Flagstaff public meetings in 2025

Housing Commission

The Flagstaff Housing Commission has cancelled its December 25, 2025 meeting. The next meeting will be held on January 22, 2026. This agenda is only procedural boilerplate.

Sustainability Commission

The Sustainability Commission meeting scheduled for December 25, 2025, has been canceled.

Planning & Zoning Commission-CANCELLED

The Planning & Zoning Commission meeting scheduled for December 24, 2025, has been cancelled. No items were decided or discussed.

City Council Budget Retreat

The City Council will meet for a budget retreat to receive a presentation and hold discussions regarding the FY 2026/2027 budget.

• Presentation and discussion regarding FY 2026/2027 Budget

The Flagstaff City Council held a budget retreat on December 19, 2025, discussing the FY 2026-27 budget, including revenue updates, a recession plan, and employee compensation. Council directed staff to bring forward a multi-year proposal for employer-provided transitional housing and requested a work session on minimum wage impacts. No formal votes were taken; the retreat was for discussion and direction.

• Directed staff to develop a multi-year employer-provided housing proposal (no vote)
• Requested a work session on minimum wage impacts (no vote)
• Agreed to explore bulk purchasing for prefab ADUs (no vote)
• Discussed reducing number/length of future retreats (no vote)

Water Commission - Canceled

The meeting scheduled for December 18, 2025, was canceled. The provided agenda contains only procedural boilerplate and no substantive items for decision or discussion.

Bicycle Advisory Committee

The Flagstaff Bicycle Advisory Committee will meet to discuss and potentially act on several bicycle and pedestrian projects. Key items include accepting and forwarding a mode share report to the Transportation Commission, discussing capital planning for pedestrian and bicycle projects, and reviewing the Bikeways Master Plan. The committee will also receive updates on the Safe Routes to School infrastructure study, Safe Streets Master Plan, Butler Ave Complete Streets Conversion, and other ongoing projects.

• Mode share report – accept and forward to Transportation Commission
• Capital planning for pedestrian and bicycle projects – information and discussion
• Bikeways Master Plan – information and discussion
• Butler Ave Complete Streets Conversion – report
• Butler/Fourth corridor project – report

Heritage Preservation Commission

The Heritage Preservation Commission will meet on December 17, 2025, at 4:00 p.m. in Council Chambers to decide whether to approve a Certificate of Appropriateness for a new detached accessory dwelling unit and garage at 402 W. Birch Ave. The meeting also includes procedural items such as approval of minutes, chair and vice chair elections, and updates on historic signs grants and downtown building tours.

• 402 W. Birch Ave. Certificate of Appropriateness for new ADU and garage (APN 103-11-013)
• Approval of minutes from November 19, 2025 meeting
• Chair and Vice Chair elections for the Commission
• Historic Signs and Facades Grant Tracking - December 2025 Update (discussion only)
• Invitation to Tour Historic Downtown Buildings (discussion only)

The Heritage Preservation Commission approved a Certificate of Appropriateness for a new detached accessory dwelling unit and garage at 402 W. Birch Ave., with a 5-1 vote. The commission also approved the November 19, 2025 minutes (6-0), elected new officers, and discussed grant tracking and a downtown building tour. No other substantive decisions were made.

• Approved Certificate of Appropriateness for new detached ADU and garage at 402 W. Birch Ave. (5-1)
• Approved November 19, 2025 meeting minutes with edit (6-0)
• Elected Duffie Westheimer as new Chairperson (5-0)
• Elected Ace Overmann as new Vice Chairperson (5-0)

City Council Special Meeting (Executive Session)

The City Council will meet in executive session to discuss personnel and legal matters. The body may provide direction to the City Attorney regarding the outcomes of these confidential discussions.

• On-Call Magistrate Re-appointments
• Information Technology Security and legal advice regarding Flock contract, public records, and records retention

The Flagstaff City Council held a special meeting that was entirely an executive session, with no public decisions made. The council unanimously voted to recess into executive session and later unanimously authorized the city attorney to proceed as discussed in the closed session, which covered on-call magistrate reappointments and IT security/legal advice regarding the Flock contract. No substantive public actions were taken.

• Recessed into executive session (5-0)
• Authorized city attorney to proceed on executive session items 5Ai and 5Bi (7-0)

City Council Meeting - FINAL

The City Council will discuss appointments to the Planning and Zoning and Heritage Preservation Commissions. The body is also considering several cooperative purchase contracts for city maintenance and waste vehicles.

• Purchase of one Multi-Hog CV350 compact sweeper from Norwood Equipment, Inc. for $224,488.91
• Purchase of two Residential Automated Side Load Refuse Trucks ($450,510.48 each) and one Commercial Front Load Refuse Truck ($412,066.26) for a total of $1,313,087.22
• Appointments to the Planning and Zoning Commission by Councilmembers Spence and Garcia
• Appointment to a Historical Property Owner seat on the Heritage Preservation Commission by Councilmember Aslan

The Flagstaff City Council voted unanimously to cancel the cooperative purchase contract with Flock Safety for automated license plate reader cameras, following extensive public comment and council discussion about privacy concerns. The council also approved several other items, including a $1.16 million loan for workforce housing, appointments to city commissions, and multiple ordinances and resolutions. The decision to cancel the Flock contract was made despite staff reports on the technology's effectiveness in solving crimes.

• Cancelled Flock Safety ALPR camera contract (7-0)
• Approved $1,160,000 loan for Western Hills Apartments workforce housing (7-0)
• Approved Habitat for Humanity Timber Sky affordable housing documents (7-0)
• Adopted Ordinance 2025-30 establishing airport rates and fees (7-0)
• Adopted Ordinance 2025-29 authorizing property acquisition for parking (7-0)
• Approved 2026 State and Federal Legislative Priorities (7-0)
• Adopted Resolution 2025-63 for fire services IGA with Lockett Ranches (7-0)
• Appointed Ian Sharp and Christine Sheehy to Planning and Zoning Commission (7-0 each)

Parks & Recreation

The Flagstaff Parks and Recreation Commission meets Dec. 15 to vote on a request to name a facility or amenity at Cheshire Park, and will receive informational updates on FUTS maintenance vs. planning, McMillan Mesa playground replacement outreach, and a joint meeting with the Open Spaces Commission.

• Request to Name a Facility or Amenity at Cheshire Park (decision item)
• FUTS Discussion on Maintenance versus Planning or Development (informational only)
• McMillan Mesa Neighborhood Park Playground Replacement Outreach (informational only)
• Discussion on Upcoming Open Spaces Commission Joint Meeting
• Approval of October 20 and November 17, 2025 minutes

The Flagstaff Parks and Recreation Commission approved renaming Cheshire Park to Ken Ingols Cheshire Park, with a future sign change to Ken Ingols Cheshire Park and Multipurpose Track and Field once the park extension is complete. The motion passed unanimously. Other items were informational only, including FUTS maintenance discussions and playground replacement outreach.

• Approved renaming Cheshire Park to Ken Ingols Cheshire Park (unanimous)
• Approved future sign change to Ken Ingols Cheshire Park and Multipurpose Track and Field (unanimous)
• Approved October 20, 2025 minutes (unanimous)
• Approved November 17, 2025 minutes (unanimous)

Airport Commission

The Airport Commission will meet to receive staff reports on airport operations, FBO updates, and project and grant updates. The meeting also includes the approval of previous minutes and city council updates.

• Approval of meeting minutes
• Airport Operation Updates
• FBO Updates
• Project and Grant Updates
• Communication and Business Updates

The Flagstaff Airport Commission met on December 17, 2025, and unanimously approved the previous meeting's minutes. The meeting was primarily informational, with staff reports on airport operations, FBO updates, and project/grant updates. No substantive policy decisions were made; the only formal action was the minutes approval.

• Approved minutes of previous meeting (7-0)

Pedestrian Advisory Committee

The Pedestrian Advisory Committee will meet to decide whether to accept a mode share report and forward it to the Transportation Commission. The committee will also discuss capital planning for pedestrian and bicycle projects and set meeting dates for 2026.

• Action item: Mode share report
• Discussion: Capital planning for pedestrian and bicycle projects
• Report: Butler Ave Complete Streets Conversion
• Report: Butler/Fourth corridor project
• Report: Safe Routes to School infrastructure study

Planning & Zoning Commission

The Planning & Zoning Commission will meet on December 10, 2025, at 4:00 p.m. in Council Chambers to consider a zoning code text amendment regarding sign standards. The agenda includes a public hearing on the proposed amendment, approval of previous meeting minutes, and routine procedural items.

• PZ-23-00134 Sign Code Text Amendment: proposed changes to Sign Standards (Division 10-50.100)
• Approval of minutes from October 29, 2025 meeting

The Planning & Zoning Commission unanimously approved a motion to recommend to the City Council approval of Zoning Code Text Amendment PZ-23-00134, which modifies the existing Sign Standards (Division 10-50.100). The commission also approved the minutes from the October 29, 2025 regular meeting. No public comments were made, and the December 24, 2025 meeting was announced as cancelled.

• Approved recommendation to City Council for Sign Code Text Amendment PZ-23-00134 (5-0)
• Approved minutes from October 29, 2025 regular meeting (5-0)

City Council Work Session

The City Council will meet for a work session to provide feedback on draft legislative priorities for 2026. The session also includes a review of the December 16 meeting agenda and an informational presentation on energy-efficient housing.

• Discussion of 2026 State and Federal Legislative Priorities
• Informational item: Analysis of costs, benefits, and barriers to building highly energy-efficient and all-electric homes in Flagstaff
• Review of draft agenda for the December 16, 2025 City Council Meeting
• December Work Anniversary Presentation for employees

The Flagstaff City Council held a work session on December 9, 2025, discussing the 2026 state and federal legislative priorities and a study on the costs and benefits of building highly energy-efficient, all-electric homes. No formal votes or decisions were taken; the legislative priorities will be presented for approval at the December 16 meeting. Public comments were heard on the Bonita Street Community Garden and the Housing Commission.

• No formal decisions or votes taken during the work session
• Discussed 2026 state and federal legislative priorities, including Rio de Flag, housing, and short-term rental regulation
• Reviewed analysis of costs and benefits of all-electric homes; no action taken
• Heard public comments on Bonita Street Community Garden and Housing Commission representation

Open Spaces Commission

The Open Spaces Commission will determine whether to provide new recommendations or reaffirm existing priorities for the Open Space Capital Improvement Plan. The body will also receive informational updates on several city projects and master plans.

• Review of Open Space Capital Improvement Project priorities
• Informational update on the PROSE Master Plan process
• Implementation plan to rename Observatory Mesa Natural Area to Observatory Mesa Natural Preserve
• Informational update on the Jack Welch Memorial Bridge

The Open Spaces Commission voted to remove the Picture Canyon restroom project from the ten-year capital improvement plan and reallocate those funds to prioritize McMillan Mesa, then Observatory Mesa, then Picture Canyon. The commission also discussed the PROSE Master Plan consultant selection, reviewed the Observatory Mesa name change implementation timeline, and received updates on the Jack Welch Memorial Bridge dedication and other staff reports.

• Removed Picture Canyon restroom from ten-year plan, reallocated funds to McMillan Mesa first, then Observatory Mesa, then Picture Canyon (all present in favor)
• Approved October 27, 2025 meeting minutes (all present in favor)

PSPRS - Fire

The Public Safety Personnel Retirement System board will meet virtually to conduct a hearing regarding a line of duty death application. The body will also review new hires and an update on the intergovernmental agreement between Summit Fire & Medical and the Flagstaff Fire Department.

• Hearing of the Application for a Line of Duty Death for Gerald "Jerry" Bills
• Review of new hires Tanor Loosle and Noah Baker
• Update on the Summit Fire & Medical and Flagstaff Fire Department IGA which ended September 30, 2025
• Approval of August 28, 2025, meeting minutes

The PSPRS Fire Local Board approved minutes from the August 28, 2025 meeting, approved two new hire applications (Tanor Loosle and Noah Baker), and voted to have medical paperwork for a Line of Duty Death application for Gerald "Jerry" Bills reviewed by an M.D. The board also discussed beneficiary form updates and the end of the Summit Fire & Medical and Flagstaff Fire Department IGA.

• Approved minutes from August 28, 2025 meeting (unanimous)
• Approved new hire application for Tanor Loosle, Firefighter, with pre-existing condition noted (unanimous)
• Approved new hire application for Noah Baker, Wildland Community Risk Reduction Specialist (unanimous)
• Approved motion to have medical paperwork for Line of Duty Death application for Gerald "Jerry" Bills reviewed by an M.D. (unanimous)

Indigenous Commission

The Flagstaff Indigenous Commission will meet on December 4, 2025, to approve past meeting minutes, discuss scheduling the January 2026 meeting, and receive updates on member recruitment and the Indigenous Community Cultural Center. The agenda includes routine procedural items and no formal decisions are scheduled.

• Approval of July 10 and September 4, 2025 meeting minutes
• Consideration of moving January 1, 2026 meeting due to holiday
• Update on resignation of Commissioner Marian Marshall
• Recruitment updates for three voting seats and one ex-officio seat
• Progress update on Indigenous Community Cultural Center (ICCC)

The Flagstaff Indigenous Commission approved minutes from July 10, 2025, and rescheduled its January 1, 2026 meeting to January 8, 2026, due to the holiday. The September 4, 2025 minutes were tabled due to video/transcript issues. The commission also discussed recruitment for vacant seats and updates on the Indigenous Community Cultural Center, including a pending MOU with Indigenous Circle of Flagstaff.

• Approved July 10, 2025 minutes (unanimous)
• Tabled September 4, 2025 minutes to next meeting
• Rescheduled January 1, 2026 meeting to January 8, 2026, 11:00 AM (unanimous)

Housing Commission

The Housing Commission will meet virtually to discuss legislative priorities and review a presentation on affordable housing developments in Flagstaff since 2020. There are no action items scheduled for this meeting.

• Approval of October 23, 2025 meeting minutes
• Legislative Priorities Overview
• Presentation on Flagstaff's Affordable Housing Developments since 2020
• Update from Housing Authority Liaison

The Flagstaff Housing Commission met virtually on December 4, 2025, and unanimously approved the minutes from its October 23, 2025 meeting. No action items were on the agenda; the meeting consisted of informational presentations and updates. Commissioners discussed legislative priorities and affordable housing developments since 2020, and received updates on the Housing Authority, city council actions, and staff programs.

• Approved minutes from October 23, 2025 meeting (10-0)

City Council Special Meeting (Executive Session)

The Flagstaff City Council will hold a special meeting that begins in public before recessing into an executive session. During the closed session, councilmembers will receive legal advice and discuss potential positions regarding the acquisition or preservation of the Orpheum Theater and a property at 320 N. Humphreys Street. The meeting will reconvene in public for possible direction on next steps.

• Potential acquisition or preservation of Orpheum Theater
• Potential acquisition of property at 320 N. Humphreys Street
• Legal advice regarding both properties
• Authorization for City Attorney to proceed based on executive session discussions

The Flagstaff City Council held a special meeting that recessed into executive session to discuss legal advice and negotiations regarding the potential acquisition or preservation of the Orpheum Theater and the potential acquisition of property at 320 N. Humphreys Street. After reconvening, the council unanimously voted to direct and authorize the City Attorney and/or designated city representative to proceed as discussed in those executive session items. No other substantive decisions were made.

• Recessed into executive session (6-0)
• Authorized City Attorney to proceed on Orpheum Theater and 320 N. Humphreys St items (7-0)

City Council Meeting - FINAL

The City Council will discuss several contracts, including a forgivable loan for a hotel-to-housing project and water treatment chemicals. The body will also consider zoning and subdivision ordinances and a liquor license transfer for Embassy Suites Flagstaff.

• Forgivable loan of $1,100,000 to Flagstaff Shelter Services for The Lantern project
• Annual contract not to exceed $250,000 with Thatcher Company of Arizona for T-Floc B-41 coagulant
• Cisco security software license contract with Advanced Network Management, Inc. up to $321,317.35
• Liquor license owner transfer for Embassy Suites Flagstaff at 706 S. Milton Rd.
• Sale of real property at 116 E. Butler Avenue to 122 E Butler LLC

The Flagstaff City Council unanimously approved a $1.1 million forgivable loan to Flagstaff Shelter Services for The Lantern hotel-to-housing project. The council also adopted ordinances related to middle housing zoning, property acquisition from the school district, and the sale of city property at 116 E. Butler Ave. All votes were 7-0.

• Approved $1.1M forgivable loan to Flagstaff Shelter Services for The Lantern project (7-0)
• Adopted Ordinance 2025-26, amending zoning code for middle housing (7-0)
• Adopted Ordinance 2025-23, authorizing property acquisition from Flagstaff Unified School District for affordable housing (7-0)
• Adopted Ordinance 2025-28 and approved purchase agreement with 122 E Butler LLC for sale of 116 E. Butler Ave (7-0)
• Approved $250,000 annual contract for T-Floc B-41 coagulant from Thatcher Company (7-0)
• Approved $321,317.35 contract with Advanced Network Management for Cisco security software (7-0)
• Approved $9,998 grant agreement with Arizona State Parks for McMillan Mesa signs (7-0)
• Forwarded Embassy Suites liquor license application to state with approval recommendation (7-0)

Notice of Possible Quorum

The Flagstaff City Council issued a Notice of Possible Quorum for December 2025 listing four holiday events where a quorum of council members may be present but no formal discussion or action will occur. All events are ceremonial and open to the public.

• Winter Wonderland Holiday Tree Lighting at City Hall, 211 W Aspen St, Dec 6, 5:30 PM
• The Lantern Home for the Holidays Housewarming Event at Flagstaff Shelter Services, 4185 E Huntington Dr, Dec 9, 10:30 AM
• Menorah Lighting Ceremony at City Hall, 211 W Aspen St, Dec 15, 5:00 PM
• Pine Cone Drop at Weatherford Hotel, 23 N Leroux St, Dec 31, 11:00 PM

Housing Commission

The Flagstaff Housing Commission has cancelled its regularly scheduled meeting for November 27, 2025. The next meeting is scheduled for December 4, 2025.

Planning & Zoning Commission-CANCELLED

The Planning & Zoning Commission meeting scheduled for November 26, 2025, has been cancelled. The provided agenda contains only procedural boilerplate and no business items.

Water Commission

The Flagstaff Water Commission will hold a hybrid meeting at Council Chambers to discuss two key items: a presentation on the city’s lead and copper service line inventory, and updates to reclaimed water code or policy. No decisions are scheduled; the items are for discussion and informational purposes.

• Lead and Copper Service Line Inventory Presentation by Jolene Montoya
• Discussion on reclaimed water code or policy updates by Erin Young and Tamara Lawless

Sustainability Commission

The Sustainability Commission will conduct a final review and vote on Flagstaff Sustainability Grants. The meeting also includes informational reports on Council legislative priorities and monthly office activities.

• Final review and voting for Flagstaff Sustainability Grants

The Flagstaff Sustainability Commission approved funding for 14 applicants from the FY 2026 Flagstaff Sustainability Grants program, with $74,250 allocated. The 14th awardee, Cedar Closet, will receive partial funding contingent on selecting a heat pump water heater. The commission also approved the October 2025 meeting minutes and received informational updates on legislative priorities and the monthly office report.

• Approved 14 highest-scoring FY 2026 Sustainability Grants applicants (unanimous)
• Approved October 2025 meeting minutes (unanimous)
• Cedar Closet partial funding contingent on heat pump water heater selection
• Tabled discussion on Stream Stewards program involvement to January meeting
• Added 'Fair Free' public transportation advocacy to February agenda

Notice of Possible Quorum

This notice is for a holiday gathering of the Sustainability Commission. The document states that no formal discussion or action will be taken by members in their role as Commissioners.

• Holiday Meet at Charly's, 23 N Leroux St

Combined Pedestrian and Bicycle Advisory Committees

The combined Pedestrian and Bicycle Advisory Committees will meet to accept and forward crash data and mode share reports to the Transportation Commission. Members will also discuss capital planning for pedestrian and bicycle projects and receive updates on several infrastructure studies and plans.

• Accept and forward pedestrian and bicycle crash data report to Transportation Commission
• Accept and forward mode share report to Transportation Commission
• Discuss capital planning for pedestrian and bicycle projects
• Review Safe Routes to School infrastructure study
• Review Safe Streets Master Plan

Heritage Preservation Commission

The Heritage Preservation Commission will decide on a Certificate of Appropriateness for a new one-bedroom accessory dwelling unit above a garage at 402 W. Birch Ave., including porch, patio, and fencing changes. The meeting will also hear a cultural resource study update for 418 S. Leroux St. and receive training on planning applications.

• Approve Certificate of Appropriateness for ADU at 402 W. Birch Ave. (APN 103-11-013)
• Approve Phase 2 Cultural Resource Study and LiDAR documentation for 418 S. Leroux St. (APN 103-15-021)
• Training on current planning development applications
• Historic Signs and Facades Grant Tracking update
• Approval of minutes from September 17, 2025 meeting

The Heritage Preservation Commission approved the front porch and fencing modifications for the proposed ADU at 402 W. Birch Ave. but continued the decision on the ADU itself to the December meeting, allowing the applicant to submit revised drawings. The commission also unanimously approved the Phase 2 Cultural Resource Study and additional LiDAR documentation for 418 S. Leroux St., including the creation of an interactive 3D model as mitigation, with final report edits and community consultation to be handled administratively. Minutes from September 17, 2025, were approved unanimously.

• Approved minutes from September 17, 2025 (5-0)
• Approved front porch and fencing at 402 W. Birch Ave. (5-0)
• Continued ADU decision at 402 W. Birch Ave. to December meeting (5-0)
• Approved Phase 2 Cultural Resource Study and LiDAR for 418 S. Leroux St. (5-0)

City Council Meeting - FINAL

The Flagstaff City Council will meet to decide on liquor license applications, approve contracts including a $600,000 home energy retrofit deal, and vote on ordinances related to public safety and zoning. The meeting also includes routine approvals and public hearings on middle housing policy.

• Approve $600,000 contract with CJAM LLC for home energy retrofit services under HUD-funded program
• Vote on liquor license applications for Matador Coffee Roasting Company (203 S. Milton Rd) and Lobo Drinkhouse (30 S. San Francisco St)
• Adopt Ordinance No. 2025-24 authorizing purchase of joint law enforcement firearms training facility
• Approve Planned Residential Development allowances for Canyon Del Rio II and Burch 6 developments
• Consider Resolution No. 2025-61 and Ordinance No. 2025-26 on middle housing policy

The Flagstaff City Council adopted a middle housing zoning code amendment (Ordinance 2025-26) and approved the purchase of a joint law enforcement firearms training facility from Shoot West Properties, LLC. The council also approved two Planned Residential Development allowances for new subdivisions, a $600,000 home energy retrofit contract, and several other routine items. All votes were unanimous (7-0).

• Adopted Ordinance 2025-26, middle housing zoning code amendment (7-0)
• Adopted Ordinance 2025-24 and approved purchase agreement with Shoot West Properties for firearms training facility (7-0)
• Approved PRD allowances for The Terrace at Canyon Del Rio, 129-lot subdivision (7-0)
• Approved PRD allowances for Fourth St S Single Family, 113-lot subdivision (7-0)
• Approved $600,000 contract with CJAM LLC for home energy retrofit services (7-0)
• Approved liquor license recommendations for Matador Coffee Roasting Company and Lobo Drinkhouse (7-0)
• Appointed Alec Overmann, Alycia Hayes, and Jeanne Stevens to Heritage Preservation Commission (7-0)
• Approved consent agenda including medical services contracts and ADOT letter (7-0)

Parks & Recreation

The Flagstaff Parks and Recreation Commission will meet on November 17, 2025, to discuss the completion status of sport courts at Bushmaster Park and receive updates on the Heritage Square restroom remodel. The meeting is hybrid, held at the Flagstaff Aquaplex and via Microsoft Teams. No decisions are scheduled; items are informational.

• Discussion on Bushmaster Park sport courts project completion and drone videos
• Update on Heritage Square restroom remodel (informational only)
• Athletics allocations and winter events presented for information only

The Commission received updates on the completion of Bushmaster Park's new sports courts, a Heritage Square restroom remodel concept, and upcoming events. No formal votes or decisions were taken; the meeting was informational. The October minutes were postponed to December.

• Postponed approval of October 20, 2025 minutes to December 15, 2025 meeting
• Received update on Bushmaster Park sports courts completion (no action taken)
• Reviewed Heritage Square restroom remodel concept design (no action taken)
• Heard update on PROSE athletic tournaments and winter events (no action taken)

Joint City/County Meeting

The Flagstaff City Council and Coconino County Board of Supervisors meet jointly to discuss wildfire insurance efforts and consider approval of the Criminal Justice Coordinating Council (CJCC) bylaws. The meeting also includes a public comment period and recognition of CJCC award recipients.

• Consideration and possible approval of Criminal Justice Coordinating Council (CJCC) bylaws for both Flagstaff City Council and Coconino County Board of Supervisors
• Presentation of Criminal Justice Coordinating Council (CJCC) awards followed by group photo and reception
• Discussion on fire department efforts to address homeowner insurance due to wildland fire risk

The Flagstaff City Council and Coconino County Board of Supervisors held a joint work session. Both bodies unanimously approved the Criminal Justice Coordinating Council (CJCC) bylaws (City 7-0, County 4-0). The meeting also included a presentation on wildfire insurance and risk reduction efforts, and recognition of CJCC award recipients. No other formal decisions were made.

• Approved Criminal Justice Coordinating Council bylaws (City Council 7-0)
• Approved Criminal Justice Coordinating Council bylaws (Board of Supervisors 4-0)

Airport Commission

The Airport Commission will convene at 1:00 p.m. at Flagstaff Airport (6200 S. Pulliam Drive) to conduct procedural business. No ordinances, contracts, or public hearings are listed for action or discussion. The meeting includes routine items such as approval of minutes and staff reports.

The Flagstaff Airport Commission met on November 13, 2025, and unanimously approved the previous meeting's minutes (5-0). The meeting was primarily informational, with staff reports on airport operations, FBO updates, and project statuses. No substantive policy decisions were made by the commission during this session.

• Approved meeting minutes (5-0 unanimous)
• Adjourned meeting (5-0 unanimous)

Indigenous Commission

The Indigenous Commission will hold a virtual meeting to discuss recruiting new members as current commissioners' terms end in December and to explore collaboration with Northland Family Help Center on January Human Trafficking Awareness.

• Approval of minutes not available
• Discussion on Indigenous Commission recruitment
• Potential collaboration on Human Trafficking Awareness event
• Public comment period (max 3 minutes)
• Meeting held virtually via Teams

The Indigenous Commission voted unanimously to have Commissioners Francis and Hoskie participate in planning discussions for January Human Trafficking Awareness Month, collaborating with Northland Family Help Center. The meeting also included updates on commission recruitment, noting two commissioners will term out in December 2026, and a request for an in-person December meeting was agreed upon.

• Approved motion for Commissioners Francis and Hoskie to join planning for January Human Trafficking Awareness Month (unanimous)
• Agreed to hold an in-person meeting in December (no formal vote recorded)

Planning & Zoning Commission-CANCELLED

The Flagstaff Planning & Zoning Commission meeting scheduled for Wednesday, November 12, 2025, at 4:00 P.M. in Council Chambers has been cancelled. No substantive decisions or discussions are on the record for this date.

Notice of Possible Quorum

The Flagstaff City Council may have a quorum present at a ribbon cutting event for Bushmaster Park Sport Courts, but no formal discussion or action will be taken by members in their role as the City Council.

• Bushmaster Park Sport Courts Ribbon Cutting at 3150 N Alta Vista Dr, Flagstaff, AZ 86004

Indigenous Commission Notice of Possible Quorum

The Indigenous Commission has issued a notice of possible quorum for a scheduled activity. No formal discussion or action will be taken by members in their role as the Flagstaff City Council.

• Native American Heritage Month proclamation reading on 11/04/2025

City Council Special Meeting (Executive Session)

The City Council will meet in executive session to receive legal advice and consult on specific development projects. The body may provide direction to the City Attorney regarding the Timber Sky project following the session.

• Legal consultation on Timber Sky Annexation and Development Agreement
• Negotiation of legal contracts for Habitat for Humanity affordable housing project at Timber Sky
• Legal advice regarding a citizen petition for Shadow Pine Development

The Flagstaff City Council held a special meeting that was entirely an executive session for legal advice. They unanimously voted to recess into executive session, discussed legal matters regarding the Timber Sky Annexation and Development Agreement and the Shadow Pine Development citizen petition, and then unanimously authorized the City Attorney to proceed as discussed. No substantive public decisions were made.

• Recessed into executive session (7-0)
• Authorized City Attorney to proceed as discussed in executive session item 5Ai (7-0)

City Council Meeting - FINAL

The Flagstaff City Council will meet to approve contracts, ordinances, and appointments. Key decisions include a $528,000 loan for Elkwood Apartments, new housing division establishment, and a joint firearms training facility purchase. Public comment and proclamations are also on the agenda.

• Approve $528,000 loan for Elkwood Apartments using Rental Incentive Bond Program funds
• Establish Housing Division and rename Community Development Division to Planning and Development Services Division via Ordinance No. 2025-22
• Approve $350,000 annual addendum to Empire Southwest CVA for Caterpillar equipment lube services
• Approve $150,000 contract with Empire Power Systems for emergency generator maintenance
• Authorize $151,896 ADOT grant for Snow Removal Equipment Building Phase 2 foundation and utilities

The Flagstaff City Council unanimously appointed Joanne Keene as the new city manager, effective November 4, 2025, following a nationwide search. The Council also approved several contracts, including a $528,000 loan for the Elkwood Apartments affordable housing project, and adopted ordinances to establish a Housing Division and update the employee handbook's nepotism rules. A citizen petition to stop the Shadow Pines development was not advanced to a future agenda.

• Appointed Joanne Keene as City Manager, approved employment agreement (7-0)
• Approved $528,000 loan for Elkwood Apartments affordable housing (7-0)
• Adopted Ordinance 2025-22 establishing Housing Division, renaming Community Development (7-0)
• Approved $90,000/yr contract with Kaizen Laboratories for recreation software (7-0)
• Approved $300 from Council Initiative Fund to furnish a room at the Lantern shelter (7-0)
• Approved Consent Agenda items including Empire Southwest contracts and ADOT grant (7-0)
• Gave first reading to Ordinance 2025-27 amending nepotism rules in employee handbook (7-0)
• Gave first reading to Ordinance 2025-24 for firearms training facility acquisition (7-0)

City Council Special Meeting (Executive Session)

The Flagstaff City Council will hold a special meeting that is open to the public until recessing into an executive session. During the closed session, the council will discuss the employment of a new City Manager. The public may return after the executive session concludes.

• Discussion of new City Manager employment in executive session

The Flagstaff City Council held a special meeting in executive session to discuss the employment of a new city manager. After reconvening, the council unanimously voted to authorize the city attorney to proceed as discussed in the session. No other substantive decisions were made.

• Recessed into executive session (6-0)
• Authorized city attorney to proceed on city manager hiring (7-0)

City Council Special Meeting (Executive Session) - CANCELLED

The Flagstaff City Council’s special meeting scheduled for October 30, 2025, at 10:00 a.m. in the City Manager Conference Room (211 West Aspen Avenue) was cancelled. The meeting was to include an executive session to discuss the employment of a new City Manager, but no decisions or discussions occurred due to the cancellation.

The Flagstaff City Council special meeting scheduled for October 30, 2025, was cancelled. No decisions were made.

City Council Special Meeting (Executive Session)

The Flagstaff City Council will hold a special meeting to discuss the employment of a new City Manager in a closed executive session. The meeting is scheduled for October 29, 2025, at 2:00 p.m. in the City Manager Conference Room.

• Executive session to discuss employment of new City Manager
• Discussion of employment, assignment, and promotion of public officers
• Discussion of legal advice with the City's attorney
• City Council direction regarding the new City Manager
• Meeting held at City Hall, 211 West Aspen Avenue

The Flagstaff City Council met in executive session to discuss the employment of a new City Manager. No decisions were made during the open session; the council only scheduled another executive session for October 31, 2025, to continue the discussion.

• Recessed into executive session to discuss new City Manager employment (7-0)
• Scheduled executive session for October 31, 2025, for continued City Manager discussion
• Adjourned without taking action on City Manager employment

Planning & Zoning Commission

The Flagstaff Planning & Zoning Commission will hold a public hearing on a conditional use permit for a 20.86-acre golf course in the Rural Residential zone and discuss a zoning code amendment to allow middle housing types. The meeting also includes approval of prior minutes and public comment periods.

• PZ-24-00124-08: Conditional Use Permit for golf course and facilities on 20.86-acre parcel APN 106-10-004 in Rural Residential zone
• Staff recommends approval with conditions including conformance to plans and natural resource protection
• PZ-25-00027: Middle Housing Zoning Code Text Amendment to allow middle housing types and land uses
• Staff recommends Commission recommend approval to City Council
• Approval of minutes from October 8, 2025 meeting

The Planning & Zoning Commission approved a Conditional Use Permit (PZ-24-00124-08) for a golf course on 20.86 acres near Pine Canyon, with two conditions, by a 5-2 vote. It also unanimously recommended City Council approval of the Middle Housing Zoning Code Text Amendment (PZ-25-00027), including a disclaimer about CC&Rs. Minutes from October 8, 2025, were approved 7-0. No other substantive decisions were made.

• Approved CUP PZ-24-00124-08 for golf course on 20.86 acres (5-2)
• Recommended City Council approval of Middle Housing Text Amendment PZ-25-00027 (6-0)
• Approved minutes from October 8, 2025 (7-0)

City Council Combined Work Session/Special Meeting - AMENDED

The City Council will hold a community discussion regarding a citizen petition on Automated License Plate Readers (ALPR) and Flock Safety. In a special meeting, the Council will confirm directions for legal counsel regarding several litigation matters and development agreements.

• Community discussion on ALPR technology and Flock Safety usage by Flagstaff Police Department
• Confirmation of direction regarding Timber Sky Annexation and Development Agreement
• Confirmation of direction regarding Habitat for Humanity affordable housing project at Timber Sky
• Confirmation of direction regarding litigation against Desert Mountain Energy
• Update on condemnation litigation

The Flagstaff City Council held a work session on October 28, 2025, to discuss the Flock automated license plate reader (ALPR) program. No formal vote was taken on the contract, but the council directed staff to consider a 14-day data retention period, form a citizen advisory group, and disable extended partner sharing. In a subsequent special meeting, the council unanimously authorized the City Attorney to proceed with litigation actions related to Timber Sky and Desert Mountain Energy.

• Authorized City Attorney to proceed with litigation as discussed in executive session regarding Timber Sky (7-0)
• Authorized City Attorney to potentially refile or amend claims against Desert Mountain Energy (7-0)
• Discussed Flock ALPR contract; no vote taken, direction given for 14-day retention and advisory group

City Council Special Meeting (Executive Session) - AMENDED

The City Council will meet in a closed executive session to receive legal advice and discuss pending litigation. The body may provide direction to the City Attorney regarding these legal matters and a specific development agreement.

• Legal advice on Desert Mountain Energy litigation and pending claims
• Update on Condemnation Litigation
• Discussion on Timber Sky Annexation and Development Agreement
• Negotiation of legal contracts for Habitat for Humanity affordable housing project at Timber Sky

The Flagstaff City Council met in a special executive session on October 28, 2025, to discuss legal matters, including Desert Mountain Energy litigation, condemnation litigation, and the Timber Sky annexation and development agreement. No substantive decisions were made in open session; the council only recessed into and reconvened from the executive session, with direction deferred to a later combined work session.

• Recessed into executive session (7-0)
• Reconvened into open session at 2:52 p.m.
• Adjourned at 2:53 p.m.

City Council Special Meeting (Executive Session) - CANCELLED

The Flagstaff City Council special meeting scheduled for October 27, 2025, at 9:30 a.m. in the Council Conference Room, City Hall, 211 West Aspen Avenue, was cancelled. The meeting included an executive session to discuss the employment of a new City Manager, but no decisions were made due to the cancellation.

The Flagstaff City Council special meeting scheduled for October 27, 2025, was cancelled. The agenda had been set for an executive session to discuss the employment of a new City Manager, but no decisions were made.

Open Space Commission

The Open Spaces Commission will meet on October 27, 2025, to discuss the Flagstaff Regional Land Use Plan 2045 as it relates to open spaces, consider renaming the Observatory Mesa Natural Area, and select future meeting dates. The meeting includes updates from staff and reports from council representatives.

• Review of Flagstaff Regional Land Use Plan 2045 impacts on open spaces
• Decision on Observatory Mesa Natural Area renaming
• Selection of November/December meeting dates

The Flagstaff Open Spaces Commission unanimously recommended renaming Observatory Mesa Natural Area to Observatory Mesa Natural Preserve. They also approved minutes from three prior meetings, cancelled the November 2025 meeting, and moved the December meeting to December 8. The commission discussed the Regional Plan update, noting City Council did not remove a development proposal near a wildlife corridor, and received updates on various open space projects.

• Approved minutes from Aug 25, Sep 8, and Sep 22 meetings (unanimous)
• Recommended renaming Observatory Mesa Natural Area to Observatory Mesa Natural Preserve (unanimous)
• Cancelled November 2025 meeting and moved December meeting to Dec 8, 2025 (unanimous)

City Council Special Meeting (Executive Session)

The Flagstaff City Council will hold a special meeting to recess into an executive session to discuss the employment of a new City Manager. The public may return after the closed session concludes. No decisions are listed on the agenda beyond proceeding with the executive session discussion.

• Discussion and consideration of employment of new City Manager in executive session

The Flagstaff City Council held a special meeting that was almost entirely in executive session to discuss the employment of a new City Manager. After reconvening in open session, the council voted unanimously to direct staff to proceed as discussed in the executive session. No other substantive decisions were made.

• Recessed into executive session (7-0)
• Directed staff to proceed as discussed in executive session regarding new City Manager (7-0)

City Council Combined Special Meeting/Work Session

The Flagstaff City Council and Water Commission will hold a joint work session to discuss potential regional water supply solutions for Flagstaff and partner communities. The U.S. Bureau of Reclamation will present information on available options, with no formal decisions scheduled for this meeting.

The Flagstaff City Council and Water Commission held a joint special meeting to hear a presentation from the U.S. Bureau of Reclamation on a regional water supply study, including the potential development of Red Gap Ranch. After discussion, the Council and Commission gave direction to move forward with an appraisal study of Red Gap Ranch and alternative water sources. No formal votes were taken; the meeting was informational and directional.

• Directed staff to proceed with the appraisal study for Red Gap Ranch and alternative water sources

Sustainability Commission

The Flagstaff Sustainability Commission meets to receive updates on climate initiatives, staff changes, and grant programs. Members will discuss the sustainability grant process and participate in training on bias in grantmaking. No formal decisions are listed on this procedural agenda.

• Flagstaff Sustainability Grant Process Review (20 minutes)
• Flagstaff Sustainability Grant Scoring Exercise and Bias in Grantmaking Training (45 minutes)
• Introductions to New Sustainability Office Staff: Jenny Niemann, Climate Action Section Director (10 minutes)
• Adopt-an-Avenue Programs Overview (10 minutes)
• Engage, Empower, Elevate (E3) Annual Update (10 minutes)

The Sustainability Commission reviewed the Flagstaff Sustainability Grant process and received training on bias in grantmaking. Commissioners will individually review 11-12 applications each, with scores due by November 14, 2025, and a discussion meeting scheduled for November 20. The commission also received updates on the Adopt-a-Stream program, the E3 litter cleanup program, the 2045 Regional Plan, and the Virtual Power Purchase Agreement, but took no formal votes on these items.

• Approved September 2025 meeting minutes (unanimous)
• Set November 14, 2025 deadline for grant application scores
• Scheduled November 20, 2025 meeting to discuss grant scoring
• Agreed to add Carbon Neutrality Plan goals to grant scoring worksheet
• Tabled Adopt-a-Stream volunteer decision until January 2026 meeting
• Requested Dr. Erik Nielsen attend January 2026 meeting to discuss VPPA

Housing Commission

The Housing Commission will meet virtually to provide input on the 2026–2030 Community Development Block Grant (CDBG) Consolidated Plan. The meeting also includes an informational presentation on Catholic Charities services. No action items are scheduled for this meeting.

• Input on 2026–2030 Community Development Block Grant (CDBG) Consolidated Plan
• Informational presentation on Catholic Charities overview and services
• Approval of September 25, 2025 meeting minutes

The Flagstaff Housing Commission unanimously approved the minutes from its September 25, 2025 meeting. The meeting included informational presentations on the 2026-2030 CDBG Consolidated Plan and Catholic Charities services, with no action items. Staff reported that City Council approved the Housing Section becoming a division and changes to the Community Homebuyer Assistance Program.

• Approved September 25, 2025 meeting minutes (10-0)

Combined Pedestrian and Bicycle Advisory Committees

The combined Pedestrian and Bicycle Advisory Committees will meet to discuss potential infrastructure improvements around two school projects. The body will also review capital planning for pedestrian and bicycle projects and a new agenda format.

• Safe Routes to School infrastructure study discussion
• Capital planning for pedestrian and bicycle projects
• Butler Ave Complete Streets Conversion report
• Butler/Fourth corridor project report
• Switzer Canyon FUTS Trail report

Planning & Zoning Commission-CANCELLED

The Planning & Zoning Commission meeting scheduled for October 22, 2025, has been cancelled. No items were decided or discussed.

City Council Special Meeting (Executive Session)

The City Council will hold a special meeting and executive session to discuss the employment of a new City Manager. The session includes final candidate interviews.

• Final candidate interviews for new City Manager

The Flagstaff City Council met in a special executive session on October 22, 2025, to conduct final candidate interviews for the new City Manager position. The council recessed into executive session at 12:42 p.m. and reconvened in open session at 2:20 p.m. No action was taken regarding the City Manager employment discussion.

• Recessed into executive session for City Manager final candidate interviews (6-0)
• No action taken on City Manager employment discussion

City Council Meeting - FINAL

The City Council will consider several high-value contracts for infrastructure, security, and public safety. The body is also reviewing new parking and permit fees for the ParkFlag District and accepting easements for two new residential subdivisions.

• Construction agreement with PCL Construction, Inc. for Lake Mary Water Treatment Plant improvements not to exceed $13,642,244.00
• Cooperative purchase with Corporate Technology Solutions, LLC for city-wide security systems not to exceed $300,000.00
• Purchase of three Ford Police Interceptor Utility SUVs from Olathe Ford Sales, Inc. for $206,561.58
• Contract with AZ Wastewater Industries, Inc. for $187,942.52 for a pipe inspection system
• Ordinance No. 2025-21 to establish parking and permit fees for the ParkFlag District

The Flagstaff City Council approved a $13.6 million construction contract for the Lake Mary Water Treatment Plant sedimentation basin improvements, adopted new ParkFlag parking fees and code amendments, and expanded the Community Homebuyer Assistance Program with bond funds. All votes were unanimous except for the NAU water audit agreement, which passed 6-1.

• Approved $13,642,244 CMAR construction contract with PCL Construction for Lake Mary Water Treatment Plant (7-0)
• Adopted Resolutions 2025-54 and 2025-55 and Ordinance 2025-21 establishing new ParkFlag parking fees (7-0)
• Adopted Resolution 2025-57 expanding Community Homebuyer Assistance Program with bond funds (7-0)
• Approved $500,000 contract amendment with Housing Solutions of Northern Arizona for CHAP/EAH administration (7-0)
• Approved $206,561.58 purchase of three Ford Police Interceptor SUVs (7-0)
• Adopted Resolution 2025-60 for NAU water fixture audits (6-1, Matthews nay)
• Approved $358,599.56 contract with WSP USA for Butler Avenue Complete Streets Phase 1 (7-0)
• Called special election for May 19, 2026 to ratify Regional Land Use Plan 2045 (7-0)

City Council Special Meeting (Executive Session)

The City Council and Water Commission will meet in a confidential executive session. The body will seek legal advice and discuss water supply issues involving several entities and a Bureau of Reclamation study.

• Legal advice regarding LCR, NAIWRSA, and Red Gap Ranch
• Discussion of the 'Future Water Supply Study for Navajo Nation, Flagstaff and Regional Water Users' value planning study

The Flagstaff City Council met in a special executive session on October 21, 2025, to discuss legal advice and strategy regarding contracts and potential litigation related to LCR, NAIWRSA, Red Gap Ranch, and a future water supply study. No formal decisions were made; the meeting was procedural, consisting of a call to order, roll call, a unanimous vote to recess into executive session, and adjournment.

• Recessed into executive session (7-0)
• Adjourned after reconvening into open session

Parks & Recreation

The Flagstaff Parks and Recreation Commission holds a hybrid meeting to review informational updates on 2026 athletics funding changes, the PROSE Master Plan update, e-sports at Hal Jensen Recreation Center, and upcoming fall/winter park projects. No formal decisions are scheduled; the meeting includes routine procedural items, public comment, and reports from the council representative and staff.

The Parks and Recreation Commission heard updates on several projects but took no formal votes beyond approving prior meeting minutes. Staff outlined a new 2026 youth sports field allocation system based on actual play seasons and registration numbers, replacing historical precedence. The commission also received updates on the PROSE master plan procurement, e-sports installation at Hal Jensen Recreation Center, and fall/winter parks projects including a cemetery expansion and playground replacements.

• Approved August 18, 2025 minutes (all present)
• Approved September 22, 2025 joint minutes (all present)
• Heard 2026 athletics allocation changes — no action taken
• Heard PROSE master plan RFP process — no action taken
• Heard e-sports update at Hal Jensen — no action taken
• Heard fall/winter parks projects update — no action taken

Commission on Diversity Awareness

The Flagstaff Commission on Diversity Awareness will meet virtually to discuss and possibly vote on public participation rules, review proclamations, and plan upcoming MLK Day celebrations. The meeting includes updates from working groups, council and staff liaisons, and approval of previous minutes.

• Discussion and possible vote on Public Participation Rules
• Proclamations review
• Discussion on upcoming MLK Day Celebrations
• Updates from Working Groups
• Approval of Minutes: 9/24/2025 CODA meeting

The Flagstaff Commission on Diversity Awareness voted to set a 4-minute limit for public comments during open call, replacing the previous 5-minute standard. The commission also approved the minutes from its September 24, 2025 meeting with a spelling correction. No other substantive decisions were made; discussions covered upcoming events and working group updates.

• Approved minutes from 9/24/2025 meeting with spelling correction (voice vote)
• Set public comment limit to 4 minutes (voice vote)

City Council Special Meeting (Executive Session)

The City Council will meet in a confidential executive session to discuss the employment of a City Manager. This session includes reviewing applicants, considering candidates for interview, and discussing the hiring process.

• Discussion and legal advice regarding City Manager employment, applicants, and the interview process

The Flagstaff City Council met in a special executive session on October 17, 2025, to discuss and receive legal advice regarding the employment of a City Manager, including review of applicants and the hiring/interview process. The council voted unanimously to recess into executive session and reconvened in open session at 11:16 a.m., at which point the meeting adjourned. No substantive public decisions were made; all discussions were confidential by law.

• Recessed into executive session to discuss City Manager employment (7-0)
• Adjourned after reconvening in open session at 11:16 a.m.

Water Commission

The Flagstaff Water Commission will meet on October 16, 2025, to review updates on stormwater utility cost of service and strategic planning, as well as discuss potential updates to reclaimed water code or policy. The meeting will also include approval of previous minutes and public participation.

• Stormwater Utility Cost of Service and Strategic Plan Updates
• Discussion on reclaimed water code or policy updates

Heritage Preservation Commission-CANCELLED

The Flagstaff Heritage Preservation Commission meeting scheduled for October 15 2025 at 4:00 p.m. in Council Chambers, 211 West Aspen Avenue, has been cancelled. No agenda items were listed as the meeting did not proceed.

City Council Work Session

The Flagstaff City Council will hold a work session to review draft agenda items for the October 21 meeting, receive a City Manager report, and discuss two key topics: resuming paid advertising at Flagstaff Pulliam Airport and public art input for projects at Downtown Connection Center and Cleo Murdoch Park. The session includes procedural items like roll call and public comment periods.

• Discussion on resuming paid advertising program at Flagstaff Pulliam Airport and draft advertising policy
• Public art input for Southside Grove at Downtown Connection Center and Rustle at Cleo Murdoch Park
• Review of draft agenda for October 21, 2025 City Council Meeting
• City Manager report including state legislative priorities, HR/risk management update, and sustainability division update
• Wildfire Resilient Homes Initiative program introduction (informational only)

The Flagstaff City Council held a work session on October 14, 2025, with no formal votes or decisions. They discussed resuming paid advertising at Flagstaff Pulliam Airport, with staff recommending the program but Councilmembers expressing concerns about revenue versus staff time and legal risks. The Council also received updates on state legislative priorities, human resources, sustainability programs, and the Wildfire Resilient Homes Initiative, which was presented as a new program for home assessments and hardening kits.

• No formal decisions or votes taken at work session
• Discussed resuming airport advertising program; no action taken
• Reviewed draft advertising policy; Vice Mayor Sweet requested review process be included in final policy
• Heard presentation on Wildfire Resilient Homes Initiative; no action taken
• Received updates on HR, sustainability, and legislative priorities

City Council Special Meeting (Executive Session)

The City Council will meet in a confidential executive session to consult with attorneys. The discussion focuses on legal advice regarding two specific city programs.

• Legal advice regarding potential amendments to the City's Drug and Alcohol Directive
• Legal advice regarding a proposed wildfire resilient homes initiative program

The Flagstaff City Council met in a special executive session on October 14, 2025, to discuss legal advice on potential amendments to the City's Drug and Alcohol Directive and a proposed wildfire resilient homes initiative program. The council voted unanimously to recess into executive session, and the meeting adjourned after reconvening in open session. No substantive decisions were made, as the session was confidential and procedural only.

• Voted 5-0 to recess into executive session
• Discussed legal advice on Drug and Alcohol Directive amendments
• Discussed legal advice on wildfire resilient homes initiative program

Notice of Possible Quorum

The Flagstaff City Council issued a notice of possible quorum for October 2025, indicating that a quorum of members may be present at certain events but no formal discussion or action will occur. The notice complies with Arizona Revised Statutes §38-431.02.

Indigenous Commission

The Flagstaff Indigenous Commission will hold a virtual meeting to receive updates on Indigenous Peoples Day celebrations and a prevention awareness event, and to consider rescheduling its next meeting. No formal decisions are listed on this agenda.

• Possible vote to reschedule November 6 Indigenous Commission meeting to November 13, 2025
• Update on Indigenous Peoples Day (IPD) Celebration planning
• Update on VOICES UNHEARD: Breaking the Silence community gathering for prevention and healing

The Flagstaff Indigenous Commission voted unanimously to reschedule its November 6, 2025 meeting to November 13, 2025, at 11:00 AM. The commission also received updates on the Indigenous Peoples Day Celebration and the 'Voices Unheard' event, both fully planned. No other formal decisions were made.

• Rescheduled November 6 IC meeting to November 13, 2025, 11:00 AM (unanimous)

Airport Commission

The Airport Commission meeting scheduled for October 9, 2025, at Flagstaff Airport has been cancelled. No decisions or discussions will take place at this meeting.

City Council Special Meeting - Regional Plan - AMENDED

The Flagstaff City Council will hold a public hearing and vote on adopting the Flagstaff Regional Land Use Plan 2045. The staff recommends adopting the plan with conditions, including updates per an attached errata and changes listed in a Conditions of Approval document. The council may also read and adopt Resolution No. 2025-56 if the plan is approved.

• Public Hearing: Flagstaff Regional Land Use Plan 2045 Adoption
• Adopt plan with updates per attached errata and Conditions of Approval
• Read Resolution No. 2025-56 by title only
• Adopt Resolution No. 2025-56 if plan approved

The Flagstaff City Council unanimously adopted Resolution No. 2025-56, approving the Flagstaff Regional Land Use Plan 2045 as the city's general plan. The adoption included several modifications, including removing conditions related to energy priorities and adding language on housing insecurity and accessibility. The vote was 7-0.

• Adopted Resolution No. 2025-56, the Flagstaff Regional Land Use Plan 2045 (7-0)
• Removed Condition #64, which would have flattened plan priorities into one tier
• Removed Condition #47, which concerned fuel switching from natural gas to electric
• Added Condition #99, an edit to a high priority action item on page 7-2
• Removed Condition #11 on Policy Map 4-5, but maintained Condition #34 on planned forest access points
• Added Condition #80, a statement on housing insecurity on page 5-3
• Agreed to add language on mental health facilities and accessible housing to Chapters 4 and 5
• Agreed to include a comment on native plants in the plan

Planning & Zoning Commission

The Planning & Zoning Commission will meet on October 8, 2025, at 4:00 p.m. in Council Chambers to discuss a zoning amendment that would allow middle housing (townhomes, duplexes, triplexes, and fourplexes) in all zones where single-family homes are currently permitted. The item is for discussion only and no decision will be made at this meeting.

• PZ-25-00027: Middle Housing zoning amendment (discussion only)

The Planning & Zoning Commission held a discussion-only session on a proposed zoning code amendment (PZ-25-00027) to allow middle housing types in all single-family zones, per HB 2721. No formal action was taken on the item. The commission approved the minutes from the September 29, 2025 special meeting (6-0) and adjourned.

• Approved minutes from September 29, 2025 special meeting (6-0)
• Discussed PZ-25-00027 middle housing code amendment; no action taken

City Council Special Meeting (Executive Session)

The City Council will meet in a closed executive session to discuss the employment of a City Manager. This includes reviewing applicants, considering candidates for interviews, and discussing the hiring process.

• Discussion and legal advice regarding City Manager employment, applicants, and hiring process

The Flagstaff City Council met in a special executive session on October 7, 2025, to discuss and receive legal advice regarding the employment of a City Manager, including reviewing applicants and the hiring/interview process. The council voted unanimously to recess into executive session and reconvened in open session at 1:50 p.m., adjourning without any public decisions. No substantive actions were taken in open session.

• Recessed into executive session (7-0)
• Adjourned after reconvening in open session

City Council Meeting - FINAL

The City Council will review several high-value contracts for public works, police equipment, and airport infrastructure. The body will also hold a public hearing for a new liquor license and consider zoning updates for high occupancy housing.

• Grant agreement with FAA for Airport Snow Removal Equipment Building - Phase 2: $5,772,047
• Five-year AXON Officer Safety Plan Bundle contract: $3,579,459.40
• Contract with SWCA for heritage surveys in Coconino National Forest: $1,210,591.00
• Cooperative purchase for a plow truck and dump truck from RWC International: $626,043.42
• Liquor license application for John Stephan Dolan "The Porch Flagstaff" at 360 W. Forest Meadows Street

The Flagstaff City Council approved a 54-lot Planned Residential Development for the Pine Canyon Expansion, including modifications to engineering standards and a gate, subject to a traffic Memorandum of Understanding. The Council also advanced a downtown parking rate increase by adopting the first reading of the ParkFlag ordinance, and approved a five-year, $3.58 million contract for police body cameras and Tasers. All votes were unanimous (7-0).

• Approved Pine Canyon Expansion PRD, 54-lot subdivision (7-0)
• Approved engineering modifications #1-4 for Pine Canyon (7-0)
• Approved gate modification #5 for Pine Canyon, subject to MOU (7-0)
• Approved $3,579,459.40 AXON Officer Safety Plan Bundle contract (7-0)
• Adopted first reading of ParkFlag parking rate increase ordinance (7-0)
• Adopted High Occupancy Housing Update ordinance (7-0)
• Approved $626,043.42 purchase of plow and dump trucks (7-0)
• Approved $5,772,047 FAA grant for Snow Removal Equipment Building (7-0)

Notice of Possible Quorum

The City of Flagstaff posted a notice that multiple boards and commissions may reach quorum during October 2025, but no formal decisions or discussions will occur in their roles as City Council members. Five public events are scheduled, including open houses, a regional plan meeting, a candidate meet-and-greet, and an airport facility opening.

• Food Action Plan Open House #1 at East Flagstaff Community Library, 3000 N 4th St.
• Regional Plan Adoption Meeting at City Hall, 211 W. Aspen
• Food Action Plan Open House #2 at Downtown Library, 300 W Aspen Ave.
• City Manager Candidate Public Meet and Greet at City Hall, 211 W. Aspen
• Airport Express Center grand opening at Flagstaff Pullium Airport, 6200 S. Pulliam Dr.

City Council Special Meeting (Executive Session)

The City Council will meet in a closed executive session to discuss the employment of a City Manager. This session includes reviewing applicants, considering candidates for interviews, and discussing the hiring process.

• Discussion and legal advice regarding City Manager employment, including applicant review and the interview process

The Flagstaff City Council met in a special executive session to discuss and receive legal advice regarding the employment of a City Manager, including reviewing applicants and the hiring/interview process. The council voted unanimously to recess into the closed session, and the meeting reconvened in open session at 4:09 p.m. and adjourned. No substantive public decisions were made.

• Recessed into executive session to discuss City Manager employment (7-0)
• Adjourned after reconvening into open session

City Council Special Meeting (Executive Session)

The City Council is holding a special meeting in executive session. The body will discuss the employment of a City Manager, including the review of applicants and the hiring process.

• Discussion and legal advice regarding City Manager employment, applicant review, and interview process

The Flagstaff City Council met in executive session to discuss and receive legal advice regarding the employment of a City Manager, including applicant review and interview process. No formal decisions were made in open session; the meeting adjourned after reconvening.

• Recessed into executive session (5-0)
• Adjourned after reconvening into open session

Notice of Possible Quorum

The Water Commission has issued a notice of possible quorum for a site visit. No formal discussion or action will be taken by members during this activity.

• Reclaimed Water Tour at Pine Canyon (3000 S Clubhouse Circle) on 10/6/2025 at 10:00am

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a zoning code variance request for a property at 495 S. River Run Road. The applicant seeks to reduce the minimum lot width requirement to allow the parcel to be split.

• PZ-25-00171-01: Request to reduce minimum lot width from 100 feet to 32 feet at 495 S. River Run Road

The Board of Adjustment approved a zoning variance requested by David Carpenter on behalf of Flag Holdings, LLC, to reduce the minimum lot width from 100 feet to 32 feet for a parcel at 495 S. River Run Road, zoned Light Industrial Open. The variance allows the parcel to be split. The motion passed unanimously (6-0).

• Approved variance reducing minimum lot width from 100 to 32 feet for 495 S. River Run Road (6-0)
• Approved minutes from April 23, 2025 meeting (6-0)

City Council Special Meeting (Executive Session)

The City Council is holding a special meeting in executive session. The body will discuss the employment of a City Manager, including reviewing applicants and the hiring process.

• Discussion and legal advice regarding City Manager employment, applicant review, and the interview process

The Flagstaff City Council met in a special executive session to discuss and receive legal advice regarding the employment of a City Manager, including review of applicants and the hiring/interview process. No formal decisions were made in open session; the meeting was procedural and confidential.

• Recessed into executive session (6-0)
• Adjourned after reconvening in open session

Planning & Zoning Commission

The Flagstaff Planning & Zoning Commission will meet to continue deliberation on the Flagstaff Regional Land Use Plan 2045. The commission will review public comments received through September 24 before forwarding its recommendation to the City Council for a public hearing scheduled on October 9, 2025.

• Flagstaff Regional Land Use Plan 2045 adoption consideration and approval recommendation to City Council

The Planning & Zoning Commission voted 6-0 to forward the proposed comprehensive update of the Flagstaff Regional Land Use Plan 2045 to the City Council for adoption, with a recommendation that it be submitted to voters for ratification at a special election in May 2026. The motion includes conditions to incorporate corrections from an errata sheet and changes outlined in a Conditions of Approval document. The commission also unanimously approved the minutes from the September 24, 2025 meeting. No public comment was received, and no other substantive decisions were made.

• Approved forwarding Flagstaff Regional Land Use Plan 2045 to City Council with conditions (6-0)
• Recommended plan be submitted to voters for ratification at May 2026 special election (6-0)
• Approved minutes from September 24, 2025 regular meeting (6-0)

City Council Special Meeting (Executive Session)

The City Council will meet in a closed executive session to discuss the employment of a City Manager. This includes reviewing applicants, considering candidates for interviews, and discussing the hiring process.

• Discussion and legal advice regarding City Manager employment, applicant review, and the interview process

The Flagstaff City Council met in a special executive session to discuss and receive legal advice regarding the employment of a city manager, including reviewing applicants and the hiring process. The council voted unanimously to recess into executive session and reconvened in open session at 5:13 p.m., adjourning immediately. No substantive decisions were made in open session.

• Voted 7-0 to recess into executive session
• Held executive session on city manager employment and hiring process
• Reconvened into open session and adjourned

Housing Commission

The Flagstaff Housing Commission will hold a virtual meeting on September 25, 2025, to approve past meeting minutes, elect a new chair and vice chair for one-year terms, and review a proposal to expand the Community Homebuyer Assistance Program (CHAP) using bond funds. The meeting includes informational updates from staff and commissioners but no major decisions beyond the chair election and CHAP recommendation.

• Election of Commission Chair and Vice Chair for one-year terms ending September 2026
• Review and recommendation for approval of Community Homebuyer Assistance Program (CHAP) bond-funded expansion
• Approval of minutes from the August 28, 2025 Housing Commission meeting

The Flagstaff Housing Commission unanimously approved forwarding the Community Homebuyer Assistance Program (CHAP) Bond-Funded Expansion to City Council with a recommendation for approval. The commission also elected new officers and approved prior meeting minutes. No other substantive decisions were made.

• Approved minutes from August 28, 2025 meeting (9-0)
• Elected Moses Milazzo as Chair (9-0)
• Elected Tyler Denham as Vice Chair (9-0)
• Forwarded CHAP Bond-Funded Expansion to City Council with recommendation for approval (9-0)

Sustainability

The Sustainability Commission will discuss updates to the Food Action Plan and the Sustainability Commission Ordinance. Members will also conduct a practice scoring exercise for Flagstaff Sustainability Grants.

• Flagstaff Sustainability Grants update and practice scoring exercise
• Sustainability Commission Ordinance update
• Food Action Plan update
• Discussion and vote on November and December meeting schedules

The Sustainability Commission approved the Sustainability Commission Ordinance draft, which had been reviewed by the legal team, for recommendation to City Council. The Commission also approved a combined November-December meeting on November 20, 2025, and tabled the Flagstaff Sustainability Grants update and practice scoring exercise to the next meeting. The Food Action Plan update was presented, with a draft expected to be brought to City Council in January 2026.

• Approved Sustainability Commission Ordinance draft (all present voted yes)
• Tabled Flagstaff Sustainability Grants update and practice scoring exercise to next meeting
• Approved combined November-December meeting on November 20, 2025, lasting three hours
• Approved August 2025 meeting minutes (all present voted yes)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing regarding the adoption of the Flagstaff Regional Land Use Plan 2045. The body will consider making a recommendation to the City Council to adopt the plan with conditions outlined in the staff report.

• Public hearing for Flagstaff Regional Land Use Plan 2045 Adoption
• Approval of the Report on the Citizen Review Session for the Flagstaff Regional Land Use Plan 2045

The Planning & Zoning Commission held a public hearing on the Flagstaff Regional Land Use Plan 2045 but did not vote on adoption. Instead, it unanimously voted to continue the meeting to Monday, September 29, 2025, at 4:30 p.m. The commission also unanimously approved the minutes from September 10, 2025, and the report on the Citizen Review Session for the plan.

• Approved minutes from September 10, 2025 (7-0)
• Approved Report on Citizen Review Session for Flagstaff Regional Land Use Plan 2045 (7-0)
• Continued public hearing on Regional Plan 2045 adoption to September 29, 2025 (7-0)

Commission on Diversity Awareness

The Commission on Diversity Awareness will meet virtually to elect a Chairperson and Vice Chairperson for terms ending September 1, 2026. The body will also determine the schedule for future meetings and review commission priorities.

• Election of Chairperson and Vice Chairperson
• Setting of meeting days and times for future CODA meetings
• Approval of August 20, 2025 meeting minutes
• Review of Open Meeting Requirements and procedural expectations

The Commission on Diversity Awareness elected Manny Hernandez as chairperson and Sandra Darling as vice chairperson for terms through September 1, 2026. It also approved meeting in-person quarterly starting December 2025 and scheduled breaks in July and November. The commission approved the August 20, 2025 minutes and adjourned.

• Elected Manny Hernandez as chairperson (voice vote)
• Elected Sandra Darling as vice chairperson (voice vote)
• Approved meeting in-person quarterly beginning December 2025 (voice vote)
• Approved scheduling breaks for CODA in July and November (voice vote)
• Approved minutes of 8/20/2025 CODA meeting (voice vote)

City Council Work Session

The Flagstaff City Council will hold a work session to receive informational updates on local projects and agreements. Topics include the 2024-2025 Annual Report for the 10-Year Housing Plan, the John Wesley Powell Project, and discussions on reclaimed water releases for wildlife habitat. No formal decisions are scheduled for this meeting.

• Proclamation: Suicide Prevention Awareness Month
• Proclamation: Recovery Month
• 2024-2025 Annual Report for the 10-Year Housing Plan (informational)
• John Wesley Powell Project Update (informational)
• Discussion of amended Reclaimed Water Agreement with Pine Canyon Golf LLC (informational)

The Flagstaff City Council held a work session with no formal votes or decisions. They received updates on the 10-Year Housing Plan, the John Wesley Powell Extension project, and a proposed amended reclaimed water agreement for Pine Canyon. Discussion only; no action was taken on any item.

• No formal decisions or votes taken during the work session
• Heard annual report on 10-Year Housing Plan
• Discussed John Wesley Powell Extension project update
• Discussed amended reclaimed water agreement for Pine Canyon

City Council Special Meeting (Executive Session)

The Flagstaff City Council will convene in a special executive session to discuss legal matters, including water supply negotiations and police contract litigation.

• Executive session for legal advice on water supply and Navajo Nation agreements
• Legal consultation regarding police contracts and pending litigation
• Discussion on the Future Water Supply Study for Navajo Nation, Flagstaff, and Regional Water Users

The Flagstaff City Council met in a special executive session on September 23, 2025, to discuss legal advice and consultation on contracts, pending litigation, and water supply issues. No formal decisions were made; the council unanimously voted to recess into executive session and later reconvened to adjourn.

• Recessed into executive session (7-0)
• Adjourned after reconvening into open session

Joint Parks & Recreation/Open Space

The Flagstaff Joint Parks & Recreation/Open Space Commission held a hybrid meeting to receive informational updates on several long-term plans and projects. No formal decisions were listed on the agenda.

The joint meeting was informational; no formal votes or decisions were taken. Commissions reviewed the Open Spaces Commission's submitted recommendations on the draft Regional Plan 2045, heard a capital improvement project overview, and discussed the upcoming PROSE master plan update. Minutes approval was deferred to each commission's next individual meeting.

• Minutes approval deferred to October individual meetings
• Open Spaces Commission recommendations on Regional Plan 2045 submitted; discussed at Planning & Zoning hearing Sept 24
• No formal actions taken on capital projects; updates only
• PROSE master plan update discussed; procurement to begin after start of 2026

Water Commission

The Water Commission will meet to discuss new business and approve previous meeting minutes. The primary agenda item is an update regarding the Treatment Facility Master Plan provided by Doug Kobrick.

• Treatment Facility Master Plan Update
• Approval of August 21, 2025 minutes

Heritage Preservation Commission

The Heritage Preservation Commission will meet to approve minutes from August and hold a public hearing on a required cultural resource study for 205 S. Park St. after a house was demolished without a permit. The study assesses a circa 1916-26 building previously recommended for historic designation. The meeting also includes discussions on conservation, historic overlay zones, and grant tracking.

• Approval of 205 S. Park Phase I Cultural Resource Study (205 S. Park St./405 W. Tucson Ave.)
• Discussion on conservation considerations for 'Two Spot' logging train
• Training on development review in historic overlay zones
• Update on Historic Signs and Facades Grant Tracking

The Heritage Preservation Commission approved the Phase I Cultural Resource Study for the demolished house at 205 S. Park St./405 W. Tucson Ave., with conditions to note the post-demolition assessment and conduct further research on similar bungalows. The study was required after the house was demolished without a permit in March 2025. The commission also approved the August 20, 2025 minutes unanimously. Other agenda items were discussion-only, including conservation of the 'Two Spot' logging train and training on historic overlay review.

• Approved Phase I Cultural Resource Study for 205 S. Park St. with conditions (5-0)
• Approved minutes from August 20, 2025 meeting (5-0)

Commission on Diversity Awareness

The Commission on Diversity Awareness meeting scheduled for September 17, 2025, has been canceled. The meeting was to be held virtually at 211 West Aspen Avenue.

• Canceled meeting
• Virtual Teams meeting
• 211 West Aspen Avenue

City Council Meeting - FINAL

The Flagstaff City Council will hold public hearings on two new liquor license applications and vote on a consent agenda including software purchases, holiday lights contract, and a federal grant. Council also received direction in executive session regarding federal grant compliance and potential litigation against Desert Mountain Energy.

• Liquor license hearings for Megh Indian Cuisine (1435 S Milton Rd) and Flagstaff KOA (5803 N US HWY 89)
• Approval of $93,363.57 fleet management software contract with Ron Turley Associates, Inc.
• Approval of $88,125 holiday lights program contract with Flaglights LLC
• Approval of $534,810.20 OpenGov software contract with Vertosoft, LLC
• Ratification of $226,471.64 DOJ grant for Northern Arizona Street Crimes Task Force

The Flagstaff City Council adopted a zoning code amendment (Ordinance 2025-16) allowing single-use residential and adaptive reuse in commercial and public facility zones, a move supporters said would enable affordable housing on school land. The council also adopted a high-occupancy housing update (Ordinance 2025-19, first reading) and approved a development agreement for the 13.82-acre Pinehaven project at 2951 S Masonic Lane. All votes were unanimous (6-0 or 5-0).

• Adopted Ordinance 2025-16 allowing single-use residential in commercial/public facility zones (6-0)
• Adopted Resolution 2025-46 and gave first reading to Ordinance 2025-19, the High Occupancy Housing Update (5-0)
• Adopted Ordinance 2025-17 rezoning 13.82 acres at 2951 S Masonic Lane to Medium Density Residential (5-0)
• Adopted Resolution 2025-45 authorizing the Pinehaven Development Agreement (5-0)
• Approved $22,456.46 in uncollectible account write-offs for FY2024-25 (5-0)
• Approved liquor license recommendations for Megh Indian Cuisine and Flagstaff KOA (6-0)
• Approved consent agenda including $534,810.20 OpenGov software contract and $226,471.64 grant ratification (6-0)
• Directed staff to evaluate options, including potential litigation, against Desert Mountain Energy (6-0)

City Council Special Meeting (Executive Session)

The Flagstaff City Council convened a special executive session to discuss confidential legal advice regarding ongoing litigation with Desert Mountain Energy over water rights. No public decisions were made during this meeting.

• Discussion of legal advice on Desert Mountain Energy/water litigation under A.R.S. §38-431.03(A)(3) and (4)

The Flagstaff City Council met in a special executive session to discuss legal advice regarding Desert Mountain Energy/water litigation. No public decisions were made; the council unanimously voted to recess into executive session and later reconvened to adjourn.

• Recessed into executive session (6-0)
• Adjourned after reconvening into open session

Building and Fire Code of Appeals

The Building and Fire Code of Appeals will meet to select a Chair and Vice Chair. The board will also discuss the appeals process and review key code changes from 2018 to 2024.

• Vote to select a Chair and Vice Chair
• Discussion on Building and Fire Code of Appeals process and timeline
• Review of key code changes from 2018-2024

The Building and Fire Code of Appeals met for the first time, elected officers, and discussed the timeline for updating the city's building and fire codes. No code changes were voted on; the board only selected a chair and vice chair. The board reviewed key 2018–2024 code changes and heard about upcoming public outreach and a potential council work session.

• Appointed Jacob Conger as Chair (4-0)
• Appointed David Merrell as Vice Chair (4-0)

Airport Commission

The Airport Commission will meet to receive staff reports on airport operations, FBOs, and grants. The body will also discuss airport snow removal operations as an informational item.

• Airport snow removal operations informational item
• Airport operation updates
• FBO updates
• Project and grant updates
• Introduction of a new commissioner

The Flagstaff Airport Commission met on September 11, 2025, and approved the previous meeting's minutes unanimously (6-0). Staff announced the October meeting is cancelled due to a conference, and a new commissioner will join on October 1. No other formal decisions were made; the rest of the meeting consisted of staff reports and informational updates.

• Approved previous meeting minutes (6-0)
• Cancelled October 2025 commission meeting

Planning & Zoning Commission

The Flagstaff Planning & Zoning Commission will hold a public hearing on the proposed adoption of the Flagstaff Regional Land Use Plan 2045. The hearing is scheduled to begin at 4:00 p.m. and may continue to September 24 if not completed. The meeting also includes routine procedural items such as roll call, public comment, and approval of previous minutes.

• Public Hearing: Flagstaff Regional Land Use Plan 2045 Adoption (continued to Sept 24 if needed)

The Planning & Zoning Commission held a public hearing on the Flagstaff Regional Land Use Plan 2045 adoption, received extensive public comment, and voted to continue the hearing to September 24 at 4 p.m. at City Hall. No final decision on adoption was made. The commission also approved the minutes from the August 27, 2025 meeting (6-0).

• Approved minutes from August 27, 2025 meeting (6-0)
• Continued public hearing on Land Use Plan 2045 to September 24 at 4 p.m. at City Hall

City Council Work Session

The City Council will review staff recommendations for using city-owned parcels to meet housing goals. The body will also discuss updates to the Flagstaff Water Services Enforcement Response Plan.

• Presentation and discussion of city-owned land for housing
• Discussion of updates to the Flagstaff Water Services Enforcement Response Plan (ERP)
• Proclamation for IT Professional's Day
• Information on the County Comprehensive Plan 60 day review

The Flagstaff City Council held a work session on September 9, 2025, and gave unanimous direction for staff to proceed with recommendations on developing city-owned land for housing, including the 'Sharkbite' parcel and the RAD process. No formal votes were taken; the session was for discussion and direction. The council also received updates on the Water Services Enforcement Response Plan and the Coconino County Comprehensive Plan.

• Directed staff to move forward on city-owned land housing recommendations (unanimous)
• Prioritized 180 and Butler parcels for housing development, followed by RAD process
• Confirmed support for RAD program redevelopment at Siler Homes
• Discussed updates to Water Services Enforcement Response Plan (no vote)
• Reviewed Coconino County Comprehensive Plan Envision 2045 (no vote)

Open Spaces Commission

The Flagstaff Open Spaces Commission will meet online to review the latest draft of the Regional Plan, finalize its recommendations, and select a representative to present them at upcoming meetings. The meeting includes procedural items and a public comment period, but no other substantive decisions are listed.

• Review and finalize Regional Plan recommendations
• Select Commission member(s) to represent the group at upcoming opportunities
• Robert Walllace presentation on Regional Plan recommendations

The Commission unanimously approved a letter of recommendations for the Regional Plan draft, with edits discussed during the meeting, and authorized a presentation summary for use at upcoming Planning and Zoning Commission and City Council hearings. Commissioners Kluwin and Fox volunteered to present at the September 24 and October 9 hearings, respectively.

• Approved September 8, 2025 letter of recommendation with edits (unanimous)
• Approved presentation summary of Regional Plan with edits (unanimous)
• Commissioner Kluwin to present at Sept 24 Planning and Zoning Commission hearing
• Co-Chair Fox to present at Oct 9 City Council public hearing

Indigenous Commission

The Indigenous Commission will review a historic resource study to select mitigation options for the proposed demolition of the former municipal building. The body will also receive an update on Indigenous Peoples Day planning and consider rescheduling an October meeting.

• Mitigation options for the proposed demolition of the former municipal building at 19 W. Birch Avenue
• Planning update for Indigenous Peoples Day on October 13, 2025
• Approval of June 13, 2025, Retreat Minutes
• Possible rescheduling of the October 2, 2025 meeting to October 9, 2025

The Flagstaff Indigenous Commission voted unanimously to recommend an interpretive walk with signage and QR codes as mitigation for the demolition of the former municipal building at 19 W. Birch Avenue. The recommendation will go to the Heritage Preservation Commission, with final design approval reserved for the Indigenous Commission. The commission also approved the June 13, 2025 retreat minutes and moved its October meeting to October 9, 2025.

• Approved June 13, 2025 retreat minutes (unanimous)
• Recommended interpretive walk with QR codes for 19 W. Birch demolition mitigation (unanimous)
• Moved October 2, 2025 meeting to October 9, 2025 (unanimous)

City Council Meeting - FINAL

The City Council will discuss the Adaptive Reuse Bond Program to create affordable rental units. The body is also deciding on several sewer and flood mitigation contracts and a residential plat approval.

• Resolution No. 2025-44: Adaptive Reuse Bond Program for approximately $3,000,000 in affordable rental units
• Contract with Eagle Mountain Construction, Inc. for $4,555,128 for the Wildcat Interceptor Sewer Upsizing Project
• Change Order No. 1 with Eagle Mountain Construction, Inc. for $1,990,330 for Cedar Crossing (Spruce Wash Flood Mitigation)
• Preliminary Block Plat approval for Canyon del Rio Phase 2 at 3200 E Butler Avenue
• Public hearing for rezoning 13.82 acres at 2951 S Masonic Lane to Medium Density Residential

The Flagstaff City Council adopted Resolution No. 2025-44, establishing the Adaptive Reuse Bond Program to spend approximately $3,000,000 in general obligation bond funds for creating affordable rental units. The vote was 6-1, with Councilmember Lori Matthews voting no. The council also approved a $4,555,128 contract amendment for the Wildcat Interceptor Sewer Upsizing Project and postponed a contract amendment with Flock Safety for license plate readers until after a future discussion on a citizen petition opposing the technology.

• Adopted Adaptive Reuse Bond Program Resolution No. 2025-44 (6-1)
• Approved $4,555,128 First Amendment to CMAR agreement with Eagle Mountain Construction for Wildcat Interceptor Sewer Upsizing Project (7-0)
• Approved $1,990,330 Change Order No. 1 for Cedar Crossing, Spruce Wash Flood Mitigation (7-0)
• Adopted Ordinance No. 2025-15 authorizing property acquisition for Wildcat Interceptor Sewer Upsizing Project (7-0)
• Adopted Ordinance No. 2025-14 ratifying grants of easements and real property (7-0)
• Approved Preliminary Block Plat for Canyon del Rio Phase 2 at 3200 E Butler Ave (7-0)
• Postponed public hearing on rezoning 2951 S Masonic Lane to September 16, 2025 (7-0)
• Postponed Flock Safety contract amendment until after citizen petition discussion (6-1)

City Council Special Meeting (Executive Session)

The City Council will meet in executive session to receive legal advice. Discussions will focus on federal grant agreement terms and a contract amendment for police safety cameras.

• Legal advice on revised terms and conditions in federal grant agreements
• Amendment to Cooperative Purchase Contract with Flock Safety for $112,000 (plus fees and taxes) for Flagstaff Police Department safety cameras
• Discussion regarding the Citizen Petition titled 'Freeing Flagstaff from invasive surveillance'

The Flagstaff City Council met in a special executive session on September 2, 2025, to discuss legal advice on federal grant agreements and a proposed amendment to the Flock Safety contract for police safety cameras. No formal decisions were made in open session; the council voted unanimously to recess into executive session and later adjourned without public action.

• Recessed into executive session (6-0)
• Adjourned after reconvening into open session

Notice of Possible Quorum

The Flagstaff City Council issued a notice that a quorum of members may be present at an upcoming employee BBQ, but no formal discussion or action will occur during the event. The gathering is scheduled for September 17, 2025, at Thorpe Park and is not a decision-making meeting.

Sustainability

The Sustainability Commission will meet to receive informational updates on funding, ordinances, and land acknowledgments. The body will discuss budget allocations for sustainability grants and provide feedback on the 2025-2026 Carbon Neutrality Plan update.

• Discussion of Flagstaff Sustainability Grants budget allocation
• Feedback and discussion on the 2025-2026 Carbon Neutrality Plan update
• Informational item on Sustainability Division funding via the Environmental Management Fee
• Informational update on the Sustainability Commission Ordinance
• Expansion of the City's Land Acknowledgement - Four Elements

The Flagstaff Sustainability Commission approved a $75,000 grant budget, setting aside $1,500 for translation and event costs, leaving $73,500 for awards. Commissioners also volunteered to lead priority projects on water pollution, Tree City USA, and railroad health impacts, and agreed to review ordinance updates for a possible vote next meeting. No formal votes were taken on the informational items.

• Approved $75,000 Flagstaff Sustainability Grant budget with $1,500 set aside (unanimous)
• Commissioner Carlson to lead water pollution and railroad health projects
• Chair Wolkowinsky to lead Tree City USA project
• Commissioners Lammie and Metzger volunteered for land acknowledgement expansion group
• Agreed to review ordinance update documents for vote at next meeting

PSPRS - Fire

The board will meet to approve meeting minutes and process the retirement system eligibility for five new fire department employees.

• Approval of August 25, 2025 meeting minutes
• PSPRS eligibility for new firefighters Bryce Winter, Tanor Loosle, Hayden Butler, and Neko-Antonio Hernandez
• PSPRS eligibility for new Airport Rescue Firefighter Greyson Halik
• Note of reinstatement for Clayton Rethlake on 3/8/2025

The PSPRS Fire board approved the August 25, 2025 meeting minutes and confirmed the hiring of five new firefighters, all PSPRS-eligible. The board also discussed a request to examine common-law marriage eligibility under PSPRS. No other substantive decisions were made.

• Approved August 25, 2025 meeting minutes (unanimous)
• Approved new hire Bryce Winter as Firefighter (unanimous)
• Approved new hire Tanor Loosle as Firefighter (unanimous)
• Approved new hire Hayden Butler as Firefighter (unanimous)
• Approved new hire Neko-Antonio Hernandez as Firefighter (unanimous)
• Approved new hire Greyson Halik as Airport Rescue Firefighter (unanimous)

Housing Commission

The Housing Commission will review and provide feedback on staff recommendations regarding city-owned land for housing. This discussion serves as preparation for a City Council work session on September 9, 2025. The commission will also receive an informational update on the 10-Year Housing Plan annual report.

• Discussion of City-Owned Land for Housing
• 2024-2025 Annual Report for the 10-Year Housing Plan
• Approval of July 24, 2025 meeting minutes

The Flagstaff Housing Commission met virtually on August 28, 2025, and unanimously approved the minutes from its July 24, 2025 meeting. No action items were on the agenda. The commission received informational presentations on the 2024-2025 Annual Report for the 10-Year Housing Plan and on city-owned land for housing, which will be presented to City Council on September 9, 2025. No substantive decisions were made beyond the minutes approval.

• Approved July 24, 2025 meeting minutes (8-0)

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on three single-family home permits and two city code amendments regarding housing incentives and high occupancy housing. The body will also discuss the Flagstaff Regional Land Use Plan 2045.

• Conditional Use Permit for 4,792 sq ft home at 3666 S Woodland Hills Dr
• Conditional Use Permit for 5,450 sq ft home at 3724 S Woodland Hills Dr
• Conditional Use Permit for 5,472 sq ft home at 3646 S Woodland Hills Dr
• PZ-25-00041: Proposed incentives for Single Use Residential and Adaptive Reuse projects
• PZ-25-00028: Proposed updates to High Occupancy Housing (HOH) density and requirements

The Flagstaff Planning & Zoning Commission unanimously approved three conditional use permits for new single-family homes in the Estates at Pine Canyon Pine Run, all with staff-recommended conditions. It also unanimously recommended City Council approval of two zoning code text amendments: one adding incentives for single-use residential and adaptive reuse projects, and another updating high occupancy housing regulations. The commission also discussed the Flagstaff Regional Land Use Plan 2045 but took no action.

• Approved conditional use permit PZ-25-00134 for a 4,792 sq ft home at 3666 S Woodland Hills Dr (7-0)
• Approved conditional use permit PZ-25-00133 for a 5,450 sq ft home at 3724 S Woodland Hills Dr (7-0)
• Approved conditional use permit PZ-25-00135 for a 5,472 sq ft home at 3646 S Woodland Hills Dr (7-0)
• Recommended City Council approval of code text amendment PZ-25-00041 (Single Use Residential & Adaptive Reuse Incentives) (7-0)
• Recommended City Council approval of code text amendment PZ-25-00028 (High Occupancy Housing Update) (7-0)
• Approved minutes from August 13, 2025 meeting (7-0)

Commission on Inclusion and Adaptive Living

The Commission on Inclusion and Adaptive Living will meet to discuss code compliance with the Planning & Development Services Director. The body may also take action regarding the Regional Plan 2045.

• Discussion on code compliance with Planning & Development Services Director Michelle McNulty
• Possible action regarding the Regional Plan 2045
• Liaison updates on Mountain Line transportation, sidewalks, and parking

The Commission on Inclusion and Adaptive Living held a discussion-only meeting on August 27, 2025, focused on code compliance and sidewalk obstructions. Planning Director Michelle McNulty explained the city's compliance-based enforcement philosophy, which prioritizes education over citations. No formal votes or decisions were made; the meeting ended early when quorum was lost after Chair Simukonda departed.

• No formal actions taken; meeting was discussion-only
• Agreed to continue brainstorming sidewalk obstruction solutions
• Staff to return in March with follow-up information on code compliance
• General support for restarting an informal working group on sidewalk issues

City Council Special Meeting (Executive Session)

The Flagstaff City Council convened a special executive session to discuss confidential legal matters, including a condemnation litigation update. No public decisions were made during this meeting.

The Flagstaff City Council met in a special executive session to discuss legal advice and strategy regarding condemnation litigation. No substantive decisions were made in open session; the council voted unanimously to recess into executive session and later adjourned without public action.

• Recessed into executive session (4-0)
• Adjourned after reconvening into open session

City Council Meeting - FINAL

The City Council will review several contracts, including flood mitigation work and library technology upgrades. The body will also hold public hearings for liquor license applications and make appointments to city commissions.

• Contract amendment with Eagle Mountain Construction, Inc. for Spruce Wash Flood Mitigation (GMP 7) for $985,666
• Library Computer Replacement Cycle purchase with Dell Marketing, LP not to exceed $426,085 annually
• Final Plat approval for 'The Lookout at Canyon del Rio' 50-lot subdivision at 3770 E Whetstone Dr
• 3-year SCADA Software Package subscription with Q-Mation not to exceed $121,344
• Liquor license applications for Flagstaff Mountain Market LLC (1508 E Route 66) and Mother Road Brewing (1300 E Butler Ave)

The Flagstaff City Council unanimously approved a $2,262,434 change order for the Butler-Fourth Improvements Project, adding 730 days. They also gave initial approval to rezone 13.82 acres at 2951 S Masonic Lane for the Pinehaven development, and directed staff to explore eliminating parking minimums and adding maximums as part of the zoning code update. Several contracts and appointments were approved, and a final plat for a 50-lot subdivision was pulled from the agenda.

• Approved $2,262,434 change order for Butler-Fourth Improvements (7-0)
• Approved first reading of Ordinance 2025-17 to rezone 13.82 acres at 2951 S Masonic Lane (7-0)
• Approved first reading of Ordinance 2025-18 amending water main capacity charges (7-0)
• Approved preliminary plat for 141-lot Canyon del Rio – The Highlands (7-0)
• Approved $293,872.50 amendment to mental health service agreement with Redemption Counseling Center (7-0)
• Approved $985,666 GMP 7 for Spruce Wash Flood Mitigation (7-0)
• Approved appointments to Beautification, Airport, and Personnel boards (7-0 each)
• Pulled final plat for The Lookout at Canyon del Rio from consent agenda

PSPRS - Fire

The Public Safety Personnel Retirement System board will review and approve meeting minutes from August 2024 and authorize the hiring of six new firefighters and airport rescue personnel.

• Review and approve minutes from August 5, 2024
• Authorize hiring of six new firefighters
• Authorize hiring of one airport rescue firefighter
• Review FY 2025-26 Pension Funding Policy
• Review Fire Department Actuarial Valuation FY24

The Flagstaff PSPRS Fire board met on August 25, 2025, and approved the August 5, 2024 meeting minutes and the hiring of five new firefighters, all unanimously. The board also acknowledged the service of outgoing member Ed Vessey, welcomed new member Patrick Staskey, and administered the oath to re-elected and new members. No other substantive decisions were made.

• Approved August 5, 2024 meeting minutes (unanimous)
• Approved new hires: Bryce Winter, Tanor Loosle, Hayden Butler, Neko-Antonio Hernandez, Greyson Halik (unanimous)

Open Space Commission

The Commission will review the latest Regional Plan draft to outline recommendations and select a representative. Members will also review and vote on comments regarding the Land Availability and Suitability Study & Code Analysis Project (LASS/CAP) Code Concepts Report.

• Regional Plan draft review and recommendation selection
• LASS/CAP Code Concepts Report review and vote on recommendations
• Approval of June 23 and July 28, 2025 meeting minutes

The Flagstaff Open Space Commission reviewed the draft Regional Land Use Plan with staff and discussed 14 proposed revisions, including balancing core priorities, recognizing the Flagstaff Urban Trail System, and making 10-minute walking access a policy target. No final decisions were made on the comments; instead, the Commission decided to hold a special virtual meeting on September 8th at 4 PM to vote on an updated, abbreviated set of comments. The LASS/CAP Code Concepts Report review was deferred to a future meeting.

• Approved June 23, 2025 minutes (all present approved)
• Approved July 28, 2025 minutes (all present approved)
• Scheduled special virtual meeting for September 8, 2025 at 4 PM to vote on updated Regional Plan comments
• Deferred LASS/CAP Code Concepts Report review to a future meeting

Water Commission

The Flagstaff Water Commission will hold a hybrid meeting at Council Chambers to receive legislative updates on water-related issues, a 5MP presentation, and a turf efficiency presentation. No formal decisions are listed on the agenda.

Airport Commission

The Airport Commission will meet to receive staff reports on airport operations, FBOs, and grants. The commission is scheduled to discuss and take action regarding the airport badging fee.

• Discussion and action on Airport Badging Fee

The Flagstaff Airport Commission voted 3-1 to recommend implementing fees for airport security badges, with an exemption for contractors on airport-funded projects. The fees, which cover initial issuance and renewals, will go through a 60-day public notice period before City Council consideration. Commissioner Andrew Shouse voted against, citing concerns about the lack of a recent hangar storage rate study.

• Approved airport badging fee recommendation (3-1)
• Approved minutes of previous meeting (4-0)
• Adjourned meeting (4-0)

Heritage Preservation Commission

The Flagstaff Heritage Preservation Commission will hold a public hearing on two requests to modify Certificates of Appropriateness for accessory dwelling units at 603 W. Birch Ave. and 15 N. Park St. The meeting also includes routine approval of past minutes and certificates of no effect for three other properties.

• 603 W. Birch Ave. — modified Certificate of Appropriateness for new detached accessory dwelling unit design
• 15 N. Park St. — modified Certificate of Appropriateness for new detached unit design
• 109 N. Leroux St. — Certificate of No Effect (CC-25-01768, PZ-25-00140)
• 5 E. Aspen Ave. — Certificate of No Effect (PZ-25-00144, CC-25-02065)
• 704 W. Aspen Ave. — Certificate of No Effect (PZ-25-00153)

The Heritage Preservation Commission unanimously approved modified Certificates of Appropriateness for accessory dwelling units at 603 W. Birch Ave. and 15 N. Park St., each with specific conditions. The commission also approved the July 16, 2025 meeting minutes and received updates on grants, training, and staff reports. No other substantive decisions were made.

• Approved modified Certificate of Appropriateness for ADU at 603 W. Birch Ave. with condition to reclassify duplex as single-family with interior ADU (5-0)
• Approved modified Certificate of Appropriateness for new detached unit at 15 N. Park St. with condition to demonstrate interior yard requirements in all plan sets (5-0)
• Approved minutes from July 16, 2025 regular meeting (5-0)

Commission on Diversity Awareness

The Commission on Diversity Awareness will hold a virtual meeting to review procedural items, discuss updates from working groups, and approve a proclamation recognizing Hispanic Heritage Month. No formal decisions are scheduled beyond routine approvals.

• Proclamation: Hispanic Heritage Month
• Presentation from Townsite Community Land Trust
• Expiring Commissioner terms and upcoming election of new Chairperson

The Commission on Diversity Awareness approved a proclamation for Hispanic Heritage Month, with Commissioner Hernandez volunteering to present it at City Council on September 16. The meeting also included a presentation from the Townsite Community Land Trust on historic home preservation and affordable housing, and updates on expiring commissioner terms and staff changes.

• Adopted Hispanic Heritage Month proclamation (voice vote, motion by Hernandez, second by Martinez)
• Approved minutes of May 21, 2025 meeting (voice vote, motion by Riesenberg, second by Hernandez)

Parks & Recreation

The Flagstaff Parks and Recreation Commission will hold a hybrid meeting on August 18, 2025, at the Flagstaff Aquaplex. The agenda includes procedural items, a land acknowledgment, and discussions on the Sport Courts at Bushmaster Park capital project and the 5-year capital plan. No formal decisions are scheduled.

The Parks and Recreation Commission received updates on the Bushmaster Park sports courts construction and the 5-year capital plan. No formal votes were taken; the commission discussed future revisions to the capital plan and noted ongoing noise mitigation discussions for the courts.

• Received update on Bushmaster Park sports courts construction (no action)
• Discussed 5-year capital plan; agreed to reanalyze and potentially revise it (no vote)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing for a conditional use permit and a work session on high-occupancy housing amendments. The body will also consider a preliminary block plat for a residential project.

• Public hearing for PZ-25-00122: Conditional Use Permit for a 5-bedroom home at 3426 S Breton Dr
• Work session for PZ-25-00028 regarding High Occupancy Housing updates
• Preliminary Block Plat approval request for Canyon del Rio Phase 2 at 3200 E Butler Avenue

The Planning & Zoning Commission unanimously approved a conditional use permit (PZ-25-00122) for a 3,655 sq ft single-family residence with 5 bedrooms at 3426 S Breton Dr, as recommended by staff. They also unanimously approved forwarding the preliminary block plat for Canyon del Rio Phase 2 to the City Council with conditions. The commission held a work session on proposed high-occupancy housing amendments but took no action.

• Approved conditional use permit PZ-25-00122 for high-occupancy housing at 3426 S Breton Dr (7-0)
• Forwarded preliminary block plat for Canyon del Rio Phase 2 to City Council with conditions (7-0)
• Approved minutes from July 23, 2025, with added clarification (7-0)

City Council Special Meeting (Executive Session)

The City Council will meet in a special executive session to discuss and consider the recruitment process for the City Manager. Because this is an executive session, the discussions are confidential by law.

• Discussion and consideration of City Manager recruitment process

The Flagstaff City Council met in executive session on August 12, 2025, to discuss the city manager recruitment process. The council voted unanimously to recess into executive session and reconvened in open session at 4:16 p.m., then adjourned. No substantive decisions were made in open session.

• Recessed into executive session (5-0)
• Adjourned after reconvening in open session

Indigenous Commission

The Indigenous Commission will discuss interpretive mitigation for a building at 19 W. Birch Ave associated with the Native American civil rights movement. The body will also consider a renaming recommendation for the Observatory Mesa Natural Area and receive project updates from CODA.

• Proposed renaming of Observatory Mesa Natural Area to Observatory Mesa Natural and Cultural Preserve
• Review of interpretive mitigation for the former municipal building at 19 W. Birch Ave
• Updates on Commission on Diversity Awareness (CODA) projects

The Flagstaff Indigenous Commission voted unanimously to keep the root name 'Observatory Mesa' in the proposed renaming of the Observatory Mesa Natural Area to Observatory Mesa Natural and Cultural Preserve, and to offer suggestions on the preserve's cultural aspects. The commission also discussed providing input on interpretive mitigation for the demolition of the former municipal building at 19 W. Birch Ave., which is linked to Native American civil rights history, and agreed to invite Cornerstone to present their research. No other formal decisions were made.

• Motion passed unanimously to keep 'Observatory Mesa' as root name and explore cultural preserve naming
• Commission agreed to invite Cornerstone to present research on former municipal building's Native American history

Notice of Possible Quorum

This document is a procedural notice regarding the potential presence of a quorum of the City Council at specific events. The notice states that no formal discussion or action will be taken by members in their role as the City Council.

• Governor Visit for Wildland Fire Facility at Fire Station 1 (1972 S. Thompson) on 08/08
• Arizona League of Cities and Towns Annual Conference in Scottsdale on 08/19 - 08/20

City Council Special Meeting (Executive Session)

The City Council will meet in a closed executive session to discuss personnel and legal matters. The session focuses on the City Manager's employment agreement and the status of recruitment for the position.

• City Manager Temporary Employment Agreement
• City Manager Recruitment Update

The Flagstaff City Council met in a special executive session on July 29, 2025, to discuss the city manager's temporary employment agreement and recruitment update. No formal decisions were made; the council unanimously voted to recess into executive session and later adjourned without public action.

• Recessed into executive session (7-0)
• Adjourned after reconvening in open session

City Council Special Meeting

The City Council will hold public hearings to decide whether to recommend approval or denial for six liquor license applications. The body will also confirm legal direction given during an executive session.

• Liquor license application for El Tapatio 10 at 1000 N Humphreys #243
• Liquor license application for Mi Lindo Veracruz at 1800 S. Milton Rd Ste 21
• Liquor license application for Harkins Theatres Flagstaff 16 at 4751 E Marketplace Dr
• Sampling privilege application for Mobil at 3960 N. Country Club Dr
• Liquor license applications for Ashurst Hall (624 Knoles Dr.) and DuBois Center (306 E Pine Knoll Dr.)

The Flagstaff City Council held a special meeting on July 29, 2025, and unanimously voted (7-0) to forward six liquor license applications to the state with a recommendation for approval. The council also approved the consent agenda, which included confirming direction given to legal counsel in executive session. No other substantive decisions were made.

• Forwarded liquor license applications to state with recommendation for approval (7-0)
• Approved consent agenda, including confirmation of executive session legal counsel direction (7-0)

Open Space Commission

The Open Space Commission will decide on recommendations for the Regional Plan and the Land Availability and Suitability Study & Code Analysis Project (LASS + CAP). Commissioners will also discuss the renaming of the Observatory Mesa Natural Area. These are the primary decision items for this meeting.

• Regional Plan Review and Recommendations (decision item)
• Draft Code Analysis Project: Code Concepts Report Review and Recommendations (decision item)
• Observatory Mesa Natural Area Renaming Consideration (decision item)

The Open Spaces Commission discussed the Regional Plan and Code Concepts Report, deciding to submit individual comments by August 11 for a draft letter to be reviewed at the next meeting. They also discussed renaming Observatory Mesa Natural Area to include 'Preserve' and will present to the Indigenous Commission. No formal votes were taken; all items were discussions and planning for future recommendations.

• Commissioners to submit top four Regional Plan comments to Robert by Aug 11
• Commissioners to review Code Concepts Report and submit comments by Aug 11
• Draft letters on Regional Plan and Code Report to be shared at Aug 25 meeting
• Renaming Observatory Mesa to 'Natural and Cultural Preserve' discussed, presentation planned for Indigenous Commission

Sustainability - CANCELLED

The Sustainability Commission meeting scheduled for July 24, 2025, has been canceled. No other items were listed.

Housing Commission

The Flagstaff Housing Commission will meet virtually on July 24, 2025, to approve the minutes from the June 26 meeting and vote on recommending the Adaptive Reuse Bond Program to the City Council. The meeting will also feature a presentation on the current Flagstaff housing market and updates from staff and commissioners.

• Consideration and recommendation of approval of Proposed Adaptive Reuse Bond Program
• Presentation on the Current Flagstaff Housing Market (informational only)
• Update from Housing Authority Liaison
• Update from Housing Commissioners and Other Informational Items
• Update from Housing Staff

The Flagstaff Housing Commission voted unanimously to recommend City Council approve the proposed Adaptive Reuse Bond Program, which would fund adaptive reuse projects for housing. The commission also approved the June 26, 2025 meeting minutes. No other formal decisions were made; the housing market presentation was informational only.

• Approved June 26, 2025 meeting minutes (9-0)
• Recommended Adaptive Reuse Bond Program to City Council (8-0)

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings regarding a zoning map amendment and a permit extension. The body will also review a preliminary block plat for a residential project.

• Rezoning request for 13.82 acres at 2951 S Masonic Lane to Medium Density Residential (MR)
• Conditional Use Permit extension request for Mountain View Baptist Church to build a 6,674 sq. ft. building
• Preliminary Block Plat approval for Canyon del Rio Phase 2 at 3200 E Butler Avenue

The Planning & Zoning Commission voted 6-0 to recommend approval of a zoning map amendment for 13.82 acres at 2951 S Masonic Lane, changing from Rural Residential and Suburban Commercial to Medium Density Residential, with conditions including removal of rooftop and observation decks and a prohibition on fractional sales. The commission also approved a 180-day extension for Mountain View Baptist Church's conditional use permit. A preliminary plat for Canyon del Rio Phase 2 was pulled from the agenda at the applicant's request.

• Recommended approval of PZ-22-00109-04 rezoning to Medium Density Residential (6-0)
• Approved 180-day extension for Mountain View Baptist Church CUP (6-0)
• Approved minutes from June 25, 2025 meeting (5-0)
• Pulled Canyon del Rio Phase 2 preliminary plat from agenda at applicant's request

Parks & Recreation

The Commission will discuss upcoming capital projects for the 2025-2026 fiscal year, including projects carried forward from the previous year. The meeting also includes informational updates on recent events.

• FY 25 - 26 Capital Project Review
• Staff recap of the July 4th Drone Show Special Event
• Update on Parks and Recreation Month Events at Recreation Centers

The Flagstaff Parks and Recreation Commission met on July 21, 2025, and heard staff updates on the July 4th drone show, FY25-26 capital projects, and Parks and Recreation Month events. No formal decisions or votes were taken; the meeting was informational only.

• Approved June 16, 2025 minutes (no vote recorded)
• No action taken on July 4th drone show recap
• No action taken on FY25-26 capital project review
• No action taken on Parks and Recreation Month update

Water Commission

The Water Commission will meet to review a redraft of the City's Land Acknowledgement. The meeting also includes the approval of minutes from May 15, 2025.

• City's Land Acknowledgement (Redraft)

Heritage Preservation Commission

The Heritage Preservation Commission will hold public hearings regarding a historic grant application and a cultural resource study. The body will also discuss a potential project with NAU students and review grant tracking updates.

• Level 1 Historic Signs and Facades Grant application for window replacement at 123 S. Beaver St.
• Phase I Cultural Resource Study and demolition mitigation for 19 W. Birch Ave. to construct a hotel
• Discussion of potential collaboration with NAU students on a Public Humanities Project
• Report on mitigation approval for 3300 E. Route 66 (Los Tapatios)

The Heritage Preservation Commission approved the Phase I Cultural Resource Study for 19 W. Birch Ave., which is proposed for demolition to build a hotel. The approval includes conditions for a Phase II study, interpretive mitigation with the Indigenous Commission, and salvaging Malpais rocks. The commission also approved a Level 1 grant for window replacement at 123 S. Beaver St. and the May 21, 2025 minutes.

• Approved May 21, 2025 minutes with correction (5-0)
• Approved Level 1 Historic Signs and Facades Grant for window replacement at 123 S. Beaver St. (5-0)
• Approved Phase I Cultural Resource Study for 19 W. Birch Ave. with conditions (5-0)

Commission on Inclusion and Adaptive Living

The Commission on Inclusion and Adaptive Living will meet to appoint a Vice Chair and schedule remaining 2025 meetings. The body will also discuss accessibility projects including Barrier Free Flagstaff and accessible trails.

• Appointment of Vice Chair
• Approval of Letter of Appreciation for Downtown Public Library
• Discussion on Barrier Free Flagstaff
• Discussion on Regional Plan 2045
• Discussion on Accessible Trails

The Commission on Inclusion and Adaptive Living unanimously voted to reschedule its September, November, and December 2025 meetings to earlier dates and approved sending a letter of appreciation to the Downtown Public Library for its Disability Pride Month bookstall. The appointment of a Vice Chair was postponed to the August meeting. No public comments were made.

• Rescheduled Sept 24, Nov 26, Dec 24 meetings to Sept 17, Nov 19, Dec 17 (5-0)
• Approved sending letter of appreciation to Downtown Public Library staff and City Council (5-0)
• Postponed Vice Chair appointment to August meeting

Commission on Diversity Awareness

The Commission on Diversity Awareness meeting scheduled for July 16, 2025, has been canceled.

Indigenous Commission

The Indigenous Commission will discuss a potential partnership with the Flagstaff Mountain Film Festival to provide Indigenous Voices through film. The body will also receive updates on the Indigenous Community Cultural Center and the Indigenous Code Talkers Celebration planning process.

• Possible collaboration with Flagstaff Mountain Film Festival
• Planning for the Get To Know Your Neighbor Event on Sept 28, 2025
• Status update on the Indigenous Community Cultural Center (ICCC) following RSOQ procurement
• Planning update from the Indigenous Code Talkers Celebration (ICTC) work group
• Approval of May 14, 2025 meeting minutes

The Flagstaff Indigenous Commission approved the May 14, 2025 meeting minutes unanimously. They discussed a potential collaboration with the Flagstaff Mountain Film Festival, the Get To Know Your Neighbor event, an update on the Indigenous Community Cultural Center (ICCC), and the Indigenous Code Talkers Celebration. No formal votes were taken on these discussion items.

• Approved May 14, 2025 meeting minutes (unanimous)

Airport Commission

The Flagstaff Airport Commission meeting scheduled for July 10, 2025, at 1:00 p.m. in the Airport Conference Room (6200 S. Pulliam Drive) was cancelled because not enough members were present to meet quorum requirements. No decisions or discussions took place.

Planning & Zoning Commission-CANCELLED

The Planning & Zoning Commission meeting scheduled for July 9, 2025, has been cancelled. The provided agenda contains only procedural boilerplate.

City Council Special Meeting (Executive Session)

The City Council is holding a special meeting in executive session. The body will discuss the employment of a public officer, appointee, or employee.

• Discussion of employment of a public officer, appointee, or employee

The Flagstaff City Council met in a special executive session on July 1, 2025, to discuss the employment of a public officer, appointee, or employee, as permitted by state law. The council voted unanimously to recess into the closed session, and no substantive decisions were made in open session. The meeting reconvened in open session and adjourned without any public action.

• Recessed into executive session to discuss employment of a public officer, appointee, or employee (7-0)

City Council Meeting - FINAL

The City Council will consider adopting the primary and secondary property tax levies for the fiscal year ending June 30, 2026. The body is also reviewing several construction contracts and making appointments to city commissions.

• Ordinance No. 2025-13: Primary and secondary property tax levies for FY 2025-26
• Construction contract with B4 Enterprises, Inc. for Switzer Canyon FUTS Project: $2,921,628.25
• CMAR agreement with Eagle Mountain Construction, Inc. for Wildcat Interceptor Sewer Upsizing: $5,374,180.00
• Contract with J. Banicki Construction for Rio de Flag channel maintenance: $463,886.50
• Staffing assessment contract for Flagstaff Police Department with PFM Group Consulting LLC: up to $150,000

The Flagstaff City Council unanimously approved a $5.37 million construction manager at risk agreement for the Wildcat Interceptor Sewer Upsizing Project, along with several other contracts and resolutions. They also adopted ordinances for a forest resource pilot program and the FY 2025-26 property tax levy, and approved $13,500 in Council Initiative Fund grants to NAU's marching band and Market of Dreams.

• Approved $5,374,180 CMAR construction agreement for Wildcat Interceptor Sewer Upsizing (7-0)
• Approved $2,921,628.25 construction contract for Switzer Canyon FUTS Project (7-0)
• Approved $1,044,595 change order for JWP Extension engineering design (7-0)
• Adopted Ordinance No. 2025-12, Forest Resource Pilot Program zoning amendment (7-0)
• Adopted Ordinance No. 2025-13, FY 2025-26 property tax levy (7-0)
• Approved $10,000 for NAU Marching Band and $3,500 for Market of Dreams from Council Initiative Fund (7-0)
• Approved $463,886.50 contract for Rio de Flag channel maintenance in Cheshire neighborhood (7-0)
• Approved $102,044.07 contract for OpenGov asset management software (7-0)

Joint City Council / Planning and Zoning Commission Meeting

The City Council and Planning and Zoning Commission will meet for a joint work session. The primary purpose of the meeting is to conduct training on governance and coordination.

• Joint Training on Governance and Coordination for City Council and Planning & Zoning Commission

The Flagstaff City Council and Planning and Zoning Commission held a joint work session focused on governance and coordination training. No formal decisions were made; the meeting consisted of a presentation and discussion on topics such as open meeting law, the role of the commission, and communication between the two bodies. Councilmembers and commissioners discussed improving transparency, including the possibility of providing summaries of denial rationales and clarifying communication protocols.

• No formal decisions were made during the work session
• Staff agreed to consider including summaries of denial rationales in future reports
• Discussed that commissioners may only speak at Council meetings as private citizens, not in official capacity

Sustainability

The Sustainability Commission will meet to discuss and vote on proposed ordinance updates and Neighborhood Sustainability Grant materials. The body will also review the Sustainability Division budget and plan projects for fiscal year 2025-2026.

• Vote on proposed Sustainability Commission ordinance updates
• Review, discussion, and vote on Neighborhood Sustainability Grant (NSG) materials and outreach planning
• Informational overview of the Sustainability Division budget
• Review of Fiscal Year 2024-2025 wrap up
• Discussion of workplan and project prioritization for Fiscal Year 2025-2026

The Flagstaff Sustainability Commission approved updates to its enabling ordinance and voted to rename the Neighborhood Sustainability Grant to the Flagstaff Sustainability Grant (FSG), with the application opening August 15, 2025. The Commission also approved changes to grant categories, including combining public health and resilience, and established a $2,500 microgrant tier with at least three guaranteed to be funded if they meet a points threshold. The May 2025 minutes were approved unanimously.

• Approved May 2025 minutes (all in favor)
• Approved proposed Sustainability Commission ordinance updates (all in favor)
• Renamed grant program to Flagstaff Sustainability Grant (FSG)
• Set grant application opening date for August 15, 2025
• Approved grant category changes, combining public health and resilience into Community Health and Climate Resilience
• Established $2,500 microgrant tier with at least three guaranteed if meeting points threshold
• Decided to continue practice of offering less than requested grant amounts on the funding line
• Decided not to modify the grant program for the next three years to gather effectiveness data

Notice of Possible Quorum

The Sustainability Commission has issued a notice that a quorum may be present during two June events. The notice states that no formal discussion or action will be taken by members in their role as the commission.

• Flagstaff Water Group presentation on grant funded biochar project at 2136 N 4th St (6/25/25)
• Post-Retreat Team Building at 23 N Leroux St (6/26/25)

Housing Commission

The Housing Commission will meet to discuss updates regarding the Bond-Funded Homebuyer Assistance Program and the Flagstaff Fire Department's Wildland Fire Management Program. No action items are scheduled for this meeting.

• Approval of May 22, 2025 meeting minutes
• Bond-Funded Homebuyer Assistance Program update
• Flagstaff Fire Department's Wildland Fire Management Program update

The Flagstaff Housing Commission met virtually on June 26, 2025, and approved the minutes from its May 22, 2025 meeting unanimously (7-0). No action items were on the agenda. The commission received informational updates on the Bond-Funded Homebuyer Assistance Program, the Fire Department's Wildland Fire Management Program, and various housing-related items.

• Approved May 22, 2025 meeting minutes (7-0)

Planning & Zoning Commission

The Planning & Zoning Commission will discuss proposed amendments to allow residential projects in commercial zones if they include 20% affordable housing. The body will also consider a preliminary plat for a new single-family subdivision.

• Discussion of PZ-25-00041 regarding single use residential in commercial zones and adaptive reuse incentives
• Preliminary Plat approval for 'Canyon del Rio- The Highlands' at 3805 E Whetstone Dr (141-lot single-family subdivision on 27.07 acres)

The Planning & Zoning Commission unanimously approved forwarding the preliminary plat for Canyon del Rio- The Highlands, a 141-lot single-family subdivision at 3805 E Whetstone Dr, to the City Council with a recommendation of approval. The commission also approved the minutes from the May 28, 2025 meeting. A discussion item on allowing single-use residential in commercial zones with affordable housing incentives was heard but no action was taken.

• Approved forwarding Preliminary Plat PZ-00015-01 (Canyon del Rio- The Highlands) to City Council (5-0)
• Approved minutes of May 28, 2025 regular meeting (5-0)

Commission on Inclusion and Adaptive Living

The Commission on Inclusion and Adaptive Living will discuss accessibility audits and a transition plan for city staff training. The body will also hold a special planning meeting to set objectives for the upcoming year.

• Possible approval of a letter of recommendation for Barrier Free Flagstaff Expeditions
• Discussion and possible action on a Transition Plan and City staff training
• Special planning meeting to set objectives for the upcoming year

The Commission on Inclusion and Adaptive Living unanimously approved sending a letter to City Council supporting Barrier Free Flagstaff's accessibility expeditions, with edits to broaden language to the entire community. They also unanimously voted to continue pursuing a city ADA transition plan, and rescheduled the July 23 meeting to July 16 at 11:30 a.m. Vice Chair Susan Purrington announced her resignation due to a new job in Connecticut.

• Approved sending support letter for Barrier Free Flagstaff expeditions to City Council (6-0)
• Approved continuing to pursue a city ADA transition plan (6-0)
• Approved moving July 23 meeting to July 16 at 11:30 a.m. (6-0)

City Council Work Session - AMENDED

The City Council will review the draft agenda for the July 1 meeting and discuss the preservation of the Orpheum Theater. Members will also provide feedback on the Flagstaff Regional Land Use Plan 2045 and a letter of opposition regarding the One Big Beautiful Bill Act.

• Discussion on City involvement in preserving the Orpheum Theater
• Feedback on Flagstaff Regional Land Use Plan 2045, including a proposed Hospitality Overlay
• Direction on a letter of opposition to the sale of public lands in the One Big Beautiful Bill Act
• Update on the Flagstaff Airport Triennial Full-Scale Exercise After-Action Report

The Flagstaff City Council held a work session on June 24, 2025, discussing several items but taking no formal votes. Councilmembers expressed strong support for Scenario Two, which would combine preserving the Orpheum Theater with funding the Indigenous Community Cultural Center (ICCC) as part of a broader arts district. They also discussed a letter opposing the One Big Beautiful Bill Act's sale of public lands, reviewed the airport emergency exercise after-action report, and provided direction on the Regional Plan 2045 implementation, including using PUD/PAD language for resort development and keeping the trail map. No formal decisions were made, as this was a work session.

• Discussed letter opposing One Big Beautiful Bill Act public land sales; direction to send with possible amendments
• Reviewed Flagstaff Airport triennial full-scale exercise after-action report and improvement plan
• Council leaned toward Scenario Two for Orpheum Theater preservation, combining with Indigenous Community Cultural Center
• Discussed Regional Plan 2045 implementation; direction to use PUD/PAD language for resort development
• Endorsed updated trails map for Regional Plan 2045
• No formal votes taken; all items were discussion and direction only

City Council Special Meeting (Executive Session)

The City Council will meet in a special executive session to receive legal advice and provide direction regarding contracts for the Rio de Flag Flood Control Project.

• Legal advice and possible direction regarding Rio de Flag Flood Control Project contracts

The Flagstaff City Council met in a special executive session on June 24, 2025, to discuss legal advice and possible direction regarding contracts related to the Rio de Flag Flood Control Project. The council voted unanimously (7-0) to recess into executive session, and the meeting reconvened in open session at 1:30 p.m. and adjourned. No substantive decisions were made in open session; all discussions were confidential and not recorded in the minutes.

• Voted 7-0 to recess into executive session
• Held confidential discussion on Rio de Flag Flood Control Project contracts
• Reconvened into open session and adjourned at 1:30 p.m.

Open Space Commission

The Open Space Commission will discuss the pros and cons of renaming the Observatory Mesa Natural Area. The body may make a recommendation on the name change or postpone the decision. Members will also review commission priorities and receive an update on July 4th events.

• Discussion and potential recommendation on renaming the Observatory Mesa Natural Area
• Information update on July 4th Drone Show and events from the PROSE Division
• Review of Open Spaces Commission accomplishments and future priorities

The Open Space Commission discussed renaming Observatory Mesa Natural Area, with considerations including adding 'Preserve' to the name and consulting Indigenous peoples. No formal decision was made; staff will bring alternative name options to a future meeting. The commission also received updates on the July 4th drone show and various open space projects.

• Approved May 12, 2025 minutes (unanimous)
• Requested staff coordinate with Indigenous Affairs Administrator for renaming consultation
• Added Observatory Mesa renaming as future agenda item
• Supported PROSE staff moving forward with Open Space Master Plan procurement

Water Commission - Canceled

The Water Commission meeting scheduled for June 19, 2025, has been canceled. No items were decided or discussed.

Commission on Diversity Awareness

The Commission on Diversity Awareness meeting scheduled for June 18, 2025, has been canceled.

Heritage Preservation Commission-CANCELLED

The Heritage Preservation Commission meeting scheduled for June 18, 2025, has been cancelled. The provided agenda contains only procedural boilerplate and no action items.

City Council Special Meeting (Executive Session)

The City Council is holding a special meeting in executive session. The body will discuss the employment of a public officer, appointee, or employee.

• Discussion of employment of a public officer, appointee, or employee

The Flagstaff City Council met in a special executive session on June 17, 2025, to discuss employment of a public officer, appointee, or employee under A.R.S. §38-431.03(A)(1). The council voted unanimously (6-0) to recess into executive session, with Councilmember Aslan absent. No substantive decisions were made in open session; the meeting reconvened and adjourned without any public action.

• Recessed into executive session to discuss employment of a public officer, appointee, or employee (6-0)
• Adjourned after reconvening into open session

City Council Meeting - FINAL

The City Council will hold a public hearing and vote to adopt the budget for Fiscal Year 2025-26. The meeting also includes decisions on property tax levies and several infrastructure and service contracts.

• Adoption of Fiscal Year 2025-26 Budget (Resolution No. 2025-35)
• Proposed property tax levies for FY 2025-26 (Ordinance No. 2025-13)
• $1,665,000 agreement for Sunnyside Neighborhood Flood Mitigation/Killip Basin Outlet Project
• $402,237 contract with DLR Group Inc. for Public Works Streets Equipment Barn Design
• Amendment to the Flagstaff Zoning Code for the Forest Resource Pilot Program

The Flagstaff City Council unanimously adopted the FY 2025-26 budget (Resolution No. 2025-35) and gave first reading to the property tax levy ordinance (Ordinance No. 2025-13). The Council also approved a $402,237 design contract for the Public Works Streets equipment barn, adopted a zoning code amendment for a Forest Resource Pilot Program, and approved an intergovernmental agreement with the school district for out-of-school time programs.

• Adopted FY 2025-26 budget, Resolution No. 2025-35 (6-0)
• Gave first reading to property tax levy Ordinance No. 2025-13 (6-0)
• Approved $402,237 design contract with DLR Group for Public Works Streets equipment barn (6-0)
• Adopted Resolution No. 2025-37, IGA with Flagstaff Unified School District for out-of-school time programs (6-0)
• Adopted Resolution No. 2025-32 and gave first reading to Ordinance No. 2025-12 for Forest Resource Pilot Program zoning amendment (6-0)
• Adopted concept design for Civic Space at Downtown Connection Center (6-0)
• Approved Consent Agenda items including reappointment of Presiding Magistrate Thomas Chotena and $1,665,000 flood mitigation agreement (6-0)

Parks & Recreation

The Parks and Recreation Commission will discuss the RC track at BMX Basin, Cameron Chase. The meeting also includes several informational updates regarding facility maintenance and park projects.

• Discussion of RC Track at BMX Basin, Cameron Chase
• HVAC design and installation update for Hal Jensen Recreation Center
• Update on sport courts at Bushmaster Park
• Informational item regarding July Parks and Recreation Month

The Flagstaff Parks and Recreation Commission held a hybrid meeting on June 16, 2025, approving the May 19, 2025 minutes unanimously. They heard a proposal from community member Cameron Chase for a remote car (RC) raceway at The Basin BMX Park, which was discussed but not voted on. Staff provided updates on the Hal Jensen Recreation Center HVAC project, Bushmaster Park sports courts construction, and July Parks and Recreation Month events.

• Approved May 19, 2025 minutes as written (4-0)
• Discussed RC raceway proposal at The Basin BMX Park; no action taken
• Received update on Hal Jensen Recreation Center HVAC design and installation; budget increased from $100,000 to $150,000
• Noted City Council approved Bushmaster Park sports courts project on May 6, 2025; construction underway

Notice of Possible Quorum

This is a notice of a possible quorum for the Housing Commission. No formal discussion or action will be taken by members in their official role.

• Framing our Future Together Community Conversation (LASS+CAP project) at Lowell Observatory

Indigenous Commission

The Indigenous Commission will hold a retreat to plan the Indigenous Code Talkers Celebration and discuss expanding the city's land acknowledgment. The body will also hear a presentation from Northern Arizona University regarding a 2026 public humanities project.

• Update and 'Save the Date' sample selection for the Indigenous Code Talkers Celebration
• Presentation by NAU professor Taylor Thompson on 'The Rhetoric of Space' project
• Discussion on expanding the City of Flagstaff Land Acknowledgment
• Determination of meeting status for July 03, 2025
• Approval of March 19 and April 03, 2025 meeting minutes

The Flagstaff Indigenous Commission approved minutes from two prior meetings and made several planning decisions for the Indigenous Code Talkers Celebration, including selecting the Market of Dreams as the venue and choosing a 'Save the Date' design. The Commission also moved its July 3 meeting to July 10 due to the holiday and staff unavailability. No formal votes were taken on these planning items; the only votes were unanimous approvals of the minutes.

• Approved March 19, 2025 special meeting minutes (unanimous)
• Approved April 3, 2025 meeting minutes (unanimous)
• Selected Market of Dreams as venue for Indigenous Code Talkers Celebration
• Chose 'Save the Date' design featuring code talker medals with Hopi medal in center
• Moved July 3, 2025 meeting to July 10, 2025 at 11:00 AM

Airport Commission

There is no commission meeting this month due to staff schedules.

Planning & Zoning Commission-CANCELLED

The Planning & Zoning Commission meeting scheduled for June 11, 2025, has been cancelled. No items were listed for discussion or decision.

City Council Special Meeting (Executive Session)

The City Council will meet in a confidential executive session to discuss personnel and legal matters. The session includes a review of a judicial appointment and a lease agreement for airport property.

• Re-appointment of the Presiding Magistrate
• Lease agreement with CBAR 19 Flagstaff, LLC for Tract 7B of the Pulliam Airport Airpark Unit 1
• Reimbursement agreement for right-of-way improvements related to the CBAR 19 Flagstaff, LLC lease

The Flagstaff City Council met in a special executive session on June 10, 2025, to discuss the reappointment of the presiding magistrate and to receive legal advice regarding a lease agreement with CBAR 19 Flagstaff, LLC for a portion of Tract 7B of the Pulliam Airport Airpark Unit 1, including a related reimbursement agreement. The council voted unanimously to recess into executive session and reconvened into open session at 1:39 p.m., adjourning without any public decisions.

• Recessed into executive session (7-0)
• Discussed presiding magistrate reappointment
• Discussed legal advice on CBAR 19 Flagstaff, LLC lease and reimbursement agreement
• Reconvened into open session and adjourned

City Council Combined Special Meeting/Work Session

The City Council will hold a combined work session and special meeting to receive reports on crime reduction, housing, and business development. The Council is also scheduled to decide on staff direction regarding a lease agreement with CBAR 19 Flagstaff, LLC.

• Confirmation of direction regarding lease agreement with CBAR 19 Flagstaff, LLC
• 2025 Crime Reduction Plan presentation from Flagstaff Police Department
• 2025-2026 Implementation Plan for the 10-Year Housing Plan
• 2025 Annual Report from Moonshot at the Flagstaff Campus
• Update on July 4th Drone Show

The Flagstaff City Council held a combined work session and special meeting on June 10, 2025. The only formal action taken was a unanimous 6-0 vote directing staff to follow the Council's instructions and direction given in executive session regarding the lease agreement with CBAR 19 Flagstaff, LLC. The work session included presentations and discussions on the Moonshot campus, the July 4th drone show, the 10-Year Housing Plan implementation, and the Police Department's 2025 Crime Reduction Plan, but no decisions were made on these items.

• Directed staff to follow Council instruction on CBAR 19 Flagstaff, LLC lease (6-0)

City Council Special Meeting (Executive Session)

The City Council will meet in a special executive session to receive legal advice and consultation. The discussion focuses on a development agreement and the purchase of a right of way for Canyon Del Rio.

• Legal consultation regarding Canyon Del Rio development agreement
• Discussion regarding purchase of right of way for Canyon Del Rio

The Flagstaff City Council met in a special executive session on June 3, 2025, to discuss legal advice and negotiations regarding the Canyon Del Rio development agreement and purchase of right of way. The council voted unanimously to recess into executive session and reconvened into open session at 2:25 p.m., adjourning without any public decisions. No substantive actions were taken in open session.

• Recessed into executive session (7-0)
• Adjourned after reconvening into open session

City Council Meeting - FINAL (AMENDED)

The City Council will discuss the tentative budget for Fiscal Year 2025-26 and a notice of intention to increase fees. The body is also considering several intergovernmental agreements and a new natural area plan.

• Tentative budget for Fiscal Year 2025-26 (Resolution No. 2025-31)
• Contract for Peak Engineering, Inc. for Annual Street Maintenance Program (2026-2028) for $991,950.00
• Preliminary Plat for Atlas at Timber Sky, a 60-lot subdivision at 2490 S Alvan Clark Blvd
• First Amendment for Public Defender Services with Harris & Winger, P.C. for $161,377.62
• Notice of Intention to increase fees with a public hearing set for August 26, 2025

The Flagstaff City Council unanimously adopted the tentative FY2025-26 budget and approved a preliminary plat for a 60-lot single-family subdivision at Atlas at Timber Sky. The council also approved several contracts, resolutions, and funding allocations, including $5,600 for the Flagstaff Family Food Center and $1,000 for Juneteenth events. A resolution for a recreational trail with Coconino County was removed from the agenda.

• Adopted FY2025-26 tentative budget (7-0)
• Approved preliminary plat for Atlas at Timber Sky, 60-lot subdivision (7-0)
• Approved $991,950 contract with Peak Engineering for street maintenance (7-0)
• Approved $161,377.62 amendment for public defender services (7-0)
• Adopted Greater Observatory Mesa Natural Area Plan (7-0)
• Approved $5,600 for Flagstaff Family Food Center and $1,000 for Juneteenth events (7-0)
• Approved liquor license for Express Flagstaff Visitor Center (7-0)
• Adopted resolution to correct water meter capacity fees, setting Aug 26 hearing (7-0)

Notice of Possible Quorum

This document is a notice of possible quorum for various City Council activities in June 2025. The notice states that no formal discussion or action will be taken by members in their role as the City Council.

• June 13: Framing Our Future Together Community Conversation at Lowell Observatory
• June 16: Boys and Girls Club City Hall Tour
• June 26: Planning & Development Services Director Meet & Greet at City Hall
• June 26: Chamber Mixer at Mercedes Benz

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on a proposed three-year forest resource preservation pilot program and a conditional use permit for a transit facility. The body will decide whether to recommend a zoning code amendment to the City Council and whether to approve the transit facility expansion.

• PZ-25-0008: Proposed three-year Forest Resource Pilot Program to update Zoning Code Chapter 10-50
• PZ-23-00161-05: Conditional Use Permit for a 63,463 square-foot passenger transportation facility at 3773 N Kaspar Drive
• Proposed Mountain Line facility includes bus maintenance bays, parking, fueling, and offices on a 6.75-acre site

The Planning and Zoning Commission unanimously recommended City Council approval of a zoning code text amendment establishing a three-year Forest Resource Pilot Program, and unanimously approved a conditional use permit for Mountain Line's new maintenance and storage facility at 3773 N Kaspar Drive. Both votes were 6-0. The June 11, 2025 meeting was canceled.

• Recommended approval of PZ-25-0008 Forest Resource Pilot Program (6-0)
• Approved PZ-23-00161-05 Mountain Line Maintenance and Storage CUP (6-0)
• Approved minutes from May 14, 2025 meeting (6-0)

Commission on Inclusion and Adaptive Living

The Commission on Inclusion and Adaptive Living will meet on May 28, 2025, to review hours of operation at recreation facilities and discuss accessible trail information. The meeting includes updates from liaisons on transportation, youth programs, sidewalks, and parking, but no formal decisions are listed on this agenda.

The Flagstaff Commission on Inclusion and Adaptive Living met on May 28, 2025, and held discussions but took no formal votes or decisions. Topics included recreation facility hours, accessible trail information, and various liaison updates. The meeting was informational and procedural.

• No formal decisions or votes were recorded at the meeting
• Discussed recreation facility hours, including possible Sunday hours at Hal Jensen and a universal pass (no action)
• Reviewed accessible trail information and signage improvements (no action)
• Heard updates from liaisons on transportation, youth, sidewalks, and parking

City Council Work Session

The City Council will hold a work session to review the draft agenda for the June 3, 2025 meeting. The session includes informational updates on city operations and specific local projects.

• Review of draft agenda for June 3, 2025 City Council Meeting
• Astronomy Discovery Center at Lowell Observatory update
• Monsoon preparations and post-wildfire flooding update
• City Manager report

The Flagstaff City Council held a work session on May 27, 2025, receiving informational presentations only. No formal votes or decisions were made. Presentations covered the Astronomy Discovery Center at Lowell Observatory and monsoon/flood preparations, including updates on the Spruce Wash projects and the 25% flood insurance discount for residents.

• No formal actions or votes taken during work session
• Received update on Astronomy Discovery Center at Lowell Observatory
• Received monsoon flood season preparation and post-wildfire flooding update
• Heard public comments on transportation, transparency, and a streetlight repair

Housing Commission

The Flagstaff Housing Commission meets to approve minutes from the April 24 meeting and discuss a zoning code text amendment for High Occupancy Housing standards. The 10-Year Housing Plan update is presented for informational purposes only. No formal decisions are scheduled.

• Consideration and approval of minutes from April 24, 2025 Housing Commission meeting
• Staff requests feedback on zoning code text amendment for High Occupancy Housing standards

The Flagstaff Housing Commission unanimously approved the minutes from its April 24, 2025 meeting. No action items were on the agenda. The commission received informational updates on the 10-Year Housing Plan, a zoning code text amendment for High Occupancy Housing standards, and various staff reports, but took no formal action on these items.

• Approved April 24, 2025 meeting minutes (7-0)

Sustainability

The Sustainability Commission will meet to discuss updates to the 2025-2026 Carbon Neutrality Plan. The body will also recognize the winner of the 2025 Innovate Green Business Pitch Competition and discuss a June retreat.

• 2025-2026 Update to the Carbon Neutrality Plan (informational and discussion)
• 2025 Innovate Green Business Pitch Competition Winner: Tech Genie
• June Commission Retreat discussion
• April 2025 Monthly Division Report

The Flagstaff Sustainability Commission met on May 22, 2025, and approved the April 2025 minutes unanimously. The meeting included informational presentations on the 2025 Innovate Green Business Pitch Competition winner, Tech Genie, and the 2025-2026 update to the Carbon Neutrality Plan. No formal decisions were made on these items; they were for discussion only.

• Approved April 2025 minutes (unanimous)

Heritage Preservation Commission

The Heritage Preservation Commission will hold public hearings to approve cultural resource studies for two properties on Birch Avenue. The body will also discuss grant requirements and tracking for historic signs and facades.

• Public hearing for 418 E. Birch Ave. Phase I Cultural Resource Study
• Public hearing for 19 W. Birch Ave. Phase I Cultural Resource Study regarding a proposed hotel
• Discussion of Historic Signs and Facades Grant tracking and requirements
• Review of approvals for 500 N. Beaver St., 23 E. Fine Ave., and 17 N. Leroux St.
• Review of approvals for 21 E. Aspen Ave., 615 W. Cherry Ave., and 4601 S. Lake Mary Rd.

The Heritage Preservation Commission approved the Phase I Cultural Resource Study for 418 E. Birch Ave. with conditions, including changing the description from two stories to one and a half stories and clarifying the source of the word 'Townsite.' The commission also voted to not accept the 19 W. Birch Ave. study and requested revisions, including further evaluation of Flagstaff Criteria B and D and additional research on the building's history. Both votes were unanimous (6-0).

• Approved 418 E. Birch Ave. Phase I Cultural Resource Study with conditions (6-0)
• Rejected 19 W. Birch Ave. Phase I Cultural Resource Study, requested revisions (6-0)
• Approved April 16, 2025 meeting minutes with date correction (5-0, Westheimer abstained)

Commission on Diversity Awareness

The Commission on Diversity Awareness will meet to discuss citywide anti-bullying policy and receive a presentation on local transportation projects. The body is also scheduled to act on proclamations for LGBTQ+ Pride Month and Juneteenth.

• Proclamation: Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, and Two Spirit + (LGBTQ+) Pride Month
• Proclamation: Juneteenth
• Presentation from Transportation Staff regarding current projects around Flagstaff
• Discussion on Citywide Anti-Bullying Policy

The Commission on Diversity Awareness approved the April 16, 2025 meeting minutes with a typo correction. The commission gave direction to finalize and distribute proclamations for LGBTQ+ Pride Month and Juneteenth, with specific language edits and outreach to community organizations. No other formal decisions were made; the rest of the meeting consisted of reports and discussions.

• Approved April 16, 2025 meeting minutes with typo correction (voice vote)
• Directed outreach to Flag Pride, Flagstaff Queer Collective, Trans Intimate, and LGBTQ+ Coalition for Pride Month proclamation
• Directed outreach to Southside Community Association, African Diaspora Advisory Council, and Lived Black Experience for Juneteenth proclamation

City Council Meeting - FINAL

The City Council will vote on several high-value infrastructure contracts and the adoption of three ordinances. The body is also filling vacancies on the Airport, Beautification and Public Art, and Board of Adjustment commissions.

• Mill and Overlay contract with C and E Paving & Grading, LLC for $8,484,919.98
• FUTS 2025 Asphalt Maintenance Program contract with Sunland Asphalt & Construction, LLC up to $2,791,769.50
• Ordinance No. 2025-10 to add a new fee for public use of city-owned electric vehicle charging stations
• Ordinance No. 2025-09 for real property acquisition for the Spruce Wash Channel Improvements Project
• Police Department software maintenance renewal with Hexagon for $315,822.54

The Flagstaff City Council unanimously approved a consent agenda including an $8.48 million mill and overlay contract with C and E Paving & Grading, a $2.79 million FUTS asphalt maintenance contract, and a $160,000 annual investment management contract with U.S. Bancorp. The council also adopted ordinances updating the city tax code, adding fees for EV charging stations, and authorizing property acquisition for the Spruce Wash project, plus a $5.38 million amendment for Spruce Wash watershed improvements.

• Approved $8,484,919.98 mill and overlay contract with C and E Paving & Grading (7-0)
• Approved $2,791,769.50 FUTS asphalt maintenance contract with Sunland Asphalt (7-0)
• Approved $160,000 annual investment management contract with U.S. Bancorp (7-0)
• Adopted Ordinance 2025-10 adding EV charging station fees (7-0)
• Adopted Ordinance 2025-09 authorizing property acquisition for Spruce Wash (7-0)
• Adopted Ordinance 2025-11 updating city tax code and increasing use tax rate (7-0)
• Approved $5,380,490 GMP 6 for Spruce Wash watershed improvements (7-0)
• Approved contract with Creative Flagstaff as lead arts agency (7-0)

City Council Special Meeting (Executive Session)

The Flagstaff City Council convened a special executive session meeting to enter closed discussion under state law. No public votes or decisions were listed on this procedural agenda.

The Flagstaff City Council met in a special executive session on May 20, 2025, to discuss legal advice and strategy regarding water litigation. The council voted unanimously to recess into the closed session, which lasted from 1:01 p.m. to 2:18 p.m. No substantive decisions were made in open session; the meeting adjourned immediately after reconvening.

• Recessed into executive session for legal consultation on water litigation (7-0)

Parks & Recreation

The commission will meet for informational discussions and site visits. No formal decisions or actions are scheduled for this meeting.

• Introduction of Park Ranger Thomas McKenna
• Visit to the future Indigenous Community Cultural Center
• Visit to Frances Short Duck Pond area for future Beautification Arts Sciences rotating art displays

The Flagstaff Parks and Recreation Commission held a field-trip style meeting, touring the future Indigenous Community Cultural Center (ICCC) and the Frances Short Duck Pond area. No formal decisions were made; the meeting was informational, with discussions about future art displays and a proposed graffiti wall. The commission approved the April 21, 2025 minutes unanimously.

• Approved April 21, 2025 minutes (unanimous)
• Discussed future Indigenous Community Cultural Center (ICCC) at Thorpe Park
• Discussed rotating art displays at Frances Short Duck Pond
• Discussed proposed graffiti art wall at Thorpe Park Handball Courts

Water Commission

The Water Commission will hear presentations on the 2024 Consumer Confidence Report, the 2025 Water Production Plan and project updates, and solids handling at the Rio De Flag Plant. The commission will also continue a discussion on reclaimed water user conservation and efficiency. The meeting includes approval of prior minutes and public participation.

• Presentation of the 2024 Consumer Confidence Report by Jolene Montoya
• 2025 Water Production Plan and Project Updates by Brian Huntzinger
• Solids Handling at the Rio De Flag Plant by Troy Dagenhart
• Continued discussion on Reclaimed Water User Conservation & Efficiency

Notice of Possible Quorum

This is a procedural notice stating that a quorum of the Flagstaff City Council may be present at three events in May 2025, but no formal discussion or action will be taken by the Council. The events are a Native American Senior Convocation, a CJCC meeting, and a Chief of Police Indigenous Advisory Board meeting. No decisions or proposals are being made at this notice.

• May 15, 2025 at 5:00 PM - Native American Senior Convocation at Flagstaff High School Cromer Auditorium
• May 21, 2025 at 3:00 PM - CJCC Meeting at Coconino County Superior Court, Jury Assembly Room
• May 21, 2025 at 5:30 PM - Chief of Police Indigenous Advisory Board Meeting at Flagstaff Police Department, Leaf Auditorium

Planning & Zoning Commission

This is a work session where the Planning & Zoning Commission will discuss a proposed three-year pilot program to modify zoning code for forest resource preservation using new technology, aligned with the Flagstaff Fire Department Forest Management Plan. No action will be taken; the session is for staff presentation, public input, and commissioner discussion. The agenda also includes routine items: call to order, roll call, public comment, approval of April 23, 2025 minutes, and miscellaneous items.

• Discussion of PZ-25-00088: Forest Resource Pilot Program – modify Zoning Code Chapter 10-50 to add Section 10-50.90.061 for a three-year pilot program using new technology to preserve forest resources, in alignment with Fire Department Forest Management Plan (work session, no action)

The Planning & Zoning Commission held a work session to discuss proposed amendments to the Zoning Code for a three-year Forest Resource Pilot Program, but took no action. The amendments would update resource protection standards and add a new section to align with the Flagstaff Fire Department Forest Management Plan. Public comment was received, and the item is scheduled for a potential public hearing on May 28, 2025.

• Approved minutes from April 23, 2025 meeting (5-0)
• Held work session on PZ-25-00088 Forest Resource Pilot Program, no action taken

Indigenous Commission

The commission will vote to appoint members to two work groups: one to plan the Indigenous Code Talkers Celebration (typically held in the second week of August) and another for the Indigenous Peoples Day event on October 13, 2025. Commissioners will also provide initial planning input for both events, which the work groups will use to develop next steps. The meeting includes public comment and approval of minutes is deferred to a future retreat.

• Establish work group for Indigenous Code Talkers Celebration (possible vote)
• Establish work group for Indigenous Peoples Day event (possible vote)
• Discussion and planning for Indigenous Code Talkers Celebration
• Discussion and planning for Indigenous Peoples Day (IPD) event

The Indigenous Commission approved the formation of two planning work groups: one for the Indigenous Code Talkers Celebration (ICTC) and one for the Indigenous Peoples Day (IPD) event. The ICTC work group will include Commissioners Lomaomvaya, Zavala, and Cudeii, while the IPD work group will include Commissioners Francis, Lance, and Zavala. Both motions passed unanimously. The commission also set dates for the events: August 11, 2025, for ICTC and October 13, 2025, for IPD, with initial planning meetings scheduled for May 29 and June 25, respectively.

• Approved ICTC planning work group with Commissioners Lomaomvaya, Zavala, and Cudeii (unanimous)
• Approved IPD planning work group with Commissioners Francis, Lance, and Zavala (unanimous)
• Set ICTC celebration date for August 11, 2025
• Set IPD event date for October 13, 2025
• Scheduled first ICTC planning meeting for May 29, 2025, at 11:00 AM
• Scheduled first IPD planning meeting for June 25, 2025, at 3:00 PM

City Council Work Session

The Flagstaff City Council holds a work session to discuss childcare resources in the region and the Greater Observatory Mesa Area Trail Plan. The council will also hear proclamations for Ride Your Bike Week, Mental Health Awareness Month, and Economic Development Week. The meeting includes a review of the draft agenda for the May 20 regular meeting and a city manager report.

• Proclamation: Ride Your Bike Week
• Proclamation: Mental Health Awareness Month
• Proclamation: Economic Development Week
• Discussion of childcare resources in Flagstaff and Coconino County, including impacts of current status
• Discussion of Greater Observatory Mesa Area Trail Plan, with future request for adoption via resolution

The Flagstaff City Council held a work session on May 13, 2025, with no formal votes or decisions. They discussed the Greater Observatory Mesa Area Trail Plan, receiving public comments and staff updates, but took no action. The council also heard a presentation on childcare resources and reviewed the draft agenda for the May 20 meeting.

• No formal decisions or votes taken at this work session
• Discussed Greater Observatory Mesa Area Trail Plan; staff to return in June with resolution
• Heard presentation on childcare resources; no action taken
• Reviewed draft agenda for May 20, 2025 City Council meeting

City Council Special Meeting (Executive Session)

The Flagstaff City Council is holding a special meeting in executive session to discuss legal advice and negotiate a development agreement for the old courthouse property. No public votes or decisions will be made during this closed-door session.

• Discussion of development of old courthouse property and related development agreement
• Closed session under state law for legal advice, contract negotiations, and real property negotiations

The Flagstaff City Council met in a special executive session on May 13, 2025, to discuss legal advice and negotiations regarding the development of the old courthouse property and a related development agreement. The council voted unanimously to recess into executive session and reconvened in open session at 2:06 p.m., adjourning without any public decisions.

• Recessed into executive session (7-0)
• Adjourned after reconvening in open session

Open Space Commission

The Open Space Commission will receive informational presentations on the Open Space Education Program for the 2024-2025 school year and on the Flagstaff Urban Trail System. No public hearings or action items are scheduled; the meeting also includes reports from the Council representative, the Planning and Zoning Commission liaison, and open space staff.

• Update on Open Space Education Program for 2024-2025 school year (presentation by Ashlee Fliney)
• Update on Flagstaff Urban Trail System (presentation by Martin Ince)
• Council Representative report from David Spence
• Planning and Zoning Commission representative report from Mary Norton
• Open Space Management report from Robert Wallace and Sylvia Struss

The Flagstaff Open Space Commission met on May 12, 2025, and received informational updates only. No formal decisions or votes were taken. The commission heard a presentation on the Open Space Education Program, which served over 2,800 individuals in the 2024-2025 school year, and an update on the Flagstaff Urban Trail System (FUTS), including future expansion plans. The meeting was adjourned at 6:10 PM.

• Approved April 28, 2025 minutes (unanimous)
• No other formal actions taken; all items were informational

Airport Commission

The Flagstaff Airport Commission will discuss potential changes to airport parking fees and airport badging fees during its May 8, 2025 meeting. The agenda also includes staff reports on airport operations, FBO updates, project and grant updates, and communication updates. No decisions are expected on the fee changes—only discussion and possible action.

• Discussion of airport parking fee changes
• Discussion of airport badging fee changes
• Staff reports on operations, FBO, projects, and communications
• Approval of March meeting minutes
• Public comment period

The Flagstaff Airport Commission voted 3-2 to approve proposed increases to airport parking rates, raising the terminal lot daily rate from $8 to $10 and the economy lot from $6 to $7, with proportional increases to weekly and monthly rates. The commission also discussed but did not vote on proposed airport badging fees, with a request to include an exemption for airport contractors and to bring the item back for a vote at the next meeting. The June meeting was cancelled unanimously.

• Approved airport parking fee increases (3-2): terminal lot daily rate $8 to $10, economy lot $6 to $7
• Approved March minutes (6-0)
• Cancelled June 2025 meeting (5-0)
• Adjourned meeting (5-0)

City Council Special Meeting (Executive Session)

The City Council will meet in a closed executive session to receive legal advice and discuss personnel matters. These discussions are confidential by law.

• Legal advice regarding Federal and Arizona fair housing laws and state statutes on local fair housing ordinances
• Discussion of employment of a public officer, appointee, or employee

The Flagstaff City Council met in a special executive session on May 6, 2025, to discuss legal advice regarding fair housing laws and employment matters. No formal decisions were made; the council unanimously voted to recess into executive session and later adjourned without public action.

• Voted 7-0 to recess into executive session
• Adjourned after reconvening into open session at 2:39 p.m.

City Council Meeting - FINAL

The City Council will hold public hearings regarding amendments to the city tax code and the creation of a new fee for city-owned electric vehicle charging stations. The body is also considering several construction and service contracts.

• Construction contract with Hope Construction LLC for Bushmaster Park sport courts: $2,168,892
• Change Order No. 2 with Eagle Mountain Construction, Inc. for The Wedge Phase 3: $439,009
• Joint Funding Agreement with US Geological Survey for Newman Canyon streamflow gage: $148,910
• Contract amendment with GovernmentJobs.com (NEOGOV): $102,869.72
• Proposed Ordinance No. 2025-10 to add a fee for public use of city-owned EV charging stations

The Flagstaff City Council approved a $2,168,892 construction contract with Hope Construction LLC for new sport courts at Bushmaster Park, including pickleball, basketball, and tennis courts, with a 210-day timeline. The vote was 6-1, with Councilmember David Spence dissenting. The council also unanimously approved several resolutions and ordinances, including naming the Rio de Flag Bridge the 'Jack Welch Memorial Bridge' and authorizing a $93,738 state grant for off-highway vehicle patrols.

• Approved $2,168,892 construction contract with Hope Construction LLC for Bushmaster Park sport courts (6-1)
• Approved Change Order No. 2 with Eagle Mountain Construction, Inc. for $439,009 for The Wedge Phase 3 (7-0)
• Approved $148,910 joint funding agreement with USGS for Newman Canyon streamflow gage (7-0)
• Approved $102,869.72 amendment to NEOGOV cooperative purchase contract (7-0)
• Adopted Resolution 2025-20 naming Rio de Flag Bridge the 'Jack Welch Memorial Bridge' (7-0)
• Adopted Resolution 2025-23 approving CJCC intergovernmental agreement with Coconino County (7-0)
• Adopted Resolution 2025-22 authorizing $93,738 Arizona State Parks OHV grant (7-0)
• Read Ordinance 2025-10 (EV charging fees) and Ordinance 2025-08 (candidate petition signatures) by title only for first time (7-0)

City Council Regional Plan Retreat

The City Council, City Planning & Zoning Commission, County Board of Supervisors, and County Planning & Zoning Commission will hold a joint retreat. The body will review and discuss changes to the Flagstaff Regional Land Use Plan 2045 following a 60-day public review period.

• Review of changes to the Flagstaff Regional Land Use Plan 2045

The Flagstaff City Council, Coconino County Board of Supervisors, and both Planning and Zoning Commissions held a joint retreat to review the draft Flagstaff Regional Land Use Plan 2045. No formal votes or binding decisions were taken; the session was a working discussion on plan reorganization, goals, future growth maps, trail maps, and community character. Public comments were heard on housing density, the Little America property, and trail access concerns.

• No formal votes or binding decisions taken during the retreat
• Discussed plan reorganization and elimination of implementation guideline category
• Reviewed preferred growth scenario (Scenario E) for the 2045 plan
• Heard public comments on housing density, Little America, and trail maps
• Discussed potential changes to trail mapping, including arrows vs. lines
• Councilmember Garcia left at 3:15 p.m.; Supervisor Begay left at 4:06 p.m.

Indigenous Commission

The May 1, 2025 meeting of the Flagstaff Indigenous Commission was canceled because a quorum was not present. No business was conducted. The next scheduled meeting is a retreat on June 13, 2025.

Open Spaces Commission

The Open Space Commission will decide on a recommendation for a new trail alignment for the Don Weaver Trail at Picture Canyon Natural and Cultural Preserve, considering either a new route for walkers and runners or maintaining current alignments. The commission will also receive an informational update on a Beautification Grant application for vegetation restoration at McMillan Mesa Natural Area.

• Decision item: recommendation to proceed with a new Don Weaver Trail alignment for walkers and runners, or keep existing trails
• Informational update on Beautification Grant application for McMillan Mesa Natural Area vegetation restoration
• Approval of March 24, 2025 meeting minutes
• Reports from City Council liaison, Planning and Zoning liaison, and Open Space management

The Flagstaff Open Space Commission voted unanimously to recommend that the Open Space Section proceed with implementing a new alignment for the Don Weaver Trail at Picture Canyon Natural and Cultural Preserve. The proposed half-mile trail would run parallel to the canyon on the north side, replacing the current route along the Kinder Morgan pipeline road, and is intended to enhance the hiking experience, protect archaeology, and reduce unauthorized social trails. The recommendation includes next steps such as sending a draft letter to the State Historic Preservation Office and seeking feasibility approval from AZ State Parks.

• Approved March 24, 2025 minutes (unanimous)
• Recommended new Don Weaver Trail alignment at Picture Canyon (unanimous)
• Adjourned meeting at 6:08pm (unanimous)

City Council Budget Retreat - DAY 2

The Flagstaff City Council continues its budget retreat by hearing the City Manager's Recommended Budget for Fiscal Year 2025-2026. The council will discuss the proposal and provide direction. No specific dollar amounts or project details are listed in the agenda. The meeting also includes standard procedural items and an option to recess into executive session.

• Presentation of the City Manager's Recommended Budget for FY 2025-2026 and request for Council direction

The Flagstaff City Council held a budget retreat work session, discussing but not voting on a downtown parking rate increase (potentially up to $2/hour) and a possible reduction of the city's reserve fund policy from 25% to 20%. No formal decisions were made; items were listed for future discussion, including the sale of the Orpheum Theatre and creation of an Arts and Cultural District.

• No formal votes taken; all items were discussion only
• Discussed downtown parking rate increase up to $2/hour
• Discussed reducing reserve fund policy from 25% to 20%
• Listed future discussion items: Orpheum Theatre sale, Arts and Cultural District, Indigenous Community Cultural Center, arts/science economy support, bulky trash management

Sustainability

The Flagstaff Sustainability Commission will hold a hybrid meeting on April 24, 2025, to discuss and vote on Neighborhood Sustainability Grants, receive an informational presentation on micromobility share, and discuss an ordinance update including a possible June retreat. The meeting also includes routine items such as approval of minutes and public comment.

• Discussion and votes to approve Neighborhood Sustainability Grants (item 6C)
• Presentation on micromobility share by Housing & Transportation VISTA and MountainLine Transit Planner (item 6B)
• Discussion and vote on Ordinance Update: Working Group & Possible Retreat in June (item 6D)
• Monthly Sustainability Division report from staff liaison Tia Hatton Tenny (item 6A)

The Flagstaff Sustainability Commission approved a budget revision request from the Southside Community Association for a 2024-2025 Neighborhood Sustainability Grant, despite concerns about precedent. The Commission also formed two working groups: one to update Neighborhood Sustainability Grant materials and another to recommend updates to an outdated ordinance. The meeting included a presentation on micromobility share options and a report on the EPA grant termination.

• Approved Southside Community Association NSG budget revision (all in favor)
• Formed working group to update Neighborhood Sustainability Grant materials (all in favor)
• Formed working group to update outdated ordinance (all in favor)
• Approved March 2025 minutes (all in favor)

Housing Commission

The Housing Commission will discuss a zoning code amendment (PZ-25-00041) that would allow single-use residential development in commercial zones as an affordable housing incentive, along with new definitions for "Single Use Residential" and "Adaptive Reuse." The commission will also review and recommend approval of a technical amendment to the Incentive Policy for Affordable Housing (IPAH) for the May 20, 2025, City Council meeting. Additionally, the commission will consider approving minutes from February and March 2025 meetings.

• Public hearing and feedback on PZ-25-00041: zoning text amendment to allow single-use residential in commercial zones and incentivize adaptive reuse projects
• Action item: review and recommend approval of a technical amendment to the Incentive Policy for Affordable Housing (IPAH) for City Council consideration on May 20, 2025
• Approval of minutes from Housing Commission meetings on February 27, 2025, and March 27, 2025
• Updates from Housing Authority Liaison, Housing Commissioners, and Housing Staff

The Housing Commission voted unanimously to approve the minutes from its February 27 and March 27, 2025 meetings. It reviewed a zoning code text amendment for Single-Use Residential and Adaptive Reuse incentives, providing feedback but taking no formal action. The Commission also reviewed and expressed general support for a technical amendment to the Incentive Policy for Affordable Housing (IPAH), recommending it for the May 20, 2025 Council meeting. No other substantive decisions were made.

• Approved minutes from Feb 27 and Mar 27, 2025 meetings (9-0)
• Recommended IPAH technical amendment for May 20, 2025 Council meeting (no formal vote recorded)

City Council Budget Retreat - DAY 1

The Flagstaff City Council is holding a budget retreat to review the City Manager's Recommended Budget for Fiscal Year 2025-2026 and provide direction. This is a work session where no final votes are expected, but council guidance will shape the upcoming budget.

• Presentation of the City Manager's Recommended Budget for FY 2025-2026

The Flagstaff City Council held the first day of its FY 2025-2026 budget retreat, receiving presentations on revenue, personnel, compensation, and capital improvements. No formal decisions or votes were made; the council discussed priorities and agreed to review community priorities annually with a deeper dive every four to five years.

• Agreed to moderate change/low effort for priorities and objectives check-in
• Agreed to annual community check-in on priorities with deeper dive every 4-5 years

Planning & Zoning Commission

The Planning & Zoning Commission will hold a regular meeting with mostly procedural items: approval of minutes from February 26, 2025, and a discussion-only review of the draft agenda for the upcoming Regional Plan Retreat scheduled for May 2. No votes on substantive policy changes are expected.

• Approval of February 26, 2025 meeting minutes
• Discussion of draft agenda for May 2, 2025 Regional Plan Retreat (discussion only)

The Planning & Zoning Commission unanimously approved the minutes from its February 26, 2025 regular meeting. The only substantive item was a discussion-only presentation on the draft agenda for the May 2, 2025 Regional Plan Retreat, with no decisions made. No other business was conducted.

• Approved minutes from Feb. 26, 2025 regular meeting (7-0)

Commission on Inclusion and Adaptive Living

The Commission on Inclusion and Adaptive Living is discussing code compliance, a land suitability and code analysis project (LASS+CAP), therapeutic recreation, and recreation facility hours. The main action item is a possible letter to the City Council supporting the development of a transition plan.

• Discussion on Code Compliance with Reggie Eccleston
• Presentation on Land Availability and Suitability Study + Code Analysis Project (LASS+CAP) by Genevieve Pearthree
• Discussion and possible direction on Therapeutic Recreation
• Discussion on Hours of Operation at Recreation Facilities (PROSE)
• Action item: Discuss and possibly approve a letter to City Council supporting a transition plan

The Commission on Inclusion and Adaptive Living unanimously approved sending a letter to City Council recommending the creation of an ADA transition plan, with a definition of the plan included. The commission also heard updates on code compliance and a housing study, and rescheduled two agenda items to future meetings.

• Approved sending letter to City Council supporting ADA transition plan (5-0)
• Rescheduled Therapeutic Recreation item to June meeting
• Rescheduled Hours of Operation at Recreation Facilities item to May meeting

Board of Adjustment

The Board of Adjustment will hold a public hearing on a variance request from property owner Shawn Burgueno to reduce the required front setback from 25 feet to 21 feet, 6 inches at 720 N Apollo Way. Staff recommends approval of the variance subject to conditions. The meeting also includes approval of prior minutes and public comment.

• Public hearing on variance PZ-25-00052 to reduce front setback from 25 feet to 21 feet 6 inches at 720 N Apollo Way (R1 zoning)

The Flagstaff Board of Adjustment unanimously approved a zoning variance for property owner Shawn Burgueno to reduce the required front setback from 25 feet to 21 feet, 6 inches at 720 N Apollo Way. The variance applies to an attached front-loaded garage in the R1 single-family residential zone. The board also unanimously approved the minutes from the August 21, 2024 meeting. No other substantive decisions were made.

• Approved front setback variance from 25 ft to 21 ft 6 in at 720 N Apollo Way (4-0)
• Approved minutes of August 21, 2024 regular meeting (4-0)

City Council Special Meeting (Executive Session)

This is a special meeting of the Flagstaff City Council held in executive session. The council will recess from public view to receive legal advice from the city attorney regarding pending and potential litigation. No votes or public decisions will be taken during this session.

• Recess into executive session for legal advice on pending and potential litigation
• Confidentiality statement regarding executive session discussions

The Flagstaff City Council met in a special executive session on April 22, 2025, to discuss legal advice and updates on pending and potential litigation. The council voted unanimously to recess into the closed session, which lasted from 1:01 p.m. to 1:48 p.m., and then adjourned without any public decisions.

• Recessed into executive session (7-0)
• Adjourned after reconvening in open session

City Council Combined Work Session/Special Meeting - AMENDED

The City Council will hold a work session to discuss the Community Development Block Grant (CDBG) Program Year 2025 Annual Action Plan and funding allocations, and review the draft agenda for the May 2 Regional Plan Retreat. A special meeting follows to confirm direction given in executive session regarding an amicus brief in a lawsuit against Desert Mountain Energy and a potential litigation settlement.

• Presentation and Council direction on CDBG Program Year 2025 Annual Action Plan and funding allocations (due to HUD May 15)
• Council confirmation of direction to file amicus brief supporting petition for review in Desert Mountain Energy lawsuit and settle pending litigation
• Proclamations: International Dark Sky Week, Fair Housing Month, Administrative Professionals' Day, Arab American Heritage Month
• Discussion of draft agenda for May 2, 2025 Regional Plan Retreat
• Recognition of employees celebrating April work anniversaries

The Flagstaff City Council held a work session and special meeting on April 22, 2025. The only formal action was a unanimous 7-0 vote to approve direction given in executive session, which included authorizing an amicus brief to the Arizona Supreme Court in a case against Desert Mountain Energy and approving potential settlement of pending litigation. The work session included presentations and discussions on housing, community development, accessibility, and CDBG funding, but no other decisions were made.

• Approved executive session direction to file amicus brief in Desert Mountain Energy case (7-0)
• Approved executive session direction regarding potential litigation settlement (7-0)

Parks & Recreation

The Parks and Recreation Commission will discuss the civic space at the Downtown Connection Center. The meeting also includes informational updates on the special events season and the bid process for sport courts at Bushmaster Park.

• Discussion of Civic Space at the Downtown Connection Center
• Informational update on the bid process for sport courts at Bushmaster Park
• Informational update on the upcoming special events season

The Flagstaff Parks and Recreation Commission met on April 21, 2025, and approved the minutes from March 17. They discussed the upcoming Civic Space at the Downtown Connection Center, the special events season, and an update on the Bushmaster Park sport courts project, which will go before City Council on May 6 for a construction contract with Hope Construction for $2,168,892. No formal decisions were made on these discussion items.

• Approved March 17, 2025 minutes as written (unanimous)

Water Commission

The Flagstaff Water Commission will meet to discuss a follow-up to the reclaimed water rate discussion. The agenda also includes approval of minutes from March 20, 2025, and a public participation period. No other substantive items are listed.

• Follow-up to reclaimed water rate discussion by Erin Young

Heritage Preservation Commission

The Heritage Preservation Commission will hold public hearings on four items: a Level 1 Historic Signs and Facades Grant to replace windows at 615 W. Cherry Ave., a six-month extension for a $20,000 grant at 614 W. Santa Fe Ave., a modification to a Certificate of Appropriateness at 416 W. Birch Ave., and a Phase I Cultural Resource Study for the Crown Motel at 3300 E. Route 66, which includes mitigation measures for a major impact. The Commission will also discuss grant tracking and receive reports on recent staff approvals.

• 615 W. Cherry Ave. – Level 1 grant to replace seven aluminum slider windows
• 614 W. Santa Fe Ave. – six-month extension for a $20,000 Historic Signs and Facades Grant
• 416 W. Birch Ave. – modification to Certificate of Appropriateness for new chimney and deck railing
• 3300 E. Route 66 – approval of Phase I Cultural Resource Study and mitigation for The Crown Motel (major impact from removal of historic signs)
• Historic Signs and Facades Grant tracking update (discussion only)

The Heritage Preservation Commission unanimously approved a Level 1 Historic Signs and Facades Grant for window replacement at 615 W. Cherry Ave., a modified Certificate of Appropriateness for 416 W. Birch Ave., and a grant extension for 614 W. Santa Fe Ave. The Commission also approved a Phase I Cultural Resource Study for the Crown Motel property at 3300 E. Route 66 and voted separately on mitigation measures, approving replacement signage (5-2) and a historical mural (7-0).

• Approved $20,000 grant extension for 614 W. Santa Fe Ave. with $15,000 due by June 30, 2025 and $5,000 extended six months (7-0)
• Approved Level 1 Historic Signs and Facades Grant for window replacement at 615 W. Cherry Ave. (7-0)
• Approved modified Certificate of Appropriateness for 416 W. Birch Ave. for new chimney and deck railing (7-0)
• Approved Phase I Cultural Resource Study for Crown Motel property at 3300 E. Route 66 (7-0)
• Approved replacement signage for Crown Motel with conditions on facade wording (5-2)
• Approved mural of 1967 postcard inside Crown Motel restaurant with plaque (7-0)
• Approved minutes from March 19, 2025 meeting with correction (7-0)

Commission on Diversity Awareness

The Commission on Diversity Awareness will meet to vote on heritage month proclamations and nominate a member for a county park exhibition. The body will also receive presentations from sustainability staff regarding micromobility and land use studies.

• Proclamation: Asian American Native Hawaiians and Pacific Islanders Heritage Month
• Proclamation: Jewish Heritage Month
• Nomination of CODA Member for Multi-Cultural County Park Exhibition
• Presentation on Micromobility Share
• Presentation on Land Availability and Suitability Study + Code Analysis Project (LASS+CAP)

The Commission on Diversity Awareness approved the language for Asian American Native Hawaiians and Pacific Islanders Heritage Month and Jewish Heritage Month proclamations, and directed staff to draft a proclamation for Arab American History Month. The commission also nominated Commissioner Hernandez as its representative for the Multi-Cultural County Park Exhibition, with Commissioner Martinez as alternate. Minutes from the March 19, 2025 meeting were approved with noted corrections.

• Approved language for Asian American Native Hawaiians and Pacific Islanders Heritage Month and Jewish Heritage Month proclamations (voice vote)
• Directed staff to draft an Arab American History Month proclamation
• Nominated Commissioner Hernandez for Multi-Cultural County Park Exhibition, Commissioner Martinez as alternate (voice vote)
• Approved minutes from 3/19/2025 meeting with corrections (voice vote)

City Council Meeting - FINAL

The Flagstaff City Council will vote on consent items including a $1.7 million street maintenance contract and a $131,000 flowers program renewal, and ratify a lawsuit settlement. Regular agenda items include approving a federal INFRA grant for the Downtown Mile Safety and Connectivity Improvement Project, renewing a gang task force agreement with the state, and authorizing a GPS base station IGA with the Arizona Department of Water Resources. A discussion item seeks council direction on a potential Resource Protection Pilot Program zoning code amendment.

• Annual Street Maintenance 2025 GMP 1 contract with C and E Paving & Grading, LLC for $1,712,433.82
• Contract renewal with Foxglove Gardening for flowers program, not to exceed $131,083.35
• Ratification of settlement in Laura and Mark Walsh v. City of Flagstaff lawsuit
• Approval of INFRA grant agreement with Federal Rail Administration for Downtown Mile Safety and Connectivity Improvement Project
• Discussion on potential Resource Protection Pilot Program zoning code text amendment

The Flagstaff City Council unanimously approved the consent agenda, including a $1,712,433.82 contract with C and E Paving & Grading for annual street maintenance, a $131,083.35 renewal with Foxglove Gardening for the flowers program, and ratification of a settlement in the Walsh v. City of Flagstaff lawsuit. The council also adopted Resolution No. 2025-17 and Ordinance No. 2025-05 amending the Employee Handbook, approved the INFRA grant agreement for the Downtown Mile Safety and Connectivity Improvement Project, renewed the GIITEM gang task force agreement, and approved an IGA with ADWR for a GPS base station. A discussion on a Resource Protection Pilot Program zoning code text amendment received council support but no formal action was taken.

• Approved $1,712,433.82 street maintenance contract with C and E Paving & Grading (7-0)
• Approved $131,083.35 contract renewal with Foxglove Gardening for flowers program (7-0)
• Ratified settlement in Walsh v. City of Flagstaff lawsuit (7-0)
• Adopted Resolution No. 2025-17 and Ordinance No. 2025-05 amending Employee Handbook (7-0)
• Approved INFRA grant agreement for Downtown Mile Safety and Connectivity Project (7-0)
• Adopted Resolution No. 2025-15 renewing GIITEM gang task force IGA (7-0)
• Adopted Resolution No. 2025-19 approving ADWR GPS base station IGA (7-0)

Joint City/County Work Session

The Flagstaff City Council and Coconino County Board of Supervisors will hold a joint work session. The body will discuss updates on forest restoration, city capital projects, and a specific trail project.

• Upper Rio and Forest Restoration Projects update
• Review of City of Flagstaff Capital Improvement projects in design or construction
• Trail North of Elks Lodge update

The Flagstaff City Council and Coconino County Board of Supervisors held a joint work session to receive updates on forest restoration, capital improvement projects, and a proposed trail north of the Elks Lodge. No formal decisions or votes were taken; the session was informational and discussion-only.

• No formal decisions or votes taken during the work session
• Discussed forest restoration project updates, including pending Forest Service signatures
• Reviewed capital projects: FUTS asphalt repair, John Wesley Powell Blvd extension, Beulah/University realignment, Butler/4th St improvements, Lone Tree overpass, downtown mile safety, Rio de Flag flood control
• Discussed formalizing a social trail north of Elks Lodge into an official trail; public comments opposed

Airport Commission

The April 10, 2025 meeting of the Flagstaff Airport Commission was cancelled because a quorum was not present. No decisions were made and no business was conducted.

Planning & Zoning Commission-CANCELLED

The Planning & Zoning Commission meeting scheduled for April 9, 2025, has been cancelled. No items were decided or discussed.

City Council Combined Special Meeting/Work Session

The City Council will hold a combined special meeting and work session to discuss city programs and legal matters. The body is deciding whether to approve a settlement for the Jeanie Middleton v. City of Flagstaff lawsuit. Other items include informational presentations on city codes and data portals.

• Approval of settlement: Jeanie Middleton v. City of Flagstaff, case No. CV2022-00568
• Semi-Annual Carbon Neutrality Plan Progress Report (discussion only)
• Overview of City of Flagstaff GIS Program and Open Data Portal
• Introduction to Building and Fire Codes (informational)

The Flagstaff City Council held a combined special meeting and work session on April 8, 2025. The only formal action taken was unanimous approval (7-0) of a settlement in the lawsuit Jeanie Middleton v. City of Flagstaff, with terms discussed in executive session. The rest of the meeting was informational, including presentations on building and fire codes, the GIS program, and the semi-annual Carbon Neutrality Plan progress report, with no other decisions made.

• Approved settlement in Jeanie Middleton v. City of Flagstaff (7-0)

City Council Special Meeting (Executive Session)

This is a special City Council meeting held entirely in executive session (closed to the public) to discuss legal advice and a litigation update. No decisions or public votes are scheduled.

• Executive session for legal advice and discussion on pending or contemplated litigation (A.R.S. §38-431.03(A)(3) and (4))
• Litigation update discussed confidentially

The Flagstaff City Council met in a special executive session on April 8, 2025, to discuss legal advice and litigation strategy. The council unanimously voted to recess into the closed session, which lasted from 2:00 p.m. to 2:13 p.m. No substantive decisions were made in open session; the meeting adjourned immediately after reconvening.

• Recessed into executive session for legal consultation (7-0)
• Adjourned after reconvening into open session

Indigenous Commission

The Commission will continue discussion on the Flagstaff Regional Land Use Plan, providing final wrap-up feedback based on public review comments. They will also discuss whether to hold a retreat for operational improvement. Minutes from February and March meetings are up for approval.

• Continued discussion and final feedback on the Flagstaff Regional Land Use Plan (6A)
• Discussion on potential Indigenous Commission retreat (6B)
• Approval of February 6, 2025 minutes (4A)
• Approval of March 6, 2025 minutes (4B)

The Flagstaff Indigenous Commission approved the minutes from its February 6 and March 6, 2025 meetings unanimously. The commission discussed the Flagstaff Regional Land Use Plan, providing feedback on public comments, and decided to schedule an in-person retreat in May or June via a poll. No other substantive decisions were made.

• Approved February 6, 2025 minutes (unanimous)
• Approved March 6, 2025 minutes (unanimous)
• Decided to schedule an in-person retreat in May or June via a poll

Board of Adjustment

The Board of Adjustment will hold a public hearing on a variance request from property owner Shawn Burgueno to reduce the required front setback from 25 feet to 21 feet 6 inches for an attached garage at 720 N Apollo Way. Staff recommends approval subject to conditions. The meeting also includes routine items such as call to order, roll call, approval of prior minutes, public comment, and informational items.

• Public hearing on variance PZ-25-00052 for setback reduction at 720 N Apollo Way (R1 zone)

City Council Notice of Possible Quorum

This is a notice that a quorum of the Flagstaff City Council may be present at two public events in April 2025, but no formal discussion or action will be taken in their role as the City Council. The events are a Commission on Inclusion and Adaptive Living Awards Reception (April 11 at City Hall) and a Town Hall with Attorney General Kris Mayes (April 15 at Coconino Center for the Arts).

• Commission on Inclusion and Adaptive Living Awards Reception on April 11, 2025, 3:00 p.m. at City Hall, 211 W. Aspen Ave.
• Kris Mayes, Attorney General Town Hall on April 15, 2025, 6:00 p.m. at Coconino Center for the Arts, 2300 N. Fort Valley Rd.
• No formal Council action will be taken at either event.

City Council Meeting - FINAL

The Flagstaff City Council will consider a $409,395.65 contract amendment for the Montalvo STEM Education Community Center, a $95,000 drone show contract for July 4th, and a public hearing for a new liquor license at Sosta restaurant. Consent items include approval of multiple old meeting minutes, letters of support for federal programs, a $93,738 OHV grant for police enforcement, and confirmation of direction to petition the Arizona Supreme Court in a lawsuit against Desert Mountain Energy.

• Amendment #1 for Montalvo STEM Education Community Center to Loven Contracting, Inc. for $409,395.65
• Service contract with Open Sky Productions, LLC for 4th of July drone show for $95,000
• Public hearing for liquor license application: Caleb Joseph Schiff 'Sosta', 413 N San Francisco St, Series 12 Restaurant
• Off-Highway Vehicle Supplemental Grant of $93,738 for Flagstaff Police Department law enforcement programs
• Resolution 2025-13 approving Intergovernmental Agreement with MetroPlan for Safe Streets and Roads for All grant

The Flagstaff City Council approved a $95,000 service contract with Open Sky Productions for a 4th of July drone show, and a $409,395.65 contract amendment for the Montalvo STEM Education Community Center. The council also adopted resolutions for a Safe Streets Master Plan, a flood control basin transfer, and employee handbook changes, among other items. All votes were unanimous (4-0).

• Approved $95,000 4th of July drone show contract with Open Sky Productions (4-0)
• Approved $409,395.65 contract amendment for Montalvo STEM Center (4-0)
• Adopted Resolution 2025-13 for Safe Streets Master Plan IGA with MetroPlan (4-0)
• Adopted Resolution 2025-18 for sediment basin repair and transfer from Coconino County (4-0)
• Adopted Resolution 2025-17 and Ordinance 2025-05 for employee handbook changes (4-0)
• Adopted Resolution 2025-14 amending NAPEBT benefits trust agreement (4-0)
• Adopted Resolution 2025-16 for Downtown Connection Center IGA amendment (4-0)
• Approved consent agenda including OHV grant and letters of support (4-0)