn. The closed meeting was authorized under Virginia law to discuss investment of public funds and the award of a public contract. The agenda contains no other public business items.
- Adopted the meeting agenda (8-0 vote)
- Convened closed meeting under Va. Code 2.2-3711(A)(6) and (A)(29) for investment and contract discussions
- Certified the closed meeting (7-0 vote)
- Adjourned the meeting (7-0 vote)
Joint City Council/School Board Sub Committee Meeting - 4:00 PM
This meeting is a joint session between the Alexandria City Council and the School Board. The agenda consists only of the presentation of the meeting agenda itself.
- Review of the November 23, 2020, Joint City Council-School Board Subcommittee Meeting agenda
Work Session - 5:15 PM
This virtual work session focuses on two informational topics: the second review of the FY 2022-2031 Capital Improvement Program (CIP) budget and an analysis of academic disparities in Hispanic male graduation rates. No votes or final decisions are scheduled, as the agenda consists solely of discussion and information review. The meeting is held under emergency provisions for virtual sessions.
- FY 2022-2031 Capital Improvement Program (CIP) Budget Work Session #2
- Review of academic disparities in Hispanic male On-Time Graduation rates
Special Called Board Meeting - 5:00 PM
The Alexandria City Public Schools School Board held a virtual special meeting to consider several action items, including a public hearing on the FY 2022-2031 Capital Improvement Program budget, approval of the 2021 legislative agenda, and an update on phased reopening. The board voted unanimously to approve the superintendent's recommendation to rename T.C. Williams High School and Matthew Maury Elementary School, with new names effective in the 2021-22 school year. The meeting was held virtually due to the COVID-19 state of emergency.
- Public hearing on FY 2022-2031 Capital Improvement Program (CIP) Budget
- Approved 2020-2021 Talented and Gifted Advisory Committee Scope of Work
- Appointed Michael Johnson to the Athletic Hall of Fame Advisory Committee
- Approved renaming T.C. Williams High School and Matthew Maury Elementary School
- Approved ACPS 2021 Legislative Agenda
Committee Meeting--Special Education- 7:00 PM
The Alexandria City Public Schools Special Education Advisory Committee is meeting virtually to review its agenda, approve draft minutes from the October 27 meeting, and discuss the results of a communications survey and a Parent Resource Center report. The meeting is held under COVID-19 emergency provisions, limiting business to necessary operations.
- Review of agenda for November 18, 2020 SEAC meeting
- Draft minutes from October 27, 2020 SEAC meeting
- SEAC Communications Survey Results November 2020
- Parent Resource Center Report for October 2020
Joint City Council/School Board Work Session - 7:00 PM
The Alexandria City Council and School Board held a joint work session to discuss the Capital Improvement Program (CIP) budget. The primary topic was the FY2021-2030 CIP Budget, with a specific focus on colocation related to the High School Project. The Superintendent recommended the School Board review materials for the FY 2022-2031 CIP Budget Work Session #1. This was the second year the joint CIP work session took place in the fall following a recommendation to de-couple budget processes.
- Discussion of FY2021-2030 CIP Budget
- Review of colocation plans for the High School Project
- Recommendation to review FY 2022-2031 CIP Budget materials
Committee Meeting--Advanced Academic Services - 7:00 PM
This is a routine virtual meeting of the Talented and Gifted Advisory Committee (TAGAC) for Alexandria City Public Schools. The committee will review its meeting agenda and consider approving draft minutes from its November 9 and October 14, 2020 meetings. No substantive policy decisions or new business are listed.
- Review of November 17, 2020 TAGAC meeting agenda
- Approval of draft minutes from November 9, 2020 TAGAC meeting
- Approval of draft minutes from October 14, 2020 TAGAC meeting
Work Session - 4:00 PM
The Alexandria City Public Schools School Board will hold a virtual work session to discuss several items, including a preliminary overview of employee compensation for the FY 2022 budget, the first work session on the FY 2022-2031 Capital Improvement Program, and a plan to address disproportional identification of Black students as Emotionally Disabled. The board will also review the superintendent's recommendation to rename T.C. Williams High School and Matthew Maury Elementary School, with a recommendation to adopt the name changes effective in the 2021-22 school year.
- Preliminary FY 2022 employee compensation overview, including step increases and market rate adjustments
- FY 2022-2031 Capital Improvement Program (CIP) budget work session #1
- Special Education disproportionality: set aside $551,545.95 (15% of IDEA funds) for Coordinated Early Intervening Services
- Superintendent's recommendation to rename T.C. Williams High School and Matthew Maury Elementary School, effective 2021-22
- Estimated costs for renaming T.C. Williams High School and Matthew Maury Elementary School attached
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board is meeting virtually to review updates on PreK-2 literacy programs, the Enhanced Continuity of Learning Plan 5.0 for school reopening, and progress on the Communications Audit. The board will also consider consent items including personnel actions, a budget calendar revision, and appointments of middle school student representatives.
- Approve personnel actions for October 2020
- Revise FY 2022 Budget Calendar (joint work session moved to Nov 17, 2020)
- Appoint middle school student representatives: Giselle Hughes, Caleb Bonga, Sarah Murphy, Scott Price II
- Review PreK-2 literacy Virtual PLUS+ instructional models and K-2 Literacy Task Force recommendations
- Review Enhanced Continuity of Learning Plan 5.0 reopening update
Committee Meeting--Athletic Hall of Fame- 6:00 PM
The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is meeting virtually via Zoom due to the COVID-19 state of emergency. The agenda includes the meeting agenda, a draft scope of work for 2020-2021, and a draft end-of-year report for 2019-2020. All items are listed as information items, meaning the committee is reviewing them rather than voting on them.
- Review of November 10, 2020 meeting agenda
- 2020-2021 Athletic Hall of Fame DRAFT Scope of Work
- 2019-2020 Athletic Hall of Fame DRAFT End of Year Report
Committee Meeting--Advanced Academic Services - 7:00 PM
The Talented and Gifted Advisory Committee (TAGAC) is meeting virtually to review its agenda and a draft scope of work for the 2020-2021 school year. The meeting is held under COVID-19 emergency provisions, limiting business to necessary operations.
- Agenda for November 9, 2020 TAGAC meeting
- 2020-2021 TAGAC DRAFT Scope of Work
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board met virtually and approved several actions, including a revised Memorandum of Understanding with the Alexandria Police Department regarding school resource officers, which passed 6-3. The board also accepted an $8,500 donation for families in need, re-appointed Sean McEnearney to the Budget Advisory Committee, and held a public hearing on renaming schools. The agenda was adopted with the ACPS 2021 Legislative Agenda dropped.
- Approved revised ACPS-APD Memorandum of Understanding (6-3 vote)
- Accepted $8,500 donation from Kingdom Fellowship, Ebenezer Baptist Church, and Keeping it Moving Ministries for gift cards
- Re-appointed Sean McEnearney to the Budget Advisory Committee
- Public hearing on renaming schools
- Approved minutes for October 16 and 22, 2020 meetings
Committee Meeting--Superintendent Evaluation Criteria - 1:00 PM
The Alexandria City Public Schools Superintendent Evaluation Criteria Development Advisory Committee is meeting virtually to discuss and develop criteria for evaluating the superintendent. The agenda includes reviewing previous evaluation procedures adopted in 2019 and revised for COVID-19 in 2020, as well as a draft revision of the procedures. This is an information and discussion session, not a final decision-making meeting.
- Review of Superintendent Evaluation Procedures adopted November 11, 2019
- Review of COVID-19 revised procedures from May 22, 2020
- Discussion of draft revision to Superintendent Evaluation Procedures
- Virtual meeting due to COVID-19 state of emergency
Work Session - 4:30 PM
The Alexandria City Public Schools Board is holding a virtual work session to discuss a Memorandum of Understanding (MOU) between ACPS and the Alexandria Police Department (APD). The discussion includes a review of the current and draft MOUs, relevant Virginia code, and community and school climate survey data. This is an information item, not a final decision.
- Discussion of ACPS/APD Memorandum of Understanding (MOU) update
- Review of 2018 MOU and draft 2020 MOU
- Community survey entries and school climate survey data included
- Virginia Code 22.1-280.2,3 on MOUs between school boards and law enforcement
Committee Meeting--Advanced Academic Services - 7:00 PM
The Talented and Gifted Advisory Committee is meeting virtually due to the COVID-19 state of emergency. The agenda includes adopting the meeting agenda, reviewing minutes from the September 21, 2020 meeting, and discussing a draft scope of work for the 2020-2021 school year. No decisions or votes are listed on the agenda.
- Review of minutes from September 21, 2020 TAG Advisory Committee meeting
- Discussion of draft SY 2020-2021 TAGAC Scope of Work
Committee Meeting--CTE - 4:00 PM
The Alexandria City Public Schools Career and Technical Education Advisory Committee met virtually on October 13, 2020, to review the agenda and prior minutes. The primary item for discussion was the draft scope of work for the 2020-2021 school year. The meeting was held via Zoom in accordance with Virginia state emergency provisions regarding virtual meetings during the pandemic.
- Review of the CTE Advisory Committee 2020-2021 DRAFT Scope of Work
- Approval of minutes from the June 9, 2020 CTE Advisory Committee Meeting
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board held a virtual meeting to adopt FY 2022 Combined Funds and Capital Improvement Program budget priorities. The board also held public hearings on the FY 2022 budgets and the Memorandum of Understanding with the Alexandria Police Department. Routine financial reports and a donation of technology devices were approved on the consent calendar.
- Adoption of FY 2022 Combined Funds (CF) Budget Priorities
- Adoption of FY 2022-2031 Capital Improvement Program (CIP) Budget Priorities
- Public Hearing on the ACPS/Alexandria Police Department (APD) Memorandum of Understanding (MOU)
- Public Hearing on the FY 2022 Combined Funds and FY 2022-2031 CIP Budgets
- Acceptance of a $43,000 donation of 300 Kajeets from Amazon
Committee Meeting--Special Education - 7:00 PM
This is a virtual meeting of the Alexandria City Public Schools Special Education Advisory Committee (SEAC) held under COVID-19 emergency provisions. The agenda includes only the adoption of the meeting agenda and approval of minutes from the September 2, 2020 meeting. No substantive policy decisions or discussions are listed.
- Adoption of the September 30, 2020 SEAC meeting agenda
- Approval of minutes from the September 2, 2020 SEAC meeting
Special Called Board Meeting - 5:00 PM
The Alexandria City Public Schools Board is holding a special called meeting to consider a consent calendar that includes approving policy revisions for COVID-19 protocols and distance learning, as well as multiple appointments and resignations to advisory committees. The board will also convene a closed meeting and certify it. Votes will be documented in the minutes due to COVID-19.
- Approve policy revisions for COVID-19 public health protocols and distance learning for SY 2020-2021
- Re-appoint Erin Dahlin and Nancy Drane to the Budget Advisory Committee
- Appoint Amy Creed, Octavius Fulton, Jessica Fundalinski, Julie Kelleher to the CTE Advisory Committee; accept resignations of Katie Aimone and LaTrease Rich
- Re-appoint Janet Eissenstat and Sandra Strachan-Vieira to SEAC with term limit waivers
- Approve minutes from August 14 and August 28, 2020 virtual meetings
Work Session - 5:15 PM
The Alexandria City Public Schools School Board is holding a work session to discuss the FY 2022 budget process, including the budget calendar, process resolution, and rules of engagement. They will also discuss and develop budget priorities for the combined funds budget, aligning with the ACPS 2025 strategic plan and addressing the impacts of COVID-19 and systemic racism.
- Discussion of FY 2022 Budget Calendar, Budget Process Resolution, and Rules of Engagement
- Development of FY 2022 Combined Funds Budget Priorities
- Review of Equity for All 2025 Strategic Plan and reopening survey results
- Consideration of Matthew Maury Elementary School renaming request
Committee Meeting--Special Education - 7:30 PM
The Alexandria City Public Schools Special Education Advisory Committee is holding a meeting via Zoom. The agenda includes the meeting agenda itself, draft minutes from the February 19, 2020 meeting, and the February 2020 update to the committee's bylaws, all listed as information items.
- Meeting held via Zoom
- Agenda for September 2, 2020 meeting
- Draft minutes from February 19, 2020 meeting
- SEAC Bylaws February 2020 update
School Board Retreat - 5:00 PM
The Alexandria City Public Schools School Board is holding a retreat to discuss board facilitation. The agenda includes a discussion topic on School Board Facilitation, with attachments including operating procedures, meeting calendars, and a draft budget calendar. The meeting is scheduled for August 19, 2020, at 5:00 PM.
- Discussion on School Board Facilitation
- Review of operating procedures (190606_Operating_Procedures_signed.pdf)
- 2020-2021 School Board Meeting Calendar
- FY 2022 Draft Budget Calendar
Special Called Board Meeting - 12:00 PM
The Alexandria City School Board is holding a special called meeting to discuss the Enhanced Continuity of Learning Plan 4.0 for reimagining schools, which includes sample student schedules. The board will also vote on consent items, including approving minutes from prior meetings and supplemental personnel actions, and may enter a closed meeting for personnel matters.
- Discussion of Enhanced Continuity of Learning Plan 4.0: Reimagining Schools
- Approval of minutes from August 6 and 7, 2020 meetings
- Approval of supplemental personnel actions
- Public comments submitted online
- Possible closed meeting for 10 specific public employees
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board is meeting to discuss the Enhanced Continuity of Learning Plan 4.0, which addresses the feasibility of reopening schools and buildings following COVID-19 closures. The meeting also includes a public hearing on this plan and the approval of July 2020 personnel actions.
- Public Hearing on Continuity of Learning Plan 4.0: Reimagining Schools
- Approval of July 2020 personnel actions
- Approval of minutes from the July 17, 2020 Virtual Special Called School Board Meeting
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a virtual special meeting to address the ongoing state of emergency. The board approved routine personnel actions and minutes from previous sessions. The primary substantive item was an informational review of the Continuity of Learning Plan 4.0, which outlines the strategy for reopening schools.
- Review of Continuity of Learning Plan 4.0: Reimagining Schools update
- Approval of Supplemental Personnel Actions
- Approval of minutes for March 5, 2020, and July 9-10, 2020 meetings
- Convening of a closed meeting
Special Called Board Meeting - 7:00 PM
The Alexandria City Public Schools Board is holding a virtual special called meeting during the COVID-19 state of emergency. The main item is a public hearing on the Continuity of Learning Plan 4.0. The board will also hear reports from the chair and superintendent, and take procedural actions to adopt the agenda and adjourn.
- Public hearing on the Continuity of Learning Plan 4.0
- Report from the Board Chair
- Report from the Superintendent
- Adopt the agenda
- Meeting held virtually due to COVID-19 state of emergency
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board is holding a virtual special meeting to consider adopting the revised 'Equity for All 2025' strategic plan and to review the Continuity of Learning Plan 4.0 for reopening schools during the COVID-19 pandemic. The board will also vote on consent items including personnel actions, a financial report, and a calendar revision for Samuel Tucker Elementary School.
- Adoption of Equity for All 2025 Revised Strategic Plan
- Review of Enhanced Continuity of Learning Plan 4.0: Reimagining Schools
- Approve personnel actions for May 2020
- Approve FY 2020 preliminary monthly financial report ending May 31, 2020
- Revise Samuel Tucker Elementary School 2020-2021 academic calendar
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools School Board held a virtual special called meeting on June 19, 2020, during the COVID-19 state of emergency. The board approved a resolution condemning systemic racism and affirming a commitment to educational equity, and also approved several consent calendar items including construction contracts, a donation, and committee appointments.
- Approved resolution condemning systemic racism and affirming commitment to educational equity for all students, families, and staff (9-0 vote)
- Approved roof replacement contract for William Ramsay Elementary School (8-0 vote)
- Approved HVAC/RTU replacement contract for Lyles-Crouch Traditional Academy (8-0 vote)
- Accepted $32,002.63 donation from Alexandria PTA Council for Kajeets (mobile hotspots) to support student internet access
- Approved delegation of authority for financial functions, adding an agent for contracts and vehicle title signing
Committee Meeting--Advanced Academic Services - 7:00 PM
The Alexandria City Public Schools TAG (Talented and Gifted) Advisory Committee is meeting virtually due to the COVID-19 state of emergency. The agenda includes adopting the meeting agenda, reviewing minutes from the February 24, 2020 meeting, and discussing a draft 2019-2020 end-of-year report. This is an information-only meeting with no decisions listed.
- Review of February 24, 2020 TAG Advisory Committee minutes
- Discussion of DRAFT 2019-2020 TAGAC End of Year Report
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a virtual special meeting during the COVID-19 state of emergency. They approved the agenda, which included adding a resolution condemning systemic racism to new business. The board approved consent items for federal grants totaling over $5.4 million and reviewed a draft resolution on racial equity. The meeting also included recognitions, public comments, and a closed session.
- Approved Title IV, Part A grant for continued use in programs like STEM, gardening, and SEL training
- Approved $4,265,623.48 for Title I, Part A for high-poverty schools including Cora Kelly, Ferdinand T. Day, James K. Polk, John Adams, William Ramsay, Jefferson-Houston, Patrick Henry, and Francis C. Hammond
- Approved $583,433.95 for Title II, Part A for teacher development and 'Grow Your Own' program
- Approved $549,934.63 for Title III, Part A for English Learner support
- Reviewed draft Resolution Condemning Systemic Racism and Affirming Commitment to Educational Equity for All
Committee Meeting--CTE - 4:00 PM
This is a procedural meeting of the CTE Advisory Committee, held virtually due to the COVID-19 state of emergency. The only listed item is the adoption of the meeting agenda, with no substantive decisions or discussions on the agenda.
- Adoption of the June 9, 2020 CTE Advisory Committee agenda
Special Called Board Meeting - 12:30 PM
The Alexandria City Public Schools School Board is holding a virtual special called meeting during the COVID-19 state of emergency. The agenda includes a public hearing on the ACPS 2025 Strategic Plan, followed by a closed meeting and adjournment. The board already voted unanimously to adopt the agenda.
- Public hearing on ACPS 2025 Strategic Plan
- Closed meeting and certification of closed meeting
- Adoption of the meeting agenda (approved 7-0)
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a virtual special meeting to approve routine financial reports and adopt the academic calendars for the 2021-2022 school year. The board also reviewed the second part of the draft 'Equity for All 2025' strategic plan, which outlines goals for systemic alignment and instructional excellence. All consent items, including budget transfers and personnel actions, passed unanimously.
- Adoption of SY 2021-2022 Academic Calendars
- Approval of FY 2020 Third Quarter Budget Transfer Report
- Approval of FY 2020 CIP Quarterly Report for Q3
- Approval of CIP Reserve Account balance of $235,759.77
- Review of 'Equity for All 2025' Draft Strategic Plan
Work Session - 12:15 PM
The Alexandria City School Board is holding a virtual work session to review and provide feedback on recommended changes to the FY 2021 operating, grants, and capital improvement budgets, as well as to decide on board members' proposed add/delete items. They will also consider options for a one-time payment to teachers. The meeting is limited to COVID-19-related business and essential operations due to the state of emergency.
- FY 2021 Operating Fund Budget changes
- FY 2021-2030 Capital Improvement Program (CIP) Budget changes
- Grants & Special Projects Fund Budget changes
- School Board Add/Delete proposals (deadline May 18, 2020)
- One-time payment options for teachers
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
This is a joint subcommittee meeting between the Alexandria City Council and School Board, held virtually due to the COVID-19 state of emergency. The only listed agenda item is the approval of the agenda itself, with no substantive decisions or discussions specified. The meeting is limited to addressing the public health emergency and necessary school division operations under Virginia law.
- Virtual meeting due to COVID-19 state of emergency declared March 12, 2020
- Agenda item: Approval of the May 18, 2020 joint subcommittee meeting agenda
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a virtual special called meeting on May 15, 2020, during the COVID-19 state of emergency. The board approved several consent calendar items, including a construction contract for the T.C. Williams High School stadium renovation, and discussed the SY 2021-2022 academic calendars and proposed revisions to the locally-awarded verified credit policy.
- Approved award of general construction contract for T.C. Williams High School stadium renovation (excluding light installation)
- Approved contract modification for elevated gymnasium at Ferdinand T. Day Elementary School
- Approved contract modification for HVAC refrigerant piping replacement at Jefferson-Houston
- Approved 2020-2021 Annual Plan for submission to Virginia Department of Education (IDEA grant)
- Discussed SY 2021-2022 academic calendars with proposed pre-Labor Day start
Work Session - 12:00 PM
The Alexandria City School Board will hold a virtual work session to discuss the Superintendent's adjusted FY 2021 Combined Funds and Capital Improvement Program (CIP) budgets, which account for revenue reductions due to COVID-19. The City Council reduced the operating transfer by $7.4 million, and state revenue is projected to drop by $4.0 million. The Superintendent recommends approving the adjusted budgets, which include eliminating staff pay increases, reducing new positions, a hiring freeze for non-classroom roles, and a 5% cut to non-personnel expenditures.
- City appropriation reduced by $7.4 million
- Projected $4.0 million reduction in state revenue
- 5% reduction to all non-personnel expenditures ($1.7 million savings)
- Hiring freeze for non-classroom positions
- FY 2021-2030 Capital Improvement Program (CIP) budget review
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a special meeting on May 8, 2020, via electronic communication due to the state of emergency. The agenda consisted primarily of procedural items, including the adoption of the agenda and a recess for a budget work session. The Board convened a closed session to discuss litigation, legal advice, and student records, and subsequently affirmed a decision regarding a student matter discussed in that closed session.
- Board affirmed the Superintendent's decision in a student matter discussed in closed session (Vote: 6-0, 1 abstain)
- Board convened a closed meeting for consultation with legal counsel regarding litigation and legal advice (Vote: 9-0)
- Board recessed to conduct a budget work session (Vote: 9-0)
- Board adopted the meeting agenda (Vote: 9-0)
Committee Meeting--Superintendent Evaluation Criteria - 2:00 PM
The Alexandria City Public Schools Board committee is meeting to discuss the superintendent's evaluation criteria, including a mid-year review and proposed edits to the criteria document. In-person meetings are cancelled through June 10 due to the COVID-19 emergency, so this is a virtual meeting. The agenda includes only informational attachments, with no votes scheduled.
- Agenda for the May 4, 2020 Superintendent Evaluation Criteria Advisory Committee
- Superintendent Evaluation Criteria document (approved Nov. 14, 2019)
- Superintendent Mid-Year Evaluation Review (dated April 20, 2020)
- Edits to the Superintendent Evaluation Criteria Document (dated April 5, 2020)
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a virtual special meeting on May 1, 2020, to address emergency items related to the COVID-19 pandemic. The board unanimously approved all consent calendar items, including budget transfers for facility projects and financial reports. The meeting was conducted virtually due to the public health emergency.
- Approved $1,464,787 transfer for Phase II of the Jefferson Houston refrigerant piping project
- Approved $776,496 transfer for Ferdinand T. Day Elementary School elevated gymnasium project
- Accepted preliminary FY 2020 financial reports for February and March 2020
- Adopted revised FY 2021 budget calendar
- Held Q&A with superintendent on COVID-19 issues
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
This is a virtual joint City Council/School Board subcommittee meeting held during the COVID-19 public health emergency. The only listed item is the adoption of the agenda for this meeting, which is informational. In-person meetings are cancelled through June 10, 2020, and this virtual meeting is limited to addressing the emergency or urgent items.
- Adoption of agenda for April 27, 2020 virtual joint subcommittee meeting
- Meeting held virtually via Zoom due to COVID-19 emergency
- In-person meetings cancelled through June 10, 2020
Committee Meeting--Superintendent Evaluation Criteria - 2:00 PM
The Alexandria City Public Schools School Board committee meeting on April 20, 2020, was held virtually due to the COVID-19 public health emergency. The agenda included items on superintendent evaluation criteria and a mid-year evaluation review, both listed as information items. No votes or decisions are recorded in the agenda.
- Agenda for the April 20, 2020 Superintendent Evaluation Criteria Committee Meeting
- Superintendent Evaluation Criteria attachment (approved Nov 14, 2019)
- Superintendent Mid-Year Evaluation attachment
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a virtual special called meeting on April 17, 2020, to address the COVID-19 pandemic. The Board approved revisions to the grading policy (Policy IKC and Regulation IKC-R) for the third and fourth quarters of the 2019-2020 school year, aligning with state guidance. They also reviewed a draft resolution to suspend certain board policies during the pandemic and received a report on the superintendent's weekly online Q&A.
- Approved revisions to Policy IKC and Regulation IKC-R for grading in Q3 and Q4 of SY 2019-2020 (9-0 vote)
- Reviewed draft resolution to suspend School Board policies during COVID-19 waivers
- Noted cancellation of in-person meetings through June 10, 2020; meeting held virtually via Zoom
- Superintendent's report included weekly online Q&A with the superintendent
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools School Board held a special called virtual meeting on April 3, 2020, due to the COVID-19 public health emergency. The board unanimously approved revisions to the 2019-2020 academic calendars and discussed proposed grading policy changes. The meeting was conducted virtually per Virginia code during the declared emergency.
- Approved revisions to SY 2019-2020 traditional and modified academic calendars (9-0 vote)
- Discussed proposed revisions to grading policy IKC and regulation IKC-R for SY 2019-2020
- Superintendent's report included a revised Enhanced Continuity of Education Plan
- Meeting held virtually via Zoom due to COVID-19 emergency
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
Alexandria City Public Schools has cancelled all in-person School Board meetings, work sessions, and committee meetings through April 12, 2020. This action is taken in response to the public health emergency declared by Governor Northam on March 12, 2020. The agenda consists solely of procedural items, including the approval of the meeting agenda and the review of an electronic participation policy.
- In-person meetings cancelled through April 12, 2020
- Virtual meetings limited to public health emergency and immediate emergency items
- Review of Joint City Council/School Board Electronic Participation Policy
- Review of meeting notes from the February 24, 2020 subcommittee meeting
Special Called Board Meeting - 12:00 PM
The Alexandria City Public Schools Board held a special called meeting on March 20, 2020, primarily for procedural purposes. The board voted unanimously to adopt the meeting agenda and then voted unanimously to adjourn. No substantive policy decisions, budget approvals, or new business items were decided during this session.
- Board adopted the meeting agenda by a 9-0 vote
- Board adjourned the meeting by a 9-0 vote
- Agenda included an informational item for a weekly online Q&A with Superintendent Hutchings
Special Called Board Meeting - 1:00 PM
The Alexandria City Public Schools Board held a special called meeting on March 13, 2020, and unanimously approved all agenda items. The main action was awarding a general construction contract for exterior site renovation at Douglas MacArthur at Taney Avenue, with a focus on completing a new parking lot before demolishing existing parking. The board also approved February 2020 personnel actions and convened a closed meeting.
- Award of site renovation contract for Douglas MacArthur at Taney Avenue
- Approval of personnel actions for February 2020
- Convened closed meeting and certified it
- Adopted the meeting agenda
- Adjourned the meeting
Committee Meeting--School Health- 4:00 PM
The School Health Advisory Board is meeting to review its agenda, approve minutes from the February 11, 2020 meeting, and discuss information on COVID-19 from the ACPS website. They will also review a draft Student Wellness Policy School-Level Report Card. The meeting is informational, with no votes or decisions listed.
- Review of agenda for March 9, 2020 meeting
- Approval of minutes from February 11, 2020 meeting
- Discussion of Coronavirus (COVID-19) information from ACPS website
- Review of DRAFT Student Wellness Policy School-Level Report Card
Joint City Council/School Board Work Session - 7:00 PM
The Alexandria City Council and School Board will hold a joint work session to discuss the FY 2021 Combined-Funds (CF) Budget and the FY 2021-2030 Capital Improvement Program (CIP) Budget, both previously approved by the School Board. They will also discuss colocation of school facilities as a strategy to address growing needs and limited resources. The meeting is informational, with no votes scheduled.
- Discussion of FY 2021 ACPS Combined-Funds Budget and FY 2021-2030 CIP Budget
- Review of ACPS Data Workbook and 'Where the Money Goes' funding highlights
- Discussion of colocation at existing schools, based on February 18, 2020 School Board work session
- Reference to Ad-Hoc Joint City-Schools Facilities Investment Task Force recommendations (January 2018)
Committee Meeting--Athletic Hall of Fame - 6:00 PM
The Athletic Hall of Fame Advisory Committee is meeting to review its agenda and the minutes from its February 3, 2020 meeting. The agenda includes only these two informational items, with no decisions or proposals listed. The meeting is scheduled for 6:00 PM at the T.C. Williams Minnie Howard Campus.
- Review of the March 2, 2020 meeting agenda
- Review of the February 3, 2020 meeting minutes
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
This is a procedural meeting of the Joint City Council/School Board Subcommittee. The agenda contains only two information items: adopting the agenda for this meeting and reviewing meeting notes from the January 27, 2020 subcommittee meeting. No substantive decisions or discussions are listed.
- Agenda for the February 24, 2020 Joint City Council/School Board Subcommittee Meeting
- Meeting notes from the January 27, 2020 Joint City Council/School Board Subcommittee Meeting
Board Meeting - 6:30 PM
The Alexandria City Public Schools Board met on February 20, 2020, and approved the FY 2021 Combined Funds Budget, including a $299,078,230 operating budget, a $16,391,177 grants budget, and a $10,961,612 nutrition services budget. The board also approved personnel actions, accepted two donations for school meal accounts and water fountains, and revised several policies. The meeting included a closed session and public comments.
- Approved FY 2021 operating budget of $299,078,230 with 2,436.19 FTEs and a $241,437,296 city appropriation request
- Accepted $5,308.70 donation from Leonard and Linda Greenberg Charitable Foundation to clear negative meal accounts at Samuel Tucker and Patrick Henry Elementary Schools
- Accepted $5,000 donation from Jen Walker for new water fountains at George Washington Middle School
- Approved revisions to E, G, and L policies/regulations, except Policy BG/GBD pulled for further development
- Approved personnel actions for January 2020
Work Session - 7:00 PM
The Alexandria City School Board met for a work session to review a preliminary draft presentation for the upcoming joint City Council/School Board budget work session on the FY 2021 ACPS Combined-Funds and CIP Budget, and to discuss colocation of facilities on school sites. No votes were taken; both items were for information and discussion only.
- Reviewed draft presentation for March 4, 2020 joint City Council/School Board work session on FY 2021 ACPS Combined-Funds and CIP Budget
- Discussed colocation on school sites, following January 2018 recommendations from the Ad-Hoc Joint City Schools Facilities Investment Task Force
- Superintendent recommended board members review the draft presentation and colocation materials
Committee Meeting--School Health - 8:00 AM
The School Health Advisory Board is meeting to review and discuss several health-related policies, including child abuse and neglect reporting, suicide prevention, and concussion management. The agenda includes a presentation on responding to child abuse and neglect, and the board will also approve minutes from the previous meeting.
- Review of Policy JHG/GAE and Regulation JHG/GAE-R: Child Abuse and Neglect Reporting
- Review of Policy JHH and Regulation JHH-R: Suicide Prevention
- Review of Policy JJAC and Regulation JJAC-R: Concussion Management
- Presentation: Respond Responsibility Child Abuse and Neglect
- Approval of minutes from January 13, 2020 SHAB meeting
School Board Workshop--Equity Training - 8:00 PM
The Alexandria City Public Schools School Board is holding a workshop focused on equity training. The Department of Student Services, Alternative Programs and Equity (DSSAPE) has created an assessment to gauge board members' progress in their equity journey, and the Superintendent recommends participation. This is a discussion and information item, not a final decision.
- Equity training workshop for School Board members
- Assessment to determine board members' equity journey
- Equity as foundation for ACPS 2025 Strategic Plan
- Discussion of equitable policies and practices in schools
Board Meeting - 6:30 PM
The Alexandria City Public Schools Board will vote on one of two architectural concepts for the replacement of Douglas MacArthur Elementary School. The agenda includes a progress report on The High School Project, which involves constructing a new 1,600-student building on the Minnie Howard campus. Routine financial reports and the approval of the Special Education Advisory Committee scope of work are also on the consent calendar.
- Vote on one of two concept designs for the Douglas MacArthur Elementary School replacement building
- Progress report on The High School Project, including the construction of a new high school for 1,600 students on the Minnie Howard campus
- Approval of the 2019-2020 Special Education Advisory Committee Scope of Work
- Acceptance of the FY 2020 Preliminary Financial Report ending December 31, 2019
- Approval of the FY 2020 Second Quarter Budget Transfer Report
Athletic Hall of Fame Advisory Committee Meeting - 6:00 p.m.
The Athletic Hall of Fame Advisory Committee is holding a meeting on February 3, 2020, at T.C. Williams High School/Minnie Howard. The only listed item is the adoption of the meeting agenda, which is procedural. No substantive decisions or discussions are detailed in the agenda.
- Meeting location: 3801 W Braddock Rd, Alexandria VA 22302
- Agenda item: Approval of the February 3, 2020 agenda (procedural)
Committee Meeting--Athletic Hall of Fame - 6:00 PM
This is a procedural meeting of the Athletic Hall of Fame Advisory Committee. The only listed item is the agenda for the February 3, 2020 meeting, provided as an information item. No decisions or substantive discussions are scheduled.
- Review of February 3, 2020 Athletic Hall of Fame Advisory Committee meeting agenda
Work Session - 7:00 PM
The Alexandria City Public Schools School Board will hold a work session to discuss two items: a summary of proposed non-personnel changes in the FY 2021 Combined-Funds Budget, and revisions to E (Support Services), G (Personnel), and L (Education Agency Relations) policies and regulations. These are discussion items, not final decisions.
- FY 2021 Superintendent’s Proposed Combined-Funds Budget Work Session #2: Non-Personnel
- Policy revisions to E, G, and L policies/regulations
- Revisions driven by changes to Code of Virginia and Virginia Board of Education regulations
- Includes policies on staff weapons in school, staff gifts, charter schools, and home instruction
Work Session - 8:00 AM
The Alexandria City Public Schools School Board is holding a work session to discuss the School and Department Improvement Planning Workshop. The superintendent recommends the board review the information to prepare for the upcoming retreat, which focuses on building capacity for data-informed decisions through an equity lens.
- Discussion of School and Department Improvement Planning Workshop
- Review of equity-focused data decision-making strategies
- Preparation for January 29 School Board Retreat
Committee Meeting--Advanced Academic Services - 7:00 PM
The Talented and Gifted Advisory Committee is meeting to approve its agenda for the January 27, 2020 meeting and to review minutes from its November 4 and December 16, 2019 meetings. The agenda contains only procedural items—no new business, proposals, or decisions are listed.
- Approval of agenda for January 27, 2020 TAGAC meeting
- Review of minutes from November 4, 2019 TAGAC meeting
- Review of minutes from December 16, 2019 TAG meeting
Committee Meeting--Special Education - 7:00 PM
The Alexandria City Public Schools Special Education Advisory Committee is meeting to review its agenda, approve minutes from the November 2019 meeting, and discuss the Parent Resource Center contact data report through December 2019. The committee will also review the Superintendent's Proposed FY 2021 Combined Funds Budget, which is attached for information.
- Review of minutes from November 20, 2019 SEAC meeting
- 2019-2020 Parent Resource Center (PRC) Contact Data Report through December 2019
- Superintendent's Proposed FY 2021 Combined Funds Budget
Committee Meeting--Budget - 7:00 PM
The Alexandria City Public Schools Budget Advisory Committee met on January 14, 2020, at George Washington Middle School. The agenda included approval of the meeting agenda, review of draft minutes from the December 10, 2019 meeting, and discussion of a draft 2019-2020 scope of work. No votes or decisions are recorded in the agenda text.
- Agenda for the January 14, 2020 Budget Advisory Committee Meeting
- Minutes from the December 10, 2019 Budget Advisory Committee Meeting
- DRAFT 2019-2020 Scope of Work
Committee Meeting--CTE - 4:00 PM
This is a procedural meeting of the Career and Technical Education (CTE) Advisory Committee. The only listed item is the approval of the agenda for this meeting, with no substantive decisions or discussions on the agenda.
- Agenda approval for January 14, 2020 CTE Advisory Committee Meeting
Committee Meeting--School Health - 4:00 PM
The Alexandria City Public Schools School Health Advisory Board is meeting to review several health-related policies, including physical examinations, blood-borne diseases, HIV attendance guidelines, and family life education. The board will also consider minutes from its December 2019 meeting and background information on reducing adverse childhood experiences. This is an information and discussion session, not a final decision-making meeting.
- Review of Policy JHCA on physical examinations of students
- Review of Policy JHCCA on blood-borne contagious or infectious diseases
- Review of Policy JHCCA-E on school attendance for students with HIV
- Review of Policy IGAH on family life education
- Discussion of draft policy review schedule
Committee Meeting--Athletic Hall of Fame - 6:00 PM
This is a procedural meeting of the Athletic Hall of Fame Advisory Committee. The only listed item is the adoption of the agenda for this meeting, with no substantive decisions or discussions on the agenda.
- Adoption of the January 6, 2020 meeting agenda