Hubbard ISD - Hill County public meetings in 2024

REGULAR BOARD MEETING

The Board of Trustees will review campus and financial reports and discuss several operational issues. The meeting includes potential action on a printer/copier lease and a nomination for the Navarro County Appraisal District Board of Director position.

• Discussion of Request for Proposals (RFP) for a multi-year Custodial Service Contract
• Discussion of purchasing a school bus using a TCEQ Texas Clean School Bus grant
• Discussion of elementary building roof issues
• Possible approval of a printer/copier lease contract
• Possible nomination for the Navarro County Appraisal District Board of Director position

The Board approved a printer/copier lease contract with Ricoh and authorized presented expenditures. The Board also decided to take no action regarding a nomination for the Navarro County Appraisal District Board of Director position.

• Approved printer/copier lease contract with Ricoh (7-0)
• Approved expenditures as presented (6-0, 1 abstain)
• Decided to take no action on nomination for Navarro County Appraisal District Board of Director (7-0)
• Approved minutes of previous board meeting (6-0)

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will meet to discuss and vote on several key items, including the replacement of HVAC units, acceptance of grants, and approval of the 2023-2024 financial audit. The meeting will also feature reports from campus principals, directors, and the business manager, as well as a presentation on the district's financial integrity rating.

• Consideration to award HVAC replacement contract for Hubbard ISD
• Possible approval of financing for Elementary HVAC unit replacements
• Consideration to accept future grants from the Hubbard ISD Education Foundation
• Possible approval of the 2023-2024 Financial Audit as presented
• Possible approval of a budget amendment as presented

The Board approved the 2023-2024 financial audit, a budget amendment, and an agreement with the Region 10 Education Service Center. Decisions regarding the replacement and financing of HVAC units at the elementary campus were tabled.

• Approved 2023-2024 Financial Audit (5-0)
• Approved budget amendment as presented (5-0)
• Approved Interlocal Agreement with Region 10 Education Service Center for SY 2025-2026 (5-0)
• Approved purchase of Texas Tech University Credit By Exams for grade level acceleration (5-0)
• Approved acceptance of future monetary grants from Hubbard ISD Education Foundation (5-0)
• Tabled contract for removal and replacement of elementary campus HVAC units (5-0)
• Tabled approval of financing for elementary campus HVAC units (5-0)
• Approved previous board meeting minutes and expenditures (5-0)

BOARD WORKSHOP

The board is meeting for a workshop focused on board training. The session is led by Mark Parsons.

• Team of 8 Board Training with Mark Parsons

The board held a workshop featuring 'Team of 8' board training led by Mark Parsons. No substantive decisions or votes were recorded in the minutes.

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will hold its regular meeting on October 21, 2024, to discuss financing options for replacing elementary school HVAC units, approve campus improvement plans, and consider budget amendments. The board will also review financial reports and hear updates from campus principals and district departments.

• Consideration and possible action to approve Campus Improvement Plans (CIP) as presented
• Consideration and possible action to approve solicitation of RFPs for printer leases via BuyBoard
• Consideration and possible action to approve solicitation of RFPs for Custodial Services
• Consideration and possible action to approve recommended longevity incentive payment amounts as presented
• Consideration and possible action to approve budget amendment as presented

The Board approved the Campus Improvement Plans, a budget amendment, and longevity incentive payments. They also authorized requests for proposals for printer leases and custodial services. Personnel actions included approving a contract for Lindsey Smith and accepting the resignation of Marcus Mulkey.

• Approved previous board meeting minutes (6-0)
• Approved expenditures as presented (6-0)
• Approved Campus Improvement Plans (6-0)
• Approved solicitation of RFP for printer leases via BuyBoard (6-0)
• Approved solicitation of RFP for Custodial Services (6-0)
• Approved recommended longevity incentive payment amounts (6-0)
• Approved budget amendment as presented (6-0)
• Approved Lindsey Smith's contract and accepted Marcus Mulkey's resignation (6-0)

REGULAR BOARD MEETING

The Board will discuss TEA academic ratings, cybersecurity, and the district's mission and vision. Members will also consider approvals for the District Improvement Plan and a contract for child nutrition beef.

• Approval of the District Improvement Plan (DIP)
• Request for Purchase (RFP) for HVAC units on the Elementary Campus
• Contract award for beef for the child nutrition department
• Resolution for extracurricular status of the 4-H organization
• Approval of expenditures

The Board approved the District Improvement Plan and a contract with Big Creek Beef for the child nutrition department. Additionally, the Board authorized seeking proposals for new HVAC units at the Elementary Campus and recognized the 4-H organization's extracurricular status.

• Approved previous board meeting minutes (7-0)
• Approved expenditures as presented (7-0)
• Approved District Improvement Plan (DIP) (7-0)
• Approved resolution for 4-H organization extracurricular status (7-0)
• Awarded beef purchase contract to Big Creek Beef (6-0, 1 abstain)
• Approved request for proposals (RFP) for Elementary Campus HVAC units (7-0)

BOARD WORKSHOP

The Board will review campus and department reports and consider the approval of expenditures. The meeting includes an executive session to discuss personnel matters.

• Approval of expenditures
• Financial Status, Cash Flow, and Investment reports
• Executive session regarding personnel matters (Sec. 551.074)

The provided minutes consist of a meeting agenda and procedural items. No substantive decisions, vote tallies, or specific outcomes were recorded in the text.

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will meet to discuss and vote on the 2024-2025 school budget and tax rate, including a proposed 10.27% property tax increase. The board will also hear public comments on these financial matters and receive updates from campus principals, directors, and outside organizations.

• Vote on 2024-25 budget adoption
• Vote on 2024 Ad Valorem Tax Rate: $0.7552 M&O + $0.48891 I&S = $1.24411 total per $100 valuation (10.27% increase)
• Approval of $10,465 contract with Farmer Exterminators for annual insecticide and wasp control
• Approval of 2024-25 Interlocal Cooperation Agreement with City of Hubbard for School Resource Officer
• Approval of Hill County Juvenile Probation Department MOU for JJAEP

The Board approved the 2024-2025 school budget and a total tax rate of $1.24411 per $100 valuation, representing a 10.2661 percent increase. Other actions included approving a school resource officer agreement and authorizing the redemption of outstanding bonds.

• Adopted School Year 2024-2025 Budget (7-0)
• Adopted total tax rate of $1.24411 per $100 valuation, a 10.2661% increase (7-0)
• Approved M&O Tax Rate of $0.7552 per $100 valuation (7-0)
• Approved I&S Tax Rate of $0.48891 per $100 valuation (7-0)
• Authorized redemption of outstanding district bonds (7-0)
• Approved $10,465 disbursement to Farmer Exterminators (7-0)
• Approved 2024-2025 Interlocal Cooperation Agreement with City of Hubbard for School Resource Officer (6-0, 1 abstain)
• Approved TASB Policy Update 123 regarding library materials (7-0)

BOARD WORKSHOP

The board will conduct a workshop to discuss the budget for the 2024-2025 school year and the superintendent's evaluation instrument. The meeting also includes required cybersecurity awareness training.

• Cybersecurity Awareness Training video
• Discussion regarding budget for the 2024-2025 school year
• Discussion regarding the superintendent's evaluation instrument

The board conducted a workshop featuring required cybersecurity awareness training. The session included discussions regarding the 2024-2025 school year budget and the superintendent's evaluation instrument. No substantive decisions or votes were recorded.

BUDGET WORKSHOP

The Hubbard ISD board will hold a budget workshop that includes an executive session to discuss personnel matters under Texas Open Meetings Act provisions. No substantive decisions or public votes are scheduled for this meeting.

The meeting consisted of a budget workshop and an executive session to discuss personnel matters. No substantive decisions or votes were recorded in the provided minutes.

REGULAR BOARD MEETING

The Board of Trustees will consider approving the 2024-2025 Student Code of Conduct and various operational contracts. The meeting includes reports from campus principals and directors, as well as discussions on child nutrition operations and board training.

• TASB Risk Management Fund coverage for 2024-2025: $85,025
• Education Service Center Region 12 SSA & Membership Contract: $62,181.06
• HUDL AD package for 2024-2025: $11,900
• Approval of the 2024-2025 Student Code of Conduct handbook
• Determination of annual charges for non-qualifying prekindergarten students

The Board approved the 2024-2025 Student Code of Conduct handbook and various operational contracts. They also decided not to charge non-qualifying prekindergarten students for the upcoming year.

• Approved 2024-2025 Student Code of Conduct handbook
• Approved TASB Risk Management Fund insurance coverage for $85,025
• Approved Education Service Center Region 12 contract for $62,181.06
• Approved Hudl AD Package for $11,900
• Decided not to charge non-qualifying prekindergarten students
• Approved TASB Policy Update 123 (excluding EFB LOCAL regarding Library Materials)
• Appointed Larry Hawthorne as delegate to 2024 TASB Delegate Assembly
• Approved budget amendment and annual review of Investment Policy and Program

BOARD WORKSHOP

The Hubbard ISD Board is holding a workshop on July 9, 2024, with the sole substantive item being an annual budget discussion. The agenda contains no other business items beyond the budget talk and adjournment, so no decisions or votes are listed.

• Annual budget discussion
• Adjournment

The board conducted a workshop focused on the annual budget. No substantive decisions or votes were recorded in the minutes.

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will hold a regular meeting with routine items like minutes and expenditures, plus reports from campus and department heads. The board will discuss and possibly vote on several action items, including purchasing Chromebooks and laptops, installing a new phone system, approving student accident insurance, and adopting or amending several district policies. An executive session is scheduled for personnel matters.

• Purchase of 31 student Chromebooks and 2 teacher laptops
• Contract for installation and configuration of a new district-wide phone system
• Approve student athletic and activity accident insurance for 2024-2025
• Adopt Local Board Policy GKG (School Volunteer Program)
• Amend EIC (Local) to raise honor graduate GPA requirement to 3.3 weighted with dual credit/AP for Class of 2028

The Board approved a contract with Windstream for a district-wide phone system and authorized the purchase of 31 student Chromebooks and two teacher laptops. Other actions included renewing student accident insurance and adopting a new school volunteer program policy.

• Approved contract with Windstream for new district-wide phone system (7-0)
• Approved purchase of 31 student Chromebooks and 2 teacher laptops from CDW-G (7-0)
• Approved $12,089 renewal of Health Special Risk accident insurance for 2024-2025 (7-0)
• Approved Memorandum of Understanding with Hubbard Education Foundation (7-0)
• Adopted Local Board Policy GKG regarding School Volunteer Program (7-0)
• Approved 2024-2025 Acceptable Use Policy (AUP) (7-0)
• Approved 2024-2025 Student Device Lending Agreement (7-0)
• Approved previous board meeting minutes and expenditures (7-0)

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will hold its regular meeting on May 21, 2024, at 6:30 PM. The board will consider several action items, including increasing employee local leave days, purchasing Chromebooks and Promethean boards, accepting a door access control proposal, renewing student accident insurance, and approving a budget amendment. They will also discuss a volunteer program policy and a new phone system, and hold an executive session for personnel matters.

• Purchase of Chromebooks from CDW-G for $28,132
• Purchase of Promethean boards for elementary and secondary campuses from CDW-G for $15,375
• Accept proposal from TEAM Solutions for door access controls and hardware retrofit at elementary campus ($22,129)
• Renew Health Special Risk student accident insurance for 2024-2025 school year ($12,089)
• Discussion on adopting Local Board Policy GKG for a school volunteer program

The Board of Trustees elected its leadership and approved several equipment purchases, including Chromebooks and Promethean boards. The board also increased employee local leave days and approved a contract for door access controls at the elementary campus.

• Elected Larry Hawthorne as President, Victoria Fletcher as Vice President, and Jason Patrick as Secretary (7-0)
• Approved previous board meeting minutes (7-0)
• Approved expenditures as presented (7-0)
• Amended DEC (Local) to increase employee local leave days from 2 to 5 days per school year (7-0)
• Approved purchase of Chromebooks from CDW-G for $28,132 (7-0)
• Approved purchase of 5 Promethean boards from CDW-G for $15,375 (7-0)
• Approved contract with TEAM Solutions for elementary campus door access controls and hardware for $22,129 (7-0)
• Approved budget amendment as presented (7-0)

SPECIAL BOARD MEETING

The Hubbard ISD Board of Trustees will hold a special meeting. The primary action on the agenda is to canvas election results.

• Canvas election results

The Board met for a special meeting to canvas election results. The Board voted to accept the presented election results.

• Accepted election results (2-0, with 4 absent)

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees is meeting to consider and possibly approve several contracts, including gymnasium and football stadium lighting upgrades, a dual credit partnership with Hill College, and the 2024-2025 academic calendar. The board will also discuss increasing employee local leave days from 2 to 3 per year and review campus and financial reports. A closed session is scheduled to discuss personnel matters, including new hires and resignations.

• Contract approval for gymnasium lighting upgrade
• Contract approval for football stadium lighting upgrade
• Approval of AVID Center products and services quote/order
• Partnership agreement with Hill College for online dual credit courses
• Approval of 2024-2025 pay schedules and budget amendment

The Board approved the 2024-25 academic calendar, District Improvement Plan, and pay schedules. Key financial actions included a $165,300 contract for football stadium lighting and a $14,745 order for AVID Center products.

• Approved $165,300 contract with Symmetry Sports Construction for football stadium lighting (6-0)
• Approved pay schedules: $2,000 above state minimum for teachers, 3% increase for admin professionals, 4% for other staff (6-0)
• Approved $14,745 AVID Center products and services contract (6-0)
• Approved contract with Add All Electric for gymnasium lighting (6-0)
• Approved 2024-25 academic calendar (6-0)
• Approved 2024-25 Legal Services Program Agreement with Powell Law Group (6-0)
• Approved partnership with Hill College for online dual credit courses (6-0)
• Approved resolution to join the Texas Rural Broadband Coalition (6-0)

BOARD WORKSHOP

The Hubbard ISD Board of Trustees is holding a workshop meeting on March 25, 2024, at 5:30 PM. The agenda includes a presentation on secondary student data and a quorum announcement per the Texas Open Meetings Act. The meeting is scheduled to adjourn after the presentation.

• Secondary student data presentation
• Quorum and meeting notice announcement
• Board workshop format, no listed action items

The meeting consisted of a presentation on secondary student data. No substantive decisions, votes, or actions were recorded in the minutes.

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will hold its regular monthly meeting, considering action on a new school bus purchase, COVID isolation protocols, and the Black & Gold Scholarship amount. The board will also discuss the 2024-2025 academic calendar and pay schedules, and enter closed session to discuss personnel and the superintendent's contract.

• Purchase of a new school bus via BuyBoard from the TCEQ Texas Clean School Bus Program contract
• Approval of COVID isolation and return-to-learn protocols aligned with CDC guidelines
• Approval of the Black & Gold Scholarship amount for the Class of 2024
• Discussion of the 2024-2025 academic calendar and pay schedules
• Closed session for term contract personnel and superintendent's contract

The Board approved the purchase of a gasoline bus with a handicap lift from Rush Bus Center and updated COVID-19 return-to-learn protocols. The Board also approved several personnel contracts and a $500 scholarship for the Class of 2024.

• Approved purchase of gasoline bus with handicap lift from Rush Bus Center (5-0)
• Approved updated On-Campus Return to Learn policy to align with CDC guidelines (5-0)
• Approved $500 for the 2024 Black & Gold Scholarship (5-0)
• Approved TEA Certification of Provision of Instructional Materials Survey 2024-2025 (5-0)
• Approved term contracts as presented (5-0)
• Approved probationary contract for Jaclyn Freeland, Elementary Counselor (5-0)
• Approved probationary contract for Rebecca Reeves, Elementary Math Interventionalist (5-0)
• Approved increasing TRS contribution for Superintendent from 67% to 100% starting 09-01-24 (5-0)

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will hold its regular meeting with consent items, campus reports, and several action items. Key decisions include approving a $1 million transfer to an investment pool, a $250,000 bond prepayment transfer, a bus purchase, and an audit contract. The board will also discuss a board vacancy process and enter closed session for personnel matters.

• Approve transfer of $1M from Citizens State Bank to LOGIC Investment Pool
• Transfer $250,000 from Interest & Sinking Account to BNY Mellon for 2017 bond prepayment
• Discuss purchase of school bus via TCEQ Texas Clean School Bus contract
• Accept 2023-2024 audit services by Karl Kacir, CPA
• Approve budget amendment as presented

The Board approved several financial transfers, including $1M in maintenance funds and $250,000 for bond prepayment. The Board also accepted the resignation of Secretary Blake Wragge and appointed Jason Patrick to the role.

• Approved previous board meeting minutes
• Approved expenditures as presented
• Accepted 2023-2024 audit engagement services by Karl Kacir, CPA
• Approved transfer of $1M local maintenance funds from Citizens State Bank to LOGIC Investment Pool
• Approved transfer of $250,000 from Interest & Sinking Account to escrow for Series 2017 bonds
• Approved budget amendment as presented
• Accepted resignation of Board Secretary Blake Wragge
• Appointed Jason Patrick as Board Secretary

BOARD WORKSHOP

The Hubbard ISD Board of Trustees is holding a workshop on February 27, 2024, at 5:30 PM. The agenda contains one substantive item: a presentation on elementary student data. The meeting then adjourns. No decisions or votes are listed on this agenda.

• Elementary student data presentation

The board conducted a workshop featuring a presentation on elementary student data. No substantive decisions or votes were recorded in the minutes.

REGULAR BOARD MEETING

The Hubbard ISD Board of Trustees will hold its regular meeting on January 22, 2024, at 6:30 PM. The board will consider approving an order for the general election, a contract with Windstream for internet services, and a request for bids to purchase a school bus. They will also discuss student assessment data, gym roof issues, and other operational matters, and may take action on hiring an athletic director after executive session.

• Approve Order of General Election for Hubbard ISD Board of Trustees
• Approve contract with Windstream for internet services
• Request bids via BuyBoard for school bus purchase under TCEQ Texas Clean School Bus Program
• Discussion of main gym roof issues
• Consider hiring an athletic director

The Board approved an Order of General Election for the Board of Trustees and hired Ryan Faulknor as Athletic Director. Other approvals included a Windstream internet contract and a request for school bus bids via BuyBoard.

• Approved Order of General Election for Hubbard ISD Board of Trustees (6-0)
• Approved contract with Windstream for internet services (6-0)
• Approved request for school bus bids via BuyBoard per TCEQ Texas Clean School Bus Program (6-0)
• Approved hire of Ryan Faulknor as Athletic Director (4-2)
• Approved previous board meeting minutes (6-0)
• Approved expenditures as presented (6-0)

BOARD WORKSHOP

The Hubbard ISD Board of Trustees is holding a workshop that consists solely of an executive (closed) session to discuss personnel matters, as permitted under the Texas Open Meetings Act. The only other agenda item is adjournment. No public decisions or discussions are listed.

• Executive session for personnel matters under Texas Government Code Sec. 551.074
• Adjournment

The board adjourned to a closed session to discuss personnel matters as authorized under the Texas Open Meetings Act. No substantive public decisions were recorded.

SPECIAL BOARD MEETING

The Hubbard ISD Board of Trustees is holding a special meeting to go into closed session for the superintendent's annual performance evaluation and an update on the Athletic Director search. Following the closed session, the board may take action on the superintendent's contract. The agenda also includes routine items like call to order, prayer, pledge, and public forum.

• Superintendent's annual performance evaluation
• Discussion and update on Athletic Director search
• Consideration and possible action to approve superintendent's contract

The Board of Trustees met for a special session and voted to extend the contract of Superintendent Dr. Turner. The motion passed with a unanimous vote from the board members present.

• Approved extension of Superintendent Dr. Turner's contract through January 2027 (7-0)