Amherst County public meetings in 2022

Planning Commission

The Planning Commission is reviewing two special exception requests and a subdivision plat for Kentmoor Acres. The body will also discuss potential code changes regarding subdivision standards and traditional neighborhood development.

• Public hearing for special exception 2022-597 (Zebulon & Ellen Strickland)
• Public hearing for special exception 2022-544 (Michelle Knight)
• Subdivision plat approval for Kentmoor Acres: Lots 1 - 13
• Proposed Traditional Neighborhood Development code change
• Proposed Subdivision Standard changes

The Planning Commission approved two special exceptions for short-term tourist rentals with specific staff conditions. The commission also recommended moving forward with a subdivision plat and several zoning and subdivision code changes.

• Approved short-term rental special exception for Zebulon & Ellen Strickland at 132 Pera Road (4-0)
• Approved short-term rental special exception for Michelle Knight at 239 Christian Springs Road (4-0)
• Approved Kentmoor Acres Lots 1-13 subdivision plat and directed staff to prepare ordinance and public hearing (4-0)
• Directed staff to put Traditional Neighborhood Development code changes into ordinance form for a future public hearing (4-0)
• Approved subdivision standard changes regarding public water and sewer priority service areas and directed staff to prepare ordinance and public hearing (4-0)
• Approved agenda as submitted (4-0)

Board of Supervisors

The Emergency Services Council is meeting to conduct a special presentation. The agenda contains only procedural items.

• Special Presentation

Agricultural Committee

The Agriculture Committee will meet to conduct officer elections and discuss the county fair. The meeting also includes the approval of minutes from November 14, 2022.

• Officer elections
• County Fair coordination

General

The Board is meeting to discuss the operating budget and Capital Improvement Program (CIP) budget requests. Other agenda items include planning for a Recreation Expo and art programming.

• CIP Budget Requests
• Operating Budget Review
• Recreation Expo/Open House
• Art Classes and Summer Art Camps
• Christmas Lights Trip

Service Authority Board

The Service Authority Board will review the draft budget for January through June 2023 and the 2022 Rates and Fees Benchmarking Study. The board is also scheduled to discuss the ACSA Master Plan and funding for the Gateway Sanitary Sewer Project.

• Draft Budget for January - June 2023
• Gateway Sanitary Sewer Project Funding
• 2022 Rates and Fees Benchmarking Study
• ACSA Master Plan
• October 2022 Financial Report

The Board approved a six-month budget to facilitate a transition to a fiscal year budget starting July 1, 2023. Members also reviewed a rates and fees benchmarking study and discussed funding options for the Gateway Sanitary Sewer Project.

• Approved agenda for December 6, 2022 (5-0)
• Approved November 1, 2022 meeting minutes (5-0)
• Adopted draft budget for January through June 2023 (5-0)

Board of Supervisors

The Board of Supervisors will meet to discuss the Gateway Sanitary Sewer Project and review revenue appropriations for the Sheriff's Office and Public Schools. The agenda also includes a report on the Social Services Board and updates on county board vacancies.

• Special presentation on the Gateway Sanitary Sewer Project
• Appropriation of revenue for the Sheriff's Office
• Appropriation of revenue for Amherst County Public Schools
• Proposed changes to HR Regulation Chapters 6 and 8 regarding 24/72 schedules
• Annual Report from the Social Services Board

The Board of Supervisors approved a policy change allowing paid public safety staff to serve as officers in volunteer fire departments. Other actions included approving school budget funds and reappointing a member to the Parks & Recreation Board.

• Approved policy allowing paid public safety staff to hold officer positions in volunteer fire agencies (4-0, 1 abstention)
• Appropriated $95,045.87 to the 2022-2023 School Operational Budget (5-0)
• Reappointed Heather Follett to the Parks & Recreation Board (5-0)
• Accepted changes to HR Regulation Chapters 6 and 8 regarding Vacation and Sick Leave accrual (5-0)
• Cancelled the December 20, 2022 meeting (5-0)
• Approved appropriation of revenue for the Sheriff's Office (5-0)

General

The committee is meeting to discuss new mini-grant applications and a maintenance position. The body will also review its budget and consider a potential new member.

• Mini-grant application from Amherst Auto & Tire
• Mini-grant application from S&J Pitas
• Potential new committee member Virginia Myers
• Budget review
• Discussion of a maintenance position

The Route 29 Business Beautification Committee approved two mini-grant applications for local businesses and allocated funds for a promotional billboard. The committee also established a subcommittee to design the billboard advertisement.

• Approved $2,000 mini-grant for Amherst Auto & Tire (8-0)
• Approved $1,500 mini-grant for S&J Pitas (8-0)
• Appropriated $700 for rental of a promotional billboard (8-0)
• Appointed Myers, Jones, and Kennon to a billboard design subcommittee (8-0)
• Approved October 26, 2022 meeting minutes (8-0)

Board of Supervisors

The Agriculture Committee is meeting to hold a closed session. The discussion concerns the investment of public funds regarding a potential performer at the county fair.

• Closed session regarding public fund investment for a county fair performer

Planning Commission

The Planning Commission is meeting to conduct a public hearing regarding a special exception request. The body will also review site plan updates and discuss a potential member for the Route 29 Business Beautification.

• Public hearing for Special Exception 2022-544 (Michelle Knight)
• Review of site plan attachments
• Discussion of Virginia Myers for Route 29 Business Beautification membership

The Planning Commission appointed a new member to the Route 29 Business Beautification Committee. One special exception case was tabled due to an advertising error. The commission also discussed a lack of screening at a Route 60 solar farm project.

• Appointed Virginia Myers to the Route 29 Business Beautification Committee (5-0)
• Tabled case #2022-544 (Michelle Knight) to December 15, 2022 (5-0)
• Approved October 25, 2022 meeting minutes with one correction (5-0)

Board of Supervisors

The Board of Supervisors will hold public hearings regarding ACSA availability fees and two special exception requests. The meeting also includes discussions on public safety staffing and an update on opioid settlement funds.

• Ordinance 2022-12 regarding ACSA Availability Fees Assessment
• Special Exception 2022-489 for Inmer Estrada
• Special Exception 2022-511 for Partridge Creek, Solar LLC
• Appointment of Public Safety Director
• Public Safety 4th Captains Position/Shift Change Proposal

The Board of Supervisors approved a 10-megawatt utility-scale solar facility and a special exception for a granite business. They also adopted a new method for assessing water and wastewater availability fees based on meter size.

• Adopted Ordinance 2022-12 to assess water/wastewater availability fees by meter size (5-0)
• Approved Special Exception 2022-489 for granite business with condition of 3 trees and 15 shrubs (4-1)
• Approved Special Exception 2022-511 for 10-megawatt solar generation facility (5-0)
• Appropriated $881,295.37 to 2022-23 School Operational Budget (5-0)
• Approved $252,572.00 expenditure budget transfer for School Operational Budget (5-0)
• Appointed Bradley Beam as Director of Public Safety effective October 24, 2022 (5-0)
• Allocated up to $90,000 for a 4th Captain's position salary and benefits for FY23 (5-0)
• Adopted Commemorative Resolution 2022-7-CR for Dean Rodgers (5-0)

Agricultural Committee

The Agriculture Committee is meeting to review its charter and discuss the county fair. The session also includes a review of minutes from the October 10, 2022 meeting.

• Agriculture Committee Charter
• County Fair

General

The board is meeting to review monthly participation reports and basketball registrations. Members will discuss upcoming community events and Capital Improvement Program (CIP) budget items.

• CIP budget items
• Basketball registrations, combines and player drafts
• Adaptive Soccer Program participation in Commonwealth Games
• Upcoming programs: Recreation Expo, Outdoor Expo, Arts in the Park, Easter Eggstravaganza, and Senior Trips

Service Authority Board

The Amherst County Service Authority Board will meet to review construction bids for sidewalk restoration related to the Colony Road water main extension. The board will also discuss the 2021 financial audit and the Low Income Household Water Assistance Program.

• Colony Road Water Main Extension - Sidewalk Restoration Construction Bids
• 2021 ACSA Financial Audit
• Low Income Household Water Assistance Program
• 2022 ACSA Bad Debt Set-Off Report
• September 2022 ACSA Financial Report

The Board approved the low bid from Concrete Foundations for sidewalk reconstruction following a water main extension. Discussions regarding participation in the Low Income Household Water Assistance Program were tabled. The Board also reviewed September 2022 financial reports and various infrastructure project updates.

• Approved $81,765 construction contract to Concrete Foundations for Colony Road sidewalk restoration (3-0)
• Approved November 1, 2022 meeting agenda (3-0)
• Approved October 4, 2022 meeting minutes (3-0)
• Tabled decision on participation in Low Income Household Water Assistance Program (3-0)

Board of Supervisors

The Board of Supervisors will conduct a first reading of an ordinance regarding ACSA availability fees. The meeting includes updates on ARPA and the health benefits RFP, as well as a closed session to discuss candidates for County Administrator.

• Ordinance 2022-12: ACSA Availability Fees Assessment
• Appropriation of revenue for the Sheriff's Office
• Resolution 2022-16-R: American Independence
• Evaluation of Nationwide 457(b) Plan
• Closed session to discuss prospective candidates for County Administrator

The Board authorized a one-time evaluation of the County's 457(b) deferred compensation plan and approved using ARPA funds for a dehumidifier and sound system. They also adopted a resolution to promote national history through the VA250 Commission.

• Authorized $4,500 for Bolton Consulting to evaluate the 457(b) deferred compensation plan (3-0)
• Approved moving ARPA funds to cover $18,500 for a DSS dehumidifier and Public Meeting Room sound system (3-0)
• Adopted Resolution 2022-16-R regarding American Independence/VA250 Commission (3-0)
• Directed County Administrator to schedule a joint public hearing on Nov 15, 2022, for Ordinance 2022-12 regarding ACSA availability fees (3-0)
• Nominated Supervisor Tucker to the health insurance RFP evaluation committee (3-0)
• Approved Consent Agenda, including Oct 18 minutes and Sheriff's Office revenue appropriation (3-0)

General

The Parks, Recreation & Cultural Development Board is meeting to review administrator reports. Discussions include a public/private partnership for equipment and budget requests.

• Public/private partnership to purchase ballfield equipment
• LWCF Grant update
• Supplemental budget requests

General

The committee is meeting to discuss a new mini-grant application and provide updates on daffodil planting and VDOT curb and gutter progress. The agenda also includes a budget review and discussions regarding a new maintenance position and the water tower.

• Mini-grant application from Amherst Auto & Tire
• Project update on daffodil planting
• VDOT curb and gutter progress discussion
• Budget review
• Discussion of a new maintenance position

The Route 29 Business Beautification Committee voted to support the creation of a Public Work Maintenance Technician position for corridor cleanup. The committee also tabled a mini-grant application pending more documentation. A budget review showed an available balance of $43,744.00.

• Supported new Public Work Maintenance Technician position (8-0)
• Tabled Amherst Auto & Tire mini-grant application until Nov 22, 2022 (8-0)
• Approved agenda (8-0)
• Approved September 28, 2022 minutes (8-0)

Planning Commission

The Planning Commission will conduct public hearings regarding two special exception requests. The body will also review site plan updates and approve previous meeting minutes.

• Public hearing for Special Exception 2022-489 (Inmer Estrada)
• Public hearing for Special Exception 2022-511 (Partridge Creek, Solar LLC)
• Review of site plan attachments

The Planning Commission approved two special exception requests for commercial use and appointed a new youth participant. The commission also approved the minutes from the September 15, 2022, meeting.

• Appointed Annalyn Burley as Youth Participant (6-0)
• Approved special exception for Inmer Estrada to fabricate granite countertops at 1340 North Amherst Highway (6-0)
• Approved special exception for Partridge Creek Solar LLC for a utility-scale solar energy system with an added 40 ft vegetative buffer (6-0)
• Approved September 15, 2022 meeting minutes (4-0)

Board of Supervisors

The Board of Supervisors will conduct public hearings regarding special exception requests from Mark Goodman and Clayton Homes of Lynchburg. The body will also consider revenue appropriations for Social Services and equipment rentals for the landfill.

• Public hearing: Special Exception 2022-396 Mark Goodman
• Public hearing: Special Exception 2022-453 Clayton Homes of Lynchburg
• Appropriation of Revenue for Social Services
• Emergency Rental of Equipment for Landfill
• Carryforward for Library and Circuit Court Clerk

The Amherst County Board of Supervisors approved two special exceptions: one for a short-term tourist rental at 179 Royal Circle and another for a manufactured home in the Route 130 Overlay District. Both were approved unanimously with the Planning Commission's recommended conditions. The board also approved the consent agenda, including appropriations and carryforward items, and directed staff to prepare a commemorative resolution for former County Administrator Dean Rodgers.

• Approved Special Exception 2022-396 for a short-term tourist rental at 179 Royal Circle (unanimous).
• Approved Special Exception 2022-453 for a manufactured home in the Route 130 Overlay District (unanimous).
• Approved the consent agenda, including minutes, Social Services appropriation, emergency equipment rental ($11,737.20), and library and circuit court clerk carryforwards.
• Directed staff to prepare a commemorative resolution honoring former County Administrator Dean Rodgers (unanimous).
• Designated Jeremy Bryant as voting proxy for the 2022 VACo annual conference (unanimous).

General

The Emergency Services Council will meet to approve minutes from three previous meetings. The agenda consists of procedural items, old business, new business, and training.

Agricultural Committee

The Agriculture Committee will meet to approve previous meeting minutes and hold discussions regarding the County Fair. The agenda consists primarily of procedural items and general discussion.

• Approval of September 12, 2022 meeting minutes
• Approval of Fair Sub-Committee September 26, 2022 meeting minutes
• Discussion regarding the County Fair

Service Authority Board

The Amherst County Service Authority Board will review the August 2022 financial report. The board is discussing the availability of the May Tract for purchase and a water main extension at 335 Lakeview Dr.

• Availability of May Tract for purchase
• Water main extension at 335 Lakeview Dr.
• August 2022 ACSA Financial Report

The Amherst County Service Authority Board approved the purchase of the 1.67-acre May Tract for $30,000 from reserves, authorizing the Executive Director to sign the contract. The Board also voted to recommend changes to the County Code that would rename 'Availability Fees' to 'System Development Fees' and adjust fee schedules based on meter size, sending the draft ordinance to the Board of Supervisors. A request to extend a water main to 335 Lakeview Dr. was discussed but not approved, with the Board citing high cost and negative return on investment.

• Approved $30,000 purchase of May Tract (5-0)
• Recommended ordinance changes for System Development Fees (5-0)
• Directed Executive Director to draft letter to state agency on Seminole Plaza sewer overflows
• Moved May Tract discussion to closed session (5-0)
• Approved agenda amendment to move item to closed session (5-0)
• Approved September 20, 2022 meeting minutes (5-0)
• Directed Executive Director to report on Lakeview Sewer project easements at next meeting

Board of Supervisors

The Board of Supervisors will meet to review revenue appropriations for public schools and the Sheriff's Office. The agenda includes a closed session to discuss prospective candidates for County Administrator and the performance of the Interim County Administrator.

• Appropriation of revenue for Amherst County Public Schools
• Appropriation of revenue for Sheriff's Office
• Use of leftover Courthouse Phase 1 CIP funds
• Library Board of Trustees charter and bylaws revision
• MOU with Nelson County regarding VBRRT repairs

The Board of Supervisors approved a $1.6 million appropriation from Cell One post-closure funds to purchase a new compactor and loader for the landfill. They also approved a mutual aid resolution, a memorandum of understanding with Nelson County for bridge repairs, and revisions to the Library Board of Trustees charter and bylaws. The Board appointed Jeremy Bryant as Interim County Administrator after a closed session.

• Appropriated $1.6M for new landfill compactor and loader (4-0)
• Adopted Mutual Aid Resolution authorizing agreements with neighboring localities (4-0)
• Approved MOU with Nelson County for VBRRT bridge repairs (4-0)
• Approved Library Board of Trustees charter and bylaws revisions (4-0)
• Appointed David Proffitt as VACo voting representative if Supervisor Wade unavailable (4-0)
• Appointed Jeremy Bryant as Interim County Administrator (4-0)
• Approved consent agenda including $165,000 for schools and $4,306.92 for park security cameras (4-0)

General

The Rt. 29 Business Beautification Committee is meeting to review the budget and receive an update on wildflowers. The group will also hold a discussion regarding VDOT.

• Wildflower update from Lori Saunders
• VDOT discussion
• Budget review

The committee approved the agenda and minutes, and discussed VDOT's failure to maintain the Route 29 corridor. They ordered daffodil bulbs for planting and considered hiring a county worker for corridor upkeep. No major decisions were made beyond routine approvals.

• Approved agenda as submitted (8-0)
• Approved August 24 minutes with grammar change (6-0)
• Approved daffodil bulb order for late November planting
• Discussed VDOT maintenance issues; consensus to contact VDOT about hiring a worker
• Discussed replacing 3-4 banners at Foodlion and one at Rivers Edge Park
• Adjourned meeting (7-0)

Service Authority Board

The Service Authority Board is meeting to review monthly financial reports and director updates. The board will also discuss the availability of the May Tract for purchase.

• Availability of May Tract for purchase
• July 2022 ACSA Financial Report

The Board voted unanimously to direct the Executive Director to draft ordinance language for a new system development fee structure based on meter size (Option 3), which keeps current residential rates and scales fees for larger meters using AWWA equivalency ratios. The Board also voted to pursue purchase of a 1.67-acre tract near Dan E. French Reservoir for $30,000, contingent on confirming legal access from Winesap Road. Staff reported a DEQ Notice of Violation for a July 4 chemical spill at the water plant that killed an estimated 5,171 fish, with corrective measures already implemented.

• Approved motion to direct Executive Director to draft ordinance language for Option 3 availability fee structure based on meter size (5-0)
• Approved motion to pursue purchase of 1.67-acre May Tract for $30,000, contingent on legal access from Winesap Road (5-0)
• Approved agenda for September 20, 2022 meeting (5-0)
• Approved minutes of August 2, 2022 meeting (3-0, 2 abstentions)
• Approved minutes of August 15, 2022 meeting (4-0, 1 abstention)

Board of Supervisors

The Board of Supervisors will conduct public hearings for several rezoning and special exception requests. The meeting also includes a review of a new parking ordinance and various budget appropriations and transfers.

• Public hearings for Special Exceptions 2022-350, 2022-366, 2022-386, and 2022-388
• Public hearing for Conditional Rezoning 2022-385 and Rezoning Request 2022-387 (Terry Morcom)
• Parking Ordinance 2022-11
• Budget transfers for Juvenile Detention, Dispatch, Public Safety, and Building Inspections
• Discussion on the Gateway Sewer Project

The Board approved a conditional rezoning and several special exceptions for a large development by Terry Morcom, including high-density residential apartments, senior independent living, and assisted living/memory care facilities on approximately 15.63 acres. The project also includes a density bonus from 184 to 276 apartment units. All votes were unanimous (5-0).

• Approved conditional rezoning of 15.63 acres from B-2 to R-3 for high-density residential with apartments, community building, pool, and open space (5-0)
• Approved special exception for density bonus from 184 to 276 apartment units in R-3 district (5-0)
• Approved rezoning of 0.3 acres from R-1 to R-3 for senior living community (5-0)
• Approved special exception for assisted living/memory care (140 units) and independent living (150 units) for seniors (5-0)
• Approved two short-term tourist rental special exceptions at 343 Elon Road and 129 Apple Way (5-0 each)
• Approved consent agenda including appropriations, transfers, and carryforward of $7,501.50 for GIS (5-0)
• Adopted Commemorative Resolution 2022-6-CR honoring Sam Bryant (5-0)
• County Administrator Dean Rodgers resigned effective in two weeks after closed session performance evaluation

Planning Commission

The Planning Commission is meeting to conduct public hearings regarding two special exception requests. The body will also review site plan updates and determine the date for the October meeting.

• Public hearing for Special Exception 2022-396 (Mark Goodman)
• Public hearing for Special Exception 2022-453 (Clayton Homes of Lynchburg)
• Review of Site Plan Spreadsheet

The Amherst County Planning Commission approved a special exception request by Tiffany & Phillip Harvey to place a manufactured home on property zoned A-1 Agricultural Residential, subject to conditions including Health Department approval of the drainfield and removal of an existing structure. The commission also approved the meeting agenda and adjourned, with no other substantive decisions.

• Approved agenda (4-0)
• Approved special exception 2022-453 for Clayton Homes of Lynchburg with staff conditions (4-0)
• Adjourned meeting (4-0)

Agricultural Committee

The Agriculture Committee is meeting to approve previous minutes and discuss the County Fair. The agenda also includes general discussion and reports from committee members.

• Approval of August 8, 2022 meeting minutes
• Approval of August 22, 2022 Fair Sub-Committee minutes
• Discussion regarding the County Fair

General

The board will meet to review monthly participation reports and program updates for the County Fair and Halloween Spooktacular. The agenda includes updates on the LWCF Grant and the Parks and Recreation Strategic/Master Plan.

• Program updates on Halloween Spooktacular and County Fair
• LWCF Grant update
• Parks and Recreation Strategic/Master Plan update
• Status of Department Bus

Service Authority Board

The Service Authority Board will review monthly financial reports and director updates. The board is also discussing the availability of the May Tract for purchase.

• Discussion of May Tract availability for purchase
• Review of July 2022 Financial Report

Board of Supervisors

The Board of Supervisors will meet to consider permit fee increases and the purchase of a Monelison fire engine. The agenda also includes discussions on VDOT maintenance discontinuance and the FY 2024 budget calendar.

• Permit fee increases
• Monelison fire engine purchase
• VDOT Discontinuance of Maintenance - 747 Rising Sun Circle
• Resolution 2022-14-R - SmartScale Funding
• FY 2024 Budget Calendar

The Board voted to allow County EMS staff to volunteer with volunteer fire companies, with a restriction that paid staff cannot hold officer positions. It also approved several funding items, including $468,000 for SRO equipment, $11,722 for bus repairs, and $914,758 for a fire engine. The ANAC feasibility study discussion was tabled to October 4, 2022.

• Approved EMS staff volunteering with fire companies, no officer roles (3-0)
• Approved $468,000 for SRO equipment from unobligated fund (3-0)
• Approved $11,722 for bus repairs and $108,750 for replacement bus (2-1)
• Approved $914,758 for Sutphen fire engine purchase (3-0)
• Adopted Resolution 2022-0011-R for VDOT road discontinuance (3-0)
• Approved permit fee changes as presented (3-0)
• Tabled ANAC feasibility study to October 4, 2022 (3-0)
• Appointed Stacey McBride to CVCC Board (3-0)

General

The Rt. 29 Business Beautification Committee is meeting to discuss the Urban and Community Forestry Grant Program. The body will also review a revised mini-grant application and the current budget.

• Urban and Community Forestry Grant Program
• Revised Mini-Grant Application
• Budget Review

The Route 29 Business Beautification Committee met on August 24, 2022, and approved the agenda (6-0) and the July 27, 2022 minutes (5-0). No substantive decisions were made; the committee discussed grant opportunities, a mini-grant application error, budget status ($45,244.32), and property vegetation issues, but took no formal action beyond the approvals and adjournment (6-0).

• Approved agenda as submitted (6-0)
• Approved July 27, 2022 minutes (5-0, Bryant absent)
• Adjourned meeting (6-0)

Board of Supervisors

The Agriculture Committee is holding a special electronic meeting to discuss the County Fair. The agenda includes a closed session regarding the investment of public funds for a potential fair performer.

• Discussion of the County Fair
• Closed session regarding public funds for a potential County Fair performer

Planning Commission

The Planning Commission will conduct public hearings regarding two rezoning requests and four special exception requests. The body will also discuss youth participation and a member replacement for the Route 29 Business Beautification Committee.

• Rezoning public hearings: 2022-385 and 2022-387 (Terry Morcom)
• Special Exception public hearings: 2022-386 and 2022-388 (Terry Morcom)
• Special Exception public hearing: 2022-350 (James Krueger)
• Special Exception public hearing: 2022-366 (Joshua A. Huffines)
• Route 29 Business Beautification Committee member replacement

The Amherst County Planning Commission voted 6-0 to recommend approval of a conditional rezoning for a 264-unit apartment complex on 15.63 acres at Lot 160A2-A-19A, with voluntary proffers including underground utilities, sidewalks, and a transit stop. The commission also approved a separate 0.3-acre rezoning for a senior living community, a density bonus for the apartment complex (5-1 vote), a 290-unit assisted living/memory care facility, and two short-term tourist rental special exceptions. All recommendations will go to the Board of Supervisors for final action.

• Approved conditional rezoning of 15.63 acres from B-2 to R-3 for 264-unit apartment complex (6-0)
• Approved conditional rezoning of 0.3 acres from R-1 to R-3 for senior living community (6-0)
• Approved density bonus from 176 to 264 units for apartment complex (5-1)
• Approved special exception for 290-unit assisted living/memory care facility (6-0)
• Approved short-term tourist rental at 343 Elon Road (6-0)
• Approved short-term tourist rental at 129 Apple Way (6-0)
• Elected Catherine Gamble as Chair, Derin Foor as Vice Chair, Jeremy Bryant as Secretary
• Approved minutes from June 16 and August 10, 2022 meetings

Board of Supervisors

The Board of Supervisors will hold public hearings on three zoning and subdivision ordinances and one special exception request. The meeting also includes discussions on public safety director selection and school health insurance reserves.

• Ord. 2022-0006: utility, cemetery, and storm-water facility lots
• Ord. 2022-0009: amendments to Zoning and Subdivisions Ordinance
• Ord. 2022-0010: amendments to Zoning Districts and Special Provisions
• Special Exception 2022-378 for Rowan Holdings LLC
• Public Works Revenue Policy and Sheriff's Office revenue appropriation

The Board voted unanimously to abandon plans for a bike trail around Mill Creek Lake that would infringe on private property. The decision followed extensive citizen comment and discussion, with supervisors citing privacy and safety concerns. The Board also approved three zoning ordinance amendments, a special exception for 108 apartment units in Madison Heights, and a new financial policy for Public Works unbudgeted revenue.

• Approved Ord. 2022-0006 amending minimum lot standards for utility, cemetery, and storm-water facility lots (5-0)
• Adopted Ord. 2022-0009 requiring architectural elevation drawings in V-1 Village District and permitting storm-water facility lots (5-0)
• Adopted Ord. 2022-0010 changing campgrounds from permitted to special exception use in A-1 district (5-0)
• Approved Special Exception 2022-378 for two 54-unit apartment buildings in Madison Heights Town Centre (5-0)
• Adopted Financial Policy 3-14 for Public Works unbudgeted revenue, allowing bonuses up to $500 (5-0)
• Appointed Tyler Price to the Agriculture Committee (5-0)
• Voted not to consider a bike trail around Mill Creek Lake that would infringe on private property (5-0)
• Established a selection committee for the Public Safety Director position (5-0)

Board of Supervisors

The Board of Supervisors is meeting to review the county's mission, vision, goals, and metrics. The agenda includes a discussion on a salary study and a presentation of public safety slides.

• Review of existing mission, vision, goals, objectives, and metrics
• Salary study discussion
• Public safety presentation

The Board of Supervisors reviewed department metrics and its mission, vision, goals, objectives, and metrics. It unanimously agreed to keep the existing mission, vision, and values, and adopted the county goals as amended by a 5-0 vote. A proposed salary study with a 6.25% pay increase was discussed but not approved, with direction to revisit during the regular budget process. The Board also approved a public safety slide as policy moving forward.

• Adopted county goals as amended (5-0)
• Kept existing mission, vision, and values unchanged (unanimous)
• Discussed salary study with 6.25% pay increase; no action taken, deferred to budget process
• Approved public safety slide as policy moving forward

Service Authority Board

The Amherst County Service Authority Board is meeting to discuss the ACSA Availability Fees Policy. Other agenda items include citizen comment and member reports.

• ACSA Availability Fees Policy

The Amherst County Service Authority Board discussed but did not vote on changing the availability fees policy, focusing on two alternatives: fees based on water meter size or an expanded sliding scale. The discussion centered on the Patel development, with a proposed fee of around $180,000 for water and wastewater. No final decision was made; the board directed staff to prepare an ordinance for meter-size-based fees to be competitive with neighboring utilities.

• Discussed Alternative #1 (meter-size-based fees) and Alternative #2 (expanded sliding scale) for availability fees
• No vote taken on policy change; board consensus to pursue meter-size-based fees
• Directed staff to prepare ordinance for meter-size-based fees for September meetings
• Proposed $180,000 total water and wastewater fee for Patel development discussed

Planning Commission

The Planning Commission will meet to conduct a public hearing regarding a special exception request. The session includes a period for citizen comments.

• Public hearing for Special Exception 2022-378 (Rowan Holdings LLC)

The Amherst County Planning Commission approved a special exception request by Rowan Holdings LLC for two 54-unit apartment buildings in the Madison Heights Town Centre development, with conditions and proffers. The vote was 5-0, with Chair Michael Bryant recused. No public comments were made during the hearing.

• Approved special exception 2022-378 for Rowan Holdings LLC (5-0)
• Approved agenda as submitted (6-0)
• Adjourned meeting (5-0)

Agricultural Committee

The Agriculture Committee is meeting to review equipment and restroom rentals for the County Fair. Members will also discuss an AFID grant opportunity.

• County Fair equipment rental quote
• County Fair portable restrooms
• AFID Grant opportunity

Service Authority Board

The Service Authority Board will review financial reports from May and June 2022. The board is scheduled to discuss an amended budget for 2022 and wastewater infrastructure improvements.

• 2022 ACSA Amended Budget
• ACSA Wastewater Infrastructure Improvements
• Monthly Financial Reports for May and June 2022

The Amherst County Service Authority Board voted to adopt the amended 2022 budget, which reflects adjustments for increased fuel and heating oil costs and other operational needs. The board also received reports on financial performance, infrastructure projects, and wastewater improvements. No other substantive decisions were made.

• Adopted amended 2022 budget (3-0)
• Approved agenda for August 2, 2022 meeting (3-0)
• Approved minutes from June 7, 2022 meeting (3-0)
• Adjourned meeting at 2:05 p.m. (3-0)

Board of Supervisors

The Board of Supervisors will review first readings for three ordinances regarding zoning and subdivisions. The meeting also includes discussions on park ranger funding and a generator reimbursement for Monelison Rescue Squad.

• Ord. 2022-0006: utility, cemetery, and storm-water facility lots
• Ord. 2022-0009: amendments to Zoning and Subdivisions Ordinance
• Ord. 2022-0010: amendments to Zoning Districts and Special Provisions
• Funding for part-time seasonal park rangers
• Generator reimbursement for Monelison Rescue Squad

The Board approved the transfer of $8,500 from the Unobligated General Fund to fund part-time park attendants at Mill Creek Lake Park. They also directed staff to advertise three zoning ordinance amendments for public hearings, approved a $9,478 generator reimbursement for Monelison Rescue Squad, and reappointed members to boards. All votes were unanimous.

• Approved $8,500 transfer for part-time park rangers at Mill Creek Lake (5-0)
• Approved $9,478 reimbursement to Monelison Rescue Squad for generator (5-0)
• Directed advertisement of Ordinance 2022-0006 (zoning for utility/cemetery/storm-water lots) for Aug 16 hearing (5-0)
• Directed advertisement of Ordinance 2022-0009 (village district elevation requirements) for Aug 16 hearing (5-0)
• Directed advertisement of Ordinance 2022-0010 (campgrounds as special exception) for Aug 16 hearing (5-0)
• Approved consent agenda including 2022 Personal Property Tax Relief Rate of 28.80% (5-0)
• Reappointed Kelvin R. Brown to Central VA Alcohol Safety Action Program Board (5-0)
• Reappointed Michael Bryant to Planning Commission (5-0)

Joint Board Committee

The Amherst County Joint Board Committee is meeting to discuss several educational and administrative topics. The session focuses on school operations and funding formulas.

• Discussion of curriculum
• Discussion of gender issues
• Discussion of funding formula
• Discussion of school safety
• Discussion of CTE status

General

The committee is meeting to review its budget and discuss updates regarding mowing and sidewalks. The session includes a period for citizen comments.

• Budget review
• Mowing updates
• Sidewalks

The committee approved a $1,900 grant for First Choice Motors to remove an old sign, but then rescinded that approval and decided to wait until October for a revised application covering all planned work. They also updated grant guidelines to allow one approved application per property every 12 months.

• Approved agenda amendment adding Grant Approval item (6-0)
• Approved June 29, 2022 minutes as submitted (6-0)
• Approved $1,900 grant for First Choice Motors sign removal (5-0, McBride abstained)
• Rescinded previous motion, deferred grant funding until October for revised application (5-0, McBride abstained)
• Adopted guideline: one approved application per property every 12 months (5-1, Saunders opposed)

Board of Supervisors

The Board of Supervisors will conduct public hearings regarding a rezoning request and a special exception. Members will also discuss updates to the Amherst County Comprehensive Plan and review revenue appropriations for public schools and the Sheriff's Office.

• Rezoning Request 2022-283 Rowan Holdings LLC
• Special Exception 2022-279, Steve & Susan Coffey
• Update to the Amherst County Comprehensive Plan
• FY2023 Amherst County Wage Structure Adjustment
• Appropriation of revenue for Amherst County Public Schools and Sheriff's Office

The Board approved a conditional rezoning of 170.8 acres from B-2 and M-1 to Mixed Use/Traditional Neighborhood Development, allowing a residential development with apartments, townhomes, patio homes, single-family homes, and parks, and amended the Future Land Use Map accordingly. The Board also approved a special exception for a short-term tourist rental, an update to the Comprehensive Plan, an increase in dispatcher starting pay to $16/hr, and additional funding for a fire tanker. All votes were unanimous among the four present members, with Supervisor Tucker absent.

• Approved rezoning 2022-283 for 170.8 acres to Mixed Use/Traditional Neighborhood Development (4-0)
• Approved special exception 2022-279 for short-term tourist rental at 4234 Lexington Turnpike (4-0)
• Approved update to 2007-2027 Amherst County Comprehensive Plan (4-0)
• Approved consent agenda including $275,000 appropriation to school budget (4-0)
• Approved increase in dispatcher starting pay to $16/hr with $26,000 transfer from General Fund (4-0)
• Approved additional $160,403 for fire tanker purchase (3-0, Martin recused)
• Appointed Joy Niehaus as FOIA Officer (4-0)

General

The council will discuss a new area command officer system to manage task assignments and reduce radio traffic. Members will also review the status of staffing for Station #3 Monelison and fire training dates for Fall 2022.

• Amherst County Combined Emergency Service System subscription program eligibility
• Vehicle tax exemption for active Amherst County Volunteer Department members
• Implementation of area command officer for incident management and communication
• Staffing status for Station #3 Monelison
• Virginia Fire Services Board Report of Findings and Recommendations

Agricultural Committee

The Agriculture Committee is meeting via Zoom to approve previous meeting minutes and review reports regarding the County Fair. The session includes time for member matters and general discussion.

• Approval of June 13, 2022 meeting minutes
• Review of County Fair reports

General

The board is meeting to conduct a tour of parks and discuss the creation of a Parks and Recreation Plan.

• Tour of Parks
• Discussion and creation of a Parks and Recreation Plan

The Amherst County Recreation, Tourism and Cultural Development Board met on July 11, 2022, for a work session focused on creating a Parks and Recreation Strategic Plan. The board approved the agenda with amendments and the minutes from the previous meeting. No formal decisions were made; the board toured local parks and brainstormed ideas for upgrades and programs, with a report to be presented for approval at a later meeting.

• Approved agenda with amendments to add Administrators Report and Public Comment period
• Approved minutes from June 13, 2022 meeting

Board of Supervisors

The committee will meet to introduce new members and review the budget. The agenda also includes a PowerPoint presentation and a period for citizen comments.

• Budget review
• PowerPoint presentation
• Introduction of new members

The Route 29 Business Beautification Committee approved a motion to match up to $5,000 per mini-grant project, with the committee and EDA each contributing up to $2,500. The committee also approved the agenda and the May 25, 2022 minutes with one correction. No other substantive decisions were made.

• Approved agenda as submitted (7-0)
• Approved May 25, 2022 minutes with one correction (6-0, McBride abstained)
• Approved $5,000 mini-grant match cap, $2,500 each from committee and EDA (8-0)

Board of Supervisors

The Board of Supervisors will consider several rezoning and special exception requests. The meeting includes discussions on Sheriff's Office compensation and financing for a multi-tenant building via the EDA.

• Rezoning Request 2022-022 Russell E. Nixon
• Rezoning Request 2022-204 Rowan Holdings, LLC
• Special Exception 2022-196 Joshua A. Huffines (Motor World)
• Special Exception 2022-202 Foxtail Lilies LLC
• Ord. 2022-0007, Amending Subdivision Platting Requirements

The Board denied a rezoning request for 2.3 acres at Dillard Road and Route 130 that would have allowed a 24-unit townhome development, citing traffic and safety concerns. It approved a special exception for Motor World with an amended condition limiting repair vehicle parking and storage time. The Board also approved a special exception for a short-term tourist rental at 196 Athlone Lane and adopted an ordinance expanding family division platting rules. Additionally, it directed $47,000 from Compensation Board savings to fund $100-per-year service increases for Sheriff's sworn officers.

• Denied rezoning 2022-022 for 24-unit townhomes at Dillard Road and Route 130 (5-0)
• Approved special exception 2022-196 for Motor World with amended Condition 8 limiting repair vehicle parking to 14 spaces and 10-day max (5-0)
• Approved special exception 2022-202 for short-term tourist rental at 196 Athlone Lane (5-0)
• Adopted Ordinance 2022-0007 amending subdivision platting requirements to include aunts, uncles, nieces, nephews in immediate family definition (4-1, Martin nay)
• Approved Consent Agenda including $250 one-time bonus for select Public Works employees (5-0)
• Authorized County Administrator to execute VATI Agreement with Firefly and TJPDC for internet service (5-0)
• Directed $47,000 from $91,000 Compensation Board savings to fund $100/year service increases for Sheriff's sworn officers (5-0)
• Approved Multi-Tenant Building Support Agreement with EDA for $1.25M loan co-signing (5-0)

General

The board is meeting to review the department's annual report and discuss the Parks and Recreation Plan. The session includes updates on programs and LWCF grant park projects.

• Discussion of Parks and Recreation Plan
• Department Annual report
• LWCF Grant update for park projects
• Review of ACPRCD by-laws

The Amherst County Recreation, Tourism and Cultural Development Board held a routine monthly meeting with no formal votes. Members discussed grant updates for Seminole and Mill Creek Lake Park projects, agreed to seek a youth board member, and scheduled a July 11 work session to finalize a Parks and Recreation Plan for the Board of Supervisors. The board also discussed partnering with Nelson County on the Piney River Mini-Triathlon.

• Accepted agenda and May 16, 2022 minutes (motions carried)
• Agreed to seek a local high school teen for youth board member
• Decided to request County email accounts for board members from IT
• Scheduled July 11, 2022 work session to finalize Parks and Recreation Plan
• Agreed to include Seminole and Mill Creek Lake Park projects in annual report to Board of Supervisors

Agricultural Committee

The Agriculture Committee is meeting to review the County Fair and the Amherst-Nelson Agriculture & CTE Complex. The session includes a public presentation and general discussion.

• County Fair
• Amherst-Nelson Agriculture & CTE Complex
• Approval of May 9, 2022 meeting minutes

Service Authority Board

The Board will review the April 2022 financial report and reports from the Executive and Assistant Directors. New business includes discussions on water infrastructure improvements and availability fees.

• ACSA Availability Fees
• ACSA Water Infrastructure Improvements
• April 2022 Financial Report

The Amherst County Service Authority Board discussed revising water and sewer availability fees to accommodate large developments, but took no vote, deferring action to the August 2022 meeting. The board approved the agenda, amended May 3 minutes, canceled the July 2022 meeting, and authorized a staff appreciation letter with a catered lunch or gift cards.

• Approved June 7, 2022 agenda (3-0)
• Approved amended May 3, 2022 minutes (3-0)
• Canceled July 2022 ACSA Board meeting (3-0)
• Authorized Board Chair to sign staff appreciation letter with catered lunch or gift cards (3-0)

Board of Supervisors

The Board of Supervisors will conduct a first reading of an ordinance regarding subdivision platting requirements. Members are also considering the transfer of Lot 3 in Amelon Commerce Park from the County to the EDA. The meeting includes a closed session to discuss real property acquisition in District 2 and District 4.

• Ord. 2022-0007: Amending Subdivision Platting Requirements
• Resolution 2022-0009-R: Transfer of Lot 3 within Amelon Commerce Park from County to EDA
• Appropriation of Revenue for Amherst County Public Schools
• Financial Software Vendor Selection
• Tax Exemption for Non-Profits

The Amherst County Board of Supervisors approved a contract with RDA Systems for new financial software, replacing Brights & Associates, with a total first-year cost of $452,840 and recurring fees over five years. The board also approved the consent agenda, including transferring Lot 3 in Amelon Commerce Park to the EDA and appropriating $561,540 to schools. Several citizen comments raised concerns about Mill Creek Lake, including requests for impact studies and FOIA information. The board canceled its July 5 meeting and scheduled a strategic planning workshop for August 15.

• Approved RDA Systems software contract (5-0)
• Approved consent agenda including Lot 3 transfer to EDA and $561,540 school appropriation (5-0)
• Recommended Ordinance 2022-0007 for advertising (4-1)
• Canceled July 5, 2022 regular meeting (5-0)
• Reappointed Sandy Jennings-Neblett to Library Board (5-0)
• Reappointed John A. Marks Jr. to Social Services Board (5-0)
• Directed staff to post CVCC Board vacancy on website only (consensus)
• Held closed session on property acquisition in Districts 2 and 4 (5-0)

General

The committee will review a mini-grant application and conduct a budget review. Discussion items include the EDA Mini Grant Match, median flowers, and the Madison Heights Master Plan.

• Mini-Grant Application review
• Budget Review
• EDA Mini Grant Match discussion
• Flowers in Median discussion
• Pate Rezoning discussion

The Route 29 Business Beautification Committee approved a motion to purchase and plant daffodils in the medians of Routes 130 and 210, with a 7-0 vote. The committee also approved the agenda and April minutes, and discussed updates on the mini-grant budget, new member selections, and various projects.

• Approved planting daffodils in Route 130 and 210 medians (7-0)
• Approved agenda as submitted (7-0)
• Approved April 27, 2022 meeting minutes (7-0)

Planning Commission

The Amherst County Planning Commission recommended approval of a conditional rezoning for 108 apartment units on 9.9 acres in Madison Heights, with voluntary proffers and a Future Land Use Map amendment. It also approved two special exceptions for an auto repair garage and a short-term tourist rental, and recommended a rezoning for townhomes on Dillard Road. All recommendations will go to the Board of Supervisors.

• Approved special exception 2022-196 for Motor World auto repair garage (6-0)
• Approved special exception 2022-202 for Foxtail Lilies short-term tourist rental (6-0)
• Approved Ordinance 2022-0007 expanding immediate family definition for subdivisions (6-0)
• Recommended approval of Rowan Holdings conditional rezoning for 108 apartments (5-0, Bryant abstained)
• Recommended rezoning of 2.3 acres to R-3 for townhomes (5-1, Thompson opposed)
• Approved sending campground ordinance code changes to County Attorney (6-0)
• Appointed Tony McBride and Adam Huffines to Rt 29 Business Beautification Committee (6-0)
• Approved April 21, 2022 minutes (5-0, Foor abstained)

Board of Supervisors

The Board of Supervisors will consider several ordinances and special exceptions during public hearings. The agenda also includes updates on the Madison Heights Master Plan and various funding requests.

• Ordinance 2022-0004 regarding abatement of refuse and weeds
• Ordinance 2022-0005 regarding inoperable motor vehicles
• Ordinance 2022-0008 regarding election districts
• Special Exception 2022-108 Alice Primm
• Special Exception 2022-162 Wilson Blanchard

The Amherst County Board of Supervisors approved the VDOT Rural Rustic Priority List for FY23-FY28, adopted three ordinances (refuse/weed abatement, abandoned vehicles, and election district adjustments), and approved several special exceptions including short-term rentals and a wedding venue. The board also approved funding for generators for Monelison Rescue Squad and Pedlar Fire Department, and a tourism website update.

• Approved VDOT Rural Rustic Priority List FY23-FY28 (5-0)
• Adopted Ordinance 2022-0004 for civil penalties on refuse and weeds (5-0)
• Adopted Ordinance 2022-0005 for civil penalties on abandoned vehicles (5-0)
• Adopted Ordinance 2022-0008 adjusting election districts (5-0)
• Approved special exception for short-term rental at 779 River Road (5-0)
• Approved special exception for wedding venue at 369 Kenmore Road (5-0)
• Approved $44,770 for generator at Monelison Station One (5-0)
• Approved $12,525.88 for half of Pedlar Fire Department generator (5-0)

General

The board will conduct a meeting including an administrator's report and discussions regarding old business. Items listed for discussion include the LWCF Grant and the Easter Egg Hunt.

• Alan Bumgarner Dedication
• LWCF Grant
• Easter Egg Hunt
• Ad in New Era Progress

The Amherst County Recreation, Tourism and Cultural Development Board met on May 16, 2022, and handled routine business. They approved the agenda and prior meeting minutes, and received an administrator's report on new staff, program updates, and grant progress. No major policy decisions were made; the board discussed upcoming events and grant timelines.

• Approved agenda with amendments
• Approved minutes from March 14, 2022 meeting
• Discussed LWCF grant for playground equipment at Seminole Park and trails at Mill Creek Lake Park
• Noted public comment period for LWCF grant ended May 15
• Scheduled next meeting for June 13, 2022

Agricultural Committee

The committee will meet via Zoom to discuss the County Fair and the Amherst-Nelson Agriculture & CTE Complex. The agenda also includes a public presentation and matters from committee members.

• County Fair discussion
• Amherst-Nelson Agriculture & CTE Complex discussion

Service Authority Board

The board will review the March 2022 financial report and receive updates from the Executive and Assistant Directors. A closed session is scheduled to discuss the 2021 performance of the ACSA Executive Director.

• Review of ACSA Financial Report for March 2022
• Closed session regarding 2021 performance of the ACSA Executive Director

The Amherst County Service Authority Board voted unanimously to remove a $55 disconnection fee assigned to resident Robert Sales for tampering after he lifted a gate off its pins to access his property. The Board also agreed the gate will remain unlocked, with a key provided to Sales if locking is ever required. The Board discussed but took no action on a citizen's allegation of multiple private water connections fed from one meter at 2079 S. Amherst Highway, requesting further investigation and photographs. The Board also approved the agenda, minutes, and entered closed session to discuss the Executive Director's 2021 performance.

• Approved removal of $55 disconnection fee for Robert Sales (4-0)
• Agreed gate in Sales easement will remain unlocked; key provided if locked
• Approved agenda amendment placing Closed Session before Adjournment (4-0)
• Approved April 5, 2022 meeting minutes (4-0)
• Entered closed session to discuss Executive Director's 2021 performance (4-0)
• Adjourned meeting at 3:03 p.m. (4-0)

Board of Supervisors

The Board of Supervisors will discuss the adoption of the FY23 O&M and CIP budgets. The meeting includes the first reading of three ordinances and a closed session regarding real property acquisition in District 2.

• Ordinance 2022-0004: Abatement of Refuse and Weeds
• Ordinance 2022-0005: Inoperable Motor Vehicles penalty
• Ordinance 2022-0008: Election Districts
• Appropriation of revenue for Amherst County Public Schools and Riveredge Park Boat Ramp
• NEPA Study Funding Analysis for LWCF Grant Application

The Board of Supervisors adopted the FY23 Operating Budget and Capital Improvement Plan via Resolutions 2022-0005-R through 2022-0008-R, with no tax increase and a substantial pay raise for employees. The Board also directed staff to schedule public hearings on three ordinances: weed/refuse abatement, inoperable vehicles, and election district changes. Additionally, the Board appropriated $6,250 for a LWCF grant application and directed staff to prepare a tax exemption package for Johnson Health Center.

• Adopted FY23 Budget and CIP Resolutions 2022-0005-R through 2022-0008-R (4-0)
• Directed staff to set public hearing on weed/refuse abatement ordinance (Ordinance 2022-0004) (4-0)
• Directed staff to set public hearing on inoperable vehicle ordinance (Ordinance 2022-0005) (4-0)
• Directed staff to schedule public hearing on election district ordinance (Ordinance 2022-0008) (4-0)
• Appropriated $550,986.88 to school operational budget (4-0)
• Appropriated $55,000 for Riveredge Park boat ramp (4-0)
• Appropriated $6,250 for LWCF grant application (4-0)
• Directed staff to prepare tax exemption package for Johnson Health Center (4-0)

General

The committee will review mini-grant revisions and the current budget. Discussion items include various beautification projects and master plan updates.

• Mini-Grant Revisions
• Budget Review
• Madison Heights Sidewalks
• Madison Heights Master Plan/QR Code
• Central Virginia Training Center Master Plan

The Route 29 Business Beautification Committee approved the purchase of 10 additional banners and reviewed a revised mini-grant application that increased from $1,000 to $2,500 plus $2,500 from the Economic Development Authority. The committee also discussed various beautification projects and potential new members.

• Approved purchase of 10 additional banners (7-0)
• Approved agenda as submitted (7-0)
• Approved March 23, 2022 meeting minutes (7-0)
• Adjourned meeting (7-0)

General

The Emergency Services Council will meet at the Administration Building in Amherst. The agenda includes approval of previous minutes and various new business items.

• Approval of January 12, 2022 Minutes

Planning Commission

The Planning Commission will conduct public hearings for three special exception requests. The body will also review a rezoning request and discuss potential code changes and the Comprehensive Plan.

• Special Exception public hearings: Alice Primm (2022-108), Seese Construction & Mgmt LLC (2022-117), and Wilson Blanchard (2022-162)
• Rezoning request from Russ Nixon
• Potential code change proposed by Brandi Mays
• Central Virginia Training Center Master Plan Review
• Discussion of Village District and Comprehensive Plan

The Amherst County Planning Commission approved three special exception requests: a short-term tourist rental at 779 River Road, a 1,000-gallon propane tank at 192 Amelon Square Plaza, and a wedding/event venue with short-term rentals at 369 Kenmore Road, all with staff conditions. A rezoning request by Russ Nixon was postponed to May 19, 2022, pending VDOT approval. The Commission also directed staff to draft ordinance changes for campgrounds, village district site plan reviews, and utility/cemetery lot standards.

• Approved special exception 2022-108 for short-term tourist rental at 779 River Road (5-0)
• Approved special exception 2022-117 for 1,000-gallon propane tank at 192 Amelon Square Plaza (5-0)
• Approved special exception 2022-162 for wedding venue, event venue, fishing/hunting retreat, and short-term rentals at 369 Kenmore Road (5-0)
• Postponed Russ Nixon rezoning to May 19, 2022 (5-0)
• Directed staff to draft ordinance changes for campgrounds in Section 904 and 702 (5-0)
• Directed staff to send village district site plan review requirements to County Attorney (5-0)
• Directed staff to draft ordinance for utility lot and cemetery lot standards (5-0)
• Approved March 17, 2022 meeting minutes (5-0)

Board of Supervisors

The Board of Supervisors will consider several ordinance amendments regarding dangerous dogs, refuse/weeds, and inoperable motor vehicles. The meeting also includes a budget presentation and a discussion on youth sport funding.

• Ordinance 2022-0003: revisions to dangerous dog provisions
• Ordinance 2022-0004: amendments regarding abatement of refuse and weeds
• Ordinance 2022-0005: amendments regarding inoperable motor vehicle penalties
• Special Exception 2022-086 for Julie & Brian Parrow
• Budget Presentation

The Board heard the FY2023 budget presentation with no tax increase, a 20% reduction in personal property vehicle assessed values, and a 6.5% COLA, and voted to convene at least 7 days later to consider approval. The Board also adopted Ordinance 2022-0003 updating dangerous dog provisions, authorized a Deed of Dedication for the Lynchburg Road Connector right-of-way, and approved Special Exception 2022-086 for a pastor's retreat, church, and wedding venue. Two agenda items (Ordinances 2022-0004 and 2022-0005) were stricken from the agenda.

• Adopted Ordinance 2022-0003 amending dangerous dog ordinance provisions (5-0)
• Authorized execution of Deed of Dedication for Lynchburg Road Connector right-of-way (5-0)
• Approved Special Exception 2022-086 for pastor's retreat, church, and wedding venue at 1770 Early Farm Road with conditions (5-0)
• Voted to convene at least 7 days from April 19 to consider approval of FY23 O&M Budget and Capital Improvement Plan (5-0)
• Appropriated $9,700 from FY2022 recreation activities revenue into 2022 Recreation budget (5-0)
• Directed staff to create a resolution to approve the Emergency Operations Plan with brush truck corrections (5-0)
• Approved minutes from March 15, 2022 meetings (3-0, 2 abstentions)
• Approved minutes from March 22, 2022 budget workshop (3-0, 2 abstentions)

General

The Emergency Services Council will meet at the Administration Building in Amherst. The agenda includes a call to order, approval of previous minutes, and discussions regarding new business and upcoming training.

• Approval of January 12, 2022 Minutes

Agricultural Committee

The Agriculture Committee will meet via Zoom to discuss the County Fair and the Amherst-Nelson Agriculture & CTE Complex. The body will also review minutes from the March 14, 2022 meeting.

• County Fair
• Amherst-Nelson Agriculture & CTE Complex
• Approval of March 14, 2022 meeting minutes

Board of Supervisors

The Building Code Board of Appeals is meeting to conduct its 2022 reorganization. The body will elect a Chair and Vice Chair and discuss meeting schedules and charter amendments.

• Election of Chair and Vice Chair
• Discussion of meeting schedules and locations
• Review of Charter Amendments

Service Authority Board

The board will review the February 2022 financial report and discuss a change to the ACSA budget year. The agenda also includes discussion regarding a summer internship and a closed session for the Executive Director's 2021 performance evaluation.

• February 2022 Financial Report
• ACSA Budget Year Change
• Summer Internship
• Executive Director 2021 Performance Evaluation

The Amherst County Service Authority Board approved the job description for a college summer engineering intern and hired Sam Slade, a Virginia Tech civil engineering junior, for summer 2022 at $12.00/hour, with funding drawn from staff wage budget lines. The board also discussed but took no action on changing ACSA's budget year to match the County's fiscal year, agreeing to continue the discussion at the next meeting. All other agenda items were informational reports, including the February 2022 financial report and various infrastructure project updates.

• Approved summer engineering intern job description and hiring Sam Slade (5-0)
• Approved agenda for April 5, 2022 meeting (5-0)
• Approved minutes from March 1, 2022 meeting (5-0)
• Entered closed session for Executive Director performance evaluation (5-0)
• Adjourned meeting at 1:55 p.m. (5-0)

Board of Supervisors

The Board of Supervisors will hold a first reading for three ordinances regarding dangerous dogs, refuse and weed abatement, and penalties for inoperable vehicles. The meeting includes a special presentation on the CVTC Redevelopment Plan and a closed session to discuss real property acquisitions in Districts 2, 3, and 5.

• Ordinance 2022-0003: revisions to dangerous dog provisions
• Ordinance 2022-0004: abatement of refuse and weeds
• Ordinance 2022-0005: penalty for inoperable motor vehicles
• CVTC Redevelopment Plan presentation
• Appropriation for increased fuel costs

The Amherst County Board of Supervisors accepted the Central Virginia Training Center Master Plan and directed it to the Planning Commission for inclusion in the Comprehensive Plan. The board also approved several ordinances for public hearing, including changes to dangerous dog, weeds/refuse, and inoperable vehicle codes to allow civil penalties. Consent agenda items included appropriations for fuel costs, a recreation vehicle, and other funds. A new road was named 'Fore Lane' to facilitate 911 responses.

• Accepted CVTC Master Plan and sent to Planning Commission (4-0)
• Recommended advertising Ordinance 2022-0003 (dangerous dogs) for public hearing (4-0)
• Recommended public hearing for Ordinance 2022-0004 (weeds/refuse civil penalties) (4-0)
• Recommended public hearing for Ordinance 2022-0005 (inoperable vehicles civil penalties) (4-0)
• Approved consent agenda including $42,950 Humane Society appropriation and $30,151 recreation vehicle purchase (4-0)
• Appropriated $100,000 for increased fuel costs (4-0)
• Named new road 'Fore Lane' for 911 addressing (4-0)
• Appointed Franklin D. Campbell Jr. to Building Appeals Board (4-0)

Board of Supervisors

The committee will conduct a budget review and discuss the Michael Baker Study. New business includes discussions on sidewalk projects, mowing plans, and various beautification initiatives.

• Michael Baker Study
• Budget Review
• EDA Mini-Grant Match
• Madison Heights Sidewalks
• Madison Heights Master Plan

The Route 29 Business Beautification Committee approved the agenda and the January 26, 2022 meeting minutes, with a new requirement to include attendance in future minutes. No substantive decisions were made; the meeting focused on discussions about upcoming projects, budget review, and potential new members.

• Approved agenda as submitted (6-0)
• Approved January 26, 2022 minutes and future minutes to include attendance (6-0)

Board of Supervisors

The Amherst County Board of Supervisors will hold a discussion regarding the school budget presentation. No other items are listed for decision or discussion on this agenda.

• School Budget Presentation

The Board of Supervisors held a budget workshop where Superintendent Dr. Rob Arnold presented the proposed FY 2022-23 school budget totaling $63,258,219, including a $52.6M operational budget. The presentation covered a 6.5% COLA increase for staff, substitute pay increases, new positions, and $2.4M in one-time school construction funding. No formal decisions were made; the board scheduled a public hearing for April 19, 2022.

• Scheduled public hearing on school budget for April 19, 2022
• Adjourned at 5:20 p.m. (3-0, two absent)

Planning Commission

The Amherst County Planning Commission approved a special exception for Julie and Brian Parrow to operate a pastor's retreat, church, and wedding venue in an A-1 Agricultural Residential District, with staff-recommended conditions. The commission also postponed a rezoning request by Russ Nixon until April 21, 2022, and directed staff to research a potential code change for short-term rentals of alternative structures like teepees and yurts. Two draft text amendments were sent to the County Attorney's office for ordinance drafting, and a motion to require Planning Commission review of Village District site plans over 7,500 square feet failed.

• Approved special exception 2022-086 for Parrow wedding venue (5-0)
• Postponed rezoning 2022-022 for Russ Nixon until April 21, 2022 (5-0)
• Directed staff to research code change for short-term rentals of teepees/yurts (5-0)
• Sent Family Division ordinance amendment to County Attorney (5-0)
• Sent Utility Lots ordinance amendment to County Attorney (5-0)
• Failed motion to require PC review of Village District site plans over 7,500 sq ft (1-4)
• Added language requiring arch elevations for Village District site plan submittals (5-0)
• Added Invocation and Pledge of Allegiance to future agendas (5-0)

Board of Supervisors

The Amherst County Board of Supervisors is meeting to discuss a presentation by Davenport and a revised proposed budget. No formal votes are listed on the agenda; the items are for discussion only.

• Davenport presentation
• Revised proposed budget

The Amherst County Board of Supervisors, with three members present and two absent, adopted Funding Scenario 3 for the high school renovation project, reducing borrowing by $6.65M and using $1.35M of reserves. The Board also directed staff to incorporate budget modifications including a 6.5% total COLA, a 20% reduction in vehicle and motorcycle valuations, and a new Grants Administrator position with associated costs.

• Adopted Funding Scenario 3 for school project financing (3-0, 2 absent)
• Directed staff to use budget modifications including 6.5% COLA, 20% vehicle valuation cut, and Grants Administrator (3-0, 2 absent)

Board of Supervisors

The Amherst County Board of Supervisors will hold public hearings on several items, including VPSA debt financing for schools, three special exception requests, and two ordinances related to signs and permit revocation. The board will also receive presentations on broadband buildout and animal shelter operations, and consider consent agenda items including appropriations for the Sheriff's Office and schools.

• Public hearing on Virginia Public School Authority (VPSA) general obligation debt financing
• Special Exception 2021-594 (Grant Massie), 2022-017 (David Cooper), 2022-051 (Joseph Jerina)
• Ordinance 2022-0001 Sign Exemptions
• Ordinance 2022-0002 Revoking of Permits
• Appropriation of Revenue for Sheriff's Office and Amherst County Public Schools

The Amherst County Board of Supervisors approved a resolution to use Virginia Public School Authority (VPSA) Spring Pool funding for high school renovations, with bonds to be priced around April 22 and close on May 17. The board also approved three special exception permits for short-term rentals and an auto repair/towing business, and adopted two zoning ordinance amendments. All votes were 3-0 with two members absent.

• Approved VPSA bond financing resolution for high school renovations (3-0)
• Approved Special Exception 2021-594 for short-term rentals at 503 and 505 Woodson Road (3-0)
• Approved Special Exception 2022-017 for short-term rental at 312 Montrose Road (3-0)
• Approved Special Exception 2022-051 for auto repair garage and towing at 128 Old Town Connector, with amended conditions (3-0)
• Approved Ordinance 2022-0001 on sign exemptions (3-0)
• Approved Ordinance 2022-0002 on revoking special exception permits (3-0)
• Approved Consent Agenda including $213,395 appropriation to school budget (3-0)
• Directed County Attorney to submit redistricting Option 1 to Virginia Attorney General for review (3-0)

General

The Amherst County Parks, Recreation & Cultural Development Board is meeting to approve the agenda and minutes, hear a special presentation, and receive the administrator's report on Spring Soccer. Under old business, they will discuss the ordered playground for Seminole, and under new business, they will consider an LWCF grant and the Easter Egg Hunt.

• Playground for Seminole ordered
• LWCF Grant discussion
• Easter Egg Hunt planning
• Spring Soccer report

The Amherst County Recreation, Tourism and Cultural Development Board met on March 14, 2022, and approved the agenda and previous meeting minutes. The director reported that spring soccer enrollment reached 333 and will request an additional $1,000 from the Board of Supervisors. The board also reviewed reports and discussed upcoming events, but no substantive policy decisions were made.

• Approved meeting agenda (motion by Tuggle, second by Mann)
• Approved previous meeting minutes (motion by Tuggle, second by Follett)
• Heard administrative report on spring soccer, night fishing, fishing licenses, and Coolwell calendar
• Noted Central Bank Playground equipment ordered; ground breaking delayed until October 1
• Discussed LWCF grant matching for Seminole Park ($150,000), Mill Creek ($100,000), and Trails ($45,000)
• Scheduled upcoming events: Eggstravaganza, Outdoor Expo, Senior Social, Art Society sale

Agricultural Committee

The Amherst County Agriculture Committee is holding a special electronic meeting to discuss several items, including the County Fair, a charter and plan of work, and the Amherst-Nelson Agriculture & CTE Complex. The agenda also includes approval of minutes from the February 7, 2022 meeting and matters from committee members. No specific decisions or proposals are detailed in the agenda.

• Discussion of County Fair
• Review of Charter and Plan of Work
• Discussion of Amherst-Nelson Agriculture & CTE Complex
• Approval of minutes from February 7, 2022

Service Authority Board

The Amherst County Service Authority Board is meeting to approve minutes and the January 2022 financial report, and to hear citizen comments. Under new business, the board will discuss providing wastewater service to the Town of Amherst at Poplar Grove, awarding a construction contract for Graham Creek Reservoir Dam improvements, and assisting with erosion at the Madison Heights Softball Field. They will also consider a Memorandum of Understanding with the county.

• Town of Amherst Wastewater Service at Poplar Grove
• Graham Creek Reservoir Dam Improvements Construction Award
• Madison Heights Softball Field Erosion Assistance
• ACSA-County Memorandum of Understanding
• January 2022 Financial Report

The Amherst County Service Authority Board awarded the Graham Creek Reservoir Dam Improvements construction contract to Burleigh Construction for $2,005,677 (Base Bid $1,925,872 plus Bid Alternate 2 of $79,805), authorizing the Executive Director to sign and administer the contract. The Board also authorized the Town of Amherst to read ACSA water meters in the Poplar Grove area for its new wastewater service program, and voted to dispense with the proposed ACSA-County Memorandum of Understanding, directing the Executive Director to annually budget for all ACSA sludge disposal. Additionally, the Board approved the use of ACSA equipment and volunteer staff to address stream erosion at the Madison Heights softball field.

• Awarded Graham Creek dam construction contract to Burleigh Construction for $2,005,677 (5-0)
• Authorized Town of Amherst to read ACSA water meters in Poplar Grove (5-0)
• Dispensed with proposed ACSA-County MOU; directed annual budgeting for sludge disposal (5-0)
• Authorized use of ACSA equipment and volunteer staff for Madison Heights softball field erosion work (5-0)
• Approved agenda and February 1, 2022 minutes as amended (5-0)
• Approved motion to discuss calendar vs. fiscal year budget change at April meeting (5-0)

Board of Supervisors

The Amherst County Board of Supervisors will hold a first reading of two ordinances: one regarding sign exemptions and another on revoking permits. The board will also hear a presentation on the FY 2021 audit and discuss the animal shelter and park grant match.

• Ordinance 2022-0001 Sign Exemption (first read)
• Ordinance 2022-0002 Revoking of Permits (first read)
• Appropriation of revenue for Sheriff's Office, Commonwealth's Attorney, and Social Services
• Brown, Edwards & Co PLLC presentation of FY 2021 audit
• Discussion on animal shelter and park grant match

The Amherst County Board of Supervisors voted unanimously to direct staff to move forward with a DCR grant application for improvements at Mill Creek Lake and Seminole Park, and to transfer $20,009 from the unobligated general fund to pay for a required survey. The board also recommended advertising two ordinances for public hearings: one exempting federal, state, and local regulated signs from county sign rules, and another allowing permit revocation by resolution. A proposed park expansion with restaurant and zip line at Riveredge Park drew extensive public comment, but no decision was made on it.

• Directed staff to move forward with DCR grant application for Mill Creek Lake and Seminole Park improvements (5-0)
• Directed transfer of $20,009 from unobligated general fund for Mill Creek Lake survey (5-0)
• Recommended advertising Ordinance 2022-0001 (sign exemption) for public hearing (5-0)
• Recommended advertising Ordinance 2022-0002 (permit revocation) for public hearing (5-0)
• Approved consent agenda including appropriations for Sheriff's Office, Commonwealth's Attorney, and Social Services (5-0)
• Directed County Administrator to send letter to Delegates Fariss and Austin urging support for CVTC bond defeasance (5-0)
• Approved James River Association fundraising plan to sell sponsorships for Upper James River Center (consensus)
• Agreed to revisit ACSA Board citizen member composition next year (consensus)

Board of Supervisors

The Amherst County Board of Supervisors is meeting to discuss revenue projections and the proposed budget. No formal votes or decisions are listed on the agenda; the items are for discussion only.

• Discussion of revenue projections
• Discussion of proposed budget

At a budget workshop, the Amherst County Board of Supervisors voted 3-2 to keep the current contracted janitorial service rather than bring it in-house. The Board also reached consensus to move the Grants Administrator and Deputy Fire Marshal positions below the red cut line on the Recurring Cost Projects list, and accepted the Capital Improvement Plan as presented. No final budget was adopted; the meeting was a workshop for discussion.

• Voted to stay with contracted janitorial service (3-2)
• Moved Grants Administrator and Deputy Fire Marshal below red cut line (consensus)
• Accepted Capital Improvement Plan as presented (consensus)

Planning Commission

The Amherst County Planning Commission will hold public hearings on three special exception requests, one rezoning request, and two ordinances. The commission will also discuss draft text amendments to the Village District, a potential utility lot change, and a possible family division ordinance change, along with site plan updates and the 2021 annual report.

• Public hearing on special exception 2021-594 (Grant Massie)
• Public hearing on special exception 2022-017 (David Cooper)
• Public hearing on special exception 2022-051 (Joseph Jerina)
• Public hearing on rezoning 2021-304 (Russell E. Nixon)
• Public hearings on Ordinance 2022-0001 and Ordinance 2022-0002

The Amherst County Planning Commission approved three special exceptions for short-term tourist rentals: two for Grant Massie at 503 and 505 Woodson Road, and one for David Cooper at 312 Montrose, all with staff-recommended conditions. The commission also approved two ordinance amendments (2022-0001 and 2022-0002) and directed staff to pursue code changes for utility, cemetery, and stormwater lots, as well as for family division definitions. All votes were unanimous (6-0).

• Approved special exception for Grant Massie at 503 Woodson Road for short-term tourist rental (6-0).
• Approved special exception for Grant Massie at 505 Woodson Road for short-term tourist rental (6-0).
• Approved special exception for David Cooper at 312 Montrose for short-term tourist rental (6-0).
• Approved Ordinance 2022-0001 amending exempt sign regulations (6-0).
• Approved Ordinance 2022-0002 amending zoning permit time limits (6-0).
• Directed staff to draft code change for utility, cemetery, and stormwater management facility lots (6-0).
• Directed staff to draft code change adding aunts, uncles, nieces, and nephews to family division definition (6-0).
• Approved 2022 Planning Commission meeting dates (6-0).

Board of Supervisors

The Amherst County Board of Supervisors will hold a public hearing on the proposed ARPA spending plan and a resolution authorizing condemnation for the Riveredge Park Vista Project. The board will also consider consent agenda items, including appropriations and grant awards, and discuss changes to rules of procedure and a memorandum of understanding with the Service Authority.

• Public hearing on ARPA spending plan
• Resolution 2022-0003-R authorizing condemnation for Riveredge Park Vista Project
• Appropriation for Blue Ridge Regional Jail FY 2021 true-up
• Grant award for Buffalo River Dam #2 (Thrasher Lake)
• Memorandum of Understanding between County and Service Authority

General

The Amherst County Parks, Recreation & Cultural Development Board is meeting to handle routine business and discuss several items. They will consider old business regarding sport camps and new business including a LOVE sign, programming with Sweet Briar College, and the Seminole Park playground.

• Discussion of sport camps
• LOVE sign proposal
• Sweet Briar College programming
• Seminole Park playground

Agricultural Committee

The Amherst County Agricultural Committee is holding a special electronic meeting to review charter sections, discuss the County Fair and the Amherst-Nelson Agriculture & CTE Complex, and address member matters. The agenda also includes a discussion about an antique corn grader from the early 1900s.

• Review of charter goals, meetings, and reports
• Discussion of County Fair
• Discussion of Amherst-Nelson Agriculture & CTE Complex
• Discussion of antique corn grader (patent early 1900s)

Service Authority Board

The Amherst County Service Authority Board will organize for 2022 by electing a chair, vice chair, and treasurer, and setting the meeting schedule. The board will also consider adjustments to 2022 rates and fees, a bad debt set-off, and customer convenience utility bill payments. The agenda includes routine items such as approval of minutes and financial reports.

• Election of ACSA Board Chair and Vice Chair
• Appointment of ACSA Treasurer for 2022
• ACSA Resolution 2022-A-0001-R
• ACSA 2022 Rates and Fees Adjustments
• 2021 Bad Debt Set-Off

The Amherst County Service Authority Board approved 2022 water and wastewater rate increases of 4.38% and 5.38%, respectively, which are expected to generate an estimated $350,000 for system expansions. The Board also reorganized for 2022, electing Tom Martin as Chair and Turner Perrow as Vice Chair, and appointed Joanne Cardin as Treasurer. Two resolutions were approved to seek state grants for the Graham Creek Reservoir Dam Improvements Project.

• Approved 2022 water rate increase of 4.38% and wastewater rate increase of 5.38% (5-0)
• Elected Tom Martin as Board Chair for 2022 (5-0)
• Elected Turner Perrow as Board Vice Chair for 2022 (5-0)
• Appointed Joanne Cardin as ACSA Treasurer for 2022 (5-0)
• Adopted Resolution 2022-A-0001-R (Code of Ethics and Rules of Procedure) (5-0)
• Approved Resolution 2022-A-0002-R for $42,900 grant for construction administration (5-0)
• Approved Resolution 2022-A-0003-R for up to $250,000 grant for construction (5-0)
• Approved minutes of December 7, 2021, January 18, 2022, and January 19, 2022 meetings (as amended)

Board of Supervisors

The Amherst County Board of Supervisors will meet to consider an employee supplemental health benefits item and receive the county administrator's report on the FY2022 wage structure and real estate tax assessment period. The agenda also includes a consent agenda with an appropriation for the Monelison Volunteer Rescue Squad and a resolution for the Naola Springs Subdivision. A closed session is scheduled to discuss property acquisition near Amherst County High School.

• Appropriation for Monelison Volunteer Rescue Squad
• Resolution 2022-0001, Naola Springs Subdivision - VDOT secondary system of state highways
• Employee Supplemental Health Benefits
• FY2022 CAC-2 Amherst County Wage Structure
• Real Estate Tax Assessment Period

The Board directed staff to contract employee supplemental health benefits through Pierce Group Benefits for FY2023, replacing American Fidelity. It also accepted a 20% increase in salary grade maximums for the FY2022 wage structure, with a correction to the wage sheet. The Board tabled a proposal to change the real estate tax assessment cycle from six to four years for one year. Drew Wade was appointed as the PDC representative, and the Board authorized voting in favor of a PDC dues increase.

• Approved agenda and consent agenda (5-0)
• Directed staff to contract supplemental health benefits with Pierce Group Benefits for FY2023 (5-0)
• Accepted 20% increase in salary grade maximums for FY2022 wage structure (5-0)
• Tabled real estate tax assessment cycle change for one year (5-0)
• Appointed Drew Wade as PDC representative for 2022 (5-0)
• Authorized County Administrator and Supervisor Wade to vote for PDC dues increase (5-0)
• Held closed session on property acquisition near Amherst County High School (5-0)
• Certified closed session compliance (5-0)

Board of Supervisors

The Amherst County Board of Supervisors is meeting to discuss supplemental prioritization, a process for ranking or selecting projects or funding. The agenda contains only this discussion item, with no other business or decisions listed.

• Discussion of supplemental prioritization

The Board of Supervisors discussed the FY2023 Supplemental Budget Request worksheet and unanimously agreed to move Project No. 27 (Special Events Coordinator) above Project No. 13 (DSS - FSS Supervisor) in priority. No other decisions were made; the next budget workshop is scheduled for March 1st. The meeting adjourned with a unanimous vote.

• Moved Project No. 27 Special Events Coordinator above Project No. 13 DSS - FSS Supervisor (unanimous)
• Adjourned meeting (5-0)

General

The Route 29 Business Beautification Committee is meeting to review mini-grant applications from three local businesses, discuss the cost of renting a billboard, and review its budget. The committee will also consider a resignation letter from a member.

• Mini-grant applications from Trevor Gillispie (115 Hughes Drive), Troy Cash, and Amherst Auto & Tire LLC
• Cost to rent billboard
• Budget review
• Ruth Martineau resignation letter

The Route 29 Business Beautification Committee approved three mini-grants, two with conditions, and adopted the 2022 meeting schedule. The committee also discussed billboard advertising costs and budget items, and noted a resignation and open positions.

• Approved mini-grant for Trevor Gillispie at 115 Hughes Drive, contingent on complete packet (7-0)
• Approved mini-grant for Troy Cash (7-0)
• Approved mini-grant for Amherst Auto & Tire, contingent on approved sign permit (7-0)
• Adopted 2022 committee meeting schedule (7-0)

Planning Commission

The Amherst County Planning Commission will convene to consider a special exception request, two ordinance changes, and updates to the Village District text. The meeting includes public hearings and discussion of site plan updates and committee vacancies.

• Public hearing on Special Exception 2021-594 (Grant Massie)
• Public hearing on Ordinance 2022-0001
• Public hearing on Ordinance 2022-0002
• Draft text changes to Village District
• Resignation and two openings on Rt 29 Business Beautification Committee

Board of Supervisors

The Amherst County Board of Supervisors is holding a workshop to discuss the FY23 supplemental budget, focusing on prioritizing funding for outside agencies and non-profits, and reviewing the Capital Improvement Plan. This is a discussion and planning session, not a final decision-making meeting.

• FY23 Supplemental Budget Workshop
• Outside Agency/Non-Profit Prioritization
• FY23 Capital Improvement Plan

The Amherst County Board of Supervisors held a budget workshop and reached consensus to accept the External Providers sheet for FY23, including funding for outside agencies and non-profits, and to include it in the FY23 O&M Budget. The Board also agreed to revise the Board Score on the FY23-27 Capital Improvement Plan. No formal votes were taken; decisions were by consensus.

• Accepted External Providers sheet for FY23 O&M Budget (consensus)
• Revised Board Score on FY23-27 Capital Improvement Plan (consensus)

Board of Supervisors

The Amherst County Board of Supervisors will reorganize for 2022, including electing officers and adopting rules, and hold a public hearing on proposed water and sewer rate adjustments. They will also discuss using ARPA funds, funding options for high school renovation, and a salary discussion for public safety.

• Public hearing on Ordinance 2021-0012, 2022 ACSA Water/Sewer Rate Adjustments
• Public hearing on Coolwell Utility Easement
• Discussion on use of ARPA funds
• Davenport funding options for high school renovation
• ACSO and Public Safety Salary Discussion

The Board of Supervisors approved a $19.4M funding plan for Amherst County High School renovation, including an additional $300,000 for parking. They also adopted the 2022 ACSA water/sewer rate increases (5% water, 6% sewer), approved the ARPA spending plan, and made several administrative appointments and policy changes.

• Approved $19.4M for high school renovation (5-0)
• Adopted Ordinance 2021-0012 water/sewer rate increases (5-0)
• Adopted ARPA spending plan, scheduled public hearing (5-0)
• Approved Planning Commission Charter youth participation changes (5-0)
• Authorized utility easement for Coolwell Convenience Center (5-0)
• Reappointed Kennon and Proctor to EDA (5-0)
• Adopted ACR 1-3 Internal Boards regulation (5-0)
• Adopted HR layoff policy revision (5-0)

General

The Amherst County Emergency Services Council is meeting to approve minutes, elect a chair and vice chair for 2022, and discuss old and new business. Items include the status of repairs at Monelison Station #3, training schedules, and policy topics like POV response and what constitutes 'call covered'.

• Election of chair and vice chair for 2022
• Status of Monelison Station #3 roof, air, lights, ceiling tile & electrical
• Discussion of POV response to emergencies
• Certification request from Public Safety
• US Forest Service, Butch Shaw

Agricultural Committee

The Amherst County Agriculture Committee is holding a special electronic meeting to approve minutes, hear a presentation from the Robert E. Lee Soil and Water Conservation District, review its charter for 2022, elect officers, and discuss the 2022 County Fair and Ag Complex. The agenda is mostly routine administrative business with no major decisions or financial items listed.

• Approval of minutes from December 12, 2021
• Presentation by Robert E Lee SWCD (Cindy Miller and Lauren Campbell)
• Review of 2022 charter and officer elections
• Discussion of 2022 Fair Committee and Ag Complex

General

The Amherst County Parks, Recreation & Cultural Development Board is meeting to approve the agenda and minutes, and to discuss a 10-year plan as new business. The meeting is procedural in nature, with the 10-year plan being the only substantive item.

• Discussion of 10 Year Plan

Service Authority Board

The Amherst County Service Authority Board is meeting to organize for 2022, including electing a chair, vice chair, and treasurer, and setting the meeting schedule. The board will also review the November 2021 financial report, approve minutes, and discuss new business items such as bad debt set-off and utility bill payment options. This is a routine administrative meeting with no major policy decisions expected.

• Election of ACSA Board Chair and Vice Chair
• Appointment of ACSA Treasurer for 2022
• ACSA Resolution 2022-A-0001-R
• November 2021 Financial Report
• 2021 Bad Debt Set-Off

The Amherst County Service Authority Board, in a joint meeting with the Board of Supervisors, approved Ordinance 2021-0012, which allows water rate increases of up to 5% and sewer rate increases of up to 6% for 2022. The ordinance was adopted unanimously by both boards. The increases are intended to fund capital improvements and system expansions, with the actual rates to be set by the ACSA Board at or below these maximums.

• Approved Ordinance 2021-0012 allowing up to 5% water rate increase (5-0)
• Approved Ordinance 2021-0012 allowing up to 6% sewer rate increase (5-0)
• Adopted Ordinance 2021-0012 by Board of Supervisors (5-0)

Board of Supervisors

The Amherst County Board of Supervisors will reorganize for 2022, electing officers and adopting rules. They will also discuss using ARPA funds, funding options for high school renovation, and a planning commission charter revision on youth participation.

• Election of officers and appointment of liaisons
• Discussion on use of ARPA funds
• Davenport funding options for high school renovation
• Planning Commission Charter Revision - Section 12.1 Youth Participation
• Nationwide Retirement Solutions 457(b) Plan Additions