Atherton public meetings in 2023

Regular City Council Meeting

The City Council will select a new Mayor and Vice Mayor during this meeting. The agenda includes a public hearing for a three-lot subdivision on Atherton Avenue and updates to tree preservation ordinances. The Council will also consider accepting $375,000 in donations for the Police Department.

• Three-lot subdivision at 170-178 Atherton Avenue
• Amendments to 'Dead or Dangerous Trees' and 'Heritage Trees' ordinances
• $66,000 contract for Upper Atherton Channel Relining Project management
• $375,000 in donations for police radios and wellness programs
• New ordinance regarding Animal Control regulations

Refuse & Recycling Committee Meeting

The committee will review 2023 quarterly reports from GreenWaste and a contamination route audit report. Members will also discuss organizing the Annual Waste Wise Event and note the mailing of the GreenWaste Recovery annual newsletter.

• Review of 2023 Quarterly Reports from GreenWaste
• Organization of the Annual Waste Wise Event
• Review of 2023 Contamination Route Audit Report
• GreenWaste Recovery’s 2023 Annual Newsletter mailing

Planning Commission Meeting

The Atherton Planning Commission will hold a public hearing on a request to expand a tree protection zone at 39 Barry Lane for a new garage, affecting local tree preservation standards. A separate heritage tree removal request at 9 Betty Lane was withdrawn before the meeting. The commission will also vote to approve the 2024 meeting schedule, setting future dates for public hearings and property reviews.

• Public hearing on a Tree Protection Zone Exception for a garage at 39 Barry Lane (R1-A zone)
• Withdrawn request for Heritage Tree Removal of a Coastal Live Oak at 9 Betty Lane
• Vote to approve the 2024 Planning Commission meeting schedule

Park and Recreation Committee Meeting

The Committee will receive updates regarding the Holbrook-Palmer Park Access and Circulation project and the pickleball trial. Members will also discuss playground improvement surveys and event management services. Additionally, the Committee will discuss priorities for the FY 2024-25 Capital Improvement Program budget.

• Holbrook-Palmer Park Access and Circulation Project update
• Playground improvements public outreach survey feedback
• Pickleball trial update at Holbrook-Palmer Park
• FY 2024-25 Capital Improvement Program budget discussions
• November Brightview Quality Site Assessment Report

Special Meeting - Study Session

The City Council will consider an amendment to the Mademoiselle Colette lease to adjust the rent deferral period for the library café. The session also includes a review of a User Fee Study regarding cost allocation and direction on a master fee schedule.

• Amendment to lease agreement with Mademoiselle Colette, Inc.
• Adjustment of rent deferral period for the library café
• Review of User Fee Study cost allocation
• Discussion on proposed master fee schedule
• Proclamation for Elizabeth Betsy Glikbarg

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will receive updates on the Local Roadway Safety Plan development. Members will also discuss the San Mateo County Office of Education's Slow Speed School Zones Guidebook.

• Update on Local Roadway Safety Plan (LRSP) including accident history and roadway rankings
• Review of Safe Routes to Schools — Slow Speed School Zones Guidebook
• Approval of September 26, 2023, Committee Meeting Minutes
• Police monthly reports for September and October 2023

Joint Meeting of City Council and Planning Commission

The City Council and Planning Commission will hold a study session regarding topic areas for multifamily housing objective design and development standards. This meeting is a continuation of a previous discussion held on November 1, 2023.

• Study session: Multifamily housing objective design and development standards

Regular City Council Meeting

The City Council will hold public hearings on amendments to municipal codes regarding dead or dangerous trees and heritage tree preservation. The Council will also consider an ordinance to repeal and replace regulations for Accessory Dwelling Units.

• Public hearing on updates to 'Dead or Dangerous Trees' and 'Heritage Trees' municipal codes
• Introduction of ordinance to replace Chapter 17.52 regarding Accessory Dwelling Units
• Approval of October 2023 bills and claims totaling $2,030,807
• $350,000 budget transfer for the Holbrook-Palmer Park Access and Circulation project
• Review of the draft Charter for an Atherton Youth Advisory Group

Audit and Finance Committee Meeting

The Audit and Finance Committee will review a presentation on Atherton property taxes for Fiscal Year 2023/24. The committee will also discuss CalPERS actuarial reports regarding retirement plans and pension liabilities.

• Review of Atherton Property Taxes for Fiscal Year 2023/24
• Discussion of CalPERS actuarial reports as of June 30, 2022
• Update on retirement plans, pension liabilities, and rate of returns

Joint Meeting of City Council and Planning Commission

The City Council and Planning Commission will hold a special study session to consider topic areas for multifamily housing objective design and development standards. The session is intended for discussion and consideration of these specific standards.

• Study session regarding multifamily housing objective design and development standards

Park and Recreation Committee Meeting

The Park and Recreation Committee will meet to elect a new Chair for the 2023-24 Fiscal Year. The agenda includes updates on playground improvement outreach, a pickleball trial at Holbrook-Palmer Park, and a budget presentation.

• Election of Committee Chair for the 2023-24 Fiscal Year
• Update on playground improvements and public outreach survey
• Update on pickleball trial at Holbrook-Palmer Park
• Budget update including FY 2022-23 park expenditure and revenue summary
• Review of October Brightview Quality Site Assessments

Planning Commission Meeting

The Planning Commission will hold public hearings regarding a three-lot subdivision at 178 Atherton Avenue and a tree protection exception for 97 Holbrook Lane. The commission will also discuss amendments to ensure local Accessory Dwelling Unit (ADU) standards meet state requirements.

• Three-lot subdivision Tentative Map review and Lot Line Redesignation at 178 Atherton Avenue
• Tree Protection Zone Exception for five heritage trees at 97 Holbrook Lane
• Amendments to Accessory Dwelling Unit (ADU) standards for state consistency
• Review of September 27, 2023, Planning Commission minutes

City Council Closed Session

The City Council will hold a closed session to confer with legal counsel regarding existing litigation. The discussion involves the case Atherton v. CNA Insurance Company in San Mateo County Superior Court.

• Conference with legal counsel regarding Atherton v. CNA Insurance Company (Case No. 23-CIV-00920)

Regular City Council Meeting

The City Council will review a $182,000 budget amendment for a sidewalk repair program. The agenda also includes discussions on updating remote public comment procedures following recent hate speech and planning the 2024 Earth Day event.

• $182,000 budget amendment for Sidewalk Inspection and Repair Program
• Ordinance to clarify maintenance responsibilities for property adjacent to public rights-of-way
• $52,600 budget amendment for a pickleball pilot at Holbrook-Palmer Park
• Budget amendment of $13,500 for lobbyist services and $25,000 for Housing Element education
• Approval of September 202im bills and claims totaling $1,887,973

Special Meeting - Study Session

The City Council will hold a special study session to review the 2023 Climate Action Plan Update. The meeting includes a recommendation to adopt a resolution for the plan and a CEQA Notice of Exemption.

• Adopt a resolution to approve the 2023 Climate Action Plan Update
• Approve CEQA Notice of Exemption

Center for Age-Friendly Excellence Meeting

The Center for Age-Friendly Excellence Committee is reviewing a qualitative report and brainstorming solutions for age-friendly community initiatives. The committee is working toward an application submission goal targeted for early November 2023.

• Approval of July 26, 2023, meeting minutes
• Brainstorming potential age-friendly solutions and integration with existing Town projects
• Targeted application submission to AARP by early November 2023

Regular City Council Meeting

The City Council will discuss potential multi-family housing sites for the 6th Cycle Housing Element. The agenda also includes a public hearing on an ordinance regarding property owner responsibilities for adjacent sidewalks.

• Ordinance to clarify maintenance and liability for owners of property adjacent to public rights-of-way
• $180,000 task order with Interwest Consulting Group for Holbrook-Palmer Park playground improvements
• $105,000 professional services agreement with Douglas Kim + Associates for street and drainage projects
• Review of potential multi-family housing sites and land use strategies
• Approval of July and August 2023 bills totaling $4,969,954

Audit and Finance Committee Special Meeting

The Audit and Finance Committee will review the 2023 Roll Forward Report regarding post-employment healthcare valuations. The committee will also discuss CalPERS actuarial reports as of June 30, 2022, to provide updates on pension plans.

• Review and approve July 11, 2023, meeting minutes
• Presentation by Govinvest regarding OPEB Actuarial Valuation of Post-employment Healthcare Program
• Discussion of CalPERS actuarial reports as of June 30, 2022

City Council Special Meeting - 100 Year Celebration

This is a special meeting of the Atherton City Council. The sole item on the agenda is the recognition of the town's 100th anniversary.

• Recognition of the Town’s 100 Anniversary

The City Council held a special meeting to commemorate the town's 100th anniversary. The event included a ceremonial cake cutting, a toast, and the debut of a documentary video.

• Performed ceremonial cake cutting and toast for 100th anniversary
• Debuted 100-Year documentary video

Park and Recreation Regular Meeting

The Park and Recreation Committee will elect its Chair and Vice Chair for the 2023-24 fiscal year. Members will also review capital improvement projects at Holbrook-Palmer Park, including playground replacement and an update on pickleball trials.

• Election of Committee Chair and Vice Chair for FY 2023-24
• Review of Holbrook-Palmer Park Access and Circulation project
• Update on playground replacement at Holbrook-Palmer Park
• Update on Council direction regarding pickleball trial at Holbrook-Palmer Park
• Review of July and August Brightview Quality Site Assessment Reports

The Commission approved the April and May 2023 minutes and appointed Member Robinson to continue as Vice Chair. The committee also approved adjustments to the 2023-24 fiscal year meeting calendar. The selection of a Committee Chair and the setting of priority items were deferred.

• Approved April 2023 and May 2023 minutes
• Approved appointment of Member Robinson as Vice Chair
• Approved adjustments to the 2023-24 Fiscal Year meeting calendar
• Deferred selection of Committee Chair to a future meeting
• Deferred priority setting for FY 2023-24 until a new chair is selected

City Council Special Meeting and Study Session

The City Council will review a response to the San Mateo County Civil Grand Jury report regarding accessory dwelling units. The Council will also discuss a proposed ordinance regarding maintenance responsibilities for properties adjacent to public rights-of-way.

• Increase City Manager change order authority by $30,000 for Atherton Rail Station Rehabilitation Project
• Appropriate an additional $30,000 to the Atherton Rail Station Rehabilitation Project
• Review draft response to San Mateo County Civil Grand Jury Report on Accessory Dwelling Units
• Discuss proposed ordinance regarding maintenance and liability of property adjacent to public right-of-way

The City Council approved additional funding for the Atherton Rail Station Rehabilitation Project and adopted a response to a San Mateo County Civil Grand Jury report on accessory dwelling units. A proposed ordinance regarding public right-of-way maintenance was discussed but no action was taken.

• Approved $30,000 increase to City Manager’s change order authority and $30,000 project appropriation for Atherton Rail Station Rehabilitation Project (4-0)
• Approved draft response to San Mateo County Civil Grand Jury Report on Accessory Dwelling Units (4-0)
• Tabled action on ordinance clarifying maintenance responsibilities and liability of property adjacent to public right-of-way

Rail Committee Meeting

The Committee will discuss a proposal to change from a Town Brown Act Committee to a town-supported resident committee. Members will also receive updates on the Atherton Caltrain Station remodel, Watkins Avenue safety improvements, and High-Speed Rail status.

• Proposed redesignation of the Rail Committee
• Atherton Caltrain Station Building remodel update
• Watkins Avenue Safety Improvements design status report
• Caltrain Peninsula Corridor Electrification project update
• High-Speed Rail Authority status update

City Council Closed Session

The City Council will hold a closed session to confer with legal counsel. The discussion concerns existing litigation related to an Ex Parte Application for 25 Isabella Avenue.

• Conference with legal counsel regarding existing litigation (SBIW#15809)

The City Council met in closed session to confer with legal counsel regarding existing litigation for 25 Isabella Avenue. Assistant City Attorney Booher reported that direction was provided to staff, but no reportable action was taken.

• Direction provided to staff regarding 25 Isabella Avenue litigation (no reportable action)

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a request to redesignate a lot line for a proposed new residence. The project aims to change the front of the property from facing southeast to facing northwest.

• Public hearing for lot line redesignation at 80 Coghlan Lane (Permit LLR23-00001)

100-Year Centennial Committee Regular Meeting

The 100-Year Centennial Committee is reviewing preparations for the September 12 Council Meeting and the September 24 Celebration Event. Discussions include event logistics such as music, catering layout, parking, and a tree giveaway.

• Review of plans for September 12, 2023, Council Meeting
• Review of plans for September 24, 2023, Celebration Event
• Discussion of MAHS Jazz+ music for the celebration event
• Discussion of tree giveaway and catering layout
• Approval of July 19, 2023, meeting minutes

City Council Special Meeting

The City Council will meet for a special session to discuss and act on a claim for damages filed against the Town. Staff recommends that the Council deny the claim and issue a formal Notice of Rejection.

• Rejection of claim for all damages (Claim No. 4A230521TQH-0001) filed by Minor K.C.

The City Council met in a special session to address a specific damage claim. Following a recommendation from the Town's Risk Advisors, the Council voted to reject the claim.

• Denied claim NO. 4A230521TQH-0001 for Minor K.C. and issued a Notice of Rejection (4-0)

City Council Closed Session

The Atherton City Council will meet in a closed session on August 10, 2023. The meeting includes a conference with legal counsel regarding an ex parte application for 25 Isabella Avenue.

• Conference with legal counsel regarding existing litigation (Ex Parte Application re: 25 Isabella Avenue, SBIW#15809)

100-Year Centennial Committee Regular Meeting

The 100-Year Centennial Committee is meeting to review and discuss plans for the upcoming 100-Year Celebration Event scheduled for September 24, 2023. The committee will also review minutes from the July 19, 2023, meeting.

• Review and discussion of plans for the September 24, 2023, 100-Year Celebration Event
• Approval of Committee Minutes for the July 19, 2023, meeting

Center for Age-Friendly Excellence

The Center for Age-Friendly Excellence committee is reviewing the roles and responsibilities of its Task Force. The meeting includes discussions on upcoming focus group sessions and a timeline leading to November.

• Approval of July 6, 2023, meeting minutes
• Review of Task Force roles and responsibilities
• Planning for focus groups with service providers and older adults
• Discussion of AFC Flowchart and November timeline
• Review of application submittal and AARP action plan

Environmental Programs Committee Regular Meeting

The Environmental Programs Committee will meet to discuss community engagement and outreach activities. The committee will also discuss the recruitment of new members.

• Approval of May 18, 2023, meeting minutes

100-Year Centennial Committee Regular Meeting

The Atherton 100-Year Centennial Committee is meeting to review and discuss planning for the upcoming 100-Year Celebration Event scheduled for September 24, 2023. The committee will also review minutes from the July 5, 2023, meeting.

• Review and discussion of plans for 100-Year Celebration Event (September 24, 2023)

Regular City Council Meeting

The City Council will discuss potential land use strategies for the 6th Cycle Housing Element. The meeting also includes a review of survey results regarding pickleball at Holbrook-Palmer Park.

• Review of potential multi-family housing sites and land use strategies
• Discussion of 2023 Pickleball Survey Results for Holbrook-Palmer Park
• $120,000 donation acceptance for the Police Department canine program
• Approval of $1,814,801 in June 2023 bills and claims
• Contract amendment with Brightview Landscape Services for El Camino Real

The City Council determined which properties will be included in the environmental review for the 6th Cycle Housing Element. The Council also approved a limited pickleball pilot program at Holbrook-Palmer Park and passed several consent items, including a police canine donation.

• Approved $1,814,801 in bills and claims for June 2023
• Adopted Resolution No. 23-18 accepting SLESF and COPS grant expenditures
• Approved $120,000 donation for Police Department canine program
• Approved Ordinance No. 661 regarding recovery of attorneys' fees for public nuisance abatement
• Approved final parcel map for subdivision of 43 Santiago Avenue
• Approved contract amendment with Brightview Landscape Services for El Camino Real
• Adopted Resolution No. 23-17 merging Bicycle and Pedestrian and Transportation Committees
• Approved limited pickleball pilot on Court 1 at Holbrook-Palmer Park

Audit and Finance Committee Meeting

The committee will review the Fiscal Year 2022/23 preliminary audit and scope communication. Members will also select a Chair or Vice Chair for the 2023/24 fiscal year and set future meeting dates.

• Discussion of Fiscal Year 2022/23 Preliminary Audit & Scope SAS 114 communication
• Selection of Chair and/or Vice Chair for Fiscal Year 2023/24
• Approval of May 31, 2023, Special Finance Meeting minutes
• Setting of Finance Committee meeting dates for Fiscal Year 2023/24

100-Year Centennial Committee Regular Meeting

The Centennial Committee will review and discuss planning for an event scheduled for September 24, 2023. The committee is also scheduled to approve the minutes from the June 21, 2023, meeting.

• Review and discussion of plans for the 100-Year Celebration Event on September 24, 2023
• Approval of committee minutes from the June 21, 2023, meeting

Planning Commission Meeting

The Commission will vote on leadership elections for the 2023-24 fiscal year. The agenda also includes public hearings regarding tree protection exceptions and school master plan updates.

• Election of Planning Commission Chair and Vice Chair for FY 2023-24
• Tree Protection Zone exception for three heritage trees at 345 Stockbridge Ave.
• Removal of a 26.8-inch Heritage Douglas Fir tree at 92 Inglewood Lane
• Acceptance of 2023 Sacred Hearts School Master Plan Update
• Conditional Use Permit for protective netting at Gavello and Dollinger Field

The Planning Commission approved the 2023 Master Plan Update and sports netting permits for Sacred Heart Schools. The board also granted two heritage tree exceptions for residential construction and elected its 2023-2027 leadership.

• Appointed Eric Lane as Chair (4-0-1)
• Appointed Nancy Lerner as Vice-Chair (4-0-1)
• Approved Tree Protection Zone exception for ADU and garage at 345 Stockbridge Avenue (5-0)
• Approved removal of 26.8-inch Douglas fir at 92 Inglewood Lane, contingent on neighbor screening plan (5-0)
• Approved Sacred Heart Schools 2023 Master Plan Update (5-0-1)
• Approved conditional use permit for sports field protective netting at 150 Valparaiso Avenue (5-0-1)
• Project for accessory structure at 60 Adam Way withdrawn by applicant

Regular City Council Meeting

The City Council will consider adopting the Fiscal Year 2023/2024 operating and capital improvement budgets, along with related salary and benefit schedules. The agenda also includes reviewing a contract for park improvements and discussing the 2023 Climate Action Plan Update.

• Adoption of FY 2023/24 Operating and Capital Improvement Program Budget
• $1,325,797 construction contract for Holbrook-Palmer Park Access and Circulation Project
• $195,000 anonymous donation for a multi-police agency wellness program coordinator
• Approval of May 202 $1,470,060 in bills and claims
• Review of Watkins Avenue Pedestrian Improvements conceptual design

The City Council approved the fiscal year 2023/24 budget and associated salary schedules. The council also approved several contract extensions, committee appointments, and a lease amendment for Knox Playschool.

• Adopted FY 2023/24 Operating and Capital Improvement Program Budget (Res. 23-11)
• Approved salaries and benefits for unrepresented staff and salary schedules (Res. 23-12, 23-13)
• Ratified MOU with Atherton Police Officers Association through June 30, 2027 (Res. 23-15)
• Approved $1,470,060 in bills and claims for May 2023
• Approved $195,000 anonymous donation for police wellness program coordinator
• Approved lease amendment and rent adjustment for Knox Playschool
• Approved contract amendment for City Manager George Rodericks
• Appointed members to Audit and Finance, Environmental Programs, Park and Recreation, and Planning Commission

100-Year Centennial Committee Regular Meeting

The 100-Year Centennial Committee is meeting to review and discuss plans for the upcoming celebration scheduled for September 24, 2023. The committee will also consider approving minutes from the April 26, 2023, meeting.

• Review and discussion of plans for 100-Year Celebration Event (September 24, 2023)
• Approval of Committee Minutes for April 26, 2023

Housing Workshop

The City Council and Planning Commission will hold a joint study session to discuss the Atherton Housing Element. The workshop will present state-required fair housing analysis and seek community feedback on potential multifamily housing strategies.

• Housing Workshop: presentation of Affirmatively Furthering Fair Housing (AFFH) analysis
• Discussion of multifamily housing strategies for the Atherton Housing Element

The joint meeting served as a study session to review the Town's housing element process and state requirements. Staff and consultants presented data on housing needs, site selection for multi-family housing, and potential development tools. No formal votes or decisions were made.

Atherton Bicycle and Pedestrian Committee

The Bicycle and Pedestrian Committee will discuss potential improvements for Barry Lane and receive an update on El Camino Real mobility studies. Staff will also present an overview of the Draft Capital Improvement Program Budget for FY2023-2024 through FY 2027/28.

• Review of existing conditions and potential improvements for Barry Lane
• Update on active transportation studies along El Camino Real
• Overview of the Draft Capital Improvement Program Budget (FY2023-2024 through FY 2027/28)
• Transportation Committee Liaison update

Park and Recreation Committee Meeting

The committee will discuss updates on the circulation plan bid and construction plan. Members will also review a pickleball survey and receive an update on the event garden rehabilitation.

• Circulation plan bid update & construction plan
• Brightview review update on event garden rehab
• Review of pickleball survey & next steps
• Park Sign subcommittee update
• Preparation of P&R annual report

City Council Closed Session

The City Council will meet in a closed session to discuss existing litigation regarding 25 Isabella Avenue. The agenda also includes labor negotiations for represented and unrepresented employees, and a performance evaluation for the City Manager.

• Conference with legal counsel regarding 25 Isabella Avenue litigation
• Labor negotiations with Atherton Police Officers Association
• Labor negotiations with unrepresented employees
• Public employee performance evaluation for the City Manager

City Council Study Session - Joint Meeting with Finance Committee

The City Council and Finance Committee reviewed changes to the FY 2023/24 Town Budget and the Capital Improvement Program. Council directed staff to replace the HAWK Beacon project at Stockbridge with a Rapid Flashing Beacon. The budget will be presented for formal adoption at the next Regular City Council meeting.

• Directed staff to remove HAWK Beacon project at Stockbridge in favor of a Rapid Flashing Beacon

100-Year Centennial Committee Regular Meeting

The Centennial Committee is meeting to review and discuss plans for the upcoming 100-Year Celebration Event scheduled for September 24, 2023. The committee will also consider approving minutes from the April 26, 2023, meeting.

• Review and discussion of plans for 100-Year Celebration Event (September 24, 2023)
• Approval of Committee Minutes for April 26, 2023

Rail Committee Meeting

The committee will receive several reports regarding rail projects, including the Watkins Avenue Safety Improvements and the Atherton Caltrain Station remodel. The meeting also includes discussions on Caltrain electrification, High-Speed Rail status, and rail activities in neighboring jurisdictions.

• Report on Watkins Avenue Safety Improvements design status
• Update on proposed Atherton Caltrain Station Building remodel
• Caltrain update regarding Peninsula Corridor Electrification project
• High-Speed Rail Authority status report
• Discussion of rail corridor activities in neighboring jurisdictions

Audit and Finance Committee Special Meeting

The Audit and Finance Committee will review the Fiscal Year 2021-22 Basic Financial Statements. The committee will also discuss reports on the FY 2023/24 General Fund Operations Budget and the Capital Improvement (CIP) budget.

• Review of Fiscal Year 2021-22 Atherton Basic Financial Statements
• Report on the FY 2023/24 General Fund Operations Budget
• Report on the FY 2023/24 Special Revenue, Internal Service Funds, and Capital Improvement (CIP) budget
• Approval of March 14, 2023, Committee Minutes

Planning Commission Regular Meeting

The Planning Commission will consider a General Plan Consistency Determination for the Capital Improvement Program (CIP) covering fiscal years 2023/24 through 2027/28. The meeting also includes the approval of minutes from the April 24, 2023, regular meeting.

• General Plan Consistency Determination for the Capital Improvement Program (CIP) for Fiscal Years 2023/24 - 2027/28

Environmental Programs Committee Regular Meeting

The committee will review recent environmental activities including the Love Our Earth Festival and battery-powered landscaping training. Members will also receive reports from various subcommittees regarding water conservation, reach codes, and electric landscaping tools.

• Review of Battery and Electric Landscaping Training
• Review of the Love Our Earth Festival
• Review of Climate Action Plan Priorities and KLA Community Dashboard
• Subcommittee reports on Reach Codes, Water Conservation, and Electric Landscaping Tools
• Discussion on recruitment strategies and Menlo College student involvement

City Council Closed Session

The City Council will meet in a closed session to conduct labor negotiations. The agenda also includes performance evaluations for the City Attorney and the City Manager.

• Labor negotiations with Atherton Police Officers Association
• Labor negotiations with unrepresented employees
• Performance evaluation of City Attorney
• Performance evaluation of City Manager

Regular City Council Meeting

The City Council will discuss a ban on gas-powered leaf blowers effective July 1, 2024. Other items include housing element site selection criteria and a multi-jurisdictional safety project.

• Ordinance to ban gas-powered leaf blowers starting July 1, 2024
• Memorandum of Understanding for Multi-Jurisdictional Safety Element Project ($105,169)
• Approval of April 2023 bills and claims totaling $1,563,462
• Review of criteria for Housing Opportunity Site Selection
• Ordinance to update City Council meeting locations

The City Council approved a ban on gas-powered leaf blowers and authorized funding for a multi-jurisdictional safety project. Council members rejected proposed criteria for housing opportunity site selection, deferring the topic for further identification of needs.

• Approved ordinance to ban gas-powered leaf blowers (5-0)
• Approved $1,563,462 in bills and claims for April 2023 (5-0)
• Authorized $105,169 for a multi-jurisdictional safety element project with San Mateo County and other municipalities (5-0)
• Rejected proposed housing opportunity site selection criteria and deferred the topic (5-0)
• Waived first reading and introduced ordinance regarding City Council meeting locations (5-0)
• Approved minutes from April 19 and May 3, 2023 (5-0)
• Adopted resolution setting City Council meeting start times (5-0)
• Received and filed the 2023 City Council Goals Workshop Report (5-0)

100-Year Centennial Committee Regular Meeting

The 100-Year Centennial Committee is meeting to review and discuss plans for the upcoming celebration scheduled for September 24, 2023. The committee will also consider approving minutes from the April 26, 2023, meeting.

• Review and discussion of plans for the 100-Year Celebration Event on September 24, 2023
• Approval of Committee Minutes for April 26, 2023

Special Meeting - City Council & Planning Commission

The City Council and Planning Commission will hold a joint study session to discuss changes to the Town's Accessory Dwelling Unit Ordinance. Staff is seeking direction regarding updates to the ordinance and associated Municipal Code sections.

• Discussion of changes to the Accessory Dwelling Unit Ordinance
• Review of associated Municipal Code sections

The City Council and Planning Commission held a study session to discuss updates to the Accessory Dwelling Ordinance and associated municipal code sections. No formal decisions were made; the item will return to a Regular Council meeting for a first reading and introduction of amendments.

Transportation Commission Meeting

The Transportation Committee will receive updates on several infrastructure projects. These include a traffic signal timing analysis for Middlefield Road and conceptual designs for intersection improvements at Fair Oaks Lane, Lloyden Drive, Dinkelspiel Station Lane, and Watkins Avenue.

• Middlefield Road traffic signal timing analysis update
• Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane intersection improvements update
• Watkins Avenue pedestrian improvements update
• Police Traffic Unit monthly reports (November 2022–April 2023)

Park and Recreation Committee Meeting

The Park and Recreation Committee will discuss updates on prioritized park projects and goals. The meeting also includes a review of Council decisions regarding HPP and a landscape maintenance list from a recent walkthrough.

• Review of Council decisions HPP
• Landscape Maintenance list from walk-through
• Updates on prioritized park projects and goals
• Approval of April 2023 Committee Minutes

The Park and Recreation Commission voted 5-0 to recommend four capital improvement projects to the Town Council for the next fiscal year, including converting the clay tennis court to a hard court, fencing the big oak tree, demolishing and replacing the play structure, and completing the event garden. The commission also discussed pickleball demand and potential noise concerns near Knox School and the event garden. No final decisions were made on housing at the park or a new pickleball court.

• Approved 4 capital improvement projects for FY 23/24 recommendation to Council (5-0): fence around big oak tree, demo and replace play structure, convert clay court to hard court, complete event garden
• Approved March 2023 meeting minutes as amended (5-0)
• Discussed converting clay tennis court to hard court; recommended to Council as part of capital plan
• Discussed pickleball survey results and potential noise issues near Knox School and event garden
• Noted EV chargers in progress for Holbrook Palmer Park (240v chargers)
• Discussed demolishing practice tennis wall (no action taken)
• Discussed replacing cloth park sign with wood sign (sub-committee proposed)
• No action taken on housing at the park (no approved plan)

Joint Meeting of the Council, Finance and Planning

The City Council, Finance Committee, and Planning Commission will hold a joint study session. The meeting includes discussions regarding changes to the Accessory Dwelling Unit Ordinance and a review of the upcoming fiscal year budget and capital improvement program.

• Discussion of updates to the Accessory Dwelling Unit Ordinance and Municipal Code
• Review of FY 2023/24 Special Revenue, Internal Service Funds, and Capital Improvement Program
• Presentation on the 5-Year plan for other projects

The Atherton City Council, Planning Commission, and Finance Committee held a joint study session to discuss updates to the Accessory Dwelling Unit (ADU) ordinance and review the FY 2023/24 Special Revenue, Internal Service Funds, and Capital Improvement Program (CIP). No formal votes were taken; the bodies provided feedback to staff on ADU policy items such as allowing two ADUs, defining kitchens, deed restrictions, and privacy screening. The Council also discussed CIP priorities including drainage, civic center, pavement, bicycle/pedestrian, and Holbrook-Palmer Park master plans, and proposed a static special meeting schedule for further budget discussions.

• No formal decisions or votes were recorded; the meeting was a study session for discussion and feedback only.
• Council and Planning Commission provided staff with guidance on ADU ordinance changes, including allowing two ADUs, defining kitchens, deed restrictions, and privacy screening.
• Council discussed the FY 2023/24 Special Revenue, Internal Service Funds, and CIP, including master plan projects.
• City Manager proposed a static Special Meeting on every Wednesday until further notice; Mayor Widmer concurred.

Planning Commission Meeting

The Planning Commission will hold public hearings regarding a conditional use permit for locker room upgrades at Menlo Circus Club. The meeting also includes requests for tree protection exceptions and an appeal regarding construction timeline penalties.

• Renovation of locker rooms and 364 sq. ft. addition at 190 Park Lane
• Tree Protection Zone Exception for three oak trees at 240 Oak Grove Avenue
• Request to build a 1,132 sq. ft. ADU and tennis court at 240 Oak Grove Avenue
• Construction timeline permit penalty appeal for a 15,500 sq. ft. home at 76 Ridge View Drive

The Planning Commission approved a conditional use permit for locker room renovations at the Menlo Circus Club and granted tree protection zone exceptions for a project at 240 Oak Grove Avenue. The commission deferred a discussion on arborist reporting requirements to June 2023.

• Approved conditional use permit for locker room renovations and 364 sq-ft addition at Menlo Circus Club (3-0)
• Approved Tree Protection Zone (TPZ) exceptions for three oak trees to allow an ADU and tennis court at 240 Oak Grove Avenue (3-0)
• Approved minutes of the March 22, 2023 meeting (3-0)
• Deferred discussion on monthly arborist certification reports to June 2023

100-Year Centennial Committee Regular Meeting

The Centennial Committee is meeting to review and discuss plans for the upcoming 100-Year Celebration Event scheduled for September 24, 2023. The committee will also approve minutes from the April 12, 2023, meeting.

• Review and discussion of plans for 100-Year Celebration Event (September 24, 2023)
• Approval of Committee Minutes for April 12, 2023 Meeting

The committee approved the April 12, 2023, meeting minutes and discussed planning for the September 24 main event and September 12 birthday celebration. Members assigned volunteers to history stations and identified staff outreach and procurement needs.

• Approved Committee Minutes for April 12, 2023 Meeting

Annual Goals Meeting

The City Council will conduct a facilitated session focused on team-building. The meeting includes a discussion regarding the Town's goals and priorities.

• Annual City Council Team-Building and Goals Meeting

The City Council held a team-building and goals workshop facilitated by consultant Nancy Hetrick. Council reviewed effective governance practices and updated six Townwide strategic goals. City Manager Rodericks will incorporate the discussed priority updates.

• Revised Goal A: Maintain Fiscal Responsibility
• Revised Goal B: Preserve Small Town Character and Quality of Life
• Revised Goal C: Manage Circulation and Improve Safety through Investments in Infrastructure
• Revised Goal D: Strengthen Community Engagement and Transparency
• Revised Goal E: Be a Forward-Thinking, Well-Managed, Well-Planned City
• Revised Goal F: Emergency Preparedness

Regular City Council Meeting

The City Council will consider several infrastructure projects for Holbrook-Palmer Park. The agenda also includes an ordinance to ban gas-powered leaf blowers and a proposed lot split at 43 Santiago Avenue.

• Inclusionary Study budget amendment of $97,200
• Event Garden enhancements at Holbrook-Palmer Park up to $70,000
• Decomposed granite pathway improvements at Holbrook-Palmer Park for $95,288.59
• Ordinance to ban gas-powered leaf blowers starting July 1, 2024
• Lot split proposal for 43 Santiago Avenue

The City Council approved several infrastructure projects for Holbrook-Palmer Park and the Atherton Rail Station. The Council also approved a lot subdivision at 43 Santiago Avenue and introduced an ordinance to ban gas-powered leaf blowers.

• Approved bills and claims for March 2023 totaling $1,391,045 (5-0)
• Approved inclusionary study scope and budget amendment (5-0)
• Approved event garden and decomposed granite pathway improvements at Holbrook-Palmer Park (5-0)
• Introduced by title only an ordinance to ban gas powered leaf blowers (5-0)
• Approved subdivision of 2.5 acres lot into two lots at 43 Santiago Avenue (5-0)
• Approved installation of eight EV charging stations at Holbrook-Palmer Park, excluding the Main House (5-0)
• Approved play structure repairs at Holbrook-Palmer Park playground (5-0)
• Awarded Atherton Rail Station Rehabilitation Project contract to Castillo Plumbing of Hayward (5-0)

City Council Closed Session

The City Council will meet in a closed session to conduct negotiations with the Atherton Police Officers Association. The council will also confer with legal counsel regarding the initiation of one litigation case.

• Conference with labor negotiators for Atherton Police Officers Association
• Conference with legal counsel regarding the initiation of one case

100-Year Centennial Committee Regular Meeting

The 100-Year Centennial Committee is meeting to review and discuss plans for the upcoming celebration scheduled for September 24, 2023. The committee will also consider approving minutes from the March 30, 2023, meeting.

• Review and discussion of plans for 100-Year Celebration Event (September 24, 2023)
• Approval of Committee Minutes for March 30, 2023

The minutes record the agenda items for the meeting, including the approval of previous minutes and a review of plans for the September 24, 2023, celebration event. No specific outcomes, votes, or decisions are recorded in the provided text.

Study Session - Joint Meeting with Finance Committee

The joint study session includes a review of the FY 2023/24 General Fund/Operations Budget. The Council will also discuss maintenance responsibilities for the public right-of-way and review Police Department internal audit reports.

• Designation of city agent for state and federal emergency response reimbursement
• Review of FY 2023/24 General Fund/Operations Budget
• Discussion on maintenance responsibilities for adjacent street frontages
• Review of Police Department internal audit and inspection reports

The Council approved the consent calendar regarding federal assistance and emergency response. The body held a study session to discuss the FY 2023/24 General Fund/Operations Budget, though no formal action was taken on the budget. Two other agenda items were postponed.

• Approved designation of agent for emergency response reimbursement and certification of project assurances for federal assistance (5-0)

Park and Recreation Committee Meeting

The Park and Recreation Committee will review the annual tennis program and upcoming capital improvement projects for the next fiscal year. The meeting also includes updates on prioritized park projects and council reports regarding housing in the park.

• Annual review of Player Capital Tennis
• Review of Tennis Program areas
• Capital Improvement Project review for next FY
• Updates on prioritized park projects and goals
• Council update on housing in the park

The Commission approved a list of priority capital improvement projects for the next fiscal year. The committee also reviewed the Player Capital Tennis contract and discussed potential housing and rezoning at the Gilmore house.

• Approved amended March minutes (4-0)
• Approved FY 23/24 CIP priorities including fencing the oak tree, replacing the play structure, converting the clay court to hard court, and completing the event garden
• Recommended review and update of Player Capital Tennis contract before Sept 26, 2023 expiration

100-Year Centennial Committee Regular Meeting

The Centennial Committee is meeting to review and discuss planning for the Town’s 100-Year Celebration Event. The committee will also consider approving meeting minutes from March 1 and March 15, 2023.

• Review and direction regarding the Town’s 100-Year Celebration Event
• Approval of March 1, 2023, meeting minutes
• Approval of March 15, 2023, meeting minutes

The provided minutes list agenda items for the approval of previous meeting minutes and a discussion regarding the Town's 100-Year Celebration Event. However, the document does not record any votes, outcomes, or specific directions taken during the meeting.

Bicycle and Pedestrian Committee Meeting

The Bicycle and Pedestrian Committee will review conceptual layouts for two local infrastructure projects. Members will discuss current issues and provide feedback to staff regarding intersection improvements and pedestrian walkways.

• Proposed intersection improvements at Fair Oaks Lane, Lloyden Drive, and Station Lane
• Proposed pedestrian walkway improvements on Watkins Avenue, between Middlefield Road and the Caltrain tracks

Planning Commission Regular Meeting

The Planning Commission will consider several public hearing items including side setback variances, tree protection exceptions, a lot subdivision, and heritage tree removal. These items include continued discussions from the February 22, 2023 meeting.

• Side Setback Variance at 42 San Benito for an attached carport
• Tree Protection Zone Exception at 244 Park Lane for redwood and Valley Oak trees
• Two lot subdivision with conditional exception at 43 Santiago Avenue
• Heritage Tree Removal for a tennis court at 20 Tuscaloosa

100-Year Centennial Committee Regular Meeting

The 100-Year Centennial Committee will review plans for the town's centennial celebration event. The committee is also scheduled to review the Notable Atherton Residents/Families Profile Program.

• Review and discussion of the 100-year celebration event
• Review of notable Atherton residents/families profile program
• Approval of March 1, 2023, meeting minutes

The minutes record the agenda items for the meeting, but do not list any specific decisions, votes, or outcomes. The meeting covered the approval of previous minutes, the 100-year celebration event, and a resident profile program.

City Council Regular Meeting and Closed Session

The City Council will review several departmental reports and consent agenda items. Discussion topics include a potential survey for pickleball at Holbrook-Palmer Park and the town's upcoming centennial celebration.

• Approval of February 2023 bills and claims totaling $1,487,835
• Grant funding agreement with Santa Clara County for Holbrook-Palmer Park Access and Circulation Project
• Contract with Capital Accounting Partners, LLC for a cost allocation study up to $33,710
• Annual report regarding use of military equipment pursuant to AB 481
• 2022 General Plan Implementation and Housing Element Annual Progress Report

The City Council approved a budget for the town's centennial celebration and appointed a new member to the Planning Commission. The Council also approved a consent calendar including $1,487,835 in bills and a grant for the Holbrook-Palmer Park project.

• Approved $60,000 initial budget for Centennial Celebration (5-0)
• Appointed Bob Polito to the Planning Commission for a term through June 2025 (5-0)
• Approved $1,487,835 in bills and claims for February 2023 (5-0)
• Approved grant funding agreement for Holbrook-Palmer Park Access and Circulation Project (5-0)
• Approved professional services agreement with Capital Accounting Partners, LLC (5-0)
• Adopted Proclamation in support of National Public Safety Telecommunications week
• Directed Housing Subcommittee to draft criteria for affordable housing opportunity sites
• Established Ad Hoc Subcommittee to revise and release a community pickleball survey

Audit and Finance Committee Regular Meeting

The committee will review the FY 2023/24 Budget Kick-Off and Overview presented to the City Council. Members will also discuss CalPERS actuarial reports from June 30, 2021, regarding pension plans.

• Review of January 24, 2023, Special Finance Committee minutes
• Discussion of CalPERS actuarial reports as of June 30, 2021
• Review of the FY 2023/24 Budget Kick-Off and Overview

Rail Committee Meeting

The Atherton Rail Committee will receive a presentation from the City of Palo Alto on a rail crossing alternative analysis. The committee will also get updates on the Atherton Caltrain Station remodel, Watkins Avenue safety improvements, Caltrain electrification, and High-Speed Rail. All items except the minutes approval are informational discussions, not action items.

• Approval of December 6, 2022 meeting minutes
• Presentation: City of Palo Alto Rail Crossing Alternative Analysis by AECOM and City of Palo Alto
• Atherton Caltrain Station Remodel Update (discussion only, no action)
• Watkins Avenue Safety Improvements project design status report (discussion only, no action)
• Caltrain Update including Peninsula Corridor Electrification project and governance changes (discussion only, no action)

Refuse & Recycling Standing Committee Meeting

The Atherton Refuse & Recycling Committee will review and discuss the 4th quarter reports, recycling rates, and private school outreach. They will also debrief a recent tour of a greenwaste recovery facility. The meeting includes public comment and discussion of an April 8th Waste-Wise event.

• Review and discussion of 4th quarter reports, recycling rates, and private school outreach
• Greenwaste recovery facility tour debrief
• April 8th Waste-Wise event discussion

City Council Study Session

The Atherton City Council will hold a study session to review and discuss the FY 2023/24 budget kickoff, including a recap of the current fiscal year, major revenue and expenditure categories, and 5-year forecasts. They will also discuss and provide direction on a potential amendment to the town's noise ordinance regarding gas-powered leaf blowers. No final decisions are expected; the meeting is for discussion and direction only.

• FY 2023/24 Budget Kickoff and Overview – review of current fiscal year projections, major revenue sources, expenditures, and 5-year forecasts
• Discussion of amendment to Noise Ordinance related to gas-powered leaf blowers – Council to provide direction on next steps
• Potential policy discussion on General Fund unallocated reserves and capital projects

The Council directed staff to develop a ban on two-stroke gas-powered lawn equipment effective July 1, 2024, and to create a Town-sponsored rebate program of at least $100. Staff were also directed to focus on public education regarding equipment bans and pollution. The Council reviewed the FY 2023/24 budget kickoff, with the full budget expected in June.

• Approved ban on two-stroke gas-powered lawn equipment effective July 1, 2024 (5-0)
• Approved direction for staff to focus on education regarding leaf blower bans and pollution (5-0)
• Approved development of a Town-sponsored rebate program with a minimum of $100 (5-0)
• Accepted amendment to align ban with State rules (5-0)
• Rejected amendment to start the ban sooner than July 1, 2024 (5-0)

Park and Recreation Committee Meeting

The Atherton Park and Recreation Committee will meet to review tennis program areas, capital improvement projects, and updates on prioritized projects. The committee will also receive an update on the Gilmore House housing project from the Town Council. The meeting is hybrid, held virtually and in person at 80 Fair Oaks Lane.

• Review of tennis program areas for the committee to consider
• Capital improvement projects review
• Updates on prioritized projects
• Gilmore House housing update by Council

The Commission approved the amended February minutes. Members discussed potential updates to the tennis program, capital improvement project priorities, and the use of the handball court area for pickleball. No other formal actions were taken.

• Approved amended February minutes (5-0)

100-Year Centennial Standing Committee Meeting

The 100-Year Centennial Standing Committee will discuss events and activities for the town's centennial year. The meeting includes roll call, public comments, and future agenda topics. No specific decisions or proposals are listed beyond the general discussion item.

• Discussion of events and activities for the town's centennial year

The committee held a virtual meeting to discuss events and activities in honor of the town's centennial year. No formal actions or votes were recorded in the minutes.

City Council Closed Session & Regular Meeting

The Atherton City Council will hold a closed session to discuss labor negotiations with the Atherton Police Officers Association, followed by a regular meeting. Key items include a public hearing to adopt an ordinance restricting targeted residential picketing within 300 feet of homes, and a discussion of housing proposals from the Atherton Housing Coalition to meet state housing element requirements. The council will also consider appointments to the Planning Commission and creation of a 100-Year Celebration Committee.

• Public hearing to adopt ordinance banning targeted residential picketing within 300 feet of residences
• Discussion of Atherton Housing Coalition letter and alternative housing solutions for 6th Cycle Housing Element compliance
• Consideration of appointment to fill vacant Planning Commission term ending June 2025
• Approval of bills and claims for January 2023 totaling $2,554,000
• Authorization of RFP to update Town's Cost Allocation Plan and Master Fee Schedule

The City Council approved a series of consent items, including $2.55M in bills and a budget amendment. The Council adopted an ordinance regarding targeted residential picketing and established a standing committee for the town's 100-year celebration. Staff were directed to open recruitment for a Planning Commission vacancy and notify residents near the Gilmore House regarding housing discussions.

• Approved bills and claims for January 2023 totaling $2,554,000 (5-0)
• Adopted Resolution No. 2023-3 for the destruction of records (5-0)
• Adopted Resolution No. 2023-4 for FY 2022/23 budget amendment (5-0)
• Adopted Ordinance 658 regarding Targeted Residential Picketing (5-0)
• Directed staff to conduct formal recruitment for a Planning Commission vacancy
• Directed staff to notify property owners within 500 feet of Gilmore House in Holbrook-Palmer Park
• Agreed to create a Standing Committee for the 100-year celebration
• Ratified proclamation of a State of Emergency and authorized teleconference meetings (5-0)

Park and Recreation Regular Committee Meeting

The Commission approved the amended minutes from the January meeting. Members discussed a proposed pickleball survey and a resident's suggestion to create benches from downed trees.

• Approved amended January minutes (6-0)

City Council Special Meeting & Study Session

The Atherton City Council will hold a special meeting and study session to receive and file the mid-year budget review for FY 2022/23, discussing the Town's financial position at the halfway point of the fiscal year. The Council will also review and provide direction to staff regarding legislative advocacy related to C/CAG and League of California Cities policy platforms.

• Receive and file the Mid-Year Budget Review for the General Fund for FY 2022/23
• Discussion may include feedback on operations, the Town Center Project, and CIP budget
• Review and provide direction on legislative advocacy related to C/CAG and League of California Cities policy platforms

The City Council granted the Mayor and City Manager authority to provide letters of support or opposition on topics of interest to the Town. The Council also received the FY 2022/23 midyear budget report, which will return for approval on February 15, 2023.

• Approved authority for City Manager and Mayor to offer legislative advocacy on Town interest topics
• Received and filed the FY 2022/23 Midyear Budget Report

City Council Special Meeting

The City Council will hold a public hearing to consider adopting a resolution that repeals the 2015-2022 Housing Element and replaces it with the 2023-2031 Housing Element (Sixth Cycle). The Planning Commission recommends adoption with revisions including an expanded multifamily housing overlay zone. This is the only substantive item on the agenda.

• Adoption of 2023-2031 Housing Element (Sixth Cycle) replacing the 2015-2022 Housing Element
• Expanded multifamily housing overlay zone included in the recommended revisions
• CEQA exemption for the Housing Element adoption; future zoning amendments will undergo CEQA analysis

The City Council adopted Resolution No. 2023-02 to replace the 2015-2022 Housing Element with the 2023-2031 Housing Element. The Council rejected Planning Commission recommendations and modified the plan to include specific property overlays and ADU rules.

• Adopted Resolution No. 2023-02 to certify the 2023-2031 Housing Element (5-0)
• Included 23 Oakwood as an Overlay Zone at 10 units per acre with 20% reserved for low-income (5-0)
• Removed 17 properties along El Camino Real, Cebalo Lane, and Gresham Lane from Stockbridge Avenue to the Redwood City border (5-0)
• Allowed two Accessory Dwelling Units per parcel for parcels at least 2 acres (4-1)
• Rejected Planning Commission recommendations entirely (4-0, Holland recused)

Planning Commission Regular Meeting

The Atherton Planning Commission will hold public hearings on four items: Menlo College's 2022 Master Plan Annual Update, two tree protection zone exception requests, and proposed amendments to the ADU ordinance. The Commission will also consider recommending the ADU code changes to the Town Council.

• Menlo College 2022 Master Plan Annual Update at 1000 El Camino Real
• Tree Protection Zone exception at 82 Linda Vista for two redwood trees for a proposed ADU
• Tree Protection Zone exception at 140 Atherton Ave for two redwood trees for a proposed addition
• ADU Ordinance amendments to Municipal Code Chapters 17.52, 17.60, and 17.36

The Commission approved the 2022 Master Plan Update for Menlo College and granted two tree protection zone exceptions for residential projects. A proposed tree exception at 140 Atherton Ave was partially denied, with the Commission requiring a 7x protection zone instead of 6x for one redwood tree. The body also held a study session on proposed ADU ordinance amendments.

• Approved 2022 Master Plan Update for Menlo College (4-0)
• Approved Tree Protection Zone (TPZ) Exception for ADU at 82 Linda Vista (5-0)
• Approved TPZ Exception for tree #190 at 140 Atherton Ave at 7x (5-0)
• Denied TPZ Exception for tree #192 at 140 Atherton Ave at 6x, but approved at 7x (5-0)
• Approved minutes of December 14, 2022 meeting (3-0)

Audit and Finance Committee Special Meeting

The Audit and Finance Committee will review the PARS OPEB pre-funding trust program and hear a presentation from Insight Asset Management on the town's investment policy. They may make recommendations on investment strategy and changes to the Statement of Investment Policy for City Council approval. The committee will also approve prior meeting minutes and discuss the end of remote meeting allowances after February 28.

• Review of PARS OPEB pre-funding trust program and investment strategy, with funding of retiree benefits from PARS trust account to begin March 2023
• Presentation by Insight Asset Management on the town's investment program and review of the Statement of Investment Policy
• Discussion of remote meeting participation ending after February 28, with in-person attendance required thereafter

Environmental Programs Committee Regular Meeting - CANCELLED

This meeting of the Atherton Environmental Programs Committee was cancelled because not enough members were present to form a quorum. The agenda had included approval of prior meeting minutes, discussion of 2023 training opportunities, and election of a new chair and vice chair.

• Meeting cancelled due to lack of quorum
• Agenda included approval of minutes from November 17, 2022 and December 15, 2022 meetings
• Agenda included selection of new chair and vice chair
• Subcommittee reports planned on electric landscaping tools, home electrification reach codes, water conservation, Earth Day, and sustainability website

Planning Commission Special Meeting

The Atherton Planning Commission is holding a public hearing on the Draft Housing Element Update 2023-2031, which plans for the town's state-mandated allocation of 348 new housing units. The meeting is a special session held virtually and in-person at Council Chambers. The Commission will also set the date for its next regular meeting.

• Public hearing on Housing Element Update 2023-2031, planning for 348 RHNA housing units townwide
• Draft Housing Element available on Town website for review
• Item is CEQA-exempt as a planning study with no environmental impact
• Next regular Planning Commission meeting scheduled for January 25 at 6PM
• Meeting held via Zoom and in-person at 80 Fair Oaks Lane, Atherton

The Planning Commission recommended modifications to the Draft Housing Element to meet state deadlines and avoid a 'builder's remedy.' The commission proposed replacing specific upzoning with broader overlay zones and removing certain residency requirements for lot splits.

• Approved recommendation to eliminate residency requirements for SB 9 lot splits on lots 1 acre or larger (3-0)
• Approved recommendation for RM-20 overlay on both sides of El Camino Real (3-0)
• Approved recommendation for RM-10 overlay along Valparaiso Avenue (3-0)
• Authorized staff to notify property owners of the proposed overlay zones (3-0)
• Approved recommendation to include lot consolidation incentives, such as streamlined approvals and reduced application fees (3-0)

City Council Closed Session and Regular Meeting

The Atherton City Council will hold a closed session to discuss labor negotiations with the Police Officers Association, followed by a regular meeting. Key decisions include adopting updated noise control rules, introducing a ban on targeted residential picketing, and amending building codes for green construction and EV charging.

• Second reading of ordinance amending noise control rules (Chapter 8.16)
• First reading of ordinance to ban targeted residential picketing (Chapter 9.18)
• Adoption of 2022 California Green Building Code and EV charging reach codes
• Approval of $2,051,605 in bills and claims for December 2022
• Settlement agreement with S.J. Amoroso Construction for Town Center Project close-out

The City Council adopted ordinances regarding noise control and targeted residential picketing. A proposal to adopt the 2022 California Green Building Code and electrification reach codes was denied. The Council also approved the 2023 Earth Day plan and a battery electric land care equipment workshop.

• Approved $2,051,605 in bills and claims for December 2022 (5-0)
• Adopted Resolution 2023-21 ratifying a State of Emergency (5-0)
• Adopted Ordinance No. 657 amending noise control codes (5-0)
• Approved settlement agreement with S.J. Amoroso Construction, Inc. (5-0)
• Introduced ordinance for Atherton Municipal Code Chapter 9.18 on Targeted Residential Picketing (5-0)
• Denied ordinance to adopt 2022 California Green Building Code and electrification reach codes (2-3)
• Appointed Raymond Juballa to the Bicycle and Pedestrian Committee through June 30, 2023 (5-0)
• Approved American Green Zone Alliance workshop and 2023 Earth Day work plan (5-0)

City Council Special Meeting

The City Council will consider ratifying a local emergency proclamation following storm events on December 31, 2022. Additionally, the Council will discuss revisions to the draft Housing Element in response to comments from the HCD.

• Ratification of Local Emergency Proclamation regarding December 31, 2022 storm event(s)
• Discussion of Draft Housing Element revisions

The Council ratified a proclamation of local emergency following December 2022 storm events to seek state and federal aid. The Council also approved specific zoning changes to the Draft Housing Element to address state requirements.

• Ratified proclamation of local emergency for December 31, 2022 storm events (5-0)
• Approved upzoning along El Camino from Stockbridge to Menlo College to 20 units per acre (4-1)
• Approved inclusion of 23 Oakwood in the Housing Element at 10 units per acre (4-1)

Park and Recreation Committee Meeting

The Park and Recreation Committee will consider and vote on a recommendation to the Town Council regarding adding pickleball to Holbrook-Palmer Park. The committee will also conduct a mid-year park budget review and receive updates on park projects, CIP projects, flooding, drainage, and multi-housing in the park. Additionally, they will review prioritized park projects and goals.

• Recommendation and vote to Council on adding pickleball to Holbrook-Palmer Park
• Mid-year park budget review
• Updates on park projects, CIP projects, flooding and drainage, multi-housing in the Park
• Updates on prioritized park projects and goals
• Annual park users check-in with Susan Knox of Knox Playschool

The Commission approved the amended January minutes. Other agenda items, including a recommendation for pickleball at Holbrook-Palmer Park, were continued to a future meeting or remained in the discussion phase.

• Approved amended January minutes (4-0)