East Ramapo Central School District public meetings in 2020
27 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold a regular meeting electronically due to COVID-19. The board will consider consent agenda items including personnel recommendations, payroll certifications, and the treasurer's report, as well as action items such as approving special education service agreements, a change order for the Administration Building, and appointing election inspectors for a February 2021 special trustee election.
- Approve service agreements with 15 special education programs (e.g., Andrus Orchard School, Green Chimneys, Judge Rotenberg) for 2020-2021
- Approve change order for Grace Contracting & Development LLC, $4,000 increase for Administration Building Capital Project
- Award water bottle and dispenser rental contract to Nestle Waters North America Inc (RFB-ER-12-21)
- Appoint election inspectors for February 2021 special trustee election; pay rates $16.50/hr (chief), $14.50/hr (assistant chief), $12.50/hr (inspector)
- Accept donations: two Chromebooks ($500) to Lime Kiln Intermediate School and ten Chromebooks ($1,000) from United Way of Rockland
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will meet electronically on November 17, 2020, due to the COVID-19 emergency. The board will consider a resolution to request the Commissioner of Education move the 2021 Annual Meeting and Trustee Election from May 18 to May 11, 2021, because of the Jewish holiday of Shavuot. The agenda also includes approval of consent agenda items (personnel, CSE/CPSE recommendations, treasurer's report, claims audit), a settlement agreement regarding a Commissioner appeal, and adoption of a records retention schedule.
- Resolution to request moving 2021 Annual Meeting and Trustee Election to May 11, 2021 due to Shavuot conflict
- Approval of settlement agreement for Commissioner Appeal No. 21,445 involving Kiryas Joel and OPWDD regarding Family Home Care costs
- Approval of Treasurer's/Budget Status Report for September 30, 2020
- Approval of agreement with Association for the Visually Impaired for orientation and mobility services
- Adoption of 2021-22 budget calendar
Audit Committee and Regular Meeting of the Board of Education
The East Ramapo Board of Education will hear the external auditor's report for the year ending June 30, 2020, and vote to accept the audit and related management letter. The board will also consider a consent agenda covering minutes, personnel, payroll, and the treasurer's report, plus action items including policy adoptions, a health services agreement with Eastchester UFSD, a waiver request for a School Resource Officer, and extensions of numerous transportation contracts for public and non-public schools for 2020-21.
- Accept 2019-20 external audit report by RS Abrams & Co.
- Approve consent agenda: minutes, personnel, payroll, treasurer's report
- Adopt policies: 1900 Parent Engagement, 2521 Board Member Development, 5150 Homeless Children
- Authorize Section 211 waiver for Thomas Carton as School Resource Officer
- Extend ~50 transportation contracts for 2020-21 (public and non-public schools)
Special Meeting of the Board of Education
This is a special meeting of the East Ramapo Central School District Board of Education. The board expects to convene immediately into executive session, with no public action items listed. The meeting will be held online due to COVID-19 restrictions.
- Motion to adjourn into executive session
- Meeting held online and on YouTube due to COVID-19
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will meet electronically on September 29, 2020, due to the COVID-19 emergency. The board will consider a consent agenda covering personnel, minutes, and budget reports, as well as action items including awarding an electric supply contract, approving a school finance consultant agreement, paying an insurance deductible, and settling a Commissioner appeal with Kiryas Joel and OPWDD. Public speaking is limited to three minutes per speaker.
- Award RFB-ER-9-21 for electric supply to Constellation Energy, Inc.
- Approve agreement with School Aid Specialists Management Services, LLC for school finance consulting (2020-21).
- Pay $22,323.16 insurance deductible to Berkshire Hathaway Specialty Insurance (Claim LI1709023839).
- Authorize settlement of Commissioner Appeal No. 21,445 with Kiryas Joel Union Free School District and OPWDD.
- Approve disposal of obsolete fitness equipment from Ramapo High School via public sales.
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will meet electronically on September 15, 2020, to vote on several action items, including the 2020-21 District Wide Safety Plan, master agreements for Universal Pre-Kindergarten programs, and a resolution to lease storage containers from Verdi Storage Containers, LLC. The board will also consider adopting a revised conflict-of-interest policy and approving consent agenda items covering personnel, claims, payroll, and budget reports. Public speaking is limited to three minutes per speaker.
- Approve 2020-21 District Wide Safety Plan and building-level safety plans
- Approve master agreements for Universal Pre-Kindergarten Half and Full Day programs for 2020-21
- Lease storage containers from Verdi Storage Containers, LLC for COVID-19 social distancing
- Adopt amended Policy 9120.1 Employment - Conflict of Interest (waive second reading)
- Approve tax roll corrections for nine properties in the Town of Ramapo
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will meet electronically on August 18, 2020, to consider routine administrative items, including personnel recommendations, a claims audit, and several contracts. Key actions include adopting the 2020-21 school tax rates and authorizing tax warrants for Ramapo, Clarkstown, and Haverstraw, as well as approving a health services agreement with Monticello Central School District and a temporary COVID-19 custodial supplies agreement with Cintas.
- Adopt 2020-21 school tax rates and sign tax warrants for Ramapo, Clarkstown, Haverstraw
- Approve health services contract with Monticello Central SD for 2019-20 and 2020-21
- Award fitness center equipment contract (RFB-ER-1-21)
- Approve temporary COVID-19 custodial supplies agreement with Cintas
- Authorize NYSSBA Virtual Annual Convention attendance ($285 each, up to $130 per workshop)
Special Meeting of the Board of Education
The East Ramapo Central School District Board of Education held a special meeting via online web conferencing due to the COVID-19 emergency. The agenda consisted primarily of procedural items, including a call to order, pledge of allegiance, and a motion to allow public speaking. The only substantive discussion item was the district's reopening plans. No votes on specific policies or contracts were listed on the agenda.
- Discussion of Reopening Plans
- Motion to allow public speaking (3-minute limit per speaker)
Public Hearing - District Wide Safety Plan
The East Ramapo Central School District is holding a public hearing to present and receive comments on its updated 2020-21 District Wide School Safety Plan. The meeting will be held electronically due to COVID-19 and was rescheduled from August 4 due to power outages. A regular board meeting will follow the hearing.
- Presentation of updated 2020-21 District Wide School Safety Plan
- Public comment on the safety plan
- Meeting held electronically due to COVID-19
- Rescheduled from August 4 due to power outages
Special Meeting of the Board of Education
The East Ramapo Central School District Board of Education is holding a special meeting on July 28, 2020, at 7:00 p.m. The board expects to immediately enter executive session to discuss the appointment of a person or company. The meeting will be open in the PLCC Room and live on YouTube due to COVID-19 restrictions.
- Meeting to be held in PLCC Room and live on YouTube
- Anticipated executive session to discuss appointment of a person or company
- Motion to adjourn into executive session
- Motion to adjourn the special meeting
Special Meeting of the Board of Education
The East Ramapo Central School District Board of Education held a special meeting on July 23, 2020, via online web conferencing due to the COVID-19 emergency. The agenda contained no public action items, as the Board immediately convened into executive session to discuss matters leading to the appointment of a person or a company. The specific entity or individual was not named in the agenda document.
- Executive session to discuss appointment of a person or a company
- Meeting held electronically via online web conferencing due to COVID-19
Special Meeting of the Board of Education
The East Ramapo Central School District Board of Education is holding a special meeting to consider a contract with Education Elements, Inc. to assist in developing a school reopening plan, funded by federal Title grants. The board expects to go into executive session to discuss appointments but does not plan to take action afterward.
- Contract with Education Elements, Inc. for reopening plan, paid with Title funds
- Executive session to discuss appointment of a person or company
- Meeting held via YouTube due to COVID-19 restrictions
Organization Meeting
The East Ramapo Central School District Board of Education will hold its annual organization meeting to elect board officers and appoint district officials, committee members, and professional services for the 2020-21 school year. The agenda includes setting salaries for the District Clerk and Treasurer, appointing legal counsel and auditors, and designating official depositories and newspapers. The meeting will be held electronically due to the COVID-19 emergency.
- Appoint Kathleen Kivi as District Clerk at $80,000 annual salary
- Appoint Israel Bier as District Treasurer at $40,196 annual salary
- Appoint Harris Beach PLLC as General Counsel
- Appoint Hawkins, Delafield & Wood, LLP as Bond Counsel
- Reinstate OMNI Financial Group for 403(b) plan administration
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold a regular meeting electronically due to COVID-19. The board will vote on consent agenda items including personnel recommendations and payroll certifications, as well as action items such as approving the merger of several high school athletic teams and multiple construction change orders. The meeting will also accept the corrected official results of the June 9 budget vote and library trustee election.
- Approve merger of high school athletic teams (Boys Volleyball, Girls Volleyball, Girls Soccer, Girls Swimming, Girls Tennis)
- Approve three change orders for ZN Construction window replacement: $25,000 decrease for Fleetwood, $25,000 decrease for Summit Park, $42,800 increase for Summit Park
- Approve change order for All Bright Electric for $4,345.33 increase for Kakiat School Renovation
- Approve change order for J&M Heating for $4,345.33 increase for roof and window replacement at Lime Kiln, Eldorado, Margetts, Grandview
- Approve change order for Tilcon Paving for $17,950 decrease for district-wide paving
Special Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold a special meeting to vote on several action items, including adopting a contingency budget for the 2020-21 school year and accepting the superintendent's resignation. The board will also consider approving personnel recommendations, amending a lease for Camp Chevra to use Ramapo High School, and entering into a memo of agreement with the teachers association for summer school.
- Adopt contingency budget for 2020-21 in the amount of $246,744,853
- Accept resignation of Superintendent Dr. Deborah L. Wortham
- Authorize amendment to lease for Camp Chevra, moving from Summit Park Elementary to Ramapo High School
- Approve Certificated Personnel Recommendations for June 30, 2020
- Approve MOA with East Ramapo Teachers Association for ESY Summer School 2020
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold a virtual meeting due to COVID-19. The board will vote on consent agenda items including personnel, payroll, and budget reports, and will consider action items such as adopting new policies, approving a government services contract, and leasing school buildings to summer camps.
- Approve consent agenda: minutes, personnel, CSE/CPSE recommendations, payroll, budget report
- Adopt policies on acceptable usage, computer resources, data privacy, and social media
- Approve contract with Patricia Lynch Associates for government services (July 1-Dec 31, 2020)
- Authorize conference attendance for CUBE at $274 per attendee
- Lease Margetts, Grandview, Lime Kiln, Summit Park schools to summer camps (July 1-Aug 19, 2020)
Special Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold a special electronic meeting to canvass the preliminary results of the budget vote and the election of a Finkelstein Memorial Library Trustee. The board will also discuss leasing to camps and opening tracks and fields, and may enter executive session. The meeting is procedural and includes a motion to accept the preliminary results subject to verification by the District Clerk.
- Motion to accept preliminary results of budget vote and election of Finkelstein Memorial Library Trustee
- Discussion on leasing to camps and opening tracks and fields
- Anticipated executive session
- Meeting held electronically due to COVID-19
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will meet electronically due to COVID-19. The board will vote on consent agenda items including personnel recommendations, claims audit, and budget status, as well as action items such as health service contracts with other districts and a food service contract extension. The board will also hold a first reading of several technology and data privacy policies.
- Approve consent agenda items including personnel recommendations, claims audit report for May 2020, and treasurer's budget status report for March 31, 2020
- Approve health services contracts with Uniondale UFSD and UFSD of the Tarrytowns for 2019-20
- Approve food service contract extension with Whitsons School Nutrition Corp. for 2020-2021
- Adopt health service rate of $671.39 per pupil for 2019-20
- First reading of policies on acceptable usage, computer resources, and data privacy
Regular Meeting of the Board of Education
The East Ramapo Board of Education will hold its regular meeting on May 19, 2020, with a consent agenda covering personnel recommendations, minutes, and a claims audit. The board will also vote on action items including tenure approvals for administrators and teachers, acceptance of a donation from Colgate-Palmolive, and resolutions to appoint election inspectors for the annual district meeting on June 9, 2020.
- Approve tenure for 40+ staff across multiple schools, effective 5/20/20 and 9/1/20
- Accept donation of 3,000-5,000 family oral health care kits from Colgate-Palmolive
- Appoint election inspectors for June 9 annual district meeting, with pay rates $16/hr for chief, $14/hr for assistant chief, $12/hr for inspectors
- Authorize District Clerk to appoint additional election inspectors if needed, with authority expiring June 12
- Approve consent agenda including personnel recommendations and claims audit for April 2020
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold its regular meeting electronically due to the COVID-19 emergency. The board will vote on consent agenda items including personnel recommendations and special education committee recommendations, and will consider authorizing board member training courses. Public comments will be read if submitted by email before 5 p.m.
- Approve Certificated Personnel Recommendations for May 5, 2020
- Approve Civil Service Personnel Recommendations for May 5, 2020
- Approve CSE and CPSE recommendations
- Authorize enrollment in NYSSBA courses 'Essentials in School Board Governance' and 'Fiscal Oversight' at up to $125 per course
- Meeting held electronically due to COVID-19; public comments via email
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold its regular meeting electronically due to the COVID-19 emergency, with public comments accepted via email. The board will vote on a consent agenda covering personnel, special education recommendations, and a claims audit, plus action items including a BOCES representative nomination, the BOCES annual election, and the 2020/2021 tentative administrative budget. It will also consider delaying kitchen hood repairs at ten schools until summer 2021, accepting a Chromebook donation, and approving change orders for building projects.
- Approve BOCES 2020/2021 tentative administrative budget of $5,899,080
- Delay kitchen hood repair/replacement at 10 schools until July 1, 2021, with estimated cost of about $1 million
- Accept donation of 30 Chromebooks valued at $3,120.00 from Risen King Church
- Approve change order Bertussi-002 for Kakiat Roof/Window/Boiler project, increase of $1,624.26
- Approve change order Bertussi-001 for Administration building boiler project, increase of $18,689.13
Canceled - Regular Meeting of the Board of Education - Agenda items transfer to the next meeting
This meeting was canceled, so no decisions were made. All agenda items, including consent agenda approvals, personnel recommendations, and a resolution to delay kitchen hood repairs, will be considered at the next meeting. The agenda also included a donation of Chromebooks and a nomination for a BOCES board representative.
- Resolution to delay kitchen hood repair/replacement at 10 schools until July 1, 2021, with estimated cost of about $1 million
- Accept donation of 30 Chromebooks valued at $3,120 from Risen King Church
- Nominate BOCES Board representative for term ending June 30, 2022
- Approve consent agenda including minutes, civil service personnel recommendations, CSE and CPSE recommendations
- Public comments to be read via email due to COVID-19
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will meet electronically due to the COVID-19 emergency. The board is voting to suspend its normal meeting policies and allow public comment via email. It will also consider consent agenda items, including personnel recommendations and a claims audit, and approve a donation for Lime Kiln Elementary School.
- Resolution to suspend Board Policies 2310, 1230, and 2350 during COVID-19 emergency
- Approve consent agenda including personnel recommendations and February 2020 claims audit
- Authorize notice for annual meeting on May 19, 2020, with clerk authorized to adjust dates if needed
- Accept $1,200 donation from Action for Healthy Kids for Lime Kiln Elementary School
- Accept $700 donation from Mr. Tony Dinkins for printing At Home Learning Project
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will vote on consent agenda items including personnel recommendations, claims audit, payroll certifications, and budget status reports. They will also consider action items such as a $4,000 professional development agreement, change orders for the Summit Park Boiler and Elmwood Roof projects, and adoption of two board policies.
- Approve $4,000 agreement with Strategic Inquiry Consulting for Writing is Thinking PD
- Approve change order for Summit Park Boiler project (increase $24,923.00)
- Approve change order for Elmwood Roof project (decrease $22,588.00)
- Adopt policies 1230 (Public Participation) and 1800 (Donations, Gifts, Grants)
- Authorize disposal of obsolete textbooks
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold its regular meeting on February 4, 2020, at 7:30 p.m. in the PLCC Administration Building. The board will vote on a consent agenda covering personnel, payroll, and financial reports, as well as action items including first readings of two policies and the 2020-21 instructional calendar. Public speaking is allowed before the Superintendent's report, with a three-minute limit per speaker.
- Approve consent agenda items 1-8 and addendum item 1, including personnel recommendations and payroll certifications
- Approve Treasurer's/Budget Status Report for December 31, 2019
- First reading of Policy 1230 (Public Participation at Board Meetings) and Policy 1800 (Donations, Gifts, and Grants)
- Approve proposed 2020-21 instructional calendar
- Motion to enter executive session
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will vote on a series of action items, including contracts for evaluation and professional development services, change orders for construction projects, budget transfers, and the district's response to the 2018-19 audit. The board will also consider consent agenda items covering personnel, committee recommendations, and the claims audit report. Public comments will be heard at the start of the meeting.
- Agreement with Interactive Health LLC for $20,000 for ELT program evaluation
- Agreement with Intelexia USA LLC for $4,500 for professional development
- Change order increase of $42,602.18 for HVAC project at Fleetwood, Grandview, Hempstead
- Reauthorize contract with Axiom Consultant Group LLC up to $150,000 for capital project coordination
- Accept $5,286 donation from Rockland Community Foundation for teacher grants
Regular Meeting of the Board of Education
The East Ramapo Central School District Board of Education will hold its regular meeting on January 7, 2020, to vote on a consent agenda covering personnel, payroll, and reports, plus action items including policy adoptions, contracts, and change orders. The board will also consider tenure appointments for four staff members and several facility-related contracts.
- Approve tenure for Luisa Pelaez, Lissette Maldonado, Sarah Landwirt, and Gila Kass
- Approve change order for $2,338.50 to Tilcon for districtwide paving at Eldorado, Pomona, Summit Park
- Approve change order decreasing Pomona MS boiler contract by $8,570.00
- Approve change order for $11,469.53 to Fanshawe for Admin Building electrical
- Terminate Sage Municipal Advisors, appoint Capital Markets Advisors for financial advisory services