Ashland County public meetings in 2022

General

The Ashland Plan Commission will consider a new procedure for railroad right-of-way purchases initiated by citizens. A workshop will also address a potential commercial development and chicken processing facility at two properties on Binsfield Rd. and Farm Rd.

• Discussion of railroad right-of-way purchasing procedure with citizen-initiated requests
• Workshop on potential commercial development and chicken processing facility at 306 Binsfield Rd. (parcel #201-04965-0200), zoned Future Development with Wetland Overlay
• Workshop on potential commercial development and chicken processing facility at 2700 Farm Rd. (parcel #201-04943-0200), zoned Planned Residential/Institutional

General

The City of Ashland Sustainability Committee will meet to discuss waste and recycling, habitats and restoration, water, food, and climate change initiatives. Key items include developing initial recommendations for the Sourcewater Protection Plan and further discussion of the 25x25 Plan. The committee will also review an annual report for the City Council.

• Develop Sourcewater Protection Plan initial recommendations
• 25x25 Plan further discussion
• List of inefficient streetlights in Ashland
• Community Garden update
• Winter Market on Vaughn

City Council

The Ashland City Council will elect a new council president and consider appointing someone to fill a vacant District 4 alderperson seat. The council will vote on the proposed 2023 water and wastewater utility budgets, and authorize a $266,000 short-term borrowing note to fund 2025 capital projects. Other notable items include approving a new special events ordinance, accepting grants for police body cameras and fire equipment, and awarding final payments for several construction projects.

• Election of Council President and filling District 4 alderperson vacancy
• Approve proposed 2023 Water and Wastewater Utility Budgets
• Authorize $266,000 short-term borrowing for 2023 capital projects
• Accept DOJ grant for police body cameras and DNR urban forestry grant for emerald ash borer readiness
• Approve original alcohol license for Taqueria La Monarca, LLC at 311 East Main Street

The Council appointed Andrew Goyke to fill the District 4 Alderperson vacancy and named Charlie Ortman as Council President. The body approved the 2023 Water and Wastewater Utility budgets and authorized a $266,000 promissory note for capital projects. Several grants for police, fire, and forestry were accepted via the consent agenda.

• Appointed Charlie Ortman as Council President (unanimous)
• Appointed Andrew Goyke to District 4 Alderperson vacancy (tie broken by Mayor)
• Approved 2023 Water and Wastewater Utility budgets (6-0)
• Approved Ordinance 2022-1973 creating Special Events chapter (unanimous)
• Authorized $266,000 promissory note for 2023 capital projects (unanimous)
• Approved alcohol license for Taqueria La Monarca, LLC (unanimous)
• Approved combining wards for 2023 elections (4-3)
• Approved $225,000 purchase of 2014 John Deere 672G Grader (unanimous)

General

The Parks and Recreation Committee will hear a presentation and discuss the Rotary Bayview Splashpad proposal, and will discuss and take action on expanding the Beaser Community Garden. The meeting also includes updates on parks, recreation, urban forestry, and the community garden.

• Presentation and discussion on Rotary Bayview Splashpad proposal
• Discussion and action on expansion of Beaser Community Garden

City Council

The City Council will hold a public hearing and vote on adopting the 2023 budgets for the General Fund, special revenue funds, and other funds, and will establish the 2022 tax levy payable in 2023. Other items include amending the fee schedule, expanding the Beautification Council, and approving insurance renewals. The council may also enter closed session to discuss litigation regarding 6th Street West.

• Public hearing and adoption of the 2023 City of Ashland budget (General Fund, Debt Service, Special Revenue, Capital Project, Internal Service Funds)
• Resolution to establish the 2022 tax levy (payable in 2023)
• Approve 2023 insurance carrier and renewal quotes for property, liability, and other coverage
• Ordinance to amend Chapter 165 Comprehensive Fee Schedule
• Final payment to Nasi Construction, LLC for Public Works roof replacement

The City Council approved the 2023 budgets for the general fund, debt service, special revenue, capital project, and internal service funds, as well as budgets for the JFK Memorial Airport and Ashland Marina. The council also established the 2022 tax levy and approved the 2023 non-represented employees salary schedule.

• Adopted 2023 General, Debt Service, Special Revenue, Capital Project, and Internal Service Funds budgets (Unanimous)
• Established 2022 Tax Levy payable in 2023 (Unanimous)
• Approved 2023 budgets for JFK Memorial Airport and Ashland Marina (Unanimous)
• Adopted 2023 Non-Represented Employees Salary/Hourly Wage Schedule (Unanimous)
• Approved 2023 property and liability insurance renewal quotes (Unanimous)
• Approved resolution for Fire Department to operate Level 'B' Hazardous Material Response Team (Unanimous)
• Approved final payment of $5,945.00 to Nasi Construction, LLC for Public Works roof replacement (Unanimous)
• Approved ordinance to amend citations for violation of city ordinances (6-1)

Committee of the Whole

The Committee of the Whole will discuss and possibly act on the proposed 2023 water and wastewater utility budgets, a special event ordinance and fees, an ordinance for recycling and reuse of demolition materials, and increasing public notification and communication.

• Approve proposed 2023 Water and Wastewater Utility Budgets
• Discussion and possible action on a Special Event Ordinance and fees
• Discussion and possible action on an ordinance for recycling and reuse of demolition materials
• Discussion and possible action on increasing public notification and communication

The Committee of the Whole approved forwarding the 2023 Water and Wastewater Utility Budgets and a proposed special event ordinance to the City Council for formal approval. An ordinance for the recycling and reuse of demolition materials was also approved. Members discussed methods for increasing public notification and communication.

• Approved forwarding 2023 Water and Wastewater Utility Budgets to Council (6-0, 1 abstention)
• Accepted proposed special event ordinance with a $100 fee (6-0, 1 abstention)
• Approved ordinance for recycling and reuse of demolition materials (6-0, 1 abstention)
• Approved extending meeting by 15 minutes (6-0, 1 abstention)

General

The Ashland Oredock Charitable Trust will discuss and potentially take action on Rock the Dock event funds and creating a perpetual maintenance fund for the Oredock. The meeting also includes updates on the Oredock redevelopment project, including the Stuntz Ave connector and waterfront trail.

• Discussion and potential action on Rock the Dock funds
• Discussion and potential action on creating a perpetual maintenance fund for the Ashland Oredock
• Update on Ashland Oredock Redevelopment Project: Stuntz Ave connector and waterfront trail

City Council

The Ashland City Council will hear a presentation on the city's 2021 audit and consider a resolution to exempt the city from the Ashland County Library Levy. A closed session is scheduled to discuss legal strategy regarding the Bayview Pier. The meeting also includes approval of prior minutes and citizen participation.

• Presentation and discussion of the City of Ashland 2021 Audit
• Resolution to exempt the city from the Ashland County Library Levy
• Closed session to confer with legal counsel on Bayview Pier litigation

The City Council approved a resolution to exempt the City of Ashland from the Ashland County Library Levy. The council also appointed a new member to the Parks and Recreation Committee. A review of the 2021 City Audit was presented by Baker Tilly.

• Approved resolution to exempt City of Ashland from Ashland County Library Levy (unanimous roll call vote)
• Approved appointment of Alex Peterman to Parks and Recreation Committee as Community Garden Member (unanimous voice vote)
• Approved meeting agenda (unanimous voice vote)
• Approved October 6 and October 11, 2022 meeting minutes (unanimous voice vote)

Committee of the Whole

The Ashland Committee of the Whole will discuss and possibly act on snow removal around fire hydrants, applying for a Wisconsin Coastal Management Program grant for a parks master plan, and the proposed 2023 city budget. Other items include a splash pad update, the 2023 meeting calendar, a fee schedule, and a police department grant application.

• Discussion and possible action on snow removal around fire hydrants
• Discussion and possible action on applying for a Wisconsin Coastal Management Program grant to create a City of Ashland Parks Master Plan
• Discussion and possible action on the proposed 2023 Comprehensive Fee Schedule
• Discussion and possible action on a DOJ financial support subgrant for the Ashland Police Department
• Continued discussion and possible action on the proposed 2023 City of Ashland Budget

The Committee of the Whole approved the recommended 2023 budget and several administrative updates to be forwarded for formal Council approval. They also authorized grant applications for a parks master plan and police department funding.

• Approved recommended 2023 budget for November 15 public hearing (unanimous roll call)
• Approved application for Wisconsin Coastal Management Program Grant for Parks Master Plan (unanimous voice vote)
• Approved application to Wisconsin Department of Justice for Police Department subgrant (unanimous voice vote)
• Approved proposed 2023 Common Council Meeting Calendar (unanimous voice vote)
• Approved proposed 2023 Comprehensive Fee Schedule (unanimous voice vote)
• Approved increasing Beautification Council membership from nine to twelve members (unanimous voice vote)
• Tabled snow removal around fire hydrants until spring or later
• Tabled Splash Pad Concept Plan approval until the next meeting

General

The Ashland Committee of the Whole will continue discussion and presentation of the proposed 2023 City of Ashland budget. The committee is expected to recommend a final budget for council approval and a public budget hearing scheduled for November 15, 2022. The meeting is held in person at City Hall Council Chambers with virtual attendance options.

• Continued discussion and presentation of proposed 2023 City of Ashland budget
• Committee to approve a recommended 2023 budget for council approval
• Public budget hearing scheduled for November 15, 2022 council meeting

General

The Ashland Plan Commission will consider approving an amended site and landscaping plan for Lakeview Dental at 615 Lakeshore Dr. W. The commission will also review its role regarding rezoning, stormwater management, and erosion control. Public comment on non-agenda items is invited.

• Request to amend and approve site plan and landscaping plan for Lakeview Dental at 615 Lakeshore Dr. W, parcel #201-00711-0000
• Review and discuss the Plan Commission's role in rezoning, stormwater management (post-construction), and erosion control

General

The Parks and Recreation Committee will meet to discuss and potentially act on several items, including a flagpole project at Rock the Dock, a proposal to design a 9-hole disc golf course, and a grant application for a city parks master plan. They will also consider the 2023 comprehensive fee schedule. The meeting includes public comment and approval of previous minutes.

• Discussion and potential action on the Rock the Dock flagpole project
• Discussion and action on designing a 9-hole disc golf course with Leiviska Disc Golf Design LLC
• Discussion and action on applying for a Wisconsin Coastal Management Program grant for a parks master plan
• Discussion and action on the 2023 comprehensive fee schedule

General

The City of Ashland Housing Committee will meet to discuss the size, structure, and meeting frequency of the committee. The body will also receive updates on property maintenance and grant programs.

• Update on CDBG, HIP, and property maintenance
• Discussion of Housing Committee size and structure
• Discussion of Housing Committee time, place, and frequency

City Council

The City Council is deciding on several public works projects, including wastewater equipment repairs and road reconstruction. The body will also consider a development agreement for a venue and short-term rentals at 100 Main Street West.

• Issuance and sale of up to $1,716,132 Sewerage System Revenue Bonds, Series 2022B
• Development agreement for a wedding/event venue and two short-term rentals at 100 Main Street West
• State Municipal Agreement for Prentice Avenue Phase 2 (USH2-6th Street East) Reconstruction Project
• Resolution to establish community gardens and amendment to Chapter 47 Parks and Recreation ordinances
• Implementation of a Well Operation Permit Fee

The Ashland City Council approved a development agreement and $50,000 incentive for a wedding/event venue and two short-term rental units at 100 Main Street West. The council also approved a Beaser Avenue redevelopment plan, a resolution authorizing up to $1.7M in sewerage system revenue bonds, and several public works contracts and payments. All substantive decisions were approved unanimously.

• Approved development agreement and $50,000 incentive for wedding/event venue and two short-term rental units at 100 Main Street West (unanimous)
• Approved Beaser Avenue Redevelopment Plan (unanimous)
• Approved resolution authorizing up to $1,716,132 in sewerage system revenue bonds and related $2,466,132 financial assistance agreement (unanimous)
• Approved $24,900 facility condition assessment proposal from Kraus-Anderson Construction Company (unanimous)
• Approved $41,342.35 for wastewater treatment plant pretreatment equipment repair (unanimous)
• Approved $71,717 for purchase of cross connection devices (unanimous)
• Approved final payment of $74,616.98 to Northern Interstate Construction for Waterfront Access Road Project (unanimous)
• Approved appointment of Robert Klamerous to Public Works Committee (4-0, one abstention)

Committee of the Whole

The Committee of the Whole will discuss budget proposals and ARPA funds. Discussion topics also include a highway reconstruction project on Ellis Avenue/State Highway 13 and long term water and wastewater utility rate projections.

• Budget proposals and ARPA funds
• Ellis Avenue/State Highway 13 Reconstruction Project design
• Snow removal around fire hydrants
• Long term projection of Water & Wastewater Utility Rates

The Committee of the Whole met on October 11, 2022, but took no final decisions on substantive items. The council voted 4-1 to table a discussion on long-term water and wastewater utility rates in order to hear a presentation on the Ellis Avenue/State Highway 13 reconstruction project. A motion to extend the meeting failed for lack of a second. The only formal action was approval of the amended agenda.

• Approved amended agenda (unanimous)
• Tabled Item 6C (water/wastewater rate discussion) to address DOT project (4-1)
• Motion to extend meeting failed (no second)

Committee of the Whole

The committee is meeting for a work session to continue the presentation and discussion regarding the 2023 budget. No other council business is scheduled for this meeting.

• Discussion regarding the 2023 Budget

Committee of the Whole

The Committee of the Whole will meet to discuss and potentially take action on several city ordinances and operational plans. Topics include housing, community gardens, and public works infrastructure.

• Potential Housing Committee Ordinance
• Community Garden Resolution and update to Codification of Chapter 47
• Development of a Building Facilities Master Plan, Phase 1
• Implementation of a Well Permit Operation Fee

City Council

The Ashland City Council will vote on engineering services for a new Lake Superior water intake and a conditional use permit for vacation rentals. The meeting includes presentations on emergency snow routes and a local homeless shelter.

• Agreement with Greeley and Hansen, LLC for New Lake Superior Water Intake Project preliminary engineering
• Conditional Use Permit for two short-term vacation rentals at 309 Main Street East
• Final payment to Michels Corporation for 2021 Sanitary Sewer Collection System Repairs Project
• Resolution for DNR Urban Forestry Grant and Urban Forestry Catastrophic Storm Grant programs
• Update on the homeless shelter located at 2300 Lake Shore Drive East

The Ashland City Council approved a $217,964 agreement with Greeley and Hansen, LLC for preliminary engineering on the new Lake Superior water intake project. They also approved a final payment of $43,653.95 to Michels Corporation for sewer repairs, a resolution for urban forestry grants, and a conditional use permit for two short-term vacation rentals at 309 Main Street East. All votes were unanimous.

• Approved $217,964 engineering contract with Greeley and Hansen for water intake project (unanimous)
• Approved $43,653.95 final payment to Michels Corporation for sewer repairs (unanimous)
• Approved resolution for DNR Urban Forestry Grant and Catastrophic Storm Grant (unanimous)
• Approved conditional use permit for two short-term vacation rentals at 309 Main Street East (unanimous)

General

The Committee of the Whole will meet to present and discuss the development of the 2023 budget. The body will also confirm the dates and times for future budget work sessions.

• Discussion regarding 2023 Budget Development
• Confirmation of future budget work session dates and times

City Council

The Ashland City Council approved several items including a resolution honoring retiring Wisconsin League of Municipalities staff, a Wisconsin Main Street Communities agreement, a $314,875 John Deere wheel loader purchase, a $1,333.75 final payment for a water storage mixer project, an electric vehicle charger agreement with Xcel Energy, and a $15,000 professional services agreement for the Ore Dock Uplands Master Development Plan. All votes were unanimous.

• Approved resolution recognizing Curt Witynski and Gail Sumi (unanimous)
• Approved Wisconsin Main Street Communities Agreement with WEDC (unanimous)
• Approved $314,875 John Deere 644P wheel loader purchase (unanimous)
• Approved $1,333.75 final payment to Classic Protective Coatings (unanimous)
• Approved EV charger service agreement with Xcel Energy (unanimous)
• Approved $15,000 professional services agreement with Short Elliot Hendrickson Inc. (unanimous)

Committee of the Whole

The Committee of the Whole voted unanimously to forward a professional services agreement with Greeley & Hansen for preliminary engineering on a new Lake Superior water intake to the full City Council for approval. No action was taken on housing committee structure or other discussion items. The meeting also included a presentation from the airport manager and updates on various city projects.

• Forwarded agreement with Greeley & Hansen LLC for preliminary engineering on Lake Superior water intake project to next City Council meeting (unanimous roll call)
• No action taken on Housing Committee make-up and role discussion
• No action taken on sourcewater options discussion beyond forwarding the engineering agreement

City Council

The Ashland City Council will meet to discuss several administrative resolutions and department requests. Key items include budget amendments for various funds and the renewal of a police agreement with the school district.

• Resolution to amend 2021 General, Special Revenue, Debt Service, Capital Project, and Internal Service Funds
• Renewal of the Annual School Resource Officer (SRO) Agreement with the School District of Ashland
• Application by Ashland Fire Department for a Compeer Financial Emergency Response Equipment grant
• Proposal to waive Section 2.09 (Employment of Relatives) of the Ashland Employee Handbook
• Reversal of Emergency Declaration for repairs to Pretreatment and North Clarifier components at the Wastewater Treatment Plant

The Ashland City Council unanimously approved several resolutions including the renewal of the School Resource Officer agreement with the Ashland School District, amendments to the 2021 General Fund and other budgets, and authorization for the Fire Department to apply for an Emergency Response Equipment grant. They also waived a section of the Employee Handbook regarding employment of relatives and reversed an emergency declaration for wastewater treatment plant repairs. No substantive decisions were made beyond these approvals.

• Approved resolution to amend 2021 General Fund, Special Revenue, Debt Service, Capital Project, and Internal Service Funds (unanimous)
• Approved renewal of School Resource Officer agreement with School District of Ashland (unanimous)
• Approved Fire Department to apply for Compeer Financial Emergency Response Equipment grant (unanimous)
• Approved waiver of Employee Handbook Section 2.09 on employment of relatives (unanimous)
• Approved reversal of emergency declaration for wastewater treatment plant repairs (unanimous)

City Council

The council voted 5-2 to postpone approving an engineering agreement for the Lake Superior water intake project. They unanimously approved $101,467.92 in change orders for bike and pedestrian improvements, and approved $557,800 in change orders for the Oredock Phase 2 project (6-1). In closed session, they authorized negotiating pay increases for police officers.

• Postponed engineering agreement for Lake Superior water intake project (5-2)
• Approved $101,467.92 in change orders for bike and pedestrian improvements (unanimous)
• Approved $557,800 in change orders for Oredock Phase 2 project (6-1)
• Authorized negotiation of $1.50/hr increase for non-represented police officers and $2.00/hr for represented officers (6-1)

General

The Plan Commission will review and vote on two site plans for local construction and renovation. The body will also discuss the commission's role regarding conditional use permits and site plans.

• Site plan for Little Caesars Pizza renovation and construction at 915 Lake Shore Dr. W
• Site plan for a 24’x60’ storage addition at 2301 Golf Course Rd
• Discussion on the role of the Planning Commission regarding site plans and conditional use permits

General

The Sustainability Committee is meeting to discuss updates on water, climate, habitat, and waste projects. The body aims to generate recommendations for City Council regarding the Sourcewater Protection Plan and the 25x25 Plan.

• Review of Rain Barrel Sale and sewage overflow update
• EV Charging Station timeline and communication plan
• Energy Action Plan and 25x25 Plan progress review
• Dark Sky Week planning and public outreach
• Recycled paper procurement and adding recycling receptacles to city parks

City Council

The Ashland City Council will vote on several infrastructure projects and land use permits. The body is also discussing the potential purchase of property at 501 3rd Street East.

• Contract award to Ritola, Inc. for the 2022 Sewer Replacement Project
• Conditional Use Permit for a rooftop sign at 210 5th Avenue East
• Conditional Use Permit for a 26' accessory structure at 1002 Willis Avenue
• WI DNR Outdoor Recreation Aids Grant for the Ashland Oredock Redevelopment Trail Access Project
• Waiver of procurement rules for the Waste Water Utility to purchase a 1996 John Deere loader

The Ashland City Council approved several contracts and permits, including a $914,614.35 sewer replacement contract to Ritola, Inc., a $37,000 purchase of a front-end loader for the wastewater utility, and a $44,000 property purchase at 501 3rd Street West. The council also approved conditional use permits for a rooftop sign and a 26-foot accessory structure, and postponed a closed session item due to improper notice.

• Approved $914,614.35 sewer replacement contract to Ritola, Inc. (unanimous)
• Approved $37,000 purchase of 1996 John Deere 544G loader for wastewater utility (unanimous)
• Approved $44,000 purchase of property at 501 3rd Street West (unanimous)
• Approved final payment of $51,378.21 to Ruotsala Construction for watermain project (unanimous)
• Approved CUP for rooftop sign at 210 5th Avenue East (unanimous)
• Approved CUP for 26-foot accessory structure at 1002 Willis Avenue (unanimous)
• Approved WI DNR grant agreement for Oredock Trail Access Project (6-1, Pufall opposed)
• Postponed closed session item to August 16, 2022 agenda (unanimous)

Committee of the Whole

The Committee of the Whole will meet to review reports and committee updates. The primary discussion item involves the Chapter 30 Code of Ethics, City Ordinances, and Wisconsin Statutes Chapter 19.59.

• Presentation and possible action regarding Chapter 30 Code of Ethics

The Committee of the Whole met on July 26, 2022, and approved an amended agenda after striking Item 5. The meeting included reports from the Council President and City Administrator, a presentation on the Code of Ethics, and discussion of future agenda items. No substantive decisions were made beyond the agenda approval.

• Approved amended agenda, striking Item 5 (unanimous voice vote)

General

The Plan Commission will hold public hearings and vote on two requests for Conditional Use Permits. These requests involve a rooftop sign and an accessory building height exception.

• CUP request for a rooftop sign at 210 5th Ave E (Chequamegon Theatre Association)
• CUP request for an accessory building over 20 feet in height at 1002 Willis Ave (Marty Reykdal)

The Ashland Plan Commission approved a Conditional Use Permit for a commercial composting facility at 1406 Cty. Hwy. A, with conditions, and a Conditional Use Permit for a Little Caesars Pizza restaurant at 915 Lake Shore Dr. W, with conditions. Both approvals were unanimous and will go to the City Council for final approval.

• Approved CUP for commercial composting facility at 1406 Cty. Hwy. A (unanimous)
• Approved CUP for pizza restaurant at 915 Lake Shore Dr. W (unanimous)

City Council

The Ashland City Council will discuss the potential purchase of property at 501 3rd Street East. The body is also reviewing grant applications for the Fire Department and a wastewater utility compliance report.

• Potential purchase of property at 501 3rd Street East
• Grant agreement for $10,520 for Ashland Rails to Trails System waterfront trail repair
• Application for Wisconsin EMS Flex Grant (Fire Department)
• Wisconsin Department of Natural Resources Forest Fire Protection Grant application
• Review of 2021 Compliance Maintenance Annual Report for Ashland Wastewater Utility

The Ashland City Council approved a settlement and mutual release agreement with Vuorenmaa and authorized administration to open contract negotiations with the Ashland Police Department, both in closed session. The council also approved a $10,520 grant for the Waterfront Trail Repair Design, Engineering and Construction Document Creation, and several other routine items.

• Approved settlement and mutual release agreement with Vuorenmaa (unanimous)
• Approved opening contract negotiations with Ashland Police Department (unanimous)
• Approved $10,520 grant from WI Coastal Management Program for Waterfront Trail repair design (unanimous)
• Approved resolution acknowledging 2021 Compliance Maintenance Annual Report for Wastewater Utility (unanimous)
• Approved submitting WI DNR Forest Fire Protection grant application (unanimous)
• Approved consent agenda including EMS Flex Grant application and miscellaneous minutes (unanimous)
• Appointed Philomena Kebec to Parks and Recreation Committee and reappointed Pat Nemec to Board of Review (unanimous)

Committee of the Whole

The Committee of the Whole will meet to discuss potential actions on city council procedures and funding for local infrastructure. The body is considering the use of federal funds to offset resident costs and a sponsorship for a city project.

• Recommended amendments to Chapter 51: City Council Procedure
• Use of American Rescue Program Act (ARPA) funds for 6th Street East sewer assessments
• Ashland Rotary sponsorship for the construction of a splash pad

The Committee of the Whole approved moving forward with a resolution to change council meeting start times to 6:00 p.m. and an amendment to Chapter 51 allowing virtual attendance during closed sessions, both by 5-1 votes. A proposal to use ARPA funds to cover half of the 6th Street East sewer assessments failed 2-4, and the original motion to cover the full cost also failed 2-4. Council also agreed to continue work with the Rotary on a splash pad project.

• Approved moving forward with resolution to change meeting start to 6:00 p.m. (5-1)
• Approved moving forward with amendment to allow virtual attendance during closed session (5-1)
• Motion to use ARPA funds for half of 6th Street East sewer assessments failed (2-4)
• Motion to use ARPA funds for full cost of 6th Street East sewer assessments failed (2-4)
• Agreed to allow Parks Director to continue working with Rotary on splash pad development

Committee of the Whole

The committee will review a proposed redesign of the Vaughn Public Library. Members will also discuss citizen concerns regarding special assessments for the 6th Street East Reconstruction Project.

• Presentation of Proposed Vaughn Public Library Redesign by Engberg Anderson Architects
• Discussion and possible action on special assessments for the 6th Street East Reconstruction Project

The Committee of the Whole heard a presentation on the proposed Vaughn Public Library redesign by Engberg Anderson Architects. Discussion on citizen concerns about special assessments from the 6th Street East Reconstruction Project was deferred to the next meeting, with a request for a staff cost summary. No formal votes were taken on substantive items; the agenda was approved and the meeting adjourned unanimously.

• Approved meeting agenda (unanimous voice vote)
• Deferred special assessment discussion to next meeting with cost summary request
• Adjourned meeting (unanimous voice vote)

City Council

The City Council will consider adopting the 2022 Amended General Fund Budget and awarding contracts for road and watermain projects. The body will also review conditional use permits for a restaurant and a composting facility.

• Public hearing for 6th Street East Road Reconstruction and Utility Replacement Project
• Contract award to Northwoods Paving Company for the 2022 Pavement Preservation Project
• Conditional Use Permit for Little Caesars Pizza at 915 Lake Shore Drive West
• Conditional Use Permit for Big Lake Organics, LLC at 1406 County Highway A
• Distribution of $10,000 in ARPA funds for East End Park Improvements

The Ashland City Council approved a resolution establishing June as Pride Month, distributed $10,000 from ARPA funds for East End Park improvements, and accepted a $217,717.97 bid from Northwoods Paving Company for the 2022 Pavement Preservation Project. The council also approved several other items including conditional use permits, an alcohol license, and a professional services agreement. All votes were unanimous.

• Approved resolution establishing June as Pride Month (unanimous roll call)
• Approved $10,000 from ARPA funds for East End Park improvements (unanimous roll call)
• Accepted $217,717.97 bid from Northwoods Paving for 2022 Pavement Preservation Project (unanimous roll call)
• Approved $82,170 agreement with SEH for STH 13/Ellis Avenue watermain design (unanimous roll call)
• Approved conditional use permit for Little Caesars Pizza at 915 Lake Shore Drive West (unanimous roll call)
• Approved conditional use permit for Big Lake Organics composting facility at 1406 County Highway A (unanimous roll call)
• Approved alcohol license for Play Unplugged at 307 Main Street West (unanimous voice vote)
• Denied A to Z Plumbing/Z. Jablonski notice of claim (unanimous roll call)

General

The Sustainability Committee is meeting to review recent environmental initiatives and plan future outreach. The body will discuss the outcomes of No Mow May and the status of rain barrel sales.

• No Mow May wrap up and debrief
• Rain barrel sale updates
• Initiation of EV Charging Station communication plan
• Dark Sky Week planning
• Energy action plan and community gardens updates

General

The Plan Commission will hold public hearings and vote on two Conditional Use Permits. These requests involve establishing a commercial composting facility and a pizza restaurant.

• Conditional Use Permit for commercial composting facility at 1406 Cty. Hwy. A (Big Lake Organics, LLC)
• Conditional Use Permit for Little Caesars Pizza at 915 Lake Shore Dr. W

General

The Parks and Recreation Committee will consider actions regarding a new splashpad and the East End Community Park Rehabilitation Project. The body will also discuss whether to allow displaced individuals to stay in city parks.

• Design, engineering, and construction of a splashpad at Bayview Park with Ashland Rotary and Parkitecture
• Potential action on allowing displaced individuals to stay at City of Ashland parks
• Discussion and potential action on the East End Community Park Rehabilitation Project
• Election of Officers per Chapter 47

Committee of the Whole

The Committee of the Whole will discuss potential amendments to City Council procedures and housing regulations. The body will also consider a Request for Proposals for the city-owned property on Beaser Avenue.

• Potential amendments to Chapter 51: City Council Procedure
• Review of ordinances and zoning regulations to explore housing options
• Request for Proposals (RFP) for the city-owned Beaser Avenue property

City Council

The Ashland City Council approved several contracts, including a $981,234.20 purchase of water meters and an AMI network from Dakota Supply Group, and a $296,370.00 water meter installation proposal from HydroCorp. They also approved a design engineering contract for the 2024 Prentice Ave project, accepted final payment for a sewer repair project, and authorized a counter offer of $40,000 for property at 501 West Third Street. Appointments were made to city boards, with one tie broken by the mayor.

• Approved $981,234.20 water meter purchase from Dakota Supply Group (unanimous)
• Approved $296,370.00 water meter installation proposal from HydroCorp (unanimous)
• Approved design engineering contract for 2024 Prentice Ave Phase 1 (unanimous)
• Approved final payment of $27,353.38 for 2020 sewer repair project (unanimous)
• Authorized counter offer of $40,000 for property at 501 West Third Street (unanimous)
• Approved appointments of Sztyndor and Beadle (unanimous)
• Approved appointment of Weiler (5-1)
• Approved appointment of Erickson (mayor broke 3-3 tie)

City Council

The Ashland City Council approved several items, including support for the Evergrow Learning Center with ARPA funds, subject to a status report by December 1, 2022. They also approved new ordinances for transient vendors and mobile food establishments, an amendment to water utility rules, and a contract amendment with SEH for sewer projects. Final payment for the new police facility was approved, and agreements for an EV charging station were passed after a motion to table failed.

• Approved ARPA funds for Evergrow Learning Center with status report stipulation (unanimous)
• Approved ordinances repealing and creating transient vendor and mobile food regulations (unanimous)
• Approved amendment to water utility rules (unanimous)
• Approved $66,500 contract amendment with SEH for sewer projects (unanimous)
• Approved $41,677.44 final payment to Nasi Construction for police facility (unanimous)
• Approved EV charging station agreements with Xcel Energy and Zeta LLC for $38,773.31 (unanimous)
• Approved settlement agreement with Copper Cup and Sandor (unanimous)
• Approved mayor's appointments to various committees (unanimous)

Committee of the Whole

The Committee of the Whole met on May 31, 2022, and approved an amended agenda that tabled items B and C until the next meeting on June 14. The council discussed a water meter system upgrade project but took no formal action, with next steps being to bring proposals forward for approval. No other substantive decisions were made; the meeting included reports and future discussion items.

• Approved amended agenda, tabling items B and C until June 14 (unanimous voice vote)
• Discussed water meter system upgrade project; no action taken, proposals to come later

General

The City of Ashland Housing Committee is meeting to discuss creating a short-term rental ordinance and reviewing a proposed definition of dilapidated housing. They will also receive updates on CDBG, HIP, property maintenance, the NWCSA Shelter, and the Regional Housing Pilot Design Team. The meeting is held virtually via GoTo Meeting.

• Discussion of Short Term Rental Units Ordinance creation/development
• Review and discussion on the proposed definition of Dilapidated Housing
• Update on progress with CDBG, HIP and property maintenance
• Updates on NWCSA Shelter
• Update on Regional Housing Pilot Design Team work in progress

General

The Ashland Oredock Charitable Trust is meeting to discuss and potentially approve the 2021 audit, allocate Rock the Dock funds, and award the base bid for the Oredock Phase 2 (Diamond Access) project. The meeting includes public comment and financial updates.

• Approval of 2021 audit by Anderson, Hagar and Moe
• Discussion and potential action on Rock the Dock funds
• Award base bid to Kraemer North America, LLC for Oredock Phase 2 (Diamond Access) project
• Financial updates
• Public comment period

City Council

The Ashland City Council will vote on several resolutions and ordinances, including establishing polling places for upcoming elections, amending water utility rules, and approving contracts for sewer, aggregate, bike/pedestrian, and Oredock projects. They will also discuss a property at 501 3rd Street West.

• Resolution to establish polling places and combine wards for August 9 and November 8 elections
• Ordinance to amend Chapter 705 water utility rules, rates, and regulations
• Repeal and recreate resolutions to change special assessment repayment terms
• Award contract to Ritola, Inc. for 2021 Alley Sewer Replacement Project
• Award contract to Kraemer North America, LLC for Ashland Oredock Phase 2 (Diamond Access) Project

The Ashland City Council approved several contracts and resolutions, including a $1.94 million bid for the Oredock Phase 2 project (4-2-1), a $571,380.76 bike and pedestrian improvements contract, and a $275,577.80 alley sewer replacement contract. They also approved resolutions for polling places, water utility rate amendments, and special assessment repayment changes. A motion to deny a counter offer for the 501 3rd Street West property and maintain the $38,000 purchase price carried 6-1.

• Approved Oredock Phase 2 contract to Kraemer North America LLC for $1,937,800.00 (4-2-1)
• Approved Bike & Pedestrian Facility Improvements contract to Angelo Luppino for $571,380.76 (unanimous)
• Approved 2021 Alley Sewer Replacement contract to Ritola, Inc. for $275,577.80 (unanimous)
• Approved 2022 Crushed Aggregate contract to Mika Construction for $49,960.00 (unanimous)
• Approved resolution establishing polling places and combining wards for 2022 elections (unanimous)
• Approved ordinance amending Chapter 705 water utility rules, rates, and regulations (unanimous)
• Approved amended special assessment repayment resolutions (unanimous)
• Denied counter offer for 501 3rd Street West, maintaining $38,000 purchase price (6-1)

Committee of the Whole

The Ashland Committee of the Whole is meeting to discuss updates on American Rescue Plan Act (ARPA) funds, review year-one goals from the strategic plan, and consider a potential council retreat. These are discussion items, with possible action on the strategic plan and retreat.

• Discussion only on ARPA funds update
• Discussion and possible action on strategic planning year-one goals
• Discussion and possible action on a potential council retreat

General

The Ashland County Historic Preservation Commission is meeting to approve minutes, hear public input, and discuss old and new business. Key items include updates on the Downtown Building Improvement grant program, next steps for the Fifield Row nomination, and a property owner contact list for the historic district. The meeting is largely discussion-focused with no final votes scheduled.

• Approval of March 2, 2022 meeting minutes
• Updates on Downtown Building Improvement grant program projects
• Discussion of Fifield Row nomination and neighbor engagement
• Discussion of historic district property owner contact list
• Update on Vaughn Public Library architect visit and planning

The commission approved the December 13, 2021 meeting minutes unanimously. They discussed the Fifield Row nomination, with Traci Schnell contracted to complete it, and reviewed a list of buildings recommended for local historic register nomination, including several properties and churches. No formal decisions were made on these items; a public hearing is being considered for the fall.

• Approved December 13, 2021 meeting minutes (unanimous)
• Discussed Fifield Row nomination; Traci Schnell contracted to complete it
• Reviewed and recommended buildings for local historic register nomination (no vote taken)

City Council

The Ashland City Council will meet in person with virtual options to consider several resolutions and contracts, including sewer replacement projects, a new ambulance purchase, and adopting No Mow May. They will also elect a council president and hold a closed session to discuss property purchases.

• Resolution to repeal and recreate Resolution 17667 for 2021 Alley Sanitary Sewer Replacement Project
• Ordinance to amend Chapter 165 Comprehensive Fee Schedule for Well Operation Permit fee
• Resolution to adopt No Mow May 2022
• Approve purchase of 2023 Ford E450 Road Rescue Ambulance (waiving advertising requirements)
• Contract with Hydro Klean, LLC for 2022 Sanitary Sewer Cleaning & Televising Project

General

The committee will receive updates on parks, recreation, and urban forestry. Members will also discuss the City of Ashland Bike Plan and consider filling a vacant position on the committee.

• Discussion and update on the City of Ashland Bike Plan
• Recommendation to declare a vacant Parks and Recreation Committee position
• Recommendation of an Alderperson to fill the vacant committee membership

General

The City of Ashland Housing Committee meets to approve prior minutes, hear citizen comments, and receive updates on CDBG, HIP, and property maintenance. New business includes discussion of creating a Short Term Rental Units ordinance. The meeting is held remotely via GoTo Meetings.

• Discussion of Short Term Rental Units Ordinance creation/development
• Update on progress with CDBG, HIP and property maintenance
• Approval of minutes from February 9th, 2022 Housing Committee meeting
• Updates on NWCSA Shelter
• Update on Regional Housing Pilot Design Team work

General

The Ashland Oredock Charitable Trust is meeting to discuss and potentially approve Oredock amenities and additional fundraising efforts. The agenda also includes financial updates and project updates on the Diamond Access Project and All Class Reunion.

• Discussion and potential approval of Oredock amenities and request
• Discussion and potential approval of additional fundraising efforts
• Financial updates
• Diamond Access Project update
• All Class Reunion update

City Council

The Ashland City Council will hold public hearings and vote on several items, including sidewalk special assessments and a contract for the 2022 Watermain Improvements Project. They will also consider amendments to the Special Assessment Hardship Policy, a bid award to Jake's Excavating & Landscaping, LLC, and an ordinance amending water utility rules. Additionally, the council will discuss a CDBG-CV grant application, a CDI grant for the former Union Bank Building redevelopment, playground equipment for Prentice Park, and administration of ARPA funds. The meeting includes a closed session for legal strategy on a notice of claim and 6th Street West litigation.

• Public hearing and final resolution for sidewalk special assessments for 2022 Watermain Improvements Project
• Approve bid from Jake's Excavating & Landscaping, LLC for 2022 Watermain Improvements Project
• Approve ordinance to amend Chapter 705 Water Utility Rules, Rates, and Regulations
• Approve CDI grant application for former Union Bank Building redevelopment
• Appropriate funds for playground equipment at Prentice Park

The Ashland City Council appointed Sarah Jackson to the District 2 alderperson seat (7-0, Jackson abstained) and approved multiple contracts for the 2022 Watermain Improvements Project, including a $104,000 engineering proposal from Cedar Corporation and a $745,274.75 bid from Jake's Excavating & Landscaping. The council also amended the Special Assessment Hardship Policy (6-2) and approved a ten-year repayment option for special assessments. A claim discussed in closed session was unanimously denied.

• Appointed Sarah Jackson as District 2 Alderperson (7-0, Jackson abstained)
• Approved $104,000 engineering proposal from Cedar Corporation (unanimous)
• Awarded $745,274.75 watermain contract to Jake's Excavating & Landscaping (unanimous)
• Amended Special Assessment Hardship Policy (6-2)
• Approved amended resolution with 10-year special assessment repayment (unanimous)
• Approved $34,000 construction observation proposal from Ayres Associates (unanimous)
• Approved $50,721 for Prentice Park playground equipment (unanimous)
• Denied Jablonski notice of claim (unanimous)

General

The Ashland Parks and Recreation Committee is meeting to discuss and make recommendations on several park projects, including a proposed RV camping expansion at Prentice Park, playground options, and a trail grant concept plan. The committee will also receive updates on the Rotary Splashpad, Oredock Diamond Access, a WisDOT TAP grant project, and urban forestry plans including tree removals for the 2022 streets project.

• Discussion and recommendation on Prentice Park RV Camping Expansion
• Discussion and recommendation on Prentice Park Playground Options
• Discussion and recommendation on IMBA Trail Accelerator Grant (TAG) Concept Plan and Design Memo Deliverables
• Discussion and recommendations on DNR Grant Topics
• Update on 2022 Streets Project and Tree Removals

General

The City of Ashland Sustainability Committee is meeting to discuss several environmental initiatives, including a No Mow May resolution and communications plan, a rain barrel sale, an EV charging station communication plan, and coal tar phytoremediation with native plantings. The committee will also receive updates on city plans and initiatives, including the Strategic Plan, 25x25 plan, Energy Action Plan, and EV Charging Station. The meeting is being held virtually via Go To Meeting.

• No Mow May Resolution and Communications Plan
• Rain Barrel Sale and Communications Plan
• EV Charging Station Communication Plan
• Coal Tar phytoremediation with native plantings
• Community Gardens update

City Council

The Ashland City Council will hold a public hearing and vote on vacating a portion of right-of-way (Outlot A of CSM 757) for Ashland Industries. They will also consider bids for the Public Works building roof replacement and lead service lateral replacement projects, an ordinance on records maintenance, and a resolution to advertise for a council vacancy. A discussion on ARPA funds is scheduled, followed by closed sessions on litigation and property purchase.

• Public hearing and resolution to vacate right-of-way for Ashland Industries (CSM 757)
• Bid acceptance from Nasi Construction, LLC for 2022 Public Works Building Roof Replacement
• Contract award for 2022 Private Lead Service Lateral Replacement Project
• Ordinance to amend Chapter 133 (998) on records maintenance and destruction
• Resolution to advertise for City Council member vacancy

The Ashland City Council awarded the 2022 Private Lead Service Lateral Replacement Project contract to Ritola, Inc. for $199,945.50, despite a lower bid from A to Z Plumbing & Heating, citing the latter's prior conduct. The council also approved a $118,900 roof replacement bid from Nasi Construction, vacated a right-of-way for Ashland Industries, and amended records ordinances. A resolution to advertise for a council vacancy passed 7-1.

• Awarded lead service lateral replacement contract to Ritola, Inc. for $199,945.50 (6-2)
• Accepted Nasi Construction, LLC bid for Public Works Building roof replacement at $118,900 (unanimous)
• Approved resolution to vacate portion of right-of-way (Outlot A, CSM 757) for Ashland Industries (unanimous)
• Approved ordinance amending Chapter 133 on maintenance/destruction of records (unanimous)
• Approved resolution to advertise for council vacancy (7-1)
• Approved consent agenda and prior meeting minutes as amended (unanimous)

General

The Historic Preservation Commission met on December 13, 2021, and approved the minutes from October 11 and November 22, 2021, unanimously. No public comments were made. The commission received updates on downtown building improvement grants and discussed planned improvements to the Vaughn Public Library, for which an architect has been commissioned. They also considered several properties for future historic listings, including 509-515 Main Street and the SOO Line Depot, and set the next meeting for March 2, 2022.

• Approved October 11 and November 22, 2021 meeting minutes (unanimous)
• Discussed planned improvements to Vaughn Public Library (no action)
• Considered future historic listings for multiple properties (no action)
• Set next meeting for March 2, 2022

General

The Parks and Recreation Committee will discuss and make recommendations on several park projects, including a proposed RV camping expansion at Prentice Park, playground options, and a trail grant concept plan. They will also receive updates on the Rotary Splashpad, Oredock Diamond Access, and the WisDOT TAP Grant project, as well as urban forestry matters. No final decisions are expected; the committee's role is to provide recommendations.

• Discussion and recommendation on Prentice Park RV Camping Expansion
• Discussion and recommendation on Prentice Park Playground Options
• Discussion and recommendation on IMBA Trail Accelerator Grant (TAG) Concept Plan and Design
• Discussion and recommendations on DNR Grant Topics
• 2022 Streets Project and Tree Removals; Urban Tree Inventory and Assessment

General

The Sustainability Committee approved the meeting agenda and the minutes from the January 6, 2022 meeting. Members discussed a communications plan template and brainstormed 2022 priorities, with follow-up tasks assigned. The 25x25 plan review was postponed, and no substantive policy decisions were made.

• Approved meeting agenda (motion by Dale, second by Lissa)
• Approved minutes from January 6, 2022 meeting (motion by Dale, second by Adam)
• Adjourned by unanimous consent

Committee of the Whole

The Committee of the Whole met and discussed residential redevelopment strategies for city-owned parcels, with the planning director offering to update the implementation plan for Council review. The council also received an update on potential uses of ARPA funds. No formal decisions were made; the meeting was informational and procedural.

• Approved meeting agenda (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

City Council

The Ashland City Council approved a $115,500 agreement with Short Elliot Hendrickson Inc. for preliminary design of wastewater treatment plant upgrades, waiving the advertisement requirement. It also approved a resolution to seek state funding for 2022 lead service lateral replacements, amended the Main Street Board ordinance, and approved a building inspection services agreement with Stephen Schraufnagel. All votes were unanimous.

• Approved $115,500 agreement with SEH for wastewater treatment plant preliminary design (unanimous roll call).
• Approved resolution to file for Wisconsin Environmental Improvement Fund assistance for 2022 lead service lateral replacements (unanimous roll call).
• Approved ordinance amending Chapter 50, Main Street Board (unanimous roll call).
• Approved building, HVAC, plumbing, and electrical inspection services agreement with Stephen Schraufnagel (unanimous roll call).
• Approved reappointments to Beautification Council and Ray Kallio as Weed Commissioner (unanimous voice vote).
• Approved consent agenda and prior meeting minutes (unanimous voice votes).

General

The Ashland County Plan Commission will consider approving a site plan for 50 new residential units on the former Timeless Timber site, which was previously city-owned. The meeting also includes approval of prior minutes and public comment.

• Site plan review for 50 residential units on former Timeless Timber site
• Applicant: The Commonwealth Companies
• Approval of minutes from December 3, 2021 meeting

The Ashland Plan Commission approved a request to vacate a portion of Right-of-Way known as Outlot A of CSM #474 for Ashland Industries, and approved a site plan for a second-story addition at 1400 3rd St. W. The commission also held an initial review of City-owned properties for potential residential redevelopment, agreeing to sell the Junction Road property as one whole lot. No public comment was received.

• Approved the agenda unanimously.
• Approved the minutes from the December 3rd, 2021 meeting unanimously.
• Approved the Right-of-Way vacation request for Ashland Industries unanimously.
• Approved the site plan for 1400 3rd St. W with a condition to install exterior lighting.
• Agreed to sell the Junction Road property as one whole lot for residential redevelopment.
• Discussed potential redevelopment of the Beaser, Ortman, and Toll Road properties without taking action.

City Council

The Ashland City Council will vote on several resolutions and agreements, including a development agreement for residential construction on the Timeless Timber site, a $623,081 sewerage bond issuance, and a strategic plan adoption. The council will also enter closed session to discuss litigation and property purchase negotiations.

• Development agreement with Superior View Cottages, LLC for residential construction on Timeless Timber site
• Resolution authorizing up to $623,081 in sewerage system revenue bonds, Series 2022
• Purchase of a John Deere 544P wheel loader from McCoy Construction Forestry
• Request from Breath of Life Pregnancy Resource Center for forgiveness of 2021 property taxes
• Final resolutions for sewer lateral assessments on 6th Street East and 2022/2021 sewer projects

General

The Ashland Oredock Charitable Trust approved Task Authorization No. 7 for SmithGroup to provide design services for Phase 2 Diamond Access construction documents and administration. The trust also discussed creating a maintenance fund but did not set an initial investment amount, deferring the decision until more members are present and project costs are known.

• Approved SmithGroup Task Authorization No. 7 for Ore Dock design services (all in favor)
• Approved agenda items (motion by Lewis, second by Ronning)
• Approved minutes from September 7, 2021 (motion by Rivard, second by Lewis)
• Adjourned meeting (motion by Lewis, second by LePean)

City Council

The Ashland City Council will vote on several items, including accepting a preliminary engineering proposal from Cedar Corporation for the Ore Dock Access Road project, declaring intent to levy special assessments for the 2022 Watermain Improvements Project, and approving the Emerald Ash Borer Readiness Plan. The agenda also includes routine consent items and a closed session to discuss purchasing a property at 421 Lake Shore Drive West.

• Accept professional preliminary engineering services proposal from Cedar Corporation for Ore Dock Access Road Project
• Preliminary resolution declaring intent to levy special assessments for 2022 Watermain Improvements Project
• Approve Emerald Ash Borer (EAB) Readiness Plan
• Resolution to schedule public hearing for vacation of right-of-way (Outlot A, CSM #474, applicant: Ashland Industries)
• Closed session to discuss purchasing 421 Lake Shore Drive West

The Ashland City Council approved the Emerald Ash Borer Readiness Plan and accepted a $36,000 engineering proposal from Cedar Corporation for preliminary design of the Ore Dock Access Road project. They also approved a preliminary resolution declaring intent to levy special assessments for the 2022 Watermain Improvements Project (5-3), and scheduled a public hearing for vacation of a portion of right-of-way. The consent agenda passed 6-2, and closed session discussion resulted in no action.

• Approved Emerald Ash Borer Readiness Plan (unanimous)
• Accepted Cedar Corporation engineering proposal for $36,000 (unanimous)
• Approved preliminary resolution for special assessments for 2022 Watermain Improvements (5-3)
• Scheduled public hearing for vacation of Outlot A, CSM #474 (unanimous)
• Approved consent agenda (6-2)
• Approved agenda and minutes (unanimous)
• Entered closed session for property purchase discussion (unanimous)
• Returned to open session with no action taken

General

The Ashland County Plan Commission meets to review and act on several items, including a request to vacate a portion of right-of-way, a site plan for a building addition, and an initial review of city-owned properties for residential redevelopment. The meeting is held virtually via GoToMeeting.

• Request to vacate portion of Right-of-Way known as Outlot A of CSM #474 by Ashland Industries
• Site Plan review for second-story addition at 1400 3rd St. W, parcel #201-00274-0000, zoned Mixed Residential/Commercial
• Initial review of City-owned properties for residential redevelopment
• Update on Timeless Timber development projects

The Ashland Plan Commission unanimously approved a conditional use permit for an emergency residential facility at 3600 Ellis Avenue, a land sale to Patrick Mika, and a site plan for accessory dwelling units at 315 Turner Rd. The commission discussed but did not vote on proposed waterfront overlay ordinance amendments, with staff to make edits for further review.

• Approved conditional use permit for emergency residential facility at 3600 Ellis Ave (unanimous)
• Approved sale of City-owned parcel #201-05053-0200 to Patrick Mika (unanimous)
• Approved site plan for garage with two ADUs at 315 Turner Rd (unanimous)
• Discussed but did not vote on waterfront overlay ordinance text amendments; staff to revise

General

The Parks and Recreation Committee will meet to discuss park and recreation updates, including the Rotary Splashpad and Oredock Diamond Access, and to consider approving the City of Ashland Emerald Ash Borer Readiness Plan. They will also discuss updating the approved tree planting list and fees for community events.

• Approval of Emerald Ash Borer Readiness Plan by Bluestem Forestry Consulting, Inc.
• Discussion to update the City of Ashland's Approved Tree Planting List
• Discussion on Memorandums of Understanding and Fees for Community Events
• 2022 DNR Urban Forestry Grant update
• 2022 Streets Project and Tree Removals update

The Parks and Recreation Committee voted to request that the Bay Area Trail Board (BATB) name the City of Ashland as a sponsor for the 2022 Book Across the Bay event and to work on a memorandum of understanding (MOU) for 2023, using clear data from 2022 event prep. The committee also approved partnering with UW-Madison's Renz Weed Science Lab for invasive plant demonstration plots in Prentice Park, pending grant award. A discussion on updating the City's tree list was tabled to the next meeting.

• Approved motion to ask BATB to name City as sponsor for 2022 and work on MOU for 2023 (all in favor)
• Approved partnership with UW-Madison Renz Weed Science Lab for invasive plant plots in Prentice Park (unanimous)
• Tabled discussion on updating City's Tree List to next meeting (all in favor)

General

The Ashland Oredock Charitable Trust is meeting to approve a task authorization for design services related to Phase 2 of the ore dock project and to continue discussing the creation of a maintenance fund, including the initial investment amount. The agenda also includes routine items like approving minutes and financial updates.

• Approve SmithGroup Task Authorization No. 7 for Phase 2 Diamond Access construction documents and administration
• Continued discussion on creating an Ashland Oredock Maintenance Fund, including initial investment amount

The Ashland Oredock Charitable Trust approved funding 51% of the Stuntz Ave Connector engineering and design costs, not to exceed $52,437.25, superseding a prior ACOE match commitment. The Trust also agreed to go out to bid for the Diamond Access project without a bridge in winter 2022, and renewed D&O insurance and paid the Wisconsin Charitable Organization application fee. Financial reports were approved, showing total funds of $2,855,505.62.

• Approved $52,437.25 for 51% of Stuntz Ave Connector engineering and design (all in favor)
• Agreed to bid Diamond Access project without bridge in winter 2022 (motion by LaPean, seconded by Monroe)
• Renewed D&O insurance and paid Wisconsin Charitable Organization application fee (all in favor)
• Approved financial report showing total funds of $2,855,505.62 (all in favor)
• Approved agenda and June 16, 2021 minutes (all in favor)

City Council

The Ashland City Council is meeting in person with virtual attendance options. The agenda includes several new business items requiring votes, such as approving design services for the Ore Dock Phase 2 project, purchasing a fire department vehicle, amending ordinances, and accepting engineering proposals for water and street projects. The council will also enter closed session to discuss litigation with legal counsel.

• Approve SmithGroup Task Authorization No. 7 for Ore Dock Phase 2 design services
• Purchase Ford F550 Ultramedic Road Rescue from Everest Emergency Vehicles, Inc.
• Ordinance to create Chapter 860 Motor Vehicle Registration Fee
• Accept Cedar Corporation proposals for 2022 Watermain Improvements (4th Avenue West) and 6th Street East Reconstruction
• Closed session on litigation (Copper Cup, A to Z Plumbing v. City of Ashland)

The Ashland City Council approved an ordinance creating a motor vehicle registration fee (wheel tax) by a 6-3 roll call vote, with Ortman, Franek, and Pufall opposed. The council also approved several contracts and agreements, including a $257,850 fire truck purchase and a $192,500 engineering proposal for the 6th Street East reconstruction project. All other agenda items passed unanimously, and no action was taken during closed session.

• Approved ordinance creating Chapter 860 Motor Vehicle Registration Fee (6-3)
• Approved $257,850 Ford F550 Ultramedic Road Rescue purchase (unanimous)
• Approved $192,500 Cedar Corporation engineering proposal for 6th Street East reconstruction (unanimous)
• Approved $68,965 SmithGroup task authorization for ore dock design (8-1)
• Approved $53,350 bid to Classic Protective Coatings for water storage mixer install (unanimous)
• Approved $58,636 change order to Michels Corporation for sewer repairs (unanimous)
• Approved $73,000 Cedar Corporation design proposal for 4th Avenue West watermain improvements (unanimous)
• Approved $30,000 agreement with Managing Results, LLC (unanimous)