Westerville City Schools public meetings in 2023

Regular Session-6:00 p.m.

The Westerville City School District Board of Education held a regular session to approve routine financial purchases and personnel changes, and to recognize several students, staff, and a retiring board member. The board approved a $15,737.91 purchase for fire suppression at Westerville South High School and $8,253.20 for interpreting services. A consent agenda covering multiple personnel resignations, retirements, and contract changes was also approved.

• Recognized Vaughn Bell for years of service on the Board of Education
• Approved Resolution of Commendation for Ben Gabelman, Division I Boys Cross Country State Champion
• Approved purchase order 2307885: $15,737.91 for fire suppression work at Westerville South
• Approved purchase order 2404669: $8,253.20 for October P/T conferences interpreting services
• Approved personnel consent agenda including resignations, retirement of Michael Huler (25 years), leave of absence, and contract status changes

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will hold a regular session to approve the minutes from October 23, 2023, the financial report and investments for October 2023, and a resolution for purchases totaling $14,223.65. The board will also act on a consent agenda that includes numerous classified and licensed resignations and retirements. Public comments will be heard.

• Approval of financial report and investments for October 2023
• Approval of purchases totaling $14,223.65 including cheerleading uniforms for Minerva Park MS ($3,723.65), Artist in Schools ($4,900), and TeachArts grant ($5,600)
• Resignation of 15 classified staff including custodians, food service workers, bus drivers, and clerks
• Resignation of four licensed staff including robotics and yearbook advisors
• Retirement of Marion Collins (food service dept head, 16 years) and Tawnya Barton (school nurse, 21 years)

Regular Session-6:00 p.m.

The Westerville City School District Board of Education approved the financial report and investments for September 2023, along with purchases including $9,807.50 for football equipment reconditioning and $8,584.60 for building permit fees. The board also accepted multiple resignations and retirements of classified and licensed staff, and appointed Karl Priedman to the audit committee. All items were approved unanimously.

• Approval of September 2023 financial report and investments
• Purchase order #2400042: $9,807.50 for football equipment reconditioning/replacement from Riddell All American Sports
• Purchase order #2403091: $8,584.60 for building permit fees from Triad Architects Ltd
• Appointment of Karl Priedman to the Audit Committee
• Acceptance of multiple staff resignations and retirements (bus drivers, custodians, teachers, nurse, etc.)

Regular Session-6:00 p.m.

The Westerville City School District Board approved the minutes from the September 25 meeting, recognized Dr. Clark with a BASA Leadership Award, and reviewed the superintendent's report. It authorized two purchases totaling $7,057.50 for ELA novels and a poetry slam program. The board also adopted a personnel consent agenda covering resignations, retirements, leaves of absence, and several contract status changes for classified and licensed staff.

• Approval of the September 25 Board of Education meeting minutes
• Purchase approval: Membean Inc – ELA novels $3,475.00; Project Voice LLC – Poetry Slam $3,582.50
• Personnel consent agenda: resignations, retirements, and unpaid leaves for classified and licensed employees
• Contract status changes: salary step adjustments for classified staff and revised bus driver hours effective Oct 9, 2023
• BASA Leadership Award presented to Dr. Clark

Regular Session-6:00 p.m.

The Westerville City School District Board of Education is meeting to approve an amendment to the Fiscal Year 2024 Annual Appropriations, routine financial reports, and a consent agenda covering personnel resignations, retirements, and contract changes. Recognitions are presented to McVay Elementary, Wilder Elementary, and Heritage Middle School.

• Amend the Fiscal Year 2024 Annual Appropriations
• Recognitions for McVay Elementary, Wilder Elementary, and Heritage Middle School
• Purchase orders: $16,837.50 for chalkboard work at Hanby (LEPI Enterprises), $5,553 for outdoor delay-of-game clock and indoor clocks (Daktronics), $3,000 for equity team/girls group meetings (Plant-A-Seed Educational Consulting)
• Personnel consent agenda includes resignations of Rachel Perry, Eric Simons, Karen Stiffler, Daniel Taranto, and Jennie Bobst; retirements of Mary Hughes (July 2024), Ann Romero (May 2024), and Interim Superintendent Mark Hershiser (Jan 1, 2024)
• Contract status change: Molly Bussard from Secretary 2 at Central HS to Admin. Asst. 1 at AEC at $32.71/hour

Regular Session-6:00 p.m.

The Westerville City School District Board of Education is approving 2024 insurance premiums for medical, dental, and vision plans, with specific monthly rates for individual and family coverage. The board is also approving several purchases totaling over $15,000 and a personnel consent agenda including resignations, retirements, and one termination.

• Approval of 2024 insurance premiums: Medical Plan A individual $946.38/month, family $2,473.94; Dental $39.94 individual; Vision $10.28 individual
• Approval of purchase orders: Susannah Lee (CCP Instructor Reimbursement) $4,339.20; Jacob Miller (CCP Instructor Reimbursement) $3,439.34; Westwater Supply Corp (plumbing supplies) $3,669.67; Diamondback Golf LLC (boys varsity golf event) $3,462.00
• Resignations of 10 classified staff including cafeteria aides, bus driver, health aides
• Retirement of Sheila Miller (Asst Manager Food Service, 20 years) and Lynn Holland (Grade 4 teacher, 22 years)
• Termination of bus driver Annabella Williams for unsatisfactory performance

Regular Session-6:00 p.m.

The Westerville City School District Board met to approve the June and July 2023 financial reports, authorize three vendor purchases totaling $184,777.13, and process personnel changes including resignations and terminations. All motions passed unanimously. These approvals manage district funds and staffing, which directly affect school operations and service delivery for local students.

• Approve Financial Report and Investments for June and July 2023
• Approve $54,605.21 for AEP utilities, $58,375.00 for SchooLinks software, and $71,796.92 for EMS Linq registration gateway
• Approve minutes from the August 14, 2023 regular board meeting
• Process classified and licensed resignations, terminations, and leave of absence requests
• Recognize twelve staff members with Superintendent A+ Awards

Regular Session-6:00 p.m.

The Westerville City School District Board of Education approves purchases totaling over $245,000, including $138,381.59 for utilities from City of Westerville and $35,292.46 for architectural design fees from Triad Architects. The board also approves board member compensation of $125 per meeting starting January 2024 and accepts several staff retirements.

• Approval of purchases: $138,381.59 for utilities (City of Westerville), $35,292.46 for architectural design (Triad Architects), and other items totaling over $245,000
• Board member compensation set at $125 per meeting for terms beginning January 1, 2024
• Retirements approved: Rhonda Hoffman (Administrative Asst, 20 yrs), Linda Nield (Food Service Lead, 15 yrs), Stephen Sheets (Maintenance 1, 16 yrs), Jill Ledford (Vocal Music, 35 yrs)
• Approval of minutes from 8 prior meetings (Regular and Special sessions in July and early August 2023)

Special Session-9:00 a.m.

The Westerville City School District Board held a special session to consider personnel consent items, including one-time pays for licensed teachers and re-employment of an administrator. The board also heard public comments and scheduled a regular meeting for August 14, 2023. The consent agenda was approved with one abstention.

• One-time pays for licensed teachers: $25.91/hr for 6 hours, $155.46 per person, total not to exceed $3,264.66
• Re-employment of Caley Baker as Coordinator - Gifted Education at ELC for a limited 2-year contract starting July 1, 2019
• Public comments period
• Next regular meeting: August 14, 2023 at 6:00 p.m. at Early Learning Center, 936 Eastwind Dr. Westerville

Special Session-9:00 a.m.

This is a procedural special session of the Westerville City School District Board. The board approved entering executive session to discuss the employment and compensation of a public employee; that discussion is closed to the public. The only other business was roll call, pledge, public comments, and setting the next regular meeting.

• Motion carried to enter executive session for employment/compensation of a public employee (closed session).
• Next regular board meeting scheduled for August 14, 2023 at 6:00 p.m. at the Early Learning Center.
• Public comments were accepted during the session.

Special Session-6:00 p.m.

The Westerville City School District Board of Education held a special session on August 3, 2023. They appointed Mark Hershiser as Treasurer Pro Tem for the meeting and entered executive session to discuss the employment and compensation of a public employee. The board also set future meeting dates.

• Appointed Mark Hershiser as Treasurer Pro Tem for the August 3, 2023 meeting
• Entered executive session to discuss employment and compensation of a public employee
• Held public comments session
• Scheduled special session for August 4, 2023 at 9:00 a.m. at the Early Learning Center
• Scheduled regular session for August 14, 2023 at 6:00 p.m. at the Early Learning Center

Special Session-6:00 p.m.

The Westerville City School District Board of Education held a special session and voted to enter executive session to discuss the employment and compensation of a public employee. The board also heard public comments and scheduled future meetings.

• Motion carried to enter executive session for employment and compensation of a public employee
• Future special sessions scheduled: Aug 3 at Giammarco's Restaurant, Aug 4 at Early Learning Center
• Regular session set for Aug 14, 2023 at Early Learning Center

Special Session-6:00 p.m.

The Westerville City School District Board held a special session on August 1, 2023, primarily to conduct an executive session regarding the employment and compensation of a public employee. The board also scheduled future special sessions on August 2, 3, and 4, and a regular session on August 14. Public comments were heard before the closed session.

• Executive session held to discuss employment and compensation of a public employee; motion carried 3-0.
• Future special sessions: Aug. 2 and 3 at 6 p.m. at Giammarco's Restaurant, Aug. 4 at 9 a.m. at Early Learning Center.
• Regular session set for Aug. 14 at 6 p.m. at Early Learning Center, 936 Eastwind Dr., Westerville.

Special Session-8:30 a.m.

The Westerville City School District Board of Education held a special session on July 27, 2023, at Minerva France Elementary School. The board approved a motion to enter executive session to discuss the employment and compensation of a public employee. Public comments were heard. The board also set its next regular meeting for August 14, 2023.

• Executive session to discuss employment and compensation of a public employee (motion carried, 5 yeas)
• Public comments period
• Next regular meeting: August 14, 2023, at 6:00 p.m. at Early Learning Center
• Meeting adjourned after executive session

Special Session-6:00 p.m.

This special session of the Westerville City School District Board of Education was mostly procedural, including a call to order, pledge, public comments, and future meeting announcements. The board voted to enter executive session to discuss employment and compensation of a public employee, and then adjourned.

• Board voted to enter executive session for consideration of employment and compensation of a public employee (motion carried 4-0).
• Public comments were listed as a discussion item but no details provided.
• Next regular session scheduled for August 14, 2023 at 6:00 p.m. at the Early Learning Center.

Regular Session-8:00 a.m.

The Westerville City School District board approved a consent agenda covering personnel changes: resignations, a leave of absence, contract status changes, and one-time payments for classified and licensed staff. No substantive policy or financial decisions beyond routine personnel actions were on the agenda.

• Approved resignations of classified staff including Nancy Conkel (Food Service Worker 1/Central HS) and Russell Mollohan (Bus Driver/Transportation), effective July 1, 2023.
• Approved resignations of licensed staff including Caitlin Cantrell (MTSS Teacher/Heritage MS and Science/Minerva Park MS) and Christina Sullivan-Isaacs (Science/North HS), effective August 1 and July 29, 2023.
• Approved a contract status change for Steven Denman from Custodian ($21.71/hr) to Asst. Head Custodian ($23.20/hr) at Walnut Springs MS.
• Approved one-time payments totaling $100 for Culturize training at Minerva France ES and $200 for Kindergarten Round Up, among others.
• Approved an unpaid personal leave for Ashley Rable, Grade 3 teacher at Minerva France ES, for the 2023-24 school year.

District Records Commission - 5:50 p.m.

The Westerville City School District Records Commission holds its annual meeting to review the records retention schedule and consider approval of destruction of district records. Public comments are accepted before the discussion and action items.

• Review of Records Retention Schedule
• Approval of District Records Destruction (file: 2023-05-22 WCS Record Destruction.pdf)

The District Records Commission met to review the records retention schedule. The commission voted to approve the destruction of district records.

• Approved District Records Destruction (3-0)

Regular Session-6:00 p.m.

The Westerville City School District Board approved several financial actions, including the FY 2023 final appropriations, FY 2024 temporary appropriations, and a transfer of $54,152.67 to the Food Service Fund and $65,000 to the Turf Replacement Fund. The Board also approved the May 2023 financial report, adopted the minutes from the June 9, 2023 meeting, and accepted multiple personnel resignations. Additionally, the Board passed resolutions commending student athletic achievements.

• Resolution to transfer $54,152.67 from General Fund (001) to Food Service Fund (006)
• Resolution to transfer $65,000 from General Fund (001) to Turf Replacement Fund (003-9004)
• Resolution approving final appropriations for "All Funds" for School Year 2022‑2023, Fiscal Year 2023
• Resolution approving temporary appropriations for "All Funds" for School Year 2023‑2024, Fiscal Year 2024
• Approval of the Financial Report and Investments for May 2023

Regular Session-8:00 a.m.

The Westerville City School District Board of Education held a regular session approving minutes, a resolution for purchases including construction contracts, and a consent agenda of personnel changes. The board approved $178,424.49 for Pepper Construction Company to renovate/expand Whittier Elementary School and $57,128.38 for Hawthorne Elementary School. It also accepted resignations, retirements, and leaves of absence for licensed and classified staff.

• Resolution to approve purchases totaling $267,312.55 including $178,424.49 for Whittier ES renovation/expansion and $57,128.38 for Hawthorne ES renovation/expansion
• Approved $17,521.18 for EMS LINQ Registration Gateway Premium and $10,617.50 for Everdriven Technologies disability transport
• Approved $3,621.00 for Gandee & Associates asbestos hazard abatement consulting at Whittier ES
• Consent agenda approved including resignations of 10 classified staff (e.g., Kristen Shear, Nasteeho Warsame) and 7 licensed staff (e.g., Rebecca Armstrong, Neiah Blackwell)
• Retirements approved for classified staff George Carey (16 years) and Carolyn Robinson (21 years)

Special Session-6:00 p.m.

This special session of the Westerville City School District Board included procedural items such as roll call, pledge, and public comments. The board voted to enter executive session to discuss employment and compensation of a public employee, which passed unanimously. The next regular meeting is scheduled for June 9, 2023.

• Board approved executive session for consideration of employment and compensation of a public employee (motion carried 3-0)
• Next regular board meeting set for June 9, 2023 at 8:00 a.m. at Early Learning Center

Regular Session-6:00 p.m.

The Westerville City School District Board approved the minutes from the May 8, 2023 meeting. It also approved the Five‑Year Forecast, the April 2023 Financial Report and Investments, and amended the Fiscal Year 2023 Annual Appropriations. A consent agenda covering classified and licensed personnel resignations, retirements and leaves of absence was approved by a single motion.

• Approve Board of Education minutes from May 8, 2023
• Approve Five‑Year Forecast (Marshall) as presented
• Approve Financial Report and Investments for April 2023
• Amend Fiscal Year 2023 Annual Appropriations
• Approve consent agenda: personnel resignations, retirements, and leaves of absence

Regular Session-6:00 p.m.

The Westerville City School Board will recognize 38 retiring staff members and consider a resolution to approve purchases totaling $21,170.75. The board will also act on a personnel consent agenda that includes multiple resignations and retirements of both classified and licensed staff. An equity update will be presented as a report.

• Proclamation for Staff Appreciation
• Retirement recognitions for 38 staff members across the district
• Resolution to approve purchases: $6,294.50 for author visit, $7,514.72 for unemployment, $7,361.53 for tuition
• Personnel consent agenda with resignations of cafeteria aides, bus driver, teachers, and a golf coach
• Approval of minutes from April 24 and May 1 board meetings

Special Session-5:00 p.m.

The Westerville City School District Board held a special session to hear presentations from executive search firms. The board then voted unanimously to authorize the Treasurer to execute a contract with the selected firm to recruit the district's next superintendent. Public comments were also taken during the meeting.

• Public comments period for community input
• Presentations from executive search firms
• Motion to authorize Treasurer to execute contract with selected executive search firm for superintendent recruitment
• Unanimous vote (5-0) to approve the motion
• Next regular board meeting scheduled for May 8, 2023 at 6:00 p.m.

Regular Session-6:00 p.m.

The Westerville City School District Board approved minutes from April 10 and April 17 meetings, adopted the financial report for February and March 2023, and authorized a $41,275.35 purchase order for ESCCO services. The Board also approved multiple personnel resignations and recognized award recipients and National Merit finalists.

• Approve Purchase Order #2306240 to ESCCO for $41,275.35 (service contract)
• Approve Financial Report and Investments for February and March 2023
• Approve minutes of Board meetings held April 10 and April 17, 2023
• Approve resignations of classified staff (e.g., Noemy Alvarez, Roberta Baith)
• Recognize award winners: Auditor's Award, 2023 Civitan Award, National Merit Finalists

Special Session-6:00 p.m.

This special session of the Westerville City School District Board of Education is held solely to present GEM Awards to staff, students, and community members. No other business is conducted.

• GEM Award winners recognized from preschool, elementary, middle, and high schools
• Terry Gordon Business Award presented to Lakeshore Cryotronics and Card My Yard Galena
• Board scheduled a regular session for April 24, 2023 at the Early Learning Center
• Meeting adjourned by motion

Regular Session-6:00 p.m.

The Westerville City School District Board of Education held its regular session on April 10, 2023. The board approved a resolution of commendation for state swimming champion Chase Swearingen (Central HS) and recognized A+ Award winners. The board also voted to amend the Fiscal Year 2023 Annual Appropriations and approved a personnel consent agenda including resignations and retirements of classified and licensed staff.

• Resolution of Commendation for Chase Swearingen, 200-yard individual medley state champion
• Recognition of 2023 Spring A+ Award winners (10 staff members)
• Amendment of Fiscal Year 2023 Annual Appropriations
• Personnel consent agenda: classified and licensed resignations (e.g., Roberta Baith, Yaika Hicks, Sophia Coulter, Adam DeChant) and classified retirements
• Approval of minutes from March 13 and March 20, 2023 board meetings

Special Session-6:30 p.m.

The Westerville City School District Board held a special session on March 20, 2023. The agenda included public comments and an executive session to discuss the employment and compensation of a public employee. The board voted unanimously to enter the executive session and set a regular meeting for April 10.

• Executive session to consider employment and compensation of a public employee (motion carried unanimously)
• Public comments period for residents
• Future regular meeting scheduled for April 10, 2023 at 6:00 p.m. at Early Learning Center

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will consider approving an amended employment contract for the superintendent, along with resolutions accepting tax levy amounts for 2022 and 2023. The board will also approve purchases for a special education review ($9,808) and disability transportation ($18,162). Personnel actions include retirements and resignations of several staff members.

• Amended employment contract of the superintendent
• Resolution accepting tax amounts for tax year 2022 (collection year 2023)
• Resolution accepting tax amounts for tax year 2023 (collection year 2024)
• Purchase order for Gibson Consulting ($9,808) for special education review
• Personnel consent agenda including retirements and resignations (e.g., Superintendent John Kellogg)

Regular Session-6:00 p.m.

The Westerville City School District Board approved the minutes from the February 13 meeting, adopted the financial report for January 2023, and authorized a $40,398 purchase of a mobile heated cabinet from C&T Design and Equipment Co. It also passed a resolution to file complaints against 2022 property tax valuations and approved a personnel consent agenda covering retirements, resignations and leaves of absence.

• Approve Board of Education minutes from February 13, 2023
• Authorize purchase order #2305097/2300991 for a Mobile Heated Cabinet – $40,398 (C&T Design and Equipment Co.)
• Approve the Financial Report and Investments for January 2023
• Resolution to file complaints against 2022 real‑property tax valuations
• Personnel consent agenda: retirements, resignations and leaves of absence

Regular Session-6:00 p.m.

The Board of Education approved candidates for winter graduation from Westerville North, South, and Central high schools. Additionally, the board passed a resolution regarding real property tax valuations and amended the Fiscal Year 2023 annual appropriations.

• Approval of winter graduation candidates for North, South, and Central High Schools
• Resolution to file complaints against 2022 real property tax valuations
• Amendment of the Fiscal Year 2023 Annual Appropriations
• Personnel retirements for Dan Shields, Terry Vanhuffel, and Rhonda Gilpin
• Approval of various staff resignations

Special Session-6:00 p.m.

The Westerville City School District Board held a special session on January 31, 2023. The board took public comments and entered executive session to discuss personnel matters. The meeting is primarily procedural, with no new business or votes on contracts or policies.

• Executive session for personnel matters (appointment, employment, dismissal, discipline, compensation)
• Public comments period held
• Future meeting set for February 13, 2023 at 6:00 p.m.

Special Session-7:00 p.m.

This special session of the Westerville City School District Board included the appointment of a Treasurer Pro Tem (motion carried unanimously) and a joint discussion with Westerville City Council. The board also heard public comments and scheduled its next regular meeting for February 13, 2023.

• Appointment of a Treasurer Pro Tem (motion carried, 5-0)
• Joint discussion with Westerville City Council
• Public comments period
• Next regular meeting set for Feb 13, 2023 at Early Learning Center

Special Session-5:45 p.m.

The Westerville City School District Board held a special session where it voted to appoint a Treasurer Pro Tem and to enter executive session to discuss the employment and compensation of a school employee. Public comments were received. The board also set future meeting dates.

• Appointed a Treasurer Pro Tem (motion carried unanimously)
• Voted to enter executive session for employment and compensation discussion of a school employee
• Public comments were heard
• Future meetings: special session Jan. 26, 2023 at 7 p.m. at Justice Center, regular session Feb. 13, 2023 at 6 p.m. at Early Learning Center

Regular Session-6:00 p.m.

The Westerville City School District Board of Education will hold a regular session to approve financial reports for November and December 2022, approve minutes from the previous meeting, and act on a personnel consent agenda encompassing retirements, resignations, and leaves of absence. A presentation on Trauma Informed Resilient-Focused Schools is also scheduled.

• Approve Financial Report and Investments for November and December 2022
• Retirement of science teacher Kyle Campbell from North HS after 28 years
• Resignations of classified and licensed staff, including custodian Walter Nelson (deceased)
• Leaves of absence for classified and licensed employees, including unpaid medical and personal leaves
• Presentation on Trauma Informed Resilient-Focused Schools

Organizational/Regular Session-6:00 p.m.

The Westerville City School District Board of Education holds its organizational/regular session to elect a president and vice president for 2023. The board also approves resolutions to participate in state and federal programs, authorize treasurer actions, and pay membership dues including $250 for OSBA Legal Assistance, $1,255 for Westerville Chamber, and $9,237 for OSBA dues. Additionally, a personnel consent agenda includes one-time payments for curriculum development work.

• Election of Board President and Vice President for calendar year 2023
• Approval to participate in state and federal funded programs including National School Lunch, ESSER, IDEA-B, Title I, and others
• Treasurer authorized to purchase services, pay bills, invest funds, and execute contracts
• Membership dues: OSBA Legal Assistance Fund ($250), Westerville Chamber of Commerce ($1,255), OSBA Annual Membership with Briefcase ($9,237)
• One-time payments for curriculum development (Science, Social Studies, Achievement Records) at $38.80/hr for up to 100 teachers