Collin College public meetings in 2024

Regular Meeting

The Collin County Community College District Board of Trustees will hold a work session and regular meeting to discuss updates on graduation, legislation, and appraisal district elections before adjourning to an executive session. Upon reconvening, the board will consider approval of the annual financial report, multiple construction contracts totaling over $1.2 million for campus renovations, an interlocal agreement with the City of Plano, faculty sabbatical leaves, and facility naming opportunities.

• Approval of $1.2M+ in construction contracts for Courtyard Center and Plano Campus renovations with Skanska USA Building Inc.
• Consideration of an interlocal agreement with the City of Plano for community outreach and educational programs
• Approval of the 2023-2024 Annual Comprehensive Financial Report audited by Whitley Penn, LLP
• Approval of faculty sabbatical leaves for Academic Year 2025-2026
• Consideration of facility naming in connection with a major gift

Campus Facilities and Construction Committee

The Campus Facilities and Construction Committee will review and vote on contracts for mechanical and electrical equipment replacement at the Courtyard Center and renovations at the Plano Campus. Updates on ongoing AECOM projects will also be discussed.

• Approve job order contract with Skanska USA Building Inc. for Courtyard Center mechanical and electrical equipment replacement
• Approve pre-approved contract forms and guaranteed maximum price proposal for Courtyard Center renovations
• Amend guaranteed maximum price contract for Plano Campus renovations
• Receive AECOM project updates and October monthly report

Ad Hoc Committee on Board & District President Evaluations

The Ad Hoc Committee on Board & District President Evaluations will meet to discuss and review performance evaluations. This process assesses the leadership and governance of the college district.

• Discussion and review of the Board of Trustees' evaluation
• Discussion and review of the District President's evaluation

Ad Hoc Committee on Compensation/Retention

The Collin County Community College District’s Ad Hoc Committee on Compensation/Retention will meet to review and discuss district-wide salary structures and employee retention strategies. No formal decisions are listed on this agenda.

Regular Meeting

The Board of Trustees will meet to discuss financial audits, insurance contracts, and local board policies. The session includes a closed executive session to discuss real property, personnel, and legal matters.

• Approval of the Ad Valorem Property Tax Roll for the Tax Year 2024
• Interlocal Agreement with the City of Plano for Adult Education and Literacy Services
• Proposed Property and Insurance Contract
• Fiscal Year 2025 Revised Audit Plan and FY 2024 Annual Audit Report
• Bid Report for GT Simulators, Commercial Kitchen Equipment, and Touchnet

Board Retreat

The Collin County Community College District Board of Trustees will hold a retreat to discuss civilian response to active shooter events and tour the Public Safety Training Center. No formal decisions are listed on the agenda.

• Civilian Response to Active Shooter Events (CRASE) Training discussion
• Public Safety Training Center Tour at 3600 Redbud Blvd., McKinney, TX 75069

Finance and Audit Committee

The Collin College Finance and Audit Committee will meet at 5:30 p.m. on October 15, 2024, at the Collin Higher Education Center in McKinney. Members will review and vote on the revised FY2025 audit plan, discuss an investigation report on external vendor courses, approve the FY2024 annual audit report, and consider a new property and insurance contract.

• Consider approval of the Fiscal Year 2025 Revised Audit Plan
• Discuss Investigation Report #24-01 on Continuing Education external vendor courses
• Consider approval of the Annual Audit Report for Fiscal Year 2024
• Consider approval of the Proposed Property and Insurance Contract

Campus Facilities and Construction Committee

The Campus Facilities and Construction Committee of Collin College meets to review and discuss updates on ongoing construction projects at the Courtyard Center, Plano Campus, and Collin Higher Education Center, as well as AECOM project updates. No formal decisions are listed on this agenda.

Regular Meeting

The Collin County Community College District Board of Trustees will meet on September 24, 2024, to discuss and vote on several facilities projects, including elevator replacements, air handler upgrades, and roof replacements across multiple campuses. The board will also consider approvals for new contracts, policy readings, and an audit plan for fiscal year 2025.

• Approval of elevator replacement contract with Skanska USA Building Inc. at Courtyard Center
• Approval of air handler replacement and infrastructure upgrades at McKinney Campus
• Approval of guaranteed maximum price for roof replacement at Plano Campus
• Approval of audit plan for Fiscal Year 2025
• Consideration of a training fee for healthcare training facility usage by outside organizations

Organization, Education, and Policy Committee

The Organization, Education, and Policy Committee will conduct first readings of several local board policies and consider the approval of others during their second reading.

• First reading of policies regarding Annual Operating Budget, Professional Development, Reduction in Force, Distance Education, and Accreditation Agencies
• Second reading and consideration of approval for Safety Program, Site Management Security, and Research policies
• Second reading and consideration of approval for employment policies including Credentials and Records, Medical Examinations, and Nepotism
• Second reading and consideration of approval for Employee Standards of Conduct and Employment Practices
• Second reading and consideration of approval for policies regarding Freedom from Discrimination, Harassment, and Retaliation

Finance and Audit Committee

The Collin College Finance and Audit Committee will meet to discuss and decide on the Audit Plan for Fiscal Year 2025 and review results from Internal Audit Report #24-03 regarding the Canvas Learning Management System and Honorlock. The meeting is scheduled for September 17, 2024, at 6:00 PM in the President's Conference Room at the Collin Higher Education Center.

• Consideration of Approval of the Audit Plan for Fiscal Year 2025
• Discuss Results for Internal Audit Report #24-03 – Canvas Learning Management System and Honorlock

Campus Facilities and Construction Committee

The Campus Facilities and Construction Committee will review and vote on multiple construction and service contracts for Collin College facilities. Items include elevator replacements, HVAC upgrades, roof replacements, and agreements for a new Career and Technical Education building at the Wylie Campus.

• Approve contract with Skanska USA Building Inc. for Courtyard Center elevator replacement
• Approve contract to replace three air handlers and infrastructure at McKinney Campus
• Approve Guaranteed Maximum Price for Plano Campus roof replacement with Skanska USA Building Inc.
• Approve agreement with Wylie ISD for instructional spaces at Wylie Campus for dual credit students
• Approve contract amendment with AECOM for program management of new Wylie Campus CTE building

Organization, Education, and Policy Committee

The Organization, Education, and Policy Committee of the Collin County Community College District Board of Trustees meets to conduct first readings of 11 local board policies and second readings of 7 local board policies. No substantive decisions are made at this meeting; items are advanced for future consideration.

Regular Meeting

The Collin County Community College District Board of Trustees will hold a public hearing and regular meeting to adopt the 2024 tax rate and approve a $25 million revenue bond issuance. The board will also discuss enrollment updates, facility fees, and several interlocal agreements with local governments and agencies.

• Public hearing on proposed 2024 tax rate
• Approval of $25M Consolidated Fund Revenue Bonds
• Approval of 2024-2025 operating budget
• Interlocal jail services agreement with Collin County
• Interlocal agreement with City of Plano for continuing education courses

Finance and Audit Committee

The Collin College Finance and Audit Committee will meet to review and vote on the 2024-2025 budget, a $15 million bond issuance, updated facility fees, and the renewal of a delinquent-tax collection contract. The committee will also consider approval of an authorized broker-dealer list and an annual review of the district’s investment policy.

• Annual review of the Investment Policy CAK (Local)
• Approval of the Authorized Broker/Dealer List
• Approval of Facility and Patio Space Fees effective September 1, 2024
• Approval of the 2024-2025 Budget
• Issuance of $15 million in Consolidated Fund Revenue Bonds

Ad Hoc Committee on Trustee Recruitment & Onboarding

The Collin College Board of Trustees’ Ad Hoc Committee on Trustee Recruitment & Onboarding will meet to review goals, recruitment policies, and new trustee onboarding procedures. No decisions are scheduled; this is a discussion-only session.

Regular Meeting

The Collin County Community College District Board of Trustees will meet August 2 at the Collin Higher Education Center in McKinney to approve minutes, hear committee reports, and take action on the proposed 2024 tax rate and a resolution for revenue bonds. The board will also consider updated prevailing wage rates, a donation agreement with Royse City, and school marshal appointments.

• Approval of minutes from the June 25, 2024 regular meeting
• Vote on the proposed 2024 tax rate
• Consideration of a resolution to issue revenue bonds
• Approval of updated prevailing wage rates for construction projects
• Approval of a donation agreement with Royse City, Texas

Board Retreat

The Collin County Community College District Board of Trustees will hold a board retreat to discuss several key items. The meeting includes discussions on the proposed 2025 budget and faculty compensation.

• 2025 Proposed Budget
• 2024 Faculty Compensation Market Study
• Update on Ad Hoc Committees

Campus Facilities and Construction Committee

The Campus Facilities and Construction Committee will meet to decide on four items: approval of updated prevailing wage rates for construction projects, a donation agreement with Royse City, Texas, an updated funding methodology for Phase I projects, and an AECOM project update. The meeting is scheduled for July 30, 2024, at 5:00 PM in the President’s Conference Room at the Collin Higher Education Center.

• Approval of updated prevailing wage rates for construction projects
• Donation agreement with Royse City, Texas
• Updated Phase I Project Cost Funding Methodology
• AECOM Project Update (July 2024)

Finance and Audit Committee

The Collin College Finance and Audit Committee will meet to conduct preliminary reviews of the proposed 2024 tax rate, the FY 2024-2025 budget, and a faculty compensation plan. The committee will also consider a resolution to issue revenue bonds and discuss a Phase I project cost breakdown and an investigation report on external vendor courses.

• Preliminary review of proposed 2024 tax rate
• Preliminary review of FY 2024-2025 budget
• Consideration of approval for issuance of revenue bonds
• Discussion of Phase I project cost breakdown
• Discussion of Investigation Report #24-01 on external vendor courses

Regular Meeting

The Collin College Board of Trustees will hold its regular monthly meeting, including closed sessions for personnel, legal, and real property matters. In open session, the board will consider approving a letter of intent for a land lease for a future campus project, a facility naming in connection with a major gift, and a bid report covering athletic equipment, temporary personnel, natural gas supply, and building maintenance supplies. The board will also hear first readings of local board policies and receive information reports on finances and personnel.

• Consideration of approval for the District President to negotiate and sign a Letter of Intent for a land lease for a future campus project
• Consideration of approval of facility naming in connection with a major gift
• Consideration of approval of the June 25, 2024 Bid Report (athletic equipment, temporary personnel, natural gas supply, building maintenance supplies)
• First reading of local board policies from the Organization, Education, and Policy Committee
• Closed session items include personnel matters, attorney consultations on litigation, and real property discussions

Organization, Education, and Policy Committee

The Organization, Education, and Policy Committee of the Collin College Board of Trustees is meeting to hold a first reading of seven proposed local board policies covering investments, information security, fringe benefits, employee expression, discrimination, student expression, and community use of facilities. This is a review and discussion item, not a final vote.

• First reading of CAK (Local) Appropriations and Revenue Sources - Investments
• First reading of CS (Local) Information Security
• First reading of DEB (Local) Compensation and Benefits – Fringe Benefits
• First reading of DGC (Local) Employee Rights and Privileges – Employee Expression and Use of College Facilities
• First reading of FFDB (Local) Freedom from Discrimination, Harassment, and Retaliation – Other Protected Characteristics

Finance and Audit Committee

The Collin College Finance and Audit Committee will meet to discuss and review the preliminary FY 2025 budget, proposed changes to the investment policy (CAK Local), and the 2024 certified estimate of taxable value from the Collin Central Appraisal District. These are review and discussion items only; no final decisions are scheduled.

• Discuss and review preliminary FY 2025 budget
• Proposed changes to Investment Policy CAK (Local)
• Collin Central Appraisal District 2024 certified estimate of taxable value

Ad Hoc Committee on Compensation/Retention

The Ad Hoc Committee on Compensation/Retention of the Collin College Board of Trustees will meet to discuss and review the committee's goals, develop a working strategy, and review college-wide compensation and retention. This is a discussion-only meeting with no votes scheduled.

• Discussion of committee goals and working strategy
• Review of college-wide compensation
• Review of college-wide retention

Ad Hoc Committee on Board & District President Evaluations

The Collin College Board of Trustees' Ad Hoc Committee on Board & District President Evaluations (members Hardin, Arias, and Orr) is meeting to discuss and review the committee's goals, develop a working strategy, and review both the Board of Trustees' evaluation and the District President's evaluation. The meeting is open to public comment. No votes or decisions are listed on the agenda.

• Public comment period
• Discussion of committee goals and working strategy
• Review of Board of Trustees' evaluation
• Review of District President's evaluation

Regular Meeting

The Collin College Board of Trustees will consider approving a construction manager at risk for the Courtyard Center and Collin Higher Education Center renovation project, plus a resolution to join the Texas Connect investment pool and a budget amendment for Technical Campus equipment. They will also vote on consent items including library fees, an interlocal agreement, and a bid report, and on closing four AAS degree programs. The meeting includes a closed session for personnel and real property discussions before reconvening publicly.

• Selection of Construction Manager at Risk for Courtyard Center and CHEC Renovation Project
• Resolution to participate in Texas Connect Investment Pool
• Budget amendment to FY2024 Building Fund for Technical Campus equipment and technology
• Closure/termination of four AAS degree programs
• Bid report including roofing, welding materials, signage, IT services, and independent auditor

Campus Facilities and Construction Committee

The Campus Facilities and Construction Committee will consider approving a Construction Manager at Risk firm for the Courtyard Center and Collin Higher Education Center renovation project, and will receive a project update. The meeting is open to public comment.

• Consideration of approval for selection of Construction Manager at Risk firm for Courtyard Center and CHEC renovation
• Courtyard Center and Collin Higher Education Center project update

Finance and Audit Committee

The Collin College Finance and Audit Committee will consider approving a resolution to participate in the Texas Connect Investment Pool and a budget amendment for equipment and technology at the Technical Campus. They will also discuss results from two internal audits (Dual Credit Programs and Promotional Item Expenditures) and then convene in closed session for personnel matters related to audit/hotline.

• Resolution to participate in Texas Connect Investment Pool
• Budget amendment to FY2024 Building Fund for Technical Campus equipment/technology
• Internal Audit Report #24-01 – Dual Credit Programs
• Internal Audit Report #24-02 – Promotional Item Expenditures
• Closed session for personnel related to audit/hotline

Organization, Education, and Policy Committee

The Collin College Board of Trustees' Organization, Education, and Policy Committee meets to review and discuss a second reading of a local board policy on compensation and benefits, specifically expense reimbursement (DEE Local). The committee may consider approval of this policy, which was previously introduced on April 11, 2024. Public comment is also on the agenda.

• Second reading and consideration of approval of Local Board Policy DEE (Local) Compensation and Benefits – Expense Reimbursement
• Public comment period
• Meeting at Collin Higher Education Center, 3452 Spur 399, McKinney, Texas

Board Retreat

The Collin County Community College District Board of Trustees is holding a retreat to discuss financial updates, minimum fund balance, a school marshal update, the Plano campus remodel, master and strategic plans, go-forward plans for CYC and CHEC, ad hoc committees, and an intranet/website update. Public comment is accepted on-site for agenda and non-agenda items.

• Financial update
• Minimum fund balance discussion
• School Marshal update
• Plano Campus remodel update
• Go Forward Plans for CYC and CHEC

Regular Meeting

The Collin College Board of Trustees will hold its regular meeting on April 26, 2024, to consider consent agenda items, a second reading of a local board policy, a facility naming, and a bid report. The board will also receive information reports on finances and personnel, and may convene in closed session for personnel, legal, security, and real property matters.

• Approval of consent agenda including minutes and academic calendar amendment
• Second reading and approval of local board policy DEE (LOCAL)
• Consideration of facility naming
• Approval of bid report including training software and equipment
• Closed session for personnel, legal, security, and real property discussions

Organization, Education, and Policy Committee

The Collin College Board of Trustees committee will hold a first reading of three local board policies and a second reading of twelve policies for potential approval. The policies cover areas such as board member orientation, information security, student conduct, purchasing, employment, and equal opportunity.

• First reading of policies BBD (Board Members – Orientation and Training), CS (Information Security), and FLB (Student Rights and Responsibilities – Student Conduct)
• Second reading and consideration of approval for 12 policies, including BG (Administrative Organization), CFE (Purchasing and Acquisition – Vendor Relations), and FA (Equal Educational Opportunity)
• Policies marked (ADD) are new additions: BG, CFE, FA, and FAB (Service Animals)
• Meeting held at 4:30 PM in President's Conference Room 407, Collin Higher Education Center, 3452 Spur 399, McKinney, Texas
• Public comment period is included on the agenda

Regular Meeting

The Collin College Board of Trustees will consider approving contracts for design and pre-construction services for a new Health Science Building and the Plano Campus renovation, along with several other action items. The board will also vote on student housing fee and meal plan changes, budget amendments, new degree programs, and a professor emeritus distinction. The meeting begins with a closed executive session for personnel, legal, and property discussions.

• Contract with PBK Architects for design of new Health Science Building
• Pre-construction contracts with McCarthy Building Companies (Health Science) and Skanska USA (Plano Campus renovation)
• Increase in student housing fees and new meal plan for 2024-2025
• Budget amendments for Technical Campus renovation and AECOM project management
• Approval of three new Associate of Arts degree programs in Political Science, Psychology, and Sociology

Campus Facilities and Construction Committee

The Campus Facilities and Construction Committee will consider approving three contracts: an architectural design contract with PBK Architects for a new Health Science Building, a pre-construction services contract with McCarthy Building Companies for the same building, and a pre-construction services contract with Skanska USA Building Inc. for the renovation of the Plano Campus. These are review and discussion items, not final decisions.

• Architectural design contract with PBK Architects, Inc. for a new Health Science Building
• Pre-construction services contract with McCarthy Building Companies for a new Health Science Building
• Pre-construction services contract with Skanska USA Building Inc. for Plano Campus renovation

Finance and Audit Committee

The Finance and Audit Committee will review and discuss four items, including proposed increases to student housing fees and a new meal plan for the 2024-2025 academic year, plus a budget amendment for a renovation project. The committee is also considering appointing authorized representatives for TexPool investment transactions. No votes are scheduled; items are for review and discussion only.

• Consideration of approval for appointment of authorized representatives to engage in investment transactions with TexPool
• Consideration of approval for an increase in student housing fees effective in academic year 2024-2025
• Consideration of approval of the student housing meal plan effective in academic year 2024-2025
• Consideration of approval of a budget amendment to the FY2024 Building Fund budget for the renovation project at the Technical Campus for the Texas A&M Engineering Academy and the Academic Alliance

Regular Meeting

The Collin College Board of Trustees will hold a regular meeting on February 27, 2024, at the Collin Higher Education Center. The board will consider approving tuition rates for Fall 2024, a new contract for the District President, and a facility naming in connection with a major gift. It will also review consent agenda items including course fees, an audit plan, and a bid report for various services.

• Approval of tuition rates and fees effective Fall 2024
• Approval of FY2025-FY2027 contract for the District President
• Approval of facility naming in connection with a major gift
• Approval of bid report including custodial services, HVAC, and disaster recovery
• Approval of revised audit plan for FY2024

Organization, Education, and Policy Committee

The Organization, Education, and Policy Committee of the Collin College Board of Trustees will hold a first reading of 12 local board policies covering administration, purchasing, employment, compensation, instruction, and equal opportunity. The committee will also conduct a second reading and consider approval of a policy on facilities standards, and receive an information item on accommodations offered by the ACCESS Office.

• First reading of 12 local board policies, including BG (Administrative Organization), CFE (Purchasing and Acquisition – Vendor Relations), and FAB (Equal Educational Opportunity – Service Animals)
• Second reading and consideration of approval of CLA (Local) Facilities Planning – Facilities Standards
• Information item on types of accommodations offered by the ACCESS Office
• Public comment period

Finance and Audit Committee

The Finance and Audit Committee of the Collin College Board of Trustees will meet to review and discuss three items: approval of tuition rates and fees effective Fall 2024, approval of a revised audit plan for fiscal year 2024, and approval of an external quality assurance review professional to assess the Office of Internal Audit. Public comment is also scheduled.

• Consideration of approval of tuition rates and fees effective Fall 2024
• Consideration of approval of the revised audit plan for fiscal year 2024
• Consideration of approval for an external quality assurance review professional to perform an external assessment of the Office of Internal Audit

Campus Facilities and Construction Committee

The Collin College Campus Facilities and Construction Committee will meet to consider approving the District President to negotiate and execute a contract option with AECOM Technical Services, Inc. for program management support. The committee will also receive a Phase 1 project update for the 2023-2030 Master & Strategic Plan. Public comment will be taken.

• Consideration of approval for District President to negotiate and execute a contract option with AECOM Technical Services, Inc. for program management support
• Phase 1 Project Update for the 2023-2030 Master & Strategic Plan

Board Retreat

The Collin County Community College District Board of Trustees will hold a retreat to discuss several topics, including revenue and general obligation bonds, auxiliary services, tuition, net position, school marshal, and suicide prevention. Public comment will be accepted on-site for agenda and non-agenda items.

• Discussion of revenue bonds and general obligation bonds
• Auxiliary services update
• Tuition update
• Quarterly update on net position
• School marshal and suicide prevention updates

Regular Meeting

The Collin College Board of Trustees will meet to consider several action items, including a new Bachelor of Applied Technology degree in Software Development, a partial tuition waiver for out-of-district and out-of-state dual credit students, and adding esports, golf, and volleyball to athletic programs. The board will also vote on expanding the video security platform, selecting an architecture firm for renovations, and approving a bid report. The meeting begins with a closed executive session for personnel, legal, security, and real property discussions.

• New Bachelor of Applied Technology degree in Software Development
• Partial tuition waiver for out-of-district and out-of-state dual credit students
• Adding co-educational esports, men's and women's golf, and women's volleyball
• Expansion of Motorola Solutions Avigilon video security platform across all campuses
• Selection of IN2 Architecture for renovation design at Plano Campus, Courtyard Center, and Collin Higher Education Center