Amherst County public meetings in 2023
95 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Planning Commission
The Planning Commission will conduct public hearings for several special exception and rezoning applications. The body will also discuss potential code changes and review site plan updates.
- Special Exception request 2023-595 (Laura Pezzulo)
- Rezoning request 2023-601 (South Amherst Investments LLC)
- Special Exception requests 2023-571 (Stephen Revis) and 2023-562 (Russell Nixon)
- Conditional Rezoning requests 2023-561, 2023-559, and 2023-600 (Russell Nixon)
- Review of potential code changes
Board of Supervisors
The Amherst County Board of Supervisors will hold public hearings on Ordinance 2023-9 (Zoning and Subdivisions) and Ordinance 2023-10 (Spot Blight Abatement). The consent agenda includes approval of minutes, a VDEM grant recognition, a replacement vehicle for Public Safety, school renovation permits, a maintenance carryforward, and a landfill closure scheduled for December 23, 2023. The meeting also includes a closed session to discuss the acquisition of real property in District 2.
- Public Hearing: Ordinance 2023-9 Zoning and Subdivisions
- Public Hearing: Ordinance 2023-10 Spot Blight Abatement
- Consent Agenda: Landfill Closure - December 23, 2023
- Consent Agenda: Replacement Vehicle - Public Safety
- Closed Session: Acquisition of real property in District 2
🗳️ How they voted (7 roll-call votes)
General
The Amherst County Parks, Recreation & Cultural Development Board is meeting to handle routine business: approving minutes, hearing the administrator's report on programs and finances, and noting that board member John Mann's term ends December 31, 2023. Under old business, they will discuss the Recreation Specialist position. Under new business, they will vote to approve Caitlyn Baxter as Student Representative.
- Vote to approve Caitlyn Baxter as Student Representative
- Discussion of Recreation Specialist Position
- John Mann's term ends December 31, 2023
- Program Participation Report
- Line Item Expenditure and Revenue Report
Board of Supervisors
The Board of Supervisors is meeting to conduct a first reading of ordinances regarding zoning, spot blight abatement, and SE multifamily dwellings. The body will also review a funding application for VATI 2024 and an appropriation for a water leak at Rivedge Park.
- Ordinance 2023-9 Zoning and Subdivisions
- Ordinance 2023-10 Spot Blight Abatement
- Ordinance 2023-11 SE Multifamily Dwellings
- Appropriation for water leak at Rivedge Park
- Firefly and TJPDC Application for VATI 2024 Funding
Service Authority Board
The Amherst County Service Authority Board will meet to discuss the Gateway Sewer Project. The board is scheduled to award contracts for Wright Shop Road tank maintenance and infrastructure master planning engineering.
- Gateway Sewer Project
- Wright Shop Road Tank Maintenance Contract award
- Infrastructure Master Planning Engineering Contract award
Board of Supervisors
The Board of Supervisors will conduct a public hearing regarding a rezoning request. The meeting also includes discussions on public safety and maintenance fund carryforwards for 2024.
- Public hearing for Rezoning 2023-478 (Shirley Marie Tomlin Bryant)
- Public Safety Carryforward for 2024
- Maintenance and Purchasing Carryforwards FY 2024
- Appropriation of funds for PEAK Ambulance Schedule
- Appropriation for School Renovation Permit Fee
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Amherst County Planning Commission is meeting to conduct a public hearing regarding Ordinance 2023-11 SE. The body will also review site plan updates and introduce a new Assistant Zoning Administrator.
- Public hearing on Ordinance 2023-11 SE Multifamily Dwellings
- Site Plan Updates review
- Introduction of Sarah Nichols as New Assistant Zoning Administrator
Agricultural Committee
The Agriculture Committee will meet to review county fair matters and a plan of work. The session includes discussions on a volunteer sliding scale donation and scheduling a fair review meeting.
- Volunteer sliding scale donation for the County Fair
- Setting a date for the Fair review meeting
- Greenhouse tour as part of the Plan of Work
General
The board will receive reports on program participation and the hiring of Recreation Specialist Kelly Jackson. Members will discuss updates regarding the Masterplan, budget projects, and the Seminole Dog Park Project.
- Update on Seminole Dog Park Project
- Update on Masterplan
- Update on Supplemental and CIP budget projects
- Discussion of Senior Sites
- New hire of Recreation Specialist Kelly Jackson
Board of Supervisors
The Amherst County Agriculture Committee is meeting to hold a closed session. The body will discuss the acquisition or disposition of real property located in District 3.
- Closed session regarding real property acquisition in District 3
General
The committee is meeting to review an action list and budget. Discussions include planting dates and a mini-grant application from Video Aerial Systems.
- Discussion of water tower and A+ Improvement Award
- Setting a date for daffodil and tree planting
- Mini-grant application from Video Aerial Systems
- Budget review
Planning Commission
The Planning Commission will conduct public hearings regarding a rezoning request and a specific ordinance. The body will also review a subdivision plat and hold a discussion on solar energy.
- Public hearing for Rezoning 023-478 (Shirley Marie Tomlin Bryant)
- Public hearing for Ordinance 2023-9
- Subdivision plat approval for White Mountain Subdivision
- Solar discussion
Board of Supervisors
The Board of Supervisors will hold public hearings regarding a special exception for Matthew Wiese, the 2007-2027 Comprehensive Plan Update, and Ordinance 2023-6 on revenue sharing. The meeting also includes several revenue appropriations and carryforwards for various county departments.
- Public hearing: 2007-2027 Amherst County Comprehensive Plan Update
- Public hearing: Ordinance 2023-6, Revenue Sharing
- Public hearing: Special Exception 2023-428 Matthew Wiese
- Appropriations of revenue for Sheriff's Office, Social Services, and Commonwealth Attorney
- FY 2023 Appropriation of Bond Proceeds
🗳️ How they voted (8 roll-call votes)
General
The Emergency Services Council is meeting to discuss the new fire training facility and the start date for training. The agenda also includes a presentation on PTSD and a discussion regarding a joint Christmas party.
- Discussion of new Fire Training Facility and training start date
- Presentation on PTSD
- Introduction of County Administrator Jeremy Bryant
Service Authority Board
The Amherst County Service Authority Board will discuss an amended resolution for a 2023 Series A Bond Anticipation Note for interim financing. The board is also considering a bid award authorization for the James River Streambank Restoration Project.
- Amended Resolution for ACSA 2023 Series A Bond Anticipation Note interim financing
- Bid Award Authorization for James River Streambank Restoration
- Cancellation of the November Board Meeting
- Review of August 2023 Financial Report showing total revenues up 6.50% vs 2022
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors will conduct a first reading of an ordinance regarding solar revenue sharing. The meeting includes presentations on the county's Fire and EMS Study and the Parks and Recreation Master Plan.
- First reading of Ordinance 2023-6, Revenue Sharing Solar
- Adoption of Strategic Plan and 2023/2024 Action Work Plan
- Resolution 2023-17-R to modify ACSA Water and Sewer Revenue Bond
- Proposed renaming of Rutledge Creek Trail
- Reimbursement for Monelison Fire Department
Agricultural Committee
The Agriculture Committee will meet to approve previous minutes and hold a discussion regarding the County Fair. The meeting is primarily focused on these two items.
- County Fair discussion
General
The board will receive a final report on the Park Passport program and an administrator's report on program participation. Discussions include the status of the Parks and Recreation Department Masterplan and a grant award for Seminole Park.
- Park Passport program final report
- LWCF Grant Award for Seminole Park
- Blue Ridge Rail Trail broken interpretive sign
- Pickleball Program changes and court status
- Recreation Specialist Position
Planning Commission
The Planning Commission will conduct public hearings regarding the 2007-2027 Comprehensive Plan Update and solar-related items. The body will also review a special exception request and proposed code changes.
- Public hearing for 2007-2027 Amherst County Comprehensive Plan Update
- Public hearing for Ordinance 2023-6 Revenue Sharing Solar
- Public hearing for 2023-428 Matthew Wiese
- Special Exception review for 2023-369 Piney River Solar LLC
- Review of Code Changes
General
The committee will meet to introduce new maintenance personnel and review the budget. Members will also discuss an action list.
- Introduction of new maintenance personnel
- Budget review
- Discussion of action list
Board of Supervisors
The Board of Supervisors will hold public hearings regarding Ordinance 2023-8 for the meals tax and three special exception requests. The body will also discuss a school bond resolution and recreation fee changes proposed by the Forest Service.
- Public hearing on Ordinance 2023-8, Meals Tax & Davenport Discussion
- Special Exception requests 2023-359 (Ronnie Wright), 2023-326 (Shana West), and 2023-364 (Zachary & Aubrey Saelens)
- Resolution 2023-16-R regarding School Bond
- Forest Service Proposal for recreation fee changes
- Emergency purchase appropriation for courthouse fire protections
Agricultural Committee
The Agriculture Committee is meeting to review the minutes from August 14, 2023. The body will discuss the County Fair and the Plan of Work.
- Approval of August 14, 2023 meeting minutes
- Discussion regarding the County Fair
- Discussion regarding the Plan of Work
Board of Supervisors
The Board of Supervisors is meeting for a retreat to review the county's vision, mission, and values. The session includes a review of accomplishments from the FY24 Leadership Guide and the identification of future objectives and priorities.
- Review of County's Vision, Mission, and Values
- Review of FY24 Leadership Guide goals and objectives
- Identification of objectives, priorities, and timelines for strategic goal areas
The Board held a special retreat to review the County's vision and FY 2024 Leadership Guide. Members identified several new action items and deadlines for master plans regarding EMS, technology, and assets. No formal ordinances were voted on during the session.
- Set deadline of May 1, 2024, for internal website review
- Set deadline of April 1, 2024, to develop an economic incentive philosophy
- Set deadline of October 1, 2024, to create a Technology Master Plan
- Set deadline of December 31, 2023, to review the Emergency Services Council
- Scheduled in-person Citizens’ Academy for Spring 2025
- Set adoption deadline of July 1, 2025, for an EMS Master Plan
- Set adoption deadline of July 1, 2025, for the Recreation and Parks Master Plan
- Planned Asset Management Plan implementation for FY 2026
🗳️ How they voted (1 roll-call vote)
General
The Amherst County Emergency Services Council is holding an emergency meeting. The body will discuss payment for heat and air conditioning installed in a metal building behind Monelison Fire Station 1 used by Public Safety Crews.
- Payment for HVAC installation at Monelison Fire Station 1 metal building
Service Authority Board
The Board will review a 2023 Series A Bond Anticipation Note for interim financing. Members will also consider general services contracts for IT/cybersecurity and engineering, surveying, and safety engineering.
- ACSA 2023 Series A Bond Anticipation Note / Interim Financing
- General Services Contract for Information Technology/Cybersecurity Services
- General Services Contract for Engineering, Surveying, Safety Engineering
- Commemorative Resolution ACSA-2023-CR-3 for Wesley Mays
The Board approved a commemorative resolution for a retiring employee and passed the consent agenda including August minutes and July financial reports. The Board also granted authorization to enter into general service contracts for engineering and IT services.
- Approved Commemorative Resolution ACSA-2023-CR-2 for retiring Senior Utility Mechanic Wesely Mays (4-0)
- Approved Consent Agenda including August 1, 2023 minutes and July 2023 Financial Report (4-0)
- Authorized entering into contracts with four firms for General Service Contract for Engineering, Surveying, and Safety Engineering
- Authorized entering into contracts with Lynchburg Computer Services and the Computer Exchange for IT/Cybersecurity Services
🗳️ How they voted (3 roll-call votes)
Board of Supervisors
The Board of Supervisors will meet to discuss a first reading of a meals tax ordinance and the appropriation of revenue for Social Services. The agenda also includes updates on the James River Pump Station project and janitorial services.
- First reading of Ordinance 2023-8 regarding Meals Tax
- Appropriation of revenue for Social Services
- Raw Water Permit-James River Pump Station Project update
- Discussion of janitorial services
- Treasurer's Report for quarter ending June 30, 2023
The Board of Supervisors received a report on library circulation, staffing, and finances for FY23. The document records no substantive decisions or votes.
General
The board will review a monthly program participation report and receive an update on the Parks Passport Program. The meeting also includes a discussion on rescheduling the October meeting due to a holiday.
- Monthly Program Participation Report
- Parks Passport Program update
- Rescheduling of the October meeting
General
The Emergency Services Council is meeting to discuss the council paying for the installation of heat and air conditioning in the back of Monelison Fire Station 1. This space is intended for Amherst County Public Safety Crews.
- Discussion of funding for heat and air conditioning at Monelison Fire Station 1
General
The committee is meeting to finalize design selections for the Madison Heights community. Members will also discuss charter revisions, daffodil planting, and the annual report for the period ending July 1, 2023.
- Finalization of the Madison Heights Community Design
- Charter Revision Discussion
- Annual Report (June 30, 2022- July 1, 2023)
- Budget Review
- Youth recruitment flier
The Route 29 Business Beautification Committee approved funding for landscaping and the purchase of a committee canopy. The committee also finalized the design for the Madison Heights Community sign.
- Approved design number one for Madison Heights Community sign with green window color (8-0)
- Approved purchase of 2,000 daffodil bulbs for $900 (8-0)
- Approved $1,500 to replace dead trees along the corridor (8-0)
- Approved purchase of canopy with committee logo (8-0)
- Approved July 25, 2023 meeting minutes (7-0)
Planning Commission
The Planning Commission will conduct public hearings regarding four special exception requests and one ordinance. The body will also review a charter change for the Route 29 Business Beautification Committee.
- Public hearing: Ordinance 2023-6 Revenue Sharing Solar
- Public hearing: Piney River Solar LLC (Special Exception 2023-369)
- Public hearing: Ronnie Wright (Special Exception 2023-359)
- Public hearing: Shana West (Special Exception 2023-326)
- Public hearing: Zachary & Aubrey Saelens (Special Exception 2023-364)
The Planning Commission approved special exception requests for a manufactured home, a family day home, and a short-term tourist rental. A request for a utility-scale solar energy system was tabled pending site visits. The commission also approved an amended charter for the Route 29 Business Beautification Committee.
- Approved special exception for Ronnie Wright to allow a manufactured home at 200 Boxwood Circle (6-0)
- Approved special exception for Shana West to allow a family day home at 250 Crescent Lane (6-0)
- Approved special exception for Zachary & Aubrey Saelens for a short-term tourist rental at 233 Athlone Lane (6-0)
- Tabled special exception for Piney River Solar LLC at 2508 Patrick Henry Highway (6-0)
- Approved amended Route 29 Business Beautification Committee Charter to include 10 voting members (6-0)
- Approved meeting minutes for May 18, June 15, and July 20, 2023
Board of Supervisors
The Board of Supervisors will conduct public hearings regarding a solid waste ordinance and a special exception request. The meeting also includes discussions on financial support for Amherst County Public Schools and a revenue appropriation for the Sheriff's Office.
- Public hearing on Ordinance 2023-5, Solid Waste
- Public hearing on Special Exception 2023-316 Tim Wright
- Appropriation of Revenue for the Sheriff's Office
- Discussion on financial support for Amherst County Public Schools
- Commemorative Resolution 2023-4-CR for Scott Zion Baptist Church
The Board of Supervisors reviewed four funding scenarios for the Amherst County High School Renovation Project. The analysis assessed the impact of obtaining between $0 and $14 million in additional funding to complete the project scope. No final decision on a specific scenario was recorded in the provided text.
- Analyzed four funding scenarios for high school renovations ranging from no additional funding to $14 million
General
The Board will review the monthly program participation report and provide updates on the Sara Lu Christian Trail signs and budget projects. The meeting also includes a discussion on fall program offerings.
- Sara Lu Christian Trail sign update
- Cip and Supplemental Budget Projects update
- Annual Report review
- Fall program offerings
Agricultural Committee
The Agriculture Committee will meet to approve previous minutes and hold a discussion regarding the County Fair.
- Approval of July 10, 2023 meeting minutes
- Discussion regarding the County Fair
Planning Commission
The Planning Commission is meeting to discuss solar energy. Other agenda items are procedural.
- Solar discussion
The Planning Commission and staff held a discussion to determine where solar farms should be allowed and what additional requirements should be added to the zoning ordinance and Comprehensive Plan. Director Tyler Creasy will submit these discussed changes to the County Attorney for review.
- Approved meeting agenda (6-0)
- Proposed restricting solar farms west of Highway 29 in A-1, R-2, R-1, and R-3 districts
- Proposed requiring third-party inspections and a 40-foot vegetative buffer for solar projects
- Proposed a 100-acre per utility-scale solar project limit with a county maximum of 1,397 acres
- Proposed banning cadmium telluride and mandating maximum panel recycling in decommissioning plans
- Proposed updating decommissioning bonds every 5 years
- Adjourned meeting (6-0)
Service Authority Board
The Amherst County Service Authority Board will review financial reports and staff updates. The board is scheduled to take action on a commemorative resolution and discuss strategic planning and water infrastructure projects.
- Raw Water Withdrawal and James River Raw Water Pumping Station Project
- ACSA Commemorative Resolution ACSA-2023-CR-2 for Dale Fulcher
- Strategic Planning
- May and June 2023 Financial Reports
The Board decided to indefinitely postpone the Raw Water Intake and James River Pump Station project to avoid unnecessary spending. The Board also approved a commemorative resolution for a retiring manager and agreed to begin a strategic planning process.
- Approved postponement of the Raw Water Intake and James River Pump Station indefinitely (5-0)
- Approved ACSA Commemorative Resolution ACSA-2023-CR-2 for retiring Water Treatment Manager Dale Fulcher (5-0)
- Approved Consent Agenda including June 6 and June 29 minutes and May/June 2023 financial reports (4-0)
- Approved agenda for August 1, 2023, meeting (4-0)
- Approved by consensus for ACSA to proceed with the Strategic Planning process
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Board of Supervisors will elect a Vice-Chair and appoint a liaison to the Emergency Services Council. Members will consider ordinances regarding solid waste and public hearing withdrawals, as well as financial support for Amherst County Public Schools.
- Ordinance 2023-5, Solid Waste
- Ordinance 2023-7, Amendment for Requesting Withdrawal of Public Hearing
- ACR 2-2, Public Records - FOIA Cost Policy Change
- Resolution 2023-14-R, Line of Duty Benefits
- Discussion on Limited Brewery & Limited Distillery
The Board of Supervisors reviewed financial analyses and funding options for the Amherst County High School renovation project. The provided documents contain discussion materials and debt capacity scenarios but do not record a final decision or vote on a specific funding option.
General
The committee is meeting to discuss mini-grants, a charter, and the current budget. The group will also review an action list and recognize a second quarter award winner.
- Discussion of mini-grants
- Review of the budget
- Recognition of Casio & Sons Construction as the Second Quarter A+ Improvement Award winner
- Discussion of the committee charter
The Route 29 Business Beautification Committee approved a $2,500 mini-grant for Kay Rowe and Ann Staton to demolish a derelict property. The committee also voted to add an additional staff member to its charter.
- Approved $2,500 mini-grant for Kay Rowe and Ann Staton for property demolition (8-0)
- Approved adding an additional staff member to the charter (8-0)
- Approved June 27, 2023 meeting minutes (6-0)
Planning Commission
The Planning Commission is meeting to conduct a public hearing regarding a special exception request from Tim Wright. The body will also discuss a solar revenue sharing ordinance and a request to withdraw a public hearing.
- Public hearing: 2023-316 Tim Wright (Special Exception)
- Ordinance 2023-7: Amendment for Requesting Withdrawal of Public Hearing
- Ordinance 2023-6: Revenue Sharing Solar
The Planning Commission approved a special exception for a two-family dwelling at 160 Warwick Street and recommended a zoning ordinance amendment regarding the withdrawal of public hearings. The commission also elected new officers for the board.
- Elected Derin Foor as Chair (4-0)
- Elected Beverly Jones as Vice Chair (4-0)
- Elected Tyler Creasy as Secretary (5-0)
- Approved special exception 2023-316 for Tim Wright to allow a two-family dwelling at 160 Warwick Street (5-0)
- Approved Ordinance 2023-7 regarding the withdrawal of public hearings for special exceptions or rezoning (5-0)
- Tabled approval of May 18, 2023 and June 15, 2023 minutes due to lack of quorum
General
The Emergency Services Council is meeting to conduct business at the Administration Building. The agenda consists of procedural boilerplate items.
Board of Supervisors
The Board of Supervisors will hold public hearings on two special exceptions and discuss financial support for Amherst County Public Schools. The meeting includes a proposal to set solid waste rates and fees and an amendment to a solar project development agreement.
- Resolution 2023-13-R: Setting Solid Waste Rates and Fees
- Solar Project Development Agreement Amendment
- Special Exception 2023-116 (Phyllis Maire)
- Special Exception 2023-234 (Verna & Preston Sellers)
- Closed session regarding acquisition of Amherst Life Saving Crew property
The provided document is an annual report for 2022 rather than minutes for a July 18, 2023 meeting. It details 2022 activities including the approval of two large residential/multi-use developments and updates to the County Comprehensive Plan.
- Approved 100+ acre mixed-use/traditional neighborhood development in Madison Heights
- Approved 40+/- acre development featuring senior living and commercial space
- Approved update to the 2007-2027 Amherst County Comprehensive Plan (July 2022)
- Adopted Ordinance No. 2022-0002 allowing revocation of special exception permits (March 2022)
- Adopted utility, cemetery and storm-water division ordinance (August 2022)
- Approved beautification grants for Anderson’s Country Market, Amherst Auto and Tire, LLC, and Cash Brothers Real Estate Inc.
General
The board will meet to discuss updates regarding Mill Creek Lake Park and Seminole Park. The agenda includes reports on monthly program participation and the Parks Passport progress.
- Mill Creek Lake Park update
- Seminole Park update
- CIP RFP requests
- Parks Passport progress report
- Student Advisory Board member discussion
Agricultural Committee
The Agricultural Committee is meeting to approve previous minutes and receive an update regarding the county fair. The agenda also includes a general discussion period.
- Approval of June 12, 2023 meeting minutes
- County Fair update
Service Authority Board
The Board will hold a public hearing regarding adjustments to rates and fees for the 2023-24 fiscal year. The body will then consider enacting these changes via Resolution 2023-A-9-R.
- Public hearing on ACSA FY 23-24 Rates and Fees Adjustments
- Resolution 2023-A-9-R regarding Rates and Fees Adjustment FY 23-24
General
The committee is meeting to discuss mini-grants and review an action list. The agenda also includes a budget review.
- Mini-grant discussion
- Review of action list
- Budget review
The Route 29 Business Beautification Committee selected a business for its quarterly award and approved previous meeting minutes. Members discussed mini-grant applications, VDOT planting preferences, and a proposed charter update to increase staff representation.
- Approved June 27, 2023 agenda (7-0)
- Approved May 23, 2023 minutes with added attendance (5-0)
- Selected Cascio & Sons as second quarter A+ Achievement Award winner (7-0)
Board of Supervisors
The Board of Supervisors will hold public hearings on two special exceptions and a new ordinance regarding Mixed Use Traditional Neighborhood Development. The meeting includes several revenue appropriations for the Sheriff's Office and Commonwealth's Attorney.
- Ordinance 2023-4, Mixed Use - Traditional Neighborhood Development
- Special Exception 2023-193 Pamela Turner
- Special Exception 2023-165 Sunni and Samantha Stonelake
- Reimbursement for Monelison Rescue Squad
- Appropriation of revenue for Sheriff's Office and Commonwealth's Attorney
The Board adopted Ordinance 2023-4 regarding Mixed Use - Traditional Neighborhood Development and approved special exceptions for a photography venue and a kennel. The Board also authorized fee increases for the Transfer Station to fund landfill operator positions.
- Approved Special Exception 2023-193 for photography venue and short-term rental at 2770 Elon Road (5-0)
- Approved Special Exception 2023-165 for a kennel at 245 Old Farm Road (5-0)
- Tabled Resolution 2023-7-R regarding revocation of special exception 2023-380 until Oct 17, 2023 (5-0)
- Adopted Ordinance 2023-4 for Mixed Use - Traditional Neighborhood Development (5-0)
- Approved $8,378.93 reimbursement to Monelison Rescue Squad (5-0)
- Approved $46,335.00 fund transfer to Public Safety Equipment Line (5-0)
- Approved Transfer Station gate rate increase to $55.50/ton and $44/ton tipping fee for residential contract haulers (5-0)
- Appointed Mr. Langhans, Mr. Jordan, and Ms. Giles to the Library Board of Trustees (5-0)
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Planning Commission is meeting to review special exception requests and discuss potential code changes. The agenda includes a public hearing for one applicant and a non-public hearing for another. Members will also discuss updates to Section 711 TND and the postponement of public hearings.
- Public Hearing: Special Exception 2023-234 (Verna & Preston Sellers)
- Special Exception: 2023-116 (Phyllis Maire)
- Discussion on Section 711 TND changes
- Potential code change regarding postponement of public hearings
- Solar Workshop meeting dates
The Planning Commission approved two special exception requests for a tourist rental and a photography/event venue. The commission also discussed potential zoning code changes regarding building sizes and setbacks.
- Approved short-term tourist rental at 1648 S. Coolwell Road (4-0)
- Approved photography and event venue at 2409 Rivervile Road (4-0)
- Tabled approval of May 18, 2023 minutes
- Approved meeting agenda (4-0)
General
The Parks, Recreation & Cultural Development Board is meeting to review program participation and a Girl Scout project. The board will discuss new business regarding a theatrical production, outdoor pickleball courts, and smoking and vaping rules in parks.
- Caitlyn Baxter Girl Scout Silver Award Project presentation
- Outdoor Pickle Ball Court discussion
- Smoking and vaping in Parks policy discussion
- Park Volunteer Clean Up Days
- Into the Woods Theatrical Production
Agricultural Committee
The Agriculture Committee will meet to review updates regarding the County Fair. The body will also hold a discussion on educational opportunities.
- County Fair update
- Discussion on educational opportunities
Service Authority Board
The Board will consider the final FY 23-24 budget proposal and a resolution for rates and fees adjustments. Members will also review a revised 2023 proforma cash flow update and DEQ enforcement actions.
- ACSA Resolution 2023-A-0007-R: FY 23-24 Rates and Fees Adjustment
- Final ACSA FY 23-24 Budget Proposal
- 2023 Proforma Cash Flow Update
- DEQ Enforcement Action - Order by Consent
- Recovery Costs for DEQ Investigation and DWR Fish Replacement Value
The Board approved the FY 23-24 Budget Proposal and enacted rate increases for water and sewer services following a public hearing. A personnel resolution was also approved, and the July 4, 2023, meeting was cancelled.
- Approved Resolution 2023-A-007-R and 2023-A-0009-R increasing water rates by 5.5% ($5.93 to $6.22/HCF) and sewer rates by 6.5% ($8.92 to $9.50/HCF) (4-0)
- Approved increasing Sewer Basic Fee by $2.00 from $7.00 to $9.00 (4-0)
- Approved FY 23-24 Budget Proposal-Final (4-0)
- Approved Resolution 2023-A-0008-R regarding personnel (4-0)
- Cancelled July 4, 2023, regular board meeting (4-0)
- Approved May 2, 2023, meeting minutes (4-0)
- Approved May 10, 2023, special meeting minutes (3-0, 1 abstain)
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors will conduct a first reading of an ordinance regarding Mixed Use Traditional Neighborhood Development. The meeting includes discussions on transfer station options and the continuation of Bolton Consulting Services.
- First reading of Ordinance 2023-4, Mixed Use - Traditional Neighborhood Development
- Appropriation of revenue for Social Services
- Appropriation of revenue for Amherst County Public Schools
- Discussion of Transfer Station Options
- Analysis of Bolton 457(b) Plan and continuation of Bolton Consulting Services
The Board of Supervisors approved $303,900.61 in additional funds for the 2022-2023 School Operational Budget and authorized a contract for 457(b) plan oversight. The Board also directed staff to revise a zoning ordinance regarding Mixed Use Traditional Neighborhood Development for a future public hearing.
- Appropriated $303,900.61 to the 2022-2023 School Operational Budget
- Authorized $13,500 for Bolton Consultants to provide 457(b) plan oversight through June 30, 2024
- Directed staff to advertise Ordinance 2023-4 (Mixed Use - Traditional Neighborhood Development) for a June 20th public hearing
- Approved retention letters for legal services with Guynn Waddell, PC and Spilman, Thomas & Battle
- Accepted revisions to the HR Regulation effective July 1, 2023
- Tabled discussion on Transfer Station options
- Directed staff to prepare an ordinance regarding postponement of public hearings
- Canceled the July 4, 2023 meeting
🗳️ How they voted (7 roll-call votes)
General
The Rt. 29 Business Beautification Committee is meeting to discuss a mini-grant for Amherst Auto & Tire. The body will also review the committee budget and discuss a field trip.
- Mini-grant discussion regarding Amherst Auto & Tire
- Committee budget review
- Discussion of a field trip
- Letter of appreciation for VDOT
The committee approved the purchase of 25 new banners and confirmed the disbursement of a $1,000 grant for a roof at Amherst Auto & Tire. Members discussed landscaping and signage updates for Food Lion, VDOT, and Dollar General. A discussion regarding a property near McDonald's was tabled.
- Approved $2,950 for 25 new banners
- Approved $1,000 grant for Amherst Auto & Tire roof
- Tabled discussion on property by McDonald's
Planning Commission
The Planning Commission is meeting to conduct public hearings regarding two special exception requests and two ordinances. The body will also discuss a potential ordinance change regarding solar energy.
- Public hearing: Special Exception 2023-193 (Pamela Turner)
- Public hearing: Special Exception 2023-165 (Samantha Stonelake)
- Public hearing: Resolution # 2023-7
- Public hearing: Ordinance 2023-4 amending Section 711 of Article VII
- Discussion on potential solar ordinance change
The Planning Commission approved Ordinance 2023-4 to modify Mixed Use/Traditional Neighborhood zoning standards. The board also recommended approval for a photography venue and a kennel, and moved to revoke a trucking business special exception. Two other items were tabled for further review.
- Approved Ordinance 2023-4 amending Mixed Use/Traditional Neighborhood zoning standards (4-0)
- Approved special exception for photography venue and short-term rental at 2770 Elon Road (4-0)
- Approved special exception for kennel at 245 Old Farm Road with a 20-dog limit (4-0)
- Recommended approval of Resolution # 2023-7 to revoke trucking business special exception 2020-380 (4-0)
- Tabled special exception for photography venue at 2409 Riverville Road until June 22, 2023 (4-0)
- Tabled solar ordinance changes pending a future workshop (4-0)
- Approved April 20, 2023 meeting minutes with grammar corrections (4-0)
Board of Supervisors
The Board of Supervisors will conduct public hearings regarding several rezoning requests and special exceptions. The meeting includes a closed session to consult with legal counsel on a proposed solar siting agreement.
- Rezoning Request 2023-034: Adam Huffines (4446 S. Amherst Hwy)
- Rezoning Request 2023-038: Adam Huffines (697 Dillard Rd)
- Special Exception 2023-087: Piney River Solar LLC
- VDOT Rural Rustic Priority List FY24-FY29 public hearing
- Reimbursements for Amherst Life Saving Crew and BRRJA LiveScan System
The Board of Supervisors approved two rezoning requests for Adam Huffines to allow for a truck maintenance shop and high-density residential development. A special exception for a short-term tourist rental was granted, and the VDOT Rural Rustic Priority List was updated to include Crawleys Creek Road.
- Approved adding Crawleys Creek Road to the VDOT Rural Rustic Priority List (5-0)
- Approved Special Exception 2023-128 for short-term tourist rental at 240 Brightwells Mill Road (5-0)
- Approved Rezoning Request 2023-034 for a Transport Truck Maintenance Shop and Automotive Center at 4446 S. Amherst Hwy (5-0)
- Approved Rezoning Request 2023-038 for high-density residential at 697 Dillard Rd (5-0)
- Approved $4,040.36 reimbursement to Amherst Life Saving Crew for generator repairs (5-0)
- Approved $12,726.67 reimbursement to Blue Ridge Regional Jail Authority for LiveScan system replacement (5-0)
- Approved $5,000.00 tourism funding for Winton Farm's Independence in Amherst event (5-0)
- Appointed Chairman Martin and Supervisor Tucker to the Amherst/Nelson Agriculture Working Committee (5-0)
🗳️ How they voted (6 roll-call votes)
Service Authority Board
The Amherst County Service Authority Board will meet to conduct a closed session. The purpose of the session is to interview a candidate for the vacant Executive Director position.
- Interview for vacant Executive Director position
The Board held a special meeting to interview a candidate for the vacant Executive Director position during a closed session. No other substantive decisions were recorded.
- Approved meeting agenda (3-0)
- Entered closed session to interview Executive Director candidate (3-0)
- Certified that only lawfully exempt business was discussed in closed session (3-0)
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors is meeting to address old business regarding the adoption of the FY24 Operations and Maintenance (O&M) and Capital Improvement Program (CIP) budgets.
- FY24 O&M and CIP Budget Adoption
The Board of Supervisors adopted resolutions 2023-9-R through 2023-12-R to approve the FY24 O&M and CIP budgets. This action determines the county's operational and capital improvement funding for the 2024 fiscal year.
- Adopted FY24 O&M and CIP Budget resolutions 2023-9-R through 2023-12-R (5-0)
🗳️ How they voted (2 roll-call votes)
General
The board will meet to discuss a proposal for Winton Farm Independence in Amherst. The meeting also includes updates on program participation and the Sara Lu Christian Trail signs.
- Winton Farm Independence in Amherst Proposal
- Sara Lu Christian Trail Sign Update
- Monthly Program Participation Report
- DDay Trip discussion
Agricultural Committee
The Agriculture Committee will meet to approve previous minutes and discuss the County Fair. The body will also hold a planning session regarding newsletters, events, and meeting locations, and discuss educational opportunities.
- Approval of April 10, 2023 meeting minutes
- Discussion regarding the County Fair
- Planning session for newsletters, events, and meeting locations
- Discussion on educational opportunities
Service Authority Board
The Amherst County Service Authority Board is meeting to review the draft budget for fiscal year 2023-24 and a cash flow update. The board will also address the appointment of an Interim Executive Director and Acting Secretary.
- Resolution 2023-A-0005-R: Interim Executive Director and Acting Secretary Appointment
- Resolution 2023-A-0006-R: Gateway Sanitary Sewer Project Funding
- Draft Budget FY' 23-24
- 2023 Pro-Forma Cash Flow Update
- March 2023 Financial Report
The Board approved the meeting agenda and the minutes from the April 4, 2023, meeting. Staff presented a March 2023 financial report showing increased water and wastewater revenues compared to 2022. The meeting included updates on several infrastructure projects, including the James River Bank Stabilization and the Gateway Sanitary Sewer Extension.
- Approved May 2, 2023 meeting agenda (4-0)
- Approved April 4, 2023 meeting minutes (4-0)
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Board of Supervisors will meet to discuss the landfill cell two, transfer station, and public works personnel. The agenda includes revenue appropriations for the Sheriff's Office and the Nelson County Bridge Project. Closed sessions are scheduled to consider candidates for County Administrator and the appointment of the County Attorney.
- Revenue appropriation for the Nelson County Bridge Project
- Revenue appropriation for the Sheriff's Office
- Reimbursement for Amherst Fire Dept.
- Discussion on Landfill Cell Two, Transfer Station, and Public Works Personnel
- Closed session regarding prospective candidates for County Administrator
The Board of Supervisors appointed Jeremy Bryant as County Administrator and Clerk to the Board. The Board also authorized engineering work to open Landfill Cell Two and approved several fund appropriations.
- Appointed Jeremy Bryant as County Administrator (5-0)
- Adopted Resolution 2023-8-R appointing the County Administrator as Clerk to the Board of Supervisors (5-0)
- Directed staff to proceed with engineering information required to open Landfill Cell Two (5-0)
- Approved $11,849.79 reimbursement to Amherst Fire Department for Engine 12 repairs (4-0, 1 abstain)
- Approved appropriation of revenue for Sheriff's Office (5-0)
- Approved appropriation of revenue for Nelson County Bridge Project (5-0)
- Adopted April 18, 2023 meeting minutes (5-0)
🗳️ How they voted (9 roll-call votes)
Board of Supervisors
The Board of Supervisors will meet to conduct a public hearing regarding the budget presentation. The remainder of the meeting consists of procedural items.
- Public hearing for Budget Presentation
The Board held a public hearing regarding the budget, where one resident expressed concerns over personal property tax amounts. No budget decisions were made; the Board will convene on May 8, 2023, to consider the FY24 O&M Budget and Capital Improvement Plan.
- Approved the meeting agenda (4-0)
- Closed the public hearing on the budget
- Adjourned the meeting at 7:15 pm (4-0)
🗳️ How they voted (2 roll-call votes)
General
The committee will meet to review its budget and discuss promotional items. The agenda also includes a discussion regarding a field trip.
- Budget review for the committee
- Discussion of promotional items
- Discussion of a field trip
The Route 29 Business Beautification Committee approved a $10,000 contribution to match funds from the EDA for the Virginia Business District Resurgence Grant. The committee also approved allocating $1,000 for corridor daffodil bulbs if the grant is awarded. Members conducted a drive-through tour of the Route 29 Corridor to discuss landscaping and signage.
- Approved $10,000 match for Virginia Business District Resurgence Grant (8-0)
- Approved $1,000 for corridor bulbs if grant is awarded (8-0)
- Approved meeting agenda (8-0)
- Approved March 28, 2023 meeting minutes (7-0)
Planning Commission
The Planning Commission is meeting to conduct public hearings for two applicants and review a special exception for a rezoning request. The body will also discuss potential code changes regarding solar installations and accessory dwelling units.
- Public hearing: 2023-116 Phyllis Maire
- Public hearing: 2023-128 Mary Catherine & Steven Crowder
- Special Exception rezoning: 2023-038 Adam Huffines (697 Dillard Rd)
- Discussion on Accessory Dwelling Units code changes
- Discussion on potential Solar Code changes
The Planning Commission approved a rezoning request for a 128-unit townhouse development and a special exception for a short-term tourist rental. A request for a photography and wedding venue was tabled pending information from CSX Railroad. The Commission also directed staff to draft code changes for accessory dwelling units and solar farm overlay districts.
- Approved rezoning of 13.86 acres at 697 Dillard Rd for 128 townhouses with involuntary proffers (6-0)
- Approved special exception for short-term tourist rental at 240 Brightwells Mill Road (6-0)
- Tabled special exception for photography and wedding venue at 2409 Riverville Road (6-0)
- Approved 2022 Annual Report (6-0)
- Approved March 16, 2023 and February 2, 2023 meeting minutes
- Directed staff to draft ADU code changes for MU/TND and A-1 districts as special exceptions
- Directed staff to research utility overlay districts for solar farms
Board of Supervisors
The Board of Supervisors will hold a public hearing for a budget presentation and a special exception request. The meeting also includes a special presentation regarding the Gateway Sanitary Sewer Project.
- Public hearing: Budget Presentation
- Public hearing: Special Exception 2023-033 Cowan Systems LLC
- Special Presentation: Gateway Sanitary Sewer Project - Davenport
- Change in Military Leave Requirement
- Amherst County Museum & Historical Society Annual Report
The Board of Supervisors approved a special exception for a 12,000-gallon diesel fuel tank at 178 Elon Road. They also adopted a resolution and support agreement to finance the Gateway Sanitary Sewer Project. Additionally, the Board increased military leave for employees to 21 days per federal fiscal year.
- Approved Special Exception 2023-033 for 12,000-gallon diesel fuel tank at 178 Elon Road (3-0)
- Adopted Resolution 2023-5-R and Support Agreement for Gateway Sanitary Sewer Project financing (3-0)
- Approved increase of military leave from 15 to 21 work days per federal fiscal year (3-0)
- Appointed Jeffrey Floyd to a three-year term on the Agriculture Committee (4-0)
- Approved April 4, 2023 meeting minutes (3-0)
🗳️ How they voted (4 roll-call votes)
General
The Emergency Services Council is meeting to review fire department EMS certifications and the SOC Team. The body will also discuss the status of the Fire Training Facility.
- OEMS inspection and EMS certification requirements for fire department members
- SOC Team discussion with Fire Chiefs and Public Safety
- Fire Training Facility status
General
The board is meeting to review the administrator's report and discuss current and upcoming community programming. Discussions include updates on the Senior Health Fair and the Sara Lu Christian Trail signs.
- Tourism Marketing Grant update
- Sara Lu Christian Trail Sign update
- Track and Field Clinic
- Senior Luncheons
- Easter Eggstravaganza update
Agricultural Committee
The Agriculture Committee will meet to approve previous meeting minutes and hold a planning session. The agenda consists of procedural items and general discussion.
- Approval of February 13, 2023 meeting minutes
- Approval of March 13, 2023 meeting minutes
- Planning session
Service Authority Board
The Amherst County Service Authority Board is meeting to review financial reports and discuss a potential water line extension. The board will also address the selection process for a new Executive Director, including a closed session to consider candidates.
- Potential water line extension on Route 29 / S. Amherst Highway from Dillard Rd. to Lakeview Dr.
- Employee selection process for the vacant ACSA Executive Director position
- Review of February 2023 ACSA Financial Report
The Board reviewed financial reports and infrastructure updates, including the substantial completion of the Graham Creek Reservoir Dam Improvements. Members discussed potential water line extensions along Route 29 and established a preliminary interview process for a new Executive Director.
- Approved meeting agenda (4-0)
- Approved draft minutes for April 4, 2023, meeting (4-0)
- Entered closed session to discuss Executive Director candidates (4-0)
- Exited closed session (4-0)
- Certified closed session compliance (4-0)
🗳️ How they voted (4 roll-call votes)
Board of Supervisors
The Board of Supervisors will review a presentation on the Gateway Sanitary Sewer Project and plans for Landfill Cell Two and the Transfer Station. The meeting includes revenue appropriations for public schools and the Sheriff's Office. A closed session is scheduled to discuss candidates for County Administrator.
- Gateway Sanitary Sewer Project presentation
- Landfill Cell Two and Transfer Station presentation
- VDOT Rural Rustic Six Year Road Plan
- Revocation of Special Exception Permit
- Appropriation of revenue for Amherst County Public Schools and Sheriff's Office
The Board reviewed a financial analysis by SCS Engineers comparing four waste disposal scenarios for FY 2028-2040. The analysis identified building Landfill Cell 2 with a Convenience Center as the lowest-cost option. No final decision or vote on a specific scenario was recorded in the provided text.
- Presented financial analysis comparing four waste disposal scenarios for FY 2028-2040
- Identified Landfill Cell 2 with Convenience Center as lowest cost ($41,369,000 cumulative total)
- Identified Landfill Cell 2 with Transfer Station as second lowest cost ($42,233,000 cumulative total)
- Compared in-house trucking ($45,420,000) versus outsourced trucking ($57,800,000) for transfer station options
General
The committee is meeting to discuss the design and location of a Madison Heights community sign and plan new plantings. Members will also review an incentive award certificate and a VDOT permit application.
- Madison Heights Community Sign design and location
- New plantings selection and placement
- Review of Incentive Award Certificate for Teresa Brooks
- VDOT Permit Application by Nate Young
- Budget review
The Route 29 Business Beautification Committee selected a design for the Madison Heights Community Sign and approved funding for award frames and promotional items. The committee also established a quarterly business award process and scheduled a corridor field trip for April 25th.
- Appropriated up to $50 for award certificate picture frames (8-0)
- Approved quarterly business nominations for A+ Incentive Award and nominated Motor World for April (8-0)
- Selected design number three for the Madison Heights Community Sign with specific color and line adjustments (8-0)
- Appropriated up to $1,500 for promotional items, including a personalized tablecloth and tent (8-0)
- Approved February 28, 2023 minutes with two changes (7-0, 1 abstention)
Board of Supervisors
The Board of Supervisors will conduct public hearings regarding a lease agreement with Susan Leonard and Ordinance 2023-3 concerning Erosion and Sediment Control. The meeting also includes a school budget presentation and a discussion on land use permission for public safety facility development.
- Public hearing: Lease Agreement - Susan Leonard
- Public hearing: Ordinance 2023-3, Erosion and Sediment Control
- School Budget Presentation
- Land Use Permission & Facility Development - Public Safety
- Appropriation of Revenue - Sheriff's Office
The school division presented a proposed 2023-2024 operational budget of $63,971,701 to the Board of Supervisors. The proposal includes various staff pay increases and a request for $16,402,089 in local funding, plus an additional $2,500,000. No votes or final decisions by the Board of Supervisors are recorded in the document.
- Proposed 7% pay increase for all contracted staff
- Proposed 7% increase to substitute pay rates
- Proposed additional 1% increase for bus drivers
- Proposed 15% average pay increase for Child Nutrition staff
- Proposed adding 3.70 FTE positions
- Proposed $16,402,089 in Board of Supervisors funding plus an additional $2,500,000 request
Planning Commission
The Planning Commission will conduct public hearings for several land-use requests, including rezoning and special exceptions. The body will also discuss potential code changes regarding Accessory Dwelling Units and MU/TND. Site plan updates are also on the agenda.
- Rezoning request 2023-034 for 4446 S. Amherst Hwy (Adam Huffines)
- Special Exception request 2023-037 for 4446 S. Amherst Hwy (Adam Huffines)
- Rezoning request 2023-038 for 697 Dillard Rd (Adam Huffines)
- Special Exception request 2023-033 (Cowan Systems LLC)
- Special Exception request 2023-087 (Piney River Solar LLC)
The Planning Commission denied a special exception for a utility-scale solar energy system. It approved a rezoning and special exception for a truck maintenance and automotive center, while tabling a request for a 136-unit townhouse development.
- Approved special exception for 12,000-gallon propane tank at 178 Elon Road (5-0)
- Approved rezoning of 2.57 acres to B-2 General Commercial for truck maintenance shop at 4446 S. Amherst Hwy (5-0)
- Approved special exception for 10,000 sq ft truck shop and 30,000 sq ft automotive center at 4446 S. Amherst Hwy (5-0)
- Tabled rezoning of 13.86 acres for 136 townhouses at 697 Dillard Rd until April 20, 2023 (5-0)
- Denied special exception for utility-scale solar energy system at 2508 Patrick Henry Highway and 1187 Roses Mill Road (5-0)
- Approved moving forward with MU/TND code changes, including increasing unit limit from 10 to 25 (5-0)
- Approved February 2, 2023 meeting minutes (5-0)
General
The board will review monthly participation, budget updates, and LWCF grants. Members will discuss the Sara Lu Christian Trail sign and vandalism at Coolwell Park and Riveredge Park.
- Discussion on Sara Lu Christian Trail sign
- Review of Coolwell Park and Riveredge Park bathroom vandalism
- Updates on LWCF Grants
- Planning for Easter Eggstravaganza, Outdoor Expo, and Concert in the Park
- Discussion on Outdoor Movies and Day of Giving
Agricultural Committee
The Agriculture Committee will meet to hold a presentation and discuss membership, the Ag Complex, and the County Fair.
- Presentation
- Membership discussion
- Ag Complex discussion
- County Fair discussion
Service Authority Board
The Amherst County Service Authority Board will discuss three water main extensions and a resolution to change financial operations from a calendar to a fiscal year. The board will also review the January 2023 financial report.
- Colony Road Water Main Extension appropriation
- Partridge Creek Road Water Main Extension
- Madison Heights Town Centre Water Main Extension
- Resolution 2023-A-004-R to convert financial operations from calendar to fiscal year
- Commemorative Resolution ACSA-2023-CR-1 for Glenn Micklem
The Board approved a transition from a calendar to a fiscal year for financial operations and authorized several budget appropriations. The Board declined to participate in two proposed water main extensions at Partridge Creek Road and Madison Heights Town Centre.
- Adopted Resolution 2023-A-004-R to convert financial operations to a fiscal year (5-0)
- Approved appropriation from reserves for Colony Road Water Main Extension (5-0)
- Appropriated $30,000 from reserves for land purchase adjacent to the reservoir (5-0)
- Adopted Commemorative Resolution ACSA-2023-CR-1 for Glenn Micklem (5-0)
- Denied participation in Partridge Creek Road water main extension (consensus)
- Denied participation in Madison Heights Town Centre water main extension (consensus)
- Approved amended agenda for March 7, 2023 meeting (5-0)
- Approved February 7, 2023 meeting minutes as amended (5-0)
🗳️ How they voted (6 roll-call votes)
Board of Supervisors
The Board of Supervisors will conduct a first reading of an ordinance regarding erosion and sediment control. The meeting also includes a budget discussion and an annual report from the Economic Development Authority Board.
- First reading of Ordinance 2023-3, Erosion and Sediment Control
- Budget discussion
- Emergency request for HVAC repairs
- Tuition reimbursement for Nate Young
- Commemorative Resolution ACSA-2023-CR-1 for Glenn Micklem
The Board of Supervisors received a project update regarding the replacement of the BAI financial and tax billing system with RDA Systems. The report outlined a phased implementation timeline extending through 2024. No new votes or approvals were recorded in the provided text.
- Selected RDA Systems as preferred vendor (June 2022)
- Confirmed continued use of Employee Navigator for benefits
- Confirmed use of Time Clock Plus for time and leave management
- Confirmed schools will continue to use LINQ
- Set 'Go Live' date for Financials for July 2023
- Set 'Go Live' date for Tax for April 2024
General
The committee is meeting to discuss a slogan for its awards program and ideas for its Facebook page. The group will also review its budget and an action list.
- Discussion of awards program slogan
- Facebook page ideas and pictures
- Budget review
- Discussion of action list
- New plantings
The Route 29 Business Beautification Committee approved the design for the A+ Improvement Award and authorized a permit application for a community sign. The committee also discussed student volunteer opportunities and social media content.
- Approved A+ Improvement Award certificate and design (8-0)
- Approved $100 allocation and VDOT permit application for Madison Heights Community Sign (8-0)
- Tabled discussion on purchasing promotional items until March meeting (7-1)
- Approved February 28, 2023 agenda (7-0)
- Approved January 31, 2023 meeting minutes (6-0)
Board of Supervisors
The Board of Supervisors will hold public hearings regarding a Transient Occupancy Tax Ordinance and a special exception request from Timothy and Sherry Carton. The meeting also includes revenue appropriations for Social Services and the Sheriff's Office.
- Public hearing on Ordinance 2023-2 (Transient Occupancy Tax Ordinance)
- Public hearing on Special Exception 2022-603 for Timothy & Sherry Carton
- Appropriation of revenue for Social Services
- Appropriation of revenue for Sheriff's Office
- Resolution 2023-6-R regarding Opioid Settlement
The Board of Supervisors adopted a new ordinance to enhance the collection of transient occupancy taxes from accommodation intermediaries. The Board also approved a special exception for a short-term rental and adopted a resolution for a trail dedication.
- Approved Special Exception 2022-603 for short-term tourist rental at 243 Christians Springs Rd (5-0)
- Adopted Ordinance 2023-2 regarding Transient Occupancy Tax (5-0)
- Adopted Resolution 2023-6-R regarding Opioid Settlement (5-0)
- Adopted Resolution 2023-3-R for Sara Lu Christian Trail Dedication (5-0)
- Approved appropriation of State/Federal funding for Social Services (5-0)
- Approved appropriation of funds for Sheriff's Office (5-0)
- Approved minutes from February 7, 2023 (5-0)
🗳️ How they voted (5 roll-call votes)
Board of Supervisors
The Board of Supervisors will meet to discuss the Amherst Nelson Ag Complex (ANAC). The agenda includes presentations from Architectural Partners and ANAC advocate Chris Bryant.
- Amherst Nelson Ag Complex (ANAC) presentation by Architectural Partners
- Presentation by ANAC advocate Chris Bryant
The Amherst County and Nelson County Boards of Supervisors held a joint meeting to review a feasibility study for the proposed Amherst Nelson Agriculture Complex (ANAC). The Boards reached a consensus to form a committee to further the project.
- Consensus reached to form a committee consisting of two Board members from each county, representatives from Amherst and Nelson County Public Schools, and agricultural stakeholders
🗳️ How they voted (1 roll-call vote)
Board of Supervisors
The Board of Supervisors will meet to discuss revenue projections and the proposed budget. The body will also review the FY2024 health insurance RFP results and the associated committee recommendation.
- Revenue projections
- Proposed budget
- FY2024 Health Insurance RFP results and committee recommendation
The Board of Supervisors authorized staff to contract with PCHP, Delta Dental Premier, and Anthem Vision for FY2024 employee health insurance. The meeting also included a budget workshop featuring presentations on revenue projections and a proposed operating budget.
- Approved FY2024 medical insurance with PCHP at a 17% increase over FY2023 costs (5-0)
- Approved FY2024 dental insurance with Delta Dental Premier at a flat renewal rate (5-0)
- Approved FY2024 vision insurance with Anthem Vision at no increase in cost (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will hold a public hearing regarding a special exception for Cowan Systems LLC. The body will also discuss potential code changes for Accessory Dwelling Units and MU/TND.
- Public hearing for 2023-033 Cowan Systems LLC (Special Exception)
- Discussion of potential MU/TND code changes
- Discussion of potential Accessory Dwelling Units code changes
Agricultural Committee
The Agriculture Committee will meet to review the Forest Sustainability Fund budget. The body will also discuss the County Fair and brainstorm a plan of work.
- Presentation on Forest Sustainability Fund Budget
- Discussion regarding the County Fair
- Plan of Work brainstorming
General
The board is meeting to review program participation and the department annual report. Discussions include renaming a trail and planning upcoming athletic events.
- Resolution to rename Riveredge Trail after Sara Lu Christian
- Piney River Trail Mini BI-Triathlon
- Fall Trail Race
- VA250 Committee Meeting
Service Authority Board
The Service Authority Board will review financial reports and discuss funding for the Gateway Sanitary Sewer Project. The board is also considering availability fees and requests for proposals for a master plan and raw water intake engineering services.
- Gateway Sanitary Sewer Project funding update
- ACSA Availability Fees
- RFP for James River Raw Water Intake Engineering Services
- RFP for ACSA Master Plan
- Appropriation for 2022 Workers Compensation Insurance Premium
The Board approved a revenue bond anticipation note to fund a mandated water intake project. Additionally, the Board appropriated $50,000 from reserves for insurance and land purchases. Executive Director Robert A. Hopkins announced his resignation effective April 7, 2023.
- Approved Resolution 2023-A-0002-R for a revenue bond anticipation note up to $7.5M via Webster Bank at 3.76% (5-0)
- Appropriated $20,000 from financial reserves for 2022 workers compensation insurance premium (5-0)
- Appropriated $30,000 from unobligated reserves for May Tract land purchase adjacent to reservoir (5-0)
- Approved amended meeting agenda (5-0)
- Approved January 3, 2023 meeting minutes (5-0)
- Directed Executive Director to proceed with RFP for James River Raw Water Intake Engineering Services (Consensus)
🗳️ How they voted (5 roll-call votes)
Board of Supervisors
The Board of Supervisors will conduct first readings of two ordinances regarding public water/sewer extension areas and transient occupancy taxes. The meeting includes several appropriation requests and a resolution concerning the Earl Nicholson Bridge.
- Ordinance 2023-1: Public Water / Sewer Extension Area
- Ordinance 2023-2: Transient Occupancy Tax Ordinance
- Resolution 2023-2-R: Earl Nicholson Bridge
- Appropriations for Court Clerk Telecommunications and County Administrator Contract Payout
- Appropriation of Revenue for the Sheriff's Office
The Board of Supervisors approved a support agreement and resolution to finance the James River Raw Water Intake Project. They also approved several general fund appropriations and appointed a new member to the EDA Board.
- Adopted Resolution 2023-4-R and Support Agreement for James River Raw Water Intake Project financing (5-0)
- Appropriated $84,000 from Unobligated General Fund Balance for County Administrator contract payout (5-0)
- Appropriated $2,029.90 from general fund for Court Clerk telecommunications (5-0)
- Appropriated $9,954.95 from Unobligated General Fund Balance for Commonwealth Attorney carryforward (5-0)
- Directed staff to advertise Transient Occupancy Tax Ordinance 2023-2 for public hearing on Feb 21, 2023 (5-0)
- Adopted Resolution 2023-2-R regarding Earl Nicholson Bridge (5-0)
- Appointed Paul Kilgore to a four-year term on the EDA Board (5-0)
- Adopted Resolution 2023-1-R, VICCCA (5-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Amherst County Planning Commission will meet to discuss a Mixed Use / Traditional Neighborhood Development Ordinance. The meeting includes a period for citizens' comments.
- Discussion of Mixed Use / Traditional Neighborhood Development Ordinance
The Planning Commission approved several changes to the Mixed Use/Traditional Neighborhood Development (MU/TND) District code, including adjustments to lot sizes, setbacks, and density. The commission also voted to prohibit pea gravel in the Madison Heights Square Centre. Discussion on Accessory Dwelling Units (ADUs) was deferred to the next meeting.
- Approved agenda as submitted (5-0)
- Approved motion to allow member Michael Bryant to participate in discussions but abstain from voting (3-2)
- Modified MU/TND code sections regarding neighborhood center size, building square footage, housing density, and setbacks
- Prohibited pea gravel in the Madison Heights Square Centre (3-2)
- Tabled discussion on Accessory Dwelling Units (ADUs) until next meeting
General
The committee is meeting to discuss a slogan for its awards program and review the budget. Members will also evaluate the status of action items from the January 4 meeting and set the 2023 meeting schedule.
- Discussion of slogan for the Awards Program
- Approval of 2023 Meeting Dates
- Budget review
- Discussion of Facebook page ideas
- Review of Calvin Kennon's email to the Board of Supervisors
The committee approved the 2023 meeting schedule and the minutes from January 4, 2023. Members discussed potential names for an awards program and reviewed action items regarding litter ordinances, equipment rentals, and grant opportunities.
- Approved 2023 meeting dates (7-0)
- Approved January 4, 2023 meeting minutes (7-0)
- Amended agenda to strike item number eight (7-0)
Planning Commission
The Planning Commission will conduct public hearings regarding a special exception for Timothy and Sherry Carton and the Public Water Sewer Line Ordinance 2023-01. The body will also review a subdivision plat for Abbott Estates and potential code changes for MU/TND.
- Public hearing: Public Water Sewer Line Ordinance 2023-01
- Public hearing: Special Exception for Timothy & Sherry Carton (2022-603)
- Subdivision plat approval for Abbott Estates
- Discussion of MU/TND potential code changes
The Planning Commission recommended approval for a short-term tourist rental at 243 Christian Springs Road and approved the Abbott Estates subdivision plat. The commission also voted to change language in the Public Water Sewer Line Ordinance and scheduled a workshop for Mixed Use/Traditional Neighborhood Development code changes.
- Recommended approval to Board of Supervisors for short-term tourist rental at 243 Christian Springs Road (5-0)
- Recommended changing language in section 1302.02.6 of Public Water Sewer Line Ordinance 2023-01 (5-0)
- Approved Abbott Estates subdivision plat with staff recommendations (5-0)
- Scheduled workshop for February 2, 2023, to review MU/TND code changes (5-0)
- Approved 2023 meeting dates (5-0)
- Approved December 15, 2022 minutes with changes (4-0)
- Approved November 17, 2022 minutes (4-0)
Board of Supervisors
The Board of Supervisors will meet to discuss supplemental prioritization. The agenda includes specific discussions regarding outside agency and non-profit prioritization.
- Discussion of Outside Agency/Non-Profit Prioritization
- Discussion of Supplemental Prioritization
The Board of Supervisors agreed to the External Providers sheet and the one-time cost ranking sheet for the Fiscal Year 2024 budget. They also approved adding a Museum request back into the Capital Improvement Program (CIP) and funded cyber security training.
- Accepted External Providers sheet for inclusion in FY2024 O&M Budget
- Approved one-time cost ranking sheet for budget inclusion
- Approved recurring costs ranking sheet (excluding Cyber Security training)
- Approved adding Museum request back to the end of the CIP
- Approved moving $5,500.00 from professional services to IT Department for Cyber Security Training (3-0)
🗳️ How they voted (2 roll-call votes)
Board of Supervisors
The Board of Supervisors will conduct public hearings regarding special exceptions for Michelle Knight and Zebulon & Ellen Strickland. The meeting also includes a special presentation on the Gateway Sanitary Sewer Project and revenue appropriations for the Sheriff's Office and Public Schools.
- Public hearing: Special Exception 2022-544 Michelle Knight
- Public hearing: Special Exception 2022-597 Zebulon & Ellen Strickland
- Appropriation of revenue for Amherst County Public Schools
- Appropriation of revenue for Sheriff's Office
- Special presentation on Gateway Sanitary Sewer Project
The Board of Supervisors approved two special exception requests for short-term tourist rentals. They also approved several funding appropriations and the reappointment of a member to the Economic Development Authority Board.
- Approved short-term rental special exception for 239 Christians Springs Rd (5-0)
- Approved short-term rental special exception for 132 Pera Rd (5-0)
- Appropriated $143,225.17 to the 2022-23 School Operational Budget (5-0)
- Approved appropriation of funds for the Sheriff's Office (5-0)
- Authorized County Administrator to sign site plan for Upper James River Center Expansion (5-0)
- Appointed Daniel Sweeney to a 4-year term on the Economic Development Authority Board (5-0)
🗳️ How they voted (4 roll-call votes)
General
The Emergency Services Council met to elect a Chair and Vice Chair for 2023. The body discussed OEMS inspection requirements for fire department members without EMS certification and a request for air bottles for a new truck.
- Election of 2023 Officer Chair and Vice Chair
- Monelison Fire request for 10 MSA 4,500 air bottles for new truck
- Discussion of OEMS inspection and requirements for non-EMS certified fire members
- Planning of meeting between Fire Chiefs and public safety regarding SOC team
Agricultural Committee
The Agriculture Committee will meet to discuss the County Fair and the Amherst-Nelson Agriculture & CTE Complex. The agenda also includes officer elections and a discussion regarding coyotes.
- County Fair
- Amherst-Nelson Agriculture & CTE Complex
- Officer elections
- Discussion on coyotes
General
The committee is meeting to review its budget and discuss the status of billboard sign locations and designs. Members will also receive updates on a water tower conversation and a maintenance position.
- Budget review
- Billboard sign locations status
- Sign design subcommittee update
- Rt 29 BBC advertising sign status
- Water tower conversation update
The Route 29 Business Beautification Committee approved staff coordination with Ferro Felling Tree Services for tree removal on Ridge Street. The committee also decided to establish a local phone line for citizens to report litter.
- Authorized staff to work with Ferro Felling Tree Services to remove trees on Ridge Street guardrail (9-0)
- Directed staff to add a local phone line for citizens to report litter (9-0)
- Approved the meeting agenda (9-0)
- Approved November 22, 2022 meeting minutes (9-0)
Service Authority Board
The board is meeting to elect its 2023 Chair and Vice Chair and appoint a Treasurer. Members will also set the 2023 meeting schedule and review a request for proposals for engineering services.
- Election of ACSA Board Chair and Vice Chair
- Appointment of ACSA Treasurer for 2023
- ACSA Resolution 2023-A-0001-R
- Request for Proposals: Engineering Services for James River Raw Water Intake
The Board elected Turner Perrow as Chair and Wesley Woods as Vice-Chair for 2023. The Board also appointed the Amherst County Treasurer as the ACSA Board Treasurer and adopted Resolution 2023-A-001-R. Regular meetings for 2023 were scheduled for the first Tuesday of each month at 1:30 PM.
- Elected Turner Perrow as 2023 Board Chair (5-0)
- Elected Wesley Woods as 2023 Board Vice-Chair (5-0)
- Appointed Amherst County Treasurer as ACSA Board Treasurer (5-0)
- Scheduled regular monthly meetings for first Tuesday at 1:30 PM (5-0)
- Adopted Resolution 2023-A-001-R (5-0)
- Approved January 3, 2023 meeting agenda (5-0)
- Approved December 6, 2022 meeting minutes (5-0)
🗳️ How they voted (8 roll-call votes)
Board of Supervisors
The Board of Supervisors is meeting to conduct its annual reorganization, including the election of officers and appointment of liaisons. The body will also consider a request for two landfill operators.
- Election of officers and appointment of liaisons for 2023
- Adoption of Rules of Procedure
- Reimbursement for Amherst Fire Dept.
- Request for two landfill operators
- Vacancy on Horizon Behavioral Health Board
The Board elected its officers for 2023, appointed committee liaisons, and established its regular meeting schedule. The Board also approved a fire station repair reimbursement and two board appointments.
- Appointed Tom Martin as Chair (5-0)
- Appointed L.J. Ayers III as Vice-Chair (5-0)
- Appointed 2023 board and committee liaisons (5-0)
- Adopted regular meeting times: first Tuesday at 3:00 p.m. and third Tuesday at 7:00 p.m. (5-0)
- Adopted 2023 Rules of Procedure (5-0)
- Approved $26,000 reimbursement for Amherst Fire Station heat pump repairs (4-0, 1 abstention)
- Appointed Chief Robert Shiflett to Horizon Behavioral Health Board (5-0)
- Appointed Stephany Steger as representative to Community Policy and Management Team (5-0)
🗳️ How they voted (7 roll-call votes)
Board of Supervisors
The Board of Supervisors will meet to conduct a workshop regarding the FY24 Supplemental Budget. The discussion will specifically cover the FY24 Capital Improvement Plan.
- FY24 Supplemental Budget Workshop
- FY24 Capital Improvement Plan
The Board of Supervisors held a workshop to review the FY24 Supplemental Budget. The Board reached a consensus to revise the Board Score on the FY23-27 Capital Improvement Plan.
- Revised the Board Score on the FY23-27 Capital Improvement Plan (Consensus)