Westerville City Schools public meetings in 2025

Regular Session-6:00 p.m.

The Board of Education met to approve several district purchases and a personnel consent agenda. Decisions included funding for artificial intelligence training and various staff resignations, retirements, and contract changes.

• Purchase of $22,000.00 for Artificial Intelligence Training from AI For All, LLC
• Purchase of $4,625.00 for WNHS Ski Club transportation from KTLB, LLC (Prime Tours)
• Purchase of $3,322.20 for elevator maintenance from Moseley Elevator
• Approval of retirements for Mary Simmons (Food Service Worker 1) and Katherine Mantenieks (Grade 5)
• Contractual status changes for classified staff including hourly rate adjustments for food service and transportation workers

Regular Session-6:00 p.m.

The Westerville City School Board will act on financial reports, approve purchases including $125,597 for electricity and $59,529 for kitchen equipment at Hanby, Hawthorne, and Whittier elementary schools, and accept several personnel resignations and retirements. The board will also hear superintendent comments and a legislative update, and recognize 2025 Fall A+ Award recipients.

• Approve $125,597 electricity bill from Ohio Power Company (AEP Ohio)
• Approve $59,529 for kitchen equipment at Hanby, Hawthorne, and Whittier ES renovations
• Accept resignations of 7 classified, 3 licensed, and 1 supplemental employee
• Approve reissue of $1,313.55 stale-dated check to Cheryl Hurley from 1999
• Recognize 10 staff with 2025 Fall A+ Awards

Regular Session-6:00 p.m.

The Westerville City School District Board will receive presentations on the district's report card and MTSS, hear superintendent's comments including a summary of proposed reductions, and take action on financial reports, purchases, and a personnel consent agenda.

• Report Card presentation by Cooper/Misener (file attached)
• MTSS Report by Thoma
• Superintendent's comments include 'Summary Slide of Proposed Reductions'
• Approval of purchases: $16,250 for Westerville Central HS prom deposit (PO 2601100)
• Approval of financial report and investments for September 2025

Regular Session-6:00 p.m.

The Westerville Board of Education approved over $456,000 in purchases for infrastructure projects including a baseball/softball irrigation system at South HS, kitchen renovations at multiple elementary schools, and copier charges. The board also suspended the overall time limit for public comments while keeping the three-minute individual limit, and approved personnel items including resignations, retirements, and leaves of absence.

• $138,782 for South HS baseball/softball irrigation system and Hanby HVAC
• $81,120 for Hanby Elementary kitchen renovation
• $187,001 for Hanby, Hawthorne, and Whittier kitchen renovations
• Suspended overall time limit for public comments, keeping 3-minute individual limit
• Approved retirements of two licensed staff (33 and 32 years of service) and two classified staff

Regular Session-6:00 p.m.

The board held a work session on potential reductions (discussion only), approved medical/dental/vision insurance rates for calendar year 2026, adopted the financial forecast and revised FY26 appropriations, and handled personnel resignations and retirements. A resolution of commendation was also approved for Janet Tressler-Davis of the Westerville Chamber of Commerce.

• Resolution of Commendation for Janet Tressler-Davis
• Work session on 'Potential Reductions' (presentation attached)
• Approval of medical, dental, and vision insurance rates for calendar year 2026
• Approval of financial forecast and revised FY26 appropriations
• Personnel consent agenda: resignations of classified and licensed staff plus retirement of Bradley Blankenship

BOE Retreat-8:30 a.m.

The Westerville City School District Board of Education held a retreat on September 19, 2025, consisting of procedural items and a work session. The board voted to suspend and later reinstate Robert's Rules of Order. No specific proposals or decisions were listed on the agenda.

• Work session to discuss unspecified topics
• Resolution to suspend Robert's Rules of Order (approved 4-0)
• Resolution to reinstate Robert's Rules of Order (approved 4-0)
• Next regular meeting set for September 22, 2025 at Westerville North HS

Regular Session-6:00 p.m.

The Westerville City School District Board of Education approved routine personnel actions including resignations, retirements, and contract changes, continued a five-year financial forecast, and received reports on food service and coach/advisor guidelines. All action items were approved unanimously.

• Approved continuation of a five-year financial forecast.
• Approved resignations of 9 classified staff (e.g., Asho Ali, Scott Burkhart, Deborah Connor) and 2 licensed staff including a district nurse coordinator.
• Approved retirements: HR Specialist Deborah Asta (31 years) and Grade 2 teacher Kimberly Iatonna (33 years).
• Approved contract status changes: Sonya Butler ($15.27/hr, 5.5 hrs/day), Caleb Morera (step 3, $22.78/hr), Abigail Wilder (5.5 hrs/day).
• Received a food service report and a presentation on the WCS Coach/Advisor Guidebook.

BOE Retreat-8:30 a.m. - CANCELLED

This meeting of the Westerville City School District Board of Education retreat scheduled for August 27, 2025, has been cancelled. The agenda contained only procedural items such as call to order, pledge, and a work session.

Regular Session-6:00 p.m.

The Westerville City School District Board of Education approved the fiscal year 2026 permanent appropriations, July financial reports, and specific vendor contracts. The board also processed a personnel consent agenda covering resignations, terminations, retirements, and a medical leave. These approved appropriations and funding allocations establish the financial framework for district operations and student support services for the upcoming year.

• Approved FY 2026 permanent appropriations.
• Approved $4,005.15 electricity supply contract with Direct Energy and $46,307.70 special education software purchase from Everway.
• Processed personnel actions including 11 classified resignations, 1 termination, 4 retirements, and 1 medical leave.
• Reported estimated FY 2026 Student Wellness and Success funds at $995,035.26 and DPIA funds at $1,028,052.
• Approved minutes from the August 11, 2025 regular meeting.

Regular Session-6:00 p.m.

The Westerville City School District Board will consider adopting the Ohio Deferred Compensation Roth 457 option for employees, allowing after-tax contributions and tax-free withdrawals. The board will also vote on approving purchases totaling over $75,000 for items including district website services, special education services, and athletic equipment. Personnel actions include accepting resignations and a leave of absence. Additionally, the board will hear a report on personal communication device protocols.

• Resolution to adopt Ohio Deferred Compensation Roth 457 Option
• Purchase of Finalsite district website services for $26,879
• Purchase of Muskingum Valley ESC orientation & mobility services for $23,415
• Purchase of Cobalt Plus Headset System for $9,000
• Resignation of Head Custodian Kenneth Ballinger from Fouse ES

Special Session-6:00 p.m.

The Westerville City School District Board voted to approve a resolution to proceed with placing a 0.75% earned income tax proposition on the November 2025 ballot. The board also approved a personnel consent agenda covering resignations, retirements, and one-time pay authorizations for both classified and licensed staff.

• Approved resolution to proceed with a 0.75% earned income tax for November 2025 ballot
• Approved resignations of classified staff including building aides at Robert Frost, Hanby, Mark Twain elementaries and an administrative assistant at ELC
• Approved resignations of licensed staff including teachers at South HS, Blendon MS, Walnut Springs MS, and an assistant principal at Huber Ridge ES
• Approved retirement of school counselor Naomi Schone with 23 years of service
• Authorized one-time pay events for health aide training ($1,250) and mental health specialist training ($2,900)

BOE Retreat-8:30 a.m.

This is a Board of Education retreat consisting mostly of procedural items. The board suspended Robert's Rules of Order for a work session, then reinstated them. No specific discussion topics or decisions are listed in the agenda.

• Work session (no details provided)
• Resolution to suspend Robert's Rules of Order (approved 5-0)
• Resolution to reinstate Robert's Rules of Order (approved 5-0)

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will vote on approving June 2025 financial reports and investments, a purchase of theatrical rights for 'Grease' at $3,956.26, and a consent agenda of personnel changes including resignations, retirements, and contract adjustments. The board will also recognize track and field state meet participants and approve a commendation for 200-meter champion Alyvia Mentlow. Public comments and the superintendent's report are scheduled.

• Approve financial reports and investments for June 2025
• Approve purchase of rights, royalties, and scripts for 'Grease' from Concord Theatricals for $3,956.26
• Personnel consent agenda: resignations of custodian George Smith, six licensed staff, and assistant principal Alison Fisher; retirement of curriculum director Jennifer Knapp after 27 years; unpaid leaves for two teachers; contract status changes for three classified staff
• Resolution of commendation for student Alyvia Mentlow, OHSAA 200-meter dash state champion
• Approve minutes of June 23 and June 25 board meetings

Special Session-6:00 p.m.

The Westerville City School District Board of Education held a special session to approve the final appropriations for all funds for the 2024-2025 school year and to authorize fund-to-fund transfers. The total transfers amounted to $16,855,564, moving $6,680,812 to the Termination Benefits Fund and $10,174,752 to the Capital Projects Fund from the General Fund.

• Resolution approving final appropriations for all funds for school year 2024-2025
• Transfer of $6,680,812 from General Fund to Termination Benefits Fund
• Transfer of $10,174,752 from General Fund to Capital Projects Fund

Regular Session-6:00 p.m.

The Westerville City School District Board of Education approved financial reports, appropriations, purchases, and fund transfers. They also considered a resolution to request certification of an earned income tax levy of 0.75% that would raise $24,297,281 annually for operations, potentially placing it on the November 2025 ballot.

• Resolution requesting certification of 0.75% earned income tax levy for $24,297,281 annually
• Approved final appropriations for all funds for FY2025
• Approved temporary appropriations for all funds for FY2026
• Established capital projects and termination benefits funds with transfers from the general fund
• Approved fund transfer of $73,574.84 from general fund to food service fund

District Records Commission - 5:50 p.m.

The Westerville City School District Records Commission will meet to approve minutes from the prior year, review the records retention schedule, and authorize destruction of district records. The meeting consists of routine procedural actions with no major policy decisions or financial items.

• Approve minutes of June 10, 2024 meeting
• Review of Records Retention Schedule
• Approval of District Records Destruction for 2025

The District Records Commission approved the Annual Application for One-Time Records Disposal. The commission also approved the minutes from the June 10, 2024, meeting.

• Approved minutes from June 10, 2024 meeting (3-0)
• Approved Annual Application for One-Time Records Disposal (3-0)

Regular/Work Session-6:00 p.m.

The Westerville City School District Board of Education met to approve personnel changes and district expenditures. The board passed a resolution to name the wrestling room at Westerville North High School in honor of retired coach David Grant.

• Resolution to name the Westerville North High School wrestling room the Grant Wrestling Room
• Board member compensation set at $125 per meeting for terms beginning January 1, 2026
• Purchase of $20,233.00 for education services and tuition from Columbus City Schools
• Purchase of $5,553.69 for food service supplies from Imperial Dade
• Purchase of $4,260.17 for fire alarms and system testing from Brakefire

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will vote on financial reports and investments for April 2025, an amendment to FY2025 appropriations, specific purchases totaling over $6,500, and the five-year forecast. The board will also address a personnel consent agenda including resignations and retirements of classified and licensed staff.

• Approve financial reports and investments for April 2025
• Amend Fiscal Year 2025 annual appropriations
• Approve purchases: playground inspection software ($3,000) and 8th grade celebration ($3,537.64)
• Approve the five-year forecast
• Personnel consent agenda with resignations and retirements of multiple employees

Regular Session-6:00 p.m.

The Westerville City School District Board of Education is meeting for a regular session. The agenda includes recognitions of student athletes and staff awards, approval of meeting minutes, a purchase of interpreting services for $6,734.07, and a personnel consent agenda covering resignations and retirements. Most items are routine or procedural.

• Recognition of 2025 retirees, including 66 staff members from various schools
• Approval of purchase for interpreting services from Access 2 Interpreters LLC for $6,734.07
• Resignations of classified and licensed staff, including building aides, food service workers, and teachers
• Retirements of classified and licensed staff, including a bus driver with 25 years of service
• Recognition of 2025 Indoor State Track Championships and other student awards

Special/Work Session-6:00 p.m.

The Westerville City School District Board of Education is holding a special work session to discuss district finances. The board will also enter an executive session to prepare for employee compensation negotiations. Public comments were allowed, and Robert's Rules of Order were suspended for the meeting.

• Discussion of district finances during work session (agenda item 5.01)
• Executive session for employee compensation negotiations (agenda item 8.01)
• Public comments allowed (agenda item 3.01)
• Suspension of Robert's Rules of Order (agenda item 4.01)
• Next regular meeting set for May 5, 2025 at 6:00 p.m.

Regular Session-6:00 p.m.

The Board of Education approved financial reports for March 2025 and several purchase orders. The meeting also included recognitions for state athletic champions and the approval of various personnel resignations and retirements.

• Approved $4,000 for Girls Lacrosse uniforms from BSN Sports, LLC
• Approved $4,500 for Prom Decorations from Giriraj Events, LLC
• Approved $5,575 for thermographic roof surveys at Central, North, and South schools from PEMCo Thermal, Inc.
• Approved March 2025 financial reports and investments
• Accepted resignations and retirements for licensed and classified staff

Special Session-6:00 p.m.

The Westerville City School District Board of Education held a special session to enter executive session for employee compensation negotiations and approved a personnel status change. The meeting concluded with the adjournment of the April 14 session.

• Executive session for employee compensation negotiations
• Personnel status change for Megan Orlowski
• GEM Award recognitions for district staff
• Next regular meeting scheduled for April 21, 2025

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will hold a regular session on April 7, 2025, to swear in newly appointed Board member Dwight Heckelman, approve financial items including an amendment to fiscal year 2025 appropriations and a purchase order for a sprinkler system, and act on a personnel consent agenda including resignations and a separation agreement.

• Approve purchase order #2501225 for $85,679.50 to CertaSite, LLC for installation of a sprinkler system for phase 6A at Westerville South High School
• Amend fiscal year 2025 appropriations
• Swear in Dwight Heckelman as new Board of Education member
• Approve separation agreement concerning an employee (details confidential)
• Accept resignations of 12 classified and licensed staff members

Special Session-5:30 p.m.

The Board of Education held a special session to appoint a new member to fill a vacancy created by the resignation of Tracy Davidson. The appointed member will serve the unexpired term ending December 31, 2025.

• Resolution to fill Board of Education vacancy for the term ending December 31, 2025
• Executive session to discuss the appointment of a public official

Regular Session-6:00 p.m.

The Westerville City School District Board of Education held its regular session on March 17, 2025, and approved the Five-Year Forecast, the February 2025 financial report, and $9,934.72 in purchases for Special Education enrollment. The board also approved personnel resignations and retirements via a consent agenda. Student recognitions were presented for academic, athletic, and sportsmanship achievements.

• Approved Five-Year Forecast for district finances
• Approved financial report and investments for February 2025
• Approved purchases of $4,360.30 and $5,574.42 for Special Education enrollment at Multi-County Juvenile Attention System
• Approved personnel consent agenda including resignations of classified and licensed staff, and a classified retirement
• Recognized students: Ava Graves (Zonta Club), National Merit finalists, swimmer AJ Keir, and sportsmanship award winners

Special Session-9:15 a.m.

This special session of the Westerville City School District Board of Education included an executive session to discuss the appointment of a public official. The board also set the next regular meeting for March 17, 2025. The remaining items were procedural.

• Executive session to discuss appointment of a public official (motion carried, 4-0).
• Next regular meeting scheduled for March 17, 2025 at 6:00 p.m. at the Early Learning Center.

Special Session-5:15 p.m.

The Westerville City School District Board of Education held a special session that was largely procedural. The board voted unanimously to enter executive session to discuss the appointment of a public official. The next regular meeting is scheduled for March 17, 2025.

• Motion to enter executive session to discuss appointment of a public official carried 4-0
• Next regular meeting set for March 17, 2025 at 6:00 p.m. at the Early Learning Center

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will consider approving the financial report and investments for January 2025, along with a $3,402 purchase of wire shelving for food service. The board will also act on a personnel consent agenda including resignations, a retirement, a termination, leave amendments, and contract status changes.

• Approve financial report and investments for January 2025
• Approve $3,402 purchase of wire shelving from Louis R. Polster Co. for food service
• Accept resignations of Building Aides Linda Keffer (Pointview ES) and Christina Lopez (Minerva Park MS)
• Approve retirement of Human Resources Coordinator Wanda Myers after 28 years, effective August 1, 2025
• Terminate Building Aide Richard Kramer (Mark Twain ES) for job abandonment effective February 8, 2025

Regular Session-6:00 p.m.

The Westerville City School District Board of Education approved a resolution urging Governor DeWine and the Ohio General Assembly to address school funding priorities, including updating cost inputs for inflation, fully funding the formula, and reducing reliance on local property taxes. The board also recognized MLK Fouse Award winners and a winter graduate, approved minutes from a prior meeting, and accepted several personnel resignations and retirements.

• Approved resolution to Governor DeWine and Ohio General Assembly on school funding priorities, citing outdated cost inputs and inflation
• Recognized 2025 MLK Fouse Award winners Mariah Chaffin and seven students from the 2022-23 Genoa MS Future City team
• Recognized winter graduate Ikran Hakeem Malin from Westerville North HS
• Accepted resignations of classified staff including bus drivers and building aides at multiple schools
• Approved retirements of licensed staff including Michael Denney (30 years), William Heinmiller (34 years), and Stephanie Matushoneck (30 years)

Regular Session-6:00 p.m.

The Westerville Board of Education voted to remove a resolution that would have placed a 4.9-mill additional tax levy on the May 6, 2025 ballot. The board also approved financial reports for November and December 2024, accepted several personnel resignations, and entered executive session to discuss employee compensation. Recognitions were given to the Westerville Parent Council and Education Foundation.

• Motion to remove agenda item 8.01, a resolution to levy an additional 4.9-mill tax for current expenses, was approved unanimously.
• Financial reports and investments for November and December 2024 were approved.
• Resignations of classified and licensed staff were accepted, including a bus driver, paraprofessional, and a visual art teacher.
• Board entered executive session for discussion of public employee employment and compensation.
• Westerville Parent Council and Westerville Education Foundation presented reports and were recognized.

Special Session-7:00 p.m.

This is a special session of the Westerville City School District Board of Education. The board will hold a joint meeting with the Westerville City Council for discussion, including a presentation titled 'They Are All Our Kids'. No votes on substantive items are scheduled; the board will also take public comments and set future meetings.

• Joint discussion with Westerville City Council, with attached presentation 'They Are All Our Kids' (6,215 KB) and 'Council_School Board Work Session' (3,075 KB)
• Public comments period
• Next regular session scheduled for January 27, 2025 at 6:00 p.m. at the Early Learning Center

Organizational/Regular Session-6:00 p.m.

The Westerville Board of Education held its organizational/regular session, electing officers for 2025 and approving prior minutes. The board approved a resolution of necessity for a new property tax levy of up to 4.9 mills to fund current expenses, which will go before voters on May 6, 2025. Other actions included entering executive session to discuss public employee compensation and authorizing participation in state and federal funding programs for 2025.

• Approved resolution of necessity for a 4.9-mill operating levy, to be submitted to voters on May 6, 2025
• Elected board officers for 2025: President and Vice President
• Entered executive session to discuss employment and compensation of public employees
• Approved participation in 13 state and federal grant programs (e.g., National School Lunch Program, Title I, IDEA-B) for 2025
• Approved December 16, 2024 board meeting minutes

Organizational/Regular Session-6:00 p.m. - CXLD/Weather - Moved to 1/13/25

This meeting was cancelled due to weather and rescheduled to January 13, 2025. No decisions were made at this session. The agenda included election of board officers for 2025, approval of December 16, 2024 minutes, and several financial and personnel actions.

• Election of Board President and Vice President for 2025 (postponed)
• Resolution to participate in state/federal funded programs for 2025 (postponed)
• Resolution to authorize Treasurer/CFO for routine financial operations (postponed)
• Resolution to establish service fund for OSBA Legal Assistance Fund ($250), Chamber of Commerce ($1,249), and OSBA membership ($10,675) (postponed)
• Personnel consent agenda including resignations and retirement (postponed)